August CEO Update - Community Action Partnership of San Luis

Transcription

Chief Executive Officer’s Update
to the
Board of Directors
Thursday August 18, 2016
Table of Contents
Board Reports
Adult Day Center
Central Administration
Facilities
Human Resources
IT Department
Planning Department
Child Youth and Family Services
Child Care Resource Connection
Head Start / Early Head Start
Migrant Seasonal Head Start Program
San Diego Head Start
State Child Development Program
Meal Count
Energy Conservation Services
Weatherization
Home Repair Services
Utility Assistance Programs
Family & Community Support Services
1
2-3
4-5
6-8
9-15
16-23
24-30
31-36
37-40
41-44
45-48
49
50-51
Health and Prevention Services
Adult Wellness & Prevention Screening/Healthy Eating
Health & Prevention Education Dept. (Youth
Empowerment, Youth Advisory Group, Community
Outreach, TheSLOdown.org, TAPP, Project Teen Health
Tattoo Removal
The Center for Health & Prevention (The Center)
Homeless Services
Maxine Lewis Memorial Shelter and the ICH Church
Shelter Program
Prado Day Center
Case Management
SSVF
Information Memorandums/Program Information from the OHS
52-58
59-61
62-63
64-78
ADULT DAY SERVICES
Program Manager Mara Whitten
Adult Day Center August 2016
Current enrollment at the Center = 36
Daily average =16
Hours of services provided = 1,774 hours
Number of meals served = 283
The Adult Day Center is a popular site for local students to volunteer and learn
valuable experience working with older adults. Currently we have three interns
from Cal Poly and one from USC. The three students from Cal Poly are assisting
the Site Supervisor with meaningful activities and socializing with the clients.
The intern from USC is working closely with the Program Manager and
providing support to loved ones.
Cuesta College is providing free classes to our clients through the Emeritus
program. The definition of Emeritus is “that you have earned the right to
have fun, learn something you enjoy, or explore something new”. Thanks to
our instructor, Joy Kroll, that is exactly what our participants are
experiencing. The classes being offered at the Center are Drawing,
Reminiscing, Adaptive Exercise and Fun with Food. All classes are open to
the public.
Success Story:
Meet our newest member at the “Club”, Gene. Gene served in the Army
as a gunman in the Korean War. After leaving the service he worked for
the California National Guard for over thirty years. Gene and his wife
have been married for 57 years and have lived in Atascadero since 1962.
Sadly, 21 years ago Gene was diagnosed with oral cancer and doctors
were forced to remove his lower jaw and tongue. Since that time Gene
has lived on a feeding tube.
Despite the challenges, Gene has remained positive and enjoys life. Unfortunately, over the last year Gene’s
wife has noticed his cognitive abilities slowly dimensioning. Once a very hard working, independent man, Gene
now needs verbal assistance with his activities of daily life and is afraid to leave his wife’s side.
As a Veteran, Gene is eligible for Extended Day Care Services through the VA. The Extended Day Care makes
it possible for Gene to attend the Center three days a week for socialization and respite for his wife. Gene’s wife
stated “the program has been a blessing for her and her husband”. With the support from the Adult Day Center,
his wife is now able to attend the monthly support group and have some free time for herself.
1
Central Administration
FACILITIES DEPARTMENT
Facilities Director Jason Lal
Facilities Department Update
July 2016
MSHS/MSEHS:
• Santa Lucia: We received feedback on the plans submittal package that must be reviewed by the
Planning Department. A few changes to the project were required. We applied for an exemption
on two major requirements; separate bathrooms for each gender and full sized stalls for each toilet.
We researched Title 22 regulations and noted where there were conflicts between Title 22,
California Plumbing Code and California Building Code requirements, and argued that we would
not be able to properly monitor the children per Title 22 requirements. This resulted in the
exemption and furtherance of the project.
• Budget Revision: Now that the revision has been approved, we are scheduling projects such as
repairing bike paths, play structure repair, rubber surfacing repair, painting, cement repair,
replacing air conditioning units, replacing light fixtures, coordinating electrical repairs, and adding
fencing. All will completed by August 31.
• Break-Ins: We are continuing to work with a security company to address several break-ins at our
Buena Vista (Lamont) and El Jardin (Santa Ana) locations. In Lamont, we have been broken into
several times in the last two months and in Santa Ana we have repeated problems with people
vandalizing the landscape and irrigation. Buena Vista’s security monitoring system has been
updated to include external video cameras. El Jardin will be changed out in September.
• Site Visits/Review Preparation: We are continuing to make site visits in preparation for our
upcoming Federal Review.
Head Start/Early Head Start:
• Partnership: A good deal of projects are scheduled for Partnership sites. These include
playground structures, synthetic turf installation, fencing, gates, shade structure installation,
painting and flooring. We met with the program and Finance to decide on which projects we will
request a carry-over for, due to how late the award was made.
State CDC:
• San Joaquin County Sites: We have scheduled repairs at all three sites in San Joaquin County,
including shade and synthetic turf installation, rubber surfacing repairs, play structures, fencing,
painting, etc. All are expected to be completed by 7/31.
Homeless Program:
• Bedbug Update: Clark Pest Control continues to conduct regular inspections of the Maxine Lewis
Memorial Shelter. The last inspection showed no signs of bedbugs.
2
Administration/Southwood/Other:
• Current Projects: Continued assistance with day to day work requests as well as with grants,
inspections, year end projects, renovations, set-ups for events, consulting, performing walk
through inspections, monitoring at our delegate agency’s sites, etc.
• CAPSLO Day: The Facilities Department will be assisting with parking and other logistics with
the upcoming CAPSLO Day at the Madonna Inn. In addition we are assisting with making the
frame for a back drop for photo booths for the event.
Facilities Department Update
August 2016
MSHS/MSEHS:
• Santa Lucia: Santa Lucia is progressing well. There are approximately ten work days left to
complete the project. The contractor has stated they will donate carpet for the classrooms. Meeting
with them the week of August 8 to discuss further.
• Budget Revision: All projects will completed by August 31.
• Year-End Projects: We have a list of year-end projects that are being completed.
• Partnership Expansion: Working with the program to provide budgetary figures for the
upcoming application.
Head Start/Early Head Start:
• Partnership: A lot of projects were completed for our Partnership sites. These include playground
structures, synthetic turf installation, fencing, gates, shade structure installation, painting and
flooring. We will complete carry-over projects when formally approved.
• Partnership Expansion: Working with the program to provide budgetary figures for the
upcoming application.
State CDC:
• San Joaquin County Sites: All San Joaquin County projects were completed before 7/31. We
will be making site visits soon to inspect the work.
Homeless Program:
• Bedbug Update: Clark Pest Control continues to conduct regular inspections of the Maxine Lewis
Memorial Shelter. The last inspection showed no signs of bedbugs.
Administration/Southwood/Other:
• Current Projects: Continued assistance with day to day work requests as well as with grants,
inspections, year end projects, renovations, set-ups for events, consulting, performing walk
through inspections, monitoring at our delegate agency’s sites, etc.
• CAPSLO Day: The Facilities Department will be assisting with parking and other logistics with
the upcoming CAPSLO Day at the Madonna Inn. In addition we are assisting with making the
frame for a back drop for photo booths for the event.
3
HUMAN RESOURCES DEPARTMENT
Program Director Caron McNearney
HUMAN RESOURCES DEPARTMENT- JULY 2016
Agency Headcount
Employee Headcount
Regular
Seasonal
Limited Term
Subs/Temps
Total Employees
FT
422
372
6
112
PT
27
11
1
New Hires
Regular
Seasonal
Limited Term
Subs/Temps
Total 2016
Total 2015
Total 2014
c
Terminations
Voluntary
Monthly Turnover %
Involuntary
Monthly Turnover %
Totals
Annual Turnover 2016
Jan
3
3
0
1
7
20
21
Jan
6
.01%
0
0%
.01%
6
5
9
I.
Totals
449
383
7
112
884
2015
478
426
14
113
1031
2014
436
430
13
141
1020
2013
443
451
23
124
1041
2012
365
441
22
143
971
Feb
12
0
1
2
15
11
10
Mar
15
1
0
0
16
6
22
Apr
10
4
0
2
16
4
17
May
9
3
2
2
16
19
17
Jun
4
5
0
3
12
14
24
Jul
11
2
0
3
16
18
9
Feb
5
.01%
0
0%
.01%
5
13
13
Mar
16
.02%
0
0%
.02%
16
7
9
Apr
9
.01%
0
0%
.01
9
7
6
May
5
.01%
0
0%
.01%
5
11
10
Jun
15
.02%
0
0%
.02%
15
6
16
Jul Aug
8
.01%
1
.01%
.02%
9
12
14
9
15
Employee Benefits
403b Contributions
CAPSLO
Employees
Total
Total Participants
Current Month
$73,892.70
$139,428.00
$213,320.70
722
Year to Date
$514,677.09
$977,248.96
$1,491,926
Aug
Sep
Oct
Nov Dec
23
22
17
25
21
17
8
5
Sep
Oct
Nov Dec
10
11
9
6
6
11
11
5
3
5
YTD
64
18
3
13
98
172
194
YTD
64
.09%
1
.01%
.10%
65
103
120
Totals 2015
$452,570
$853,396
$1,305,966
546
III: Workers’ Compensation Claims
2015
ADS
CA
CCRC
CYFS
EHS
Energy
FSS
Head Start
Health
Homeless
SSVF
State CDC
MSHS
CYFS Admin
TOTAL
YTD 2015
YTD 2014
JAN
FEB
MAR
APR
1
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
17
19
23
26
25
30
28
33
30
34
1
1
1
1
1
2
1
3
2
1
2
3
5
5
1
3
5
3
3
5
6
4
5
7
13
6
8
16
7
1
8
13
18
2
15
19
4
YTD Turn %
.10%
10.5%
12.5%
July 2016
Curr nt Job Op n ing
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Total # Applicants by Source
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5
S olson 11 Head Start (43)
IT DEPARTMENT
Program Director Jarrod Plevel
1.
2.
3.
4.
5.
1,328 Work Orders completed during the last 30 days.
E-rate (Discounted phone and data services):
a. Reviewed, approved and receiving discounts
b. Filed Form 471 for 2016-2017
Installs:
a.
2 Printers at Southwood
b. 6 Surface Pros Southwood
c.
2 Laptops Kern County Office
d. 2 Scanners Southwood
e.
Webcam Southwood
f.
2 Headsets Southwood
g.
Dual Monitor set up Southwood
h. Chromebase for Meetings in Bill’s office
i.
New Router Shell Beach Kitchen
j.
1 Computer Little Angels
k. 1 Scanner Little Angels
l.
2 Printers La Paz
m. 1 Surface Pro North Monterey County Office
n. 1 printer Ruben J Blunt
o. 1 Webcam Ruben J Blunt
p. 1 Printer Encanto
q. 4 Desktops Southwood
r.
1 Desktop Linda Vista
s.
1 Desktop Encanto
t.
1 Printer Little Angels
u.
1 Printer San Jerardo
v.
Dock install at South Monterey County Office
w. 1 Tech Tray Southwood
x. 2 Computers at Riverview
y.
1 Printer Riverview
z.
1 Scanner Riverview
aa. 2 Docks and a computer for Homeless
bb. 1 Surface Pro at Fresno FCC
cc. Teleconference system at Fresno FCC
dd. 1 Computer Ricardo Court
ee. 2 Laptops Ricardo Court
ff. 1 Scanner Ricardo Court
gg. 1 Printer Ricardo Court
hh. 3 Surface pros at Kern County Office
ii. 1 Scanner Kern County Office
jj. 1 Headset Kern County Office
kk. Wifi at Ricardo Court
Moves
a.
Printer at Manhattan office
b.
2 Computers Southwood
c.
2 computers Alegria
Finished network upgrades at
a.
Valle Verde – MPLS
6
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
b.
Linda Vista – MPLS
Computers taken down and returned at AG clinic for flooring project
Trainings
a.
Open Q&A in June
b.
Google Apps in July with Inbox Zero
c.
2 FCC Trainings
Added Valle Verde to our Domain
Cleaned out IT Storeroom
Relocated Marsh street to Ricardo Court
Created Shared drives folder, will move to that soon
Retired HP Monitor server in favor of OpenNMS
a.
Improved Alerting on Observium
Prepared new Wifi Networks
Installed Radius Server and Configured network devices to use
Installed new ADFS server and configured to use
Upgraded Airwatch to Current Version
Began testing Volume Purchasing Program and Supervison for iDevices
Repaired TV in Board Room
Begain setup of new Paso Union office
Worked on Budgeting for grant applications
CAPSLO IT Survey Results
7
Google Apps Usage
Ticket Breakdown
Computer - Installs
Password
Computer - Issue
Software - Support
Purchase
Email / Google Apps
no_category
Printer - Issue
*Invalid Requests
User - New
Internal IT
Video Conferencing
User - Disable
Phone - Desk
Network Issues
Network Drive
Scanner - Install
Email Group Update
Phone - Cell
Printer - Install
Equipment Checkout
Smart Phone / Tablet
Scanner - Issue
Monitor Issue
Software - Install
97
90
89
80
77
58
57
57
54
48
46
45
41
40
35
34
30
28
27
25
21
21
20
18
18
Meeting Room Setup
Software - Update
User - Modify
Printer - Move
Door Locks / Alarm
Website Updates
Training
Fax
Mouse/Keyboard
Website Intranet
Browser Issues
Computer - Move
Meeting Room Equipment
Phone Line
Unlock Account
Monitor/mount - Installs
User - Move
Webcam
Scanner - Move
Unspecified
Server Alerts
Site Relocation
Wireless - WiFi
Wiring
8
16
15
13
12
11
11
9
8
8
8
7
7
7
6
6
5
5
4
3
3
2
2
2
2
PLANNING DEPARTMENT
Program Director Caron McNearney
Planning Department Update – June & July, 2016
June, 2016 •
•
•
•
•
•
The OAH budget revision was submitted for Year 2.
Worked with Health Division on the Active Living Program closeout.
Worked on Wells Fargo renewal for the Health Division.
Investigated new potential grant opportunity with Union Pacific Railroad and the California Wellness
fund for the Health Division.
Submitted proposal for CSD Discretionary Funding for the Homeless program.
AAA renewal was submitted.
July, 2016 •
The following Year End Reports were submitted:
Community Foundation
DSS
Probation
AAA
GIA
OAH
CDBG
SLO City
United Way
First 5
•
•
•
•
SSVF Program Evaluation completed and forwarded to Employee Council for review and evaluation.
Application to CommUNITY Foundation –Opportunity to Thrive for Papas and Case Management.
Received Women’s Legacy Fund – “Dream It, Be It” in partnership with Soroptimist International.
CAPSLO’s Organizational Standards were submitted to CSD on July 29, 2016.
9
Board
Approval
Date
Submitted Funder
1/15/2015
1/30/2015
1/15/2015
1/30/2015
1/15/2015
1/30/2015
1/15/2015
1/30/2015
1/15/2015
1/30/2015
1/15/2015
2/4/2015
1/15/2015
2/4/2015
1/15/2015
2/4/2015
SLO
County
CBO/PHG
SLO
County
CBO/PHG
SLO
County
CBO/PHG
SLO
County
CBO/PHG
SLO
County
CBO/PHG
City of SLO
GIA
City of SLO
GIA
City of SLO
GIA
2/5/2015
SLO
County
Probation/
Community
Recidivism
Reduction
Grant
2/1/2015
General
Mills
Foundation
1/15/2015
1/15/2015
2/19/2015
3/6/2015
2/19/2015
2/28/2015
Wells
Fargo
Foundation
Bank of
America
2/19/2015
2/21/2015
2/19/2015
2/20/2015
National
Family
Planning
and
Reproducti
ve Health
Association
City of San
Luis
Obispo
3/19/2015
3/31/2015
SLO DSS
3/19/2015
3/19/2015
3/19/2015
3/19/2015
3/31/2015
3/31/2015
3/19/2015
3/21/2015
3/19/2015
3/21/2015
3/19/2015
3/21/2015
SLO DSS
SLO DSS
SLO DSS
EFSP
United
Way
Community
Impact
Fund
United
Way
Community
Impact
Fund
United
Way
Community
Impact
Fund
3/31/2015
Program
Requested
Status
Awarded
Adult Day Center
$
31,500
Awarded
$
31,500
Adult Wellness
$
15,750
Awarded
$
10,000
Forty Wonderful
$
8,663
Awarded
$
6,000
LTR
$
8,400
Awarded
$
8,400
SAFE
$
18,600
Awarded
$
15,000
Adult Wellness
$
6,300
Awarded
$
5,000
Forty Wonderful
$
4,725
Awarded
$
3,500
Homeless Prevention
$
10,500
Awarded
$
5,500
LTR
$
10,000
Awarded
$
10,000
MSHS
Monthly Total
$
$
20,000
134,438
Denied
$
$
94,900
Adult Wellness
$
7,500
Awarded
$
5,000
MLM
$
10,500
Awarded
$
2,500
Clinics
$
80,000
Awarded
$
80,000
HSC
Monthly Total
$
$
250,000
348,000
Awarded
$
$
250,000
337,500
CCRC
Direct Services/Parent
Education Program
SAFE
TAPP
MLM
$ 1,520,049
Awarded
$
1,522,924
$
$
$
$
445,898
76,694
67,500
30,000
Awarded
Awarded
Awarded
Awarded
$
$
$
$
445,898
76,694
67,500
15,000
Case Management
Services
$
5,000
Denied
$
-
Adult Wellness and
Prevention
$
5,000
Denied
$
-
CRCC
$
5,000
Denied
$
-
10
3/19/2015
3/16/2015
3/19/2015
4/9/2015
3/19/2015
3/29/2015
3/19/2015
4/1/2015
Area
Agency on
Aging Title
IIID
Area
Agency on
Aging Title
IIIB
Area
Agency on
Aging Title
IIIB
Office of
Adolescent
Health
4/16/2015
4/30/2015
4/16/2015
4/30/2015
First 5 Monterey
County
First 5 Monterey
County
4/20/0215
Community
Foundation
of SLO
County/Co
mmunity
Grant
5/21/2015
5/24/2015
5/21/2015
5/21/2015
5/31/2015
5/31/2015
6/18/2015
4/19/2015
6/18/2015
6/10/2015
NA
7/9/2015
Community
Foundation
of SLO
County/Wo
men's
Legacy
Fund
CA Dept.
of
Education
Food
Program
HHS
Office of
Family
Assistance
to be
subcontract
ed with
Santa Cruz
nonprofit
California
Departmen
t Of
Education
Block
Grant
(QRIS)
SLO Wine
Country
Harvest on
the Coast
“Fund-ANeed”
Community
Grant
Program
Adult Wellness and
Prevention
$
25,000
Awarded
$
25,000
Energy Services Senior
Home Repair
$
90,000
Awarded
$
97,171
Adult Day Center
$
51,000
Awarded
$
51,000
Youth Programs
Monthly Total
$ 840,000
$ 3,161,141
Awarded
$
$
830,000
3,131,187
State Child Development
Program(Salinas MSHS)
TBD
Pending
Program
TBD
Pending
$
$
7,500
7,500
$
3,330
$
3,330
$
350,000
$
350,000
Adult Wellness
Monthly Total
$
$
7,500
7,500
Awarded
Health Services
$
5,000
Denied
CCRC
MSHS
Monthly Total
$
3,330
$25,999,471
$26,007,801
Awarded
Pending
Family Support
$
350,000
Awarded
CCRC
Monthly Total
$
$
155,105
505,105
Pending
Adult Wellness
Monthly Total
TBD
Denied
$
-
$
11
-
8/20/2015
8/20/2015
8/7/2015
United
Way
Community
Innovation
Fund
Health Clinics
$
5,000
Awarded
$
3,750
8/20/0215
Community
Foundation
SLO
County/Op
portunity to
Thrive
Grant
Liberty Tattoo Removal
$
10,000
Awarded
$
10,000
Energy Services
$
5,000
Awarded?
$
5,000
Energy Services
Monthly Total
$
$
5,000
25,000
Awarded?
$
$
5,000
23,750
8/20/2015
9/8/2015
8/20/2015
9/8/2015
Area
Agency on
Aging, Title
IIIE, Home
Adaptation
s for
Family
Caregiving
for the
Elderly
Area
Agency on
Aging, Title
IIIE,
Grandpare
nt
Caregiving
for a Child
9/17/2015
Area
Agency on
Aging, OneTime-Only
Monies
Adult Day Center
$
3,200
Awarded
3,200
9/17/2015
Area
Agency on
Aging, OneTime-Only
Monies
Senior Home Repair
$
33,366
Awarded
26,945
$
4,647
Awarded
3,165
$
$
$
4,600
119,718
165,531
$
1,000
Awarded
$
2,900
Awarded
$
298,927
Pending
$
281,063
Pending
N/A
N/A
N/A
9/17/2015
9/17/2015
LOI
9/22/2015
9/23/2015
/donation req
10/5/2015
N/A
10/17/2015
10/15/2015
10/16/2015
10/15/2015
10/16/2015
Area
Agency on
Aging, OneTime-Only
Monies
Active Living Every Day
Central
Coast
SLO Family Resource
Funds for
Children
Center
Weingart Fo
CCRC
Monthly Total
IQMS
CCRC
Fund for
Santa
Barbara,
Youth
Project Teen Health
Making
Change
Santa Maria High
SLO
County
Continuum
Homeless Services Case
of Care:
Management (City of
Transitiona
l Housing
SLO)
SLO
County
Continuum
of Care:
Management (South
Supportive
Services
County)
Denied
Denied
12
$
33,310
$
1,000
$2,275
SLO
County
Continuum
of Care:
Permanent Homeless Services Case
Management (South
Supportive
County)
Housing
$
SLO
County
Continuum
of Care:
Management (North
Supportive
County)
Housing
$
CDBG
SLO
County
Minor Home Repair
$
CDBG/Pas
o Robles
Adult Day Center
$
CDBG/City
of SLO
MLM
$
10/15/2015
10/16/2015
10/15/2015
10/16/2015
10/15/2015
10/23/2015
10/15/2015
10/23/2015
10/15/2015
10/23/2015
10/15/2015
10/15/2015
10/15/2015
10/15/2015
10/23/2015
10/23/2015
10/23/2015
10/23/2015
10/15/2015
10/23/2015
10/15/2015
10/23/2015
CDBG/Cou
nty of SLO
ro Bay
ESG
ESG
General
Fund/Coun
ty of SLO
General
Fund/Coun
ty of SLO
10/23/2015
CDBG/Cou
nty of SLO
10/15/2015
11/19/2015
11/5/2015
11/19/2015
11/24/2015
11/19/2015
11/30/2015
11/19/2015
12/4/2015
12/17/2015
12/31/2015
12/17/2015
12/31/2015
1/20/2016
1/28/2016
1/20/2016
1/28/2016
1/20/2016
1/28/2016
1/20/2016
1/28/2016
1/20/2016
1/28/2016
Energy
Upgrade
California
Pending
59,627
Pending
115,000
Awarded
10,000
Pending
125,000
Pending
MLM
Prado Day Center
Prado
MLM
$
$
$
$
68,494
8,600
39,075
53,960
Pending
Pending
Pending
Pending
Prado
$
33,900
Pending
MLM
$
99,971
Pending
$
29,354
$ 1,291,216
Pending
$
58,100
Denied
$
758,270
Pending
State Child Development/
CCRC/LCCPC
$13,125,834
Monthly Total
$13,942,204
Pending
Prado Day Center
Monthly Total
Energy Services
CDE CSPP
Expansion
15-16
CDE
CDBG
Santa
Maria Minor
Home
Repair
ACF/Head
Start
65,345
Energy Services
Head Start/Early Head
Start/SLO
$
33,295.00
$
150,000
Awarded
$ 6,391,923
Pending
ACF/Head
Head Start/Early Head
Start
Start/North San Diego Co. $ 4,074,865
$10,616,788
Pending
CBO/PHG SLO
County
Adult Wellness
CBO/PHG SLO
County
40 Wonderful
CBO/PHG SLO
County
CBO/PHG SLO
County
SAFE
CBO/PHG SLO
County
Adult Day Center
$
30,020
82,593
$
$
15,000
Pending
$
9,000
Pending
$
8,500
Pending
$
18,000
Pending
$
31,500
Pending
13
-
82,593.00
1/20/2016
1/20/2016
1/20/2016
2/3/2016
City of SLO
- Grants-inAid
Adult Wellness
$
7,500
Awarded
$
5,000
2/3/2016
City of SLO
- Grants-inAid
Teen Clinics
$
6,000
Awarded
$
6,500
2/3/2016
City of SLO
- Grants-inAid
Homeless Prevention
$
$
8,000
103,500
Awarded
$
$
2,000
13,500
2/29/2015
Bank of
America
Maxine Lewis Memorial
$
$
5,000
5,000
Awarded
Adult Wellness
$
8,500
Awarded
TAPP
$
67,500
Awarded
$
67,500
SAFE
$
212,708
Awarded
$
212,708
Family Preservation
$
$
509,598
798,306
Awarded
$
$
509,598
798,306
Teen Clinics
$
3,750
Awarded
$9,299
Pending
$7,376
Pending
3/17/2106
3/31/2016
3/17/2016
3/31/2016
3/17/2016
3/31/2016
3/17/2016
3/31/2016
3/17/2016
4/15/2016
4/20/2016
4/21/2016
4/20/2016
CommUNI
TY
(SLOCCF)
Dept of
Social
Services
SLO
County
Purchasing
/DSS
Dept of
Social
Services
Rotary de
Tolosa
First 5
Monterey
County
First 5
Monterey
County
Alegria TA
Little Angels TA
$
4/21/2016
5/30/2016
4/21/2016
5/19/2016
ACF-OHS
ACF/Early
Head Start
5/19/2016
5/30/2016
ACF-OHS
MSHS base continuation
grant
EHS-Child Care
Partnership
MSEHS-CC Partnership
Continuation grant
5/13/2106
Growing
Together
Fund Community
Foundation
Clinics
5/20/2016
Women's
Legacy
FundCommunity
Foundation Youth Programs - TAPP
5/19/2016
5/19/2016
$
20,425
$25,999,471
Pending
$2,421,711
Pending
$4,971,145
Pending
$2,950
Denied
$15,000
Awarded
$33,410,277
6/16/2016
6/16/2016
6/16/2016
7/16/2016
United
Way
Monterey
County
CRT
Residual
Fund
MSHS – Valle Verde
Center
$136,000
CCRC – R&R and AP
$59,583
2,500
2,500
$8,500
$2,000
$
2,000
$
$15,000
15,000
$136,000
Pending
14
6/16/2016
7/16/2016
6/16/2016
6/16/2016
6/23/2016
7/14/2016
7/29/2016
7/29/2016
7/29/2016
8/18/2016
8/18/2016
CCRC – CCPC
$48,167
CCRC-CCPC
$526,883
CDE Block
Grant
CSD-DOE
ACF-OHS
6/16/2016
6/16/2016
6/16/2016
CRT
Deadweigh
t Loss
Fund
First 5
Impact
Fund
CCRC – CCPC
Energy
Community
Foundation
:
Opportunit
y to Thrive Head Start – San Diego
SLO
County/HU
D
Continuum
of
Care/South
County
Supportive Case Management and
PAPÁS
Services
SLO
County/HU
D
Continuum
of
Care/North
County
Housing
Management
SLO
County/HU
D
Continuum
of
Care/SLO
Coordinate
d Entry
Program
Management
Management
$155,057
$34,538
$1.3 million
$
10,000
$
52,916
$
229,554
Not to exceed
$ 1,252,698
8/24/2016
ACF-OHS
EHS-CC
Expansion
and
Partnership
Early Head Start
$8,864,875
8/24/2016
ACF-OHS
MSEHSCC
Expansion
Migrant and Seasonal
and
Partnership Early Head Start
$1,815,000
Detailed information regarding individual
applications can be found in the
corresponding Board Action
Pending
Total Awarded for 2016
$
$ 4,014,772
$21,103,053
$25,283,616
$ 4,699,674
$ 2,631,734
$136,000
967,306
15
Child Youth and Family Services
CHILD CARE RESOURCE CONNECTION
Program Director Sheri Wilson
July 2016 REPORT
RESOURCE AND REFERRAL PROGRAMS
Requests for child care information
Requests for child care referrals in-house
Requests for child care referrals online
Total Referrals
Child Care Referral Statistics
Ages
Infant (under 2 years)
Preschool (2 years through 5 years 11 months)
School Age (6 years and older)
Type of Care
Full-time child care (35 hours or more/week)
Part-time child care (less than 35 hours/week)
Before and/ or after school child care
Summer only child care
Other child care (evening, overnight, weekend,
rotating schedule, drop-in)
Family Needs for Care
Employed
Seeking Employment
In school/ training
Other parental needs
Alternate/ back up
Mildly ill child
Enrichment and/ or development
Apr-16
1118
May-16
1000
Jun-16
1148
61
221
282
66
233
299
47
173
220
162
132
48
176
130
67
142
89
41
295
75
324
78
230
96
25
2
64
15
14
56
15
7
76
245
8
24
7
10
0
5
258
13
8
12
13
1
10
177
6
28
6
17
0
4
Child Care Initiative Project (CCIP): by Kellie Carey
In the month of June, we wrapped up our final quarter with CCIP participants. This year our project goal was to
train seven new participants (Trainees) in all five modules totaling at least 25 hours of training. The CCIP
modules include infants and toddlers; operating a family child care; child health, safety and environment;
developmental needs of the child; and professionalism and provider support. To help participants meet their
goals, group and individualized training was provided throughout the county. We are very proud of the hard
work of our participating providers, who dedicated themselves to meeting training goals. Some participants had
been providing care for a year or more and others were recently licensed, making tailoring incentives to the
16
specific need of programs and facilities important. Some of the incentives we purchased included child table
and chairs, bookshelves, easel, water table and paint supplies.
Other goals for the project included training former Trainees, assisting individuals through the licensing
process, and helping programs expand their businesses to serve more children, by providing non-traditional
hour care (evening and weekend care) and/or serving infants and toddlers. We were pleased to have met all of
our goals and are looking forward to another productive year.
Upcoming Trainings:
7/30/16 English CPR and First Aide Training
Prevention and Early Intervention Program: by Kellie Carey
June concluded another great year of Prevention and Early Intervention. At the beginning and end of the year,
Behavior Rating Scales are used to assess the behavior of all the children participating in the program. This year
children demonstrated significant improvements in the acquisition of social, emotional and behavioral health
skills.
• 53% of children (140 children) assessed demonstrated improved social competence and skills.
• 50% of children (39 children) initially assessed as impulsive demonstrated a decrease in impulsivity.
• 100% of children (2 children) initially as emotionally aggressive demonstrated a decrease in their
emotionally aggressive behavior scores.
We are excited about the progress children are making in the course of a year and especially impressed by how
many children are starting the year with such high levels of social competence.
Throughout the year, when providers completed two or more child activities, incentives were delivered to
programs to support skill building and interactions. This year, the incentive bags included an emotion memo
game and four books to add to the family book bags. Providers were excited to receive the incentives and to use
them to engage children in daily activities. We are looking forward to another great year of partnering with
providers to bring new and exciting activities that focus on the social and emotional development of children in
our county.
Child Care Food Program: by Magnolia Salazar
In June, we processed 127 provider claims, reimbursing providers for 50,016 meals served in the month of May,
for a grand total of $76,129.48 distributed to providers in our community.
In the month of June we enrolled one new provider into the Child Care Food Program. The provider was eager
to participate and serve meals to children in her child care program and commented that she found the
information we gave her during her enrollment very helpful. Participating providers receive a binder that
includes program regulations, meal recordkeeping tips, recipes and children nutrition information.
We conducted one Food Program Training that was attended by four, English-speaking child care
providers. The training included a presentation by a representative from the San Luis Obispo County Public
Health Department, who talked about milk and milk alternatives, shared resources and answered questions.
Provider’s shared that they really liked this topic and that she had great information. The training also included
a regulation review and paperwork distribution.
Early Head Start/State and CCRC Partnership: by Sonia Garnica
In June, follow-up visits were done with the providers working on their Child Development Associate (CDA)
Certification.
17
On June 7th we conducted a provider training on “Strategies for Transitions.” Eighteen providers attended the
training which was developed in response to needs expressed by providers as well as feedback from
observations by CAPSLO staff. The training received really positive feedback on the session evaluations and a
number of attendees requested copies of the materials that were used during the presentation.
Sonia attended the Program for Infant Toddler Care (PITC) Training, from June 12th to the 18th, in Berkeley,
CA. This concluded the last two modules of training required to become a certified trainer. Certification is
complete upon submission of a written certification paper for each module.
Subsidized Child Care: by Mika Buchanan
Our subsidized child care program serves families in San Luis Obispo County that are low income and have a
qualifying need (working, seeking work, education/Training) for child care services. Families choose who they
wish to care for their child and CCRC reimburses the approved child care services provided, directly to the
child care provider. CCRC is funded by the California Department of Education and the Department of Social
Services of SLO.
The following chart shows the direct child care reimbursements per month and the number of children served.
Direct Services
May 2016
June 2016
Paid by Month
964
964
Children Served
$528,022.71
$520,837.39
Child Care
Payments
Child Care Resource Connection Outstations: by Mika Buchanan
We currently have 5 Outstation Family Resource Specialists co-located in the Department of Social Service
offices throughout the county of San Luis Obispo. Specialists are there to provide child care referrals to families
looking for child care providers and to enroll all CalWORKs referred families into the subsidized child care
program. Specialists are also liaisons to the DSS workers and CCRC workers with regard to the clients we
serve.
Families requesting child care referrals are directed to contact Outstation workers for a provider listing. The
majority of child care referrals made by Outstation specialists have become “enhanced referrals” where staff
makes multiple phone inquiries to providers to locate a child care opening meeting the parent’s need and
schedule, as well as, utilizes MapQuest when distance and transportation issues impact a parent’s accessibility
to services.
Outstation Activity June 2016
Count
CD9600 Referrals from DSS to CCRC
Stage 1 31 families with 59 children were referred for Stage 1 (this
includes 4 families with 9 children for CalWORKs Homeless
Services Program (HSP) child care)
Stage 2 7 families with 11 children were referred for PCW
1 family with 2 children were referred for Diversion
WTW Exempt parents No Exempt families were referred for Stage 2
18
Client Intake Meetings
Stage 1 15 intakes were completed
Enrollments
An additional 9 parents had an appointment for a Stage 1 or
Stage 2 intake in June, but did not show for the meetings.
17 families with 29 children were enrolled into Stage 1 (this
includes 1 family with 3 children for CalWORKs Homeless
Outstation Contacts
7 families with 12 children were enrolled into Stage 2 as
CalWORKs Direct Enrollment, Diversion or PCW
210 phone calls were received from parents and providers
regarding services in Stage 1 and Stage 2 Child Care.
34
Child Care Referrals
Local Child Care Planning Council: by Raechelle Bowlay-Sutton, Manager
The Council met on June 1, 2016 as the last meeting of the Council for the year. Council meetings will resume
September 7, 2016.
Through the California State Preschool Program (CSPP) QRIS Block grant, we were able to provisionally rate
the following sites:
1. Paso Robles CSPP at Winfred Pifer (SLOCOE)
2. Atascadero CSPP (SLOCOE)
3. Nipomo CSPP (SLOCOE)
4. Cambria Head Start (CAPSLO)
5. Nipomo Head Start (CAPSLO)
6. Oceano State Preschool (CAPSLO)
7. Five Cities Head Start (CAPSLO)
Sites rated at the Tier 4 and 5, demonstrating a great commitment to quality early learning. CSPPs operated by
San Luis Obispo County Office of Education (SLOCOE) also received support through our inaugural Quality
Counts Academy, receiving the following training:
• Classroom Assessment Scoring System (CLASS): Teacher – Child Interactions:
• Early Childhood Environment Rating Scales (ECERS)
• Ages and Stages Questionnaire (ASQ) and ASQ:SE (Social Emotional)
• Desired Results Developmental Profile (DRDP)
Teachers completing the Quality Counts Academy received a $600 stipend through the AB212 stipend program
supporting teacher education, professional development and retention. Additionally, sites that received a Teri 4
or 5 rating, are also eligible for a $2000 QRIS Block Grant to invest in their quality program.
Further QRIS infrastructure work will continue over the summer. We plan to recruit a new cohort of of QRIS
participating programs in the fall.
Program Resource: by Sandra Woods, Program Resource Manager: This is the month that we receive
our 2016.2017 contracts from the state and all other contracts with local organizations. The fiscal year budget
will be prepared once our revenue is received. The Governor’s final budget is anticipated to maintain our
current funding levels and hope for additional revenue during the year.
19
August 2016 REPORT
RESOURCE AND REFERRAL PROGRAMS
Requests for child care information
Requests for child care referrals in-house
Requests for child care referrals online
Total Referrals
Child Care Referral Statistics
Ages
Infant (under 2 years)
Preschool (2 years through 5 years 11 months)
School Age (6 years and older)
Type of Care
Full-time child care (35 hours or more/week)
Part-time child care (less than 35 hours/week)
Before and/ or after school child care
Summer only child care
Other child care (evening, overnight, weekend,
rotating schedule, drop-in)
Family Needs for Care
Employed
Seeking Employment
In school/ training
Other parental needs
Alternate/ back up
Mildly ill child
Enrichment and/ or development
May-16
1007
Jun-16
1148
Jul-16
1065
66
233
299
47
173
220
48
296
344
176
130
67
142
89
41
232
121
39
324
78
230
96
358
71
15
14
56
15
7
76
37
0
87
258
13
8
12
13
1
10
177
6
28
6
17
0
4
301
4
41
2
2
1
0
Child Care Initiative Project (CCIP): by Yenny Alvarez
In the month of July, we held an end of year graduation potluck for participants of our 2015-2016 CCIP. We
handed out certificates of completion to CCIP participants returning from prior years, who completed 20 hours
or more of training, and to newly trained providers, who completed 25 hours of training. A total of 26
participants met their training goals and are very proud of their accomplishment. During this gathering,
providers had the opportunity to meet and socialize with other providers in San Luis Obispo County. We look
forward to continuing to plan, recruit, and bring more dynamic training to our community in the year to come.
20
Upcoming Trainings:
8/8/16 Behavior Management (Spanish)
8/9/16-8/10/16 UC Davis Motor Skills and Movement (Spanish)
8/16/16 Business English Language (for Spanish-speakers)
8/20/16 Preventative Health (Spanish)
8/23/16 Business English (for Spanish-speakers)
8/30/16 Business English (for Spanish-speakers)
Prevention and Early Intervention Program: by Kellie Carey
In the month of July we conducted two child activities, reaching 21 children at a child care center. One
program we have been partnering with for years began as a family child care home, opened a center, and has
just recently expanded her program by changing locations. With this expansion came the opportunity to train
additional staff during their in-service week. We still continue to recruit newly licensed family child care homes
and child care centers serving children ages 2-6, while continuing to conduct child activities with programs who
have worked with us in Prevention and Intervention for as many as 7 years. We feel gifted to continue to work
with sites, their staff, families and children. It is amazing to see the transformation, learning, and growth over
time. Children really seem to connect with the curriculum and both families and child care staff alike seem to
appreciate the opportunity to engage children through the curriculum provided.
Child Care Food Program: by Magnolia Salazar
In July, we processed 123 provider claims, reimbursing providers for 51,914 meals served in the month of June,
for a grand total of $80,608.04 distributed to providers in our community.
During the month of July we conducted both scheduled and unannounced site visits with child care providers,
including weekend site visits. Many providers have been keeping children busy with outdoor activities in the
summer, including serving meals outside of their homes. We are able to conduct meal observations off-site and
had the opportunity to do so this month at a community park. The provider served her snack to the park,
bringing along with an extra assistant to help her supervise the children, and letting the children play after
eating. The provider shared that they had planted a community garden. She was so pleased that the kids enjoyed
picking the vegetables and were especially excited about the big zucchinis which the provider likes to cut into
strings to cook like pasta.
This was the month in the Child Care Food Program for one of our monitors who is now working for another
CCRC program. One of our former monitors will be return gto CCRC, replacing him and starting her
employment on August 1, 2016.
Early Head Start/State and CCRC Partnership: by Sonia Garnica
In July follow-up visits were conducted with the providers working on their CDA Certification. The participants
continue to work on their testimonies and make recommended changes. At least half the group is close to being
ready to start the next phase of the certification process. A provider who is due for her CDA Renewal in
September was also observed and is also being supported through the renewal process.
We conducted the required annual training on Mandated Reporter (Child Abuse) and Children’s Personal Rights
at the EHS/State Provider Meeting on July 19th. Providers and their assistants were in attendance.
Subsidized Child Care: by Mika Buchanan
Our subsidized child care program serves families in San Luis Obispo County that are low income and have a
qualifying need (working, seeking work, education/Training) for child care services. Families choose who they
wish to care for their child and CCRC reimburses the approved child care services provided, directly to the
child care provider. CCRC is funded by the California Department of Education and the Department of Social
Services of SLO.
21
The following chart shows the direct child care reimbursements per month and the number of children served.
Direct Services
June 2016
July 2016
Paid by Month
934
917
Children
Served
$520,837.39
$538,693.24
Child Care
Payments
Child Care Resource Connection Outstations: by Mika Buchanan
We currently have 5 Outstation Family Resource Specialists co-located in the Department of Social Service
offices throughout the County of San Luis Obispo. Specialists are there to provide child care referrals to
families looking for child care providers and to enroll all CalWORKs referred families into the subsidized child
care program. Specialists are also liaisons to the DSS workers and CCRC workers with regard to the clients we
serve.
Families requesting child care referrals are directed to contact Outstation workers for a provider listing. The
majority of child care referrals made by Outstation specialists have become “enhanced referrals” where staff
makes multiple phone inquiries to providers to locate a child care opening meeting the parent’s need and
schedule, as well as, utilizes MapQuest when distance and transportation issues impact a parent’s accessibility
to services.
Outstation Activity July 2016
Count
CD9600 Referrals from DSS to CCRC
Stage 1 27 families with 37 children were referred for Stage 1 (this
includes 4 families with 5 children for CalWORKs Homeless
Stage 2 11 families with 17 children were referred for PCW
No families were referred for Diversion
WTW Exempt parents No Exempt families were referred for Stage 2
Client Intake Meetings
Stage 2
7 intakes were completed
Enrollments
An additional 10 parents had an appointment for a Stage 1 or
Stage 2 intake in July, but did not show for the meetings.
14 families with 21 children were enrolled into Stage 1 (no
families were enrolled into the CalWORKs Homeless Services
Program (HSP) child care)
Outstation Contacts
5 families with 10 children were enrolled into Stage 2 as
CalWORKs Direct Enrollment, Diversion or PCW
208 phone calls were received from parents and providers
regarding services in Stage 1 and Stage 2 Child Care.
32
Child Care Referrals
22
Local Child Care Planning Council: by Raechelle Bowlay-Sutton, Manager
The Council has been dark during the month of July and August. However, much of the QRIS work has
continued. We have submitted an application to the California Department of Education to renew the California
State Preschool Program (CSPP) QRIS Block Grant for the 2016-2017 year. Awardees will be notified by the
end of August. The Council, in partnership with CCRC Resource and Referral, have accepted contracts with
First 5 San Luis Obispo County to expand QRIS work with family child care home and private center based
programs through First 5 IMPACT (Improve and Maximize Programs so All Children Thrive). Through
IMPACT, we will be able to serve 68 more programs as they provide quality early learning for the children in
their care.
The Council Manager attended the 2016 National QRIS Meeting hosted by Build Initiative. Build is a national
initiative that promotes early childhood systems such as QRIS. The conference was held in New Orleans, LA
and was attended by representatives from over 30 states and over 100 representatives from California Regional
QRIS Implementation. The conference was a great opportunity to network with California colleagues as well as
national colleagues to see and learn how QRIS is being implemented across the county.
Council met on June 1, 2016 to approve and 2015-16 Annual Report. The Annual Report highlights the
Council’s annual activities including collaboration efforts, support for professional development and training,
advocacy and awareness, data collection, and support for local QRIS. This report is used at both the local and
state level to showcase the role of local child care planning councils as a valuable forum for community
stakeholders to inform directions within the early learning field.
The Council will host an Ages and Stages Questionnaire Trainer Seminar August 17-19, 2016. This seminar
will certify trainers in the ASQ and ASQ:SE (Social Emotional) tools in order to support local implementation
of universal developmental screenings. The training is supporting through QRIS funding, but open to all
disciplines and partners including, the Department of Public Health.
Two of our staff have moved on to other opportunities in the community, which has resulted in a reorganization
of our team. We will be recruiting for a full-time administrative assistant to support the work of the Council
and QRIS.
Program Resource: by Sandra Woods, Program Resource Manager:
The majority of our Subsidy and Resource & Referral contracts have now come in for the new FY. We are
happy that there has been no reduction in our contracts. This has given CCRC for the first time in quite a while
a balanced budget to begin the new FY. We do expect contract amendments to come in eventually as a result of
the increased Regional Market Rate approved in the State budget, and the increased administrative
reimbursement this will bring will go a long way in replacing worn out computers and printers that are
desperately needed in our programs. All in all, a much better start to the new year than what we have been
experiencing for such a long time.
23
HEAD START/EARLY HEAD START PROGRAM
Program Director Debra Welch
•
We recently had a visit from Jan Len, Office of Head Start Region IX Regional Program Manager.
Jan visited our HS/EHS sites and was very pleased with the programs. HS/EHS staff was invited
to be guest speakers at this year’s California Head Start Association conference.
•
Pre-Service Training for the Kern County staff was completed at the end of July, 2016.
•
Preparing for HS/EHS staff Pre-Service Training in both San Luis Obispo and San Diego Counties
to begin August 15th.
•
We are currently interviewing and hiring new staff as well as preparing facilities for the 2016-17
program year.
•
We are in the process of completing an EHS Expansion & Child Care Partnership Grant
Application and Budget that if awarded would provide services for an additional 286 EHS eligible
children in San Diego, San Luis Obispo, San Joaquin and Kern counties. The grant application is
due August 27th.
San Luis Obispo County Regional & State Braided Center Reports:
A majority of Centers are closed for summer furlough.
24
Community Action Partnership of San Luis Obispo County, Inc.
Head Start YTD Actuals by Categories - FYE 3/31/17
25%
Expense thru
June 2016
Budget
A.
PERSONNEL
B.
FRINGE BENEFITS
5110 Payroll Taxes
5120 Health Insurance
5130 Workers Compensation
5140 Retirement
5020
C.
D.
E.
G.
H.
Salaries
$
OUT OF COUNTY TRAVEL
5320 Out of County Travel
EQUIPMENT
5630 Capital Purchases
SUPPLIES
5510 Office Supplies
5520 Program Supplies
5521 Other Supplies
5522 IT Supplies
5540 Food Supplies
5920 Copy Charges
5935 Postage
CONTRACTUAL
5220 Legal
5290 Consultants/Contractors
1,685,680
$
425,201
Amount
Remaining
$
% Spent
1,260,479
25%
157,983
394,133
97,097
41,931
691,144
35,872
147,139
25,064
17,669
225,744
122,111
246,994
72,033
24,262
465,400
23%
37%
26%
42%
33%
1,652
12
1,640
1%
25,000
-
25,000
0%
4,200
81,600
1,480
21,162
2,400
4,200
2,400
117,442
744
11,883
437
2,985
506
700
456
17,711
3,456
69,717
1,043
18,177
1,894
3,500
1,944
99,731
18%
15%
30%
14%
21%
17%
19%
15%
250
8,500
8,750
9,623
9,623
250
(1,123)
(873)
0%
113%
110%
616
1,128
19,532
8,065
46,332
24,915
25,997
6,344
57,477
57,000
4,397
35,396
3,381
(346)
262
848
2,257
56%
35%
28%
50%
28%
25%
33%
32%
19%
0%
54%
35%
10%
0%
83%
59%
44%
OTHER
5150
5310
5330
5351
5410
5411
5420
5440
5450
5620
5640
5720
5905
5911
5940
5945
5950
Employee Benefits
Local Mileage
Vehicle Maintenance
Pupil Transportation
Rent
Mortgage Payments
Utilities
Janitorial
Repairs for Centers
Leasehold Improvements
Equip Repair & Maint
Liability Insurance
Recruitment
Payroll Processing Fee
Printing
Dues & Subscriptions
Telephone
1,400
1,725
27,150
16,085
64,757
33,300
39,000
9,360
71,146
57,000
9,607
54,417
3,750
1,500
2,050
4,056
784
597
7,618
8,020
18,425
8,385
13,003
3,016
13,669
5,210
19,021
369
346
1,238
1,202
1,799
5955
5965
5970
5991
Training
Medical/Dental Supplies
Parent Activity Fund
Laundry
6,000
4,860
3,000
410,163
(368)
410
890
286
103,920
368
5,590
3,970
2,714
306,243
0%
7%
18%
10%
25%
228,626
62,577
166,049
27%
31,070
2,354,739
22%
27%
6000 Indirect
TRAINING AWARD
Dept 210
Training expenses
TOTAL EXPENDITURES
In-Kind Needed
In-kind Rep. est. thru 6/2016
Under(Over)
$
39,890
3,208,347
$
8,820
853,608
$
Based on Budget Based on Spending
$
964,772 $
213,402
(260,547)
(260,547)
$
704,225 $
(47,145)
27%
25
Employees
contributing
more than
projected
Temp Hire
Budgeted in IT
SAN LUIS OBISPO HEAD START
In-Kind Breakdown
1,597,981
HS
EHS
total
387
254
641
60%
40%
964,772
633,209
Total HS In-Kind Needed
964,772
BUDGETED IN-KIND BY CENTER
Center
Location
Child Slots
Atascadero PD
Atascadero
36
Atascadero FD
Atascadero
20
Cambria
Cambria
39
CWR
SLO
16
Five Cities
Oceano
80
Cuesta
SLO
16
Stern
Nipomo
24
Oceano
Oceano
16
Paso Robles PD/FD
Paso Robles
64
Sequoia
Morro Bay
20
Sunnyside
Los Osos
20
HBT
36
387
Center
Atascadero PD
Atascadero FD
Cambria
CWR
Five Cities
Cuesta
Stern
Oceano
Paso Robles PD/FD
Sequoia
Sunnyside
HBT
TOTAL
ESTIMATED
Other Funding
CSPP CDE
Budgeted
In-Kind
89,746
49,859
97,225
39,887
199,436
39,887
59,831
39,887
159,549
49,859
49,859
89,746
964,772
Dept.
781-789
In-Kind
April
9.30%
5.17%
10.08%
4.13%
20.67%
4.13%
6.20%
4.13%
16.54%
5.17%
5.17%
9.30%
100.00%
In-Kind
May
In-Kind
89,746
49,859
97,225
39,887
199,436
39,887
59,831
39,887
159,549
49,859
49,859
89,746
964,772
In-Kind
June
42,000
42,000
42,000
ESTIMATED
ESTIMATED ESTIMATED
April
45,852
TOTAL ESTIMATED NFS EARNED as of 6/30/16
May
45,777
YTD TOTALS
126,000
June
42,918
Amount
Remaining
89,746
49,859
97,225
39,887
199,436
39,887
59,831
39,887
159,549
49,859
49,859
89,746
964,772
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
Totals
134,547
$
260,547
40,000.00
27%
26
Early Head Start YTD Actuals by Categories - FYE 3/31/17
25%
Expense thru
June 2016
Amount
Remaining
%
Spent
$
350,201
$ 1,215,774
22%
140,834
381,787
88,649
40,672
651,942
28,829
99,153
19,710
7,281
154,973
112,005
282,634
68,939
33,391
496,969
20%
26%
22%
18%
24%
431
364
67
85%
36,000
0%
Budget
A.
B.
C.
D.
E.
G.
H.
PERSONNEL
5020
Salaries and Wages
FRINGE
5110
5120
5130
5140
$
Payroll Taxes
Health Insurance
Workers Comp
Retirement
OUT OF COUNTY TRAVEL
5320
Out of County Travel
EQUIPMENT
5630
Capital Purchases
SUPPLIES
5510
5520
5521
5522
5540
5920
5935
Office Supplies
Program Supplies
Other Supplies
Information Technology
Food Supplies
Copy Charges
Postage
CONTRACTUAL
5220
Legal
5240
Participant Payments
5290
Consultants
OTHER
5150
5310
5330
5351
5410
5420
5440
5450
5640
5720
5905
5940
5911
5945
5950
5965
5970
Other Employee Benefits
Local Mileage
Vehicle Maintenance
Rent
Utilities
Janitorial
Repairs & Maintenance
Equip Repair & Maintenance
Liability Insurance
Advertising & Recruitment
Printing
Telephone
Health Exams & Supplies
Parent Involvement
6000
Indirect
TRAINING AWARD
Training expenses
Dept 226
TOTAL EXPENDITURES
In-Kind Needed
In-kind Reported est. 6/2016
Under(Over)
$
1,565,975
36,000
-
3,600
76,500
13,260
15,906
2,400
1,500
1,320
114,486
475
17,994
8,686
4,211
610
139
363
32,478
3,125
58,506
4,574
11,695
1,790
1,361
957
82,008
13%
24%
66%
26%
25%
9%
28%
28%
500
153,238
11,780
165,518
57,689
3,103
60,792
500
95,549
8,677
104,726
0%
38%
26%
37%
1,400
4,025
28,550
1,100
145,814
29,700
12,000
47,818
3,558
47,576
2,160
2,523
2,050
7,440
3,360
6,000
345,074
760
381
7,137
27,264
7,856
1,774
8,403
430
24,895
921
686
207
785
1,921
384
1,017
84,821
640
3,644
21,413
1,100
118,550
21,844
10,226
39,415
3,128
22,681
1,239
1,837
(207)
1,265
5,519
2,976
4,983
260,253
54%
9%
25%
0%
19%
26%
15%
18%
12%
52%
43%
27%
0%
38%
26%
11%
17%
25%
227,474
54,690
172,784
24%
76,676
3,183,576
Based on Budget
$
633,209
(123,942)
$
509,267
20%
$
17,548
755,868
Based on Spending
$
188,967
$
(123,942)
$
65,025
27
%
59,128
$ 2,427,708
(1)
23%
24%
Higher than
projected
Budgeted in
IT
SAN LUIS OBISPO EARLY HEAD START
In-Kind Breakdown
BUDGETED IN-KIND BY TYPE
HS
EHS
total
387
254
641
Total EHS In-Kind Needed
60%
40%
633,209
Center
Location
Child Slots
Cambria
Cambria
8
Cuesta College SLO
8
Georgia Brown Paso Robles
16
High Street
SLO
8
Step by Step
Arroyo Grande
18
Strive
Paso Robles
8
Sunnyside
Los Osos
8
FCC
Various
36
HBT
Various
144
254
Center
Cambria
Cuesta College
Georgia Brown
High Street
Step by Step
Strive
Sunnyside
FCC
HBT
TOTAL
Other Funding
CSPP CDE
Budgeted
In-Kind
19,944
19,944
39,887
19,944
44,873
19,944
19,944
89,746
358,985
613,266
1,597,981
964,772
633,209
In-Kind
April
3.15%
3.15%
6.30%
3.15%
7.09%
3.15%
3.15%
14.17%
56.69%
100.00%
In-Kind May
In-Kind
19,944
19,944
39,887
19,944
44,873
19,944
19,944
89,746
358,985
633,209
In-Kind
June
18,000
18,000
18,000
ESTIMATED ESTIMATED
ESTIMATED
Dept.
April
May
June
715-718
20,427
21,052
28,462
YTD TOTALS
54,000
Amount
Remaining
19,944
19,944
39,887
19,944
44,873
19,944
19,944
89,746
358,985
633,209
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
Totals
69,942
-
123,942
12,000.00
135,942.05
20%
ESTIMATED
28
Early Head Start Partnership YTD Actuals by Categories - FYE 7/31/16
Estimate to
Complete
Expense thru
June 2016
Budget
Total
Expense
Amount
Remaining
% Spent
Expense thru Nov 2015
A. PERSONNEL
5020
Salaries and Wages
B. FRINGE
5110
5120
5130
5140
$
Payroll Taxes
Health Insurance
Workers Compensation
Retirement
D. EQUIPMENT
5630
Capital Purchases
G. CONTRACTUAL
5220
Legal
5240
Participant Payments
5290
Consultants
5525
Subcontracted Services
Other Employee Benefits
Local Mileage
Monitoring
Vehicle Maintenance
Rent
Utilities
Janitorial
Repairs & Maintenance
Equip Repair & Maintenance
Liability Insurance
Advertising & Recruitment
Printing
Telephone
Training
Health Exams & Supplies
Parent Involvement
Laundry
6000
Indirect
TRAINING AWARD
DEPT 246 Training expenses
DEPT 241 Start Up & Supplemental
TOTAL EXPENDITURES
In-Kind Needed
In-kind Reported est. 6/2016
Under(Over)
$ 1,491,891
138,804
391,483
87,344
13,370
631,001
141,631
354,073
78,904
14,605
589,213
235,000
E. SUPPLIES
5510
Office Supplies
5520
Program Supplies
5521
Other Supplies
5522
Information Technology
5540
Food Supplies
5920
Copy Charges
5935
Postage
H. OTHER
5150
5310
5320
5330
5410
5420
5440
5450
5620
5640
5720
5905
5940
5911
5945
5950
5955
5965
5970
5991
1,408,309
$
$
-
141,864
$
1,633,755
$
(225,446)
116%
11,404
11,936
8,596
1,400
33,336
153,035
366,009
87,500
16,005
622,549
(14,231)
25,474
(156)
(2,635)
8,452
110%
93%
100%
120%
99%
89,100
89,100
145,900
38%
2,550
111,786
21,600
42,198
2,213
270
1,800
182,417
1,948
83,500
23,209
36,529
7,644
59
1,353
154,242
75
53,600
600
432
17
131
54,855
2,023
137,100
23,809
36,961
7,661
59
1,484
209,097
527
(25,314)
(2,209)
5,237
(5,448)
211
316
(26,680)
79%
123%
110%
88%
346%
22%
82%
115%
750
246,396
9,000
49,640
305,786
180,132
42,347
21,250
243,729
30,000
3,700
2,500
36,200
210,132
46,047
23,750
279,929
750
36,264
(37,047)
25,890
25,857
0%
85%
512%
48%
92%
472
2,922
8,167
16,475
84,440
22,895
3,442
96,344
285,000
2,700
5,437
2,568
1,827
4,595
285
6,852
11,070
5,047
560,538
704
3,668
11,583
8,111
65,927
18,622
7,136
41,967
2,356
9,475
5,308
508
186
818
2,931
301
4,800
2,811
109
187,321
135
328
866
559
5,560
1,931
625
18,659
102,452
136
836
8
823
325
300
15
133,558
839
3,996
12,449
8,670
71,487
20,553
7,761
60,626
102,452
2,492
9,475
6,144
508
194
818
3,754
301
5,125
3,111
124
320,879
(367)
(1,074)
(4,282)
7,805
12,953
2,342
(4,319)
35,718
182,548
208
(4,038)
(3,576)
1,319
4,401
(533)
3,098
(301)
5,945
1,936
(124)
239,659
178%
137%
152%
53%
85%
90%
225%
63%
36%
92%
174%
239%
28%
4%
287%
55%
0%
46%
62%
0%
57%
220,917
213,486
23,789
237,275
(16,358)
107%
354,397
982,808
135,037
540,418
51,803
194,584
186,840
735,002
167,557
247,806
53%
75%
4,881,173
$ 3,555,337
(1)
566,747
88%
$
Based on Budget Based on Spending
$ 1,220,295
$
888,834 $
(806,667) $
(806,667) $
82,167
$
413,628 $
66%
29
759,089
$
4,314,426
47,966.00
13,256
16,986
Budgeted Cost per Child
Projected Cost per Child
Revised
Budget did
not include a
month of
salaries.
Allocation of
employees
time.
Carryover
Temp Help
Carryover
Remaining
amount
SAN LUIS OBISPO EARLY HEAD START CCP
In-Kind Breakdown
1220295
Center
Location
FCC SLO
SLO
FCC KERN
KERN
Borrego Springs
SD
Cambria
Cambria
Cuesta
SLO
High Street
SLO
Paso Robles
Paso Robles
Sunnyside
Los Osos
Las Mariposas
Delano
Ruben J Blunt
Bakersfield
Sunset
Bakersfield
Tierra Serena
Shafter
Center
FCC KERN/SLO
Borrego Springs
Cambria
Cuesta
High Street
Paso Robles
Sunnyside
Las Mariposas
Ruben J Blunt
Sunset
Tierra Serena
TOTAL
Other Funding
CMIG and CCTR
Child Slots
36
36
4
8
8
4
8
8
8
8
20
16
164
Budgeted
In- In-Kind
Kind
April
535,739
29,763
59,527
59,527
29,763
59,527
59,527
59,527
59,527
148,816
119,053
1,220,295
-
Dept.
705 & 712
April
21.95%
21.95%
2.44%
4.88%
4.88%
2.44%
4.88%
4.88%
4.88%
4.88%
12.20%
9.76%
100.00%
In-Kind
May
1,501
In-Kind
267,870
267,870
29,763
59,527
59,527
29,763
59,527
59,527
59,527
59,527
148,816
119,053
1,220,295
In-Kind
June
337
In-Kind
July
1,284
1,588
In-Kind
In-Kind
August
September
2,053
4,345
-
160
In-Kind
October
2,891
473
3,543
In-Kind
In-Kind
November December
5,378
3,448
105
872
20
10
79
12
193
211
302
202
849
758.82
5,035
213
201
1,320
461.09
5,184
January
63,645
February
62,619
135
278
425
2,203
May
4,603
350
5,290
June
40,764
6,777
187
372
2,612
594
505
5,605
331
1,871
9,244
16
632
514
6,665
230
564
498
766
6,388
July
49,198
August
47,582
September
21,003
October
48,463
November
54,411
December
52,787
3,906
In-Kind
In-Kind
January
February
2,832
2,532
53
In-Kind
March
5,873.78
342.68
73.17
1,264.46
In-Kind
April
In-Kind
May
In-Kind
June
24.39
99.46
3,746.44
915.01
621.40
12,961
5,000
5,000
5,000
ESTIMATED ESTIMATED ESTIMATED ESTIMATED
March
45,006
April
69,557
May
62,275
June
111,393
YTD TOTALS
30,636
1,846
7,202
1,566
224
24
979
4,730
14,112
6,645
67,965
10,000
Totals
728,703
806,667
30
Amount
Remaining
505,103
27,918
52,324
57,961
29,540
59,527
59,502
58,547
54,796
134,705
112,408
1,152,330
66%
6%
6%
12%
3%
1%
0%
0%
2%
8%
9%
6%
6%
MIGRANT AND SEASONAL HEAD START PROGRAM
Program Director Bill Castellanos
Deputy Director Ellen Pezo
PROGRAM INFORMATION SUMMARY
Base Grant (MSHS and MSEHS)
Cumulative Enrollment: 1,439; Total Funded Enrollment: 1,627
Current Enrollment (since 9/1/15): 1,277
EHS-CC Partnership Grant
Cumulative Enrollment: 366; Total Funded Enrollment: 348
Current Enrollment (since 3/1/15): 254
Disabilities Enrollment: 59 children
31 IEPs- base grant
1 IEP- partnership
18 IFSPs- base grant
9 IFSPs- partnership
59 total
PROGRAM UPDATE
New Grant Opportunity
Saturday care was offered to the families in the center and provider homes twice during the month of July. It
will be offered again on two Saturdays in August. Five hundred children attended the centers or a provider
home on the two days offered in July.
Early Head Start-Child Care Partnership (EHS-CCP) Grant – Round 2
The program will submit a grant application which will request 80 additional slots for children in Kern and
Monterey Counties; and 49 additional slots for children to be served by the program’s delegate in Fresno
County. Services will be provided in designated high poverty zones in the areas of McFarland, Huron, Mendota,
and Firebaugh. The children will be served in center-based and the family child care options.
Recruitment tools
For recruitment purposes, the MSHS program been able to use Google My Business for the MSHS Centers.
This allows the agency to be visible on line. It allows families to easily find the originations and it allows the
agency to provide services to the families who need it.
Below is an example of the activity report for the Cielito MSHS center in Nipomo.
31
Area Manager Report
Ventura/Orange County Area Manager Mariela Guido submitted the following report:
ENROLLMENT
There were 121 out of 172 slots allocated for children filled under the Ventura and Orange County base grant in
the month of July. There are 13 out of 40 slots allocated for children filled in the Orange County family child
care option under the EHS-CCP grant. Buena Ventura’s last day to serve children was June 15.
MONITORING ISSUES
Education Coordinator Cheryl Turner visited Encanto & Linda Vista. During her visit, she monitored
children’s portfolios, files, education plans, and classroom interactions.
Family & Community Engagement Coordinator Joseph Castro visited Linda Vista, El Jardin, Orange family
child care options, and Ventura family child care options. During his visit, he monitored Family Partnership
Agreements, ChildPlus, Policy Council binders, and parent areas. He also answered questions from new staff
members Angelica Vargas, FCC Coordinator and Susana Estrada, Family Services Advocate. Debriefing on
site visits and file monitoring will occur on August 18.
PROGRAM UPDATE
ENCANTO
Preschool activities had a summer theme and covered topics such as weather, vacations, outdoor
activities, food, and safety. Food activities utilized different seafood ingredients. The dramatic area was
transformed into a beach scene with materials typically brought on beach visits. Teachers read the books
Verano and The Rainbow Fish; then children had the opportunity to draw something related to the stories.
Seashells with different textures and of varying sizes were placed in the science area for children to feel.
Most importantly, children were taught the concept of being safe in the sun and to use sunscreen to
protect their skin. In addition, classes had a fun “crazy hat” day.
Toddlers were exposed to geometric shapes. They learned the words “triangle,” “square,” “circle,” and
“star” and also identified the shapes. Teachers planned the following activities for children to explore
shapes: painting shapes with crayons; collage with different materials; and looking for shapes during
reading time.
32
LINDA VISTA
The preschool children continue to work on taking turns; 1 to 1 correspondence; and learning,
remembering, and following classroom rules. They also worked on Second Step and Talking About
Touch while focusing on safe touches.
The toddler children worked on counting from 1 to 5; 1 to 1 correspondence; and classification by 1-2
attributes of color and size. They worked on cards for name identification and participated in singing
songs. Toddlers also participated in fine motor activities using laces, playdough, crayons, and collage
materials. They also participated in gross motor activities, including running, climbing, and maneuvering
through indoor tunnels. The toddlers continue to engage in activities that support school readiness.
VENTURA FCC OPTION
FCC Coordinator Vanessa Agustiniano is recruiting new providers and children. Family Services
Advocate Susana Estrada is meeting with families to close Family Partnership Agreements. All
providers attended the monthly provider meeting on July 29, 2016. The meeting was on nutrition and
included discussions on food allergies, healthy eating, and the food program.
EL JARDIN
The preschool children had their graduation on July 27. Parents and staff were very pleased with the
event. Children participated in a dance and a poem for their families. The teachers added in lesson plan
activities that focused on birds and reptiles since a mobile zoo will be visiting on August 16. Toddlers are
also participating in activities about animals.
ORANGE FCC OPTION
Providers are becoming more open to discussing topics during our monthly meetings. They are happy to
share their experiences and activities so that new providers can benefit from them. Lesson plans from
July showed more gross motor activities and encouraged literacy in daily routines. FCC Coordinator
Angelica Vargas handed out a packet of visual teaching strategies to encourage children’s sharing and
socialization. Enrollment numbers are gradually increasing after modifications were made to pay rates
for providers. Our current providers are happy and becoming more familiar with the required paperwork.
PARENT COMMITTEE UPDATES
The Ventura County Parent Committee Meeting was held on July 12. Teresa Cazares was elected to be the
secretary and county representative. Irene Flores was elected to be the county alternate. The next county PC
meeting will be held on August 11 at 6:00 pm.
CONCERNS/PROBLEMS
The FCC option in Ventura is losing providers and children due to 2 programs in the community that are
offering 12 month services to families. The programs are also offering incentives and higher pay to providers.
Some parents requested that an FCC option be offered on the same winter schedule as Buena Ventura.
Program Monitoring Update
The content area coordinators and specialists are monitoring the Ventura and Orange County sites and provider
homes. A formal debriefing with the Area Manager will take place on Thursday, August 18. Site visit reports
will then be sent to the center supervisors or FCC coordinators. Any areas of concern will need to have a
follow-up plan completed within 2 weeks. The next area to be monitored will be Monterey and San Benito
County.
MSHS POLICY COUNCIL UPDATE
A Policy Council (PC) meeting was held on July 18, 2016 via video-conferencing. The following agenda was
covered:
33
Agenda Action Items:
Personnel Report- review of new hires and terms. All items were reviewed and approved by the PC
board.
Pending Business:
Approval of the PC minutes of the May 4 meeting
New Business
In-kind waiver
Budget revision
Reports
1. Enrollment
2. In-kind
3. Monthly Financials
4. Dollar per Child
5. Meal Count
6. ACF IM & PI Reports
7. Credit Card Charges
8. Parent Emergency Fund
9. Program Reports: PC President, Directors, and Board Liaisons
The next PC meeting will be held on August 16.
Policy Council Executive Committee 2015-16:
President
Isaias Jaime- Chavez
Vice-President
Maricela Buceta
Secretary
Fatima Perez
Treasurer
Elizabeth Barbosa
Sergeant at Arms
Maricela Machado
representing Orange County
representing Fresno County
representing Ventura County
representing Monterey County
representing Kern County
34
MSHS Funding - Contract # 90CM9821-01
YTD Actuals by Categories - FYE 8/31/16
updated 8/4/16
Budget w/
Revisions
Actual Expense
thru
Jun 2016
Total
Expense
ETC
% Spent
Variance
Notes
A. PERSONNEL
5020
B. FRINGE
Program Salaries
$
8,441,513
$
6,425,089
$
2,046,726
$
8,471,815
$
(30,302)
100%
5110
5120
PR Taxes
Health Insurance
862,810
2,071,429
641,591
1,667,363
154,553
508,125
796,144
2,175,488
66,666
(104,059)
92%
105%
5130
5140
Workers' Compensation
Retirement
555,771
230,338
3,720,348
360,558
211,907
2,881,418
108,126
63,464
834,268
468,684
275,371
3,715,686
87,087
(45,033)
4,662
84%
120%
100%
118,602
57,429
14,058
71,487
47,115
60%
513,104
189,753
337,998
527,751
(14,647)
103%
C. OUT OF COUNTY TRAVEL
5320
D. EQUIPMENT
5630
Capital Purchases
E. SUPPLIES
5510
Office Supplies
5520
Program Supplies
5521
Program Supplies Other
5522
5540
5920
5935
Program Supplies IT
Food Supplies
Copy Charges
Postage
Budget revision reduced budget due to
identified savings
Taxes related to vacancies- did not
decrease as much w/ budget revision
Increase in rates
Decrease in rates - greater than
originally projected
Increase in contributions
Shared costs w/ partnership
Added 95K budget for modular sale
used to purchase bus - went over
budget by 16K
10,800
5,109
1,046
6,155
4,645
57%
345,623
323,624
111,185
434,809
(89,186)
126%
100K distributed to area managers for
program/fcc supp
81,418
88,305
28,918
117,223
(35,805)
144%
100K distributed to area managers for
program/fcc supp
135,791
10,500
8,400
19,800
612,332
119,295
6,726
5,716
17,435
566,211
20,385
1,200
1,400
4,541
168,675
139,680
7,926
7,116
21,976
734,886
(3,889)
2,574
1,284
(2,176)
(122,554)
103%
75%
85%
111%
120%
4,624,332
4,624,332
2,934,367
2,934,367
1,387,965
1,387,965
4,322,332
4,322,332
302,000
302,000
93%
93%
22,900
4,975
9,421
10,812
20,233
-
2,667
4,975
88%
0%
2,127,298
1,438,676
592,565
2,031,241
96,057
95%
F. CONTRACTUAL
5995
H. OTHER
5150
5220
Delegate Agency
Employee Health & Welfare
Legal
5240
Provider Payments
5290
5310
5322
5330
5351
Consultants
Local Mileage
Program Monitoring
Vehicle Maint Expense
170,471
6,038
26,748
156,752
155,181
97,991
3,069
19,326
111,475
107,924
31,042
470
4,785
29,797
32,881
129,033
3,539
24,111
141,272
140,805
41,438
2,500
2,637
15,480
14,376
76%
59%
90%
90%
91%
5410
5411
5420
5440
Rent
Mortgage Payments
Utilities
Janitorial
489,498
19,281
292,868
84,943
402,517
16,376
185,671
73,142
72,341
3,213
47,054
17,129
474,858
19,589
232,725
90,271
14,640
(308)
60,143
(5,328)
97%
102%
79%
106%
5450
Repairs for Centers
275,183
249,421
5620
281,794
5640
5720
5905
5911
5940
5945
5950
5955
Equipment Repairs & Maint
Liability Insurance
Recruitment
Service Fees
Printing
Subscriptions
Telephone
Training
24,180
190,211
28,560
13,200
9,000
19,896
40,980
31,375
5965
5970
5991
Medical & Dental Exams
Laundry
6000
Indirect
OPERATING BUDGET
$
TRAINING AWARD
Dept 615 Training expenses
TOTAL EXPENDITURES
$
6%
*
*
In-Kind Needed
In-kind Collected 6/30
State & First 5 In-kind 6/30
Amount Under(Over)
Actual Cost per Child at 6/30/16
Budgeted Cost per Child
$
$
$
$
98,278
347,699
(72,516)
126%
251,794
251,794
30,000
89%
34,625
119,749
10,785
14,964
9,440
24,715
44,294
16,761
3,869
55,000
14,687
2,484
2,520
3,671
6,000
38,494
174,749
25,472
17,448
11,960
24,715
47,965
22,761
(14,314)
15,462
3,088
(4,248)
(2,960)
(4,819)
(6,985)
8,614
159%
92%
89%
132%
133%
124%
117%
73%
43,950
55,025
1,800
4,572,107
19,323
44,461
776
3,054,898
14,104
3,770
600
1,298,866
33,427
48,231
1,376
4,353,764
10,523
6,794
424
218,343
76%
88%
76%
95%
1,378,329
1,038,804
328,864
1,367,668
10,661
99%
$
6,417,420
$ 23,565,388
$
415,279
98%
$
52,557
6,469,977
235,349
$ 23,800,737
$
0
415,279
100%
98%
23,980,667
235,349
24,216,016
Based on
Budget
1,659,541
(646,802)
(248,863)
763,876
12,432
13,373
$
$
$
$
17,147,968
182,792
17,330,761
Based on
Spending
1,106,219
(646,802)
(248,863)
210,554
* estimated
35
Budget revision - carryover for
Madera
Enrollment lower than expected Kern/Fresno
Over budgeted - SLO/SB, Orange,
Mont, Kern
Lower costs than anticipated
Lower costs than anticipated
Budget revision - identified 46K in
savings
Shared costs w/ partnership
Added additional facilities projects
San Jerardo Internet - not being done,
other projects under budget
ChildPlus software - budgeted in IT
Over budgeted
Lower costs than anticipated -all areas
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL HEAD START
2015-2016 ENROLLMENT
June 2016
Child Counts
BUDGETED
ENROLLMENT
DEPT CENTER
670/675 MONTEREY/SAN BENITO COUNTIES
San Jerardo (Salinas)
Salinas CDC (Salinas)
La Paz (Gonzales)
Gabilan (Soledad)
Soledad (Soledad)
Valle Verde (Greenfield)
Primavera (Chualar)
Alegria (King City)
Little Angels
56
20
40
36
40
76
32
36
40
376
681
640
645
660
680
FRESNO COUNTY
Kerman
SLO/SANTA BARBARA COUNTIES
Cielito (Nipomo)
Bonita (Guadalupe)
Las Flores (Lompoc)
Pasitos (Santa Maria)
Las Vinas (Shandon)
VENTURA COUNTY
Buena Ventura (Oxnard)
Encanto (Oxnard)
Linda Vista (Fillmore)
ORANGE COUNTY
El Jardin (Santa Ana)
KERN COUNTY
Buena Vista (Lamont)
Las Mariposas (Delano)
Milagro (Arvin)
Glenwood (Delano)
Las Rosas (Wasco)
TOTALS
BIS
ENROLL
55
17
37
%
40
65
28
36
41
98%
85%
93%
0%
100%
86%
88%
100%
103%
319
85%
-
May 2016 Child April 2016 Child
Counts
Counts
BIS
ENROLL
35
17
37
%
40
63
31
36
39
63%
85%
93%
0%
100%
83%
97%
100%
98%
298
79%
-
BIS
ENROLL
48
15
27
%
40
57
28
36
22
86%
75%
68%
0%
100%
75%
88%
100%
55%
273
73%
-
38
42
111%
39
103%
38
100%
38
42
111%
39
103%
38
100%
36
28
36
36
20
33
18
19
30
8
92%
64%
53%
83%
40%
30
18
19
30
8
83%
64%
53%
83%
40%
25
18
17
27
-
69%
64%
47%
75%
0%
156
108
69%
105
67%
87
56%
36
36
36
14
28
31
39%
78%
86%
30
36
32
83%
100%
89%
31
36
32
86%
100%
89%
108
73
68%
98
91%
99
92%
36
21
58%
21
58%
19
53%
36
21
58%
21
58%
19
53%
28
8
40
80
36
21
8
41
77
31
75%
100%
103%
96%
86%
20
8
40
76
31
71%
100%
100%
95%
86%
18
8
40
77
29
64%
100%
100%
96%
81%
192
178
93%
175
91%
172
90%
906
741
82%
736
81%
688
76%
BUDGETED
ENROLLMENT
BIS
ENROLL
FCC
DEPT CENTER
670
670
670
670
675
675
675
675
675
640
640
640
645
682
682
682
682
680
680
680
680
San Benito
So Monterey
So Mont (Soledad)
South Monterey (King City)
No Mont (Las Lomas)
No Mont (Castroville A)
No Mont (Castroville B)
No Mont (Salinas)
North Monterey (A)
SLO/SB (SB)
SLO/SB (SB/SLO)
Santa Barbara (Santa Maria)
Ventura (Oxnard/Fillmore)
Fresno A
Fresno B
No Kern (Wasco/Delano)
No Kern (McFarland)
So Kern (Delano)
So Kern (Arvin/Lamont/Delano)
So Kern (Shafter/Wasco)
So Kern (Arvin/Bakersfield)
TOTALS
MSHS TOTALS
32
31
31
35
25
32
18
33
30
21
31
31
31
31
%
109%
0%
81%
31
31
31
31
31
31
31
31
31
559
1,465
26
6
32
7
36
33
24
31
17
32
30
17
58%
106%
97%
68%
31
31
BIS
ENROLL
0%
84%
-
%
103%
0%
77%
BIS
ENROLL
23
-
55%
103%
97%
55%
%
72%
0%
77%
24
25
17
32
29
13
55%
103%
94%
42%
14
0%
45%
20
7
33
7
30
0%
65%
-
103%
23%
116%
0%
77%
119%
116%
61%
0%
417
75%
396
71%
326
58%
1,158
36 79%
1,132
77%
1,014
69%
24
37
36
19
23
39
19
19
15
106%
23%
97%
0%
74%
126%
61%
61%
31
6
21
21
37
12
16
5
100%
19%
68%
0%
68%
119%
39%
52%
16%
SAN DIEGO HEAD START PROGRAM
San Diego County Head Start/Early Center Updates:
37
San Diego Head Start YTD Actuals by Categories - FYE 3/31/17
Contract # 09CH9103/05
2500%
•• ~,.
Expense
Ii
June
Budget
A.
PERSONNEL
B.
FRINGE
5020
Salaries
5110
5120
5130
5140
C.
OUT
Payroll Taxes
Health Insurance
Workers Compensation
Retirement
OF COUNTY
5320
E.
H.
1,557,772
$
thru
Expected
2016
365,797
to
Total
Complete
$
Amount
Expense
$
365,797
Remaining
$
%
Spent
1,191,975
23%
112,885
250,395
67,517
15,250
446,047
21%
29%
23%
48%
27%
142,855
353,640
87,147
29,177
612,819
29,970
103,245
19,630
13,927
166,772
29,970
103,245
19,630
13,927
166,772
6,395
10,043
10,043
(3,648)
157%
3,250
69,875
206
9,285
206
9,285
6%
13%
13,993
32,822
600
3,750
124,290
5,446
7,679
30
992
23,638
5,446
7,679
30
992
23,638
3,044
60,590
0
8,547
25,143
570
2,758
100,652
2,125
44,150
15,979
15,979
2,125
28,171
0%
36%
TRAVEL
Nashville cont; more attended than budgeted.
SUPPLIES
5510
5520
5521
5522
5540
5920
5935
F.
$
into current year
D '-"'I
Office Supplies
Program Supplies
Other Supplies
IT Supplies
Food Supplies
Copy Charges
Postage
#DIV/O!
39%
23%
5%
26%
19%
NetmrkswitchS2.4k
CONTRACTUAL
5220
5290
Legal
5525
Contractual
293,880
340,155
76,373
92,352
76,373
92,352
217,507
247,803
26%
27%
Employee Benefits
2,193
6,469
7,800
11,008
191,351
31,609
7,896
38,501
42,800
11,324
29,024
7,760
2,238
2,820
481
774
1,357
1,994
51,952
7,820
2,444
8,607
481
774
1,357
1,994
51,952
7,820
2,444
8,607
10,326
8,234
7,460
300
419,113
360
15,548
281
1,161
55
993
1,315
757
1,212
360
15,548
281
1,161
55
993
1,315
757
1,212
97,111
97,111
1,712
5,695
6,444
9,014
139,399
23,789
5,452
29,894
42,800
10,964
13,476
7,479
1,077
2,765
(993)
9,011
7,477
6,248
300
322,002
22%
12%
17%
18%
27%
25%
31%
22%
0%
3%
54%
4%
52%
2%
0%
13%
9%
16%
0%
23%
241,419
60,457
60,457
180,962
25%
Consultants
AplusSubshigher
2 fullmo,AprlMay;ClosedJun-Aug15th
OTHER
5150
5310
5322
5330
5410
5420
5440
5450
5620
5640
5720
5905
5910
5940
5945
5950
5965
5970
5991
6000
Local Mileage
Monitoring
Vehicle Maintenance
Rent
Utilities
Janitorial
Repairs for Centers
Leasehold
Improvements
Liability Insurance
Recruitment
PR Fees
Printing
Telephone
Medical/Dental
Supplies
Laundry
Indirect
TRAINING
AWARD
Dept 265 Training expenses
TOTAL EXPENDITURES
$
24,334
3,326,297
$
3,873
820,042
$
$
25%
Note: COLA budget revision is pending and not yet reflected in the budget above,
See Credit Card Charges itemized in a separate handout at meeting,
Based on Budget
In-Kind
Needed
In-kind Collected 411/16-6/30/16
Under(Over) YTD
1$
1$
831,574
(189,098)
642,476
23%
Cost per Child
$
9,291
YTD Cost per Child
$
2,291
Budgeted
Based on Spending
$
$
205,011
(189,098)
15,913
38
3,873
820,042
$
20,461
2,506,255
16%
24.65%
CA & Nafl HSAssoc
San Diego Early Head Start YTD Actuals by Categories - FYE 3/31/17
Contract # 09CH9103/05
25 00% into current
II
II
Expense thru
June 2016
Budget
Expected to
Complete
Total
Expense
Amount
Remaining
year
%
Spent
A. PERSONNEL
5020
Salaries
$
411,920
$
102,603
$
$
102,603
309,317
25%
B. FRINGE
5110
Payroll Taxes
5120
Health Insurance
5130
Workers
5140
Retirement
Compensation
36,944
8,431
8,431
28,513
23%
106,844
21,596
21,596
85,248
20%
24,256
5,927
5,927
18,329
24%
7,157
630
630
6,527
9%
175,201
36,584
36,584
138,617
21%
6,394
2,169
2,169
4,225
34%
C. OUT OF COUNTY TRAVEL
5320
Nashville conf; more attended than
budgeted.
E. SUPPLIES
5510
Office Supplies
5520
Program Supplies
5522
480
13
13
467
3%
21,696
1,985
1,985
19,711
9%
IT Supplies
3,664
319
319
3,345
9%
5540
Food Supplies
4,216
12
12
4,204
0%
5920
Copy Charges
180
5935
Postage
540
180
0%
421
22%
119
119
2,448
2,448
28,328
375
0%
5,250
285
285
4,965
5%
5,625
285
285
5,340
5%
30,776
8%
F. CONTRACTUAL
5220
Legal
5290
Consultants
375
H. OTHER
5150
Employee
5310
Local Mileage
Benefits
847
6
6
841
1%
2,760
136
136
2,624
5%
1,944
0%
595
595
2,330
20%
5322
Monitoring
1,944
5330
Vehicle Maintenance
2,925
5410
Rent
5420
Utilities
5440
Janitorial
1,464
350
5450
Repairs for Centers
4,271
1,597
5640
1,434
1,434
0%
5720
Liability Insurance
2,336
2,336
0%
5905
Recruitment
786
631
20%
5911
PR Fees
474
5940
Printing
360
5945
5950
Telephone
17,861
286
286
17,575
2%
4,723
1,289
1,289
3,434
27%
350
1,114
24%
1,597
2,674
37%
155
900
155
474
0%
305
15%
55
55
179
179
(179)
0%
24
24
876
3%
5965
Medical/Dental
Supplies
1,472
29
29
1,443
2%
5970
Parent Activity
Fund
1,560
159
159
1,401
10%
5991
Laundry
46,297
4,861
4,861
41,436
11%
54,097
11,916
11,916
42,181
22%
6000
180
Indirect
180
0%
TRAINING AWARD
Dept 268
TOTAL
Training expenses
18,258
EXPENDITURES
$
748,568
3,098
$
163,964
3,098
$
22%
Note: COLA budoet revision
See Credit Card Charges
is oendina
itemized
and not vet reflected
in a separate
Based on Budget
In-Kind Needed
In-kind Collected
Under(Over)
$
4/1-6/30/16
YTD
187,142
Based on Spending
$
40,991
$
38,713
(2,278)
$
in the budaet above.
handout at meeting.
184,864
(2,278)
1%
Budgeted
Cost per Child
YTD Cost per Child
=$=====1""1';,;6,;"96;,,,,
=$=====2,=5=62=
39
$
163,964
$
15,160
17%
584,604
21.9%
CA & Nat'l HS Assoc
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
SAN DIEGO HEAD START
2016-2017 ENROLLMENT
Jun 2016 Child
Counts
Center Based
DEPT
BUDGETED
ENROLLMENT
CENTER
BIS
ENROLL
%
May 2016
Child Counts
BIS
ENROLL
%
Apr 2016 Child
Counts
BIS
ENROLL
%
260/266 SAN DIEGO
Poway (Boys & Girls Club)
Poway (Midland)
Poway (Hillside)
Ramona
Ramona (Nuevo)
Poway USD
Borrego Springs Children's Center
Ramona - EHS
TOTALS
40
60
17
80
38
80
22
16
20
16
53
16
353
105
50%
0%
94%
66%
0%
0%
0%
100%
20
17
60
76
16
30%
189
50%
0%
100%
75%
0%
95%
0%
100%
40
60
17
80
38
78
21
16
54%
350
100%
100%
100%
100%
100%
98%
95%
100%
99%
Home Based
DEPT
CENTER
BUDGETED
ENROLLMENT
%
BIS
ENROLL
%
BIS
ENROLL
%
260/266 SAN DIEGO
Poway (Boys & Girls Club)
Ramona (Nuevo)
Poway - EHS
Ramona (Nuevo) - EHS
9
12
24
24
TOTALS
San Diego HS/EHS TOTALS
40
24
23
0%
0%
100%
96%
47
68%
1521
36%
I
24
24
0%
0%
100%
100%
8
12
23
24
89%
100%
96%
100%
48
70%
67
97%
2371
56%
4171
99%
I
STATE CHILD DEVELOPMENT PROGRAMS
San Luis Obispo County Regional & State Braided Center Reports:
State Programs/Kern Co. Updates:
As of 06-30-16
Contract
Center Name
CMIG - 5012 Adelita
70
65
Artesi II
76
49
Artesi III
60
51
Kerman
38
41
24
24
Sunset
54
50
Tierra Serena
24
18
Glenwood
40
39
8
7
North Kern FCC
20
22
Kern FCC
20
24
SLO FCC
20
17
Atascadero
20
17
Boys & Girls
20
20
Cambria
40
23
Cuesta FD
16
7
Children’s Waiting Room
16
9
Five Cities
40
31
Las Mariposas
36
29
Nipomo
24
24
Oceano
16
11
Paso Robles
44
34
Ramona
60
60
Salinas
40
39
Sequoia
20
16
Sunnyside
20
10
Tierra Serena
12
11
Cambria EHS
16
7
8
7
CMIG - 5011 Ruben J. Blunt
Oceano
CSPP
CCTR
Maximum Enrollment
Cuesta EHS
41
Georgia Brown EHS
16
12
High Street EHS
12
9
Step by Step EHS
18
13
8
4
Sunnyside EHS
16
7
SLO FCC/ EHS
70
19
8
5
Kern FCC
20
15
Las Mariposas
14
14
Tierra Serena
18
17
STRIVE EHS
Paso Robles
Program Total:
1102 877
Board Report
As of July 31, 2016
Contract
CMIG - 5012
CMIG - 5011
CSPP
Center Name
Maximum Enrollment Enrollment
Adelita
70
63
Artesi II
76
55
Artesi III
60
54
Kerman
38
38
Glenwood
40
39
Kern FCC
20
22
North Kern FCC
20
22
Oceano
8
6
Ruben J. Blunt
24
22
SLO FCC
20
0
Sunset
54
54
Tierra Serena
24
22
Atascadero
20
0
Boys & Girls
20
0
Cambria
40
18
Children’s Waiting Room
16
0
Cuesta FD
16
0
Five Cities
40
0
Las Mariposas
36
37
Nipomo
24
0
Oceano
16
15
42
CCTR
Paso Robles
44
21
Ramona
60
0
Salinas
40
36
Sequoia
20
16
Sunnyside
20
0
Tierra Serena
12
15
Cambria EHS
16
7
Cuesta EHS
8
6
Georgia Brown EHS
16
11
High Street EHS
12
9
Kern FCC
20
15
Las Mariposas
14
7
Paso Robles
8
7
SLO FCC/ EHS
70
76
Step by Step EHS
18
10
STRIVE EHS
8
2
Sunnyside EHS
16
6
Tierra Serena
18
13
Program Total:
1102
724
Artesi II CDC – Submitted by Socorro Prado, Center Supervisor
ENROLLMENT:
Infants:
12
Toddlers: 15
Preschool: 24
CURRICULUM and DESIRED RESULTS:
We focused on insects; In Second Step, we are working with Unit 1- empathy capacitation; lessons 5, 6, and
7; covering the concept of the change of feelings.
PARENT / COMMUNITY INVOLVEMENT:
We had our social gathering for parents and children during the month of June.
OTHER INFORMATION:
We are working on enrollment and welcoming families to the program. There are still enrollment slots
available at the Artesi II Center.
Oceano CDC – Submitted by Maria Orozco, Center Supervisor
Total Enrollment: 24
43
Curriculum and Desired Results:
During the Month of June children and teachers talked about farm animals and how they are used for the
production of human use including the skins or hides, as well as how the animals help with farm work like
hauling things and transportation. We read the books, “Ferdinand”, “Big Fat Hen”, and “Wild Ponies”.
Children’s Art Board
Other:
Our monthly Parent Meeting took place on 6/24/2016. Yesenia Silva was our guest speaker. Yesenia talked to
parents about the services offered by Oceano Family Resources Center and the Food Bank. She provided
information on their schedules in our community.
Sunset CDC – Submitted by Giovanni Aragon, Center Supervisor
Total Enrollment: 27
Staffing and Staff Training:
At this time the center is fully staffed.
Parent and Community Involvement:
New Center hours have been put in place to accommodate parents’ schedules; open at 4:45am and close at 5pm.
Saturday care is also available.
Other Information:
We are currently in the process of interviewing for substitutes.
44
MEAL COUNT
2016
Numero de comidas servidas/
junio/June
Number of Meals Served
DESAYUNO/
BREAKFAST
ALMUERZO/
LUNCH
BOCADILLO/
SNACK
ACTUAL
ATTENDANCE
NINO/CHILD
NINO/CHILD
NINO/CHILD
32
17
22
18
31
18
33
13
67
29
31
17
5
7
28
5
25
42
42
29
26
16
51
37
62
614
339
237
361
624
376
717
266
1383
550
634
323
102
127
575
92
537
868
870
587
514
325
1055
771
1296
598
335
236
374
623
378
717
264
1386
590
628
331
105
138
575
92
531
859
865
588
517
320
1060
764
1294
518
274
233
265
596
364
673
202
1090
493
588
295
47
82
551
4
499
744
581
526
487
221
1026
596
1251
703
14143
14168
12206
12
22
13
5
9
61
263
517
296
85
169
1330
279
523
296
84
156
1338
271
523
298
9
143
1244
MSHS CENTROS/CENTERS
Alegria (King City)
Bonita (Guadalupe)
Cielito (Nipomo)
El Jardin
Encanto (Oxnard)
Glenwood - Inf/Tod
Glenwood - Pre braided
Kerman
La Paz (Gonzales)
Las Flores (Lompoc)
Full Day-A
Las Mariposas - Inf/Tod
Las Mariposas - Pre braided
Las Rosas (Wasco)
Las Vinas
Little Angels - Pre & Tod2a&b
Milagro (Arvin)
Primavera (Chualar)
Salinas
San Jerardo
Soledad
MSHS TOTALS:
MSEHS - Partnership w/ CMIG
Adelita (Lodi)
Artesi II (French Camp)
Artesi III (French Camp)
Las Vinitas
Little Angels - PI
MSHS TOTALS:
* teachers meals not included in these numbers.
*comidas de las maestras no están incluidas en estos números.
PROGRAM/
CENTER
HEAD START:
ADA
BREAKFAST
Child
45
Meal Count
LUNCH
SNACK
Child
Child
Atascadero
Cambria
C.W.R.
Cuesta
Five Cities
Nipomo
Oceano - Braided
Paso Robles
Sequoia (Morro Bay)
Sunnyside
HS TOTALS:
San Diego
HEAD START:
Boys & Girls Club
Hillside Village
Midland
Nuevo
Ramona
16
27
13
5
27
18
15
30
16
15
320
533
255
78
562
369
306
631
330
289
317
532
254
79
569
363
325
621
328
295
216
406
108
57
4
195
278
184
126
292
182
3673
3683
1866
18
14
0
278
359
276
357
0
54
1144
1114
766
San Diego HS
TOTALS:
86
1422
1749
1123
EHS - TOTALS:
6
12
13
11
4
46
75
244
248
109
64
740
76
246
263
100
81
766
61
217
183
75
19
555
7
0
7
138
0
143
135
0
142
123
0
78
EARLY HEAD START:
Cuesta - infant/toddler
High St - infant/toddler
Georgia Brown EHS
Step by Step (Lopez HS-AG)
Strive
EHS - Partnership expansion
Cambria EHS
Cuesta - toddler
Las Mariposas (EHS - tods)
Paso Robles - Inf/Tod CCTR
braided
Ruben J. Blunt CDC - toddler
Sunnyside EHS
Sunset CDC - infant/toddler
Tierra Serena - Inf/Tod CMIG
braided
Tierra Serena - Inf/Tod
CCTR braided
EHS Partnership TOTALS:
5
7
10
10
84
84
31
147
212
200
146
212
222
132
186
192
7
130
132
117
14
289
287
238
67
1343
1360
1097
46
2016
Numero de comidas servidas/
July
Number of Meals Served
DESAYUNO/
BREAKFAST
ALMUERZO/
LUNCH
BOCADILLO/
SNACK
ACTUAL
ATTENDANCE
NINO/CHILD
NINO/CHILD
NINO/CHILD
31
19
624
334
626
340
531
301
MSHS CENTROS/CENTERS
Alegria (King City)
Bonita (Guadalupe)
Cielito (Nipomo)
El Jardin (Santa Ana)
Encanto (Oxnard)
Glenwood - Inf/Tod
Glenwood - Pre braided
Kerman
La Paz (Gonzales)
Las Flores (Lompoc)
Full Day-A
Las Mariposas - Inf/Tod
Las Mariposas - Pre braided
Las Rosas (Wasco)
Las Vinas
Little Angels - Pre & Tod2a&b
Milagro (Arvin)
Primavera (Chualar)
Riverview (Guadalupe)
Salinas CDC
San Jerardo (Salinas)
Soledad
MSHS TOTALS:
MSEHS - Partnership w/ CMIG
Adelita (Lodi)
Artesi II (French Camp)
Artesi III (French Camp)
Las Vinitas
Little Angels - PI
MSHS TOTALS:
17
30
16
29
10
67
31
30
17
7
7
29
8
23
42
41
26
26
6
16
52
36
63
679
346
653
325
603
180
1320
555
534
297
135
130
541
140
430
868
846
486
517
44
284
1075
707
1253
341
649
326
596
177
1319
601
564
298
138
139
513
136
427
870
821
479
517
48
287
1073
701
1245
254
618
315
496
141
1090
533
528
242
66
84
497
0
385
794
580
420
498
33
217
1043
594
1196
13227
13231
11456
12
22
13
5
9
61
263
517
296
85
169
1330
279
523
296
84
156
1338
271
523
298
9
143
1244
* teachers meals not included in these numbers.
*comidas de las maestras no están incluidas en estos números.
PROGRAM/
CENTER
HEAD START:
Atascadero
ADA
BREAKFAST
Child
47
Meal Count
LUNCH
SNACK
Child
Child
Cambria
C.W.R.
Cuesta
Five Cities
Nipomo
Oceano - Braided
Paso Robles
Sequoia (Morro Bay)
Sunnyside
HS TOTALS:
San Diego
HEAD START:
Boys & Girls Club
Hillside Village
Midland
Nuevo
Ramona
18
340
336
258
15
18
13
271
342
257
293
341
257
235
180
98
64
1210
1227
771
12
233
237
226
San Diego HS
TOTALS:
12
233
237
226
EHS - TOTALS:
6
11
12
8
4
41
109
216
225
112
51
713
111
218
239
107
70
745
78
191
176
39
28
512
7
5
5
122
79
84
123
84
82
110
69
39
EARLY HEAD START:
Cuesta - infant/toddler
High St - infant/toddler
Georgia Brown EHS
Step by Step (Lopez HS-AG)
Strive
EHS - Partnership expansion
Cambria EHS
Cuesta - toddler
Las Mariposas (EHS - tods)
Paso Robles - Inf/Tod CCTR
braided
Ruben J. Blunt CDC - toddler
Sunnyside EHS
Sunset CDC - infant/toddler
Tierra Serena - Inf/Tod CMIG
braided
Tierra Serena - Inf/Tod
CCTR braided
EHS Partnership TOTALS:
6
4
9
8
99
97
46
66
177
129
65
178
138
45
163
103
4
63
63
57
14
219
217
169
62
1038
1047
801
48
ENERGY DEPARTMENT
Program Director Jim McNamara
LIHEAP: Utility Assistance statistics for January through July 31, 2016 are listed below. The numbers are for
our HEAP, Fast Track and Propane programs combined.
Number of Households Assisted - 905
Number of Individuals – 2,062
% of Assisted Households with an Elderly Person - 46%
% of Assisted Households with a Disabled Person - 47%
% of Assisted Households with Children 5 and Under - 38%
Total Dollars spent on Utility Assistance in 2016 – $256,939
Average Utility Payment - $283.91
Home Repair: Energy completed work and fully spent out Home Repair Contracts for the 2015-2016 period
for the City of Santa Maria, County of San Luis Obispo and the Area Agency on Aging for SLO County and the
Santa Maria Valley.
New Home Repair Programs have started in Santa Maria Valley and SLO County for the Area Agency on
Aging, Pismo Beach CDBG and we anticipate starting on Santa Maria CDBG later this month.
2016 LIHEAP Weatherization and Heating/Cooling & Water Heater Statistics
We received an amendment to our LIHEAP contract that added a little over $38,000 to Weatherization, bringing
that portion of the contract to a new total of $$361,593 and $50,000 was added to Heating, Cooling & Water
Heater R&R and program operations. The new total for that section of the contract is $512,235. Utility
Assistance funds were raised to a new total of $485,879. The full LIHEAP contract, including nonconsideration funds is now $1,436,436.
PG&E and So Cal Gas ESA Programs:
Both programs are still waiting on a final decision by the CPUC on the make-up of the programs for the current
year through 2017. Pending changes include the addition of new measures and changes that will increase the
pool of eligible households. The decision was supposed to have been issued by the end of 2015 but is still
pending. We are operating under interim contracts pending issuance of the decision and the program changes
that will follow. A special hearing was held in late July to discuss the need to address the need to revise the
“go-back” rule and a decision is expected this month that will hopefully allow us to go back on homes that were
previously weatherized over 10 years ago. This will lead to a significant increase in enrollments and
installations in the program. Follow-up hearings on this matter are being held in August.
49
FAMILY SUPPORT SERVICES
Program Director Melinda Sokolowski
Family & Community Support Services Division: -reported by Melinda Sokolowski:
Family Preservation Program (FPP):
Fiscal Year
2011-2012 Totals
Jun-12
2012-2013 Totals
Jun-13
2013-2014 Totals
Jun-14
2014-2015 Totals
Jun-15
2015-2016 Totals
Jun-16
2016-2017 Totals
Jun-16
LEGEND:
Referrals
Closed
Type of
Service
Specialty
Path/ Source
Client Response
SP
0-5
re2
PE
DS
One
Two
CW
Accpt
Cnslt
Decln
Non
Othr
Pend
595
87
20%
83
13%
73
14%
100
347
86%
347
54%
382
75%
397
58
10%
80
13%
57
11%
114
296
77%
321
74%
454
85%
504
87
23%
111
26%
80
15%
99
337
79%
371
58%
291
57%
346
211
39%
256
40%
213
42%
230
13
2%
13
2%
7
1%
18
297
51%
121
34%
264
52%
313
86
15%
74
21%
69
13%
105
82
14%
152
43%
52
10%
81
122
21%
8
2%
124
24%
126
20
9%
0
0%
2
1%
4
0
0%
0
0%
0
0%
0
622
17%
83
67%
448
19%
149
84%
520
16%
105
58%
333
39%
275
3%
13
53%
364
18%
95
14%
74
21%
112
1%
4
0%
0
13%
4
12%
72%
26
79%
24%
9
27%
83%
30
71%
17%
12
29%
54%
23
70%
44%
17
52%
2%
2
6%
59%
24
73%
15%
4
12%
12%
3
9%
18%
8
24%
3%
0
0%
0%
0
0%
561
640
512
33
SP = Spanish speaking
0-5 = Child <6-years-old in the home
re2 = Re-referred w/in 18 mos.
PE = Parent Education
DS = Direct Services (beds, bedding, child safety items)
CW = CalWORKS
Accpt = Accepted Svcs
Cnslt = Consultation only / referred out
Decln = Declined Svcs
Non = Non-responsive
Other = Withdrawn_Ineligible
Pend = 5/10 Day Pending/Path 1 Rpts only!
FPP completed the program year for 2016 with one of the highest services years. We continue to respond to a
variety of referrals within this program year. As of July 2016 CAPSLO staff had completed 622 referrals from
CWS and CalWORKs staff.
TRENDS for 2016:
• Increase in number of referrals
• Increase in Path 2 referrals from Social Workers (cases with higher risk levels)
• Increase in number of clients being referred more than once in a 12-month period
• Increase in number of clients accepting services.
As demonstrated in the table above, the program services are on trend to be higher than prior years. We are
working closely with the Department of Social Services to address program needs and maximize our services.
Staff Updates: Juan Majano has left our program to work with the Papas program. We are hiring to replace him
this month.
Training updates: Staff attended a in Sacramento on case managing families in poverty.
Success Story: One of our Parent Educators received a referral from SLO Intensive SAFE to work with a Mom
with 5 children who was experiencing Domestic Violence and suffering from the effects of her husband’s
mismanaged Mental Health symptoms. The Parent Educator was able to coordinate services with The
Women’s Shelter Program and ensure that a Restraining Order was made, served and in place. The three oldest
children were enrolled in a Summer Enrichment Program and get to participate in fun activities 3 days a week
including going on field trips. The two youngest children (twins) were re-enrolled in Head Start and the father
of the children has been using CAPSLO’s Homeless Services. This is another example of how our agency
provides intensive wrap around services through many departments all servicing one family.
50
SLO Family Resource Center: Mariana Gutierrez
In June we were busy and had a great beginning to the Summer. The SLCUSD school year has ended, and with
that came a great increase of activity in regards to summer assistance needed. Our school site Food Banks
continue to serve our families in need of extra food support. This summer, we also promoted the Food Banks
Summer Food Lunch Program that are located at Hawthorne and Baywood Elementary as well as the snack
program at our local libraries. These lunch/snack programs are open to all kids under the age of 18 years old.
Please feel free to spread the word to anyone in need of that additional support.
Our Family Advocate also saw an increase in summer activity registration assistance. From local soccer camps,
youth sport camps, to child care camps. We assisted some families with soccer scholarships, as well as summer
camp scholarships. We are looking forward to seeing what this July will bring us.
South County SAFE: Laurie Morgan, Behavioral Health Program Coordinator
SAFE staff has been doing a lot of outreach in the month of July. We are working hard to get the word out to all
of our community partners about all of the great services SAFE has to offer. We have expanded our outreach to
groups such as People’s Self-Help Housing, the Foster Parent Association and the Providers at the 5CHC
Roundtable. Three of our four CAPSLO staff are working this summer and seeing a steady stream of families
coming through our doors that are looking for support and assistance. We are gearing up for our annual Fun
Run on October 15th and look forward to another successful school year!
PAPÁS of the Central Coast: Melinda Sokolowski, Project Director
Our new fatherhood program has launched in the month of July. Our new staff include:
Juan Majano, Lead Case Manager
Joan Fusco, LCSW Group Leader
Joe McGrath, LMFT Group Leader
Inez Gonzales, Data Coordinator / Admin. Assistant
Our first group will start in August with 10 fathers. We have both English and Spanish speaking fathers who are
looking to improve their relationships with their children and partners/ co-parents. We are hiring one more staff
person to make up our team. At this time we are recruiting county wide and plan to serve our first two groups in
Paso Robles. We are collaborating with the Head Start and Early Head Start program. We had good success
from a recent press release and had press in New Times and the Tolosa Press publications. This outreach
produced interested from multiple fathers looking for support.
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HEALTH AND PREVENTION SERVICES
Program Director Raye Fleming
HEALTH AND PREVENTION DIVISION
Adult Wellness and Prevention
Heather Murphy, RN, Coordinator
In June we saw 50 clients over 9 clinics (we were short a clinic due to a vacation break.) For the month of July
AWAPS saw 62 clients over 11 clinics. Our success story for July has been at least a year or two in the making:
One of our clients is a woman in her early 60's who works more than full time doing housework for a local
hotel. She is their only employee and her work takes her up & down stairs with arthritic knees and is physically
demanding. At busy times she may work seven days a week. She doesn't have benefits and has no regular
health care. She comes to our clinic because she can fit it in before work and because it is free (she barely
makes it paycheck to paycheck). We do as much as we can for her and have referred her to food programs, the
Noor clinic (for dental and vision) and our AG clinic for care. Our Pismo clinic gives her a continuity of health
care she that would otherwise be denied in her current situation.
Youth Programs
Joanne Benham, Director
Tracie Muguira, Supervisor Youth Empowerment
Emma Fay, Sexual Health Education Programs Coordinator
Teen Sexual Health Empowerment Program
The Teen Sexual Health Empowerment program wrapped up its first grant year and submitted the end of the
year report. The grant reached over 1,200 youth with comprehensive sex education and over 2,000 total youth
and community members with services including: parent education, classroom education, Youth Leadership
Council, Teen Monologues, Teen Sexual Health Collaborative and more.
This month, Health Educators implemented evidence-based sexual health education at one school site; SLO
high summer school, reaching 35 youth. Collaborative meetings attended: Foster Youth Pregnancy Prevention
Work Group.
The Youth Programs Director, Supervisor and Coordinator attended the 2016 HHS Teen Pregnancy Prevention
Grantee Conference in Baltimore, Maryland. The conference was themed, “Connecting the Dots: Collaborating
to Achieve Lasting Impacts for Youth,” and brought together grantees from the Office of Adolescent Health, the
Centers for Disease Control, and the Family and Youth Services Bureau. The conference provided structured
networking time to discuss project strengths and challenges and ideas for continuous program improvement.
Plenaries included: youth engagement in program development, LGBT inclusivity, sexual health referral
systems, and adolescent neuroscience to transform programming. The conference provided an opportunity to
connect in-person with CAPSLO’s federal project officer and external evaluator.
Youth Programs hired two new Health Educators, including one bilingual educator. All staff members are
involved in training the new educators.
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Youth Leadership Council
Health Educators are continuing to contact and recruit youth for the Secret Clinic Evaluator project, where
youth are trained to assess local clinics on the “teen-friendliness” of their services and facilities. Two youth
conducted evaluations this month.
Community Outreach
Health Educators and clinic staff conducted outreach at Pride in the Plaza, providing information and safer sex
packs to hundreds of attendees.
Health Educators implemented evidence based sexual health education at three school sites; SLO high summer
school, JSC, and Mesa Middle school, reaching nearly 300 youth.
Collaborative meetings attended: Foster Youth Pregnancy Prevention Work Group, Central Coast Coalitions for
Inclusive Schools, Asset Development Network.
Ongoing meetings with an external evaluator and local health clinics continue to discuss data collection around
clinical linkages and other sexual health outcomes. Over 200 youth needs assessments and nearly 100 adult
needs assessments were collected in Santa Maria. Data from that assessment will be reported next month.
The entire Youth Programs Department moved to a new office at 814 Ricardo Ct. in SLO!
Teen Monologues
Teen Monologues traveled to five school/community sites to perform to over 650 students. Including the
community performance, the project will have reached over 800 youth and community members this year. The
last performance was at the Paso Boys and Girls club for the Community Foundation and major funders. The
project was well-received, and the foundation featured Teen Monologues in its next newsletter.
Project Teen Health (PTH)
Jenna Miller, Coordinator
• Kimmie Gomez, 18 years old, became Zumba Certified after two years of participating in PTH Zumba
workouts at Santa Maria High School (SMHS). Throughout the years, Kimmie practiced new Zumba
routines with Health Educators, Charley Newel and Maribel Guerra, lead Zumba to her peers in after
school workouts and performed Zumba routines with fellow PTH members at the SMHS Variety Show.
This month, Kimmie and Charley led Zumba to a group of 200 students and faculty at the SLO High 24
Hour Relay for Life FNL Fundraiser. Kimmie has now graduated high school and has a Zumba
instructing job at Crunch Fitness in Santa Maria.
• Most students are attending the gym 3-5 days a week and are enjoying classes such as “Absolution” and
Zumba!
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•
•
Five student leaders from the Youth Making Change Grant met to write the final report for the school
wellness initiative. They were full of ideas for fundraising and recruiting other students to join their
movement!
On June 18th, four club members joined the Tri-the-Bull 5K in Santa Maria. All students beat their
record time for a 5k! Eldrin, 15, won 1st place in his age division and 3rd for the entire running event!
Three PTH Staff became Certified Personal Trainer’s in June. Program Coordinator, Jenna Miller, and Health
Educators Maribel Pulido and Caroline Cerussi, rigorously studied for the exam for the past six months. The
training and certification process will greatly enhance program capacity and ensure safety as the trainings cover
topics such as: safe and effective fitness programming, proper exercise form, and special considerations for
obese clients.
• After completing the Five-Week Fitness Program, “Muevete”, fifteen students were rewarded with a 2month membership to Crunch Fitness located in the Santa Maria Mall. Most students are attending the
gym 3-5 days a week and are enjoying classes such as “Absolution” and Zumba!
• Project Teen Health hosted a Rethink Your Drink booth and promoted the District Wellness Council at
the community Health Fair hosted by The Pad Climbing gym in Santa Maria. PTH Staff were able to
network with local organizations and promote the District Wellness Council. PTH Club President
educated families about Rethink Your Drink and recruited two parents to join the Wellness Council.
Teen Academic Parenting Program (TAPP)
Darlene Azevedo, Coordinator
•
•
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•
The TAPP Program has served 92 unduplicated clients this fiscal year (73 AFLP and 23 Cal Learn) and
currently has 41 active clients (34 AFLP and 7 Cal Learn).
Darlene Azevedo and Joanne Benham met with the supervising field nurse of the Nurse Family
Partnership Program with the Public Health Department. Strategies were put into place to support
collaborative services and make referrals to each agency based on the needs of the client. Meetings will
continue to happen on a more regular basis.
Michelle, Romi, and Darlene were able to attend the monthly staff meeting for our County WIC offices.
They have a short presentation on TAPP services and our Youth Programs Department. Brochures,
business cards, and referral forms were also made available to the staff in attendance. This is a continued
outreach effort to agencies in the community that work with mutual clients of TAPP.
Darlene Azevedo hosted the Central Coast Breastfeeding Coalition (CCBC) monthly meeting at
CAPSLO’s Southwood office. The Coalition aims to create a healthier community through the
promotion of breastfeeding and the continued development of community resources and support for
nursing families. They bring together a collaborative team of breastfeeding advocates to network, share
resources, accomplish projects, and provide breastfeeding education based on current research and best
practice. This is another strong collaboration TAPP has found this year to strengthen community ties and
outreach efforts.
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•
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•
•
TAPP had a total of 9 clients graduate from High School this month. We are very proud of our parenting
teens for their dedication to their academic success. Romi Ramirez and Michelle Gordon were able to
attend the graduation ceremonies of their clients.
The TAPP Program has started a new fiscal year for 2016-2017. We have carried over 40 clients from
last year to this year on our current caseload in North and South County.
(34 AFLP and 6 Cal Learn)
Darlene Azevedo completed quarterly reports for AFLP and Cal Learn to end the fiscal year 2015-2016,
with the year-end report currently being worked on in collaboration with planning specialist Donna
Fioravanti.
The Information and Education grant came to its final end this fiscal year 2015-2016. All reports were
finalized and turned in on time.
Darlene Azevedo and Joanne Benham had a follow up meeting with the Public Health Department to
strengthen collaboration, referral systems, and ongoing co-case management. Both agencies have
revised policies and procedures to better direct clients to the most appropriate programs for their needs.
TAPP invited Darlene Hall, Health Coordinator for CAPSLO, to our monthly staff meeting to inform us
of best practices for parent notification for contagious infection among children and families. She shared
examples of letters to be sent home and when it is most appropriate to do so.
Darlene Azevedo participated in training 3 new health educators for the Health and Prevention Division.
She held two workshops: Consent and Answering tough questions, and Facilitation of Condom
Demonstrations.
TAPP received word on July 22nd that it was awarded a 1 year grant through the Women’s Legacy Fund
to implement a curriculum from the Soroptimist International of the Americas (SIA) called “Dream it.
Be it.” The programs of SIA improve the lives of women and girls in local communities and throughout
the world. We are very excited to collaborate with our local Soroptimists in working with girls in our
community to pursue their passion and vision for their futures.
Current TAPP Staff: (starting from left) Romi
Ramirez, Darlene Azevedo, and Michelle Gordon.
Janet Allenspach, Coordinator
The June clinic was held on Sunday, June 26th. Dr. Lisa Aquino conducted the clinic and 25 clients received
removal treatments on 66 tattoos. Four women from the Honor Farm attended. Janet attended 5 Probation
meetings and 2 Parole and Correctional Team meetings, doing outreach to over 60 formerly incarcerated men
and women. Several of them called and are now new clients. She also did outreach at the Women’s Honor Farm
and enrolled five women, four of whom got treatments this month. Two clients, Walter and Pauline, have been
in the program for many years. Both are formerly incarcerated and both are in school to better their lives. They
also were recipients from the Opportunity to Thrive grant to help with their educations. Walter is studying to
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become a website designer and is carrying a 4.0 average and Pauline wishes to become a Vet’s assistant, and is
taking classes at Cuesta. They met and began dating a year ago. Walter, who is a volunteer at the clinic, shared
with us all on Sunday that he and Pauline got married.
The July clinic was held on Saturday morning, July 23rd. 20 clients received treatment on 53 tattoos. Dr.
Plateroti attended with the assistance of Heather Murphy, RN. We had a returning Grizzly Youth Academy
graduate join us, which is always exciting when young people continue to remove their gang tattoos even after
finishing the program. Janet attended four Probation Re-entry Outreach Meetings on July 6th, 13th, 20th and 27th
where she handed out information to the newly released probationers regarding LTRP, the Center, a resource
guide, and a flyer called “Looking Forward to Life after Incarceration”. This flyer has tips on stress reduction,
organizing to find a job, interview techniques and appropriate attire, and other helpful tips. Janet attended two
Jail to Community meetings at the Honor Farm, on July 7th and 21st. Jail Program staff, as well as Drug and
Alcohol, Department of Rehab, Social Security and other providers, attend this meeting to distribute the names
of those to be released soon, and to report anything known about the inmates, as well as to assign appropriate
programs to certain inmates for follow up and assistance upon release. A new client, Joseph, came into my
office a few weeks ago, and filled out an application to get these tattoos removed (see below). He has decided to
become a minister and hence, the letters (which mean “seek and destroy”) are no longer appropriate. He assured
me he would get his volunteer hours done in time to get into the July clinic, and he certainly did. He is anxious
to start his new life, and also to get a better job while he studies for the ministry. He got his first treatment this
month.
The Center for Health & Prevention
Kayla Wilburn, Clinic Director
Clinic Stats
JUNE
Visits: 992
Charges Billed: $466,116
JULY
Visits: 935
Charges Billed: Billings not yet completed
Meetings, Trainings, Events & Conferences
06/07 The Grizzly Youth Academy provided The Center’s clinic director a tour of the charter school and
program facilities located at Camp San Luis.
06/17 The clinic director attended Grizzly Youth Academy’s graduation ceremonies at Cal Poly’s Performing
Arts Center. It was an honor to witness the advancement of Maria Garcia, The Center’s intern, and her peers.
06/23 The clinic director participated in the Foster Youth Reproductive Health Workgroup meeting hosted by
SLO County DSS. The Treat Yourself event held on June 14th was a success, and funding has been
secured to hold the same event in 2017.
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06/28 The clinic director participated in a conference call hosted by the National Family Planning &
Reproductive Health Association which provided providers around the country to discuss their use of and issues
with eClinical Works practice management (PM) and electronic health records (EHR)
software. Participants
formed a workgroup and are working to establish regular “meetings” throughout the year.
07/08 The division and clinic directors attended the Title X Regional Provider Council Meeting hosted by the
SLO County Public Health Department.
07/13 Diana Muth, Area Representative for Medi-Cal/FPACT, spoke to staff at The Center’s monthly staff
meeting.
Grizzly Youth Academy Cadet, Maria Garcia, completed four weeks of training as a medical receptionist at The Center.
Outreach & Enrollment
Teen Wellness Providers and Outreach Enrollment Specialist at Pride. Teen Wellness Providers, Elisha Folks and Valerie Torres, at Farmers’ Market
Outreach & Enrollment Specialists Karen Florian and Araceli Guzman Karen Florian joins The Center team
At the end of July, The Center said farewell to Araceli Guzman, The Center’s Outreach & Enrollment Specialist
(OES). Araceli is off to graduate school in Southern CA. We also welcomed a new OES, Karen Florian, who
volunteered for The Center while attending San Luis Obispo High School! Karen will conduct outreach to
special populations, including; adolescents, males, homeless, substance using/abusing, uninsured,
undocumented, and monolingual members of the community. She will also become a certified enrollment
counselor to assist individuals to enroll in Medi-Cal and Covered CA insurance plans.
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The Center staff; Emma, Marina, Greg & Sawyer, were excited to be part of the Grizzly Youth Academy intake day.
The Center staff participated in Grizzly Youth Academy’s (GYA) new class intake day on Saturday, July 16th.
The staff presented an introduction to The Center services for 221 incoming cadets. Later in the month, the
cadets visited the Arroyo Grande clinic.
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HOMELESS SERVICES
Interim Program Manager: Shawn Ison
Maxine Lewis Memorial Shelter (MLM) and The Interfaith Coalition for the Homeless Church Shelter
Program (ICH):
During the month of July, the shelter programs served an average of 82 persons per night; each person received
one or more nights of shelter, for a monthly total of 2543.
The ICH shelter host for July was United Church of Christ. The ICH bed total for the month was 1028.
Children used 375 beds this month for an average of 12 children per night.
Diner and Dashers totaled a nightly average of 11 persons. Total meals (breakfast and dinners including Diners
and Dashers) served were 5778.
70 total persons in need were turned away for a shelter bed due to over-capacity, an average of 2 people per
night.
Facilities Update:
Facilities replaced a floor threshold by the men’s restroom. The A/C thermostat was replaced in the lead staff
office/file room. The 6 bottom bunks in the front room of Maxine Lewis Memorial Shelter received new
mattresses in preparation for the Recuperative Care Program. All fire extinguishers on site were checked for the
month of July and a Monthly Safety Inspection Checklist was also completed by staff.
Program Update:
Our staff has been participating in meetings and trainings throughout the month in preparation for the new
Recuperative Care Program. We welcomed new staff member Orlando Flores who will be one of the
Recuperative Care Program Service workers. Current staff member Robert Kotchek will be moving to day
shifts as a Recuperative Care worker. Dawn Latimer is also a valued staff member who will be the new
Recuperative Care Program Case Manager.
Success Stories:
It was good to see a client return to the Shelter this month. This client had been hit by an automobile three
months ago and suffered back injuries necessitating fusing his spine. He had been in a rehab clinic for a month
before returning. He looked thin and a bit haggard but was welcomed back with open arms by the clients that
knew him. He slowly has been making progress to where he has doing minor chores around the Shelter. Just
this past week he was housed in his own apartment. He said he would miss his friends and might be a little
lonely, but he was up to the task of independent living and a brighter future. - Robert
Hats off to our Case Management team as Mary Lou has housed another person. Meanwhile it is very hard to
find housing these days in San Luis Obispo but with her hard work it has paid off one more time. Good Job!
I want to thank Amanda Baily for her hard work as well in getting us volunteers to help at the Shelter. It's a BIG
help when they come and staff can manage all the other things that go on. Again, a big Thank you to all the
team at Homeless Services - Dawn
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Homeless Services Case Management - July 2016
At the end of July 2016, homeless services case management was serving the following:
South County
South County case management was serving a total of 7 clients. This included 1 family, made up of 1
adult/parent and 1 child as well as 5 single adults. Of these, 2 were seniors, 5 disabled adults, and no disabled
children. During the month of July, 3 were housed.
SLO
San Luis Obispo case management was serving a total of 61 clients. This included 10 families, made up of 14
adults/parents and 8 children as well as 39 single adults. Of these, 19 were seniors, 5 disabled adults, and no
disabled child. During the month of July, 3 were housed.
North County (Permanent Housing Units Only)
North County case management was serving a total of 5 chronically homeless, disabled males, 1 of which we
was a senior.
SLO Case Management Success Story – Melanie Bustamante
My client is a single, 81 year old lady who was struggling to maintain in the shelter environment; having
medical issue upon medical issue, in and out of the Emergency Room, and continuous medication changes and
refills, were her daily battles, in addition to being without a home.
I am happy to say, on the first of July 2016, my client was housed in a 1-bedroom apartment centrally located in
Atascadero, CA. With the support and encouragement from Shirley, a lovely sincere lady of Clear Choice
Property Management, Inc., my client was rightly advocated for and was selected for the 1-bedroom.
In addition to Shirley, special thanks go out to Womenade, St. Vincent de Paul, and CAPSLO for providing the
needed funds to secure this housing.
Prado Day Center
In July, the Prado Day Center averaged 95 people daily, for a total of 2,937 persons using the site one or more
days. An average of 6 children used the site daily for a total of 196 times children used the center during the
month.
People’s Kitchen continued to provide a daily hot meal with an average of 56 persons each day and a total of
1,800 meals served. The breakfast program served 2,000 meals for the month with an average of 65 persons
served each day. We had 12 hot breakfasts prepared and served by volunteers in the month of July, which our
clients continue to enjoy very much.
Facilities Update:
Prado kept our facilities department very busy this month. We have been having issues with our dryers, so Ron
came out to clean them out. The issue ended up being worse than we thought, so Idler’s had to come out to
complete the job. One of our toilet seats and shower hoses broke in the men’s bathroom, but were repaired
shortly after. A tree root was protruding through some bricks in the yard, causing a tripping hazard. Luckily
Ron came out and fixed this before anybody got hurt. The weather is warming up, which causes the lovely flies
to come out to play. Ron helped restore our sanity by hanging fly strips and other traps around the facility. One
of our illuminated exit signs fell off its mount, causing it to break. A new sign has been ordered and will arrive
shortly. A fan in the women’s bathroom broke, causing it to make very loud, obnoxious noises. Ron bought a
new fan and replaced it the next day. A few light bulbs went out, but were replaced promptly to keep Prado
well lit. Just as the weather heats up, our air conditioning decides to break! The repair man came out and got it
up and running in a jiffy. Thank you facilities department for all that you do to keep us together.
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Program Update:
July has been a wonderful month, filled with many success stories. We have seen so many clients go from
being very depressed, to realizing their potential and getting their lives back on track. People’s Kitchen has
continued to serve their amazing meals, so nobody goes hungry. Our breakfast program has been running fairly
smoothly, with a couple of our Safe Parking clients setting things up and serving. Our case management team
has been keeping clients on track by helping them save money, getting them to their appointments and helping
them find housing. Prado has been short-staffed, but everybody has stepped up in this time of need.
Success Stories:
We had a client who recently left. From what I was told he was here on and off for ten years. He was a kind,
pleasant man who kept a low profile here and never bothered anyone. I had the opportunity to talk with him on
several occasions and he shared with me that he had lost the love of his life after 15 years of marriage. He told
me that he was never the same after she passed and that he was just lost. He was a client who slept out, didn’t
stay at the shelter but when we had warming station he would stay here. He knew he had to leave here, his
health was failing but the fear of leaving what he had known for so long was scary. Then, not too long ago
another client asked me to sign a card for him because he was going up north. I was shocked but happy for him.
He had saved some money, took the initiative to get certain documents in order that he needed and connected
with Catholic Charities in Northern Washington. His plan was to take the train, then a bus, then a train but in
the end he would have a warm place to sleep, a roof over his head and a “different” beginning. Though in poor
health he knew staying here, sleeping outside was not the best for him. He was afraid to go, but he took a leap
of faith and moved on. That is success. - Kathy
The look in his eyes said that he was in dire straits, seeking help and support. Having been just released from
jail he had walked to Orcutt from jail to make contact with his aunt, who, unknown to him had just passed.
What else to do? He walked back to SLO and found the Prado Day Center.
He was hungry, tired, in need of a shower. His blistered feet were evidence of his sockless feet shifting and
sliding in shoes too big for his feet. He needed a new start. All he had was the clothes on his back, nothing
else. Hot rice pudding was available to him as he completed his paperwork. As he waited for the intake
process he scoured the used clothing area and found only a shirt, then eventually pants so he could finally take a
shower and put on clean clothes. We gave him some shoes, socks, underwear and a voucher to take to
Goodwill. After his shower he stood in the lunch line.
Soon he returned to the front desk almost a new man. "Where is the employment center? Where can I sleep
overnight? What can I do to earn bus tokens?"
A week later he was well on his way to getting his life back. He had been staying at the Maxine Lewis Shelter,
he had a job, he had clothes, had eaten and even made friends with another client at Prado. Recently he found
an iPhone and went to great lengths to find its owner. One look in his eyes said that he was on his way. He
smiled, was proud, and talked about how well he was doing. Further, he arrives to Prado an hour and a half
early to assist our breakfast crew set up the kitchen. His life has done a complete 180 and we are so happy to
watch him grow! - Darlene
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Supportive Services for Veteran Families
Program Manager: Robert Ellis
SSVF Activity to Date (8/8/16)
Number of potential participants engaged: 263
Number of participants deemed eligible: 161
Number of participants referred to intake: 161
Number of Veterans served: 161
Number of participants/Homeless Prevention (HP): 61
Number of participants/Rapid Re-Housing (RRH): 157
Number of participants referred by HUD-VASH: 14
Total number supported by SSVF including family members: 218
Number of Rapid Re-Housing Veteran households housed: 77
Number that have exited the program: 167
Temporary Financial Assistance (TFA) expenditures to date:
Category 1 Category 2&3 Total -
$133,914.42
$266,261.12
$400,175.54
The SSVF Program has begun an accreditation process through the Commission on Accreditation of
Rehabilitation Facilities (CARF). This commission is one of two commissions, Commission on Accreditation
(COA) being the other, which are sanctioned by the VA to provide accreditation in the Rapid Re-Housing area
of homeless services. It will be an arduous and lengthy process, taking up to one (1) year to complete. The
reasoning behind taking this course of action is two-fold. The first one being that it will make us more
competitive when we apply for the renewable one year SSVF funding from the VA at the beginning of next
year, or whenever the NOFA comes out. It is not required to have to apply, but having the accreditation will
demonstrate our effectiveness and dedication to ending Veteran homelessness in San Luis Obispo County. The
second reason is once we are awarded the renewable one year SSVF funding from the VA we will then apply to
have the one year funding status converted to a three year renewable grant. To apply for the three year
renewable grant the program must be accredited by either CARF or COE. The reason CARF was chosen over
COA is because CARF will accredit a program whereas COE only accredits whole agencies. Two staff
members will be attending training on the accreditation process.
Success Story
In April of 2016, Mr. G, a senior citizen and Veteran who served in the Armed Forces, was referred to SSVF by
HUD/VASH. He had experienced several bouts of homelessness in his lifetime. After completing an
eligibility screening, he was deemed eligible for SSVF services. At the time of program entry, this Veteran had
exhausted nearly all of his resources and was expressing doubt in his ability to secure permanent housing.
During his initial meeting with SSVF staff, this Veteran exhibited strong motivation to find stable secure
housing. Some of his barriers to housing were: an extremely low income; an inability to work due to his age
and disability; lack of a significant rental history due the fact that he had been homeless for much of the past
few years and, a sudden loss of income when his family, who loves him very much, notified him that they were
unable to continue to supplement his income.
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Mr. G kept in close contact with his SSVF case manager and the housing specialists to explore housing options,
never missing an appointment. After the Veteran and his case manager devised a workable budget to assist him
with money management, Mr. G accepted SSVF referrals to senior health and nutrition programs, utilizing these
resources as a means of supplementing his food budget. He was referred to the SLO and Santa Maria VA
Medical Clinics and was able to achieve some of his goals in regard to his health for the first time in many
years.
Due to his drive and ability to follow his Housing Stability Plan, with the assistance of the SSVF team, this
senior Veteran was housed in a senior complex within 21 days of program entry! SSVF staff worked with his
new landlord to secure assistive devices, which were installed in the unit as a safety feature.
Three months after being stably housed, Mr. G. voluntarily exited from the program. He continues to express
extreme gratitude toward the staff, saying that he feels ready to stand on his own two feet. He declined receipt
of a VASH voucher, stating that “the voucher could be saved for a Veteran in more dire circumstances”. At this
point, Mr. G is living in a lovely senior complex and paying his own rent. He continues to do well.
This Veteran captured the hearts of the entire staff and we all wish him continued success!
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Two Federal Register notices are included here. The first, from the U.S. Department of Health and Human
Services, Administration for Children and Families, proposes a data collection plan for the National Survey of Child
and Adolescent Well-Being-Third Cohort (NSCAW). The second notice is from the U.S. Department of Agriculture,
Food and Nutrition Service. It announces a meeting of the National Advisory Council on Maternal, Infant and Fetal
Nutrition.
___________________________________________________________________________________________
Title: National Survey of Child and Adolescent Well-Being-Third Cohort (NSCAW III): Agency Recruitment
Category: Notices
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families
Action: Submission for OMB Review; Comment Request
Issue Date Month/Year: 6/2016
Citation: Federal Register Volume 81, Number 112 (Friday, June 10, 2016) Pages 37600-37601
URL: https://www.gpo.gov/fdsys/pkg/FR-2016-06-10/html/2016-13682.htm
Summary: The Administration for Children and Families (ACF) within the U.S. Department of Health and Human
Services (HHS) intends to collect data on a third cohort of children and families for the National Survey of Child and
Adolescent Well-Being (NSCAW). NSCAW is the only source of nationally representative, longitudinal, firsthand
information about the functioning and well-being, service needs, and service utilization of children and families who
come to the attention of the child welfare system. The first two cohorts of NSCAW were collected beginning in 1999
and 2008 and studied children who had been the subject of investigation by Child Protective Services. Children
were sampled from child welfare agencies nationwide.
The proposed data collection plan for the third cohort of NSCAW includes two phases: Phase 1 includes child
welfare agency recruitment and collection of files for sampling children, and Phase 2 includes baseline data
collection and an 18-month follow-up data collection. The current data collection plan calls for selecting a new
cohort of 4,565 children and families and repeating similar data collection procedures as the previous two cohorts.
This Notice is specific to Phase 1. The overall goal is to recruit child welfare agencies in 83 primary sampling units
nationwide. Child welfare agencies will be selected with probability proportional to size, based on the current
distributions in the child welfare system. Child welfare agency recruitment will include: mail, email, phone calls, and
site visits with child welfare agency administrators.
Respondents: Child welfare agency administrators and other personnel. Data collection will take place over a 2year period.
Action Date: OMB is required to make a decision concerning the collection of information between 30 and 60 days
after publication of this document in the Federal Register. Therefore, a comment is best assured of having its full
effect if OMB receives it within 30 days of publication.
Contact: Written comments and recommendations for the proposed information collection should be sent directly to
the following: Office of Management and Budget, Paperwork Reduction Project,
Email:[email protected], Attn: Desk Officer for the Administration for Children and Families.
64
Full Text: https://www.gpo.gov/fdsys/pkg/FR-2016-06-10/html/2016-13682.htm
____________________________________________________________________________________________
Title: National Advisory Council on Maternal, Infant and Fetal Nutrition; Notice of Meeting
Category: Notices
Issuing Agency: U.S. Department of Agriculture, Food and Nutrition Service
Action: Notice of Meeting
Citation: Federal Register Volume 81, Number 112 (Friday, June 10, 2016) Page 37566
Summary: Pursuant to the Federal Advisory Committee Act, 5 U.S.C. APP., this notice announces a meeting of the
National Advisory Council on Maternal, Infant and Fetal Nutrition.
Date and Time: July 12-14, 2016, 9:00 a.m.–5:30 p.m.
Place: The meeting will be held at the Hilton Garden Inn Arlington/Shirlington, Environment Room, 4271 Campbell
Avenue, Arlington, Virginia, 22206
Action Dates: July 12-14, 2016, 9:00 a.m.–5:30 p.m.
Contact: Anne Bartholomew, Supplemental Food Programs Division, Food and Nutrition Service, Department of
Agriculture, (703) 305-2746. If members of the public need special accommodations, please notify Anne
Bartholomew by June 28, 2016, at (703) 305-2746, or email at [email protected].
65
Early Head Start Expansion and
Early Head Start-Child Care Partnership
Funding Opportunity Announcements Posted!
The Administration for Children and Families (ACF) announces approximately $135 million in funding available to
expand access to high-quality, comprehensive services for low-income infants and toddlers and their families. This
funding will support the creation of Early Head Start-Child Care (EHS-CC) Partnerships and the expansion of Early
Head Start (EHS) services to children and families. ACF solicits applications from public entities, including states,
or private non-profit organizations, including community-based or faith-based organizations, or for-profit agencies
that meet eligibility for applying as stated in section 645A of the Head Start Act.
Find the Funding Opportunity Announcements
The EHS Expansion and EHS-CC Partnerships funding opportunity announcements (FOAs) were posted
today,June 23, 2016:
• Early Head Start Expansion and EHS-Child Care Partnership
Grants: https://ami.grantsolutions.gov/index.cfm?switch=foa&fon=HHS-2016-ACF-OHS-HP1181
• American Indian and Alaska Native EHS Expansion and EHS-Child Care
Partnerships: https://ami.grantsolutions.gov/index.cfm?switch=foa&fon=HHS-2016-ACF-OHS-HIR11-1182
• Migrant and Seasonal EHS-Child Care and EHS Expansion
Partnerships: https://ami.grantsolutions.gov/index.cfm?switch=foa&fon=HHS-2016-ACF-OHSHM-1183
Join the Webcast
Monday, June 27, 2016 2–3 p.m. EDT
Register Online Now!
On June 27, ACF will host a pre-application webinar for interested parties. It will provide details about EHS
Expansion and EHS-CC Partnership grants.
Select this link to register: https://goto.webcasts.com/starthere.jsp?ei=1108724
The recorded webinar will be available to watch on-demand immediately after the presentation on the Early
Childhood Learning and Knowledge Center (ECLKC) Grant Application Toolkit under EHS-CC Partnerships.
More Information
For general information about applying for the EHS Expansion and EHS-CC Partnerships FOAs, visit the Grant
Application Toolkit: http://eclkc.ohs.acf.hhs.gov/hslc/grants/grant-toolkit
visit: http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/ehs-ccp
66
Three grants notices from the Administration for Children and Families, Office of Head Start are included here. All pertain to
Early Head Start Expansion and Early Head Start-Child Care Partnerships.
___________________________________________________________________________________________________
Title: Early Head Start Expansion and Early Head Start-Child Care Partnership Grants
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of Head
Start
URL: https://ami.grantsolutions.gov/index.cfm?switch=foa&fon=HHS-2016-ACF-OHS-HP-1181
Summary: The Administration for Children and Families (ACF) announces the availability of approximately $135 million to be
competitively awarded for the purpose of expanding access to high-quality, comprehensive services to low-income infants
and toddlers and their families through Early Head Start-Child Care (EHS-CC) Partnerships, or through the expansion of
Early Head Start services. ACF solicits applications from public entities, including states, or private non-profit organizations,
including community-based or faith-based organizations, or for-profit agencies that meet eligibility for applying as stated in
section 645A of the Head Start Act. Interested applicants may email [email protected] for additional
information.
Eligible Applicants:
• Native American tribal governments (Federally recognized)
• State governments
• Small businesses
• Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
• Public housing authorities/Indian housing authorities
• Public and State controlled institutions of higher education
• Independent school districts
• For profit organizations other than small businesses
• Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
• County governments
• Private institutions of higher education
• City or township governments
Eligible applicants are any public entities, including states, or nonprofit or for-profit private entities, including communitybased and faith-based organizations, pursuant to section 645A(d) of the Head Start Act, 42 U.S.C. § 9840a(d). Eligible
entities include: (1) entities operating Head Start, (2) entities operating Indian Head Start or Migrant or Seasonal Head Start
programs, and (3) other public entities, and non-profit or for-profit private entities, including community-based and faithbased organizations, capable of providing child and family services that meet the standard for participation in programs
under the Head Start Act. Please note, “(1) entities operating Head Start programs” includes entities operating Head Start,
Early Head Start and/or EHS-CC Partnership programs. Faith-based and community organizations that meet the eligibility
requirements are eligible to receive awards under this funding opportunity announcement. Faith-based organizations are
67
encouraged to review the ACF Policy on Grants to Faith-Based Organizations at: http://www.acf.hhs.gov/acf-policy-ongrants-to-faith-based-organizations. Applications from individuals (including sole proprietorships) and foreign entities are
not eligible and will be disqualified from competitive review and from funding under this announcement.
Current closing date for applications: Aug. 24, 2016. Electronically submitted applications must be submitted no later
than 11:59 p.m., ET, on the listed application due date.
Contacts:
Program Office Contact
Shawna Pinckney
Administration for Children and Families
Office of Head Start
330 C Street, SW.
Washington, DC 20201
Phone: (888) 242-0684
Email: [email protected]
Office of Grants Management Contact
Office of Grants Management
330 C Street, SW.
To access the complete notice, please open this link or paste it into your
browser: https://ami.grantsolutions.gov/files/HHS-2016-ACF-OHS-HP-1181_0.pdf
_________________________________________________________________________________________________
Title: American Indian and Alaska Native Early Head Start Expansion and Early Head Start-Child Care Partnerships
Start
URL: https://ami.grantsolutions.gov/index.cfm?switch=foa&fon=HHS-2016-ACF-OHS-HI-R11-1182
Summary: The Administration for Children and Families (ACF) announces the availability of approximately $3.5 million to be
competitively awarded for the purpose of expanding access to high-quality, comprehensive services to low-income American
Indian and Alaska Native (AIAN) infants and toddlers and their families through Early Head Start-Child Care (EHS-CC)
Partnerships, or through the expansion of Early Head Start services. ACF solicits applications from public entities, including
states, or private non-profit organizations, including community-based or faith-based organizations, or for-profit agencies
that meet eligibility for applying as stated in section 645A of the Head Start Act. Interested applicants may
email [email protected] for additional information.
68
• Native American tribal organizations (other than Federally recognized tribal governments)
Eligible applicants are any public entities, including states, or nonprofit or for-profit private entities, including communitybased and faith-based organizations, pursuant to section 645A(d) of the Head Start Act, 42 U.S.C. § 9840a(d). Eligible
applicants are also subject to section 641(e) of the Head Start Act, 42 U.S.C. § 9836, Prohibition Against Non-Indian Head
Start Agency Receiving a Grant for an Indian Head Start program. Eligible entities include: (1) entities operating Head Start,
(2) entities operating Indian Head Start or Migrant or Seasonal Head Start programs, and (3) other public entities, and
nonprofit or for-profit private entities, including community-based and faith-based organizations, capable of providing child
and family services that meet the standard for participation in programs under the Head Start Act. Please note, “(1) entities
operating Head Start programs” includes entities operating Head Start, Early Head Start and/or EHS-CC Partnership
programs. Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards
under this funding opportunity announcement. Faith-based organizations are encouraged to review the ACF Policy on
Grants to Faith-Based Organizations at: http://www.acf.hhs.gov/acf-policy-on-grants-to-faith-based-organizations.
Applications from individuals (including sole proprietorships) and foreign entities are not eligible and will be disqualified from
competitive review and from funding under this announcement.
Contacts:
Shawna Pinckney
330 C Street, SW.
Phone: (888) 242-0684
330 C Street, SW.
browser: https://ami.grantsolutions.gov/files/HHS-2016-ACF-OHS-HI-R11-1182_0.pdf
___________________________________________________________________________________________________
69
Title: Migrant and Seasonal Early Head Start Expansion and Early Head Start-Child Care Partnerships
Start
URL: https://ami.grantsolutions.gov/index.cfm?switch=foa&fon=HHS-2016-ACF-OHS-HM-1183
Summary: The Administration for Children and Families (ACF) announces the availability of approximately $5 million to be
competitively awarded for the purpose of expanding access to high-quality, comprehensive services to low-income, migrant
and seasonal infants and toddlers and their families through Early Head Start-Child Care (EHS-CC) Partnerships, or through
the expansion of Early Head Start services. ACF solicits applications from public entities, including states, or private nonprofit organizations, including community-based or faith-based organizations, or for-profit agencies that meet eligibility for
applying as stated in Section 645A of the Head Start Act. Interested applicants may
email [email protected] for additional information.
Eligible applicants are any public entities, including states, or nonprofit or for-profit private entities, including communitybased and faith-based organizations, pursuant to Section 645A(d) of the Head Start Act, 42 U.S.C. § 9840a(d). Eligible
entities include: (1) entities operating Head Start, (2) entities operating Indian Head Start or Migrant or Seasonal Head Start
programs, and (3) other public entities, and non-profit or for-profit private entities, including community-based and faithbased organizations, capable of providing child and family services that meet the standard for participation in programs
under the Head Start Act. Please note, “(1) entities operating Head Start programs” includes entities operating Head Start,
Early Head Start and/or EHS-CC Partnership programs. Faith-based and community organizations that meet the eligibility
requirements are eligible to receive awards under this funding opportunity announcement. Faith-based organizations are
encouraged to review the ACF Policy on Grants to Faith-Based Organizations at: http://www.acf.hhs.gov/acf-policy-ongrants-to-faith-based-organizations. Applications from individuals (including sole proprietorships) and foreign entities are
not eligible and will be disqualified from competitive review and from funding under this announcement.
Contacts:
Shawna Pinckney
70
330 C Street, SW.
Phone: (888) 242-0684
330 C Street, SW.
browser: https://ami.grantsolutions.gov/files/HHS-2016-ACF-OHS-HM-1183_0.pdf
71
Title: Preschool Development Grants--Preschool Pay for Success Feasibility Pilot
Category: Notice
Issuing Agency: Department of Education, Office of Elementary and Secondary Education
Action: Comment request
Citation: Federal Register Volume 81, Number 122 (Friday, June 24, 2016) Pages 41299-41300
Summary: Pay For Success (PFS) is an innovative contracting and financing model that tests and advances
promising and proven interventions, while providing taxpayer (or other) dollars for successful outcomes for
families, individuals, and communities. Through a PFS project, government (or another entity) enters into a
contract with an investor to pay for services provided to specific people or communities once concrete, measurable
outcomes have been achieved. Payments are made only if interventions achieve the outcomes agreed upon in
advance. Where PFS financing is used, the government (or other entity) typically makes Outcomes Payments that
cover the cost of services and also offer Investors a modest return, which typically amounts to a fraction of the
short and long-term cost savings to the government (or other entity) from the successful outcomes.
The first step in exploring implementing preschool services through PFS is a Feasibility Study. A Feasibility
Study establishes whether PFS is viable, for a specific intervention, in a specific jurisdiction and geographic area. It
identifies potential Outcome Measures for the project and evaluates the feasibility of implementing or scaling a
specific intervention for an identified Target Population. The study analyzes and quantifies the fiscal benefits for
government and societal benefits that result if the Outcome Measures are achieved for the target population. It
may also identify statutory and legal barriers, as well as potential partners for PFS. This information collection is an
application package for a competition that seeks to award grants for Feasibility Studies to measure the viability of
preschool pay for success projects.
Action Date: Interested persons are invited to submit comments on or before July 25, 2016.
Contact: For specific questions related to collection activities, please contact Miriam Lund, 202-401-2871.
72
Two Federal Register notices from the Department of Agriculture, Food and Nutrition Service are included here.
Both pertain to child food programs.
__________________________________________________________________________________________
Title: Child and Adult Care Food Program: National Average Payment Rates, Day Care Home Food Service
Payment Rates, and Administrative Reimbursement Rates for Sponsoring Organizations of Day Care Homes for
the Period, July 1, 2016 Through June 30, 2017
Category: Notice
Issuing Agency: Department of Agriculture, Food and Nutrition Service
Action: Notice
Citation: Federal Register Volume 81, Number 151 (Friday, August 5, 2016) Pages 51840-51842
Summary: This notice announces the annual adjustments to the national average payment rates for meals and
snacks served in child care centers, outside-school-hours care centers, at-risk afterschool care centers, and adult
day care centers; the food service payment rates for meals and snacks served in day care homes; and the
administrative reimbursement rates for sponsoring organizations of day care homes, to reflect changes in the
Consumer Price Index. Further adjustments are made to these rates to reflect the higher costs of providing meals
in the States of Alaska and Hawaii. The adjustments contained in this notice are made on an annual basis each
July, as required by the laws and regulations governing the Child and Adult Care Food Program.
Action Date: These rates are effective from July 1, 2016 through June 30, 2017.
Contact: Jessica Saracino, Branch Chief, Program Monitoring and Operational Support Division, Child Nutrition
Programs, Food and Nutrition Service, U.S. Department of Agriculture, 3101 Park Center Drive, Room 640,
Alexandria, Virginia 22302-1594; phone 703-457-7743.
__________________________________________________________________________________________
Title: National School Lunch, Special Milk, and School Breakfast Programs, National Average Payments/Maximum
Reimbursement Rates
Category: Notice
Issuing Agency: Department of Agriculture, Food and Nutrition Service
73
Action: Notice
Citation: Federal Register Volume 81, Number 151 (Friday, August 5, 2016) Pages 51842-51845
Summary: This Notice announces the annual adjustments to the “national average payments,” the amount of
money the Federal Government provides States for lunches, afterschool snacks and breakfasts served to children
participating in the National School Lunch and School Breakfast Programs; to the “maximum reimbursement
rates,” the maximum per lunch rate from Federal funds that a State can provide a school food authority for lunches
served to children participating in the National School Lunch Program; and to the rate of reimbursement for a halfpint of milk served to non-needy children in a school or institution which participates in the Special Milk Program for
Children. The payments and rates are prescribed on an annual basis each July. The annual payments and rates
adjustments for the National School Lunch and School Breakfast Programs reflect changes in the Food Away
From Home series of the Consumer Price Index for All Urban Consumers. Food and Nutrition Service has
approved a 17-percent increase in school meal reimbursement rates for Puerto Rico to reflect their higher cost of
providing school meals. The rate adjustment will take effect beginning July 1, 2016, for school year 2016-2017.
This increase is based on data indicating that the cost of producing school lunches, breakfasts, and snacks are
higher than those in the continental United States, as well as other factors impacting Puerto Rico's school meal
program. The annual rate adjustment for the Special Milk Program reflects changes in the Producer Price Index for
Fluid Milk Products.
Action Date: These rates are effective from July 1, 2016 through June 30, 2017
Contact: Jessica Saracino, Branch Chief, Program Monitoring and Operational Support Division, Child Nutrition
Programs, Food and Nutrition Service, U.S. Department of Agriculture, 3101 Park Center Drive, Room 640,
Alexandria, Virginia 22302-1594; phone 703-457-7743.
74
Two federal notices from the Department of Health and Human Services, Administration for Children and Families are
included here. The first pertains to Child Care and Development Fund (CCDF) tribal reporting requirements. The
second notice announces a new data collection tool for the Refugee Microenterprise Development Program and the
Refugee Home-Based Child Care Microenterprise Program.
_______________________________________________________________________________________________
Title: Child Care and Development Fund (CCDF) Tribal Reporting Requirements—ACF-700.
Category: Notices
Issuing Agency: Department of Health and Human Services, Administration for Children and Families
Action: Comment Request
Citation: Federal Register Volume 81, Number 136 (Friday, July 15, 2016) Page 46084
Summary: The Child Care and Development Fund (CCDF) Tribal Annual Report (ACF-700) requests annual Tribal
aggregate information on services provided through the CCDF, which is required by CCDF regulations (45 CFR parts
98 and 99). Tribal Lead Agencies (TLAs) are required to submit annual aggregate data appropriate to Tribal programs
on children and families receiving CCDF-funded child care services. The revised ACF-700 report consists of two parts:
(1) Administrative Data, and (2) Tribal Narrative. The content and format of the narrative section have been revised to
make the form easier to complete with new check box formatting. These revisions will allow the Office of Child Care
(OCC) to more easily generate and quantify data in the report. These changes will help us better understand Tribal
activities as they relate to compliance, quality of child care, use of funds, and technical assistance needs. Information
from the ACF-700 will be included in the Secretary's Report to Congress, as appropriate, and will be shared with all
TLAs to inform them of CCDF-funded activities in other Tribal programs. CCDF-funded Tribes that receive their funds
under Public Law 102-477 are not required to submit the ACF-700.
Action Date: The OMB is required to make a decision concerning the collection of information between 30 and 60 days
after publication of this document in the Federal Register. Therefore, a comment is best assured of having its full effect
if the OMB receives it within 30 days of publication.
Contact: Copies of the proposed collection may be obtained by writing to the Administration for Children and Families,
Office of Planning, Research and Evaluation, 330 C Street SW., Washington, DC 20201. Attention Reports Clearance
Officer. All requests should be identified by the title of the information collection. Email
address: [email protected].
______________________________________________________________________________________________
75
Title: Refugee Microenterprise and Refugee Home-Based Child Care Microenterprise Development
Category: Notices
Issuing Agency: Department of Health and Human Services, Administration for Children and Families
Citation: Federal Register Volume 81, Number 136 (Friday, July 15, 2016) [Pages 46083-46084
Summary: New data collection tool for refugee microenterprise and Refugee Home-Based Child Care Microenterprise
Program.
The Refugee Microenterprise Development Program
Currently, there are twenty-two grantees (respondents) in the program and the semi-annual progress, which
includes the data and information required, is submitted twice per year.
The request covers one form (Form I. attached) which includes eight data points. Based on experience (the
information was provided by technical assistance service provider in the past), it takes about two hours per respondent
per six months (i.e., four hours per year per grantee (respondent) or 88 hours per year for all respondents) to complete
the form.
No survey will be undertaken since the collection of this data (information) is part of the implementation process of
the project and its collection and reporting does not constitute a separate and additional cost to the grantees
(respondents). The cost is covered by the grant the grantee receives. The grantees have Down Home database which
captures and stores the data required for reporting. The grantee uploads the semi-annual report in Grant Solution
where it is stored. The ORR derives the data it requires for reporting and management decision from Grant Solution.
The Refugee Home-Based Child Care Microenterprise Development Group
Currently, there are twenty-three grantees (respondents) in the program and the semi-annual progress.
The request covers one form (Form II. attached) which includes seven data points. It takes about two hours per
respondent per six months (i.e., four hours per year grantee (respondent) or 92 hours per year for all respondents) to
complete the form.
The collection of this data (information) is part of the process and its collection and reporting does not include
separate and additional cost to the grantees (respondents). The cost is covered by the grant the grantee receives. The
grantees have a database which captures and stores the data required for reporting. The grantee uploads the data
required in Grant Solution where it is stored. ORR derives the data it requires for reporting and management decision
from Grant Solution.
Action Date: OMB is required to make a decision concerning the collection of information between 30 and 60 days after
publication of this document in the Federal Register. Therefore, a comment is best assured of having its full effect if
OMB receives it within 30 days of publication.
76
Contact: Copies of the proposed collection may be obtained by writing to the Administration for Children and Families,
Office of Planning, Research and Evaluation, 370 L'Enfant Promenade SW., Washington, DC 20447, Attn: ACF
Reports Clearance Officer. All requests should be identified by the title of the information collection. Email
77
Title: Child Care and Development Fund Financial Report (ACF-696) for States and Territories
Category: Notices
Issuing Agency: Department of Health and Human Services
Citation: Federal Register Volume 81, Number 141 (Friday, July 22, 2016) Page 47810
Summary: States and Territories use the Financial Report Form ACF-696 to report Child Care and Development
Fund (CCDF) expenditures. Authority to collect and report this information is found in section 658G of the Child
Care and Development Block Grant Act of 1990, as revised. In addition to the Program Reporting Requirements
set forth in 45 CFR part 98, subpart H, the regulations at 45 CFR 98.65(g) and 98.67(c)(1) authorize the Secretary
to require financial reports as necessary. The form provides specific data regarding claims and provides a
mechanism for States to request Child Care grant awards and to certify the availability of State matching funds.
Failure to collect this data would seriously compromise ACF's ability to monitor Child Care and Development Fund
expenditures. This information is also used to estimate outlays and may be used to prepare ACF budget
submissions to Congress. The previous information collection requirements related to the American Recovery and
Reinvestment Act (ARRA) of 2009, (Pub. L. 111-5) have been deleted from this reporting form.
Action Date: OMB is required to make a decision concerning the collection of information between 30 and 60 days
after publication of this document in the Federal Register. Therefore, a comment is best assured of having its full
effect if OMB receives it within 30 days of publication.
Contact: Copies of the proposed collection may be obtained by writing to the Administration for Children and
Families, Office of Planning, Research and Evaluation, 330 C Street SW., Washington, DC 20201. Attention
Reports Clearance Officer. All requests should be identified by the title of the information collection. Email
78

August CEO Update - Community Action Partnership of San Luis

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