exhibitor manual - Imaging Conference and Expo

Transcription

EXHIBITOR
MANUAL
ICE2016
JULY 20-21,
• CHICAGO
NAVIGATING
THE 2016
FUTURE
FOR IMAGING
DIRECTORS AND SERVICE PROFESSIONALS
JULY 20-21, 2016 CHICAGO
HILTON OAK BROOK HILLS RESORT
WWW.ATTENDICE.COM
ICE2016
ICE2016
IMAGING
CONFERENCE
& EXPO
IMAGING
CONFERENCE & EXPO
20-21, 2016 • CHICAGO
JULY JULY
20-21,
2016 • CHICAGO
TABLE OF CONTENTS
3.
Dates to Remember
4.
General Information / Hotel Information
5.
Schedule of Events
6.
What’s New for Exhibitior
7.
Sponsorship Opportunities
8.
Show Guide Advertising
9.
Show Guide Information
10. Personnel Badges
GEMS - Please reference the following pages for information regarding booth
setup, shipments and contract services:
11. Logging In & Ordering Online
12. GEMS Show Information
13. Show Hours
14. Payment Information
15. Shipping Instructions (Warehouse & Show Site)
17. Material Handling
20. Labor Order Form
21. Furniture Order Form
22. Standard Carpet Order Form (Note: Exhibit Hall is carpeted)
23. Floral Service Order Form
24. Sign Order Form
25. ELECTRICAL/Audio/Visual Services/Internet Order Form
2 ICE 2016 | JULY 20-21, 2016
NAVIGATING THE FUTURE FOR IMAGING SERVICE PROFESSIONALS
ICE2016
ICE2016
IMAGING
CONFERENCE
& EXPO
IMAGING
CONFERENCE & EXPO
20-21, 2016 • CHICAGO
JULY JULY
20-21,
2016 • CHICAGO
DATES TO REMEMBER
IMPORTANT DATES / DEADLINES
• MONDAY - JUNE 6, 2016
All sponsorship fees MUST BE PAID IN FULL.
• MONDAY- JUNE 13, 2016
Show Guide Information: Company descriptions and company contact information must be sent to Lisa by this date in order to be featured in the 2016 Imaging Conference and Expo (ICE) Show Guide.
• FRIDAY - JUNE 17, 2016
Deadline to reserve advertising space and submit ad materials for the 2016 The Imaging Conference and Expo Show Guide.
• TUESDAY - JUNE 28, 2016
Deadline to reserve hotel rooms at the group rate of $139/night. NOTE: Room block may sell out prior to deadline.
• TUESDAY - JULY 5, 2016
Form(s) for Personnel Badges must be submitted no later than this date. NOTE: Only (2) booth personnel included in booth fee.
• WEDNESDAY - JULY 20, 2016
No shipments to Oak Brook Hills Resort for The Imaging Conference and Expo 2016 may arrive prior to this date.
*Please be advised; if you ship directly to the hotel, a package delivery fee(s) will be incurred.
• WEDNESDAY - JULY 20, 2016, 1 - 5PM
Exhibitor Booth Set-Up for the tradeshow. All booths must be set up by 4:30pm for the Exhibit Hall Grand Opening.
• THURSDAY - JULY 21, 2016, 2:30PM
Exhibitor booth dismantling.
*All forms my be faxed to 770.632.9090 OR emailed to [email protected]
WWW.ATTENDICE.COM
JULY 20-21, 2016 | ICE 2016
3
ICE2016
ICE2016
IMAGING
CONFERENCE
& EXPO
IMAGING
CONFERENCE & EXPO
20-21, 2016 • CHICAGO
JULY JULY
20-21,
2016 • CHICAGO
GENERAL INFORMATION
CONTACT INFORMATION
For information or questions regarding personnel and booth registration, conference schedule or general information for The
Imaging Conference and Expo, please contact:
MD PUBLISHING
Lisa Cover
Email: [email protected]
Phone: 800.906.3373
Fax: 770.632.9090 Kristin Leavoy
Phone: 800.906.3373
Fax: 770.632.9090
For information or questions regarding shipping, booth set-up,
freight handling and exhibitor relations, please contact:
G.E.M.S.
Cathy Gilbert
Phone: 407.438.5002 ext.113
Fax: 407.852.0286
HOTEL RESERVATIONS
Hilton Chicago/Oak Brook Hills
Resort & Conference Center
3500 Midwest Rd, Oak Brook, IL 60523
Phone: 630-850-5555
Group Rate: $139/night.
Group Name: “Imaging Expo:”
Deadline: June 28, 2016
(room block my sell out prior to deadline)
4 ICE 2016 | JULY 20-21, 2016
For information or questions regarding convention location,
hotel room rates and accommodations please contact:
Hilton Chicago/Oak Brook Hills Resort & Conference Center
3500 Midwest Rd, Oak Brook, IL 60523
Phone: 630-850-5555
ADDITIONAL INFORMATION
AREA AIRPORTS
• O’Hare International
Airport (16 mi)
• Midway International
Airport (20 mi)
AREA ATTRACTIONS
• Championship 18-hole
Willow Crest Golf Course
on property
• Oak Brook Center is a
historic high-end mall
located minutes away.
Complimentary shuttle
service available.
PARKING
Complimentary on-site
parking
ICE2016
ICE2016
IMAGING
CONFERENCE
& EXPO
IMAGING
CONFERENCE & EXPO
20-21, 2016 • CHICAGO
JULY JULY
20-21,
2016 • CHICAGO
SCHEDULE
WEDNESDAY, JULY 20
12-1:15 pm ��Event Launch
1-5 pm �� Exhibitor Booth Set-up
1:30-3 pm��Education
• Examining the IT Aspects of the DICOM Association Process
• Reducing Service Costs by Bringing Imaging Service In-house
• Using Data to Drive Innovation in Imaging Management
• Troubleshooting Techniques and Tips
for the New Philips Epiq 5/7 Systems
• ACR Accreditation Overview 2016
• How In-house Imaging Departments Work with ISOs for
Maximum Efficiency and Cost Savings
5-7 pm�� Exhibit Hall Grand Opening
THURSDAY, JULY 21
7-8 am��Registration
8-9:30 am�� Keynote Breakfast
10-11:30 am��Education
• Cybersecurity: Where are your gaps and vulnerabilities?
• Medical Imaging Modalities Introduction for Managers and
Imaging Engineers
• Six Tenets of an Enterprise Imaging Strategy
• The 21st Century Cures Act – The next imaging
reimbursement hurdle
11:30-2:30 pm�� Exhibit Hall (lunch provided)
• Image Quality and the Imaging Chain
• How to Measure ROI for an Imaging Equipment Maintenance
Program
• Breast Imaging: Ultrasound and Supplemental Imaging
Technologies
• Business Body Language — How to see the real message
4:15-5:45 pm�� Panel Discussion
6-9 pm��Chi-Town Summer Cookout
WWW.ATTENDICE.COM
WANT TO SPONSOR AN
EVENT AT THE IMAGING
CONFERENCE AND EXPO?
Hurry, time is running out! See page
7 to see what is still available and
have your company’s logo featured
as a sponsor of ICE!
JULY 20-21, 2016 | ICE 2016
5
ICE2016
ICE2016
IMAGING
CONFERENCE
& EXPO
IMAGING
CONFERENCE & EXPO
20-21, 2016 • CHICAGO
JULY JULY
20-21,
2016 • CHICAGO
WHAT’S NEW FOR EXHIBITORS
VIP PASSES
You should have received an electronic VIP Pass customized with your company’s logo. We
encourage you to share this pass will all current and prospective customers to offer them
complimentary admission to the Imaging Conference and Expo in Chicago.
Please note: This VIP pass is ONLY applicable to those individuals employed within a hospital,
healthcare facility, students or military. There is NO cost to your company when a VIP pass is
redeemed and there is no limit to the quantity of VIP Passes that can be shared.
CHI-TOWN SUMMER COOKOUT
The Chi-Town Summer Cookout is the perfect way to wrap up ICE 2016. The closing event
will be held at Oakbrook’s outdoor pavilion, overlooking the 9th Hole of their beautiful golf
course. The outdoor patio provides a perfect setting for a summer cookout with food, live
music, and games.
REVERSE EXPO
ICE Reverse Expo will allow imaging equipment sales and service vendors a unique
opportunity to meet with 20+ Radiology and Imaging Directors from America’s most
prestigious hospitals, imaging centers and health systems. Meet with real decision makers,
have one on one interaction, and network with these high level executives (called the ICE 18).
Cost is $975/person, for more information contact Lisa Cover: [email protected].
DOOR PRIZE RAFFLE
Immediately following the close of the exhibit hall on Thursday, July 21 we will host our Door
Prize Raffle drawing. Attendees love getting door prizes and MD Expo wants to maximize the
exposure vendors receive by donating these great prizes. So, let us know what you’ll be giving
away and we will promote your giveaway in e’ newsletters leading up to the show.
6 ICE 2016 | JULY 20-21, 2016
JULY 20-21, 2016 • CHICAGO
SPONSORSHIP
OPPORTUNITIES
ICE2016
ICE2016
IMAGING
CONFERENCE
& EXPO
IMAGING
CONFERENCE & EXPO
20-21, 2016 • CHICAGO
JULY JULY
20-21,
2016 • CHICAGO
Highlight your business with a captive audience to a target audience. Your company will receive invaluable exposure, provide visibility to your audience, all while building trust and establishing rapport with industry-leading
SPONSORSHIP OPPORTUNITIES
decision makers. Sponsorships are an incredible way to increase brand awareness, that helps to generate consumer
preference and foster brand loyalty. Your company can reinforce awareness among its target market by sponsoring a
wide variety of events.
Gold Level Benefits
• 1 Additional Conference Registration
• Logo on ICE Website
• Special Recognition Announcements
Silver level benefits
• Logo on MD Expo Website
• Special Recognition Announcements
• Signage at Sponsored Event
• Signage at Sponsored Event
CHI–TOWN SUMMER COOKOUT - SOLD
EXHIBIT HALL WELCOME RECEPTION - SOLD
TECHNICAL
PROSPECTS
Experts in Siemens Medical Imaging
Be the first sponsor to meet and greet arriving attendees and
exhibitors. A festive event with hors d’oeuvres and cocktails
The Chi-Town Summer Cookout is the perfect way to wrap
will provide a fantastic start to ICE
up ICE 2016. The closing event will be held at Oakbrook’s
KEYNOTE BREAKFAST - $2,000
outdoor pavilion, overlooking the 9th Hole of their beautiful
This breakfast will take place on Thursday, July 21 and will
golf course. The outdoor patio provides a perfect setting for a
provide the sponsor the opportunity to speak to a captive
summer cookout with food, live music, and games.
audience of up to 150 managers and C-level executive from
ATTENDEE MEETING BAGS - $4,000
Having your logo on the bags carried by meeting attend-
within the clinical engineering and imaging fields.
EVENT LAUNCH - SOLD
ees is a highly visible way of demonstrating your commitment to the industry by helping attendees keep
their conference materials all in one place. You’ll also
The kick off event for attendees at ICE 2016. We will be
be providing a valuable keepsake that attendees will
providing Chicago dogs with all your favorite toppings as
carry with them long after the meeting ends.
attendees arrive and register for their educational seminars.
ICE BADGE LANYARD - SOLD
BREAK STATION - (2) AVAILABLE $1,500/EA.
An ICE favorite, these break stations are a
great way for exhibitors and attendees to refresh themselves with snacks and drinks.
Lanyards will be available for all attendees and exhibitors. Lanyards provide your company with
PREFUNCTION METER PANELS - (3) AVAILABLE
$995/EA.
high visibility throughout the meeting.
Grab the attention of all attendees by displaying your company’s message on meter panels strategically located in the
WWW.ATTENDICE.COM
hallway outside of the Exhibit Hall. Meter panels measure 3
feet wide and 7.5 feet high!
JULY 20-21, 2016 | ICE 2016
7
ICE2016
ICE2016
IMAGING
CONFERENCE
& EXPO
IMAGING
CONFERENCE & EXPO
20-21, 2016 • CHICAGO
JULY JULY
20-21,
2016 • CHICAGO
2016 SHOW GUIDE
ADVERTISING AVAILABLE!
DEADLINE TO RESERVE SPACE IS JUNE 17, 2016!
Three options to choose from for
maximum exposure:
CALL TODAY
to reserve your space in the
Full page in Medical Dealer Magazine
(1 time discounted rate) …………………$995
2016 IMAGING
CONFERENCE AND
Full Page in the Show Guide…………$995
EXPO SHOW GUIDE!
800.906.3373
1/2 page horizontal…………………………$495
PRE-SHOW
PLANNER
Las Vegas • 2014
DIAGNOSTIC
DIAGNOSTIC ULTRASOUND
ULTRASOUND SYSTEMS,
SYSTEMS, SERVICE,
SERVICE,
PARTS,
PARTS, PROBES
PROBES && PROBE
PROBE REPAIR
REPAIR
•• COMPLETE
COMPLETESYSTEMS
SYSTEMS
•• EXPERT
EXPERTREPAIR
REPAIRSERVICE
SERVICE
•• PREVENTIVE
PREVENTIVEMAINTENANCE
MAINTENANCE
•• FULL
FULLCOVERAGE
COVERAGE&&PM
PMONLY
ONLY
CONTRACTS
CONTRACTS
•• GENERAL
GENERAL&&3D/4D/TEE
3D/4D/TEEPROBES
PROBES
OUTRIGHT
OUTRIGHTOR
OREXCHANGE
EXCHANGE
•• GENERAL
GENERAL&&3D/4D/TEE
3D/4D/TEEPROBE
PROBE
REPAIR
REPAIR
•• LOANER
LOANERPROBES
PROBES&&EVALUATIONS
EVALUATIONS
––FREE
FREE
•• OEM
OEMPARTS
PARTS––POWER
POWERSUPPLIES,
SUPPLIES,
CIRCUIT
CIRCUITBOARDS,
BOARDS,CONTROL
CONTROL
PANELS/UI,
PANELS/UI,MONITORS
MONITORSETC…
ETC…
•• FREE
FREETECHNICAL
TECHNICALSUPPORT
SUPPORT24X7
24X7
•• HERO
HEROKITS
KITSAVAILABLE
AVAILABLE
Since 1972, RPI has been the leader
in replacement parts for medical,
hospital, laboratory and dental
equipment including bulk and table-top sterilizers, infant incubators,
centrifuges, NIBP machines, cast
cutters, and more.
PROFESSIONAL
PROFESSIONALENGINEERS
ENGINEERSAVAILABLE
AVAILABLE
••MIDWEST
MIDWEST
••MIDDLE
MIDDLEATLANTIC
ATLANTIC
Radiological Service Training Institute
Booth #105
30745 Solon Rd.
Solon, OH 44139
Phone: 800-229-7784
Fax: 440-349-2053
Website: www.rsti-training.com
RPI/Replacement Parts Industries
SPONSOR - Break Station
Booth #303
PO Box 5019
Chatsworth, CA 91311
Phone: 800-221-9723
Fax: 818-882-7028
Website: www.rpiparts.com
••NORTHEAST
NORTHEAST
••SOUTHEAST
SOUTHEAST
For the last 28 years, RSTI has been
the industry leader in multi-vendor
diagnostic imaging training. We provide educational programs for the
repair and maintenance of diagnostic imaging systems. RSTI’s 30,000
sq. ft. training center is equipped
with forty-five individual, fully
functional imaging systems providing students with a superior handson experience.
ICE2016
RTI Electronics, Inc.
Booth #405
33 Jacksonville Rd., Bldg. 1
Towaco, NJ 07082
Phone: 973-439-0242
Fax: 973-439-0248
Website: www.rtielectronics.com
Email:
[email protected]
RTI manufactures the New Black
Piranha, the most efficient X-ray QA
solution. The Black Piranha features
Plug-N-Play for easy detector identification and set-up. Wirelessly interfaced
to your Windows Tablet or PC for fast
and complete documentation with RTI’s
Ocean 2014 software, the Black Piranha
makes advanced measurements simple.
RTI-from radiation to information.
NAVIG ATI
JULNG
Y 20TH
21,
E 201
FU TU
6 •RE
CHIFO
CAG
RO
IMAGIN G
DIR EC TO RS AN
D SERVIC E PR OF
ESS ION AL S
Reliable. Efficient. Proven!
BOOTH
BOOTH
NAI Offers the Largest, Most Comprehensive Selection of Replacement Glassware
426
NAI is the industry source for high quality replacement glassware
for diagnostic imaging equipment. With over 100 years of combined
experience, our manufacturing, sales and technical support teams are
committed to providing the highest level of customer satisfaction.
Call (800) 288-8823 today for immediate
pricing and availability on the following items:
MW
MWIMAGING
IMAGINGHAS
HASBEEN
BEENSERVING
SERVINGTHE
THEULTRASOUND
ULTRASOUNDCOMMUNITY
COMMUNITYFOR
FORMORE
MORETHAN
THANTWO
TWODECADES.
DECADES.WE
WEARE
AREREADY
READYTO
TOSHOW
SHOW
YOU
YOUWHAT
WHATWE
WECAN
CANDO
DOFOR
FORYOU.
YOU.OUR
OURKNOWLEDGE
KNOWLEDGEAND
ANDEXPERIENCE
EXPERIENCECOUPLED
COUPLEDWITH
WITHOUR
OUREXTENSIVE
EXTENSIVEOEM
OEMINVENTORY
INVENTORYOF
OF
• X-Ray Tubes
• Image Intensifiers
• Power Supplies
• Camera Tubes
• Accessories
• HV Cables
• AMX Boards
PARTS
PARTS&&PROBES
PROBESGUARANTEE
GUARANTEEYOUR
YOURSATISFACTION
SATISFACTIONEVERY
EVERYTIME.
TIME.
877.889.8223
877.889.8223 //
// www.mwimaging.com
www.mwimaging.com
TubeSource Tested™ Unique to the market, NAI
pre-owned X-Ray tubes and
Image Intensifiers are certified
through a 22 step process
and carry a minimum 6
month warranty.
These rigorously tested
products are a testament to
our commitment to offer a
safe and cost effective
alternative to the OEM.
®
WWW.NAIMAGING.COM | ISO 13485:2003 | Tech Support: 855.624.8823
DOWN
DOWN SYSTEM?
SYSTEM? CALL
CALL US
US ANYTIME.
ANYTIME.
Manufacturing
924 Via Alondra,
Camarillo, CA 93012
SAME
SAMEDAY
DAYSHIPPING
SHIPPINGON
ONIN-HOUSE
IN-HOUSEPARTS
PARTS
PAGE 34 | MDEXPO PRE-SHOW PLANNER
brand
brandand
andwebsite
websitedevelopment
developmentby:
by:
APRIL 9-11, 2014 | PAGE 35
//// www.ipsocreative.com
www.ipsocreative.com
14_Showguide.indd11 34
MWI_print_ad.indd
MWI_print_ad.indd
8 ICE 2016 | JULY 20-21, 2016
Corporate
777 Lena Drive,
Aurora, OH 44202
3/26/1411:37
8:43AM
AM
3/11/14
3/11/14
11:37
AM
14_Showguide.indd 35
3/26/14 8:43 AM
JULY 20-21, 2016
CHICAGO
HILTON OAK BRO
OK HILLS RESOR
T
WWW.ATTENDICE
.COM
ICE2016
ICE2016
IMAGING
CONFERENCE
& EXPO
IMAGING
CONFERENCE & EXPO
20-21, 2016 • CHICAGO
JULY JULY
20-21,
2016 • CHICAGO
SHOW GUIDE INFORMATION
Please complete company information as you would like it to appear in the 2016 MD The Imaging Conference and Expo Show Guide which
will be distributed at the show. Or email [email protected] to request a copy of the description on file from previous years.
Completed forms can be faxed to 770.632.9090 NO LATER than Monday, June 13 2016.
Booth #: __________________________________________________________________________________
Company Name: ___________________________________________________________________________
Address: __________________________________________________________________________________
City / State / Zip: ___________________________________ / _____________________ / ______________
Phone: _______________________________________ Fax: ________________________________________ Website: __________________________________________________________________________________
Email: ____________________________________________________________________________________
Description about company (max. 30 words):
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
WWW.ATTENDICE.COM
JULY 20-21, 2016 | ICE 2016
9
ICE2016
ICE2016
IMAGING
CONFERENCE
& EXPO
IMAGING
CONFERENCE & EXPO
20-21, 2016 • CHICAGO
JULY JULY
20-21,
2016 • CHICAGO
If your company has exhibited with
ICE in the past and you would like
to use the company information
and description on file, please email
your request to:
[email protected].
EXHIBITOR INFORMATION
PERSONNEL BADGES
Use this form to register any and all personnel who will be assisting in the booth or attending The Imaging Conference and Expo on behalf
of exhibiting company. Each booth is allowed (2) booth personnel. Any additional personnel will be charged a $150 admission fee (fee
includes ICE hospitality events, education and tradeshow admission). Completed forms can be faxed to 770.632.9090 no later than
Tuesday, July 5, 2016.
PLEASE PRINT CLEARLY AND COMPLETE ALL INFORMATION
Booth # ___________ Exhibiting Company: _______________________________________________________________
Name: ______________________________________________________________________________________________
(as it should appear on badge)
Address: ____________________________________________________________________________________________
City / State / Zip: ___________________________
/ ___________________________________ / __________________
Phone: __________________________________________ Fax: _______________________________________________
Email: ______________________________________________________________________________________________
Will this Exhibitor attend the following Networking events? *Check to indicate:
Chi-Town Summer Cookout
Booth # ___________ Exhibiting Company: _______________________________________________________________
Name: ______________________________________________________________________________________________
(as it should appear on badge)
Address: ____________________________________________________________________________________________
City / State / Zip: ___________________________
/ ___________________________________ / __________________
Phone: __________________________________________ Fax: _______________________________________________
Email: ______________________________________________________________________________________________
Will this Exhibitor attend the following Networking events? *Check to indicate:
10 ICE 2016 | JULY 20-21, 2016
Chi-Town Summer Cookout
GEMS, your Official General Contractor for show products
and services, is proud to announce the all new GEMS TS
online ordering system! Please follow these simple steps to
order all your show services online.
Logging In & Ordering Online
You will be receiving an email from GEMS with your login
information, show code and important information. If you do
not receive an email, please contact your GEMS Project
Manager, Cathy Gilbert at (407)438-5002 ext. 113 or at
[email protected].
Please use your login information to view your service
manual, important show information and use the GEMS TS
online ordering system. The online ordering system allows
you, the exhibitor, to order, view past orders and make
changes to your order for up to 6 hours without penalties or
surcharges. All you need to do is login, choose the services
you would like to order and click “add to cart”, then checkout.
If you choose not to use the GEMS TS online ordering system, a 3% processing fee will be added to your total invoice.
As always, if you have any questions feel free to contact GEMS.
GEMS - Gilbert Exposition Management Services
895 Central Florida Parkway
Orlando, FL 32824
Phone: 407-438-5002 | Fax: 407-852-0286
WWW.THEIMAGINGEXPO.COM
IMAGING EXPO
11
ICE2016
JULY 20-21, 2016 • CHICAGO
GEMS is proud to be your Exposition Management team for ICE 2016
The following are important dates and information to keep at hand:
Official General Contractor
GEMS - Gilbert Exposition Management Services
895 Central Florida Parkway, Orlando, Florida 32824
Phone: (407) 438-5002
Fax: (407) 852-0286
Show Information:
Back-wall Drape:
Side-wall Drape:
Hall Carpeted:
Booth Size:
Booth Includes:
Blue
Blue
YES - Multi-Colored
10’ x 10’
Pipe and drape (1) Skirted table, (2) Chairs,
(1) Wastebasket and (1) ID sign provided
Important Dates
Monday
June 20, 2016
Tuesday
July 5, 2016
Monday
July 18, 2016
During the Show:
GEMS maintains an on-site
Exhibitor Center throughout
the show. If there is
anything you forgot to
order, or new requirements
arise during the show, we
will be happy to help you.
Just visit us at the Exhibitor
Service Center for
assistance.
SHIPPING ADDRESSES:
Advance to Warehouse:
GEMS Warehouse/KEMCO
Company Name & Booth #
2016 IMAGING
1810 Estes Avenue
Elk Grove IL 60007
Direct to Show Site:
Chicago Oak Brook
Shipments may start arriving at the
Hills Resort
GEMS warehouse
c/o GEMS
Discount Deadline GEMS orders received
2016 IMAGING
with payment
3500 Midwest Road
Last day for shipments to arrive at GEMS Oak Brook, IL 60523
warehouse without surcharges
DO NOT SHIP TO SHOW SITE PRIOR TO July 20, 2016

Show carrier on site for pickup if you would like to ship outbound freight.

Please inform your drivers to be checked in at the loading area by 3:00 pm on July 21, 2016

Freight not picked up by 6:00 pm on July 21, 2016 will be redirected.

All Exhibit Materials must be off the show floor by 6:00 pm on July 21, 2016

Stop by the GEMS Desk during move-out and get an out bound bill of lading.
After the Show:
Feel free to contact GEMS throughout the year for assistance with any trade shows, Special Events,
exhibit rentals, installation and dismantle labor, or material storage.
*Shipments arriving at
show site before the
designated move-in date
will be refused, rerouted,
or held by the facility. You
are responsible for all
related charges incurred at
show site and by GEMS.
Shipping prior to move in
could delay your shipment
to your booth. Please
follow the outlined
shipping guidelines.
We look forward to serving you in the future!
A GEMS Project Manager is specifically assigned to this event in order to help you with all of your booth needs.
Please do not hesitate to contact your Project Manager with any questions.
GEMS wants your event to shine!
Your Project Manager is: Cathy Gilbert Phone: (407) 438-5002 x115 Fax: (407) 852-0266 Email: [email protected]
12
ICE 2016
July 20-21, 2016
Oak Brook Hills Resort
Oak Brook Chicago
SHOW HOURS
Wednesday July 20, 2016
Exhibitor Move-In
Exhibit Hall Open
1:00 pm - 5:00 pm
5:00 pm - 7:00 pm
Thursday July 21, 2016
Exhibit Hall Open
11:30 am - 2:30 pm
Exhibit Hall Move-out
2:30 pm - 6:00 pm
It is the exhibitor’s responsibility to arrange outbound shipments with their
designated carrier (If other than the show carrier). Schedule your carrier to
pick up your freight, directly from the exhibit hall, no later than the forced
time above.
At the close of the show, each exhibitor must fill out a Bill of Lading and hand
in to the on-site service desk. Outbound shipping forms will be available at
the service desk. Should the exhibitor fail to provide outbound shipping
paperwork and it is not turned into the service desk, a labor charge will be
added to the exhibitor’s final invoice.
Any shipment left in a booth for which no disposition is provided, or if
requested carrier fails to pick up or refuses to take shipment, GEMS reserves
the right to re-route shipment using the show carrier or return material to our
warehouse at the exhibitor’s expense.
All Exhibit Materials must be off the show floor by 6:00 pm on July 21, 2016
Cathy Gilbert, Project Manager
E-mail: [email protected]
Phone: (407) 438-5002 x113
Orlando, Florida 32824
Fax:
GEMS Discount Deadline
July 5, 2016
(407) 852-0286
13
ICE 2016
July 20-21, 2016
Oak Brook Chicago
PAYMENT & CREDIT CARD CHARGE AUTHORIZATION
Credit Card Charge Authorization
(All Information Must Be Provided)
__MasterCard
__VISA
__American Express
__Corporate
__Personal
EXPIRATION DATE
___ /___
Card Holders Name
Total
Material Handling
Installation & Dismantle Labor
Standard Furnishings & Accessories
Custom Furniture Rental
GEMS Rental Exhibits
Floral Service
Booth Cleaning
6% Processing fee for faxed or email orders
$
$
$
$
$
$
$
$
Total
(Please Print)
Billing Address
City
Calculation of Orders
State
$
To simplify payment, send a check payable to GEMS for
your entire order or note the amount to be charged to
your credit card.
Zip
FULL PAYMENT in U.S. funds drawn on a U.S. Bank
$
Check #
Phone Number
Fax Number
Please list all authorized persons for
Email Address
credit card use at show site below.
Card Holders Signature
Company Name
Booth #
Payment Policy
Payment for Services
Third Party Billing
GEMS requires payment in full at the time services are ordered. GEMS requires that Each exhibiting firm is ultimately responsible for all charges incurred on its behalf.
you provide a credit card authorization with your initial order. For your convenience, we GEMS reserves the right to institute collection action against the exhibitor if the
will use this authorization to charge your account for services which may include labor authorized third party does not pay. See Third Party Billing Request form.
& material handling not covered by your first payment.
Tax Exempt
For your convenience, we will use this authorization to charge your credit card for any
additional amounts ordered by your representative for products and services rendered If you are tax exempt in the state in which you will be exhibiting, you must provide a
to your company for this event.
Sales Tax Exemption Certificate for that state. Please send the above
information with your orders for the show. GEMS must receive your certificate with your
Method of Payment
order; otherwise tax will appear on your invoice.
GEMS accepts MasterCard, VISA, Discover, American Express, & Check. Purchase
orders are not considered payment. All payments must be made in U.S. Funds drawn Adjustments and Cancellations
on a U.S. Bank. Exhibitors will be charged a $25.00 fee for returned NSF checks.
Adjustments to your invoice will not be made after the close of show. Some items,
services and labor are subject to cancellation fees. Cancellation fees will apply if
written notice of cancellation is not received within 15 business days of the show
move-in. No credits will be issued after delivery or attempted delivery.
If you have any questions regarding our payment policy, please call exhibitor services at 407-438-5002 or visit our Service Desk during setup
and move-out. Please complete the information and return payment in full with this form and your orders. You may choose to pay by credit card,
check or bank wire transfer, however, we require your credit card charge authorization to be on file with GEMS. You agree to late fees up to
1.5% per month on any balance not paid at the conclusion of the Show, or balance left without appropriate credit card on file.
14
Phone: (407) 438-5002 x113
Fax:
(407) 852-0286
July 5, 2016
ICE 2016
July 20-21, 2016
Oak Brook Chicago
SHIPPING INSTRUCTIONS
ADVANCE SHIPMENTS TO THE WAREHOUSE
Shipments must be sent PRE-PAID.
All collect shipments will be refused.
SHIPMENTS TO SHOW SITE
All shipments arriving at the facility prior to July 20, 2016 will
be refused &
rerouted.
Crated shipments may be sent to the warehouse in advance up to thirty (30) NOTE: Shipments will only be received at the Show site during the move-in
days prior to the Show move-in date. Such shipments must arrive on or before
July 18, 2016 between 8:00am & 4:00pm Monday through Friday.
No shipments will be received at the warehouse on weekends or holidays. To
trace the arrival of a shipment, call 407-438-5002.
HAVE PRO NUMBER
periods - SEE PAGE ONE OF THE SERVICE MANUAL.
As an exhibitor, it is your responsibility to instruct your carrier of the proper
date for direct deliveries to the Show facility.
Bills
AND CARRIER INFORMATION AVAILABLE.
of Lading indicating weight must accompany freight delivery. The
driver’s signature on the Show site receiving report will verify the total
count and weight.
NOTE:
NOTE:
Shipments that arrive at the warehouse after Show move-in has
begun will be charged an additional 25% overtime rate of the advance
warehouse rate.

Label each package or crate as follows:
Shipments arriving at Show site before the designated move-in
date will be refused, rerouted, or held by the facility. You’re responsible
for all related charges incurred at site & by GEMS.
Shipping prior to move-in could delay your shipment to your booth. Please
follow the outlined shipping guidelines.
 Label each package or crate as follows:
TO ARRIVE ON OR BEFORE
DO NOT DELIVER PRIOR TO
July 18, 2016
July 20, 2016
Advance to Warehouse:
2016 IMAGING
1810 Estes Avenue
Elk Grove IL 60007
Chicago Oak Brook Hills Resort
c/o GEMS
2016 IMAGING
3500 Midwest Road
Oak Brook, IL 60523
Please note the following general shipping information:

Shipments received without receipts, freight bills or specified unit counts on the receipts or freight bills, such as UPS or van lines, will be
delivered to the exhibitor’s booth without guarantee of the piece count or condition. No liability will be assumed by GEMS for such
shipments.

Crated materials will be received at the warehouse up to 30 days in advance and delivered to respective booths at the Show facility.
Empty containers will be removed from the booth, placed in storage and returned to the booth at the close of the Show.
Material is then moved from the booth to the dock and reloaded on designated vehicles. Charges will be based on in-bound weight only.
IMPORTANT: Refer to the “MATERIAL HANDLING RATES” in the Exhibitor Service Manual for rate information.
Phone: (407) 438-5002 x113
Fax:
July 5, 2016
(407) 852-0286
15
ICE 2016
July 20-21, 2016
Oak Brook Chicago
FOR ADVANCE SHIPMENTS
TO ARRIVE BY July 18, 2016
RUSH
EXHIBITION MATERIALS
To:__________________
EXHIBITOR NAME
To:__________________
EXHIBITOR NAME
2016 IMAGING
1810 Estes Avenue
Elk Grove IL 60007
2016 IMAGING
1810 Estes Avenue
Elk Grove IL 60007
Booth #: ____________________________________
#of Pieces: __________________________________
Carrier: _____________________________________
Booth #: ____________________________________
#of Pieces: __________________________________
Carrier: _____________________________________
RUSH
RUSH
To:__________________
EXHIBITOR NAME
To:__________________
EXHIBITOR NAME
2016 IMAGING
1810 Estes Avenue
Elk Grove IL 60007
2016 IMAGING
1810 Estes Avenue
Elk Grove IL 60007
Booth #: ____________________________________
#of Pieces: __________________________________
Carrier: _____________________________________
16
RUSH
Booth #: ____________________________________
#of Pieces: __________________________________
Carrier: _____________________________________
Phone: (407) 438-5002 x113
Fax:
(407) 852-0286
July 5, 2016
ICE 2016
July 20-21, 2016
Oak Brook Chicago
MATERIAL HANDLING RECAP
____GEMS Warehouse
Please indicate where your shipment will arrive:
____Show Site
We will ship _______ pieces @ _______ lbs.
@ $96.00 per 100 lbs. (200 lb. minimum)
$
Small Package Charge
@ $50.00 (25 lb. maximum)
$
Loose/Uncrated/Pad Wrapped
@ $105.00 per 100 lbs. (200 lb. minimum)
$
OVERTIME MATERIAL HANDLING CHARGES (See Schedule On Page One)
Overtime rates prevail before 8:00AM and after 4:00PM daily, and all day on Saturdays, Sundays & Holidays.
Inbound Overtime - 25% Surcharge
$
Outbound Overtime - 25% Surcharge
$
Material Handling Subtotal $
NOTE: We understand that your calculation is only an estimate. Invoicing will be
completed from the actual weight as listed on the inbound Bills of Lading. Adjustments will be made accordingly, and must be paid at Show site. If you have any
Overtime Subtotal $
Material Handling Total $
For complete information and instructions on shipping and material handling, refer to the “SHIPPING INSTRUCTIONS” and “MATERIAL HANDLING RATES.”
*When recording weight, round up to the next one hundred (100) pounds. *Shipments received without individual/carrier receipts or freight bills, such as
UPS, FEDERAL EXPRESS, EXPRESS MAIL, PARCEL POST, or PRIVATE VEHICLE, etc., will be delivered to the booth without guarantee of the piece count or condition.
FREIGHT INFORMATION GUIDE
PLEASE NOTE: To enable our tracking delayed shipments, please fax duplicate Bills of Lading to 407 852-0286.
COLLECT SHIPMENTS WILL NOT BE RECEIVED
Shipments arriving at Show site before the designated move-in date could be refused, rerouted, or held by the facility. You are responsible for all related charges incurred at Show
site and by GEMS. Shipping prior to move-in could delay your shipment to your booth. Please follow the outlined shipping guidelines.
INSTRUCTIONS FOR OUTGOING SHIPMENTS AFTER THE SHOW
Consign to (Company Name):
Telephone:
Street Address:
City:
State:
Zip:
Carrier:
Circle One:
Total Number of Containers:
Total Weight of Shipment:
INCOMING SHIPMENT
INCOMING SHIPMENT
PREPAID
INCOMING SHIPMENT
COLLECT
INCOMING SHIPMENT
Origin of Shipment:
Shipping Date:
Origin of Shipment:
Shipping Date:
Origin of Shipment:
Shipping Date:
Origin of Shipment:
Shipping Date:
Approximate Arrival Date:
Carrier:
Carrier:
Carrier:
Carrier:
Pro #:
Pro #:
Pro #:
Pro #:
EXHIBITING FIRM:
BOOTH#:
Phone: (407) 438-5002 x113
Fax:
July 5, 2016
(407) 852-0286
17
ICE 2016
July 20-21, 2016
Oak Brook Chicago
MATERIAL HANDLING RATES
- $96.00 per hundred weight (or fraction thereof).
- Minimum of $192.00 per shipment delivered - 200 lb. minimum.
- When recording weight, round up to the next one hundred (100) pounds.
- Rates are calculated on a round trip basis.
- If the inbound and / or outbound receiving hours occur during overtime
there will be a 25% surcharge for each occurrence.
- Overtime hours are Monday-Friday before 8:00am and after 4:00pm, and
all day Saturday, Sunday and on Holidays.
SMALL PACKAGE SHIPMENTS
Shipments received without individual/carrier receipts or freight bills, such as UPS, FEDERAL EXPRESS, EXPRESS MAIL, PARCEL POST, or
PRIVATE VEHICLE, etc., will be delivered to the booth without guarantee of the piece count or condition. GEMS will assume no liability for these
shipments. $50.00 per shipment will be charged for packages 25 pounds and under.
LABOR AND EQUIPMENT
Labor will be available for un-crating, un-skidding, assembling, positioning, leveling, dismantling, re-crating, and re-skidding machinery and/or
equipment of exhibitors. Please see the “INSTALLATION AND DISMANTLING LABOR ORDER FORM” in this manual.
SPECIAL HANDLING
Add 50% to the quoted Show facility rate for un-crated or loose display shipments or shipments by any truck which, because of height or truck
bed, cannot be unloaded at the docks. Uncrated and loose display shipments will not be received at the warehouse. This form of shipment
should be sent directly to the Show facility, scheduled to arrive during the move-in time. These shipments will not be accepted prior to the
move-in dates. Uncrated and loose display shipments are defined as open displays (not crated or cased) or un-skidded machinery on an open
flatbed truck without proper lifting bars or hooks. If the crated materials are combined with un-crated or loose materials in the same shipment,
and the Bill of Lading does not identify the various classifications, the whole shipment will be charged at the special handling rate.
INBOUND BILL OF LADING OR DELIVERY RECEIPT
All shipments must have a Bill of Lading or delivery receipt showing number of pieces, weight and description of merchandise. The charges will
be computed based on this weight. In the event that no weight is indicated on the documents presented, GEMS shall estimate the weight, and
all charges will be based on these estimates. The estimates will be binding on both parties. A $25 fee will be applied to your invoice if GEMS
finds it necessary to provide this weigh scale service No adjustments will be made after the Show closes. Copies of the Bills of Lading, including
pro number, should be mailed to GEMS as soon as shipments are made This will assist in tracking, if necessary.
EMPTY CONTAINER LABELS
Empty labels for storage of containers during the Show will be available at the Exhibitor Service Center. Affixing the labels is the sole
responsibility of the exhibitor or representative. All previous labels should be removed. GEMS assumes no liability for errors to the above
procedure, removal of containers with old labels, improper information or valuables stored in containers with old empty labels. Empty crates or
containers will not be accessible after removal unless prior arrangements are made for accessible storage at the Exhibitor Service
Center.
SPECIAL RATES AND SERVICES

Steel banding is available at $1.50 per linear foot, plus one-half hour minimum labor.

Shrink Wrap is available at $15.00 per pallet / skid plus one-half hour labor..

Mobile equipment will be moved in & out of the exhibit hall on a time & material basis with a minimum $250 charge per round trip.
Page 8
18
Phone: (407) 438-5002 x113
Fax:
(407) 852-0286
July 5, 2016
ICE 2016
July 20-21, 2016
Oak Brook Chicago
MATERIAL HANDLING RATES
-CONTINUEDAGREEMENT OF TERMS
The exhibitor accepts responsibility for the payment of charges in connection with the handling of shipments and guarantees payment to
GEMS for the incurred services described herewith.
OUTBOUND SHIPPING
Each exhibitor or his representative will be expected to label his exhibit materials and furnish shipping information. Labels and Bills of Lading
will be available at the Exhibitor Service Center. Previous shipping labels should be removed. GEMS accepts no responsibility for misdirected
shipments as a result of old shipping labels remaining on containers. GEMS will route all shipments unless special advance arrangements
are made. Exhibits and materials for which arrangements have not been made with GEMS, or which have not been removed from the exhibit
area on removal day, will be transported to our warehouse, at an additional charge, to await disposition. GEMS reserves the right to route
exhibit material via an alternate carrier in the event that the requested carrier fails to pick up the shipment or refuses to accept shipments
within five (5) business days following the close of the Show. No liability will be assumed by GEMS as a result of such re-routing or handling.
Any freight brought back to the warehouse for special pick-up will be given an additional charge.
SHIPMENTS RETURNED TO THE WAREHOUSE
At the close of the Show, should shipments need to be brought back for any reason, there will be an additional charge of $96.00 per CWT for
straight time and $192.00 per CWT for overtime, with a 500 lb. minimum.
LIMITS OF LIABILITY
All shipments should be insured by the exhibitor from the time they leave their firm until they are returned after the Show. All exhibits or
materials handled by GEMS and insured by the exhibitor are not to exceed a value of $0.25 per pound and are not to exceed a
maximum of $50.00 per item or $1000.00 per claim, whichever is less. GEMS and its subcontractors are not insurers. The amounts paid to
GEMS are based on the value of the material handling services and are unrelated to the value of the property being handled.
GEMS and its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppage, fire, theft, windstorm,
water, vandalism, acts of God, mysterious disappearances or other causes beyond its control, or for ordinary wear and tear in handling of
equipment. GEMS and its subcontractors shall not be responsible for the materials after they have been delivered to the booth, or before they
have been picked up for loading at the exhibit hall. GEMS shall not be responsible for damage to uncrated materials, materials improperly
packed, or concealed damage. All Bills of Lading covering outgoing shipments, which are given to GEMS by exhibitors, will be checked at the
time of pickup from the booth, at which time corrections will be made where discrepancies exist. Furthermore, the exhibitor recognizes there
may be a lapse of time between the completion of packing and the actual pickup of materials from the booth for loading onto a carrier.
During such time, the materials will not be under the care or responsibility of GEMS. GEMS and its subcontractors shall not be liable to any
extent whatsoever for potential or assumed loss of profits or revenues for any collateral costs, which may make it impossible or
impractical to exhibit. Same claims for loss or damage which are not submitted to GEMS within thirty (30) days of the close of the Show shall
be considered waived.
No suit or action shall be brought against GEMS or its subcontractors more than one year after accrual of the cause or action thereof. In order
to expedite removal of materials from the Show site, GEMS shall have the authority to change designated carriers if such carriers do not pick
up on time. Where the exhibitor makes no disposition, materials will be either taken to a warehouse to await exhibitor’s shipping instructions
(in which case extra charges will be the responsibility of the exhibitor) or shipped to the exhibitor’s address.
The consignment or delivery of a shipment to GEMS or its subcontractors by the exhibitor, or by any shipper on behalf of the exhibitor, shall be
construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth in the above section.
Page 9
Phone: (407) 438-5002 x113
Fax:
July 5, 2016
(407) 852-0286
19
ICE 2016
July 20-21, 2016
Oak Brook Chicago
INSTALLATION AND DISMANTLING LABOR ORDER
Straight Time: $100.00 per personnel hour
Overtime: $140.00 per personnel hour
Overtime rates prevail before 8:00AM and after 4:30PM, daily and all day on Saturdays, Sundays & Holidays.
A minimum charge is one hour per labor personnel,
PLAN A: Installation and dismantling of display
PLAN B: Installation and dismantling of display
under the supervision of I&D GEMS.
under the supervision of Exhibitor.
Please note the following:
Please note the following:

In addition to the above listed rates, a 35% supervision fee will apply to the
above rates with a $50.00 minimum charge.

Labor personnel must be picked up at GEMS Exhibitor Service Center when
under exhibitor supervision.

Work will be done on a straight time basis if possible. However, overtime
charges will be invoiced, if necessary.

A one hour “no show” charge will be applied if exhibitor fails to pick up labor
personnel as ordered.

Notice of cancellation should be made at least 24 hours prior to the
move-in to avoid a one-hour minimum charge.

Notice of cancellation should be made at least 24 hours prior to the Show
move-in to avoid a one-hour charge per requested
personnel.
Workers are assigned to orders at 8:00AM daily and completion time of first assignments is uncertain.
FORKLIFT ORDER Straight Time: $100.00 per personnel hour
Overtime: $140.00 per personnel hour
Forklift: $50.00 per hour
A forklift crew will consist of one forklift, one driver and one spotter. Please note that a forklift crew should be ordered if you need equipment spotted
in your booth area, removed from crates, positioned or repositioned once it is in your booth area. Forklift crews do not need to be ordered if it is part
of the Material Handling Process. The same rules and regulations apply to forklift crew labor as to all other labor services.
INSTALL & DISMANTLE RECAP
Please check the appropriate line:
___GEMS Supervision
___Exhibitor Supervision
___Forklift Crew
Install
Date:
Time:
Total Laborers:
Hours per Laborer:
$
Dismantle
Date:
Time:
Total Laborers:
Hours per Laborer:
$
Forklift Fee: $50.00
$
GEMS Supervision Install 35%:
GEMS Supervision Dismantle 35%:
$
ESTIMATED COST FOR INSTALLATION, DISMANTLE LABOR, AND/OR FORKLIFT LABOR:
LIMITS OF LIABILITY & RESPONSIBILITY FOR LABOR
1. Gilbert Exposition Management, Inc., GEMS & its subcontractors shall not be
responsible for loss, delay or damage due to strikes, lockouts or work stoppages of
any kind.
4. Claims for loss, injury or damage which are not submitted to Gilbert Exposition
Management, Inc., GEMS, within thirty (30) days of the close of the Show on which
the loss, injury or damage occurred shall be considered waived. No suit or action
shall be brought against Gilbert Exposition Management, GEMS or its
subcontractor more than one year after the accrual of the cause of action.
2. Gilbert Exposition Management, Inc., GEMS and its subcontractors shall not be
responsible for loss, injury or damage cause by laborers or equipment furnished by
Gilbert Exposition Management, Inc., or its subcontractors, except when such
laborers are working or operating equipment under direct supervision of a
supervisor designated by Gilbert Exposition Management, Inc., GEMS or its
subcontractor.
5. Gilbert Exposition Management, GEMS, will not be responsible for improper
packing of exhibitor material and products or incorrect labeling if working under
the supervision of the exhibitor.
3. Gilbert Exposition Management, Inc., GEMS and its subcontractors shall not be
liable to any extent whatsoever for any actual, potential, or assumed loss of profits
or revenues, or for any collateral costs which may result from any loss, injury or
damage to an exhibitor’s material or personnel, which may make it impossible or
impractical to exhibit exhibitor’s materials.
7. The placing of an order for the services or laborers and the use of equipment by
an exhibitor, or any agent of the exhibitor shall be construed as an acceptance by
such exhibitor or agent of terms and conditions set forth in Section 1 through 6
above.
6. Gilbert Exposition Management, Inc., GEMS will not be responsible for improperly
packed or concealed damages to exhibits.
EXHIBITING FIRM:
20
BOOTH#:
Phone: (407) 438-5002 x113
Fax:
(407) 852-0286
July 5, 2016
ICE 2016
July 20-21, 2016
Oak Brook Chicago
ADDITIONAL FURNISHINGS & ACCESSORIES
CHAIRS AND ACCESSORIES
Quantity
Description
Basic Side Chair
Basic Black Stool with Back
Literature Stand
Waste Basket
Easel, Chrome
Tack Board
42” High Round Café Table
Bag Rack
Discount Price
$40.75
$120.00
$110.00
$15.50
$32.00
$150.00
$175.00
$60.00
Standard Price
$55.00
$135.00
$137.50
$21.00
$39.75
$175.00
$210.00
$80.00
Total
$
$
$
$
$
$
$
$
SPECIAL DRAPERY BACKGROUNDS—Ordered In 10’ Increments
Indicate Color:
Quantity
___Red
___Blue
___Black
Description
3’ Drapery Installed, per linear foot
8’ Drapery Installed, per linear foot
___Teal
___Grey
Discount Price
$9.25
$12.00
___White
Standard Price
$13.75
$18.25
Total
$
$
DRAPED DISPLAY TABLES—30” High x 24” Wide
Indicate Color:
Quantity
___Red
___Blue
___Black
___Teal
Description
4’ Draped
6’ Draped
8’ Draped
4th Side Draped
___Grey
___White
Discount Price
$89.75
$99.25
$107.25
$22.00
___Burgundy
Standard Price
$115.50
$138.50
$154.50
$29.75
Total
$
$
$
$
DRAPED DISPLAY COUNTERS—42” High x 24” Wide
Indicate Color:
Quantity
___Red
___Blue
___Black
___Teal
Description
4’ Draped
6’ Draped
8’ Draped
4th Side Draped
___Grey
___White
Discount Price
$95.75
$108.75
$120.50
$22.00
___Burgundy
Standard Price
$129.25
$147.00
$162.75
$29.75
Total
$
$
$
$
TABLE RISERS AND DRAPING
Indicate Color: ___Red
Quantity
___Blue
___Black
___Teal
___Grey
___White
___Burgundy
Description
4’ x 10” x 12” Draped
6’ x 10” x 12” Draped
Discount Price
$35.25
$45.00
Standard Price
$47.50
$60.75
8’ x 10” x 12” Draped
$57.75
$78.00
$
Subtotal $
FOR ANY ADDITIONAL FURNISHINGS NOT LISTED ABOVE, PLEASE CONTACT
YOUR PROJECT MANAGER AT GEMS FOR ORDERING AND PRICING DETAILS.
EXHIBITING FIRM:
Total
$
$
Tax @ 8.3% $
Total $
BOOTH #:
Phone: (407) 438-5002 x113
Fax:
July 5, 2016
(407) 852-0286
21
ICE 2016
July 20-21, 2016
Oak Brook Chicago
STANDARD CARPET ORDER
CARPET - Carpet Ordered in Multiples are not Guaranteed a Color Match
Indicate Color:
Quantity
___Black
___Blue
Description
___Grey
___Burgundy
___Red
Discount Price
Standard Price
10’ x 10’
$137.50
$175.50
$
10’ x 20’
$250.00
$326.75
$
10’ x 30’
$375.00
$490.00
$
10’ x 40’
$490.00
$653.50
$
$75.00 x _____
$95.00 x _____
$
Carpet Padding per 8’ space
Total
DELUXE & SPECIAL CUT CARPET ORDER
Enhance the impression of your booth, plus enjoy the added choices of designer colors, by ordering our custom carpeting. It is available for one-time rental or
outright purchase for use at further Shows at a very reasonable cost. Carpeting is 30 oz. stain-resistant Zeftron Nylon. Other colors may be available; please
call the number below for additional colors and prices. Also consider foam padding for comfort and added luxury feeling.
22
Phone: (407) 438-5002 x113
Fax:
(407) 852-0286
July 5, 2016
ICE 2016
July 20-21, 2016
Oak Brook Chicago
BOOTH CLEANING ORDER FORM
Cleaning orders placed during move-in will be charged an additional 25%.
CARPET SERVICE (Check One)
__ Vacuum Booth Carpet—One time (Before exhibits open)
Vacuum Booth Carpet—Daily
$0.40/sq. ft. X ______ sq. ft. = ______
$
$0.30/sq. ft. X ______ sq. ft. X ______ days = ______
(Before exhibits open, and each morning before exhibits
open)
Indicate dates required: ___________________
$
PORTER SERVICE
___ Empty wastebaskets, police floor at 2 hour intervals.
$67.00 per day
$
Booth Cleaning Total $
NOTE: All rental carpets are clean upon delivery to your booth space. However, during set-up, the carpet can become soiled.
We suggest that you order cleaning service at least once prior to the exhibit opening.
Please include any specific instructions:
Please retain one copy for your files
Phone: (407) 438-5002 x113
Fax:
July 5, 2016
(407) 852-0286
23
ICE 2016
July 20-21, 2016
Oak Brook Chicago
SIGN ORDER FORM
SHOWCARDS:
QTY.
DESCRIPTION
DISCOUNT PRICE
STANDARD PRICE
7” x 11”
$27.75
$48.75
7” x 44”
$36.86
$57.56
14” x 22”
$37.36
$58.40
14” x 44”
$62.66
$100.07
22” x 28”
$63.68
$101.40
28” x 44”
$81.94
$157.48
40” x 60”
$179.63
$315.50
DISCOUNT PRICE
STANDARD PRICE
$15.00 psf
$24.00 psf
TOTAL
BANNERS:
QTY.
DESCRIPTION
DIGITAL BANNER
TOTAL
FORMULA: ______________________________ X ____________________________ = $________________________
ADDITIONAL SERVICES:
QTY.
DESCRIPTION
CARDBOARD EASEL
LOGO SCAN
DISCOUNT PRICE
STANDARD PRICE
$7.25 per sign
$14.50 per sign
$49.00 per logo
$63.50 per logo
TOTAL
*PLEASE CALL FOR GRAPHICS PRICING
SIGN SPECIFICATIONS (PLEASE INDICATE YOUR PREFERENCES):
TEXT STYLE:
PANEL STYLE:
BLOCK
ROMAN
VERTICAL
HORIZONTAL
SCRIPT
CASUAL
SCHOOL
LETTER COLOR:
BACKGROUND COLOR:
INDICATE SIGN COPY HERE (PLEASE PRINT):
IMPORTANT NOTE: Any in-house work needed to prepare non-digital art for production, or
to correct digital files to a production ready state, is billed at $65.00 per hour with a one-half
(½) hour minimum.
TOTAL OF ALL ITEMS ORDERED + 8.3% SALES TAX: $__________
24
Phone: (407) 438-5002 x113
Fax:
(407) 852-0286
July 5, 2016
Exhibitor Request Form
All Charges listed below are Per Day
Exhibitor
Request Form
Convention Name:
Convention
Name:
Company Name:
Company
Booth # &Name:
Location:
Convention Name:
Booth
# Name:
& Location:
Contact
Company Name:
Contact
Contact Name:
Email Address:
Booth # & Location:
Contact Email
Phone Address:
& Fax #:
Contact Name:
Contact Phone
& Address:
Fax #:
Physical
Contact Email Address:
Contact Physical Address:
Contact Phone & Fax #:
Install Date/Time:
Contact Physical Address:
Install Date/Time:
HSIA
Phone:
Install and
Date/Time:
quantity
item
HSIA and Phone:
End Date/Time:
End Date/Time:
price per day
item
price per day
Wireless Internet
$60.00
_____
Hard-Wired
Internet
Line
$75.00
HSIA andWireless
Phone:
Internet
$60.00
_____
Telephone
Line
$95.00
quantity
item
price
per day
_____
Hard-Wired
Internet Line
$75.00
_____
Telephone Line
$95.00
Wireless Internet
$60.00
_____
Hard-Wired Internet Line
$75.00
Power: Telephone Line
_____
$95.00
quantity
item
price per day
End Date/Time:
quantity
Power:
subtotal
subtotal
$_______
$_______
subtotal
$_______
$_______
same day price
$_______
$_______
subtotal
same
day price
$85.00
$40.00
$85.00
same
day price
$40.00
$ subtotal
_______
$ _______
$ _______
subtotal
$ _______
quantity
item circuit (3-20A circuits)
price per
day
_____
60 amp
$75.00
_____
20 amp circuit
$30.00
Power:
_____
60 amp circuit
circuits) $75.00
(extension
cord (3-20A
& pwr strip)
quantity
item circuit
price per
day
_____
20 amp
$30.00
(extension cord & pwr strip)
_____
60 amp circuit (3-20A circuits) $75.00
_____
20 amp
circuit
$30.00
Video/Data
Projectors:
cord & pwr strip)
quantity (extension
item
price per day
$85.00
$40.00
same day price
$ _______
$ _______
subtotal
quantity
_____
price per
day
$480.00
same day price
$500.00
subtotal
$_______
$480.00
price per day
$500.00
same day price
$_______
subtotal
$500.00
$_______
Video/Data Projectors:
item
LCD
Projector
Video/Data
_____
LCD Projectors:
Projector
quantity
_____
item
LCD Projector
$480.00
Hilton Chicago / Oak Brook Resort
3500 Midwest Road
HiltonOak
Chicago
Brook
Resort
Brook,/ Oak
Illinois
60523
3500 Midwest
Road
(630) 850-8274
Fax (630)
850-4119
Oak Brook, Illinois 60523
Hilton850-8274
Chicago /Fax
Oak(630)
Brook
Resort
(630)
850-4119
25
Monitors:
quantity Name:
item
Convention
price per day
same day price
Exhibitor
Request
Form
All Charges $listed
below
______
19” Monitor
145.00
Company Name:
______
24” Monitor
$ 260.00
______
Monitor
$ 525.00
Booth # & 46”
Location:
______
55” Monitor
$ 675.00
Contact Name:
______
6’-25’ Computer Cable
$25.00
______
Video Cart (32” skirted)
$35.00
Convention
Name:
Contact Email
Address:
subtotal
are
Per Day
$ 175.00
$ 290.00
$ 555.00
$ 705.00
$ 35.00
$ 45.00
$_______
$_______
$_______
$_______
$_____
$_______
same day price
subtotal
$275.00
$195.00
$_______
$_______
Company
Name:
Contact Phone
& Fax #:
Computer/Printers:
quantity
item
Booth
# Physical
& Location:
Contact
Address:
price per day
______
Laptop
Contact Name:
______
Laser Printer B&W
Contact
Email
Address:
Install Date/Time:
$245.00
$165.00
End Date/Time:
Contact Phone & Fax #:
Screens:
quantity
item
Contact
Physical
Address:
price per day
HSIA and Phone:
______
6’ Tripod
quantity
item Screen
______
8’ Tripod Screen
______
Flipchart
Wireless w/Markers
Internet
Install Date/Time:
_____
_____
Telephone Line
$85.00
price per day
$90.00
$90.00
$60.00
$75.00
$95.00
same day price
subtotal
$95.00
$100.00
$95.00
End Date/Time:
$_______
subtotal
$_______
$_______
Blu Ray Player:
quantity
item
HSIA
and Phone:
$_______
$_______
price per day
same day price
quantity
item
price per day
______
$145.00
$175.00
Power: Blu Ray Player
quantity Wireless
item Internet
price $60.00
per day
same day price
_____
$75.00
_____
60 amp circuit
$75.00
$85.00
_____
Telephone
Line (3-20A circuits) $95.00
Sound
_____ Systems
20 amp circuit
$30.00
$40.00
quantity (extension
item
price per day
cord & pwr strip)
subtotal
subtotal
$_______
subtotal
_______
Powered Speaker
Power: systems available please call for quote
*Custom
Video/Data
Projectors:
quantity
item
price per day
quantity
item
price per day
_____
_____
LCD
Projector
$480.00
_____
20 amp
circuit
$30.00
$_______
quantity
_____
item
LCD Projector
$80.00
same day price
same day price
$85.00
$500.00
$40.00
price
per
day / Oak Brook
same
day price
Hilton
Chicago
Resort
3500 Midwest Road
HiltonOak
Chicago
Brook
Resort
$480.00
$500.00
Brook,/ Oak
Illinois
60523
3500
Midwest
Road
(630) 850-8274 Fax (630) 850-4119
(630) 850-8274 Fax (630) 850-4119
26
$_______
$
_______
$_______
$ _______
subtotal
subtotal
subtotal
$ _______
$_______
$
_______
subtotal
$_______
Microphone Selection for Sound System Above
quantity
subtotal
item
price per day
same day price
_____ Wired
MicrophoneAll Charges listed below
$65.00
$75.00
Convention
Name:
are Per Day
_____
Wireless Microphone: (select one)
Handheld, Lavaliere
Company Name:
$185.00
$195.00
$_______
$_______
Booth # & Location:
*IF YOU Name:
CLAIM SALES TAX EXEMPTION IN THIS STATE, PLEASE FURNISH A COPY OF YOUR TAXContact
Convention
Name:
EXEMPT CERTIFICATE
WITH YOUR ORDER.
ALL ORDERS
SUBJECT TO LIMITS OF LIABILITY AND RESPONSIBILITY AS SET FORTH
Contact
Email Address:
Company
BELOW. Name:
1. Cancellation:
In the
Contact
Phone & Fax
#: event Lessee cancels this order, Lessee will be charged a cancellation fee
Booth # & Location:
equal of 10% of one day’s rental of the subject equipment. Cancellation made within 48 hours of
Contact
Physical
delivery Name:
date willAddress:
be charged a cancellation fee equal to one day’s rental plus handling prices.
Contact
2. Risk of Loss: Equipment rental is the responsibility of Lessee. Any equipment which is lost
damaged,
or stolen
while in the Lessee’s care or possession will result in being charged for
Contact
Email
Address:
replacement cost, labor or parts for repair, as the case may be.
Install
Date/Time:
Date/Time:
3. Insurance
the #:
subject equipment is the Lessee’sEnd
responsibility.
Contact
Phonefor
& Fax
4. ALL CHARGES LISTED ON THIS DOCUMENT ARE PER DAY.
5. It is the
responsibility
Contact
Physical
Address: of the exhibitor to advise a Presentation Services representative of any
problems with their order at show site. Absolutely no credits will be issued after show closing.
HSIA
Phone:
6. 24%and
Service
Charge added to all orders.
quantity
item
Install Date/Time:
price per day
End Date/Time:
subtotal
Please
complete
this $60.00
Credit Card Authorization Form
Wireless
Internet
$75.00
$_______
and fax
the secured number below.
Telephone
Lineit back to $95.00
$_______
HSIA and Phone:
For your
protection price
thispernumber
goes directly
to our
quantity
item
day
subtotal
PSAV office: 630-850-4119
_____
_____
Power: Wireless Internet
$60.00
_____
Hard-Wired
Internet
$75.00
quantity
item
per day
day price
subtotal
An estimated
total charge
forLine
the price
services
arranged by same
your organization
will$_______
be
billed in full to
_____
Telephone Line
$95.00
your credit card ten to fourteen days prior to arrival. $_______
_____
$85.00
$ _______
_____
20 amp circuit
$30.00
$40.00
$ _______
Credit Card Type:
 American Express  Visa  MC
 Diners  Discover
Power:
Credit Card Number:
quantity
item
Expiration Date:
Video/Data
Projectors:
price per day
_____
60item
amp circuit (3-20A circuits)
quantity
price per$75.00
day
_____
20
amp
circuit
$30.00
Cardholder’s Name:
(extension
cord & pwr strip) $480.00
_____
LCD
Projector
same day price
subtotal
$85.00
same
day price
$40.00
$ subtotal
_______
$ _______
$500.00
$_______
Signature of Cardholder:
quantity
_____
item
LCD Projector
price per day
same day price
Hilton$480.00
Chicago / Oak Brook
Resort
$500.00
3500 Midwest Road
(630) 850-8274 Fax (630) 850-4119
subtotal
$_______
27

exhibitor manual - Imaging Conference and Expo

Transcription

Similar documents

I`m helping to end MS by participating in the 2016 Jayman BUILT MS

The Board of Directors of Qatar Fuel (WOQOD) is pleased to invite

5 `S` Training Program at ABV-IIITM, Gwalior on 21.07.2016

Application/Contract for Exhibit Space 2017 AO Annual Meeting

4 star ALOE HOTEL, PAPHOS

loyola institute for ministry on-campus open house thursday, may 12

HALF OFF - Bavarian Inn

The Magic Wizard

SurvCon 2016 - New Jersey Society of Professional Land Surveyors

KMEA Standards Handout