PPC STATE BOARD MEETING Monday, October 12, 2015
Transcription
PPC STATE BOARD MEETING Monday, October 12, 2015
PPC STATE BOARD MEETING Monday, October 12, 2015 - 9:11 AM The Ridge Resorts Lake Tahoe 400 Ridge Club Drive Stateline, NV. 89449 MINUTES Call to Order – 9:11 A.M. – Chairman of the Board: Jim Doyle Present: PPC President: Jim Paliungas Chairman of the Board: Jim Doyle PPC Executive Board: Jim Paliungas, Steve Roosa, Steve Folino, Robin Swanson, Sharon Lobel PPA Councilors: Marcy Dugan, Robin Swanson, Steve Folino, Don Benson, Sandra Harris Past Presidents: Sandra Harris, Marcy Dugan, Jim Doyle, Roger Daines, Don Benson PPC Members Present: Bruce Bonnett, Duane Murphy, Michael Sauer Acknowledgement of Guests: None AGENDA: A. Invocation – Roger Daines B. Pledge of Allegiance – Bruce Bonnett C. Roll Calls – Secretary Sharon Lobel 1. Affiliates Roll Call 2. PPA Councilors 3. Past Presidents 4. Acknowledgement of Guests Affiliate President / Representative / Voting as of this date October 12, 2015 Affiliate President Representative Voting #s as of this date All Valley Professional Photographers (AVPP) Ellen Close - Pres Ken Hammer - VP Robin Swanson 2 Channel Islands PPA (CIPPA) Alex Neumann – Pres Larry Skibiski - VP Steve Roosa 2 Gold Coast PPA (GCPPA) Michael Collins – Pres Nancy Snyder - VP Debbie Oliver 2 Inland Empire PPV (IEPPV) Bruce Bonnett – Pres Kim Shapiro - VP Bruce Bonnett 4 Professional Photographers of Los Angeles County (PPLAC) Mel Carll – Pres Sharon Lobel - VP Mel Carll 2 Professional Photographers of Orange County (PPOC) Duane Murphy – Pres Rick Valasek - VP Duane Murphy Professional Photographers of Sacramento Valley (PPSV) Steve Folino – Pres Jim Trapp - VP Steve Folino Professional Photographers of Santa Clara Valley (PPSCV) Roberto Gonzalez – Pres Rudy Pollak – VP na Professional Photographers of San Diego County (PPSDC) Oliver Asis - Pres Janet Bark - VP Roger Daines Total Votes in attendance are 17 out of a total of 21. Quorum was present – October 12, 2015 D. Roger Daines called for motion to approve the previous meeting minutes. MOTION: Roger Daines moved to approve July 20, 2015 minutes as presented. violation 2 violation 3 17 Don Benson seconded. Motion approved & passed. E. Additions to Agenda: None F. List of reports submitted for Consent Calendar. See Exhibit A: Consent Calendar G. List of “pulled reports” submitted for Consent Calendar 1. California Sunday Report - Roger Daines 2. Scholarship for WCS - Marcy Dugan - tabled til later when more affiliates are at meeting. 3. CPP - Marcy Dugan H. Approval of Consent Calendar MOTION: Steve Roosa moved to accept the Consent Calendar with the exception of the ‘pulled reports’. Steve Folino seconded. Motion passed. I. Discussion of ‘Pulled reports” 1. Roger Daines stated that he would like to express his actions for future California Sundays. The California Sunday’s will be hands on classes. He would appreciate anyone that is interested in leading a class to contact him. The instructor will get a PPC and PPA merit for presenting a class. 2. Marcy Dugan asked all affiliates that are interested in the WCS Scholarship please present a check. The drawing for 6 scholarships are: All Valley, Sacramento, Los Angeles, Gold Coast, Orange County, Inland Empire. - April 1st will be the deadline for the recipient to notify the Ex. Admin office, Mel Carll, to state use of scholarship towards his/her tuition only. 3. Marcy Dugan - Open discussion for CPP - Open discussion regarding CPP director and benefits for PPC. This issue will be discussed after the election of President and Jim Paliungas will also discuss with Jose Quintanilla regarding the CPP position. J. Financial Report: Robin Swanson - See Exhibit B: Treasurer’s Report 1. Robin Swanson presented her financial report ending September 30, 2015. 2. Robin stated that our current Judging Academy director, Tim Mathiesen, was being paid to hold the judging academy classes. If he becomes PPC President, the PPC can no longer pay him because it will be a conflict of interest. Open discussion to remove this payment to the Judging Academy director. Steve Roosa made a motion to no longer pay the Judging Academy director, but to only Reimburse him/her after the board approves the expenses. Roger Daines seconded the motion. Motion passed. 3. Open discussion regarding the Expo and Conference budget. Robin stated that we would not be holding the Expo and Conference at Brooks in Ventura due to Dea Meyer’s illness. 4. Open discussion regarding the scholarship funds on hand and future donations. Regarding the NCPP donation to PPC - Bruce Bonnett stated that his affiliate will also donate to PPC if we dissolve the affiliation. He will be looking into how his Bylaws and standing rules state donations. 10:25 AM - 5 minute break Ja. Budget Report: Robin Swanson - See Exhibit C: Budget Report 1. Open discussion….Michael Sauer stated that the board needs to look into cleaning up the “Chart of Accounts”. Not only for present accounting but for the future. Robin and Michael will get together and resolve. 2. PPC Logo. Jim Doyle and Sharon Lobel will get together and properly mark the PPC logo with TM / R and will place in drop box for all to use correctly. 3. Open discussion regarding constant contact cost and benefits - number of emails (6000+), jpg’s, etc…Roger Daines stated we have a premium account with constant contact. 4. Open discussion regarding membership packages. The hold up for this last year has been the trademark on the logo. Now we can move forward with printing. 5. Open discussion regarding the PPW magazine. Possibly go to 6 web publications. This will be discussed at a later board meeting. 6. Super Shoots - Sandra Harris stated that we need to have a Super Shoot up North for their members. Jim Paliungas commented that we will get involved with a Super Shoot at a railroad museum up North. 7. Website domains : PPCOnLine, PPEC-Pro Photo Expo & Conference, WCS-West Coast School, PPW-ProPhotoWest. MOTION: Steve Folino moved to accept the 2016 Budget. Roger Daines seconded. Motion passed. K. Executive Administrator Report: Mel Carll PPC Members: Honorary - 18 members Past Presidents - 38 members Join & Go 2015 - 45 members Premium - 13 members Professional - 169 members Retired - 7 members Students - 4 members Vendor - 1 Total 295 members L. President’s Report - Jim Paliungas…See Exhibit D: President’s Report 1. Sharon Lobel & Ana Montgomery was presented an “Above & Beyond” from Jim Paliungas. President's Report October 2015 Board Meeting The 2015 year is slowly coming to a close with only a couple of months to go and PPC has had more than it's share of challenges throughout this year. This will be my last formal board meeting before the new President takes over for the incoming year. Although we've had our share of difficulties there are many changes that have been made to continually improve and help PPC grow. We have some truly exciting things happening with the Professional Photographers of California. As our numbers are still coming into West Coast School signed 95 students for 2015. Although we did not reach our projected goal of 100 students, West Coast School still showed a profit of nearly $18,000 for 2015. Next years plans are to reduce printed materials and increase social media advertising such as Facebook and Instagram thereby reducing expenses. We’ve implemented a committee that includes PPC Past President, Marcy Dugan along with an additional staff of people to assist WCS Director, Lorenzo Gunn who will be handling the school and events once again for 2016. Marcy and her team have already begun implementing new and creative ideas and changes to make next year even more exciting and much more efficient as well. The WCS Office has also been moved to her business streamlining her efficiency. Lorenzo has already set up an excellent group of instructors, and continues to work hard at bringing even more exciting people to teach at West Coast School. This year for the first time we introduced the Super Shoot. I personally developed this program and with the assistance of a great committee, which included Sharon Lobel, Ana Montgomery, Kristi Elias and more, we produced the WWII Super Shoot. We had 4 Top Instructors, 9 WWII Aircraft, 4 make-up artists, and 14 models dressed in the theme of the Era. The event was a tremendous success, well received and proved to be profitable. Our plans are to have at least two similar events in the future starting this next year. There are other plans and events also in the works. We hope to also produce a similar event at the Train Museum in Glendale, or an Automobile Museum, making it a fun filled activity that provides lots of hands on experience. Other educational classes and revenue streams are also being considered. Our plans were to produce conference and expo at Brooks Institute this year. Although we got the ball rolling with the efforts of Dea Meyer who put forth a very strong start and effort in lining things up, we sadly had to cancel the event. Dea is contending with some health issues and needed to withdraw herself from the position. Under the circumstances the board elected to cancel the event this year. But thoughts are to put other things in it's place for next year. Please extend kind well wishes to Dea who has worked very hard for this organization. Peggy Roosa, is the New Pro Photo West Editor for our magazine. Peggy came on board in the late summer and has had excellent experience with the success of the magazine in the past. We know she will do an excellent job for us in the future. We anticipate the same quality we've enjoyed in the years past. She brings a great deal of professionalism and expertise along the way, particularly as a writer. She possesses a Masters Degree in business and is well versed in the publication arena. The magazine will continue to be electronic for the time being, at least until things are back on track. We are making several changes to make it far more convenient for readership. Karen Nakamura will be in charge of Print Competition once again next year. Karen did an excellent job for PPC this last year and I’m certain will do a great job again in 2016 as well. Print Competition will be held at Tri Community for the first time, which will save a huge expense to PPC thanks to the efforts and hard work of Tim Mathiesen and Karen Nakamura. PPC Print Competition is scheduled for February 28, 2016 with some exciting new additions. In closing, we have had a tough year and many changes needed to be made, but that is often not unusual within a non-profit organizational structure. Additional changes are also in the forefront. There continues to be a bright future for PPC, and it’s success is much dependent on our members, the people like you. Many people have dedicated and contributed much of their time to its longevity. PPC is a wonderful organization, which provides so much in the way of inspiration, education, and most of all camaraderie. Help us to continue to make it the fine organization it has always been. I wish to thank all of you that supported and helped me grow during this year. It has been a great pleasure and an honor to serve you as President. The only way this position is successful is through the cooperation and assistance of the team. I had a great board and many who were supportive and helped along the way. The success of an organization, a team, or a business is when people work synergistically together for the good of the organization. It is the only way it will work. You MUST put differences aside and collectively work together for the benefit of that organization. Please kindly provide all of your enthusiasm and support for the next incoming President for 2016. Thank you again, Jim Paliungas PPC President Flash Discussions - 10 minute discussions 1. Steve Roosa - Regards to the Judging Academy payment to this director. The Motion Submission form presented is as follows: Motion being introduced: Instructor(s) for Judging Academy shall only be reimbursed for board approved expenses (NOT reimbursed by another source) and DO NOT qualify for any other monetary compensation. - Jim Doyle stated that he would like to table this til the Judging Academy director is present. - Marcy Dugan stated that it is a board decision. - Steve Roosa stated that if this situation changed then it can be reversed. - Roger Daines called for the vote to be passed because it is not in the budget. Marcy Dugan seconded. All in favor…yes. Motion passed. - Motion submission form given to secretary, Sharon Lobel. Key Dialogues: na Old Business: na New Business: 1. Michael Sauer stated that who ever is elected President to select the future dates ASAP. Jim Paliungas stated that there will be interim board meeting and will notify the new President. 2. Steve Roosa thanked everyone and stated how much he enjoyed serving on the PPC board. 3. Jim Doyle closed the meeting with the following: BEING THAT THIS IS MY LAST OFFICAL ACT AS CHAIRMAN OF THE BOARD OF THIS ORGANIZATION I WOULD LIKE TAKE A MOMENT IF I MAY. As I stand here and look across this room I see a tremendous group of artistic, talented and dedicated people. It has been an honor to work with all of you fine members of this board. Although we have been through some tough times these last few years, we have turned the corner and you should feel very good about your organization. AND you should be proud of yourselves, as the leaders of this organization. Sitting here this weekend listening, I would like to share some things that rang true for me; Please, keep Dea and Tim in your thoughts. Sharon’s Lobel comments about Bob Young’s “GET TOGETHERS” and MEMBERSHIP SPOTLIGHTS Bruce Bonnet’s comment about this being HANDS ON Steve Folino’s comment yesterday “THIS IS A ONE ON ONE BUSINESS” They were all right on track. We have to engage new people to come join us – one on one and we have to sell the benefits. I think everyone will agree that THIS ORGANIZATION LOOKS A WHOLE LOT BETTER FROM THE INSIDE OUT THAN IT DOES FROM THE OUTSIDE IN. And the image is something that takes time to rebuild and you folks are working on it. Someone recently asked me SO WHAT’S THE BENEFIT of joining the affiliate or the state? Well, I am sure that everyone’s answer is going to slightly different but most likely, if you boil it down ….the common theme would probably be “Because it has made me a better photographer” Think of the people you have met Think of the friends you have made Think about the things you have learned Think about how it has made you a better person Think about the things you have accomplished because of those friendships Think about the things you could accomplish because of the relationships you developed. ALL BECAUSE OF YOUR ASSOCIATION WITH THIS COLLECTION OF LIKEMINDED PEOPLE. Take from it what you want … So when I am asked, it’s simple You have to learn somewhere. I learn from seeing and doing. Not from watching a video. I also have made some very good friends & I have definitely improved my photographic skills Which in turn allowed me to significantly grow my business – or some might say it has helped me to make money. There is no magic to it. As Nike says JUST DO IT Once again, it has been a pleasure serving on the board and thank you for your patience. Future PPC Events: TBA Future Board Meeting Dates: January 23-25, 2016 - Location to be determined. MOTION to adjourn: Roger Daines moved to adjourn the board meeting and Seconded by Mel Carll. Motion passed. Meeting adjourned at 12:13 PM MINUTES: The minutes for the July 20, 2015 PPC Board Meeting are located in the “Member Only” section of the PPC website, www.ppconline.com. State Board Meeting Minutes Respectfully submitted by Sharon Lobel PPC Secretary October 12, 2015 Exhibit A: Consent Calendar Professional Photographers of California Consent Calendar October 12, 2015 Affiliate Chair Report – Kristi Elias No report given. Kristi Elias [email protected] Awards and Degrees – Frank Peele PPC members are reminded to submit Service Merit reports to Kathy Metz, using the report form available on the PPC website. Frank Peele [email protected] Service Award – Kathy Metz PPC members are reminded to submit Service Merit reports using the report form available on the PPC website. Kathy Metz [email protected] California Masters - Tim Mathiesen No report given. Tim Mathiesen [email protected] Evans-Kingham and Hall of Fame Awards – Frank Peele No report. Frank Peele [email protected] Business and Arts Degree – Darlene Cothran No report given. Darlene Cothran [email protected] Bylaws and Standing Rules – Steven Roosa No report given. California Sundays – Michael Collins We are currently looking for a person to head this committee. If you are interested contact Michael Collins for more details on what the job entails. Michael Collins [email protected] Certified Professional Photographer (CPP) Marcy Dugan This is my second request to set up dates and times for 2016. Jose Quintanilla is teaching a class at Tri Community and I will be proctoring the test for him. Date will be announced at a later date. Since there has been no interest or participation in the CPP program in 2015, I feel that someone else should take over being the Chairman for 2016. I will still be a liaison for CPP on behalf of PPPA. Marcy Dugan [email protected] Past Presidents Advisory No report given. Roger B. Daines [email protected] Pro Photo Expo and Conference - Dea Meyer To be reported at the quarterly meeting. Dea Meyer [email protected] PPC Image Competition – Karen Nakamura Creating ads Starting to pick volunteers Image comp date and location is set Meeting with Jose Quintanilla to check out location Creating a calendar with step by step to do's for next Image Comp Chair Will start training someone to take my place when I want to pass on the position In contact with Bay to see if they are willing to work with PPC again Karen Nakamura [email protected] Judging Academy - Tim Mathiesen The most recent workshop was held in Sacramento, co-sponsored by PPSV. The workshop was held to a full house of 16 attendees. I am very happy with the turnout and the enthusiasm of those who attended. Thank you to Steve Folio and the members of PPSV. The next workshop is scheduled for Gold Coast PPA on November 16th. A workshop is planned for the LA area in early December. Awaiting confirmation of the location. Tim Mathiesen [email protected] PPC Nominating Committee - Tim Mathiesen No report given. Tim Mathiesen [email protected] History – No Report given Industry Advisor – No Report given Marketing & Branding – No Report given Membership No Report given PPA Councilors - Paul Speaker No report given. Paul Speaker, M.Photog.Cr, CPP Pro Photo West Report - Peggy Roosa Status: The next issue of PPW is on track for its October publication date. Survey: The BOD agreed with the Editor's plans to survey the membership regarding their needs and expectations of the magazine. The compiled results will be used to determine the magazine's focus and content, and will be reviewed at the October BOD meeting. Content: Highlighted Photographer Tech Corner WWII Super Shoot Write Up Google Gaggle Classified Ads TBD per survey results Confirmed - Steve Roosa Confirmed – Steve Roosa Requested of Michael Sauer In process (working out logistics) Advertisers: Do I Really Need a Tripod Lightroom Lightroom Lightroom Photoshop Life Hacks Calendar of Events Editor's Message President's Message WCS Promotional Piece Expo Highlights Piece Updated Affiliate List Reprint from PPC Online Reprint from PPC Online Reprint from PPC Online Confirmed Confirmed Confirmed Requested of Lorenzo Gunn Requested of Cayce Newman Requested of Kristie Elias Millers WHCC H&H PPA Bay Photo Confirmed this Issue Confirmed this Issue Confirmed this Issue In negotiations TBD Paid Paid Paid Trade In process Peggy Roosa [email protected] Scholarship Committee Report – Marcy Dugan Notices have gone out to all Presidents about the Affiliate Gift Certificates for West Coast School. The cost of theses certificates will be $350 each. There are only 6 available at the October board meeting being held in Tahoe. Those wishing to purchase a gift certificate need to bring payment with them at that time. These certificates will not be available at any other time. I have asked to have the Scholarship Application activated on the web page. We are now accepting applications for 2016 PPC WCS Scholarships. There will be 10 scholarships available. The deadline to submit your application is November 15, 2015. Any questions please contact Marcy Dugan 310-322-2917. This will be my last year to be the Scholarship Committee Chairman. Lorenzo feels that it is a conflict of interest for me to be on the WCS board and do scholarships. Marcy Dugan [email protected] Silent Auction Report - Marcy Dugan No report given Marcy Dugan [email protected] Webmaster report – Cayce Newman No report given. Cayce Newman [email protected] West Coast School - Lorenzo Gunn MARKETING Learn from the Best: Professional Photographers of California’s West Coast School June 12-17, 2016. Professional Photographer’s of California’s West Coast School prides itself in its top quality, hands-on educational and motivational workshops by industry leaders. Since its inception in 1956, WCS has grown into one of the top professional photography schools in the nation. And even better, it’s on the University of San Diego campus, giving participants a week-long, fun-filled opportunity to go back to college life: living in dorms and learning in classrooms. What a perfect opportunity to not only receive the gift of a stellar learning experience, but cement friendships with fellow professional photographers that will last a lifetime. This year, West Coast School’s renowned instructors are offering an amazing array of classes focused on sharpening your photography skills, mastering your editing abilities, and increasing your business acumen. • • • • Ken Sklute Kristi Sutton Elias Michael Collins Rick Ferro • • • Tim Meyer Marilyn Sholiin Frank Peele “Creating Remarkable Landscape Imagery” “The Fine Art of Portraiture” “Photoshop from Zero to Sixty” “Kick Start Your New Photography Career— Become a Shooting Star” “Beyond the Expected Studio Lighting” “Beginner Coral Painter & Beyond” “Up Close and Beautiful: Macro Photography in a New Light” Bay Photo, ACI and Burrell Imaging will run e-mail blast promoting all classes. We continue our e-mail blast and Facebook postings on individual instructors. Along with Instructors using their social Media efforts in promoting their class. Some Instructors will receive post cards to promote their class because they will be on a speaking tour. We will use more Social Media to promote WCS instead of direct mail because of the coast savings. This will include using the PPA membership email list that we will purchase. In addition our two sided brochures will hand delivered to camera stores and colleges from San Diego - Sacramento. We continue to get help from PPC Affiliates with the passing out of our brochure and giving WCS a plug. In a number of cases the Affiliate has a WCS hot link on their website. WCS WEBSITE We will request a video from each instructor that will be add to the website. YELLOW JACKETS There will be a number of changes made to the Yellow Jacket program. The new WCS Committee is in place and will be covered at the October meeting. Lorenzo Gunn – WCS Director [email protected] Exhibit B – Treasurer Report INCOME STATEMENT 1/1/15 – 9/30/15 DEPARTMENT ADMINISTRATION CONTINUING EDUCATION: CAMP CERTIFICATION JUDGING ACADEMY CALIFORNIA SUNDAY MEMBERSHIP *PASADENA CONFERENCE 2015 (FISCAL YEAR)…Includes Join and Gos” of $2,665.00 *PASADENA CONFERENCE (ACTUAL) including income and expenses occurring in 2014 and 2015 = ($51,973.39) INSTALLATION BANQUET **PRINT COMPETITION 2015 (FISCAL YEAR) **Print competition 2015 ACTUAL including income & expenses occurring in 2014 & 2015 = $2,549.34. AWARDS DEGREE (Includes new medals for California Masters) PPC STORE WEB-SITE TRAVEL AGENCY ROAD SHOW PRO PHOTO WEST MAGAZINE SUPERSUNDAY WWII SHOOT ***WEST COAST SCHOOL 2015 (FISCAL) ***West Coast School 2015 ACTUAL (includes income & expenses occurring in 2014 & 2015) = $17,462.59 ****SCHOLARSHIPS ****NCPP Donation = $1,059.97 Auction @ Conference = $4,575.00 Auction @ West Coast School = $2,655.00 Interest = $3.44 Less Scholarships awarded ($7,980.00) WEST COAST SCHOOL 2016 CONFERENCE 2016 NET PROFIT (LOSS) $(42,103.48) 0.00 281.00 305.00 21,155.77 (46,582.34) $136.22 $2,219.29 (1,025.99) (1,029.52) 751.34 (391.82) 30.77 120.54 (1,744.00) 2,980.10 (12,219.92) 313.41 7,895.60 (5,000.00) TOTAL INCOME (TOTAL EXPENSE) NET INCOME (LOSS) $163,418.21 (237,326.24) ($73,908.03) BALANCE SHEET @ SEPTEMBER 30, 2015 CASH ACCOUNTS (Unrestricted Funds) Balance @ 9/30/15 Wells Fargo Deposit Account Wells Fargo Checking Account Wells Fargo Savings Account Wells Fargo Savings (Reserve) Account Paypal Square Petty Cash TOTAL UNRESTRICTED FUNDS $5,976.41 (4,911.64) 5,000.44 37,674.33 6,025.23 0.00 197.50 $49,962.27 CASH ACCOUNTS (Restricted Funds) WF Sue Hudson Savings WF Mauracher Savings WF Romaine/Lozano & Other TOTAL RESTRICTED FUNDS TOTAL CASH $563.34 4,124.28 10,127.36 $14,814.98 $64,777.25 OTHER ASSETS Fixed Assets (Furniture & Equipment net of accumulated depreciation) TOTAL ASSETS $1,706.48 $66,483.73 LIABILITIES Wells Fargo Credit Card Payroll Liabilities Sales Tax Payable TOTAL LIABILITIES $663.82 626.59 0.00 $1,290.41 EQUITY Unrestricted Net Assets Restricted Net Assets Net Income $124,286.37 14,814.98 (73,908.03) TOTAL EQUITY $65,193.32 TOTAL LIABILITIES AND EQUITY $66,483.73 Exhibit C – 2016 Budget Report