eFiling eClinicalWorks Client Presentation
Transcription
eFiling eClinicalWorks Client Presentation
eFiling: eClinicalWorks Client Presentation Presented By: DataFile Technologies Timeline of Contents I. The Need for eFiling II. How eFiling Functions within eClinicalWorks III. Customization to each specific practice IV. The Brass Tacks VI. Q&A About DataFile Technologies Privately held Headquartered in Kansas City Work with major EMRs Service Offerings: eROI eFiling Scanning HIPAA Security Risk Assessment The Need For eFiling How does our eFiling services work? How it Works Step 1 Establish HIPAA secure network connection How it Works Step 2 Set up a user in the EMR for “DataFile” How it Works Step 3 Check fax & scan inbox for incoming documents ALL DAY How it Works Step 4 Look up the patient in the EMR How it Works Step 5 Select folder to file in How it Works Using MODI Function Example: If a hospital sends a fax with multiple patient charts to be appropriated in EMR, we use the MODI function to separate each patient document. How it Works Step 6 Label document and assign to appropriate party What Types of Documents? Examples: Radiology Reports Release of Information Requests Consults Documents Needing Signatures Pre-Authorizations Prescription Refill Requests Labs Outgoing Needs Referral Requests Pre-Op Records from Outside Providers Billing and Insurance Miscellaneous Faxes Customization Examples Different Practices = Different Needs Updated DataFile Updated DataFile Document Document that (Named only needs by Clinic) a signature Updated Radiology Reports DataFile 2/29/2012 Consults Updated Updated Signature DataFile DataFile 2/29/2012 Signature Labs 2/29/2012 from provider 2/29/2012 Signature 2/29/2012 Signature Signature DFTWILL WILLfile fileunder under Consultations DFT (WHEREVER DFT Docs YOU CHOOSE) DFT WILLWILL file underfile Labs under Chart Radiology DFT WILL label as date of consult and name of Dr. DFT WILL label asdate name ofand date testing and name of DFT WILL label as name of of testing nameof of study. who performed DFT WILL labelconsult as 'Signature (WHATEVER YOU CHOOSE) Required' study. DFT WILL mark order asassign received if applicable. DFT WILL DFT WILL mark ordertoasPCP received if applicable. DFT WILL to last provider patient was seen by DFT WILL assign assign to (WHOEVER YOU CHOOSE) DFT WILL assign to PCP DFT WILL assign to PCP Administrator Administrator Administrator Signature Administrator Administrator Signature Signature Signature Signature Why DataFile? Why Outsource? Offload the management of these activities Completely customizable to each client’s needs and wants HIPAA liability of the detail and accuracy is transferred to DataFile Charts ready before patient steps foot in the office Used with ROI services (which is of no cost), can offset the burden and liability of medical records department How it Works: ROI Step 1 Scan/attach appropriate patient and assign to user “DataFile” How it Works: ROI Step 2 At DataFile, we access the patient’s charts & documents How it Works: ROI Step 3 DataFile timestamps a message back to the clinic when records are processed. The Brass Tacks Save on training and retaining expenses for employees Save on overhead costs cost of paper, toner, hourly pay, fax machines Whole team behind you at a transactional cost How much does e-Filing cost? • $0.59 to $0.69 per document Definition of a document • A 300 page chart is the same as a 10 page chart (1 Document) Thank you! Ryan Greenhaw |Marketing Director DataFile Technologies 1625 Oak Street, Suite 230 Kansas City, MO 64108 913.669.1801 (P) 816.221.4799(F) www.DataFileTechnologies.com [email protected]