exhibitor`s guide

Transcription

exhibitor`s guide

EXHIBITOR’S GUIDE
May 25-26, 2016
at Place Bonaventure, Montréal
TABLE OF CONTENTS
EXHIBITION LOCATION ................................................................................................. 3
RESOURCES ................................................................................................................... 3
PLACE BONAVENTURE ACCESS ................................................................................... 4
TRADESHOW ROOM AND RATES ................................................................................. 4
SET-UP
....................................................................................................................... 4
TEARDOWN .................................................................................................................... 4
EXHIBITORS’ ARRIVAL AND REGISTRATION ................................................................. 5
LOADING DOCK ........................................................................................................... 5
LOADING DOCK ACCESS ............................................................................................ 5
MATERIAL HANDLING AND STORAGE ......................................................................... 7
PLACE BONAVENTURE SERVICES ................................................................................. 8
FLOOR PLAN .................................................................................................................. 8
PARKING........................................................................................................................ 9
BOOTH ..................................................................................................................... 10
EXHIBITION SERVICE COMPAGNY ............................................................................ 11
CUSTOMS BROKER AND OFFICIAL CARRIER ............................................................. 11
AUDIOVISUAL SERVICES ............................................................................................. 12
INTERNET AND PHONE SERVICES ............................................................................... 12
ELECTRICITY ................................................................................................................. 12
RESTRICTIONS .............................................................................................................. 13
LABEL EXAMPLE ........................................................................................................... 15
PROCEDURE FOR REGISTRATION ............................................................................... 16
CHECKLIST ................................................................................................................... 17
APPENDICES
I. Map and routes
II. Place Bonaventure Loading Dock
III. GES Canada order forms
IV. Floor plan
V. Standex order forms (Exhibition Services Company)
VI. Mendelssohn form
VII. Fire regulation
VIII. Security
IX. Move-out procedures
By accepting an exhibition space at the Classe Export Tradeshow, the exhibitor agrees to
read the Exhibitor’s Guide and meet all the guidelines it contains. The event organizers
reserve the right to refuse exhibitors who do not conform to those rules. Some elements of
this guide may be revised or modified at any time.
EXHIBITION LOCATION
Place Bonaventure
800, De La Gauchetière West
Montréal (Québec) H5A 1K6
RESOURCES
Exhibition Secretariat:
Mrs. Elise Cormier-Roussell
Phone: 418 658-6755, ext. 224
Email: [email protected]
Website: www.classe-export.ca
Exhibition Services:
Place Bonaventure
Exhibition Halls
Phone: 514 397-2222
Website: www.placebonaventure.com
Available Services:
Caterer;
Handling;
Booth cleaning;
Electricity;
Banner hanging;
Security;
Internet;
Telephony;
Water connection and discharge;
Compressed air.
EXHIBITOR’S GUIDE
Classe Export – Québec’s Export Tradeshow
May 25-26, 2016, Place Bonaventure, Montréal
STANDEX
Mrs. Sylvie Beaulieu
Phone: 418 654-0029, ext. 200
Website: www.standex.ca
Available Services:
Labour;
Rental of accessories and additional
material: carpeting, various furniture,
showcases, plants, graphics, lighting, etc.
3
PLACE BONAVENTURE ACCESS
The main entrance to Place Bonaventure is located at 800, De La Gauchetière West Street.
It is also accessible via the Bonaventure metro station and by the commuter train station.
You will find in Appendix I different routes to get to Place Bonaventure from the Pierre-ElliotTrudeau Airport and Highways 20 and 40.
Note: Place Bonaventure is designed to meet the needs of people with reduced mobility. If
you have special needs, please notify the event organizers at your earliest convenience.
TRADESHOW ROOM AND RATES
Classe Export’s Trade Show will take place at Place Bonaventure’s Level 200 North.
Date
Hours
Wednesday, May 25, 2016
9:00 AM to 5:00 PM
Thursday, May 26, 2016
9:00 AM to 4:00 PM
Date
Hours
Tuesday, May 24, 2016
3:00 PM to 6:00 PM
6:00 AM to 9:00 AM
Date
Hours
4:00 PM to 7:00 PM
SET-UP
TEARDOWN
EXHIBITOR’S GUIDE
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EXHIBITORS’ ARRIVAL AND REGISTRATION
Set-up takes place on Tuesday, May 24, 2016 between 3:00 PM and 6:00 PM. Additional setup time is offered on Wednesday, May 25, 2016 between 6:00 AM and 9:00 AM, but as
carpeting will have been installed, your materials must be carried. No carts will be allowed
on the trade show floor on Wednesday morning.
Before registration, the exhibitors are invited to go to the loading dock. The exhibitor’s
registration will be located at the welcome desk. Exhibit passes will be given by the
company’s name.
Merchandise will not be accepted at Place Bonaventure’s entrances and must be
delivered to the loading dock.
LOADING DOCK
Please find in Appendix II a map for Place Bonaventure’s loading dock.
LOADING DOCK ACCESS
Date
Hours
3:00 PM to 6:00 PM
Tuesday, May 24, 2016
*Please note that shipments
made by carriers will be
accepted throughout the day
6:00 AM to 9:00 AM
4:00 PM to 7:00 PM
IMPORTANT:
Please note that you can access Place Bonaventure’s loading dock by car only. However,
no parking is allowed at the loading dock.
EXHIBITOR’S GUIDE
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1. FOR EXHIBITORS WHO SEND SMALL SHIPMENTS DIRECTLY TO PLACE
BONAVENTURE (VIA PUROLATOR, UPS, ETC.)
Please refer to the label example (see p.15).
Place Bonaventure will accept material only as Tuesday, May 24, 2016 at 12:00 PM (noon).
Any exhibitor’s material received before that date will be refused.
1.1 If you are at Place Bonaventure to pick up your package(s) when delivered:
Get to the loading dock: park your car in Place Bonaventure’s parking and get to the
loading dock by foot, through the Exhibition Hall (200 North). The door to get to the loading
dock, in the Exhibition Hall, will be on your left, in the back of the room.
1.2 If you are not at Place Bonaventure to pick up your package(s) when delivered:
Get to the information booth (in the entrance of the Exhibition Hall) when arriving, with an ID
card and a proof of sending the package(s). Received packages will be kept at this booth.
The information booth will be open at following hours:
Tuesday, May 24:
8:00 AM – 6:00 PM
Wednesday, May 25:
8:30 AM – 5:00 PM
Thursday, May 26:
8:30 AM – 4:00 PM
2. FOR EXHIBITORS WHO ARRIVE WITH THEIR MATERIAL
2.1 If you can easily carry your material in your arms, without a cart:
If you arrive by car, park your car in Place Bonaventure’s parking. Get to the Exhibition Hall
(200 North) by foot. Please note that there are many stairs inside Place Bonaventure,
between the parking/the entrance and the Exhibition Hall.
2.2 If you can not carry your material in your arms and need a cart:
Get to the loading dock by car. Please note that no parking is allowed in the loading dock.
Only loading and unloading is allowed and wrongdoers will be towed at their expense.
Each exhibitor has a maximum of 30 minutes to unload his/her equipment at the loading
dock. A maximum of 30 minutes is also given to each exhibitor to load his/her vehicle at the
end of the convention. Once your material is out of your car, you must move your car in
Place Bonaventure’s parking. For this reason, we recommend you to be minimum two (2)
people to deal with your material during set-up and tear down, so that you can have a
driver and a person who brings the material in the Exhibition Hall.
If you need a manual cart, they are available at the loading dock. If you need a lift truck,
you must contact GES Canada; additional fees will apply (see order forms in Appendix III).
A truck ramp provides quick access to an interior loading dock equipped with dock levellers
and capable of handling up to 17 semi-trailers. Supervised and opened 24 hours a day.
EXHIBITOR’S GUIDE
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MATERIAL HANDLING AND STORAGE
For reasons of efficiency and security, GES Canada is responsible for the mechanical
handling of the exhibitor’s material. This service facilitates loading dock operations and
helps to avoid delivery problems.
No exhibitor is allowed to use his/her own lift truck or pallet truck.
Any exhibitor who arrives at the loading dock with his own material and who can transport it
without the help of a cart or with a hand cart is authorized to do so. If the exhibitor needs to
use a cart or a lift, he should contact GES Canada; additional fees will apply. A free storage
area located in the warehouse of the Level 200 North is provided for show
managers/exhibitors in order to put aside boxes, crates, etc. Each exhibitor is responsible to
store his/her empty boxes. If exhibitors need to store big crates, GES Canada offers the
handling service.
No empty boxes or crates will be tolerated in the exhibition hall or behind booths.
IMPORTANT:
After the teardown, any material not recovered by the exhibitor’s carrier will automatically
be recovered by the official carrier of the event and all charges will be billed to the
exhibitor.
EXHIBITOR’S GUIDE
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PLACE BONAVENTURE SERVICES
AVAILABLE SERVICES:
 Booth cleaning (Place Bonaventure)
 Security (Place Bonaventure)
 Telecommunications (Réseaux Cyr)
 Handling (GES Canada)
 Electricity (GES Canada)
 Banner hanging (GES Canada)
 Water connection and discharge (GES Canada)
 Compressed air (GES Canada)
 Caterer (Les Sœurs Gourmandes and Agnus Dei)
All services are exclusives.
Exhibitors may contact the different suppliers if needed.
Place Bonaventure
Exhibition Halls
Phone: 514 397-2222
Website: www.placebonaventure.com
Réseaux Cyr
Phone: 450 471-5792, ext. 704
Free of charge: 1 855 471-5792
Website: https://placebonaventure.reseauxcyr.com
GES Canada
Phone: 514 367-4848
Website: www.gesexpo.ca
Les Sœurs Gourmandes and Agnus Dei
Phone: 514 371-1376
Website: www.bistrodelaplace.ca
FLOOR PLAN
Please find in Appendix IV the trade show floor plan.
EXHIBITOR’S GUIDE
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PARKING
HEAVY VEHICLES
Arrangements for heavy vehicle parking in the vicinity can be made with Vinci Park or
Canparc Parking.
Vinci Park
Parking on the corn of William and Dalhousie Streets
Phone: 514 838-1249
Canparc Parking
Parking on the corner of Saint-Jacques and Montfort Streets
Phone: 514 721-5455
CARS
Place Bonaventure’s parking access is on Mansfield Street.
Parking access
EXHIBITOR’S GUIDE
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BOOTH
BOOTH RENTAL
One (1) 10’ X 8’ rental space excludes design, but includes:







Black curtains: back wall (8’) and size walls (3’)
One (1) table with black tablecloth (6’)
Two (2) black chairs
One (1) bin
One (1) booth number 6’’ X 6’’
The Exhibitor’s Guide
Daily clean-up of the common aisles
(excluding booth cleaning)
LOCATION DE PAVILLON
One (1) 16’ X 20’ pavilion rental excludes design, but includes:




Layout including sold panels, furniture, lighting and two (2) displays for documents
Visuals not included, except if arranged with the Organization
The Exhibitor’s Guide
Daily clean-up of the common aisles (excluding booth cleaning)
EXHIBITOR’S GUIDE
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EXHIBITION SERVICE COMPAGNY
The exhibition service company accredited for the Convention is STANDEX.
Please contact:
Mrs. Sylvie Beaulieu
Phone: 418 654-0029, ext. 200
Website: www.standex.ca
AVAILABLE SERVICES:
 Labour;
 Rental of accessories and additional material: carpeting, various furniture,
showcases, plants, graphics, lighting, etc.
You will find all of STANDEX forms in STANDEX Exhibitor’s Guide (Appendix V).
It is your responsibility to plan all other accessories you may need by renting or bringing
them. If the exhibitor wants to add or modify his/her accessories, additional charges will
apply.
CUSTOMS BROKER AND OFFICIAL CARRIER
The local, Canadian and International customs broker and official carrier for the Convention
is Mendelssohn Events Logistics (Appendix VI).
Please contact:
Mr. Philip Lopresti
Phone: 514 987-2700, ext. 2126
Cellphone: 514 241-0559
Fax: 514 849-3446
Mendelssohn Event Logistics is a Canadian owned customs brokerage firm offering services
for conventions and meetings held across Canada. They work hand-in-hand with Canada
Customs to facilitate the entry of exhibit material for meetings. They contact exhibitors prior
to their shipping and assist them with their customs needs to ensure a worry free process of
sending material across the border. Mendelssohn also offers a ground/air transportation
service for exhibitors. Their transportation network covers all your shipping needs both
domestic and international.
IMPORTANT:
Exhibitors who use courier companies such as FedEx, UPS, DHL or others must ensure that the
costs of customs, taxes and so forth are paid in advance. All goods sent COD will not be
accepted by Place Bonaventure.
EXHIBITOR’S GUIDE
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In some cases, the courier companies do not declare that the costs are paid by the
consignor at delivery. Consequently, Place Bonaventure receives a bill sometimes 30 to 90
days after the event. In these situations, the exhibitor will be re-invoiced.
Arrangements have to be made with Mendelssohn Events Logistics for deliveries prior to the
event. Please refer to Appendix VI to find all of the appropriate information regarding prior
deliveries.
AUDIOVISUAL SERVICES
FREEMAN
Please contact:
Mr. Philippe Dupont
Phone: 418-687-9055
Website: http://freemanav-ca.com
FREEMAN supports the power of face-to-face marketing by providing full-service audiovisual
rental resources for corporate events, exhibit programs, trade shows and conventions of all
sizes.
INTERNET AND PHONE SERVICES
The exclusive Internet services and computer rental official supplier at Place Bonaventure is
Réseaux Cyr.
Please contact:
Réseaux Cyr
Phone: 450 471-5792, ext. 704
Free of charge: 1 855 471-5792
Website: http://placebonaventure.reseauxcyr.com/
AVAILABLE SERVICES:
 Wired Internet, Wifi and support service
 Telephony support services
 Network installation
ELECTRICITY
GES Canada
Please contact:
Mrs. Martine Marin
Website: www.gesexpo.ca
To order, please fill the order forms available in Appendix III or click on this link:
https://e.ges.com/CA-00016F04.
EXHIBITOR’S GUIDE
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RESTRICTIONS
The following restrictions apply to the exhibitors and their employees during the trade show
setup and teardown.
Animals
Cooking
Appliances
Balloons
With the exception of assistance dogs, the client must not bring any
animals into the Halls without prior written authorization, nor allow any to
be brought in.
The exhibitor must comply with the fire prevention rules. Please refer to
“Fire Regulations” document in the Appendix VII. An application must
be prepared. The event organizers will relay the application to Place
Bonaventure.
Helium-filled balloons are not permitted in the Exhibition Halls under any
circumstances. Only air-filled balloons with are permitted.
Electricity
Transformers and ballasts must be mounted on an insulating plate in
order to avoid damage to carpeting.
Waste
It is forbidden to throw any solid waste or any substance other than
water in the floor drains.
Fire
Exhibitors must comply with the fire prevention rules. Please refer to “Fire
Regulations” in the Appendix VII for full details.
Pool, bath, and
pond
installations
 Pools, baths, and ponds must be equipped with double liners
consisting of 2 independent seamless layers.
 Maximum water level:
Level 200 North: 91 cm (36 in.)
Weight
restrictions
Floor weight restrictions:
Level 200 North: 200 lb/pi2
Noise Limits
The use of noise or music amplifying systems and other equipment that
produces loud noise is permitted as long as the noise produced does
not disturb or cause inconvenience to other tenants in the building.
Projector
Any spotlight of 400 watts or more must be equipped with either a solid
glass lens or a wire-mesh screen, the holes of which must not exceed 6
mm x 6 mm (1/4 in. x 1/4 in.).
Security
Place Bonaventure assures the general security of the building on a 24
hours basis. This service is not responsible for the client’s or the event’s
goods. If you wish to have additional security, please fill in the order
forms in Appendix VIII.
EXHIBITOR’S GUIDE
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Food Services
Sticky
substances
No smoking
policy
Vibrations
Place Bonaventure has exclusive food and beverage rights within the
Exhibition halls. Food and beverage items served in the exhibition halls
must be purchased from the halls’s Caterer. No alcoholic beverage
other than the one stamped with the license of our exclusive caterer will
be tolerated in the exhibition halls. The sale of food and beverage for
onsite consumption is prohibited.
Any sponsorship must be approved by the exclusive caterer.
Authorizations might be provided under following conditions:
 Food & beverage sample items should be related to the nature of
the event.
 All items are limited to “sample size” (two fluid ounces / 60 ml or
one solid bite-sized food).
 Items distributed on site are limited to products manufactured,
processed or distributed by participating businesses at said event.
 Sample or promotional items may be subject to a loss of revenue
charge.
No paint, lacquer, or other sticky substance may be applied to the floor
under any circumstances, and no item may be nailed, glued, stapled,
taped, or otherwise affixed to the walls or floors anywhere in the
building. Only single-sided or double-sided cloth-backed tape may be
used on the floors in any of the Exhibition Halls. No other type of tape
may be used.
By-law respecting the protection of non-smokers:
A provincial law prohibits smoking in the Exhibition Halls and booths.
Any person who contravenes this by-law commits an infraction, and is
liable to:
 a fine of $50 to $300 for a first offence;
 a fine of $100 to $600 for a first repeat offence;
 a fine of $500 to $1000 for any subsequent repeat offence.
Any equipment that produces strong vibrations must be equipped with
anti-vibration cushions, and must be submitted to the Management of
the Exhibition Halls for approval.
EXHIBITOR’S GUIDE
14
LABEL EXAMPLE
Sender’s Name:
Address:
Phone Number:
Fax Number:
Number of boxes:
Carrier:
Customs Broker Coordinates:
Classe Export 2016
Booth(s) number(s): _________
Company Name
Place Bonaventure – Exhibition Halls
Loading Dock
Corner of St-Jacques and Montfort Streets
Montreal (Quebec) H5A 1K6
CANADA
EXHIBITOR’S GUIDE
15
PROCEDURE FOR REGISTRATION
Each Exhibitor Badge gives you access:
 to the Tradeshow;
 to the conferences;
 to the Exporters’ Cocktail (Wednesday, May 25, 2016) (1 ticket).
If you did not provide the information on the people who will benefit from the free Exhibitor
Badges, we will contact you to register them.
If you wish to obtain additional Exhibitor Badges, it is possible to purchase them for $150. To
do so, please contact Elise Cormier-Roussell.
For further information, please contact Elise Cormier-Roussell:
Phone: 418 658-6755, ext. 224
EXHIBITOR’S GUIDE
16
CHECKLIST
 Book your hotel room. See the negotiated options online.
 Plan your booth’s promotion:
o Invite your contacts to visit your booth during the event;
o You have an original idea for your booth? Contact us at [email protected].
 Plan your arrival at the loading dock (see p. 5).
 Plan shipping and handling needs to send your stand and material to Mendelssohn. If
necessary, use the shipping label available in the Exhibitor Guide.
 Order any decor, furniture or other material using the appropriate forms in Appendix V
of the Exhibitor’s Guide and return them to the exhibition service provider (STANDEX).
 Order any electricity, sign hanging, plumbing, compressed air services, material
handling and/or lift equipment rental needs required for your stand using the
appropriate forms in Appendix III of the Exhibitor’s Guide, and return them to GES
Canada.
 Plan ahead to install your booth:
o On Tuesday, May 24, 2016, between 3:00 PM and 6:00 PM or;
o On Wednesday, May 25, 2016, between 6:00 AM and 9:00 AM.
 Pick up your exhibitor’s badges at the front desk, when arriving at the Convention for
setup.
 Plan your teardown for Thursday, May 26, 2016, between 4:00 PM and 7:00 PM.
EXHIBITOR’S GUIDE
17
APPENDICES
APPENDIX I – MAP AND ROUTES
MAPS AND ROUTES
Route from Pierre-Elliott-Trudeau International Airport
(20 km, approximately 30 minutes by car)
 Take Highway 520 from Boulevard Roméo-Vachon Nord (Follow signs indicating
Highway 20/Montréal/Toronto).
 At the trafic circle, take the third exit towards Boulevard Montréal-Toronto.
 Take Highway 20 East on your left (Highway 20 East will become Highway720
East).
 Take exit 4 towards Rue de la Montagne Nord/Rue Saint-Jacques.
 Turn left on Rue Jean d’Estrées.
 Take the first street on your right (Rue Saint-Antoine Ouest).
 Take the third street on your left (Rue Mansfield).
 Take the first street on your right (Rue de la Gauchetière Ouest).
 You will arrive at Place Bonaventure: 800, rue de la Gauchetière Ouest.
Route from Highway 40 East
 Take Highway 40 going West direction Montréal.
 Take exit 80 S on your left towards Highway 25 Sud/Tunnel Louis-HippolyteLafontaine/Trans Canada Highway.
 Follow Highway 25 (Trans Canada Highway).
 Take exit 4 towards Montréal/Centre-Ville.
 Turn left on Rue Dickson.
 Turn right on Rue Notre-Dame Est. Continue, the street name will change to
Avenue Viger Est.
 Take exit 5 towards Highway 10 direction Pont Champlain/Sherbrooke.
 Keep right at the junction. Get onto Rue Mansfield and continue.
 Turn right on Rue de la Gauchetière Ouest.
Route from Highway 40 West
 Take Highway 40 East direction Montréal.
 Take exit 22 on your left and take Highway 15 South towards Highway
10/Montréal/Centre-Ville/Pont-Champlain.
 Take exit 63E on your left to take Highway Ville-Marie/Autoroute 720 East
towards Centre-Ville (Downtown).
 Take the first street on your right on Rue Saint-Antoine Ouest.
 Take the third street on your left on Rue Mansfield.
 Take the first street on your right on Rue de la Gauchetière Ouest.
Route from Highway 20 East
 Take Highway 20 going West direction Montréal.
 Take exit 90 for Highway 20 West/QC-132 direction La
Prairie/USA/Varennes/Pont Victoria/Pont Champlain/Pont Jacques-Cartier.
 Keep left at the junction, follow the signs towards Highway 20 West/Highway
15/QC-132 Ouest/La Prairie onto QC-132 Ouest.
 Take exit 82 for Boulevard Taschereau/QC-134 direction Pont JacquesCartier/Montréal and continue on Boulevard Taschereau.
 Slightly turn right towards QC-134 Est (follow signs for QC-134 Est/Pont JacquesCartier/Montréal) and continue on QC-134 Est (you will pass on Jacques-Cartier
Bridge).
 Take exit for Highway 720/Centre-Ville.
 Follow Avenue de Lorimier.
 Turn right on Avenue Viger Est.
 Continue on Highway 720 West (follow the signs for Ville Marie/Mirabel/Pierre
Elliot Trudeau).
 Take exit 5 for Highway 10 direction Pont Champlain/Sherbrooke.
 Keep right at the junction. Get onto Rue Mansfield and continue on Rue
Mansfield.
 Turn right on Rue de la Gauchetière Ouest.
Route from Highway 20 West
 Take Highway 20 going East direction Montréal (Highway 20 East will become
Highway 720 East).
 Take the first street on your right on Rue Saint-Antoine Ouest.
 Take the third street on your left on Rue Mansfield.
 Take the first street on your right on Rue de la Gauchetière Ouest.
APPENDIX II – PLACE BONAVENTURE LOADING DOCK
ACCÈS AU DÉBARCADÈRE
Angle des rues St-Jacques et Montfort
LOADING DOCK ACCESS
Corner of St-Jacques & Montfort Streets
Montréal QC
Montreal QC
Aucune marchandise ne sera acceptée avant la date officielle de montage
No merchandise will be accepted prior to official move-in date.
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APPENDIX III – GES CANADA ORDER FORMS
Place Bonaventure
Exclusive Services
Classe-Export
May 25-26, 2016
Dear Exhibitor,
As sole supplier of electricity, plumbing, sign hanging, compressed air and material handling, GES is pleased to
Classe-Export
provide you with these services for following event:
We strive to offer you the best possible service to facilitate a successful show experience.
Please review this manual carefully. It contains information and order forms for each of the many services offered by GES Global
Experience Specialists. If we are to serve you efficiently, it is most important that you return these forms to us promptly.
By placing your orders in advance, you benefit of discount rates on most services. Advance orders also make for a smoother,
more efficient move-in avoiding unnecessary waits.
To qualify for discount prices, orders must be received in our office on or before the deadline date on the order forms. Please be
sure to reference each order form as deadline dates may vary.
GES Global Experience Specialists requires payment in full at the time services are ordered. For your convenience, we require
that you complete the Payment and credit card authorization form with your initial order. This may be used to charge labour
and material handling services not covered in your advance order. We accept Visa, Mastercard, American Express.
We realize that exhibiting in a tradeshow can be complicated. If you need assistance with your orders or additional information,
please call our offices at 514-367-4848 and ask to speak to a Customer Service Representative (CSR).
In addition, our GES Global Experience Specialists Services centre staff will be available throughout the show to assist you.
Thank you in advance for your valued business. We look forward to serving you and wish you a most successful event.
Save time, order online!
Place orders and manage your budget in one place.
Sincerely,
CSR Team
GES Global Experience Specialists
2345 rue Lapierre ● LaSalle, Québec ● H8N 1B7
T : 514-367-4848 / 1-877-399-3976
F : 514-367-5115
email: [email protected]
Website: gesexpo.ca
Page 3
Payment & Credit Card
Charge Authorization
Classe-Export
May 25-26, 2016
Place Bonaventure
COMPANY NAME
BOOTH #
STREET
CONTACT NAME
PHONE
CITY
FAX
PROVINCE/STATE
POSTAL CODE
EMAIL
SHOW SITE CONTACT AND PHONE NUMBER
Payment for Services - Global Experience Specialists requires payment in full at the
time services are ordered. Further, GES Global Experience Specialists requires that you
provide a credit card authorization with your initial order. For your convenience, we will
use this authorization to charge your account for services, which may include labour
and material handling, not covered by your initial payment. All applicable taxes will be
added and charged to your credit card.
Discount Pricing - To qualify for discount pricing, orders must be received with payment
on or before the discount price deadline.
Method of Payment - Global Experience Specialists accepts American Express,
Mastercard, Visa, cheque and wire transfers. Purchase orders are not considered
payment. Exhibitors will be charged a 35.00 fee for NSF cheques or wire transfers (to
cover the bank fees).
Third Party Billing - Each exhibiting firm is ultimately responsible for all charges incurred
on it's behalf. Global Experience Specialists reserves the right to institute collection
action against the exhibitor if the authorized third party does not pay.
Tax Exempt - If you are tax exempted in Canada you must provide a GST and/or QST
Exemption Certificate. Please send the above information to the GES office for this
show. Taxes vary by location and will be added to your invoice if you do not submit
your tax exemption certificate prior to the deadline.
Adjustments & Cancellations - It is the responsibility of the exhibitor to advise GES
Global Experience Specialists on-site representative(s) of any problem(s) with any of
their orders. No adjustments will be made to invoices after the close of the show. All
orders cancelled by the Exhibitor or due to the cancellation of an event or their nonparticipation may be subject to cancellation fees equal to 50% - 100% of the total order
based upon the status of move-in, work performed, and/or Global Experience
Specialists set up costs or expenses. Please refer to the individual forms for cancellation
fees.
If you have any questions regarding our payment policy please call Global Experience
Specialists at 514.367.4848 or visit the Global Experience Specialists Servicentre at the
show.
Please complete the information and return payment in full with this form and your
orders. You may choose to pay by credit card, cheque or wire transfer, however, we
require your credit card charge authorization to be on file with Global Experience
Specialists.
You agree to late fees of up to 1.5% per month on any balance not paid at the
conclusion of the event or balance left without appropriate credit card on file.
For your convenience, we will use this authorization to charge your credit card for any
additional amounts ordered by your representative or services rendered to your
company for this event.
I agree in placing this order that I have accepted GES Global
Experience Specialists payment Policy and Terms & Conditions of
Contract
AUTHORIZED SIGNATURE
Date:
AUTHORIZED NAME - PLEASE PRINT
Credit Card Charge Authorization Information to complete
Credit card number
__ __ __ __ - __ __ __ __ - __ __ __ __ - __ __ __ __
Expiration date:
Security Code:
□ VISA □ Master Card □ AMEX
Cardholder's Name
Cardholder Signature
FULL PAYMENT DUE
Cheque payable to GES Global Experience Specialists. Your cheque must be
received 2 weeks prior to move-in.
$
Enclosed is a cheque in the amount of:
COMPANY NAME
STAND / BOOTH
Merci de faire parvenir votre commande par / Please send your order by:
F. 514.367.5115 - [email protected]
Service à la clientèle / Customer Service 514.367.4848 / 1.877. 399.3976
Page 4
$
BOOTH #
BANK TRANSFER
Plants & Fl
IMPORTANT
PLEASE RETURN THIS COMPLETED DOCUMENT WITH A COPY OF YOUR BANK TRANSFER ISSUED BY YOUR BANK :
FAX AT 514.367.5115 OR BY EMAIL: [email protected]
IF YOU NEED INFORMATION PLEASE CONTACT THE CUSTOMER SERVICE
INFORMATION TO BE COMPLETE
Show Name: ___________________________________________
Booth #:_________________________
Company name: _______________________________ Address: ___________________________________________________
Amount of invoice: __________________$
Bank charge to include with your payment + ________35.00$ ____$
Total amount of transfer: __________________$
Invoice number: ___________________
Note that our invoices are in Canadian Funds, so when possible please have your bank transfer send in this currency.
BANK INFORMATION TO SEND YOUR WIRE TRANSFER
Please include all of the following information to ensure your funds reach our bank
IF YOU ARE SENDING CANADIAN DOLLARS:
Bank Name:
Bank Address:
CIBC (BANQUE CANADIENNE IMPÉRIALE DE COMMERCE)
1155, boul. René Lévesque Ouest
Montréal, Québec, Canada
H3B 3Z4
Account Name :
Branch Number:
Swift Code :
Exposervice Standard Inc.
010
CIBCCATT
Account Number:
Transit Number:
8611718
00001
The Swift bank identification Code (BIC) is the bank code required for all international transfers
IBAN Number :
N/A in Canada
IF YOU ARE SENDING AMERICAN DOLLARS:
Bank Name:
CIBC (BANQUE CANADIENNE IMPÉRIALE DE COMMERCE)
1155, boul. René Lévesque Ouest
Montréal, Québec, Canada
H3B 3Z4
Account Name :
Branch Number:
U.S. intermediary bank name:
Swift Code :
ABA Routing Number :
Exposervice Standard Inc.
010
Wells Fargo Bank, N.A., NY, USA
PNBPUS3NNYC
026005092
Bank Address:
Account Number: 8611718
Transit Number: 00001
The ABA routing # is the routing code for U.S. based banks and is required for all EFT’s within the U.S.
IBAN Number :
N/A in Canada
Page 5
Classe-Export
25-26 mai 2016
Place Bonaventure
11 mai 2016
May 11, 2016
Date butoir pour prix escomptés:
Deadline date for discount price:
LISTE DE PRIX / PRICE LIST
Qté/Qty
Description
Code
$ Escompté
Discount $
$ Régulier
Regular $
146.00 $
212.00 $
60.00 $
87.00 $
Total
Électricité / Electrical
0206
0310
1 Prise de courant 1500 watts ou moins / 110V positionnée à l'arrière du stand - si positionnement
autre voir item 0310 ci-dessous.
1 outlet for 1500 watt or less / 110V positioned at the rear of the booth - If positioned other then
see item 0310 below.
Tout positionnement autre qu'à l'arrière du stand tel que fils en dessous du tapis, rallonge, prise
du plafond
Any other positioning of power such as wire under the carpet, extension, outlet from the ceiling
0210
15 Amp. 208V monophasé / 15 Amp. 208V power 1 phase
293.00 $
425.00 $
0213
20 Amp. 208V monophasé / 20 Amp. 208V power 1 phase
383.00 $
555.00 $
0216
30 Amp. 208V monophasé , (Ajouter l'item #0301)
30 Amp. 208V power 1 phase (Add item # 0301)
474.00 $
687.00 $
0217
30 Amp. 208V triphasé, (Ajouter l'item #0301)
30 Amp. 208V 3 phases (Add item # 0301)
474.00 $
687.00 $
0218
30 Amp. 550V triphasé, (Ajouter l'item #0301)
30 Amp. 550V 3 phases (Add item # 0301)
557.00 $
808.00 $
60 Amp. 110-208V triphasé, (Ajouter l'item #0301)
60 Amp. 110-208V 3 phases (Add item # 0301)
597.00 $
866.00 $
0207
Projecteur 750 watts suspendu du plafond / 750 watt flood from ceiling
168.00 $
244.00 $
0257
Rallonge électrique / Extension cord
36.00 $
52.00 $
0301
Branchement et débranchement / Connection and disconnection
102.00 $
148.00 $
0229-A
$
$
$
$
Montant / Amount
Note: Installations électriques et éclairage (CA 110-208 volts monophasé) Electrical
connections and lighting (110-208Volt Ac single phase)
R101720233 - TPS 5% GST
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit à ce
formulaire. Toutes les commandes sont soumises aux politiques de paiement et aux limites
de responsabilités de GES Spécialiste mondial de l'événement stipulées dans ce catalogue
de l'exposant.Frais d'annulation: Après le début du montage du salon, toute annulation
sera facturée à 100% du coût original.
The payment & credit card authorization form MUST accompany this form.All orders are
governed by the GES Global Experience Specialists Payment Policy and Limits of Liability &
Responsibility as specified in this Exhibitor Kit.
Cancellation fees: Items cancelled after move-in begins will be charged at 100% of the
original price and 100% after installation .
1002260545 - TVQ 9.975% QST
TOTAL
Compagnie / Company
Page 6
STAND #
Services électriques Additionnel
Additional Electrical Services
Classe-Export
25-26 mai 2016
Place Bonaventure
Date butoir pour prix escomptés:
Deadline date for discount price:
11 mai 2016
May 11, 2016
Qté/Qty
Code
Description
$ Escompté
Discount $
$ Régulier
Regular $
Total
Électricité / Electrical
0212
110Volts monophasé 20 amp / 110Volt 1 phase 20 amp.
230.00 $
334.00 $
0215
385.00 $
558.00 $
0219
496.00 $
719.00 $
0227
573.00 $
831.00 $
0213-A
110-208Volts monophasé 20 amp. / 110-208Volt 1 phase 20 amp.
413.00 $
599.00 $
0214-A
110-208Volts triphasé 20 amp. / 110-208Volt 3 phases 20 amp.
413.00 $
599.00 $
0216-A
504.00 $
731.00 $
0217-A
504.00 $
731.00 $
0220-A
524.00 $
760.00 $
0221-A
524.00 $
760.00 $
0228-A
597.00 $
866.00 $
0229-A
597.00 $
866.00 $
0231-A
881.00 $
1,277.00 $
0232-A
881.00 $
1,277.00 $
0213
208Volts monophasé 20 amp. / 208Volt 1 phase 20 amp.
383.00 $
555.00 $
0214
208Volts triphasé 20 amp. / 208Volt 3 phases 20 amp.
383.00 $
555.00 $
0216
474.00 $
687.00 $
0217
474.00 $
687.00 $
0220
496.00 $
719.00 $
0221
496.00 $
719.00 $
0228
573.00 $
831.00 $
0229
573.00 $
831.00 $
0231
852.00 $
1,235.00 $
0232
852.00 $
1,235.00 $
0235
1,106.00 $
1,604.00 $
0236-B
1,267.00 $
1,837.00 $
0236-D
1,806.00 $
2,619.00 $
102.00 $
148.00 $
301
+ coût de branchement et débranchement / + connection and disconnection charges
Note: Prix pour moteurs au-dessus de 5cv disponibles sur demande / Prices for motors above 5cv available on request
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit à ce formulaire.
Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilités de GES
Spécialiste mondial de l'événement stipulées dans ce catalogue de l'exposant.Frais d'annulation: Après le
début du montage du salon, toute annulation sera facturée à 100% du coût original.
The payment & credit card authorization form MUST accompany this form.All orders are governed by
the GES Global Experience Specialists Payment Policy and Limits of Liability & Responsibility as specified
in this Exhibitor Kit.
Cancellation fees: Items cancelled after move-in begins will be charged at 100% of the original price and
100% after installation .
1002260545 - TVQ 9.975% QST
TOTAL
Compagnie / Company
Page 7
$
$
$
$
Montant / Amount
R101720233 - TPS 5% GST
STAND #
Règlementation électrique
Electric Regulations
INSTALLATIONS ÉLECTRIQUES / ELECTRICAL INSTALLATION
MODALITÉS
RÉGLEMENTS
1. Tout exposant possédant des appareils ou systèmes électriques qui présentent
des caractéristiques spéciales ayant des exigences supérieures , devra
immédiatement en aviser GES Spécialistes mondial de l'événement.
2. Tout matériel fourni par GES Spécialiste mondial de l'événement pour
l'intallation, la location et l'entretien du matériel électrique demeure la propriété
de GES Spécialiste mondial de l'événement.
3. Le prix indiqué pour la prise de courant comprend l'installation de la prise à
l'arrière du stand. Toute connexion ou disjonction aux bornes d'appareils fait
l'objet d'un tarif additionnel.
4. Les prix et les tarifs pour la main-d'oeuvre sont basés sur l'échelle de salaires
courante ou peuvent être sujets à changement sans préavis.
5. Pour être prise en considération, toute réclamation au sujet des frais encourus
pour l'installation électrique devra être présentée avant la clôture du Salon.
6. Interdiction: Il est interdit à quiconque de partager ou de redistribuer le
courant électrique loué par un exposant ou pour le compte d'un exposant. Le
courant électrique loué est pour l'usage exclusif de l'exposant dans son stand ou
étalage et ne peut être acheminé ailleurs. Exemple: une prise de courant de
1500W ou une alimentation électrique de 100 ampères, louée par un client,
fournisseur ou exposant ne doit pas être répartie et redistribuée vers l'étalage ou le
stand d'un autre exposant. Dans un tel cas, tout individu ou campagnie qui aura
passé la commande de location d'électricité, devra aussi assumer le coût du ou des
services d'électricité fournis aux autres stands en plus des services d'électricité
qu'ils auront commandés. Le tarif chargé à tout exposant utilisant un service
d'électricité est le coût d'une prise de courant de 1500W au tarif en vigueur.
1. Le comité d'examinateurs a le pouvoir de refuser les installations électriques qui
présenteraient des risques de feu et qui ne rencontreraient pas les exigences du Fire
Underwriters Investigation Bureau of Canada.
2. Tous les moteurs de plus de 1/2 c.v. doivent être munis d'un démarreur magnétique et
d'un sectionneur.
3. Pour fins d'inspection et de dépannage, les fils électriques des stands pré-fabriqués
doivent être en tout temps facilement accessibles des deux cotés et de l'arrière du stand.
4. GES Spécialiste mondial de l'événement ne se rend pas responsable des dommages
résultant des pannes d'électricité ou des défectuosités dans les appareils nécessitant un
service électrique de 24 heures.
5. Aucun circuit individuel d'éclairage ne pourra dépasser 1,500 watts. lorsque le circuit
électrique d'un stand est muni de fusibles et qu'il dépasse 2,000 watts, ou 2 circuits, ledit
stand devra être pourvu d'un cable d'alimentation 120-208 volts, triphasé.
6. Il n'est pas nécessaire de débrancher les appareils électriques ne fonctionnant pas après
les heures de fermeture; le courant électrique est automatiquement coupé au panneau
central. Il est strictemenet défendu de couvrir les lampes de papier, de tissu ou de toute
autre matière inflammable durant la nuit.
7. Au moment de la fermeture chaque jour, l'exposant devra lui-même fermer les
interrupteurs de tous les apareils en opération.
8. Votre matériel devra être prêt pour le démantèlement dès la clôture de l'exposition. Vous
devrez également débrancher tous vos appareils électriques car le courant sera
immédiatement coupé.
9. Les prix indiqués comprennent l'installation complète de tous les câbles d'alimentation,
tableaux et fils, les frais d'inspection et d'entretien ainsi que l'enlèvement du matériel
électrique à la fin de l'exposition. Tout le matériel demeure la propriété de GES Spécialiste
mondial de l'événement.
Indemnité d'annulation. Après le début de l'installation, toute commande sera facturée à 100% du coût original.
Cancellation policy. All items cancelled after move-in begins, will be charged at 100% of the original price.
GENERAL CONDITIONS
ELECTRICAL REGULATIONS
1. Any exhibitor requiring load in excess should notify GES Global Experience
Specialists.
2. All material supplied by GES Global Experience Specialists for the installation,
rental and maintenance of the electrical works remains the property of GES Global
Experience Specialists.
3. The price of an outlet includes the supply of this outlet at the rear of the
exhibitor's booth. Any connection or disconnection such as to machine terminals
is an additional charge.
4. Prices and labour rates are based on current wage scales and may be subject to
change without notice.
5. All claims on electrical charges must be filed prior to the closing of the show to
be considered.
6. No power sharing: Power that is rented by the exhibitor or by a supplier on
behalf of the exhibitor or by any other customer is for use in only exhibit or booth
and cannot be shared with another exhibit i.e. a 1500 watt outlet amp. service,
etc. rented by one customer, supplier or exhibitor cannot be broken up into
smaller units of power and used free of charge in another customer's booth or
exhibit. The party that ordered the power will be responsible for the payment of
the power supplied to these other booths as well as for the payment of the
electrical power originally ordered, all as per listed catalogues prices. The
minimum charge to any one exhibitor using power is for one 1500 watt outlet
current prices.
1. The board of Electrical Examiners has the power to refuse connections where
wiring constitutes a fire hazard, and does not meet the requirements of the
Board of Fire Underwriters.
2. All motors above 1/2 hp, must be supplied with their own starters and
disconnecting switches.
3. Specialty built displays and panels must have electrical wiring accessible for
inspection and trouble shooting at all times; they must be accessible from sides
or rear and not solidly built-in.
4. GES Global Experience Specialists is not responsible for power failure or any
other equipment failure and resulting damages on 24-hour electrical service
lines.
5. No individual lighthing circuit shall exceed 1,500 watts of lighting. Where the
exhibitor furnished his own fuse protection for a display board and wattage is
over 2,000 or 2 circuits, the board shall be wired for 120-208 volts, 3 wire main
feed lines.
6. Do not disconnect any Non-Operating Electrical Units at closing hour of the
show. These are turned off at the main switch-board automatically. Do not
cover lamps with paper, cloth or other flammable material overnight.
7. Exhibitor must himself disconnect the control switch in his booth of all moving
or operating devices before leaving at the closing hour of each show period.
8. Before show breaks on final day, stop your machinery and position it for
dismantling , because power cannot be turned on again for hours after.
9. The above prices cover complete installation of all necessary feeders, Panels
and Circuit Wiring. Inspection fees, Maintenance Electricians and Dismantling of
Electrical Equipment at end of Exhibition. All material remains the property of
GES Global Experience Specialists.
Page 8
Classe-Export
25-26 mai 2016
Place Bonaventure
Date butoirpour prix escomptés:
TAUX (minimum 1 hre à l'entrée - Minimum 1 hre à la sortie) / RATE (minimum 1 hour move-in - minimum 1 hour move-out)
Code
CHARIOT(S) ÉLÉVATEUR(S) / LIFT TRUCK
Poids maximun (par pièce)
Maximum weight (per pieces)
lundi au vendredi
Monday to Friday
8:00 à 17:00
Après 17:00 et samedi
After17:00 and Saturday
Dimanche et fériés
Sunday & holidays
Estimation de temps / Estimated time
5200-MHR
0 à 5000 lbs / pounds
132.00 $ / hr
161.00 $ / hr
201.00 $ / hr
Montage ________________________________
5250-MHR
5001 à 8000 lbs / pounds
201.00 $ / hr
242.00 $ / hr
290.00 $ / hr
Démontage ______________________________
EXIGENCES SPÉCIALES / SPECIAL REQUIREMENTS :_____________________________________________________________________
TOUTE EXPÉDITION DOIT ÊTRE PAYÉE À L'AVANCE
ALL SHIPMENT MUST BE PAID IN ADVANCE
MODALITÉS D'EXPÉDITION / SHIPPING MODE
Débarcadère du Place Bonaventure Loading Dock
Coin St-Jacques & Montfort / Corner St-Jacques & Montfort
Montréal, QC, H5A 1G1
Veuillez noter qu'aucune expédition ne sera acceptée
avant la date ou débute le salon. Veruillez vérifier l'horaire de livraison avec
l'organisateur de l'événement.
Please note that no shipment will be accepted before the move-in of the show.
AVIS: Ce formulaire officiel doit être utilisé pour toute commande de MANUTENTION DE MARCHANDISES. Il doit être dûment rempli et retourné à GES Spécialiste mondial de l'événement et doit être reçu avant la date limite.
Une charge additionnelle de 40% sera appliquée sur toute commande reçue après cette date .
Notice: This official form must be used for any MATERIAL HANDLING order. It must be correctly filled out, returned, and received at GES Global Experience Specialists before the deadline date. An additional charge of 40% will
be applicable on any order received after this date.
Le présent calcul n'est qu'un estimé. Les coûts réels seront confirmés sur le site. S'il y
a lieu, les ajustements nécessaires seront portés à votre carte de crédit./This
calculation is an estimate only. The real costs will be confirmed on show site. If an
adjustment should be necessary, the cost will be reflected on your credit card
GES Spécialiste mondial de l'événement est le fournisseur exclusif de toute manutention de
marchandises, incluant tout déplacement de matériel dans les Halls. Des Chariots sont disponibles
(sans frais) pour petits items pouvant être maniés par l'exposant. / GES Global Experience Specialist
is the exclusive supplier for all material handling, including the moving of material in the Halls. Carts
will be available (no cost) for small items that can be manipulated by the exhibitor.
Responsabilité limitée de GES Spécialiste mondial de l'événement
●Responsabilité - GES Spécialiste mondial de l'événement est responsable de pertes ou dommages causés à votre marchandise UNIQUEMENT si les dits dommages sont causés par une négligence de GES.
●Mesures de dédommagement - Si GES Spécialiste mondial de l'événement a été négligent et que cette négligence a causé la perte/dommage de votre matériel, les mesures de dédommagement seront déterminées ainsi:
a. Les mesures de dédommagement, dans quelconques circonstances (incluant le point b.) seront limitées au moindre coût entre la valeur dépréciée des biens ou le coût de réparation.
b. Le moindre coût entre: 0,30$ par livre par morceau, 50,00$ par morceau ou 1000,00$ par circonstance.
GES Spécialiste mondial de l'événement ne vend, ni offre des assurances. GES Spécialiste mondial de l'événement n'est pas reponsable si la perte ou le bris n'est pas causé par GES Spécialiste mondial de l'événement.
GES Limits of Liability
● Liability - GES Global Experience Specialists is liable for loss or damage to your goods ONLY if the loss or damage was caused by GES Global Experience Specialists negligence.
● Measure of Damage - If GES Global Experience Specialists was negligent and the negligence caused either loss or damage to your goods, then the measure of that damage will be determined by the following:
a. Measure of damages in all situations (including b. below) will be limited by the Depreciated Value of the goods or repair costs, whichever is less.
b. The lesser of $0.30 per pound per piece, $50 per piece, or $1000 per occurrence.
GES Global Experience Specialists does not offer or sell insurance. GES Global Experience Specialists is not liable and will not owe for loss or damage to your goods if the damage was not caused by GES Global Experience Spécialists.
Note:
$
$
1002260545 - TVQ 9.97% QST
$
TOTAL
$
Compagnie / Company
STAND #
Montant / Amount
R101720233 - TPS 5% GST
Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilité de GES
Spécialiste mondial de l'événement stipulées dans ce manuel de l'exposant.
All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability &
Responsibility as specified in this Exhibitor Kit.
INDEMNITÉ D’ANNULATION: Après le début du montage de salon, toute annulation sera facturée à 50% du coût
original et à 100% après la livraison.
CANCELLATION CLAUSE: Items cancelled after move-in begins will be charged at 50% of the original price and
Ne pas oublier de joindre le formulaire de paiement
Do not forget to include the payment form
Tél.:514-367-4848 / 1-877-399-3976 Courriel / Email: [email protected]
Télécopieur / Fax.:514-367-5115
Page 12
Page 14
Terms & Conditions of Contract and
Limits of Liability & Responsability
I. Definitions:
Agents: GES Global Experience Specialists' agents, sub-contractors, carriers, and the
agents of each.
Customer: Exhibitor or other party requesting services from GES Global Experience
Specialists.
Carrier: Motor carrier, van line, air carrier, or air or surface carrier/ freight forwarder.
Shipper: Party who tenders Goods to Carrier for transportation.
Goods: Exhibits, property, and commodities of any type for which GES Global
Experience Specialists is requested to perform services.
Cold Storage: Holding of Goods in a climate controlled area.
Accessible Storage: Holding of Goods in an area from which Goods may be removed
during shows.
Services: Warehousing, transportation, drayage, un-supervised labour, supervised
labour and/or related services.
Show Site: The venue or place where an exposition or event takes place.
Supervised Labour: Labour that is provided to a Customer to install or dismantle a
booth or exhibit space, and is supervised and/or directed by GES Global Experience
Specialists.
Un-Supervised Labour: Labour that is provided to a Customer to install or dismantle a
booth or exhibit space and per Customer's election is not supervised and/or directed by
GES Global Experience Specialists. Customer assumes the responsibility for the work of
labour when Customer elects to use unsupervised labour.
II. Scope:
These Terms and Conditions shall be binding upon Customer, GES Global Experience
Specialists, and their respective Agents and representatives, including but not limited to
Customer contracted labour such as Customer Appointed Contractors and Installation
and Dismantle Companies, and any other party with an interest in the Goods. Each shall
have the benefit of and be bound by all provisions stated herein, including but not
limited to time limits and limitations of liability.
By acceptance of services of GES Global Experience Specialists or Agents, Customer
and any other party with an interest in the Goods agree to these Terms and
Conditions.
III. Customer Obligations:
Payment for Services. Customer shall be liable for all unpaid charges for services
performed by GES Global Experience Specialists or Agents. Customer authorizes GES
Global Experience Specialists to charge it's credit card directly for services rendered on
it"s behalf after departure, by placing an order on-line, via fax, phone, or through a
work order on site.
Credit Terms. All charges are due before Services are performed unless other
arrangements have been made in advance. GES Global Experience Specialists has the
right to require prepayment or guarantee of the charges at the time of request for
Services. A failure to pay timely will result in Customer having to pay in cash in advance
for future services. If a credit card is provided to GES Global Experience Specialists, GES
Global Experience Specialists is authorized to bill to such credit card any unpaid charges
for services provided Customer, including charges for return shipping. Any charges not
paid within 30 days of delivery will be subject to interest at 1.5% per month until paid.
IV. Mutual Obligations:
Indemnification:
Customer to GES Global Experience Specialists: Except to the extent of GES Global
Experience Specialists' own negligence and/or willful misconduct, Customer shall
defend, hold harmless and indemnify GES Global Experience Specialists from and
against any claims, lawsuits, demands, liability, costs, and expenses, including
reasonable attorney's fees and court costs, resulting from any injury to or death of
persons, or damage to property, relating to or arising from performance under this
Agreement.
Customer agrees to indemnify and hold GES Global Experience Specialists harmless for
any and all acts of its representatives and agents,
including but not limited to Customer Appointed Contractors and Installation and Dismantle
Companies, any subtenant or other user of its' space or any agents or employees engaged in
business on its' behalf of Customer or present at Customers' invitation.
GES Global Experience Specialists to Customer: To the extent of GES Global Experience
Specialist's own negligence and/or willful misconduct, and subject to the limitations of
liability below, GES Global Experience Specialists shall defend, hold harmless and indemnify
Customer from and against any claims, lawsuits, demands, liability, costs and expenses,
including reasonable attorney's fees and court costs, resulting from any injury to or death of
persons, or damage to property other than Goods. GES Global Experience Specialists
assumes no liability for bodily injury resulting from Customer's presence in areas which have
been marked as "off limits to exhibitors" and during hours and days when exhibitors are
present in the facility, prior to the start of and after the conclusion of their space lease with
show management.
V. No liability for consequential damages. UNDER NO CIRCUMSTANCES WILL ANY PARTY BE
LIABLE FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING
BUT NOT LIMITED TO LOSS OF PROFITS OR INCOME.
VI. GES Global Experience Specialists Liability for Loss or Damage to Goods
Negligence standard: GES Global Experience Specialists shall be liable, subject to the
limitations contained herein, for loss or damage to Goods only if such loss or damage is
caused by the direct negligence or willful misconduct of GES Global Experience Specialists.
Condition of Goods: GES Global Experience Specialists shall not be liable for damage, loss, or
delay to uncrated freight, freight improperly packed, glass breakage or concealed damage.
GES Global Experience Specialists shall not be liable for ordinary wear and tear in handling of
Goods or for damage to shrink wrapped Goods. All Goods should be able to withstand
handling by heavy equipment, including but not limited to forklifts, cranes, or dollies. It is the
Customers' responsibility to ensure that Goods are packaged correctly prior to shipment or
movement on or off the Show floor.
Receipt of Goods: GES Global Experience Specialists shall not be liable for Goods received
without receipts, freight bills, or specified unit counts on receipts or freight bills. Such Goods
shall be delivered to booth without the guarantee of piece count or condition.
Force Majeure: GES Global Experience Specialists shall not be liable for loss or damage that
results from Acts of God, weather conditions, act or default of Customer, shipper, or the
owner of the Goods, inherent nature of the Goods, public enemy, public authority, labour
disputes, and acts of terrorism or war.
Cold Storage: Goods requiring cold storage are stored at Customer's own risk. GES Global
Experience Specialists assumes no liability or responsibility for Cold Storage.
Accessible Storage: GES Global Experience Specialists assumes no liability for loss or damage
to Goods while in Accessible Storage. Storage charges are for the use of space and are not a
form of insurance, or a guarantee of security.
Unattended Goods: GES Global Experience Specialists assumes no liability for loss or damage
to unattended Goods received at Show Site at any time from the point of receipt of inbound
Goods until the loading of the outbound Goods, including the entire term of the respective
show or exhibition. Customer is responsible for insuring it's own Goods for any and all risk of
loss.
Labour: GES Global Experience Specialists assumes no liability for loss, damage, or bodily
injury arising out of Customer's supervision of GES Global Experience Specialists provided
labour. If GES Global Experience Specialists supervises labour for a fee, GES Global
Experience Specialists shall be liable only for actions or claims arising out of its' negligent
supervision. If Customer elects to use unsupervised labour, then Customer assumes all
liability for the actions or claims that arise out of such work, and shall provide GES Global
Experience Specialists and show management with an indemnity, including defense costs, for
any claims that result from Customers' supervision or failure to supervise assigned labour.
Page 15
Terms & Conditions of Contract and
TERMS
& CONDITIONS
OFResponsability
CONTRAT
Limits
of Liability &
AND LIMITS OF LIABILITY &
RESONSABILITY
Empty Storage: GES Global Experience Specialists assumes no liability for loss or
damage to Goods or crates, or the contents therein, while containers are in
storage. It is the Customer's sole responsibility to affix the appropriate labels
available at the GES Global Experience Specialists Servicentre for empty container
storage. Damage that is the direct result of GES Global Experience Specialists'
negligence shall be subject to the limitations of liability set forth in this
document.
Forced Freight: GES Global Experience Specialists shall not be liable for Goods
not picked up by Customer's chosen carrier by the show deadline. It is the
Customer's responsibility to complete accurate paperwork for shipping and
ensure its' Goods are appropriately labeled. Customer acknowledges that it is a
lessee of space, and as such has an obligation to remove it"s Goods on or before
the targeted time. If Goods remain on the floor after this point, GES Global
Experience Specialists has the right to remove them in order to restore the
premises to its original condition for show management pursuant to the venue's
lease with show management. In such cases GES Global Experience Specialists is
authorized to proceed in the manner chosen by the Customer on the Order for
Material Handling Services/ Straight Bill of Lading. Failure to select one of the
provided options will result in re-routing at GES Global Experience Specialists'
discretion, and at Customer's expense assuming the Goods are labeled for return.
GES Global Experience Specialists retains the right to dispose of Goods left on the
show floor without liability if left unattended, left without labels or not correctly
labeled.
Concealed Damage: GES Global Experience Specialists shall not be liable for
concealed loss or damage, uncrated Goods, or improperly package or labeled
Goods.
Unattended Booth: GES Global Experience Specialists shall not be liable for any
loss or damage occurring while Goods are unattended in Customer's booth at any
time, including, but not limited to, the time the Goods are delivered to the dock
until the time the Goods are received by Customer's chosen carrier. All Material
Handling Forms and/or Straight Bills of Lading covering outgoing Goods
submitted to GES Global Experience Specialists will be checked at the time of
pickup from the booth and corrections to the count or condition will be
documented where discrepancies exist.
Measure of Damage: GES Global Experience Specialists' liability shall be limited
to the lesser of 1) the depreciated value of Goods, 2) repair cost, or 3) the
limitation of liability. The limitation of liability shall be $0.30 (thirty cents) per
pound per piece, $50 (fifty dollars) per article or $1000.00 (one thousand dollars)
per shipment.
No Insurance: GES Global Experience Specialists is not an insurance company and
does not offer or provide insurance. It is the obligation of Customer to ensure
Goods are insured at all times. Loss or theft of the Goods in storage or in transit
to and from the show and or while on the show floor is the sole responsibility of
Customer, unless it is shown that GES Global Experience Specialists performed in
a manner that constitutes gross negligence in the performance of its services for
Customer.
Notice of loss or damage: In order to have a valid claim, notice of loss or damage
to Goods must be given to GES Global Experience Specialists within 24 hours of
occurrence or delivery of Goods, whichever is later.
Filing of Claim: Any claim for loss or damage to Goods must be in writing, containing facts
sufficient to identify the Goods, asserting liability for alleged loss or damage, and making
claim for the payment of a specified or determinable amount of money. Such claim must be
filed with the appropriate party within the time limits specified below.
Damage Reports, incident reports, inspection reports, notations of shortage or damage on
freight bills or other documents, do not constitute filing of a claim.
Claim for goods alleged to be lost, stolen or damaged at the Show Site must be received in
writing by GES Global Experience Specialists within sixty (60) days after the close of the show.
Claims for Goods alleged to be lost or damaged during transit must be received by the
responsible party within nine (9) months of the date of delivery of Goods. GES Global
Experience Specialists Logistics subcontracts the movement of Goods to third party
carriers. Claims for damage in transit should be made directly with the Customer's
carrier as shown on the Material Handling form / Straight Bill of Lading. In the event of
a dispute with GES Global Experience Specialists, Customer will not withhold payment
or any amount due GES Global Experience Specialist for Services as an offset against
the amount of the alleged loss or damage. Customer agrees to pay GES Global
Experience Specialists prior to the close of the show for all such charges and further
agrees that any claim Customer may have against GES Global Experience Specialists
shall be pursued independently by Customer as a separate action to be resolved on its
own merits. GES Global Experience Specialists reserves the right to pursue collection
on amounts owed after show close, without regard to any amount alleged to be owed
for damage, or loss.
Filing of Suit: Any action at law regarding loss or damage to Goods must be filed
within one (1) yearsof the date of declination of any part of a claim.
VII. Jurisdiction, Choice of Forum.
This Agreement shall be governed by and construed in accordance with the applicable
laws of Canada or, alternatively, and depending on jurisdiction, the laws of the
Province of Quebec.
VIII. Advance Warehousing / Temporary Storage / Long Term Storage.
All terms and conditions relative to Advanced Warehousing / Temporary Storage /
Long Term Storage are contained in the separate agreement entitled "Storage
Agreement". In the event that a Storage Agreement is not executed between the
parties, the following shall apply with respect to GES Global Experience Specialists'
liability for Customer's Goods:
The responsibility of GES Global Experience Specialists with respect to Exhibit Material
is limited to the exercise of ordinary care and diligence in handling and storing of
Customer's Goods. GES Global Experience Specialists shall be liable only for loss or
damage to Goods caused by GES Global Experience Specialists' sole negligence. GES
Global Experience Specialists' liability is limited to sixty ($0.60) cents per pound or the
actual cash value per article. In the case of partial loss or damage, the maximum
liability shall be prorated based on weight. GES Global Experience Specialists is not
responsible for any loss or damage to Goods caused by, but not limited to fire, theft,
the elements, vandalism, moisture, vermin, mechanical breakdown or failure, freezing
or changes in temperature, as well as any other causes beyond GES Global Experience
Specialists' immediate control. GES Global Experience Specialists is not responsible for
the marring, scratching, or breakage of glass or other fragile items. GES Global
Experience Specialists is not liable for the mechanical functions of instruments or
appliances even if such articles are packed or unpacked by GES Global Experience
Specialists. In no event shall GES Global Experience Specialists be liable for special,
incidental, indirect, or consequential damages, including business loss of any kind,
resulting from any damage to or loss of Goods or from any act or failure to act.
Customer pays storage fees, if any or costs for advance warehousing for use of the
space only. There is no guarantee of security or representations made by GES Global
Experience Specialists as to appropriateness of the conditions for Exhibitors' Material.
This risk of loss remains the Customer's alone and GES Global Experience Specialists
recommends the Customer carry and maintain insurance in amounts sufficient to
cover its risk.
SPECIAL NOTE: THE CONSIGNMENT OR DELIVERY OF A SHIPMENT TO GES CANADA
OR ITS SUBCONTRACTORS BY A CUSTOMER OR BY ANY SHIPPER ON BEHALF OF THE
CUSTOMER SHALL BE CONSTRUED AS AN ACCEPTANCE BY SUCH EXHBITOR (AND/OR
OTHER SHIPPER) OF THE TERMS AND CONDITIONS SET FORTH IN THIS AGREEMENT.
Page 16
Sécurité d'abord!
Safety First!
La sécurité est très importante pour toutes les personnes qui travaillent dans la salle d’exposition – surtout la vôtre
GES Spécialiste mondial de l'événement s'engage à la sécurité dans notre compagnie et à travers les fonctions que nous effectuons. Nous vous demandons de prioriser
la sécurité lors de vos activités pendant l’évènement. Si vous êtes témoin d’une action qui représente un danger, veuillez s.v.p. la rapporter à un superviseur de GES
Spécialiste mondial de l'événement. En témoignant des actions non-sécuritaires, vous aiderez à rendre l’évènement plus sécuritaire et agréable pour vous et vos
confrères exposants.
Veuillez vous référer et respecter la liste des conseils de prévention de pertes que vous trouverez ci-dessous. Ces directives aideront à améliorer la sécurité de
l’évènement en général et de prévenir des blessures aux exposants, aux employés et à vous. Amusez-vous et faites-le en toute sécurité ! Merci de votre collaboration
!
Guide de conseils de prévention de perte pour les exposants sur le site de l’événement.
• Il est strictement interdit de fumer dans le hall d’exposition.
• Il est INTERDIT de monter debout sur les chaises, tables ou tout autre mobilier. Veuillez utiliser une échelle ou demander de l’aide auprès du personnel de
GES Spécialiste mondial de l'événement
• Seuls les employés autorisés de GES Spécialiste mondial de l'événement ont l’autorisation d’opérer les chariots élévateurs ainsi que les transpalettes.
Demandez de l’aide.
• Faites attention aux chariots élévateurs qui circulent dans les allées et sur les débarcadères. Veuillez s.v.p. vous tenir loin de ces appareils, surtout lorsqu’ils
transportent une charge ou une palette.
• Ne jamais courir dans le hall d’exposition. S.V.P. veuillez marcher. Attention où vous mettez les pieds dans les allées et restez loin des débarcadères.
• Les fils électriques ainsi que les extensions peuvent être dangereux s’ils sont effilochés ou étendus dans une allée. S.V.P. veuillez vérifier l’état des fils. Pour toute
assistance ou pour remplacer un fil endommagé, veuillez aviser le responsable des services électriques. Ne pas surcharger les prises électriques.
• S.V.P. veuillez garder les sorties de feu dégagées. Si vous êtes témoin d’un feu, veuillez le signaler immédiatement ou actionner l’alarme de feu le plus près.
• Si vous renversez quelque chose, ou apercevez un liquide renversé, veuillez le signaler immédiatement.
• Gardez votre espace propre. Jetez les débris et disposez votre matériel de façon sécuritaire.
• Les allées doivent restées propres et sans débris.
• Assurez-vous que vos effets de grandes valeurs sont placés dans un endroit sécuritaire dans le hall d’exposition. Les articles laissés sans supervision dans les
kiosques, peuvent être des cibles pour le vol.
• Si vous avez des préoccupations ou des questions par rapport à la sécurité, veuillez vous adresser à un représentant de GES Spécialiste mondial de
l'événement.
Safety is very important for everyone working in the exhibit hall - especially you!
GES Global Experience Specialists is committed to safety throughout our company and in the work that we do. We request that you make safety a part of your activities during
the show. If you see something unsafe or that presents a hazard, please bring it to the attention of a GES Global Experience Specialists supervisor. By reporting unsafe or
hazardous conditions, you will help make the show safer and more enjoyable for yourself and your fellow exhibitors.
Below you will find a list of Loss Prevention Guidelines that we request you follow while at showsite. These Guidelines will enhance the overall safety of the show and help to
prevent injuries to you, our employees, and other exhibitors. Enjoy the show safely. Thank you for your cooperation!
Exhibitor loss prevention guidelines at showsite
• Smoking is prohibited in the exhibit venue.
• Standing on chairs, tables, and other furniture is PROHIBITED. The furniture is not designed to support your standing weight. Please use a ladder or ask GES Global Experience
Specialists personnel for assistance.
• Forklifts and pallet jacks are to be used by authorized GES Global Experience Specialists personnel only. Please do not operate this equipment. Ask for help.
• Be aware of the forklifts moving throughout the aisles and docks. Please stay clear of them, especially when they are carrying a crate or load.
• Never run in the exhibit hall. Please walk. Watch your step in the aisles and stay away from the loading docks.
• Electrical wires and cords can be hazardous if frayed or stretched over a walkway. Please check all cords for damage. Notify the electrical service company if you need assistance
repairing or removing a damaged cord. Do not overload outlets or plugs.
• Please keep fire exits clear. Report any fires immediately or pull the nearest fire alarm.
• If you spill something, or notice a spill, clean it up or report it immediately. Please do not walk away from a spill.
• Apply good housekeeping. Dispose of any waste properly and keep materials stacked securely.
• Keep aisles free and clear of any and all debris.
• Protect your valuables while on the show floor. Please keep all expensive or valuable items secured. Unattended items in booths are easy theft targets.
• Notify a GES Global Experience Specialists representative of any safety issues or concerns.
Page 17
APPENDIX IV – FLOOR PLAN
SS
ss ss
ss
PUB EXPORT
ESPACE CONFÉRENCE A
CONFERENCE AREA A
25-26 MAI 2016
PLACE BONAVENTURE
MAY 25-26, 2016
46
SS
44
41 40
L'ESPACE
RÉSEAUTAGE
NETWORKING LOUNGE
45
31 18
36 33
30 19
29 20
17 10
28 21
16 11
38 35 34 27 22
24
4
Pavillon 2
Pavilion 2
3
25
15 12
26
14 13
2
1
tio
n
SS
LIMITE HAUTEUR 10'
ss
Inscription
Registration
ESPACE CONFÉRENCE C
CONFERENCE AREA C
LIMITE HAUTEUR 10'
or
ma
ENTRÉE
ENTRANCE
E
LIMITE HAUTEUR 10'
Inf
Colonnes / Columns
5
23
Colonnes / Columns
ESPACE CONFÉRENCE B
CONFERENCE AREA B
6
Kiosques réservés / Reserved booths
SS Sortie de secours / Fire Exit
Hauteur permise / Permitted Height: 10'
8
7
Pavillon 3
Pavilion 3
ss
9
Pavillon 1
Pavilion 1
42 39
43
LÉGENDE / LEGEND
37 32
LIMITE HAUTEUR 10'
APPENDIX V – STANDEX ORDER FORMS
(EXHIBITION SERVICES COMPANY)
EXHIBITOR KIT
CLASSE EXPORT 2016
May 25-26, 2016
Place Bonaventure, Montreal
2800 Dalton Ave., Suite 8
Quebec City, (QC) G1P 3S4
Tel: (418) 654-0029
STANDEX
Dear exhibitor,
Standex is pleased to present you the exhibitor kit for the CLASSE EXPORT.
It presents you the products and services we can offer in addition to what
are already included in your booth.
You have until APRIL 22nd 2016 to benefit from a reduce price on
accessories and furniture.
Please feel free to contact me if you require any further assistance.
Best regards,
Sylvie Beaulieu
Project manager
418-654-0029 ext 200
[email protected]
www.standex.ca
2
STANDEX
Regular stand 10’x 8’
YOUR BOOTH INCLUDES
-
Black drapes: 8’ high back wall and 3’
high side walls
-
1 – 2’ X 6’ x 30” high draped table
-
2 – chairs
-
1 – waste basket
-
1 – stand number sign
-
Carpet (the hall is already carpeted)
It is your responsibility to plan all other accessories you may need by renting or bringing
them. If the exhibitor wants to add accessories or change some of them, it is at its own
charge.
SERVICES OFFERED BY STANDEX
-
Rental of accessories, furniture, lounge furniture and lightning
-
Hard wall booth rental
-
Custom booth rental
-
Labour
See order forms at the end of this document.
3
STANDEX
STANDARD PAYMENT POLICY
All services must be paid in advance. We accept the following payment methods:
-
Credit Card – VISA and MASTER CARD are accepted. If you wish to pay by credit card, it is
important to fill out the CREDIT CARD AUTHORISATION FORM and send it with your order.
Company checks are accepted if they are received 1 week prior to the installation.
INTERNATIONAL PAYMENT POLICY
All services must be paid in advance. All payments are to be made in CANADIAN DOLLARS (CAD).
You are responsible for any fees associated with the exchange of your currency to CAD. Standex will
not accept checks for international payments. We will accept international payment by the following
methods:
-
-
Credit Card – VISA AND MASTER CARD are accepted. If you wish to pay by credit card, it is
important to fill out the CREDIT CARD AUTHORISATION FORM and send it with your order.
Direct Bank Wire Transfer – Standex will provide all the necessary bank information for the
deposit to be made. You are responsible for all fees associated with a wire transfer, but these
fees are usually small and are paid directly to the bank at the time of the wire transfer.
Bank Draft – This is produced by your bank, payable to STANDEX and must be in CANADIAN
CURRENCY.
For more information, please contact us.
INSURANCE
All of your material should be covered by your own insurance policy. Although Standex handles all
shipments with the appropriate care, shipping or packing problems may affect the handling from your
door to the show site.
LIABILITY
Standex is liable for loss or damage to your material only if the loss or damage was caused by Standex
negligence. In this case, damages will be determined by the following: Damages will be limited to the
depreciated value of the material or repair costs, whichever is less, and the lesser of $0.30 per pound
per piece, $30 per piece, or $1000 per shipment.
4
CREDIT CARD CHARGE
AUTHORIZATION FORM
CLASSE EXPORT
May 25-26, 2016
DATE:
COMPANY:
ADDRESS:
CITY:
POSTAL CODE:
PHONE:
FAX:
CONTACT:
BOOTH #:
E-MAIL:
1. LES PRODUCTIONS STANDEX Credit Card Payment Policy







This Credit Card Authorization MUST be on file with LES PRODUCTIONS STANDEX before any goods or services will be
rendered regardless of your preferred method of payment.
All accounts must be settled at LES PRODUCTIONS STANDEX Service Desk on show site prior to the close of the show.
A detailed invoice will be prepared during the event and sent to you after the closing of the show. In order to offer you more
convenience, payment will be accepted by Visa and Master Card, in addition to cash and company checks. Please inform your
representative of our policy of payment.
International exhibitors must make payment to LES PRODUCTIONS STANDEX for all amounts due prior to show closing in
Canadian funds.
The exhibiting firm is ultimately responsible for payment of all costs incurred on its behalf. If a third party is to be invoiced for
certain items or services, please complete and submit LES PRODUCTIONS STANDEX Third Party Payment Authorization Form.
Discount rates
IMPORTANT: To obtain advance order discount rates, full payment MUST BE included with your order. An order form is not
considered as a payment. If your company has unpaid balances for previous show services, please arrange for settlement of
outstanding invoices prior to placement of new orders.
Tax Exempt Status
If you claim tax exempt status, you MUST provide us with a copy of your Tax Exempt Certificate issued by the federal government
or province in which your event is taking place, simultaneously with the placement of your initial order.
2. Credit Card Charge Authorization


If you wish to charge your orders to your credit card account, please complete information below and submit with your initial order.
Subsequent orders will automatically be charged to the same account number.
Any show site balances or charges for outbound labour, freight or miscellaneous items not paid before the closing of the show will
automatically be charged to you credit card account.
INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED.
CREDIT CARD: VISA 
MASTERCARD 
SIGNATURE:
CREDIT CARD:
EXP.:
CVV :
CARDHOLDER NAME:
CARDHOLDER BILLING ADDRESS:
CITY, PROVINCE, POSTAL CODE:
PHONE:
FAX:
* Important: No credit will be granted on the return of material ordered in advance.
THIRD PARTY PAYMENT
AUTHORIZATION FORM
CLASSE EXPORT
May 25-26, 2016
DATE:
COMPANY:
ADDRESS:
CITY:
POSTAL CODE:
PHONE:
FAX:
CONTACT:
1.
BOOTH #:
E-MAIL:
Third Party Payment Conditions
LES PRODUCTIONS STANDEX will invoice third party for payment of services rendered to exhibitors if the following conditions are
met:
 The payment record of third party is acceptable to LES PRODUCTIONS STANDEX.
 This form is completed and signed by both parties and returned to LES PRODUCTIONS STANDEX at least 14 days prior to show
opening.
 LES PRODUCTIONS STANDEX pre-payment policy is adhered to: orders must be received with payment by the deadline dates.
 If there this is any doubt which party is to be invoiced for a service, the exhibiting firm accepts responsibility for payment upon
presentation of invoice to exhibiting firm at show site.
 The exhibiting firm is ultimately responsible for payment of all charges by show conclusion.
2.
Services to be invoiced to Third Party
Please indicate which items or services are to be invoiced to the third party:
 All LES PRODUCTIONS STANDEX Services
 Furniture and Accessories
 Handling
 Other (specify)
3.
Acknowledgement
We understand and agree that we, the exhibiting firm, are ultimately responsible for payment of all charges. In the event that the third
party named below does not make payment, such charges will be presented to the exhibiting firm, and exhibiting firm will make the
payment to LES PRODUCTIONS STANDEX prior to the closing of the show.
Authorized exhibitor’s representative Signature:
INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED.
CREDIT CARD: VISA 
MASTERCARD 
SIGNATURE:
CREDIT CARD:
EXP.:
CVV :
CARDHOLDER NAME:
PHONE:
FAX:
THIRD PARTY CREDIT CARD: VISA 
MASTERCARD 
SIGNATURE:
CREDIT CARD:
EXP.:
CVV :
CARDHOLDER NAME:
PHONE:
FAX:
* Important: No credit will be granted on the return of material ordered in advance.
ORDER FORM
FURNITURE AND ACCESSORIES
CLASS EXPORT
May 25-26, 2016
DATE :
COMPANY :
ADDRESS :
CITY :
POSTAL CODE :
PHONE :
FAX :
CONTACT :
BOOTH # :
E-MAIL :
USE COLUMN (B) RATE IF ORDERED AFTER 22 april 2016
QTY
MS-1
MS-2
DESCRIPTION
A
B
TOTAL
Grey carpet surface of 10´ X 10´/ 3 m X 3 m
$120.00
$150.00
Color carpet surface of 10´ X 10´/ 3 m X 3 m
Black  Blue  Beige  Red 
$180.00
$250.00
Padding surface of 10´ X 10´/ 3 m X 3 m
$90.00
$120.00
Grey table 40˝ X 22˝X 30˝/ 102 cm X 56 cm X 76 cm high
$90.00
$110.00
Draped table 48˝X 24˝X 30˝/ 122 cm X 61 cm X 76 cm high
Black  White  Grey  Blue 
$65.00
$80.00
Draped table 72˝X 24˝X 30˝/ 183 cm X 61 cm X 76 cm high
Black  White  Grey  Blue 
$80.00
$95.00
Black table 48˝X 24˝X 40˝/ 122 cm X 61 cm X 102 cm high
$75.00
$92.00
Black table 72˝X 24˝X 40˝/ 183 cm X 61 cm X 102 cm high
$90.00
$105.00
MS-3
Round table 30’’ / 76 cm high with round top 30” dia White  Maple 
$70.00
$80.00
MS-4
Black chair without arms
$30.00
$42.00
MS-5
Fabric executive chair
$80.00
$110.00
MS-6
Grey counter 40˝ X 22˝ X 40˝/ 102 cm X 56 cm X 102 cm high
$125.00
$140.00
MS-7
Counter 40˝ X 22˝ X 40˝/ 102 cm X 56 cm X 102 cm high
Black  White  Grey Fabric 
$160.00
$175.00
MS-8
Bar table 40’’ / 102 cm high with round top 30” dia White  Maple 
$85.00
$95.00
MS-9
Black stool without back
$30.00
$42.00
MS-10
Literature display (free standing zigzag style)
$120.00
$150.00
MS-11
Shelf 40˝ X 11˝ / 102 cm X 28 cm Flat  Angled 
$25.00
$30.00
MS-12
Aluminum easel
$30.00
$40.00
MS-13
Plexi raffle cube 15˝ X 15˝ X 12˝ / 38 cm X 38 cm X 31 cm high
$60.00
$70.00
Spotlight 250 watts
$50.00
$65.00
$180.00
$210.00
$12.00
$20.00
MS-14
Flat screen stands and literature display units
Power bar
Waste basket
$9.00
$12.00
Recycling bin
$15.00
$20.00
Linear foot / lenght of 30 cm of Velcro tape
$2.50
$3.00
Frame hanger (for velcro wall)
$3.00
$4.00
ADVANCE PAYMENT REQUIRED : VISA  MASTERCARD 
SUB-TOTAL
SIGNATURE :
CREDIT CARD :
EXP. :
CVV :
GST 5% OF SUBTOTAL
+
QST 9,975% OF SUBTOTAL
+
GRAND TOTAL ($ CAD)
=
CARDHOLDER NAME :
CARDHOLDER BILLING ADDRESS :
CITY, PROVINCE, POSTAL CODE :
GST: R103278024 • QST: 1002039130TQ0001MZ
THE EXHIBITOR IS RESPONSIBLE FOR ANY DAMAGE CAUSED TO THE RENTED MATERIAL.
NO CREDIT WILL BE GRANTED ON THE RETURN OF MATERIAL ORDERED IN ADVANCE.
BON DE COMMANDE
FORFAIT STAND
10' X 8' profondeur / 3 m X 2,4 m
CLASSE EXPORT
25-26 mai 2016
Place Bonaventure, Montréal
DATE LIMITE POUR
COMMANDER:
22 AVRIL 2016
INCLUS AVEC CE FORFAIT
- Tapis
gris
noir
bleu
- Panneaux en tissu velcro c gris c noir
- Façade de poutrelle
- Identification
( VEUILLEZ INSCRIRE EN LETTRES MOULÉES LE NOM EXACT DEVANT APPARAÎTRE EN FAÇADE)
- 2 lampes 200 watts
- Corbeille à papier
750,00 $
CHOIX D'AMEUBLEMENT (1)
Blanc
Noir
Gris
Comptoir 40" haut
avec 2 tabourets
Table 40" haut
avec 2 tabourets
Blanc
Table 30" haut
avec 2 chaises
Noir
Bleu
Table 30" haut jupée
avec 2 chaises
COMPAGNIE :
DATE :
ADRESSE :
VILLE :
CODE POSTAL :
TÉL. :
TÉLÉC. :
STAND :
COURRIEL :
RESPONSABLE :
PAIEMENT À L'AVANCE REQUIS : VISA  MASTERCARD 
SIGNATURE :
SOUS-TOTAL
NO. CARTE DE CRÉDIT :
CVV :
EXP. :
750,00 $
TPS (5%)
37,50 $
TVQ (9, 975%)
74,81 $
NOM DU TITULAIRE :
ADRESSE DE FACTURATION :
VILLE, PROVINCE, CODE POSTAL :
TPS : R103278024
▪
TVQ : 1002039130TQ0001MZ
L'EXPOSANT EST RESPONSABLE DE TOUT DOMMAGE CAUSÉ AU MATÉRIEL LOUÉ.
TOTAL ($ CAD)
862,31 $
ORDER FORM
DOUBLE BOOTH PACKAGE
20' X 8' / 6 m X 2,4 m
CLASSE EXPORT
May 25-26, 2016
DEADLINE TO ORDER:
22 april, 2016
INCLUDED IN THIS PACKAGE
- Carpet
Grey
- Velcro fabric panels
- Truss header
- Identification
Black
Grey
Blue
Black
( PLEASE USE CAPITAL OR SMALL LETTERS, AS NEEDED, FOR THE EXACT NAME TO USE)
- 2 - 200 watts spotlights
- Waste basket
$1 200.00
CHOICE OF FURNITURE (2)
White
Black
Grey
Counter 40" high
with 2 stools
QNT : _____
Table 40" high
with 2 stools
QNT : _____
White
Table 30" high
with 2 chairs
Black
Blue
Draped table 30" high
with 2 chairs
QNT : _____
QNT : _____
COMPANY:
DATE:
ADDRESS:
CITY:
POSTAL CODE:
PHONE:
FAX:
BOOTH #:
E-MAIL:
CONTACT:
PAYMENT REQUIRED IN ADVANCE : VISA  MASTERCARD 
SUBTOTAL
SIGNATURE:
GST (5%)
CREDIT CARD:
EXP. :
CVV :
QST (9,975%)
$1 200,00
$60,00
$119,70
CARDHOLDER NAME:
TOTAL ($ CAD)
GST : R103278024
▪ QST : 1002039130TQ0001MZ
$1 379,70
ORDER FORM
BOOTH PACKAGE
20' X 16' / 6 m X 4,8 m
CLASSE EXPORT
May 25-26, 2016
DEADLINE TO ORDER:
April 22, 2016
INCLUDED IN THIS PACKAGE
- Carpet
Grey
- Velcro fabric panels
- Truss header
- Identification (4)
Black
Grey
Blue
Black
( PLEASE USE CAPITAL OR SMALL LETTERS, AS NEEDED, FOR THE EXACT NAME TO USE)
- 8 - 200 watts spotlights
- Waste basket
$2 200.00
CHOICE OF FURNITURE (4)
White
Black
Grey
Counter 40" high
with 2 stools
QNT : _____
Table 40" high
with 2 stools
QNT : _____
White
Table 30" high
with 2 chairs
Black
Blue
Draped table 30" high
with 2 chairs
QNT : _____
QNT : _____
COMPANY:
DATE:
ADDRESS:
CITY:
POSTAL CODE:
PHONE:
FAX:
BOOTH #:
E-MAIL:
CONTACT:
PAYMENT REQUIRED IN ADVANCE : VISA  MASTERCARD 
SUBTOTAL
SIGNATURE:
CREDIT CARD:
EXP. :
CVV :
$2 200,00
GST (5%)
$110,00
QST (9,975%)
$219,45
CARDHOLDER NAME:
TOTAL ($ CAD)
GST : R103278024
▪ QST : 1002039130TQ0001MZ
$2 529,45
MS-2
MS-1
MS-5
MS-10
MS-6
MS-11
MS-3
MS-7
MS-12
Sur demande, d'autres modèles de mobilier peuvent être rendus disponibles. Contactez-nous pour nous indiquer vos besoins.
Les produits peuvent varier selon la disponibilité des stocks.
Upon request, other type of furniture can be supplied. Please contact us to let us know your needs.
Availability limited depending on product.
MS-4
MS-8
MS-13
MS-9
MS-14
2800, Dalton, bureau 8, Québec, Québec G1P 3S4
Tél.:
Fax:
ORDER FORM
SHOW CASES AND SHELVES
CLASSE EXPORT
May 25-26, 2016
DATE:
COMPANY:
ADDRESS:
CITY:
POSTAL CODE:
PHONE:
FAX:
PHONE:
CONTACT:
E-MAIL:
USE COLUMN (B) RATE IF ORDERED AFTER APRIL 22, 2016
QTY
A
B
Jewellery case 40˝ X 20˝ X 40˝/ 102 cm X 51 cm X 102 cm High
DESCRIPTION
$210.00
$240.00
Show case 40˝ X 20˝ X 40˝/ 102 cm X 51 cm X 102 cm High
$260.00
$310.00
$250.00
$280.00
$310.00
$360.00
Vertical show case 15˝ X 15˝ X 8´/ 38 X 38 X 244 cm High
Grey  Black  White 
Vertical show case 40˝X 15˝ X 8´/102 cm X 38 cm X 244 cm High Grey
Black White 
White shelving unit 15˝ X 15˝ X 8´/ 38 cm X 38 cm X 244 cm High
$180.00
$240.00
$240.00
$270.00
$21.00
$25.00
Jewellery
Shelving Shelving
15˝/ 38 cm 30˝/ 76 cm
Shelving
40˝/ 102 cm
Show case
15˝/ 38 cm
TOTAL
Show case
40˝/ 102 cm
Showcase
ADVANCE PAYMENT REQUIRED: VISA  MASTERCARD 
SIGNATURE:
SUBTOTAL
CREDIT CARD:
GST 5% OF SUBTOTAL
+
+
GRAND TOTAL ($ CAD)
=
EXP. :
CVV :
CARDHOLDER NAME:
GST: R103278024 • QST: 1002039130TQ0001MZ
NO CREDIT WILL BE GRANTED ON THE RETURN OF MATERIAL ORDERED IN ADVANCE
BON DE COMMANDE/ORDER FORM
MOBILIER  PRESTIGE  FURNITURE
CLASSE EXPORT
25-26 Mai 2016 / May 25-26, 2016
DATE:
COMPAGNIE/COMPANY:
ADRESSE/ADDRESS:
VILLE/CITY:
TÉL./PHONE:
TÉLÉC./FAX:
RESPONSABLE/CONTACT:
CODE POSTAL/POSTAL CODE:
NO.STAND/BOOTH#:
COURRIEL/E-MAIL:
Utilisez la colonne B après 22 avril 2016 / Use column B after April 22, 2016
QTÉ
QTY
Couleur
Color
MEUBLES ET ACCESSOIRES
FURNITURE AND ACCESSORIES
A
B*
MP-1
Tabouret Tulipe
Tulip Stool
60,00 $
80,00 $
MP-2
MP-3
Tabouret ajustable
Adjustable Stool
90,00 $
110,00 $
Tabouret avec petit dossier
Stool with Small Backrest
35,00 $
45,00 $
MP-4
Tabouret métal
Metal Bar Stool
MP-5
Comptoir de service 4’ large
Service Counter 4’ large
MP-6
Chaise à haut dossier
MP-7
Chaise en métal
MP-8
Chaise Louis Ghost
Louis Ghost chair
30,00 $
45,00 $
MP-9
Ottoman en cuir 15’’ x 15’’
Leather Ottoman 15’’ x 15’’
40,00 $
50,00 $
MP-10
Banquette en cuir
Leather Bench
270,00 $
300,00 $
MP-11
Fauteuil nuage
Clound chair
160,00 $
190,00 $
MP-12
Fauteuil panéliste
Panelist chair
140,00 $
170,00 $
MP-13
Chaise Barcelone
Barcelona Chair
120,00 $
140,00 $
MP-14
Canapé en cuir – courbe
Leather Sofa – Curve
250,00 $
275,00 $
MP-15
Canapé en cuir – coin
Leather Sofa – Corner
120,00 $
140,00 $
MP-16
Canapé en cuir – centre
Leather Sofa – Center
110,00 $
130,00 $
MP-17
Table bistro carrée acier 28’’ x 28’’
Table square bistro steal
50,00 $
70,00 $
MP-18
Table bistro 36’’ x 36’’
Table cruiser
60,00 $
80,00 $
MP-19
Table d’appoint carrée 20’’ x 20’’
Square Side Table
55,00 $
70,00 $
MP-20
Table salon 30’’ x 30’’
Coffee table 30’’ x 30’’
90,00 $
110,00 $
40,00$
60,00 $
160,00 $
190,00 $
Chair with High Backrest
45,00 $
65,00 $
Metal Stool
40,00 $
60,00 $
TOTAL
* La disponibilité de certains items/couleurs n’est pas garantie après cette date / The availability of some items/colors cannot be guaranteed after
this date.
PAIEMENT REQUIS À L’AVANCE / PAYMENT REQUIRED IN ADVANCE: VISA  MASTERCARD 
SIGNATURE :
S-TOTAL/SUBTOTAL
NO. CARTE DE CRÉDIT/ CREDIT CARD:
EXP. :
TPS/GST (5%)
CVV :
NOM DU TITULAIRE/ CARDHOLDER NAME:
ADRESSE DE FACTURATION/ CARDHOLDER BILLING ADDRESS:
VILLE, PROVINCE, C.P./ CITY, PROVINCE, P.C.:
TVQ/QST
(9,975%)
TOTAL CAD
$
L’EXPOSANT EST RESPONSABLE DE TOUT DOMMAGE CAUSÉ AU MATÉRIEL LOUÉ.
TPS/GST : R103278024 • TVQ/QST : 1002039130TQ0001MZ
THE EXHIBITOR IS RESPONSABLE FOR ANY DAMAGE CAUSED TO THE RENTED MATERIAL.
AUCUN CRÉDIT NE SERA ACCORDÉ SUR LE RETOUR DE MATÉRIEL COMMANDÉ À L’AVANCE / NO CREDIT WILL BE GRANTED ON THE
RETURN OF MATERIAL ORDERED IN ADVANCE.
C
A
MP-4
MP-5
D
C
MP-8
A
B
B
MP-7
A
MP-6
A
A
B
B
C
C
D
D
E
E
F
G
MP-3
A
B
B
C
B
MP-2
A
A
A
MP-1
MP-9
Tél.:
Fax:
B C
A
MP-16
MP-19
A
MP-18
A
A
A
MP-17
MP-13
B
MP-15
A B C D
A B C D
MP-12
B
MP-14
MP-11
A B C
B
A
A B
A B
MP-10
MP-20
Tél.:
Fax:
PORTABLE EXHIBITS
Why not buy instead of rent ?
KIT A
1715 $
Portable exhibit «Versatil»
Printed by dye-sublimation on an 8'x8' textile
+ Carrying bag
2 LED Spotlights + Carrying case
Table cover for 6' table
printed by dye-sublimation
* Graphic conception not included.
KIT B
2590 $
Portable exhibit «Cosmo» 10' wide
Printed by dye-sublimation on textile
+ Carrying bag with wheels
Comptoir portatif «Visio»
+ Carrying bag
KIT C
2685 $
Portable exhibit «Cosmo» 8' wide
+ Carrying bag with wheels
2 banner stands printed by
dye-sublibation on textile 90'' high
+ Carrying bag
«Galaxy» hard carrying case
+ counter conversion kit
* Contact us for more details.
2800 Dalton, bureau 8, Québec,(Québec) G1P 3S4 | Tel.: 418.654.0029 Fax: 418.654.0651 | [email protected] | www.standex.ca
ORDER FORM
LABOUR
CLASSE EXPORT
May 25-26, 2016
DATE:
COMPANY:
ADDRESS:
CITY:
POSTAL CODE:
PHONE:
FAX:
BOOTH #:
CONTACT:
E-MAIL:
ARRIVAL ON SHOW SITE OF YOUR MATERIAL
Location of delivery:
Arrival date:
Number of piece (small packages, crates, cartons, etc.):
RATES
Monday to Friday from 8:00 a.m. to 5:00 p.m.:
Monday to Friday before 8:00 a.m. and after 5:00 p.m.:
$60.00/hour/man
$85.00/hour/man
Holidays:
$120.00/hour/man
Saturday and Sunday: $85.00/hour/man
The final cost will be calculated according to real duration. Minimum charge 4 hours/ man.
Labour (to set-up)
Date:
Starting time:
Exhibitor representative on site:
Yes 
No 
Contact person:
Number of men
Cell phone number:
Approx.
duration
Rate
Real total
(StandEx section)
Estimated total
Labour (to dismantling)
Date:
Starting time:
Exhibitor representative on site:
Yes 
No 
Contact person:
Number of men
Cell phone number:
Approx.
duration
Rate
Real total
(StandEx section)
Estimated total
Shipments return
The exhibitor must organize the pick up of his material. The exhibitor must label the boxes and supply the bill of lading.
PAYMENT IS REQUIRED IN ADVANCE: VISA  MASTERCARD 
SIGNATURE:
SUBTOTAL
CARD NO:
GST 5% OF SUBTOTAL
+
+
GRAND TOTAL ($ CAD)
=
EXP. :
CVV :
CARDHOLDER:
BILLING ADDRESS:
GST: R103278024 • QST: 1002039130TQ0001MZ
APPENDIX VI – MENDELSSOHN FORM
Customs and
Transportation Services
Order Form
Please accept this as authority for ICECORP Logistics Inc. dba Mendelssohn Commerce of 1600 Courtneypark Dr. E., Mississauga, ON L5T 2W8; business
number 121767677RM0001, a Customs Broker licensed under the Customs Act, to act as my true and lawful attorney to transact on my behalf all matters
relating to the import and export of goods, as outlined in ICECORP Logistics Inc. Standard Trading Conditions, including but not limited to:
1.
2.
The release of and accounting for goods, document and data preparation, payment of, and refund, of all government duties, taxes and levies in
respect of imported and exported goods released or to be released; and
The transportation, warehousing, and distribution of such goods.
In signing this form, I grant ICECORP Logistics Inc. dba Mendelssohn Commerce full power and authority to appoint a sub-agent, where required.
This authority is granted for all shipments in relation to the event and/or shipment(s) detailed below.
Event Name:
Event Dates:
Services Required: (please check one)
Customs Clearance and Transportation
Customs Clearance Only
Transportation Only
Shipper Information
Delivery Information
Company Name:
IRS # or U.S. Tax Identification #:
Address:
Exhibitor/Company Name:
Event Name:
Facility Name:
Address:
City:
Contact Name:
E-mail:
Province/State:
Return Freight
Postal/Zip:
Tel:
Fax:
Same as Shipper
Company Name:
IRS # or U.S. Tax Identification #:
Address:
City:
Contact Name:
E-mail:
Province/State:
City:
On-Site Contact:
E-mail:
Booth #:
Province/State:
Billing / Invoicing Information
Postal/Zip:
Cell #:
Same as Shipper
Company Name:
Importer # (if applicable):
Address:
Postal/Zip:
Tel:
City:
Contact Name:
E-mail:
Province/State:
Postal/Zip:
Tel:
Fax:
Shipment Information
Carrier Name (if not using Mendelssohn Commerce):
Contact Name:
Pick-Up Date:
Hours of Operation:
Delivery Date:
Requested Service Level:
Air
2nd Day
Truck
Additional Services Required:
Lift Gate
Inside Pick-Up/Delivery
# of Pieces Box/Crate/Skid etc.
Length
Width
Height
@ Dimensions (Inches) Each:
Total
Tel:
Time:
Per Piece
@ Weight (lbs) Each:
Total Weight:
Total
Cargo Insurance / Declared Value
This shipment is covered under basic carrier liability, direct with the carrier. Maximum liability (declared value for carriage of this shipment) is agreed to and understood to be $0.50 per
pound multiplied by the number of pounds for that part of the shipment lost or damaged, but not less than $50.00 per shipment UNLESS additional Cargo Insurance has been arranged with
Mendelssohn Commerce. Subject to the terms and conditions of liability for loss/damage, stated below. Please contact Mendelssohn Commerce for more Cargo Insurance information.
Terms of Payment and Security Deposit (Must be completed)
**Due to Payment Card Industry (PCI) compliance rules, we will only be able to obtain your Credit Card Number by phone or fax. A separate
Credit Card Authorization form has been provided. Please check off the payment method that has been completed for this order:
Completed Credit Card Authorization or Preliminary Invoice has been faxed.
Incomplete Credit Card Authorization or Preliminary Invoice (without Credit Card #) has been e-mailed. I have provided Credit
Card # by telephone.
Terms and Conditions
This order is placed with the specific understanding that we hereby release ICECORP Logistics dba Mendelssohn Commerce (Mendelssohn Commerce) and/or agents from all liability for
loss, damage and/or theft to our merchandise and property, no matter how caused, and we have insured all such properties being handled; 1) Mendelssohn Commerce shall not be
responsible for damage to uncrated materials, improperly packaged goods or concealed damage. 2) Mendelssohn Commerce will not be responsible for any loss/damage/delay due to fire,
acts of god, strikes, lock outs of any kind beyond its control. 3) Mendelssohn Commerce liability is outlined in the above Cargo Insurance / Declared Value section. We are self-insured, or
have made other appropriate insurance arrangements and paid applicable charges. 4) Mendelssohn Commerce shall not be liable to any extent whatsoever for the actual, potential or
assumed losses or profits or revenues, or for any collateral costs which may result from any loss or damage to materials. 5) All hazardous materials have been declared, and we abide by
all Federal, Provincial, State and Local laws.
Client Signature
Accepted by Mendelssohn Commerce
I have read and agree to the Terms and Conditions of this Contract.
Signature:
Name:
Title:
Date:
Signature:
Name:
Title:
Date:
Customs and
Transportation Services
Order Form
Please accept this as authority for ICECORP Logistics Inc. dba Mendelssohn Commerce of 1600 Courtneypark Dr. E., Mississauga, ON L5T 2W8; business
number 121767677RM0001, a Customs Broker licensed under the Customs Act, to act as my true and lawful attorney to transact on my behalf all matters
relating to the import and export of goods, as outlined in ICECORP Logistics Inc. Standard Trading Conditions, including but not limited to:
1.
2.
The release of and accounting for goods, document and data preparation, payment of, and refund, of all government duties, taxes and levies in
respect of imported and exported goods released or to be released; and
The transportation, warehousing, and distribution of such goods.
In signing this form, I grant ICECORP Logistics Inc. dba Mendelssohn Commerce full power and authority to appoint a sub-agent, where required.
This authority is granted for all shipments in relation to the event and/or shipment(s) detailed below.
Event Name: INT'L MARKETING EVENT
Event Dates: APR. 15-17, 2014
Services Required: (please check one)
Customs Clearance and Transportation
Customs Clearance Only
Transportation Only
Delivery Information
Company Name: ABC DISTRIBUTING COMPANY
IRS # or U.S. Tax Identification #: 12-3456789
Address: 125 ELM STREET
DOCK DOOR #2
Exhibitor/Company Name: ABC DISTRIBUTING COMPANY
Event Name: INT'L MARKETING EVENT
Booth #: 234
Facility Name: EVENT FACILITY
Address: 278 SOMEWHERE PLACE
City: CHICAGO
Province/State:
Contact Name: JOHN DOE
E-mail: [email protected]
IL
Postal/Zip: 66666
Tel: 708-555-1200
Fax: 708-555-2222
Return Freight
City: TORONTO
Province/State: ON Postal/Zip: M5M 2B2
On-Site Contact: SANDY SMITH
Cell #: 708-555-1234
Same as Shipper
Billing / Invoicing Information
Company Name: ABC DISTRIBUTING COMPANY ACCOUNTING DEPT.
Importer # (if applicable): 123456789RT0001
Address: 345 OAK AVE.
PL
Same as Shipper
Company Name: ABC DISTRIBUTING COMPANY
IRS # or U.S. Tax Identification #: 12-3456789
Address: 125 ELM STREET
DOCK DOOR #2
City: CHICAGO
Province/State:
Postal/Zip: 66666
IL
Contact Name: JOHN DOE
Tel: 708-555-1200
E
Shipper Information
Shipment Information
City: CHICAGO
Province/State:
Contact Name: JOE SMITH
IL
Postal/Zip: 66667
Tel: 708-555-1255
Fax: 708-555-1266
Total
750
2,000
2,750
EX
AM
Carrier Name (if not using Mendelssohn Commerce): MENDELSSOHN COMMERCE Contact Name: COORDINATOR NAME Tel: 905-673-5445
Pick-Up Date: APR. 03/14
Hours of Operation: 8:00 AM - 5:00 PM Delivery Date: APR. 14/14
Time: 11:00 AM
nd
Requested Service Level:
Air
2 Day
Truck
Additional Services Required:
Lift Gate
Inside Pick-Up/Delivery
# of Pieces Box/Crate/Skid etc.
Length
Width
Height
Per Piece
2
SKIDS
48
48
48
375
4
CRATES
45
47
60
500
Total
Total Weight:
6
Cargo Insurance / Declared Value
This shipment is covered under basic carrier liability, direct with the carrier. Maximum liability (declared value for carriage of this shipment) is agreed to and understood to be $0.50 per
pound multiplied by the number of pounds for that part of the shipment lost or damaged, but not less than $50.00 per shipment UNLESS additional Cargo Insurance has been arranged with
Mendelssohn Commerce. Subject to the terms and conditions of liability for loss/damage, stated below. Please contact Mendelssohn Commerce for more Cargo Insurance information.
Terms of Payment and Security Deposit (Must be completed)
**Due to Payment Card Industry (PCI) compliance rules, we will only be able to obtain your Credit Card Number by phone or fax. A separate
Credit Card Authorization form has been provided. Please check off the payment method that has been completed for this order:
Completed Credit Card Authorization or Preliminary Invoice has been faxed.
Incomplete Credit Card Authorization or Preliminary Invoice (without Credit Card #) has been e-mailed. I have provided Credit
Card # by telephone.
Terms and Conditions
This order is placed with the specific understanding that we hereby release ICECORP Logistics dba Mendelssohn Commerce (Mendelssohn Commerce) and/or agents from all liability for
loss, damage and/or theft to our merchandise and property, no matter how caused, and we have insured all such properties being handled; 1) Mendelssohn Commerce shall not be
responsible for damage to uncrated materials, improperly packaged goods or concealed damage. 2) Mendelssohn Commerce will not be responsible for any loss/damage/delay due to fire,
acts of god, strikes, lock outs of any kind beyond its control. 3) Mendelssohn Commerce liability is outlined in the above Cargo Insurance / Declared Value section. We are self-insured, or
have made other appropriate insurance arrangements and paid applicable charges. 4) Mendelssohn Commerce shall not be liable to any extent whatsoever for the actual, potential or
assumed losses or profits or revenues, or for any collateral costs which may result from any loss or damage to materials. 5) All hazardous materials have been declared, and we abide by
all Federal, Provincial, State and Local laws.
Client Signature
Accepted by Mendelssohn Commerce
I have read and agree to the Terms and Conditions of this Contract.
Signature:
Name: JOE SMITH
Title:
OWNER / PRESIDENT
Date: 01/29/2014
Signature:
Name:
Title:
Date:
Credit Card Authorization Form
**Due to Payment Card Industry (PCI) compliance rules, we will only be able to obtain your Credit Card Number by phone or fax.
**DO NOT e-mail this form. If you are unable to fax, please contact our office for instructions.
**Please complete this form, and fax it to 514-396-5547.
NOTE: This fax # is used ONLY for receipt of Payment Information. It is located in a secured area that is NOT accessible for
receipt of other documents and shipment information. All non-payment information (Order Forms, Invoices, Bills Of
Lading, etc.) should be sent via e-mail, or faxed to 514-849-3446.
Event Name:
Event Dates:
Invoicing Information
Exhibitor / Company Name:
Address:
City:
Province/State:
Postal/Zip Code:
Telephone:
E-mail:
Credit Card Information
Charge to:
Visa
MasterCard
American Express
Cardholder Name:
Card Account Number:
Expiry Date:
I hereby authorize the use of this credit card for payment of services relative to this event.
I understand that a 2% administrative fee (minimum $50.00) will be charged for all credit card declines.
Cardholder’s Signature:
DatePPGG\\\\:
Mendelssohn Event Logistics dba MENDELSSOHN COMMERCE, Division of ICECORP Logistics Inc.
TORONTO, Head Office
1600 Courtneypark Dr. E
Mississauga, ON
L5T 2W8
T: 905.673.5445
F: 905.673.2574
Payment Fax (Credit
Card Secure):
1.855.762.1145
MTCC, North Building
255 Front St. W.
Toronto, ON
M5V 2W6
T: 416.863.9339
F: 416.863.5149
Payment Fax (Credit
Card Secure):
416.863.0301
MTCC, South Building
222 Bremner Blvd.,
Room 825B
Toronto, ON
M5V 3L9
T: 416.863.9339
F: 416.591.8589
Payment Fax (Credit
Card Secure):
416.863.0301
MONTREAL
276 Rue St. Jacques,
Suite 818,
Montreal, QC
H2Y 2G4
T: 514.987.2700
F: 514.849.3446
Payment Fax (Credit
Card Secure):
514.396.5547
CALGARY
2116 - 27TH Ave. N.E.,
Suite 325
Calgary, AB
T2E 7A6
T: 403.291.1694
F: 403.291.7028
Payment Fax (Credit
Card Secure):
1.855.762.1145
VANCOUVER
608 Annance Court,
Unit 3
Delta, BC
V3M 6Y8
T: 604.687.5535
F: 604.687.1463
Payment Fax (Credit
Card Secure):
1.855.762.1145
CANADA CUSTOMS INVOICE
FACTURE DES DOUANES CANADIENNES
1.
4.
8.
Vendor (name and address) - Vendeur (nom et adresse)
Consignee (name and address) - Destinataire (nom et adresse)
Transportation: Give mode and place of direct shipment to Canada
Transport : Précisez mode et point d'expédition directe vers le Canada
PROTECTED
PROTÉGÉ
B
when completed
une fois rempli
Page
2.
Date of direct shipment to Canada - Date d'expédition directe vers le Canada
3.
Other references (include purchaser's order No.)
Autres références (inclure le n° de commande de l'acheteur)
5.
Purchaser's name and address (if other than consignee)
Nom et adresse de l'acheteur (s'il diffère du destinataire)
6.
Country of transhipment - Pays de transbordement
7.
Country of origin of goods
Pays d'origine des marchandises
9.
Conditions of sale and terms of payment
(i.e. sale, consignment shipment, leased goods, etc.)
Conditions de vente et modalités de paiement
(p. ex. vente, expédition en consignation, location de marchandises, etc.)
of
de
IF SHIPMENT INCLUDES GOODS OF DIFFERENT ORIGINS
ENTER ORIGINS AGAINST ITEMS IN 12.
SI L'EXPÉDITION COMPREND DES MARCHANDISES D'ORIGINES
DIFFÉRENTES, PRÉCISEZ LEUR PROVENANCE EN 12.
10. Currency of settlement - Devises du paiement
11.
Number of
packages
Nombre
de colis
12. Specification of commodities (kind of packages, marks and numbers, general
description and characteristics, i.e., grade, quality)
Désignation des articles (nature des colis, marques et numéros, description générale
et caractéristiques, p. ex. classe, qualité)
13.
Quantity
(state unit)
Quantité
(précisez l'unité)
16.
18. If any of fields 1 to 17 are included on an attached commercial invoice, check this box
Si tout renseignement relativement aux zones 1 à 17 figure sur une ou des factures
commerciales ci-attachées, cochez cette case
Commercial Invoice No. - N° de la facture commerciale
Selling price - Prix de vente
14.
Unit price
Prix unitaire
Total weight - Poids total
Net
Gross - Brut
15.
17. Invoice total
Total de la facture
19. Exporter's name and address (if other than vendor)
Nom et adresse de l'exportateur (s'il diffère du vendeur)
20. Originator (name and address) - Expéditeur d'origine (nom et adresse)
21. Agency ruling (if applicable) - Décision de l'Agence (s'il y a lieu)
22.
23. If included in field 17 indicate amount:
Si compris dans le total à la zone 17, précisez :
Total
If fields 23 to 25 are not applicable, check this box
Si les zones 23 à 25 sont sans objet, cochez cette case
24. If not included in field 17 indicate amount:
Si non compris dans le total à la zone 17, précisez :
(i) Transportation charges, expenses and insurance
from the place of direct shipment to Canada
Les frais de transport, dépenses et assurances
à partir du point d'expédition directe vers le Canada
to the place of direct shipment to Canada
jusqu'au point d'expédition directe vers le Canada
(ii) Costs for construction, erection and assembly
incurred after importation into Canada
Les coûts de construction, d'érection et
d'assemblage après importation au Canada
(ii) Amounts for commissions other than buying
commissions
Les commissions autres que celles versées
pour l'achat
(iii) Export packing
Le coût de l'emballage d'exportation
25. Check (if applicable):
Cochez (s'il y a lieu) :
(i) Royalty payments or subsequent proceeds are
paid or payable by the purchaser
Des redevances ou produits ont été ou seront
versés par l'acheteur
(ii) The purchaser has supplied goods or services
for use in the production of these goods
L'acheteur a fourni des marchandises ou des
services pour la production de ces
marchandises
Dans ce formulaire, toutes les expressions désignant des personnes visent à la fois les hommes et les femmes.
CI1 (08/09)
If you require more space, please attach another sheet. - Si vous avez besoin de plus d'espace, veuillez joindre une autre feuille.
BSF189
CANADA CUSTOMS INVOICE
FACTURE DES DOUANES CANADIENNES
PROTECTED
PROTÉGÉ
when completed
une fois rempli
B
Page
of
de
1
Vendor (name and address) - Vendeur (nom et adresse)
ABC Distributing Company
125 Elm Street
Chicago, IL
66666-6666
3.
4.
5.
4/3/2007
Other references (include purchaser's order No.)
Autres références (inclure le n° de commande de l'acheteur)
10-9999999
Consignee (name and address) - Destinataire (nom et adresse)
ABC Distributing Company / Booth 234
International Computing Event
c/o Event Facility
100 Anywhere Street
Toronto, ON
M7W 2P6
Purchaser's name and address (if other than consignee)
Nom et adresse de l'acheteur (s'il diffère du destinataire)
No sale involved
6.
Country of transhipment - Pays de transbordement
N/A
IF SHIPMENT INCLUDES GOODS OF DIFFERENT ORIGINS
ENTER ORIGINS AGAINST ITEMS IN 12.
SI L'EXPÉDITION COMPREND DES MARCHANDISES D'ORIGINES
DIFFÉRENTES, PRÉCISEZ LEUR PROVENANCE EN 12.
7.
Country of origin of goods
Pays d'origine des marchandises
9.
Conditions of sale and terms of payment
(i.e. sale, consignment shipment, leased goods, etc.)
Conditions de vente et modalités de paiement
(p. ex. vente, expédition en consignation, location de marchandises, etc.)
Various - See Below
8.
1
Date of direct shipment to Canada - Date d'expédition directe vers le Canada
E
1.
2.
Transportation: Give mode and place of direct shipment to Canada
Transport : Précisez mode et point d'expédition directe vers le Canada
Mendelssohn Commerce, Chicago, IL
PL
No sale involved
10. Currency of settlement - Devises du paiement
USD
11.
Number of
packages
Nombre
de colis
12. Specification of commodities (kind of packages, marks and numbers, general
description and characteristics, i.e., grade, quality)
Désignation des articles (nature des colis, marques et numéros, description générale
et caractéristiques, p. ex. classe, qualité)
13.
Wooden Crates - Display Booth (backwalls, lights, graphics, carpets) - USA
2 pcs
Cartons - Advertising Brochures / Catalogs / Technical Literature - USA
AM
2 pcs
Quantity
(state unit)
Quantité
(précisez l'unité)
14.
1
Selling price - Prix de vente
Unit price
Prix unitaire
15.
Total
$5,000.00
$5,000.00
1000
$0.10
$100.00
1 pc
Carton - Plastic Key Chains - CHINA
50
$0.50
$25.00
1 pc
Carton - Books - USA
50
$1.00
$50.00
3
$1,000.00
$3,000.00
2
$500.00
3 pcs
Cases - Computers - CHINA
2 pcs
Cases - Computer Monitors - JAPAN
EX
18. If any of fields 1 to 17 are included on an attached commercial invoice, check this box
Si tout renseignement relativement aux zones 1 à 17 figure sur une ou des factures
commerciales ci-attachées, cochez cette case
Commercial Invoice No. - N° de la facture commerciale
19. Exporter's name and address (if other than vendor)
Nom et adresse de l'exportateur (s'il diffère du vendeur)
21. Agency ruling (if applicable) - Décision de l'Agence (s'il y a lieu)
23. If included in field 17 indicate amount:
Si compris dans le total à la zone 17, précisez :
from the place of direct shipment to Canada
à partir du point d'expédition directe vers le Canada
16.
Total weight - Poids total
Net
Gross - Brut
N/A
$1,000.00
17. Invoice total
Total de la facture
300 lbs
$9,175.00
20. Originator (name and address) - Expéditeur d'origine (nom et adresse)
ABC Distributing Company
125 Elm Street
Chicago, IL 66666-6666
22.
If fields 23 to 25 are not applicable, check this box
Si les zones 23 à 25 sont sans objet, cochez cette case
24. If not included in field 17 indicate amount:
Si non compris dans le total à la zone 17, précisez :
to the place of direct shipment to Canada
jusqu'au point d'expédition directe vers le Canada
25. Check (if applicable):
Cochez (s'il y a lieu) :
(i) Royalty payments or subsequent proceeds are
paid or payable by the purchaser
Des redevances ou produits ont été ou seront
versés par l'acheteur
LEAVE BLANK
(ii) Costs for construction, erection and assembly
incurred after importation into Canada
Les coûts de construction, d'érection et
d'assemblage après importation au Canada
(ii) Amounts for commissions other than buying
commissions
Les commissions autres que celles versées
pour l'achat
(ii) The purchaser has supplied goods or services
for use in the production of these goods
L'acheteur a fourni des marchandises ou des
services pour la production de ces
marchandises
Dans ce formulaire, toutes les expressions désignant des personnes visent à la fois les hommes et les femmes.
CI1 (08/09)
If you require more space, please attach another sheet. - Si vous avez besoin de plus d'espace, veuillez joindre une autre feuille.
BSF189
Advance Warehouse
Order Form
All exhibitors intending to ship to the advance warehouse must complete this form.
Event Name:
Facility Name:
Booth #:
Exhibitor:
Shipper:
Address:
Province/State:
Postal/Zip Code:
Contact:
Tel:
Fax:
Shipped via (Carrier Name):
Arrival Date:
# of Pieces
Delivery Date:
Box/Crate etc.
Total # of Pieces:
Dimensions
Per Piece
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
Total Weight:
Credit card information must be complete.
Charge to:
Visa
MasterCard
American Express
Cardholder Name:
Title:
Card Account Number:
Expiry Date:
Cardholder’s Signature:
I hereby authorize the use of this card for payment of services relative to this order form.
APPENDIX VII – FIRE REGULATIONS
RÈGLEMENTS INCENDIES
FIRE REGULATIONS
Veuillez prendre note que ce document ne fait état que d’une partie
de la réglementation du Service de sécurité incendie de Montréal ( SSIM ).
1)
2)
3)
4)
5)
6)
7)
Les kiosques doivent être construits :
• De matériaux incombustibles ou ignifugés ; ou
• De bois d’une épaisseur nominale de plus de 0,6 cm (1/4 po). Si le bois
n’a pas l’épaisseur requise, il devra être enduit de peinture ignifuge
répondant à la norme CAN/ULC-S102-M, avec preuve à l’appui ; ou
• De tissus ignifugés pour répondre à la norme CAN/ULC-S109-M,
«Essais de comportement au feu des tissus et pellicules ininflammables.»
Des certificats à cet effet, délivrés par un organisme reconnu, doivent être
présentés sur demande à l’administration des Halls d’exposition. L’exposant
est responsable de répéter les traitements d’ignifugation au besoin
pour s’assurer que les matériaux répondent à la norme NFPA-701.
Le service de sécurité incendie se réserve le droit d’effectuer un test
en tout temps afin de s’assurer de l’efficacité de l’ignifugation ( le tissu sera
exposé directement à la flamme durant 12 secondes et devra s’éteindre
en 2 secondes après le retrait de la flamme ).
Remarque: Le papier peint est permis pourvu qu’il adhère solidement
aux murs ou aux planches murales.
Tout kiosque avec plafond ou tout aménagement recouvert ( tente, auvent,
spa, verrière ) devra être soumis à l’administration des Halls d’exposition
au moins un mois avant le début de l’exposition pour approbation.
Les matériaux suivants doivent être ignifugés
si on les destine à la décoration ou à l’étalage :
• Fleurs et plantes artificielles.
• Les rideaux, tissus, draperies, tapis et autres décorations doivent être
incombustibles ou ignifugés à la satisfaction du service de sécurité incendie.
Des certificats à cet effet doivent être présentés sur demande.
L’usage des matériaux suivants est prohibé:
• Coroplast et tout panneau de matière plastique ondulée.
• Panneau de mousse plastique (foamcore ou foambord).
• Tout papier métallique non solidement collé sur un fond approprié.
• Styrène, styromousse, polystyrène.
• Planche de papier ou carton ondulé.
• Jute, paille, foin, copeaux d’emballage, paillis, copeaux de bois.
• Les décorations constituées d’arbres secs ou de végétation séchée sont
interdites. Les arbres naturels sont acceptés seulement s’ils ont des racines
et doivent être conservés dans des pots de terre et arrosés tous les jours.
Panneaux décoratifs: Les panneaux décoratifs constitués de matière
plastique ondulée (coroplast) ou de mousse plastique (foamcore) qui sont
utilisés à des fins d’affichage sont permis pour un maximum d’au plus 10 %
de la surface des murs du kiosque.
Ventes de marchandises: Il n’est pas nécessaire d’ignifuger les tissus,
le papier et les autres marchandises combustibles destinés à la vente,
mais une seule pièce de chacun des produits pourra être exposée.
Chaque échantillon doit être de couleur, de dimension, de texture
ou de tissage différents. Cependant, dans le cas où le produit de vente
est utilisé pour la structure du kiosque, il devra être ignifugé.
Aucun entreposage ne sera toléré dans les Halls d’exposition.
L’entreposage des boîtes, caisses ( qu’elles soient vides ou pleines ),
palettes de bois ainsi que tout équipement servant au transport
de marchandises est interdit dans les Halls d’exposition. Les boîtes,
caisses en bois et caisses en carton vidées de leurs marchandises doivent
être promptement et proprement empilées dans les lieux d’entreposage
désignés par le directeur de l’exposition ou par l’administration
des Halls d’exposition. Aucun matériel ne doit être entreposé sur les côtés,
à l’arrière ou à l’intérieur des kiosques. La marchandise destinée à des fins
de distribution est tolérée à l’intérieur des Halls d’exposition seulement
en quantité représentant la consommation journalière ( un jour seulement )
prévue pour la distribution.
Les stands et les objets exposés ne doivent pas restreindre :
• Les accès et la visibilité de toutes les issues.
• La largeur de toutes les issues et allées de circulation.
• La visibilité de la signalisation des issues et du matériel incendie
(à moins d’offrir des mesures compensatoires en ajoutant de la signalisation).
• L’accès au matériel pour combattre l’incendie. S’il y a un raccord de tuyau
d’incendie dans le kiosque, il appartient à l’exposant d’assurer un accès
de un mètre (3 pi ) directement de l’allée à ce raccord.
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
L’usage d’une flamme nue, que ce soit de chandelles, de lampes
paraffine ou d’un feu à découvert n’est pas permis sans qu’une approbation
écrite ait été obtenue au préalable auprès de l’administration des Halls
d’exposition. Cette approbation ne sera accordée qu’exceptionnellement
et sous certaines conditions.
Appareil de chauffage ou de cuisson: Toute utilisation d’un appareil
de chauffage ou de cuisson doit faire l’objet d’une demande d’approbation
écrite auprès de l’administration des Halls d’exposition. L'installation d'une
hotte pourrait être exigée. Aucun appareil de cuisson portatif alimenté au
charbon de bois, au gaz, au propane ou au butane ne peut être utilisé à
l’intérieur des Halls d’exposition. Les appareils de cuisson électrique et les
réchauds avec Sterno sont acceptés. Les friteuses ouvertes sont interdites.
L'utilisation de tout appareil de chauffage ou de cuisson au gaz naturel est
acceptée si la demande d'approbation a été émise au moins un mois avant
la tenue de l'événementL’utilisation de tout appareil de chauffage à
combustion tel que l'hétanol est prohibée.
Les liquides ou gaz inflammables ne doivent pas être utilisés
dans l’édifice, à moins d’avoir obtenu une autorisation spécifique
de l’administration des Halls d’exposition.
La soudure et le coupage de métaux doivent faire l’objet
d’une demande d’approbation écrite auprès de l’administration
des Halls d’exposition. Si l’autorisation est accordée, l’exposant devra
se procurer un permis de travail à chaud auprès du Service de sécurité
de la Place Bonaventure.
Les réservoirs de gaz propane sont prohibés dans les Halls d’exposition.
Aérosols: Il est permis d’exposer un seul contenant de tout produit sous
pression, du type bombe aérosol, dont la capacité n’excède pas 500 ml.
De plus, il est permis d’exposer un contenant du type atomiseur n’excédant
pas 500 ml de chacun des produits classés comme liquides inflammables.
Véhicules et moteurs à combustion en exposition :
• Tous les bouchons de réservoir de carburant des véhicules et moteurs
à combustion exposés doivent être barrés ou scellés avec du ruban adhésif,
de façon à empêcher les vapeurs de s’échapper (à l’exception des
réservoirs n'ayant jamais contenu de carburant ).
• Les réservoirs de carburant des véhicules exposés ne doivent pas être remplis
plus qu'à moitié et ils doivent contenir au plus 38 litres (10 gallons).
• Les accumulateurs ( batteries ) doivent être débranchés.
• Aucun véhicule ne peut être déplacé sans l'autorisation écrite de l’administration
des Halls d’exposition.
• Les réservoirs de gaz propane, utilisés dans les roulottes, les véhicules
récréatifs et utilitaires ou autres doivent être retirés avant d’entrer
dans la salle d’exposition.
Tout endroit fermé pouvant contenir 60 personnes et plus doit comporter
2 sorties d’urgence.
Lorsque des rangées de sièges sont prévues pour un aménagement,
les sièges doivent être reliés les uns aux autres s’ils sont regroupés
par rangée de 5 sièges et plus. Les rangées peuvent comporter
un maximum de 16 sièges et être séparées entre elles par des allées
d’une largeur de 112 cm (44 pouces).
Tout kiosque fermé doit être pourvu d’éclairage de sécurité en cas
de panne électrique.
Dans les pièces fermées où l’on envisage de faire l’obscurité
à certains moments, les sorties doivent être indiquées par des enseignes
lumineuses approuvées et branchées sur l’éclairage d’urgence.
Extincteurs automatiques à eau ( gicleurs ) :
• Tout kiosque de plus de 27,9 m2 (300 pi2) avec plafond doit être protégé
par un système de gicleurs et doit être approuvé par l’administration
des Halls d’exposition.
• Tout kiosque de plus d’un étage doit être protégé par un système de gicleurs,
posséder au minimum deux issues par étage et être approuvé
par l’administration des Halls d’exposition.
• Un dégagement de 45 cm (18 po) minimum est exigé sous les têtes
d’extincteurs automatiques et doit être respecté en tout temps.
• Il est interdit de suspendre tout matériel, peu importe sa nature, sur les têtes
et sur la tuyauterie des extincteurs automatiques à l’eau.
Please note that this document reflects only part of Montreal’s
Fire Security Service ( Service de sécurité incendie de Montréal - SSIM ).
1)
2)
3)
4)
5)
6)
7)
Exhibit booths must be built using :
• non-combustible or flame-retardant materials.
• wood with a nominal thickness in excess of 6 mm ( 1/4 in ). If the wood
is less than 6 mm ( 1/4 in ) thick, it must be coated with flame-retardant
paint that complies with standard CAN/ULC-S102-M, and proof
of application must be submitted.
• flame-resistant fabric that complies with standard CAN / ULC-S109-M
“ Standard for Flame Tests of Flame-Resistant Fabrics and Films ”.
Certificates to this effect issued by a recognized organization must be
submitted to the Management of the Exhibition Halls upon request.
The exhibitor is responsible for re-applying the flame-resistant treatment
as required in order to ensure that the fabric complies with standard
NFPA-701. The Fire Security Service reserves the right to conduct a test
at any time in order to verify the effectiveness of the flame-resistance
( the fabric will be exposed to a direct flame for 12 seconds, and must
extinguish itself within 2 seconds once the flame is removed ).
Note :Wallpaper is permitted if it is securely pasted to the wall
or to wallboard.
Plans for booths that have ceilings and for all covered installations
( tents, canopies, spas, glass roofs ) must be submitted to the Management
of the Exhibition Halls for approval at least one month in advance.
The following materials must be treated with flame retardant
if they are used for display or decorative purposes :
• Artificial or dried flowers.
• Curtains, fabrics, drapes, carpeting, and other decorative materials must
be non-combustible or treated with flame retardant, to the satisfaction
of the Fire Security Service. Certificates to this effect must be submitted
upon request .
The use of the following materials is prohibited :
• Coroplast or other corrugated plastic paneling.
• Foamcore or Foamboard ( plastic foam paneling ).
• Paper foil that is not securely pasted to a suitable backing.
• Styrene, Styrofoam, polystyrene.
• Paper or corrugated cardboard panels.
• Jute, hay, straw, packing materials, mulch, wood chips.
• Decorations made from dry trees or dried vegetation are prohibited.
Live trees are permitted if they are rooted and kept in a pot of soil
and watered daily.
Decorative panels
Corrugated plastic (coroplast) and foam plastic (foamcore) sign panels are
permitted up to a maximum of 10 % of the surface area of the walls of the
booth.
Merchandise for sale
Fabrics, paper, or other combustible merchandise that is to be sold does
not require treatment with flame retardant, but only one sample of each
product shall be displayed. Each sample must be a different colour, size,
texture, or weaving. However, if the merchandise that is for sale is used as
part of the structure of the booth, it must be treated with flame retardant.
Storage is not permitted inside the Exhibition Halls
Storage of boxes, cases ( full or empty ), wooden palettes, and equipment
used to transport merchandise is prohibited inside the Exhibition Halls.
Boxes, wooden crates, and cardboard cases that have been emptied
of their goods must be quickly and properly stacked in the storage areas
indicated by the Show Manager or by the Management of the Exhibition
Halls. No material may be stored beside, behind, or inside a booth.
Merchandise that is designated for distribution is permitted inside
the Exhibition Halls only in quantities representing daily consumption
( one day only ).
No portion of a booth or a display shall restrict :
• access to and visibility of all exits.
• the width of exits and aisles.
• visibility of exits signs or fire equipment ( unless signs are added
in order to rectify the situation ).
• access to fire-fighting equipment. If a fire hose cabinet is located inside
a booth, the exhibitor is responsible for ensuring that there is 1 m ( 3 ft )
of direct access to the equipment from the aisle.
8)
9)
10)
11)
12)
13)
14)
•
•
•
•
•
15)
16)
17)
18)
19)
•
•
•
•
The use of an open flame, including candles, paraffin lamps,
or any other open fire, is prohibited without prior written approval
from the Management of the Exhibition Halls. Such approval will be only
granted exceptionally and subject to specific conditions.
Heating or cooking devices : A written request to use heating
or cooking devices must be submitted to the Management of the Exhibition
Halls for approval. The installation of a cooker hood might be requested.
The use of charcoal, gas, propane, or butane cooking or heating devices
is prohibited inside the Exhibition Halls. Electric cooking devices and
Sterno warming devices are accepted. Open fryers are prohibited. The use
of any heating or cooking equipment using natural gas is accepted if the
approbation request has been submitted one month prior to the event. The
use of any combustion heating equipment as hetanol is prohibited.
Flammable liquids or gas shall not be used inside the building
without specific authorization from the Management of the Exhibition Halls.
Welding and metal cutting operations cannot be performed unless
a written request for authorization has been submitted to the Management
of the Exhibition Halls. If such authorization is granted, the exhibitor must
obtain a hot work permit from the Place Bonaventure security department.
Propane gas tanks are prohibited inside the Exhibition Halls.
Aerosol containers : Only one pressurized container, with a maximum
capacity of 500 ml, may be displayed. One atomizer type container
with a maximum capacity of 500 ml can be displayed for each product
that is classified as a flammable liquid.
Vehicles and other combustion engines :
Gas caps for vehicles and other combustion engines that are displayed
must be locked or sealed with adhesive tape, to stop fumes
( with the exception of tanks that have never contained fuel ).
Gas tanks for motor vehicles that are displayed can be filled to a maximum
of half of their capacity, up to a maximum of 38 l ( 10 gal.).
Batteries must be disconnected.
No vehicle may be moved unless specific written authorization
has been obtained from the Management of the Exhibition Halls.
Propane gas tanks used in campers, recreational vehicles, or any other vehicle
must be removed before entering the Exhibition Halls.
Any closed area that is capable of holding 60 persons or more must
have 2 emergency exits.
Rows of seats that contain 5 seats or more must be fastened together.
A row cannot contain more than 16 seats, and the aisles between rows
must be 112 cm ( 44 in.) wide.
A closed booth must be equipped with emergency lighting in the event
of a power failure.
An enclosed area that will be darkened at any time must be equipped
with approved illuminated EXIT signs that are connected to the emergency
lighting system.
Sprinklers :
A booth that has a ceiling and that is larger than 27.9 m2 ( 300 ft2 )
must be protected by a sprinkler system, and must be approved
by the Management of the Exhibition Halls.
A multi-level booth must be protected by a sprinkler system,
must be equipped with at least 2 emergency exits on each level,
and must be approved by the Management of the Exhibition Halls.
Clearance of at least 45 cm ( 18 in.) must be maintained below sprinkler
heads at all times.
Hanging objects of any kind from the pipes or sprinkler heads
is prohibited.
En tout temps, l’administration de Place Bonaventure ou le Service de sécurité incendie de Montréal
pourrait refuser toute installation ne répondant pas à leurs exigences.
At anytime, the Place Bonaventure’s Management or the Montreal’s Fire Security Service ( Service
de sécurité incendie de Montréal - SSIM ) could refuse any installation not meeting their requirements.
Merci de votre collaboration.
Thank you for your co-operation.
APPENDIX VIII – SECURITY
EXHIBITION HALLS
Tel.: (514) 397-2222 • Fax: (514) 397-2384
800, De La Gauchetière street W. Suite 240, Montreal (QC) H5A 1K6
www.placebonaventure.com • [email protected]
ORDER FORM
In-booth
SECURITY
Name of show : _______________________________________
Address : ____________________________________________
Show dates : _________________________________________
____________________________________________________
Exhibitor’s company name: ______________________________
Postal (Zip) Code : ____________________________________
Booth no.(s) : _________________________________________
Telephone no. : (
On-site contact : ______________________________________
Fax no. : (
RATES
e-mail adress : ______________________________________
) _________________________________
) _______________________________________
HOURLY RATE : $30 / HOUR (MINIMUM 4 HOURS) / LEGAL HOLIDAYS : $60 / HOUR (MINIMUM 4 HOURS)
SCHEDULE
DATES
HOURS
HOURS
FROM :
TO :
FROM :
TO :
FROM :
TO :
FROM :
TO :
FROM :
TO :
FROM :
TO :
FROM :
TO :
FROM :
TO :
FROM :
TO :
FROM :
TO :
TOTAL HOURS : ___________________________________
TOTAL HOURS : ___________________________________
SPECIAL REQUIREMENTS (IF ANY) : __________________________________________________________________________________________
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
t
__________________________________________________________________________________________________________________________
t
Place Bonaventure is the exclusive supplier of security services
Credit card number and signature must be provided on this form
- CHEQUES NOT ACCEPTED HOURS x $30 / HOUR :$ _____________
HOURS x $60 / HOUR :$ _____________
*30% surcharge (if applicable) :$ _____________
GST 5 % :$ _____________
QST 9.975 % :$ _____________
Total :$ _____________
Please note that your calculation will be confirmed by the Exhibition Halls’ Management. If needed, adjustments will be made and charged to your credit card.
NOTE: This official form must be used for all IN-BOOTH SECURITY orders. It is to be completed and returned to the Place Bonaventure Exhibition Halls and
must be received seven (7) working days prior to the 1st day of the official show move-in. *Late orders will be subject to a surcharge of 30%.
Authorized signature: __________________________________________________________________________________________
Name and title (please print):___________________________________________________________________________________
Company name: ________________________________________________________________ Date : _______________________
All prices are quoted in Canadian currency and are subject to change without prior notice.
GST: 830532347RT / QST: 1210870802
2016
APPENDIX IX – MOVE-OUT PROCEDURES
SALON CLASSE EXPORT 25 et 26 MAI 2016
PROCÉDURES DE DÉMONTAGE
À TOUS LES EXPOSANTS
IL EST INUTILE DE FAIRE LA FILE AVEC VOTRE VÉHICULE SUR LA RUE MONFORT SANS VOTRE
COUPON BLEU. L’ACCÈS AU DÉBARCADÈRE SERA AUTORISÉ UNIQUEMENT AUX VÉHICULES AYANT
EN MAIN LEDIT COUPON.
IL EST STRICTEMENT INTERDIT DE SORTIR VOTRE MARCHANDISE PAR LES COULOIRS DE LA PLACE
BONAVENTURE. SEULE LA MARCHANDISE TRANSPORTABLE MANUELLEMENT SERA TOLÉRÉE
(VALISES SUR ROULETTES ET PETITES BOÎTES)
Vous êtes plusieurs à vouloir sortir en même temps, donc, nous demandons votre collaboration et
patience. Afin que tout se déroule dans l’ordre, il est important de suivre la procédure suivante
pour le démontage de votre kiosque.
1. A COMPTER DE 16H00 SEULEMENT, VOUS POUVEZ COMMENCER À DÉMONTER VOTRE KIOSQUE.
2. Pendant ce temps, le personnel de Standex commencera à installer les plastiques dans les
allées.
3. Une fois seulement que les plastiques seront installés, la Place Bonaventure ouvrira la porte
de garage de l’entrepôt où il vous sera permis d’entrer dans la salle avec les chariots de
couleur jaune uniquement servant à transporter votre matériel au quai de chargement. Les
chariots sont disponibles au quai de chargement.
4. Lorsque toute votre marchandise sera placée sur le chariot jaune, vous devez vous
procurer un coupon bleu qui vous permettra d’entrer au quai de chargement avec votre
véhicule. Ce coupon vous sera remis par un préposé qui sera placé près de l’entrepôt.
Vous disposez du minimum de temps requis pour charger votre véhicule. Tous les
contrevenants seront remorqués et ce, à leurs frais.
MOVE-OUT PROCEDURES
TO ALL EXHIBITORS
DO NOT LINE UP ON MONTFORT STREET WITHOUT YOUR BLUE TICKET. ACCESS TO THE LOADING
DOCK WILL ONLY BE GRANTED TO VEHICULES HANDING THAT TICKET.
IT IS STRICTLY FORBIDDEN TO MOVE OUT YOUR MERCHANDISE THROUGH
THE CORRIDORS OF PLACE BONAVENTURE. ONLY SMAL MATERIEL WILL BE TOLERATED (SUITCASE
WITH WHEELS AND SMALL BOXES)
We understand that many of you wish to leave as soon as possible. We ask for your most
collaboration and patience. In order to vacate the premises in an orderly fashion, it is important to
follow this procedure when dismantling your stand.
1. AS OF 4:00 PM ONLY, YOU WILL BE ALLOWED TO DISMANTLE YOUR STAND.
2. In the meantime, Standex staff will be installing plastic in the aisles.
3. Once plastic is installed, Place Bonaventure will open the warehouse garage door to let you
get into the hall with the yellow carts meant for carrying your material at the loading dock.
These carts are available at the loading dock.
4. When your belongings are gathered on the yellow cart, you need to get a blue ticket
which will give you access to get into the loading dock with your vehicle. This ticket will
be handed by a representative standing near the warehouse. You only have a restricted
amount of time at the dock to load your vehicle (30 minutes). In order to prevent being
towed at your own expense, please proceed rapidly and be punctual to the time allowed.
La Direction/Management
Place Bonaventure

exhibitor`s guide

Transcription

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