SCC Employee Essentials Guide - Scottsdale Community College

Transcription

SCC Employee Essentials Guide
A comprehensive resource for
new and existing employees
Scottsdale Community College
The Maricopa County Community College District (MCCCD) is an EEO/AA
institution and an equal opportunity employer of protected veterans, and
individuals with disabilities. All qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, sexual orientation,
gender identity, or national origin.
Table of Contents
Employee Essentials
Welcome to SCC
SCC Vision, Mission & Values
SALT RIVER PIMA-Maricopa Indian Community
SCC Acronyms, College Speak, and Definitions
Computer and Technology Support
How to Find MEID & Set or Change your MEID (Maricopa Enterprise ID) Password
How to Set “My Profile” Directory Information
Employee Resources Intranet Site
Maricopa Google Apps for Employees (MCCCD Employee Email)
Phones – Setting Personal Greeting & Voice Mail Message
Voice Over Internet Protocol (VOIP)
Maricopa NEC Phone System
How to Submit a Helpdesk Ticket
How to Submit a Maintenance (M & O) Helpdesk Ticket
Human Resources - HCM
HR Toolbox Webpage
How to Print your Pay Advice (Paycheck)
HCM – Accept/Approve an Assignments
HCM – Absence Management
Employee Absence Request
Managers Approving Time & Absence Requests
MCCCD Acknowledgement and Disclosure
MCCCD Mandatory Training
Compass – Healthcare Redefined
TriageNow Instructions
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College Resources
Business Support Services
Academic Support Services
Daily Buzz
mySCC – Getting Started
mySCC – Managing Files and Folders
25Live – Facility & Vehicle Scheduler
SCC Campus Map and Building Names
Restaurants near SCC
SCC Copy Center – TRAC Solution: How to submit online copy requests
College Safety
Emergency Response Quick-Reference Guide
Who Do I Call? - Public Safety Emergency
Active Shooter Response Guide
Residential and Adjunct Faculty Essentials
How to Find MEID and Set or Change MEID Password – Adjunct Faculty
Faculty Center Navigation
SIS Faculty Center
45th Day Rosters
Using the Class Roster Tool
Google Apps for Employees – Create emails for Multiple Colleges
Canvas – MCCCD Learning Management System
Faculty Senate Representatives
Adjunct Faculty Association
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Welcome to SCC
Scottsdale Community College opened in the fall of 1969 and moved to our present location
in the fall of 1970 with an enrollment of 948 students. The college’s enrollment has mirrored
the rapid population growth in the area, and it currently serves approximately 17,000 credit
and 8,000 non-credit students annually.
While Scottsdale Community College has traditionally focused on a service area within six
miles, increasing numbers of students from outside that area call SCC “their” community
college. With a student population that closely mirrors the diversity of our service area, the
college also attracts nearly 1,000 students from 100 different countries. On campus
walkways, one sees people of all ages and numerous cultural backgrounds—all with an
unlimited variety of interests and goals.
An important part of the college’s history is encapsulated in its mascot—the Artichoke. Born
during a period of student unrest in the early 1970s, Artie the Artichoke was adopted as the
school’s mascot to express a difference of opinion concerning budget priorities. Originally
intended to be a source of embarrassment, Artie has been embraced by students, athletes,
staff, and the community as a beloved character.
Scottsdale Community College has offered specific programs that focus on our unique
location on Native American lands. These have included specific academic and occupational
programs geared to Native American students as well as unique business needs on this
reservation. The college continues to offer a dedicated student service program geared to the
unique needs and interests of our Native American students.
SCC Administration
Dr. Jan Gehler
Colleen O’Neill
Dr. Daniel Corr
Dr. Stephanie Fujii
Gia Taylor
Dr. Donna Young
Vargha Mohebbi
Nancy Neff
IT & HR
President
Interim Vice President of Administrative Service
Vice President Academic & Student Affairs
Dean of Instruction
Dean of Student Services
Dean of Student Services
Interim Chief Technology Officer
Institutional Advancement Executive Director
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Vision, Mission, and Values
VISION:
Scottsdale Community College will be a premier educational and cultural center that serves
the needs of its diverse communities by providing innovative and creative opportunities to
learn, grow, and achieve.
MISSION:
Scottsdale Community College improves the quality of life in our communities by providing
challenging, supportive, and distinctive learning experiences. We are committed to offering
high-quality, collaborative, affordable, and accessible opportunities that enable learners to
achieve lifelong educational, professional, and personal goals.
SCC fulfills this mission by:
 Delivering rigorous and relevant instruction
 Providing outstanding support to students, faculty, and staff
 Encouraging an open and dynamic exchange of learning among the college, tribal
nations, and local and world communities
 Promoting civic responsibility, sustainability, and global engagement
 Fostering personal growth and connectedness
VALUES:
Excellence
We value excellence in all areas because it optimizes the ability to compete and achieve
distinction academically, professionally, and personally. By setting high standards, SCC
maximizes effectiveness and improves the quality of life for all. We honor our communities
by expecting and recognizing exemplary performance.
Learning
We value learning because it broadens our experience and promotes lifelong growth and
success. We are committed to providing opportunities for students, employees, and members
of our communities to learn and to develop personally and professionally.
Integrity
We value integrity because it leads to a culture of respect and trust, resulting in a supportive
environment in which people can thrive. SCC strives for integrity through decision making
which is ethical, data informed, fiscally sound, and strategic. We uphold academic freedom.
We expect personal responsibility and accountability from all individuals.
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Innovation
We value a culture of innovation because we must anticipate and address the evolving needs
of our communities. By encouraging and supporting appropriate risk taking and creative
problem solving, we meet these needs and solidify our reputation as a premier community
college.
Inclusiveness
We value inclusiveness because we all benefit by embracing a diversity of voices, viewpoints,
and experiences. SCC cultivates success when individuals from a wide variety of backgrounds
are respected and empowered to contribute.
Connectedness
We value connectedness because it creates a sense of belonging and establishes a community
of learners. Through effective communication and collaboration among students, faculty,
staff, and community members, we build a collective identity as well as the mutual
understanding and respect necessary to achieve our mission.
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SALT RIVER PIMA-MARICOPA INDIAN COMMUNITY
Community Overview
The Salt River Pima-Maricopa Indian Community is a sovereign tribe located in the metropolitan
Phoenix area. Established by Executive Order on June 14, 1879, the Community operates as a
full-service government and oversees department, programs, projects and facilities.
Bounded by the cities of Scottsdale, Tempe, Mesa and Fountain Hills, the Community
encompasses 52,600 acres, with 19,000 held as a natural preserve. With two distinct
backgrounds and cultures, the Community is comprised of two Native American tribes: the
Pima, "Akimel O'Odham" (River People) and the Maricopa, "Xalychidom Piipaash" (People who
live toward the water). Today, over 9,000 individuals are enrolled tribal members. Comprised of
the President, Vice President and seven elected Council members, the Community Council
governs the Community.
Approximately 12,000 acres are under cultivation in a variety of crops including cotton, melons,
potatoes, onions, broccoli and carrots. Commercial development is reserved along the
Community's western boundary.
The Community proudly owns and operates several successful enterprises including Talking
Stick Golf Club, Talking Stick Resort, Salt River Fields, Salt River Devco, Casino Arizona, Salt River
Sand and Rock, Phoenix Cement, Saddleback Communications, Salt River Financial Services, and
Salt River Landfill.
The majestic Red Mountain can be seen throughout the Community and is located on the
eastern boundary. The sight of the mountain symbolizes the home of the Pima and Maricopa
people.
The SRPMIC Great Seal
The Great Seal of the Salt River Pima-Maricopa Indian Community is an
ancient pattern of the Southern Arizona tribes. The pattern represents
the MAZE, or house of "Se-eh-ha" (Elder Brother).
The legend of the "Man in the Maze" helps children understand the
meaning of life. The maze depicts experiences and choices we make in our journey through life.
It illustrates the search for balance - physical, social, mental and spiritual. In the middle of the
maze are found a person's dreams and goals. Legend says when we reach the center, the Sun
God is there to greet us, bless us and pass us into the next world.
10005 East Osborn Road Scottsdale, Arizona 85256  480.362.7740
Copyright© 2001-2015 Salt River Pima-Maricopa Indian Community. All rights reserved.
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History and Culture
The Salt River Pima-Maricopa Indian Community is comprised of two Native American tribes:
the Pima, or "Akimel Au-Authm," (River People), and the Maricopa, or "Xalychidom Piipaash,"
(People who live toward the water).
The Maricopa tribes were small bands that lived along the lower Gila and Colorado rivers. In the
early 1800's they migrated toward Pima villages. The Pima, known as a friendly tribe,
established a relationship with the Maricopa. Both tribes provided protection against the
Yuman and Apache tribes.
The Pima believe they are the descendants of the "Hohokam," (those who have gone) an
ancient civilization who lived in Arizona nearly two thousand years, dating as far back as 300BC.
The Hohokam farmed the Salt River Valley and created elaborate canal irrigation systems
throughout the valley area; that system, now modernized is still used today.
The Pima were strong runners, basket weavers and farmers who could make the desert bloom.
They served as trusted scouts for the U.S. Cavalry and continue to serve their country today in
various forms of the armed forces.
The Pima are well known for their basket weaving techniques, intricately woven, they are made
watertight. The Maricopa, known for their red clay pottery work, created various forms of jars
and bowls. Both forms of artwork are made of natural materials and can be viewed at the
Community's Hoo-hoogam Ki Museum.
The Pima and Maricopa tribes together, comprise the Salt River Pima-Maricopa Indian
Community.
10005 East Osborn Road Scottsdale, Arizona 85256  480.362.7740
Copyright© 2001-2015 Salt River Pima-Maricopa Indian Community. All rights reserved.
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SCC / MCCCD Acronyms, College Speak,
and Definitions
A
ADA Accommodation
Academic Probation
Accreditation
Acknowledgements &
Disclosures
Academic Adviser
Academic Calendar
Academic Year
Add/Drop
Adjunct faculty
Advisor
Alumnus
Artie
Audit
Auto-fill / Auto populate
B
BYOD
BYOE
Blue Book
Brush Strokes
Building Card Access
Bursar
C
CEC
CFS
CNUW
Canvas (Instructure
Canvas)
Catalog
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American Disabilities Act
A condition of attendance under which students are allowed to remain at the college with the
understanding that they meet set academic standards within a set period of time. Failure to meet
the standard results in dismissal from the college.
Scottsdale Community College is a regionally-accredited institution through the Higher Learning
Commission of the North Central Association of Colleges and Schools. Every ten years the college
completes a comprehensive self-study process leading to continued accreditation. The self-study
process is designed to identify strengths, areas for improvement, and required follow-up reporting
The Maricopa Community Colleges Governing Board Policies and the District's Administrative
Regulations provide the framework for performing our duties. Each of us is responsible for being
aware of these rules and abiding by them.
Faculty or staff member who can provide information and assistance on academic concerns.
An official list of dates and deadlines found on the SCC website under Academics for the Office of
the Registrar. The academic calendar specifies the dates for semesters and terms, enrollment
periods, examination periods, holidays, periods classes are not in session, and commencement.
The school year that begins in August or September at most colleges and universities.
The process of changing a course schedule by dropping or adding a course during the prescribed
time at the beginning of each semester.
Part-time instructor hired on a semester-to-semester, course-to-course contract basis.
School official who guides and advises students with educational matters, such as degree
requirement, transfer requirements, graduation, and much more.
Someone who has graduated from a particular college (alumni is the plural form)
Artie the Artichoke was adopted as the school’s mascot
Students register and attend class, but do not take exams. No credit hours are earned, and there is
an additional cost for the class.
A function in some computer applications or programs, typically those containing forms, which fills
in a field automatically.
Bring-your-own device
Bring-your-own-everything
A living document that features select Governing Board policies and administrative regulations of
the MCCCD, as well as the All Employee policy manual.
SCC Canvas Site = http://showcase.scottsdalecc.edu/scc-canvas/
Keycard access to building exterior and interior doors. Issued by Public Safety
Financial office of the college ( also known as Cashiers Office)
Chancellor Executive Council
see…Financial Management System (FMS)
Center for Native and Urban Wildlife
Current Learning Management System. https://maricopa.instructure.com/login
An official source, released every year that includes the College’s mission, policies, programs of
study and requirements. Course descriptions, and general education course listings. eCatalog is
located on the SCC Website.
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CIP
Classified Staff Employee
Group
Class Load
Class Roster
Chair
Chancellor
Copper Room
Credit Hour
D
DO or District
Daily Buzz
Dean
Degree Audit
Degree Program
Department Chair
Director
District
E
EEC
EEO/AA
Email
Employee Groups
Employee Manual
ERC
Essential functions
Exempt employee
F
FA
FERPA
FTE
FTSE
Fiscal Year – (FY)
FMS
(July 2015)
G
Google Apps
Governing Board
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Council Improvement Plan – similar to UIP’s but for Councils or Committees
Allow us to operate as ONE workforce.
The number of credits a student registers for during a semester
SCC Instructor Class Roster - https://weba.scottsdalecc.edu/ClassRoster/login.aspx
Non-gender specific leader of an academic department
The head of Maricopa County Community College District
A small conference room at SCC. SC171 (Student Center Building)
A measure of academic work. One credit hour usually represents one hour of class time per week
plus two hours of out of class study.
District Offices – the total administrative and support body of the Maricopa County Community
College District (MCCCD)
An employee webpage that is emailed each day at 9am containing announcements for the college.
An administrator in change of a division if a college
A report that indicates the students’ progress in meeting all of the requirements for a specific
degree program.
A planned program of study leading to a degree or certificate.
Head of the department
Someone who controls staff, resources, and expenditures over a given department.
All colleges within Maricopa County Community College District (MCCCD)
Employee Engagement Council
Equal Employment Opportunity/ Affirmative Action
Established “Groups” for which you are hired determine by title, scope, duties, and qualifications
according to established criteria.
Employee policy document for all employee groups.
Employee Recognition Committee
List of principle tasks, duties, and responsibilities of the job, included % of time spent on
each function.
An employee exempt from regulations of the Fair Labor Standards Act.
Financial Aid
Family Education Rights & Privacy Act - If you work with student records, then you are responsible
for knowing about student privacy and rights as protected by FERPA – Family Education Rights and
Privacy Act
Full Time Equivalent – a unit that indicates the workload of an employee. An FTE of 1.0 means that
the person is equivalent to a full-time worker, while an FTE of 0.5 signals that the worker is only
half-time.
Full-Time Student Equivalent (education)
A period of one (1) year, beginning July 1 of one calendar year and continuing through June 30 of
the following calendar year.
Financial Management System -- MCCCD's system of record for all accounting transactions,
including Purchasing, Accounts Payable, Fixed Assets, and General Ledger.
Replacing CFS
MCCCD Email system
Is currently made up of five persons, elected from geographical districts making up all of
Maricopa county. The Board will expand to include two At-Large positions in 2014. Board
members are elected in staggered years to four-year terms. - The job of the Board is to
represent the residents of Maricopa County in determining and demanding appropriate
organizational performance.
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Grade Point Average
(GPA)
H
HC
HLC
HCM
HRMS
Hold
I
IACE
IDP
ISI
IT or ITS
Internet
Intranet
The numerical value assigned to a student’s scholastic average.
Head Count
Higher Learning Commission – Reaffirmation of Accreditation
Human Capital Management -- MCCCD's system of record for all HR related data and serves both
staff and self-service employees in the areas of Human Resources, Benefits, Payroll, Time & Labor,
Talent Management, and performance Management. MCCCD's Persons of Interest data were
included in this system effective Fall 2010. - The online application used to process employment
transactions within the Maricopa County Community College District
See…Human Capital Management (HCM)
A barrier placed on a student’s ability to register for classes as a result of unpaid monetary
obligation or other action by the college.
Institutional Advancement and Community Engagement
Individualized Development Plan – for new Residential Faculty
Indigenous Scholars Institute
Information Technology Services
Computer network that uses technology to share information, operational systems, or computing
services between organizations.
Computer network that uses technology to share information, operational systems, or computing
services with an organization.
J
Job description
Job posting
Job summary
K
KB
L
LEC
LAB
LMS
M
MAT
MCCCD
MEID
MEMO
MEMS
M&O
MOOC
Maricopa Priorities
Mandatory Supervisor
Training
IT & HR
The official description of the job approved by the Wage & Salary Department. These descriptions
are maintained by District and they can be found on the Wage & Salary website. The Job
Description should be used to develop your Job Posting Description and to complete the Job
Requisition.
Description that includes the Job Summary, Essential Functions, Minimum Qualifications, Desired
Qualifications, and Special Working Conditions that are posted for a specific Job Opening.
An overview of the position including all of the tasks or skills needed to be successful. Some of the
skills will be needed prior to the interview and some will be learned on the job.
Knowledge Base
Lecture
Laboratory – and auxiliary class that is required to take with the lecture class
Learning Management System
Management, Administration, and Technology
Maricopa County Community College District - College district comprised of ten community
colleges, two skill centers, and district office around Phoenix, Arizona.
Maricopa Enterprise ID - MCCCD's Enterprise ID number used for system authentication/access
(combination of 10 characters and numbers).
Maricopa Electronic Messaging Online
Maricopa Emergency Management System Alerts
Maintenance & Operations
Massively Open Online Course(s)
A process of self-assessment, assessment, and prioritization of all programs and services.
This process will aid us in collectively realigning resources (funds, people, and space) to
help us thrive as an institution.
Effective July 1, 2012, the Leadership Foundations is a new leadership development curriculum
required for all people leaders within MCCCD. "People leaders" are those who have one full-time
or part-time governing board-approved employee reporting directly to them.
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Mandatory Training
Minimum qualifications
mySCC
N
Nonexempt employee
O
OHS
OSO
OYO
One Maricopa
ONEMaricopa Student
Success Strategy Team
P
PAR
PAR
PAT
PBAC
POI
PSA
Parking Permit
Pay advise
Petty Cash
Prerequisite
President’s Cabinet
Professional Growth
Program Director
Q
QRG
R
RFI
RFP
RPS
Registration
Residential Faculty
IT & HR
All full-time and part-time board approved employees including OYO, OSO, Specially Funded and
Skill Center Employees are also required to complete two educational training modules – Legal
Issues: Public Sector Employment and MCCCD Public Stewardship – as assurances to our students
and communities we serve that we take public stewardship seriously.
Minimum knowledge, skills and experience needed to perform on the first day of the job.
AnyTime, AnyPlace, AnyWhere…An exciting way to access your software applications and files both
on and off campus! Faculty, staff, and students can access programs via an Internet connection
and using their campus network login information. You also have access to your "H:" drive, which is
your personal & private network storage area for your files (documents, spreadsheets, etc.).
An employee governed by the regulations of the Fair Labor Standards Act
Occupational Health and Safety
One Semester Only – this position of for a defined period of time.
One Year Only– this position of for a defined period of time.
On January 2008, Chancellor Rufus Glasper introduced his new vision of “One Maricopa” for the
Maricopa Community College District, wherein he enlisted everyone’s commitment to the concept
of creating an even better Maricopa. He asked that all employees agree as members of the
Maricopa family to rededicate themselves to
First, helping students succeed…
Second, using public resources entrusted to us efficiently and effectively
And, finally, working together as “One Maricopa.”
Formerly known as Seamless Student Experience
Personal Action Request – used for hiring an employee.
Peer Assistance Review – for new Residential Faculty
Personal Administration Tool
 MEID Lookup - https://memo3.maricopa.edu/cgi-bin/UserLookupMEID.pl
 PAT Password Reset - https://memo3.maricopa.edu/cgi-bin/UserLookup.pl
Planning and Budgeting Advisory Council
Person of Interest - Individuals who are not paid by MCCCD yet have an affiliation for business
purposes such as temporary workers, consultants, and dual enrollment faculty.
Professional Staff Association
Car parking permits issued to staff for parking in the “STAFF” parking spaces on campus.
Issued by Public Safety.
Your online MCCCD paycheck
A small amount of discretionary funds in the form of cash used to purchase goods used in normal
college operations. Petty Cash form must be completed with signatures and taken to the Bursar
Office.
Course that must be taken prior to registering for another course.
SCC President’s leadership team
The employee policy groups may have funds available to support: Conference and seminar
expenses, Travel expenses to conference and workshops, and Tuition reimbursement
The program director is responsible, with the advisement of the program committee, for the total
curriculum and aids students in meeting all requirements for that program.
Quick Reference Guide
Request for Information
Residential Faculty Policies
Request for Personnel Services
The process of enrolling in and paying for courses each semester.
Full-time Instructor
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S
SAC
SEM
SCC
SIS
SMART goals
SOAR
SoSco
STEM
STEAM
SCC2020 Strategic
Planning
Search committee
Semester
Service Date
T
21st Century Maricopa (21CM)
25Live
TLC
Temporary employee
Time & Labor
Time Reporting
Transcript
Tuition
Tuition Waivers
Turnitin
Turquoise Room
Two Waters Circle
U
UIP
IT & HR
Sustainability Action Council
Strategic Enrollment Management
Student Information System - MCCCD's system of record for all student information and serves
both students and staff in the areas of Admissions, Recruiting, Academic Advisement, and
Curriculum, Student Records, Financial Aid, Student Financials, and Campus Community
communications.
 S = Specific
 M = Measurable
 A = Attainable
 R = Relevant (or Realistic)
 T = Timely (or Time-based; or Time-related)
Scottsdale, Orientation, Advisement and Registration program
South Scottsdale (Piaute) initiative
(S.T.E.M.) Science, Technology, Engineering, and Mathematics
(S.T.E.A.M.) Science, Technology, Engineering, Arts, and Mathematics.
Scottsdale Community College’s Vision, Mission, Values, and Goals
The group of people who are chosen to evaluate candidates for a specific job.
A unit of time, generally 16 weeks long, in the academic calendar.
The day upon which the regular employee achieved regular employee status, i.e., the first day of
paid service following governing board approval. In most, but not all, cases this is the date
immediately following the governing board meeting during which the regular employee’s
employment was approved.
An initiative of the Maricopa Community Colleges that is designed to help our students become
more successful, in the process allowing us to operate more efficiently and effectively. Use this site
to track our progress. 21st Century Maricopa initiatives are found in four subject areas: Student
Success, Human Resources and Employee Development, Business Services and Information
Technology.
25Live - MCCCD's event scheduling application used to schedule facility spaces, resources, and
personnel. 25Live will pull college-specific class schedule information from SIS to publish in
calendar view. Along with web published classes, meetings, workshops, performances, and
student-related activities may be published on the calendar, providing a single location for viewing
college activities.
Technology Learning Center (IT110)
One-year-only employee, one-semester-only employee, or any other short term hire.
Employees submit their absences (i.e. vacation, and sick time) electronically.
Regular board-approved employees are responsible for reporting online absences (time not
worked) and exceptions (additional time worked) to their supervisor for approval.
Hourly employees are responsible for punching in and out online daily (including lunch) to
accurately record the number of hours worked.
A copy of a student’s permanent academic record.
The amount of money that must be paid for a course.
MCCCD form for employees and dependents (determined by employee’s position) to waive tuition
fees on classes.
Plagiarism Detection Tool
A large conference room at SCC. SC164 (Student Center Building)
Amphitheater, an outdoor venue in the heart of the campus
Unit Improvement Plan
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V
VoIP
W
Wellness Maricopa
WOVeN
X
Voice over Internet Protocol phones - A technology that allows telephone calls to be sent and
received over computer networks.
A collaborative effort of individuals within the Maricopa Community College District
committed to the philosophy of empowering employees through organizational wellness.
SCC’s Assessment Strategies (Written, Oral, Visual & Numerical)
Y
Z
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Computer and Technology
Support
How to find your MEID (Maricopa Enterprise ID)
& Set or Change your Password
To log into Manage My Account use the following navigation:
https://tools.maricopa.edu/Account/SignIn/
Find or Lookup your MEID:
If you do not have or know your MEID, on the Manage My Account page, Click Find My MEID
link.
Step 1 Complete the form and click Find My MEID button.
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Step 2 Your MEID is shown on the next screen.
Step 3 Click the New employee account setup link if you have not set your MEID password.
This will walk you through the steps to set your password and challenge questions.
or
Click the Reset my password link to reset your MEID password.
Password Reset Process
Step 4 Compte the form and click Start password reset process button.
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Step 5 Answer your Account recovery questions, confirm security text, and click Submit answers and
continue button.
Step 6 Enter your new password, confirm security text, then click Save new password and finish
button.
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Step 7 Password Reset Successful screen.
Change Password - http://www.scottsdalecc.net > left navigation menu Scroll down to
Email Tool > click Email Tool – Manage My Account.
Step 1 Click on Email Tool – Manage My Account link to see this page to change your
MEID password.
Step 2 Enter MEID, Password, Security text, then click Sign In button.
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Step 3 Enter your new password. If you want to set new Account recovery questions, check
the box marked.
Step 4 When you check the box you will see two questions that you will need to select and
answer.
Step 5 Click Save all account changes button. A successful confirmation page appears.
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How to Set Your “My Profile”
Directory Information
So that your colleagues and associates can more easily keep in contact with you, please take a
moment to update your Memo Directory information within the Email Tool – Manage My
Account. The Email Tool is a single point of entry for all colleges to use.
NOTE: If you are having difficulty with the Email Tool, either looking up your MEID or
resetting your MEID password, contact the SCC Helpdesk (IT100) or (480-423-6274 option
3) for assistance.
Find My Profile Page -
http://tools.maricopa.edu/support/findmeid
Step 1 Once you have logged into your account, click on "My Profile"tab. Make sure that
you review and update your phone, fax and pager numbers, then click Save all profile
changes button.
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Step 2 continued...
NOTE: You will be emailed a quarterly reminder to update your Directory information. This
reminder is being sent to everyone at your site. If there haven't been any changes to your
contact information recently, please disregard your reminder.
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Employee Resources Intranet Site
Our SCC Webpages have many lmportant links for SCC staff and faculty. On the SCC Homepage
is the link to the Employee Resources Intranet site.
SCC WebPage is http://www.scottsdalecc.edu
1. From bottom center of home page click Employee Resources link
NOTE: http://www.scottsdalecc.net will also take you to Employee Resource site.
2. At the top right is the Quick Links dropdown. A list of Enterprise application login pages used by
MCCD and SCC. Applications such as BOExi Reporting, Canvas, FMS, Google Apps, HCM, mySCC,
SCC Class Roster Tool and SIS. Click the application link you want to access.
SCC’s Employee Resources Intranet site Identified on the next page are links of commonly used resourses that might be of interest.
NOTE: Secure links
IT & HR
are for SCC employees only and require additional MEID log-in.
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Points of Interest
College Resources
Description
MCCCD Google Mail Login
Sign-in page for MCCCD email.
Time & Labor / RPS
Link to SCC’s HR Time and Labor page
Faculty Resources
Description
Class Roster
Instructor SIS Class Roster with student email addresses, phone numbers
District Resources
Description
Benefits
District Webpage with links to employee benefit information.
FMS
Financial Management System sign-in page
MCCCD/HCM Login
Human Capital Management sign-in page
Technology Support
Description
Online HelpDesk Request
Link to submit an IT Helpdesk request.
M&O Requests
Link to submit an M&O work request.
Online Copy Center
Requests
Tool for ordering copies online. Copies can also be delivered to your
office.
Forms
Description
Business Card Request
Business Card Requestor - to be completed to order SCC Business Cards
Official Function Form
This form allows MCCCD employees to properly document expense
decisions for activities or items that are subject to the MCCCD
Administrative Regulation on Official Functions.
Petty Cash
Petty Cash Form that you need to complete with Signatures to request
Petty Cash from the Bursar Office (SS137).
Employee Tuition Waiver
Request
Employee Tuition Waiver Form you need to complete (If needed
w/signatures) and taken to the Bursar Office (SS137) when paying for a
class.
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Maricopa Google Apps for Employees
What is Google Apps?
Google Apps is a suite of web-based messaging and collaboration applications that Google
hosts on their own servers. To access these applications, you simply use a web browser
(Google Chrome is recommended) on a computer that’s connected to the Internet.
Logging into your Maricopa email: https://accounts.maricopa.edu
Use your MEID and Password.
Your Inbox
This is your inbox view. Here you will see any messages you’ve received in your inbox. Unread
messages are bold. To open a message, simply click on it in your message list.
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Preview Pane
If you prefer you can set your inbox to display a preview of the messages below or beside your
conversations.
To enable Preview Pane, click the Gray Gear menu >
Settings in the upper-right hand corner of your
Email window and, on the Labs tab, scroll down to
Preview Pane. Select Enable > then click Save
Changes button at bottom of the page. Use the
new Preview Pane (displayed to the left) tool.
A Horizontal Split displays the message preview
below your conversations, a Vertical Split displays
messages to the side.
Enable IMAP – must enable to allow email to sync w/mobile devices
1. Sign in to SCC Gmail at https://accounts.maricopa.edu
2. Click the gear icon in the upper-right of any Email page and select Settings.
3. Click Forwarding and POP/IMAP.
4. Select Enable IMAP.
5. Click
IT & HR
button at the bottom of the page.
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SCC’s VOIP Phone Reference Guide –
Setting your Personal Greeting
“Voice Over Internet Protocol” (VOIP) is a digital, web-based phone system at Scottsdale Community College which
provides advantages over the older, analog system. Some functions are similar to the old system, some are different.
This guide explains setting your Personal Greeting, Viewing Voice Mail, Dialing Long Distance Calls, and Viewing Missed
Call History using this system.
Menu Options:
Using Voice Mail
To access your phone personal greeting options and
The new “default” for VoIP users is to receive their
password reset:
voicemail in their email inboxes.
Step 1: From the phone, dial 56699.
Step 2: From your desk phone press # or Enter your
five-digit extension, then press # .
Step 3 Enter your password, then press #. (Default
Long Distance Calls
password is your 4 digit extension. You will
From Phone:
want to change this password.)
Step 1: To dial long distance calls from your phone
you need to use the following:
#5 Personal Options
DIAL: 9 + 1 + (area code) + Phone number you are
#1 Administer greeting
calling.
#2 Administer extended absence greeting
#3 Enable/Disable absence greeting
Note: You no longer need to use a long distance code
#4 Administer name
number.
#5 Change password
#9 To Exit
SoftKeys
View Missed Calls (Call History)
Softkeys are buttons that change function depending
To view a missed call; or call history:
on the situation. Their current function is highlighted
Step 1: Click Menu button
immediately above the button on the LCD screen.
Step 2: Select 2 Call History.
Step 3: Select 1 Missed Calls.
NewCall - Generates dial tone for a call.
Step 4: Use the silver button to navigate through the
Voicemail - Automatically dials the voice mail
missed call information.
extension on your system.
Step 5: Use Exit softkey to exit.
DND - Do Not Disturb. Silences the phone from
ringing.
Pickup - Answers calls to other users in your Pickup
Program a Speed Dial Number
Step 1: Push the “Feature” button.
group from your phone.
EndCall - Terminates the current call.
Step 2: Click an open speed dial button (softkeys)
Conference/Conf - Initiates/completes a conference.
On the Display:
Resume - Takes the call of Hold status.
Step 3: Type the Name using the Number Pad then
click Enter or the OK softkey.
Dial - Dials the number.
Delete - Deletes the last digit entered (backspace).
Step 4: Type the phone number then click Enter or
the OK softkey.
Reject - Transfers call to your Voice Mail or
forwarding conditions.
IT & HR
Step 5: Enter or the OK softkey to complete.
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Maricopa NEC Phone System Set Personal Greeting & Review Voice Mail Messages
Maricopa NEC analog phone system used at Scottsdale Community College. This guide explains setting your
Personal Greeting, Access Voice Mail, and Forward Features using this system.
NOTE: SCC is gradually moving from NEC analog phone system to “Voice Over Internet Protocol” (VOIP) a digital,
web-based phone system
Create/Change Your Personal Greeting in our VMM
1. Dial the Voice Messaging Center (18866).
2. Enter your password.
3. Press 4.
4. Press 3.
5. Press 1.
6. Press 2 to record your personal greeting.
7. After the tone, record your greeting.
8. Press #.
9. Press 1 to replay your greeting.
10. If necessary, press star (*) to re-record your
greeting.
11. Press # when you are satisfied.
12. Press ** to disconnect.
Forward Calls to Voicemail
1. Press the Speaker key or lift the handset. Regular dial
tone is heard.
2. Press Forward-All, Forward-No Answer, or Forward
Busy. Broken dial tone is heard.
3. Dial the Voice Messaging Center number at 18866.
 Service-set tone is heard; FWD SET displays on
the LCD phone screen.
4. Press Speaker or return handset to cradle.
Cancel Calls Forwarded To Voicemail
1. Press the Speaker key or lift the handset.
2. Press the activated FWD line key.
 FWD CNCL displays on the LCD phone screen.
3. Press the Speaker key or return the handset to the
cradle.
Cancel the Forwarding Features
1. Press the SPEAKER key or lift the handset.
2. Press the activated FWD line key.
 FWD CNCL displays on the LCD phone screen.
3. Press the SPEAKER key or return the handset to the
cradle.
Note: Any combination of forward features can be
used. However, FWD-All (ForwardAll) overrides
the other two forward features.
IT & HR
Access the Voice Messaging Center From Within
Maricopa
1. Dial 18866 from any MCCCD phone.
 For first time access, your password is your
extension number plus two zeros. Your
extension number is listed first on your phone
lines row. For example, my extension is 18289
so my first-time password is 1828900. You will
be prompted to enter a new password.
Access the Voice Messaging Center From Outside
Maricopa
1. Dial 480-731-8866
2. Press # to identify yourself as a subscriber.
3. Enter your extension number. (This is your mailbox
number.)
Review Voice Mail Messages
The Voice Mail Messaging system alerts you that
messages are waiting by lighting up the red rectangle
light in the upper-right corner of your phone. The
letters VMM also display on the LCD phone screen.
1. Dial the Voice Messaging Center at 18866.
3. Press 1 to review new messages.
4. Listen to the message.
5. Enter your next action:
4 Replay Message
7 Erase Message
5 Envelope
8 Reply (to Internal
Information
callers only)
6 Send a Copy
9 Save Message
6. Repeat steps 4 and 5 for each message.
7. Press ** to disconnect.
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Forward a Call
Call forwarding enables you to forward your telephone calls to any phone number. You can choose to forward
your calls to another extension, to the Voice Messaging Center (x18866), or to a number outside of MCCCD.
These are the forwarding options:
FWD-ALL: Forward All forwards ALL incoming calls to a phone number you specify.
FWD-BY: Forward Busy forwards incoming calls to a phone number you specify when you are using the phone.
FWD-NA: Forward No Answer forwards incoming calls to a phone number you specify when the phone is left
unanswered after 4-5 rings.
1. Press the SPEAKER key or lift the handset.
2. Press the FWD line key you choose to activate. (FWD-ALL, FWD-BY, or FWD-NA)
3. At the tone, enter the phone number to which the calls are to be forwarded.
 Dial 18666 to forward messages to the Voice Mail System.
 FWD Set displays on the LCD phone screen.
4. Press the SPEAKER key or return the handset to the cradle
 The LED button lights up red, indicating the feature has been activated.
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How to Submit a Helpdesk Ticket
Step 1: Enter http://www.scottsdalecc.edu
Step 2: From the bottom center of homepage click Employee Resources link
NOTE:
http://www.scottsdalecc.net
will take you right to
Employee Resource page.
Step 3: Click the Online HelpDesk Request link under Technology Support from the right menu.
Step 4: Select the appropriate work request.
 For example if you need to submit a ticket for help with computer request, click on SCC
Computer Service Requests.
 If you need assistance with Windows Computers - click on Windows Computers
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Step 5: Fill-out the form, please note checkmarks are required fields and then click Submit button.
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How to Submit a Maintenance (M & O) HelpDesk Ticket
To access the new M&O Helpdesk ticketing system, click the Employee Resources link bottom center on
the SCC Homepage > Click Online HelpDesk Request link in the right navigation menu under Technology
Support > click M & O link in the list. Or type http://facilligence.mcccd.org
NOTE: This will take you to the new M&O login page.
Step 1: Enter your MEID and password and click the Log In button.
To Create a New Request:
Step 2: On the Welcome page, click the WORKFLOW dropdown and select Create Request.
Step 3: Complete the Create A Request form, noting that all fields marked with a red asterisk (*) are
required. When completed, click the Submit button.
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Step 4: You will receive a Request Submitted page, allowing you to review your request.
Step 5. Click the Sign Out link in the upper right corner to close the M&O HelpDesk.
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Email Confirmation
An email confirmation of your request will be sent to your SCC email account.
Artie
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To Check the Status of your Request
Step 1: On the Welcome page, click the WORKFLOW dropdown and select Check Request Status.
Step 2: Enter your Request ID , Contact Name, Email, phone or location. Then click the Submit button.
Step 3. Your status will be on the far right, the status key is top left.
Step 4. Click the Sign Out in the upper right corner to close the M&O HelpDesk.
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Human Resources - HCM
HR Toolbox Webpage
Our SCC Webpages have many lmportant links for SCC staff and faculty. On the SCC Homepage you can
click the About ScottsdaleCC link (lower left) to obtain information on SCC’s history, faculty and staff
directory, Policies Procedures and Guidelines, and more.
Navigation: About ScottsdaleCC > Human Resources > Toolbox
When you click the Human Resources link you will see links to additional pages
such as HR Toolbox, New Employee Essentials, and Employee Basics.
HR Toolbox has many helpful links. A few of interest might be Payroll Calendar, Print Pay Check, A-4 AZ
Tax Withholding, W-4 Federal Tax Withholding and Direct Deposit Form.
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How to Print your Pay Advice (Paycheck)
The District no longer prints pay advices for Direct Deposits. Instead, all employees can view
and print their pay advices online using any internet connection and printer.
1. Enter http://www.scottsdalecc.edu
2. From the bottom center of homepage click Employee Resources link
NOTE: http://www.scottsdalecc.net will take you right to Employee Resource page.
3. Click the Quick Links dropdown located top right. (Hover over link to see list)
4. Click the HCM link from the list.
5. Enter your Maricopa Enterprise ID (MEID) and your memo password; and press Enter.
6. On the HCM menu, follow this path: Self Service > Payroll and Compensation > View Paycheck.
7. Click the date link of the paycheck you wish to print.
8. Your pay advice will display.
9. To print your advice, Click the Print icon.
10. Click OK.
Technology Training Services
480-731-8287
Maricopa Community Colleges
www.maricopa.edu/training
Page 1
HRMS Approve an Assignment - Employee
Assignments are job hire documents for Residential
or Adjunct Faculty and Athletics Personnel that are
providing a service in addition to their normal job
responsibilities. For example, Instructional
Consultant and Coaching.
The amount to be paid is determined based on load
hours, hourly rate, number of hours, or stipend
amount. The total amount is distributed evenly
across all of the pay periods that occur during the
life of the Assignment.
6. Review the Job Hire Information.
7. Scroll up and click the Additional Info tab.
After receiving an email notification, the prospective
employee must approve the Assignment in HRMS.
Review and Approve an
Assignment
8. Review the additional clauses.
1. Using Internet Explorer, go to
www.maricopa.edu/employees.
9. To approve the Assignment, scroll up and
click the Job Hire Documents tab.
2. Under the Login section to the right, click on
the HRMS link.
3. Enter your Maricopa Enterprise ID and
Password and press Enter.
Note: If you do not know your MEID or
Password, visit "Manage My Account."
10. Scroll down and click the Approve button.
4. In HRMS, on the Navigation Bar in the upperright corner, click the Worklist link.

Use this link to return to your Worklist at
any time.
5. In your Worklist, click the Assignment link.
11. If you have multiple Assignments, click the
Worklist link and repeat the process.
12. When finished, click the Sign Out link in the
upper-right corner.
NOTE: Please keep in mind, you cannot start
your assignment nor get paid until you have
approved your assignment in HRMS.
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April, 2015
HCM – Employee Absence Request
Absence Requests
All employees must submit their Absence Requests through our Human Capital Management (HCM)
system. These requests must be submitted - and approved - prior to the time being taken. All
absence requests should be submitted at least one pay period in advance.
If not approved, the Absence Request will not be processed, and you will not be paid for those
hours. You will receive an email notification when action is taken on your Absence Request.
Enter Absence Requests
1. Log into HCM with MEID and password. http://maricopa.edu/HCM
2. To request time off, follow the path: Main Menu > Self Service > Time Reporting > Report
Time > Timesheet
3. Towards the bottom, above the Submit button, click the “Absence Event – select to view”
link.
4. At the bottom, view the Absence Entitlement Balances section to check your leave balances.
 Note: If absence hours requested exceed your available balance, plus any current pay
period entitlements, and your manager approves your request, the excess hours will be
unpaid. Unpaid hours will reduce the accruals on the next pay period.
5. At the top, in the Date field, use the Calendar to enter the beginning date of the pay period in
which you are requesting your absence time.
 To view the correct pay period dates: https://business.maricopa.edu/payroll
6. After entering the correct date, click the green Refresh arrows.
7. Click Add Absence Event. (middle of the page)
8. Click the Calendar icons to select a Start Date and End Date for the Absence Event.
 If you request is only for one day, or for certain hours in one day, enter the same date in
both Start and End fields.
9. Click in Absence Name and select the appropriate leave type (Vacation, Sick, etc.)
 Please keep in mind, each Absence Type (such as Sick, Vacation, Personal, Jury Duty, etc.)
requires its own Absence Request.
10. Some Leave types (listed below) require a Reason to be selected. If required, click in Reason to
make a selection.
 Absence types that require a Reason: Bereavement Leaves, Catastrophic Leaves, Jury Duty,
Sick Family, and FMLA.
11. Click Details to add additional information and comments to the Absence Request.
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12. If this is a partial day request, in which the number of hours being requested is less than the
scheduled hours for the day, click Partial Days dropdown, and select the appropriate option.
 All Days – All the days you are requesting will be partial days.
 End Day Only – Only the end day you are requesting will be a partial day.
 Start Day Only – Only the start day you are requesting will be a partial day.
 Start and End Days – Only the start and end days you are requesting will be partial days.
 None – None of your days will be partial days. The system will deduct the entire scheduled
hours (ex: an entire 8 or 10 hour day).
13. Depending on the option you choose in Partial Days, in the Day hours field(s) that displays just
below the “Partial Days” field, enter the number of absence hours you are requesting.
 For example, if you are requesting 4 hours off of your 8 hour day, use the All Days option,
and enter 4 hours in All Days Hours.
 If you are requesting “partial” days (hours less than your regular work hours), with
different time frames on each day, (for example, you’re taking 2 hours one day and 4
hours the next day), you must submit a separate Absence Event for each day since there is
not an option for this particular scenario for “Partial Days.”
14. Leave the Duration field blank.
15. Click the Calculate End Date or Duration button to calculate your absence duration.
 The system will auto-calculate the duration based on your work schedule.
16. If needed, enter comments in the Reporter Comments box.
 Please do not include any sensitive or personal information in the Comments box.
17. Click the OK button.
18. In the Absence Events section, review the absence request.
 If you need to delete an Absence Request, before submitting, click Delete; click Yes –
Delete.
 You cannot delete an Absence Request once it has been submitted. However, you can
cancel it if it has not been approved yet. (next section)
19. When finished, scroll down, and click Submit.
20. Click OK to confirm.
 An email notification is sent to your manager to approve the Absence Request.
 You will receive an email notification when action is taken on your Absence Request.
21. To enter a new Absence Request, click on the Add Absence Event button.
 Please keep in mind, each Absence Type (such as Sick, Vacation, Personal, etc.) requires its
own Absence Request.
 Different partial hour requests also require separate absence events.
22. Complete this Absence Event following the same steps you just completed.
23. Click Submit; then click OK to confirm.
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Edit/Cancel Absence Requests
You can edit or cancel an Absence Request that has been submitted, but has NOT been approved.
1.
2.
3.
4.
5.
6.
Navigate to Absence Events. (Steps 1-12, above)
To the right of the Absence Request, click Edit.
To edit, click the Details link and make your changes and click OK.
To cancel, click the Cancel checkbox.
Scroll to the bottom, click Submit.
Click OK to confirm.
 If you cancelled your request, the Status field states “Cancelled.”
Edits or Cancellations of Approved Absence Requests


If the Absence Request was submitted for a future pay period, the manager can edit or cancel
the request prior to it being processed by Absence Management.
If a change or cancellation is required after Absence Management has processed the request,
and the pay period has passed, you will need to follow the Absence Adjustment process.
Important Reminder
For Non-Exempt Employees
 Every pay period, you must enter your Regular Earnings time by applying your schedule in
your Timesheet.
 If you have approved Absence Requests in the current pay period, you must adjust your
Regular Earnings time in your Timesheet by deducting the approved Absence Request hours
to ensure that you are not overpaid.
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HCM – Managers Approving Time & Absence Requests
Reviewing & Approving Time
Every pay period, managers are required to review Regular Earnings Time reported by your classified nonexempt employees and time worked by your part-time employees, and take action on the time in the Human
Capital Management (HCM) system.
As Absence Requests are submitted by any of your classified employees, you are required to review them
(Vacation, Jury Duty, Bereavement, etc.), and take action on them in HCM.
For each Absence Request, you will receive an email notification requesting your approval.
For Sick and Personal time, you will receive an email notification informing you of the request, but not
requiring approval.
If not approved, Absence Requests will not be processed, and employees will not be paid for those hours.
Employees receive an email notification when action is taken on their Absence Requests.
Note: Reviewing and approving time for these two different time reporting functions (Regular Time and
Absence Requests) are done in two separate screens in HCM. They have two different menu paths.
Review Regular Earning Time Submitted: Currently Using
Main Menu > Manager Self Service > Time Management > Approve Time and Exceptions > Payable Time.
Review Absences Submitted: NEW
Main Menu > Manager Self Service > Time Management > Report Time > Timesheet.
Approving Time for Non-Exempt Employees
Every pay period, you have to review, and take action on, the Regular Earnings Time submitted by your nonexempt employees.
You also have to ensure their Regular hours and any approved Absence hours add up correctly and they are
not getting overpaid.
1. Log into HCM using your MEID and password.
2. Main Menu > Manager Self Service > Time Management > Approve Time and Exceptions > Payable
Time.
 All non-exempt and part-time employees are listed. If you are an Alternate Delegate/ Approver
for anyone, those manager’s employees are listed as well.
 If your employees do not display, enter your Department ID, or an individual employee ID.
3. Verify the correct (current) and entire pay period. Sometimes only one week is showing.
 If approving on a “Deadline Monday”, you have to enter the dates for the previous pay period.
 Use the calendar icons to change the Start and End Dates to reflect the correct pay period, and
click the Refresh arrows.
4. Click on a non-exempt employee’s name to view his/her Regular Earnings Time.
Important Note!
For any of your non-exempt employees, take note of any Absence Time listed (Vacation, Sick, etc.)
Notice if any date is listed twice. If so, this means there are different hour types being reported for
the same day - such as Regular and Absence hours.
In the Quantity column, ensure the total time reported, including both Regular Earnings and any
Absence Requests, does not exceed the employee’s regular work schedule hours for the current pay
period.
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5. If a non-exempt employee reports Absence Time, check her/his Timesheet by clicking the Adjust
Reported Time link.
6. Review the hours and make sure the daily hours in each column total the correct daily regular work
schedule hours.
7. If the Regular Earnings hours and the Absence Request hours exceed the employee’s scheduled work
hours for any day, deduct any approved Absence Request hours from the Regular Earning hours so
your employee is not overpaid.
 For example, if your non-exempt employee reported 8 hours of Regular Earnings hours, and also
reported 8 hours of approved Absence Time (Vacation) the same day, the employee’s daily hours
will add up to 16 and the employee will be overpaid. In this example, you must delete the 8
hours of Regular Earnings to accommodate the 8 hours of Vacation time.
8. If you made changes, scroll down; click Submit.
10. If you need to make edits to the Absence Request, please see Page 6 for information.
11. Click the Return to Payable Time link.
12. To view any employee comments, and to enter your own comments, click the Comment icon to the
right of the specific row.
13. Read any employee comments, and click in the Comments box to enter your comments.
 Comments are highly recommended when denying and pushing back time.
14. Click Apply, and then click OK.
15. To take action on time reported, to the left of the appropriate row(s), click the Select checkbox, or
click Select All (at the bottom) if the same decision applies to all rows.
16. Click either: Approve, Deny, or Push Back.
 Employees receive an email notification of any action taken on an Absence Request.
Approve – Approves the Regular Earning Hours and Absence Requests submitted by the employee.
Deny – Denies the Regular Earning Hours and/or Absence Requests submitted by the employee and the
request becomes null and void. Do Not Use
 Employee will not get paid for denied hours.
 Manager comments are highly recommended.
Push Back – Sends the Regular Earning Hours or Absence Request back to employee for changes.
 Employee can view the request in Worklist.
 Manager comments are highly recommended.
17. Click Yes to confirm, and click OK again.
 You will be returned to that employee’s Approve Payable Time page. If necessary, continue to
review additional time.
18. Click the Return to Approval Summary link to return to your list of non-exempt employees who
submitted time.
Approving Absence Requests for Your Classified Employees
Every time any of your classified employees submits an Absence Request, you will receive an email
notification requesting approval.
It is recommended you review and take action on that request within 48 hours. If you don’t, you will receive
another email reminder.
If not approved, Absence Requests will not be processed, and employees will not be paid for those hours.
Employees receive an email notification when action is taken on their Absence Requests.
2. Main Menu > Manager Self Service > Time Management > Report Time > Timesheet.
3. Click Get Employees.
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
All of your employees should be listed. If they are not, you can enter your Department ID, or you
can search for a specific employee by entering an Employee ID or other information.
 If you are an Alternate Delegate for anyone, those manager’s employees may display, too.
4. In the Date field, click the Calendar, and select the first day of the correct pay period – for which you
are approving absences – and then click the green Refresh arrows.
 Keep in mind you may have to change the pay period to a future pay period.
 Use the calendar icon to change the Date to reflect the correct pay period (see next page), and
click the green Refresh arrows.
 You can also use the Next Week link.
 In the Reported Absence column, a calendar icon with a star is displayed for any employee who
has submitted an Absence Request.
5. For any employee displaying a calendar star in the Reported Absence column, click that employee’s
name to view the Absence Request.
6. Click the “Absence Event – select to view” link to open the Absence Events section.
7. In the middle of the page, in Absence Events, review absence request(s) needing approval.
 Status Column will display “Needs Approval.”
8. Below Absence Events, in the Absence Entitlement Balances, view the leave time available for that
employee.
 Note: If the hours requested exceed the employee’s respective available balances, plus the
current pay period accruals, you can still approve the time off, but the excess hours will be
unpaid.
9. To view details of the Absence Request, and to make any edits, and to add any comments, in the
Absence Events section, click the Edit button to the far right on the absence row, and then click the
Details link.
 The Absence Event Details display.
 You may need to scroll down to Comments.
 Manager comments are helpful to the employee and highly recommended – especially when
denying or pushing back time.
10. If necessary, make any edits (Pages 6).
11. Click OK to return.
12. Click Submit. (You may have to scroll down.)
 Important: Even if you didn’t make any changes, click Submit to get out of edit mode.
14. To take action on an Absence Request, click the Select checkbox (to the left) of that absence request.
15. Below the Balances, (you may have to scroll down), click Approve, Deny, or Push Back.
 An email notification is automatically sent to the employee when action is taken on an Absence
Request.
Approve – Approves the absence request.
 If the hours requested exceed the employee’s respective available balances, plus the current pay
period accruals, you can still approve the time off, but the excess hours will be unpaid.
Deny – Denies the request submitted by the employee and the request is null and void. Do Not Use
 These hours will not be paid.
 Manager comments are highly recommended when denying an Absence Request.
Push Back – Sends the Absence Request back to the employee – possibly for changes.
 Manager comments are highly recommended so the employee knows why the Absence Request
was pushed back. If the employee is required to change something, please tell the employee what to
change.
 The employee can view the pushed back Absence Request in her/his Worklist.
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16. Click Yes to confirm, and click OK again.
Manager Email Notifications
After an employee submits an Absence Request, the manager receives an email notification saying an
Absence Request is awaiting approval.
It is recommended you review and take action on that request within 48 hours. If you don’t, you will receive
another email reminder.
a) The manager can click on the link provided at the bottom of the email to be taken to HCM.
 If the manager is already logged into HCM, the link will take her/him directly to the correct
approval page for that employee.
 If the manager is not logged in, the link will take her/him to the sign-in page. After logging in, the
manager will be taken to the correct approval page for that employee.
b) The manager can then Approve, Push Back, Deny, or make edits as usual.
Manager Worklist
A manager can also sign into HCM and click on her/his Worklist link, then click on the ABM link for that
employee’s Absence Request. This link will take you directly to the approval page.
Managers Entering Absence Requests for Employees
An important role for all managers is entering Absence Requests on behalf of their employees in the event
that the employees cannot.
3. In the Empl ID field, enter the Employee ID of the employee for whom you are entering an Absence
Request. (Or use any other search criteria to find the employee.)
5. In the Date field, select the first day of the pay period - for which you are entering an Absence
Request - click the Refresh arrows.
6. Click on the employee’s name for whom you are entering an absence request.
7. Directly above the Submit button, click the “Absence Event - select to view” link.
8. Scroll down to view the Absence Entitlement Balances for your employee for whom you are entering
an Absence Request.
Note: If the absence hours requested exceeds the available leave balance, plus the current pay
period accruals, you can still enter the Absence Request and approve the time off, but the excess
hours will be unpaid.
9. To enter an Absence Request, click Add Absence Event button.
10. Using the Calendars, enter Start and End dates of the Absence Request.
11. Click in Absence Name and select the absence type from the list of eligible leave types (e.g. Vacation,
Sick, Jury Duty, etc).
 Some absence types (listed below) require a Reason. If required, click in Reason and make a
selection.
 Absence types that require a Reason: Bereavement Leaves, Catastrophic Leaves, Jury Duty, Sick
Family, and FMLA.
12. Click Details to add additional information and comments to the Absence Request.
13. If this is a partial day request, in which the number of hours being requested is less than the
scheduled hours for the day, click Partial Days dropdown, and select the appropriate option.
 All Days – All of the requested days will be partial days.
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 End Day Only – Only the end day being requested will be a partial day.
 Start Day Only – Only the start day being requested will be a partial day.
 Start and End Days – Only the start and end days will be partial days.
 None – None of the days will be partial days.
Notes: Depending on the option you choose in Partial Days, you may or may not get an additional “Day
Hours” field(s).
If you select None, you won’t get any additional fields. The system will automatically deduct the entire
scheduled hours for that employee (ex: an entire 8 hour day or 10 hour day).
14. If you selected a Partial Days option (other than None), in the appropriate Day Hours field, enter the
number of absence hours you are requesting.
 For example, if your employee is requesting 4 hours off of her 8 hour day, use the All Days
option, and enter 4 hours in All Days Hours.
 If an employee is requesting “partial” days (hours less than her regular work hours), with
different time frames on each day, (for example, she’s requesting 2 hours one day and 4 hours
the next day), you must submit a separate Absence Event for each day since there is not an
option for this particular scenario for “Partial Days.”
 If none of your days are partial days, and you selected None; you won’t have an additional Day
Hours field.
15. . Leave the Duration field blank.
16. Click the Calculate End Date or Duration button to verify the duration of the Absence Request.
 HCM will auto-calculate the duration based on the employee’s work schedule.
17. If needed, enter comments in the Reporter Comments box.
 Please do not include any sensitive or personal information in the Comments box.
18. Click the OK button.
19. Scroll down and in the Absence Events section, review the absence request.
20. When finished, click the Submit button.
 After you Submit, the Select checkbox to the left of the Absence Request will be available.
22. Click the Select checkbox on the left.
23. Scroll down and click the Approve button.
24. Click Yes to confirm; click OK again.
 You are returned to the employee’s Timesheet.
 For non-exempt employees, please check the Important Check on the next page before
continuing.
25. Click the Return to Select Employee link to return to your list of employees.
Important Check! For Your Non-Exempt Employees
If you entered an Absence Request for a non-exempt employee during the current payroll period, you must
deduct any Regular Earnings Time from the Timesheet for any approved absence requests so your employee
is not overpaid.
For example, if you submitted an Absence Request for 8 hours of sick time for an employee, but did not
remove those hours from her/his Regular Earnings Time, the employee’s daily hours will add up to 16 and the
employee will be overpaid.
In this example, you must delete the 8 hours of regular time to accommodate the 8 hours of sick time you
requested on the employee’s behalf.
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a) Up in the Timesheet, deduct any approved absence hours from the Regular Earnings hours, ensuring
the Regular Earning hours and the Absence Request hours total the correct daily work schedule
hours for the employee.
b) Scroll down and click Submit.
c) Click OK to confirm.
 You are returned to that employee’s Timesheet.
d) Click the Return to Select Employee link to return to your list of employees.
Edit or Cancel Approved Absence Requests
If the Absence Request was submitted for a future pay period, the manager can edit or cancel the request
prior to it being processed by Absence Management. The Absence Management process is run during the
current pay period.
3. In the Empl ID field, enter the Employee ID of the employee for whom you are editing or cancelling
an Absence Request. (Or use any other search criteria to find the employee.)
5. In the Date field, select the first day of the pay period - for which you are editing or canceling an
Absence Request - click the green Refresh arrows.
6. Click on the employee’s name for whom you are entering an absence request.
7. Directly above the Submit button, click the “Absence Event - select to view” link.
8. To the right of the Absence Request, click Edit.
9. To edit, click the Details link and make your changes and click OK.
10. To cancel, click the Cancel checkbox.
11. Scroll to the bottom, click Submit.
Note: If a change or cancellation is required after Absence Management has run and processed the
request, and the pay period has passed, you and/or your employee will need to follow the Absence
Adjustment process.
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Acknowledgement and Disclosure
The Maricopa Community Colleges Governing Board Policies and the District’s Administrative
Regulations provide the framework for performing our duties. Each of us is responsible for
being aware of these rules and abiding by them.
As a way to help us understand these policies and provide transparency in our actions, each
employee is required to complete a set of acknowledgements and disclosures.
All full-time and part-time board approved employees including OYO, OSO, Specially Funded
and Skill Center Employees are also required to complete two educational training modules –
Legal Issues: Public Sector Employment and MCCCD Public Stewardship – as assurances to our
students and communities we serve that we take public stewardship seriously.
View a Chart that provides an overview of what forms are required of employees.
The online FERPA Tutorial provides information regarding access to and the release of student
records. FERPA places restrictions on the release of student records and all employees who
access student records are required to complete the tutorial. To access the online FERPA
Tutorial select the following link. https://learn.maricopa.edu/
Annual:
 Acknowledgement and Disclosure 20xx – 20xx (next Fiscal Year)
 Annual Travel Acknowledgement 20xx – 20xx (next Fiscal Year)
 Adjunct Faculty and Temporary Employees - Completion Counts Towards Public Sector
and Ethics Training
Semester:
 I am an Instructor Reporting a Possible Enrollment Irregularity
 I am an Employee taking a Maricopa Course Using a Tuition Waiver
Center for Employee & Organizational Development
Division of Human Resources
Page 1
Mandatory Training
Required for all faculty & staff including Athletic Specialists, OYO, OSO, and Specially Funded
employees:
Online Course Name
Initial Training Required
Renewal Training Required
Legal Issues: Public
Within Probationary period or one year of hire Every three years (30 and
Sector Employment
date, whichever is shorter. Enrolled
90 day reminder notices are
automatically on hire date.
sent).
MCCCD Public
Stewardship
Within Probationary period or one year of hire Every three years (30 and
date, whichever is shorter. Enrolled
sent).
MCCCD Driver Training
Program
Prior to operating a college or district-owned
motor vehicle, any employee who is
authorized to operate a college or districtowned motor vehicle or vehicle rented,
borrowed, or leased for college or district
purposes must enroll & complete the course,
AND demonstrate a satisfactory driving record
by submitting to a Motor Vehicle Record
(MVR). Need to self- enroll using HRMS SelfService and course# 001124.
Every three years (30 and
sent).
Preventing Sex
Discrimination and
Harassment
New Employees: Within 30 days of hire date.
Enrolled automatically on hire date.
Every three years.
Existing Employees: Recommended within 90
days of this notice, but no later than July 31,
2015. Enrolled automatically.
Please note: Given the regulatory changes on
this topic over the last 18 months, there will be
no in-person course utilized to fulfill the
training requirement - either as a substitute
for the online course or as a previous course
completed.
Information Security
and Privacy
Every three years.
days of this notice, but no later than June 30,
Page 1
Required for all Adjunct Faculty & RPS (part-time) staff:
Online Course Name
Acknowledgement for
Within 30 days of hire date, must self-initiate
Adjunct and RPS (part- at the link provided. Completion Counts
time Employees)
Towards Public Sector and Ethics Training.
Each Fiscal Year.
MCCCD Driver Training
Program
Prior to operating a college or district-owned
motor vehicle, any employee who is
authorized to operate a college or districtowned motor vehicle or vehicle rented,
borrowed, or leased for college or district
purposes must enroll & complete the course,
AND demonstrate a satisfactory driving record
by submitting to a Motor Vehicle Record
(MVR). Need to self- enroll using HRMS SelfService and course# 001124.
Every three years (30 and
sent).
Preventing Sex
Discrimination and
Harassment
Every three years.
completed.
and Privacy
Every three years.
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Required for all Persons of Interest (POI) – Defined as someone who is in a relationship with
Maricopa in a non-employee capacity in which he or she is required to have access to one or more
Maricopa systems accessed through an MEID.
Online Course Name
Preventing Sex
New Employees: Within 30 days of hire date. Every three years.
Discrimination and
Harassment
completed.
and Privacy
Every three years.
Other required training that is dependent on your role in Maricopa:
Online Course Name
MCCCD Employee
Required for any faculty or employee (full or
FERPA Compliance
part-time who works with SIS) within 30 days
of hire date. Enrolled automatically on hire
date.
Leadership
Foundations Program
Required for People Leaders. Enrolled
automatically based on hire date
Hiring Knowledge
Checks
Required for anyone serving on a hiring
committee.
Although not required, highly recommended for all faculty & staff:
Online Course Name
MCCCD 101
Within 45 days of hire date. Enrolled
Foundations Course
N/A
N/A
Page 3
To find out if your college requires additional college-specific training, please check with your
direct supervisor or your college/site HR Manager.
If after review of this matrix, you need clarification on what district-wide mandatory training
you are required to complete, please contact one of the resources listed above or the Center
for Employee & Organizational Development (CEOD) at 480-731-8209. Thank you!
Canvas Login Directions
Logging In:
Training can be accessed from any Internet connection. View the "Getting Started with Canvas"
guide.
 Log into Canvas using Chrome, Firefox, or IE10 or higher.
 Enter your user name and password (Your user name is your Enterprise ID)
o Directions on how to find your Enterprise ID
 Your password will be the same as your Maricopa email password.
 All affected employees are auto enrolled into the courses. Please click on the course
name and follow the directions (please read all introductory information).
Completion Dates of Training and Disclosure Records
Training records can be accessed via HRMS. Once logged in with your Enterprise ID and your
email password, click Employee Self Service link. Then, click the Training & Development link
and finally click the Training Summary link. Training records are updated from
Canvas/SharePoint within 48 hours of completion.
 Disclosure Forms - Carl Ward, 480.731.8869
 Office of Public Stewardship - 480.731.8084.
Acknowledgements and disclosures
Courses Not Listed in Canvas

Once logged in, if you don't see any of your required courses, please contact CEOD at
480-731-8209.
MCCCD Employee FERPA Compliance: In 1974, Congress enacted the Family Educational Rights
and Privacy Act (FERPA), which places restrictions on any school, college or university receiving
federal funds over the release of student records. The tutorial contains information on
MCCCD's policies that were adopted to comply with FERPA requirements as well as other
pertinent laws regarding access to other forms of official records. The tutorial is a learning tool
designed to provide students, faculty, and staff a better understanding of the confidentiality
protections that federal law affords the records that colleges and universities maintain about
their students.
Page 4
Contact your Health Pro consultant:
[email protected]
800.513.1667 X 654
Access Compass services beginning on December 1st, 2015
Complete your profile online at
member.compassphs.com
Connect with your Health Pro consultant
at [email protected] or 800.513.1667 x111.
Or contact your Health Pro consultant at
[email protected] or 800.513.1667 X 654
Maricopa County Community Colleges has contracted with a 24/7 Registered
Nurse hotline in case of workplace injury. If a non life or limb threatening injury
occurs, you can speak with Registered Nurse immediately, simply by calling the
number below.
Injured Worker Protocol
If Life or Limb threatening, call 911
If other, then please follow the procedure as outlined:
Step 1. Report the injury to your Supervisor.
Call TriageNow:
844-332-5221 (MCCC’c dedicated number)
Step 2. Registered Nurse will gather
information about the injured employee and then triage the
injury.
Step 3. RN will give instructions for care on
site or refer you to a clinic for
advanced care.
Step 4. All Documentation will be completed
after call is finished and sent out.
Keep in mind:
 Call for any injury that occurs.
 Call TriageNow back if you have questions or concerns about the injury for up to three
days. (four calls total are allowed for any one injury)
 Follow care advice given promptly to ensure best medical outcome.
College Resources
Business Support Services
SCC Presidents Office
SD- 115
Monday-Friday
8am-5pm
480-423-6310
Staff:
Donna Cole - Administrative Assistant to College President
[email protected]
480-423-6310
Bursar / Cashier
Fall & Spring Hours:
Monday-Thursday 8am-7pm
Friday
8am-5pm
Services:
Petty Cash
Account Deposit
Tuition Waivers
Cash Handling
College Business Office
Monday-Friday
8am-5pm
Services:
CFS Resources
Web Financials
Travel
Budget Development
Acknowledgement & Disclosure
Miscellaneous Forms
Membership Payment Worksheet
Official Function Form
SS-138
480-423-6148
Contact:
[email protected]
LB-129C
480-423-6145
Staff:
Mirna Rosas
480-423-6734
[email protected]
Candace Weston
480-425-6918
[email protected]
Ariella Feld
480-423-6056
[email protected]
Food Services - Chartwells
Monday-Thursday
7am-7pm
Friday
7am-1pm
Snack Shack - Closed on Fridays
Call for Summer Hours
Services:
Scottsdale Café and Snack Shack – cafeteria
providing food service for SCC students and staff.
Catering - Chartwells should always be contacted
well in advance of your event.
IT & HR
SC-174/SC-176
480-423-6240
Contact:
John Milburn – Director of Dining Services
[email protected]
[email protected]
Chef Chris Weeks
[email protected]
January 2016
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FOB (Faculty Office Building)
480-423-6506
College Facilities
Monday-Friday
Event Service Email:
Vehicle Service Email:
8:00am-5:00pm
[email protected]
[email protected]
Responsibilities:
Meeting and Special event scheduling
Rental of space on Campus
Setup and tear down of most internal and
external event spaces
Signboard placement for events
Student Film shoot space scheduling
Vehicle scheduling and dispatch
Voter Registration by External Groups
Human Resources (HRMS)
Fall & Summer Hours:
Monday-Friday 8am-5pm
Services:
Hiring Process
Time & Labor
Online Assignments (Contracts)
RPS (Request for Personnel Services)
Time Reporting
 Non-Exempt Work Schedules
 Hourly Employees “Punch Time”
 Absence reporting
 Leave without Pay
Benefits
Work-Study Contracts
Copy and Mail Center
Staff:
Lan Hoang – Scheduling Services Coordinator
480-425-6907
[email protected]
Kamy Johnson – Office Coordinator
480-425-6906
[email protected]
LB-116
480-423-6729
Staff:
Carlos Flores – Human Resources Clerk/Typist
480-423-6729
[email protected]
Dulce Rodriguez – Human Resources Assistant III
480-425-6645
[email protected]
James Morris – Human Resources Coordinator
480-423-6428
[email protected]
CJ Coppola – Human Resources Coordinator
480-423-6308
[email protected]
Karen Johnson –Senior Manager, Human Resources
480-423-6597
[email protected]
LB-127
480-423-6645
Fall and Spring Hours:
Monday-Thursday 6:30am-7:30pm
Friday
6:30am-5pm
Email:
[email protected]
TRAC Solution –Online copy request system http://scc.ricohtrac.com
Services:
Pickup and delivery
Personal copying
High speed black & white copying
Convenience copier
Transparencies and Laminating
GBC and tape binding
Mail service
IT & HR
January 2016
Digital copying
Full Color copies
Cutting, folding and drilling
2 of 5
Institutional Advancement and
Community Engagement (IACE)
Friday
8am-5pm
Services:
Business Cards
Letterhead
SCC & Artie Logos
SCC Style Guide - Graphic Standards & Branding
Talent Release Form
Creative Brief – Graphic Design Job Request
SCC Insider
Publications
Employee Store
 SCC Gear
 For Your Desk
 Gifts
 For Your Car
MDF (McDowell Facility)
480-423-6380
Staff:
Nancy Neff – Director
480-423-6567
[email protected]
Julianne “Juls” Davis – Web Marketing Coordinator
480-425-6955
[email protected]
Jonathan Higuera – Communications Coordinator
480-425-6637
[email protected]
Charles Silver – Director of Development
480-423-6424
[email protected]
Kim Herbst – Graphic Designer
480-423-6589
[email protected]
Michelle Ludeman – Administrative Secretary
[email protected]
480-423-6380
Public Safety
LB-165
Dispatch Desk 24 hours a day
480 423-6175 or [email protected]
If you have a life-threatening emergency, CALL 40911.
For all other Emergency and Non‑Emergency concerns, please call (480) 423-6175
Services:
Access to College Facilities
Escort service to your vehicle or the bus stop
Assistance for disabled motor vehicles
Report a Crime or Emergencies
Responding to Criminal Activity and Emergencies
Report a Sexual Assault
College response to Alcohol and Drug Violations
Policy regarding Weapons on campus
Policy regarding Smoking on campus
Policy regarding Children on campus
Crime Awareness and Prevention Programs
Alcohol and Drug Use Prevention
IT & HR
College Police Officers:
Les Strickland – Police Commander
480 423-6510
[email protected]
Marvin Tahmahkera – Police Officer
480-423-6548
[email protected]
Arlyn Walz - Police Officer
480 423-6564
[email protected]
Brenden Richardson - Police Officer
480 423-6564
[email protected]
Anthony Ortiz – Police Officer
480-423-6529
[email protected]
January 2016
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HelpDesk
IT100
Friday & Saturday 8am-4pm
Email:
[email protected]
480-423-6274 (options 3)
Provide faculty, staff, and students with a primary point of contact within SCC so that
access to college-supported technology services and the technical assistance essential to
effectively use these services are provided in an efficient and effective manner.
Services:
Media Center
Staff:
Fred Speidel – Client Support Analyst
[email protected]
Darrin Polega – Client Support Analyst
[email protected]
Nila Yang – HelpDesk Support
[email protected]
Joe Ricciardi – HelpDesk Support
[email protected]
IT-120
480-423-6652
Friday
7am-4pm
[email protected]
Saturday
8am-12pm
The Media Center provides in-classroom delivery and technical support of audiovisual equipment to
include data projectors, document cameras, DVD players, VHS video cassette decks, TV monitors, and
carousel slide projectors.
Faculty and staff may check out equipment for off campus college related work. The offerings include
laptop computers, digital cameras, Mini DVD camcorders, and digital voice recorders.
Printing Services:
Color Paper Posters
Lamination
Vinyl Banners
Permanent Stickers
Temporary Stickers
Cut Vinyl Stickers
Window Clings
Graphic Design and more!
For a job specific quote email or call for a request:
[email protected] or 480-423-6642
Staff:
Curtis Kipp - Manager Tech Support
[email protected]
480-423-8490
Justin Johntson – Coord Audio Visual
[email protected]
480-425-6725
Wade Richardson - Audiovisual Tech
[email protected]
480-423-6646
Terry Votichenko - Tech
[email protected]
480-423-6653
Philip Amorosi – Graphic Designer
[email protected]
480-423*6652
IT & HR
January 2016
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Institutional Research, Planning and
MDF ( McDowell Facility)
Development
Provides information and data analysis services to SCC faculty, staff, and administration and supports
planning, assessment and decision-making across the college.
Reports Available:
45th day Report – Spring 2014
Beginning of Term Report Spring 2014
45th Day Executive Summary – Spring 2014
Fact Book 2012-2013
2013 Alumni Survey Report
University Transfers Information
Receiving Department
Monday- Friday 7am-4pm
Receiving Department Email:
Staff:
Laurie Cohen
480-423-6511
[email protected]
Linda Hughes
480-423-6346
[email protected]
ME-114
480-423-6061
[email protected]
Services:
Printer/Copier paper by the case
Toner
Shipping requests and pick-up of authorized merchandise
Status of delivery for time sensitive materials
Pick-up of items for surplus
Staff:
Ray Cruz
480-423-6061
Xavier Gamez
480-423-6004
Maintenance & Operations (M&O)
ME-111
Monday- Friday 5am – 3:30pm
480-423-6005
M&O online HelpDesk Request:
http://facilligence.mcccd.org
Services:
Custodial
Grounds
Electrician
Heating and Air Conditioning
Carpenter
Plumber
Painter
IT & HR
Staff:
Matt Kind – Manager Building Operations
[email protected]
480-423-6008
Susan Ladue
[email protected]
480-423-6005
January 2016
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Academic Support Services
COMPUTER LABS
“During Library construction, computer labs are only open to
enrolled students for school-related work.”
Math/Science Tutoring Center
CM-44IA
Open to all students
Monday-Thursday 8am-7:30pm
Friday
8am-2pm
Saturday
10am-2pm
Login help: Contact Vrushti Bhatt @ 480-423-6603
PC (Windows)
Printing
Calculator assistance and check out (hourly basis)
CIS Tutoring Lab
CM-446
Friday
8am-3pm
PC (Windows)
Printing
Natural Science Center
NS-107
Friday
8am-2pm
Saturday
10am-2pm
Login help: Contact Dawn Mclain @ 480-425-6726
Mac and PC (Windows)
Accounting/Statistics Learning Center
AP-292
Monday
8am-12pm /2:45pm-6:15pm
Tuesday
8am-1:30 pm /2:45pm-6:15 pm
Wednesday
8am-12pm /1:15pm-6:15pm
Thursday
8am-12pm
Friday Closed
Login help: Contact SCC HelpDesk @ 480-423-6274 (option 3)
PC (Windows)
Social/Behavioral Science Learning Center
(SBLC)
SB-158
480-423-6145
480-425-6626
480-425-6726
480-425-6717
480-423-6223
Friday
10am-2pm
(may be closed for meetings Fridays; call ahead
to verify hours)
Login help: Contact Jay Hall @ 480-423-6223
Mac and PC (Windows)
Printing
Study rooms
The Writing Center
LC-379
Friday
7:30am-3:00pm
Login help: Contact Jason Dragon @ 480-423-6416 or
Chad Wellborn @ 480-423-6416
Mac and PC (Windows) Printing, Coin-operated copy machine
Student Tech Center
IT-IOO
Friday-Saturday
8am-4pm
Login help, Mac and PC (Windows)
Printing, Scanning
Collaboration rooms, with laptop and Blu-ray player checkout
available
IT & HR
January 2016
480-423-6416
480-423-6261
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ENROLLMENT ASSISTANCE
Welcome Center
SC-118
Friday
10am-5pm
Self-service enrollment assistance using My.Maricopa.edu
Apply for Financial Aid online
Check my.Maricopa.edu, email, message center, To Do list
480-423-6700
TESTING
Testing Center
SC-150
Friday
10am-3pm
Placement Testing
Most Makeup Testing
480-423-6433
TUTORING SERVICES
Math/Science Tutoring Center
CM-441A
Friday
8am-2pm
Saturday
10am-2pm
Current Math/Science students only
Tutoring for Math (always available)
Tutoring for Physics (check tutor schedule for Physics)
Natural Science Center
NS-107
Friday
8am-2pm
Saturday
10am-2pm
Current Science students only
Tutoring for Astronomy, Biology, Chemistry, Geology, Physics
Check tutor schedule for availability
Accounting/Statistics Learning Center
AP-292
Monday
8am-12pm /2:45pm-6:15pm
Tuesday
8am-1:30 pm /2:45pm-6:15 pm
Wednesday
8am-12pm /1:15pm-6:15pm
Thursday
8am-12pm
Friday Closed
Current Accounting/Business Stats students only
ACC 111, 112,211,212,230,240, or GBS 221
Social/Behavioral Science Learning Center (SBLC) SB-158
Friday
10am-2pm
(may be closed for meetings Fridays; call ahead to
verify hours)
* Makeup Testing for Social & Behavioral Sciences;
Arrange with Instructor *
480-423-6145
480-425-6726
480-425-6717
480-423-6223
Call/email regarding hours of tutors for subjects:
Anthropology
Early Childhood Education
Economics
Geography (Physical & Cultural)
History
Philosophy
Political Science
Psychology (including Statistics)
Sociology
The Writing Center
LC-379
Friday
9am-3:00pm
English tutoring for any writing assignment in ANY CLASS
World Languages tutoring for language course student is
enrolled in
(contact the Writing Center to check tutor availability)
Counseling
SC-108
Friday
8am-5pm
Stress Management, Time Management, Study Skills, Test
Anxiety, etc. Call to schedule an appointment
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480-423-6416
480-423-6524
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STUDENT SERVICES
Advisement Center
SC 118
480-423-6539
SS 136
480-423-6100
SS 138
480-423-6148
SC 185
480-423-6590
SC 125
480-423-6517
SS 141
Financial Aid Answer Center
Friday
10am-5pm
Admissions & Records (A&R)
Friday
10am-5pm
Bursar/Cashier
Friday
10am-5pm
Civic & Global Engagement
Friday
8am-5pm
Disability Resources
Friday
8am-5pm
Financial Aid
Friday
10am-5pm
Call Toll-Free Day or Night
(855) 622-2332
Library
Temporary Location SC 209
Friday
7:30am-4pm
Saturday
noon -4pm
480-423-6651
Service-Learning & Leadership
SC 100
480-423-6545
SC 131/132
480-423-6515
IT-120
480-423-6652
IT-100
480-423-6274 (option 3)
Monday-Tuesday 8am-7pm
Wednesday-Thursday 8am-5pm
Friday
8am-5pm
Veteran Services
Friday
8am-5pm
IT Services
Media Center
Friday
7am-4pm
Saturday
8am-12pm
HelpDesk
Friday & Saturday 8am-4pm
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Daily BUZZ –
SCC’s Campus wide Communication Tool
The Daily Buzz was created to provide a single email listing SCC’s announcements for the
day. The “Buzz” will include contact information for each announcement and will create an
archive of all the announcements submitted over time.
Employees can submit announcements such as important business process changes,
organizational updates, congratulations, job announcements, general announcements, events,
athletics updates, etc. through this automated system
The “Buzz” will be emailed at 9AM every work day. If you submit your announcement before
9AM, it will be included in today’s Daily Buzz. If you submit your announcement after 9AM, it
will be included in tomorrow’s Daily Buzz.
To submit or search for an archived announcement go to:
http://www.scottsdalecc.edu/dailybuzz or click Daily Buzz link top navigation of the Employee
Resource webpage - http://www.scottsdalecc.net
The process is very easy!
1. Go to
http://www.scottsdalecc.
edu/dailybuzz
2. Use your MEID and
password to sign-in
3. Click Submit Buzz link
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4. Fill out the form
5. Click the Submit button
To search for archived announcements
1. Select Category
dropdown (optional-can
be left blank)
2. Enter keyword(s) (can be
a person’s name if you
remember who
submitted the
announcement).
3. Click Search Keywords
button.
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Getting Started with mySCC
mySCC is Scottsdale Community College’s exciting way to access a multitude of software
applications, file storage—both on and off campus! Use mySCC on your Mac or PC for free
access to MS Office Professional Suite, Adobe Creative Suite (on campus only), and many
academic-specific software applications. You also have free file storage available. Use mySCC
anywhere, anytime you have an Internet connection, even on campus!
USING mySCC
Step 1: Enter this URL: http://myscc.scottsdalecc.edu.
Step 2: Enter your MEID and password and click Log In.
Step 3: When finished, click Log Off.
To use mySCC off campus or on your laptop:
You will need to perform a one-time installation of Citrix “client” software.
INSTALLING THE CITRIX SOFTWARE OFF CAMPUS (WINDOWS PC INSTRUCTIONS)
The mySCC software should be available automatically on SCC computers, but to access mySCC
off campus, you’ll need to perform this one-time installation of the Citrix Receiver interface
application. These instructions are provided using Internet Explorer (for the best experience
using mySCC we recommend using Internet Explorer as your web browser)
Step 1: Enter this URL:http://myscc.scottsdalecc.edu. A Log On box appears use your MEID and
password to login
Step 2: After checking the box to agree to the license agreement, click Install.
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Step 3: At the bottom of the webpage for the installer conformation, and click on Run
Step 4: In the subsequent window if prompted for permission to continue, click Yes.
Step 5: Once the Setup menu opens, click on Install (this may take a few minutes)
Step 6: The loading box automatically closes, return to the Citrix webpage and you should be
logged in.
You have now installed the Citrix receiver!
This is a one time installation, If you see the message below simply click on Skip to Log On
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INSTALLING THE CITRIX SOFTWARE OFF CAMPUS (Apple Macintosh Instructions)
The mySCC software should be available automatically on SCC computers, but to access mySCC
off campus, you’ll need to perform this one-time installation of the Citrix Receiver interface
application. These instructions are provided using Internet Explorer (for the best experience
using mySCC we recommend using Internet Explorer as your web browser)
Step 1: Enter this URL: http://myscc.scottsdalecc.edu. A Log On box appears, use your MEID
and password to login.
Step 2: Click on Install
Step 3: Click Download and open the file.
Step 4: Click on Install Citrix Online Plug-in.pkg
Step 5: On the Welcome to Citrix Online Plug-in Installer window, click Continue.
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Step 6: On the Software License Agreement window, click Continue.
Step 7: Click Agree to the license agreement.
Step 8: On the Standard Install window, click Install. You may need to enter your password to
allow installation to continue.
Step 9: On the Installation completed successfully window, click Close.
Step 10: Back on the Citrix webpage, click the Continue button.
You have now installed the Citrix receiver!
This is a one time installation, from here on out when you go to login to MySCC if you get the
image above simply click on Skip to Log On
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Managing Files and Folders
This guide contains information on working with files and folders within the
mySCC system.
Note: If you are using a flash drive, insert it before you log in to mySCC.
Accessing Your H: Drive Files (network)
From the Main screen in mySCC, launch the application All Drives H, S, W.
Step 1: From within an application, choose the Open command. The system automatically
defaults to “My Documents,” which displays files and folders from your H: drive (personal
storage area on the SCC network).
Step 2: Browse through the folders to find the desired file, as normal.
Accessing Files Stored on Your Computer:
Although you can open, modify and save your local files using the steps below, it’s highly
recommended you do these functions from the My Documents area within mySCC – that would
be your H: drive (personal storage area) on the SCC network. It’s much more convenient and the
system will perform better for you. See steps below for copying files up to your H: drive.
There are two methods for accessing your local data files (e.g., documents, spreadsheets, etc.)
on your computer’s hard drive. Both involve finding your local computer drive (C:), which is
assigned "Local Disk (C:...System Folder) in mySCC.
METHOD ONE:
Step 1: From within an application, choose the Open command.
Step 2: Click or double-click My Computer or Computer.
Granting Permissions
On Windows PCs: You receive a "Citrix Receiver - Security Warning" dialog box, asking for
permission to access files on your computer. Choose Allow reading only to just view files; choose
Permit all access to be able to modify files. (Checking Do not ask me again for this site will make
this permission permanent.)
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On Macintosh: A "File access" message appears as the "My Computer" opens. Choose the Read
Only box when you want to view local files or Read & Write box when you want to open or save
a file. Check Don't ask me again box to male permission permanent.
Step 3: Note the dialog box changes to display drive letters (as in the
following example from MS Word) →
Step 4: Double-click on Local Disk C on ...to open your local drive.
Step 5: Navigate to find your folder and files.
On Windows PCs: To find files in “My Documents,” double-click Users, then your user name (if
applicable), then the Documents link.
Choosing “Documents” from the list at the left will take you to your H: drive on the SCC network.
(Do not use the Desktop option!)
On Macintosh: Open the Desktop, Documents or other relevant location.
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METHOD TWO:
Step 1: From the mySCC Application window, click the All Drives H, S, W icon.
Step 2: Click on Local Disk C: to open your local drive. Follow instructions above for granting
permissions. Your CD drive is usually “(D:)” drive; a USB flash drive plugged into your computer is
usually “(E:)” drive.
Note: Don’t click on “CD Drive (E:)”. This is NOT your CD drive!
Copying Files from Your Computer to Your H: Drive
Step 1: On the My Applications window, click the All Drives H, S, W icon.
Step 2: Choose Local Disk C:. Note section above describing granting permissions.
Step 3: Find and single-click the filename.
Step 4: From the Edit menu, click Copy.
Step 5: From the Folders pane, click My Documents.
Step 6: Open the appropriate folder
Step 7: From the Edit menu, click Paste.
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25Live – Facility and Vehicle Scheduling
25Live is the system used to schedule vehicles, facilities, resources, and services for on campus events
and activities, and is the Official MCCCD and SCC Calendar for all activities. 25Live pulls classroom
schedule information from SIS, combines with all events scheduled within the system, and publishes to
a web-based calendar view, providing an integrated system for viewing all campus activities.
To view vehicle schedules, classes and events scheduled on campus, check availability of locations,
and request to schedule a vehicle or event:
 From the SCC home page, http://www.scottsdalecc.edu click Events link.




Check availability by clicking on Employee or Vehicle Calendar
Select the date on the calendar
Review the list for that date and/or location
To schedule an event click on the 25Live Event Portal button.
Watch the Daily Buzz for ongoing training session announcements, or training is available by request to
[email protected].
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SCC Campus Map and Building Names
Restaurants near SCC
Scottsdale Community College – Culinary Arts
Artichoke Grill – luncheon menu
Reservations: 480-423-6284
Tuesday through Friday 11:30am – 1pm
August – November and January – April
Desert Oasis – dinner menu
Reservations: 480-423-6284
Wednesday, Thursday, & Friday 6pm – 8pm
August – November and January - April
North Scottsdale
Crust – Simply Italian
Address: 6989 N Hayden Rd
Cross Streets: N Hayden & E Indian Bend Road
Phone: 480-948-3099
Hours: 11:00 am – 10:00 pm
Wildflower Bread Company
Address: 7001 N Scottsdale Rd
Cross Streets: N Scottsdale Rd and E Indian Bend Rd
Phone: 480-612-0606
Hours: 6am – 9pm
Randy’s Restaurant and Ice Cream
Address: 7904 E Chaparral Rd
Phone: 480-941-8419
Hours: 6am – 9pm
Scottsdale Pavilions – E Indian Bend and 101
5 & Diner
Address: 9069 E Indian Bend
Phone: 480-949-1957
Hours: 7am – 10pm
Denny’s – American, Breakfast/Brunch, Diner
Address: 9160 East Indian Bend
Phone: 480-991-2909
Hours: 24/7
Sweet Tomatoes – Soup, Salad, Buffet
Phone: 480-991-6010
Hours: 11am – 9pm
Chipotle - Mexican
Phone: 480-270-5370
Hours: 11am - 10pm
Buffalo Wild Wings
Phone: 480-278-8791
Hours: 11am – 1am
Blimpie – Sub Sandwiches
Phone: 480-991-3988
Hours: 9am – 9pm
Red Robin – Gourmet Burgers
Phone: 480-661-7114
Hours: 11am – 10pm
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Old Town Scottsdale – N Scottsdale Rd & E Indian School Rd
Sugar Bowl – Sandwiches and Ice Cream
Address: 4005 N Scottsdale Rd
Cross Streets: N Scottsdale Rd and E 1st Ave
Phone: 480-946-0051
Rusty Spur Saloon
Address: 7245 E Main Street, Scottsdale, AZ
Cross Streets: N Scottsdale Rd and E Main St
Phone: 480-425-7787
Hours: 10am -1am
Tempe Marketplace – E Rio Salado Parkway & 101 (west side)
California Pizza Kitchen
Address: 2000 E Rio Salado Parkway
Phone: 480-967-0498
Hours: 10:30am – 10pm
Thirsty Lion Pub & Grill
Address: 2000 E Rio Salado Parkway, #1041
Phone: 480-968-2920
Hours: 11am – 12am
Smash Burger
Phone: 480-894-3469
Portillo’s
Address: 65 S McClintock Dr.
Phone: 480-967-7988
Hours: 10am – 10:30pm
Jimmy John’s Gourmet Sandwiches
Phone: 480-839-2100
Hours: 10:30am 10pm
Paradise Bakery Cafe
Address: 2000 E Rio Salado Parkway, Suite 1143
Phone: 480-889-0683
Hours: 7am – 9pm
Mesa Riverview – N Dobson Rd & 101 (east side)
Cracker Barrel Old Country Store
Address: 1007 N Dobson Road
Phone: 480-668-4780
Hours: 6am – 11pm
Famous Dave’s - Barbeque
Phone: 480-615-1444
Cactus Moon Sports Grill
Address: 1017 N Dobson Rd. #108
Phone: 480-833-2226
Logan’s Roadhouse
Phone: 480-668-5900
Panda Express
Phone: 480-834-3689
Hours: 10am – 10:30pm
Matta’s Mexican Restaurant
Address: 1033 N Dobson Rd, Suite 101
Phone: 480-964-7881
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Getting Started http://scc.ricohtrac.com
STEP 1: First time user
click here to set up your
account access
NOTE: Username is your first initial
and last name
Password the first time is
“password”; then you will be
prompted to reset your
password.
STEP 2: Required fields are
Name; Phone; email address;
Campus and Cost Center (your
copy code #)
NOTE: Your password must
be 6 characters or more.
Creating a new request
STEP 1:
Click Copy then
click Submit Request
STEP2: Choose the printing request you need
• B/W and Color CopyingPrinting – Black and White and Color Copying and
Printing.
NOTE: Color copying does require supervisor approval
Create a Copy Request – B/W Copying/Printing
STEP 1: Add document by
clicking the Browse button
Then click Upload Attached
Files button
Step 2: Total number of pages in document
Step 3: Number of sets of document
you need.
STEP 4: Click the box
to view additional
options.
STEP 4: Click the box to
view additional options.
STEP 5: Click Add Notes to
add additional information
about your copy job
STEP 6: Click Next >>
button lower left corner
Create a Copy Request – B/W Copying/Printing
STEP 7: Complete filling out copy request.
STEP 9: Click Submit button
STEP 8: Must be selected to provide delivery location
STEP 10: Status Received
College Safety
S C OT T S DA L E C O M M U N I T Y C O L L E G E
EMERGENCY RESPONSE QUICK-REFERENCE GUIDE
Dial 911 for the fastest response for police, fire or medical assistance
Also contact SCC Public Safety: 480.423.6175
CRITICAL ACTIONS TO TAKE
Safety Escorts: The SCC Public Safety Department provides safety
escorts to your car. Contact Public Safety at 480.423.6175
WHAT TO KNOW FIRST:
• Call Public Safety Immediately at 480.423.6175
• Give a description of the person and type of weapon
Your surroundings & locations of:
LOCKDOWN
•
•
•
•
•
•
•
•
•
•
Building exits & evacuation routes.
Outside assembly areas.
Fire alarm pull stations.
Fire extinguishers.
First Aid kits & defibrillators (AED)
Campus call boxes (blue light phones)
On-campus Communications:
•
•
•
•
•
Public Safety at 480.423.6175 (24 hours/day)
From cell phone to 911: to Salt River Police
From campus phone to 911: to Salt River Police
From emergency call box: to campus Public Safety
Calls to Public Safety go to SRPD and vice versa
Notification of an emergency may occur by:
•
•
•
•
•
Building fire alarm
Emergency call box public address system
“Clear Text” message
Campus telephones
Word-of-mouth /runner (Building/Coordinator)
BOMB THREAT:
If received by Telephone:
• Take Notes on what is said
• Signal a co-worker to call Public Safety
If received by written note:
• Stop handling the paper and envelope
• Call Public Safety immediately
If received in person:
• Remain seated or still; follow instructions; note the person’s
appearance
BUILDING EVACUATION
•
•
•
•
•
•
FIREARM/WEAPON ON CAMPUS
Take small personal possessions. Assist those with special needs.
Look for others who were with you.
Check rest rooms if possible.
Close doors if last one out.
Exit by closest door leading outside.
Move to the outside assembly area.
FIRE
• Assume that an alarm is “real;” evacuate the building.
• Exit directly to the outside and move away from the building, if
possible.
• Assist those with special needs; account for others.
• Knock on closed doors; open doors on the way out.
• Stay low; cover mouth & nose if smoke is present; move to outside
assembly area.
• Do not reenter a vacated building until cleared to do so.
Take refuge in offices and classrooms.
Close & lock all windows & doors; close blinds & shades
Turn off lights; remain out of sight from doors and windows.
Encourage others; avoid speech that unnerves others
MEDICAL EMERGENCIES
• Bleeding: Apply direct pressure over the bleeding area until bleeding stops or
paramedics arrive.
• Choking: Perform the Heimlich maneuver
• Heat exhaustion: Cool victim; loosen clothing; give water only
• Heat Stroke: Life threatening: Call 911; cool victim fast-wet cloth, fan, prone
position; water only, if not vomiting
• Heart Attack: If a heart attack is suspected, check for a pulse. If no pulse is
detected, begin CPR imme-diately. Get an AED
• CPR— Prior to starting: Is victim conscious? If not known, ask if “OK?” If no
response, call 911, start CPR.
CPR
Hands-Only CPR: CPR without mouth-to-mouth rescue breaths. It involves two
easy steps: Call 911 and push hard and fast on the center of the chest. Don’t
stop until help or an AED arrives.
• Anyone can perform Hands-Only CPR and everyone should perform it if they
aren’t confident in their CPR skills or haven’t learned conventional CPR.
• Hans-Only CPR is easy to remember and results in delivery of more,
uninterrupted chest compressions until more advanced care arrives on the
scene.
CPR Chest Compressions: Put heel of one hand over the center of the person’s
chest, other hand on top. Elbows straight, shoulders above hands; use upper
body weight, push straight down, com-press chest 2 inches; push hard &
fast—2 com-pressions/second; after 30 compressions, recheck for pulse
• If an AED is available, open kit and follow prompts. If not trained in AED, a
911 operator may be able to guide you.
• Continue CPR until victim moves or until emergency personnel arrive and take
over.
• Fall Victim: If person is conscious but unable to move, DO NOT ATTEMPT
TO MOVE THE VICTIM; call 911 or 36175 (Campus Public Safety). Be aware
of possible injuries to head, neck & back; wait for assistance. If victim is
unconscious and you are unable to locate a heartbeat, administer CPR, get
an AED.
Provided by the
SCC Department of Public Safety
An EEO/AA institution.
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ACTIVE SHOOTER RESPONSE GUIDE
SCC Public Safety: 480.423.6175
CRITICAL ACTIONS TO TAKE
1. 2.
3. 4.
FIGURE OUT
GET OUT
These are the first critical moments!
1. STAY CALM – your behavior & actions will influence others!
2. Figure out what is going on, or happening?
3. Trust your instincts
4. What is the threat?
a. Active Shooter
b. Multiple Assailants
c. Type of weapons – handguns, rifle
d. Explosions
5. Where is the threat?
a. Vicinity or nearby
b. Same area or building
6. What are you options?
a. Get out – Hide out – Take out
7. What is your best course of action?
8. How can you maximize your survivability?
HIDE OUT
If it is safer to shelter-in-place because
the threat is too close
1.
2.
3.
4.
And just as importantly to keep the threat out!
Lock and/or barricade the doors.
Call 911 or SCC Public Safety
Give the dispatcher the following information:
a. Your name
b. Your location
c. Location of Incident
d. Number of shooters & types of weapons (if known)
e. Description of shooter (if known)
f. Other relevant information – wounded, hostages etc.
5. Turn off lights.
6. Close blinds.
7. Block windows.
8. Turn off radios and computer monitors.
9. Keep occupants calm, quiet & out of sight.
10.Keep yourself out of sight & take adequate cover
and protection.
11. Silence cell phones.
If you think it is safe to flee
1.
2.
3.
4.
5.
Exit the area or building immediately.
Notify anyone you may encounter to exit the area too.
Go to a safe location.
Call 911 or SCC Public Safety.
Give the dispatcher the following information
a. Your name
b. Your location
c. Location of Incident
d. Number of shooters & types of weapons (if known)
e. Description of shooter (if known)
f. Other relevant information – wounded, hostages etc.
TAKE OUT
If faced with an imminent attack take
steps to protect and defend yourself
1. Commit to action.
2. This definitely not the time or place to be timid of
indecisive!
3. Formulate a plan.
4. Spread out.
5. Utilize the element of surprise to your advantage.
6. Strike swiftly, hard and don’t give up.
7. You may get hurt, but you can survive.
Provided by the
SCC Department of Public Safety
An EEO/AA institution.
Residential and Adjunct
Faculty Essentials
How to find your MEID (Maricopa Enterprise ID)
& Set or Change your Password
To log into Manage My Account use the following navigation:
https://tools.maricopa.edu/Account/SignIn/
Find or Lookup your MEID:
If you do not have or know your MEID, on the Manage My Account page, Click Find My MEID
link.
Step 1 Complete the form and click Find My MEID button.
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Step 2 Your MEID is shown on the next screen.
Step 3 Click the New employee account setup link if you have not set your MEID password.
This will walk you through the steps to set your password and challenge questions.
or
Click the Reset my password link to reset your MEID password.
Password Reset Process
Step 4 Compte the form and click Start password reset process button.
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Step 5 Answer your Account recovery questions, confirm security text, and click Submit answers and
continue button.
Step 6 Enter your new password, confirm security text, then click Save new password and finish
button.
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Step 7 Password Reset Successful screen.
Change Password - http://www.scottsdalecc.net > left navigation menu Scroll down to
Email Tool > click Email Tool – Manage My Account.
Step 1 Click on Email Tool – Manage My Account link to see this page to change your
MEID password.
Step 2 Enter MEID, Password, Security text, then click Sign In button.
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Step 3 Enter your new password. If you want to set new Account recovery questions, check
the box marked.
Step 4 When you check the box you will see two questions that you will need to select and
answer.
Step 5 Click Save all account changes button. A successful confirmation page appears.
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Faculty Center Navigation
To log in to SIS use the following navigation:
www.scottsdalecc.net > click the Quick Links drop down in the upper right corner > Click on SIS link
or
www.maricopa.edu > click Employees > click more employee resources > click SIS link
Do Not Use http://my.Maricopa.edu as this is the Student Portal.
Once you have logged
into SIS, you will:
1. click Main Menu
2. click Self Service
3. click Faculty Center
4. click My Schedule
Faculty Center will
look the same. Please
use the icons to the left
of your class for Class
Roster or Grade
Roster.
Do Not Use the tabs at
the top of the page.
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SIS Basics - Faculty
SIS Overview
SIS is the system of record for all student
transactions conducted within MCCCD. This quick
reference card provides instructions on how to:
•
Log into SIS.
•
View, download, and print a class roster.
•
Review and submit a 45th Day Roster.
•
Withdraw a student.
•
Submit a final grade roster.
2. If teaching multiple courses at the same or
different Maricopa colleges, click the Change
Term button to view additional courses.
3. Click the radio button to select the desired
term/college combination.
4. Click Continue.
5. Review your course assignments.
6. Click the Faculty Center link at the bottom left of
the page to return to the Faculty Center without
making any changes.
Log into SIS
1. Open your browser Chrome, FireFox, IE, or
Safari, then go to http://www.scottsdalecc.net
2. Click Quick Links dropdown (upper right corner)
Roster Types
SIS provides three types of rosters for managing
student enrollment and grades: 45th Day Roster,
Class Roster, and Grade Roster.
3. Click the SIS link (bottom of list).
4. Sign into SIS with your Maricopa Enterprise ID
(MEID) and Password.
Note: Due to security measures, you will be
timed out of SIS if the system is not in use for
approximately 30 minutes.
Faculty Center
The Faculty Center displays all courses you are
scheduled to teach. It is used to manage your
administrative responsibilities.
Class Roster
The Class Roster displays the student ID number,
name, grade basis, units, program/plan, and level.
Check with your Residential Faculty Mentor and
Department Chair for additional ways to access
student contact information (ex: address, email
address, phone numbers).
View the Class Roster
Navigate to the Faculty Center
1. Navigate to the Faculty Center: Main Menu >
Self Service > Faculty Center > My Schedule.
1. Main Menu > Self Service > Faculty Center >
My Schedule.
•
Change the term if necessary.
2. Select the Class Roster icon
the desired course name.
to the left of
3. Scroll down to view the list of students.
480-731-8287
February, 2015
Depending on your campus, you may receive an
email with the deadline for certifying your 45th day
roster(s). It is your responsibility to check with your
campus regarding these communications and
timelines.
Review/Certify 45th Day
Roster
4. Click Faculty Center to Return.
Download and Print Your Class Roster
Although there is a Printer Friendly Version link, you
may not want to use it since it prints out very small.
As an alternative option, you can download the
roster to an Excel spreadsheet and then print the
document.
1. Click the Download icon
2. Select the 45th Day Roster icon
of the desired course name.
.
to the left
3. Prior to the deadline, verify all students listed on
your roster are in attendance.
2. In the File Download dialog box, click Save As.
4. If any student on the roster is not in attendance
as of the 45th day, follow the steps below to
withdraw a student.
3. In the Save As window, select the save location.
4. In the File Name field, enter a title.
5. Click Save.
5. If all students on the roster are in attendance as
of the 45th day, certify the 45th Day Roster.
6. Locate and open your saved file.
Note: Check with your Residential Faculty
Mentor and Department Chair for additional
information when certifying a 45th day roster.
7. Make formatting changes if needed.
8. Click File and Save.
9. Click File and Print.
10. Close out of Excel when finished.
6. Select the 45th Day Roster icon
of the desired course name.
45th Day Roster
7. Scroll to the bottom and click Certify. You will
see a message like the one below.
The 45th Day Roster is the official online process to
report credit course enrollment as required by the
Arizona State Legislature. The 45th day is the official
census date for fulfilling this requirement.
to the left
This online process includes confirming that all
students enrolled in your class as of the 45th day
are in attendance.
Note: Students who are no longer in attendance
should be withdrawn before submitting this
document.
480-731-8287
2
Withdraw a Student
Grade Roster
The Grade Roster is the official online process for
submitting final grades. You will be notified by email
regarding the time frame to complete this process
by the college Admissions & Records Office. Delays
in entering grades may cause undue hardship on
students with transfer, reimbursement, or
enrollment requirements.
•
2. Select the Grade Roster icon
.
3. In the Roster Grade column, click the dropdown
menu next to the desired student.
According to the MCCCD Administrative Regulations,
attendance requirements are determined by the
course instructor. Students who do not meet the
attendance requirement as determined by the
course instructor may be withdrawn.
(See Administrative Regulations 2.3.2).
4. Select the appropriate grade (W or Y).
•
W is used if the last date of attendance is
through the seventh (7th) week.
•
Y is used if the last date of attendance is after
the seventh (7th) week.
•
It is the policy of the Maricopa Community Colleges
that a grade will be assigned at the conclusion of
the course (See Administrative Regulations 2.3.3).
Final grades must be recorded through SIS. When
withdrawing a student, include the last date of
attendance and the drop reason code.
Time limits for classes that meet fewer than
sixteen (16) weeks are adjusted accordingly. See
Important Deadlines for Students in the College
Course Catalog.
5. In the Last Date of Attendance field, click the
calendar icon
.
Grade Key
6. Select the appropriate date or enter the
appropriate date manually in the format
mm/dd/yyyy.
A
Excellent
grade points per credit hour
B
Above
Average
C
Average
8. Select the appropriate Drop Reason Code.
D
Passing
grade point per credit hour
•
Drop Code 42 (FAC – Excessive Absences)
F
Failure
•
Drop Code 43 (FAC – Never Attended)
I
Incomplete
Note: These are two of the most commonly used
drop reasons.
Not computed in grade point
average
IP
9. Repeat Steps 2 – 9 to withdraw additional
students.
Course in
Progress
average
N
Audit
average
7. In the Drop Reason field, click the magnifying
glass to display Drop Reason Codes
.
10. Click the Save button.
•
SIS will post the withdrawal overnight and
display the next day as a confirmation.
480-731-8287
3
•
Grade Key – continued
P
Credit
average. A "P" grade is judged
to be equivalent to a grade of
C or higher.
W
Withdrawn,
passing
average
Y
Withdrawn,
failing
0 grade points per credit hour
Z
No Credit
average
I grades – Require an incomplete grade to be
assigned to the student.
 Select the Transcript Note tab.
 Click the Note link.
 Click the Incomplete Detail button.
Submit Your Final Grade Roster
•
2. Select the Grade Roster icon
.
3. Select the Transcript Note tab.
4. In the Roster Grade column, select the
dropdown menu adjacent to the desired student.
 Enter the Lapse Deadline date.
 Enter the Lapse to Grade.
5. Select the appropriate grade, and then follow the
next steps as necessary.
•
A, B, C, D, and P grades – No additional steps
are required.
•
W or Y grades – Click in the Last Date of
Attendance field, and then enter the last date of
attendance.
•
Click in the Drop Reason field, and then enter
the appropriate withdrawal code.
•
F or Z grades – Click in the Last Date of
Attendance field, and then enter the last date of
attendance.
480-731-8287
 (Optional Step) Enter Comment: Incomplete
work must be completed by (Date) or grade will
be changed to an (Grade).
 Click the OK button twice.
6. Scroll down and click Save.
Note: Check with your Department Chair for specific
information regarding all roster policies and
procedures.
4
45th Day Rosters in SIS Faculty Center
Approximately two weeks prior to 45th day, you will receive an email from Admissions &
Records asking you to:
Please make sure you have done the following PRIOR to (a give date and time):
 Verified that all students attending your classes are listed on your roster in
the faculty center. If they are not on the roster, send them to A&R
immediately.
 Withdrawn, in the faculty center, any students who are not attending your
class.
How to Certify your 45th Day Class Rosters
A snapshot is taken of your grade rosters on a specific date (process run by District overnight). It is
this snapshot that is posted for you to certify. You need to "Certify" the 45th roster as it was
captured. You are still able to withdraw students in your Grade roster after that date.
To log in to SIS use the following navigation:
www.scottsdalecc.net > click the Quick Links drop down in the upper right corner > Click on SIS link
or
www.maricopa.edu > click Employees > click more employee resources > click SIS link
Do Not Use http://my.Maricopa.edu as this is the Student Portal.
To view and certify the
45th day roster, click on
the 45th day roster icon.
This will take you to the
45th day roster page.
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January 2016
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This page shows all
student in the class and
any grade information
that was entered prior to
the rosters being
created. No grades may
be entered on this page.
For uncertified rosters,
the faculty will see the
certify status of Not
Certified and the
Certify button will be
visible at the bottom of
the page.
To certify the class
enrollment, click on the
Certify button.
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Once the roster is certified
the certify status will change
to Certified. Also two new
fields, Certified by and
Certified Date Time will
appear on the page. This
shows who certified the class
and when. This is the
electronic signature for the
roster. When the roster is
certified, the Certify button
disappears from the page.
This prevents accidental
recertification, which would
change the date time stamp.
Click the Return button to
return to the Faculty Center
list of classes.
The roster may be printed if
desired, by clicking on the
Printer Friendly Version
button. This will open a new
window with the printable
roster.
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Using the Class Roster Tool
To access the Class Roster tool,
go to the SCC homepage at
http://scottsdalecc.edu/ and
select Employee Resources at
the bottom center of the page.
Scroll down and select the
Class Roster under the Faculty
Resources section.
LYoung – 11/2013
Page 1
Sign in using your MEID and
associated password.
Select the term and prefix for
your class then click on Go.
You will then see a list of the
classes you are teaching that
have that prefix. Click on the
links to access the class roster
for that course.
LYoung – 11/2013
Page 2
Click on the Email Students link
to access the email tool in the
class roster.
You can select specific students
to email or you can select
actively enrolled students,
dropped students or all
students in the course. Make
your selection and type your
email. Note: you must include
your return email address in
the body of your email as the
students cannot reply to the
actual email.
Note: you can also upload your bio and photo to the roster tool as well as course syllabi for students to
access.
LYoung – 11/2013
Page 3
Adjunct Faculty - Create Emails for Multiple Colleges
For adjunct faculty that teach at multiple colleges may want to create an email for each
college. Following are the steps to create an “alias” email account.
Step 1 - You will need to contact the SCC Helpdesk, email [email protected], call
480-423-6274 option 3, or in person IT123, and tell them the email address you would like to
use at SCC. They will set up your account to start the process.
Sign in to Google Apps for MCCD at https://accounts.maricopa.edu
Step 2 - Click the cog upper right corner dropdown and select Settings
Step 3 - Click the Accounts tab and then click Add another email address you own
Step 4 - Type in the Name and the college email that you want to use. Do not uncheck the box Treat as
an alias. Then click Next Step button.
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January 2016
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Step 5 - Click Send Verification button.
Step 6 – Go to your email Inbox to check for the Verification email. Click the link to accept or copy the
code and paste the “Verify Code” in the box on the page where you clicked Send Verification
button.
Step 7 - When you are composing an email you will need to click the dropdown menu in the From field.
Then choose the email associated with the college’s account. You may also want to set up a
separate signature file for the each college’s account as well.
[email protected]
[email protected]
[email protected]
Artie
IT & HR
January 2016
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Canvas is the only Learning Management System (LMS) used at Scottsdale Community
College and all Maricopa Colleges (with the exception of Rio Salado College).
Canvas login: http://learn.maricopa.edu using your MEID and password.
Web Browsers
Note: Internet Explorer is not a supported browser for Canvas.
 Google Chrome
Popular, alternative browser to Internet Explorer on the PC or Safari on the Mac.
 Safari (Mac or PC)
Standard browser for the Macintosh, now available on Windows PC.
 Mozilla Firefox
Popular, alternative browser to Internet Explorer on the PC or Safari on the Mac.
Schedule and Registration for SCC Canvas Training Is Available through HRMS
Navigation: SCC Home page > Employee Resources (bottom center) >Quick Links
(dropdown upper right corner) > HRMS > Main Menu > Self Service > Learning and
Development > Request Training Enrollment > then enter the Course Code number
Self Help
Quick reference guides for instructors are available thru the Help link inside Canvas, or
at https://guides.instructure.com/
Quick reference guides are also available at the Canvas new community site:
https://community.canvaslms.com/welcome
If you have questions about Canvas, please contact the SCC Helpdesk at (480) 423-6274,
option 3.
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January 2016
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Faculty Senate Representatives
The purpose of the Faculty Senate is to: (1) Facilitate communication among faculty. (2) Serve as the
executive-representative body of SCC faculty in dealings with the college administration, district
administration, and governing board. (3) To select representatives to serve on administrative councils
and on coordinating committees of the faculties of the colleges of the district, and (4) To participate in
the formation and implementation of policies for the local college and district.
Chair

President…………………………………………………………………. Lucas Messer (15-16)
Officers
 President-Elect………………………………………………………….. Ramona Goth (15-16)
 Past-President………………………………………………………….. Nick DeFalco (15-16)
 Secretary……………………………………………………………….…. Sara Cameron (15-16)
 Treasurer……………………………………………………………..…… Michael Nagano (15-16)
 Webmaster…………………………………………………………….…. Shelia Afnan Manns (15-16)
Senate Representatives
The number of RFP faculty in a division determines the number of senators representing that division;
(0-10 = 1, 11-20 = 2, 21-30= 3, 30+ = 4). Three Senators will be elected at-large by a majority vote of the
faculty of the college. Three additional at-large positions will be allocated, one to the past president, one
to the current president, and one to the president-elect.
• At-large: Roberto Ribas (15-17), April Strom (14-16), Mitra Mehraban (15-17),
Nick DeFalco (14-16), Ramona Goth (15-17), Lucas Messer 15-17).
• Applied Sciences: Chuck Cooper (14-16)
• Business/CIS: Mark Barton (15-17), Ron Monroig (15-17)
• Counseling: Kimberly Kingsley (15-17)
• Fine Arts: Adam Stitch (15-17), Janet Robinson (15-17), Eric Rasmussen (15-17)
• HPERD: Robert Martin
• Health Sciences: Kathy Miller (15-17), Miriam Reyes (15-17)
• Hospitality, Tourism, & Culinary Arts: Karen Chalmers (14-16)
• English, World Languages, and Journalism: Sara Cameron (15-17), Rhonda McDonnell (15-17),
Laura Ruiz-Scott (14-16)
• Library: Shelia Afnan Manns (15-17)
• Mathematics & Sciences: Patty Ashby (14-16), Betsy Ivester (15-17), William Meacham (15-17)
• Social & Behavioral Sciences: Mark Klobas (15-17), Michael Nagano (14-16), Jeff Ricker (15-17)
Meetings
The senate meets at 3:00 pm on the 3rd Tuesday of each month during the academic year.
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Adjunct Faculty Association (AFA)
www.myafa.org
Striving To Increase Adjunct Faculty Effectiveness through education, training, dialog and collaboration,
communication and active participation.
The Adjunct Faculty Association (AFA) of the Maricopa County Community College District (MCCCD)
is a nonprofit professional organization that provides Adjunct Faculty a framework for:
 Educating the public and MCCCD institutions about Adjunct Faculty talents and abilities.
 Supporting the advancement of Adjunct Faculty knowledge and skills.
 Providing a network for sharing common interests, education and assistance.
 Encouraging effective practices and resource utilization to improve education within the
MCCCD.
 Advocating for Adjunct Faculty within the structure of the MCCCD policies and guidelines.
More than 6,000 Adjunct Faculty teach for the Maricopa Community College District (MCCCD)
Adjunct Faculty teach over 60% of the more than 250,000 students enrolled in the District's 10 colleges
Adjunct Faculty are an indispensable and vital part of the MCCCD teaching team!
Join!
Donate!
Medical and Dental
Stay Informed
Communicate
Membership is Free to qualified Adjunct Faculty at www.myafa.org
The Adjunct Faculty Association is a Nonprofit Professional Organization
Insurance Agent Network for Members of the AFA
Resources for Adjunct Faculty
Adjunct Faculty Member Email List Service
Your SCC College Representative for the Adjunct Faculty Association
Jeanne Wudell
Adjunct Faculty, Art
SCC College Representative for Adjunct Faculty Association
Email: [email protected]
Phone: 480-425-6766
Office: Faculty Office Building (FOB) room 128
Additional AFA Information and resources for Scottsdale at http://www.myafa.org/colleges/sc.html
IT & HR
January 2016
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SCC Employee Essentials Guide - Scottsdale Community College

Transcription

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