GRADUATE SCHOOL Handbook for Lecturers

Scottish Universities Physics Alliance
GRADUATE SCHOOL
Handbook for Lecturers
Welcome from the Co-ordinator of the SUPA Graduate School
Dear SUPA Lecturers,
We hope you will find this edition of the SUPA Graduate School Handbook for Lecturers useful. You
might also want to look through the Student Handbook for 2016/17 which contains further information
on the Graduate School courses.
The course enrolment dates for students this year
are:
Semester I – 1st September 2016 – 10th October
2016
Semester II – 7th November 2016 – 9th January
2017
The SUPA Graduate School is not an ordinary Graduate School. With around 600 students – approximately 150 of
them new this year – based in eight Universities, we are in a position to provide excellent training to a large number
of the physicists who will become leaders in many fields and make a huge contribution to society. By adding to their
knowledge base through your teaching, you are a vital part of these aspiring physicists’ careers.
This year Anne Pawsey has joined Christian Killow as SUPA Graduate School Co-ordinator (0.5 FTE each) and our
video classrooms have been updated. This provides an opportunity and a challenge. If you have any suggestions for
improvements, or any issues based on your previous experiences that you feel might be useful in the continued improvement of the Graduate School then please let us know. We also welcome suggestions on how best to use the new
flexibility of the Vidyo system.
We invite you all to consider applying for support from SUPA for Distinguished Visitors and for any relevant events you
may be planning. Likewise, please consider submitting an application to the Postgraduate or Early Career Researcher
scheme. Calls for all these close at the beginning of semester 1.
We would like to thank you in advance for your efforts this year, and we look forward to working with you to make the
SUPA Graduate School an excellent and rewarding experience for the students.
Christian Killow and Anne Pawsey
Summary of Important Deadlines
Enrolment Dates: Semester I – 1st September 2016 – 10th October 2016
Semester II – 7th November 2016 – 9th January 2017
New Course Proposals: Friday 17th March 2017
Marking Deadlines: Semester I: Friday 20th January 2017
Semester II: Friday 7th July 2017
Every effort has been made to ensure that the information contained within this handbook is correct at the time of
publication. The SUPA Graduate School reserves the right to make changes at any time without prior notice.
Please note that the term ‘credits’ is only used in this handbook to refer to ‘SUPA Hours Equivalent Credits’ (the
number of face-to face hours per course students are credited with towards their minimum coursework requirements.)
This term does not refer to ECTS or any other crediting system.
This handbook is also available on the SUPA website at www.supa.ac.uk and on My.SUPA. Please check the online
version for current information. Should you notice any errors or inaccuracies, please do let us know by e-mailing
[email protected].
Page 2
Introduction to the Scottish Universities Physics Alliance
Welcome to SUPA
SUPA is the Scottish Universities Physics Alliance. It is a research alliance between the physics and astronomy departments of eight Scottish Universities.
The eight member universities in SUPA are:
• University of Aberdeen
• University of Dundee
• University of Edinburgh
• University of Glasgow
• Heriot-Watt University
• University of St Andrews
• University of Strathclyde
• University of the West of Scotland
SUPA seeks to place Scotland at the forefront of physics research globally through an inter-institutional management
structure. There is a coherent staffing strategy and a Scotland-wide research strategy. SUPA facilitates enhanced collaborative research programmes and the pooling of equipment and resources.
The SUPA Graduate School
SUPA runs a Graduate School offering graduate training initiatives and providing PhD students with access to an extensive programme of state-of-the-art video-conferenced lectures. Each year, the SUPA Graduate School offers a limited
number of Prize PhD Studentships. These prestigious and competitive awards are available to students from anywhere
in the world and attract outstanding physics and astronomy students to study for a PhD in Scotland.
SUPA Research Themes
Looking for an expert?
The SUPA alliance is built around the following key research strengths:
• Astronomy and Space Physics
• Condensed Matter and Material Physics
• Energy
• Nuclear and Plasma Physics
• Particle Physics
• Photonics
• Physics and Life Sciences
Page 3
Table of Contents
Frequently Asked Questions
Welcome from the Graduate School Co-ordinator.........2
How do I use the videoconferencing equipment?
Summary of Important Deadlines....................................2
Training from your local support is available for all members of staff. Their contact information can be found in the
‘SUPA Contacts’ section of this handbook.
More information can also be found in the ‘Getting Started
with Videoconferencing’ section of this handbook.
Introduction to SUPA........................................................3
Frequently Asked Questions...........................................4
How do I obtain a My.SUPA password and username?
To obtain a My.SUPA login, please go to the My.SUPA
portal (http://my.supa.ac.uk) and click on the ‘Request
a My.SUPA login’ link. Your new login and password will
soon be emailed to you with instructions.
SUPA Contacts ............................................................5&6
How do I reset my My.SUPA password or username?
Courses..........................................................................7-10
You can reset them either by following the ‘Lost Password?’ link in the login box on the My.SUPA portal or by
emailing [email protected].
SUPA Academic Policies....................................................7
How can I contact my students?
Course Planning & Timetabling.........................................8
The easiest way to do this is through My.SUPA. You can
find their details in the Participants box in the front page of
your course area.
Course Proposal Form.......................................................9
What if I need to cancel a SUPA lecture?
Course List .......................................................................10
My.SUPA......................................................................11-14
Getting Started with My.SUPA..........................................11
Basics of My.SUPA Course Areas....................................12
If you need to cancel one of your lectures, please contact
the SUPA Graduate School Office at [email protected]
so that we can contact the students and reschedule the
lecture if possible.
Where can I find out about SUPA Events?
All SUPA-sponsored events, such as distinguished visitor
lectures, are posted in the SUPA calendar (http://my.supa.
ac.uk/calendar/) and the SUPA Events Forum (http://
my.supa.ac.uk/mod/forum/). You will receive all announcements to the Events Forum via email as well.
My.SUPA & Assessments..................................................13
I am organizing an event, can SUPA help me fund it?
My.SUPA & Marking..........................................................14
Yes. SUPA does offer some funding for conferences,
meetings and distinguished visitors. More information
about available funding and applications can be found in
this handbook and online at http://www.supa.ac.uk/Graduate_School/Distinguished_Visitors.htm
Videoconferencing......................................................15-19
I am organising an event, can SUPA help me promote it?
Getting Started with Videoconferencing.........................15
Videoconference Recording.............................................19
Yes. As long as you are a SUPA member and your event is
relevant to those working in Physics in Scotland, SUPA is
happy to help with promotion. Please email admin@supa.
ac.uk with a succinct description of your event and electronic copies of any promotional materials (such as flyers
or posters) that you may have, and SUPA Central will work
with you to promote your event.
Funding........................................................................20-27
Can SUPA help me fund my participation in an event or
course not organised by SUPA?
Student Funding................................................................20
Unfortunately, SUPA only provides funding for SUPA sponsored and organised events. If you are attending an event
such as a summer school or conference not organised by
SUPA, no funding is available.
Lecturing via Videoconference........................................16
Getting Started with Interactive Whiteboards..........17&18
Distinguished Visitor Support..........................................21
Distinguished Visitor Support Application.....................22
Events Support Application.............................................23
Events Support.................................................................24
How do I claim my approved funding or expenses from
SUPA?
To claim funding or expenses from SUPA, please submit
a claim form at your local department’s finance office.
SUPA Central does not process these claims, unless
otherwise stated.
Exchange form for Postdoctoral and Early Career
Researchers.................................................................25/26
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SUPA Contacts
SUPA Central
Scottish Universities Physics Alliance
Graduate School
Graduate School Co-ordinators
Christian Killow
Kelvin Building
University of Glasgow
GLASGOW G12 8QQ
Tel: +44(0) 141 330 6281
[email protected]
Anne Pawsey
Rm1601 JCMB,
Peter Guthrie Tait Rd
University of Edinburgh,
EDINBURH
EH9 3FD
Tel: 0131 651 7772
Email: [email protected]
SUPA Graduate School Office
234d, Kelvin Building
University of Glasgow
GLASGOW
G12 8QQ
Tel + 44 (0) 141 330 7720
Web: www.supa.ac.uk
Graduate School Secretary
Valerie Evans
Tel: 0141 330 7720
[email protected]
Graduate School Administration
[email protected]
SUPA Room & VC Bookings
[email protected]
Graduate School Committee (GSC)
Aberdeen
Ekkehard Ullner
Tel: +44 (0)122 427 2943
[email protected]
Dundee
Ulrich Zachariae
Tel: +44 1382 3 81261
Email: [email protected]
Edinburgh
Will Hossack
Tel: +44 (0) 131 650 5261
Email: [email protected]
Glasgow
Stefan Hild
Tel: +44 (0)141 330 3636
[email protected]
Heriot-Watt
Fabio Biancalana
Tel: +44 (0)131 451 3773
[email protected]
St Andrews
Jonathan Keeling
Tel: +44 (0)133 446 3121
[email protected]
Strathclyde
Neil Hunt
Tel: +44 (0)141 548 3763
[email protected]
UWS
David Hutson
Tel:+44 (0)141 848 3428
[email protected]
SUPA Webmaster
Yen-Fu Chen
Tel: 0141 548 3363
Mobile: 07972084168
[email protected]
SUPA Chief Executive Officer
Alan Miller
Tel: 0141 330
[email protected]
SUPA Videoconference Rooms
Aberdeen
Meston Building
Room 302
Michael Chung
01224 272961
[email protected]
Dundee
Ewing Building,
Basement
Gary Callon
01382 384 695
[email protected]
Edinburgh
James Clerk Maxwell Building,
SOPA Helpdesk
0131 650 5900
[email protected]
Glasgow
Kelvin Building,
Room 255a
Andrew Fraser
0141 330 6420
[email protected]
Heriot Watt
Earl Mountbatten Building
Room 1.27
Hugh Conner
0131 451 3337
[email protected]
St Andrews
Physics & Astronomy,
Room 307
Ian Taylor
01334 463141
[email protected]
Strathclyde
John Anderson Building,
Room 813
Tim Briggs
0141 548 3376
[email protected]
SUPA Knowledge Transfer
Mat Wasley
Tel: +44 (0) 131 451 4427
[email protected]
UWS
Henry Building, Room F.318
Tom Caddell
0141 848 3550
[email protected]
Page 5
SUPA Contacts
Doctoral Training Centres
Condensed Matter Doctoral Training
Centre
CM-DTC Central Office
School of Physics and Astronomy
University of St Andrews
North Haugh , St Andrews , Fife, KY16
9SS
Tel: +44 (0)133 446 3102
Email: [email protected]
Web: http://cm-dtc.supa.ac.uk/
Director
Ian Galbraith
Tel: +44 (0)131 451 3066
Email: [email protected]
Operations Director
Phil King
Tel: +44 (0)133 446 3067
Email: [email protected]
Manager
Julie Massey
Tel: +44 (0)133 446 3102
Email: [email protected]
Administrator
Wendy Clarke
Tel: +44 (0)133 446 3102
Email: [email protected]
CDT in Integrated Sensing and
Measurement
Director
Andy Harvey
Email: i-sensing-measurement@
glasgow.ac.uk
Centre for Doctoral Training in Applied
Photonics
Heriot- Watt University, EPS, David
Brewster Building, Riccarton Campus,
Edinburgh, EH14 4AS
Email: [email protected]
Web: http://www.cdtphotonics.hw.ac.uk/
Tel: 0131 451 8245
Executive Committee
Business Development
Des Gibson (UWS)
[email protected]
Matthew Wasley
Martin Hendry (Glasgow)
[email protected]
[email protected]
0131 451 3879
David McGloin (Dundee)
[email protected]
Alan Miller
[email protected]
Advisory Committee
Antoni Politi (Aberdeen)
[email protected]
Eugene Arthurs
[email protected]
Derryck Reid (Heriot Watt)
[email protected]
Alan Colquhoun
[email protected]
Erling Riis (Strathclyde)
[email protected]
Arthur Trew (Edinburgh)
[email protected]
Stuart Fancey
[email protected]
Graham Turnbull (St Andrews)
[email protected]
Ana Gallardo
[email protected]
Helen Glesson
[email protected]
Ruth Gregory
[email protected]
Mike Gunn
[email protected]
John Hand
[email protected]
Theme Leaders
Astronomy & Space
Ken Rice (Edinburgh)
[email protected]
Condensed Matter and Material
Brendon Lovett (St Andrews)
[email protected]
Energy
Paul McKenna (Strathclyde)
[email protected]
Nuclear and Plasma Physics
Dino Jarozynski (Strathclyde)
[email protected]
Particle Physics
Victoria Martin (Edinburgh)
[email protected]
Photonics
Jennifer Hastie (Strathclyde)
[email protected]
Robert Thomson (Heriot Watt)
[email protected]
Physics & Life Sciences
Gail McConnell (Strathclyde)
[email protected]
Page 6
Walter Henning
[email protected]
Rolf-Dieter Heuer
[email protected]
Malcolm Longair
[email protected]
Alan Miller
[email protected]
David Miller
[email protected]
Ian Ritchie
[email protected]
Annelia Sargent
[email protected]
Colin Zimmerman
[email protected]
SUPA Academic Policies
Course Requirements
SUPA has set course requirements for both Technical Courses (which are focused on specialised training in Physics or
related scientific areas) and Core Skills (which are focused on developing transferable skills for professional development).
Technical Course Requirements:
Every PhD student within SUPA is required to take a minimum of 40 hours of Technical Courses during the first two years of
their PhD studies. Within some themes, such as Particle Physics, there is a higher recommended number of hours of technical coursework.
Technical Courses include:
• SUPA Graduate School Lectures;
• SUPA Distance Learning Courses;
• Summer Schools as recommended by the themes;
• Non-SUPA courses where appropriate.
Core Skills Requirements:
Every PhD student within SUPA is required to take a minimum of the equivalent of 20 hours (or 4 days) of Core Skills Training during the first two years of their PhD studies.
Core Skills Training includes:
• SUPA Core Skills Training Courses;
• Departmental, university or research council programmes as appropriate.
Assessment Policy
The performance of PhD students in technical courses will be assessed and all students will be required to undertake and
pass all relevant assessments, unless they choose to audit the course. In the case of auditing, students will receive no
credit towards their 40-hour requirement. Student performance will be recorded and monitored regularly by SUPA Central
and information will be provided to departments via the GSC and the EC for consideration of student progression.
Courses may be assessed by different methods as appropriate to the subject area. Examples of appropriate assessment include any combination of: written examinations, continuous assessment, a dissertation, and viva. Students taking non-SUPA
courses must agree an assessment method with the lecturer before the start of the course.
Lecturers are required to notify students of the means of assessment by the start of the course and to report their marks in
the SUPA online gradebook by the specified deadlines. All marks must be on a 0-100 point scale, with a pass mark of 50.
(Where SUPA postgraduate courses are part of the final year undergraduate curriculum, the pass mark may be 40). For
2016/17, the marking deadlines are:
Semester I – 1st September 2016 – 10th October 2016
Semester II – 7th November 2016 – 9th January 2017
Lecturers need to contact the SUPA Courses Office at [email protected] if they require an extension of this deadline or for
any other technical support needed with using the My.SUPA online gradebook. More information about the gradebook can
be found in the ‘My.SUPA and Marking’ section of this handbook.
Core Skills Training courses do not need to be assessed.
Non-SUPA Courses
Technical Courses:
All final honours and masters level courses are accepted as SUPA-approved courses in order to make up the mandatory 40 hour
requirement. Process: at the start of academic years 1 and 2 of a PhD, the student discusses and gets agreement locally. In order
for the result to be logged on My.SUPA, the GSC representative (or nominee) at the end of each year informs SUPA Central of the
coruse name, number of hours, the pass mark and the student’s mark.
Summer schools will only be accepted by approval of GSC where the school has been assessed either at the summer school or by
local assessment following the summer school. Process: a student discusses and gets agreement locally. The GSC representative
requests GSC approval by circulation via the SUPA Graduate School Secretary. In order for the result to be logged on My.SUPA, the
GSC representative (or nominee) at the end of each academic year informs SUPA Central of the Summer School name, number of
hours, and the student’s mark. The pass mark will be assumed to be 50%.
All other courses, including bachelors level modules will only be accepted by approval of GSC where the course has been assessed.
Process: a student discusses and gets agreement locally. The GSC representative requests GSC approval by circulation via the
SUPA Graduate School Secretary. In order to the result to be logged on My.SUPA, the GSC representative (or nominee) at the end
of each academic year informs SUPA Central of the course name, number of hours, the pass mark and the student’s mark. SUPA
Central cannot organise assessment for non-SUPA courses. There is an agreed 30 hour credit cap on a single non-SUPA Technical
Course.
Core Skills Courses:
All generic or transferrable skills courses run by universities and /or the research councils, VITAE or other ‘approved’ bodies are accepted as SUPA-approved courses in order to make up the 20 hour requirement. Process: the student informs SUPA Central of the
course name and number of hours when the course has been completed so that it is logged on My.SUPA to make up the mandatory
20 hours. Attendance and/or completion will not be checked by SUPA - student information provided will be assumed as correct.
Page 7
Course Planning and Timetabling
The following is an outline of the SUPA Course Planning and Timetabling process.
January - March 2017: Course Proposals
An invitation will be sent to all SUPA academic staff to submit Course Proposals for the 2017/18 academic year. A
copy of the Course Proposal Form can be found on the following page and online at http://www.supa.ac.uk/Graduate_School/resources/index. Course proposals need to be submitted to the SUPA Courses Office (admin@supa.
ac.uk). All new course proposals are due by Friday 17th March 2017. This deadline also applies for confirmation of
existing courses.
If you are currently teaching a SUPA course and would like to run this again in 2017/18, there is no need to submit a
course proposal. All existing courses will be automatically considered during the Theme and GSC Meetings.
April - May 2017: GSC Approval of Draft Proposal
In April, course proposals and the draft theme curriculums will be presented to the GSC for provisional approval,
conditional on fitting in the timetable. Lecturers will be notified if their course proposals have been successful at this
stage.
June - July 2017: Timetabling & Catalogue of Courses
The Graduate School Secretary will liaise with theme representatives and individual lecturers to develop the timetable and catalogue of courses. If you are running a course in 2017/18, you will be contacted directly by SUPA Central;
there is no need to get in touch until they initiate the scheduling process with you. Please note that once contacted,
it is advisable to respond as soon as possible to the Graduate School Secretary regarding the scheduling of your
course, as time slots are generally distributed on a first-come, first-serve basis. Semester II courses will be timetabled
provisionally during the summer, and reconfirmed later in the year.
August 2017: GSC Approval of Final Timetable and Catalogue of Courses
Any remaining issues in the timetable or course catalogue (such as: scheduling conflicts or courses lacking assessment procedures) will be reviewed and final decisions made. Lecturers will be notified directly after the GSC meeting
if the decision is taken not to run their course.
September 2017: Timetable and Catalogue of Courses Published, Semester I Enrolment Opens
The SUPA Timetable and Catalogue of Courses will be published both in print and online at http://my.supa.ac.uk and
Semester I enrolment will open. Lecturers are advised to prepare their My.SUPA course areas. (More information
about this can be found in the My.SUPA section of this handbook.)
November 2017: Semester II Schedule Final Confirmation, Semester II Enrolment Opens
All Semester II courses provisionally scheduled during the summer will be reconfirmed. After the Semester II timetable is finalized, enrolment for Semester II courses will open.
Page 8
Scottish Universities Physics Alliance
GRADUATE SCHOOL
Course Proposal Form
Lead Course Proposer Details
Name:
Institution:
Email Address:
Phone Number:
Address:
Proposed Course
Course Name:
Theme:
Host Institution(s):
Lecturer(s):
Proposed No. of Lectures:
Preferred Semester:
Means of Assessment:
Course Description (100-200 words):
Benefit to SUPA Graduate School (100-200 words):
A completed copy of this form should be submitted to the SUPA Courses Office ([email protected]) by Friday 18th March 2016.
An electronic copy of this form can be found at http://my.supa.ac.uk.
Page 9
2016/17 Course List
Note: Courses marked with an * are bienniel and will not run in 2016/17 but will run in 2017/18.
Theme
SUPA Code
Course Name
Page
Astronomy
ACO
Advanced Cosmology
10
Astronomy
AAA
Advanced Data Analysis - Astronomy
9
Astronomy
APL
Astrophysical Plasmas*
11
Astronomy
GWD
Gravitational Wave Detection
9
Astronomy
MSP
Magnetofluids and Space Plasmas
10
Astronomy
OBS1
SUPA Observing Course
11
Astronomy
TSA
The Sun’s Atmosphere
11
Astronomy/ PaLS
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
CMMP
Energy
Energy/NPP
Energy/NPP
NPP/ PaLS
NPP
NPP
NPP
NPP/PP
NPP/PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
PP
Photo
Photo
Photo
Photo
PaLS
PaLS
PaLS
PaLS
PaLS
PaLS
PaLS
PaLS
Core Skills
Core Skills
Core Skills
Core Skills
Core Skills
Core Skills
Core Skills
ASL
ASP
CLP
CCH
MAT
ENP
EPS
MPS
TOP
NSM
OQS
QFT
FTL
QMPT
QST
RFN
SUP
TNP
SPR
NFL
LDP
BAL
NIN
NRT
PPH
QHS
ACC
COP
DET1
DCL
FLA1
GTH
LAT
MQF1
RQF1
STR
SMO1
PTC
PLC
STA*
UPH
BPS
BIP
CDB
IBP
IBS1
MMD
PBE
SRP
ADA1
COO1
HOW1
HRP1
PYT1
IDA
PRI
Astrobiology and the Search for Life
Advanced Statistical Physics
Chaikin and Lubensky's Principles of Condensed Matter
Computational Chemistry
Computational Materials Physics*
Experimental Nanophysics
Interacting Electron Problems in Solids
Matrix product state and tensor networks approaches to many body systems
Modern Topics in Condensed Matter Physics
Non-Equilibrium Statistical Mechanics
Open Quantum Systems
Quantum Field Theory (MBQT1)
Quantum Field Theory (Light) (MBQT1a)
Quantum Magnetism and Quantum Phase Transitions (MBQT3)*
Quantum Scattering Theory at Low Energies*
Response Functions
Superconductivity
Theoretical Nanophysics
Solar Power
The Nuclear Fuel Cycle
Laser Driven Plasma Acceleration
Biomedical Applications of Lasers, Beams and Radiation
Nuclear Instrumentation
Nuclear Reaction Theory and Nuclear Forces
Plasma Physics
Quarks and Hadron Spectroscopy
Accelerators
Collider Physics
Detectors
Discussion Classes
Flavour Physics
Group Theory
Lattice QCD
Modern Quantum Field Theory
Relativistic Quantum Field Theory
String Theory
Gauge Theory in Particle Physics
Photonic Crystals and Plasmonics*
Polymers and Liquid-Crystals*
Semiclassical Theory of Atom Light Interactions
Ultrafast Photonics
Biological Physics
Biophotonics
Collective Dynamics in Biophysical Systems*
Introducing Biology to Physicists
Introductory Biology School
Mathematical Modelling
Physics of Biological Evolution*
Physics and Life Sciences Short Research Project
Advanced Data Analysis
C+ +/ Object Orientated Programming
Hands on Writing
Hanging Your Research Out in Public
Introduction to Python
Introductory Data Analysis
Maths Primer
11/ 25
12
13
12
13
14
12
14
13
14
12
13
12
14
15
15
15
15
16
16/ 18
16/ 18
17/ 24
18
18
17
17/ 22
17/ 19
21
19
21
21
20
22
20
20
20
22
23
23
23
23
25
24
24
25
26
26
25
26
29
27
29
29
29
27
28
Core Skills
PSS1
Problem Solving Skills for Physicists
28
Core Skills
Core Skills
Core Skills
ENT1
ROO1
SWC1
Research Ventures
ROOT
Software Carpentry
29
28
28
Core Skills
VAC
Vacuum Technology
28
Page 10
Getting Started with My.SUPA
My.SUPA (http://my.supa.ac.uk) is an online space for students and lecturers to manage all of their SUPA-related
activities. We strongly encourage you to use My.SUPA as a teaching tool during your course, as this is SUPA’s most
effective tool for communicating with students across all eight universities.
Obtaining a Password and Username
Generally, all students and staff of SUPA are assigned a My.SUPA username and password upon joining one of the
eight SUPA institutions. However, occasionally SUPA does not receive the details of new SUPA arrivals. If you are
new to SUPA and have not yet been contacted with your My.SUPA account details, please go to My.SUPA portal
(http://my.supa.ac.uk) and click on the ‘Request a My.SUPA login’ link. Your new login and password will soon be
emailed to you with instructions.
If you have forgotten your My.SUPA username or password, you can reset them either by following the ‘Lost Password?’ link in the login box on the My.SUPA portal or by emailing [email protected].
Students and My.SUPA
Students use the course areas on My.SUPA to find out about courses available to them, to enrol and unenrol from
courses, to contact their lectures and to submit assignments. More information about setting up your My.SUPA
course page and using My.SUPA as part of your course is available on the following pages.
Timetable, Calendar & Events Forum
SUPA also uses My.SUPA as a tool for advertising SUPA wide meetings, conferences, events and seminars.
The latest version of the Graduate School Timetable, the SUPA Events Forum and the SUPA Calendar can all be
found on the My.SUPA homepage.
If you would like to advertise an event, such as a conference or Distinguished Visitor lecture through the Events
Forum, please email [email protected].
Further Training and Support
If you experience any difficulties while using My.SUPA, please email the SUPA Office at [email protected]. To
report errors on the site or to request technical help, please write to [email protected].
Page 11
Basics of My.SUPA Course Areas
Basics of setting up your My.SUPA Course Area
Once your course has been scheduled with SUPA Central, a course area will automatically be created for you, and
the basic details of your course (course description, schedule, etc.) posted according to the information you have
provided to SUPA Central.
At the beginning of the term, all lecturers are required to do the following:
1. Check the dates of your lectures. If you find an error in the course schedule, please contact the SUPA Courses
Office as soon as possible at [email protected].
2. Check and edit the course description.
Beyond basic set up and management of the course schedule (both provided by SUPA), lecturers are responsible for
managing their My.SUPA course areas. To add or edit text on any of the sections on your course page, click on the
‘Turn Editing On’ button in the top right-hand corner of the screen and look for the
icons are only visible when editing is turned on.
icon. Note that the
Further suggestions for managing your My.SUPA course area are listed below.
Preparing your Course Area for Students
Before the enrolment period begins, you are strongly advised to carry out the following basic tasks to prepare your
My.SUPA course area for students:
•
Display a message of welcome to attract prospective students to your course
•
Publish a photo of yourself
•
View the list of participants
•
Provide a reading list
•
Link to other web sites or resources that will be of interest to your students
Setting out Course Objectives
The course areas in My.SUPA are divided into topics or weeks. As an editing lecturer, you can add explanatory text to
any section. To edit the sections, click on the
each section.
icons. Many lecturers write a summary or a list of objectives for
Uploading Lecture Notes, Handouts and Presentation Slides
You can upload materials to My.SUPA and add a list of resources to each of the course sections. To do so, select ‘Link to a file or web site’ from the appropriate ‘Add a resource…’ drop down menu. Note that the “Add a
resource…” tool only becomes visible when you turn editing on. There is a download limit of 20MB. If you find you
cannot bring the size of your file down below this limit, please send or take the file to SUPA.
Using the News Forum to email students
The News Forum, found in the top section of every course, is the best way of communicating with your students as
a group, especially for urgent messages about postponed lectures. Students cannot opt out of receiving emails from
the New Forums and the messages can also be read online.
Starting Online Discussions
You can create additional discussion forums for a topic or for a small group of students. To add forums to sections,
use the “Add an activity…” drop downs.
Posting Podcasts
Use your laptop to record your lecture or a special message and upload the recording as an MP3. My.SUPA will
automatically provide playback controls.
Providing Interactive Resources
Extend the students’ learning experience using interactive resources. Please contact the SUPA Office for help using
existing resources or creating new ones.
Setting up a course Wiki
Set up a wiki for a topic and let the students write the notes for you! A wiki enables documents to be authored collectively using markup language in a web browser. For more information about creating a wiki, please contact the SUPA
Office.
Setting up Online Quizzes
The Quiz Tool in My.SUPA can be used to set up basic multiple choice quizzes as well as tailored quiz formats. All
quizzes can be set to give automatic feedback to students.
Page 12
My.SUPA and Assessments
Creating a new assignment
To add a new assignment to your course, click on “Turn editing on” at the top right hand corner of your course area.
Next, go to the topic where you would like your assignment to appear and click on the drop down menu “Add an
activity”. From this menu, you have the following assignment options:
• Advanced uploading of files - options include: multiple file submission, allowing students to type a message
alongside their submission & allowing lecturers to return a file as feedback
• Online text - students type directly into Moodle, teachers can provide online feedback
• Upload a single file
• Offline activity - teachers provide a description and due date for an assignment outside of Moodle. A grade and
feedback can be recorded in Moodle
Of these, the most commonly used version is “Advanced uploading of files” (shown here). The most important options on this screen are described below.
General
•Assignment name: The name of the assignment that will appear in the course area
•Description: A description of the assignment. This can be the details of the requirements, a link to a problem
sheet or any other details you want the students to have. They will see this description, along with an upload
dialogue box, when they select the assignment
•Available from & Due date: Select the dates between which you would like to have the assignment available
Advanced uploading of files
•Allow deleting: The students can make changes to their upload until the due date of the assignment
•Maximum number of uploaded files: The number of files in total that the student can upload. Note that they
can upload .zip archives
•Enable Send for marking: Allows the students to decide when their assignment is ready for marking (often
left turned off)
Information about the grade option can be found on the next page and at:
http://my.supa.ac.uk/mod/wiki/view.php?id=3051.
Page 13
My.SUPA and Marking
Introduction
Gradebook (aka Grader Report) is the tool that My.SUPA uses to manage the grades from all the SUPA courses
Within your course, it takes the grades from individual activities and lets you aggregate them to suit your grading
scheme to generate a final score out of 100 for each student.
You can also use the Grader Report if you need to override any marks that have been generated automatically by
assignments and quizzes.
If you require any support using Gradebook, please contact SUPA at [email protected]. You can also find more
information on the Gradebook Wiki at: http://my.supa.ac.uk/mod/wiki/view.php?id=3051.
Getting Started
Depending on how you have developed your course area, you may already have most of what you need to use
Gradebook. There are two elements you require:
1. One or more activities in your course area which can be graded. We will concentrate on assignments in this guide,
but you can also use quizzes - please refer to the ‘My.SUPA and Assessment’ section of this handbook or contact
SUPA Central for more details about creating assignments.
2. Once you have the activity, you also need to set up the Gradebook itself so that it matches the grading scheme
you intend to use for your course.
Accessing Gradebook
To access Gradebook, click on the link marked Grades in the admin box at the top left hand corner of your course
area. This will take you to the main Gradebook view.
Activities and Gradebook
The grade settings that you use when you set up an activity in your course area translate directly to the equivalent entry in Gradebook. A detailed tutorial on grade settings can be found at: http://my.supa.ac.uk/mod/wiki/view.
php?id=3051
Calculating Marks in Gradebook
To calculate marks, follow the instructions below. More detailed instructions, with photos, can be found at: http://
my.supa.ac.uk/mod/wiki/view.php?id=3051
1. Enter the Gradebook (Grader Report) of your course area
2. Turn editing ON
3. Leave the course totals blank. These will be calculated automatically.
4. Enter marks into the boxes for each assignment
5. OPTIONAL: Click on the ‘Show Quick feedback’ link & type comments into the boxes with dashed borders
6. Click on the Update button to save the marks
7. Click on the ‘Show Calculations’ link and allow the page to reload
8. Select the Course Total calculator icon
9. Enter a formula that produces a total out of 100.00
10. Save changes and return to the editing view of the gradebook
11. Select the Course Total edit icon
12. Turn on ‘Advanced’ settings
13. Set a passmark (e.g. 50.00)
14. Click on ‘Save changes’ to save the settings
The course totals will be generated and a pass/fail status will be shown on the administration master list.
Page 14
Getting Started with Videoconferencing
This page gives an introduction to using the videoconference facilities across the SUPA institutions. Videoconferences are
primarily used in SUPA to deliver courses, however, they are also used for a variety of other purposes such as research
meetings, seminars, interviews and distinguished visitor lectures. More information on using SUPA videoconference facilities,
including video tutorials, can be found in Getting Started with Video-Conferencing at: http://my.supa.ac.uk/.
Making a Booking
SUPA videoconferences must be booked in advance by SUPA Central. If you are teaching a course for the SUPA
Graduate School, a booking will automatically be made for you once you confirm your course schedule. If you are
organising a meeting or event and would like to use the SUPA videoconference facilities, please use the Room Booking form on the Graduate School website: http://www.supa.ac.uk/room_booking.
Setting Up
SUPA videoconferences usually begin at five minutes past the hour. As the bookings are made in advance, the
videoconference call will be made automatically, so there is no need to dial in.
There are slight differences in the videoconference systems and the layout of the videoconference rooms at each
institution. (The system at UWS is different to another SUPA sites, we recommend that you talk to your local IT
contact.)
When you arrive in the room:
• If the projectors/screens are not turned on, use the remote control or control switch to turn them on.
• You will see the main page of SUPA rooms list on the ceiling monitor. Wait here for the incoming call. When
the call starts, you’ll be automatically taken to the Participants Screen.
Adjusting Camera view:
• Camera: Press the button marked “Camera 1” to switch to Audience view if you are receiving a lecture from a different site, or “Camera 2” for the view of a local lecturer to be transmitted to other sites.
Connecting Laptops:
• Before the conference, turn your laptop on and change the resolution to 1920x1080 or less. Attach to the
flying HDMI cable, using a provided adapter if necessary. Set your laptop to output to both local screen and external monitor. (This may be automatic, depending on your laptop, or is normally done by pressing fn-F5,fn-F7 or
fn-F8.)
• Press the button marked “Laptop” on the Content Control system on the lectern. Check that you can see your
laptop screen projected on the screen locally.
• Press the “share” button
on the Vidyo remote control to share your content with your remote audience.
• You should see the share icon on the screen become green on the top of ceiling monitor.
• It is advisable that before continuing with lecture you ask the remote audience if they see your content.
Shutting Down
•
SUPA lecture calls end at the hour.
•
To end a call prematurely press
on the Vidyo remote control.
•
If no lecture follows yours,please switch off the screens / projectors by the remote control and the room’s
light and lock the door. To check whether there is a conference following yours, please refer to the SUPA timetable
(online at http://my.supa.ac.uk/course/supa_timetable.php).
Further Training and Support
Further training and local technical support is also available at each site for assistance during videoconferences.
(Please see the ‘Contacts’ section of this handbook for local technical support contacts.)
Page 15
Lecturing via Videoconference
This page presents some simple strategies for teaching via videoconference and encouraging students to engage
more fully with lectures.
Students attending a VC lecture may expect it to be a passive experience, partly because there are some parallels
with watching TV. All the usual barriers to active participation in lectures also apply to VC lectures, and students may
be further inhibited by the technology or because they cannot see all the other participants.
Levels of student engagement and interaction in lectures will increase if there is a strong sense of being present in
the lecture (telepresence), interactions are explicitly encouraged and, a protocol for interrupting the lecture is provided and practised.
Getting Started
• At the start of your course, talk to your students about the level of interaction and participation you expect.
• Write some words of advice and encouragement in Section 0 of your course area.
• Print out the list of participants and address questions to students by name. (Your students’ names and contact
details can be found in the People and Locations box on the left hand side of your My.SUPA area.)
Basics of Teaching via Videoconference
Camera view: Switch to the audience camera occasionally so that the students at the far ends get to see your local
audience.
Practise interruptions: With your students, devise an ‘interruption protocol’ for your lectures. Encourage students to
use a preamble so that their question or point is not lost as the VC equipment switches between sites.
Sit with your local audience: For the final ten minutes of your lecture, turn on the ceiling microphone, switch to the
audience camera and join your local audience for question time.
Encouraging Student Engagement in VC Lectures
Interactive Slides: Insert a multiple-choice question into the middle of your slides.
Snowball: During the lecture, organise the students to think about an issue or question firstly by themselves and
then locally in pairs, or even in fours if numbers allow, before contributing to a group discussion.
Discussion Time: Allow ten minutes at the end of each lecture for discussion/questions.
Question Time: End each lecture with ‘three questions to think about’ (…or one question or half a dozen). Revisit
these questions in your introduction to the next lecture or invite written or verbal answers from the students.
Using My.SUPA to Complement VC Lectures
Give advanced warning: Use your online area to give notice of the questions you are likely to raise in the lectures.
This allows less confident students to prepare their answers in advance.
Ask students to submit questions: Set up a wiki in which students can devise questions for you to use in lectures.
A wiki enables documents to be authored collectively using markup language in a web browser.
Set up discussion forums for the main topics: You can add as many discussion forums as you wish to your
My.SUPA area. Students can choose to receive the messages posted in the forums by email or, if they prefer, can
read the discussions online. Discussion threads can be started by you or by the students themselves and, unlike
private emails, will not be lost or deleted. Note that the editor for the discussion forums includes a LaTeX filter that
renders mathematical expressions as graphics in html emails and online.
To set up a discussion forum:
1. Log into My.SUPA and find your course area.
2. Turn editing on.
3. Select ‘Add a Forum’ from the appropriate ‘Add an Activity…’ drop down.
We recommend setting discussion forums to ‘All subscribed initially.’ This allows students to unsubscribe themselves if they would rather not receive the postings as emails. All participants, whether subscribed or not, can
read the messages in the forum online.
Page 16
Getting Started with Interactive Whiteboards
Interactive Whiteboards can be connected to the in-built PC with VGA output. It is not common practice to use the interactive whiteboards during SUPA Graduate School lectures, so if you wish to use them please consult with your local
IT contact and check that the set up is working in advance.
What can I use Interactive Whiteboards for?
1. As an Annotation Tool
Using PowerPoint or a program like PDF Annotator, you can use the whiteboard to annotate your existing slides to
highlight important features.
2. As a replacement for a normal whiteboard
Using Activinspire, you can use the board in place of a standard whiteboard. Both local and remote audiences will
see exactly what you write.
3. As a shared workspace for tutorials
Using Elluminate, you can create a shared workspace between whiteboards at different sites. Please ask the technology team for more details.
How to Use Interactive Whiteboards
The whiteboards use the existing PCs installed in the videoconference desks. To start using them, follow these steps:
• Select “PC” button on the Content Control system.
• Use the Promethean remote control to turn on the whiteboard projector.
• Start an appropriate application (e.g. Activeinspire) or open an existing file. (See opposite page for more information about using Activinspire)
• Use the special pen stored in holders next to the board.
Tips for Using the Interactive Whiteboards
• Never use any type of whiteboard pen or dry marker on the interactive board.
• When you are finished with the board, turn off the projector (press the power button twice).
• The Activinspire software can be installed on your laptop or PC so you can prepare lecture material in advance.
Advantages to using Interactive Whiteboards
• Ease of writing legibly, particularly where detailed mathematical expressions with subscripts and superscripts are
used.
• Accurate position sensing
• No noticeable lag between using the pen and writing appearing on the board.
• Ability to zoom in on writing
• Easy to record a session from within the whiteboard application
• Strong set of tools to interact with Office applications
• Can embed Office and web windows within whiteboard flipchart
• Holds its calibration well over many sessions
Where can I use one?
Since September 2009, all sites have had access to whiteboard facilities. (Edinburgh removed the whiteboard from
the SUPA VC room in 2016.) The type of whiteboard may vary by site.
How do the boards work?
An image of the PC desktop is projected onto the board. The board has been calibrated so that the position of the
pen on the board matches the position on the screen – you therefore appear to be drawing directly on the PC screen.
The Promethean whiteboards used by SUPA use passive EM sensing. This means that you have to use the special
pens provided, but it provides excellent accuracy and responsiveness.
All the boards use short throw projectors. These give the same size of image as a normal projector but with a greatly
reduced level of shadow.
Moving the boards up and down
Page 17
Getting Started with Interactive Whiteboards
Introduction to Activinspire
Before starting with Activinspire, follow these steps to
prepare the whiteboard:
• Turn on interactive whiteboard projector (the remote is normally
stored beside the DVD player)
Activinspire icon
• Activinspire is an application installed on the PC. Select the PC
source on the AMX touchpanel to transmit the interactive whiteboard to remote sites
To Start:
• Double click on the Activinspire icon on the PC desktop to open
the Activstudio dashboard.
• From the dashboard, select New Flipchart or one of the recent
flipcharts shown.
To start writing:
• Select Pen tool on floating palette
• Select pen width and colour
Dashboard
To erase:
• Undo: takes you back one step. You can undo as far back as
the opening of the flipchart.
• Eraser: paints over text with background colour.
• Washbottle: Select “Clear Annotations” to clean the entire
board of writing.
Managing Flip Chart Pages
• To get a new page use the right-facing arrow on the palette to
advance to a new page.
• To go back to the previous screen, use the left arrow.
• To view a scrolling set of page thumbnails alongside working
page, use the Page Browser button on the palette.
• To export as PDF, use floating palette menu to select
File→Print→Export to PDF. This will open a file save dialogue.
Floating palette menu
To save:
• Use Save flipchart to save your flipchart.
To open a previously saved flipchart:
• Use Open flipchart
Floating
palette menu
Next page
Previous
page
Page
Browser
Pen tool
Eraser tool
Colour
selector
Pen width
selector
Select tool
(selected)
Print dialogue box with Export to PDF option
Redo tool
Undo tool
Pan/zoom
tool
Save
flipchart
Open
flipchart
Typical floating palette
Page 18
Washbottle
tool
Videoconference Recording
Overview
It has been agreed by the Executive Committee that this year all SUPA lectures will be recorded. The purpose of this
is to allow students to catch up with lectures they have missed. These recordings will only be available to students on
request, who are registered on the course and have a justifiable reason for absence.
Recordings will automatically be uploaded to the course page on My.SUPA. If lecturers wish their recorded lectures
to be available in this way, please contact [email protected].
Some undergraduate courses begin prior to the post graduate students starting, Due to this, all undergraduate
courses that start prior to Monday 8th October will be recorded and the recordings uploaded onto the relevant course
page on My.SUPA. This will allow postgraduates to catch up on lectures missed.
Copyright Policy for Recordings
All lecturers are required to comply with the laws on intellectual property. When a lecture is recorded, typically this includes both channels - the video channel (video and audio of you and the participants) along with anything you send
on the data channel (e.g. slides). If your teaching materials contain components borrowed from other authors, these
must be attributed clearly. It is very important that you avoid using teaching materials that are largely or completely
derived from printed, electronic or online sources that are not your intellectual property.
More Information
If you have any questions about the recording process, please contact the SUPA Office or email your question to
[email protected].
Page 19
Student Funding
This page details the possibilities for funding available to the students from SUPA and its affiliated departments and
organisations. Further information about funding options for students is available from the funding coucils and from
the funding offices of individual institutions.
Funding Councils:
Science & Technology Facilities Council (STFC): http://www.stfc.ac.uk/
Scottish Funding Council (SFC): www.sfc.ac.uk
Engineering & Physical Sciences Research Council (EPSRC): www.epsrc.ac.uk
Institutional Funding Offices:
University of Aberdeen: http://www.abdn.ac.uk/postgraduate/finance.php
University of Dundee: http://www.dundee.ac.uk/postgraduate/fees_funding/
University of Edinburgh: http://www.ed.ac.uk/studying/postgraduate/fees-finance/scholarships
University of Glasgow: http://www.gla.ac.uk/postgraduate/feesandfunding/fundingyourstudies/
Heriot Watt University: https://www.hw.ac.uk/student-life/scholarships/postgraduate-research.htm
University of Strathclyde: http://www.strath.ac.uk/search/scholarships/index.jsp
University of St Andrews: http://www.st-andrews.ac.uk/admissions/scholarships/
University of the West of Scotland: http://www.uws.ac.uk/study-at-uws/postgraduate/fees-and-funding/
SUPA Prize Studentships
Background: The SUPA Prize Studentships are prestigious and competitive awards intended to attract outstanding physics students from around the world, irrespective of nationality, to study for a PhD in Scotland. These provide
tuition fees, an annual maintenance grant and RTSG, normally for a three-and-a-half year period. Studentships in
certain research areas also cover expenses for Essential Travel. For more information please visit: apply.supa.ac.uk
Application process: Applications should be made using the online application form at www.supa.ac.uk. The
2016/17 competition will open on 1st October 2016, and close on 31st January 2017. Students are advised to ensure
that their applications are complete by the deadline, as no further materials, including references, will be accepted
beyond 31st January 2017.
Condensed Matter Doctoral Training Centre Studentships
Background: The Scottish Doctoral Training Centre in Condensed Matter Physics is a tri-institutional collaboration
between the Universities of St Andrews, Edinburgh and Heriot-Watt, providing international-level doctoral training in
the core discipline of condensed matter physics. It offers more than ten 4-year PhD fully funded studentships per annum. For more information, please visit http://cm-dtc.supa.ac.uk/.
Application process: Doctoral Training Centre places will be allocated to outstanding students on a rolling basis.
Applications should be made using the online application form at http://apply.supa.ac.uk. To ensure fair consideration, students are strongly advised to apply early. Late applications may be considered if places are unfilled. Informal
enquiries are welcome and should be sent to the Manager, Julie Massey, at [email protected]. (Contact information can be found in the ‘Contacts’ section of this handbook).
Other Student Funding
Background: Individual Physics departments within SUPA (Aberdeen, Dundee, Edinburgh, Glasgow, Heriot Watt, St
Andrews, Strathclyde & UWS) also have various departmental funding souces available to students. PhD studentships generally provide tuition fees, an annual maintenance grant and RTSG, normally for a three-and-a-half year
period. Most of these are for eligible UK and EU applicants, but some universities have dedicated studentships to
support overseas students.
Application process: Qualified candidates who meet the funding eligibility criteria should contact the physics department of the university they wish to attend directly. Applicants are advised to check their eligibility for certain types
of funding by consulting the websites of STFC, EPSRC and the participating universities.
Page 20
SUPA Distinguished Visitor Programme
Introduction
The SUPA Graduate School runs a Distinguished Visitor Programme, the purpose of which is twofold; to enhance the
training of physics graduate students within SUPA and to enhance SUPA research strength. The scheme will fund
short visits to Scotland by renowned scientists from elsewhere in the world.
Prospective visitors should be based at one (or more) of the SUPA Graduate School institutions during their stay,
and will be expected to provide specific benefits for the training of graduate students and/or research. These benefits
might include some or all of the following: taking part in or helping to direct research via generation of new ideas,
sharing of expertise by giving short lecture courses, guest lectures and colloquia. Visits to SUPA institutions other
than the host institution(s) are strongly encouraged.
Guidelines
•
The scheme seeks to both bring new ideas and concepts to SUPA research and to promote SUPA physics in the
international environment
•
The calibre of the proposed distinguished visitor will be paramount in making funding decisions. However, this
does not necessarily mean highly experienced researchers: applications for visits from young researchers (e.g.
holders of leading international fellowships) with the potential to make a strong impact are also encouraged. Distinguished visitors should be highly regarded and influential internationally
•
The case made in support should be one to three A4 pages in length. Please tell us about the prospective
speaker’s experience by including a short biography (two A4 pages max.) listing no more than five recent prestigious
publications.
•
The committee is particularly interested in funding collaborations that could lead to future high impact research
programmes
•
Funds will not normally be granted for visits that could reasonably be expected to be covered by departmental
seminar budgets
•
Strong commitment from host department is required, demonstrated by both financial and in kind support (eg
admin support)
• The length of a proposed visit should be at least one week and no longer than three months
• The maximum amount of funding available per application is £3000
• Per Diems can be for up to a maximum of £35 per day. No salary element is allowable.
• The presence of the visitor at multiple SUPA institutes is expected
• The provision by the visitor of seminars, workshops or lectures for graduate students would normally be expected and should be described in the application. These lectures should be co-ordinated with, and complementary
to, the SUPA Graduate School lecture programme for the relevant theme
• Applications should explicitly state the expected Impact* of the visit.
• A one page summary of the outcome of the visit should be submitted within one month of the end of the visit**
• Applicants should note that the scheme is not intended to be the sole funding source for visitors
*Definition of Impact:
Impact is defined as an effect on, change or benefit to the economy, society, culture, public policy or services, health, the environment or quality of life beyond academia. Impact includes but is not limited to, and effect on, change or benefit to:
•
the activity, attitude, awareness, behaviour, capacity, opportunity, performance, policy, practice, process or understanding
•
of an audience, beneficiary, community, constituency, organisation or individuals
•
in any geographic location wherher locally, regionally, nationally or internationally.
Impact also includes the reduction or prevention of harm, risk, cost or other negative effects.
**This report should assess the Impact of the visit and include a brief breakdown of the financial claim whilch will be made
to SUPA (up to the amount of the total award). Claims will only be reimbursed following receipt of this report.
Applying
In response to a ‘call’ from SUPA asking for applications, the application form (included on the following page and
also online at http://www.supa.ac.uk/Graduate_School/resources/index) should be completed by the proposer(s),
who should be researchers associated with SUPA. A Case for Support, including details of the planned visit, a breakdown of the funding sought from SUPA, and any funding from other sources, should be submitted together with the
application form. This case should be one to two A4 pages in length. Applications will be considered on merit alone.
Applications should be submitted to SUPA ([email protected]). All applications are reviewed by SUPA Central.
Results of Application
All applicants will be notified of the result of their application by SUPA shortly after SUPA Central has reviewed their
application. If an application is successful, or successful in part, the applicant should claim funds from their local
finance office. SUPA does not process funding claims.
Page 21
1. Name:
2. Home Institution:
3. Area of Expertise:
4. Host Institution(s):
5. Proposer(s) Name:
5.a. Proposer(s) admin
support name, telephone
and email address
7. Duration:
6. Start Date:
8. Benefit to SUPA Graduate
School:
9. Benefit to SUPA
Research:
10. Impact:
Total Cost:
Amount requested from
SUPA:
Briefly describe what the
requested funds from SUPA
will be used for (link to 8/9
above):
Commitment from Host
department(s):
Financial:
In kind:
Other sources of funding
that have been applied for:
A completed copy of this form should be submitted to the SUPA Office [email protected]
Other information in support of your application
Page 22
SUPA Events Support Programme
Introduction
The SUPA Graduate School runs an Events Support Programme to enhance the training of physics graduate students within SUPA and to enhance the dissemination of research to and from SUPA. The scheme will fund appropriate Postgraduate Schools, Workshops, and Technical Meetings held in Scotland and organised by members of the
SUPA Graduate School.
The proposed event will be expected to provide specific benefits for the training of graduate students. Meetings or
workshops with a primary aim of graduate student training will be targeted for support. Likewise, technical meetings
that provide graduate student level introductions, or that are making other special provisions to encourage graduate
student attendance and participation will be considered.
Guidelines
• Applications should explicitly state the potential benefits of the event to: 1) SUPA research; and 2) graduate
students and researchers in SUPA, specifying the expected attendance of SUPA graduate students, PDRAs and
academic staff.
• Applications should explicitly state the expected Impact* of the event.
The case made in support should be one to three A4 pages in length. Please provide details of the event including a
programme and a list of confirmed speakers.
• Funding will not normally be granted for costs that would normally be covered by the travel funding associated
with PhD studentship awards, e.g. for the attendance of students at external conferences or workshops
• It is expected that events will have attendees from more than one SUPA institution.
• Funds will not normally be granted for events that could reasonably be expected to be covered by departmental
seminar budgets
• Strong commitment from department(s) is required, demostrated by both financial and in kind support (eg admin
support)
• The maximum amount of funding available per application is £3000. However, funding will typically be provided
for one large scale (>10K) graduate school summer school per year. This would normally be expected to be organised under the auspices of Scottish Universities Summer School Programme (SUSSP)
• It is expected that events will be held in Scotland
• Funded events are expected to raise the profile of SUPA, and SUPA exposure should include but not be limited to
the addition of a SUPA logo to all advertising publicity, slides, posters etc.
• Funded events are expected to provide a one page summary within one month of the event to SUPA Central,
including the total number of attendees and SUPA attendees broken down into the categories of graduate students,
PDRAs and academic staff**
*Definition of Impact (see page 21)
**This summary should assess the Impact* of the event and include a brief breakdown of the financial claim which will be
made to SUAP (Up to the amount of the total award). Claims will only be reimbursed following reeipt of this report.
Applying
In response to a ‘call’ from SUPA asking for applications, the application form (included on the previous page and
also available online at http://www.supa.ac.uk/Graduate_School/resources/index) should be completed by the
proposer(s), who should be researchers associated with SUPA. A Case for Support, including details of the planned
meeting and a breakdown of the funding sought, should be submitted together with the application form. This case
should not exceed 1000 words or two A4 pages, whichever is shorter.
Applications should be submitted to SUPA ([email protected]). All applications are reviewed by SUPA Central
Results of Application
All applicants will be notified of the result of their application by SUPA shortly after SUPA Central has reviewed their
application. If an application is successful, or successful in part, the applicant should claim funds from their local
finance office. SUPA does not process funding claims.
Page 23
Scottish Universities Physics Alliance
GRADUATE SCHOOL
Events Support Application
Proposed Event
1. Event Name:
2. Approximate total number of
attendees and total number of
research students:
3. Institutions and/or organisations
involved:
4. Location :
5. Dates:
6. Point of Contact Name:
6.a. Event’s admin support contact
name:
7. POC address, telephone
number and e-mail:
7.a. Event’s admin support contact
telephone number and e-mail:
8. Benefit to SUPA Graduate School:
9. Benefit to SUPA Research:
10. Impact:
Funding Request (Detailed breakdown in Case for Support)
Amount requested from
SUPA:
Total cost:
Briefly describe what the
requested funds from
SUPA will be used for (link
to 8/9 above):
Commitment from host
department(s):
Financial:
In kind:
Other sources of funding
that have been applied
for:
Page 24
Sc
cottish U
Universities Phy
ysics Allliance
GRA
ADUATE
E SCHO
OOL
Po
ostgradua
ate, Posttdoctorall or Early
y Career Researc
cher
Short Term
m Visit Applica
ation Fo
orm
Caandidate Dettails Name: Phone: Email: University: Please indicaate whether you are a Po
ostgraduate,, Postdoctora
al or Early Ca
areer Researrcher and wh
hen you started yourr PhD or postt. PPartner Details Funding will bbe used to suppport visits to Euurope, North Am
merica, China a
and India only.
Name: Location: Please indicaate whether the partner is industrial,, academic, ggovernment research labb etc. Deetails of the V
Visit Outline of th
he project an
nd the work tthat would bbe undertake
en [<400 worrds]: Each visit mustt be for a minim
mum period of at least one m
month. Start date off the visit: Duration
n of visit: Evidence of the ability off the candida
ate (output, leadership) [<200 wordss]: Likely benefits to the ressearch of the
e candidate ((new skills, te
echniques lik
kely to be accquired) [<20
00 words]: Likely benefits to the lon
nger‐term career of the PPostgraduate
e, Postdoctoral or Early Career Rese
earcher as a result of thee visit [<200 w
words]: Evidence of wider beneffits to SUPA a
as a result off the visit [<2
200 words]:
Prospects off sustained collaboration as a result o
of the visit [<
<200 words]:: Funnding Requested Funding must n
not be used to attend confere
ences, training seminars etc. E
Eligible costs are restricted too economy trav
vel and the agreed institutional rate.. The costs of reesearch are not eligible. subsistence at s
Total amoun
T
nt requested: Detailed breeakdown of ccosts:
Note ‐ All receiptts must be kept a
and submitted when
s
claiming expensses Page 25
Sc
cottish U
Universities Phy
ysics Allliance
GRA
ADUATE
E SCHO
OOL
Po
ostgradua
ate, Posttdoctorall or Early
y Career Researc
cher
Short Term
m Visit Applica
ation Fo
orm
Further Informatiion to suppo
ort your appliication Page 26