- Assured Hotels

weddings at
Contents
riverside romance........................................................................................................................ ........1
venues .....................................................................................................................................................3
accommodation ....................................................................................................................................8
on the day................................................................................................................................................9
set menus .............................................................................................................................................11
buffet....................................................................................................................................................13
canapés..................................................................................................................................................15
beverages ............................................................................................................................................18
capacity chart ................................................................................................................................... 20
terms & conditions .......................................................................................................................... 22
Riverside Romance
weddings at assured ascot quays apartment hotel
Experience the romance of a riverside wedding at Assured Ascot Quays. Located in a picturesque setting
right on the banks of the Swan River, close to the airport and Perth City Centre, we offer a range of indoor and
outdoor wedding venues and flexible menu options by our onsite restaurant, 150 EAST bar kitchen.
why choose us?
At Assured Ascot Quays we offer a tailored approach to meet your individual requirements and make planning
your wedding easy and stress free. Our experienced Weddings Executive will work with you to coordinate
your perfect day, including theming, set up, audio visual equipment and more.
We offer discounted 4.5 star apartment-style accommodation for your guests, complimentary parking and
access to our onsite restaurant, meaning there is no need for your guests to travel after your wedding.
Offering a truly one-stop approach, you can enjoy the convenience of having your ceremony, reception,
photographs and accommodation all in one picturesque location.
1
Venues
ceremony venues
Wedding ceremonies at Assured Ascot Quays can be held in any of our indoor or outdoor venues. We have
a variety of great value ceremony packages available that can be tailored to suit your personal style and the
size of your wedding. Our riverside location is perfect for a romantic lawn ceremony, providing a stunning
backdrop for your wedding photos.
poolside
Our sparkling 25 metre swimming pool is surrounded by landscaped gardens and located just metres from
the river, making it the perfect space for an outdoor wedding reception or ceremony. Celebrate your special
day under the stars or enjoy pre-reception canapés in our relaxing Poolside area.
Weddings of up to 250 guests cocktail style or 160 guests for a set menu or buffet can be held by the pool.
hardey park
The beautiful parklands surrounding Assured Ascot Quays make the perfect natural setting for an outdoor
or marquee wedding. Located right on the banks of the beautiful Swan River, Hardey Park is a unique and
picturesque wedding venue.
Weddings of up to 350 guests cocktail style and 250 guests set menu or buffet can be held in Hardey Park.
3
Venues continued
ascot room
With parkland views and an abundance of natural light, the Ascot Room is an ideal indoor wedding venue.
The adjoining terrace is a relaxing space to enjoy the fresh air, while the pillar-less and spacious interior caters
for a wide variety of set ups.
The Ascot Room can accommodate weddings of up to 200 guests cocktail style, 130 set menu or 100 for
a buffet.
marina, forest & waterside rooms
The Ascot Room can be divided into three smaller spaces for more intimate weddings - the Marina, Forest
and Waterside Rooms. All three rooms have access to the terrace area and parkland views. There is also the
option to combine two rooms to better suit the size of your wedding.
Weddings of anywhere between 20 and 90 guests can be catered in various combinations of these spaces.
4
Venues continued
150 east bar kitchen
With beautiful modern décor and open air views of the Swan River, our onsite restaurant,
150 EAST, is a truly perfect wedding venue. The restaurant boasts a fully equipped bar, Lounge Bar area,
Conservatory and outdoor Deck areas and is available for exclusive hire.
150 EAST caters for weddings of up to 310 guests cocktail style, 220 set menu or 200 for a buffet.
lower deck
Our Lower Deck area is surrounded by parklands and gardens with fantastic river views, making it the perfect
space for pre-reception canapés. The Lower Deck features a shade sail, outdoor lounge furniture and heaters
in winter or mist fans in summer.
The Lower Deck can accommodate up to 60 guests cocktail style and can be hired separately or along with
the restaurant.
6
Accommodation
staying the night
Enjoy discounted accommodation for you and your guests when you have your wedding at Assured Ascot
Quays. We offer modern and spacious 4.5 star apartments ranging from one to three bedrooms, overlooking
the river, city or surrounding parklands.
Premium Suite
Our Premium Suite is located on the top floor of the six storey Hotel, overlooking the stunning Perth Skyline,
Swan River and lush parklands. The Premium Suite is the ideal backdrop for wedding photos and for the
bridal party or groomsmen to get ready on the day. Stylishly equipped with a gourmet kitchen, two bathrooms
and luxurious spa baths, it is also the perfect wedding night accommodation for the bride and groom.
8
On
The
Day
Ceremony
From $600
For more options, please contact our Weddings Team
20 Americana chairs
6 metre red or cream carpet
Water station
Signing table with white or black skirting
Reception Inclusions
Onsite Weddings & Events Executive
Skirted bridal table, cake table and gift table
Complimentary platter for the bridal party during
Table set up including placement of bomboniere,
pre-dinner drinks (delivered to your room)
place cards and centrepieces (conditions apply)
Discounted accommodation
Complimentary venue hire*
Lectern and microphone (Ascot Room only)
Wedding night accommodation for the bride and
Complimentary onsite parking
groom with late check out and breakfast *
Printed seating plan, table numbers and menus
Dance floor*
Stylish cutlery, cake knife, glassware and fine china
White linen table cloths and napkins
*Complimentary for weddings of 70 guests or more. Accommodation is subject to availability and on the night of your wedding.
Late check out is midday.
9
Set Menu
From $105 pp
Entrée
Includes five hour beverage package - See Beverage Option One pg 18
For more options, please contact our Weddings Team
Rosemary grilled vegetables & feta terrine, beetroot purée & chard leaves
Duck liver parfait, black cherry jam, lavosh
Cured salmon fillet, saffron yoghurt, shaved baby vegetable salad HC, GF
Caramelised spiced pear, chevre cheese, sesame seeds, salad HC, V, GF
Chicken & scallop roulade, celeriac remoulade, salsa verde
HC, V, GF
Mains
Braised short ribs, creamy potato mash, spinach, wild mushroom, jus
Wild caught barramundi fillet, pumpkin purée, asparagus, lime beurre blanc HC
Grilled chicken breast, sarladaise potato, green beans, caponata, aged balsamic HC
Slow cooked pork belly, bok choy, Asian bean shoot salad, nam jim
Field mushroom risotto, Persian feta, rocket, lemon dressing V
Dessert
Crème brûlée, raspberries, coconut tuille GF
Flourless chocolate torte, raspberry meringue
Warm hazelnut pudding, chocolate paint, chocolate ice cream
Espresso parfait, chocolate sponge, black cherries, mascarpone
Lemon curd tart, lemon purée
Percolated coffee & tea selections
HC
Healthy Choice V Vegetarian GF Gluten Free. All desserts are vegetarian.
11
Buffet
From $110 pp
Includes five hour beverage package - See Beverage Option One pg 18
Minimum 30 guests
For more options, please contact our Weddings Team
Cold
Freshly baked bread rolls HC, V
Greek salad HC, V, GF
German style potato salad GF
Wild rocket, roasted pumpkin & pine nut salad, EVOO HC, V, GF
Selection of mustards, pickles, dressings & condiments V
Hot
Royal blue pumpkin soup, sour cream V, GF
Baked barramundi fillets, preserved lemon salsa HC, GF
Oven roasted adobo rubbed chicken HC
Indian wet rubbed Grasslands sirloin (medium roasted) HC, GF
Oven braised potato, thyme, onion, chardonnay & garlic V, HC, GF
Roasted baby root vegetables HC, V, GF
Danish feta lasagne, chargrilled eggplant, capsicum & mushrooms HC, V
Sweet
Seasonal fruit platter HC, GF
Hand-made assorted tartlets
Ginger pudding, caramel sauce
Percolated coffee & tea selections
HC
Healthy Choice V Vegetarian GF Gluten Free. All desserts are vegetarian.
13
Canapés
From $85 pp - select eight items, equal hot & cold
Includes three hour canapés & five hour beverage package - See Beverage Option One pg 18
For more options, please contact our Weddings Team
hot
cold
Braised beef cheek croquette
Chef’s selection of brochette
Mushroom, black truffle, pecorino tarts
Spicy fried chicken winglets, ranch dressing
Sardines on toast
Lamb cutlet, onion jam & cognac GF
Potato croquettes, sambol aioli V
Stuffed chillies, vegetable ratatouille, anchovies HC, GF
Prawn, tom yum HC
Pumpkin gnocchi & rosemary cream HC, V
Garlic & thyme confit baby tomatoes HC, V, GF
Seafood bisque HC, GF
Havana & soy chicken tulips
Braised beef cheek, orange zest & walnuts
Savoury cones, salmon mousse
Chicken & smoked red pepper terrine HC, GF
Spinach crepe, goat’s cheese, herb, spiced aioli
Rare roast beef roulade, horseradish, baby herbs,
crisp bread HC
Melon ball & prosciutto skewer HC, GF
Salmon tartare GF
Duck liver terrine, roast apple gel
Pork belly terrine, apple & vanilla purée GF
Beef tataki, sourdough, béarnaise HC
Caprese salad spear HC, V, GF
Scallop ceviche HC, GF
Slow braised octopus tentacles HC, GF
sweet
Prices are for 30 minute duration
Select three $15 pp
Chocolate olive oil tarts
Macaroons
Assorted truffles
Arabica chocolate mousse
Orange brûlée tart, wild berries
Fruit skewers, yoghurt HC, GF
HC
Healthy Choice V Vegetarian GF Gluten Free. All desserts are vegetarian. Prices are per person.
15
Canapés
continued
bar platters (serves six guests)
Option One
Vegetable spring rolls V
Vegetable samosas V
Salt & pepper squid
Prawn twisters
$65 per mixed platter
Option Two
$95 per individual platter
Mixed sushi & Nigiri HC, GF
Antipasto – sliced deli meats, roasted vegetables, condiments, breads
Seafood – ceviche, prawns, smoked salmon, octopus, scallop twisters HC, GF
Premium cheese – selection of imported cheeses, black truffle honey, house-dried muscatels, lavosh,
spiced chutney V
sides (one hour of service)
Select one $20 pp
Select two $35 pp
Chef’s selection of gourmet beef, chicken & vegetable sliders
Fish & chip cones
Nasi goreng choy bow
HC
Healthy Choice V Vegetarian GF Gluten Free.
Subject to availability. Prices are subject to change.
16
Beverages
option one
POA
For more options, please contact our Weddings Team
Selection of local draught & light beers
River’s Edge Sparkling Cuvee, Margaret River, WA
River’s Edge Semillon Sauvignon Blanc, Margaret River, WA
River’s Edge Shiraz, Margaret River, WA
Juices, soft drinks & water
option two
POA
For more options, please contact our Weddings Team
Selection of local draught & light beers
Johnny Q. Sparkling Brut, Adelaide Hills, SA
Johnny Q. Semillon Sauvignon Blanc, Adelaide Hills, SA
Johnny Q. Shiraz, Adelaide Hills, SA
Juices, soft drinks & water
option three
POA
For more options, please contact our Weddings Team
Selection of local draught & light beers
NV Pere Ventura ‘Clos Amador’ Cava, Catalunya, Spain
Tallboy Sauvignon Blanc Semillon, Margaret River, WA
Tallboy Shiraz, Margaret River, WA
Juices, soft drinks & water
non-alcoholic
POA
For more options, please contact our Weddings Team
Selection of soft drinks & juices
18
Trish Woodford Photography
Capacity Chart
Venue
Buffet
Set Menu
Cocktail
Dimensions (m)
Area (sqm)
Height (m)
Ceiling
Venue Hire
Door
100
130
200
14.1 x 11.7
170
3
2
$1,100
Waterside
40
50
70
6.1 x 11.7
72
3
2
$550
Forest
20
30
50
4.3 x 11.7
51
3
2
$500
Marina
-
-
40
3.7 x 11.7
44
3
2
$450
Forest & Marina
60
70
90
8 x 11.7
95
3
2
$650
Forest & Waterside
70
80
90
10.39 x 11.7
121
3
2
$850
150
150
250
38.4 x 26.2
265
2.7
2.4
POA - minimum spend
applies
Lounge Bar
-
70
120
13 x 9
117
2.7
2.4
POA - minimum spend
applies
Conservatory
40
88
100
9.8 x 8.5
84
2.7
2.4
POA - minimum spend
applies
Upper Deck
-
20
30
8.5 x 2.8
24
-
-
POA - minimum spend
applies
Lower Deck
-
35
60
6.8 x 5.9
40
-
-
$300
Poolside
160
160
220
44 x 27
1, 232
-
-
$800
Hardey Park (open air)
200
200
250
-
-
-
-
POA - minimum spend
applies
250
250
350
-
-
-
-
Ascot Room
150 EAST (Exclusive Restaurant hire)
Marquee
POA - minimum spend
applies
The above is provided as a guide only. Maximum capacity is dependent on final room set up. Venue hire is based on six hours. Pricing for extended weddings is available on request.
Booking conditions apply for the use of our Poolside venue. Please refer to our full Terms & Conditions or contact our Weddings Team to discuss further.
20
Terms & Conditions
1. BOOKINGS
1.1 Venue space will only be held for 10 days for enquiries 30 days prior to the event. For
enquiries inside 30 days of the event, venue space will only be held for three days or up until 48
hours prior to the event – whichever comes first.
1.2 Bookings are not confirmed until a minimum deposit of $1,000 is received along with
a signed copy of the Confirmation Letter. Should the booking total be less than $1,000 the
deposit will be the full amount of the booking.
1.3 Block out periods apply to the use of our venues. These are available on request at the
time of enquiry.
2. FINAL ATTENDANCE & PAYMENT
2.1 Final payment representing the total cost less the deposit is due in full 10 working days
prior to the event unless alternative arrangements have been made with the Hotel by way of
credit facilities.
2.2 Should the client wish to pay by cheque, the client also agrees to pay the full amount 10
working days prior to the event. Cheques to be made payable to “Ascot Quays Pty Ltd” and
in the event where the function is confirmed less than 5 working days prior the client agrees to
supply a Credit Card as a guarantee.
2.3 Electronic Funds Transfer (EFT) should be arranged to meet payment due dates and be
made payable to:
Ascot Quays Pty Ltd
Bank: National Australia Bank
BSB: 086-492
Account Number: 678127902
Transaction reference should contain the function or booker’s name.
2.4 Final packages, catering requirements and numbers are required 10 working days prior to
the function. Charges will be based on these, or on final head count, whichever is greater, but
not less than advised five days prior. Should the client’s numbers increase or decrease, please
advise the Hotel in writing.
2.5 If numbers should reduce significantly within 10 days of the event, resulting in a smaller or
alternative venue, the original venue hire cost will apply.
2.6 The Hotel reserves the right to change the booked venue should the client’s numbers
decrease. Original hire costs apply as per Clause 2.5.
2.7 A 3% surcharge applies to all transactions made via American Express and Diners Club.
2.8 For any client wishing to obtain credit facilities with the Hotel, an Application for Credit and
Terms of Trading Agreement must be lodged and approved prior to the event date. All Terms &
Conditions within this application must be agreed to.
3. PUBLIC HOLIDAYS
3.1 A 20% surcharge on the total account is applicable for Public Holidays and New Year’s Eve.
3.2 A labour surcharge is applicable for functions extending into a Public Holiday.
4. CANCELLATIONS & CHANGES
4.2 In the event of cancellation made within 44-15 days prior to the function and/or
accommodation date, the organiser will be charged 90% of the cost of cancelled services.
4.3 In the event of the cancellation made within 14 working days or less prior to the function
and/or accommodation date, the organiser will be charged the last total quoted price of the
function.
4.4 The Hotel is not responsible for the cancellation of the event due to any reason beyond its
reasonable control, including industrial dispute.
4.5 Cancellations and all amendments must be advised in writing.
4.6 The Hotel understands that the client may need to change the date of the function.
The Hotel will attempt to fit in with any changes of date where space is available. The client’s
deposit will be rolled over for the new dates if the request is made more than 30 days prior to
the original event date/s booked and the new date/s are within the same financial year.
4.7 If the request for the new date is within 30 days of the original event date booked and the
venue cannot be resold, the organiser will forfeit the deposit paid.
4.8 Room set up changes outside of the agreed plan will be subject to a labour fee of $35 per
hour for a minimum of two hours.
4.9 Desposits are non-refundable.
5. PRICING
5.1 Whilst the Hotel endeavors to maintain prices as printed, all prices are subject to alteration
to allow for product availability and market cost variations.
5.2 Goods and Services Tax is included in all pricing.
5.3 Prices are subject to an estimated 5-10% increase per annum, excluding government or
supplier introduced taxes/levies/surcharges.
5.4 When paying by Credit Card, surcharges are applicable as per Clause 2.7.
5.5 All pricing is non-commissionable.
6. FOOD & BEVERAGES
6.1 All alcohol must be purchased through the venue. Any special order items will incur a fee.
6.2 As the premises are fully licensed, function organisers or guests are not permitted to supply
their own food or beverages, excluding the following:
- Gifts for clients or guests, not to be consumed on premises.
- Birthday or celebration cake supplied by guests.
7. POOLSIDE EVENTS
7.1 All events which extend past sunset are required to book and pay for all 10 Riverside
Apartments for the night of the event.
7.2 Lighting must be approved and supplied by the Hotel or its contractors and suppliers.
7.3 Due to strata and council by-laws and regulations glass and smoking is strictly not
permitted. Any costs associated with breaching this policy will be charged in full to the client.
7.4 Venue cannot be closed, used exclusively and set up for exclusive use for events until after
sunset. In-house patrons, guests and residents will still have use of the facility until this time.
7.5 Music is to cease at 10.30 PM.
If the event is cancelled for any reason, the following conditions will apply:
4.1 In the event of cancellation made within 90-45 days prior to the function and/or
accommodation date, the organiser will forfeit 50% of the cost of cancelled services.
22
Terms & Conditions
8. HARDEY PARK EVENTS
8.1 Additional fees and charges may apply to events held in Hardey Park including but not
limited to:
- Hire fees
- Liquor License permit
- Any damage caused to the grounds during an event
8.2 The City of Belmont reserves the right to modify the grounds in Hardey Park and the
surrounds.
8.3 A static guard/s must be supplied by the hotel at the client’s cost for the duration of the
evening that the event is to be held.
8.4 Hardey Park is to be treated as a venue of the Hotel and the same Terms & Conditions
apply.
8.5 A higher deposit may apply for events being held exceeding $10, 000.
9. FUNCTION HOURS
9.1 Functions may begin and end at an agreed time, however:
- Music facilities must cease at midnight.
- Alcohol will cease being served at midnight unless previously arranged. Fees and surcharges apply for extended trading on Liquor Licensing.
9.2 Full day is considered to be eight hours and half day is considered four hours. Extended
hire costs will apply outside of these.
continued
12.3 The Hotel is unable to accept any responsibility for damage or loss of property left in the
Hotel prior to, during, or after an event. The Hotel recommends the client arranges their own
insurance.
12.4 If the room or rooms reserved cannot be made available to the client for causes beyond
the control of the Hotel, the Hotel reserves the right to substitute similar or comparable
accommodation for the event, which substitute shall be deemed by the client as full
performance of the Hotel’s obligations under the agreement. This applies to accommodation,
meeting and function rooms and food and beverage. Please note that conference space
reserved during the day is subject to reletting for evening functions, unless alternate
arrangements have been made.
12.5 For all events, all plans must be approved by the Hotel’s Events Department in all
matters of deliveries, set up and break downs.
12.6 External suppliers booked by the client are liable for their own equipment, must have
suitable insurance and provide the Hotel with a copy of their insurance Certificate of Currency.
12.7 If additional insurance cover outside of the Hotel’s policy is required, this will be arranged
by the Hotel for the client’s event and then charged to the client.
12.8 All attendees must agree to the strata by-laws and adhere to these at all times. A copy
of these laws can be found at assuredhotels.com.au
13. OTHER FUNCTIONS
13.1 The Hotel reserves the right to book other functions in the same function room up to one
hour before the scheduled function commencement time and one hour after the scheduled
function finishing time. Additionally, the Hotel reserves the right to book other functions in
adjoining rooms at any time.
10. MUSIC LEVELS
14. DUTY OF CARE
10.1 All DJ’s booked to perform at The Hotel must abide by the Environmental Protection
(Noise) Regulation of 1996.
10.2 Music levels in the function rooms may not exceed .80db.
10.3 Management advise clients to book DJ’s that will comply with these regulations.
10.4 Music must cease in the indoor venues and Hardey Park by midnight and 10.30 PM for
Poolside.
14.1 Under the Liquor Licensing laws of Western Australia the Hotel has a duty of care to all
clients and reserve the right for the Hotel’s Duty Manager or suitably qualified employee to
refuse service of alcohol to persons or the entire function he/she deems are intoxicated and
may do harm to themselves or other patrons or property.
14.2 Persons under 18 years of age are not permitted to consume alcohol on the premises.
11. DECORATIONS & DISPLAYS
15. DELIVERIES
11.1 Candles must be of good quality (non drip and smokeless).
11.2 No item or display material is to be nailed, screwed, stapled or adhered to any surface
or any part of the function rooms.
11.3 Confetti/rice/glitter and table scatters are not permitted.
11.4 Smoke machines and bubble machines or similar are not permitted.
11.5 Set up is included, however additional charges may apply for elaborate set ups.
11.6 Additional charge apply for midnight set ups or pack downs.
15.1The Hotel will only accept delivery of goods one working day prior to the event and all
goods must be collected within one working day after the event. All goods are to be delivered
to the Hotel between 9 AM – 4.30 PM Monday - Friday except where a Public Holiday falls
during the week.
For the purposes of this agreement, “The Hotel” refers to Ascot Quays Pty Ltd, trading as
Assured Ascot Quays Apartment Hotel. “The client” or “the organiser” refers to the customer.
12. INSURANCE & DAMAGE
12.1 The client is financially responsible and agrees to indemnify Ascot Quays Pty Ltd, trading
as Assured Ascot Quays Apartment Hotel, for all damage sustained to the Hotel and its
grounds during an event as an action of invitees and/or guests of the organiser. This also
applies to any damage caused as an action of invitees and/or guests of the organiser of the
event staying overnight in the Hotel.
12.2 Damage to the Hotel’s function rooms can easily be prevented by good communication
between event organisers and the Hotel team when arranging posters and displays. If
necessary, repair or replacement charges may be passed on. No staples, sticky or masking
tape, glues, pins, velcro, blu-tac or similar products are permitted to be used on walls.
credits
Photos by Joondalup Photo Design, Pixelcase, Jodie Grieve,
T&R Photography, Trish Woodford Photography and Brett Earls
Photography, wedding dresses by Pearls Bridal, hair by Styles By
Gemma, theming by Magic by Design, suits by Ferrari Formalwear,
models Ashley Rose and David Hounslow.
23
experience the romance of a riverside wedding
p (08) 9479 0014 │ f (08) 9477 2475
[email protected]
150 great eastern highway, ascot, wa 6104
assuredhotels.com.au
assuredhotels
assuredhotels