Annual Meeting Minutes October 13, 2013

ANNUAL MEETING
Edisto Lake Property Owners Association
Sunday, October 13, 2013
The Annual Meeting of the Edisto Lake Property Owners Assn. was held on October 13, 2013 at the Listine
Gunter Courtney Human Services Building, 49 Roy Street, Wagener, S.C.
President Jim Edwards called the Annual Meeting of the Edisto Lake Property Owners Association to order
October 13, 2013 at 1:00 p.m. for the purpose of counting the ballots and attending to the proxies. The
business portion of the meeting commenced at approximately 2:15 p.m.
Present:
Not
Present:
Jim Edwards
Amelia Henderson
Patricia Reading
Gordon Holscher
Don Harrison
(803) 564-7123
(803) 564-6079
(803) 564-5428
(803) 564-3751
(803) 564-5426
[email protected]
Cyndi Castine
Jim Pobis
(803) 335-1413
[email protected]
[email protected]
[email protected]
[email protected]
Gordon Holscher gave an opening prayer remembering Tex Jones who recently passed. The President
established a quorum.
Gordon made a motion to accept the Minutes of the October 14, 2012 Annual Meeting. Pat Reading
seconded the Motion. After adding the below, the Motion passed.
Additions to the 2012 Annual Meeting Minutes
Please see Don Harrison’s document which is attached (Ref: Additions to the ELPOA 2012 Annual
Meeting Minutes).
Jeff Connors asked for a copy of Expenditures at the 2012 Annual Meeting. A 2012 Expenditure Sheet
was sent to each Member in early 2013. A copy is again attached for your perusal. Expenditures to
date for January/October 2013 are on budget or under budget except for Legal. See your 2012
Approved Budget for more information. You can find this online at our Website: edistolake.net
Toward the end of the Annual Meeting, the President announced the results of the election as follows: Jim
Edwards (35), Amelia Henderson (35), Pat Reading (35). UPDATE: Jim Edwards will remain President,
Amelia Henderson will remain Board Member and Pat Reading will remain Treasurer.
GOOD NEIGHBORS
Jim Edwards thanks Jim Ferrara and Tom Reading for helping Lew Shiminski while Lew recuperates from
surgery. Both Jim and Tom have been cutting Lew’s grass.
Jim Edwards wants each of us to realize that we all have differences of opinions and that we should still
be good neighbors to one another. Hate mail is cowardly!!
Marty Roever put the bench (with board approval) on the corner of our dam in honor of his father. Thank
you, Marty.
Thanks to Cyndi Castine for continuing to have all minutes printed without cost to ELPOA.
OLD BUSINESS – No Old Business.
NEW BUSINESS
Tom Reading made a Motion as follows: In 2014 that the Board of Directors work toward completing
another mile (more or less) of repaving the ELPOA roadway starting at the Lybrand property and
proceeding toward “Bubba’s Creek Bridge.” Bill Hale seconded the Motion. Discussion took place and
the vote taken: 16 In Favor and 19 Not In Favor. The Motion did not pass. John Castine suggested that
the Association continue to try to get membership to agree to an Assessment toward repaving the entire four
miles at one time. Hank Ryan is in favor of completing the entire road at this time because the price of oil
should remain low.
Don Harrison talked about restocking our Lake and getting a bid on 100 Shellcracker/Bluegill mixture and
100 Mosquito fish per acre, and choose the lowest bidder - not to exceed $18,000. Mark Patwin seconded
the motion. Committee volunteers: Neil Haag, Jeff Connors, Mark Patwin, Don Harrison (Chairman).
Discussion took place and the vote taken: 23 In Favor and 16 Not In Favor. The Motion passed. Amelia
Henderson talked about getting rid of the Catfish in our Lake.
COMMITTEE REPORTS
Beaver - Bill Hale reports that he has not trapped beaver since February 2013 and plans to start trapping
again in November. He reports that there are signs of active beavers.
Hospitality - Fran Skubak reports: During the past twelve months I have sent out approximately two dozen
get well and sympathy cards. If you know of anyone who is ill or has lost a loved one or needs help, please
continue to notify Fran at 564-6373 or [email protected] – Thanks to all of you who have helped a
neighbor in need as it was greatly appreciated. Our sympathy goes out to Harriet Jones on the recent loss
of her husband, Tex.
Architectural Committee - Marty Roever - No Report – FYI Over the Summer, our website has been
updated to include approved/disapproved Architectural requests. Please visit our website: edistolake.net
– Architectural Approvals.
Beautification Committee - Amelia Henderson - The Beautification Committee continues to work for a
more beautiful Edisto Lake. We have kept flowers, in season, in the flower box at the Front Gate and kept
weeds pulled out. Many thanks to Richard Hill, Debbie and Mark Patwin, Jim Ferrara and Pat and Tom
Reading for volunteering to cut the Elaeagnus in mid-August. Thanks also to Mark and Steve Ray for
cutting the Elaeagnus in late September. Debbie and Pat are on the Beautification Committee. This is
saving us quite a few dollars. Going forward, we hope to get the dark green Liriope, being donated by
Gordon Holscher, planted in the bare areas around the two trees at the “T” at the bottom of the hill coming
down from the Front Gate. It is also noted that the Edisto Lake Sign in the flower box needs cleaning. Lew
and Jane Shiminski will again clean this sign. Thank you, Lew and Jane. And the Holly Trees will be
taken care of. The grass at the Back Gate will be cut and limbs etc. will be picked up.
Road Committee - Gordon Holscher reports - Potholes and edges were repaired only once this year
resulting in very minimal expense to the Association. The road is currently in need of repair, plans are in
process to have this work completed prior to Thanksgiving 2013. No additional resurfacing was done this
year due to inadequate funding in spite of a proposition put forth to the membership. The ongoing
resurfacing work will resume as funding permits. Gordon made a Motion that any remaining money that
was budgeted for road repair in 2013 be transferred to road repaving and repair. Road Maintenance was
budgeted for $2,000 and thus far only $161 has been expended. Gordon anticipates some expense for the
repair of the road (to be done before Thanksgiving). When this expense is expended, the remaining money
from the $2,000 will go into the road repaving and repair amount. The Motion was seconded and vote
taken. 30 In Favor 0 Not In Favor. Motion passed.
Dam Committee - Greg Smith - Debbie Patwin read Greg’s report: Don Harrison and Greg Smith
conducted monthly inspections throughout the year and found no major discrepancies. The lower valve
continues to have a small leak and that leak has continued despite the cycling of the valve by Don and Greg.
The only discrepancies of note was a small animal burrow on the downstream side of the dam that was
approximately four inches in diameter and perhaps eighteen inches deep which Don blocked off with rocks
and Greg replaced a wooden pole marking one of the storm drains which has been broken. Greg will
continue to do monthly inspections during the upcoming year and the only project that is planned is to cut
down the weeds all along the water’s edge on the lake side of the dam. Greg thanks Don for his help and
the Association thanks both Don and Greg for continuing to do such a fine job inspecting our dam.
Gate Report - Jim Ferrara - Lew Shiminski read Jim’s report: Both gates are working fine. Preventative
Maintenance Contract for 2014 arrived but required minor changes. (Contract was just picked up from our
P.O. box October 13 and Jim will review and approve payment as soon as possible.) Jim repainted the
missing letters on the rear gate sign. A second PM service on both gates is due in December.
Maintenance Committee Report - Jim Ferrara and Lew Shiminski - We went around the Lake and found
19 dead trees. They are small oak trees with only one large tree that should be cut by Max Bustos. Neal
DeLoach has volunteered to cut all the small trees as he has done in the past. Thank you, Neal. There are
many potholes mostly near the edge of the roadway. They should be repaired before winter arrives.
(Gordon Holscher reports that road repair work will be done before Thanksgiving.) We had two cleanups
this year before each grass cutting where we made piles of branches and a crew went around on a Saturday
to clean them up. Thanks to Jim Ferrara, Brad Kyzer, Marty Roever, Steve Ray, Hank Ryan, Mark Patwin and
his Nephew, Bill Hale and John Castine for the Clean Up around the entire 5-mile roadway done September 21st.
Because of their great job, the grass cutters were able to do a super job with cutting the entire 5-Mile ROW. Due
to a neighbor (thank you, Steve Ray)with a wood chipper, we just shoot the mulch into the woods saving
a lot of time. Thanks to all who worked. The outbreak of trash along our road still exists. A few of us
have been gathering it while walking or driving. It would be helpful if more of us would do the same.
Edisto Lake belongs to EVERY property owner. Bill Hale also talked about trash around the Lake and
suggests that the Sheriff’s Office be contacted and asked to cruise the Lake frequently (preferably late
night/weekend hours) to discourage intruders who may be unlawfully on our property. Jim Edwards will
make that call to the Sheriff’s Office.
Brad Kyzer mentioned that people are speeding around the Lake and other members agreed with him. The
Board of Directors and Members of the Association respectfully request that each and every one of us
SLOWDOWN and do not exceed the 25 MPH posted around the Lake. Thank you.
Treasurer’s Report: Pat Reading has completed the financial monthly reports for August and September,
2013. As Fran Skubak was gone for a couple months and because of the passing of Tex Jones, Pat was
unable to request Fran and Harriet Jones to audit the ELPOA financial records before this Annual Meeting.
Annual Dues in the amount of $42,468 – $468 of which are late fees – have been totally collected on all
106 lots. Balance of our Money Market savings as of Oct. 1 is $35,297.38 with $19,889.80 still earmarked
for future road repaving and repairs. While we are over budget on one item – Legal ($2,000 over), we are
actually under budget for the entire approved 2013 budget. Pat made a Motion to accept the 2014 Proposed
Budget as was sent to each of you. Wes Bommer seconded the Motion. Motion passed. Copy of
Approved Budget is attached. As stated in the 2012 Annual Treasurer’s Report – at that time, $7,049.80
was still earmarked for future road repaving and repairs. In Feb. 2013, we deposited $12,840.00 of our
dues into the money market earmarked for primarily road repaving and repairs which brings that total
earmarked for primarily road repaving and repairs to – $19,889.80. The Approved 2014 Budget amount
of $14,160.00 will be added for a total amount of $34,049.80 earmarked for this item.
During Gordon Holscher’s Road Committee Report, he made a Motion that any remaining money that was
budgeted for road repair in 2013 be transferred to road repaving and repair. The Motion passed. The
collection of 2013 Dues was one of the easiest years on record to collect. Pat would like to personally
thank each of you for your prompt sending of your dues. You made this job so much easier. Thank you
again. Dues remain at $400/Year. 2014 Dues Notices will be mailed out shortly.
Special Meeting - Jim Edwards announced that a Special Meeting of the Membership will be held regarding
prior violations of the Covenants and Restrictions concerning septic tanks and other violations of the
Covenants and Restrictions and By-Laws to include Proposed Amendments within Edisto Lake.
Unfortunately, these issues have become rather contentious. The Board of Directors, on the advice of legal
counsel, proposes a Special Meeting of the Members for November 17, 2013 to vote on a proposed
resolution which will be mailed out in advance of the Special Meeting. We hope that all of our membership
will participate in voting on the proposed resolution to these issues. We feel that this is the best way to
remedy these situations as we will be addressing several issues at the Annual Meeting and do not believe
that we will be able to handle the proposed matter and the septic tank, etc. issues at that time.
The date of the next Board of Director’s Meeting is set for Monday, December 9, 2013 at 7:00 p.m. at the
Listine Gunter Courtney Human Services Building, 49 Roy Street, Wagener, SC.
Jim Edwards adjourned the meeting at 3:39 p.m.
Respectfully submitted,
Pat Reading, Treasurer
EDISTO LAKE PROPERTY OWNERS ASSN. EXPENDITURES FOR YEAR 2012
1/1/12 THRU 12/31/12
Description
Expenditures
Deposit Dues 2012
$42,655.00
Deposit Remotes
$162.00
Transfer to Money Market from Checking
$12,000.00
Transfer to Checking from Money Market
$47,950.20
Comporium Telephone
$1,049.10
Aiken Electric Coop.
$1,177.06
Use of Meeting Hall
Independent Party for Annual Meeting
$50.00
$50.00
Property Taxes
$1,807.29
Tax Preparation
$300.00
Signs
$79.07
Road Repair
$183.66
Road Repaving
$47,950.20
Postage Supplies Copies
$509.29
Miscellaneous
$2,866.02
Front/Back Gate Maintenance, etc.
$2,834.26
Tree Removal
$2,824.00
Labor (Members)
$1,225.00
Insurance (Bond, Directors, Liability)
$1,074.24
Grass Cutting Contract
$8,110.00
Gates Maintenance Contract
$664.13
Gates Repairs
$367.56
Beaver Control
$270.00
Aiken Pest Control
$190.00
Beautification
$383.62
Hospitality
$19.70
Remotes (Purchase)
$201.00
Boat Stickers (Purchase)
$107.00
Money Market Balance As of 12-31-12
Interest Money Market for 2012
Deposits
$17,397.63
$195.05
$74.292.20
$42,817.00
Edisto Lake Property Owners Assn.
2014 Approved Budget
(Approved at the Annual Meeting of Oct. 13, 2013)
Road Repair
Gates Maintenance Contract
Gates Repair
Grass Cutting Contract
Labor Landscaping Front/Back Gate Areas & Top of Dam
Grounds Maintenance
Legal
Postage Copies Supplies
Insurance Liability
Insurance Bond
Insurance Director’s Ins.
Tax Preparation
Tax Property Aiken County
Beautification Annuals/Perennials
Meetings Hall Donation (Includes two meetings if necessary and all BOD meetings)
Meetings Independent Party
Telephone
Electricity
Labor (ELPOA Member Volunteers – Gates, Grounds, Maintenance)
Boat Stickers
Aiken Pest Control (Fire Ant Treatment Top of Dam)
Miscellaneous/Emergency
Reserve/Emergency Fund
$2,000.00
750.00
2,000.00
8,500.00
2,000.00
1,500.00
1,000.00
700.00
800.00
200.00
350.00
300.00
2,000.00
1,000.00
100.00
50.00
1,200.00
1,500.00
1,000.00
100.00
190.00
1,000.00
14,160.00
(To Be Used Primarily For Road Repaving/Repairs)
TOTAL EST. BUDGET 2014
106 Lots x $400 = $42,400
$42,400.00
ELPOA
Monthly Financial Statement
Date: August 1 through August 31, 2013
Ending Checking Bal:
Ending Money Mkt. Bal:
Ending Balance:
$ 14,574.08
$ 35,285.59
$ 49,859.67
Expenses
Income
Miscellaneous
Deposit
Grass Cutting Contract
$
250.00
Beautification
$
38.00
$
60.00
Electricity
$
103.88
Telephone
$
89.58
Total Expenses
$
541.46
None
(Purchase Soil for Front Gate Flower Box)
Labor
(CleanUp Back Gate and Other Labor)
Total Deposits
None
Money Market
Starting Balance:
Aug 2013 Int.
Ending MM Bal.
Ending Checking Bal:
Ending Money Mkt. Bal:
Ending Balance:
$ 14,032.62
$ 35,291.97
$ 49,324.59
___________________________
Pat Reading, Treasurer
$ 35,285.59
6.38
$ 35,291.97
Account Transactions
8/1/2013 through
08/31/13
Date
Number
Description/Payee
Description/Category
Amount
Starting
Balance
$14,574.08
INCOME
Deposits
NONE
EXPENSES
Grass
Cutting Contract
08/16/13
1797
B&L LAWN CARE Brian Whitehead
Top of Dam/Front Gate 8-2 AND 8-16
-$250.00
-$250.00
Beautification
08/11/13
1796
Amelia Henderson Purchase
Purchase
-$38.00
-$38.00
Labor
08/12/13
08/12/13
1798
1799
Bill Collum Labor
Jim Ferrara - Labor
7-19 Clean Up Back Gate
August 2013 Various Labor
-$25.00
-$35.00
-$60.00
Electric
08/06/13
08/06/13
AIKEN ELECTRIC COOPERATIVE
AIKEN ELECTRIC COOPERATIVE
-$73.38
-$30.50
-$103.88
Telephone
08/20/13
COMPORIUM
-$89.58
-$89.58
Total Expenses
Balance
-$541.46
$14,032.62
ELPOA
Monthly Financial Statement
Date: September 1 through September 30, 2013
Ending Checking Bal:
Ending Money Mkt. Bal:
Ending Balance:
$ 14,032.62
$ 35,291.97
$ 49,324.59
Expenses
Income
Miscellaneous
Deposit
Grass Cutting Contract
$
250.00
Pest Control
$
95.00
Postage Copies Supplies
$
139.93
$
165.00
Electricity
$
102.00
Telephone
$
89.58
Total Expenses
$
841.51
None
(PO Box Rental and Supplies)
Insurance
(Bond)
Total Deposits
None
Money Market
Starting Balance:
Sept 2013 Int.
Ending MM Bal.
Ending Checking Bal:
Ending Money Mkt. Bal:
Ending Balance:
$ 13,191.11
$ 35,297.38
$ 48,488.49
___________________________
Pat Reading, Treasurer
$ 35,291.97
5.41
$ 35,297.38
Account Transactions
9/1/2013 through
09/30/13
Date
Number
Description/Payee
Description/Category
Amount
Starting
Balance
$14,032.62
INCOME
Deposits
NONE
EXPENSES
Grass
Cutting Contract
09/13/13
1803
B&L LAWN CARE Brian Whitehead
Top of Dam/Front Gate 8-30 and 9-13
-$250.00
-$250.00
Pest Control
09/07/13
1800
AIKEN PEST CONTROL
Treated Dam 8-28-13
-$95.00
-$95.00
Postage Copies
Supplies
09/10/13
09/19/13
1802
1801
U.S. Post Office
STAPLES
PO Box 1321 Yearly Rental
Office Supplies
-$44.00
-$95.93
-$139.93
Insurance
09/19/13
1804
WAGENER INSURANCE AGENCY
Binder #FID7006530
-$165.00
-$165.00
Electric
09/05/13
09/05/13
AIKEN ELECTRIC COOPERATIVE
AIKEN ELECTRIC COOPERATIVE
-$71.32
-$30.68
-$102.00
Telephone
09/20/13
COMPORIUM
-$89.58
-$89.58
Total Expenses
Balance
-$841.51
$13,191.11