Minutes for 2008

Transcription

Minutes for 2008

LEBANON CITY COUNCIL AGENDA
January 14,2008
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES OF PREVIOUS MEETING
APPROVAL OF BILLS
PLAN COMMISSION
COMMITTEE REPORTS:
Street/Alley- meet Jan. 21,2008.
Health/Safety - committee recommendationto have no parking on both sides of Oak Grove School Rd. from Rt. 4 to Debentroy
St. and for the ordinance to be drawn up.
Cemetery- meet Jan. 21,2008. Cemetery rate ordinance.
Water/Sewer - committeerecommendation to pay $80,262.00 to Rhutasel & Associatesand $65.00 changeorder to
Korte/Luitjohn. Water/sewerrate ordinance.
PublicProperty- recommendation to repair 1993Ford pick up at a cost of $2,153.93 with moneyto come from ???
Recommendationto install Pro Alarm at a cost of $1,975 plus a yearly fee of $150 to $168 per year with money to come from ???
Recommendation to offer $50,000 for lot at corner of W. St. Louis and S. Pearl Sts.
Finance - no grantfor police car, $6,000in budgetfor leaseto own. Grantcut for radios,but same moneyin budgetfor less
radios. Whatevercame of impact fee ($1,500)per residence? Additional incomeideas. Committeerecommendation to do
building permits in house(Parkecan explain). Discussed enterprise zoneand possibly expanding it (tax freebuilding materials).
Committeerecommendationfor Parke or Mayor to negotiateexpandingenterprisezone from north City limits on Rt. 4 to
Mascoutah and north side from Rieder Rd on Rt 50 to 4. discussed draft 3 of budget - we're close.
Ordinance - meet Jan. 21.
Personnel- committeerecommendationto add "Timekeeping" paragraphto the City ofLebanon personnel policy, section VUIpay periods - as para. 8.2.
CLERK'S REPORT - Hampel request
TREASURER'S REPORT
DEPARTMENT REPORTS
CITY ADMINISTRATOR'S REPORT
MAYOR'S REPORT
AUDIENCE
UNFINISHED BUSINESS
NEW BUSINESS - for discussion only.
EXECUTIVE SESSION - occasionally, the council may go into closed session to discuss items covered under 5 ILCS 120/2 (b)
which are as follows: Consider Utigation; Purchase, Lease or Sale of Real Property, Employment/appointment matters; Business
matters or Security/criminal matters.
ACTION TAKEN ON EXECUTIVE SESSION ITEMS
ADJOURNMENT
LEBANON CITY COUNCIL
JANUARY 14,2008
The council met in regular session in the council chambers with Mayor Abner presiding.
The meeting was called to order at 7:30 p.m.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price - present.
Aldermen Carson, Strang - absent.
Mayor Abner led the council and assembly in the Pledge of Allegiance.
Aldermen Bartholomew/Kuch moved to approve the minutes of the previous meeting as
presented. Hand vote - 6 aye, 2 absent. Motion carried.
Bills for the month ofDecember were presented. Aldermen Kuch/Bartholomew moved
to approve the expenditures and warrant for payments drawn up.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price - aye.
Aldermen Carson, Strang - absent. Motion carried.
Plan Commission - Bill Ford reported that since there was no business to be conducted,
no meeting was held. Next meeting scheduled for Feb. 5.
Committee Reports:
Street/Alley - meet Jan. 21. Parke Smith gave an update on Monroe St.
Health/Safety - committee recommendation to have no parking on the north and south
sides of Oak Grove School Road from Rt. 4 to Debentroy St. and for the ordinance to be
drawn up.
Aldermen Carson, Strang - absent. Recommendation carried.
Cemetery - meet Jan. 21. Ordinance increasing fees presented. Aldermen
Bartholomew/Kuch moved to pass the ordinance.
Aldermen Carson, Strang - absent. Motion carried. Filed as Ordinance No.
Water/Sewer - committee recommendation to pay $80,262 to Caldwell Tanks.
January 14, 2008
Committee recommendation to pay $6,500 to Korte/Luitjohan for change order.
Mary Alice Koriath from Harmon Dr. was recognized. She spoke on sewage backup in
her home.
Ordinance increasing water/sewer rates was presented. Aldermen Price/Berberich moved
to pass the ordinance.
Aldermen Carson, Strang - absent. Motion carried. Filed as Ordinance No.
Public Property - committee recommendation to repair 1993 Ford pick up at a cost of
$2,153.93.
Committee recommendation to install Pro Alarm at a cost of $1,975 plus a yearly fee of
$150 to $168 with money to come from equipment rental for the installation.
Lot at corner ofW. St. Louis St. and S. Pearl St. was discussed. It was committee
recommendation to offer $50,000 to the owners for the lot. Attorney Giacoletto
suggested offering $10,000 above the appraised value rather than eminent domain route.
To finance committee.
Parke Smith reported receiving 2 proposals for the shower in the ambulance area. One
was above the budgeted amount. The other proposal came from Tommy Bow who
offered his services and materials free of charge along with a donation from Norm Wilke
for an ADA shower. Aldermen Kuch/Bartholomew moved to accept the proposal from
Tommy Bow.
Finance - no grant available for police car. Grant cut for radios.
Committee recommendation to have the City take over and subcontract with contractors
to do building inspections on new construction effective May 1 or July 1 depending on
current contract with the County.
January 14, 2008
Enterprise Zone was discussed. Committee recommendation to allow the Mayor or Parke
to negotiate expansion of the Enterprise Zone.
Draft 3 of budget reviewed. Very close.
Ordinance - meet Jan. 21. Will review limitation ofbusinesses - numbers and locations.
Personnel - committee recommendation to add "Timekeeping" to personnel manual.
Clerk - request from Hampel's to use mini park for magic shows on April 19. Aldermen
Price/Bartholomew moved to approve the request. Hand vote - 6 aye. Motion carried.
Treasurer - water tower loan now at $875,363.
Dept. Heads - nothing.
Alderman Kuch inquired if the cinders on the streets were going to be cleaned up.
City Admin. - report on Monroe St., W. St. Louis St., etc.
Mayor - CDBG application for S. Cherry St. waterline needs to be signed. Aldermen
Barthlomew/Haupt moved to allow the Mayor to sign the application.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price- aye.
With no further business to be conducted, Aldermen Kuch/Haupt moved to adjourn.
Hand vote - 6 aye, 2 absent. Motion carried. Meeting adjourned at 8:55 p.m.
Respectfully Submitted,
Pamela A. Koshko,
City Clerk
January 28,2008
AGENDA
CALL TO ORDER
ROLL CALL
COMMITTEE REPORTS:
Streets/Alleys- nothing.
Health/Safety - meet Feb. 4.
Ordinance - committee recommendation to change language for Sec. 13-23 (c) 3 & 4. Committee
recommendation that motor homes, boats, travel trailers,car haulers be prevented from parking on streets
more than 24 hr. Parke to develop/review ordinance language for pawnshops, title loan companies, etc.
Also to develop language for restrictionson trash cans on streetsfor limited time. Working on language for
vendor fees.
Water/Sewer - meet Nov. 3.
Cemetery- nothing.
Finance - meet Nov. 3.
Public Property - nothing.
Personnel - meet Nov. 3.
CLERK'S REPORT - request from Hampel's MagicCenterto use mini park Apr. 19.
TREASURER'S REPORT
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
OLD BUSINESS - for discussion only.
EXECUTIVE SESSION - occasionally, the council may go into closed session to discuss items covered
under 5ILCS 120/2 (b) which are as follows: Consider litigation; Purchase, Lease or Sale of Real Property;
Employment/appointment matters;Business matters or Security/criminal matters.
ACTION TAKEN ON EXECUTIVE SESSION TIMES
ADJOURNMENT
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JANUARY 28,2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Kuch, Price, Strang present. Alderman Haupt - absent.
presented. Hand vote - 7a ye, 1 absent. Motion carried.
Bob Innis from Innis Consulting Group was recognized and introduced to the council.
He spoke on plan/land use.
Committee Reports:
Street/Alley - Parke reported that he had contacted the 3 trash companies about recycling
bins. Patriot does not currently have bins but could have them in 30 days. The other 2
trash companies would have them available in 60 days. Parke reported a meeting with
Syd LeGrande concerning Alton St.
Health/Safety - nothing. Meet Feb. 4.
Ordinance - committee recommendation to change language for Sec. 13-23 (c) 3 & 4 to
"3. A motor vehicle on the premises of a place of business waiting service or repair" and
for the ordinance making the change to be drawn up.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Kuch, Price, Strang aye. Aldermen Haupt - absent. Recommendation carried.
Committee recommendation that motor homes, boats, travel trailers, car haulers be
prevented from parking on streets more than 24 hr. and for the City Attorney to draft the
ordinance and tie it into the parking ordinance.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Kuch, Price, Strang aye. Alderman Haupt - absent. Recommendation carried.
Parke to develop/review ordinance language for pawnshops, title loan companies, etc.
Also to develop language for restrictions on trash cans on streets for limited time.
Working on language for vendor fees.
Water/Sewer - meet Feb. 4.
Cemetery - nothing. Will be looking into contract with Seipp.
January 28, 2008
Finance - meet Feb. 4.
Public Property - nothing. Equipment needs to be sold.
Personnel - meet Feb. 4.
Clerk - request from Hampers Magic Center to hold 3rd. annual "Magic inthe Park" on
April 19, 2008 from 8 a.m. until 7 p.m. Aldermen Bartholomew/Kuch moved to approve
the request. Hand vote - 7 aye, 1 absent. Motion carried.
Treasurer - loan from regions will be 4.8% for the backhoe. Other banks interest rates
are higher. Aldermen Bartholomew/Kuch moved to allow the Mayor to sign the loan
papers from Regions.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Kuch, Price, Strang aye. Alderman Haupt - absent. Motion carried.
Final bill on Monroe St. is $40,788.01.
City Admin. - CDBG for S. Cherry St. waterline has been approved in the amount of
$80,000.
Change to zoning ordinance - 11/26/07 it was approved to change 4.4-1 (b) and (c) to
equal 10,000 sq. ft. There are other places in the zoning ordinance that need to be
changed to reflect this also. Aldermen Bartholomew/Kuch moved to change all sections
in the ordinance to reflect the 10,000 sq. ft.
Mayor - nothing.
Dept. Heads - nothing. Chief McLemore reported on the remodeling at the Police Dept.
Audience. Old Business. New Business - nothing.
With no further business to be conducted, Aldermen Bartholomew/Kuch moved to
adjourn the meeting. Hand vote - 7 aye, 1 absent. Motion carried. Meeting adjourned at
8:25 p.m.
Respectfully Submitted
Pamela Koshko,
City Clerk
February 11,2008
CALL TO ORDER
ROLL CALL
APPROVAL OF BILLS
PLAN COMMISSION
COMMITTEE REPORTS:
Street/Alley - meet Feb. 18,2008.
Health/Safety-committee discussion ofsnow removal plan to improve street safety. No action taken at this time. Health/Safety
and Street/Alley committees to work together on plan.
Cemetery - meet Feb. 18,2008.
Water/Sewer- talked about being proactive about providing information for valves to prevent back up problems.
Public Property - meet Feb. 18,2008.
Finance - budget is ready for full council review and approval for public hearing on Mar. 10. Committee recommendation that
£2t4bv accepted«^08-09 budget. Impact fee may have never been voted on. Parke checking minutes and tapes, however
^SÂ^^hciie rule City fee can only be used for schools and parks. Discussed annexation fee as possibly
^l^nTSteSSiiiw County agreed for City do our own inspections beginning May 1. We need to get moving
!^^S^^^to
^kwith economic developmentto get plan. Need to compare lotvalues ofsimilar
lots to establish afair price for the lot on corner ofW. St. Louis &S. Pearl Sts.
Ordinance-meet Feb. 18,2008.
Personnel - nothing to report.
CLERK'S REPORT
TREASURER'S REPORT
DEPARTMENT REPORTS
MAYOR'S REPORT
AUDIENCE
UNFINISHED BUSINESS
EXECUTIVE SESSION - occasionally, the council may go into closed session to discuss items covered under 5ILCS 120/2 (b)
wtohfollows.Consider litigation; Purchase, Lease or Sale ofReal Property; Employment/appointment matters; Business
ADJOURNMENT
FEBRUARY 11,2008
The council met in regular session in the council chambers. The meeting was called to
order at 7:33 p.m. by City Clerk Pamela Koshko in the absence of Mayor Abner.
Roll Call: Aldermen Bartholomew, Berberich, Haupt, Kuch, Price, Strang - present.
Aldermen Almeter, Carson - absent.
Aldermen Price/Haupt moved to allow Alderman Bartholomew to conduct the meeting in
the absence ofMayor Abner. Hand vote - 6 aye, 2 absent. Motion carried.
Mayor Pro-tem Bartholomew led the council and assembly in the Pledge of Allegiance.
Alderman Strang asked for a moment of silence in honor of the officers and council
persons injured and killed in Kirkwood, MO.
Aldermen Price/Kuch moved to approve the minutes of the previous meeting as
Bills for the month of January were presented. Aldermen Kuch/Berberich moved to
approve the expenditures and warrant for payment drawn.
Roll Call: Aldermen Bartholomew, Berberich, Haupt, Kuch, Price, Strang - aye.
Aldermen Almeter, Carson - absent. Motion carried.
Plan Commission - nothing to report.
Committee Reports:
Street/Alley - meet Feb. 18, 2008.
Health/Safety - committee discussion of snow removal plan to improve street safety.
Health/Safety and Street/Alley committees to work together on plan.
Cemetery - meet Feb. 18, 2008.
Water/Sewer - talked about being proactive in providing information for check valves to
prevent back up problems.
Parke Smith reported that engineering on S. Cherry St. for CDBG project has begun.
Public Property - meet Feb. 18, 2008.
February 11, 2008
Alderman Kuch reported that the V groove in alley between N. Pearl and S. St. Clair
Streets seems to be working pretty good.
Finance - need to form committee to work with economic development to get annexation
plan. Will be discussed at next Finance Committee meeting.
Parke Smith gave info on changes to the preliminary budget for 08-09. Parke gave report
on impact fees.
Ordinance - meet Feb. 18, 2008.
Personnel - Alderman Strang reported she would not be here for the Feb. 25, 2008
meeting.
Clerk - nothing.
Treasurer - not present.
City Admin. - working grant to replace ballasts in City Hall and the Police Dept. CDBG
for curb and guttering in the 600 block of S. Cherry St. will be coming up for submission
to the county.
Mayor - absent.
Audience - nothing.
Old Business - nothing.
New Business - nothing.
With no further business to be conducted, Aldermen Kuch/Haupt moved to adjourn the
meeting. Hand vote - 6 aye, 2 absent. Motion carried. Meeting adjourned at 7:50 p.m.
Pamela Koshko,
City Clerk
FEBRUARY 25,2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Kuch, Price - present.
Alderman Haupt, Strang - absent.
Aldermen Bartholomew/Kuch moved approve the minutes of the previous meeting as
Committee Reports:
Streets/Alleys - Chief McLemore asked that 2 Police Parking Only signs be erected in
front of the police station. Aldermen Bartholomew/Almeter moved to approve the
request.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Kuch, Price - aye.
Aldermen Haupt, Strang - absent. Motion carried.
Request to hold Stations of the Cross in the first 2 blocks of W. St. Louis St. on Good
Friday. Aldermen Bartholomew/Kuch moved the approve the request. Hand vote - 6
aye, 2 absent. Motion carried.
Health/Safety - nothing.
Ordinance - nothing.
Water/Sewer - nothing. Alderman Almeter asked if there would be a fence put up
around the new water tower. The answer was no.
Cemetery - nothing.
Finance - meet Mar. 3.
Public Property - nothing. Alderman Kuch inquired about the property by the sewer
plant. Parke reported that the lawyer is working with the heirs.
Personnel - meet Mar. 3.
Clerk - Shrine Circus Unit would like to do annual bunny promotion at the intersection
of 4 & 50 on Mar. 21 & 22 with rain dates of Mar. 28 & 29. Will furnish certificate of
February 25,2008
insurance. Aldermen Bartholomew/Kuch moved to approve the request. Hand vote - 6
aye, 2 absent. Motion carried.
Treasurer - waiting on Library to turn in their budget. Should be ready Mar. 10 so that it
can be available for public viewing Mar. 12-24.
City Admin. - nothing.
Mayor - nothing.
Dept. Heads - Chief McLemore reported that Biel and Warke are in Indiana looking into
a K-9. Donations have been coming in from the public.
Audience - nothing.
7:39 p.m.
(3&»u2&_ "tyJiko
Pamela Koshko,
City Clerk
March 10,2008
CALL TO ORDER
ROLL CALL
APPROVAL OF BELLS
PLAN COMMISSION
COMMITTEE REPORTS:
Street/Alley - meet Mar. 17.
Health/Safety - Ameren IP hasrequested theCity to install power panels andGFI breakers on all lightpoles used forChristmas
decorations. City to provide boxes andAmeren IPto dowiring. No action taken. Parke will price outneeded equipment.
Cemetery - meet Mar. 17.
Water/Sewer - committee recommendation to payKorte/Luitjohan $41,543.55. Committee recommendation to payCaldwell
Tank $6,678.
Public Property -meet Mar. 17.
Finance - annexation andimpact fees discussed. Committee recommendation to waive bidding procedure for cemetery mowing
andaward contract as it currently stands to Seipp Lawn Care. Committee recommendation to submit STPS grant request fornew
stormsewers, sidewalks, curbsand gutteralong AltonSt. from Belleville St. to Summerfield St withapplication feeof $2,685
with money to come from??? Committee recommendation to submit CMAQ grant request forsidewalks on Monroe St. from
Pearl St. to Horner Park with application fee of $864 to come from???
Ordinance - meet Mar. 17.
Personnel - committee recommendation toapprove part-time office assistant position job description with annotated change. (In
Admin. Budget for fiscal year 2008-2009 at a rateof$8.00 perhour, nottoexceed 1,000 hrs. fortheyear). Discussed vacation in
water/sewer department - not ableto be used dueto manning. Will be brought upto fullcouncil onMar. 10when further
information is brought forth by the Supervisor.
CLERK'S REPORT - IEPA pre-application for loan assistance fro wastewater facilities (need motion authorizing Mayor to
sign). IDOT utility permit application andresolution covering therepair ofan existing water linewithin thelimits of the
highway right-of-way (need motion authorizing Mayor to sign permit and resolution to allow work).
TREASURER'S REPORT
DEPARTMENT REPORTS
MAYOR'S REPORT
AUDIENCE
UNFINISHED BUSINESS
EXECUTIVE SESSION - occasionally, the council may go into closed session todiscuss items covered under 5 ILCS 120/2 (b)
which are asfollows: Consider litigation; Purchase, Lease orSale ofReal Property; Employment/appointment matters; Business
ADJOURNMENT
MARCH 10,2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Kuch, Strang - present.
Aldermen Carson, Haupt, Price - absent.
Bills for the month of February were presented. Aldermen Kuch/Bartholomew moved to
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Kuch, Strang - aye. Aldermen
Carson, Haupt, Price - absent. Motion carried.
Plan Commission - no February meeting held.
Committee Reports:
Street/Alley - meet Mar. 17. Alderman Almeter inquired about the street in the Industrial
Park. Parke Smith reported that Christ is working with the concrete company.
Committee recommendation from Finance to submit STPS grant for new storm sewers,
sidewalks, curbs and guttering along Alton St. from Belleville St. to Summer-field St.
with application fee of $2,685 to come from Utility Tax Fund.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Kuch, Strang - aye. Alderman
Haupt - aye via conference call. Aldermen Carson, Price - absent. Recommendation
carried.
Committee recommendation from Finance to submit SIMAC grant for sidewalks on
Monroe St. from Pearl St. to Horner Park with application fee of $864 to come from
Utility Tax Fund.
carried.
Parke Smith reported that both fees are refundable if we do not get the grant.
March 10,2008
While Alderman Haupt was on the conference call, the following items were addressed:
Committee recommendation from water and sewer to pay Korte/Luitjohan $41,543.55.
carried.
Committee recommendation from water and sewer to pay Caldwell Tanks $6,678.
carried.
Committee recommendation from Personnel to approve part-time office assistant position
Job description with a starting rate of $8.00 per hour.
carried.
Committee recommendation from Finance to waive bidding procedure for cemetery
mowing this year only and award contract as it currently stands to Seipp Lawn Care.
carried.
Committee Reports:
Stroct/AHpy - meet Mar. 17.
Health/Safety - info only. Process of reviewing MedStar contract.
Cemetery - meet Mar. 17.
Water/Sewer - Aldermen Bartholomew/Kuch moved to approve resolution allowing
Mayor to sign utility permit application for Rt. 4.
Public Property - meet Mar. 17.
Finance - nothing else to report.
March 10,2008
Personnel - vacation carry over for water/sewer dept. and police department may exceed
allowable amount. Aldermen Bartholomew/Kuch moved to allow Mike Ogden and
Penny Pinkstaff to carry over more than 5 days if necessary into 08/09 fiscal year with
amounts to be reviewed at the April 28 meeting. Motion amended by both aldermen to
read: to be reviewed at April 14 meeting.
Chief McLemore stated that he thinks his department will be okay.
Treasurer - budget ready for public viewing on Mar. 12. Public hearing will be Mar. 24
at 7:15 p.m.
City Admin. - St. Clair Co. will hold a public meeting on Mar. 13 in the Mid America
lobby from 3:00 p.m. until 6:00 p.m.
Mayor - inquired about bill for tower painting. Bill was received in the City Clerk's
Office and will be forwarded to the school for payment.
Old Business - none.
New Business - Alderman Strang reported that Lebanon won first place at Turkey Hill
Grange.
8:15 p.m.
Pamela Koshko,
City Clerk
February 25,2008
AGENDA
CALL TO ORDER
ROLL CALL
COMMITTEE REPORTS:
Streets/Alleys - noquorum. Police parking only signs in front ofpolice station.
Health/Safety - meet Mar. 3.
Ordinance- no quorum.
Water/Sewer - meet Mar. 3.
Cemetery - no quorum.
Finance - meet Mar. 3.
Public Property - no quorum.
Personnel - meet Mar. 3.
CLERK'S REPORT - requestfor bunnypromotion.
TREASURER'S REPORT - hearing date for budget.
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
EXECUTTVE SESSION - occasionally, thecouncil may gointo closed session to discuss items covered under 5ILCS
120/2 (b) which are as follows: Consider litigation; Purchase, Lease or Saleof RealProperty,
Employment/appointment matters; Business matters orSecurity/criminal matters.
ACTION TAKEN ON EXECUTTVE SESSION TIMES
ADJOURNMENT
March 24, 2008
AGENDA
CALL TO ORDER
ROLL CALL
PRESENTATION FROM TURKEY HILL GRANGE
COMMITTEE REPORTS:
Streets/Alleys - committee recommendation to approve request car cruise dates closing off first 2 or 3 blocks
of W. St. Louis St from 5:30 p.m. until 9:30 p.m. (sponsored by Chamber of Commerce, Certificate of Insurance on
file through 9/22/08). Request full council discuss possibility of school crossing lights.
Health/Safety - meet April 7.
Ordinance- nothing.
Water/Sewer - meet April 7.
Cemetery - cemetery maintenance contract will come up for renewal in the fall.
Finance - meet April 7.
Public Property - nothing to report.
Personnel - April 7.
CLERK'S REPORT
TREASURER'S REPORT
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
EXECUTIVE SESSION - occasionally, the council may go into closed session to discuss items covered under 5ILCS
120/2(b) which areas follows: Considerlitigation; Purchase, Leaseor Sale of Real Property;
Employment/appointment matters; Business matters or Security/criminalmatters.
ADJOURNMENT
MARCH 24,2008
Roll Call: Aldermen Berberich, Carson, Kuch, Price, Strang - present. Aldermen
Almeter, Bartholomew, Haupt - absent.
Aldermen Price/Kuch moved to approvethe minutes of the previous meeting as
presented. Hand vote - 5aye, 3 absent. Motion carried.
Representatives of Turkey Hill Grange were recognized. They presented the City a
trophy and certificate for placing first in the recent annual trivia night.
Committee Reports:
Street/Alley - committee recommendation to approve car cruise dates to close off the
first 2 or 3 blocks of W. St. Louis St. from 5:30 p.m. until 9:30 p.m. (sponsored by
Chamber of Commerce, certificate of insurance on file through 9/28/08).
Roll Call: Aldermen Berberich, Carson, Kuch, Price, Strang - aye. Aldermen Almeter,
Bartholomew, Haupt - absent. Motion carried.
Discussion on school crossing lights. Parke reported that solar powered lights would cost
$2,600 per unit (2 needed), $400 for the software and $100 shipping for a total of $5,700.
Health/Safety - meet April 7.
Ordinance- tattoo and title loan company restrictions need to be looked into. Aldermen
Carson/Kuch moved to review draft ordinances for both.
Water/lSewer - meet April 7. Parking area in front of water towerin process. Will be
oiled and chipped at sametime Cherry St. is done.
Cemetery - nothing. Parkereported a couple of trees have beenremoved. Stump
grinding contract will be looked into.
Finance - meet April 7.
March 24, 2008
Public Property - shower in ambulance area should be completed this week.
Personnel - meet April 7. April 1 meeting to negotiate police contract.
Clerk - nothing.
Treasurer- need motion to pass budget ordinance. Aldermen Strang/Kuch moved to pass
the ordinance.
Bartholomew, Haupt - absent. Mayor Abner - aye. Motion carried. Filed as Ordinance
No. 1208.
Loan on water tower now at $955,625.
City Admin. - resolution of support for CDBG needed. Aldermen Kuch/Price moved to
allow the Mayor to sign the resolution.
Mayor - reported on joint land use study report around Mid America. Close to
agreement on zoning, etc. of surrounding area.
Depts. - nothing to report.
Audience - nothing.
Old Business - Alderman Kuch reminded everyone of the task force meeting at school on
April 10 at 7:00 p.m. in room 502.
Parke thanked everyone who attended the recent meeting at Mid America.
New Business - none.
With no further business to be conducted, Aldermen Kuch/Berberich moved to adjourn
the meeting. Hand vote - 5 aye, 3 absent. Motion carried. Meeting adjourned at 8:06
p.m.
Pamela Koshko,
City Clerk
April 14,2008
CALL TO ORDER
ROLL CALL
APPROVAL OF VILLS
PLAN COMMISSION
SHANTEL MACKEY
COMMITTEE REPORTS:
Streets/Alleys - meet April 21. SupplementalMFT resolution.
Health/Safety - nothing to report.
Cemetery - meet April 21.
Water/Sewer - Penny talked about cleaning out drainage at Mr. Hatten's home to prevent flooding. Talked about
fixing settling in yards from water line work on Clover Dr.
Public Property - meet April 21.
Finance - executive session.
Ordinance - meet April 21.
Personnel - applications for part-time office asst. will be reviewed and narrowed down to 3 or 4 with interviews
probably scheduled for April 14.
CLERK'S REPORT
TREASURER'S REPORT
MAYOR'S REPORT
AUDIENCE
UNFINISHED BUSINESS
NEW BUSINESS
EXECUTIVE SESSION - occasionally, the council may go into executive session to discuss items covered under 5
ILCS 120/2(B) WHICH ARE AS FOLLOWS: Consider litigation; Purchase, Lease or Sale of Real Property;
Employment/appointment matters; Business matters or Security/criminal matters.
ADJOURNMENT
APRIL 14,2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Kuch - present.
Aldermen Price, Strang - absent.
Alderman Strang entered the council chambers at 7:31 p.m.
Bills for the month of March were presented. Aldermen Bartholomew/Kuch moved to
approve the expenditures and warrants for payment drawn.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Kuch, Strang aye. Alderman Price - absent. Motion carried.
Shantle Mackey was recognized. Ms. Mackey addressed an incident she recently had and
the way the police department handled the situation.
Plan Commission - no meeting held.
Committee Reports:
Street/Alley - supplemental MFT resolution presented. Aldermen Almeter/Kuch moved
to pass the resolution.
Up date on Monroe Street given.
Health/Safety - nothing to report.
Cemetery - meet April 21.
Water/Sewer - committee discussed cleaning out drainage at Mr. Hatten's home to
prevent flooding. Discussed fixing settling in yards from water line work on Clover Dr.
Penny reported that the new tower would start to be filled tomorrow.
April 14, 2008
Public Property - meet April 21.
Finance - to be addressed later.
Ordinance - meet April 21.
Personnel - interviews for part-time office position held earlier in the evening. Will have
a recommendation on April 28. Penny reported receiving resume for an intern from
RCG.
Clerk - nothing to report.
Treasurer - nothing to report.
City Admin. - sorority from McKendree University would like to do a community
service project on April 25 for 2 hours.
Mayor - nothing.
Audience - nothing.
Unfinished Business - Alderman Kuch stated that the Chamber of Commerce inquired
about the cinders on the streets.
Finance - Aldermen Bartholomew/Kuch moved to go into executive session for
approximately 1 hour with the Mayor, City Administrator, Police Chief and Aldermen in
attendance.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt. Kuch, Strang aye. Alderman Price - absent. Motion carried.
Meeting recessed at 7:57 p.m.
This is the end of the minutes taken by the City Clerk. Minutes taken after reconvening
regular meeting were not taken by the City Clerk.
Pamela Koshko,
City Clerk
April 14, 2008
Aldermen Strang/Bartholomew moved to reconvene the regular meeting. Hand vote - 7
aye, 1 absent. Motion carried. Regular meeting reconvened at 9:00 p.m.
Aldermen Bartholomew/Strang moved to approve proposal to present to FOP.
Roll Call: Aldermen Bartholomew, Berberich, Carson, Haupt, Kuch, Strang - aye.
Alderman Almeter - abstained. Alderman Price - absent. Motion carried.
With no further business to be conducted, Aldermen Bartholomew/Strang moved to
adjourn the meeting. Hand vote - 7 aey, 1 absent. Motion carried. Meeting adjourned at
9:05 p.m.
Bart Bartholomew,
Alderman Ward m
April 28,2008
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
COMMITTEE REPORTS:
Street/Alley - committee recommends a single trash hauler based on the lowest bid with recycling and yard
waste as optional by the resident as long as they use the trash hauler selected. Yard waste and recycling
may be phased in later.
Health/Safety - meet May 5.
Ordinance - committee recommendation to add section (a) of 5/11-1304 (regarding parking violations) to
local vehicle ordinance and the necessary ordinance drawn up. Parking should be with traffic - violation
$10 fine.
Water/Sewer - meet May 5.
Cemetery - nothing to report.
Finance - meet May 5.
Personnel - meet May 5.
CLERK'S REPORT
TREASURER'S REPORT
CITY ADMINISTRATOR'S REPORT - ITIP application resolution.
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
OLD BUSINESS
NEW BUSINESS
under 5 ILCS 120/2 (b) which are as follows: Consider litigation; Purchase, Lease or Sale of Real
Property; Employment/appointment matters; business matters or Security/criminal matters.
ACTION ON EXECUTIVE SESSION TIMES
ADJOURNMENT
Lebanon City Council
April 28,2008
Roll Call: Aldermen Almeter, Berberich, Carson, Haupt, Kuch, Price, Strang - present.
Alderman Bartholomew - absent.
Aldermen Kuch/Strang moved to approve the minutes ofthe previous meeting as
Committee Reports:
Street/Alley - committee recommendation to use a single trash hauler based on the
lowest bid with recycling and yard waste as optional by the resident as long as they use
the trash hauler selected. Yard waste and recycling may be phased in in later years. Put
on hold until bids are updated.
Parke reported on the following:
Report on Belleville St. and Alton St.
SEMAC grant - sidewalks on Monroe St. from Pearl St. to Horner Park did not fare as
well.
IL Improvement Grant - combine with lights at school.
Resolution confirming City Council support for new sidewalk and crosswalk facilities for
school children and other pedestrians along Monroe St. from Pearl St. to Horner Park and
on Madison St. at Schuetz St. and the application for Illinois Department of
Transportation Enhancement Program Funds (ITEP) was presented for the Mayor's
signature. Aldermen Kuch/Strang moved to pass the resolution.
Roll Call: Aldermen Almeter, Berberich, Carson, Haupt, Kuch, Price, Strang - present.
Alderman Bartholomew - absent. Motion carried.
Parke gave a report on Monroe St. construction.
Health/Safety - nothing to report. Waiting to hear from Med Star.
April 28,2008
Ordinance - committee recommendation to add section (a) of 5/11-1304 (regarding
parking violations to local vehicle ordinance. Parking should be with traffic, violation a
$10 fine.
Roll Call: Aldermen Almeter, Berberich, Carson, Haupt, Kuch, Price, Strang - aye.
Water/Sewer - nothing. Meet May 5. New tower on line Friday. Penny reported that the
cost to asphaltthe driveway to the tower would be $4,180.00. Aldermen Price/Kuch
moved to go ahead with the asphalting.
Cemetery - nothing.
Personnel - meet May 5.
Clerk - nothing.
Treasurer - will end up better this year financially than last year.
City Admin. - nothing to add.
Mayor - reminded everyone of the K-9 golftournament May 10. In need of golfers.
Audience - Sue Horneman was recognized and commented on trash haulers.
Finance - Aldermen Strang/Kuch moved to go into executive session to discuss a
personnel and finance issue for approx. 60 minutes with the Mayor, City Administrator,
Aldermen and Police Chief in attendance.
Alderman Bartholomew - absent. Motion carried. Regular meeting recessed at 8:50
p.m.
This end the minutes taken by the City Clerk.
April 28,2008
Pamela Koshko,
City Clerk
Clerk's note - upon reconvening, I don't know who kept the minutes ofthe remainder of
the meeting.
May 12,2008
Call to Order
Roll Call
Pledge of Allegiance
Approval ofminutes of previous meeting
Approval of bills
Plan Commission
Zoning Board
COMMITTEE REPORTS:
Streets/Alley - meet May 19.
Health/Safety - free waste tire collection by St. Clair Co. Health Dept. Discussed safety issues of use of
glass outside of bars and out door dining areas. Thank you letter will be sent to Tommy Bow for his work
on the ambulance bathroom remodel.
Cemetery - meet May 19.
Water/Sewer- spoke about the water tower being filled and how the pressure is doing which is good.
Public Property -meet May 19.
Finance - executive session.
Ordinance - meet May 19.
Personnel - nothing to report. Next meeting June 2.
Clerk's Report - request from Wayne Vonderharr. Request from Fire Department. Request from Wendell
Johnson.
Treasurer's Report
Department Reports
City Administrator's Report
Mayor's Report
Audience
Unfinished Business
New Business
Executive Session - occasionally, the council may go into closed session to discuss items covered under 5
ILCS 120/2(b) which are as follows: Consider litigation; Purchase, Lease or Sale of Real Property;
Employment/appointmentmatters; Business matters of Security/criminal matters.
Action taken on executive items
Adjournment
MAY 12,2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Kuch, Price,
Strang-present.
The Mayor led the council and assembly in the Pledge of Allegiance.
Aldermen Bartholomew/Kuch moved to approve the minutes ofthe previous meeting as
presented. Hand vote - 8 aye. Motion carried.
Bills for the month of April were presented. Treasurer JCloos asked that Innis Consulting
and Rhutasel be added to the list of bills. Aldermen Bartholomew/Kuch moved to
approve the expenditures with the two (2) additions and warrants for payment drawn.
Strang-aye. Motion carried.
Plan Commission - recommends approval of a Special Use Permit for Heather Ennor to
move her present daycare center from 120 N. Meyer St. to 516 S. Herman St. Aldermen
Almeter/Bartholomew moved to approve the Plan Commission's recommendation and
for the proper ordinance to be drawn.
Zoning Board ofAppeals - no quorum to approve or disapprove variance request. Mayor
Abner asked that the aldermen think about who would be good to appoint to the Zoning
Board of Appeals from their ward.
Committee Reports:
Street/Alley - meet May 19.
Health/Safety - free waste tire collectionbeing held by St. Clair County. Tires may be
dropped off at corner of Summerfield and N. Madison by May 15.
Committee discussed safety issues of use of glass outside of bars and out door dining
areas.
Thank you to T. Bow for installing shower in ambulance area.
May 12,2008
Cemetery - meet May 19.
Water/Sewer - committee spoke about the water tower being filled and how the pressure
is doing which is good.
Penny reported that the lift station pump at the plant went out. Lift station needs
rehabbed. Alderman Almeter inquired about the progress for a new plant. Penny
reported that EPA needs more info.
Change order for water tower contract (time extension) for Korte/Luitjohan in the amount
of $625.00 was presented for approval. Aldermen Price/Carson moved to approve the
change order.
Aldermen Price/Bartholomew moved to send final pay order to EPA ($15,779.75) for
loan disbursement. Final payment will not be made until checklist is complete.
Public Property - meet May 19.
Finance - FOP contract has been voted on.
Ordinance - meet May 19.
Personnel - nothing to report. Meet June 2.
Clerk's Report - Lion's Club requests permission to park van on parking lot and use of
electrical outlet on Thursday, May 15 from 9 a.m. until noon for annual hearing
evaluations. Aldermen Strang/Kuch moved to approve the request. Hand vote - 8 aye.
Motion carried.
Request from Wendell Johnson to close a portion of E. McAllister St. on June 21 for
Motorcycle Club. On hold - Mr. Johnson to be invited to committee meeting to answer
questions.
Next meeting date is on Memorial Day. Aldermen Bartholomew/Kuch moved to change
regular meeting date from May 26 to Tuesday, May 27. Hand vote - 8 aye. Motion
carried.
Treasurer - no full report for the end ofthe year yet.
Dept. Heads - Chief McLemore reported a nice golf outing for K-9 event.
May 12,2008
Alderman Kuch inquired about the manhole cover being off at the park.
City Admin. - police dept. and street dept. will be collecting signs on public right of way.
Mayor - nothing.
Audience - nothing.
Unfinished Business - Alderman Strang inquired about ambulance agreement. Alderman
Berberich reported he is waiting to hear from Mr. Kelley.
With no further business to be conducted, Aldermen Kuch/Bartholomew moved to
adjourn the meeting. Hand vote - 8 aye. Motion carried. Meeting adjourned at 8:24
p.m.
Pamela A. Koshko,
City Clerk
MAY 27, 2008
Roll Call: Aldermen Almeter, Berberich, Haupt, Kuch, Price, Strang - present.
Aldermen Bartholomew, Carson - absent.
Aldermen Price/Berberich moved to approve the minutes of the previous meeting as
Committee Reports:
Street/Alley - MFT resolution for the 2008 fiscal year was presented. Aldermen
Kuch/Strang moved to allow the City Clerk to sign off on the resolution.
Roll Call: Aldermen Almeter, Berberich, Haupt, Kuch, Price, Strang - aye. Aldermen
Bartholomew, Carson - absent. Motion carried.
Committee recommendation to move forward with 1 trash hauler and for a hearing to be
held on Monday, June 9 at 6:30 p.m. in the fire hall.
Bartholomew, Carson - absent. Recommendation carried.
Committee recommendation to approve request from Wendell Johnson to close a portion
of E. McAllister St. on Sat., June 21 from noon to 6:00 p.m. for a motorcycle show.
Hand vote - 6 aye, 2 absent. Motion carried.
Committee recommendation that another handicap parking sign be put up in front ofDr.
Cioni's office. Hand vote - 6 aye, 2 absent. Recommendation carried.
Parke reported that work is continuing on N. Monroe St.
Alderman Strang inquired about whose responsible for cutting the grass down by
McDonald's. It is on state right of way, but the State does not have the money to cut it.
Alderman Kuch asked when the valve on N. Monroe St. would be fixed. Penny reported
that the part has been ordered.
Alderman Price inquired about the ditch in front of a home built by CDC Dev. It is
clogged.
May 27, 2008
John Mould was recognized and asked about the run off on W. Dee St. It is going into
yards and basements. The south side of the streetis lower than the north side.
Jack Wise was recognized and asked when the sidewalk in the 400 block ofW. Schuetz
St. would be replaced by the owner who damaged and removed it.
Ruth Wise was recognized and asked where sump pump water should be drained.
John Mould also inquired about crosswalks and motorists not stopping for pedestrians.
Officer Biel stated that the crosswalk needs repainted.
Health/Safety - meet June 2.
Ordinance - ordinance on two-way parking direction presented. Aldermen Haupt/Kuch
moved to pass the ordinance.
Bartholomew, Carson - absent. Motion carried. Filed as Ordinance No. 1208.
i
Ordinance approving a home occupation for Heather Ennor was presented. Aldermen
Haupt/Kuch moved to pass the ordinance.
Bartholomew, Carson - absent. Motion carried. Filed as Ordinance No. 1209.
Water/Sewer - nothing from committee. Penny reports on the lift station pump at the
sewer plant. Half needs to repaired now, the other half is the same age so will be needing
repaired in the near future. Cost to repair half would be $9,282 plus $1,744 for the plastic
piping. To do the whole thing would be almost double that (would get a reduction by
doing all at once). Aldermen Price/Kuch moved to repair the whole station at a total cost
of $22,052 with money to come from land capital outlay.
Bartholomew, Carson - absent. Motion carried.
Cemetery - nothing.
Finance - meet June 2.
Personnel - meet June 2. Ofc. Biel reported that the K-9 golf scramble did not do well.
Clerk - will be on vacation week of June 9.
May 27, 2008
Treasurer - auditors here soon. Any expenditure totaling $500,000 or more requires a
special audit.
City Administrator - letters have been going out on grass complaints.
Mayor's report - received letter from St. Clair County concerning paint hazard control.
Received invitation to E. St. Louis State of City Address if anyone is interested in
attending.
Congratulations to girl's and boy's softball.
Audience - Mrs. Palmero was recognized and requested that the street sign at Roger and
College be moved to the other side where the street light in located. She also inquired
about burning. Alderman Haupt asked if any City in the County has an ordinance against
all burning.
With no further business to be conducted, Aldermen Strang/Kuch moved to adjourn the
Pamela A. Koshko,
City Clerk
June 9,2008
Call to Order
Roll Call
4-H Club - dairy month
Approval of minutes of previous meeting
Approval of bills
Plan Commission - no meeting held.
COMMITTEE REPORTS:
Streets/Alley - meet June 16. Single trash hauler.
Health/Safety - nothing from committee.
Cemetery - meet June 16.
Water/Sewer - talked about replacing old water lines and flushing and fixing motor valve out on north end
of town. Water boil order.
Public Property - meet June 16. Request from ChiefMcLemore to pay for 8 radios from 911 Center at a
cost of $9,125.86 ($10,000budgeted for new radios in 80/09 budget).
Finance - committee recommendation to pay off Regions commercial loan for sewer line loan (estimate
$365,000,will have payoff amount at full council meeting).
Ordinance - meet June 16.
Personnel- committeerecommendationto change K-9 policyletter.
Clerk's Report - on vacation.
Treasurer's Report
Department Reports
Mayor'sReport - appointments? (committees, zoning boardof appeals, plancommission, police board,
economic development, etc.)
Audience
Unfinished Business
New Business
ILCS 120/2(b) which are as follows: Consider litigation; Purchase, Lease or Saleof RealProperty;
Employment/appointment matters;Businessmattersof Security/criminal matters.
Adjournment
Lebanon City Council
June 9,2008
Strang - present.
The Pledge of Allegiance was led by a 4-H member.
The 4-H club passed out ice cream sandwiches, pens and flyers about dairy month.
presented. Hand vote - 8 aye. Motion carried.
Bills for the month of May were presented. Aldermen Kuch/Bartholomew moved to
Plan Commission - Bill Ford reported that there was no meeting held in May. June's
meeting will consider 3 requests.
Committee Reports:
Streets/Alleys - single trash hauler decision sent back to committee. Alderman Berberich
asked about Belleville St., but it has been fixed.
Health/Safety - nothing from committee. Meeting with Med Star June 10.
Cemetery - working on tree removal.
Water/Sewer - committee talked about replacing old water lines and fixing motor valve
out on north end of town.
Public Property - request from Chief McLemore to pay for 8 radios from 911 Center at a
cost of $9,125.86 ($10,000 budgeted for new radios in 08/09). Aldermen
Strang/Bartholomew moved to approve the expenditure.
Strang - aye. Motion carried.
June 9, 2008
Finance - committee recommendation to pay offRegions commercial loan for sewer line
loan in the amount of $273,604.52.
Strang - aye. Recommendation carried.
Ordinance -
Personnel - committee recommendation to change K-9 policy letter as attached.
Strang - aye. Recommendation carried.
Clerk's Report - on vacation.
Treasurer's Report - received tax levy computation. Increase of $4,726,186 in equal
assessed value from last year's total.
Department Reports - Chief McLemore reported on a citizen leaving CC Foodmart
without paying for gas. Was apprehended and other charges filed.
City Administrator's Report - spoke on IDOT and St. Clair County (Belleville St.)
Mayor's Report - nothing.
Audience - Conrad Steinhoff was recognized and spoke on recycling.
Ruth Edwards was recognized and remarked on the ditches and water at Union St. and
McAllister St.
Luann Holper was recognized and spoke on run off water from McKendree University
parking lot. Parke and Jim to look at project.
Unifmished Business and New Business - none.
adjourn the meeting. Hand vote - 8 aye. Motion carried.
Vurla Kloos,
City Treasurer
May 27, 2008
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
COMMITTEE REPORTS:
Street/Alley - committee recommendation thatWaste Management becontracted to provide waste hauling fortheCity
of Lebanon anda public hearing be scheduled. Committee recommendation thata handicap space be provided onthe
north side of W. St. Louis St. Sign is there now, but 2 signsare needed to designate the spacebetter. Committee
recommendation to close McAllister St. on June 21 for a bike rally (WendellJohnson request). MFT resolution for
2008.
Health/Safety - meet June 2.
Ordinance- nothing to report Ennor SpecialUse Permitordinance.
Water/Sewer - meet June 2.
Cemetery - committee recommendation to approve CivilWarceremony Friday, May23. Discussed moving trustfund
into equityinvestments. Alderman Kuchis reviewing family of mutual fundsofferedby Regions.
Finance - meet June 2.
Public Property - nothing to report
Personnel - meet June 2.
CLERK'S REPORT
TREASURER'S REPORT
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
OLD BUSINESS
NEW BUSINESS
EXECUTIVE SESSION - occasionally, the council may go into closed session to discuss items covered under 5 ILCS
120/2 (b) which are as follows: Consider litigation;Purchase,Lease or Sale of Real Property;
Employment/appointment matters; business matters or Security/criminalmatters.
ADJOURNMENT
June 23, 2008
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
COMMITTEE REPORTS:
Street/Alley - two inletboxeson Monroe St. are deteriorated and needto be repaired beforestreetis paved. Contractor
will give us an estimate at next council meeting. Crosswalks west to east on Alton St and north to south on
Summerfield St and rear of food service across Alton St and sidewalk at north entrance of C lot at McKendree
University needs replaced. Committee recommendationto contract with Waste Management for city-wide trash pick
up and include the option for residents to get yard waste and recycling at the stated prices.
Health/Safety - meet July 7,2008.
Ordinance - approached by community resident regarding special use permit for business permit and how this will
impact business openings. Is council interested in making special consideration on 6/28 or do we follow process and
wait until Plan Commission meets and presents to council mid July? Discussed and agreed for the need to address open
container ordinance to deal with large crowds drinking on public property uptown. Will work to develop ordinance
within the month. Annual prevailing wage ordinance.
Water/Sewer- meet July 7,2008.
Cemetery- reallocate investments of cemetery trust funds into equity investments(100%) with 50% going into
"American Funds Growth Fund" and 50% going into"American Funds Euro Pac Fund" with capital gains reinvested
and dividends paid to the general fund. Appropriate "large" purchases discounts will be sought
Finance - meet July 7,2008. Consideration for Wakanda Village.
Personnel - meet July 7,2008.
CLERK'S REPORT
TREASURER'S REPORT
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
OLD BUSINESS
NEW BUSINESS
EXECUTIVE SESSION - occasionally,the councilmay go into closedsession to discuss items covered under 5 ILCS
120/2 (b) which are as follows: Consider litigation; Purchase, Lease or Sale of Real Property;
Employment/appointment matters; business matters or Security/criminal matters.
ADJOURNMENT
JUNE 23,2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Kuch, Strang present. Alderman Price - absent.
Mayor Abner ledthe council and assembly in the Pledge of Allegiance.
presented. Hand vote - 7 yea, 1 absent. Motion carried.
Committee Reports:
Ordinance - ScottNolda, Tabitha Touchette andJason Finley were recognized. They
want to open a martial arts studio in the Galer building located in the Historic District.
Since it is not a listed use, it will require a hearing for an amendment to the zoning
ordinance. The hearing has been scheduled for July 1 beforethe Plan Commission. They
would like to open before that date. Discussion. Aldermen Strang/Bartholomew moved
to given them a waiver to operate until the Plan Commission meets with a quorum and
contingent upon their approval ofthe request.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Kuch, Strangaye. Alderman Price - absent. Motion carried.
Committee recommendation to pursue ordinance addressing open alcoholic containers on
City streets and property with public events an exception with Council approval.
Roll Call: Aldermen Almeter, Bartholomew,Berberich, Carson, Haupt, Kuch, Strang aye. Alderman Price - absent. Recommendation carried.
Ordinance for prevailing wage was presented. Aldermen Haupt/Bartholomew moved to
pass the ordinance.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Kuch, Strangaye. Alderman Price - absent. Motion carried. Filed as Ordinance No. 1211.
Ordinance committee to look at zoning ordinance under allowable uses in the Historic
District.
Joel Laws was recognized and spoke on a community profile brochure. O'Fallon
Progress is willing to print brochuresfree. Timeline to have brochuresready was passed
out. He will be at the Visitor's Center on Thursday to speak to the Chamber of
June 23, 2008
Commerce. Aldermen Almeter/Bartholomew moved to pursue the project. Hand vote 7 aye, 1 absent. Motion carried.
Street/Alley - Alderman Almetersuggested that the trash decision be postponed until the
next full council meeting. Brian Dulski and Conrad Steinhoff were recognized and spoke
in favor ofrecycling.
Committee recommendation to replace 2 inlet boxes (box culverts) on N. Monroe St.
Contractor to get us a cost.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Kuch, Strang aye. Alderman Price - absent. Recommendation carried.
Four crosswalks at McKendree University needs repainting and the sidewalk across the
entrance/exit of parking lot C needs replace. McKendree University will do all the work.
Hand vote to approve - 7 aye, 1 absent.
Jim Reesewas recognized and asked that the City look into making it a misdemeanor for
someone rifling thru homeowners' trash. Parke to contact City Attorney for information.
Alderman Kuch asked that someone look at the shrubs by the alley at the corner of St.
Louis & Main Streets (south side). They need trimmed.
Health/Safety - nothing from committee. Alderman Berberich asked about traffic on N.
Monroe St. during fireworks. Chief has taken care ofthe issue.
Water/Sewer - meet July 7.
Cemetery - Aldermen Carson/Kuch moved to reallocate investment of cemetery trust
fund into equity investments with 50% going into "American Funds Growth Fund" and
50% going into"American Funds Euro Pac Fund" with dividends going intothe general
fund.
Ten trees have been removed at the cemetery to date.
Finance - Tommy Bow was recognized and asked the council for an interest free loan for
16water and 16 sewertaps ($64,000 total) to be paid when property is sold. Aldermen
Bartholomew/Strang moved to allow the request with the tap on fees to be assessed at the
time of occupancy. Discussion. AldermenBartholomew/Strang amended motion to that
fee is to be assessed at time an occupancy permit is issued.
June 23, 2008
Personnel - nothing.
Clerk - nothing.
Treasurer - tax distribution chart has been received.
City Admin. - nothing.
Mayor - nothing.
Department Heads - nothing.
Audience - nothing.
New Business - school board task force at August school board meeting.
adjourn. Hand vote - 7 aye, 1 absent. Motion carried. Meeting adjourned at 9:14 p.m.
Pamela Koshko,
City Clerk
July If, 2008
Call to Order
Roll Call
Approval of bills
Plan Commission
COMMITTEE REPORTS:
Streets/Alley - meet July 21.
Health/Safety - info only. Request to havebufferplaced aroundBrewer's out door patio due to noise.
Parkewill discussthis and ordinance withBrewer's. Complaint aboutcondition of property in the 500
blockof S. Herman St. Cityhas sentletters to property owners for condition of tall grassand weeds.
Complaintabout amount of trash at the old hat factoryproperty. Parke will discuss this with owner.
Cemetery - meet July 21.
Water/Sewer - lift station pump broke down, using spare. Committee recommendation to repair with
Nimpcller in the amount of $1,539.85. Talked about sewer back ups and what could be done to protect
City from lawsuits. Also talked about fixing dirty water mains.
Public Property - meet July 21.
Finance - no report
Ordinance - meet July 21.
Personnel - no open items to discuss.
Clerk's Report
Treasurer's Report
Department Reports
City Administrator's Report - McKendree University students to work in groups of 17 August 23 from 8
a.m. until 2 p.m. for Into The Streets.
Mayor's Report - appointments? (committees, zoning board ofappeals, plan commission, police board, GSPn
ooonomio-dcvclopiimU, etc.)
Audience
Unfinished Business
New Business
Employment/appointment matters; Business matters of Security/criminal matters.
Adjournment
JULY 14,2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price, Strang present. Alderman Carson - absent.
Aldermen Price/Kuch moved to approve the minutes ofthe previous meeting as
presented. Hand vote - 7 aye, 1 absent.
Bills for the month of June were presented. Aldermen Kuch/Bartholomew moved to
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price, Strang aye. Alderman Carson - absent. Motion carried.
Plan Commission - recommend that a Special Use Permit be granted to McKendree
University to use the home at 907 Royse Lane for educational purposes (offices).
Aldermen Strang/Kuch moved to approve the recommendation and for the proper
ordinance to be drawn.
Recommendation to grant a Special Use Permit to Scott Nolda for a Martial Arts Studio
at 204 W. St. Louis St. Aldermen Bartholomew/Strang moved to approve the
recommendation and for the proper ordinance to be drawn.
Recommendation to deny request by Tommy Bow to rezone property in Wakanda
Village from MR to Commercial and also to deny a Special Use Permit. Aldermen
Kuch/Strang moved to approve the recommendation to deny both requests.
Committee Reports:
July 14,2008
Street/Allev - meet July 21. Complaint received about the alley in the 400 block of W.
Main St. No hazard found. John Mould was recognized and stated the cold patch in his
driveway did not work.
Health/Safety - owner at Brewer's to remove tables from behind the building. Steve and
Carol Brown were recognized and asked that the noise ordinance be looked at and
consider reducing the 400'. To ordinance committee. Alderman Kuch inquired about
the house on St. Fritz St. behind the Shell Station. Alderman Price stated his brother is
the owner and is going to demolish it.
Water/Sewer - committee recommendation to repair lift station pump at a cost of
$1,539.85.
Pipes at booster station on S. Pearl St. are in need of painting. Reinneck will paint for
$3,250 or sandblast at a cost of $7,400. Aldermen Price/Bartholomew moved to hire
Reinneck to paint at a cost of $7,400.
Finance - nothing from committee.
Ordinance - meet July 21. Owner of 208 W. Center St. was recognized. She has an issue
with water drain off from the property to the east of her. She stated it is a nuisance
violation and the City should pursue it as such. John Mould was recognized and inquired
about recreational vehicles. To ordinance committee.
Clerk - nothing.
Treasurer- will check on where money can come from for the painting ofthe pipes at the
booster station.
City Admin. - McKendree University students to hold work day on Sat., Aug. 23 and
asked for suggestions on projects for them to do.
July 14,2008
Mayor - reappointed City Council committees, Plan Commission, Zoning Board of
Appeals, ESDA, police board. Aldermen Haupt/Strang moved to approve the
appointments. Hand vote - 7 aye, 1 absent. Motion carried.
C-21 airplane at SAFB now bears the name of Lebanon.
Audience - nothing.
Unfinished Business - lights in the 100 block ofW. St. Louis St. not working. Alderman
Price stated that Dorsey Norman asked him about the new house going up at 408 S. Plum
St. It is washing his dirt away. Contractor has been told he must use a different culvert.
Alderman Almeter again spoke on TIF.
Personnel - Alderman Strang will not be in attendance Aug. 11. Alderman Kuch will not
be in attendance Aug. 11 and 18.
Aldermen Strang/Kuch moved to go into executive session under the Open Meetings Act
Section 2(c) (1) not to exceed 45 minutes with the Aldermen, Mayor and City
Administrator in attendance. Hand vote - 7 aye, 1 absent. Motion carried. Regular
meeting recessed at 8:38 p.m.
Pamela Koshko, City Clerk
Aldermen Strang/Kuch moved to reconvene regular session. Hand vote - 7 aye, 1 absent.
Motion carried.
Regular meeting reconvened at 9:23 p.m.
Aldermen Strang/Kuch moved to accept Jim Gray's retirement letter effective Sept. 5,
2008.
Aldermen Strang/Kuch moved to hire a temporary maintenance operator in the street
department not to exceed 9 months at entry level wage.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price, Strangaye. Alderman Carson - absent.
July 14,2008
9:24 p.m.
Mary
lary Sfrang,
Strang,
Alderman Ward I - Personnel Chairman
July 28, 2008
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
COMMITTEE REPORTS:
Street/Alley - committee recommendation to accept Waste Management bidfor rashhauling withthefollowing
stipulations: the contractwill be for weekly residential pick up at the bid price;we highlyrecommend residentsbe
urged to recycle. Committee recommendation to allow residents to closeW. Dee St. from S. PearlSt eastto Subway
and Las Cabana on Sat, Aug. 9 (hours?).
Health/Safety - meet Aug. 4,2008.
Ordinance - working on language fro new ordinanceconcerning beer garden atmosphereand need for enclosure.
Discussion about parking for RV's - must be operational and licensed. Residentworking on languageto be presented
in committee. Special Use Ordinance - McKendree University. Special Use Ordinance - Martial Arts Studio.
Water/Sewer- meet Aug. 4,2008. Bid results from CSBG S. Cherry St waterlineproject
Cemetery - nothing from committee.
Finance - meet Aug. 4,2008.
Public Property- committee recommendationto purchase/leasea Chevy Impala police car at $19,127.32 with a down
payment of $5,000, trade in 1 police car and sell 2 other trucks.
Personnel - meet Aug. 4,2008.
CLERK'S REPORT
TREASURER'S REPORT
CITY ADMINISTRATOR'S REPORT - MFT Resolution for Monroe St
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
OLD BUSINESS
NEW BUSINESS
EXECUTIVE SESSION - occasionally, the council may go into closed session to discuss items covered under 5 ILCS
120/2 (b) which are as follows: Consider litigation; Purchase, Lease or Sale of Real Property;
ADJOURNMENT
JULY 28, 2008
The council met in regular session in the council chambers with Mayor Abner
presiding. The meeting was called to order at 7:30 p.m.
Strang - present.
Aldermen Bartholomew/Kuch moved to approve the minutes off the previous meeting
as presented. Hand vote - 8 aye. Motion carried.
Committee Reports:
Street/Allev - committee recommendation to approve closing W. Dee St. from S. Pearl
St. east to the property lines of Subway and Las Cabanas on Sat., Aug. 9 beginning at
3 p.m. for a block party. Hand vote - 8 aye. Recommendation carried.
Committee recommendation to accept Waste Management bid for trash hauling with
stipulations. Discussion.
Roll Call: Aldermen Carson, Haupt - aye. Aldermen Almeter, Bartholomew,
Berberich, Kuch, Price, Strang - nay. Recommendation tailed. Back to committee.
Ed Willett was recognized and inquired about the sidewalk from McKendree to Roger.
Parke Smith explained that a resolution Is needed to reallocate $40,000 from MFT
sidewalk project to Monroe St. project and to take $40,000 from Utility Tax Fund to
do the sidewalks. Aldermen Bartholomew/Kuch moved to pass the resolution.
Aldermen Bartholomew/Kuch moved to go out for bids for sidewalk repair.
Health/Safety - nothing.
Ordinance - ordinance granting a special use permit to McKendree University to use
the property at 907 Royse Lane as offices was presented. Aldermen
Haupt/Bartholomew moved to pass the ordinance.
Strang - aye. Motion carried. Filed as Ordinance No. 1212.
July 28, 2008
Ordinance granting a special use permit to Scott Nolda to open a Martial Arts Studio
at 204 W. St. Louis St. was presented. Aldermen Haupt/Bartholomew moved to pass
the ordinance.
Strang - aye. Motion carried. Filed as Ordinance No. 1213.
Karen Galer was recognized and stated that a sign on E. St. Louis St. was in violation
of the City Zoning Ordinance.
Water/Sewer - Cherry St. waterllne bid tabulation was presented. Aldermen
Price/Bartholomew moved to accept the base bid from Ehret In the amount of
$110,146.00.
Cemetery - nothing.
Finance - meet Aug. 4.
Public Property - police car purchase/lease to Finance Committee for purchase/lease
details.
Personnel - Officer Lipe submitted his resignation on July 22 with his last day as
August 13. Aldermen Strang/Haupt moved to accept the resignation. Hand vote - 8
aye. Motion carried.
Jim Gray has submitted his retirement effective Sept. 5, 2008. Aldermen
Strang/Bartholomew moved to temporarily assign Kenny Missey to the position of
Street/Alley/Cemetery Superintendent with a small pay Increase and move Kevin
Berkemann to Foreman with no Increase. Both positions for 6 months with an
extensions to 9 months if necessary.
Aldermen Strang/Bartholomew moved to temporarily hire a Maintenance Operator in
the Street Dept. not to exceed 1 year as soon as possible at entry level rate.
Clerk - nothing.
July 28, 2008
Treasurer - money to paint piping in water/sewer dept. can come out of capital
outlay. First real estate tax payment received. July payroll was $101,000.00.
Committee recommendation from Public Property for Treasurer to secure funds to
purchase/lease police car.
Strang - aye.
City Administrator - would like to appoint Tom Krumsleg to the Zoning Board of
Appeals. Aldermen Bartholomew/Haupt moved to approve the appointment. Hand
vote - 8 aye. Motion carried.
Audience - Mr. Grunden Inquired about a finishing date for N. Monroe St.
Old Business - Aldermen Strang and Kuch will be absent the next full council
meeting.
New Business - Karen Galer reported that vandalism continues on W. St. Louis and
Pearl Streets.
adjourn the meeting. Hand vote - 8 aye. Motion carried. Meeting adjourned at 8:50
p.m.
Pamela Koshko, City Clerk
August 11,2008
Call to Order
Roll Call
Approval of bills
Plan Commission
COMMITTEE REPORTS:
Streets/Alley - meet July 18.
Health/Safety - nothing from committee. Mary Walsh - W. Dee St.
Water/Sewer - committee recommendation to pay Caldwell final payment of $86,448.14 and
Korte/Luitjohan $15,779.75 from EPA loan withholding final paymentfor telemetrycompletion.
Complaintabout water dept knockingon customer's door. Committee found water/sewerin the right
Finance- paymentfor policevehicle will be $3,167semi annually or $6,334a year.
Ordinance - meet July 18.
Personnel - nothing from committee.
Clerk's Report
Treasurer's Report
Department Reports
City Administrator's Report - change to Wakanda plat
Mayor'sReport - appointment of Damien Rodriguez to Zoning Board of Appeals. (Appointment of
Lawyer?)
Audience
Unfinished Business
New Business
ILCS 120/2(b) which are as follows: Consider litigation; Purchase, Lease or Sale ofReal Property,
Employment/appointment matters; Business matters of Security/criminal matters.
Adjournment
AUGUST 11, 2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price - present.
Bills for the month of July were presented. Aldermen Bartholomew/Kuch moved to
Mayor Abner deviated from the regular agenda and asked for committee report from
Health/Safety. There was nothing from committee. Mayor Abner recognized Mary. K.
Walsh who lives at 428 W. Dee St. Mrs. Walsh spoke on problems with the trash location of dumpsters, trash around dumpsters, others using the dumpsters, etc. She
also spoke on the number of people living in some of the units and the stench.
Plan Commission - Bill Ford reported that the Plan Commission was asked to give their
opinion on the proposed 16-unit townhouses in Wakanda Village. Are they suitable for
Wakanda Village. The Plan Commission held a hearing on Tuesday, August 5,2008 at
7:00 p.m. in City Hall. The property is zoned MR (multi residential). Input from
residents was heard at the hearing. The Plan Commission vote 4 to 3 that the
increased density was compatible with the area. Alderman Kuch moved to check with a
real estate attorney before making a decision. Discussion. Motion died for lack of a
second; Aldermen Almeter/Bartholomew moved to accept Wakanda changes proposed
(16 unit building) and the remainder not to be built on but used as green space and the
assurance that no more changes be made and eliminate the tap on fee negotiations and
a copy of the covenants and restrictions be on file. Discussion. Covenant can't be
made until 51% of the units are sold. Aldermen Almeter/Bartholomew moved to amend
the motion to eliminate that the covenant be on file until 51% of the units have sold.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt - aye. Aldermen Kuch,
Price - nay. Aldermen Carson, Strang - absent. Motion carried.
Joel Laws was recognized and gave an update on the community profile. Oct. 23 is
tentative press date.
August 11, 2008
Street/Allev - meet Aug. 18. Bids for sidewalk from Roger Dr. east to McKendree West
were presented. Aldermen Almeter/Bartholomew moved to accept the bid from Don
Mueller Construction with McKendree University paying half of the whole cost of the
project. Motion amended to contingent upon McKendree University agreeing to accept
the bid from Mueller and paying half.
Cemetery - nothing from committee. Several more trees have been cut down.
Water/Sewer - committee recommendation to pay Caldwell final payment of $86,448.14
and Korte/Luitjohan $15,779.15 from EPA loan withholding final payment for telemetry
completion.
A complaint was heard about the water dept. knocking on a customer's door to change
a meter. Committee found water/sewer dept. in the right.
Public Property - meet Aug. 18.
Finance - police car payment to be paid monthly rather than semi annually or annually.
Ordinance - meet Aug. 18.
Personnel - nothing from committee.
Clerk's Report - nothing.
Treasurer's Report - second installment of real estate taxes received.
Dept. Heads - Chief McLemore reported that HELP for MOM recently had a lemonade
stand that made $315 with the money being given to the K-9 fund. Has received
approximately 30 applications for the eligibility list. Testing has been scheduled.
City Admin. - Monroe St. update.
Mavor - would like approval to appoint Damien Rodriquez to the Zoning Board of
Appeals. Aldermen Bartholomew/Kuch moved to approve the appointment. Hand vote
- 6 aye, 2 absent Motion carried. Would like to reappoint Steve Giacoletto as the City
Attorney. Aldermen Bartholomew/Kuch moved to approve the appointment. Hand vote
- 6 aye, 2 absent. Motion carried.
August 11, 2008
Audience - Joe Vastine was recognized and asked that something be done about the
hedge growing at 306 W. St. Louis St.
Unfinished Business - Mayor Abner asked that the committee look into the drainage
area between 2 most eastern lots of the cul de sac in Oak Grove School subdivision.
With no further business to be conducted, Mayor Abner asked for a motion to adjourn.
Aldermen Bartholomew/Haupt moved to adjourn. Hand vote - 6 aye, 2 absent. Motion
carried. Meeting adjourned at 9:37 p.m.
Pamela A. Koshko,
City Clerk
August 25,2008
AGENDA
CALL TO ORDER
ROLL CALL
COMMnTEE REPORTS:
Streets/Alleys- committee recommendationfor no parking on the east side of S. Plum St from Rhoden St
to McAllister St and for the ordinance to be drawn up. Drainageproblem on Oak Grove School Road was discussed.
Mayor and City Administrator to meet again with propertyowners to suggest reshaping the drainage ditch and seed
with a mixture of rye and
seed. Suggest to do work in October. Committeerecommendationto accept bid by
Allied Waste for single trash hauling service.
Health/Safety- meet Sept 2?
Ordinance- committeerecommendationto develop ordinancedefining outdoor dining and drinking areas.
Committeerecommendationto update zoning ordinancesection4-4 regardingMR district. Discussed minor, major
and substantialchangesto preliminary plats. Need additional attention - will reviewPUD zoning. Committee
recommendation to add green space as a category to zoning ordinance. In process ofreviewing RV ordinance - thanks
to John Mould for research and development Committeerecommendation to amend ordinance to allow biking on
sidewalkbetween Roger Dr. and McKendree West. Post signs designatingbiking and walking trail.
Water/Sewer - meet Sept 2?
Cemetery-
Finance - meet Sept 2?
Public Property- put article in newspaperno more limb removalfrom last storm after Aug. 29
Personnel - meet Sept 2?
CLERK'S REPORT- request fromFall FestivalCommittee.
TREASURER'S REPORT
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
EXECUTIVE SESSION - occasionally, the council may go into closed session to discuss items covered under SILCS
120/2(b) which are as follows: Considerlitigation; Purchase, Leaseor Sale of Real Property,
Employment/appointment matters;Businessmattersor Security/criminal matters.
ADJOURNMENT
August 25, 2008
Aldermen Bartholomew/Berberich moved to approve the minutes of the previous
meeting as presented. Hand vote - 7 aye, 1 absent. Motion carried.
Committee Reports:
Street/Alley - committee recommendation that there be no parking on the east side of
S. Plum St. from Rhoden St. to McAllister St. and the proper ordinance drawn up.
Request from the Lion's Club to hold candy day at the intersection of 4 & 50 and
Belleville St. & 50 on Friday, Oct. 10 and Saturday, Oct. 12 from 7 a.m. to 7 p.m.
Aldermen Almeter/Bartholomew moved to allow the request. Hand vote - 7 aye, 1
absent. Motion carried.
Drainage problem on Oak Grove School Road was discussed in committee. Mayor and
City Administrator to meet with property owners to suggest reshaping the drainage ditch
and seeding.
Committee recommendation to accept bid by Allied Waste for single trash hauling
service. Discussion.
Roll Call: Aldermen Almeter, Carson, Haupt - aye. Aldermen Bartholomew, Berberich,
Kuch, Strang - nay. Alderman Price - absent. Recommendation failed.
Rich Kamm was recognized and inquired about the blacktop that was put down on N.
Stanton St.
Alderman Kuch reported that the brick street between As the Crow Flies and the
Chamber buildings has settled. To committee.
Health/Safety - meet Sept. 1.
Water/Sewer - meet Sept. 1.
Cemetery - nothing.
Finance - meet Sept. 1.
Public Property - committee recommendation to put notice in the local paper that the
last day to pick up limbs from the most recent storm will be Aug. 29. Hand vote - 7 aye,
1 absent. Recommendation carried.
Will be getting bids for roof over fire department area, painting Randle St. building and
roof on the cemetery building.
Clerk - request from Fall Festival committee to close the first 3 blocks of W. St. Louis
St. and the first half blocks of N. Pearl, S. Pearl, N. St. Clair and S. St. Clair on Sat.,
Oct. 4, 2008 (rain date Sun., Oct. 5. 2008) from 5 a.m. to 6 p.m. Aldermen
Kuch/Almeter moved to approve the request. Hand vote - 7 aye, 1 absent. Motion
carried.
Treasurer- $122,247 has been received to date on real estate taxes. Water tower loan
will be $5 short of the total expended.
City Admin. - Monroe St. doing well.
Mayor - nothing.
Depts. - nothing.
Ordinance - committee recommendation to develop ordinance defining outdoor dining
and drinking areas.
Committee recommendation to update zoning ordinance section 4-4 regarding "MR"
multi-family residential districts.
Need to review PUD zoning and green space wording. Reviewing RV ordinance.
Committee recommendation to amend ordinance and post signs allowing bike riding on
sidewalk between Roger Dr. and McKendree West.
Audience - weed patch on SW side of the shortcut was addressed. Responsibility of
the county.
Personnel - Aldermen Strang/Haupt moved to go into executive session with the Mayor,
City Administrator, Aldermen, Police Chief and Labor Attorney for approximately 1 hour
to discuss a personnel issue under Section 2 (c) (1) of the Open Meetings Act. Hand
vote - 7 aye, 1 absent. Motion carried. Regular meeting recessed at 8:14 p.m.
<3twuij^&-n><&k°
Pamela A. Koshko,
City Clerk
Motion made by Aldermen Strang/Bartholomew to re-enter regular session. Hand vote
- 7 aye, 1 absent Regular session reconvened at 8:48 p.m.
Motion made by Aldermen Strang/Bartholomew to re-enter executive session with the
same people present except the labor lawyer and the police chief to discuss a
personnel issue under Section 2 (c) (1) of the Opening Meetings Act. Hand vote - 7
aye, 1 absent. Motion carried. Regular meeting recessed at 8:51 p.m.
Aldermen Strang/Kuch moved to reconvene the regular meeting. Hand vote - 7 aye, 1
absent. Motion carried. Regular meeting reconvened at 9:00 a.m. Alderman
Strang/Kuch moved to renew Parke Smith's agreement as City Administrator retroactive
to May 1, 2008 with a change in the salary due to non-union employee raise already in
effect and include holidays at 3A pay.
Roll Call: Aldermen Bartholomew, Berberich, Carson, Haupt, Kuch, Strang - aye.
Alderman Almeter - nay. Alderman Price - absent. Motion carried.
With no further business to be conducted, Aldermen Strang/Kuch moved to adjourn the
regular meeting. Hand vote - 7 aye, 1 absent. Motion carried. Meeting adjourned at
9:03 p.m.
Mary Strang,
Personnel Chairman
Sept 8,2008
CALL TO ORDER
ROLL CALL
APPROVAL OF BILLS
PLAN COMMISSION - Special Use Permits requested by McKendree University.
COMMITTEE REPORTS:
Street/Alley - meet Sept 15.
Health/Safety - nothing to report
Cemetery- meet Sept 15.
Water/Sewer - no report received.
Public Property - meet Sept 15.
Finance - nothing from committee.
Ordinance - meetSept 15. Ordinance amending CityCode withregard to inoperable motorvehicles. Ordinance amending parking
on S. Plum St
Personnel - questioned statusof policetestingfor hiringlist Testing Sept 6 at McKendree. Hiringtemporary streetperson interviewing Sept 3. Questioned time frame to propose elected officials' pay. Parke willresearch (Clerk's note - due 180 days
beforetaking office so you're looking at the end ofOct.).
CLERK'S REPORT - request fromLebanon Merchant's Assoc, to close W. St Louis St fromRt 4 through St ClairSt from4 p.m.
until 9 p.m. on Sunday, Oct. 26,2008. KCrequest tohold Tootsie Roll Dr. at Rt 4/Rt 50intersection Fri., Sept 19andSat, Sept. 20.
TREASURER'S REPORT
CITY ADMINISTRATOR'S REPORT - Wakanda Village
MAYOR'S REPORT
AUDIENCE
UNFINISHED BUSINESS
NEW BUSINESS
EXECUTIVE SESSION - occasionally, the council maygo into closedsessionto discuss items covered under 5 ILCS 120/2(b)
whichare as follows: Considerlitigation;Purchase,Lease or Sale of Real Property, Employment/appointment matters;Business
ADJOURNMENT
SEPTEMBER 8, 2008
Roll Call: Aldermen Bartholomew, Berberich, Carson, Haupt, Kuch, Price, Strang present. Alderman Almeter - absent.
Bills for the month of August were presented. Aldermen Kuch/Bartholomew moved to
Roll Call: Aldermen Bartholomew, Berberich, Carson, Haupt, Kuch, Price, Strang - aye.
Alderman Almeter - absent. Motion carried.
Plan Commission - Bill Ford reported that the Plan Commission met on August 5 and
recommends that McKendree University be given Special Use Permits to allow
educational offices at 501 N. Stanton and 521 N. Stanton with the provision that no
more than 5 offices be located in each building. Aldermen Bartholomew/Strang moved
to approve the Plan Commission's recommendation and for the proper ordinances to be
drawn.
Mr. Ford reported that the Plan Commission recommends approval of the final plat of
Wakanda Village. Aldermen Bartholomew/Price moved to approve the final plat.
Property owners Mr. Meyer, Mr. Daylor, Mr. Holder and Mrs. Mayfield were recognized.
Discussion.
Roll Call: Aldermen Bartholomew, Berberich, Carson, Haupt - aye. Aldermen Kuch,
Strang - nay. Alderman Almeter - absent. Motion carried.
Committee Reports:
Street/Alley - meet Sept. 15.
Parke Smith gave an update on Monroe St.
September 8, 2008
Mayor Abner reported that David Bath would like to take over the area at the 4-way stop
in the southern part of town and put a sign up saying sponsored by MGB. Will check
with IDOT for approval.
Health/Safetv - nothing from committee.
Cemetery - meet Sept. 15.
Water/Sewer - nothing. Alderman Price thanked Penny for all her hard work. Gate
valve and tee needed on Third St. Cost would be $239 and $605 respectively.
Aldermen Price/Berberich moved to approve the purchase.
Finance - nothing.
Ordinance - ordinance amending parking on S. Plum St. presented. Aldermen
Haupt/Berberich moved to pass the ordinance.
Alderman Almeter - absent. Motion carried. Ordinance filed as Ordinance No. 1214.
Ordinance presented amending City Code with regard to inoperable motor vehicles.
Aldermen Haupt/Kuch moved to pass the ordinance.
Roll Call: Aldermen Bartholomew, Berberich, Haupt, Kuch, Price, Strang - aye.
Alderman Carson - abstained. Alderman Almeter - absent. Motion carried. Filed as
Ordinance No. 1215.
Clerk - request from Lebanon Merchant's Assoc, to close W. St. Louis St. from Rt. 4
through St. Clair St. from 4 p.m. until 9 p.m. on Sun., Oct. 26 for Witch's Night Out.
Aldermen Kuch/Strang moved to approve the request. Hand vote - 7 aye, 1 absent.
Motion carried.
Request from Knights of Columbus to hold annual Tootsie Roll Drive at the intersection
of Rts. 4 & 50 on Fri., Sept. 19 and Sat., Sept. 20. Aldermen Kuch/Bartholomew moved
to approve the request. Hand vote - 7 aye, 1 absent. Motion carried.
Treasurer - real estate tax receipts to date $142,418. MFT receipt this month
$8000.64.
September 8, 2008
Beth Harris inquired about why the City hauled away dirt from W. Dee St. apartments
with City equipment and crew.
City Admin. - Ronald Griesbaum temporarily hired in street dept. Kenny Missey will be
out 4 weeks due to knee surgery.
Mayor - would like to reappoint Don Mueller to SLM Water Commission to represent
Lebanon. Aldermen Price/Kuch moved to approve the request. Hand vote - 7 aye, 1
Dept. Heads - Chief McLemore reported being short handed due to Lipe resigning and
the K-9 officer gone to extended training.
Audience - nothing.
New Business - CUSP.
adjourn the meeting. Hand vote - 7 aye, 1 absent. Motion carried.
Pamela A. Koshko,
City Clerk
September 22,2008
AGENDA
CALL TO ORDER
ROLL CALL
C0MMT1TEE REPORTS:
Streets/Alleys- committeerecommendationto get bids for sidewalks in the area of Alton Street and
Belleville Street and in the area of Fourth Street and South Cherry.
Health/Safety - meet Oct 6.
Ordinance- draft ordinance restricting commercialpick up by refuse trucks prior to 6 a.m. First offense
results in warning, second offense results in penalty fee (up to $500 for each occurrence therafter).
Water/Sewer - meet Oct 6.
Cemetery - no report
Finance - meet Oct 6.
Public Property - discussed letting St Clair County Sheriffs Dept sell at auction the 2 forfeiture vehicles.
Personnel - meet Oct 6.
CLERK'S REPORT
TREASURER'S REPORT
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
EXECUTIVESESSION - occasionally, the council may go into closed session to discuss items covered under 5ILCS
120/2(b) which are as follows: Consider litigation;Purchase,Lease or Sale of Real Property;
ADJOURNMENT
September 22, 2008
Committee Reports:
Street/Alley- committee to get bids on sidewalks in the area of Alton St., Belleville St.,
Fourth St. and S. Cherry St. Culvert has been ordered. Backfill to begin on College Rd.
Waiting on McKendree before starting retaining wall. Street going into Industrial Park
needs work. Will discuss trash proposal again at committee meeting. Alderman Strang
reported receiving complaints about trash cans on W. Main St.
Mr. Graham from 322 E. St. Louis St. was recognized. He would like the alley finished
behind his house.
Tom Bow was recognized and asked for consideration of a loan to install street lights in
Wakanda Village. He needs $10,577 payable to Ameren and would pay 5% interest for
a twelve (12) month loan. Sent to finance committee.
Health/Safetv - Alderman Berberich reported receiving a letter and packet from Dept. of
Health on leaf burning.
Alderman Strang inquired as to a deadline to relocate dumpsters at 428 W. Dee St.
Mr. Graham requested radar be done on E. St. Louis and S. Cherry St. due to speeding.
Ordinance - discussed need to limit hours of pick up for trash pick up for commercial
front load dumpsters. Alderman Bartholomew/Kuch moved that commercial pick up of
front load dumpsters not begin before 6:00 a.m. with first offense resulting in a warning;
second offense results in penaltyfee up to $500 for each occurrence thereafter and for
the proper ordinance to be written.
Water/Sewer - meet Oct. 6. Parke reported Ehret was asked to extend water line from
Third St. to Fourth St. thru the alley and loop. Cost would be $20,167. Aldermen
Bartholomew/Kuch moved to allow the improvement with funds to come from water
capital outlay (util.)
September 22, 2008
Alderman Price thanked the police department for finding the person responsible for
dumping trash in his ward.
Cemetery - nothing.
Finance - nothing.
Public Property - police would like to dispose of two (2) vehicles at the sheriffs auction
of public property.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price, Strang aye. Alderman Carson - absent.
Personnel - will be interviewing nine (9) candidates for police roster eligibility on Oct.
11.
Clerk-Lion's Club request permission for annual Candy Days Friday, Oct. 10 and Sat.,
Oct. 11 at Rts. 4 & 50 and Rt. 50 and Belleville St. Aldermen Bartholomew/Kuch moved
to approve the request. Hand vote - 7 aye, 1 absent. Motion carried.
Treasurer - received $185,000 in real estate taxes to date. Received last water tower
loan check.
Citv Admin. - nothing to add.
Mavor - would like to appoint Dean Brewer to Plan Commission to replace vacancy left
with Bill Ford's resignation. Aldermen Price/Bartholomew moved to approve the
appointment. Hand vote - 7 aye, 1 absent. Motion carried.
City Administrator reported training on planning in Collinsville on Oct. 22. Needs to
know if anyone would like to attend with him.
Dept. Heads - nothing. Alderman Kuch inquired as to why McKendree students aren't
using the crosswalks.
Audience - nothing.
Aldermen Strang/Haupt moved to go into executive session under Section 2(c) (1) of
the open meetings act not to exceed 30 minutes with the Mayor, Aldermen and City
Administrator in attendance.
September 22, 2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price, Strang aye. Alderman Carson - absent. Motion carried. Regular session recessed at 8:10
p.m.
Pamela Koshko,
City Clerk
Aldermen Strang/Bartholomew moved to reconvene regular meeting. Hand vote - 7
aye, 1 absent. Regular meeting reconvened at 8:40 p.m.
Aldermen Strang/Bartholomew moved to increase Kevin Berkemann's salary from
$12.58 to $14.01 retroactive from Sept. 8, 2008 and to continue as long as he is acting
foreman.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price, Strang -
aye. Alderman Carson - absent. Motion carried.
With no further business to be conducted, Aldermen Strang/Bartholomew moved to
adjourn the meeting. Hand vote - 7 ay, 1 absent. Motion carried. Meeting adjourned at
8:42 p.m.
Mary Strang,
Personnel Chairman
October 13, 2008
Call to Order
Roll Call
Approval of bills
Plan Commission Report
COMMITTEE REPORTS:
Streets/Alley - meet Oct 20.
Health/Safety - several complaints by citizens aboutpublic drunkenness, loud parties and public
urination; long and strongdiscussion on options. Possibly look into stronger or new ordinances.
Cemetery - meet Oct. 20.
Water/Sewer - committee recommendation to allow $12,000 for water line extention on Fourth St.
to come out of capital outlay (util.). Moving forward with the pre-application for new sewer plant.
Public Property - meet Oct. 20.
Finance- committee recommendation to allow Tommy Bow to borrow at 1.8% interest, $9,872.50
notto exceed 12 months (from approval) for 17street lights for Wakanda Village. Committee
recommendation to award Martin Roofing contract to repair roofoverfire department at a costof
$29, 744to come out of admin capital outlay building (clerk's note- only $25,000budgetted in that
line item the rest will have to come from somewhereelse). Committee recommendationto award
CDI contract to replace ramps/sidewalks at Belleville & Alton and Third & Cherry at a cost of
$10,300 with money to come from ?
Ordinance - meet Oct. 20.
Personnel - Officer Woodruff may be back on duty nextweek if released by physician. Officer
Biel and canine expected back in approximately 2 weeks. Interviews for police hiring eligibility list
to be held Oct. 11.
Clerk's Report
Treasurer's Report
Department Reports
Mayor's Report
Audience
Unfinished Business
New Business
Executive Session - occasionally, the council may go into closed session to discuss items covered
under 5 LLCS 120/2(b) which are as follows: Consider litigation; Purchase, Lease or Sale ofReal
Property; Employment/appointment matters; Business matters of Security/criminal matters.
Adjournment
OCTOBER 13, 2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Kuch, Price, Strang present. Alderman Haupt - absent.
Bills for the month of September were presented. Aldermen Kuch/Bartholomew moved
to approve the expenditures and warrant for payment drawn.
Plan Commission - hearing for a home occupation to run a beauty shop was held.
Members had some questions to ask the petitioner who was not in attendance. Tabled
until next meeting. No chairperson has been named yet.
Sue Knepper was recognized and reported on Winter Wonderland progress and
upcoming events.
Mr. Lee, County Board representative was in attendance.
Committee Reports:
Street/AHev - request from Victorian Holiday committee was read. Aldermen
Almeter/Kuch moved to approve their request. Hand vote - 7 aye, 1 absent. Motion
carried.
Alderman Kuch inquired as to when the no parking signs would be put back up on N.
Monroe St. When seeding is finished signs will be reinstalled. He also reported his and
his neighbor's sump pump pipes were covered and need to be uncovered.
Health/Safety - reports from citizens about public drunkenness, loud parties and public
urination resulted in a long and strong discussion on options.
Cemetery - nothing to report.
Alderman Price asked to go back to Street/Alley. He requested that a no dumping sign
be posted on property on Union St. just past the wooded area.
October 13, 2008
Water/Sewer - committee recommendation to allow $12,000 for water line extension on
Fourth St. Treasurer to recommend what line item money is to come from at a later
date.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Kuch, Price, Strang aye. Recommendation carried.
Moving forward with pre-application for new sewer plant.
Public Property - meet Oct. 20. Aldermen Kuch/Strang moved to allow the purchase of
a 2008 Chevrolet Impala for the police department at a cost of $19,127.32 (minus
$1,550.00 for trade in allowance), $17,000.00 to be financed through Regions Bank and
the remainder out of the police budget.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Kuch, Price, Strang -
aye. Alderman Haupt - absent. Motion carried.
Alderman Kuch inquired about the acquisition of the land by the sewer plant. Parke
reported that he has been in touch with some of the heirs and is trying to reach an
agreement.
Finance - committee recommendation to allow Tommy Bow to borrow at 1.8% interest,
$9,872.50 payable in twelve (12) months to install street lights. Discussion followed.
William Eckert was recognized and voice opposition to using City tax money to finance
private development. Karen Galer also voiced opposition for the same reason both
noting other things in the City that need to be done with the money. Alderman Kuch
inquired as to why a lien wasn't recommended. After lengthy discussion, the matter
was tabled.
Committee recommendation to award Martin Roofing contract to repair roof over the fire
department at a cost of $29,744 with $25,000 to come from admin building capital
outlay and $4,744 to come from utility tax fund.
Roll Call: Aldermen Bartholomew, Berberich, Carson, Kuch, Price, Strang - aye.
Alderman Almeter - nay. Alderman Haupt - absent. Recommendation carried.
Committee recommendation to award CDI contract to replace ramps/sidewalks at
Belleville and Alton Sts. And Third and Cherry Sts. at a cost of $10,300 with money to
come from utility tax fund.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Kuch, Price, Strang aye. Alderman Haupt - absent. Recommendation carried.
Ordinance - meet Oct. 20.
October 13, 2008
Mrs. Johnson from 208 W. Center St. was recognized. She reported that the Assistant
Attorney General's office told her that the drainage problem caused by water runoff from
her neighbor's property is a nuisance and should be dealt as such by the City. She
reported that when the house was built there was no problem. The problem started
when additional things were added - garage, patio, etc. Mayor Abner and Parke Smith
both reported that the City attorney informed them that it was not a City problem and
she was welcome to contact him to discuss it further.
Personnel - Officer Woodruff back Tuesday. Officer Biel and canine expected back in
approximately three (3) weeks. Interviews for police hiring eligibility list went well.
Kenny Missey is back.
Clerk - petitions for Mayor, Clerk, Treasurer and Aldermen will be available Tuesday,
October 28 for the April election.
Treasurer - annual report and audit is available for review.
Citv Admin. - meeting with IDOT and contractor for final inspection and punch list on N.
Monroe St. project on Wed. at 8:30 a.m.
Mavor. Audience. Unfinished Business. New Business - nothing.
With nothing further to be discussed, Aldermen Kuch/Bartholomew moved to adjourn
the meeting. Hand vote - 7 aye, 1 absent. Motion carried. Meeting adjourned at 8:50
p.m.
Pamela A. Koshko,
City Clerk
October 27,2008
AGENDA
CALL TO ORDER
ROLL CALL
COMMITTEE REPORTS:
Streets/Alleys- nothing.
Health/Safety - meet Nov. 3.
Ordinance - committee recommendation to passordinance amending multi-family residential
districts. Committee recommendation to pass ordinance amending, repealingand adding sections to Article
mofOrd.528.
Water/Sewer - meet Nov. 3.
Cemetery- nothing.
Public Property - committee recommendation to purchase a heater for sewer plant at a cost of
$2,000 with money to come from water and sewer equally.
Personnel - meet Nov. 3.
CLERK'S REPORT
TREASURER'S REPORT
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
under SILCS 120/2 (b) which are as follows: Consider litigation; Purchase, Lease or Sale of Real Property;
ADJOURNMENT
OCTOBER 27, 2008
Committee Reports:
Street/Alley - Mr. Daylor and Mr. Meyer were recognized and spoke about traffic on
Belleville St. They requested that stop signs be looked into. Will check with County and
discuss at committee meeting. Also, storm drain has been broken over 3 years at 1007
Belleville St.
Health/Safety - Aldermen Berberich/Kuch moved to allow trick or treating on Halloween
night, Oct. 31 from 6 p.m. to 8 p.m. for children 17 and under. Hand vote - 7 aye, 1
Ordinance - committee recommendation to pass ordinance amending multi-family
residential districts was presented.
aye. Alderman Carson - absent. Recommendation carried. Filed as Ordinance No.
1216.
Committee recommendation to pass ordinance amending, repealing and adding
sections to Article III of Ordinance 528 was presented.
aye. Alderman Carson - absent. Recommendation carried. Filed as Ordinance No.
1217.
Water/Sewer - meet Nov. 3. Alderman Price thanked the council for the sidewalk
replacement on S. Cherry St.
Mr. Daylor was recognized and asked that the water off Perryman be looked into.
Alderman Kuch asked about the sewer line to the south.
October 27, 2008
Cemetery - nothing. Mowing contract will be discussed at next committee meeting.
Finance - meet Nov. 3. Treasurer Kloos reported that tax levy is coming up.
Public Property- committee recommendation to purchase a heater for sewer plant at a
cost of $2,000 with money to come out of water and sewer equally.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Haupt, Kuch, Price, Strang aye. Alderman Carson - absent. Recommendation carried.
Parke Smith presented a bid from Dennis Gagain to bring light poles on N. and S.
Madison up to Ameren's request for Christmas decorations. Aldermen
Kuch/Bartholomew moved to accept the bid of $3,102.40 with money to come from
utility tax fund and put back into fund at the end of the fiscal year ifwe have the money.
Personnel - meet Nov. 3. Will be discussing collector position.
Alderman Kuch reported that we have the land for a skateboard park, but need to find a
grant.
Clerk - nothing to report.
Treasurer - received $225,000 in real estate taxes to date, about $25,000 short of
amount levied. Water tower payment schedule received.
Citv Admin. - Parke thanked those who attended the planning training. Sidewalks have
been completed except for 8'to 10'on Cherry St. Monroe work continues. McKendree
will be holding a 5K run Nov. 8. City Hall will be closed on Friday, November 14 for
training in Springfield.
Mavor - Highland mayor thanked the Cityfor everything that was done the day the body
of Sgt. First Class Gary Vasquez passed through Lebanon enroute to Highland.
Dept. Heads - street/alley and water/sewer nothing to report. Chief McLemore reported
that the K-9 that was to come to Lebanon has a degenerative disease. We will get
another one, but not right away.
Audience - nothing.
Old Business - Alderman Price reported more dumping going on at Union and Cherry
Sts. Signs will be posted.
October 27, 2008
adjourn the meeting. Hand vote - 7 aye, 1 absent. Motion carried. Meeting adjourned
at 8:09 p.m.
Pamela Koshko,
City Clerk
November 10, 2008
Call to Order
Roll Call
Approval ofbills
Mike Strang - ESDA report
Plan Commission Report - recommends approval ofa Special Use Permit for Ulanda BranchVaughn for a home occupation to operate a beauty shop and Avon sales at 319 Union St. (need
motion to accept recommendation and ordinance drawn up).
Recommends denying request to rezone lot 41 ofWakanda Village to C-l from SR.
COMMITTEE REPORTS:
Streets/Alley- meet Nov. 17. Request from Joe Vastine to block offenough space for 1 to 2 school
buses in front ofMermaid Inn on Nov. 20 for approximately 2.5 hrs. (9:30 - noon).
Health/Safety - heard report from Mike Strang, ESDA Coordinator. Vickie Stasko from St. Clair
County Roads Dept. completed a speed survey for Belleville St. County will not drop speed limit
below 30 mph and stop signs will not be placed as well.
Cemetery - meet Nov. 17.
Water/Sewer - talked about CDBG for curb & gutter on S. Cherry St.
Public Property - meet Nov. 17.
Finance - committee recommendation to pay risk management insurance as we have in the past.
We save 2% ifwe pay premium by Nov. 21. Begin thinking about next year's budget items.
Ordinance - meet Nov. 17.
Personnel - detail clerk & collector job descriptions to ensure accuracy and security. Once
accomplished, work on possible salary increases for elected officials. Discussed bond coverage
issues - possibly change Barb's job title to City Finance Officer, include bond coverage for her
which would be at no additional cost to City.
Clerk's Report
Treasurer's Report
Department Reports
Citv AHmirmtratnr's Renmt
Mayor's Report
Audience
Unfinished Business
New Business
Executive Session- occasionally, the councilmay go into closed sessionto discuss items covered
under5 ILCS 120/2(b) which areas follows: Consider litigation; Purchase, Lease or SaleofReal
Property; Employment/appointment matters; Business matters of Security/criminal matters.
Adjournment
CITY OF LEBANON
NOVEMBER 10, 2008
Mayor Abner led the council and assembly in the Pledge of Allegiance. Alderman
Strang asked for a moment of silence in memory of Bill Ford.
Aldermen Berberich/Kuch moved to approve the minutes of the previous meeting as
Bills for the month of October were presented. Aldermen Kuch/Bartholomew moved to
Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Kuch, Strang - aye.
Alderman Price - absent.
Motion carried.
Mike Strang was recognized and gave a report on ESDA training. Would like to put an
article in the paper and a poster in the window. Aldermen Bartholomew/Kuch moved to
approve.
Plan Commission - Parke Smith reported that the Plan Commission recommends
approving a Special Use Permit for a home occupation for Ulanda Branch-Vaughn at
319 Union St. to have a beauty shop and Avon sales. Aldermen Bartholomew/Almeter
moved to approve the recommendation and for the ordinance to be drawn.
Plan Commission recommends denying a request by Tina Freeman to rezone lot 41 of
Wakanda Village from SR to C-1. Aldermen Almeter/Bartholomew moved to support
the Plan Commission's recommendation to deny the request.
Committee Reports:
November 10, 2008
Street/Alley - meet Nov. 17. Request from Joe Vastine to block off2 parking spaces in
front of the Mermaid House in the 100 block of E. St. Louis St. on Nov. 20 from 9:30
a.m. until noon to allow for a school bus to park there. Aldermen Strang/Berberich
moved to approve the request. Hand vote - 7 aye, 1 absent. Motion carried.
County denied the request from homeowners on Belleville St. More info under
Health/Safety.
Health/Safety - Alderman Berberich reported that Vickie Stasko from St. Clair County
Roads Dept. completed a speed survey on Belleville Street. She states the County will
not drop the speed limit below 30mph and stop signs will not be placed as well. Will
possibly be addressed if City accepts road when improvement has been made. Mr.
Daylor inquired as to why they did not approve a 3 way stop. It was reported that the
County felt it would be more hazardous.
Alderman Berberich reported that he spoke with Mr. Kelley from Med Star and they will
not be increasing the ambulance fee next year.
Cemetery - meet Nov. 17. Seipp has agreed to mow the cemetery at the same price.
Since cost is over $20,000 will need approval of ZA of the Aldermen. Aldermen Carson/
Bartholomew moved to continue with Seipp at a cost of $23,500.
Water/Sewer - discussed curb and guttering for S. Cherry under CDBG.
Public Property - meet Nov. 17. New police vehicle enroute from Joliet.
Alderman Kuch reported he will be out of town on Nov. 17 and 24.
Finance - committee recommendation to pay risk management insurance in 1 payment.
Begin thinking about budget wish list.
Representatives from Risk Management were here at committee meeting to discuss
min/max payment.
Ordinance - meet Nov. 17.
Personnel - need to detail clerk and collector job descriptions to ensure accuracy and
security. Once accomplished, work on possible salary increase for elected officials.
Discussed bond coverage issues and possibly changing Barb's job title to City Finance
November 10, 2008
Officer and include bond coverage for her. Since meeting, found out Barb is already
bonded so no need to do so.
Alderman Strang will not be here for Dec. 1 committee meeting.
Clerk - petitions for all positions have been taken out except for Ward I Alderman.
Treasurer - no raise for City tax levy. May still have a hearing just to be safe.
Citv Admin. - Christmas lighting well under way. Office will be closed Friday for LOCIS
training.
Mavor - thanked everyone for their concerns.
Audience - Mr. Meyer voiced his appreciation for the council efforts.
Unfinished Business - none.
With no further business to be conducted, Aldermen Haupt/Kuch moved to adjourn the
Pamela A. Koshko,
City Clerk
November 24, 2008
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
COMMITTEE REPORTS:
Street/Alley- refuse proposal. Request from Rotary to sell oranges/grapefruits
Health/Safety - meet Dec. 1.
Ordinance- Special Use Ordinance
Water/Sewer - meet Dec. 1
Cemetery- maintenance contractorneeds to be notifiedof contractextension.
Public Property- no report received
Personnel - meet Dec. 1
CLERK'S REPORT
TREASURER'S REPORT
CITY ADMINISTRATOR'S REPORT - employee Christmas bonuses
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
OLD BUSINESS
NEW BUSINESS
EXECUTIVE SESSION - occasionally, the council maygo into closedsessionto discussitems coveredunder 5 ILCS
120/2(b) whichare as follows: Considerlitigation; Purchase, Leaseor Sale of RealProperty,
ADJOURNMENT
NOVEMBER 24, 2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Price, Strang aye. Alderman Kuch - absent.
Aldermen Bartholomew/Berberich moved to approve the minutes of the previous
Committee Reports:
Street/AHev - committee recommendation to allow the Rotary Club to sell oranges and
grapefruits at the square on Fri. and Sat., Nov. 28 and 29 and if necessary on Fri. and
Sat., Dec. 5 & 6. Hand vote - 7 aye, 1 absent. Recommendation carried.
Aldermen Almeter/Price moved to accept Allied Waste proposal for city wide trash
pickup and recycling at a cost of $13.26 per month. They will provide bulk pick up twice
a year. Waste Management bid was $14.90 per month with monthly bulk pick up.
Residents recognized were: Rowan, Macaluso, Willett, Brujo, Steinhoff, Palarmo and
Olson. Some spoke for and some against.
Roll Call: Aldermen Almeter, Carson, Haupt, Price - aye. Aldermen Bartholomew,
Berberich, Strang - nay. Alderman Kuch - absent. Motion carried.
S. Gene Rhoden was recognized and presented the City with a certificate from the
Illinois Senate in recognition of the City's 125 th. Anniversary.
Parke Smith reported that final pavement on N. Monroe St. will be done Wednesday.
Still need some items done on punch list.
Health/Safety - meet Dec. 1.
Ordinance - an ordinance approving special use permit for a home occupation to
Ulanda Branch-Vaughn was presented. Aldermen Haupt/Strang moved to pass the
ordinance.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Price, Strang aye. Alderman Kuch - absent. Motion carried. Filed as Ordinance No. 1218.
November 24, 2008
Ms. Johnson was recognized and inquired as to if anything has been done concerning
an ordinance addressing storm water. Has not been dealt with yet. Meet Dec. 15.
Water/Sewer - meet Dec. 1.
Kenny Missey reported that the storm drains on N. Monroe St. need to be looked at
before project is finalized.
Cemetery - Alderman Carson inquired if the contractor has been notified. Parke
reported that he has been sent two copies of the contract for his signature.
Finance - meet Dec. 1.
Public Property - nothing. Alderman Bartholomew asked about the GFI's on the
Ameren poles for the Christmas decorations. Will be done shortly.
Personnel - meet Dec. 1.
Penny Pinkstaff reported that one of her employees will be gone for six to eight weeks
due to surgery.
Clerk - nothing.
Treasurer - need approval to transfer funds within the budget. Need to transfer
$2,542.25 from police vehicle capital outlay for principal and interest payment.
Aldermen Bartholomew/Strang moved to approve the transfer.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Price, Strang aye. Alderman Kuch - absent. Motion carried.
Need to transfer $500 from street department line item engineering to contingency.
Aldermen Bartholomew/Strang moved to approve the transfer.
Tax levy will be $219,000 and the Library will be $60,500 which will be below the
amount that would require a hearing.
Citv Admin. - received a thank you from Kim at McKendree University for 5K run.
Recommends City Council approve $50 bonus for each employee excluding himself for
Christmas in lieu of a party. Aldermen Almeter/Strang moved to approve the
expenditures.
November 24, 2008
Mavor - thanked everyone involved in the Victorian Lighting. Encouraged everyone to
go thru Horner Park to see the display.
Alderman Bartholomew thanked the City employee who found his phone and returned it
to him the night of the Victorian Holiday.
With no further business to be conducted, Aldermen Strang/Haupt moved to adjourn the
meeting. Hand vote - 7 aye, 1 absent - motion carried. Meeting adjourned at 8:32
p.m.
Pamela A. Koshko,
City Clerk
December 8, 2008
Call to Order
Roll Call
Approval ofminutes of previous meeting
Approval of bills
Plan Commission Report
COMMITTEE REPORTS:
Streets/Alley - meet Dec. 15,2008.
Health/Safety - committee recommendation foradditional 25 mph speed limitsigns and slow children at
play signs in area of Ursula and Janet.
Cemetery - meet Dec. 15,2008.
Water/Sewer - info for grantapplication for curband guttering on S. Cherry St.
Public Property - meet Dec. 15,2008.
Finance - aldermen needto start thinking aboutany itemsto include in new budget. Also,wouldliketo
discuss skate park.
Ordinance - meet Dec. 15,2008.
Personnel - nothing to discuss or report at this time.
Clerk's Report
Treasurer's Report - tax levy ordinance
Department Reports
Mayor's Report
Audience
Unfinished Business
New Business
Executive Session- occasionally, the council may go into closed session to discussitems covered under 5
Employment/appointment matters; Businessmatters of Security/criminal matters.
Adjournment
DECEMBER 8, 2008
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Carson, Haupt, Kuch,
Price - present. Alderman Strang - absent.
Aldermen Kuch/Bartholomew moved to approve the minutes of the previous
Bills for the month of November were presented. Aldermen Kuch/Bartholomew
moved to approve the expenditures and warrant for payment drawn.
Price - present Alderman Strang - absent. Motion carried.
Plan Commission - Mayor Abner asked for approval to appoint Casey Andrew as
chairman. Aldermen Bartholomew/Kuch moved to approve the appointment.
Committee Reports:
Street/Alley - meet Dec. 15. Parke Smith reported some items left to be done on
N. Monroe St. (landscaping, culverts cleaned, etc.).
Health/Safety - committee recommendation to install additional 25 mph speed
limit signs on N. Monroe St. Tabled. Committee recommendation to install
Children at Play signs between Ursula Dr. and Janet Dr.
Price - aye. Alderman Strang - absent. Recommendation carried.
Cemetery - meet Dec. 15.
Water/Sewer - into for CDBG application.
Public Property - meet Dec. 15.
Finance - need to start thinking about items to be included in new budget. Would
like to discuss skate park.
December 8, 2008
Ordinance - meet Dec. 15.
Clerk - nothing.
Treasurer - tax levy ready to be signed. Aldermen Bartholomew/Kuch moved to
approve the tax levy and for the Mayor to sign.
Price-aye. Alderman Strang - absent. Motion carried. Filed as Ordinance No.
1219.
Dept. Heads - Penny reported that the old water tower is being drained. Chief
reported on the number of speed signs on N. Monroe St.
Citv Admin. - info on sidewalk from Maid-Rite to Dollar General. Three proposals
received on sidewalk installation. Alderman Bartholomew asked about sidewalk
by the grade school. Both items to be addressed at committee meeting. Faded
traffic signs and rusted posts addressed. Alderman Kuch asked about the light at
the school and lights at square and south of town. Engineering to begin soon.
Mayor - nothing.
Audience - Ed Willett thanked the crew for early response to ice.
Unfinished Business - none.
With no further business to be conducted, Aldermen Bartholomew/Kuch moved
to adjourn the meeting. Hand vote - 7 aye, 1 absent. Motion carried. Meeting
adjourned at 8:02 p.m.
Pamela A. Koshko,
City Clerk
December 22,2008
AGENDA
CALL TO ORDER
ROLL CALL
COMMITTEE REPORTS:
Streets/Alleys - request from Samantha Brooks for 2 handicap parking spaces at Kut'n Korner
deferred until we talk to Dr. Cioni about employee parking. Committee recommendation to accept bid
from CDI for sidewalk along Rt. 4 between Maid-Rite and Dollar General at a cost of $5,040.00.
Health/Safety - meet Jan. 5,2009.
Ordinance - no report.
Water/Sewer- meet Jan. 5,2009.
Cemetery - no report.
Finance - meet Jan. 5,2009.
Public Property - no report.
Personnel - meet Jan. 5,2009.
CLERK'S REPORT
TREASURER'S REPORT
MAYOR'S REPORT
DEPARTMENT REPORTS
AUDIENCE
EXECUTIVE SESSION- occasionally, the council may go into closed session to discuss items covered
under 5ILCS 120/2 (b) which are as follows: Consider litigation; Purchase, Lease or Sale of Real Property;
JOURNMENT
AD
DECEMBER 22, 2008
The council met in regular session in the council chambers with Mayor
Abner presiding. The meeting was called to order at 7:30 p.m.
Roll Call: Aldermen Almeter, Bartholomew, Berberich, Kuch, Price,
Strang - present. Aldermen Carson, Haupt - absent.
Aldermen Price/Kuch moved to approve the minutes of the previous
Committee Reports:
Street/Alley - request from Samantha Brooks for 2 handicap parking
spaces at Kut'n Korner deferred until further information received.
Committee recommendation to accept bid from CDI at a cost of $5,040
to put in sidewalk from Maid-Rite to Dollar General.
Strang - aye. Alderman Carson, Haupt - absent. Recommendation
carried.
Discussion on no parking on west side of S. Plum St. at E. McAllister
St.
Discussion on single trash hauler.
Jack Wise inquired about the replacement of the sidewalk by the old
hat factory. Discussion. Aldermen Almeter/Bartholomew moved to
send a letter to the owner of the building giving him 60 days to replace
the sidewalk that was torn out during remodeling of the building.
Health/Safety - meet Jan. 5.
December 22, 2008
Ordinance - nothing.
Water/Sewer - meet Jan. 5. Penny reported that the old water tower is
empty.
Cemetery - Mayor Abner reported that Alderman Carson has resigned
due to a job relocation. Aldermen Carson and Price have each
submitted a name for consideration. A list of registered voters for
Ward II has also been obtained.
Finance - meet Jan. 5.
Clerk. Treasurer - nothing.
Citv Administrator - St- Louis St. Phase II submitted to St. Clair County
to review for stimulus package to enhance grant already approved.
Mayor - McKendree University gym at convocation center will be
available to walkers and runners beginning Jan. 5.
Pept. Heads - nothing.
Audience - nothing.
Old Business - Alderman Kuch reported an old disassembled
swimming pool in the front yard of 71 or 72 Harmon Dr.
New Business - Alderman Almeter thanked Jack Wise for coming and
seeking clarification on the single trash hauler.
Personnel - Aldermen Strang/Bartholomew moved to go into executive
session under the open meetings act section 2(c) (1) employee hiring,
firing, compensation, discipline and performance. Those to be present
- Mayor, City Administrator, City Clerk, Police Chief and Aldermen for
approximately 30 minutes. Hand vote - 6 aye, 2 absent. Motion
carried. Regular session recessed at 8:02 p.m.
December 22, 2008
Aldermen Strang/Kuch moved to reconvene the regular meeting. Hand
vote - 6 aye, 2 absent. Motion carried. Regular meeting reconvened
at 8:17 p.m.
Aldermen Strang/Kuch moved to increase the Police Chiefs salary by
3% per his contract retroactive to May 1, 2008 and to readdress
increase when police contract is signed.
Strang - aye. Aldermen Carson, Haupt - absent. Motion carried.
With no further business to be conducted, Aldermen Strang/Kuch
moved to adjourn the meeting. Hand vote - 6 aye, 2 absent. Motion
carried. Meeting adjourned at 8:30 p.m.
Pamela A. Koshko,
City Clerk

Minutes for 2008

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