FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA)

Transcription

FELDA GLOBAL VENTURES
PLANTATIONS (MALAYSIA) SDN BHD
RSPO Membership No: 1-0013-04-000-00
PLANTATION MANAGEMENT UNIT
KKS Nilam Permata Grouping
Lahad Datu, Sabah, Malaysia
INTERTEK CERTIFICATION INTERNATIONAL SDN BHD
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Report No.: R9294/14-1 Felda Global Ventures Plantations (Malaysia) Sdn Bhd
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KKS Nilam Permata Grouping: Main Assessment
MAIN ASSESSMENT REPORT
ON RSPO CERTIFICATION
FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA) SDN BHD
(358158-V)
RSPO Membership No: 1-0013-04-000-00
PLANTATION MANAGEMENT UNIT
Lahad Datu, Sabah, Malaysia
Certificate No:
Issued date:
Expiry date:
RSPO 929488
4 December 2014
3 December 2019
Assessment Type
Initial Certification (Main Assessment)
Annual Surveillance Assessment (ASA-01)
Re-Certification
Assessment Dates
25 – 29 August 2014
Intertek Certification International Sdn Bhd
[formerly known as Moody International Certification (Malaysia) Sdn Bhd]
6-L12-01, Level 12, Tower 2, Menara PGRM No. 6 & 8 Jalan Pudu Ulu, Cheras, 56100 Kuala Lumpur, Malaysia.
Tel: +00 (603) 9283 9881 Fax: +00 (603) 9284 8187 Email: [email protected]
Website: www.intertek.com
Intertek RSPO Report: Audited 25- 29 August 2014_November Final
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TABLE OF CONTENTS
Section
Content
Page No
1.0
SCOPE OF ASSESSMENT
4
1.1
Introduction
4
1.2
Location (address, GPS and map) of palm oil mill and estates
4
1.3
Description of supply base (fruit sources)
5
1.4
Year of plantings and cycle
6
1.5
Summary of Land Use – Conservation and HCV Areas
6
1.6
Other certifications held and Use of RSPO Trademarks
6
1.7
Organizational information/contact person
7
1.8
Tonnages Verified for Certification
8
1.9
Time Bound Plan
9
1.10
Abbreviations Used
10
2.0
ASSESSMENT PROCESS
11
2.1
Assessment Methodology, Plan & Site Visits
11
2.2
Date of next scheduled visit
11
2.3
Qualifications of the Lead Assessor and Assessment Team
11
2.4
Certification Body
11
2.5
Process of Stakeholder consultation
3.0
ASSESSMENT FINDINGS
3.1
Summary of findings
14 – 43
3.2
Status of Identified Noncompliance and Corrective Actions, Observations and
Identified Positive Elements
44 – 47
3.3
Summary of Feedback Received from Stakeholders and Findings
47 - 48
4.0
ASSESSMENT CONCLUSION AND RECOMMENDATION
49
4.1
Acknowledgement of Internal Responsibility and Confirmation of Assessment Findings
49
4.2
Intertek RSPO Certification Details for Plantation Management Unit
12-13
14
50 - 51
APPENDICES
Appendix A
Appendix B
Assessment Plan
53 - 54
Appendix C
Maps of location – Mill, Estates, Conservation and HCV areas
55 - 60
Appendix D
Photographs of Assessment findings at Plantation Manangement Unit
61 – 63
Appendix E
Time Bound Plan for Other Plantation Management Units
52
64
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1.0
SCOPE OF MAIN ASSESSMENT
1.1 Introduction
This Main Assessment was conducted on the Plantation Management Unit (PMU) at KKS Nilam Permata Grouping
of Felda Global Ventures Plantations (Malaysia) Sdn Bhd (hereafter abbreviated as FGVPM), from 25 – 29 August
2014, to assess if the organization’s operations of the mill and its supply bases for compliance against the RSPO
Principles and Criteria (April 2013), Malaysian National Interpretation (November 2010) and the RSPO Supply
Chain Certification Standard (November 2011) for Palm Oil Mill.
This assessment also includes a review of the changes made by the PMU to comply with the requirements of the
ratified new RSPO Principles and Criteria (effective 25 April 2013). It was found that the PMU is aware of the new
RSPO Principles and Criteria but yet make the necessary changes required.
The plantation management unit (PMU) or management unit is equivalent to a certification unit as defined in the
RSPO Certification Systems Document. Each PMU consists of one mill and its supply bases which are made up of
estates owned and/or managed by FGVPM.
1.2 Location (address, GPS and map) of palm oil mill and estates
KKS Nilam Permata Grouping consists of one palm oil mill, namely Nilam Permata Palm Oil Mill and 5 estates as
indicated in Table 1 below, which includes the addresses and GPS locations of the mill and estates. The location
maps are provided in Appendix C.
The 5 estates are owned by and managed by Felda Global Plantations Malaysia Sdn Bhd (FGVPM).
Note: There are no Felda Settlers - Scheme Smallholders under this PMU.
Table 1: Address of Palm Oil Mill, Estates and GPS Location
Name
Nilam Permata POM
(Capacity: 60 MT/hour)
1.
FGVPM Sahabat 50
estate
2.
FGVPM Sahabat 51
estate
3.
FGVPM Sahabat 52
estate
4.
FGVPM Sahabat 53
estate
5.
FGVPM Sahabat 54
estate
Address
Kilang Sawit Nilam Permata, Peti Surat
23, 91150,Cenderawasih, Sabah,
Malaysia
Ladang Felda Sahabat 50, Peti Surat No.
50, 91550, Cenderawasih, Lahad Datu
Sabah, Malaysia
Sabah, Malaysia
Sabah, Malaysia
Sabah, Malaysia
Sabah, Malaysia
GPS Reference
Latitude
Longitude
5°17’27’’N
119°00’34’’E
5°09’06’’N
119°00’07’’E
5°09’06’’N
119°00’04’’E
5°17’58’’N
118°59’10’’E
5°19’24’’N
119°03’22’’E
5°19’24’’N
119°03’22’’E
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1.3
Description of supply base (fruit sources)
The supply of FFB to the POM at KKS Nilam Permata Grouping PMU is from the following sources:(a) The 5 estates of the PMU mentioned in Table 1 are managed under FGVPM
(b) FFB is also received on a temporary basis via crop diversion from other Felda PMU grouping i.e. KKS
Kembara Sakti and KKS Mercu Puspita (both of which have been audited and are still currently pending
certification approval).
Notes:
•
There is no Felda Settlers Scheme for Smallholders under this grouping.
•
There are no other external / outside crops or outgrowers involved in the supply of FFB to this PMU.
Details of the planted hectarage for the FFB supply for KKS Nilam Permata Grouping are as shown in Table 2
below.
Table 2: Estate Area Summary
Area Summary (ha) - 2014
Estate
Certified (Titled) Area
Planted Area (Oil Palm)
FGVPM Sahabat 50 estate
3,606.89
3,555.93
2,470.38
2,393.97
2,282.11
2,057.56
2,052.02
1,951.91
1,748.83
1,681.37
12,160.23
11,640.74
Total:
Notes:
1.
This Assessment covered the overall land use for oil palm plantation areas, and the identified Conservation
areas including any HCV areas and other planted areas with Teak and Mahogany trees, as marked out at the
respective estates.
2.
The estates sampled for this Assessment have been selected based on their potential risks on social,
environmental and biodiversity issues such as their proximity to forest reserves, hill sides, riparian zones and
any high conservation value areas.
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1.4 Summary of plantings and cycle
st
The 5 estates had been developed since 1991 and are currently still in the 1 cycle of planting for the oil palms.
The age profile is as shown in Table 3.
Table 3: Age Profile of Planted Oil Palm (Year: 2014)
Estate Name
Year of
Planting
FGVPM Sahabat
50 estate
1991/92
FGVPM Sahabat
51 estate
1992
FGVPM Sahabat
52 estate
1994
FGVPM Sahabat
53 estate
1994
FGVPM Sahabat
54 estate
1994
Cycle of Planting current
Mature OP (ha)
–
Above 3 years
Immature OP (ha) – 3
years & below
st
3,555.93
0.00
st
2,393.97
0.00
st
2,057.56
0.00
st
1,951.91
0.00
st
1,681.37
0.00
11,640.74
0.00
1 (25 year)
1 (25 year)
1 (25 year)
1 (25 year)
1 (25 year)
Total
1.5 Summary of Land Use - Conservation and HCV Areas
The summary of Conservation and HCV Areas as identified in KKS Nilam Permata Grouping during this
assessment is as shown in Table 4 below:
Table 4: Conservation and HCV Areas
#
Statement of Land Use (Ha)
1
Planted Area (ha) – Oil Palm
2
-
Mature
-
Immature
0.00
comprising buffer zones along small streams, hilly areas,
swampy and unplantable areas
150.00
HCV Area (ha)
-
1.6
11,640.74
Conservation Area (ha)
-
3
Hectarage – Ha
comprising riparian / buffer zones near forest reserves,
rivers, water catchments, burial & religious sites
0
Other certifications held and Use of RSPO Trademarks
Presently KKS Nilam Permata POM held valid ISO 9001, ISO 14001 and OHSAS 18001 certifications.
The RSPO’s trademarks and logo are not yet used by the PMU audited. Instructions for use were provided and
acknowledged by the PMU through a signed Memorandum of commitment agreeing to adhere to the latest “RSPO
Rules on Communications & Claims” during the assessment.
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1.7 Organizational information / Contact Person
Name: Mr. Norazam Abdul Hameed
Designation: Head of Department,
Plantation Sustainability and Quality Management (PSQM) Department
Full Address: Plantation Sustainability and Quality Management (PSQM) Department,
Felda Global Ventures Plantations Malaysia Sdn Bhd,
rd
3 Floor, Balai Felda, Jalan Gurney Satu, 54000 Kuala Lumpur, Malaysia.
Tel: +603-26005348 ext 5348 or +603-26005349 ext 5349
Fax: +603-26987816
Email: [email protected]
Name: Mr. Anthonius Sani
Designation: Sustainability Manager,
Plantation Sustainability and Quality Management (PSQM) Department
Full Address: Plantation Sustainability and Quality Management (PSQM) Department,
Felda Global Ventures Plantations Malaysia Sdn Bhd,
rd
3 Floor, Balai Felda, Jalan Gurney Satu, 54000 Kuala Lumpur, Malaysia.
Tel: +603-26005348 ext 5348 or +603-26005349 ext 5349
Fax: +603-26987816
Email: [email protected]
1.8 Tonnages Verified for Certification
The breakdown of all the suppliers and their tonnages of FFB supplied to the POM at KKS Nilam Permata
Grouping based on the actual for Jan – July 2014 and projected for August - Dec 2014 are as follows:
Table 5: FFB Tonnages
#
Estate /Supplier
FFB Received
(MT)
Main Receiving
Mill
Certified By (Year)
PMU Estates:
1. FGVPM Sahabat 50 estate
2.
3.
4.
5.
Sub- total Certifiable FFB
Other FELDA PMUs:
*FGVPM - Kembara Sakti Grouping
6.
(uncertified)
*FGVPM - Mercu Puspita Grouping
7.
(uncertified)
External/ Outside Crop sources:
8 External FFB from OCP
Sub- total Uncertified FFB
Grand total
75,385
51,313
47,819
45,269
35,244
KKS Nilam
Permata
KKS Nilam
Permata
KKS Nilam
Permata
KKS Nilam
Permata
KKS Nilam
Permata
Intertek (2014)
Intertek (2014)
Intertek (2014)
Intertek (2014)
Intertek (2014)
255,030
9,390
1,010
KKS Kembara
Sakti
KKS Mercu
Puspita
Pending
certification
Pending
certification
0
10,400
265,430
Note:
* FGVPM Kembara Sakti supplies of FFB are from Sahabat 30, 40, 41, 42, 43, 44 and FGVPM Mercu Puspita
supplies of FFB are from Sahabat 46 and 48. Both these PMUs were recently audited and are pending certification.
Total annual volumes / tonnages of FFB supplied from the supply base to the POM during the previous annual
period, current Main Assessment period and projected period are as follows:
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Table 6: FFB Processed (Certified & Non-certified) tonnages
FFB Processed in
Jan – Dec 2013
- Actual
FFB Processed in
Jan – Dec 2014
- Actual & Projected
FFB Processed for
Jan – Dec 2015
- Projected
MT
%
MT
%
MT
%
269,056
97
255,030
96
255,168
96
FELDA Settlers’ Scheme
0
0
0
0
0
0
Other Certified FFB Felda estates
0
0
0
0
0
0
269,056
97
255,030
96
255,168
96
8,592
3
10,400
4
10,632
4
0
0
0
0
0
0
Total
277,648
100
265,430
100
265,800
100
SCCS Model for POM
MB
Estate / Supplier
PMU Estates
Certifiable FFB
Non-certified FFB Felda estates
Non-certified FFB from OCP
MB
MB
The annual certifiable tonnages of CPO and PK production by KKS Nilam Permata Grouping from the supply base
/ suppliers as assessed and verified during this Main Assessment and projected for next year are detailed as
follows:
Table 7: Certifiable FFB tonnages
POM
Total certifiable FFB
(MT)
Jan – Dec 2013
- Actual
Jan – Dec 2014
Jan – Dec 2015
- Projected
269,056
255,030
255,168
Processed
Total certifiable CPO Production
(MT)
57,013
OER:
21.19%
54,066
OER:
21.20%
54,096
OER:
21.20%
Total certifiable PK
(MT)
13,103
KER: 4.87%
12,368
KER: 4.85%
12,376
KER: 4.85%
Production
SCCS Model for POM
MB
MB
MB
Note: The POM has established and maintained procedures for the book keeping and monitoring requirements for
the CPO at the mill. It is verified that POM has procedures for the ‘Mass Balance – MB” model in accordance with
the RSPO Supply Chain Certification Standards (SCCS) requirements. Verified activities and checked items for
the SCCS of the POM are reported in section 3.1.1.
1.9
Time Bound Plan for Other Plantation Management Units
FGVPM Group operates 70 palm oil mills and 416 oil palm estates and schemes throughout Malaysia. The
organization is a member of RSPO since 2004 and has been taking an active role in the RSPO certification.
Currently, a significant number of its Certification Units is undergoing the RSPO certifying process in accordance
with its time bound plan to achieve RSPO certification for all its plantation certification units by 2016.
Based on the due diligence conducted on FGVPM there were no significant land conflicts, no replacement of
primary forest or any area containing HCVs since November 2005, no labour disputes that are not being resolved
through an agreed process, no evidence of non-compliance with law in any of the non-certified holdings.
Details of the status of the Time Bound Plan as submitted by FGVPM are referred to in Appendix E (Part 2 of
Assessment report).
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1.10
Abbreviations Used
CB
Certification Body
IUCN
International Union for Conservation of Nature
CHRA
Chemical Health & Risk Assessment
KER
Kernel Extraction Rate
CPO
Crude Palm Oil
LTA
Lost Time Accidents
CSDS
Chemical Safety Data Sheets
MSDS
Material Safety Data Sheets
CSPO
Certified Sustainable Palm Oil
MTCS
Malaysia Timber Certification Scheme
CSPK
Certified Sustainable Palm Kernel
NCR
Non-Conformance Report
EFB
Empty Fruit Bunch
NGO
Non-Government Organization
EHS
Environmental Health & Safety
OER
Oil Extraction Rate
EIA
Environmental Impact Assessment
OHS
Occupational Health & Safety
ETP
Effluent Treatment Plant
PEFC
Programme for the Endorsement of Forest
Certification
FASSB
Felda Agricultural Services Sdn Bhd
PK
Palm Kernel
FELDA
Federal Land Development Authority
PMU
Plantation Management Unit
FGVPM
Felda Global Ventures Plantations (Malaysia)
Sdn Bhd
POM
Palm Oil Mill
FFB
Fresh Fruit Bunch
POME
Palm Oil Mill Effluent
GAP
Good Agriculture Practice
PPE
Personal Protective Equipment
HCV
High Conservation Values
SCCS
Supply Chain Certification Standard
Intertek
SOP
Standard Operating Procedures
IPM
Integrated Pest Management
ISCC
International Sustainability & Carbon Certification
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2.0
ASSESSMENT PROCESS
2.1
Assessment Methodology, Plan and Site Visits
Since 7 July 2014, Intertek has initiated public communications and notifications and invited the relevant
stakeholders before the assessment to provide feedback and comments on their concern (if any) on KKS Nilam
Permata Grouping regarding the environmental, biodiversity, community development and other relevant issues.
From 25 – 29 August 2014, the Assessment team conducted the Main Assessment in which 3 out of the 5 estates
of KKS Nilam Permata Grouping, namely FGVPM Sahabat 51, FGVPM Sahabat 52 and FGVPM Sahabat 54
estates including the palm oil mill were assessed for compliance against the RSPO requirements. The number of
estates sampled was based on a minimum sample of 0.8√y where y is the number of management sub-units and
the selection was made based on their potential risks on social, environmental and biodiversity issues such as their
proximity to forest reserves, hill sides, riparian zones and high conservation value areas.
During the on-site assessment, relevant documents and records, including Standard Operating Procedures (SOP),
management plans, hectarage development, FFB, CPO and PK production, oil palm age profile, operational
controls and measures, operational data and records, training records etc were reviewed and verified for
compliance. The Assessment team applied process approach auditing technique, covering palm oil mill and estate
operations, agricultural practices, pest management, pesticide and fertilizer application, occupational health and
safety, social accountability, environment and other requirements. Stakeholders’ interviews were conducted during
the assessment and feedback obtained as part of information and evidence gathering (See section 2.5 Process of
stakeholder consultation).
KKS Nilam Permata Grouping POM was also assessed against the requirements of RSPO Supply Chain
Certification Standard for CPO mill. This part of the assessment covered the verification of implementation of
documented procedures and availability of records to demonstrate compliance against all the elements for the
‘Mass Balance’ - MB Module requirements. These include documented procedure, purchasing and goods in,
record keeping, sales and goods out, processing, monitoring and traceability of the CSPO and CSPK quantities,
training for staff and claims.
After completion of the on-site field assessment, Intertek also performed the evaluation of conformity against the
RSPO Certification System requirements for CB. The assessment report, findings and associated documents were
evaluated through independent reviews by the Intertek Internal Technical Review Panel which was subsequently
validated by an external Peer Review prior to the Certification decision and approval of this report by Intertek.
The details of the Assessment Plan (actual on-site) are provided in Appendix B.
2.2
Date of next scheduled visit
The next scheduled visit will be the Surveillance Assessment which will be carried out within a 12-month period
after the Certification decision and approval date of this report.
2.3
Competency details of the Lead Assessor and Assessment Team are given in Appendix A.
2.4
Certification Body
Intertek Certification International Sdn Bhd [formerly known as Moody International Certification (Malaysia) Sdn
Bhd] is part of the Intertek Group, which is a worldwide technical services organization dedicated to reducing
clients' risks by providing technical inspection services, management system certification in quality, environmental,
occupational safety & health and product certification, RSPO SCC, ISCC, Marine Sustainability Chain-of-Custody,
MTCS and PEFC Chain-of Custody certification in applicable industry sectors including the agricultural and forestry
sectors. Intertek operates globally providing clients with a wide-ranging technical inspection expertise and access
to thousands of skilled specialists worldwide. Intertek Group’s certification business is ranked in the top 10
worldwide, and is available globally offering certification across a wide range of industries.
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2.5
Process of stakeholder consultation
Stakeholder consultations began with notification of the upcoming assessment through the websites of RSPO,
FGVPM and Intertek. E-mails were sent to applicable stakeholders including government agencies, NGOs and
local communities. E-mails and telephone enquiries were made prior to the actual assessment and stakeholder’s
response and feedback received were followed up accordingly.
During the assessment, stakeholders were interviewed and their feedbacks were recorded. Among the
stakeholders consulted were workers, trade union leaders, women representatives; local community leaders,
representatives of government departments / agencies, NGOs, suppliers and contractors.
Details on stakeholders’ feedback, PMU response and Intertek verification / comments are provided in section 3.3.
Among the list of key stakeholders consulted was the following:
Government Agencies (by emails)
1. Department of Lands And Mines, WP
2. Department of Environment, WP
3. Department of Forestry Peninsular Malaysia
4. Department of Immigration, WP
5. Department of Irrigation & Drainage, WP
6. Department of Labour, WP
7. Department of Occupational Safety & Health. WP
8. Department of Orang Asli Affairs, WP
9. Department of Wildlife & National Parks, WP
Statutory Bodies (by emails)
18. Malaysian Palm Oil Board (MPOB)
19. Malaysian Palm Oil Board (MPOB) - Northern Region
20. Malaysian Palm Oil Board (MPOB) - Central Region
21. Malaysian Palm Oil Board (MPOB) - Southern Region
22. Malaysian Palm Oil Board (MPOB) - Eastern Region
NGOs (by emails)
28. All Women’s Action Society (AWAM)
29. BCSDM - Business Council for Sustainable
Development in Malaysia
30. Borneo Child Aid Society (Humana)
31. Borneo Resources Institute Malaysia (BRIMAS)
32. Borneo Rhino Alliance (BORA)
33. Center for Orang Asli Concerns COAC
34. Centre for Environment, Technology and Development,
Malaysia - CETDEM
35. Consumers Association Of Penang - CAP
36. EcoKnights
37. Environmental Management and Research Association
of Malaysia (ENSEARCH)
38. Environmental Protection Society Malaysia (EPSM)
39. Friends of the Earth, Malaysia
40. Future in Our Hands Society, Malaysia
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
Global Environment Centre
Institute of Foresters, Malaysia (IRIM)
JUST - International Movement for a Just World
Malaysian Environmental NGOs - MENGO
Malaysian National Animal Welfare Foundation MNAWF
Malaysian Nature Society (MNS) Kuala Lumpur
Malaysian Nature Society Johor
Malaysian Nature Society Kedah
Malaysian Nature Society Kelantan
Malaysian Nature Society Kuching
Malaysian Nature Society Melaka/Negeri Sembilan
Malaysian Nature Society Miri
10. Environment Protection Department Sabah
11. Department of Forestry, Sabah
12. Department of Immigration, Sabah
13. Department of Irrigation & Drainage, Sabah
14. Department of Labour, Sabah
15. Department of Occupational Safety & Health, Sabah
16. Sabah Wildlife Department
17. Land and Mines Office, Sabah
23.
24.
25.
26.
27.
Malaysian Palm Oil Board (MPOB) - Sarawak Region
Malaysian Palm Oil Board (MPOB) - Sabah Region
Malaysia Palm Oil Association (MPOA)
Malaysia Palm Oil Association Kuala Lumpur (MPOA)
Malaysia Palm Oil Association Sabah (MPOA)
57. Malaysian Nature Society Terengganu
58. Malaysian Plant Protection Society (MAPPS)
59. Mountaineering and Outdoor Pursuits Association of Negeri
Sembilan
60. National Council of Welfare & Social Development
Malaysia – NCWSDM
61. National Union of Plantation Workers (NUPW)
62. Partners of Community Organisations (PACOS)
63. Penang Institute previously known as Socio-Economic &
Environmental Research Institute (SERI)
64. Proforest - South East Asia Regional Office
65. R.E.A.C.H. - Regional Environmental Awareness Cameron
Highlands
66. Sabah Wetlands Conservation Society (SWCS)
67. SEPA - Sabah Environmental Protection Association
68. SUARAM - Suara Rakyat Malaysia
69. SUHAKAM - National Human Rights Society - Persatuan
Kebangsaan Hak Asasi Manusia
70. Sustainable Development Network Malaysia (SUSDEN)
71. Tenaganita Sdn Bhd
72. The Malaysian Forum of Environmental Journalist (MFEJ)
73. TRAFFIC - the wildlife trade monitoring network
74. TRAFFIC Southeast Asia - Wildlife trade & trafficking
monitoring programme
75. Transparency International - Malaysian Chapter
76. Treat Every Environment Special Sdn Bhd. (TrEES)
77. United Nations Development Programme - UNDP Malaysia
78. Water Watch Penang (WWP)
79. Wetlands International (Malaysia)
80. Wild Asia Sdn Bhd
81. World Wide Fund for Nature (WWF) Malaysia
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53.
54.
55.
56.
Malaysian Nature Society Pahang
Malaysian Nature Society Perak
Malaysian Nature Society Pulau Pinang
Malaysian Nature Society Sabah
Local community (On-site interviews)
Supplier representatives
Workers & Workers representatives
Transport representative
82.
83.
84.
85.
World Wide Fund of Nature (WWF) Sabah
UNION – AMESU
Malaysian CropLife & Public Health Association (MCPA)
Pesticide Action Network Asia and the Pacific (PAN AP)
Contractors representatives
Government representatives
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3.0
ASSESSMENT FINDINGS
3.1
Summary of findings
Principle 1: Commitment to transparency
Criterion 1.1
Growers and millers provide adequate information to relevant stakeholders on environmental, social and legal
issues relevant to RSPO Criteria, in appropriate languages and forms to allow for effective participation in decision
making.
Indicators
Findings and Objective Evidence
Compliance
1.1.1 There shall be evidence that
growers and millers provide adequate
information on (environmental, social
and/or legal) issues relevant to
RSPO Criteria to relevant
stakeholders for effective
participation in decision making.
Documented procedure ML-1A/L2-PR3-0, Mar 2012 for
providing information, handling responses and requests from
stakeholders was established and communicated at Felda
Nilam Permata PMU. Notice of public consultation was issued
on 2 December 2013.
The mill and estate management have recorded and
responded constructively and promptly to any requests for
information from the interested stakeholders.
This was evident from records sighted among which were
letters, minutes of meetings, attendance notes held together
with local authorities (e.g. DOSH, DOE and BOMBA), security
services, schools, clinics, smallholders, employee consultative
committees and local community leaders.
A stakeholders meeting was held on 15 December 2013 with
stakeholders’ feedback recorded.
Records of visits and inspections such as DOSH (JKKP)
factory visits, DOE (JAS) sampling of effluent, BOMBA
inspection records were verified on-site.
Date of public notification of the main assessment of the PMU
was made on 7 July 2014.
No request for information from stakeholders for this PMU.
Complied
The PMU maintained an updated list of internal stakeholders,
external stakeholders which included the government
departments/agencies, consultants, contractors, suppliers and
transporters.
Request and responses were noted in the Record Log book
maintained which indicated the actions taken and date from
December 2013 to July 2014. These were verified to be
adequately maintained.
Other implementation documents & records were sighted from
FFB supplying estates, which included land titles, training
materials, health & safety plan, environmental & social impacts
assessment, pollution prevention plan, complaint files,
negotiation procedure, continual improvement plans.
Complied
Major Compliance
1.1.2 Records of requests for
information and responses shall be
maintained.
Major / Minor - TBF
Criterion 1.2
Management documents are publicly available, except where this is prevented by commercial confidentiality or
where disclosure of information would result in negative environmental or social outcomes.
Indicators
Compliance
1.2.1 Publicly available documents
shall include, but are not necessarily
limited to:
In line with the organization’s policies , Nilam Permata PMU
had established and documented information of land titles,
health and safety plan, plans and impact assessments relating
to environment and social impacts, pollution prevention plans,
details of complaints & grievances, negotiation procedures and
Complied
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Page 14 of 64
Major Compliance
• Land titles/user rights (Criterion
2.2);
continuous improvement plan that are required to be made
available to the public & also for internal reference.
Copies of all the land titles were available and have been
maintained.
• Occupational health and safety
plans (Criterion 4.7);
Detailed documented plan of OSH established in ML-1A/L4-F2
(0), updated & reviewed since December 2013. Programmes
for protecting workers’ health & safety measures established &
implemented.
Complied
• Plans and impact assessments
relating to environmental and social
impacts
Environmental aspect and impact assessment, and its plan as
well as social impact assessment were documented.
The SEIA established by Sustainability team (HQ) was
reviewed in May 2014 with feedback from the Mill, Estate
managers and RSPO implementation team. See also related
findings in C 5.1 and 6.1.
Complied
• HCV documentation (Criteria 5.2
and 7.3);
Based on the internal SEIA survey and evaluation, there was
no HCV area at FGVPM Nilam Permata PMU.
Management Action for Conservation areas need to be
monitored and progressively implemented at the respective
Estates. See also findings detailed under C5.2 and C7.3.
Partial
compliance –
see
Observation:
AL-01 under
C5.2.4
• Pollution prevention and reduction
plans (Criterion 5.6);
Pollution prevention & reduction plans were documented in
FGVPM, 1/2013. It includes measures for pollution control
(incl. pesticides, schedule wastes, domestic wastes etc). See
also findings detailed under C5.6.
Complied
• Details of complaints and
grievances (Criterion 6.3);
Documented in ML-1A/L2-PR4 (0), dated Mar 2012.
Complaints / queries and enquiries records for internal and
external stakeholders were implemented. See also findings
detailed under C6.3.
Complied
• Negotiation procedures (Criterion
6.4);
Negotiation procedure was documented in ML-1A/L2-PR1 (0),
updated & reviewed Mar 2012.
There were no reported cases of any land conflict so far, at the
Nilam Permata PMU.
Complied
• Continual improvement plans
(Criterion 8.1);
Documented in ML-1A/L2-PR11 (0), dated Mar 2012.
See also findings under C8.1.
Complied
• Public summary of certification
assessment report;
Public summary of earlier certification assessment reports of
FELDA certifications achieved were available in the website:
www.felda.net.my
The new integrated website under Felda Global Ventures for
public summary of RSPO assessments is currently still being
constructed.
Complied
• Human Rights Policy (Criterion
6.13).
The Human Rights Policy has not yet been adequately
documented and communicated to all levels of the workforce
and operations.
Details are pending the new MYNI guidance on required
indicators related to this policy.
New
requirement
of RSPO P&C
(2013) Follow up will
be done at
Surveillance
assessment.
(Criteria 5.1, 6.1, 7.1 and 7.8);
Criterion 1.3
Growers and millers commit to ethical conduct in all business operations and transactions.
Indicators
Compliance
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Page 15 of 64
1.3.1 There shall be a written policy
committing to a code of ethical
conduct and integrity in all operations
and transactions, which shall be
documented and communicated to all
levels of the workforce and
operations.
Policy of Commitment to a Code of Ethical Conduct and
Integrity has not yet been documented and communicated to
all levels of the workforce and operations.
Major / Minor (TBF)
New
requirement
of RSPO P&C
(2013) Follow up will
be done at
Surveillance
assessment.
Principle 2: Compliance with applicable laws and regulations
Criterion 2.1
There is compliance with all applicable local, national and ratified international laws and regulations.
Indicators
Compliance
2.1.1 Evidence of compliance with
relevant legal requirements shall be
available.
Felda Nilam Permata-PMU has established a documented
system explaining the mechanism for identifying, determining,
reviewing and updating applicable legal and other
requirements that the PMU has subscribed.
Based on the site observations, interviews and records
checking at the field and mill, there were evidences of
compliance with the relevant laws, regulations, local and
international laws at the POM and estates.
There were no cases of any violation or actions imposed by
relevant authorities.
Palm oil mill possessed valid MPOB license which has been
recently renewed which will expire on 30 April 2015.
Certificates and records of qualified engineers, boilermen and
electricians were noted to be maintained and were valid.
Certificates of boilers and diesel generators are displayed,
maintained and found to be valid. The permits and certificates
are also annually checked by the DOSH officers. The Mill has
also valid Quality, Environment and Safety & Health
Management Systems which are annually checked and
certified by SIRIM.
Licenses and permits (License for Trading, License for
Employment of Foreign Workers, Workers Wages Deduction
Permit, Domestic and Consumer Permit for Keeping Diesel,
Petrol & Fertilizer, DOSH Certificates, DOE Permit, etc) were
renewed and evidenced to be valid.
Complied
The documented system Doc No. ML-1A/L2-PR2 (0) (March
2012) for identifying, determining, reviewing and updating
applicable legal and other requirements has been maintained.
List of legal requirements (both international & national) filed &
maintained in oil mill & estate levels. Review was done in
January 2014 and related legal and regulatory changes had
been updated.
Complied
Monitoring mechanism was done through a 6-monthly
evaluation checked against the items in the Legal Register.
Complied
The system for tracking changes in the law established had
been implemented and updates documented.
Complied
Major Compliance
2.1.2 A documented system, which
includes written information on legal
requirements, shall be maintained.
Minor Compliance
2.1.3 A mechanism for ensuring
compliance shall be implemented.
Minor Compliance
2.1.4 A system for tracking any
changes in the law shall be
implemented.
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Page 16 of 64
Minor Compliance
Criterion 2.2
The right to use the land is demonstrated, and is not legitimately contested by local people who can demonstrate
that they have legal, customary or user rights.
Indicators
Compliance
2.2.1 Documents showing legal
ownership or lease, history of land
tenure and the actual legal use of the
land shall be available.
The lands in the Sahabat region are legally leased by Felda
from the Sabah State Government since 1981 as evidenced
by the copies of land tiles produced and verified on-site.
The original copies are maintained by the corporate head
office at KL. The legal use of the land was confirmed for the
cultivation of oil palms and agricultural use.
Copies of the land titles of all the PMU estates were
maintained and found to be in proper order.
Complied
It was verified that there has been no change to the stated
land titles and designated use for cultivation of oil palms and
agricultural use.
Legal boundary markers were sighted and maintained along
the perimeters of estate lands which were mapped with a 1meter differential Global Positioning System (GPS).
Locations of several boundary stones and pole markers were
visited. Verified that the pole markers were within the
boundary parameters of each estate. Demarcation was also
evidenced by the dug up trenches and drains which were
adjacent to neighboring villager / outgrower estates.
Complied
There has been no dispute on the land rights within the Nilam
Permata PMU.
As such, the process of fair compensation and FPIC is
currently not applied.
Complied
Due diligence was exercised through the implementation of
documented procedure for handling and response to land
disputes, customary rights in ML-1A/L2-PR12(0), Mar 2012;
documented procedure for handling negotiation in ML-1A/L2PR1(0), Mar 2012; as well as documented procedure for
calculation & distribution of compensation in ML-1A/L2PR13(0), Mar 2012.
There has been no dispute on the land rights within the Nilam
Permata PMU (see C2.2.3 above)
Complied
As per the procedure and mechanism documented, whenever
there were incidences of land conflict, the disputed areas
would be mapped out in participatory way with involvement of
affected parties. Internal investigation would be carried out,
and appropriate follow up actions taken to resolve land conflict
issues.
Complied
As per the procedure and mechanism documented,
precautionary measures would be on those disputed area
during the investigation period. Avoidance of violence would
be exercised to maintain peace and order in their current and
Complied
Major Compliance
2.2.2 Legal boundaries shall be
clearly demarcated and visibly
maintained.
Major Compliance
2.2.3 Where there are or have been
disputes, additional proof of legal
acquisition of title and evidence that
fair compensation has been made to
previous owners and occupants shall
be available, and that these have
been accepted with free, prior and
informed consent (FPIC).
Major / Minor (TBF)
2.2.4 There shall be an absence of
significant land conflict, unless
requirements for acceptable conflict
resolution processes (see Criteria 6.3
and 6.4) are implemented and
accepted by the parties involved.
Major / Minor (TBF)
2.2.5 For any conflict or dispute over
the land, the extent of the disputed
area shall be mapped out in a
participatory way with involvement of
affected parties (including
neighbouring communities where
applicable).
Major / Minor (TBF)
2.2.6 To avoid escalation of conflict,
there shall be no evidence that palm
oil operations have instigated
violence in maintaining peace and
order in their current and planned
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Page 17 of 64
operations.
planned operations at the estates.
Major / Minor (TBF)
Criterion 2.3
Use of the land for oil palm does not diminish the legal, customary or user rights of other users without their free,
prior and informed consent.
Indicators
Compliance
2.3.1 Maps of an appropriate scale
showing the extent of recognised legal,
customary or user rights (Criteria 2.2,
7.5 and 7.6) shall be developed through
participatory mapping involving affected
parties (including neighbouring
communities where applicable, and
relevant authorities).
The lands in the Sahabat region are legally leased by Felda
from the Sabah State Government since 1981 as evidenced
by the copies of land tiles and maps produced which were
verified on-site.
Complied
Records are available to show that the land lease comply
with legal requirements and does not infringe on any legal
rights that require free, prior and informed consent (FPIC).
Complied
All the relevant and information and pertinent documents
were also available in the local language i.e. Bahasa
Malaysia which can be understood by the stakeholders.
Complied
As there were no cases of land disputes reported in the
PMU, the evidence for this did not apply.
Complied
Major Compliance
2.3.2 Copies of negotiated agreements
detailing the process of free, prior and
informed consent (FPIC) (Criteria 2.2,
7.5 and 7.6) shall be available and shall
include:
a) Evidence that a plan has been
developed through consultation and
discussion with all affected groups in
the communities, and that information
has been provided to all affected
groups, including information on the
steps that shall be taken to involve them
in decision making;
b) Evidence that the company has
respected communities’ decisions to
give or withhold their consent to the
operation at the time that this decision
was taken;
c) Evidence that the legal, economic,
environmental and social implications
for permitting operations on their land
have been understood and accepted by
affected communities, including the
implications for the legal status of their
land at the expiry of the company’s title,
concession or lease on the land.
Minor Compliance
2.3.3 All relevant information shall be
available in appropriate forms and
languages, including assessments of
impacts, proposed benefit sharing, and
legal arrangements.
Major / Minor (TBF)
2.3.4 Evidence shall be available to
show that communities are represented
through institutions or representatives of
their own choosing, including legal
counsel.
Major / Minor (TBF)
Principle 3: Commitment to long-term Economic & Financial Viability
Criterion 3.1
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Page 18 of 64
There is an implemented management plan that aims to achieve long-term economic and financial viability.
Indicators
Compliance
3.1.1 A business or management plan
(minimum three years) shall be
documented that includes, where
appropriate, a business case for
scheme smallholders.
The 3-year management plan from 2014 -2017 had been
documented, with details of budget & cost of operation, both
for oil mill & estates.
Annual budget of Business Management Plan included the
following:
(i) Planting materials (DXP seedling and cloned seedling);
(ii) Crop projection = FFB yield/ha trends;
(iii) Mill extraction rates = OER trends;
(iv) Cost of Production = Cost/MT FFB trends;
(v) Cost of Production = Cost/MT CPO trends;
(vi) Forecast prices;
(vii) Financial indicators = Cost labor, supervision,
production and machinery depreciation).
Complied
Major Compliance
The PMU i.e. POM and its 5 estates are managed under
FGVPM and do not have any Felda Settler Schemes.
Estate Managers monitor the monthly, quarterly and annual
performances which includes cost and quality. Reports are
submitted to the GM of Zone/Wilayah. Performances are
discussed in the monthly meetings held at the PMU i.e.
POM & Estate Managers being present. Issues and actions
needed are minuted for follow up in next monthly meeting.
The records of these meetings were available and verified
during audit.
3.1.2 An annual replanting programme
projected for a minimum of five years
(but longer where necessary to reflect
the management of fragile soils, see
Criterion 4.3), with yearly review, shall
be available.
The Annual replanting programme projected for the next 5
years for each estate in this PMU is available. Evidence of
replanting programme planned, reviewed and on-going
implementation being carried out was observed during the
on-site assessment and field inspection.
Complied
Minor Compliance
Principle 4: Use of appropriate best practices by growers and millers
Criteria 4.1
Operating procedures are appropriately documented, consistently implemented and monitored.
Indicators
Compliance
4.1.1 Standard Operating Procedures
(SOPs) for estates and mills shall be
documented.
The mill and the estates had a copy each of the Standard
Operating Procedures issued under the FELDA /FGVPM
group and these were verified.
POM has the following SOPs:
• Palm Oil Mill Operation Manual covering every station
from the security gate for reception of FFB until the
delivery of processed oil and POME management.
• Laboratory Operation Manual.
• Quality, Environmental and Occupational Health &
Safety Manual and Procedures of Palm Oil Mill.
• SOP for pollution prevention includes measuring and
monitoring mill effluents and waste disposal / recycling.
• SOP for Safe Work and Management of Safety and
Health for Workers.
• SOP for HIRARDC includes hazards identification, risk
Complied.
Major Compliance
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Page 19 of 64
assessment and control measures. The hazards
include noise, chemicals, heat, fire, fuel spillage,
working at heights, working in enclosed space, hot
work, lightning, electrocution, machinery, etc. Control
measures include the use of PPE, fire drill training, first
aid training, etc.).
Records of ‘Permit to Work’ including gas entry and standby permits issued by NIOSH to the competent personnel at
the POM was verified to be maintained and found in order.
The mill has also the Supply Chain Procedure Doc No.
FGVPM-RSPO SCCS Issue 1.0 Rev 2.0 (Effective 1 Dec
2012) SOP for Mill RSPO Supply Chain Certification System
using the Mass Balance (MB) module.
The estates have the following SOPs:
Sustainable Oil Palm Estate Operation Manual issued
by FELDA Agricultural Services Sdn Bhd (FASSB) on
01/06/2012. The manual describes operational
procedure of nursery practices, land preparation,
planting practices, ground cover maintenance, roads,
immature stage, harvesting, collection of bunches,
manuring, pesticide application, pests & diseases
control. The SOP for pesticides specifies safe working
practices and application of pesticides. It includes
annual medical surveillance for pesticides operators.
• SOP for riparian zone management with specified buffer
zones.
Relevant Key Performance Indicators (KPIs) specified for
quality, environment, safety and cost control.
It is verified that there were no Scheme smallholders at the
Nilam Permata Grouping.
•
4.1.2 A mechanism to check consistent
implementation of procedures shall be
in place.
Minor Compliance
4.1.3 Records of monitoring and any
actions taken shall be maintained and
available, as appropriate.
Minor Compliance
4.1.4 The mill shall record the origins of
all third-party sourced Fresh Fruit
Bunches (FFB).
The mechanism to check the implementation of SOPs was
available. Records had been kept by the staff concerned for
each operation to monitor the procedure and progress of
work, and these records would be checked by the Assistant
Manager and the Manager regularly. These records had
been verified to indicate satisfactory implementation during
the visit.
Complied
The records of monitoring and the actions taken had been
maintained for more than 12 months on the mill and estates
concerned. These records had been verified to be
satisfactory.
Complied.
The mill maintained record on the origins of all third-party
sourced Fresh Fruit Bunches (FFB), and it had been verified
to be satisfactory.
Complied.
Major Compliance
Criteria 4.2
Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and
sustained yield.
Indicators
Compliance
4.2.1 There shall be evidence that good
agriculture practices, as contained in
Standard Operating Procedures
(SOPs), are followed to manage soil
fertility to a level that ensures optimal
and sustained yield, where possible.
GAP for minimization of soil erosion and maintenance of soil
fertility is maintained via the frond stacking and fertilizer
application as per the recommendation provided from Felda
Agricultural Research Centre.
Complied.
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Page 20 of 64
Minor Compliance
4.2.2 Records of fertiliser inputs shall be
maintained.
Minor Compliance
4.2.3 There shall be evidence of
periodic tissue and soil sampling to
monitor changes in nutrient status.
Minor Compliance
4.2.4 A nutrient recycling strategy shall
be in place, and may include use of
Empty Fruit Bunches (EFB), Palm Oil
Mill Effluent (POME), and palm residues
after replanting.
Minor Compliance
Records of fertilizer application had been verified to be in
order.
Complied.
Leaf and soil sampling and analysis had been carried out
annually to determine the nutrient levels for fertilizer
recommendations that aimed to sustain the long term soil
fertility and nutrient efficiency. Records of the sampling and
analysis had been verified to be satisfactory.
Complied.
EFB mulching had been carried out in mature area along
the inter-row. Records had been verified to be satisfactory.
Complied.
POME land irrigation had been carried out on Sahabat 51
estate over 214.68 ha by gravity feed.
Criteria 4.3
Practices minimise and control erosion and degradation of soils.
Indicators
Compliance
4.3.1 Maps of any fragile/marginal soils
shall be available.
Based on the soil maps, there was no fragile soil on the
estates.
Complied.
Some planting terraces had been constructed on land with
slope >6°. Records and maps on terraces constructed had
been verified on the estates.
There was no soil erosion noted during the visit.
Complied.
Estate roads were found to be in good and satisfactory
condition. Road maintenance programme had been found to
be in order.
Complied.
Based on the estate soil maps, there was no peat soil on the
estates as confirmed by auditor’s on-site assessment
Complied.
Based on the estate soil maps, there was no peat soil on the
estates as confirmed by auditor’s on-site assessment
Complied.
Based on the estate soil maps and visit to the estates, there
were no other fragile and problematic soils on these estates.
Complied.
Major Compliance
4.3.2 A management strategy shall be in
place for plantings on slopes between 9
and 25 degrees unless specified
otherwise by the company’s SOP.
Minor Compliance
4.3.3 A road maintenance programme
shall be in place.
Minor Compliance
4.3.4 Subsidence of peat soils shall be
minimised and monitored. A
documented water and ground cover
management programme shall be in
place.
Major Compliance
4.3.5 Drainability assessments where
necessary will be conducted prior to
replanting on peat to determine the
long-term viability of the necessary
drainage for oil palm growing.
Minor Compliance
4.3.6 A management strategy shall be in
place for other fragile and problem soils
(e.g. podzols and acid sulphate soils).
Minor Compliance
Criteria 4.4
Practices maintain the quality and availability of surface and ground water.
Indicators
Compliance
4.4.1 An implemented water
management plan shall be in place.
Documented water management plan and relevant records
had been verified to be in order.
Rainfall data found to be monitored as part of the water
management plan.
However, on Sahabat 54 Estate, for the stream running
between F 15 and F 23, there were no buffer zone
marking and maintenance of it.
Major NC
Minor Compliance
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Page 21 of 64
4.4.2 Protection of water courses and
wetlands, including maintaining and
restoring appropriate riparian and other
buffer zones (refer to national best
practice and national guidelines) shall
be demonstrated.
Major Compliance
4.4.3 Appropriate treatment of mill
effluent to required levels and regular
monitoring of discharge quality, shall be
in compliance with national regulations
(Criteria 2.1 and 5.6).
Minor Compliance
4.4.4 Mill water use per tonne of Fresh
Fruit Bunches (FFB) (see Criterion 5.6)
shall be monitored.
Minor Compliance
The palm circles had been sprayed with pesticide
(Herbicide).
A major non compliance had been issued.
CFK-01
There was no construction of bunds/ weirs/dams across the
main rivers or waterways passing through the estates.
Complied.
In palm oil mill, water samples had been taken at monthly
interval at the discharge point of effluent pond for testing of
all the 7 parameters specified by the DOE.
Tested results of the parameters e.g. pH, BOD, COD, TSS
etc. were available and verified.
Water samples had been taken at monthly interval at the
discharge point of effluent pond. BOD levels had been in the
range of 8 ppm in November and 95 ppm in December,
2013 with an average of 33 ppm for the year 2013/2014.
The upper limit specified by D.O.E. Sabah for the said PMU
is 100 ppm.
Complied.
3
Water usage in the mill ranged from 0.67 m in January to
3
0.99 m3 in April with an average of 0.89 m /tonne FFB for
the year 2014.
The level of water usage was within the industrial norm with
respect to the mill size and capacity.
Complied.
Criteria 4.5
Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest
Management techniques.
Indicators
Compliance
4.5.1 Implementation of Integrated Pest
Management (IPM) plans shall be
monitored.
Records on planting of beneficial plants had been verified
on the estates.
Pest infestation was minimal on the estates.
Programme for planting of beneficial plants such as Turnera
subulata, Cassia cobanensis, and Antigonon leptopus, and
records on areas planted had been verified together with the
respective maps to be satisfactory.
Complied.
Major Compliance
4.5.2 Training of those involved in IPM
implementation shall be demonstrated.
Minor Compliance
Training records for personnel on IPM implementation were
available and was verified on-site to be satisfactory during
field assessment.
On Sahabat 54 Estate, although the estate had
conducted the training for those involved in IPM
implementation, the record of training had not been
filed properly.
An observation had been issued.
Observation
CFK-01
Criteria 4.6
Pesticides are used in ways that do not endanger health or the environment.
Indicators
Compliance
4.6.1 Justification of all pesticides used
shall be demonstrated. The use of
selective products that are specific to
the target pest, weed or disease and
which have minimal effect on non-target
species shall be used where available.
Written justification in Standard Operating Procedures of all
agrochemicals use had been reviewed and found
acceptable.
Complied.
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Page 22 of 64
Major Compliance
4.6.2 Records of pesticides use
(including active ingredients used and
their LD50, area treated, amount of
active ingredients applied per ha and
number of applications) shall be
provided.
Records of pesticides and their active ingredients used,
LD50, area treated, amount of a.i. applied per ha, and
number of applications had been maintained and kept for a
minimum of 5 years. Verified that records of monitoring were
satisfactorily.
Complied.
It had been the policy of the estates to minimize the use of
pesticides in accordance with integrated pest management.
No prophylactic use of pesticides had been carried out at
the estates for the period concerned.
The pesticide reduction program is monitored on usage per
hectare basis. Overall, it has shown a slight decline.
Complied.
It is the policy of the group to reduce the use of Paraquat
gradually.
In helping to reduce the use of chemical to eradicate the
wild oil palm seedlings, every worker has to bring with
him/her during daily roll call 30 oil palm seedlings which
he/she would have pulled out from the field after work on the
previous day.
The use of paraquat was verified for compliance to
Regulation 9 of the Pesticides Act 1974 as follows:
• A valid permit for hazardous waste storage was sighted.
Paraquat found to be kept under lock and key.
• Form II for paraquat use found to be available and
maintained with record of the hours worked.
• First Aid Kit was issued to all Mandores and Supervisors
th
as per requirements of the 4 Schedule of the
Regulations.
• During field visit, portable signage boards noted to be
displayed at areas of spraying activity as per requirements
th
of Part II of the 5 Schedule of the Regulations.
It was noted that the paraquat usage records at the sampled
estates had been decreasing over the past 6 months till
present.
Complied.
All pesticide operators had been given training on the safe
handling and application of the pesticides in accordance
with Regulation 22 (Use of standards of exposure to
chemicals hazardous to health). Appropriate safety and
application equipment had been provided and used by the
operators. First Aid Kit was issued to all Mandores and
th
Supervisors as per requirements of the 4 Schedule of the
Regulations.
All precautions attached to the products had been observed,
applied, and understood by the workers. Verified that there
was designated area for the mixing, washing and storage of
pesticides, equipment and apparels.
Programme and training records had been verified to be
satisfactorily maintained.
Complied.
Storage of pesticides found to be in accordance with the
Occupational Safety and Health Laws and Regulations and
local laws on pesticides control.
Permit for the hazardous waste storage was available and
Complied.
Major Compliance
4.6.3 Any use of pesticides shall be
minimised as part of a plan, and in
accordance with Integrated Pest
Management (IPM) plans. There shall
be no prophylactic use of pesticides,
except in specific situations identified in
industry’s Best Practice.
Major Compliance
4.6.4 Pesticides that are categorised as
World Health Organisation Class 1A or
1B, or that are listed by the Stockholm
or Rotterdam Conventions, and
paraquat, are not used, except in
specific situations identified in industry’s
Best Practice. The use of such
pesticides shall be minimised and
eliminated as part of a plan, and shall
only be used in exceptional
circumstances. Pesticides selected for
use are those officially registered under
the Pesticides Act 1974 (Act 149) and
the relevant provision (Section 53A);
and in accordance with USECHH
Regulations (2000).
Minor Compliance
4.6.5 Pesticides shall only be handled,
used or applied by persons who have
completed the necessary training and
shall always be applied in accordance
with the product label. Appropriate
safety and application equipment shall
be provided and used. All precautions
attached to the products shall be
properly observed, applied, and
understood by workers (see Criterion
4.7).
Major Compliance
4.6.6 Storage of all pesticides shall be
according to recognised best practices.
All pesticide containers shall be properly
disposed of and not used for other
purposes (see Criterion 5.3). Pesticides
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Page 23 of 64
shall be stored in accordance to the
Occupational Safety and
Health Act 1994 (Act 514) and
Regulations and Orders, Pesticides Act
1974 (Act 149) and Regulations.
Major Compliance
maintained at Estate offices. Records verified.
Used chemical containers were either reused as containers
for spraying solution or triple rinsed and pieced at the
bottom to be disposed of by DOE approved / registered
Hazardous waste contractor.
4.6.7 Application of pesticides shall be
by proven methods that minimise risk
and impacts.
Pesticides had been applied using the proven methods
(Best Management Practices) that minimize risk and
impacts. Pesticide operators interviewed and observed
during field visit were found to understand the use of proper
spray nozzles, spray drift, spray quality and run-off.
Complied.
As a policy the company does not carry out aerial
application of pesticides. This policy has been verified to be
adhered.
Complied.
Periodic training on pesticide handling had been carried out.
Information on the pesticides displayed on the notice board
and next to the pesticides in the store.
Complied.
Scheduled waste had been sent to the palm oil mill for
disposal through licensed contractor approved by DOE.
Records of scheduled waste involved had been verified to
be satisfactory.
Complied.
Minor Compliance
4.6.8 Pesticides shall be applied aerially
only where there is documented
justification. Communities shall be
informed of impending aerial pesticide
applications with all relevant information
within reasonable time prior to
application.
Major Compliance
4.6.9 Evidence of continual training to
enhance knowledge and skills of
employees and associated smallholders
on pesticide handling shall be
demonstrated or made available. (see
Criterion 4.8).
Minor Compliance
4.6.10 Proper disposal of waste
material, according to procedures that
are fully understood by workers and
managers shall be demonstrated (see
Criterion 5.3).
Minor Compliance
4.6.11 Specific annual medical
surveillance for pesticide operators, and
documented action to treat related
health conditions, shall be
demonstrated.
Major Compliance
Annual medical surveillance for pesticide operators had
been implemented as follows:
Nilam Permata POM has sent 6 workers for medical
surveillance on 7-1-2014.
Sahabat 51 estate has sent 40 of its workers for medical
surveillance on 4-7-2013. Arrangement had been made to
send 35 workers for medical surveillance on 3-9-2014..
surveillance on 24-7-2013. They had arranged to send 49
workers on 5-9-2014 for medical surveillance.
surveillance on 20-8-2014.
Medical surveillance reports of individual sprayers were
available and details checked. Comments of abnormalities
are stated by the Medical doctor. Those found unsuitable for
handling pesticides or other health reasons are
recommended by the Medical doctor to be assigned for
other work. Estate managers do reassign those found unfit
for spraying work.
Besides the annual medical surveillance, clinical records are
checked as maintained by at the clinics available.
Interviews with the clinic nurses confirm that the workers
with medical disorders or symptoms are checked thoroughly
to determine if they are still suitable for field work. Workers
interviewed at field visit were healthy and fit for work.
An observation had been issued to Sahabat 51 and 54
Estates for the delay in Annual Medical Surveillance
Observation
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4.6.12 No work with pesticides shall be
undertaken by pregnant or breastfeeding women.
although they had made arrangement to carry out the
medical surveillance before the due dates.
CFK-02
Verified from records, field inspections and interviews that
no pregnant or breast-feeding woman had been offered
work as pesticide operator.
Complied.
Major Compliance
Criteria 4.7
An occupational health and safety plan is documented, effectively communicated and implemented.
Indicators
The occupational health and safety plan
shall cover the following:
Occupational Safety and Health (OSH) plan in compliance
with OSH Act and Factory Machinery Act was documented
and implemented.
OSH policy was clearly displayed at POM and in estates
office. Workers had demonstrated awareness towards
occupational safety and health policy.
Risk assessment had been carried out on all operations
where health and safety are an issue (e.g. noise exposure,
pesticides/chemicals exposure, accident, fire).
Ear mufflers and ear plugs were seen to be worn by workers
exposed to high noise levels (> 85 db limit) such as in the
boiler and engine rooms at the POM.
Confirmed that annual audiometric test conducted for the
listed mill workers. Records were maintained. The workers
checked did not suffer significant hearing disabilities.
Baseline audiogram and occupational and medical history
records of workers maintained. Monitoring carried out by
the Safety & Health Officer for any significant hearing loss.
Employees interviewed were confirmed to be provided with
training at least once a year by the qualified Safety & Health
Officer and training records are available.
Yearly reporting of JKKP8 regulations was submitted to
JKKP on time i.e. in January of each year.
POM & its estates established their accident reporting KPI,
and incident monitoring implemented.
Awareness and training programmes planned for year 2013
& 2014 was consistently implemented. Evidence of training
on safe working practices for workers involved in pesticides
spray, use of fire extinguishers, awareness & understanding
of MSDS/CSDS, First Aid boxes were sighted at both POM
& estates.
Precautions attached to products properly observed and
applied to workers in all estates
Appropriate PPE (safety boots, safety helmets, rubber
boots, cartridge masks, safety goggles, gloves, ear plugs
and mufflers) verified to be provided to workers.
Companies had provided the appropriate PPE at the place
of work to cover all potentially hazardous operations such as
pesticides application, and harvesting.
The Safety & Health officer was responsible for overall in
change of safety and health planning, operation &
coordination.
Adequate fire extinguisher and hose reels found to be
located at strategic locations, operational and maintained in
good conditions.
Training for estate workers in First Aid had been carried out
4.7.1 An occupational health and safety
policy shall be in place. An occupational
health and safety plan covering all
activities shall be documented and
implemented, and its effectiveness
monitored.
Major Compliance
Compliance
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Page 25 of 64
in POM and the estates, and records maintained. A total of
180 fire extinguishers were utilized at strategic areas. First
Aid equipment was available at POM, estates and at
worksite. Samples of First Aid boxes were checked and
contents found to be complete and in usable order i.e. at
Sahabat 52 estate when harvesting activities was in
progress during field visit.
However, on Sahabat 54 Estate F 15 harvesting
operation, the harvester did not wear safety helmet
although he had been provided with it.
A major non compliance had been issued.
4.7.2 All operations where health and
safety is an issue shall be risk
assessed, and procedures and actions
shall be documented and implemented
to address the identified issues. All
precautions attached to products shall
be properly observed and applied to the
workers.
Major Compliance
4.7.3 All workers involved in the
operation shall be adequately trained in
safe working practices (see Criterion
4.8). Adequate and appropriate
protective equipment shall be available
to all workers at the place of work to
cover all potentially hazardous
operations, such as pesticide
application, machine operations, and
land preparation, harvesting and, if it is
used, burning.
Major Compliance
4.7.4 The responsible person/persons
shall be identified. There shall be
records of regular meetings between the
responsible person/s and workers.
Concerns of all parties about health,
safety and welfare shall be discussed at
these meetings, and any issues raised
shall be recorded.
Major Compliance
4.7.5 Accident and emergency
procedures shall exist and instructions
shall be clearly understood by all
workers. Accident procedures shall be
available in the appropriate language of
the workforce. Assigned operatives
trained in First Aid should be present in
both field and other operations, and first
aid equipment shall be available at
worksites. Records of all accidents shall
be kept and periodically reviewed.
All operations had been risk assessed, documented and
implemented.
All precautions attached to the products had been observed
and applied to the workers through MSDS.
Awareness and training programme had been carried out.
All workers involved had been adequately trained in safe
working practices.
Appropriate PPE had been provided to all workers at the
place of work to cover all potentially hazardous operations.
The responsible person (usually the Mandore or Headman)
had been identified.
Major NC
CFK-02
Complied.
Complied.
Complied.
Records of regular meetings between the responsible
person and workers to discuss about health and safety had
been verified to be satisfactory.
Accident and emergency procedures had been written and
briefed to staff, workers, contractors and visitors.
Workers trained in First Aid were present in the mill and field
operations.
First Aid Kits were available at worksites.
Records on all accidents had been verified to be maintained
satisfactorily.
Quarterly review on accident cases had been carried out
during quarterly meeting of Environment, Safety, & Health
(ESH)
Complied.
Complied.
Minor Compliance
Medical care had been provided to all the workers.
Local workers are covered by SOCSO, whereas foreign
workers are covered by Foreign Workers Compensation
Scheme with M/S. ETIQA Takaful Bhd insurance company.
4.7.7 Occupational injuries shall be
recorded using Lost Time Accident
(LTA) metrics.
Records on Lost Time Accident (LTA) metrics had been
verified to be satisfactory.
Complied.
Minor Compliance
4.7.6 All workers shall be provided with
medical care, and covered by accident
insurance.
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Page 26 of 64
Minor Compliance
Criteria 4.8
All staff, workers, smallholders and contract workers are appropriately trained.
Indicators
Compliance
4.8.1 A formal training programme shall
be in place that covers all aspects of the
RSPO Principles and Criteria, and that
includes regular assessments of training
needs and documentation of the
programme.
A formal training programme on all aspects of RSPO
Principles and Criteria has been established and
implemented.
Training for various categories of operators, including all
field and office staff, with regards to their duties and training
needs had been reviewed and found acceptable.
Complied.
Records of training for each employee including new
employees were progressively updated.
Complied.
Major Compliance
4.8.2 Records of training for each
employee shall be maintained.
Minor Compliance
Principle 5: Environmental responsibility and conservation of natural resources and biodiversity
Criterion 5.1
Aspects of plantation and mill management, including replanting, that have environmental impacts are identified,
and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to
demonstrate continual improvement.
Indicators
Compliance
5.1.1 An environmental impact
assessment (EIA) shall be documented.
Environmental impact assessment were done and
documented for the whole of Sahabat Group by the HQ.
Approval by the Jabatan Perlindungan Alam Sekitar was
th
issued on 19 June 2012 vide reference no:
JPAS/PP/11/600-1/11/1/115.
The assessment documents had included the identification
of aspects from field activities that includes fertilizing,
pesticides handling & spraying, transportation of FFB,
garbage disposal and road maintenance.
The report includes action plans and recommendations in
order to mitigate negative effects and promote positive ones
such as sewage, landfills and conservation activities
applicable to the PMU.
Complied
Major Compliance
5.1.2 Where the identification of impacts
requires changes in current practices, in
order to mitigate negative effects, a
timetable for change shall be developed
and implemented within a
comprehensive management plan. The
management plan shall identify the
responsible person/persons.
Major / Minor -TBF
There were no major changes to the identified impacts since
the establishment of the documents above.
During the implementation review and site visit at the PMU,
the following was noted:
At POM & Estates Sahabat 51, 52 & 54:
The Management plan for mitigation of environmental
impacts, timeframe for action and responsible persons
were not adequately followed up at the PMU.
For instance at domestic wastes at landfills at POM and
estates did not have proper segregation as all types of
wastes including rubber tyres, metal scraps and organic
waste had been mixed. Long term plans for managing
landfills sites including locations had not been
identified.
Also at POM, temporary accommodation of contractor
and his family located near landfill site is not
appropriate and need to be relocated to a more proper
place.
Thus, a nonconformance was issued.
Minor NC
AL-01
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Page 27 of 64
5.1.3 This plan shall incorporate a
monitoring protocol, adaptive to
operational changes, which shall be
implemented to monitor the
effectiveness of the mitigation
measures. The plan shall be reviewed
as a minimum every two years to reflect
the results of monitoring and where
there are operational changes that may
have positive and negative
environmental impacts.
Major / Minor -TBF
Implementation and monitoring of the documented
environmental improvement plans were reviewed on an
st
annual basis scheduled at the 1 quarter of the following
year.
The review had considered the mitigation of negative
impacts and promotion of positive ones such as the proper
demarcation of buffer zone, clearing of overgrown natural
vegetation and debris along the streams
The monitoring of the documented environmental
improvement plans is currently ongoing. See above NCR
under C5.1.2 on the inadequate implementation.
Complied
Criterion 5.2
The status of rare, threatened or endangered species and other High Conservation Value habitats, if any, that exist
in the plantation or that could be affected by plantation or mill management, shall be identified and operations
managed to best ensure that they are maintained and/or enhanced.
Indicators
Compliance
5.2.1 Information shall be collated in a
High Conservation Value (HCV)
assessment that includes both the
planted area itself and relevant wider
landscape-level considerations (such as
wildlife corridors).
Information has been collated in a HCV assessment and
being conducted by a consultancy company, Aksenta
dated 23 March 2014. The exercise has taken into
consideration all aspect of environmentally sensitive areas
such as ponds, streams, wildlife boundaries within the
Sahabat region including the PMU’s 5 estates of Sahabat
50, 51, 52, 53 and 54. It was indicated that 2 estates i.e.
Sahabat 52 and 54 were bordering with Forest Reserves of
Hutan Simpanan Lumerau and Hutan Simpanan Tabin
respectively. The remaining 3 estates are surrounded by
other palm oil estates.
Based on the review, the north western boundary of the
PMU was identified as areas with potential RTE species
and thus conservation areas were recommended i.e. buffer
zones along the stretches of river tributaries which pass
through the Sahabat 52 and 54 estates were identified for
closer monitoring. The identification and monitoring needed
was verified to have implemented during on-site
assessment.
Complied
Regular patrols within the POM and PMU were being
carried out and findings recorded by the respective Estate
executives to monitor the Conservation / buffer zone areas.
The occasional sightings of various types’ wildlife, their
footprints and droppings such as those of orangutans’
elephants, rhinoceros and monkeys were found to have
been recorded.
Monitoring and control of any illegal hunting, fishing or
collecting activities was also implemented. Large signages
that prohibit hunting, fishing and water polluting activities
were verified on-site and found to have been satisfactorily
maintained.
Complied
The program to regularly educate the workforce and
community about the status of these RTE species are also
established with ongoing consultation with the relevant
authorities at the Nilam Permata PMU.
There is evidence of commitment to discourage any illegal
or inappropriate hunting, fishing or collecting activities via
the signages erected which prohibit such activities.
Complied
Major Compliance
5.2.2 Where rare, threatened or
endangered (RTE) species, or HCVs,
are present or are affected by plantation
or mill operations, appropriate
measures that are expected to maintain
and/or enhance them shall be
implemented through a management
plan.
Major Compliance
5.2.3 There shall be a programme to
regularly educate the workforce about
the status of these RTE species, and
appropriate disciplinary measures shall
be instigated in accordance with
company rules and national law if any
individual working for the company is
found to capture, harm, collect or kill
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Page 28 of 64
these species.
Major Compliance
5.2.4 Where a management plan has
been created there shall be ongoing
monitoring:
• The status of HCV and RTE species
that are affected by plantation or mill
operations shall be documented and
reported;
• Outcomes of monitoring shall be fed
back into the management plan.
Major / Minor -TBF
5.2.5 Where HCV set-asides with
existing rights of local communities
have been identified, there shall be
evidence of a negotiated agreement
that optimally safeguards both the
HCVs and these rights.
Management plans were established and monitoring
outcomes were reviewed by the Estate managers. Ongoing
monitoring of the overall management plan on the status of
any potential RTE species at the PMU estates.
Based on on-site visit and stakeholder interview with
both the Forestry Dept and Wildlife Dept personnel,
there could be better monitoring of activities near
boundary with the Forest Reserves i.e. Lumerau and
Tabin FR, for potential sightings of incursions both
human and wildlife and further improvement in rapport
and communication with the relevant authorities.
Hence an Observation was raised for surveillance
follow up.
It is verified that there has been no instance of HCV setaside that conflicts with the rights of local communities at
the PMU estates visited. Thus negotiated agreement of
such nature is not applicable.
Observation:
AL-01
Complied
Major / Minor -TBF
Criterion 5.3
Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.
Indicators
Compliance
5.3.1 All waste products and sources of
pollution shall be identified and
documented.
Visits made to POM and sample PMU estates showed that
all waste products and sources of pollution were identified
and documented.
The documentation and identification of all the waste
products such as scheduled waste, domestic waste ,
clinical waste and recyclable waste such as metal, plastic,
mill waste and polluting materials e g. EFB, POME, Stack
emissions and Boiler ashes were maintained and
monitored at the PMU.
Segregation of wastes i.e. general wastes and scheduled
wastes was verified to be satisfactory. Proper storage
areas were identified for the storage of the recyclable
wastes at the estates and mill.
The mill and estates also have a proper Scheduled Waste
Store for storing scheduled waste until time of disposal by
DOE authorized waste disposal contractors e.g. Petrojadi
Sdn Bhd.
Scheduled Waste identified included spent hydraulic oil
(SW 305), spent lubricant oil (SW 306), used chemical
containers/drums (SW 409), used filters (SW 410), clinical
waste (SW 404) and used batteries (SW 102).
Appropriate secondary containment for the diesel skid
tanks, chemical and scheduled waste storage areas was
verified to be maintained.
Complied
Major Compliance
5.3.2 All chemicals and their containers
shall be disposed of responsibly.
Major / Minor -TBF
At the POM, the disposal of used chemicals and containers
were done accordingly to their schedule on waste
management as planned. Scheduled waste stores
inspected at audited sites and disposal was done by
scheduled waste disposal company authorized and
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Page 29 of 64
licensed by Department of Environment.
However, implementation at Estates Sahabat 51, 52 &
54 was inadequate i.e. Scheduled Wastes disposal at
the estates such as Waste oil and filters had not been
adequately implemented. Estate Managers / Assistants
were unclear about the requirements under
Environmental Quality Act 1974, Regulation 2005
(Scheduled Waste Disposal) enforced by the
Environmental Protection Dept.
Thus a nonconformance was issued.
5.3.3 A waste management and
disposal plan to avoid or reduce
pollution shall be documented and
implemented.
Major / Minor -TBF
The waste management and disposal plan were
documented and available at the PMU’s Mill and Estates.
Implementation of waste disposal was done by appointing
a contractor that is licensed by the Department of
Environment at the POM.
Recycling of crop residues / biomass i.e. EFB and POME
had been implemented. Management EFB application
plans and progress reports were verified to be satisfactory.
Recycling bins of three different colour codes for specific
recycle waste were available in the POM and estates and
were used for solid waste segregation and recycling.
Solid waste management and disposal plan using landfills
was available at the mill and estates.
Designated landfill areas at the estates were verified to be
at least more than 50 m away from any streams / water
sources -thus minimizing the risk of contamination of
contamination of water sources.
However implementation of Scheduled wastes was
inadequate - refer to NCR issued under C5.3.2.
Minor NC
AL-02
Partly
Complied.
See
Minor NC
AL-02
Criterion 5.4
Efficiency of fossil fuel use and the use of renewable energy is optimised.
Indicators
Compliance
5.4.1 A plan for improving efficiency of
the use of fossil fuels and to optimise
renewable energy shall be in place and
monitored.
The use of energy in palm oil mill and line site was
monitored monthly to compare the energy usage against
the production of CPO. Electricity generation was through
steam turbine and boiler where Palm fiber and PK shells
were used as renewable energy/fuel on a 70:30 ratio basis.
Monthly records of energy consumption of non-renewable
and renewable fuel per metric tonne of palm product at the
POM were available.
Currently, the average energy usage for 2013 till July 2014
is at 0.30 kWh/mt FFB processed at the POM.
At the estates, diesel consumption per metric ton FFB was
also monitored on a monthly basis.
It is verified that energy usage are being monitored at the
PMU for better control and comparison of trends.
Complied
Minor Compliance
Criterion 5.5
Use of fire for preparing land or replanting is avoided, except in specific situations as identified in the ASEAN
guidelines or other regional best practice.
Indicators
Compliance
5.5.1 There shall be no land preparation
by burning, other than in specific
situations as identified in the ‘Guidelines
for the Implementation of the ASEAN
The Group policy of ‘Zero open burning’ is enforced since
July 2011. Field inspections at the estates confirmed that
the palms were all matured and that there was no
Complied
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Page 30 of 64
Policy on Zero Burning’ 2003, or
comparable guidelines in other regions.
replanting carried out and no evidence of open burning.
Major Compliance
5.5.2 Where fire has been used for
preparing land for replanting, there shall
be evidence of prior approval of the
controlled burning as specified in
‘Guidelines for the Implementation of
the ASEAN Policy on Zero Burning’
2003, or comparable guidelines in other
regions.
The PMU has adhered to the ‘zero burning ‘policy for
replanting at the estates. There was also no evidence of
any burning of domestic waste at the housing line sites and
at the sanitary landfills of the estates during on site field
assessment.
Complied
Minor Compliance
Criterion 5.6
Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.
Indicators
Compliance
5.6.1 An assessment of all polluting
activities shall be conducted, including
gaseous emissions; particulate/soot
emissions and effluent (see Criterion
4.4).
Complied
Major Compliance
The PMU had reviewed the environmental impact
assessment on potential pollution to water, gaseous
emissions to air and contamination on land at the POM,
FGVPM estates and the FELDA Settlers estates.
Monitoring of POM gas emissions is being done online
using the Continuous Emissions Monitoring System
(CEMS) and emissions were verified to be within the
permissible limits of DOE. Noted that Ringlemann Smoke
charts were still maintained as a backup for the CEMS
monitoring by DOE.
POME treatment, monitoring and land application is
monitored, maintained and adhered to DOE regulations.
5.6.2 Significant pollutants and
greenhouse gas (GHG) emissions shall
be identified, and plans to reduce or
minimise them implemented.
Identification of significant pollutants and greenhouse gas
(GHG) emissions was implemented e.g. POME, diesel /
fuel and fertilizer. Their usage have been recorded and
documented at the PMU.
Major / Minor -TBF
5.6.3 A monitoring system shall be in
place, with regular reporting on
progress for these significant pollutants
and emissions from estate and mill
operations, using appropriate tools.
Major / Minor -TBF
However the plans to further reduce or minimise GHG
emissions are still yet to be established and
implemented. Thus an observation is issued for further
monitoring plans for reduction of GHG emissions at
the PMU. This will be followed up during the next
surveillance – See Observation raised.
Monitoring and reporting of the significant pollutants to
water, gaseous emissions to air and contamination on land
are in place. Tools and systems used include the DOE
online CEMS monitoring for air emissions, water quality at
discharge points as per DID regulations and SW disposal
were adhering to DOE requirements
Water samples were taken on monthly basis and tested by
mill environment officer in charge and analyzed to ensure
compliance to DOE requirements at final discharge points
The water samples were sent to Felda Analytical
Laboratory for analysis. The discharged water is 100%
used for land application into adjacent Sahabat 50 estate of
the PMU.
Records are maintained and verified on-site to have met
the permissible regulatory limits.
Observation
AL-02
Complied
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Principle 6: Responsible consideration of employees and of individuals and communities affected by
growers and millers
Criteria 6.1
Aspects of plantation and mill management that have social impacts, including replanting, are identified in a
participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented
and monitored, to demonstrate continual improvement.
Indicators
Compliance
6.1.1 A social impact assessment (SIA)
including records of meetings shall be
documented.
The Social Impact Assessment (SIA) was reviewed for
Nilam Permata palm oil mill dated 16/11/2013 and Sahabat
52 dated 21/07/2014, Management Plan and Continuous
st
Improvement Plan dated 1 January 2013, has been
documented and implemented (hereafter to be referred
collectively as the “social documents”) and were reviewed
by the respective estate and palm oil mill. The review
mechanism had appropriately involved stakeholders such
as the school, workers, contractors, suppliers, government
agencies and etc.
SIA was done with the use of standard survey form “Impak
Sosial dan Mitigasi P6” for the Wilayah Sahabat and form
“Borang Soal Selidik” for respective Mill and estate. Survey
forms were collected and kept as records.
Complied
Major Compliance
6.1.2 There shall be evidence that the
assessment has been done with the
participation of affected parties.
Major Compliance
6.1.3 Plans for avoidance or mitigation
of negative impacts and promotion of
the positive ones, and monitoring of
impacts identified, shall be developed in
consultation with the affected parties,
documented and timetabled, including
responsibilities for implementation.
Major Compliance
6.1.4 The plans shall be reviewed as a
minimum once every two years and
updated as necessary, in those cases
where the review has concluded that
changes should be made to current
practices. There shall be evidence that
the review includes the participation of
affected parties.
Minor Compliance
6.1.5 Particular attention shall be paid to
the impacts of smallholder schemes
(where the plantation includes such a
The participation of both internal and external stakeholders
was evident with the list of participants recorded. Minutes
of meetings as appended to the SIA Report were
maintained as records. List of stakeholders were verified
and included government bodies, a group associated
stakeholders, neighboring estates and small holders,
management staff and workers (incl. representative of
migrant workers i.e. Indonesians), Contractors/suppliers
and health clinic staff.
However, Sahabat 51 and Sahabat 54 estates had not
adequately documented their respective the Social
Impact Assessment (SIA).
Major NC
MNM-01
The social documents had plans for avoidance or
mitigation of negative impacts and promotion of the positive
ones such as the continued support for the organization
called Cahaya Bapak which runs and manages the
Yayasan Peduli schools for Indonesian migrant workers
children as per Mitigation Plan dated 17/12/2013.
The management of estate and mill has monitored the
impacts identified, developed in consultation with the
affected parties’ i.e. foreign workers.
Sighted records of appointed teams headed by estate
managers assisted by assistant managers. The roles and
responsibilities of these appointed officials were defined.
Complied
The PMU has planned to review the SIA plans every year
for follow-up and updating to current practices. The review
is to include the participation of affected parties.
Complied
Positive impacts such as increased work opportunities,
increased income and improved living standards are
Complied
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Page 32 of 64
scheme).
identified.
Minor Compliance
Criteria 6.2
There are open and transparent methods for communication and consultation between growers and/or millers, local
communities and other affected or interested parties.
Indicators
6.2.1 Consultation and communication
procedures shall be documented.
Major Compliance
6.2.2 A management official responsible
for these issues shall be nominated.
Minor Compliance
6.2.3 A list of stakeholders, records of
all communication, including
confirmation of receipt and that effort
are made to ensure understanding by
affected parties, and records of actions
taken in response to input from
stakeholders, shall be maintained.
Minor Compliance
Compliance
st
Documented policies “Polisi Komunikasi” dated 1 June
2014 and procedures “Prosedur Komunikasi, Penglibatan
dan Rundingan” are available for internal and external
communication and consultation.
Estate managers are the nominated persons responsible
for communication with the stakeholders. The organization
has a list of stakeholders including local authorities,
government departments, suppliers and contractors.
Interviews with representatives of Gender Committee,
workers’ association representatives, internal workers,
workers’ dependents revealed open and transparent
communication and consultation.
These interviews confirmed the effectiveness of PMU
consultation and communication processes with the
internal and external stakeholders.
Complied
Appointment records sighted show evidence the existence
of a management official for these issues. Interviews with
mill and estate managers verified the understanding of their
roles and responsibilities.
Complied
List of stakeholders are sighted in “SIA Stakeholders
Consultation (Internal & External)” file.
Noted that there are open and transparent methods for
communication and consultation which has taken into
consideration the local conditions including migrant
workers and job opportunities for local people. Verified that
consultations with various stakeholders had been held and
recorded in the minutes of meeting that include actions
taken in response to input from stakeholders.
However, stakeholder communication for Sahabat 51
and Sahabat 54 was not evident.
Minor NC
MNM-02
Criteria 6.3
There is a mutually agreed and documented system for dealing with complaints and grievances, which is
implemented and accepted by all affected parties.
Indicators
Compliance
6.3.1 The system, open to all affected
parties, shall resolve disputes in an
effective, timely and appropriate
manner, ensuring anonymity of
complainants and whistleblowers,
where requested.
The PMU has an established and documented system for
dealing with complaints and grievances and it was well
implemented.
So far there was no cases reported in 2013-2014 Respect
of anonymity and protection of complainants is provided
through “Polisi Pemberian Maklumat (Whistle Blowing)”
st
dated 1 June 2014
So far no complaints recorded in the ‘Complaints and
Grievances Book’ in all estates and palm oil mill
Interviews with staff and workers and their representatives
revealed knowledge and understanding of the complaints,
dispute and resolution mechanism. The mechanism
provides for open and consensual agreements with
relevant affected parties.
Complied
Major Compliance
(188296-W)
Page 33 of 64
6.3.2 Documentation of both the
process by which a dispute was
resolved and the outcome shall be
available.
Major Compliance
Complaints and grievances are handled by respective
Estate Managers. A record book and complaint form is
used to forward a complaint or make a request for
maintenance.
Mechanisms are appropriately established and
implemented. Records of meeting and any resolutions or
outcomes are maintained through Minutes or in Complaints
Log.
Complied
Criteria 6.4
Any negotiations concerning compensation for loss of legal, customary or user rights are dealt with through a
documented system that enables indigenous peoples, local communities and other stakeholders to express their
views through their own representative institutions.
Indicators
Compliance
6.4.1 A procedure for identifying legal,
customary or user rights, and a
procedure for identifying people entitled
to compensation, shall be in place.
The PMU has a documented procedure for identifying legal
and customary rights and procedure for identifying people
entitled to compensation have been maintained.
There were no borders which were adjacent to any villages
or native land in the PMU. Therefore, no cases requiring
any negotiation or compensation pertaining to these
criteria.
There have been no changes in this status as at the period
of verification on site.
Complied
There is a procedure for calculating and distributing
compensation. To date, there has been no dispute by any
parties relating to legal, customary or user rights at the
PMU.
Complied
So far, there has been no dispute by any parties relating to
legal, customary or user rights at the PMU. Therefore the
process and outcome of compensation could not be
observed.
Complied
Major Compliance
6.4.2 A procedure for calculating and
distributing fair compensation (monetary
or otherwise) shall be established and
implemented, monitored and evaluated
in a participatory way, and corrective
actions taken as a result of this
evaluation. This procedure shall take
into account: gender differences in the
power to claim rights, ownership and
access to land; differences of
transmigrants and long-established
communities; and differences in ethnic
groups’ proof of legal versus communal
ownership of land.
Minor Compliance
6.4.3 The process and outcome of any
negotiated agreements and
compensation claims shall be
documented, with evidence of the
participation of affected parties, and
made publicly available.
Major Compliance
Criteria 6.5
Pay and conditions for employees and for contract workers always meet at least legal or industry minimum
standards and are sufficient to provide decent living wages.
Indicators
6.5.1 Documentation of pay and
conditions shall be available.
Major Compliance
Compliance
st
Labour policy (Polisi Pengambilan Pekerja Asing dated 1
June 2014) is documented and publicly available. Labour
policy addresses migrant workers which come from
Indonesia. Employment conditions meet legal requirement.
Employment agreements, stating all statutory fringe
benefits and eligible incentives are available.
Stated conditions in the employment agreement includes
working hours, overtime, leave and medical benefits,
Complied
(188296-W)
Page 34 of 64
maternity leave for women, insurance coverage,
deductions, resignation notice period, company rules, etc.,
which are in compliance with applicable legal requirements.
The payment slip was easy to understand. Foreign
workers are legally employed directly by Estates and work
permits were available and verified to be satisfactory.
The PMU has implemented the Minimum Wage Order
2012 consistent with FELDA policy, for all its employees as
per agreement between Felda Palm Industries and
Kesatuan Pekerja-Pekerja Felda Palm Industries Sdn. Bhd.
st
st
Valid from 1 January 2013 until 31 December 2015 and
Guidelines for Implementation of Minimum Wages Order
2013 (for plantation workers)
Offer letter, employment agreements with applicable terms
and conditions and accompanying appendices conditions
are documented in Bahasa Malaysia and have been
explained to and understood by the employees.
The PMU also provides free housing and piped water
supply, free electricity, medical benefits, mosques and
welfare amenities that in overall constitute a decent living
for the employees.
The documented pay and conditions are verified to be
satisfactorily implemented. Pay and conditions documented
in the employment contract and found to be in accordance
with the Sabah Labor Ordinance 2005
6.5.2 Labour laws, union agreements or
direct contracts of employment detailing
payments and conditions of
employment (e.g. working hours,
deductions, overtime, sickness, holiday
entitlement, maternity leave, reasons for
dismissal, period of notice, etc.) shall be
available in the languages understood
by the workers or explained carefully to
them by a management official.
Major Compliance
6.5.3 Growers and millers shall provide
adequate housing, water supplies,
medical, educational and welfare
amenities to national standards or
above, in accordance with Workers’
Minimum Standard of Housing and
Amenities Act 1990 (Act 446) or above,
where no such public facilities are
available or accessible (not applicable
to smallholders).
Minor Compliance
Documented employment contract verified for migrant
workers had covered all issue such as working hours,
deductions, overtime, sickness, holiday entitlement,
maternity leave, and reasons for dismissal, period of notice
made available in Bahasa Malaysia which is understood by
the workers (local and foreign workers)
The estate management was noted to have complied with
Workers’ Minimum Standard of Housing and Amenities Act
1990 (Act 446).
Site visits to workers’ homes and interviews with their
dependents revealed their general satisfaction with their
housing conditions and amenities.
Housing, electricity and water supply
Workers are given a small patch of land to grow
vegetables/fruit trees and keep poultry around their houses
in order to reduce the cost of living. The workers staying in
the estate are provided with free electricity supply from
4.00 am to 6.00 am and from 6.00 pm to 10.00 pm.
Executives and above are supplied with 24 hour electricity
supply. Clean water supply comes from treated pond
water which is supplied to the workers quarters twice a
week to fill the two water tanks located in each house.
Weekly line-site inspections are also carried out, i.e. first
inspection covers the whole workers quarters and second
inspection covers only the crèches. In all the estates,
rubbish collection is scheduled at least twice a week.
Observation: The compound of housing area was
found to be littered with rubbish. Workers quarters at
Complied
Observation
MNM-01(a)
(188296-W)
Page 35 of 64
estate Sahabat 51 and Sahabat 54 was not properly
managed.
Schools
The local staff and workers’ children between 5 to 6 years
old attend Tadika Kemas kindergartens which are provided
free of charge. Onsite visit to a kindergarten showed
cheerful children learning in a safe environment.
The migrant workers’ children had received free education
in Sekolah Yayasan Peduli schools in the PMU organized
by Indonesian NGO’s named “Cahaya Bapak”
Sundry shops
The availability of sundry shops within the estates which
helped the staff and workers get their sundries nearby.
From interviews with the workers in PMU it was found that
most household sundries, including frozen foodstuffs were
available on sale. Fresh food, such as fish, chicken,
vegetable and meat are brought in by fresh food suppliers.
Crèche ( Rumah Asuhan Kanak-kanak)
Crèches is available for each housing areas at PMU Nilam
Permata. Babysitter salary was paid by the respective
estates. Onsite visit to the crèche found that it was well
kept and conducive for care of infant and babies
Observation: The number of babysitters needed at the
estate crèches should be appropriately determined as
it was noted at Sahabat 51 the crèches with more than
20 infants was cared by only 1 babysitter.
Refer
Observation
MNM-01(b)
Medical clinics
There were few private clinics and government clinics
located near to the Estates. Basic medical treatment of
minor ailment and first aids such as toilet and suturing
(T&S) of small laceration wounds are provided.
6.5.4 Growers and millers shall make
demonstrable efforts to monitor and
where able, improve workers’ access to
adequate, sufficient and affordable food.
Food for the workers provided through sundry shops in
each of the PMU estates verified to be adequate and
affordable.
Complied
Minor Compliance
Criteria 6.6
The employer respects the rights of all personnel to form and join trade unions of their choice and to bargain
collectively. Where the right to freedom of association and collective bargaining are restricted under law, the
employer facilitates parallel means of independent and free association and
bargaining for all such personnel.
Indicators
6.6.1 A published statement in local
languages recognising freedom of
association shall be available.
Major Compliance
6.6.2 Minutes of meetings with main
trade unions or workers representatives
shall be documented.
Minor Compliance
Compliance
st
The published statements of policy dated 1 June 2014
which recognizes the employee’s freedom of association,
was found to be available and widely displayed in all notice
boards of the PMU.
Kesatuan Pekerja-Pekerja Felda Plantations. is a platform
through which the members negotiate collectively with the
management of FELDA.
The estate management had formed the JCC
“Jawatankuasa Penyelaras KKP Wilayah Sahabat” as a
mechanism to cater to the collective bargaining and needs
of the workers. The JCC meetings are held every 3
months. Records of meetings were documented, kept and
Complied
(188296-W)
Page 36 of 64
available.
Observation: Minutes of meeting with main trade
unions and workers representatives at the estates
should be updated accordingly.
Observation
MNM -02
Criteria 6.7
Children are not employed or exploited.
Indicators
Compliance
6.7.1 There shall be documentary
evidence that minimum age
requirements are met.
The PMU has a policy of not employing child labor i.e.
persons below 18 years old in accordance with
Employment Act 265 as evidenced in “ Polisi Pekerja
st
Kanak-kanak” dated 1 June 2014. This policy is displayed
at strategic public places.
The birth date in the Identification card and birth certificate
of a new employee is used as the verification for age. The
implementation was verified through checks on Senarai
Maklumat Petugas Ladang. Interviews with workers in the
estates and at the Mill confirmed implementation of the
stated policy.
Complied
Major Compliance
Criteria 6.8
Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union
membership, political affiliation, or age, is prohibited.
Indicators
Compliance
6.8.1 A publicly available equal
opportunities policy including
identification of relevant/affected groups
in the local environment shall be
documented.
The PMU has a publicly displayed documented policy on
equal opportunities “Polisi Kesetaraan Peluang” which is
st
dated 1 June 2014. The policy stressed on nondiscrimination based on race, caste, nationality, religion,
gender, sexual orientation, disability/handicap, and
union/political affiliations. However, positive discrimination
for the benefit of certain society groups may be allowed
after consultation.
Complied
There is a documented policy on foreign workers “Polisi
st
Pengambilan Pekerja Asing” dated 1 June 2014. It is
publicly displayed along with other policies at strategic
places.
Compliance to relevant regulatory requirements such as
Employment Act 1955, Sabah Labour Ordinance 2005,
immigration Act 1959/63 and Workmen’s Compensation
Act 1952 are observed when recruiting workers from
Indonesia. The employment of foreign workers was
implemented without affecting the opportunities for local
communities.
Local workers are covered under SOCSO scheme and the
migrant workers are covered under Foreign Workers
Compensation scheme (FWCS).
Interviews with migrant workers’ dependents revealed their
satisfaction with the PMU for job opportunities and they
enjoy all common welfare amenities like free housing, free
water and electricity supplies, medical care, and
transportation of school children. They are aware of the
“aduan” mechanism by which they can make any complain
or request to the management. Interview with a women
migrant workers revealed that she is a gender
representative and there has been no known cases of any
sexual harassment or violence against women at the field
or at the housing areas.
Complied
Major Compliance
6.8.2 Evidence shall be provided that
employees and groups including local
communities, women, and migrant
workers have not been discriminated
against.
Major Compliance
(188296-W)
Page 37 of 64
6.8.3 It shall be demonstrated that
recruitment selection, hiring and
promotion where relevant are based on
skills, capabilities, qualities, and medical
fitness necessary for the jobs available.
Minor Compliance
Depending on the nature of work positions, The PMU
management takes into considerations the needs for
technical qualifications/experience and related skills in
recruitment selection, hiring and promotion exercises.
It was verified that the promotions to higher position at the
estates and POM were based on evaluations which
considered the skill, capabilities, qualities and medical
fitness of the employees.
nd
A verification of job advertisement dated 2 June 2014 and
related records dated December 2013 evidenced that a
recent employment of drivers and general workers was
carried out in a non-discriminative manner. The necessary
qualifications and conditions were clearly stated in the job
advertisement. Terms and conditions of work were spelled
out in the offer letter as well.
Complied
Criteria 6.9
There is no harassment or abuse in the work place, and reproductive rights are protected.
Indicators
Compliance
6.9.1 A policy to prevent sexual and all
other forms of harassment and violence
shall be implemented and
communicated to all levels of the
workforce.
A documented policy to prevent sexual harassment and
violence “Polisi Gangguan Seksual dan Keganasan” dated
st
1 June 2014 is available and publicly displayed.
Interviews with staff and workers reflected communication
on harassment issue, general understanding of sexual
harassment in the workplace and the mechanism to report
an alleged sexual harassment or violence.
Complied
The PMU’s commitment to protect the reproductive rights
and rights to have a family of the workers especially
women is evidently stated in the policy to prevent sexual
harassment and violence “Polisi Gangguan Seksual dan
Keganasan”
Local female staff is fully aware that they are entitled for
two months paid maternity leave.
Records evidenced that very women field worker who is
handling agrochemicals is issued a reminder letter
informing them of their responsibility to communicate with
the management as soon as pregnancy is confirmed or
breastfeeding is planned. The reminder letter states that
alternative job that does not require agrochemical handling
will be offered.
The PMU confirmed that there is no pregnant or
breastfeeding woman worker among all the women
agrochemical handlers now.
Complied
Major Compliance
6.9.2 A policy to protect the
reproductive rights of all, especially of
women, shall be implemented and
workforce.
Major Compliance
6.9.3 A specific grievance mechanism
which respects anonymity and protects
complainants where requested shall be
established, implemented, and
workforce.
Minor Compliance
Complaint and grievance procedures “Prosedur Menangani
Aduan dan Rungutan dan Polisi Pemberian Maklumat /
whistle blowing” are available to manage grievances and
complaints from internal and external stakeholders.
Onsite audits verified that the complaint and grievance
procedure and whistle blowing procedure are displayed
outside staff offices and at the public areas.
Management confirmed that there has been no report of
sexual harassment in the PMU so far.
However, there was no specific programmes has been
planned for Sahabat 51 such as the Gender Committee
has not been formed and no meeting has been
conducted yet.
Minor NC
MNM-03
(188296-W)
Page 38 of 64
Criteria 6.10
Growers and millers deal fairly and transparently with smallholders and other local businesses.
Indicators
Compliance
6.10.1 Current and past prices paid for
Fresh Fruit Bunches (FFB) shall be
publicly available.
Onsite audit verified that the current and past prices paid
for FFB pricing were displayed at the Mill and Estate
offices.
Complied
FFB prices were made available via FELDA POM office’s
external Notice Board and mill office records. The POM
has treated out-growers and other local business fairly.
Pricing mechanism for FFB is fair and transparent and was
set based on 20 % OER and FFB grading as per MPOB
approved / licensed graders and based MPOB
specification. Current and past prices paid for FFB were
publicly available and verified through interviews.
Mechanisms are available to the public upon request.
Complied
Stakeholder interviews conducted during this assessment
with suppliers, contractors, and relevant parties including
local and foreign workers confirmed that understand the
contractual agreements (such as terms and payment) they
enter into with the PMU. They also consider the business
transactions as fair and transparent.
Complied
Minor Compliance
6.10.2 Evidence shall be available that
growers/millers have explained FFB
pricing, and pricing mechanisms for
FFB and inputs/services shall be
documented (where these are under the
control of the mill or plantation).
Major Compliance
6.10.3 Evidence shall be available that
all parties understand the contractual
agreements they enter into, and that
contracts are fair, legal and transparent.
Minor Compliance
6.10.4 Agreed payments shall be made
in a timely manner.
Minor Compliance
th
Agreed payments are made promptly within the 7 day of
the following month. Through interviews made, there is no
evidence to suggest of any unfair business practices with
the local businesses.
Complied
Criteria 6.11
Growers and millers contribute to local sustainable development where appropriate.
Indicators
Compliance
6.11.1 Contributions to local
development that are based on the
results of consultation with local
communities shall be demonstrated.
The PMU’s contribution towards local communities had
been evidenced in several social areas and verified during
on site visit as follows:
Complied
Minor Compliance
• Provide free water and electricity supplies to all
kindergartens and schools in the estates
• Provide maintenance of public buildings whenever
requested.
• Provided land for the building of government primary and
secondary schools
• A plan to build a badminton court as requested by the
community.
• Provided new housing units for employees
6.11.2 Where there are scheme
smallholders, there shall be evidence
that efforts and/or resources have been
allocated to improve smallholder
productivity.
It was verified that there were no smallholder scheme
programs at the Nilam Permata PMU estates.
Not Applicable
Minor Compliance
Criteria 6.12
No forms of forced or trafficked labour are used.
Indicators
Compliance
6.12.1 There shall be evidence that no
forms of forced or trafficked labour are
used.
Audit of employment records such as work permits in an
estate office confirmed that all 446 migrant workers were
recruited through legal means and according to the
Complied
(188296-W)
Page 39 of 64
Major Compliance
6.12.2 Where applicable, it shall be
demonstrated that no contract
substitution has occurred.
Minor Compliance
6.12.3 Where temporary or foreign
workers are employed, a special labour
policy and procedures shall be
established and implemented.
Major Compliance
regulatory requirements.
Interviews with migrant workers and their dependents in
the housing are confirmed that there were no forced or
trafficked labors.
There was no evidence of contract substitution and this
was confirmed from interviews with workers and relevant
stakeholders.
Complied
The special policy on recruitment of foreign workers “Polisi
Pengambilan Pekerja Asing” and equal opportunities “Polisi
Kesetaraan Peluang” are established and the
implementations are verified to be satisfactory. Review on
employment contracts of foreign workers also confirmed
that the policies, including minimum wages have also been
duly implemented.
Complied
Criteria 6.13
Growers and millers respect human rights.
Indicators
Compliance
6.13.1 A policy to respect human rights
shall be documented and
workforce and operations (see Criteria
1.2 and 2.1).
The Human Rights Policy has not yet been documented
and communicated to all levels of the workforce and
operations.
New
requirement of
RSPO P&C
(2013) - Follow
up action at
next ASA.
The foreign /migrant workers’ children had received free
education in Sekolah Yayasan Peduli schools in the PMU
organized by Indonesian NGO’s named “Cahaya Bapak”
See also details under C6.5.3.
Complied
Major Compliance
6.13.2 As long as children of plantation
workers of Sabah and Sarawak are not
secured a right to go to government
school, the plantation companies should
engage in a process to secure the
children of the plantation workers
access to education as a moral
obligation.
Minor Compliance
Principle 7: Responsible development of new plantings
KKS Nilam Permata PMU has documented procedures for this development but to date has not carried any new
plantings after November 2005. Therefore, the requirements of Principle 7 are not applicable during this
assessment.
Principle 8: Commitment to continuous improvement in key areas of activity
Criterion 8.1
Growers and millers regularly monitor and review their activities, and develop and implement action plans that
allow demonstrable continual improvement in key operations.
Indicators
Compliance
8.1.1 The action plan for continual
improvement shall be implemented,
based on a consideration of the main
social and environmental impacts and
opportunities of the grower/mill, and
shall include a range of Indicators
covered by these Principles and
Criteria.
KKS Nilam Permata Grouping had planned & progressively
implemented the continual improvement activities, both at
the POM and estates.
Complied
Estate: Planned activities to reduce use of pesticides:
Reduction in use of paraquat gradually. Some estates
required the workers to bring along 30 oil palm seedlings
each, which they would have collected from the fields
(188296-W)
Page 40 of 64
Major / Minor -TBF
As a minimum, these shall include, but
are not necessarily be limited to:
• Reduction in use of
pesticides(Criterion 4.6);
• Environmental impacts (Criteria 4.3,
5.1 and 5.2);
• Waste reduction (Criterion 5.3);
• Pollution and greenhouse gas (GHG)
emissions (Criteria 5.6 and 7.8);
• Social impacts (Criterion 6.1);
• Optimising the yield of the supply
base.
where they were working the previous day, during roll call
with a view to reduce the use of herbicides to eradicate
these wild oil palm seedlings.
Centralized control of cows & buffalo to prevent plant
damage.
Mobile electrical fencing built to prevent scattering of cows
& buffalo; Increase planting of beneficial plants (Turnera
subulata, Cassia cobanensis and Antigonon leptopus);
Estate: Planned activities for environment:
Smart weeding “low volume spraying technique” to reduce
use of water; Arrange frond in L-shape; Planting of
beneficial plants.
Estate: Planned activities for waste reduction:
Reuse fertilizer bags; Return pesticide containers to
suppliers; Sell off obsolete papers, steel, etc.
Estate: Planned activities for preventing pollution:
Increase size of L-shape frond arrangement.
Segregation of disposal of waste (steel, glass, plastic &
organic matters).
Estate/oil mill: Planned activities for social:
Repair/refurbish sport facilities & quarters.
Oil mill: Planned activities
Maintain 0 incident of accident.
Social
Construction of new staff quarters, Assistant Manager
bungalows, and Manager bungalow on Sahabat 52 Estate.
To relocate the all the old housing quarters to newly build
rd
which is still on-going and to be fully completed by 3
quarter of 2015.
Free transportation to local and foreign workers children to
go to schools daily.
Yield:
Felda have commenced ongoing research and
development activities in order to achieve improved
agricultural practices including superior strains of palm
products.
3.1.1 Supply Chain Certification Standards Findings - on CPO Mill
The Supply Chain model applied at KKS Nilam Permata Grouping POM during this assessment is Module E
– CPO Mills: Mass Balance (MB).
Details of findings are as follows:
E.1 Documented procedures
Indicators
Compliance
E.1.1
A documented Supply Chain Procedure Doc No. FGVPMRSPO SCCS Issue 1.0 Rev 2.0 (Effective: 1 Dec 2012)
SOP for Mill RSPO Supply Chain Certification System has
been established and implemented for Module E: Mass
Balance (MB) system.
Complied
The facility shall have written procedures
and/or work instructions to ensure the
implementation of all the elements
specified in these requirements. This
shall include at minimum the following:
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Page 41 of 64
a) Complete and up to date procedures
covering the implementation of all the
elements in these requirements
All the requirements for controlling the FFB receipt,
processing, sale and CPO dispatch, training and claims for
Mass Balance (MB) Module for the Palm Oil Mill has been
addressed in the SOP. Implementation complied with all
the requirements.
Complied
b) The name of the person having overall
responsibility for and authority over the
implementation of these requirements
and compliance with all applicable
requirements. This person shall be able
to demonstrate awareness of the facilities
procedures for the implementation of this
standard.
POM’s Mill Assistant Manager, Mr. Mohd Nurfaiz Arib, has
been appointed as the person responsible for the Supply
Chain aspects of FFB receipts, processing and shipping of
CPO, PK and palm products. Interview of the Mill Manager
and other relevant staff confirmed their knowledge of the
RSPO Supply Chain Certification requirements for the
respective areas of operations. Organization Chart and job
descriptions documented.
Complied
E.1.2
The SOP covers the receiving of FFB supply from the PMU
estate and also from external crop suppliers. All supplies
of FFB were subjected to verification of documents
(delivery notes) and quality checks by weighbridge
personnel.
All Storage tanks at the POM are designated as Mass
Balance (MB) CPO.
The facility shall have documented
procedures for receiving and processing
certified and non-certified FFBs.
E.2 Purchasing and goods in
Indicators
Compliance
E.2.1
The Mill verifies and records tonnages and supply source
of FFB received at the weighbridge in the delivery notes
and weighbridge tickets and all FFB data are entered by
the weighing clerk into the Felda computer system or
reporting spreadsheet every day. Daily and monthly
reports are submitted to the Sabah Zone Office and Kuala
Lumpur Head Office through the Mill Performance Report
(MPR) system. Production Report for August 2013 till July
2014 is verified to be Mass Balance palm products.
Satisfactory performance of deliveries of FFB made by
transport contractors, Felda Transport Services.
Complied
The POM has an internal monitoring and reporting
mechanism for advising the CB of production variations.
There is no projected overproduction todate.
Complied
Indicators
Compliance
E.3.1
Inspection of records at the Mill confirmed these were
updated daily.
Complied
As per the SOP, the records are archived and to be stored
for a minimum of 10 years.
Complied
Transaction documents and bookkeeping of CPO and PK
are done daily and monthly summary report of FFB receipt,
FFB processed, CPO production, PK production and
balance stocks submitted to the Sabah Zone Office and
Kuala Lumpur Head Office.
Complied
The facility shall verify and document the
volumes of certified and non-certified
FFBs received.
E.2.2
The facility shall inform the CB
immediately if there is a projected
overproduction.
E.3 Record keeping
The facility shall maintain accurate,
complete, up-to-date and accessible
records and reports covering all aspects
of these requirements.
E.3.2
Retention times for all records and
reports shall be at least five (5) years.
E.3.3
The facility shall record and balance all
receipts of RSPO certified FFB and
deliveries of RSPO certified CPO, PKO
and palm kernel meal on a three-monthly
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basis.
E.3.4
The following trade names should be
used
and
specified
in
relevant
documents, e.g. purchase and sales
contracts, e.g. *product name*/SG or
Segregated. The supply chain model
used should be clearly indicated.
E.3.5
The two weighbridges at the Mill are duly calibrated and
calibration certificates found to be in order.
There is no PKO and Palm Kernel mill at the said POM
facility. PK sold and delivered to Kilang Isi Sawit Sahabat
at Wilayah Sahabat.
Deduction and conversion ratios for the volumes of CPO
delivered from the Palm Oil Mill have been appropriately
done and recorded.
All deliveries of the MB sales are from positive stock.
POM has prepared an appropriate stamp for the use of
identification of RSPO certified CPO and PK. Documents
to be stamped ‘RSPO – MASS BALANCE’ appropriately for
CPO and PK products.
Complied
Traceability was verified for the production reports for
August 2013 till July 2014, which was verified from the
related records (FFB Delivery Note, Weigh Ticket, FFB &
Truck Daily Summary, Production Report, CPO Storage
Report, and CPO Delivery Orders.
There is no such outsourcing activity done at this POM.
Complied
Indicators
Compliance
E.4.1
Items (a) to (e) are included in the company’s invoices,
delivery note and other relevant documents to all CPO
buyers as stipulated in the SOP for RSPO/MB module.
Complied
In cases where a mill outsources
activities to an independent palm kernel
crush, the crush still falls under the
responsibility of the mill and does not
need to be separately certified. The mill
has to ensure that the crush is covered
through a signed and enforceable
agreement.
E.4 Sales and good out
The facility shall ensure that all sales
invoices issued for RSPO certified
products delivered include the following
information:
a) The name and address of the buyer;
b) The date on which the invoice was
issued;
c) A description of the product, including
the applicable supply chain model
(Segregated);
d) The quantity of the products delivered;
Deliveries of CPO and PK made with Delivery Notes. Data
entry into computer system or reporting spreadsheet.
Delivery of CPO and PK checked to ensure that the
authorized quantities are not exceeded,
Satisfactory performance of deliveries made by contractor,
Felda Transport Services.
e) Reference to related transport
documentation.
E.5 Training
Indicators
Compliance
E.5.1
The PMU has maintained records of training on the Supply
Chain Certification System for Mass Balance (MB) Module.
Interview with the designated mill personnel for SCCS at
the office and weighbridge, confirmed their awareness of
how the MB module is being implemented and maintained.
Complied
Indicators
Compliance
E.6.1
The PMU has not made any claims outside of the RSPO
Rules for Communications and Claims.
Complied
The facility shall provide the training for
all staff as required to implement the
requirements of the Supply Chain
Certification Systems.
E.6 Claims
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Page 43 of 64
The facility shall only make claims
regarding the use of or support of RSPO
certified palm oil that are in compliance
with the RSPO Rules for Communication
and Claims.
3.1.2
Status on Supply Chain on POM:
Based on the documents and records presented during the on-site verifications made, it is concluded that the
Felda KKS Nilam Permata POM has been able to comply with the requirements of the RSPO SCCS under the ‘MB’
module and is thus eligible for ‘MB’ trading for its palm products for year 2014/2015.
3.1.3
Status on Trading of Certified Palm Products by PMU:
The PMU and POM has not commenced any trading of its certifiable palm products under the ‘MB’ module.
3.2
Status of Identified Noncompliance and Corrective Actions, Observations and Positive Elements.
The status of the Noncompliances (NCR) and Observations (OBS) identified against the MYNI Compliance
Indicators is as per the details below:
Assessment Type
Year
Noncompliance (NCR)
Observations (OBS)
Main Assessment
2014
7 (3-Major & 4-Minor)
6
Year 2014: Main Assessment (7- NCRs)
NCR #
MYNI
Indicator
CFK-01
- Major
4.4.1 /
P&C 2013,
4.4.2
Details of NCR
Date issued: 29 Aug 2014
Nonconformance:
On Sahabat 54 Estate, for the stream running between F 15 and F 23, there were no
buffer zone marking and maintenance of it.
The palm circles had been sprayed with pesticide (Herbicide).
The hectarage of areas set aside as Buffer zones have yet to be estimated at the
Sahabat estates 51, 52 and 54.
Root Cause and Corrective Action:
Buffer zone signages for the areas mentioned were not properly put.
Signages for the ‘Buffer zone’ and ‘No Spraying of Chemicals’ will be prepared to ensure
no chemical applications at the ‘Buffer zone’ areas.
Communication notices, briefing and warning will be given to the workers and contractors.
Photographs for the completed signages and documentation will be submitted.
Verification for closure:
On site verification was followed up and conducted by HQ-SPO representative.
Buffer zones and signages were confirmed to have been erected and records of briefings
done were available and photographs were taken on site and submitted to CB auditor.
The evidences submitted were reviewed and accepted for the closure of NC. (Refer to
attachments in Part 2 of report)
NC status verified by auditor: AL
Date closed: 27 Oct 2014
Verification (for effective closure): During ASA-01
NCR #
MYNI
Indicator
CFK-02
4.7.1
Details of NCR
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Page 44 of 64
- Major
Nonconformance:
On Sahabat 54 Estate F 15 harvesting operation, the harvester did not wear safety
helmet although he had been provided with it.
Estate supervisors & mandores have not properly monitored the wearing of PPE at the
fields.
Re-briefing will be done for all Supervisor, Mandores and field workers on the wearing of
PPE. Training records will be updated and issuance of PPE will be monitored.
On site verification was followed up and conducted by HQ-SPO representative.
The evidences submitted were reviewed and accepted for the closure of NC. (Refer to
NCR #
MYNI
Indicator
AL-01
- Minor
5.1.2
Details of NCR
Nonconformance:
At POM & Estates Sahabat 51, 52 & 54:
The Management plan for mitigation of environmental impacts, timeframe for action and
responsible persons were not adequately followed up at the PMU.
For instance at domestic wastes at landfills at POM and estates did not have proper
segregation as all types of wastes including rubber tyres, metal scraps and organic waste
had been mixed. Long term plans for managing landfills sites including locations had not
been identified.
Also at POM, temporary accommodation of contractor and his family located near landfill
site is not appropriate and need to be relocated to a more proper place.
Mill and estate managers have overlooked the matter.
Management plans for handling of domestic waste and locations for landfills will be
reviewed and more clearly identified.
Temporary accommodation of contractor’s family at Mill will be relocated to a suitable
place.
The corrective action plan and action taken is satisfactory.
Date closed: 28 Sept 2014
NCR #
MYNI
Indicator
AL-02
5.3.2
Details of NCR
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Page 45 of 64
- Minor
Nonconformance:
At Estates Sahabat 51, 52 & 54:
Scheduled Wastes disposal at the estates such as Waste oil and filters had not been
adequately implemented. Estate Managers / Assistants were unclear about the
requirements under Environmental Quality Act 1974, Regulation 2005 (Scheduled Waste
Disposal) enforced by the Environmental Protection Dept.
Estate managers and Assistants were unaware of the EQA requirements.
Briefing on the Environmental Quality Act 1974, Regulation 2005 (Scheduled Waste
Disposal) will be done by the Environmental & Safety Officer in charge and will be
monitored and recorded.
NCR #
MYNI
Indicator
MNM-01
-Major
6.1.2
Details of NCR
Nonconformance:
Social Impact Assessment for Sahabat 51 and Sahabat 54 was not evident.
Estate managers have overlooked the matter.
SIA will be reviewed and all social and community plans will be discussed, documented,
monitored and updated every 3 months.
On site verification was followed up and conducted by HQ-SPO representative. The
evidences submitted were reviewed and accepted for the closure of NC. (Refer to
NCR #
MYNI
Indicator
MNM-02
–Minor
6.2.3
Details of NCR
Nonconformance:
Communication with the stakeholder for Sahabat 51 and Sahabat 54 was not evident
Estate managers have overlooked the matter.
Stakeholder communications with local community will be held every 3 months. Minutes
and any actions needed will be recorded and followed-up.
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Page 46 of 64
NCR #
MYNI
Indicator
MNM-03
–Minor
6.9.3
Details of NCR
Nonconformance:
There was no specific programs/mechanism being planned and no evident of the
implementation for particular issues faced by women such as policy being communicated,
training, awareness on the domestic violence and sexual harassment etc at Sahabat 51.
Estate manager have overlooked the matter.
Re- training will be conducted for all staff, workers and external contractors on Gender
programs and issues. Any related issues will be recoded into the ‘Buku Aduan’ dan ‘Buku
Kes Sensitif Jantina’ by Ketua / Ahli Jawatankuasa (Committee Head) for monitored and
follow up.
Year 2014: Main Assessment (6- Observations)
Ref No:
OBS
AL-01
RSPO
MYNI
Indicat
or
5.2.4
Opened
date
Status
Closed
date
Remark,
if any
Location
Details of Observation
Sahabat 54
Estate
Better monitoring of activities near
boundary with the Forest Reserve
i.e. Tabin FR, for potential sightings
of incursions both human and
wildlife and improvement in rapport
with the relevant authorities is
needed.
29 August
2014
-
To follow up
during ASA-01
-
To follow up
during ASA-01
OBS
AL-02
5.6.2 –
New
require
ment
Nilam
Permata
POM &
PMU
estates
It is noted that the PMU has not
compiled the GHG emissions and
the plans to further reduce or
minimise GHG emissions are yet to
be established and implemented.
29 August
2014
OBS
CFK-01
4.5.2
Sahabat 54
Estate
IPM training- although the estate
had conducted the training for those
involved in IPM implementation, the
record of training had not been filed
properly.
29 August
2014
OBS
CFK-02
4.6.11
Sahabat 51
and 54
Estates
Annual Medical Surveillance for the
workers concerned had been
delayed although the estates had
made arrangement for the medical
surveillance to be carried out before
the due dates.
29 August
2014
OBS
MNM-01
6.5.3
Sahabat 51
and 54
(a) The compound of housing area
was found to be littered with rubbish.
29 August
2014
New RSPO
P&C (2013)
requirement.
To follow up
during next
Surveillance.
To follow up
during next
Surveillance.
To follow up
during next
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Page 47 of 64
OBS
MNM-02
6.6.2
Estates
Workers quarters at estate Sahabat
51 and Sahabat 54 was not properly
managed.
Sahabat 51
Estate
(b) The number of babysitters
needed at the estate crèches should
be appropriately determined as it
was noted at Sahabat 51 the
crèches with more than 20 infants
was cared by only 1 babysitter.
PMU
Estates
Minutes of meeting with main trade
unions and workers representatives
at the estates should be updated
accordingly.
Surveillance.
29 August
2014
To follow up
during next
Surveillance.
3.2.2 Identified Positive Elements
1)
2)
3.3
KKS Nilam Permata PMU has provided proper infrastructure such as road access and basic social
amenities such as grocery stores, clinics and schooling to the local communities at the Sahabat Grouping
estates.
The PMU has made financial contributions during local festivities and assisted in the significant events
such as marriages, burial and medical assistance when needed.
Feedback Raised by Stakeholders and Findings
Intertek had obtained some written and verbal feedback from the stakeholders on the environmental and social
performance of KKS Nilam Permata operations in the course of assessment and consultations. During the Main
Assessment, all pertinent feedback issues were reviewed and followed up for verification and these had been
accordingly incorporated into the report findings. See table below:
Stakeholders’ Feedback
Government Agencies
Comunication done via email on 7
July 2014. See list under para 2.5.
No feedback received.
Non-Governmental
Organizations
Local Communities
A total of 22 stakeholders [ ie
comprising Gender Committee
members – 5 nos, Contractors – 6
nos, FFB Supplier to Mill – Nil,
Local community (School & Clinics)
– 6 nos, Government agencies
(Auxilliary Police, Firefighters) – 1
nos and Employees / workers – 1
nos.] has been interviewed during
the on-site assessment.
Response received include:-
PMU Response
Intertek verification /
comment on further
action (if any)
Further action
from PMU (if any)
No response needed
No response needed.
Nil
No response needed
No response needed.
Nil
Stakeholders feedback
and concerns has been
addressed and ongoing
improvement as follows:
Verified during on-site
assessment that the
PMU has partly
addressed the issues
raised by the
Stakeholders.
See report details under
P&C 4, 5, 6 & 8)
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Page 48 of 64
1.
Rubbish littered near to the
forest reserve areas i.e.
streams entering the forest
reserve.
Have better rapport with
Forestry Department if there is
any logging activities in the
forest and to Wildlife
Department if found any
endangered animal entering
the estates.
To improve the quality of water
supply at the housing area.
More frequent rubbish
clearing via ‘Gotong
royong’ and monitoring
will be done.
Better monitoring of
activities near boundary
with Forest reserve and
improve rapport with the
relevant authorities.
See OBS: MNM-01
Follow up during
ASA-01
See OBS: AL-01
Follow up during
ASA-01
Water quality and supply
has been monitored.
Improvement will be done
where needed.
Verified that water
quality and supply has
been monitored and
analysis available and
noted within regulatory
limits.
Follow up during
ASA-01
4.
To conduct mosquito spraying
aound the housing area.
More frequent rubbish
clearing via ‘Gotong
royong’ and monitoring
will be done.
See OBS: MNM-01
Follow up during
ASA-01
5.
School childrens could be sent
to school earlier.
Verified that free
transport has been
provided to the schools.
Improvement to be
followed up.
Follow up during
ASA-01
6.
To improve the waiting time for
weighing process at the Palm
Oil Mill
Mill’s weighbridges have a
ticketing system and will
make improvement on
waiting time.
Follow up during
ASA-01
7.
To improve the communication
process with the
neighbourhood.
Ongoing stakeholder
consultations will be futher
improved and monitored.
Verified that mills’
weighbridge ticketing
system is implemented.
Improvement to be
followed up.
See OBS: MNM-02
8.
Road condition could be further
improved
Road maintenance
program is monitored.
Ongoing improvement will
be done.
Verified that road
maintenance program is
implemented and
monitored.
Improvement to be
followed up.
Follow up during
ASA-01
9.
Housing for teachers within the
PMU location and township.
Housing needs for
teachers will be
considered and ongoing
improvement will be done.
Verified that proper
housing was provided to
mill & estate personnel
only. Improvement to be
followed up
Follow up during
ASA-01
No response needed
No response needed.
Nil
2.
3.
Other Interested parties
Transport to schools has
been provided. Monitoring
and improvement will be
done.
Follow up during
ASA-01
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Page 49 of 64
4.0 ASSESSMENT CONCLUSION AND RECOMMENDATION
Based on the findings above, FELDA KKS Nilam Permata Grouping had been able to demonstrate its compliance
with the RSPO Principles and Criteria (April 2013), Malaysian National Interpretation (MY-NI November 2010) and
the RSPO Supply Chain Certification Standard (November 2011) for Palm Oil Mill.
Therefore, it is recommended that the certification of FELDA KKS Nilam Permata Grouping be approved.
Signed for and on behalf of
Augustine Loh
Lead Assessor
Date: 21 November 2014
4.1 Acknowledgement of Internal Responsibility and Confirmation of Assessment Findings
This is to acknowledge and confirm the assessment visits described in this report and the acceptance of the
contents and findings in this assessment report.
Signed for and on behalf of
Felda Global Ventures Plantations (M) Sdn Bhd
Mr. Norazam Abdul Hameed
Head, Plantation Sustainability & Quality Management
Date: 21 November 2014
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Page 50 of 64
4.2 INTERTEK- RSPO P&C Certificate details for KKS Nilam Permata Grouping
Certificate No:
RSPO 929488
Issue date:
4 December 2014
Expiry date:
3 December 2019
Organization
Felda Global Ventures Plantations (Malaysia) Sdn Bhd
Address of Head Office:
Felda Global Ventures Plantations (Malaysia) Sdn Bhd, PSQM Department, SPO
Unit, 8th Floor Balai Felda, Jalan Gurney Satu, 54000 Kuala Lumpur, Malaysia
RSPO Membership No:
1-0013-04-000-00
Plantation Management Unit:
Address of POM:
Kilang Sawit Nilam Permata, Peti Surat 23, 91150, Cenderawasih, Sabah
Standards:
RSPO Principles and Criteria (April 2013); Malaysian National Interpretation
(November 2010); RSPO Supply Chain Certification Standards (November 2011)
for the Palm Oil Mill.
Certification scope:
Production of Crude Palm Oil and Palm Kernels
Supply Chain model for
CPO & PK:
Mass Balance (MB)
Details of the Mill and Supply bases covered by this certificate and the tonnage approved are as follows:
Name
Nilam Permata POM
(Capacity: 60 MT/hour)
Address
Kilang Sawit Nilam Permata, Peti Surat
Sabah, Malaysia
Sabah, Malaysia
Sabah, Malaysia
Sabah, Malaysia
Sabah, Malaysia
Sabah, Malaysia
GPS Reference
Latitude
Longitude
5°17’27’’N
119°00’34’’E
5°09’06’’N
119°00’07’’E
5°09’06’’N
119°00’04’’E
5°17’58’’N
118°59’10’’E
5°19’24’’N
119°03’22’’E
5°19’24’’N
119°03’22’’E
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Page 51 of 64
The annual certifiable tonnages of CPO and PK production at the PMU from the supply base/suppliers as
assessed and verified during the current Assessment and projected year are detailed as follows:
Jan – Dec 2013
- Actual
Jan – Dec 2014
Jan – Dec 2015
- Projected
Total certifiable FFB
Processed (MT)
269,056
255,030
255,168
Total certifiable CPO
Production (MT)
57,013
54,066
54,096
Total certifiable PK
Production (MT)
13,103
12,368
12,376
MB
MB
MB
KKS Nilam Permata
Grouping
SCCS Model for POM
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Appendix A:
Qualifications of Lead Assessor and Assessment Team
Mr. Augustine Loh (AL) Lead Assessor/ Team Leader / Technical Expert
(Palm Oil Mill, Environment, Social, Conservation & HCV area, Land Use and Supply Chain)
– Master in Business Administration, USA and Diploma in Maritime Studies, Singapore
Mr. Augustine Loh is an IRCA Third Party Assessment (TPA) Lead Auditor and IRCA Lead Tutor for IRCA ISO 9001 and
OHSAS 18001 Lead Auditor Courses as well as Tutor for RSPO Certification Programs and Integrated Management System
in Intertek, Malaysia. He has over 25 years of fieldwork and experience in Palm based product survey, supply chain
monitoring, inspection and testing. He has successfully completed the IRCA accredited Lead Auditor course in ISO
9001:2008, ISO 14001:2004, OHSAS 18001:2007, ISO 22000, RSPO Principles and Criteria Lead Assessor Course, RSPO
Supply Chain Certification and International Sustainable Carbon Certification (ISCC) Lead Auditor course. He has also
completed the RSPO training on RSPO P&C (2013), RSPO Palm GHG tool and RSPO RED requirements. He has conducted
assessments of organizations in Malaysia, Singapore, Indonesia, Brunei, Thailand and Cambodia. He is currently the RSPO
Program Manager in Intertek, Malaysia and has performed over 700 auditing days on quality, environmental and safety &
health assessments in various sectors including oil palm plantations. He was the RSPO CB Assessment Team Leader /
Member which audited several RSPO certified Plantation Management Units since in 2009. He was the CB Team Leader in
the stakeholder consultation and development of the RSPO Cambodian Local Indicators. He is a member of the Internal
Review Panel for RSPO Assessment reports since 2010.
Mr. Chen Fai Kok (CFK) – Assessor / Technical Expert
(Good Agriculture Practice and Integrated Pest Management)
– Diploma in Agriculture
Mr. Chen Fai Kok has over 30 years work experience in the plantation sector. He has held a Senior Management role in the
estate field operations including GAP and IPM. He had also served as the Branch Chairman of the Incorporated Society of
Planters (ISP) in several branches for over 20 years. He has successfully completed training in Estate Management and the
Intertek In House RSPO P&C, MYNI and Cambodian LI Assessor courses. He is a member of the RSPO CB Assessment
team which audited several RSPO certified Plantation Management Units in since 2009.
Mr. Mohd Nazib bin Marwan (MNM) – Assessor / Technical Expert
(Occupational Health & Safety and Social)
– Diploma in Mechanical Engineering
Mr Mohd Nazib Marwan has over 11 years work experience in occupational safety and health sector (since 2003). He has 5 years
working experience as Factories and Machinery Inspector with Department of Occupational Safety & Health Malaysia (DOSH)
and earlier he has been certified with Certificate for Safety and Health Officer from National Institute of Occupational Safety and
Health (NIOSH). He has successfully completed the IRCA accredited Lead Auditor Course in ISO 9001:2008, OHSAS 18001:
2007 and the Intertek In -House training on RSPO P&C and MYNI Assessor courses. He is also an ISO 9001 Lead Auditor and
OHSAS 18001 auditor with Intertek, Malaysia and has performed over 400 auditing days on quality, safety and health in various
sectors including palm oil industries since 2012.
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Appendix B:
Assessment Plan (Actual)
Date
Time
25/08/2014
8.00 am –
2.00 pm
2.00 pm 3.30 pm
3.30 pm –
4.00 pm
4.00 pm –
5.30 pm
Day 1
5.30 pm –
8.00 pm
8.00 pm –
9.00 pm
Date
26/08/2014
Day 2
Time
8.30 am –
12.30pm
12.30 pm –
1.30 pm
1.30 pm 5.30 pm
5.30 pm –
8.00 pm
8.00 pm –
9.00 pm
Date
27/08/2014
Day 3
Time
8.30 am –
12.30pm
12.30 pm –
1.30 pm
Assessors and Assessment Activity
Asssessment Team
Travel to KKS Nilam Permata Palm Oil Mill (POM) Office
Lunch Break
Opening Meeting and Briefing at KKS Nilam Permata POM Office
(to be attended by representatives from the Estates as well)
Document Review and Assessment by all Assessors on respective RSPO P&C:1 to 8 at POM
AL
CFK
MNM
Site assessment at
Site assessment at
Site assessment at Palm Oil Mill
Palm Oil Mill
Palm Oil Mill
• P6 Employees, Individuals &
Communities incl. Gender Issues
• P1 Transparency
• P4 Best Practices at
Mill
• P5 Environmental ,
• P8 Continual Improvement
• P8 Continual
Conservation
Improvement
• P8 Continual
Improvement
• Review of changes for compliance to revised P&C 2013
• Review of Time Bound Plan
• Verification for compliance with rules on partial certification
Travel to Lahad Datu & Break
Team Meeting and Discussion
AL
CFK
MNM
Site assessment at FGVP
Sahabat 50 Estate
Sahabat 51 Estate
Sahabat 50 Estate
• P1 Transparency
Communities incl. Gender
Estates
• P2 Laws & regulations
Issues
• P7 New Plantings
• P3 Economic & Financial
Viability
• P5 Environmental,
Conservation, including HCV
Lunch Break
Continue site assessment at
FGVP Sahabat 50 Estate
Continue site assessment
at FGVP Sahabat 50 Estate
FGVP Sahabat 51 estate
AL
CFK
MNM
Sahabat 50 Estate
Sahabat 52 Estate
Sahabat 52 Estate
• P1 Transparency
Estates
Issues
Viability
Lunch Break
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Page 54 of 64
1.30 pm 5.30 pm
5.30 pm –
8.00 pm
8.00 pm –
9.00 pm
Date
28/08/2014
Day 4
Time
8.30 am –
12.30pm
12.30 pm –
1.30 pm
1.30 pm 5.30 pm
Time
8.30 am –
12.30pm
12.30 pm
– 1.30 pm
1.30 pm –
2.30 pm
2.30 pm –
3.00 pm
3.00 pm 4.30 pm
4.30 pm 5.30 pm
5.30 pm –
8.00 pm
AL
CFK
MNM
Sahabat 51 Estate
Sahabat 51 Estate
Sahabat 52 Estate
• P1 Transparency
Estates
Issues
Viability
Lunch Break
5.30 pm –
8.00 pm
8.00 pm –
9.00 pm
Date
29/08/2014
Day 5
AL
Estate 50 , 51 or 52 to follow
up on any specific
criteria/areas
Viability
• Supply Chain for POM
(SCCS)
CFK
MNM
up on any specific
up on any specific
criteria/areas
criteria/areas
• P4 Best Practices at Estates
Issues
Lunch Break
Preparation for Closing Meeting
Team Meeting and Discussions with KKS Nilam Permata Management Representative
Stakeholders’ Consultation on the following categories:
•
Contractors
•
Suppliers
•
Transporters
•
NGOs
•
Government Department / Agencies
•
Local Community
•
Settlers, in the case of independent and organized smallholders.
Closing Meeting & Briefing at Palm Oil Mill Office
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Appendix C-1:
Location of Felda KKS Nilam Permata grouping, Lahad Datu, Sabah, Malaysia
Felda
Nilam Permata
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Appendix C-1-1:
Location of Felda KKS Nilam Permata grouping in Felda Sahabat region, Sabah, Malaysia
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Appendix C-2-1: Sahabat 50 estate
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Appendix D:
Photographs of Assessment findings at Felda KKS Nilam Permata grouping
Entrance to Nilam Permata Palm Oil Mill
Safety signages and required PPE to be worn
Scheduled waste storage at POM
Layout plans of High noise areas and PPE needed.
Monitoring of smoke emissions at boiler stacks of POM
Continuous emission monitoring display panel at POM
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Sahabat 52 Est: F 3- A long frame with Antigonon
leptopus.
Sahabat 54 Est. F 15/23- buffer zone not marked, and there
was sign of herbicide spraying..
Sahabat 54 Est.: F 15 Harvesters were not using safety
helmet.
Sahabat 52 Est.: F 1- Harvester with safety gears.
Sahabat 54 Est.: 20 litre drums had been punctured at the
bottom.
Sahabat 52 Est.: F 2- Clean water to be used by the
chemical sprayers for washing purposes.
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Page 63 of 64
Forest Reserve and Forestry signage bordering with
Sahabat 54
Domestic waste landfill at Sahabat 54 which is not
adequately constructed or maintained.
Stakeholder consultations conducted during the
assessment.
Attendance of POM & Estates personnel during closing
meeting of assessment.
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Page 64 of 64
Appendix E:
Time Bound Plan as submitted by FGVPM (updated in Sept 2014)
No
1.
2009
K.Gelanggi
2.
L. Utara 6
3.
4.
2010
Jengka
21
Jengka
3
Jengka
8
L. Utara
4
Jengka
18
Padang
Piol
Mill complexes to be audited in the respective year
2011
2012
2013
2014
Adela
Belitong
Palong
Neram
Timor
Lok Heng
Bukit
Serting Hilir
Pancing
Besar
Semencu
Kahang
Maokil
Besout
2015
Krau
2016
Tersang
Serting
Waha
Kulai
Tenggaroh
Trolak
Pasoh
Nitar
T.Timor
Keratong 2
Cini 2
Penggeli
Kechau A
Keratong 3
Cini 3
7.
B.
Kepayang
Bukit
Mendi
Kemasul
Kechau B
Tementi
Sg.
Tengi
Keratong 9
Kemahang
8.
Lepar
Hilir
Bukit
Sagu
Chalok
9.
Triang
Mempaga
Aring A
Aring B
12.
Embara.
Budi
Lancang.
Kemudi
Kalabakan
13.
Umas
Ciku
14.
Kemudi.
Sakti
Mercu
Puspita
Nilam
Permata
Hamparan
Badai
Jerangan
Barat
Jerangan
Baru
Selancar
2A
Selancar
2B
21
56
Sampadi
5.
6.
Fajar
Harapan
Baiduri
Ayu
10.
11.
15.
16.
17.
18.
19.
20.
21.
New
Total
2
2
6
8
9
17
9
26
---End---
9
35
Kertih
Selendang
14
70

FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA)

Transcription

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