IJBC 2016 - CISV International

INFO PACK 1
IJBC
2016
Medellin,
Colombia
August 2 - 7, 2016
Inside
YOUR GUIDE TO INFO PACK1
Introduction
Site Information
Travel & Visas
Registration & Costs
Cancellations
Timeline
Dear Junior Branch world,
CISV Colombia and the International Junior Representatives (IJRs) are very happy and excited
to present you IJBC 2016 which will take place in the great city of Medellin this summer.
At the 2015 Global Conference in Norway, JBers who attended IJBC and CISV members from
chapters all over the world had the chance to meet, share and learn from each other during 5
full days. This year, like in 2014, IJBC will happen on its own, it will be a place for all of us to
share our experience, ideas and thoughts on Junior Branch today and Junior Branch tomorrow.
We would like this place to be a time for JBers from all NAs and PAs to take the opportunity to
creatively challenge and strengthen Junior Branch.
This Info Pack includes first elements of what you can expect from IJBC 2016 in terms of camp
site, transportation, logistics and applications. The event content will be strongly based on what
you are expecting from the event. And, together, we wille make IJBC 2016 a success
If you have any questions regarding logistics, feel free to contact the Home Staff Team at
[email protected]. For other questions, please contact the IJRs at [email protected].
Gaspard & Dow
IJRs 2015 - 2016
The IJBC site is located in the beautiful Colombian city of Medellín. Here are some key
facts about Medellín.
The
Site
The address of the site is
Villa de Sales, 25,
Girardota, Antioquia,
Colombia
You can check their web
page if you want to have
additional information:
http://www.villadesales.co
m.co/infraestructura.html
TRAVEL TO IJBC 2016
BY PLANE
You can fly to Medellín two main airports:
1
José María Córdova International Airport (MDE)
Enrique Olaya Herrera Airport (EOH) (closing
after 2pm and with very limited flights)
FROM JOSÉ MARÍA CÓRDOVA
A
INTERNATIONAL AIRPORT (MDE)
Take a bus from from Bus Combuses S.A.
“Aeropuerto JMC” hasta (until) Centro Comercial
San Diego (around 10.000 COP). It is a long and
enjoyable ride.
In Centro Comercial San Diego’s stop, take the
Metro, line A from South to North. Get out of the
Metro at Niquia Metro Station which is the last
station. The tickets cost 1.900 COP and they are
sold in a booth right by the entrance of the Metro.
B
FROM ENRIQUE OLAYA HERRERA AIRPORT (EOH)
Enrique Olaya Herrera Airport (EOH) (closing after 2pm and with very limited flights)
This airport is mainly regional, but in case your flight isn’t direct to Medellin and you
have to stop in any other city in Colombia, it is possible that you arrive at this airport,
please check with your airline first.
Walk to the closest Metro Stop (it is nearby) or take a taxi to the closest Metro Stop
(around 6.000 COP)
Take line A of the Metro from South to North until the last station, Niquia Station.
2
BY BUS FROM BOGOTA
The trip can take up to 12 hours and would cost around 60.000 - 70.000 COP.
3
ARRIVAL MEETING POINT
A bus will be provided (free of charge) by the
home staff from the Niquía Metro station to the
campsite. It will be there at several times August
2nd: 11:00 am, 12:00 and 1 pm. If you want to
arrive to the site with this transportation mean,
please make sure you are on time for of those 3
shuttles.
The Metro works from Monday through Saturday
from 4:30 am to 11:00 pm and on Sundays or
holidays from 8:00 am to 9:00 pm.Take into
account that there are rush hours, when the metro
is extremely crowded. You can find the map of
the metro using this link to find your way in
Medellin.
4
LEAVING IJBC
Shuttles provided by the home staff (free of charge) will take you from the site to Niquía Metro station
once IJBC is over (August, 7th from 11:00 am).
IMPORTANT: If you are arriving early or staying a few days after please take into account that Medellín
is having the Flower Festival, best known as “Feria de las Flores”, the most important event of the city.
That means the city is going to be full of tourists during those dates so please book your hotel/hostel and
flights as soon as you can, as things usually get crowded around these dates.
5
VISA
Most European, American and Asian countries do not require a visa. The vast majority of African countries
require a visa and several exceptions do require on specific occaisions, please refer to the official document:
http://www.cancilleria.gov.co/sites/default/files/CUADRO%20VISAS%20POR%20PAISES%20%2018%20ABRIL%202012.pdf
Please for apply for a visa on time. If you need an invitation letter, you can ask the IJBC 2016 Home Staff for
further information. (email: [email protected])
Registration
Online application
Applications will be registered using the IJBC 2016
Registration form. Register here.
MyCISV
You must be registered in order to apply on myCISV.
Please claim your participation following this link:
http://bit.ly/1Oyn8LB
Cost
There will be two rounds of applications:
Round 1 March - April 13th 280 £
Round 2 April 14th - May 1st 300 £
This year, payments for IJBC will happen differently
from what has been previously done. There will be no
cash payment at the camp site or direct personal bank
transfer to CISV Colombia. In order to ease the process
for everyone and also save money, a new system,
proposed by Colombia, will be used.
Each participant remains personally responsible for
paying their participation fee. However, this fee needs to
be paid to their National Association (PA) or
Promotional Association (PA). National Treasurers are
responsible for collecting participation fee from all their
JBers attending IJBC 2016.
Confirmation of participation will be sent out to
participants, National Representatives, National Junior
Representatives, National Secretaries and National
Treasurers to ensure that all parties are aware of the
need to pay the participation fee.
Continue reading at next page >
< Continuation
Cost
The official list of participants is the one figuring in the registration
form available to the IJBC home staff, the International Junior
Representatives and the person in charge at the International
Office.
The International Office will then be given a list of of all IJBC 2016
participants and will invoice the NAs and PAs for the registrants
from their country. This will appear on their next quarterly
statement.
Based on the final number of participants, the International Office
will credit CISV Colombia to take into account fees paid by the
NAs and PAs of participants to the event.
If you have any question on this topic, please contact the
International Junior Representatives Dow and Gaspard at
[email protected].
Cancellations
In order to cancel your registration without any cost, you must
inform the IJBC 2016 Home Staff and the International Junior
Representatives before May, 15th 2016.
When registering to the event, participants commit to paying 15%
of the fee applying to their date of registration (280£ or 300£),
if they cancel after the 15th of May.
In case of force majeure situations (natural disaster, hospitalization
death, etc.), please contact the Home Staff for further information.
Timeline
April, 13th Deadline
for round 1 (23:59 CET)
April 14th Beginning
of round 2
May 1st Deadline for round 2 (23:59 CET)
Cancellations
May 15th Cancellation
without cost
After May 15th 15% will be charged if one
cancels his/her participation
Other Deadlines
March Applications
for Facilitators
are
released
April 17th Confirmation
of participation /
registration by the staff for Round 1
May 5th Confirmation
of participation /
registration
by the staff for Round 2
July 1st Deadline to send in Travel
Information form
Stay tuned for Info Pack #2!
See you in Medellin!