2010 Minutes Archive

Transcription

Clay County Board of Supervisors Minutes from Meeting 1 held on January 4, 2010
The Clay County Board of Supervisors met pursuant to adjournment on January 4 , 2010 at 8:30 a.m. in
the boardroom with Chairperson Matthews presiding and with the following other members present:
Supervisors Brockshus, Chalstrom, Swanson, Skow and Auditor Marjorie Pitts as clerk for the meeting.
Absent: None.
Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote:
Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None.
The first order of business for the 2010 session was election of the Chairperson. 2009 Chairperson
Burlin Matthews called for nominations for the 2010 Chairperson. Motion by Brockshus, seconded by
Chalstrom to nominate Supervisor Swanson as Chairperson of the Clay County Board for the session year
2010. Supervisor Matthews asked for any further nominations. There being none, a unanimous ballot
was cast for Supervisor Swanson. Motion carried.
Chairperson Swanson called nominations for Chairperson Elect.
Motion by Matthews, seconded by Brockshus to nominate Supervisor Skow as Chairperson Elect of the
Clay County Board for the session year 2010. Supervisor Swanson asked for any further nominations.
There being none, a unanimous ballot was cast for Supervisor Skow. Motion carried.
Motion by Matthews, seconded by Skow that the Board meeting agenda for January 4, 2010 be received
and placed on file with the County Auditor as approved. Motion carried.
Motion by Chalstrom, seconded by Skow that the minutes of the Board Meeting #42 held December 29,
2009 be and are hereby approved as submitted. Motion carried.
Motion by Brockshus, seconded by Chalstrom to adopt the following resolution:
RESOLUTION NO. #2010-01
BE IT RESOLVED by the Board of Supervisors of Clay County, Iowa, that Scott L. Rinehart, the County
Engineer of Clay County, Iowa be and is hereby designated, authorized, and empowered on behalf of the
Board of Supervisors of said county to execute the certificate of completion of work and final acceptance
thereof in accordance with the plans and specifications thereof in connection with all Farm to Market
construction projects in the county.
The above and foregoing resolution was adopted by the Board of Supervisors of Clay County, Iowa this 4th
day of January 2010 and the vote there on being as follows:
Resolution adopted.
/s/Linda Swanson, Chairperson
ATTEST: /s/Marjorie A. Pitts, County Auditor
Clay County Board of Supervisors
January 4, 2010
1
Motion by Matthews, seconded by Chalstrom to adopt the following resolution:
RESOLUTION 2010-02
Determine the depositories of public funds belonging to Clay County, Iowa and execute the amount
which may be deposited without further approval.
BE IT RESOLVED, that the Clay County Treasurer will utilize the services of the following depositories
for the deposit of public funds belonging to Clay County, Iowa, or coming into its possession, pursuant to
a duly executed amount which may be thus deposited without further approval of this Board and the
Treasurer of State is as listed:
NAME OF DEPOSITORY
U.S. Bank
Farmers Trust & Savings Bank
Bank of America
State Bank
Farmers Savings Bank
Home State Bank
Community State Bank
Northwest Bank
LOCATION
MAXIMUM DEPOSIT
UNDERTHIS RESOLUTION
Spencer, Ia
Spencer, Ia
Spencer, Ia
Spencer, Ia
Fostoria, Ia
Royal, Ia
Spencer and Webb, Ia
Spencer, Ia
$ 1,500,000
$13,000,000
$ 1,500,000
$
500,000
$
300,000
$ 4,000,000
$ 2,500,000
$ 2,000,000
BE IT RESOLVED, that the following officers are hereby authorized and directed to execute said Agreement,
to execute and deliver signature authorization cards to depository concurrently therewith, and to execute
all drafts, checks and other documents and correspondence regarding any accounts of Clay County, Iowa
at established depositories:
SANDRA S. GEIDL
PATRICIA APPLEGATE
ALICIA ROOS
TREASURER
DEPUTY
DEPUTY
TERM EXPIRES 12/31/10
BE IT RESOLVED, that the officers described above are hereby authorized and directed to take such
action, and execute such documents and agreements as may be necessary to secure the repayment of the
deposits of public funds authorized hereunder, including to, but not limited to: Security Agreements,
Bailment Agreements, Notices, and any documents or instruments supplemental or incidental thereto.
BE IT RESOLVED, that the auditor forward a certified copy of this resolution to Depository, and other
parties which may request it for purposes of effectuating the deposit of public funds authorized hereunder
or any security therefore, together with a certificate attesting to the names and signatures of the present
incumbents to the offices described above; and the auditor further certify to Depository or other parties
from time to time the signature of any successor in office of any of the present incumbents.
Resolution adopted.
January 4, 2010
2
Motion by Brockshus, seconded by Matthews to adopt the following resolution:
RESOLUTION 2010-03
Designate the depositories for 2010 for the Clay County Recorder, Conservationist, and Sheriff with
maximum limitations.
BE IT RESOLVED, that the following banks be designated as depositories for 2009 for the Clay County
Auditor, Recorder, and Sheriff with maximum limitations as shown.
RECORDER
U.S. Bank
(2 accounts)
Spencer, IA
Spencer, IA
50,000
70,000
Spencer, IA
100,000
Spencer, IA
20,000
SHERIFF
CONSERVATION
each
Resolution adopted.
RESOLUTION 2010-04
CONSTRUCTION EVALUATION RESOLUTION
WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to
adopt a “construction evaluation resolution” relating to the construction of a confinement feeding
operation structure; and
WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the
Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a
construction permit application regarding a proposed confinement feeding operation structure; and
WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an
adopted recommendation may contest the DNR’s decision regarding a specific application; and
WHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluate
every construction permit application for a proposed confinement feeding operation structure received by
the board of supervisors between February 1, 2010 and January 31, 2011 and submit an adopted
recommendation regarding that application to the DNR; and
WHEREAS, the board of supervisors must conduct an evaluation of every construction permit
application using the master matrix created in Iowa Code section 459.305, but the board’s
recommendation to the DNR may be based on the final score on the master matrix or may be based on
reasons other than the final score on the master matrix;
January 4, 2010
3
NOW , THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CLAY COUNTY
that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa
Code Section 459.304(3) and
Resolution adopted.
RESOLUTION 2010-05
Appoint County Deputies for Sheriff
BE IT RESOLVED, that Sgt. Brad Hawley, Casey Timmer, Jeremy Bellis, Chris Raveling, Jesse Rustad,
Brian Davis, Julian Ortiz and Larry Rupert be reappointed deputies for the County Sheriff effective
January 1, 2010.
Resolution adopted.
/s/ Linda Swanson, Chairperson
Motion by Matthews, seconded by Brockshus to re-appoint Marilyn White, 4720 130th Ave., Peterson, IA
51047 as a Lay Person to the Season’s Board for a term of one year, beginning January 1, 2010. Motion
carried.
Motion by Skow, seconded by Brockshus to re-appoint Lee Schoenewe, 518 West 4th St., Spencer, IA to
the Clay County Conservation Board for a term of five (5) years expiring December 31, 2014. Motion
carried.
Motion by Chalstrom, seconded by Matthews to re-appoint Russell Kress, 4830 270th Avenue, Webb, IA
51366 to the Webb Benefited Fire District for a three-year term ending December 31, 2012. Motion
carried.
Motion by Brockshus, seconded by Chalstrom to re-appoint Esta M Fraley, 2360 490th Street, Sioux
Rapids, IA to the Herdland Benefited Fire District for a three year term ending December 31, 2012.
Motion carried.
January 4, 2010
4
Motion by Mathews, seconded by Brockshus to re-appoint Keith Kruse, 1235 360th Street, Everly, IA and
Sharon McKeever, 1942 350th Street, Spencer, IA to serve on the Clay County Zoning Board pursuant to
Code of Iowa Chapter 335.8 for a term of three (3) years expiring December 31, 2012. Motion carried.
Motion by Chalstrom, seconded by Brockshus to re-appoint John Olson, 4670 200th Avenue, Sioux
Rapids, IA 50585 to serve on the Clay County Zoning Board of Adjustment for a term of five (5) years
expiring December 31, 2014. Motion carried.
Motion by Brockshus, seconded by Matthews to designate the Spencer Daily Reporter, Everly-Royal
Sentinel-News, and the Marcus News-Peterson Patriot as the official newspapers for the county for the year
2010. Motion carried.
Motion by Brockshus, seconded by Skow that Clay County, Iowa designate Scott L. Rinehart, the County
Engineer, as its representative on the Northwest Iowa Planning and Development Commission
Intermodule Surface Transportation Efficiency Act (ISTEA) Committee for the year 2010. Motion
carried.
Motion by Matthews, seconded by Skow that the Chairperson be authorized to sign all Farm to Market
road vouchers for the year 2010, and the County Engineer be authorized to act in all Farm to Market road
projects subject to the approval of the Clay County Board of Supervisors. Motion carried.
Motion by Brockshus, seconded by Matthews that pursuant to Section 321.471 of the Code of Iowa, that
paved and gravel portions of the Clay County secondary roads system be placed under a local embargo to
become effective when appropriate signs are erected by the County Engineer. The local limitation
imposed by the embargo shall be 4, 6, or 8 ton gross load to be applied as conditions warrant. Also, to
authorize the County Engineer to temporarily close any Clay County secondary roads for emergency
reasons as determined by the engineer. Motion carried.
Motion by Matthews, seconded by Chalstrom to appoint the County Engineer to purchase right-of-way in
2010 for projects using a factor of 80 times the CSR on land with CSR of 77 or above; using 75 times the
CSR of land with a CSR of 68-77; using 70 times the CSR on land with a CSR of 60-67 and using 65
times the SCR on land with a SCR of less than 60. The County Engineer may change these factors if the
County Assessor’s records indicate the prices have changed. Motion carried.
Motion by Matthews, seconded by Brockshus to appoint Supervisor Chalstrom to serve on the Board of
Directors of the Third Judicial District Department of Correctional Services for the calendar year of 2010.
Motion carried.
January 4, 2010
5
Motion by Chalstrom, seconded by Brockshus to reappoint the following list of Clay County residents, by
category, to serve on the Commission to Assess Damages pursuant to Section 6B.4 of the Iowa Code for
the year 2010. Motion carried. The Board requested a letter to be composed and sent with the
Certificates of Appointment giving explanation to the 2009 Iowa legislation related to the gender balance
requirements by January 2012.
FARMERS
Robert Swan, 3181 310th Ave., Dickens, IA 51333
John Olson, 2150 460th St., Sioux Rapids, IA 50585
Jack Schoelerman, 208 S. Washington St., Everly, IA 51338
Robert White, 4720 130th Ave., Peterson, IA 51047
Wayne Kress, 2795 480th St., Webb, IA 51366
Frank Parks, 3 Grandview Blvd, Spencer, IA 51301
Gary Jackson, 2780 340th St., Dickens, IA 51333
Jack D. Sylvester, 4800 Sylvester Rd, Webb, IA 51366
CITY OWNERS
Marlin Voss, 211 1st St SW, Fostoria, IA 51340
Jon Bang, 110 2nd St., Peterson, IA 51047
Dennis Galloway, 103 King Ave., Royal, IA 51357
Robert Alderman, 912 W. 11th St., Spencer, IA 51301
Jan Yungbluth, 120 Willow Lane, Rossie, IA 51357
Donald Hintz, 610 Hwy Ave. SW, Spencer, IA 51301
Robert Becker, 204 N Washington St, Everly, IA 51338
REAL ESTATE BROKERS
G. Kennon Norris, 2113 W. 11th St., Spencer, IA 51301
Jon Hjelm, Box 833, Spencer, IA 51301
David Jacobsen, 2207 ½ West 11th St., Spencer, IA 51301
Norma Haack, 722 4th Ave E., Spencer, IA 51301
Richard Hallett, 1313 Country Club Dr., Spencer, IA 51301
John Cotton, 2075 355 St., Spencer, IA 5 1301
John W. Goede, 700 3rd Ave SE, Spencer, Iowa 51301
Vance Frommie, 1021 N. Grand, PO Box 961, Spencer, IA 51301
OTHER
Dennis Johnke, 401 Long St., P.O. Box 341, Royal, Iowa 51357
Bryan Bailey, 3580 130th Ave., Everly, IA 51338
Loren W. Reed, 2008 4th Ave SW., Spencer, IA 51301
JoAnn Anderson, 105 Ash St., Peterson, IA 51047
Kenneth Essick, Webb, IA 51366
Eldon Goff, 1310 W. 9th St., Spencer, IA 51301
Melissa Loving, 4975 260th Ave, Webb, IA 51366
January 4, 2010
6
The Board set dates and times for the fiscal year 2011 budget workshop meetings.
The Board was given a presentation and audit report of the fiscal year ending June 30, 2009 by Winther
Stave & Co, LLP represented by Arvin Druvenga, CPA.
Motion by Matthews, seconded by Chalstrom to approve the 2008-2009 Independent Auditors’ Financial
Audit Statements and Supplemental Information as prepared by Winther, Stave & Co., LLP, 1316 West
18th St., Spencer, IA 51301. Motion carried.
The Chairperson adjourned the meeting at 11:22 a.m. to convene at the next Auditor’s called meeting
January 12, 2010 at 8:30 a.m.
/s/Marjorie A. Pitts, County Auditor
January 4, 2010
7
The Clay County Board of Supervisors met pursuant to adjournment on January 11, 2010 at 8:30 a.m. in
the boardroom with Chairperson Swanson presiding and with the following other members present:
Supervisors Brockshus, Chalstrom, Matthews, and Skow and Auditor Marjorie Pitts as clerk for the
meeting. Absent: None.
Motion by Matthews, seconded by Brockshus that the Board meeting agenda for January 11, 2010 be
received and placed on file with the County Auditor as approved. Motion carried.
The Board met with County elected officials and department heads regarding the fiscal year 2011 budget
process and anticipated changes to their operating budgets. Each Supervisor expressed their appreciation
to the officials and department heads for their conservative and prudent use of their budgeted spending
power.
Supervisor Swanson leaves the meeting at 10:25 a.m. The Board continued with preliminary budget
workshop discussion.
The Chairperson adjourned the meeting at 11:56 a.m., to convene at the next Auditor’s called meeting
January 12, 2010 at 8:30 a.m.
January 11, 2010
1
Supervisors Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting.
Absent: None.
Motion by Chalstrom, seconded by Matthews that the Board meeting agenda for January 12, 2010 be
Motion by Skow, Seconded by Chalstrom to accept the low pickup quote of $25,480.00 from H & N
Chevrolet of Spencer, Iowa for a 2010 Chevy Silverado 1500LS 4x4. Motion carried.
Motion by Matthews, seconded by Chalstrom that the minutes of the Board Meeting #1 held January 4,
Motion by Chalstrom, seconded by Brockshus that the minutes of the Board Meeting #2 held January 11,
Motion by Matthews, seconded by Brockshus to adopt the following resolution: BE IT HEREBY
RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby
authorized and directed to issue warrants, against the various settlement of such claims a allowed January
12, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None.
Resolution adopted.
Airgas North Central
Arnold Motor Supply
Belin Lamson McCormick Zumbach
Bill Caskey
Bill Stevenson Const, Inc
Black Hills Energy
Bob Barker Company Inc
Bomgaars
Bud's Service
Campus Cleaners & Launderers
Canon Financial Services
Carpenter Uniform & Promotions
Kenneth L Chalstrom
City of Spencer
Clay County Sheriff
Coffman's Locksmith
Counsel Office & Document
Crescent Electric Supply
Daily Reporter, The
Darron Rusk
Davis Typewriter Co Inc
Des Moines Stamp Mfg Co
General Basic Fund
consv oxygen
Consv air filter
Adm legal serv
rent asst landlord
GSC snow removal
consv utilities
Shrf thermal
Consv misc
Shrf services
Bldg rugs
Adm copier contract
Shrf holster shirts/tact
Bd mileage
CCSO disposal/dehumidifie
Shrf trans chgs
Shrf key/mobile unit
Consv copier
Cthse fluor lamps
Shrf legal publications
San well closures
DHS copier lease
Rec stamp
January 12, 2010
1
46.69
23.39
3057.30
214.00
1430.00
79.00
48.73
781.56
253.50
66.50
406.45
402.95
625.10
20.00
595.20
45.00
224.24
334.98
594.84
800.00
176.68
59.85
Evertek
FASTENAL
Galen's Pro-Mow
Hartley Sentinel
Daniel J Heissel
Holmes Lock & Safe Co
Hy-Vee
IA DNR
IA Lakes Regional Water
IA Law Enforcement Academy
IA State Auditor
IACCBE
ISACA
Janitor's Closet
Julius Cleaners
Knight Protection
Lakes Regional Healthcare
Kevin D Maassen
Mangold Environmental Test
Mar-Lin Business Supply
Marcus News & Peterson Patriot
Mathison Co
Burlin H Matthews
Menards - Spencer
Midwest Appliance Repair Inc
MorphoTrak
Nielsens Tire & Appliance
Northwest Equipment Inc
Office Systems Company
Otis Elevator Co
Peg Johnson
Perkins Office Solutions
Pixler Electric Inc
Proforma Millennium Graphics
RadioShack Your Phone Co
Christopher L Raveling
Seasons Center
Sidwell Company, The
Sioux Sales Co
Solutions, Inc
Spencer Area Activity Center
Spencer Auto Parts Inc
Spencer Mun Utilities
Spencer Office Supplies
Spencer Trophy & Awards
Staples
State Steel Supply Co.
Susan Graves Trust
SWIFT AIR
Town & Country
UPS
US Cellular
Walmart Business
CDW Government, Inc
Clay County Sheriff
Election Center
Consv cable/internet/phon
consv CupPt
Consv carb kit/clean& rep
Pub bd mtgs
Consv mtg registration
Cths digital lock repair
jail inmate supplies
San well construct permits
consv water usage
Shrf instructr recert sch
FY09 audit filing fees
Consv Registration
Aud SEAT membership
CCSO ice melt
Shrf alternations
Cthse fire alarm monitori
Shrf emerg rm
San well testing
Treas paper
Bd pub mtg #38
DP plotter repair
Bd mtg exp/meal
Cust compressor
Consv range door latch
Shrf AFIS maint agrmnt
Consv tire
consv filter
DP copies
Adm elevator yrly contrac
rent asst landlord
Shrf stamp pad/comp gas
Jail rocker switch
Aud warrants/laser
Shrf batteries
ME conf expense
ISP January charges
DP parcel bldr brdg maint
Shrf hats/stocking
DP viruse removal
Economic Devlpmnt
Consv hydrl fltr
Shrf credit
Aud lam pouch/pen refil/
Shrf name plate/hldr
Consv paper/markers/file
Consv boat dock repair
San well closure
Cths HVU/fan/thermostat
Consv garbage
Shrf pkg shipping
DHS cell phone charges
Consv forks
General Supplemental Fund
election laptops - 14
Shrf trans chgs
Election membership
January 12, 2010
2
129.13
8.46
68.34
658.47
10.00
75.00
18.57
50.00
140.01
225.00
625.00
380.00
100.00
112.62
10.70
300.00
263.00
10.00
122.25
6.99
573.14
525.59
16.58
89.99
65.00
1852.00
78.00
34.50
65.49
4766.04
440.00
40.71
7.25
521.15
47.94
107.27
902.20
300.00
45.80
850.75
20000.00
23.34
1067.39
123.37
20.25
138.04
83.58
400.00
810.15
39.59
35.35
273.90
96.40
10219.86
100.50
150.00
Employee Benefit Systems
Cobra billing
IA Municipalities Workers Comp Work Comp 09-10
IA Workforce Development
Aty 4th qtr unemplymnt
Reliable Office Supplies
Elect supplies
92.40
5544.40
192.56
49.90
Juvenile Drug Court Fund
Drug court meals
57.54
MH-DD Services Fund
scl-care
se-care
icf-res--care
CPC 4th qtr unemplymnt
wa-care
rcf-care
statecase
office suppl.
3000.00
2129.10
46934.66
7.10
886.20
14314.58
11.75
Rural Services Basic Fund
Shrf CIG jack support
Shrf winter blades/hdlgts
Cosnv jacket and jeans
Shrf towing 21-4
RS garbage service
Zoning publications
Shrf wiper blades
Shrf battery
RS copies
Shrf tarp strap
62.27
214.90
99.98
245.00
5954.00
20.35
47.20
149.14
22.39
.96
Sheriff Undercover Fund
Shrf IGLD Task Force reim
526.69
Fareway Stores Inc
Echo Plus
Hope Haven
IA Dept of Human Services
Nishna Productions Inc
Seasons Center
Alpha Wireless Comm
Arnold Motor Supply
Bomgaars
Bud's Service
City of Spencer
Daily Reporter, The
Hull Cooop
Johnston Automotive
City of Spencer
A & M Laundry Inc.
Alliant Energy
Alpha Wireless Comm
Arnold Motor Supply
Auto Glass Center
Ayrshire Farmers Mutual Tele
Barco Municipal Products
Black Hills Energy
City of Everly
City of Royal
City of Spencer
Crysteel Truck Equipment Inc.
Daily Reporter, The
Evertek
Farmers Feed & Supply Co
Fox International Inc.
Wayne Ginger
Green Plains Grain Co LLC
H & N Chevrolet Buick
IA Concrete Paving Assn
IA Lakes Electric Coop
IA Municipalities Workers Comp
Secondary Road Fund
Uniforms
Safety Glasses
Electric - Royal
Radio Repairs
PARTS
#351 Glass & Supplies
Telephone - G.G.
Sand Bags, Letters
Gas - Royal
Gas - Everly
Water, Sewer - Royal
4 - Appliances
PARTS
Level B Public Notice
Telephone - Everly
183.05 Ton Salt
PARTS
Fence removal
Gas - Webb
PARTS
Concrete Paving Conf
Non-Metered Repairs
Water - Dickens
Inst #7 - Work Comp
4th Qtr Unemployment-ENG
January 12, 2010
3
200.60
111.88
270.92
324.33
572.38
145.14
25.16
287.26
317.11
500.94
26.00
141.50
2547.35
101.40
93.86
9526.44
4051.19
6160.80
20327.97
4.68
280.00
160.00
31.00
11155.60
37.10
Interstate Batteries
Johnston Automotive
Premier Communications
Royal Telephone Co
Snap On Tools Corp
St Lukes Drug & Alcohol Test
TD Tools
Town & Country
US Cellular
Zee Medical Service Co
BATTERIES
PARTS
Service
Telephone - Dickens
Telephnoe - Royal
TOOLS
PARTS
Telephone - Shop
2 - DOT Drug Tests
PARTS
Jumbo Crow Foot Wrench
Garbage - Dickens
Date Phone
Update 7 First-Aid Kits
Reap-Resrc Enhncmnt-Cnsrv
Consv overalls and gloves
Natlst 4th qtr unemplymnt
Consv Registration
Consv Dist III mtg
Bomgaars
IACCBE
Stacie L Young
Constance A Adams
Ann L Baschke
Bradley H Brunk
Kenneth L Chalstrom
Audrey Coffman
Burlin H Matthews
Tammy R McKeever
Darrell A Nordman
Scott L Rinehart
Glenn I Rouse
Steven L Sundblad
Mark A Thompson
Casey J Timmer
Clay
flex
Flex
Flex
flex
Flex
Flex
Flex
flex
Flex
Flex
Flex
Flex
Flex
Alpha Wireless Comm
Community Broadcasting, Inc
Evertek
Iowa Telecom
Qwest
River Valley Telecom Coop
Terril Telephone Coop
E-911 Surcharge
radio sys/law enformnt ve
E911 phone mthly chrgs
E911 tower space
E911 phone serv
E911 phone service
E911 special circuit
E911 power 911 upgrade
E911 line charges
E911 ciruit chages
E911 circuit
99.98
3.60
95.00
10.00
79.60
110.00
154.00
204.95
10.00
190.17
94.50
56.04
48.40
320.00
40.00
132.08
200.00
50000.00
199.90
900.00
445.00
41.69
570.04
90000.00
363.92
228.60
8.04
Jnt Co Emergency Mgt Fund
EMA fuel
EMA cell phone
86.01
159.80
Spec Appraiser Fund-Assessor
Assr prop inspection mile
201.25
Co. Assessor Agency Fund
Assr copier charges
Asr 4th qtr unemplymnt
187.90
37.10
Eric W Tigges
Verizon
Heidi L Chapman
County Flex Plan
medical
medical
medical
medical
medical
medical
medical
medical
medical
medical
medical
medical
daycare
88.95
232.68
3163.56
63.85
20.19
7.20
2842.27
50.36
72.00
74.30
69.34
14.50
63.46
541.85
Canon Financial Services Inc
January 12, 2010
4
Verizon
Grand Total
Assr cell phone
50.89
349107.27
The Supervisors discussed and shared information from committees and boards they have attended since
their last regular board meeting. Supervisor Skow: Dept Head meeting discussing County Government
Month activities in April 2010 including Volunteer Appreciation Day; employee handbook content and
procedure changes. Supervisor Chalstrom: No report. Going on a jail tour to O’Brien and Plymouth
counties. Supervisor Matthews: Compass Pointe by-laws meeting; UDMO liability insurance meeting;
Local Housing Trust fund meeting. Supervisor Brockshus: No report. Supervisor Swanson: No report.
Motion by Brockshus, seconded by Matthews to accept the recommendations of the Chairperson for the
following committees for the year 2010. The Chairperson appointed those board members not appointed
as members of each committee to be alternates for each committee. Motion carried.
Compass Pointe CEO-IWD
CoDo Planning Council
Communication Center Courthouse & Courthouse Security
Clay County Health Board
Clay County Regional Events Center
E-911 Board
Drug Court
NW IA Regional Airport Board of Trustees
EMS Council Grievance Committee Jobs Trust L.E.P.C. NW IA Planning and Development R C & D (IA Lakes Resource Consv & Dev
Regional Transit Authority Seasons Board
Spencer Industries Board Upper Des Moines Opportunity Youth Emergency Services YES3rd Judicial District Dept Correctional Services
LADE Board
I.S.P. Board
Drop-In Center
Clay County Housing Trust Board
Clay County Revolving Loan Board
Spencer Alliance for a Creative Economy (SPACE)
(Brockshus / Matthews)
(Chalstrom)
(Swanson)
(Chalstrom / Matthews)
(Brockshus/Skow)
(Skow)
(Brockshus/Chalstrom)
(Chalstrom)
(Brockshus/Skow)
(Matthews)
(Chalstrom/Swanson)
(Brockshus/Swanson)
(Brockshus)
(Chalstrom)
(Swanson)
(Swanson)
(Matthews)
(Brockshus/Swanson)
(Brockshus)
(Matthews)
(Chalstrom)
(Chalstrom))
(Skow)
(Brockshus/Skow)
(Brockshus)
(Swanson/Matthews)
(Brockshus)
(Brockshus)
Motion by Matthews, seconded by Chalstrom to accept and authorize chairperson to sign the Employee
Payroll Request from the Secondary Roads Department for Joseph Gilman for part-time/temporary
status at an hourly rate of $15.00 per hour effective December 30, 2009. Motion carried.
Motion by Chalstrom, seconded by Brockshus to accept and authorize chairperson to sign the payroll request form for Jon Winterboer from Secondary Roads Department for a change in hourly wages to $19.29 per hour effective January 23, 2010 for longevity increase to $.40 per hour for 15 years of service. Motion carried.
January 12, 2010
5
Motion by Matthews, seconded by Skow to accept and authorize chairperson to sign the Employee
Payroll Request from the Secondary Roads Department for Darrel Santage for full time status at an
hourly rate of $17.68 per hour effective January 11, 2010. Motion carried.
Motion by Brockshus, seconded by Matthews to re-appoint Marc E. Gustafson, 3855 180th Ave., Spencer,
IA as Clay County Weed Commissioner pursuant to Code of Iowa, Chapter 317.3 for calendar year of
2010, upon approval of the Clay County Conservation Board. There shall be an annual compensation of
$1000.00 for the responsibilities. Motion carried.
Motion by Chalstrom, seconded by Matthews to accept the December 31, 2009 Sheriff’s Quarterly Report
of Fees collected in the amount of $28,701.13 with detail found in the County Auditor’s office. Motion
carried.
Motion by Brockshus, seconded by Skow to approve the County Sheriff’s Commissary Account Quarterly
Report ending December 31, 2009 totaling $809.28 with detail on file in the County Auditor’s office.
Motion carried.
Motion by Matthews, seconded by Brockshus to accept Auditor’s Report of Fees Collected for quarter
ending December 31, 2009 totaling $1491.44. with detail on file at the County auditor’s office. Motion
carried.
Motion by Brockshus, seconded by Chalstrom to approve County Treasurer’s Semi-Annual Report for
period ending December 31, 2008 with detail on file at the auditor’s office. Motion carried.
Motion by Skow, seconded by Chalstrom to approve County Recorder’s Report of Fees Collected for
period ending December 31, 2009 totaling $36,722.73 with detail on file at the auditor’s office. Motion
carried.
Motion by Brockshus, seconded by Matthews to authorize chairperson to a sign letter of support to the
Clay County Foundation for the Royal Community Action Group’s renovation of the Royal Community
Center Meeting Room. Motion carried.
9:15 a.m. Randy Weimers – presented the Compensation Board recommendations for salaries of the
Clay County elected officials. Motion by Skow, seconded by Chalstrom to accept, for budgetary purposes,
the recommendations of the Clay County Compensation Board for the following salaries for the elected
officials of the county for the fiscal year beginning July 1, 2010 through June 30, 2011: Sheriff $64,575;
Attorney $51,250; Auditor $51,250; Recorder $51,250; Treasurer $51,250; and Board of Supervisors
$24,600. Motion carried.
9:00 a.m. Kim Scorza spoke with the Board as the new Season’s Center Executive Director giving her
perceptions and observations of her new position. Scorza shared her background prior to accepting the
Season’s position.
January 12, 2010
6
10:00 a.m. Jason Coppel and Cheryl Arnold- of the International Union of Operating Engineers Local
234-presented the initial bargaining proposals for the Clay County Administration and Courthouse
Buildings and the Clay County Conference Board (Assessor).
10:30 a.m. The Board met with Bonnie Dalager, Program Director for the Clay County Extension Office
accompanied by Extension Council member Paula Buenger and the 4-H and Youth Coordinator Anissa
Jepsen. The top three priorities of the council are 4-H programming, competitive information for
agriculture, and families. Creating ways to increasing the 4-H enrollment and partnering with other
organizations to offer after school programming are immediate and long-term goals that were discussed
with the Board. The group also informed the Board on the new 4H website operations and their overall
enthusiasm for the future and its opportunities.
County Auditor Marjorie Pitts gave a departmental update to the Board relating to the recent purchase of
computer and printer equipment to be used in the upcoming Federal and State elections, the information
relating to upcoming conferences sponsored by the Iowa State Association of Counties (ISAC), and
provided budget analysis information that had been requested by the Board.
Motion by Brockshus, seconded by Matthews to authorize Chairperson to sign the OSHA 300 Form Log
that will be posted February 1, 2010. Motion carried.
January 13, 2010 at 8:30 a.m.
January 12, 2010
7
Matthews, Skow, Brockshus, Chalstrom and Auditor Marjorie Pitts as clerk for the meeting. Absent:
None.
Budget Workshop
The Chairperson adjourned the meeting at 12:14 p.m., to convene at the next Auditor’s called meeting
January 19, 2010 at 8:30 a.m.
January 13, 2010
1
Absent: None.
Motion by Matthews, seconded by Chalstrom that the Board meeting agenda for January 19, 2010 be
Budget Workshop
The Chairperson adjourned the meeting at 12:35 p.m. to convene at the next Auditor’s called meeting
January 25, 2010 at 8:30 a.m.
/s/ Marjorie A. Pitts, County Auditor
January 19, 2010
1
Supervisors Brockshus, Matthews, Skow, Swanson and Auditor Marjorie Pitts as clerk for the meeting.
Absent: Supervisor Chalstrom absent until 9:15 a.m.
Budget workshop with elected officials and department heads.
Supervisor Chalstrom left the meeting at 1:30 p.m.
January 26, 2010 at 10:00 a.m.
January 25, 2010
1
The Clay County Board of Supervisors met pursuant to adjournment on January 26, 2010 at 10:00 a.m.
in the boardroom with Chairperson Swanson presiding and with the following other members present:
Absent: None.
and placed on file with the County Auditor as amended with the addition of reappointment of County
Medical Examiner and Medical Examiner Investigators and changes due to weather. Motion carried.
Motion by Chalstrom, seconded by Brockshus that the minutes of the Board Meeting #3 held January 12,
Motion by Skow, seconded by Matthews that the minutes of the Board Budget Workshop Meetings #4, #5
and #6 held January 13th,19th and 25th of 2010 be and are hereby approved as submitted. Motion
carried.
Motion by Skow, seconded by Brockshus to adopt the following resolution: BE IT HEREBY RESOLVED
by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and
directed to issue warrants, against the various settlement of such claims a allowed January 26, 2010. Ayes:
Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution
adopted.
Constance A Adams
All-American Turf Beauty
Patricia A Applegate
Auto Glass Center
Barry Anderson
Ann L Baschke
Black Hills Energy
Bomgaars
Business Systems
Edward D Campbell
Canon Financial Services
CDW Government
City of Spencer
Clay Co Sec Road Fund
Clay County Sheriff
Community Service Association
Davis Typewriter Co
De Loss Rentals
Delaware County Sheriff Office
Gina L Ean
Lucille H Faulkner
Galen's Pro-Mow
General Basic Fund
2009 unused sick days
Adm prepay sprg/fall yd
Jail plexiglas
Shrf meal Jail committee
Adm legal serv
Bldg utilities
CCSO batteries/car wash
DHS maint contract/copier
Shrf copier
DP 2 yr ext wty/printers
Shrf Com Ctr salary exp
Depts fuel
transport
Clanedar Yr 2010 mmbrshp
DHS copier & copies
rent asst landlord
shrf fees
Snowblowr repairs
January 26, 2010
1
88.50
966.34
103.85
134.00
10.90
100.00
2271.20
1580.00
72.40
56.03
105.00
465.00
2602.46
28368.56
3403.16
275.50
25.00
191.61
200.00
130.00
70.70
120.00
47.67
Greg's Repair
Hanson's Plumbing & Heating
Bradley A Hawley
Daniel J Heissel
Helen's Comm Laundry Inc
Hy-Vee Attn
IA County Recorders Assn
I S A C
Janitor's Closet
Jon A Bang
Randy Krukow
Francis D Lehman
Dennis R Linn
Kevin D Maassen
Maxwell Food Equipment
Tammy R McKeever
Mid-States Organized Crime Inf
Minolta Financial Svcs
Pitney Bowes Purchase Power
Marjorie A Pitts
Presto X Company
Daniel W Pullen
QuarterMaster
Michael Skonhovd
SoftChoice Corporation
Solutions, Inc
Speed Printers
Spencer Mun Hospital
Ann E Spooner
Staples Credit Plan
SWIFT AIR
Casey J Timmer
Toft Electric
Underground Vaults & Storage
US Cellular
U S Postmaster
VanHofwegen-Munter Dentist
Verizon
VISA
Joan M Waller
Walmart Business
Xerox Corporation
Yahoo! Custodian of Records
Youth & Family Resource Serv a
Zenor & Houchins, PC
Bldg snowblower
CCSO in-take pipe
CCSO rugs
Shrf jail supplies
Rec research/educ dues
Consv utilities
utility asst
DP sprg conf reg
Adm cust supplies
Shrf meal Jail Committee
Shrf reimb mailing/postag
Treas rubber bands
Adm foam cups
Shrf membership fee
DHS copier contract
Treas postage
Bd suplies/budgeting proc
Bldg pest contrl
Shrf pants/holster shirt
DP Shrf laptop
DP Cisco SMART contract
Shrf retired ID
Shrf jail meals Dec 09
Rec phone/long distance
Treas batteries
Shrf toner/misc
Cths repl boiler contrlr
Adm air compressor/power
Rec lease rentl mfilm dwr
Shrf cell phone
Shrf stamps
Shrf dental services
Consv cell phone
Shrf misc chrgs
DHS glass clnr/puffs/wipe
Rec copier base chrg
Aty subpoena request
shelter care
Adm 1st Aid supplies
Atyoffice mo exp
Clay County Sheriff
Shrf transport
Atty 4th qtr unemplymnt
Lexis Nexis
Law Library online chrgs
NW IA Youth Emergency Serv Ctr detention
Elect postage
January 26, 2010
2
896.29
320.20
117.70
108.15
99.34
291.72
200.00
634.75
259.69
110.00
417.89
7.48
15.29
115.00
120.00
120.00
2.42
21.28
105.00
100.00
67.43
1100.00
35.96
82.40
59.40
385.66
110.65
1062.98
8560.47
5.00
12084.73
4716.22
434.08
105.00
216.97
410.75
90.00
110.72
280.00
584.64
298.00
91.00
247.78
906.40
120.00
19.42
431.48
21.94
1446.15
41.93
8621.96
111.00
192.56
1270.00
1950.00
50.00
Reliable
VISA
Elect mouse pads
Elect mtg exp/lodging
Clay County Sheriff
Co Case Management Serv
David A Scott Cornwall Avery
Eyerly Ball Community MHS
Gilbert A Alber
Greer Law Office
Horizons Unlimited of PAC
Hy-Vee
IA Dept of Human Services DHS
Marion J Roetzel
Seasons Center
Shawn Smith, Atty at Law
Solutions, Inc
Sunshine Services Inc
The Pride Group
US Cellular
Village NW Unlimited
Kimberly S Wilson
MH-DD Services Fund
MH fuel-county car
sheriff fees
Calendar Yr 2010 mmbrshp
CCMS for Dec.09
attrny fees
mhc-care
counsel
attrny fee
wa-care
rx-meds
icf-res—care
CPC 4th qtr unemplymnt
mileage-mh adv-care
dahab-care
attrny fee-care
labor-computer
inpt-care
wa-care
rcf-care
cell phn chrgs
wa-care
83.72
779.68
50.81
219.50
25.00
396.00
200.00
220.00
150.00
75.00
621.70
21.68
45477.48
7.10
197.91
16161.45
117.00
20.12
5064.00
18494.04
6163.42
13.50
1642.72
107.20
IRVM fuel
Don Pierson Ford
Shrf battery
Fabric Warehouse
Shrf vinyl
Galls an Aramark Company
Shrf priority start pro-x
Marc E Gustafson
IA Dept Ag & Land Stewardship IRVM weed registration
IA Prison Industries
Shrf veh trunk markings
Northern Safety Technology
Shrf gasket/endcap/bulb
RS phone/long distance
Verizon
IRVM cell phone
66.57
246.45
2.39
226.97
110.00
115.00
325.16
43.67
5.34
47.55
Secondary Road Fund
WELDING SUPPLIES
Electric - G.G.
#14 Glass & Supplies
Gas - Spencer
TOOLS
PARTS
Water, Sewer - Webb
G.G. Furnace Repairs
2009 Sick Leave Credit
#107 Parts
265 Gals 15W40 Oil
Telephone - Everly
BOLTS
Reimb for Safety Boots
Heating Repairs -Peterson
142.40
301.71
739.86
4345.74
413.61
104.59
84.00
360.22
95.65
222.18
90.00
3058.82
75.30
37.41
116.89
50.00
116.40
87.00
Alliant Energy
Auto Glass Center
Black Hills Energy
Bomgaars
Boyer Trucks
City of Webb
Copper Cottage
Matthew J Dehrkoop
Don Pierson Ford
Pamela S Doran
Dyno Oil Co Inc
Raymond D Essick
Evertek
FASTENAL
Billy J Gunnerson
Louis A Halder
January 26, 2010
3
Jason H Hass
Michael L Hermstad
Thomas L Herrig
Iowa Telecom
Joe Froiland Plumbing/Heating
Robert B Kluender
Scott R Knudtson
James L Larson
Michael Todd & Co
James R Montgomery
Northwest Communications
Robert W Peters
Peterson Contractors Inc
Qwest
Garwin D Rafdal
Reedsburg Hardware Co
Scott L Rinehart
John M Rosacker
Glenn I Rouse
L F Rouse
Martin L Schoening
Speed Printers
Mark A Thompson
US Cellular
Randy J Van Kley
Jeffrey M Wiemann
Jonathan E Winterboer
Zep Manufacturing Co
Ziegler Inc
Garbage - G.G.
Eng 2nd Rds 4th Qtr unemp
Telephone - Peterson
Gas Meter Repairs
OFFICE EXPENSE
BATTERIES
Internet - Spencer
Reim for Safety Boots
Est. #10 L-TSF(117)
ENG - Postage
Telephone - Royal
Clevis Grabs
Motor Grader Timesheets
DOT Drug Tests
Telephone - Eng Office
Reimb for Safety Clothes
ENG Cell Phones
Reimb for Safety Clothes
SUNDRY
PARTS
101.25
119.40
75.00
43.76
8.55
83.86
120.00
113.15
10.00
100.00
164.18
191.24
115.00
34.95
50.00
15641.25
100.00
11.69
75.00
511.50
109.05
42.50
84.05
74.05
110.00
203.00
120.00
580.53
175.86
315.25
112.50
191.84
96.90
320.89
38888.12
Consv Natl fuel
Consv Nat 4th qtr unemplm
25.61
3.60
All-American Turf Beauty
Black Hills Energy
Greg's Repair
Janitor's Closet
Presto X Company
US Cellular
Debt Service Fund - G.S.C.
GSC prepay sprg/fall yd a
GSC utilities
GSC fuel
GSC snowblower
GSC cust supplies
GSC pest contrl
GSC cell phone
322.10
345.00
22.92
448.00
158.16
20.60
27.76
Constance A Adams
Tammy K Brown
Audrey Coffman
Marc E Gustafson
Daniel J Heissel
Dennis R Linn
Kevin D Maassen
Clay
Flex
Flex
flex
Flex
Flex
flex
Flex
Flex
County Flex Plan
insurance
medical
medical
insurance
medical
medical
medical
insurance
January 26, 2010
4
191.11
296.84
129.00
75.19
106.00
373.91
450.00
66.96
Tammy R McKeever
Glenn I Rouse
Martin L Schoening
Joe Skow
Ann E Spooner
Casey J Timmer
Kimberly S Wilson
Theresa E Wurth
flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Bound Tree Medical
Robin Patrick
St Luke Regional Medical Ctr
Alliant Energy
Alpha Wireless Comm
Clay County Sheriff
Qwest
Royal Telephone Co
medical
insurance
insurance
medical
medical
daycare
medical
other premiums
Emergency Medical Services
EMS electrode/defib pads
EMS postage
EMS CPR renewals
EMS registration/conf
E-911 Surcharge
E911 elect meter
E911 maint agrmnt
E911 shed
E911 inside bkup distr rc
E911 phone service
E911 system design agrmnt
EMA fuel-county car
EMA phone/long distance
Asr mileage
Co.Conserv.L.Acq.Tr.Fund
IA Natural Heritage Fndation
Consv Elser/Oneota Park A
Heidi L Chapman
John C Lawson
IA St Assn of Assessors
John C Lawson
Staples Credit Plan
Grand Total
Asr assoc dues 2010
Asr 4th qtr unemplymnt
Asr phone/long distance
Asr ink
266.58
62.14
94.75
113.73
62.98
200.00
177.92
245.40
540.84
50.00
165.00
70.00
19.54
6028.40
1500.00
180.00
578.75
1016.37
22.72
2.15
87.00
27.30
10077.23
600.00
37.10
96.80
7.07
186.91
284386.43
Supervisors discussed and shared information from committees and boards they have attended since their
last regular board meeting. Supervisor Chalstrom updated the Board regarding the YES Center in
Cherokee, Supervisor Matthews shared information relating to UDMO, Compass Pointe and the Local
Housing Trust annual report, and Supervisor Swanson reported on the NWIPDC meeting.
Motion by Matthews, seconded by Skow to approve the Clay County Clerk’s Report of Fees Collected for
the quarter ending December 31, 2009 totaling $5,818.89 for surcharge, county ordinance fines, court
cost and reimbursement of sheriff fees, depositions, filing fees, and blood test. Detail on file at the
auditor’s office. Motion carried.
Motion by Chalstrom, seconded by Brockshus to reappoint Dr. David Robison, MD, as the Clay County
Medical Examiner who shall investigate any death caused from violence, sudden or suspicious as specified
in Iowa Code Chapter 331.801 and to perform such autopsies as deemed necessary or as required by the
January 26, 2010
5
Clay County Attorney and/or the Iowa State Medical Examiner for term ending December 31, 2011.
Motion carried.
Motion by Chalstrom, seconded by Brockshus to reappoint Christopher Lee Raveling, 4315 110th Ave,
Peterson, IA as Medical Examiner Investigators to provide professional assistance as authorized by
Subsection 331.801 (3) to the Clay County Medical Examiner. Investigations shall be performed in
accordance with 331.802, Code of Iowa and in the manner required by the State Medical Examiner for
term ending December 31, 2011. Motion carried.
Motion by Brockshus, seconded by Matthews to reappoint Michael Weber, 1510 3rd Ave E, Spencer, IA,
as Medical Examiner Investigators to provide professional assistance as authorized by Subsection 331.801
(3) to the Clay County Medical Examiner. Investigations shall be performed in accordance with 331.802,
Code of Iowa and in the manner required by the State Medical Examiner for term ending December 31,
Motion by Matthews, seconded by Brockshus to reappoint James Anthony Berhow, 806 5th Ave SW,
Spencer, IA as Medical Examiner Investigators to provide professional assistance as authorized by
Subsection 331.801 (3) to the Clay County Medical Examiner. Investigations shall be performed in
accordance with 331.802, Code of Iowa and in the manner required by the State Medical Examiner for
term ending December 31, 2011. Motion carried.
Motion by Chalstrom, seconded by Brockshus to reappoint John Michael Hill, 15679 250th Ave, Spirit
Lake, IA as Medical Examiner Investigators to provide professional assistance as authorized by Subsection
331.801 (3) to the Clay County Medical Examiner. Investigations shall be performed in accordance with
331.802, Code of Iowa and in the manner required by the State Medical Examiner for term ending
December 31, 2011. Motion carried.
The Board discussed the opportunity, by Iowa law, to collect outstanding court fines. Clay County
Attorney Michael Houchins will present further information at their meeting held January 27, 2010.
10:00 a.m. The Board of Supervisors presented their initial counter bargaining unit proposal to Jason
Coppel of the International Union of Operating Engineers Local 234-for the Clay County Administration
and Courthouse Buildings and the Clay County Conference Board (Assessor).
Motion by Matthews, seconded by Brockshus to authorize repayment of FY 09 allocation to the MH/DD Risk Pool. Motion carried. Motion by Brockshus, seconded by Chalstrom to approve purchase of 2011 7700 International Semitractor from Fox International of Spencer, Iowa for $88,900. Motion carried.
Motion by Matthews, seconded by Chalstrom to approve the purchase of two (2) Cornbelt Manufacturing
Belly Dump Trailers from Cornbelt Manufacturing of Early, Iowa for $47,912.00. Trading in the 2003
Hart Belly Dump Trailer. Motion carried.
January 26, 2010
6
After further evaluation of the pickup quotes, motion by Brockshus, seconded by Chalstrom to rescind
the awarding of the low quote of $25,480.00 from H & N Chevrolet. Motion carried.
Motion by Matthews, seconded by Brockshus to award pickup quote to Don Pierson Ford of Spencer Iowa
in the amount of $26,792.00 for a 2010 Ford F150 Supercab 4x4. Motion carried.
Motion by Matthews, seconded by Chalstrom to set the hearing date and time for the proposed Fiscal
Year 2011 County Budget to be Friday, March 12, 2010 at 10:00 a.m. in the Supervisor’s Board Room of
the Clay County Administration Building, 300 West 4th St., Spencer, IA. Motion carried.
The Board met with Hugh Lively, Executive Director of the Regional Transit Authority/RIDES relating to
their request for fiscal year 2011 from Clay County for transportation services. Their request is $4000.00
for transportation services and $10,250.00 for capital funds for vehicle replacement, radio devices, lifts
and other equipment. The requested total is the same amount allocated in fiscal years 2009 and 2010.
1:00 p.m. Budget Workshop
January 27, 2010 at 8:30 a.m.
January 26, 2010
7
Absent: None.
Motion by Brockshus, seconded by Skow that the Board meeting agenda for January 27, 2010 be received
The Board met with County Attorney Michael Houchins and Kim Chappas of Spirit Lake regarding a
court debt collection program that could be implemented in Clay County. Kim Chappas currently
provides this court debt collection service for Dickinson County through the County Attorney’s office.
Currently Clay County uses the method of Centralized Collection Unit (CCU) which charges a 10%
collection fee that is applied only when funds are actually collected. Legislation implemented in SF2428
increased the incentive for county attorneys’ collections due to a formula that allows counties to retain
40% of the amount collected up to a threshold then the county retains an additional 12% of the funds
collected. Clay County’s threshold would be $50,000 due to our population. Houchins proposed that
Chappas could use office space and equipment at his location and she would be considered a part-time
county employee working twenty (20) hours per week at a rate of $10.50 per hour. The Board will take
action on this proposal at their next regular board meeting.
Budget Workshop
January 29, 2010 at 8:00 a.m.
Janaury 27, 2010
1
Absent: None. Guests: Clay County Conservation Board members
Motion by Matthews, seconded by Chalstrom that the Board meeting agenda for January 29, 2010 be
Budget Workshop with the County Conservation Director and Conservation Board members.
February 2, 2010 at 8:30 a.m.
January 29, 2010
1
Clay County Board of Supervisors Minutes from Meeting 10 held on February 2, 2010
The Clay County Board of Supervisors met pursuant to adjournment on February 2, 2010 at 8:30 a.m. in
Absent: None.
Motion by Skow, seconded by Chalstrom that the Board meeting agenda for February 2, 2010 be received
and placed on file with the County Auditor as approved with the addition of setting the date and time for
the canvass of the February 2, 2010 Special South Clay School Election.
Motion carried.
Motion by Chalstrom, seconded by Matthews to set the canvass of the February 2, 2010 Special South
Clay School Election to Tuesday, February 9 2010 at 10:00 a.m. Motion carried.
Budget Workshop
February 2, 2010
1
Meeting #11
The Clay County Board of Supervisors met pursuant to adjournment on February 9, 2010 at 9:03 a.m. in
Absent: None.
Unless otherwise indicated, all of the motions offered at this meeting were carried with the following
vote: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None.
Motion by Chalstrom, seconded by Matthews that the Board meeting agenda for February 9, 2010 be
received and placed on file with the County Auditor as approved with the addition of authorizing the
chairperson to sign website maintenance agreements with Inukshuk Technologies, LLC for the Sheriff
and Conservation departments. Motion carried.
Motion by Brockshus, seconded by Matthews that the minutes of the Board Meeting #7 held January 26,
Motion by Matthews, seconded by Brockshus that the minutes of the budget workshop Board Meetings
#8, 9 & 10 held January 27, 29 and February 2, 2010 be and are hereby approved as submitted. Motion
carried.
Motion by Skow, seconded by Chalstrom to adopt the following resolution: BE IT HEREBY
authorized and directed to issue warrants, against the various settlement of such claims a allowed
February 9, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None.
Abstentions: None. Resolution adopted.
Alpha Wireless Comm
Arnold Motor Supply
Asher Motors
AT&T TeleConference Services
Atlas Stamp & Seal Co
Black Hills Energy
Bomgaars
Bud's Service
Canon Financial Services Inc
Carroll Cleaning Supply, Co
City of Spencer
Clay County Sheriff
Coffman's Locksmith
Daily Reporter, The
Dataline Associates
DataSpan, Inc
Dianne Eldridge
Dickinson County Sheriff
Everly-Royal News
Evertek
GRACESOFT
General Basic Fund
shrf remove/install equip
Consv oil filter/oil
consv distributor cap/rot
Aty conf call
Recorder stamps
Consv utilities
jail mattresses
Cths snowbrush/mat
shrf towing
Adm copier
consv garbage bags
Dehumidifier disposal
Env Hlth county car gas
shrf fees
Adm key
Consv copier contract
Publication
DP cleaning cartrdgs
DP optical disk
DHS copier lease payment
rent-landlord
shrf fee
Bd pub mtg
consv internet/phone/cabl
consv InnKeeping maint-qt
Consv cylinder refills
February 9, 2010
1
226.27
25.95
94.95
16.35
53.70
79.00
506.82
138.74
273.06
406.45
171.30
20.00
396.84
226.00
2.75
268.51
933.64
489.85
379.41
176.68
214.00
45.46
588.94
129.13
297.00
31.84
Meeting #11
Hartley Sentinel
Daniel J Heissel
IACCBE
I S A C
Jack's Uniforms & Equipment
Janitor's Closet
Johnston Automotive
KAPCO Postal Pack & Ship
Angela M Lawson
Linn County Public Health
L-3 Com Mobile Vision Inc
Mail Services LLC
Marcus News & Peterson Patriot
Marilyn E White
Mastercard
Mc Donald Supply/Div Hajoca
Menards - Spencer
Northwest Glass Co Inc
Pixler Electric Inc
PRIA-Property Records Industry
Sioux Sales Co
Solutions, Inc
Spencer Family Care
Staples
Town & Country
Triggs Farm Partnership
US Cellular
Vytech Signs & Designs
Walter Stephens Jr Inc
Western IA Tourism Region
Winther Stave & Co
Xerox Corporation
Youth & Family Resource Serv a
Annette Schaeffer
ARC
Bonny Swart
Clay Co Emerg Mgt Agency
Daily Reporter, The
Fiscal Services Bureau
IA Secretary of State
J&T Rentals
Jim Graham
Judith A Bevers
Michelle A Krile
Natalie Salton
Solutions, Inc
Youth & Family Resource Serv
Pub semi annual-treas
consv mtg exp - meal
Consv water usage
Consv Outerbanks clothes
consv spring mtg registra
consv suction cup kit
Cths custl supplies
Shrf battery
Env hlth shipping
San mtg expenses
Env hlth radon kits
Shrf trunk mount/dvr cabl
Treas renewal printing
Treas semi-annl report
Mileage/Lay Bd member
consv gas
Cths anti-freeze
Consv misc
consv oil filter
Consv repair screen
DP color copy charges
DHS binder clips/post its
Adm belts
rec membership
Shrf charger batteries
shrf pants,gloves/key str
Aud toner
Med examiner charges
Shrf phone charges
Aud envlps/clasp
consv laminating pouches
Scharnberg garbage
San well closures
Consv Scharnberg banner
Jail inmate toiletry supp
consv membership
audit/final billing
Rec copier charges
shelter care-bgus
Atty mthly exp
121.50
4.17
87.52
72.92
110.00
9.76
224.99
109.94
16.41
82.43
100.00
158.00
462.23
162.75
107.80
15.25
66.55
234.28
41.76
24.00
250.81
14.92
14.38
50.00
29.99
288.35
734.20
125.00
1924.24
135.45
53.99
39.59
800.00
276.93
100.00
140.23
125.00
3295.48
266.10
699.75
8529.54
Elect Special S Clay
Elect laptop bags/rolling
EMA Jan allocation
Elect pub S Clay ballot
FY10 JV County base
Elect notary renewal appl
Feb election equip storag
Elect toner
Elect phone/long distance
detention
32.00
892.00
32.00
14258.00
474.88
2144.00
30.00
1000.00
92.60
104.70
32.00
82.10
83.51
4.46
1772.70
February 9, 2010
2
Meeting #11
Buena Vista Co Treasurer
Candila C. Schickel
Clay County Sheriff
Echo Plus
Greer Law Office
Hope Haven
Horizons Unlimited
Hy-Vee
I S A C
Johnson County Sheriff
Seasons Center
The Pride Group
Asher Motors
City of Spencer
MH-DD Services Fund
sheriff fees
attrny fee
sheriff fees 1/27/10
scl-care
attrny fees
wa-care
wa-care
rx-care
SFY09 risk pool refund
luncheon for CRIS 11/07
sheriff fees
wa-care
MHS for Feb10
office suppl.
rcf-care
wa-care
shrf service
Dec rural service garbage
consv gas - january
shrf jumper cables
shrf transmitt
IGLD task force funding
Secondary Road Fund
A & M Laundry Inc.
Uniforms
AECOM
NEPA Services HDP(116)
WELDING SUPPLIES
Alliant Energy
Electric - Dickens
Alpha Wireless Comm
#65 Radio Repairs
Arnold Motor Supply
SUNDRY
Telephone - G.G.
Barnes Distribution
PARTS
Black Hills Energy
Gas - Royal
City of Everly
Gas - Everly
City of Royal
City of Spencer
4 - Appliances
Crysteel Truck Equipment Inc. PARTS
Don Pierson Ford
PARTS
Dyno Oil Co Inc
297 Gals 15W40 Oil
363.475 Ton De-Icing Salt
Force America Inc
PARTS
PARTS
Forklift Gas
Annual Non-Metered
Water - Dickens
IA State University
2010 Asphalt Conference
3 - 31-MHD Batteries
Kuehl & Payer Ltd
Bridge Services HDP(116)
#10 Printed Envelopes
New Sioux City Iron Co
BOLTS
Service
Internet - Shop
Spencer Police Department
February 9, 2010
3
85.00
96.00
71.50
3328.50
45.00
1894.68
635.18
22.68
18485.20
11.00
31.50
886.20
17510.03
53.80
6163.42
1564.50
68.00
5954.00
61.96
311.30
4.29
46.05
526.69
174.30
2918.50
192.98
329.25
193.20
513.62
27.76
297.84
670.80
1049.05
35.28
287.00
3362.69
22.75
1758.24
19057.33
340.40
1118.88
82496.65
4258.51
31.00
390.00
290.85
912.65
30.00
655.85
338.93
34.95
Meeting #11
John M Rosacker
Royal Telephone Co
Darrel K Santage
Snap On Tools
Spencer Family Care/Avera
Sprayer Specialists Inc
Town & Country
US Cellular
Vander Haag's Inc
PARTS
Telephone - Dickens
3/4" Hi-Test Chain - 50'
Clothing Allow - Safety
Telephnoe - Royal
Clothing Allow - Safety
1/2" Socket Set
PARTS
Pre-Employment (Juza)
Telephone - ENG Office
Salt Brine Pump
PARTS
Garbage - Dickens
Data Phone
#204 Muffler
19.38
67.15
744.94
61.36
22.50
100.00
25.50
3596.57
646.00
62.43
317.01
38.88
14.50
63.81
751.32
Acorn Naturalists
Menards - Spencer
Naturalist misc
Naturalist gas - January
naturalist light bulbs
182.76
25.02
27.38
DataSpan, Inc
Recorders Records Mgt Fnd
Rec optical disc
379.34
GSC custl supplies
178.98
Janitor's Closet
Jeremy K Bellis
Tammy K Brown
Bradley H Brunk
Audrey Coffman
Raymond D Essick
Kevin D Maassen
Tammy R McKeever
Cheryl L Riley
John M Rosacker
Darrel K Santage
Martin L Schoening
Casey J Timmer
Bound Tree Medical
St Luke Regional Medical Ct
Alliant Energy
Clay County Sheriff
GeoComm Corporation
Iowa Telecom
U S Postmaster
Clay
Flex
flex
flex
Flex
Flex
Flex
flex
Flex
flex
flex
Flex
flex
County Flex Plan
medical
medical
medical
medical
medical
medical
daycare
medical
medical
daycare
medical
daycare
EMS electrode pads
EMS shippings
EMS reg conf
E-911 Surcharge
E911 undrgrd serv/Peters
E911 K-9 shed
E911 qtrly sys maint agrm
E911 fuel/generator
E911 phone line access ch
E911 remote support
E911 line access chgs
E911 phone line charges
E911 po box rent
February 9, 2010
4
851.73
129.00
18.00
25.00
912.45
176.00
215.00
116.09
40.00
494.60
428.69
200.00
106.80
14.21
110.00
250.57
1500.00
2314.00
130.64
41.69
230.00
570.04
8.04
28.00
Meeting #11
IEMA % Robert Christensen
Tri-State EMA
Verizon
Heidi L Chapman
Verizon
Grand Total
Jnt Co
EMA
EMA
EMA
EMA
EMA
Emergency Mgt Fund
fuel
2010 membership
phone/long distance
membership
cell phone
Assr prop inspect mileage
Assr cell phone charges
74.43
100.00
6.29
10.00
158.96
165.20
8.85
51.05
243789.70
Supervisors discussed and shared information from committees and boards they have attended since
their last regular board meeting. Supervisor Matthews shared an update from the Airport Board
meeting; Supervisor Brockshus reported on the Season’s and Compass Pointe board meetings;
Supervisor Skow shared information relating to the Juvenile Court status; and Supervisor Swanson gave
an update on the county department head meeting and the RC & D meeting.
Motion by Chalstrom, seconded by Skow to accept and authorize the chairperson to sign the Employee
Payroll Request from the Clay County Attorney’s office for Kimberly Chappas for part-time status
based on 1040 hours per year at an hourly rate of $10.50 per hour effective February 1, 2010. Motion
carried.
Motion by Matthews, seconded by Skow to authorize chairperson to sign the website maintenance
agreements with Inukshuk Technologies, LLC, Spencer, Iowa for the Clay County Sheriff and
Conservation websites. The Agreement is for a period of one year with estimates of twenty-four hours
per year at a rate of $50.00 per hour programming time, which may be carried over to the next year if
not used. Motion carried.
Environmental Health Director Tammy McKeever updated the Board on the proposed burial site
maintenance agreement with the Estate of Dennis Parsons. It is the opinion of the Clay County Attorney
that an agreement signed by the family to ensure maintenance of the burial site is sufficient versus a
county ordinance at this time. It was also recommended that the property owners secure a survey of the
tract of land to separate the burial site from the current legal description. It was the consensus of the
Board to request the family to sign the burial agreement by July 1, 2010.
9:00 a.m. The Board met with the Parker Historical Society Museum Director Cindy McGranahan and
Parker Board President Paul Brenner to discuss the 2009 yearend report, accomplishments, and
highlights. Their 2010 goals include the launching of a capital and endowment fund campaign for the
renovation of the Johnston Automotive building into a museum facility. It is hoped by the Parker Board
that fiscal year 2011 appropriations from Clay County can remain equal to fiscal year 2010 and asked
for consideration of an additional $25,000 commitment during the capital campaign that will begin in
April, 2010 through October, 2010.
9:20 a.m. Theodore Cate met with the Board requesting their support, in the form of a letter addressed
to the Iowa Department of Transportation, requesting their consideration of reducing the speed limit due
to accidents that have occurred on a portion of US Highway 18 passing through sections 17 and 20 in
February 9, 2010
5
Meeting #11
Sioux Township. The Board will place the letter consideration on their next regular board meeting of
Tuesday, February 23, 2010.
Motion by Matthews, seconded by Skow to approve Magellan Behavioral Health, Inc. Targeted Case
Management Participation Agreement to continue to receive reimbursement for persons with chronic
mental illness. Motion carried.
Motion by Chalstrom, seconded by Brockshus to authorize the Chairperson to sign the Business
Associate Agreement with Avera McKennan d/b/a/ Avera Spencer Family Care to comply with the new
HIPAA security rules effective February 17, 2010. Motion carried.
Motion by Matthews, seconded by Chalstrom to support and approve the request by Calhoun County for
litigation cost sharing related to their suit as Trustees for Drainage District #86 by the Iowa District
Court by Chicago Central & Pacific Railroad. The Clay County contribution would be $500.00 to the
ISAC Multi-County Fund. Motion carried.
9:45 a.m. County Auditor Marjorie Pitts updated the Board on the 2010 Census meeting with the City
of Spencer. The next coordinating meeting will be Wednesday, February 17th at City Hall. Supervisors
Brockshus and Chalstrom will plan to attend.
10:00 a.m. The Official Canvass of the Special South Clay School Election held on February 2, 2010
was completed with the entire results on file in the Auditor’s Office. The Public Measure A was
approved by the voters of the South Clay School District in Clay and Buena Vista Counties for the
dissolution of the South Clay Community School District and its territory and assets and liabilities to be
distributed to designated contiguous school districts effective July 1, 2010.
10:30 a.m. Tom Borror, Account Project Manager for The Baker’s Group of Des Moines spoke with the
Board regarding the facility improvement master plan report and subsequent submission of an
application to the State Energy Program for a geothermal well field to service the Administration
Building.
The Board recessed at 12:09 p.m.
The Board reconvened at 1:10 p.m.
Budget Workshop
___________________________________
Marjorie A. Pitts, County Auditor
_____________________________________
Linda Swanson, Chairperson
February 9, 2010
6
Clay County Board of Supervisor’s Minutes from Meeting 12 held on February 23, 2010
The Clay County Board of Supervisors met pursuant to adjournment on February 23, 2010 at 8:30 a.m.
Supervisors Brockshus, Chalstrom and Auditor Marjorie Pitts as clerk for the meeting. Absent:
Supervisors Matthews and Skow.
Ayes: Brockshus, Chalstrom, and Swanson. Nays: None. Abstentions: None.
Motion by Brockshus, seconded by Chalstrom that the Board meeting agenda for February 23, 2010 be
Motion by Chalstrom, seconded by Brockshus that the minutes of the Board Meeting #11 held February
9, 2010 be and are hereby approved as submitted. Motion carried.
Motion by Chalstrom, seconded by Brockshus to adopt the following resolution: BE IT HEREBY
February 23, 2010. Ayes: Chalstrom, and Swanson. Nays: None. Abstentions: Supervisor Brockshus.
Resolution adopted.
Amsterdam Printing & Litho
Black Hills Energy
Wyatt W Brinkley
Canon Fin Services
Clay County Sheriff
DataSpan, Inc
Disabled American Veterans
Shirley M Goyette
Helen's Comm Laundry
Hy-Vee
I S A C
INOA
Inukshuk Technologies
ISAC
ISSDA
Janitors Closet
Johnston Automotive
Ken Matthews Ken Corp
Louise Ekerman
Mail Services LLC
Mastercard
Menards - Spencer
General Basic Fund
VA envelopes
union negotiations
Bldg utilities
Twp mileage
Shrf copier contract
Shrf gas January
shrf fees
DP shipping charges
Clay County Van Share
Recorder mileage
Admn rugs and mops
Jail misc supplies
Bd litigation support
Utilities
water usage/assist
shrf MMPI-2 testing
VA notary dues
Admn elevator inspection
shrf membership
Shrf/conv web annual maint
Treas spring mtg registra
Shrf civil school registr
Bldg custodial exp
Shrf delco battery
Landlord
Landlord
Office supplies
consv mtg exp
Cthse elbows/pvc pipe
February 23, 2010
1
135.13
1410.80
1580.00
3.50
465.00
2748.23
262.00
11.40
3525.00
21.00
117.72
42.62
500.00
1751.35
228.24
210.00
30.00
250.00
300.00
2400.00
110.00
345.00
169.28
109.94
220.00
520.00
502.86
42.46
180.06
19.71
Minolta Financial
NACVSO
Peterson Patriot
Pictometry International Corp
Presto X Company
Ramada Hotel & Conv Ctr
Curtis C Salton
Southwest Coaches Inc
SMU
Staples Credit Plan
Paul D Swanson
Thrifty White Stores
U S Postmaster
VanHofwegen-Munter Dentist
Verizon
VISA
Walmart Business
DHS copier
VA meeting registration
Pub bd mtgs
Changefinder
bldg pest control
Consv mtg exp room
Twp mileage
Transportation
PHN/meals/testing
Shrf T-1 service
Office supplies
Office supplies
Twp mileage
Jail inmate medication
DHS BRM/postage
Jail inmate dental care
Consv cell phone
Auditor mtg exp - room
Consv de-icers
71.43
300.00
533.10
3562.50
86.52
357.02
5.25
155.00
10833.73
353.54
410.21
371.25
6.30
29.98
229.46
200.00
246.08
56.00
73.85
Clay Co Flex Plan/Medical Exp FY09-10 Flex allocation
J&T Rentals
Election equip storage
Lexis Nexis
Law Library charges
Election mouse pads
4600.00
1000.00
1270.00
83.72
Blackhawk Co Community Service
Clay County Sheriff
Greer Law Office
Hy-Vee LeMars
Marion J Roetzel
Seasons Center
U S Postmaster
Alpha Wireless Comm
City of Spencer
Don Pierson Ford
Light & Siren
Planning & Zoning Workshops
Verizon
VISA
Spencer Bowl and Fun
Alliant Energy
Bennett Radiator Company
Black Hills Energy
Boyer Trucks
Crysteel Truck Equipment
MH-DD Services Fund
mh hearing
sheriff fees
CCMS for Jan2010
mhs-care
attrny fees
rx-meds
mh adv.-care
cm-cmh--care
wa-care statecase
postage
shrf new car install equi
Rural service garbage/Jan
Shrf 2-2010 Ford
shrf lightbars/led lights
Zoning mtg registration
Consv cell phone
Consv spinner anvil/reel/
85.00
71.50
396.00
110.00
75.00
16.99
7.50
16501.80
16023.04
68.74
2194.54
11908.00
45174.00
3662.20
55.00
47.55
253.98
Sheriff DARE Fund
DARE bowling
210.00
Secondary Road Fund
WELDING SUPPLIES
Electric - Peterson
PARTS
Gas - Spencer
PARTS
PARTS
588.97
1319.17
520.00
5722.57
858.47
1710.37
February 23, 2010
2
Custom Welding & Repair
FASTENAL
Force America Inc
Haala Industries Inc
Holiday Inn DesMoines
Iowa Telecom
HSBC Business Solutions
NAPA Auto Parts
Qwest
SMU
Star Equipment Ltd.
Trans Iowa Equipment
Triple R Inc
Ziegler Inc
#8 Repairs
BOLTS
PARTS
300 - 3/4"x6" Tie Rods
Lodging
Water - G.G.
Emply Record Files
Tarp Strap
PARTS
PARTS
Telephone - Royal
Pre-Employment - Santage
6 - Random DOT Drug Tests
Water & Sewer - Spencer
Sign Truck Auger Parts
Snow Blower Parts
50 - Plow Shoes
#7 Transmission Parts
1157.51
31.31
1948.64
3940.00
199.36
43.76
82.48
13.35
22.67
69.64
499.61
8.25
323.00
180.00
672.08
285.16
7508.67
1827.00
49277.64
VISA
Walmart Business
Consv nat mtg exp
Nat whisk
84.72
4.50
Bill Stevenson Const
Black Hills Energy
Presto X Company
SWIFT AIR
GSC snow removal
GSC utilities
GSC pest control
GSC heating repairs
50.00
345.00
21.63
776.15
Clay
Flex
Flex
Flex
flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
flex
Flex
Constance A Adams
Ann L Baschke
Kristi J Busse
Audrey Coffman
Brian J Davis
John F Fogarty
Francis D Lehman
Kevin D Maassen
Tammy R McKeever
Glenn I Rouse
Martin L Schoening
Eric W Tigges
Casey J Timmer
Randy J Van Kley
Jeffrey M Wiemann
Theresa E Wurth
County Flex Plan
ins prem
medical
medical
ins prem
daycare
medical
medical
ins prem
medical
ins prem
ins prem
medical
medical
medical
medical
ins prem
CRP new/renewals
EMS moving trailer
EMS epipens
CPR new/renewals
EMS training
Kate Stouffer
Kim Kroger
Mercy Family Pharmacies
Robin Patrick
Alpha Wireless Comm
E-911 Surcharge
E911 tower rent
E911 line access charges
February 23, 2010
3
59.51
66.96
90.77
18.79
786.00
143.02
123.72
66.96
28.01
62.14
94.75
70.00
246.97
117.95
100.00
245.40
285.00
27.00
197.36
285.00
630.00
1649.00
154.30
Clay County Sheriff
Evertek
Qwest
SMU
Webb Wireless
Staples Credit Plan
Pictometry International
Willson & Pechacek, PLC
Del's Garden Center
Canon Fin Services
John C Lawson
Staples Credit Plan
Grand Total
K9 shed from shrf dept
E911 transport
E911 circuit charge
E911 circuit charge
E911 tower rent
EMA calendar
1500.00
445.00
13.58
228.60
2160.00
22.99
Assr image library licens
Assr attorney fees
4772.91
154.00
consv trees
539.80
Assr copier contract
Assr mileage
Assr copier paper
Assr sandisk - 4GB
187.90
35.00
70.00
21.98
235699.13
Motion by Brockshus, seconded by Chalstrom to approve the payment of drainage claim from Joint
Drainage Ditch #61, payable to Clay County Secondary Roads for $144.00 dated February 23, 2010 for
removal of beaver dams. Upon approval claim is to be sent to Emmet County for approval, then to
Dickinson County for approval and payment. Motion carried.
Motion by Chalstrom, seconded by Brockshus to approve the payment of drainage claim from Joint
Drainage Ditch #22 Lateral 299 with Buena Vista and Palo Alto Counties, payable to Clay County
Secondary Roads for $199.00 dated February 23, 2010 for tile repairs. Motion carried.
Motion by Brockshus, seconded by Chalstrom to approve the payment of drainage claim from Joint
Drainage Ditch #14-42 Lateral 293W with Buena Vista County, payable to Clay County Secondary Roads
for $383.00 dated February 23, 2010 for tile repairs. Motion carried.
Motion by Brockshus, seconded by Chalstrom, to approve drainage expenditures dated February 23, 2010
totaling $5,514.00 for ditch and tile repairs payable to Clay County Secondary Roads from the following
drainage ditches: D.D. #7 $174.00 by stamped warrant; D.D. #8 Lat. 4-38 $784.00 by stamped warrant;
D.D. #12 $361.00 by stamped warrant; D.D. #23 $149.00 by stamped warrant; D.D. #48 $1,497.00 by
stamped warrant; D.D. #98 $176.00 by stamped warrant; D.D. #11 $227.00; D.D. #28 Lat. 161 228.00;
D.D. #30 $982.00; D.D. # 40 $184.00; D.D. #65 $158.00; D.D. #105 $154.00; D.D. #112 $440.00.
Upon Clay County Board approval, the county auditor be hereby authorized and directed to issue
warrants, against the various settlement of such claims as allowed on February 23, 2010. Motion carried.
last regular board meeting. Supervisor Chalstrom updated the Board on his meeting with the NW Ia
Youth Emergency Services Center (YES Ctr) relating to pending legislation and a potential transportation
vehicle.
February 23, 2010
4
Motion by Brockshus, seconded by Chalstrom to certify the February 2, 2010 Special School Election cost
to be invoiced to South Clay Schools for total of $1,002.23. Motion carried.
Motion by Brockshus, seconded by Chalstrom to accept Grade Crossing Surface Repair Agreements
between DM&E Railroad, Iowa Department of Transportation and Clay County for the following
crossings: 260th Avenue, 270th Avenue, 300th Avenue and 320th Avenue and authorized the Chairperson
to sign the agreements. Motion carried.
Motion by Chalstrom, seconded by Brockshus to set March 23, 2010 @ 10:00 a.m. as Letting Date for
the following projects: culvert projects L-7611C-1 and L-7611C-2, seal coat projects L-6809SC-1 and
L-7809SC-2 and bridge deck overlay projects L-5811DO-1 and L-6611DO-2. Motion carried.
Motion by Chalstrom, seconded by Brockshus to authorize Chairperson to sign letter of support to the
Iowa Department of Transportation regarding speed limit study on a portion of Highway 18 passing
through Section 17 and 20 of Sioux Township (T96N R36W of the 5th PM) that may result in reducing
the speed limit on this section of highway. Motion carried.
Zoning, Environmental Health, Safety and EMS Coordinator Tammy McKeever gave the Board updates
relating to environmental health topics of the Grants to Counties program; LEAD Program education for
construction contractors having to be lead certified; the progress of the Gillett Grove septic and sanitary
sewer project; the 2010 Pumper Inspection Program with surrounding counties; and the status of
inspections for tattoo businesses and swimming pools. McKeever informed the Board of being awarded a
Regional Health Care Grant of $5000 to write policies and procedures and of a class being offered for
Healthy Home Credentials
Motion by Chalstrom, seconded by Brockshus to approve and authorize chairperson to sign FY 2011
Community Mental Health Center Affiliation form for the Iowa Department of Human Services.
Motion carried.
County Auditor Marjorie Pitts spoke with the Board regarding the 2010 Census project meetings with the
City of Spencer indicating times and content of the public service announcements planned for early
March. Pitts shared the progress of the various Geo-thermal Grants and Appropriations that are being
applied for relating to a proposed installation of geo-thermal wells at the Administration Building
location. Updates to the content on various pages of the Clay County website was also discussed. Pitts
gave an overview of the published FY11 budget summary notice showing comparisons and trends.
March 9, 2010 at 8:30 a.m.
February 23, 2010
5
Clay County Board of Supervisors Minutes from Meeting 13 held on March 2, 2010
The Clay County Board of Supervisors met pursuant to adjournment on March 2, 2010 at 9:00 a.m. in
Absent: None.
Motion by Matthews, seconded by Skow that the Board meeting agenda as amended to include the
appointment of a county public information officer for Sprint 2010 potential flooding emergencies for
March 2, 2010 be received and placed on file with the County Auditor as approved. Motion carried.
Motion by Chalstrom,.seconded by Brockshus that the minutes of the Board Meeting #12 held February
The Board discussed the Iowa Office of Energy Independence application for an Energy Efficiency and
Conservation Block Grant for the Administration Building geothermal project funding. This application
has been a joint effort of the Board of Supervisors, The Baker Group facility managers, and Northwest
Iowa Planning and Development Council. The Corridor of Opportunity is taking the lead on placing
applications for the 2011 Appropriations from Senator Grassley and Senator Harkin due the first week of
March, 2010.
Supervisor Brockshus spoke with the Board regarding the Community Betterment Task Force that he
serves on focusing on retail economic development. This task force is planning to participate in a
conference in Las Vegas in May 2010 to promote our communities with businesses and restaurants that
would develop in our area. Brockshus requested the Board to consider assisting this task force with
funding for registration and retail brochures. Supervisor Skow made a motion that was seconded by
Supervisor Matthews to contribute $1000.00 from the Local Option - Any Lawful Use fund but then
discussion lead Supervisor Skow to withdraw his motion until the next regular Board meeting on March
9, 2010 when further specific information will be available.
Motion by Brockshus, seconded by Chalstrom to approve quote #2126 from Steffen Furniture, 420 N.
Grand Avenue, Spencer, IA in the amount of $694.71 for the replacement of a 188” wide track for
vertical blinds in the County Recorder’s office from the Hunter Douglas Vertical Solutions Company.
Motion carried.
Motion by Brockshus, seconded by Matthews to approve and authorize the Chairperson to sign the 28E
Agreement between Clay County Board of Supervisors as trustees for Clay County Drainage Districts #8
and the Division of Soil Conservation, Iowa Department of Agriculture and Land Stewardship for the
purpose of conveying financial assistance to achieve water quality benefits as a pilot project for the
Integrated Drainage and Wetland Landscape Systems Initiative being administered by the Division and
enabling money to be transferred to the District. Motion carried.
March 2, 2010
1
Motion by Skow, seconded by Matthews to approve and authorize the Chairperson to sign the 28E
Agreement between Clay County Board of Supervisors as trustees for Clay County Drainage Districts #24
and #25 and the Division of Soil Conservation, Iowa Department of Agriculture and Land Stewardship
for the purpose of conveying financial assistance to achieve water quality benefits as a pilot project for the
Integrated Drainage and Wetland Landscape Systems Initiative being administered by the Division and
enabling money to be transferred to the District. Motion carried.
Supervisor Swanson discussed training opportunities for county departments relating to human resource
management. The agenda for the next Board meeting on March 9, 2010 will have an informational
presentation by Jack Walsh from Dickinson County.
Motion by Matthews, seconded by Chalstrom to appoint Emergency Management Director Eric Tigges as
the County Public Information Officer (PIO) and Supervisor Linda Swanson as alternate PIO for the
Spring 2010 pending flood emergencies. Motion carried.
March 9, 2010 at 8:30 a.m.
March 2, 2010
2
Absent: None.
Motion by Matthews, seconded by Skow that the Board meeting agenda for March 9, 2010 be received as
amended to include a 10:00 a.m. closed session pursuant to Iowa Code Chapter 21.5(1)(g) and to
authorize the Chairperson to sign a letter of support for the Visual Arts Festival and then be placed on file
with the County Auditor as approved. Motion carried.
Motion by Matthews, seconded by Brockshus that the minutes of the Board Meeting # 13 held March 2,
Motion by Brockshus, seconded by Matthews to adopt the following resolution: BE IT HEREBY
authorized and directed to issue warrants, against the various settlement of such claims a allowed March 9,
2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None.
Resolution adopted.
Alisha Rodriquez
Alpha Wireless Comm
Arnold Motor Supply
Atlas
Barnes Distribution
Ben Meadows Co
Black Hills Energy
Boji Information
Bomgaars
Bud's Service
Canon Fin Services
Leland W Chamberlain
Christians Sheet Mtl
Clay County Sheriff
Clay County Fair Assn
Coffman's Locksmith
Copytec
Daily Reporter, The
Des Moines Marriott Downtown
Diamond Vogel Paints
Dianne Eldridge
General Basic Fund
interpreter
Shrf remove veh equipment
shrf air filter
Rec stamp
Consv zinc caps
Union negotations
Consv trfc sign/wind mtr
Consv utilities
Treas toner ink cartrdg
Consv misc/bldg misc
Shrf oil change
Admn copier contract
Shrf uniforms
Twp mileage
Consv vhac serv/ptac unit
Dept Feb gas
Shrf fees
Consv parking stalls
Bldg locks
Adm bldg blueprint
Consv copier lease contra
Cthse light bulbs
Pub bd mtgs 7-11
DHS monthly lease payment
Treas mtg exp - room
Buildings
Landlord
March 9, 2010
1
15.00
200.75
23.50
19.90
34.61
3314.00
842.29
79.00
160.10
252.28
331.80
406.45
1526.18
11.55
330.41
2819.32
448.00
74.00
146.90
187.00
259.94
185.76
406.80
176.68
244.16
16.78
216.66
Dist III IACCB
ESRI
Eva Christiansen, Ph D PC
Evertek
Farm & Home Publishers
FASTENAL
Galen's Pro-Mow
Greer Law Office
GW "Pete" Howe Sanitation
Hartley Sentinel
Charles W Huberg
Hy-Vee
IA Natural Heritage Fndation
IA Public Health Association
ISACA
J&T Rentals
Jean A Jackson
Janitors Closet
Johnston Automotive
Ken Matthews Ken Corp
Knight Protection, Inc
Merlyn R Kriens
Randy Krukow
Roger H Kruse
Kenneth W Lawrence
Kevin D Maassen
Marriott West Des Moines
Tammy R McKeever
Menards - Spencer
News, Bell, Times, Patriot
Pitney Bowes
Pocahontas Co Sheriff
QuarterMaster
Quill
Travis J Riley
Alice A Roghair
Setina Mfg Co, Inc
Solutions, Inc
Spencer Family Care
SMU
Staples
SUNTRAC Services, Inc
SWIFT AIR
Town & Country
US Cellular
Consv registration
GIS ArcVw/Gis/Info maint
Medical & Health Services
Consv internet/cable Schr
Magazines,Period.& Books
Consv ratchet susp
Consv bar 18"
Minor Mv Parts & Access
propane partial fill
attrny fees
Buildings
Pub bd mtgs 6-11
Twp mileage
rx-medication
Consv utilities
Medical & Health Services
Consv membership
Pub Hlth registration
Aud 2009 dues
VA rent assistance
Twp mileage
Adm custl supplies
Shrf battery
rent landlord
Admn system monitoring
Twp mileage
Postage & Mailing
Twp mileage
Twp mileage
Consv meal reimb
Rec book ends
Shrf mtg exp room
Env hlth mtg expense
Adm batteries
Pub bd mtgs 6-11
Consv LHV10 passage lock
DP copies
Office Supplies
Treas postage
shrf fees
Wearing Apparel & Uniform
DP paper
Paper
Consv meal reimb
Twp mileage
DP sftware support maint
DP Kodak warranty renewal
Maint truck battery
ME charges
GSC utilities
Aud calc tape
DHS paper/labels/mon wipe
Env hlth leak test kit
Adm AHU/air comp tank
Consv garbage
Adm cell phone
March 9, 2010
2
90.00
9300.00
187.50
129.13
70.20
15.60
41.95
198.98
360.88
150.00
120.00
8.95
601.43
4.90
1193.57
43.76
100.00
250.00
130.00
175.00
220.00
33.25
276.86
99.94
207.50
300.00
5.60
18.39
19.60
5.60
8.57
8.92
265.44
32.36
359.00
554.27
57.00
58.26
146.96
1600.00
16.50
126.49
128.49
142.36
7.50
4.90
1163.92
2500.00
4943.39
85.95
250.00
5831.26
563.46
72.53
25.00
953.36
39.59
604.70
Vytech Signs & Designs
Warner Funeral Home
Xerox Corporation
Consv tripod bannr stand
Facility use
Rec copier base charge
Adm 1st aid supplies
Atty monthly exp
NW IA Youth Emergency
Pitney Bowes
SMU
detention
Elect postage
Detention
Fareway Stores Inc
Drug court meal
Cherokee County Sheriff
Clay County Sheriff
Echo Plus
Honohan Epley Braddock
Hope Haven
Hy-Vee
Kathleen's Care Inc
Mental Health Ctr of North IA
Palo Alto County Sheriff
Seasons Center
Solutions, Inc
US Cellular
MH-DD Services Fund
sheriff fees
sheriff fees
wa-care
attrny fees
wa-care
wa--care
rx-care
rcf-care
medck-care
wa-care
sheriff fees
MHS for March2010
labor
cell phn chrgs
wa-care
Shrf installation of equi
IRVM jacket
IRVM fuel
IRVM bar 18"
IRVM Dist III mtg reg
Zon postage
Zon wkshop registration
Alpha Wireless Comm
Bomgaars
Galen's Pro-Mow
Marc E Gustafson
Pitney Bowes
SMU
Tee's Plus
Sheriff DARE Fund
DARE plush lion
Local Option - Fair
Contrib.-Other Gov.&Organ
A & M Laundry Inc.
Alliant Energy
Arnold Motor Supply
Black Hills Energy
Bomgaars
City of Everly
Secondary Road Fund
Uniforms
WELDING SUPPLIES
Electric - Dickens
PARTS
Telephone - G.G.
Gas - Royal
BUILDINGS
Farm Taxes 0111300001
Gas - Everly
March 9, 2010
3
138.27
1400.00
266.10
56.02
8557.41
7200.00
200.00
1.77
186.60
40.99
19.00
165.00
4113.25
180.00
2194.98
643.94
13.00
624.00
119.00
708.96
69.50
18420.73
20.13
17.42
1668.80
2136.55
52.28
69.07
41.95
10.00
50.00
165.00
6.28
45.00
21628.45
166.96
37.68
266.46
782.52
25.23
627.51
406.15
584.00
657.50
City of Royal
Clay County Treasurer
Janet Derdall
Dyno Oil Co Inc
Evertek
FASTENAL
Larry Flaharty
David P Glienke
Graham Tire Co
Louis A Halder
Johnston Automotive
Lawson Products Inc
Michael Todd & Co
Mid-Iowa Sales Co.
NAPA Auto Parts
Reds Radiator Repair
Royal Telephone Co
Safety-Kleen Systems
Doug & Pat Sorenson
Spencer International
SMU
Steier Living Trust
Town & Country
US Cellular
Zalaznik Equipment Corp
Ziegler Inc
Water & Sewer - Royal
Farm Taxes 943603100005
Service Pit
PARTS
ROW Easement
L-7611C-1
OIL
Telephone - Everly
Di-Icing Salt - 52.6 Ton
BOLTS
Tenant Agree L-7611C-1
FILTERS
Service
Gas - Webb
Clothing Allowance
BATTERIES
PARTS
BOLTS
34 - Class 2 Safety Vests
SUNDRY
PARTS
BOLTS
Service
Internet - Spencer
Postage
Telephone - Webb
#207 Radiator
Telephone - Royal
Parts Washer
ROW Easement
L-7611C-2
PARTS
PARTS
Telephone - ENG Office
5 - DOT Drug Tests
ROW Easement
L-7611C-1
Garbage - Dickens
Cell Phones - ENG
PARTS
SUNDRY
PARTS
26.00
1599.00
12.66
100.96
228.50
2608.10
74.66
2761.51
116.37
25.00
184.13
50.00
276.50
44344.21
26.31
53.12
45.28
76.31
802.47
194.64
62.25
302.68
584.91
34.95
100.00
67.45
882.15
22.50
422.98
470.00
2867.64
34.20
66.74
180.00
228.50
15.95
183.60
771.41
201.63
14171.63
Acorn Naturalists
Menards - Spencer
Stacie L Young
Consv animal tube/mold/mo
Consv-Natl fuel
Consv claw hammer
Consv pants
22.90
25.55
5.98
84.50
Janitors Closet
Menards - Spencer
US Cellular
GSC custl supplies
GSC batteries
GSC cell phone
Constance A Adams
Audrey Coffman
Sandra S Geidl
Tammy R McKeever
Glenn I Rouse
Clay
flex
Flex
Flex
Flex
Flex
County Flex Plan
medical
medical
medical
daycare
medical
March 9, 2010
4
163.87
4.48
27.56
40.00
66.74
397.49
300.00
280.00
Eric W Tigges
Casey J Timmer
Bomgaars
Channing Bette Company
Pitney Bowes
Flex medical
Flex daycare
EMS key
EMS 1st aid DVD
EMS postage
IA Great Lakes
City of Spirit Lake Police Dep Shrf IGLD
Clay County Sheriff
Shrf IGLD
O'Brien County Sheriff
Shrf IGLD
Iowa Telecom
Qwest
Daily Reporter, The
SMU
Verizon
Clay Co Clerk of Dist Ct
John C Lawson
Boji Information
Heidi L Chapman
Daily Reporter, The
Dave Yungbluth
Gary Klett
Hartley Sentinel
Holiday Inn Hotel & Suites
Lory Krummen
Marlin Voss
Mindy Sylvestor
NCRAAO
Pam Virelli
Scott Brown
SMU
Verizon
Verland 'Bud' Meyer
Grand Total
120.00
453.03
Drug
Task
Task
Task
Task Force
Force OT
Force OT
Force OT
E-911 Surcharge
E911 line access charge
E911 phone service
1.49
99.95
50.00
679.47
238.14
726.00
41.69
180.00
570.04
565.17
9.17
EMA gas
EMA pub of budget
EMA cell phone charges
77.26
38.16
9.47
159.61
Assr court costs
Assr mileage - prop inspe
140.00
169.05
Office Supplies
Employee Travel Expenses
Official Pub.& Legal Not.
Asr mileage
Asr mileage
Assr mtg expense - romm
Asr mileage
Asr mileage
Asr mileage
Asr registration
Asr mileage
Asr mileage
Assr cell phone charge
Asr mileage
346.50
176.37
50.88
16.80
24.50
69.35
501.10
14.00
9.80
14.70
335.00
66.71
16.10
31.50
7.95
51.05
7.00
205185.03
Motion by Brockshus, seconded by Skow to authorize the Chairperson to sign the Letter of Support for
the Visual Arts Festival. Motion carried.
last regular board meeting. Supervisor Brockshus reported on the move of Compass Pointe to the
March 9, 2010
5
Spencer Activity Center. Supervisor Chalstrom reported on the Third Judicial meeting he attended.
Supervisor Skow reported on the Empowerment meeting that he attended.
Motion by Matthews, seconded by Brockshus to authorize Supervisor Skow to attend the 2010 Global
Retail Real Estate Convention from May 23-25, 2010 and authorize travel expenses. Motion carried.
Motion by Matthews, seconded by Chalstrom to appoint Pamela Virelli, 203 King Ave, Royal, Iowa under
“City owners” category.on the Commission to Assess Damages pursuant to Section 6B.4 of the Iowa Code
for the year 2010 to supplement the list reappointed at the January 4, 2010 meeting. Motion carried.
It was moved by Matthews, seconded by Chalstrom, to adopt the following resolution:
RESOLUTION 2010-06
Appoint County Deputies for Sheriff
BE IT RESOLVED, that Joshua Carris and Jason Ellison be appointed deputies for the County Sheriff
effective March 9, 2010.
day of March 2010 and the vote there on being as follows:
Resolution adopted.
The Chairperson Swanson and Clay County Sheriff Randy Krukow conducted the Oath of Office for the
new Sheriff’s Deputies- Joshua Carris and Jason Ellison.
Motion by Matthews, seconded by Chalstrom to authorize Chairperson and County Sheriff to sign Iowa
Law Enforcement Academy Agreement to provide for the training of Joshua Marcus Carris and Jason
Scott Ellison as a Sheriff Deputies. Employees’ employment is subject to Civil Service Code as set forth in
Iowa Code Chapter 341A. The Academy is scheduled to begin April 19, 2010. Motion carried.
9:30 a.m. The Board met with John (Jack) Walsh of Human Resource Solutions, 614 Lake, Spirit Lake,
IA. Walsh spoke with the Board regarding management development training customized to Clay County
policies and held on site. Goals include help with leadership positions, improved employee relations,
support to Clay County department heads and supervisors that encourage professional growth and
learning. Consensus of the Board was to conduct a needs assessment from county departments prior to
considering a Letter of Agreement with Human Resource Solutions. Estimated training costs for eight
hours at $2000.00
Moved by Matthews, seconded by Skow to enter into closed session at 10:15 a.m. pursuant to Iowa Code
Chapter 21.5(1)(g) for the purpose of avoiding disclosure of specific law enforcement matters, such as
current or proposed investigations, inspection or auditing techniques or schedules, which if disclosed
March 9, 2010
6
would enable law violators to avoid detection. Ayes: Brockshus, Chalstrom, Matthews, Skow and
Swanson. Nays: None. Abstentions: None. Motion carried.
Moved by Brockshus, seconded by Skow to exit the Closed Session at 10:36 a.m. Ayes: Brockshus,
Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion carried.
Moved by Brockshus, seconded by Matthews to approve certificate of adjustment #2155 on Rect. #15348,
Fiscal Year 2008-2008, Payable Year 2009-2010 on parcel #640-963607361001 on property described as S
10’ 5 & 6, ALL 7-9 W 13 1/2’ 10 24 1ST RY & 16’ ALLEY to N 24 1st RY ADD “PART BEING
ASSESSED TO VOCATIONAL REHAB, SPENCER, INC, CLAY COUNTY, IOWA, in the amount of
$204.00. Reason being: Court order – property is exempt. Motion carried.
Moved by Chalstrom, seconded by Brockshus to approve certificate of adjustment #2156 on Rect.
#15349, Fiscal Year 2008-2008, Payable Year 2009-2010 on parcel #640-963607361002 on property
described as S 10’ 5 & 6, ALL 7-9 W 13 1/2’ 10 24 1ST RY & 16’ ALLEY to N 24 1st RY ADD “PART
BEING ASSESSED TO WORKFORCE DEVELOPMENT, SPENCER, INC, CLAY COUNTY, IOWA,
in the amount of $2136.00. Reason being: Court order – property is exempt. Motion carried.
Moved by Skow, seconded by Chalstrom to approve certificate of adjustment #2157 on Rect. #15350,
Fiscal year 2008-2008, payable year 2009-2010 on parcel #640-963607361003 on property described as S
10’ 5 & 6, ALL 7-9 W 13 1/2’ 10 24 1ST RY & 16’ ALLEY to N 24 1st RY ADD “PART BEING
ASSESSED TO NW IA PLANNING & DEVELOPMENT, SPENCER, INC, CLAY COUNTY, IOWA,
in the amount of $1220.00. Reason being: Court order – property is exempt. Motion carried.
Moved by Chalstrom, seconded by Brockshus to approve Renewal License Application #BB0018578 for
Class B Beer Permit pending dram shop certification presented by legal owner: Gary Sanderson, 3299
335th Ave, Ruthven, IA doing business as Lost Island Store & Cafe, 3299 335th Avenue, Ruthven, IA
51358. The permit will be valid for twelve (12) months expiring March 31, 2011. Motion carried.
Motion by Brockshus, seconded by Chalstrom to approve the Underground Construction Permit for
Iowa Lakes Electric Cooperative to place electrical line in Clay County Secondary Roads right-of-way
by boring under 330th Street and along west side of 160th Avenue, Section 1, Lone Tree TWP. Motion
carried.
Motion by Matthews, seconded by Chalstrom to approve the Underground Construction Permit for
Webb-Dickens Telephone to place fiber optic cable in Clay County Secondary Roads right-of-way along
280th Avenue, from 3rd Street, Dickens south 680’ then boring under 280th Avenue, Section 13, Sioux
TWP & Section 18, Freeman TWP. Motion carried.
The Board met with the Clay County EMA Coordinator Eric Tigges regarding the creation of a Clay
County Facebook page. It was the consensus of the Board to authorize Tigges to move forward with the
necessary steps and processes to establish a Clay County Facebook page.
The Chairperson adjourned the meeting at 12:03 p.m. convene at the next Auditor’s called meeting
March 12, 2010 at 10:00 a.m.
March 9, 2010
7
Absent: None.
Motion by Brockshus, seconded by Matthews that the Board meeting agenda for March 12, 2010 be
10:00 a.m. This being the time and place for the hearing upon the budget estimate for fiscal year 2011.
There was present a quorum as required by law. Thereupon the board investigated and found that the
notices of the time and place of hearing have, according to law and as directed by the Board, been
published on March 2, 2010 in the Spencer Daily Reporter and February 25, 2010 in the Everly-Royal
News and the Peterson Patriot, official newspapers, in said county, and the affidavits of said publications
are on file with the Clay County Auditor. Finding that there were (neither written nor oral objections)
and after due consideration and discussion Supervisor Matthews made motion, seconded by Supervisor
Brockshus to adopt the budget as published. The vote upon final adoption of the budget was as follows:
Resolution adopted.
The County Auditor was thereupon directed to properly certify the budget as adopted and file as required
by law.
Motion by Brockshus, seconded by Chalstrom to accept the recommendations of the Clay County
Compensation Board, resulting in the following salaries for the elected officials of the county for the fiscal
year beginning July 1, 2010 through June 30, 2011: Sheriff $64,575; Attorney $51,250; Auditor $51,250;
Recorder $51,250; Treasurer $51,250; and Board of Supervisors $24,600. Motion carried.
March 23, 2010 at 8:30 a.m.
March 12, 2010
1
Absent: None.
Motion by Skow, seconded by Chalstrom that the Board meeting agenda for March 23, 2010 be received
Motion by Matthews, seconded by Chalstrom that the minutes of the Board Meeting #14 held March 9,
Motion by Chalstrom, seconded by Matthews that the minutes of the Board Meeting #15 held March 12,
The Board spoke with Dr Forslund representing the faith based Spencer Dream Center group that is
committed to community betterment. The Spencer Dream Center has acquired The Hotel in Spencer
and plan to utilize the structure for youth activities, potential coffee house and restaurant, offices, and a
health care clinic. Dr. Forslund will continue to update the Board of Supervisors as progress continues on
the project.
Sheriff Randy Krukow discussed with the Board the merit of a Social Host and Underage Consumption
Ordinance. Twenty counties in Iowa currently have such an ordinance. It was the consensus of the Board
to begin the process of publications and public readings to implement the proposed ordinance.
Motion by Brockshus, seconded by Skow to adopt the following resolution: BE IT HEREBY RESOLVED
directed to issue warrants, against the various settlement of such claims a allowed March 23, 2010. Ayes:
Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution
adopted.
American Jail Association
Arts on Grand
Atlas
Roger J Baschke
Steven D Berends
Bill Caskey
Black Hills Energy
Rodney G Boernsen
Boji Information
Bomgaars
CCDA-County Consv Directors
City of Spencer
Compass Pointe
General Basic Fund
Shrf membership dues
FY10 allocation
Recorder stamp
Twp mileage
Twp mileage
rent-landlord
Bldg utilities
Twp mileage
Treas toner cart
Shrf safety glasses
Consv assoc dues
Shrf comm ctr salary exp
3rd qtr allocation FY2010
March 23, 2010
1
48.00
1000.00
19.90
18.20
8.40
220.00
1566.00
1.05
160.10
11.57
25.00
27620.23
3908.00
Fire Proof Plus, Inc
Dana J Galm
Sandra S Geidl
John W Goeken
John W Gross
Michael J Houchins
Hy-Vee
ISAC
Jean A Jackson
Janitors Closet
LeRoy E Spears
Light & Siren
Mail Services LLC
Mastercard
Menards - Spencer
Marilyn J Meyer
NW Aging Association
Pitney Bowes
Presto X Company
QuarterMaster
R C & D
R.S.V.P.
Ronald Peterson
Schoeneman Bros
Shield Technology Corp
Sioux Sales Co
Solutions, Inc
Spencer Family Care
SMU
SWIFT AIR
The Toner Place
Upper DesMoines
US Cellular
U S Postmaster
Verizon
VISA
Walmart Business
Clay County Sheriff
J&T Rentals
Lexis Nexis
Cthse fluorscent lights
CCSO primer/tape
Shrf plat books
Cthse fire extinguisher
Twp mileage
Treas mileage
Twp mileage
Twp mileage
Jail line cleaning
Aty mileage
Med/supplies/wellness
Consv utilities
utility asst
Mtg registration
Twp mileage
Custodial supplies
VA transportation
Shrf LED 3 lght/housing
Treas renewals
Consv fuel/mtg exp
Jail emerg lght
Twp mileage
DHS copier
3rd qtr FY2010 allocation
DHS folders
DHS mail system
Bldg pest contrl
Shrf sweater
FY10 allocation
transportation
Shrf batteries
VA transportation
CCSO Oak jamb/casings
Shrf SWCAD/SWRMS upgrade
Shrf holsters/belts
DP sftwr license GIS serv
DP symantec backup exec
Shrf exam/lab
PHN/meals
Shrf T1 service
Aud tape
Adm maint agrmnt
DHS kyocera/brother
DHS glove/baggies
FY10 allocation 3rd qtr
DHS cell phones
Shrf stamps
Consv cell phone
San fuel
Consv glue
Shrf 1st aid supplies
EMA allocation
Shrf transport
Cobra billings
Elect equip storage
Law Lib online chrges
March 23, 2010
2
515.60
183.85
93.30
146.63
25.20
21.00
4.20
7.00
745.00
273.00
212.64
517.48
87.52
275.00
15.05
380.90
82.95
215.80
493.77
89.80
105.98
10.50
67.43
2495.25
63.08
1103.31
86.52
37.37
2000.00
32.64
20.00
29.40
531.16
800.00
130.30
12075.41
9750.33
699.00
11412.43
353.54
882.13
682.00
102.00
8.98
5225.00
272.89
176.00
277.92
186.74
11.54
58.55
7129.00
426.50
270.60
1000.00
1270.00
detention
MH-DD Services Fund
sheriff fees
ccms for 2/10
mhs-indthrpy
rx-meds
icf-res-care
wa-care
mh adv-mileage
cm-bi--care
office suppl
wa-care
rcf-care
72.00
378.00
220.00
16.99
54142.89
233.55
8.00
16683.46
23.55
17271.37
6587.56
RS garbage service
RS reg/membership
RS wkshop registration
Consv mtg exp/room chrg
IRVM cell phone
5954.00
75.00
55.00
112.00
47.55
Clay County Sheriff
Hy-Vee LeMars
Life Skills Training Ctr
Marion J Roetzel
Seasons Center
The Pride Group
City of Spencer
CoZO % Kay Mocha
Quality Inn & Suites
Verizon
AECOM
Alliant Energy
Barnes Distribution
Black Hills Energy
Boyer Trucks
Carroll Dist & Const Supply
Corn Belt Manufacturing Inc
Don Pierson Ford
FASTENAL
Holiday Inn
IA Dept Natural Resources
IA Dept of Trans
Iowa Telecom
Kruse, Cate & Nelson
Qwest
Snap On Tools
SMU
Trans Iowa Equipment
US Cellular
Walmart Business
2100.00
1259.55
Secondary Road Fund
NEPA Services
HDP(116)
WELDING SUPPLIES
Electric - Peterson
PARTS
Sikora - Supreme Court
Gas - Spencer
PARTS
Wire
2010 Belly Dump #416
PARTS
2010 Ford F150SC 4x4 #101
PARTS
Lodging - Asphalt Conf
SWP - B24 Shoulders
Water - G.G.
50 - 8' Grader Blades
Industrial Park -Lump Sum
OFFICE EXPENSE
10 - 1x4x12 Mailbox Posts
Color Copy Costs
Telephone - Royal
Tire Chains
TOOLS
2 - DOT Drug Tests
Electric - Spencer
Annual DATA Membership
PARTS
PARTS
Data Phone
Consv misc
March 23, 2010
3
1017.50
13.72
851.22
580.02
623.00
4393.37
1249.13
67.11
47912.00
1873.63
26792.00
2906.38
194.88
175.00
79.76
4992.00
74.23
20520.00
62.80
669.25
72.48
7.80
6135.80
7.96
60.00
661.59
100.00
313.71
151.38
63.81
26.41
GSC snow removal
GSC utilities
GSC fire ext ins
GSC filtervacs
GSC pest contrl
GSC maint agrmnt
Black Hills Energy
Janitors Closet
Presto X Company
SWIFT AIR
Clay
flex
Flex
flex
Flex
Flex
flex
Flex
flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Constance A Adams
Edward D Campbell
Kenneth L Chalstrom
Audrey Coffman
Brian J Davis
Daniel J Heissel
Kevin D Maassen
Tammy R McKeever
Glenn I Rouse
Darrel K Santage
Martin L Schoening
Linda K Swanson
Casey J Timmer
Sheila A Weeks
Theresa E Wurth
EMS printer/supplies
Staples Credit Plan
City of Spencer
City of Spirit Lake Police
Clay County Sheriff
Osceola Co Sheriff
IA Great Lakes
IGLD task
IGLD task
IGLD task
IGLD task
IGLD task
Daily Reporter
Evertek
Qwest
SMU
Alpha Wireless Comm
Spirit Lake City Hall
Canon Fin Services
John C Lawson
NADA Appraisal Guides
NW District Assessor Assoc
Grand Total
County Flex Plan
ins prem
medical
medical
ins prem
medical
medical
ins prem
daycare
ins prem
daycare
ins prem
medical
daycare
medical
ins prem
220.00
345.00
48.87
165.85
21.63
747.60
130.91
516.00
197.99
18.79
90.00
144.59
299.14
109.62
62.14
812.98
94.75
544.00
200.00
120.60
245.40
216.95
Drug Task Force
force OT Jan. 1
force OT Januar
force OT Januar
force OT Januar
force OT Januar
655.02
277.45
885.37
539.50
488.16
E-911 Surcharge
E911 channel term/mileage
E911 pub FY10 budget
E911 phone serv
E911 dispatch station ser
E911 phone service
E911 circuit chrg
154.30
38.16
445.00
125.00
13.58
228.60
EMA program radios/batter
EMA parking/electricity
EMA sandbags - 5,000
1974.98
74.00
800.00
Asr copier
Asr mileage
Asr stapl/refills/ribbon/
Asr housing guide
Asr class
Asr copies
March 23, 2010
4
187.90
405.32
22.18
136.00
250.00
328.87
340046.25
last regular board meeting. Supervisor Brockshus and Skow had nothing to report. Supervisor Matthews
shared an update from the Upper Des Moines Opportunity finance committee and executive board
meetings. Supervisor Chalstrom reported on the Youth Emergency Services Center meeting and potential
changes to area Department of Human Services locations. Supervisor Swanson updated on the Northwest
Iowa Planning & Development Council meeting that discussed zoning consultation services.
10:00 a.m. The Board and County Engineer conducted the advertised Secondary Roads Bid Letting for a
box culvert project, a seal coat project, and a bridge deck project. Results of the bid letting will be
announced at the next regular Board of Supervisors meeting held on Tuesday, April 6, 2010.
Motion by Brockshus, seconded by Skow to approve the 2011 Fiscal Year Iowa Department of
Transportation Secondary Roads Budget and the 5-Year Construction Program as presented by the
County Engineer and authorized the Chairperson and County Auditor to sign the budget and
construction programs. Motion carried.
Motion by Chalstrom, seconded by Matthews to approve Underground Construction Permit for Iowa
Telecommunication Services to place communication cable in Clay County Secondary Roads right-of-way
by boring under B53 or 440th Street, Sections 30 & 31, Clay TWP as set out in their Application number
03-10 filed with the Clay County Engineers Office. Motion carried.
Motion by Brockshus, seconded by Skow to accept the proposed changes to Secondary Roads Driveway
and Entrance Policy. Motion carried.
10:30 a.m. The Board met with Dean Pfeil, President and General Manager of EDA, Inc, Sioux Center,
IA regarding a proposal for a mechanical and electrical study for the heating and cooling system at the
Clay County Administration Building. EDA Inc would be available to conduct a study in May, 2010. No
board action taken.
Motion by Matthews, seconded by Skow to approve Employee Payroll Request from the Sheriff’s
department for Joshua Carris for full time status at an hourly rate of $ 21.54 per hour effective March 9,
Motion by Brockshus, seconded by Chalstrom to approve Employee Payroll Request from the Sheriff’s
department for Jason Ellison for full time status at an hourly rate of $ 21.54 per hour effective March 9,
Motion by Brockshus, seconded by Chalstrom to approve the Off-Premise Renewal License Application
#BC0027940 for Class C Beer Permit and Sunday Sales Privilege presented by legal owners: John and
Denise Gochenouer, 1217 E. Lyon St., Marshall, MN 56258 doing business as Lost Island Resort, 3286
335th Avenue, Ruthven, IA 51358. The permit will be valid for twelve (12) months expiring March 31,
March 23, 2010
5
Motion by Brockshus, seconded by Skow to authorize Chairperson to sign the Management Development
Training agreement with Human Resource Solutions of Spirit Lake for eight (8) hours of training with
prior clearance of his class content and schedule at a cost of $2,000. Motion carried.
Motion by Matthews, seconded by Brockshus to approve proposal from Pitney Bowes for a Coverbind
5000 Document Binding System at a cost of $1,611 with no Service Level Agreement beyond the
equipment warranty. Motion carried.
The Board met with Kim Wilson, Clay County Central Point Coordinator pointing out the timeline for a
review of the Warner Funeral Home contract. There was also discussion on the employee handbook
progress and submitted state bills. Wilson spoke her view point on Season’s Center contracts and policy
changes relating to rates and procedures.
Motion by Matthews, seconded by Brockshus to approve the proposal #469 for carpet replacement in the
County Sheriff Administration Building from Speidel Flooring, 901 11th St SW, Spencer, IA in an
amount not to exceed $4,635.19 for 199 square yards of Mohawk carpet tile. Motion carried.
Motion by Matthews, seconded by Chalstrom to approve the proposal #2163 for carpet replacement in
the Central Point Coordinator office at the Clay County Courthouse with carpet wall base and a carpet
allowance in the better quality commercial carpet tile range not to exceed $3,996.00. Motion carried.
The Chair person adjourned the meeting at 12:15 p.m., to convene at the next Auditor’s called meeting
April 6, 2010 at 8:30 a.m.
March 23, 2010
6
Clay County Board of Supervisors Minutes from Meeting 17 held on April 6, 2010
The Clay County Board of Supervisors met pursuant to adjournment on April 6, 2010 at 8:30 a.m. in the
boardroom with Chairperson Swanson presiding and with the following other members present:
Absent: None. Guests: Mary Sloan
The Board was led by Chairperson Swanson in the Pledge of Allegiance to the Flag of the United States of
America.
Motion by Matthews, seconded by Skow that the Board meeting agenda be amended for April 6 , 2010 to
include the closing of B24 or 350th St from 200th Ave west to 180th Ave for widening of shoulders and
then be received and placed on file with the County Auditor as approved. Motion carried.
Motion by Chalstrom, seconded by Matthews that the minutes of the Board Meeting #16 held March 23,
Supervisor Skow left the meeting at 8:43 a.m.
Motion by Brockshus, seconded by seconded by Matthews to adopt the following resolution: BE IT
HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be
hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed
April 6, 2010. Ayes: Brockshus, Chalstrom, Matthews, and Swanson. Nays: None. Abstentions: None.
Resolution adopted.
Advanced Systems
Arnold Motor Supply
Ben Meadows Co
Black Hills Energy
Bomgaars
Broken Arrow
Bud's Service
Canon Fin Services
Joshua M Carris
CDW Government, Inc
Clay Co Extension Service
Clay County Sheriff
Converged Technologies
Country Inns & Suites
Don Pierson Ford
Jason S Ellison
Evertek
General Basic Fund
DP/GIS plotter paper
Consv blade
Rec stamp
Consv hydration pck
Consv utilities
Shrf shirts/trousers
Consv swivel casters
ILEA training clothing
Shrf tires mount
Shrf mtg exp/meal
Atty computer
Consv applicator reg
Consv fuel
Shrf fees
DHS phone system program
Shrf lodging
DHS copier contract
CCSO paint/scraper
Shrf bumpers repair & rep
Shrf mtg exp/meal
Consv internet/cable
April 06, 2010
1
274.34
18.34
19.90
179.10
79.00
165.26
105.94
162.90
363.60
871.45
9.14
1279.35
135.00
518.27
431.50
84.00
365.19
571.20
176.68
226.32
1875.13
10.15
129.13
Forestry Suppliers
Galen's Pro-Mow
Sandra S Geidl
Graham Tire Co
H & N Chevrolet
Hartley Sentinel
HD Supply
Headsets.com
Daniel J Heissel
IA Law Enforcement
Iowa Corrections Association
IPCA
Janitors Closet
Kyle Long
Kevin D Maassen
Burlin H Matthews
Maxwell Food Equipment
Menards - Spencer
Midwest Technology Services
Marjorie A Pitts
Polk County Treasurer
Ryan and Becky Moran
Schoeneman Bros
Solutions, Inc
Southern Archery
SPAN Publishing
Speed Printers
SMU
Staples
Steffen Furniture
Treat America c/o ILEA
U S Postal Service
US Cellular
U S Postmaster
Walmart Business
Warner Funeral Home
Theresa E Wurth
Plat books - 9
Consv burn supplies
Consv small handtool
Treas mtg exp - meals
Consv tire repair
Shrf wheel alignment
Pub bd mtg 12-15
CCSO bldg supplies
DP wireless headset syste
Consv mtg exp/meals
utility asst
Consv utilities
ILEA training manuals
Jai mtg registration
Shrf LECC Conf registrati
Consv custl supplies
Env hlth shipping
sheriff misc service
Consv fasteners
Treas sharpies/highlighte
Bd mtg exp - room & meals
Shrf handi-kup
CCSO countertop/misc
Shrf ext/vm box/routing
Consv chuck key
Pub bd mtgs 12-15
Shrf remote support
Consv weather enclosure
DP/GIS color copies
DHS post it notes
Aud mtg exp -meals/room/p
ME charges
landlord
CCSO jnt cmpnd/brush
Shrf computer clean up
Consv binoculars
Shrf 2010 Natl Directry
Shrf ID & business cards
Consv mini lamp
med expns
Shrf gloves
Bldg utilities
Aud labels & ink cartridg
Consv prp
Rec window coverings
ILEA training meals
DHS postage for meter
Cell phones
postage
DHS misc
Shrf personal care suppli
burial assist
GIS/DP mtg meals
Clay County Sheriff
Shrf trans fees
NW IA Youth Emergency Serv Ctr Detention
April 06, 2010
2
270.45
586.99
48.01
54.45
52.00
62.95
420.60
107.88
395.88
20.05
224.24
87.52
863.00
100.00
85.00
65.88
7.40
30.00
4.48
49.36
505.70
20.56
767.67
112.50
353.07
437.71
25.00
1398.00
1107.68
25.60
305.18
150.00
220.00
74.31
8782.53
187.00
152.10
68.00
7.32
437.53
2158.40
4332.79
179.47
101.50
694.71
1949.50
1000.00
597.91
26.40
30.35
321.75
2400.00
57.85
522.00
2250.00
Berryhill Center
Clay County Sheriff
Echo Plus
Greer Law Office
Hy-Vee
Plains Area Mental Health Ctr
Seasons Center
US Cellular
U S Postmaster
Don Pierson Ford
Forestry Suppliers Inc
Galen's Pro-Mow
Mobile Spray Systems
SMU
A-Line Crushing Service
Alliant Energy
Alpha Wireless Comm
Arnold Motor Supply
Black Hills Energy
Bomgaars
Catco Parts & Service
City of Royal
City of Spencer
City of Webb
Evertek
FASTENAL
Force America Inc
Green Plains Grain Co
Glenn I Rouse
Martin L Schoening
SMU
US Cellular
Randy J Van Kley
MH-DD Services Fund
mhc-care
shrf fees
wa-care
attrny fees
rx-meds
idw-scl-daily-care
eval-care
indtx-care
inpt hosp-care
office suppl.
cell phone charges
postage
75.60
108.00
4387.00
150.00
9.68
32879.26
2873.00
13201.71
7098.00
44.78
14.71
61.60
IRVM fuel
IRVM R door handle
IRVM binoculars/safety
IRVM helmet system
IRVM Python tube/nozzle
Consv oil/fltr/
198.75
55.00
273.90
58.95
228.00
102.19
Shrf phone service
29.35
Secondary Road Fund
Est. #1 - Lake Pit
WELDING SUPPLIES
Electric - Dickens
Radios Repairs
OTHER
Telephone
Gas
BUILDINGS
Credit
Water,Sewer
1 - Tire
Water & Sewer
Telephone
BOLTS
PARTS
OUTSIDE SERVICE
Gas - Webb
#10 Printed Window Envlop
BOLTS
O-Ring
Internet
PARTS
Telephone
Clean & Repair Radiator
Mileage
PARTS
Telephone - Spencer Shop
Cell Phones
Dec '09 Dental Refund
April 06, 2010
3
20936.48
406.83
273.38
20.00
312.93
26.58
311.48
745.60
9819.14
26.00
231.35
84.00
43.09
2733.95
36.07
245.44
90892.84
32957.74
33.00
173.81
687.49
34.95
22.70
60.10
125.00
50.00
20.00
942.89
52.81
192.89
80.00
89.51
PARTS
Acorn Naturalists
Menards - Spencer
Staples
Consv Nat'l supplies
Consv Nat'l fuel
Consv nat supplies
Consv name bdg blue borde
HD Supply
US Cellular
Youngs
GSC bldg supplies
GSC custodial cell phone
GSC toilet repair kits
Constance A Adams
Amy J Kendall
Burlin H Matthews
Tammy R McKeever
Steven L Sundblad
Eric W Tigges
Casey J Timmer
Kimberly S Wilson
Andy Yungbluth
Ben O'Clair
Bound Tree Medical
Neal Eisenbacher
NW IA Community College
Clay County Sheriff
Evertek
Iowa Telecom
Qwest
Alpha Wireless Comm
City of Sioux City
Verizon
Heidi L Chapman
Clay
Flex
flex
Flex
Flex
Flex
Flex
flex
Flex
County Flex Plan
medical
medical
medical
medical
medical
medical
daycare
medical
281.16
86.83
25.77
37.38
4.79
35.96
27.55
105.71
20.00
79.82
902.14
117.70
80.00
110.00
200.00
60.00
EMS CPR renewals
EMS training expenses
EMS battery for equipment
EMS shipping
EMS CPR renewals
CPR instructor renewal
225.00
105.15
331.76
13.11
135.00
27.00
IA Great Lakes Drug Task Force
IGLD task force OT
458.71
E-911 Surcharge
E911 phone access charges
445.00
41.69
570.04
565.17
9.27
EMA radio checks
EMA Hazmat 2nd install ye
98.44
7181.23
159.61
Assr property insp mileag
Assr legal fees
24.15
66.00
Kruse, Cate & Nelson
Consv land survey
1147.72
Apex Software
John C Lawson
Vanguard Appraisals
Assr laser meas device
Assr mtg exp – meals/rm
Assr mtg reg
Assr service fees
839.00
334.65
600.00
12272.50
April 06, 2010
4
Verizon
Grand Total
Assr phone equipment
297.61
295987.27
last regular board meeting. Supervisor Brockshus attended the Spencer Betterment Task Force and
Season’s Center meetings and gave an update. Supervisor Matthews shared on the pending Upper Des
Moines Executive Board meeting and the Iowa State Association of Counties (ISAC) Spring School
Conference that he attended. Supervisor Skow updated the Board on his attending the LADE meeting.
The Board met with Tom Schueder of Peterson, IA to discuss the potential purchase of county owned
property described as Lots 25-26 Block 1, Original Plat, Peterson, Iowa. Mr. Schueder was advised to
prepare and submit an offer in writing. The Board, pursuant to Iowa Code Chapter 3331.361(2), will
then publish a time and place for a public hearing to dispose of their interest in real property by sale.
Supervisor Skow returns to the meeting at 9:24 a.m.
Motion by Matthews, seconded by Chalstrom to set 11:00 a.m. on the 21st day of April, 2010 and 11:00 a.m. on the 4th day of May, 2010 in the Supervisor’s Board Room of the Clay County Administration Building, 300 West 4th St., Spencer, IA. as the times and place to consider the passage of the proposed Social Host & Underage Consumption Ordinance. The Clay County Board of Supervisors will consider the passage of this proposed County Ordinance at its April 21, 2010 meeting at 11:00 a.m. after the public hearing scheduled for the same time and place has been held. Should the ordinance be passed at the meeting, the proposed ordinance will be considered at a second Clay County Board of Supervisors meeting to be held on May 4, 2010 at 11:00 a.m. Should the proposed ordinance be approved at this second and final time, it will become effective upon passage. Motion carried.
Motion by Skow, seconded by Chalstrom to approve and authorize the Chairperson to sign the 2010
Annual Meal Service Plan Agreement between the Cabernet Catering of Spencer and the Clay County
Jail. Meals are based on costs of breakfast $3.40, dinner $4.50, supper $4.50, totaling $12.40 per day
effective July 1, 2010 through June 30th, 2011. The agreement includes delivery of all meals to the jail.
Motion carried.
Motion by Matthews, seconded by Brockshus to accept the March 31, 2010 Sheriff’s Quarterly Report of
Fees Collected in the amount of $32,889.68 with detail found in the County Auditor’s office. Motion
carried.
Motion by Chalstrom, seconded by Brockshus to authorize the Clay County Sheriff to sign the Northwest
Iowa Project Life Saver 28E Agreement including Dickinson County Sheriff, Spencer Police Department,
Buena Vista County Sheriff, Emmet County Sheriff, Lyon County Sheriff, O’Brien County Sheriff,
Osceola County Sheriff, Palo alto County Sheriff, Sioux County Sheriff, and the Spirit Lake Police
Department to provide a program that provides a tracking system to locate individuals who have a
tendency to wander and become lost. Motion carried.
Motion by Brockshus, seconded by Matthews to create the Northwest Iowa Project Life Saver fund in the
Clay County financial system effective upon passage. The fund will be classified as an agency fund to
April 06, 2010
5
account for assets held solely in a custodial capacity as an agent for the Northwest Iowa Project Life Saver
28E. The opening cash balance will be deposited with the Clay County Treasurer to create a separate
bank account. Motion carried.
Motion by Chalstrom, seconded by Brockshus to accept the County Recorder’s Report of Fees Collected
for the period ending December 31, 2009 totaling $29,252.75 with detail on file at the auditor’s office.
Motion carried.
Motion by Chalstrom, seconded by Matthews to approve and authorize Chairperson to sign Clay County
Government Month Proclamation for the month of April 2010. Motion carried.
Motion by Brockshus, seconded by Skow to set the hearing date and time for the Land Use
Comprehensive Plan public hearing to be Wednesday, April 21, 2010 at 10:00 a.m. in the Supervisor’s
Board Room of the Clay County Administration Building, 300 West 4th St., Spencer, IA.
Motion carried.
Zoning Administrator McKeever discussed with the Board recent correspondence from Northwest Iowa
Planning and Development Council (NWIPDC) regarding their offer of zoning administration
responsibilities. McKeever and Supervisor Skow updated the Board on the award to be presented to the
Clay County Board of Health at the Iowa Public Health Conference for their performance and
commitment during the measles and H1N1 clinics this past year.
The Clay County Safety Committee recommends that the Board establish an incentive program to allow
employees to use an on-line class experience during work hours for the four safety classes required. The
on-line sessions require testing and the issuance of a Certificate of Completion that would then be turned
into McKeever that would record and distribute the approved incentive token. The Secondary Road
employees would be allowed to do the on-line training at home on their personal computers and obtain
the four certificates in exchange for four hours of the Safety Class day off. It was the consensus of the Board consensus for Tammy to move forward on the committee recommendations. McKeever stated that she and Emergency Management Director Eric Tigges have reviewed the invoice submitted by the Spencer Municipal Hospital for the purchase of a new 2009 Ford Medtec ambulance invoice. Supervisor Chalstrom will also be conducting a review of the invoice. The invoice is requesting $137,000 to be reimbursed to the Spencer Municipal Hospital for the ambulance. 10:30 a.m. The Board met with Bill Swift of Swift Air, Sioux Fall, South Dakota regarding the existing
building maintenance plans on the Administration Building and the Governmental Services Building.
Discussion also regarded the establishment of a maintenance agreement on the Courthouse Building.
Swift will meet with the County Auditor and custodial staff to review and recommend changes to the
agreements. Swift also offered to do a flat spec of the controls system for the Administration Building if a
project is defined.
Motion by Skow, seconded by Matthews to approve the $5,600.00 fee for EDA, Inc of Sioux Center, IA to
conduct heating, ventilating and air conditioning (HVAC) and electrical study for the Clay County
Administration Building Motion carried. Nays: Supervisor Chalstrom.
April 06, 2010
6
Motion by Brockshus, seconded by Skow to authorize county auditor to sign Facility Usage Agreement
with Clay County Regional Events Center for June 8, 2010 Primary Election. Motion carried.
Motion by Matthews, seconded by Brockshus to authorize Chairperson to sign the Iowa Department of
Public Health County Substance Abuse Prevention Services Request for Bid for fiscal year 2011. Total
funds requested $3908.00 (Three thousand nine hundred and eight). Motion carried.
Motion by Brockshus, seconded by Chalstrom to accept Auditor’s Report of Fees Collected for quarter
ending March 31, 2010 totaling $436.93 with detail on file at the County auditor’s office. Motion
carried.
Motion by Brockshus, Seconded by Chalstrom to accept the low bid of $89,502.00 from Midwest
Contracting of Marshall, MN for box culvert projects L-7611C-1 & L-7611C-2 and authorized the
Chairperson to sign the contract and the Contractor’s Bond. Motion carried.
Motion by Matthews, Seconded by Skow to accept the low bid of $195,855.00 from Christensen Broth
Inc of Cherokee IA for bridge deck overlay projects L-5811DO-1 & L-5811DO-2 and authorized the
Chairperson to sign the contract and the Contractor’s Bond. Motion carried.
Motion by Skow, Seconded by Brockshus to approve Overhead Construction Permit for Interstate Light
& Power Company to place poles in Clay County Secondary Roads right-of-way along 430th Street, section
19 & 20, Clay TWP as set out in their Application number 04-10 filed with the Clay County Engineers
Office. Motion carried.
Motion by Matthews, Seconded by Chalstrom to approve the purchase of 3 used 143H motor graders
from Michigan CAT and the sale of 3 140G motor graders. Motion carried.
Motion by Brockshus, Seconded by Skow to close B24 or 350th Street from 200th Avenue west to 180th
Avenue for widening of shoulders. Motion carried.
April 12, 2010 at 5:30 p.m. for a joint meeting with the Spencer City Council at the Spencer Municipal
Golf Course Sunroom, Spencer, IA.
April 06, 2010
7
Clay County Board of Supervisors Meeting 18 held on April 12, 2010
The Clay County Board of Supervisors met pursuant to adjournment on April 12, 2010
at 5:30 o’clock P.M. at Spencer Municipal Golf Course for a joint discussion meeting
with the Spencer City Council, County elected officials, as well as county and city
department heads. Spencer City Mayor Reynold Peterson opened the meeting at 5:30
o’clock P.M. Those present were: Clay County Board of Supervisor members Linda
Swanson, Burlin Matthews, Joe Skow, Kenneth Chalstrom, Del Brockshus, Clay County
Auditor Marjorie Pitts, Spencer City Council Members: Rich Prentice, Ron Hanson, Ed
Krebs, George Kruger, Randy Swanson, David Scott, Steve Bomgaars, Spencer City
Manager Bob Fagen, Assistant City Manager Donna Fisher, Spencer City Clerk Theresa
Reardon, Spencer Chief of Police Mark Lawson, Spencer Fire Chief Doug Duncan, Clay
County Conservation Board Chair Lee Schoenewe, Clay County Conservation Director
Dan Heissel, Spencer City Librarian Kay Larson, Spencer Zoning Director Kirby
Schmidt, Spencer Municipal Golf Course Superintendent Brian Mohr, and Spencer
Public Works Director Mark White. Clay County Auditor Marjorie Pitts and Spencer
City Clerk Theresa Reardon served as clerks for the meeting. Guests: Spencer Daily
Reporter and Brad Bolyard.
Items on the agenda included the update on sharing and cooperation between the
County and City; economic development; tourism, visitor’s center, business park,
event center; zoning regulations; and the Spencer City goal setting session results.
6:00 p.m. Spencer City Manager Bob Fagen opens the meeting discussion and asks
each attendee to share their experiences with the cooperation and working together
that is enjoyed by the county and city currently. All attendees commented on a range
of cooperative examples.
Discussion on combined efforts of economic development, tourism and a visitor’s
center was followed with highlights on how tourism can result in economic
development that is not always specific to new industry. Concepts and opportunities
that can bring people to our area and communities with improvements to the quality
of life were also discussed. The inclusion of the Clay County Fair Board in future
meetings was commented on. The business park was described as a lost opportunity
for us especially in regard to the airport as a great resource to encourage
development. The Events Center was recognized as an important asset that must
have continued support.
It was stated that the County zoning regulations and
analysis has been developed is now open for review by the public. There was
discussion on pending legislation effecting flood plan regulations and funding as well
as the city’s goal setting session results.
The meeting was adjourned by consensus at 7:35 o’clock P.M.
April 21, 2010
1
Clay County Board of Supervisors Minutes from Meeting 19 held on April 21, 2010 The Clay County Board of Supervisors met pursuant to adjournment on April 21, 2010 at 8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other members present: Supervisor Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent: None. Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion by Matthews, seconded by Chalstrom that the Board meeting agenda for April 21, 2010 be received and placed on file with the County Auditor as approved. Motion carried. Motion by Skow, seconded by Matthews that the minutes of the Special Board Meeting #17 held April 6, 2010 be and are hereby approved as submitted. Motion carried. Motion by Brockshus, seconded by Matthews that the minutes of the Special Board Meeting #18 held April 12, 2010 be and are hereby approved as submitted. Motion carried. Motion by Brockshus, seconded by Skow to adopt the following resolution: BE IT HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed April 21, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution adopted. Adjutant General of IA
Alpha Wireless Comm
Arnold Motor Supply
Bill Caskey
Black Hills Energy
Boji Information
Canon Fin Services
Joshua M Carris
City Directory Inc
Clay County Sheriff
Daily Reporter, The
DeLoss Contruction
Don Pierson Ford
Ed Roehr Safety Products
Exhaust Pros
Sandra S Geidl
Shirley M Goyette
Grand Harbor Resort
Hargens Court Reporting
Robert Heronemus
Holiday Inn Ames Conf
General Basic Fund
Shrf Taser recert
Shrf radio equip
Shrf turn rotor/drums
Union negotations
rent-landlord
Bldg utilities
Aty computer setup/consul
Shrf copier contract
Shrf collar pin letters
Shrf pants/shirts
City directories
Shrf fuel
Shrf fees
FY10 allocation 2nd half
Pub Bd meetings 12-15
rent landlord
CCSO paint
Shrf window regulator
Shrf batteries/taser
oil changes
Treas mtg exp/meal
Rec mileage
Auditor mtg expense room
transcript
Jail rugs/dm/Mop
Twp mileage
Treas mtg exp/lodging
April 21, 2010
1
23.00
2250.98
110.89
3335.00
476.66
1467.00
390.00
465.00
208.95
103.79
828.00
2934.46
579.52
17500.00
432.90
220.00
107.08
2516.06
147.80
51.90
141.31
38.54
299.04
53.00
39.09
2.10
179.10
Hy-Vee
IA County Atty's Assn
IA Lakes Corridor Devlp Corp
IACCB
IACCVA
ICIT
ISACA
ISCTA
J&T Rentals
Jacobsen Home Corp
James Keck
Janitors Closet
Randy Krukow
Mail Services LLC
Mastercard
Janel D Maurer
Tammy R McKeever
Menards - Spencer
Northwest Printing Co
Parker Historical Society
Peterson Heritage
Physicians Lab LTD
Pitney Bowes
Presto X Company
R.S.V.P.
RIDES
Alicia K Roos
Sanford Sheldon Hospital
Schoeneman Bros
Casey A Schomaker
SilverStone Group
Joe G Skow
Solutions, Inc
SMU
Staples Credit Plan
Linda K Swanson
Town & Country
US Cellular
U S Postmaster
Verizon
VISA
Xerox Corporation
Bd fruit basket/PH
Aty 2010-11 membership du
San well const permit
Consv utilities
utility asst
Consv sprg conf reg
VA sprg sch reg
Aud registration
Aud 2010 dues
Treas reg May conf
VA rent/partial
rent landlord
Landlord
Cths custl supplies
Shrf cert/regular mailing
Rec pencil holder
Consv mtg exp
Twp mileage
ZSS mtg exp/meal
Adm misc
VA letterheads
copier contract
Shrf tape/bus card/paper
ME autopsy
Adm Coverbind Machine
Postage
Shrf fees
Cths pest contrl
FY10 allocation
Shrf battery
FY10 allocation
Treas mtg exp/meal
Cust hearing test
CCSO doorstop
Twp mileage
GASB Actuarial Valuation
Bd mtg exp
Kofax scan stwre maint
Shrf rub
Shrf hlth ex
wellness screenings
Shrf T1 service
Aud inkcart
Shrf office supplies
Bd mtg exp meals/park
DHS storage bags
Consv garbage/containtr
DHS cell phone
Shrf stamps
Consv cell phone
Shrf hood
Rec copier/base chrg
Aty monthly exp
April 21, 2010
2
53.00
334.00
25.00
10000.00
668.65
43.76
30.00
30.00
175.00
310.00
150.00
220.00
260.00
220.00
235.14
17.19
500.95
16.52
352.28
4.90
15.79
42.84
105.74
103.12
5000.00
79.92
500.00
2400.00
1611.00
1150.00
16.50
86.52
565.50
9.98
7125.00
25.44
77.89
11.53
2.45
2750.00
453.09
600.00
5750.00
24.15
228.00
14641.53
1626.73
985.80
98.25
135.36
9.48
94.55
276.93
298.00
149.45
922.62
416.76
8596.73
EMA allocation - April
Clay County Sheriff
Shrf transport
NCOA cards
2010 1st Qtr unemployment
J&T Rentals
Election storage - May
Lexis Nexis
Law Lib online chrgs
Elect postage mtr usage
SMU
Long distance
Elections colored paper
Staples Credit Plan
Elect jkt hanging file
VISA
Elect boxes/wastebsk/cord
Fareway Stores Inc
JV Drug Ct food
MH-DD Services Fund
Clay County Sheriff
sheriff fee
Edinburgh Manor
rcf-care
mhs-care
Gales Law Firm
attrny fees
Hope Haven
wa-care
Horizons Unlimited
wa-care
Hy-Vee LeMars
rx-meds
icf-res--care
Kathleen's Care Inc
rcf-care
wa-care
wa-care
copier contract
Seasons Center
cm-bi--care
int.outpt-care
wa-care
The Pride Group
rcf - care
wa-care
City of Dickens
FY10 Library alloc
City of Everly
FY10 Library alloc
City of Peterson
FY10 Library alloc
City of Royal
FY10 Library alloc
City of Spencer
FY10 Library alloc
City of Webb
FY10 Library alloc
Daily Reporter
Zoning publications
SMU
Long distance
Teamintel, LLC
Shrf video recording devi
Secondary Road Fund
A & M Laundry Inc.
Uniforms
Crushing @ Lake Pit
Agri Drain Corp.
9 - 6" Yellow Bar Guard
WELDING SUPPLIES
Alliant Energy
Electric - Peterson
Bill Stevenson Const
4 - 6" Couplers(Langdon)
Black Hills Energy
Gas - Spencer
Boyer Trucks
PARTS
RR on E Beltway
City of Everly
Gas - Everly
Daily Reporter
Notice to Bidders
Dyno Oil Co Inc
250 Gals 15W40
April 21, 2010
3
7129.00
417.50
161.35
326.48
1000.00
1270.00
300.00
200.00
2.52
11.98
139.00
150.21
43.50
460.50
498.30
220.00
54.00
2457.18
790.52
16.99
43337.46
11.59
1488.00
103.80
797.58
240.62
14531.55
768.00
20326.17
15054.05
1903.47
2255.00
2931.50
3157.00
2706.00
14974.00
2480.50
24.17
60.63
5.76
180.00
216.80
8357.52
665.66
15.19
441.70
12.00
1463.22
518.15
10.40
445.16
294.36
2406.90
FASTENAL
Herbst Construction
Iowa Transit
Lawson Products Inc
Michigan Cat
James R Montgomery
Darrell A Nordman
Robert W Peters
Platt & Associates Inc
Qwest
Royal Telephone Co
Sanford Sheldon Hospital
SMU
Staples Credit Plan
Mark A Thompson
Town & Country
US Cellular
VISA
Wetherell Sand & Gravel
Ziegler Inc
Walmart Business
Black Hills Energy
Janitors Closet
Presto X Company
Constance A Adams
Audrey Coffman
Brian J Davis
Kevin D Maassen
Cheryl L Riley
Glenn I Rouse
L F Rouse
Darrel K Santage
Martin L Schoening
Joe G Skow
Ann E Spooner
Steven L Sundblad
Linda K Swanson
Randy J Van Kley
Theresa E Wurth
Neal Eisenbacher
Scott Allen
Staples Credit Plan
City of Spencer
BOLTS
Guardrail Repairs
Water - G.G
1st Qtr Unemployment
BATTERIES
Recon Battery
BOLTS
OFFICE EXPENSE
2004 Cat 143H Motor Grade
Clothing Allow-Coveralls
Clothing Allow-Coveralls
Est #11
L-TSF(117)
Trucking Charge - 143H
Telephone - Royal
Telephone - Royal
26 - Hearing Tests
Electric - Spencer
DOT Drug Test
OFFICE EXPENSE
Garbage - Dickens
Data Phone
Trip to Michigan-MotorGra
Ankerstjerne Farm
PARTS
Consv fish bait
GSC utilities
GSC vac bags
GSC pest contrl
Clay County Flex Plan
Flex medical
Flex ins prem
Flex daycare
flex medical
Flex medical
Flex medical
Flex medical
Flex medical
Flex ins prem
Flex medical
Flex medical
Flex medical
Flex medical
flex medical
Flex medical
flex ins prem
EMS equipment
EMS CPR class (4)
EMS travel expense
EMS class/basic life supp
EMS envlps
Shrf IGLD Task Force OT
April 21, 2010
4
488.30
3200.00
79.76
409.78
19.98
189.00
105.88
130.09
299500.00
9.20
80.00
18.00
47590.91
2300.00
8.43
22.50
754.00
653.40
36.00
19.99
80.00
15.95
63.81
375.89
431.30
12272.41
7.50
6.50
307.00
157.00
21.63
69.51
18.79
500.00
101.18
202.02
546.46
1240.80
482.42
94.75
386.27
173.00
282.29
131.00
243.98
943.00
245.40
60.99
120.00
53.90
120.00
8.99
528.45
Clay County Sheriff
Osceola Co Sheriff
E-911 Surcharge
Alliant Energy
E911 utilities
E911 phone chrgs
GeoComm Corporation
E911 systems maint servic
Qwest
E911 phone service
Royal Telephone Co
E911 1st qtr sys agrmnt
SMU
E911 circuit chrg
Webb Wireless
E911 shed relocate/concre
Alpha Wireless Comm
EMA antenna systems servi
EMA fuel
Robert Christensen
EMA sandbag delivery
SMU
Long distance
Clay Co Clerk of Dist Ct
Asr legal costs
Asr legal services
Canon Fin Services
Asr copier contract
John C Lawson
Asr mileage
Asr postage mtr usage
SMU
Long distance
Grand Total
905.08
258.96
16.88
154.30
2314.00
258.75
13.58
1016.37
228.60
986.10
384.10
77.31
11.43
21.28
9.46
275.00
10.96
451.20
187.90
26.62
272.87
350.00
4.01
647509.32
Supervisors discussed and shared information from committees and boards they have attended since their last regular board meeting. Supervisor Brockshus and Swanson updated on the Season’s Center meeting regarding a potential correspondence to Dickinson County surrounding expenses of Oak Haven. Supervisor Matthews updated on attending the Airport Board and Upper Des Moines Opportunity Executive Board meetings. Supervisor Skow updated on attending Jail committee meetings. Motion by Chalstrom, seconded by Matthews to approve the Clay County Clerk’s Report of Fees Collected for the quarter ending March 31, 2010 totaling $14,591.88 for surcharge, county ordinance fines, court cost and reimbursement of sheriff fees, depositions, filing fees, and blood test. Detail on file at the auditor’s office. Motion carried. Motion by Matthews, seconded by Chalstrom to accept and authorize chairperson to sign the Employee Payroll Request from the Conservation Department for Steve Grimmius for part‐
time/temporary status at an hourly rate of $9.00 per hour effective April 5, 2010. Motion carried. Motion by Chalstrom, seconded by Matthews to accept and authorize chairperson to sign the Employee Payroll Request from the Conservation Department for Gerry Johansen for part‐
time/temporary status at an hourly rate of $9.00 per hour effective April 5, 2010. Motion carried. Motion by Brockshus, seconded by Matthews to approve the request by Brenda Pullen, on behalf of her deceased sister, Lisa Falline, appeal to the General Assistance notice of decision issued by General Assistance Director, Kim Wilson, on March 18, 2010 that denied county assistance in accordance with the GA Assistance ordinance for burial expenses. The amount of $2400.00 Clay County Board of Supervisors
April 21, 2010
5
payable to Warner Funeral Home is approved due to the appeal. Motion carried. Supervisor Skow abstained. Motion by Skow, seconded by Chalstrom to abate the taxes on parcel #963606383002 described as Lots 1‐2 Gateway North 2nd Addition Units A & M‐1 Gateway North Condo except 3600 sq ft of Lot 2, Spencer, Iowa, pursuant to Iowa Administrative Code 80.56 payable in fiscal year 2010 and accept the application for exemption on same parcel effective July 1, 2010. Motion carried. Supervisors Matthews and Brockshus abstained. 10:00 a.m. This being the time and place for the Land Use Comprehensive Plan public hearing. The Board determined that proper notice of the public hearing was accomplished and after discussion and finding no objections either written or oral to the plan, motion by Supervisor Chalstrom, seconded by Supervisor Skow to put the approval of the Land Use Comprehensive Plan to a vote. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Clay County Land Use Comprehensive Plan approved. Zoning Director Tammy McKeever gave the Board a departmental update. 11:00 a.m. This being the time and place for the first reading of the Social Host and Underage Consumption Ordinance within the County of Clay, Iowa. The Board determined that proper notice of the public hearing was accomplished and finding no objections either written or oral to the ordinance, motion by Supervisor Matthews, seconded by Supervisor Chalstrom to adjourn to the second and final public hearing for the adoption of the Social Host and Underage Consumption Ordinance Tuesday, May 4, 2010 at 11:00 a.m. in the Supervisor’s Board Room of the Clay County Administration Building, 300 West 4th St., Spencer, IA. Motion carried. It was moved by Brockshus, seconded by Skow, to adopt the following resolution: RESOLUTION NO. #201007 First Reading & Action on the Clay County Social Host & Underage Consumption Ordinance No 3.8 WHEREAS Supervisor Brockshus proposed and Supervisor Skow seconded the adoption and enactment of a certain Ordinance on the 21st day of April 21, 2010, which action is recorded in Clay County Board of Supervisor’s Meeting 19 held on April 21, 2010. WHEREAS a summary of the same was duly published in the Spencer Daily Reporter, Everly Royal News and Peterson Patriot, the official newspapers of general circulation in the county and complying with Iowa Code Sections 618.3 and 618.14, on April 15, 2010. WHEREAS copies of the same have been available to the public from the time of publication at the office of the Clay County Auditor; NOW THEREFORE the following was read and voted upon by the Board of Supervisors for the first time, and it passed by a vote of the majority of the Board of Supervisors. The second and final public hearing for the adoption of the Clay County Social Host and Underage Consumption Ordinance No 3.8 will be Tuesday, May 4, 2010 at 11:00 o’clock A.M. Clay County Board of Supervisors
April 21, 2010
6
The above and foregoing resolution was adopted by the Board of Supervisors of Clay County, Iowa, this 21st day of April, 2010 and the vote thereon being as follows: THOSE VOTING FOR PASSAGE: Supervisors Brockshus, Chalstrom, Matthews, Skow and Swanson. THOSE VOTING AGAINST PASSAGE: None. /s/ Linda Swanson, Chairperson ATTEST: /s/Marjorie A. Pitts, County Auditor Emergency Management Director Eric Tigges spoke with the Board regarding the purchase and use of Knox Fire Boxes to be installed on the Governmental Services Center, the Courthouse, and the Administration Building. The consensus of the Board was to go forward with the installation. Tigges also updated the Board on being awarded an Emergency Operations Center grant, attending a recent LEPC meeting, and his continued efforts for certification through FEMA offered to Emergency Managers. County Auditor Marjorie Pitts gave an update to the Board regarding the upcoming Primary Election time lines and the May 5, 2010 Iowa State Association of Counties (ISAC) Legislative webinar. Motion by Chalstrom, seconded by Brockshus to accept the low bid of $1,283,440.76 from Concrete Foundations Inc of New Hampton, IA for PCC Overlay project FM‐CO21 (121)‐‐55‐21 and authorize the Chairperson to sign the contract and the Contractor’s Bond. Motion carried. Motion by Matthews, seconded by Brockshus to accept the low bid of $273,863.66.00 from The Road Guy Construction of Yankton, SD for seal coat projects L‐6809SC‐1 & L‐7809SC‐2 Div 1 & L‐
7809SC‐2 Div 2 and authorize the Chairperson to sign the contract and the Contractor’s Bond. Motion carried. Motion by Brockshus, seconded by Skow to close 225th Avenue from 380th Street to 390th Street for bridge deck overlay. Motion carried. The Chairperson adjourned the meeting at 11:34 a.m. to convene at the next Auditor’s called meeting May 4, 2010 at 8:30 a.m. /s/Marjorie A. Pitts, County Auditor /s/Linda Swanson, Chairperson
April 21, 2010
7
Clay County Board of Supervisors Minutes from Meeting 20 held on May 4, 2010
The Clay County Board of Supervisors met pursuant to adjournment on May 4, 2010 at 8:30 a.m. in the
Supervisors Chalstrom, Matthews, Skow, Brockshus, and Auditor Marjorie Pitts as clerk for the meeting.
Absent: None.
Motion by Matthews, seconded by Skow that the Board meeting amended agenda for May 4, 2010 be
Motion by Chalstrom, seconded by Brockshus that the minutes of the Board Meeting #19 held April 21,
authorized and directed to issue warrants, against the various settlement of such claims a allowed May 4,
2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None.
Resolution adopted.
Barry DeLoss
Donald B Bartlett
Bomgaars
Business Systems
Canon Fin Services
City of Spencer
Daily Reporter, The
Eastman Kodak Company
Exhaust Pros
GRACESOFT
Hartley Sentinel
Holiday Inn Express Hotel
Janitors Closet
Judy's Lawn Service
Menards - Spencer
Nat'l Environmental Hlth Assoc
Marjorie A Pitts
PreferredPartner.com
Larry D Rupert
Schoeneman Bros
Security Land Title Co
Solutions, Inc
General Basic Fund
Landlord
Shrf transport/meals
Union negotiations
Bldg misc
DHS maint contract/copier
Copiers/printer
Shrf POST testing exp
DHS subscription/yrly
DHS copies
CCSO paint/brushes
DP scanr/serv agrmnt
tires (4) Buick LeS
Shrf plat books
Consv InnKeeping
Bd pub Mtgs #16-#19
Shrf transport/lodging
Shrf reg wkshp
Adm cust supplies
Consv maint contract
San well test
Aud cabinets
CCSO telephone exp
DHS copier
ZSS membership
copier/printer
Aud mtg exp/lodging
DP IBM sftware support IS
Shrf transport/meals
Jail pole sock/hooks
Consv abstract
DP Symantec virus renewl
May 4, 2010
1
220.00
25.97
204.28
286.40
53.94
406.45
478.17
85.00
309.52
117.26
30.62
399.64
23.10
297.00
689.00
78.12
100.00
383.30
900.00
15.00
278.97
112.50
67.43
95.00
316.60
222.18
3087.00
19.64
52.52
220.00
1308.00
SMU
Staples
Taser International
Casey J Timmer
US Cellular
Verizon
Walmart Business
Warner Funeral Home
Youngs
ME lab
Bldg utilities
Aud foldrs/chairmat
DP hard drive/file pkts
Shrf x26 kit
Shrf reimb meals
Adm cell phone
Consv new phone/mo serv
DHS radio
burial assist
Adm side mnt auto flush
40.00
4099.41
699.12
741.10
809.95
23.41
761.56
413.40
19.96
2400.00
1784.90
COBRA billing
Sue Bates
matron/transport
92.40
1950.00
45.00
Seasons Center
US Cellular
MH-DD Services Fund
ccms for 3/2010
indtx-care
office suppl
cell phn charges
Consv new phone/mo serv
Secondary Road Fund
Est. #3 Crushing-Lake Pit
Advanced Drainage Systems
Plastic Tile
AECOM
NEPA Services - HDP(116)
Alliant Energy
Electric Dickens
Alpha Wireless Comm
#218 New Radio
Arnold Motor Supply
PARTS
Telephone G.G.
#6 - Rebuild Radiator
Black Hills Energy
Gas - Royal
Bomgaars
TOOLS
PARTS
Christensen Bros Inc
Est. #1
L-6611DO-2
City of Royal
City of Spencer
2 - Tires
PARTS
PARTS
PAINT
Evertek
Telephone Everly
FASTENAL
BOLTS
#111 Parts
Thomas L Herrig
1 - MTP78DP Battery
IA Dept of Trans
49 - 12'x4"x4" Wood Sign
Iowa Telecom
Kuehl & Payer Ltd
Bridge Design
HDP(116)
M. D. Products
17" Grader Fender
Pothole Patch
BOLTS
James F OHearn
Reimb for safety Boots
Est. #12
L-TSF(117)
Clean & Repair Radiator
Martin L Schoening
Mileage - HazMat Training
Share Corp
Truck/Trailer Wash
Verizon
May 4, 2010
2
378.00
14015.05
23.78
13.91
206.69
7748.36
2825.75
7150.33
202.10
639.27
287.18
30.64
650.00
45.89
370.39
1476.38
37733.00
26.00
178.10
131.07
1019.38
139.28
43.09
82.37
861.62
198.40
95.95
3185.00
70.14
3650.60
2147.35
560.27
334.17
75.10
78632.47
90.00
20.00
271.12
US Cellular
Bomgaars
Janitors Closet
US Cellular
Youngs
PARTS
Cell Phone Charges
First-Aid Kit Supplies
GSC oil
GSC cust supplies
GSC cell phone
GSC repair kits
Constance A Adams
Ann L Baschke
Tammy K Brown
Raymond D Essick
Casey J Timmer
Kimberly S Wilson
Clay
Flex
Flex
flex
flex
Flex
Flex
Iowa Telecom
Qwest
E-911 Surcharge
E911 phone service
E911 phone serv
E911 phone charges
University of Okoboji Conf
Verizon
Grand Total
County Flex Plan
medical
medical
medical
medical
daycare
medical
EMA registration
Asr calc ribbons
Asr cell phone
55.98
372.15
84.54
8.97
183.08
27.78
59.74
95.20
41.35
65.93
926.72
400.00
100.00
41.69
588.06
9.27
50.00
9.49
99.86
193590.83
last regular board meeting. Supervisor Matthews attended an Executive Board meeting of Upper Des
Moines Opportunity. Supervisors Brockshus and Swanson attended a Season’s Center meeting.
Supervisor Brockshus attended the Spencer Betterment. Supervisor Chalstrom attended a meeting with
Iowa Workforce Development and Northwest Iowa Planning and Development Council. Supervisor
Skow will be attending a LADE meeting and a Public Health Board celebration.
Motion by Skow, seconded by Matthews to establish the Clay County Jail Planning Committee as an advisory committee for the purpose of building a jail and law enforcement center. The following individuals are duly appointed as members: Jon Bang of Peterson; Kris Thiessen of Everly; Barry Anderson of Greenville; Ken Chalstrom of Webb; Jane Goeken of Spencer; Ed Krebs of Spencer, Joe Skow of Spencer; and Randy Krukow of Spencer. Motion carried.
Motion by Skow, seconded by Chalstrom to authorize the proposal for consulting services from Bill Garnos, Jail Consultant, 2204 NE 75th Terrace, Gladstone, MO. for a basic jail needs assessment study as recommended by the Clay County Jail Planning Committee. The needs assessment should schedule completion in six to eight weeks to identify and discuss critical planning issues to help the County determine the best options for accommodating the current and projected growth of the County’s inmate population. The cost of the needs assessment is authorized to not exceed $6700.00. Motion carried.
May 4, 2010
3
The Board of Supervisor recessed the Regular Board Meeting at 9:30 a.m. to convene as the Board of
Trustees for Drainage District #7; #12; #16; #23; # 48; #98 and #108 Royalty Addition
The Board of Supervisors reconvened Regular Board Meeting at 9:37 a.m.
9:53 a.m. Scott Rinehart – County Engineer gave a departmental update that the Iowa Department of
Natural Resources requesting the County’s inclusion on the Dan Green Wildlife Complex signage. It was
the consensus of the Board to allow Clay County listed on the signage. Rinehart gave a construction
update on various projects.
10:00 a.m. This being the time and place for the public hearing for a proposal from Thomas A. Schueder
and Marilyn A. Schueder of Peterson, Iowa, to purchase county property located at 212 West Fourth
Street, Peterson, Clay County, Iowa legally described as follows, to wit:
Lots Twenty-five (25) and Twenty-six (26) of Block One (1), Original Plat in the Town of Peterson, Iowa,
The Board finding that the proposal hearing was published as provided in section 331.305 of the Code of
Iowa and after hearing no oral or written objections, it was moved by Supervisor Skow seconded by
Supervisor Matthews, to adopt the following resolution:
RESOLUTION #2010-10
RESOLUTION TO SELL COUNTY PROPERTY
BY DEED
WHEREAS Section 331.361 (2), Iowa Code, allows the County to dispose of an interest in real
property by sale; and
WHEREAS, the Supervisors have received an offer to buy real estate of $1500.00 (Fifteen
hundred) from Thomas A and Marilyn A. Schueder, Peterson, Iowa for the following described
property, to-wit: Lots Twenty-five (25) and Twenty-six (26) of Block One (1), Original Plat in the
Town of Peterson, Iowa
and
WHEREAS the Board of Supervisors of Clay County, Iowa, have determined that said property is
of no further benefit to the public and should be vacated; and
WHEREAS, a proper notice of the date, time and place of hearing on this issue has been
published and a hearing has been held and following said hearing, the Supervisors have
determined that, in fact, the property is of no benefit to the public and should be vacated.
NOW THEREFORE, be it resolved that the following described property, to-wit:
Lots Twenty-five (25) and Twenty-six (26) of Block One (1), Original Plat in the Town of Peterson,
Iowa should be and the same is hereby vacated.
IT IS FURTHER RESOLVED that the Chairperson of the Supervisors shall execute and deliver a
Quit Claim Deed conveying said property as follows:
TO: Thomas A. Schueder and Marilyn A. Schueder, husband and wife:
Lots Twenty-five (25) and Twenty-six (26) of Block One (1), Original Plat in the Town of Peterson,
Iowa
SO RESOLVED.
The above and foregoing resolution was adopted by the Board of Supervisors of Clay County, Iowa, this
4th day of May, 2010 and the vote thereon being as follows:
Ayes: Supervisors Brockshus, Matthews, Chalstrom, Skow, and Swanson Nays: None. Absent: None.
May 4, 2010
4
Public hearing closed at 10:12 a.m.
Motion by Skow, seconded by Chalstrom to approve the move of fiscal year 2010 budgeted spending
power of $10,000.00 from the account code 01000-09100-441-53-39 described as Jail Building in the
general basic fund in the buildings and grounds-departmental area to the account code 01000-09100423-53-39 described as engineering services in the general basic fund in the buildings and grounds
department. This change in appropriations has a net effect of zero to the overall service area budget
thereby complying with Iowa Code Chapter 331.435. Motion carried.
Motion by Chalstrom, seconded by Brockshus to approve the renewal application for Iowa Retail Cigarette Permit presented by legal owner: Gary Sanderson, 3299 335th Avenue, Ruthven, IA 51358 doing business as Lost Island Corner Store & Cafe, 3299 335th Avenue, Ruthven, IA 51358. The permit will be valid for the period of July 1, 2010 through June 30, 2011. Motion carried.
Motion by Matthews, seconded by Skow to accept Employee Payroll Request form for Angie Lawson, Gillett Grove, IA to work part time/temporary status for the Veteran Affairs department beginning April 8, 2010 through June 30, 2010 at an hourly rate of $10.25. Motion carried.
Motion by Brockshus, seconded by Matthews to accept Employee Payroll Request form for Brianne Hanson, to work part time/temporary seasonal status for the Conservation department beginning April 19th, 2010 at a rate of $9.00 per hour. Motion carried.
Motion by Skow, seconded by Chalstrom to accept and authorize chairperson to sign the payroll request form for Robert Kluender from Secondary Roads Department for a change in hourly wages to $19.23 per hour effective May 11, 2010 for longevity increase to $.55 per hour for 20 years of service. Motion carried.
Motion by Matthews, seconded by Skow to accept Employee Payroll Request form for Bradley Veit, to work part time/temporary seasonal status for the Secondary Roads department beginning May 10, 2010 at a rate of $8.50 per hour. Motion carried.
Motion by Chalstrom, seconded by Matthews to accept Employee Payroll Request form for Preston Black, to work part time/temporary seasonal status for the Secondary Roads department beginning May 12, 2010 at a rate of $8.25 per hour. Motion carried. Motion by Brockshus, seconded by Chalstrom to accept Employee Payroll Request form for Trent Witt, to work part time/temporary seasonal status for the Secondary Roads department beginning May 17, 2010 at a rate of $8.25 per hour. Motion carried.
Motion by Brockshus, seconded by Matthews to set the hearing date and time for the fiscal year 2010 County Budget Amendment to be Monday, May 24, 2010 at 8:30 a.m. in the Supervisor’s Board Room of the Clay County Administration Building, 300 West 4th St., Spencer, IA. Motion carried. Motion by Skow, seconded by Chalstrom to authorize the chairperson to sign the Clay County Peace
Officers Memorial Day & National Police Week Proclamation honoring law enforcement officers the
week of May 9 – May 15, 2010 and observe Saturday, May 15, 2010, as Peace Officers’ Memorial Day in
May 4, 2010
5
honor of those law enforcement officers who, through their courageous deeds, have made the ultimate
sacrifice in service to their community or have become disabled in the performance of duty. Motion
carried
11:00 a.m. This being the time and place for the second and final public hearing and reading on County
Ordinance No. 3.8 regarding Social Host and Underage Consumption in Clay County. Whereupon, the
Chairperson called for any written or oral objections, finding none, it was moved by Supervisor Matthews,
seconded by Supervisor Brockshus to adopt the Social Host & Underage Consumption Ordinance #3.8.
Roll call vote: Ayes: Supervisors Brockshus, Matthews, Chalstrom, Skow, and Swanson. Nays: None.
Abstentions: None. Motion carried.
It was moved by Supervisor Chalstrom and seconded by Supervisor Skow, to adopt the following
resolution:
RESOLUTION 2010-08
Second & Final Reading and Action on the Clay County Social Host & Underage Consumption
Ordinance
WHEREAS it was proposed the adoption and enactment of a certain Ordinance on the 5th day of May,
2010, which action is recorded in the Clay County Board of Supervisor’s Meeting 20 on May 4, 2010.
WHEREAS a summary of the same was duly published in the Spencer Daily Reporter, Everly-Royal News
and Peterson Patriot, the official newspapers of general circulation in the county and complying with Iowa
Code Section 618.3 and 618.14, on April 14, 2010.
WHEREAS copies of the same have been available to the public from the time of publication at the office
of the Clay County Auditor:
WHEREAS the same was first previously read and passed by a vote of a majority of the Clay County
Board of Supervisor on April 21, 2010, which action is recorded in the Clay County Board of Supervisor’s
Meeting 19 held on April 21, 2010.
NOW THEREFORE the following was read and voted upon for the second time by the Clay County
Board of Supervisors, and it passed by a vote of a majority of the Board of Supervisors;
AND IT IS NOW THEREFORE ENACTED AND ORDAINED:
Clay County Social Host & Underage Consumption Ordinance 3.8
THOSE VOTING FOR PASSAGE: Supervisors Brockshus, Matthews, Chalstrom, Skow, and Swanson
THOSE VOTING AGAINST PASSAGE: None
May 4, 2010
6
It was moved by Skow, seconded by Matthews, to adopt the following resolution: R E S O L U T I O N #201009 WHEREAS, on June 10, 2008, the Clay County Board of Supervisors approved and ordained the Clay County Code of Ordinances; WHEREAS, new ordinances or regulations and/or amendments to ordinances or regulations continue to be adopted by the Clay County Board of Supervisors which require the Code of Ordinances to be supplemented; WHEREAS, the new ordinances or regulations and amendments to ordinances or regulations may be copied as a supplement to the Clay County Code of Ordinances and become a part of the Code by resolution pursuant to Iowa Code §331.302(9). NOW, THEREFORE BE IT RESOLVED that the Resolution 2010‐08 attachment hereto be approved and adopted as addition to the Clay County Code of Ordinances. BE IT FURTHER RESOLVED that the Clay County Auditor is directed to copy and distribute Supplement No. 2 to the Clay County Code of Ordinances. The above and foregoing resolution was adopted by the Board of Supervisors of Clay County, Iowa, this 4th day of May, 2010 and the vote thereon being as follows: Ayes: Supervisors Brockshus, Matthews, Chalstrom, Skow, and Swanson Nays: None. Abstentions: None. CLAY COUNTY BOARD OF SUPERVISORS /s/ Linda Swanson, Chairperson I, Marjorie A. Pitts, Clay County Auditor, hereby certify that this supplement to the Clay County Code of Ordinances was adopted on the 4th day of May 4, 2010. /s/ Marjorie A. Pitts, Clay County Auditor Kim Wilson – Central Point Coordinator gave the Board a department update on meetings attended and
consumer served. Wilson presented a PowerPoint titled Foundation Practicum Report.
May 18, 2010 at 8:30 a.m.
May 4, 2010
7
Clay County Board of Supervisors Minutes from Meeting 21 held on May 18, 2010 The Clay County Board of Supervisors met pursuant to adjournment on May 18, 2010 at 8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other members present: Supervisors Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent: None. Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion by Matthews, seconded by Chalstrom that the Board meeting agenda for May 18, 2010 be received and placed on file with the County Auditor as approved. Motion carried Motion by Chalstrom, seconded by Matthews that the minutes of the Board Meeting #20 held May 4, 2010 be and are hereby approved as submitted. Motion carried. Motion by Chalstrom, seconded by Brockshus to adopt the following resolution: BE IT HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed May 18, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution adopted. Albert Lee Seed
Anderson Print Group
Arctic Glacier Inc
Arnold Motor Supply
Asher Motor Co
Barama Drug
Donald B Bartlett
Baum Harmon Mercy Hospital
Ben Meadows Co
Bill Caskey
Black Hills Energy
Bomgaars
Tammy K Brown
Bud's Service
Cherokee Co Environmntal Hlth
City of Spencer
Clay Co Extension Ed Fund
Clay County Sheriff
Coffman's Locksmith
Daily Reporter, The
General Basic Fund
Consv clover/sanfoin
Shrf business cards
Consv ice
Consv material Schbrg
Consv lamp/tail stop bkup
Shrf Rx
Shrf transport meals
Shrf laboratory/clinical
Union Negotiations
Consv fire pump
rent-landlord
Bldg utilities
Shrf towels
Consv misc
matron/transport
Shrf brake check
Shrf shirts/emblems
Consv cust supplies
Sant tan inspec forms
Shrf comm ctr salary exp
FY10 allocation
Gas/fuel
Shrf trans charges
Jail deadbolt/key
Consv plg-in cb/volt pen
Bd publ Mtg #17
attrny fees
DHS copier lease
May 18, 2010
1
137.19
134.25
101.00
17.08
114.00
36.11
18.82
89.25
537.60
303.02
325.00
1489.00
21.43
961.62
86.25
315.95
353.05
279.24
25.50
35340.12
3360.00
228.83
712.50
235.26
469.68
367.43
1331.18
50.00
486.20
Dr Pepper Snapple Group
Emmet County Sheriff
Evertek
Galen's Pro-Mow
Sandra S Geidl
Graham Tire Co
Hancock County Sheriff
Daniel J Heissel
Hilton of Branson
Holiday Inn
Hy-Vee
Iowa Lakes Community College
ICIT
IOWWA
J&T Rentals
Janitors Closet
Lindy Laubenthal
Marvin Burk Photography
Mc Donald Supply
McDonald Supply Spencer
Menards - Spencer
MyCountyParks.com
NACVSO
Nathan Ewalt
L Elaine Orthmann
Pixler Electric Inc
Rodney Meendering
Schoeneman Bros
Sidwell Company
Solutions, Inc
Speidel Flooring
SMU
Spencer Signs
Stacy Mills
Staples
Jail paint/primer
Shrf fees
Consv pop/water
Maint – scanners
Shrf fees
Consv internet/phone/cabl
Shrf plat bks/PA & Pocah
Consv chain sprocket
Treas mtg exp
Shrf tires
Consv urea/cart rent
Shrf fees
Consv mtg reg
Jail rugs/dm/mop
Shrf reservations
Shrf mtg exp/lodging
VA mtg exp/lodging
Cthse entry locks
Adm coffee
Shrf reg wkshop
Aud notary educ
Consv utilities
Vehicle signage
DP reg fee & membership
San wkshp registration
VA rent May 2010
Consv custl supplies
Saf UPS chrgs
matron/transport
Sant well testing (25)
Treas binders
Shrf photo shoot/photos
Consv gasket/sleeve
Cths gasket/o-ring
Consv screw 1 1/4"
Aud extension swap
Consv FY2011 annual fee
VA membership
Shrf holster/custom
Bd publ Mtg #16
Shrf 4 ch led ballast
Consv glass & labor
Shrf fees
Consv registration
DHS notary stamp
Jail wire nuts
rent landlord
Jail hinge set
GIS professional services
DP web hosting-May 2010
CCSO carpet tile
Consv fltr
Shrf lab/emerg rm
Shrf phone/wireless
file cab/paper/misc
Jail sign
Shrf Rx
Consv office suppplies
May 18, 2010
2
250.33
23.00
198.12
2903.00
19.50
189.13
44.25
75.16
40.21
226.24
506.15
18.00
44.76
119.90
915.60
748.91
281.08
240.00
68.18
50.00
65.00
86.72
95.04
175.00
100.00
240.00
317.14
11.84
120.00
375.00
81.55
170.00
71.65
71.65
671.86
121.78
250.00
90.00
44.95
680.75
597.00
45.16
64.00
10.00
96.85
72.78
220.00
4.99
4449.26
575.00
5176.12
40.94
13491.57
1724.09
5210.03
44.20
4.00
438.76
Stoney Creek Inn & Conf Ctr
SWIFT AIR
Sylvia Gieseke Bureau of Lead
The Crittenton Center
Town & Country
Trumbull Recreation Supply
US Cellular
U S Postmaster
Vander Haag's Inc
Joan M Waller
Warner Funeral Home
Theresa E Wurth
Xerox Corporation
Shrf lodging
Cthse boiler repairs
San certification fee
shelter care
Shrf prescriptions
Consv garbage/container
Consv sewer cap
DHS cell phones
Consv stamps .44/.17
Consv PTO leak
VA mileage
Autopsy facility & repair
DP mileage
Consv 1st aid supplies
Aty monthly office exp
275.52
4731.64
60.00
1166.25
80.58
40.38
202.92
275.88
149.00
560.25
130.61
700.00
77.62
266.10
132.56
8613.99
Buena Vista Co Sheriff
Shrf housing
EMA allocation
Elections county car gas
Clay County Sheriff
shrf jv trans
J&T Rentals
Elect storage
Lexis Nexis
Law Library online access
Shrf housing
Solutions, Inc
Elect photoconductor
SMU
long distance
Tammy Rosacker
matron/transport
U S Postmaster
Elect stamps 60/44 cent
Detention
440.00
7129.00
4.69
95.50
1000.00
1309.00
900.00
1120.00
206.24
2.16
127.50
26.40
1072.95
JV Drug Ct groc
Fareway Stores Inc
Carroll Co Case Management
Carroll County Sheriff
Cindy Cook
Clay County Sheriff
Echo Plus
Edinburgh Manor of Comm Care
Greer Law Office
Hope Haven
Hy-Vee
Hy-Vee LeMars
Kathleen's Care Inc
Marion J Roetzel
The Pride Group
MH-DD Services Fund
mhadv fees-care
sheriff fees
sheriff fees
court fees
MH county car gas
sheriff fees
attrny fees
wa-care
rcf-care
mhs-care
attrny fees
wa-care
wa-care
rx-care
rx-meds
rebate tp DHS
rcf-care
wa-care
wa-care
adv-mileage
wa-care
rcf-care
May 18, 2010
3
59.35
157.13
597.00
31.00
136.00
23.02
759.50
250.00
3821.25
1494.90
385.00
75.00
2413.26
759.52
9.68
16.99
200.00
1440.00
103.80
797.58
100.53
18804.50
9507.66
wa-care
1851.32
Albert Lee Seed
IRVM clover/sanfoin
Bomgaars
Consv booster cable
City of Spencer
RS garbage
Zoning county car gas
CoZO % Kay Mocha
ZSS membership
Daily Reporter, The
RS public hearing
Farmers Trust & Svgs Bank
IRVM petty cash/quarters
NW IA Planning & Devlpmnt Comm RS comp plan/contract
SMU
long distance
Van Diest Supply Co
Consv milestone/glyphosat
56.18
71.99
5954.00
4.16
50.00
11.02
30.00
3600.00
3.81
11283.70
Local Option - Any Lawful Use
SCT grant renovation proj
5000.00
Spencer Community Theatre
Local Option - Fair
FY21010 LOSST allocation
4752.62
Secondary Road Fund
A & M Laundry Inc.
Uniforms
200' 8" Dual Wall
WELDING SUPPLIES
Alliant Energy
Electric - Peterson
Black Hills Energy
Gas - Spencer
Blacktop Service Company
10.10 ton Asphalt - B24
Boyer Trucks
PARTS
Est #2 L-6611DO-2
City of Everly
Gas - Everly
D.D. #7 Assessment
#101 Parts
Daily Reporter, The
Ad-Paint Booth/Sign Trk
Des Moines Register
Ad-Paint Booth
Force America Inc
Bulkhead Cable
FILTERS
Fork Lift Gas
Handcock Concrete Products LLC 600' Felt - B24
Hartley Sentinel Inc
Ad-Paint Booth/Sign TRK
Holcomb Freightliner, Inc.
#208 Parts
Water - Dickens
ICAP
Premium Change
Iowa Information Inc
Ad-Paint Booth/Sign Trk
Robert B Kluender
James L Larson
Part for U-Joint Removal
Michigan Cat
#10 Hydraulics
Midwest Trim & Upholstery
Seat Repairs 352,200,215
NAPA Auto Parts
PARTS
Service
Internet - Shop
Est. #13
L-TSF(117)
Platt & Associates Inc
Trucking-motor grader
Telephone - Dickens
Qwest
Telephone - Royal
Royal Telephone Co
Telephone - Royal
Snap On Tools Corp
4 psc. Driver Set
PARTS
166.96
692.23
14.70
219.15
327.82
737.30
670.19
30555.00
140.27
2360.25
930.00
81.20
285.24
1407.12
159.82
1187.93
40451.73
330.00
48.00
1806.15
79.76
12.00
63.00
50.00
29.82
12701.18
445.15
73.45
2299.71
34.95
34887.31
4600.00
53.50
8.35
23.00
49.95
1654.23
May 18, 2010
4
SMU
Town & Country
US Cellular
Vander Haag's Inc
Ziegler Inc
DOT Drug Test - Jason
Electric - Spencer
DOT Drug Test - Jason H.
Rebar for B24 Patches
Garbage - Dickens
Data Phone
#202-Rebush Walking Beam
Brake Cleaner
PARTS
60.00
598.70
74.00
1510.08
15.95
64.01
2250.67
246.71
25124.35
Carey's TV & Stereo
Menards - Spencer
Consv sound system/spkr
Consv 30 pc magnet assort
2722.16
6.89
Black Hills Energy
Clay County General Fund
Janitors Closet
GSC utilities
GSC correct entry to GB
GSC gas
GSC custl supplies
307.00
2734.04
6.89
155.62
Flex insurance
Flex medical
Flex insurance
Day Care Charges
Flex medical
Flex medical
Flex medical
Flex medical
Flex insurance
Flex medical
Flex insurance
Flex daycare
Flex insurance
Flex medical
Flex medical
Flex daycare
Flex medical
Flex medical
Flex insurance
45.82
49.56
18.79
500.00
60.44
355.00
523.70
180.00
66.96
33.36
62.14
445.00
94.75
134.11
330.00
200.00
97.86
300.00
245.40
Constance A Adams
Kristi J Busse
Audrey Coffman
Brian J Davis
John F Fogarty
Robert B Kluender
Randy Krukow
James L Larson
Kevin D Maassen
Cheryl L Riley
Glenn I Rouse
Darrel K Santage
Martin L Schoening
Michael M Skonhovd
Steven L Sundblad
Casey J Timmer
Randy J Van Kley
Joan M Waller
Theresa E Wurth
Alliant Energy
Alpha Wireless Comm
Evertek
Qwest
SMU
Alpha Wireless Comm
EMS fuel
EMS accu-chek aviva/epipe
EMS copies
27.07
243.38
5.64
E-911 Surcharge
E911 tower utilities
E911 equipment/Royal Fire
E911 phone line access
E911 line charges
E911 insite bkup distr rc
E911 circuit charge
E911 circuit charge
18.16
3504.77
154.30
435.48
180.00
570.04
13.58
228.60
EMA comm ctr console
May 18, 2010
5
532.69
Ramada NW Inn & Suites
SMU
Verizon
EMA gas - april
EMA mtg exp/lodging
long distance
EMA cell phone
Canon Fin Services
Asr copier contract
IA Lakes Comm College Continui Asr notary educ
John C Lawson
Asr mileage
Asr calc
SMU
long distance
Vanguard Appraisals
Asr EDOV custom prog
Grand Total
97.34
84.00
8.53
159.71
187.90
65.00
38.85
94.60
6.95
106.50
382520.44
Supervisors discussed and shared information from committees and boards they have attended since their last regular board meeting. Supervisor Matthews updates included the Spencer Municipal Airport Board of Trustees meeting, the Upper Des Moines Opportunity meeting, RIDES, and Compass Point board meeting. Supervisor Chalstrom updated the Board on the Clay County Jail Committee meeting. Supervisor Skow updates included LADI Board and a Clay County Zoning meeting. Supervisor Swanson reported on the Northwest Iowa Planning and Development Council meeting. Motion by Skow, seconded by Brockshus to adopt Resolution 2010‐11 authorizing the funds for economic development purposes to the Spencer Community Theatre. Roll Call: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion carried. RESOLUTION #2010‐11 A RESOLUTION OF THE COUNTY BOARD OF SUPERVISORS OF CLAY COUNTY, IOWA, APPROVING THE FUNDING FOR ECONOMIC DEVELOPMENT PURPOSES TO THE SPENCER COMMUNITY THEATRE. WHEREAS, the County understands that economic development is a public purpose for which the county may provide grants, loans, guarantees, and other financial assistance to or for the benefit of private persons; and WHEREAS, the County supports the efforts of the Spencer Community Theatre and their expansion activities to the existing playhouse and have determined that a public purpose will be accomplished by dispensing funds according to Iowa Code Chapter 15A.1(2); and WHEREAS, the County has agreed in Resolution #2008‐26 to provide financial assistance to the Spencer Community Theatre in the amount of $5000.00 during the current fiscal year from the Local Option‐any Lawful Use fund; and NOW, THEREFORE, BE IT RESOLVED by the County Board of Supervisors of Clay County, Iowa; that the County will fund the Spencer Community Theatre an amount totaling $5000.00 for fiscal year 2010. The above and foregoing resolution was adopted by the Board of Supervisors of Clay County, Iowa, this 18 day of June, 2010 and the vote thereon being as follows: AYES: Brockshus, Chalstrom, Matthews, Skow and Swanson. NAYES: None. /s/ Linda Swanson, Chairperson ATTEST: /s/Marjorie A. Pitts, Auditor Clay County Board of Supervisors
May 18, 2010
6
9:15 a.m. John Torbert of the Iowa Drainage Association spoke with the Board with legislative session results and legal related issues effecting counties. Federal legislation regarding the Clean Water Act was discussed. Environmental Protection Agency (EPA) could be given authority over all bodies of water in the United States. Iowa drainage repairs or improvements would be affected by requiring a permit from EPA and the Iowa Department of Natural Resources. State and Congressional representatives have been approached to not support a change in EPA authority. Motion by Chalstrom, seconded by Brockshus to authorize the Clay County Board of Supervisors Chairperson to sign the fireworks permit #2010‐1 submitted by Tom & Linda, 2506 298th Street, Spencer, Iowa and direct the County Auditor to place on file a copy of the executed permit issued in accordance with Section 727.2 of the Code of Iowa. Motion carried. Motion by Brockshus, seconded by Brockshus to accept and authorize chairperson to sign the Employee Payroll Request form from the Conservation Department for Peter Buchan, Shane Hessenius and Brian Davis for part‐time/temporary status at an hourly rate of $9.00 per hour effective May 17, 2010. Motion carried. Motion by Matthews, seconded by Brockshus to accept the 2010 Iowa Department of Corrections Jail Inspection Report dated May 12, 2010. Motion carried. Motion by Matthews, seconded by Chalstrom to authorize the Chairperson to sign the Consulting Service Agreement between Clay County and Bill Garnos, 2204 NE 75th Terrace, Gladstone, MO for analysis of the Clay County inmate population trends, development of inmate population projects and jail capacity requirements, and assessment of the existing jail facility. Compensation shall not exceed $6,644 for professional services and related expenses. Motion carried. No Board action taken on setting the date and time for a Clay County Fair Revenue Note hearing. Motion by Matthews, seconded by Chalstrom to proclaim and authorize the Chairperson to sign the Clay County Emergency Medical Services Week Proclamation for the week of May 16‐22, 2010. Motion carried. Tammy McKeever – Zoning, Environmental Health & Safety and EMS Coordinator spoke with the Board regarding a partnership with the Spencer Municipal Utilities for home energy audits for radon testing. Consensus of the Board was to attempt a grant application for the potential cost of additional radon kits and wait to determine if the City of Spencer will be involved for residents of Spencer. 10:20 a.m. Jason Utton – Wind Turbine Project Coordinator spoke with the Board to describe his position and purpose in a wind turbine project in Clay County. The potential value in Clay County may be $156 million for up to sixty (60) turbines. Utton’s company monitors over 9000 turbines. 10:50 a.m. Motion by Brockshus, seconded by Matthews to authorize the Chairperson to sign a letter of support to the Iowa Great Places, Department of Cultural Affairs in behalf of the Parker Historical Society of Clay County for the purpose of creating the Clay County Heritage Center. Motion carried. Clay County Board of Supervisors
May 18, 2010
7
No action taken by the Board on Resolution #2010‐12. The Board will take up the Resolution for discussion at their next Special Board meeting scheduled for Monday, May 24, 2010. Motion by Matthews, seconded by Skow to authorize Chairperson to sign website maintenance agreement renewal for Clay County with Inukshuk Technologies, 921 2nd Avenue SW, Suite #6, Spencer, IA. The contract begins May 1, 2010 with an estimated total of twenty‐four hours to be used this year at a rate of fifty dollars per hour. Any hours left at the end of the contract may be carried over to the next renewal. Motion carried. Motion by Brockshus, seconded by Chalstrom to authorize chairperson to sign the annual Licensed Code Support Agreement & annual Consulting & Services Agreement for I‐Series Support, Monitoring Services, & Prepaid Services Hours between Clay County and Solutions, Inc., 2311 West 18th Street, Spencer, IA. This agreement is effective July 1, 2010 at a cost of $29,080 for Licensed programs; $2,500 for System I Support; and Monitoring Management Services at a cost of $5,100.00. Motion carried. Motion by Chalstrom, seconded by Matthews to approve the Transfer #238 in the amount of $600,000.00 from the Local Option‐Rural Use fund to the Secondary Roads fund. Motion carried. Motion by Matthews, seconded by Chalstrom to approve Transfer #239 in the amount of $108,560.00 from General Basic fund to the Secondary Roads Fund. Motion carried. Motion by Matthews, seconded by Skow to approve Transfer #240 in the amount of $941,760.00 from Rural Basic fund to the Secondary Roads Fund. Motion carried. 11:15 a.m. Shirley Goyette, County Recorder and Theresa Wurth, GIS/IT Coordinator gave the Board departmental updates. Motion by Matthews, seconded by Brockshus to approve amendment #1 to the fiscal year 2010 Secondary Roads DOT Budget and Five (5) Year Construction program. Motion carried. Motion by Skow, seconded by Chalstrom to close 150th Avenue from 440th Street to 430th Street for bridge deck overlay construction. Motion carried. Motion by Chalstrom, seconded by Matthews to accept the quote to sell a paint booth. Motion carried. The Chairperson adjourned the meeting at 1:06 p.m. to convene at the next Auditor’s called meeting on Monday, May 24, 2010 at 8:30 a.m. /s/Marjorie A. Pitts, County Auditor /s/ Linda Swanson, Chairperson Clay County Board of Supervisors
May 18, 2010
8
Clay County Board of Supervisors Minutes from Meeting 22 held on May 24, 2010
The Clay County Board of Supervisors met pursuant to adjournment on May 24, 2010 at 8:30
a.m. in the boardroom with Chairperson Swanson presiding and with the following other
members present: Supervisors Brockshus, Chalstrom and Auditor Marjorie Pitts as clerk for
the meeting. Absent: Supervisor Skow.
Unless otherwise indicated, all of the motions offered at this meeting were carried with the
following vote:
Ayes: Brockshus, Chalstrom, Matthews, and Swanson. Nays: None.
Abstentions: None.
Motion by Brockshus, seconded by Matthews that the Board meeting agenda for May 24, 2010
be received and placed on file with the County Auditor as approved. Motion carried.
8:30 a.m. Fiscal Year 2010 County Budget Amendment Hearing: This being the time and
place for the hearing on amending the current 2010 fiscal year budget and the Board finding
that the proper notice had been given for the hearing and that there are neither written or oral
objections, it is therefore, moved by Supervisor Matthews seconded by Supervisor Chalstrom
to adopt the amendment to the 2010 fiscal year budget in the following expenditure service
areas for the following amounts: Expenditures in Physical Health and Social Services
increased to cover Veterans Affairs State Grant spending; County Environment and Education
increased to cover Conservation maintenance and operations, county economic development,
library allocations, and motor vehicles. Roads & Transportation increased in administration,
roads, and new equipment spending. Government Services to Residents increased for city,
school, and primary election supplies, labor costs, and equipment.
Administration
expenditures increased for the county audit, union negotiations, and a motor vehicle.
Revenues in Intergovernmental represent Federal IJOBS funds, Help America Vote Grants,
Conservation State Grants. City and School election reimbursements and mental health
property tax and state payment program dollars. Licenses & Permits revenue is from
Secondary Roads trip permits. Charges for Service revenue is from county zoning and county
webb services. Use of Money and Property revenues represent principal and interest
payments from the Clay County Revolving Loan fund and auction proceeds. Miscellaneous
revenues are from tourism donations, Secondary Roads driveway construction and Secondary
Roads sale of equipment and materials.
The roll call being called, the following named Supervisors voted: Ayes: Brockshus,
Chalstrom, Matthews, and Swanson. Nays: None. Absent: Skow. Motion carried.
Motion by Brockshus, seconded by Chalstrom to set the date of June 15, 2010 at 9:00 a.m. as
the public hearing for the issuance of revenue bonds for the Clay County Fair Charitable Trust.
Ayes: Brockshus, Chalstrom, Matthews, and Swanson. Nays: None. Absent: Skow. Motion
carried.
Motion by Brockshus, seconded by Chalstrom to adopt the following resolution: BE IT
HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County
Auditor be hereby authorized and directed to issue warrants, against the various settlement of
such claims a allowed May 24, 2010. Ayes: Brockshus, Chalstrom, Matthews, and Swanson.
Nays: None. Absent: Skow. Resolution adopted.
May 24, 2010
1
General Basic Fund
Postage & Mailing
Contrib.-Other Gov.&Organ
MH-DD Services Fund
Postage & Mailing
Postage & Mailing
LOSST Rev Bond Sinking Fund
Northwest Bank
Other Long-Term Debt
Debt Service Fund
Northwest Bank
G.O. Bonds
Postage & Mailing
Grand Total
690.00
5000.00
50.00
100.00
93552.73
200155.00
700.00
300247.73
Motion by Matthews, seconded by Brockshus to adopt Resolution 2010-12 authorizing the
funds for economic development purposes to the Parker Historical Society and the Clay
County Heritage Center.
RESOLUTION #2010-12
A RESOLUTION OF THE COUNTY BOARD OF SUPERVISORS OF CLAY COUNTY, IOWA,
APPROVING THE FUNDING FOR ECONOMIC DEVELOPMENT PURPOSES TO THE
PARKER HISTORICAL SOCIETY OF CLAY COUNTY AND THE CLAY COUNTY
HERITAGE CENTER.
WHEREAS, the County understands that economic development is a public purpose for
which the county may provide grants, loans, guarantees, and other financial assistance to or
for the benefit of private persons; and
WHEREAS, the County supports the efforts of the Parker Historical Society in their
expansion and creation of the Clay County Heritage Center and have determined that a public
purpose will be accomplished by dispensing funds according to Iowa Code Chapter
15A.1(2)(b); and
NOW, THEREFORE, BE IT RESOLVED by the County Board of Supervisors of Clay
County, Iowa; will fund the Parker Historical Society an amount totaling $25,000 for fiscal year
2010 from the General Basic fund.
The above and foregoing resolution was adopted by the Board of Supervisors of Clay County,
Iowa, this 24 day of May, 2010 and the vote thereon being as follows:
Roll Call:
Ayes: Brockshus, Chalstrom, Matthews, and Swanson. Nays: None.
Resolution adopted.
Absent:
Skow.
ATTEST: /s/ Marjorie A. Pitts, Auditor
Motion by Chalstrom, seconded by Matthews to adopt the following resolution 2010-13 to sell
county property by Quit Claim Deed:
May 24, 2010
2
RESOLUTION #2010-13
BY DEED
WHEREAS Section 331.361 (2), Iowa Code, allows the County to dispose of an interest
in real property by sale; and
WHEREAS the Board of Supervisors of Clay County, Iowa, have determined that said
property is of no further benefit to the public and should be vacated; and
Lots Seventeen (17), Eighteen (18), Nineteen (19) and Twenty (20), of Block Two (2),
Frydenborg’s Addition to the Town of Everly, Clay County, Iowa
IT IS FURTHER RESOLVED that the Chairperson of the Supervisors shall execute and
deliver a Quit Claim Deed conveying said property as follows:
TO:
Larry D. Erick (Single)
Lots Seventeen (17), Eighteen (18), Nineteen (19) and Twenty (20), of Block Two (2),
Frydenborg’s Addition to the Town of Everly, Clay County, Iowa
SO RESOLVED.
The above and foregoing resolution was adopted by the Board of Supervisors of Clay County,
Iowa, this 24th day of May, 2010 and the vote thereon being as follows:
Ayes: Supervisors Brockshus, Chalstrom, Matthews, and Swanson. Nays: None. Absent:
Skow. Resolution adopted.
ATTEST: /s/Marjorie A. Pitts, Auditor
The Chairperson adjourned the meeting at 10:50 a.m. to convene at the next Auditor’s called
meeting Tuesday, June 1, 2010 at 8:30 a.m.
May 24, 2010
3
Clay County Board of Supervisors Minutes from Meeting 23 held on June 1, 2010 The Clay County Board of Supervisors met pursuant to adjournment on June 1, 2010 at 8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other members present: Supervisors Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent: None. Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion by Brockshus, seconded by Skow that the Board meeting agenda for June 1, 2010 be received and placed on file with the County Auditor as approved. Motion carried. Motion by Matthews, seconded by Chalstrom that the minutes of the Board Meeting #21 held May 18, 2010 be and are hereby approved as corrected and submitted. Motion carried. Motion by Chalstrom, seconded by Matthews that the minutes of the Board Meeting #22 held May 24, 2010 be and are hereby approved as submitted. Motion carried. Motion by Brockshus, seconded by Matthews to adopt the following resolution: BE IT HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed June 1, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution adopted. Constance A Adams
Alpha Wireless Comm
American Solutions for Busines
Arnold Motor Supply
Best Western Holiday Lodge
Bomgaars
Canon Fin Services
Clay County Sheriff
Coffman's Locksmith
Gina L Ean
Farmers Trust & Svgs Bank
Shirley M Goyette
H.E.A.T. Tactical Team
Holiday Inn
Michael J Houchins
Hy-Vee Bedels Pharmacy
General Basic Fund
Aud mtg/exp meal
Shrf lght bar
Treas tax statements
Shrf fltr
Treas lodging
Bldgs misc
DP copier chrgs
sheriff fees
Shrf fuel
Shrf fee
Adm key box
Rec dater pad
Aud mtg exp/meal
DP sfty depost bx fee
Rec mileage
Jail auger sink line
Shrf membership dues
CCSO condnsr fan motor
Aud mtg exp/lodging
Aty mileage
Shrf Rx
Consv utilities
Consv utilities
Shrf Basic Level I School
DP website maint agrmnt
June 1, 2010
1
12.07
106.27
295.24
13.60
252.00
148.86
419.45
19.00
4209.53
463.00
44.60
14.50
11.53
53.00
21.00
100.00
1995.00
220.35
268.65
127.93
214.00
928.88
293.72
8000.00
1200.00
Mail Services LLC
Mastercard
NARTEC, Inc
Schoeneman Bros
Sidwell Company
Smart Computing
Solutions, Inc
Spencer Family Care Med Exam
SMU
Staples
Staples Credit Plan
US Bank
US Cellular
U S Postmaster
Verizon
VISA
Walmart Business
ARC
Clay County Sheriff
NW IA Youth Emergency Serv
Staples Credit Plan
VISA
Clay County Sheriff
Hy-Vee
Seasons Center
Staples Credit Plan
US Cellular
U S Postmaster
VISA
Verizon
Alliant Energy
Arnold Motor Supply
Safelite Fulfillment
Bomgaars
Bradley H Brunk
Treas flags/post-its
Shrf rooms
DP mtg exp/scooter rental
Shrf 2 ext/VM/new phone
DHS copier
Shrf kit/meth
DP copies
CCSO plywood/masonite/hge
DP parcel bldr admn maint
DP subscription
FY11 sftwr maint
ME charges
Shrf emerg rm
Bldg utilities
Aud bndrs/label hldr
DP Acrobat
supplies
Rec deposit tickets
cell phone chgs
postage
Consv cell phone
fuel/misc exp
Consv 3.5mm kit/griffin p
Elect bags/laptop
Shrf transport
Elect 3" stamp
Cobra billing
detention
Elect envlps
Elect fuel
MH-DD Services Fund
sheriff fees
sheriff fees
CCMS for 4/10
rx-meds
medck-care
office supplies
shredder
cell phn chrges
postage
MH fuel
IRVM fuel
IRVM cell phone
Secondary Road Fund
Est. #4 Crushing
WELDING SUPPLIES
Electric - Royal
PARTS
Sealant
PARTS
Clothing Allowance
Est. #3
L-6610DO-2
June 1, 2010
2
570.73
54.98
183.68
358.70
150.00
67.43
65.70
15.78
162.23
500.00
48.00
33608.75
250.00
1356.81
3577.48
405.03
758.93
747.87
173.82
630.18
3.06
270.60
1134.79
22.76
888.04
95.50
51.80
92.40
900.00
8.50
112.56
19.00
262.50
390.00
91.88
27843.47
11.71
91.00
20.47
7.14
15.78
210.53
84.51
19101.24
328.22
180.48
33.36
7.50
115.40
24.18
49144.47
City of Spencer
Dyno Oil Co Inc
FASTENAL
Force America Inc
Iowa Telecom
John Thomas Inc
Lawson Products Inc
M. D. Products
Michael Todd & Co
US Cellular
Wayne T Hansen Corp
Yaggy Colby Associates
VISA
Walmart Business
Bomgaars
US Cellular
Ann L Baschke
Nicole L Huckfelt
Amy J Kendall
James F OHearn
Daniel W Pullen
Travis J Riley
John M Rosacker
Ann E Spooner
Steven L Sundblad
Casey J Timmer
Cont Rent
Spencer Shed
146 Gals -AF UFT Bulk Oil
BOLTS
PARTS
SIGN MAINT. REPAIR
PARTS
BOLTS
#10 Rear Fenders
CD Envelopes
PARTS
SIGN MAINT. REPAIR
Old Contrct Billing-Final
Time Clock Parts
#7-Clean & Repair Condens
PARTS
7 - Cell Phones
Gravel-Whitney 125,023Ton
ROW Acq HDP(116)
Consv Natl fuel
Consv Magiscope pkg IV
Consv food items
GSC v belt
GSC cell phone
flex medical
Flex medical
Flex daycare
Flex medical
Flex medical
Flex medical
Flex medical
flex medical
flex medical
flex medical
Flex daycare
IA Great Lakes Drug Task Force Shrf IGLD OT
Qwest
John C Lawson
Grand Total
E-911 Surcharge
E911 phone serv
Asr legal services
Asr mileage
Asr yrly mtg dues
11.50
10.92
3362.36
35.44
124.86
4333.75
59.89
202.50
266.17
1123.16
21.38
270.98
387.33
99.24
64.90
75.00
266.51
248.18
285580.60
3909.60
29.39
526.84
51.57
16.92
27.72
247.36
50.00
1770.00
100.95
500.00
300.00
300.00
80.00
28.08
140.81
300.00
86.90
581.94
220.00
73.15
300.00
470867.03
Supervisors discussed and shared information from committees and boards they have attended since their last regular board meeting. Supervisor Brockshus updated the Board on his attendance at the Season’s Center meeting. Supervisor Matthews had nothing to report. Supervisor Clay County Board of Supervisors
June 1, 2010
3
Chalstrom reported on the YES Center meeting and their transportation venture. Supervisor Skow updated the Board on the Community Betterment Task Force attendance of the 2010 Global Retail Real Estate Convention in Nevada. Motion by Chalstrom, seconded by Matthews to authorize the Clay County Board of Supervisors Chairperson to sign the fireworks permit #2010‐2 submitted by Carol Orris, 3035 190th Avenue, Spencer, Iowa and direct the County Auditor to place on file a copy of the executed permit issued in accordance with Section 727.2 of the Code of Iowa. Motion carried. Motion by Skow, seconded by Chalstrom to adopt the following Resolution 2010‐14. RESOLUTION NO. 201014 Approving the proposal from HMN Architects, Inc, 7400 West 110th Street, Suite 200, Overland Park, Kansas for preliminary architectural services for a new Clay County jail. Whereas, the Clay County Board of Supervisors have determined the need to explore the construction of a new Clay County law enforcement facility and have established the Clay County Jail Planning Committee as an advisory committee for that purpose, and Whereas, the Clay County Board of Supervisors have solicited proposals from three independent consultants to assist in determining the number of beds that would be required, and Whereas, the Clay County Board of Supervisors intend to place a public measure on an electoral ballot as early as November, 2010 to finance a law enforcement center. Therefore, BE IT RESOLVED, that the Chairperson be authorized to sign the Letter of Agreement with HMN Architects, Inc., 7400 W. 110th St, Suite 200, Overland Park, KS 66210 to prepare information and public awareness education materials for an amount not to exceed $10,000. The above and foregoing resolution was adopted by the Board of Supervisors of Clay County, Iowa, this 1st day of June 2010 and the vote thereon being as follows: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. /s/ Linda Swanson, Chairperson ATTEST: /s/ Marjorie A. Pitts, County Auditor The Board of Supervisors recessed the Regular Board Meeting at 8:48 a.m. to convene as the Tri‐
Joint Board of Supervisors of Palo Alto, Pocahontas, & Clay Counties to prepare to levy an assessment on Tri‐Joint Drainage District #73. The Board of Supervisors reconvened Regular Board Meeting at 8:49 a.m. Motion by Brockshus, seconded by Matthews to approve the application for funding submitted by Plueger, Inc dba Cabernet Catering, 1300 W 5th St, Spencer, IA from the Clay County Revolving Loan Fund in the amount of $15,000.00 at a loan rate of 4.75 per cent for a term of seven (7) years. Motion carried. Clay County Board of Supervisors
June 1, 2010
4
Motion by Brockshus, seconded by Skow to set the time and place for a public hearing on a proposal to purchase county property located at 209 West Front Street, Peterson, Clay County, Iowa as 9:30 a.m., on Tuesday, June 15, 2010 in the Boardroom of the Clay County Administration Building. The Board directs the public hearing be published as provided in Section 331.305 of the Code of Iowa. Motion carried. Aaron McHone and six (6) case management staff from the Season’s Center presented their semi‐
annual report of thirty‐nine (39) consumers financed by the County. McHone gave an update on staffing changes. On July 1, 2010 Season’s will go to a service rate based on fifteen (15) minute increments. Motion by Brockshus, seconded by Skow to accept and authorize the Chairperson to sign the 2011 Clay County Targeted Case Management Projected Cost Report. The Board directed that the signature page be submitted to Iowa Medicaid Enterprise for approval. Motion carried / failed. Motion by Matthews, seconded by Chalstrom to authorize an allocation not to exceed $1,500.00 from the Mental Health fund in fiscal year 2011 for an ADA Awareness Activity event to be held on October 12th, 2010. It is a county‐wide event that supports the goals of the Clay County MH/DD Managed Care Plan by encouraging the development and maintenance of natural supports in the community for persons with disabilities. Motion carried. Clay County Engineer Scott Rinehart gave the Board a departmental update. Clay County Auditor Marjorie Pitts gave the Board a departmental update. The Chairperson adjourned the meeting at 1:10 p.m., to convene at the next Auditor’s called meeting on Tuesday, June 15, 2010 at 8:30 a.m. /s/ Marjorie A. Pitts, County Auditor /s/ Linda Swanson, Chairperson Clay County Board of Supervisors
June 1, 2010
5
Clay County Board of Supervisors Minutes from Meeting 24 held on June 15, 2010
The Clay County Board of Supervisors met pursuant to adjournment on June 15, 2010 at 8:30 a.m. in the
Absent: None.
Motion by Matthews, seconded by Skow that the Board meeting agenda for June 15, 2010 be received and
placed on file with the County Auditor as approved. Motion carried.
Motion by Chalstrom, seconded by Skow that the minutes of the Board Meeting #23 held June 1, 2010 be
and are hereby approved as submitted. Motion carried.
Motion by Brockshus, seconded by Chalstrom to adopt the following resolution: BE IT HEREBY
authorized and directed to issue warrants, against the various settlement of such claims a allowed June, 15
2010 with claim #10823 lowered by one night’s stay plus tax.
Ayes: Chalstrom, Matthews, Skow and Swanson. Nays: None. Absent: Supervisor Brockshus. Resolution
adopted.
Albert Lee Seed
Alpha Wireless Comm
Arctic Glacier Inc
Arnold Motor Supply
Ann L Baschke
Bill Caskey
Black Hills Energy
Bomgaars
Bud's Service
Canon Fin Services
Cherokee Co Environmntal Hlth
Clay County Sheriff
Compass Pointe
Daily Reporter, The
DCI - SOR
Dell Marketing
Deluxe For Business
Design Concepts Unlimited
Dickinson County Envir Health
General Basic Fund
Consv supplies
Consv clover seed
Shrf portable radio servi
consv ice
consv stop and tail
Aud postage
Union negotiations
rent-landlord
Bldg utilities
Consv elec motor contact
Shrf oil change
Shrf shoulder emblems
Consv freight
Consv metal
EH plan & proc mtg exp
Consv valve/coset spud
Dept gas
Shrf fee
FY10 4th qtr allocation
CCSO lightbulbs
Pub bd mtg 20 & 21
Shrf registration
DHS monitors
shrf checks
Treas file cabinet
Shrf fees
June 15, 2010
1
39.90
87.00
46.92
94.93
20.39
12.96
6370.20
325.00
1373.00
473.67
176.00
265.00
750.79
23.34
13.20
390.45
111.97
4480.13
901.00
3908.00
242.84
32.50
792.60
100.00
714.00
208.12
175.00
753.80
19.00
Don Pierson Ford
Evertek
Greer Law Office
Harmon AutoGlass
Hartley Sentinel Incorporated
Daniel J Heissel
IA Division of Labor Serv
Iowa Lakes Community College
Ida County Env Hlth
Ida County Treasurer
Jackson Sports
Janitors Closet
Jennifer Wekony
Kent Smock-Safety Products
Klein's Korner Inc.
Randy Krukow
Linn County Public Health
Lyon County Env Hlth
L-3 Com Mobile Vision Inc
Martin's Flag Co
Menards - Spencer
Michelle Rosendahl
Monona Count Env Health
Nicole Pullen
O'Brien County Public Health
Oce
OMB's Express Police Supply
Pocahontas Co Health Dept
Presto X Company
Quik Spot
Reliance Telephone
Sac County Zoning/Env Hlth
Schwan's Sales
Scott Anderson
Sheraton Bloomington Hotel
Sherwin Williams
Sikora Sprinkler Service
Siouxland District Health Dept
Joe G Skow
Solutions, Inc
SMU
Env hlth truck repairs
Consv internet/phone
Scharnberg tank exchange
attrny fees
Consv windshield wipers
Shrf window repair
Pub budget amendment
consv mtg exp meal
Adm boiler inspection
Consv utilities
consv battery
Consv brake pad
Cths custl supplies
Shrf translator
Shrf bullet proof vests
Consv worms
shrf postage
Env Hlth radon kits
Shrf video system
Well testings
Office supplies
Cthse flags
Consv misc supplies
Shrf hanset cord
Consv hammer drill
Bd pub Mtg #20
Matron fees
consv tire service
Shrf service call/work
Consv return
GIS - paper
shrf gloves
Shrf fees
Heritage Center funding
shrf three hole punch
Bldg pest contrl
Consv concessions
Consv cable/batteries
Shrf adj audio on DVR
Consv product
VA landlord
VA NACVSO training mtg ex
Consv coffee
Admn sprinkler service
Bd mtg exp
DP web hosting/June 2010
Bldg utilities
Auditor office supplies
June 15, 2010
2
1081.00
139.13
681.30
75.00
37.50
84.95
354.98
7.78
125.00
43.76
190.97
168.52
95.95
41.93
805.09
30.00
1977.00
40.00
6.15
100.00
286.84
10486.00
120.00
202.68
775.92
348.77
15.35
11.85
277.07
149.95
283.19
90.00
10.00
210.00
88.77
2495.25
229.46
71.53
1348.59
27.73
25000.00
72.18
889.30
173.04
415.44
16.48
1255.00
188.88
109.91
265.00
999.95
33.37
175.00
810.62
73.29
1399.41
985.89
474.82
Staples
SWIFT AIR
The Crittenton Center
The Toner Place
Town & Country
Ultramax
Upper DesMoines O E O
US Bank
U S Postmaster
Verizon
Walmart Business
Warner Funeral Home
Xerox Corporation
Constance A Adams
Ann Johnke
Annette Schaeffer
Arlene Meyer Box 195
Augusta Overeen
Barbara Joenks
Barbara Salton
Ann L Baschke
Bev Rutter
Beverly Kimball
LeAnn D Black
Bonny Swart
Chris Schoelerman
Christopher Coffman
Chuck Pitts
Clay County Sheriff
Audrey Coffman
Connie Sylvester
Coreen Boernsen
Dana Metcalf
Darlene Enderton
David Schaeffer
Deb Merten
Denise Loring
Dennis Price
Donna Frederick
Donna Jones
Doreen Scribner
Dorothy M Smith
Dorothy McEntee
Ellen Sorenson
Elsie Mae Brown
Florence Ihry
Florence Kramer
Gaye Winter
George P Moriarty
Trudy (Gertrude) Elbert
Glenda L Peters
Hartley Sentinel
DHS pencil/correct tape
Adm maint agrmnt
shelter care
DHS Kyocera
Scharnberg garbage remova
Shrf ammunition
Recorder Analysis
shrf postage
DHS cell phone service
DHS myridge 65 edgemont
burial assist
consv first aid supplies
Atty monthly exp
617.06
682.50
653.10
64.00
292.65
1491.00
5225.00
105.00
264.00
339.99
454.26
2400.00
266.10
205.00
8188.77
Elect mileage
Elect Primary wkr & class
election worker
Elect mileage
Elect Primary
election worker
Inmate charges
Elect Primary wkr & publ
Elect wkr/tech
EMA allocation - June
Shrf transport
Elect mileage
Elect Primay wkr & class
Elect mileage
Elect Public Test
Pub Primary election ball
6.30
173.00
94.30
142.00
92.00
162.10
148.00
14.70
191.80
172.80
12.75
57.65
1705.00
142.35
179.40
42.20
7129.00
404.00
34.30
186.90
210.00
96.80
142.50
191.50
61.40
82.50
188.00
224.70
171.40
146.55
99.40
92.70
154.30
75.00
216.75
179.00
159.55
18.75
144.00
138.50
531.00
June 15, 2010
3
Jean A Jackson
Janet Mills
Jeryl MacConnell
Jim Graham
John Blair
John Elbert
Judith Lorenz
Karen Eickhoff
Kay Darnell
Kaye Price
Kris Toay
LaVonne B Kruse
LaVonne Peterson
Lexis Nexis
Lisa Elliott
Lisa J Myers
Lois Fairchild
Loretta Kendall
Lorrie (Delores) Huffman
Mareen Erwin
Mark Haan
Marla Woelber
Mary Gustin
Mary Olson
Matt Baack
Michelle A Krile
John L Mills
Myrle M Roberts
Nancy A Lewis
Nancy K Bell
Nancy Triggs
Natalie Salton
Norman Woelber
NW IA Youth Emergency Serv Ctr
Mavis C Olson
Pat Jensen
Patricia Olson
Roberta Brehmer
Rodney Coffman
Rollie Hanson
Sharon Roghair
Sheldon Olson
Shirley Hamrick
Cindy K Sonius
Steve Launderville
Helen Swanson
Terry Gruhn
Warner C Walrath
Weston Miller
William Hemme
Fareway Stores Inc
Berryhill Center
Elect school
Law Library online charge
Elect Primary wkr
Elect Primary/tech
Elect Primary/tech
election worker
Elect ballot/Primary
Detention
Elect wkr/tech
Elect Primary/tech
Detention
38.40
152.00
78.75
207.55
72.00
144.70
158.80
108.95
144.00
195.50
139.20
88.70
144.00
1309.00
56.00
158.70
135.00
93.40
152.00
88.00
28.75
170.00
89.85
135.00
27.90
55.25
180.70
96.85
166.88
76.40
143.20
252.90
314.49
192.20
1200.00
215.30
172.55
154.15
109.50
171.70
39.40
80.00
135.00
154.15
58.80
27.70
93.90
78.75
80.00
179.75
76.00
1446.15
Drug court meals
51.19
MH-DD Services Fund
mhs-care
118.50
June 15, 2010
4
Clay County Sheriff
Echo Plus
Hope Haven
Hy-Vee
Hy-Vee LeMars
Kathleen's Care Inc
The Pride Group
Shrf radar service
consv ball mount & hitch
IRVM fuel
Zoning publications
Shrf tires service/allign
Consv chisel blade
Zoning copies
Consv micro vblt
Consv tubing
Alpha Wireless Comm
Bomgaars
Daily Reporter, The
Exhaust Pros
Galen's Pro-Mow
Plueger, Inc
CPC county car gas
sheriff fee-care
wa-care
rcf-care
wa-care
wa-care
rx-care
rx-meds
cm-card
rcf-care
wa-care
office supplies
wa-care
rcf-care
wa-care
Clay Co Revolving Loan Fund
Rev Loan proceeds
shrf portable toilet gun
Shrf pistol box
Shrf trim/paint/brushes/m
shrf lumber
A-1 Portables
Galls
Menards
Schoeneman Bros
Historic Arnolds Park
Sheriff DARE Fund
DARE - admissions
A & M Laundry Inc.
Alliant Energy
Alpha Wireless Comm
Black Hills Energy
Boyer Trucks
City of Everly
City of Royal
Don Pierson Ford
Gilbert & Carolyn Dotson
Evertek
FASTENAL
Force America Inc
Secondary Road Fund
Uniforms
WELDING SUPPLIES
Gas - Peterson
Radios
Telephone - G.G.
#10 Radiator
Gas - Royal
PARTS
Gas - Everly
PARTS
PAINT
PARTS
Fence Removal L-TSF(117)
Telephone - Everly
78.35 Ton De-icing Sand
BOLTS
PARTS
June 15, 2010
5
16.01
72.00
3054.75
1544.73
2384.16
781.76
34.60
16.99
38168.34
1488.00
708.96
51.62
18880.95
9520.65
1668.80
179.54
178.12
373.93
18.65
99.95
151.26
51.21
43.11
37.64
15000.00
44.00
477.87
56.01
24.00
220.00
166.96
384.69
218.29
4219.14
25.29
2021.85
163.60
1352.01
98.05
26.00
13.28
257.09
86.70
1068.00
27.60
4176.06
483.24
795.80
Hagedorn Excavating, Inc
Johnston Automotive
Kuehl & Payer Ltd
M. D. Products
Michael Todd & Co
Murphy Tractor & Equipment
Qwest
Royal Telephone Co
SMU
TD Tools
Town & Country
US Cellular
Ziegler Inc
Forklift Gas
Tile Repair
water - Dickens
PARTS
CAT Fender
Office Suplies
100 - 72" Sign Posts
#10 Snow Wing
TIRES & TUBES
Internet
Telephone - Webb
Telephone - Royal
Telephone - Royal
PARTS
TOOLS
Garbage - Dickens
Data Phone
ROW Acquisition HDP(116)
PARTS
32453.66
1570.81
36.00
15.96
1825.30
931.50
94.81
2121.94
5500.00
435.99
34.95
58.75
8.12
22.50
1217.26
53.99
42.00
15.95
64.01
251.50
2659.55
Walmart Business
Zee Medical Service
Nat latch boxes
Naturalist first aid supp
34.92
35.85
Janitors Closet
Martin's Flag Co
Presto X Company
GSC custodial gas
GSC custl supplies
GSC flags
GSC pest contrl
Constance A Adams
LeAnn D Black
Kristi J Busse
Kenneth L Chalstrom
Audrey Coffman
Brian J Davis
Matthew J Dehrkoop
Raymond D Essick
Robert B Kluender
Kevin D Maassen
Tammy R McKeever
Julian N Ortiz
Glenn I Rouse
Darrel K Santage
Martin L Schoening
Mark A Thompson
Casey J Timmer
Sheila A Weeks
Kimberly S Wilson
Theresa E Wurth
Alpha Wireless Comm
Bam'd Sales
Clay
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
flex
flex
Flex
Flex
flex
Flex
Flex
Flex
County Flex Plan
ins prem
medical
medical
medical
ins prem
medical
daycare
medical
medical
ins prem
medical
medical
medical
daycare
ins prem
medical
daycare
medical
medical
ins prem
EMS equipment install
EMS safety coats
June 15, 2010
6
30.32
217.11
258.64
43.26
39.51
300.00
159.67
197.16
18.79
889.00
1000.00
924.02
445.00
66.96
222.28
1000.00
124.63
485.00
94.75
595.75
100.00
137.93
660.38
245.40
560.00
784.94
Bound Tree Medical
IA Lakes Comm College
Speed Printers
Spencer Motor Sports
Spencer Volunteer Fire Dept
SMR Fire Department
Clay County Sheriff
EMS
EMS
EMS
EMS
EMS
EMS
EMS
EMS
electrode pads
training
Epipens and Aviva
lights
ATV flyers
ATV goggles
training - EMT
equipment supplies
44.47
1015.00
290.42
421.54
180.00
400.00
2490.00
241.40
IGLD task force OT-March
86.90
E-911 Surcharge
E911 utilities
E911 phone chrgs
E911 con fee July 09-june
E911 phone
E911 access lines
E911 circuit charge
E911 circuit charge
E911 bumper
17.80
154.30
10000.00
454.72
41.69
848.74
570.04
10413.58
228.60
9.27
1036.00
Alliant Energy
City of Spencer
Evertek
Iowa Telecom
Qwest
SMU
Ziegler Inc
OMB's Express Police Supply
Ramada NW Inn & Suites
Eric W Tigges
Verizon
EMA fuel
EMA minute book
EMA clothing pants
EMA mtg expense room
EMA mtg expense meals
59.21
130.00
92.97
214.00
88.95
159.81
Dave's Sand & Gravel Inc
Consv rock 1"
67.88
Canon Fin Services
Ramada - Mall of America
Solutions, Inc
U S Postmaster
Verizon
Grand Total
Assr mtg expense - room
Assr VanGuard upload/down
Assr post office box chge
Assr cell phone
187.90
479.95
3100.00
76.00
103.17
329476.43
Motion by Chalstrom, seconded by Matthews to open B24 or 350th Street from 200th Avenue west to
180th Avenue after completion of widening of shoulders. Motion carried. Motion by Brockshus, seconded by Skow to accept the low tire quote from Graham Tire, Spencer, Ia.
Motion carried. Engineer Rinehart gave the Board a departmental update on projects.
Conservationist Heissel gave the Board a departmental update on new legislation for State Excise Tax
implemented and retroactive to July 1, 2009 on cabin rentals. The
June 15, 2010
7
8:58 a.m. Richard Steely addressed the Board regarding dust control and road closures surrounding 190th
Ave and West 18th Street on behalf of Roger and Carol Steely also. Steely’s have spoken with the Board in
recent years and told to do their own treatment which they did on May 29, 2010 at an approximate cost of
$300.00. Four days after oiled the road was closed so traffic used their road. Steely has filed a complaint
with IDNR and also asked the County to pay for re-treating the road, to enact an embargo of large truck
traffic on the road, and to restrict speed limits. Engineer Rinehart and Supervisor Skow offered comment
to the discussion.
9:22 a.m. Hearing on Proposal to Issue Rev Bonds not to exceed $1,200,000 for Clay Co Charitable
Trust
This being the time and place specified for holding a hearing on the proposal to issue revenue bonds and
to make a loan to the Clay County Fair Charitable Trust, the County Auditor announced that no written
objections had been placed on file. The Chairperson called for any written or oral objections, and there
were none. The Chairperson then closed the public hearing.
After due consideration and discussion, Supervisor Brockshus introduced the resolution next hereinafter
set out and moved its adoption, seconded by Supervisor Chalstrom. The Chairperson put the question
upon the adoption of said resolution, and the roll being called, the following Supervisors voted:
Whereupon, the Chairperson declared the resolution duly adopted as hereinafter set out.
RESOLUTION NO. 2010-16
Resolution expressing intent to issue revenue bonds in an amount not to exceed
$1,200,000
WHEREAS, pursuant to the provisions of Chapter 419 of the Code of Iowa, the Board of
Supervisors (the “Board”) of Clay County, Iowa (the “County”), has heretofore proposed to issue
revenue bonds in an amount not to exceed $1,200,000 (the “Bonds”) and loan that amount to the Clay
County Fair Charitable Trust for the purpose of financing livestock facilities and other infrastructure
improvements at the Clay County Fairgrounds, and has published notice of the proposed action and has
held a hearing thereon; and
WHEREAS, it is necessary at this time for the Board to express its intent to authorize the
issuance of the Bonds;
NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Clay County, Iowa, as
follows:
Section 1.
The County hereby determines to issue the Bonds in the future, whenever details
have been confirmed.
Section 2.
All resolutions or parts thereof in conflict herewith are hereby repealed to the
extent of such conflict.
Passed and approved on June 15, 2010.
/s/ Linda Swanson, Chairperson, Board of Supervisors
Attest:/s/ Marjorie Pitts, County Auditor
June 15, 2010
8
9:30 a.m. This being the time and place for the public hearing for a proposal from Sarah Henderson of
Peterson, Iowa, to purchase county property located at 209 West Front Street, Peterson, Clay County,
Iowa legally described as follows, to wit:
Lots Nineteen (19) and Twenty- (20) of Block One (1), Original Plat in the Town of Peterson, Iowa,
The Board finding that the proposed hearing was published as provided in section 331.305 of the Code of
Iowa and after hearing no oral or written objections, it was moved by Supervisor Skow, seconded by
Supervisor Matthews to adopt the following resolution:
Whereupon, the Chairperson declared the resolution duly adopted as hereinafter set out.
RESOLUTION #2010-15
BY DEED
WHEREAS Section 331.361 (2), Iowa Code, allows the County to dispose of an interest in real property
by sale; and
WHEREAS, the Supervisors have received an offer to buy real estate of $500.00 (Five hundred) from
Sarah Henderson, Peterson, Iowa for the following described property, to-wit: Lots Nineteen (19) and
Twenty- (20) of Block One (1), Original Plat in the Town of Peterson, Iowa,
and
WHEREAS the Board of Supervisors of Clay County, Iowa, have determined that said property is of no
further benefit to the public and should be vacated; and
WHEREAS, a proper notice of the date, time and place of hearing on this issue has been published and a
hearing has been held and following said hearing, the Supervisors have determined that, in fact, the
property is of no benefit to the public and should be vacated.
Lots Nineteen (19) and Twenty- (20) of Block One (1), Original Plat in the Town of Peterson, Iowa,
IT IS FURTHER RESOLVED that the Chairperson of the Supervisors shall execute and deliver a Quit
Claim Deed conveying said property as follows:
TO:
Sarah Henderson, single
Lots Nineteen (19) and Twenty- (20) of Block One (1), Original Plat in the Town of Peterson,
Iowa,
SO RESOLVED.
15th day of June, 2010.
Public hearing closed at 9:43 a.m.
June 15, 2010
9
Motion by Matthews, seconded by Chalstrom to approve and authorize chairperson to sign FY11
contract between Clay County and Upper Des Moines Opportunity for financial support of the local
pantry. Motion carried. 10:20 a.m. June 8, 2010 Primary Election Canvass. The Board proceeded to canvass the returns of the Primary Election held on June 8, 2010 as shown by the
returns from all precincts. The votes of the federal and state offices were tabulated, signed and certified to
the Secretary of State as provided by law. Upon completion of the canvass the following candidates were
declared nominated to County offices. The offices listed with No Candidate may be filled by County
Convention prior to August 25, 2010.
REPUBLICAN TICKET
County Offices:
Supervisor At Large: KEN CHALSTROM, BURLIN MATTHEWS, LINDA SWANSON;
Treasurer: SANDRA S. GEIDL;
Recorder: SHIRLEY GOYETTE;
Attorney: NO CANDIDATE
DEMOCRATIC TICKET
County Offices:
Supervisor At Large: NO CANDIDATE;
Treasurer: NO CANDIDATE;
Recorder: NO CANDIDATE;
Attorney: MICHAEL J. HOUCHINS
11:20 a.m. Eileen Skogerboe and Phyllis Slawson gave the Board an update on the Department of Human Services office area move within the Governmental Services Building required by July 1, 2010. The Board agreed to assist in the move of desks and office furniture. Auditor Marjorie Pitts spoke with the Board regarding proposals for replacement of two copiers in the Administration Building and the Central Point Coordinator office in the Courthouse. 11:45 a.m. Greg Davis, President of Solutions, Inc spoke with the Board regarding an enhanced email
server hosting opportunity for the County. Solution’s Inc currently hosts the county email server and
Davis recommends going with Microsoft Business Online Services for $5 per mailbox versus the $6 per
mailbox charge with Solutions. The service can be implemented with no interruption to the users and
furnishes a disaster recovery plan and 24/7 support services.
12:10 p.m. Steve Davis from HMN Architects, Inc, Overland Park, Kansas and Consultant Bill Garnos
spoke with the Board regarding the plans for a jail needs assessment and how the process of analyzing
statistic from current jail bookings and inmate populations since 2005 would be compiled. Discussion
also related to the process of exchanging information between the citizens group and the Board of
Supervisors. Completion of the consultant’s report should be within a month from beginning. 12:25 p.m. Supervisor Brockshus left the meeting.
June 15, 2010
10
Motion by Chalstrom, seconded by Matthews to authorize the Clay County Board of Supervisors Chairperson to sign the fireworks permits #2010‐3 through #2010‐‐07 submitted by Robert Goff, 1701 Carr St, Ruthven, IA; Kathy & Randall Anderson, 102 5th Ave. NW, Fostoria, IA; Valerie Paulsen, 2511 298th St., Spencer, IA; Mary A. Smith, 15 4th Ave NW, Fostoria, IA; Paul Kerkhoff, 3320 340th Ave, Ruthven, IA and direct the County Auditor to place on file the copies of the executed permits issued in accordance with Section 727.2 of the Code of Iowa. Expiration dates will be two (2) days after the requested date of display. Motion carried.. Motion by Skow, seconded by Chalstrom to authorize Chairperson to sign updated Business Associate Addendum with Employee Benefit Systems, the Counties third party administrator for Iowa Governmental Health Care Plan (IGHCP). This Addendum will take the place of the previous agreement and includes verbiage pertaining to the American Recovery and Reinvestment Act of 2009 (HITECH Act.). Motion carried. Motion by Matthews, seconded by Skow to approve re‐appointment of Eldon Kopel, 1127 West 5th Street, Spencer, IA to Clay County Veterans Affairs Commission for a three year term ending June 30, 2013. Motion carried. Motion by Matthews, seconded by Skow to approve certificate of adjustment #2158 on Receipts #79000 and #79001 for fiscal year 2009/2010, payable year 2010/2011 for U.S. Fish & Wildlife Service on drainage assessments for Drainage District #98 in the amount of $13.80. Reason being: Tax exempt pursuant to Iowa Code Section 1.4. Motion carried.. Motion by Brockshus, seconded by Skow to adopt the following resolution: BE IT HEREBY RESOLVED by the Clay County Board of Supervisors to approve the Union Agreement between Clay County Administration and Courthouse Employees and the International Union of Operating Engineers, Local 234 from July 1, 2010 through June 30, 2011 and to authorize the Chairperson to sign the agreement. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution adopted. Motion by Chalstrom, seconded by Matthews to accept and authorize chairperson to sign the
Employee Payroll Request from the Conservation Department for Keri Duhn, Brooke Baschke, Karen
Bauemeister, and Bradi Baschke for part-time/temporary status at an hourly rate of $9.00 per hour
effective May 15, 2010. Motion carried. The Chairperson adjourned the meeting at 1:27 p.m. to convene at the next Auditor’s called meeting
June 22, 2010 at 8:30 a.m.
June 15, 2010
11
Clay County Board of Supervisors Minutes from Meeting 25 held on June 22, 2010
The Clay County Board of Supervisors met pursuant to adjournment on June 22, 2010 at 8:56 a.m. in the
Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent:
None.
Motion by Matthews, seconded by Skow that the Board meeting agenda for June 22, 2010 be received and
Motion by Brockshus, seconded by Chalstrom to set the hearing date and time for an application of
Croell Redi-Mix, Inc., P O Box 430, New Hampton, IA 50659, for a Heavy Industrial Use Permit for a
portable concrete plant located in the Southeast Quarter of the Northeast Quarter of Section Eight (8),
Township Ninety-six (96) North, Range Thirty-seven (37) West of the 5th P.M., Riverton Township, Clay
County, Iowa. to be Tuesday, July 13, 2010 at 10:00 a.m. in the Supervisor’s Board Room of the Clay
County Administration Building, 300 West 4th St., Spencer, IA. Motion carried.
Personnel Policy Review Workshop
July 6, 2010 at 8:30 a.m. to continue employee policy revisions.
June 22, 2010
1
Clay County Board of Supervisors Minutes from Meeting 26 held on June 29, 2010 The Clay County Board of Supervisors met pursuant to adjournment on June 29, 2010 at 8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other members present: Supervisors Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent: None. Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion by Chalstrom, seconded by Skow that the Board meeting agenda for June 29, 2010 be received as amended to add the Board to sign the Secondary Roads payroll wage schedule submitted for fiscal year 2011, and placed on file with the County Auditor as approved. Motion carried. Motion by Matthews, seconded by Skow that the minutes of the Board Meeting #24 held June 15, 2010 be and are hereby approved as submitted. Motion carried. Motion by Matthews, seconded by Chalstrom that the minutes of the Board Meeting #25 held June 22, 2010 be and are hereby approved as submitted. Motion carried. Motion by Brockshus, seconded by Skow to adopt the following resolution: BE IT HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed June 29, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution adopted. Alpha Wireless Comm
Arctic Glacier Inc
Arnold Motor Supply
Bam'd Sales
Black Hills Energy
Boji Information
Bomgaars
Budget Inn Motel
Canon Fin Services
City of Spencer
Clay County Sheriff
Coffman's Locksmith
Continental Research Corp
Ed Roehr Safety Products
FASTENAL
Galen's Pro-Mow
Greg's Repair
Humane Restraint
Hy-Vee
General Basic Fund
Shrf vertex lghts
Scharnburg ice
Consv tap cd
Shrf handcuffs/leg irons
Jail utilities
Treas toner cartridge
Bldg supplies
VA lodging
GIS plotter lease
Shrf comm ctr capital res
sheriff fees
VA booth wkr passes/CCF
Bldg keys
Consv misc
Consv plug-in cb
Shrf air cartrdge(s)
Consv hcs1/2-13x5
Consv chain
Consv LP cylinders
Cths Briggs engine
Jail rugs/dm/mops
Shrf belt/transport
Shrf Rx
June 29, 2010
1
670.44
185.69
10.79
264.92
116.00
375.00
473.24
99.00
1058.45
35868.24
932.00
75.00
79.80
153.15
92.45
1177.23
11.35
24.64
29.48
258.90
283.02
206.25
108.85
IA County Recorders Assn
IACCB
IACCVA
Janitors Closet
Judy's Lawn Service
Kevin Grigg
Klein's Korner
Randy Krukow
Mail Services LLC
Mastercard
Tammy R McKeever
Menards - Spencer
Mike Nims
Minolta Financial
Modern Marketing
Monona County Sheriff
MorphoTrak Tacoma
Nat'l Recreation & Park Assoc
National Pen Company
Palo Alto Environmental Hlth
Pitney Bowes
Marjorie A Pitts
Pocahontas Co Health Dept
Presto X Company
Quik Spot
Reliance Telephone
Remillard Custom Wood
Sac County Zoning/Env Hlth
Safelite AutoGlass
Sanra Armenta Leyva
Schoeneman Bros
Schwan's Sales
Sidwell Company
Smart Computing
Speed Printers
SMU
Staples
Staples Credit Plan
Sterling Solutions Inc
The Toner Place
Casey J Timmer
U S Postal Service
Ultramax
UPS
Rec mtg registration
Consv utilities
Scharnberg water usage
Consv membership dues
VA annl membership dues
Consv paper towels
Consv cleaning supplies
Well closures
Consv worms
Shrf reimb mailings
Treas file folders
consv gas
San travel exp
consv hexbolt
Well closures
DHS copier contract
Shrf tape/evidence 2" red
San salary
Shrf Livescan maint agrmn
Consv membership
Consv pens/business image
Shrf super-LED lght
consv plugs
Shrf contract base chrg
San salary
DHS rubber bands
Post machine rentals
postage meter usage
Adm reimb shipping cost
CCSO pest contrl
Treas envlps
Concessions
Shrf RCA 4-1 remo
Shrf microphones/amp/cont
Consv Wanata park sign
San salary
Shrf ws repair
Shrf translator & mileage
CCSO torx screw/spf/1x2x8
consv concessions
Shrf records mangmnt lice
DP web hosting
DP 1 yr subscription
Shrf cetificate
Consv bolts
PHN/meals
Bldg utilities
Shrf marker/pens/tape
Consv office supplies
Misc office supplies
VA VIMS maint agrmnt
DHS toner cartridges
Shrf reimb fuel
DHS postage
Shrf fdxm193a-p/tact slug
Shrf pkg delivery
June 29, 2010
2
65.00
1430.38
385.57
600.00
50.00
361.46
9.78
769.15
80.00
10.44
554.48
114.01
20.48
14.13
169.10
800.00
67.43
58.14
237.31
1074.00
60.00
218.90
1454.97
132.78
87.60
151.88
7.03
1103.31
1300.00
12.08
634.03
86.52
317.62
175.03
29.96
1388.40
225.00
245.34
149.90
48.68
32.17
84.93
2000.00
4080.00
29.00
144.00
26.15
11557.38
4999.98
6508.96
221.22
170.51
450.00
326.00
30.08
1000.00
691.00
12.99
US Cellular
U S Postmaster
Van Diest Supply Co
Verizon
VISA
Joan M Waller
Walmart Business
Warner Funeral Home
Shrf cell phones
postage
Consv chemicals
Consv cell phone
VA mtg exp
Consv office supplies
VA prof services
Aty office supplies
Clay County Sheriff
Shrf transport
Clay County Regional Event Ctr Elect catering/Primary
Henry M Adkins & Son Inc
Elect Primary ballot prep
Hy-Vee
Elect school/food
IA Municipalities Workers Comp Wk Comp Deposit FY2011 pr
Elect stamp
J&T Rentals
Election storage July
postage meter usage
SMU
Long Distance
Elect elect equip deliver
Harry Rasdal
JV Drug Ct mileage/traini
MH-DD Services Fund
sheriff fees
Clay County Sheriff
sheriff fees
ccms for May 2010
Greer Law Office
attorney fees
icf-res
ISAC
CPC mtg registration
postage meter usage
Seasons Center
indtx-mbak
US Cellular
cell phn chrgs
U S Postmaster
postage
Bomgaars
RS oil
City of Spencer
RS garbage service
Clinton Jones
Zon BOA mtg exp
Dave Kaus
Zoning commission mtgs
David Simington
Zoning BOA mtg exp/mileag
David Wyatt
Zoning Commission mtgs
Larry Flaharty
Zon BOA mtg exp/mileage
Galen's Pro-Mow
Consv trimmer
Consv sulfate
Keith R Kruse
L R Petersen
Sharon L McKeever
Consv mower purchase
John G Olson
Zon BOA mtg exp/mileage
Rita Smith
Russell Christensen
Zon BOZ mtg exp/mileage
IRVM fuse hldr/assrtmnt
SMU
Long Distance
Van Diest Supply Co
Consv chemicals
Verizon
Consv cell phone
VISA
Consv blade replacements
Robert W White
June 29, 2010
3
603.96
26.40
3063.55
237.66
426.46
176.89
50.22
4800.00
67.47
404.00
454.55
2275.00
41.48
15979.60
7.09
1000.00
600.00
200.00
6.71
1211.25
40.00
100.00
144.00
324.00
75.00
42562.50
35.00
50.00
15861.24
17.57
61.60
143.75
5954.00
60.00
120.00
51.20
124.80
119.20
404.95
29.58
166.20
52.60
120.00
12530.00
85.20
123.00
93.60
5.62
6.89
2514.25
90.26
28.97
141.60
Local Option - Fair
LOSST revenue funds
Secondary Road Fund
AECOM
NEPA Services - FINAL
Alliant Energy
Electric - Dickens
Bomgaars
PARTS
Christensen Bridge
Est #4 FINAL L-6611DO-2
City of Spencer
1- Tire
Cornwell Tools Doug Loerts
14 pc Socket Set
Matthew J Dehrkoop
Reimb For Safety Boots
Diamond Mowers, Inc.
Mower Parts
Gilbert & Carolyn Dotson
Dyno Oil Co Inc
80W90 - 55 Gals
Raymond D Essick
Clothing Allowance
FASTENAL
BOLTS
David P Glienke
Clothing Allowance
Jason H Hass
Clothing Allowance
Water - G.G.
IA Municipalities Workers Comp Work Comp Deposit FY10-11
2 - 31P-MHD Batteries
Iowa Telecom
Kuehl & Payer Ltd
Menards - Spencer
8 -1x4x16 Sign Posts
BOLTS
Robert W Peters
Clothing Allowance
Postage
Clean/Repair #205 Radiato
Scott L Rinehart
Clothing Allowance
Rutter Inc
Safety-Kleen Systems Inc.
Parts Washer
Snap On Tools Corp
TOOLS
PARTS
SMU
Electric - Spencer
Stan Houston Equipment
3" Trash Pump
Rebar L-5811DO-1
Steven L Sundblad
Clothing Allowance
US Cellular
7 - Cell Phones
Clothing Allowance
First Aid Cabinet
Hand Soap
Consv CPR class
Walmart Business
Nat supplies
Rec desk & misc
Black Hills Energy
GSC utilities
GSC rug
Janitors Closet
GSC custl supplies
Presto X Company
GSC pest contrl
US Cellular
GSC cell phone
JoAnn M Alvarez
Flex medical
Flex medical
Ann L Baschke
Flex medical
June 29, 2010
4
13160.79
45000.00
4091.46
47.34
586.00
190.16
53580.93
75.45
42.00
50.00
1987.43
1829.03
409.75
94.75
31.76
100.00
100.00
43.76
23969.40
612.72
58.12
5019.58
354.38
155.96
5.30
100.00
140.00
61.62
1090.00
468.36
87.30
78.26
486.81
1531.00
1846.86
48.48
248.96
100.00
28.94
87.91
60.00
203.00
1505.00
307.00
20.00
134.31
21.63
27.65
300.00
655.80
333.34
Delmar R Brockshus
Edward D Campbell
Jason S Ellison
Michael J Houchins
Nicole L Huckfelt
Amy J Kendall
Danny L Lee
Burlin H Matthews
Tammy R McKeever
John M Rosacker
Sheila A Weeks
Kimberly S Wilson
Flex medical
Flex medical
Flex medical
Flex medical
Flex medical
Flex medical
Flex medical
Flex medical
Flex medical
Flex medical
Flex medical
Flex medical
Alpha Wireless Comm
EMS battery
Bound Tree Medical
EMS electrode pads/defb p
IEMSA
EMS membership
Tammy R McKeever
EMS reimb food ATV traini
EMS supplies for trailer
Relativity Tees
EMS shirts
Schoeneman Bros
EMS stones-appreciation b
Clay County Sheriff
IGLD task force OT-March
E-911 Surcharge
City of Spencer
E911 consultant fee
Qwest
E911 phone service
Solutions, Inc
EMA portion of bill
SMU
Long Distance
VISA
EMA GRLevel3
Pictometry International Corp Assr Image Library Licens
Heidi L Chapman
John C Lawson
Lory Krummen
Pam Virelli
Scott Brown
SMU
Staples Credit Plan
Verland 'Bud' Meyer
Grand Total
Assr mileage
Assr mileage
Asr Conf Bd mileage
Assr color copies
Asr Conf Bd mileage
postage meter usage
Asr mileage/Conf Bd
Long Distance
Assr labels
Asr mileage/Conf Bd
3500.00
84.00
300.00
2000.00
234.15
119.23
300.00
1626.69
70.36
13.00
41.47
244.00
178.14
141.39
100.00
104.30
797.99
150.00
90.00
86.90
10000.00
582.50
497.00
6.71
79.95
14318.75
14.70
172.40
14.00
102.82
8.40
100.00
16.80
2.34
137.96
7.00
401300.27
Motion by Chalstrom, seconded by Skow to approve the payment of Drainage Ditch #23 claim from fund #51031 payable to Hagedorn Excavating, Inc, Royal, IA dated June 15, 2010 for tile repairs. Claim approved totals $383.70 Motion carried Supervisors discussed and shared information from committees and boards they have attended since their last regular board meeting. Motion by Brockshus, seconded by Matthews to authorize chairperson to sign letter of support for
Watershed Improvement Project. Motion carried.
June 29, 2010
5
Motion by Chalstrom, seconded by Skow to open 225th Avenue from 380th Street to 390th Street after completion of bridge deck overlay. Motion carried. Motion by Matthews, seconded by Skow to accept low oil quote and authorize the Chairperson to sign the three year contract with Dyno Oil Company. Motion carried. Motion by Skow, seconded by Brockshus to accept the low fuel quote and authorize the Chairperson to sign the contract. Motion failed. Motion by Matthews, seconded by Brockshus to approve Underground Construction Permit for Black Hills Energy to place 4” natural gas main in Clay County Secondary Roads right‐of‐way along the south shoulder of B17, Section 12, Summit TWP. Motion carried. Motion by Brockshus, seconded by Chalstrom to accept detour agreement between the Iowa Department of Transportation and Clay County to use Clay County Secondary Roads M44 as a detour for the US Hwy 18 N Railroad Crossing replacement project estimated to begin August 30, 2010 and end approximately September 03, 2010 and authorize the Chairperson to sign the agreement. Motion carried. Motion by Matthews, seconded by Skow to re‐appoint Dan Heissel as the county representative to Western Iowa Tourism Region to help determine the programs and projects undertaken each year by the Region. Motion carried. Motion by Matthews, seconded by Brockshus that Scott Rinehart be appointed Clay County engineer beginning July 1, 2010 for a one year term and his bond be approved. Motion carried. Motion by Brockshus, seconded by Chalstrom to authorize the Board to accept and sign the Secondary Roads payroll wage schedule submitted for fiscal year 2011. Motion carried. Motion by Matthews, seconded by Chalstrom to accept and authorize chairperson to sign the
Employee Payroll Request from the Secondary Roads Department for Gary Findley for parttime/temporary status at an hourly rate of $9.00 per hour effective June 21, 2010. Motion carried. Motion by Matthews, seconded by Chalstrom to accept and authorize chairperson to sign the
Employee Payroll Requests from the Conservation Department for Luanna Nair, Anne Skonohvd and
Becky Conley for a change in hourly wages to $9.00 per hour effective June 12, 2010. Motion carried. Motion by Chalstrom, seconded by Brockshus to authorize the Clay County Board of Supervisors Chairperson to sign the fireworks permits #2010‐08 through #2010‐‐19 submitted by: Jason Hass, 1215 430th St, Peterson, IA; Matt Hagedorn, 4340 160th Ave, Royal, IA; Jeff & Patti Mohr, 3040 490th St, Webb, IA; Jeremy & Sharleen Walters, 1710 Hwy 10 West, Spencer, IA; Roberta Shearer, 1227 10th Ave. SE, Spencer, IA; Linda Swanson, 1410 440th St, Peterson, IA; Brenda Sassman, 4915 260th Ave, Webb, IA; David J. Norgaard, 4650 200th Ave, Sioux Rapids, IA; Ken & Veronica Kabrick, 2506 300th St., Spencer, IA; Clayton Burkhart, 3060 490th St., Webb, IA Brett & Mary Jo Smith, 4185 290th Ave, Dickens, IA; Randy & Tracy Schultz, 1030 492nd St., Peterson, IA and direct the County Auditor to place on file the copies of the executed permits Clay County Board of Supervisors
June 29, 2010
6
issued in accordance with Section 727.2 of the Code of Iowa. Expiration dates will be two (2) days after the requested date of display. Motion carried. Motion by Chalstrom, seconded by Skow to re‐approve the Class B Native Wine Application presented by legal owners: Paul and Sheila Thomsen, 1790 510th St, Linn Grove, IA 51033 doing business as InnSpiration Bed and Breakfast. The permit will be valid for twelve (12) months from August 15, 2010 through August 14, 2011. Motion carried. 10:10 a.m. Kim Wilson – Central Point Coordinator – Dept Update No Board action taken on the approval of a contract with Northwest Iowa Mental Health Center d.b.a. Seasons Center as their preferred provider for community mental health services for fiscal year 2011. Central Point Coordinator Kim Wilson gave a departmental update to the Board and discussed provider negotiated rates. 10:30 a.m. Assessor John Lawson and GIS Coordinator Theresa Wurth gave the Board an update on the GIS Pictometry Project. The images have arrived and installed on selective computers. Aerial flights were taken in March 2010 and plan to refly again in three years. The new viewing product of EFS can be used by other departments. The four sided views were done in county cities but not rural at an approximate project cost of $63,000. 10: 55 a.m. The County Treasurer gave the Board an update on the 2010 tax sale held June 21, 2010. There were 208 parcels offered that was 46 parcels less than the 2009 tax sale. 11:20 a.m. Libby Stricker – Spencer Insurance‐ Motion by Chalstrom, seconded by Brockshus to authorize the county auditor to sign the ICAP insurance renewal documents for fiscal year 2011. Included in the renewal summary is a listing of the locations insured along with the building, contents, scheduled equipment and vehicles insured per location. Motion carried. Motion by Skow, seconded by Chalstrom to accept and authorize the chairperson to sign the Employee Payroll Request from the County Treasurer for Patricia Applegate at a full time status at an annual wage of $42,435.00 equaling 82.8 percent of the County Treasurer salary. Roll call vote: Supervisor Brockshus, no; Supervisor Matthews, no; Supervisor Chalstrom, yes; Supervisor Skow, yes; Supervisor Swanson, yes. Motion carried Motion by Skow, seconded by Chalstrom to accept and authorize the chairperson to sign the Employee Payroll Request from the County Treasurer for Alicia Roos at a full time status at an annual wage of $32,031.25 equaling 62.5 percent of the County Treasurer salary. Roll call vote: Supervisor Brockshus, no; Supervisor Matthews, no; Supervisor Chalstrom, yes; Supervisor Skow, yes; Supervisor Swanson, yes. Motion carried 11:40 a.m. Sheriff Randy Krukow gave a departmental update and discussed the Jail Fire Alarm Variance Request that was denied by the Division of State Fire Marshall. Clay County Board of Supervisors
June 29, 2010
7
Motion by Skow, second by Matthews to authorize Sheriff Randy Krukow to sign the amended Office Systems Company Maintenance Agreement covering the Canon IRC3380i copier revised to an annual fee of $285.00 for 30,000 copies at a rate of $.0095 per copy and an annual fee of $240.00 for 3000 copies at a rate of $.08 per copy. Motion carried. Motion by Chalstrom, seconded by Matthews to adopt the following Resolution 2010‐17 to establish the fiscal year 2011 expenditure appropriations by department. RESOLUTION #201017 WHEREAS, it is desired to make appropriations for each of the different county officers and departments for the fiscal year beginning July 1, 2010 in accordance with Section 331.434, Subsection 6, Code of Iowa. NOW, THEREFORE, be it resolved by the Board of Supervisors of Clay County, Iowa, as follows: SECTION 1. The amounts itemized by department or office on the attached schedule are hereby appropriated from the resources of county funds to the department or office listed in the first column on the same line of the attached schedule. SECTION 2. Subject to the provisions of other county procedures and regulations and applicable state law, the appropriations authorized under Section 1. The amounts itemized by department or office on the attached schedule are hereby appropriated from the resources of funds to the department or office listed in the first column on the same line of the attached schedule. Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer listed to make expenditures or incur obligations effective July 1, 2010. SECTION 3. In accordance with Section 332.437, Code of Iowa, no department or officer shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditure of money for any purpose in excess of the amounts appropriated pursuant to this resolution. SECTION 4. If at any time during the 2010‐2011 budget year the auditor shall ascertain that the available resources of county funds for that year will be less than the total appropriations, the board shall immediately be informed and recommend appropriate corrective action. SECTION 5. The auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicated that amount of the appropriations, the amounts charged thereto, and the unencumbered balance. The auditor shall report of the status to such accounts to the applicable departments and officers monthly, during the budget year. SECTION 6. All appropriations authorized pursuant to this resolution lapse at the close of business June 30, 2011. Board of Supervisors
Auditor
Treasurer
County Attorney
Sheriff
Clerk of Court
Recorder
Assessor
Zoning / Sanitarian / Safety
$ 215,964.
$ 239,299.
$ 285,442.
$ 251,599.
$1,794,403.
$
96,329.
$ 192,377.
$ 308,081.
$ 109,428.
June 29, 2010
8
Human Services
Secondary Roads
Veterans Affairs
Conservation Board
Board of Health
Weed Commission
Social Services
Medical Examiner
GIS / Data Processing
Buildings & Grounds
Mental Health
Emergency Management
Joint E911 Service Board
Non Departmental
TOTAL EXPENDITURE APPROPRIATIONS
TOTAL TRANSFERS
TOTAL APPORPRIATIONS
$
37,750.
$5,840,375.
$
80,261.
$ 677,447.
$ 100,000.
$
2,372.
$
67,410.
$
37,700.
$ 232,275.
$ 604,967.
$1,844,439.
$ 140,835.
$
26,353
$ 200,120.
$1,954,343.
$15,339,569.
$ 2,236,494.
$17,576,063.
The above and foregoing resolution was adopted by the Board of Supervisors of Clay County, Iowa, this 29th day of June 2010 and the vote thereon being as follows: AYES: Supervisors Brockshus, Matthews, Chalstrom, Skow, and Swanson NAYS: None. /s/ Linda Swanson, Chairperson ATTEST: /s/ Marjorie A. Pitts, Auditor Motion by Matthews, seconded by Skow to adopt the following Resolution 2010‐18 to approve the funding for economic development purposes for fiscal year 2011. RESOLUTION #201018 A RESOLUTION OF THE COUNTY BOARD OF SUPERVISORS OF CLAY COUNTY, IOWA, APPROVING THE FUNDING FOR ECONOMIC DEVELOPMENT PURPOSES FOR FISCAL YEAR 2011. WHEREAS, the County understands that economic development is a public purpose for which the county may provide grants, loans, guarantees, and other financial assistance to or for the benefit of private persons; and WHEREAS, the County supports the efforts of the following entities and amounts: Corridor of Opportunity
$ 20,000
Resource Conservation and Development (RC&D)
$ 2,000
Western Iowa Tourism Region
$
500
Clay County Regional Event Center
$ 50,000
Clay County Revolving Loan
$150,000
Main Street Market
$
500
and have determined that a public purpose will be accomplished by dispensing funds according to Iowa Code Chapter 15A.1(2); and Clay County Board of Supervisors
June 29, 2010
9
NOW, THEREFORE, BE IT RESOLVED by the County Board of Supervisors of Clay County, Iowa; that the County will fund an amount totaling $223,000 for the 2011 fiscal year. The above and foregoing resolution was adopted by the Board of Supervisors of Clay County, Iowa, this 29th day of June 2010 and the vote thereon being as follows: AYES: Supervisors Brockshus, Matthews, Chalstrom, Skow, and Swanson NAYS: None. Whereupon, the Chairperson declared said Resolution #2010‐18 duly adopted. /s/Linda Swanson, Chairperson ATTEST: /s/Marjorie A. Pitts, Auditor Motion by Skow, seconded by Matthews to approve the designation of $150,000.00 of the June 30, 2010 ending cash balance in the General Basic Fund resulting in a $150,000.00 fund balance for the purpose of providing economic development for the citizens and residents of Clay County, Iowa. Motion carried. No Board action taken on a move of fiscal year 2010 budgeted spending power. Motion by Chalstrom, seconded by Brockshus to approve the Transfer #241 in the amount of $150,000.00 from the Local Option‐Any Lawful Use fund to the Clay County Revolving Loan. Motion carried. Motion by Skow, seconded by Matthews to approve the Transfer #242 in the amount of $260,000.00 from the Local Option Rural fund to the Secondary Roads fund. Motion carried. The Board was given an update from Emergency Management director Eric Tigges regarding the recent storms. Homeland Security will be in Clay County June 30, 2010 to assess damages and access to Federal dollars. The Chairperson adjourned the meeting at 12:49 p.m. to convene at the next Auditor’s called meeting July 13, 2010 at 8:30 a.m. /s/ Marjorie A. Pitts, County Auditor /s/ Linda Swanson, Chairperson Clay County Board of Supervisors
June 29, 2010
10
Clay County Board of Supervisors Minutes from Meeting 27 held on July 6, 2010
The Clay County Board of Supervisors met pursuant to adjournment on July 6, 2010 at 8:30 a.m. in the
Absent: None.
Motion by Chalstrom, seconded by Skow that the Board meeting agenda for July 6, 2010 be received and
Personnel Policy Review Workshop
July 13, 2010 at 8:30 a.m.
July 6, 2010
1
Clay County Board of Supervisors Minutes from Meeting 28 held on July 13, 2010 The Clay County Board of Supervisors met pursuant to adjournment on July 13, 2010 at 8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other members present: Supervisors Brockshus, Chalstrom, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent: Supervisor Matthews. The Chairperson lead the Board in the Pledge of Allegiance. Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote: Ayes: Brockshus, Chalstrom, Skow and Swanson. Nays: None. Abstentions: None. Motion by Brockshus, seconded by Skow that the Board meeting agenda for July 13, 2010 be received and placed on file with the County Auditor as approved. Motion carried. Motion by Chalstrom, seconded by Skow that the minutes of the Board Meeting #26 held June 29, 2010 be and are hereby approved as submitted. Motion carried. Motion by Brockshus, seconded by Skow that the minutes of the Board Meeting #27 held July 6, 2010 be and are hereby approved as submitted. Motion carried. Motion by Brockshus, seconded by Chalstrom to adopt the following resolution: BE IT HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed July 13, 2010. Ayes: Ayes: Brockshus, Chalstrom, Skow and Swanson. Nays: None. Absent: Matthews. Resolution adopted. Belin Lamson McCormick Zumbach
Black Hills Energy
Budget Lighting Inc
Bud's Service
Kenneth L Chalstrom
Clay County Sheriff
Clay County Regional Event Ctr
Cost Advisory Services
Daily Reporter, The
Evertek
Tricia A Gee
Greer Law Office
Human Resource Solutions
IA County Recorders Assoc
IA Crime Prevention Assoc
IA DNR
IA Dept of Public Health
IA Recorders Association
ISAC
Jackson Recovery Centers
General Basic Fund
personnel legal services
Consv utilities
Cths mini-sprg light
Shrf services
Bd mileage
Adm fuel
Shrf fees
Shrf deposit/Law Academy
DHS reset system
FY09 cost recovery/DHS in
Treas delqnt taxes
DHS copier lease
Shrf fees
Consv cable/internet/cell
Shrf fuel/transport
attrny fees
Bldg rugs & mops
dept mgrs class
Rec redacted images/Image
Shrf membership
San well construction per
Rec paper/security Vital
Consv utilities Schrnbrg
Rec Dist III FY2010 dues
FY2011 member dues
synergy care
July 13, 2010
1
617.00
79.00
69.51
267.45
674.45
4382.68
135.00
200.00
56.00
3850.00
1307.11
43.84
68.00
79.13
15.04
37.50
160.73
500.00
1793.62
50.00
25.00
270.00
410.01
50.00
4750.00
845.00
Menards - Spencer
Monona Count Env Health
Presto X Company
Quik Spot
Sentinel - News NWIA Peach
Solutions, Inc
Spencer Family Care
SMU
Stephanie J Early
SWIFT AIR
Town & Country
U S Postmaster
Verizon
Walmart Business
Western IA Tourism Region
Theresa E Wurth
Xerox Corporation
Rec badge/name
Bldg screwdrvr/quick snap
San NWIA mtg expenses
Bd publ rev bonds publ he
DP copies - color
Shrf fees
Shrf office supplies
Treas postage
Jail pest control
Shrf gas/mower
Bd publ Mtgs #21-#24
DP web hosting
ME service
medical exp
Shrf phone chrgs
Aud tape/correction
transcripts
CCSO clean coils/condens
DP hard drive (VA)
Consv garbage removal
DHS postage/BRM acct
DHS cell phones
Consv candy/sun screen/cu
IDED funding/matching fun
GIS mileage
Rec copier
Adm 1st Aid supplies
7.50
21.90
237.31
477.29
1.82
18.73
1350.78
4000.00
86.52
38.12
781.49
500.00
375.00
175.50
1138.83
1040.55
91.50
503.24
109.98
706.08
200.00
226.16
51.98
500.00
134.07
449.35
20.49
Daily Reporter, The
ISACA
Elects fuel
Elect Primary ballot
COBRA billing July 2010
Elect 2010 SEAT Cont Ed
.81
521.52
91.30
105.00
Fareway Stores Inc
JV Drug Ct food
57.74
MH-DD Services Fund
mhc-care
MH fuel
sheriff fees
member dues for FY2011
rx-meds
wa-care
rcf-care
attrny fees
se-care
wa-care
icf-care
rcf-care
eval-care
wa-care
sheriff fees
medck-care
MHS for July/10
office suppl.
wa-care statecase
rcf-care
311.50
25.46
77.00
1391.00
158.00
3273.75
1494.90
1789.79
2337.06
977.20
42654.86
720.00
172.00
753.27
361.00
226.00
9849.53
55.46
19437.55
11457.04
Berryhill Center for MH
Clay County Sheriff
CRIS
Disco Drug
Echo Plus
Greer Law Office
Hope Haven
IA DHS
Kathleen's Care Inc
Lee & Assoc of Ft. Dodge
Osceola Co Sheriff
Seasons Center
The Pride Group
July 13, 2010
2
Alpha Wireless Comm
Arnold Motor Supply
Tammy K Brown
Bud's Service
City of Spencer
Daily Reporter, The
Southern Archery
Shrf radio maint agrmnt
Shrf brake rotor
Shrf reimb brushes
Shrf services
RS garbage service
IRVM fuel
RS offical legal publ
1072.00
1050.27
8.18
340.85
5954.00
686.85
28.84
Shrf binocs
44.99
NW IA Project Life Saver Fund
Shrf NW IA Proj Lifesaver
290.00
Secondary Road Fund
Est #5 Crushing-Lake Pit
4 - 10" Rat Guard
Pop Up Towels
Electric - Royal
Radio Repair
PARTS
#217 Windshield
Telephone - G.G.
PARTS
Gas - Royal
8.62 Ton HMA-West Royal
Christensen BridgeOverlay
Water,Sewer,Garbage-Everl
Water, Garbage - Webb
FY2010-2011 Safety Prog
Emplyment Ad-Mower Oper
Traffic Paint
3-AutoCAD Subscriptions
PARTS
Telephone - Everly
BOLTS
PARTS
14 - 17.5R25 Sno Plus
Gas - G.G.
3-Year SWP(wetland)
Sewer - Dickens
Gen Liab - Roads
BATTERIES
Airmeter
OFFICE EXPENSE
MISC/FENCING/MAILBOX
PARTS
Service
Internet - Shop
PARTS
Telephone - Webb
Telephone - Royal
Radiator Clean & Repair
6530.04
71.79
413.19
239.32
1213.77
149.01
360.95
25.59
147.22
65.50
629.26
738.78
48.75
26.00
84.00
6000.00
45.28
516.50
2835.87
112.28
32.95
7018.30
45.86
203.35
30733.29
35790.79
91.40
350.00
36.00
59142.52
573.70
276.10
114.58
259.82
3.45
2509.49
34.95
27.75
66.35
8.56
140.00
Agri Drain Corp.
Alliant Energy
Alpha Wireless Comm
Arnold Motor Supply
Auto Glass Center
Barnes Distribution
Black Hills Energy
City of Everly
City of Royal
City of Webb % City Clerk
Clay County Safety
Daily Reporter, The
DLT Solutions
Don Pierson Ford
Evertek
FASTENAL
Graham Tire Co
Michael L Hermstad
ICAP IA Communities Assurance
IA Dept of Trans Cashiers Offi
Menards - Spencer
NAPA Auto Parts
Qwest
July 13, 2010
3
Rossie Feed & Grain
Royal Telephone Co
Darrel K Santage
SMU
Spencer Ready-Mix Inc
The Road Guy Construction
Town & Country
US Cellular
Vander Haag's Inc
Vogel Traffic Services
Ziegler Inc
Coffman's Locksmith
Presto X Company
SWIFT AIR
GSC adjust lock/install l
GSC repair leak/sewer pip
GSC lock/keys
GSC pest control
GSC maintenance agrmnt
70.00
225.15
133.00
21.63
747.60
County Flex Plan
medical
medical
medical
medical
medical
medical
EMS splint/aspirin/jelly
EMS ATV Saftey class
EMS copies
EMS ATV Safety class
Bound Tree Medical
Spencer Motor Sports
Alliant Energy
Iowa Telecom
Qwest
SMU
Verizon
Grand Total
1390.00
22.50
100.00
2440.39
74.06
3442.50
244269.27
15.95
64.01
2079.65
31091.00
306.50
160.00
27799.94
Clay
Flex
Flex
Flex
Flex
Flex
Flex
Constance A Adams
Tammy K Brown
Audrey Coffman
John C Lawson
Francis D Lehman
Marjorie A Pitts
Verizon
Seeding
Telephone - Royal
Clothing Allowance
PARTS
Telephone - Spencer
Christensen Bridge Overla
Est. #1 FINAL L-6809SC-1
Garbage - Dickens
Data Phone
Labor
Pavement Markings
ROW Acquisition HDP(116)
Equip Rental - DD#75
PARTS
27.99
770.00
39.00
29.99
25.00
264.99
113.54
50.00
3.02
100.00
E-911 Surcharge
E911 utilities
E911 ANI database maint
E911 phone service
E911 phone chrgs
E911 phone service
E911 mthly service
E911 mthly circuit chrg
E911 circuit
18.32
45.60
41.69
180.00
570.04
13.58
228.60
9.13
Emergency Mgt Agency Fund
EMA fuel
EMA cell phone
62.63
79.48
Asr paper
Asr sftwr parcel bldr FAR
Asr cell phone
July 13, 2010
4
14.98
900.00
103.17
617,611.19
Supervisors discussed and shared information from committees and boards they have attended since their last regular board meeting. Supervisor Brockshus gave a Season’s Center update; Supervisor Chalstrom spoke on an upcoming YES Center meeting and an update from the Third Judicial Committee; Supervisor Skow gave an update on the LADE Committee and the Clay County Drug Court; Supervisor Swanson gave an update from the CGIG meeting on pictometry, introduced the Clay County Communication Committee to the Board related to a central point of events in Clay County linked to the county website. Motion by Skow, seconded by Chalstrom to approve the June 30, 2010 Sheriff’s Quarterly Report of Fees collected in the amount of $34,488.73 with detail found in the County Auditor’s office. Motion carried. Motion by Chalstrom, seconded by Brockshus to accept the Clay County Clerk’s Report of Fees Collected for the quarter ending June 30, 2010 totaling $9,052.77 for surcharge, county ordinance fines, court cost and reimbursement of sheriff fees, depositions, filing fees, and blood tests. Detail on file at the auditor’s office. Motion carried Motion by Skow, seconded by Brockshus to accept and authorize chairperson to sign the Employee Payroll Request form for Mark Thompson from the Secondary Roads Department for a change in hourly wages to $23.44 per hour effective July 10, 2010 due to longevity increase to $.55 per hour for 20 years of service. Motion carried. 9:45 a.m. The Board met with Terry Glade from Cannon Moss Bruegger for a Courthouse HVAC Review 10:00 a.m. Heavy Industrial Use Permit Hearing for Croell Redi‐Mix, Inc., New Hampton, IA The time having arrived for the public hearing in the Clay County Administration Building, Spencer, Iowa on an application of Croell Redi‐Mix, Inc., P O Box 430, New Hampton, IA 50659, for a Heavy Industrial Use Permit for a portable concrete plant to be located in the Southeast Quarter of the Northeast Quarter of Section Eight (8), Township Ninety‐six (96) North, Range Thirty‐seven (37) West of the 5th P.M., Riverton Township, Clay County, Iowa. The Board determined that proper notice of the public hearing was accomplished and there being no oral or written objections filed it is moved by Supervisor Brockshus, seconded by Supervisor Skow, to approve the Heavy Industrial Use Permit for a portable concrete plant to be located in the Southeast Quarter of the Northeast Quarter of Section Eight (8), Township Ninety‐six (96) North, Range Thirty‐seven (37) West of the 5th P.M., Riverton Township, Clay County, Iowa to Croell Redi‐Mix, Inc. Ayes: Brockshus, Chalstrom, Skow and Swanson. Nays: None. Abstentions: None. Motion carried. 11:00 a.m. Chuck White and Shane Habben discussed with the Board water issues in Sections 8 & 9 of Riverton Township. White submitted photos in support and explanation of the water issues and potential clean out or construction of a box culvert. Engineer Rinehart gave information regarding the issues discussed by White and Habben. The Board encouraged the Engineer to seek County Attorney advice and investigate the existence of a box culvert. Motion by Chalstrom, seconded by Skow to accept and authorize chairperson to sign the Employee Payroll Request from the County Recorder for Ann Spooner with full time status at an annual wage Clay County Board of Supervisors
July 13, 2010
5
of $38,552.50 equaling 75 percent of the County Recorders salary. The effective date of change is July 1, 2010. Roll call vote: Ayes: Brockshus, Chalstrom, Skow and Swanson. Nays: None. Abstentions: None. Motion carried. Motion by Brockshus, seconded by Chalstrom to accept County Recorder’s Report of Fees Collected for period ending June 30, 2010 totaling $34,881.65 with detail on file at the auditor’s office. Motion carried. Motion by Brockshus, seconded by Skow to approve Auditor’s Report of Fees Collected for quarter ending June 30, 2010 totaling $689.82 with detail on file at the County auditor’s office. Motion carried. Motion by Brockshus, seconded by Chalstrom to approve and authorize the‐Chairperson to sign the annual Certification of Cost Allocation Plan for fund year 2011. Motion carried. Motion by Chalstrom, seconded by Skow to approve the voiding of a prior year’s warrant #118209 for $237.31 to Monona County Sheriff. Warrant is voided due to being made payable to the wrong vendor. Motion carried. Motion by Chalstrom, seconded by Skow to approve certificate of adjustment #2159 on Rect #06367; fiscal year 2009‐2010; payable 2010‐2011 on parcel #280 005 953602300003; property described TR SW SW 2‐95‐36 for Thomas J Joynt in the suspended amount of $316.00 Adjustment reason being DHS decision pursuant to Iowa Code Section 427.9. Motion carried. Motion by Brockshus, seconded by Skow to approve certificate of adjustment #2160 on Rect #13257; fiscal year 2009‐2010; payable 2010‐2011 on parcel #640 963607416007; property described N 71’ & W 5’ of N 71’ 8 20 College Addition to City of Spencer for Dick & Hoa Baccam in the suspended amount of $12.00 . Adjustment reason being DHS decision pursuant to Iowa Code Section 427.9. Motion carried. Motion by Brockshus, seconded by Chalstrom to approve certificate of adjustment #2161 on Rect #13915; fiscal year 2009‐2010; payable 2010‐2011 on parcel #640 963607256003; property described 5 5 Fairview Park to City of Spencer for Eleanor Speck in the suspended amount of $740.00 . Adjustment reason being DHS decision pursuant to Iowa Code Section 427.9. Motion carried. Motion by Chalstrom, seconded by Brockshus to set and authorize the Chairperson to sign the county’s payroll wage schedules as submitted and amended for departmental wages and salaries for fiscal year 2011, and placed on file with the County Auditor as approved. Motion carried. The Board discussed potential office space arrangements for the Veteran Affairs office. Further investigation and discussion will take place before a formal commitment is made. Motion by Skow, seconded by Chalstrom to authorize the Chairperson to sign the Service Agreement with Employment Connections, Inc to provide personnel at the rate of wage times 1.48 per hour, and time and one half for overtime to perform building custodial work. The contract rate begins July 12, 2010 thru July 12, 2011. Motion carried. Clay County Board of Supervisors
July 13, 2010
6
Motion by Skow, seconded by Brockshus to accept County Treasurer’s Semi‐Annual Report for period ending June 30, 2010 with detail on file at the auditor’s office. Motion carried. Motion by Brockshus, seconded by Chalstrom to approve Military Suspension for Darla B. Sheasley Motion carried. Motion by Skow, seconded by Chalstrom to approve and authorize the Chairperson to sign the Clay County's FY 2011 Seasons Center for Community Mental Health contract. Motion carried. Motion by Brockshus, seconded by Skow to approve and authorize Chairperson to sign Clay County's FY 2011 Spencer Hospital contract. Motion carried. Motion by Chalstrom, seconded by Skow to approve/Authorize Chairperson to sign Clay County's FY 2011 Targeted Case Management contract. Motion carried. Motion by Brockshus, seconded by Skow to approve & authorize Chairperson to sign University of Iowa School of Social Work Advanced Practicum agreement and letter of support. Motion carried. The Board spoke with Bill Swift representing Swift Air related to evaluating the Courthouse HVAC system. Motion by Chalstrom, seconded by Skow to close 350th Street or B24 from 200th Avenue west to M27 or 130th Avenue for PCC Overlay. Motion carried. Engineer Scott Rinehart gave the Board a departmental update. Motion by Brockshus, seconded by Skow to accept the low quote of $16,645.00 for Gasohol and Diesel fuel from Green Plains Grain Co. of Everly, Iowa to be delivered to Clay County for the period of July 14, 2010 to June 30, 2011 and authorized the Chairperson to sign the contract. Motion carried. The Chairperson adjourned the meeting at 1:44 p.m., to convene at the next Auditor’s called meeting July 27, 2010 at 8:30 a.m. /s/Marjorie A. Pitts, County Auditor /s/Linda Swanson, Chairperson Clay County Board of Supervisors
July 13, 2010
7
Clay County Board of Supervisors Minutes from Meeting 29 held on July 27, 2010
The Clay County Board of Supervisors met pursuant to adjournment on July 27, 2010 at 8:30 a.m. in the
Absent: None. Chairperson Swanson led the meeting in the Pledge of Allegiance.
Motion by Matthews, seconded by Chalstrom that the Board meeting agenda for July 27, 2010 be
Motion by Chalstrom, seconded by Skow that the minutes of the Board Meeting #28 held July 13, 2010
be and are hereby approved as submitted. Motion carried.
Motion by Skow, seconded by Matthews to adopt the following resolution: BE IT HEREBY RESOLVED
directed to issue warrants, against the various settlement of such claims a allowed July 27, 2010. Ayes:
Supervisor Chalstrom, Matthews, Skow, Swanson. Nays: None. Abstentions: Supervisor Brockshus.
Resolution adopted.
Arctic Glacier
Asher Motor Co
A1 Tech Solutions
Bill Caskey
Bill Garnos Jail Consultant
Black Hills Energy
Bomgaars
Business Systems
Canon Fin Services
Community Medical Supply
Crime Reports
Daily Reporter, The
Debra Bergman-Upham
Debra M Mc Keever
EDA inc.
Ernie Cupp VA
FASTENAL
Galen's Pro-Mow
Shirley M Goyette
GRACESOFT
General Basic Fund
Consv ice
Consv headlght bulb
DP data jack/cable/box
Landlord
Jail needs assessmnt
Bldg utilities
Consv oil
DHS copier maint contract
DP copier chrg
Shrf shldr emblem/star em
Special Assessment
GA rent assist
DHS moved extensions
Consv toner
Consv lamps
Shrf annl subscription
Consv subscription
DHS copier
transcript
transcripts
Consv pop
DP maint/scanner Recdr
Adm engineering services
VA Dist Mtg
Consv trub
Consv synthetic oil
Shrf boot/accumold/glove
Rec mileage
Consv Easy InnKeeping
Consv LP
July 27, 2010
1
437.70
133.85
68.85
620.00
2668.49
1189.00
388.81
32.16
278.00
574.67
197.00
240.00
275.00
265.41
94.32
600.00
85.00
206.17
6.00
100.50
230.24
1242.00
5600.00
30.00
15.15
18.78
217.94
13.30
297.00
72.19
IA Dept of Veterans Affairs
Jackson Recovery Centers
Janitors Closet
Klein's Korner
Lost Island Sanitary Dist
Martin-Mattice Funeral Home
Mastercard
Menards - Spencer
Quik Spot
Ronnie Joenks
Schwan's Sales
Seasons Center
Sherwin Williams
Smith Tractor Repair
Solutions, Inc
Speed Printers
SMU
Spencer Ready-Mix
Ann E Spooner
Staples
Staples Credit Plan
The Toner Place
Treas - State of Iowa
US Cellular
Verizon
VISA
Walmart Business
Woodbury County Sheriff
Youth & Family Resource
VA FY10 allocation unspen
Consv utilities
utility asst
Shrf notary application
synergy
Consv tp
Consv worms/flat 40 doz
Consv bath house/flow equ
San well testing
Treas blips/binder
ME transport/mileage
DP mtg exp/lodging
Misc
DHS copier
Consv drill press vise
Consv belt/spindle shvs
Shrf file pocket
Shrf gas/mower
Consv mic std/holder
Landlord
Consv ice cream product
Shrf MMPI testing
Adm paint
Consv steering cyl/bushin
Shrf server/video ownersh
Consv camping recpt envlp
Consv filter
Shrf hlth assessment
PHN/meals
Bldg trunk lines
Aud office supplies
concrete
Rec mileage
Hard drive
Shrf Lexmark
DHS Kyocera
Consv Hotel/Motel tax
Adm cell phone
Consv cell phones
Shrf exp
DHS lght fltr/cascade
Shrf fees
shelter care
Consv 1st aid supplies
Aty office exp
3235.97
2366.00
87.52
180.00
975.00
1124.07
120.00
353.60
75.00
8.02
300.00
1245.18
273.02
67.43
47.42
692.12
39.04
205.34
40.48
240.00
215.83
25.00
18.88
1442.71
6823.52
460.00
11.09
107.00
11382.43
4979.71
466.63
326.50
6.65
447.74
133.21
128.00
1245.94
602.78
241.56
507.09
21.97
20.18
979.65
173.14
9249.25
ARC
Elect ballot bags/plastic
Clay Co E M S Assn
EMS FY09 equipment alloca
IA Municipalities Workers Comp Wk Comp prem #1 FY2010-11
Aty 2010 2nd Qtr unemploy
ICAP
General Liab insurance
Intab
Elect seal/secure labels
ISACA
Elect SEAT cont ed sessio
Lexis Nexis
SMU
VISA
Elect fuel
42.55
4782.68
6848.00
336.40
89037.07
98.76
35.00
1309.00
600.00
4.39
26.68
July 27, 2010
2
detention
2379.15
Berryhill Center
Clay County Sheriff
Marion J Roetzel
Seasons Center
US Cellular
MH-DD Services Fund
mhs-care
sheriff fee
ccms for 6/10
mhs-care
CPC 2010 2nd Qtr unemploy
wa-care
mileage
CMH waiver
cell phone chrgs
wa-care
75.60
41.00
378.00
110.00
10.07
311.40
30.00
14729.57
25.35
1825.25
Galen's Pro-Mow
SMU
Van Diest Supply Co
Verizon
IRVM valve thru block/plu
IRVM 2010 1st Qtr unemply
Shrf strmlght/batteries
IRVM nozzle body/wet broo
IRVM gardn weathermx/prem
IRVM cell phone
306.52
60.63
96.42
22.00
6.60
9514.80
84.25
Shrf portable unit serv
Shrf hose/roundup/bucket
Shrf Chevy pkup
30.00
56.95
500.00
A-1 Portables
Bomgaars
Cherokee Shrf Forfeiture Fund
Clay Co Local Housing Trust Fd FY2011 allocation
5000.00
Secondary Road Fund
Towel Service
Safety Glasses
Electric - G.G.
20 - User Licenses
#217 Windshield
PARTS
PARTS
Mower Parts
BOLTS
92 - Extinguisher Inspect
PARTS
Trimmer Parts
Annual Conference
Water - G.G.
Inst #1-Work Comp
2nd Qtr-Unemployment-ENG
Mid Yr Engineers Conferen
BATTERIES
BOLTS
OFFICE EXPENSE
Royal Bridge
BOLTS
1000' Dust Ctrt-190th Ave
Electric - Spencer
Rebar-Royal Bridge
200.60
29.88
91.95
700.00
360.95
275.94
83.88
351.81
30.30
1278.00
300.23
27.99
150.00
81.85
10272.00
314.06
55.00
222.75
61.70
96.53
93.37
78.16
199.60
2707.50
528.35
1515.52
A & M Laundry Inc.
Alliant Energy
Alpha Wireless Comm
Safelite Fulfillment Inc
Bomgaars
FASTENAL
Force America Inc
Galen's Pro-Mow
I.C.E.O.O. % Vicki Hillock
ICEA Attn: Gail Nordholm
Iowa Telecom
Lawson Products Inc
Menards - Spencer
Northern Iowa Design/Build
SMU
July 27, 2010
3
US Cellular
7 - Cell Phones
PARTS
253.09
369.50
Stacie L Young
Consv 2010 2nd Qtr unemp
Consv geodes
Matt Parrott & Sons
Rec time stamp labels
105.76
Black Hills Energy
US Cellular
GSC utilities
GSC cell phone
307.00
28.24
Clay
Flex
Flex
Flex
Flex
Flex
Flex
flex
Flex
Flex
Flex
flex
Constance A Adams
Kristi J Busse
Audrey Coffman
John C Lawson
Kevin D Maassen
Daniel W Pullen
Glenn I Rouse
Darrel K Santage
Martin L Schoening
Casey J Timmer
Theresa E Wurth
EMS ink
Staples Credit Plan
39.51
10.51
18.79
167.60
222.96
32.99
62.14
140.00
46.60
400.00
211.20
136.94
E-911 Surcharge
E911 maint agrmnt
E911 phone chrgs
E911 phone chrgs
E911 conv/sys support ser
E911 phone service
E911 access lines
E911 system design agrmnt
4379.40
154.30
445.00
2314.00
5760.54
362.12
1016.37
9.13
EMA 2010 2nd Qtr unemploy
EMA shirts
EMA sharpie/file pkt
12.15
64.00
3.03
21.97
Asr 2010 2nd Qtr unemploy
Rec legal services
10.96
44.00
Alpha Wireless Comm
Evertek
GeoComm Corporation
Qwest
Royal Telephone Co
Inventory Trading Company
SMU
Staples Credit Plan
County Flex Plan
ins prem
ins prem
ins prem
medical
ins prem
medical
ins prem
daycare
ins prem
daycare
ins prem
7.50
24.90
Quality Pump & Control
Consv sewage pump
Canon Fin Services
John C Lawson
Asr copier contract
Asr 2010 2nd Qtr unemploy
Asr mileage
Asr post cards
July 27, 2010
4
2058.98
187.90
22.00
144.20
20.84
SMU
Grand Total
2.28
246329.61
Motion by Skow, seconded by Brockshus to approve and authorize Chairperson to sign exception to
policy funding request for residential child placement at Toledo, Iowa Juvenile Home/Girls State
Training School. Motion carried.
last regular board meeting.
Motion by Matthews, seconded by Chalstrom to approve the payment of Joint Drainage District #73 claim
from Palo Alto County Engineer’s office to repair a big hole in the field one-half mile north of 510th
avenue on west side of the tile. Upon approval this claim is to be sent to Palo Alto County for final
approval and payment. Motion carried.
Motion by Chalstrom, seconded by Skow to approve the County Sheriff’s Commissary Account Quarterly
Report ending June 30, 2010 totaling $1,049.02. Detail on file in the County Auditor’s office. Motion
carried.
Motion by Matthews, seconded by Brockshus to approve certificate of adjustment order #2162 on Rect
#08867 for fiscal year 2009-2010; payable year 2010-2011 on PT SW NE EXC PAR A 3-94-38, Peterson
Township, Clay County, Iowa for Owner Unknown in the amount of $86.00. Reason being property
believed to be owned by Clay County (boat ramp). All present voted aye. Motion carried. Motion by Chalstrom, seconded by Skow to approve certificate of adjustment #2163 on Rect #13266;
fiscal year 2009-2010; payable year 2010-2011 on parcel #640 963607426003 for Gerry L. Lowe on
property described as: 4 3 2nd College Addition to the City of Spencer, Clay County, Iowa in the amount
of $310.00; reason being elderly credit application. Motion carried. Motion by Matthews, seconded by Chalstrom to approve certificate of adjustment #2164 on Rect
#12492; fiscal year 2009-2010; payable year 2010-2011 on parcel #620 953812251010 for Colleen Kenyon
on property described as: 4 2 Royalty Addition to the City of Royal, Clay County, Iowa in the amount of
$336.00; reason being elderly credit application. Motion carried. Motion by Skow, seconded by Chalstrom to approve certificate of adjustment #2165 on Rect #12890;
fiscal year 2009-2010; payable year 2010-2011 on parcel #640 963607128006 for Jacqueline Miller on
property described as: S 15’ 2 1 Carlsen’s Sub 3 1 Carlsen’s Sub to the City of Spencer, Clay County,
Iowa in the amount of $146.00; reason being elderly credit application. Motion carried. Motion by Brockshus, seconded by Matthews to approve certificate of adjustment #2166 on Rect
#13787; fiscal year 2009-2010; payable year 2010-2011 on parcel #640 963607254001 for Edith Heinke
on property described as: N 97’ 7 3 Fairview Addition to the City of Spencer, Clay County, Iowa in the
amount of $292.00; reason being elderly credit application. Motion carried. Clay County Board of Supervisors
July 27, 2010
5
Motion by Brockshus, seconded by Matthews to approve quote from Coffman’s Locksmith Shop, Spencer,
IA, for five automatic ADA door openers in the Administration Building in the amount of $8,724.00.
Motion carried.
Motion by Chalstrom, seconded by Skow to accept the termination of the 28E agreement between Clay
County Auditor, Clay County Board of Supervisors and the Automated Statewide Portal for Integrated
Real Estate and Election data (ASPIRE). Termination effective at noon on July 1, 2010 due to the
inability of Iowa Interactive and the Auditors’ Affiliate to sell real estate data from the CREW website.
Motion carried.
Motion by Matthews, seconded by Chalstrom to enter into agreement with the State of Iowa, Clay County
and Dakota, Minnesota & Eastern Railroad to install 12” LED flashing light signals, gate arms and
prediction circuitry at the railroad crossing located on 180th Avenue. Motion carried.
Motion by Brockshus, seconded by Skow to open 150th Avenue from 440th Street to 430th Street after
completion of bridge deck overlay. Motion carried.
August 9, 2010 at 8:30 a.m.
July 27, 2010
6
Clay County Board of Supervisor’s Minutes from Meeting 30 held on August 9, 2010 The Clay County Board of Supervisors met pursuant to adjournment on August 9, 2010 at 8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other members present: Supervisors Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent: None. Chairperson Swanson led the meeting in the Pledge of Allegiance.
Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion by Matthews, seconded by Chalstrom that the Board meeting agenda, amended for August 9, 2010 to remove the signing of a Jurisdiction Agreement for a Byway Signage installation, be received and placed on file with the County Auditor as approved. Motion carried. Motion by Skow, seconded by Brockshus that the minutes of the Board Meeting #29 held July 27, 2010 be and are hereby approved as submitted. Motion carried. Motion by Brockshus, seconded by Matthews to adopt the following resolution: BE IT HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed August 9, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution adopted. Automatic Door Group Inc
Bennet, Crimmins & Ostrander
Black Hills Energy
Bud's Service
Canon Fin Services
Clay County Sheriff
Community Housing Initiatives
Converged Technologies, LLC
Daily Reporter, The
Dr. G Wm Phelps
Emmet County Sheriff
Employment Connections, Inc
Evertek
Four Seasons Travel Serv
HMN Architects, Inc
IA Veterinary Medical Assoc
ISSDA
Jake Baxter
Janitors Closet
Kaeser & Blair Incorp
Ken Ellingson
General Basic Fund
Cths install auto doors
Union leave inquiries
attrny fees
Consv utilities
Shrf oil/fltr/antifrz/flu
Copier/printer lease
Fuel usage
Shrf fee
rent asstDHS computer hook up/exts
Cths blst/fluor lamps
Shrf sale/leg publ
DHS copies
Shrf dental eval
Shrf fees
Custodian
Consv phone service
air fare (2)
Bldg rugs/dm/mop
Jail professional service
shelter care
utilities
Shrf seminar/animal abuse
Shrf jail schl registrati
Shrf shrf work
Jail soap
Shrf pens/sleeker
San mail pkgs
rent asst-landlord
August 10, 2010
1
2155.00
124.79
55.00
109.00
126.00
406.45
2815.76
468.75
240.00
84.00
213.96
716.02
195.65
126.00
19.50
754.80
79.13
660.00
59.90
2971.39
3755.35
492.66
25.00
110.00
30.00
64.05
154.37
20.44
260.00
Randy Krukow
Shrf gas/mower
Law Enforcement Systems
Shrf citation/complaint
Angela M Lawson
San mileage
Mail Services LLC
Publications
NW IA Planning & Devlpmnt Comm FY11 dues
VA copies
Oral & Maxillofacial Surgery
Shrf dental eval/extracti
Shrf fee
Shrf card stock
Pitney Bowes
Adm postage mtr ink/tape
Marjorie A Pitts
Aud mileage
Pixler Electric Inc
Jail wire nuts
Consv envlps/letterhead
Qualification Targets Inc
Shrf glasses earmuff/plug
Ronnie Joenks
GA rent-landlord
Publications
Solutions, Inc
DP web hosting
ME services
medical asst
SMU
phone/misc
Aud ink cart
Staples
DP usb cable
Steffen Furniture
Cths carpet/tile/cove bas
SWIFT AIR
Adm airflow/diffuser
The Toner Place
DHS Lexmark
U S Postal Service
Aud zip+4
UPS
Shrf pkg delilvery
VISA
Shrf fuel
Xerox Corporation
Youngs
Adm side mnt auto flush
Aty mthly off exp
COBRA billing
IA Municipalities Workers Comp Wkrs Comp Install
J&T Rentals
Elect equip storage rent
Premier Election Solutions
elec automark vat sftwre
SMU
long distance
detention
Fareway Stores Inc
Clay County Sheriff
Echo Plus
Greer Law Office
Hope Haven
Kathleen's Care Inc
Loughlin Law Firm
Marion J Roetzel
Seasons Center
Drug Ct groceries
MH-DD Services Fund
mh adv
MH fuel
sheriff fees
wa-dare
attorney fees
wa-care
rcf-care
attrny fees
wa-care
mh adv-phone fees
MHS for 8/10
wa-care
August 10, 2010
2
8.00
131.00
75.00
529.63
1023.83
1839.10
64.78
217.00
45.50
112.91
305.48
106.05
45.18
701.64
78.85
240.00
777.13
528.75
500.00
261.40
2028.65
553.04
636.87
3514.80
165.00
166.00
50.00
22.50
35.12
266.10
898.64
44.93
9230.22
92.40
6848.00
1000.00
1500.00
630.00
1.50
839.70
61.46
20.41
9.77
36.00
3438.00
75.00
1824.30
552.00
75.00
753.27
40.32
12557.10
19027.27
Arnold Motor Supply
Bud's Service
City of Spencer
Keltek Incorporated
SMU
Galen's Pro-Mow
Shrf rotor/pads
Shrf tire repair 21-8
RS garbage service
Shrf cable/brackets/lghts
Shrf oil
Long distance
Shrf shop time repair
Local Option - Fair
A & M Laundry Inc.
Alliant Energy
Alpha Wireless Comm
Barco Municipal Products
Black Hills Energy
City of Everly
City of Royal
City of Spencer
DLT Solutions
Dockendorf Equipment Co.
Evertek
FASTENAL
Force America Inc
H T C Inc
High Point Distribution
Kuehl & Payer Ltd
Lawson Products Inc
Menards - Spencer
NAPA Auto Parts
Royal Telephone Co
SMU
Spencer Ready-Mix Inc
Town & Country
Secondary Road Fund
Shop Uniforms
Est. #6 - Lake Pit Crushi
160' - 6" Dual Wall
WELDING SUPPLIES
Electric - Royal
Inst of Maxtrac 100 & GPS
#203 Window
SUNDRY
Barracade Lights
Gas - Royal
PORTLAND CEMENT CONCRETE
Core Credit 7-10205
Wash Bay - Royal
Gas - Everly
Large Tire
3 - AutoCad Renewals
PARTS
Telephone - Everly
157.275 Ton De-icing Salt
BOLTS
PARTS
PARTS
Fork Lift Gas
PARTS
TOOLS
Water - Dickens
Inst. #2 - Work Comp
Bridge Design - HDP(116)
PARTS
BUILDINGS
PARTS
OUTSIDE SERVICE
Internet - Spencer
PARTS
Qtr. Contract Cost
Telephone - Webb
telephone - Royal
PARTS
Telephone - Spencer
1 c.y.-390th St/260th Ave
Random DOT
garbage - Dickens
August 10, 2010
3
597.55
295.50
6132.00
1286.50
4.53
7.53
37.50
8408.16
168.26
9195.60
333.63
84.05
214.26
600.00
275.90
26.85
687.73
29.00
285.54
4775.31
122.73
44.55
26.00
55.50
2835.87
4702.90
30.95
8382.63
307.23
1456.31
1403.83
18196.98
74.80
99.95
36.00
10272.00
2281.62
83.82
84.03
24.15
1071.98
34.95
338.69
75.23
62.41
23.38
1560.44
77.77
8906.00
37.00
15.95
US Cellular
Vander Haag's Inc
Date Phone
Rims-#414
GSC fuel
GSC blst/fluor lamps
GSC rugs
Clay
Flex
Flex
Flex
Flex
Flex
flex
Flex
Flex
flex
flex
Flex
Flex
Flex
Flex
Flex
Constance A Adams
Ann L Baschke
Brian J Davis
Tricia A Gee
Marc E Gustafson
John C Lawson
Francis D Lehman
Kevin D Maassen
Burlin H Matthews
Daniel W Pullen
Glenn I Rouse
Darrel K Santage
Ann E Spooner
Casey J Timmer
Alpha Wireless Comm
Don Pierson Ford
Spencer Trophy & Awards
Alliant Energy
Iowa Telecom
SMU
SMU
Verizon
SMU
Verizon
Grand Total
County Flex Plan
medical
medical
medical
daycare
medical
medical
medical
medical
medical
medical
medical
medical
daycare
medical
daycare
63.74
480.00
24.62
664.64
40.00
304.00
780.00
45.16
635.00
165.00
200.00
64.79
75.00
410.00
501.20
72.08
347.60
325.00
203.00
200.00
EMS wiring/labor tech
EMS fuel
EMS coil asy-ignition
EMS copies
EMS plaques
175.00
49.80
222.18
8.47
188.80
E-911 Surcharge
E911 utilities
E911 phone service
E911 phone service
E911 phone chrgs
E911 phone service
E911 circuit chrg
E911 circuit
21.77
308.60
41.69
180.00
570.04
362.32
228.60
9.13
EMA fuel
Long distance
EMA cell phone
79.94
6.42
107.56
Asr correct film/steno pa
Long distance
Asr cell phone
13.80
4.11
102.98
196330.66
Motion by Brockshus, seconded by Matthews to approve the payment of drainage claims from Drainage Ditch #23, payable to Pete Howe Industrial for $562.50 for the county tile west of Royal and the drainage claim from the Drainage Revolving Fund payable to the Humboldt County Auditor in the amount of $2760.00 for FY11 IDDA dues . Motion carried. Clay County Board of Supervisors
August 10, 2010
4
Supervisors discussed and shared information from committees and boards they have attended since their last regular board meeting. Supervisor Brockshus spoke on Compass Pointe and Seasons Center meetings; Supervisor Matthews shared Upper Des Moines and Compass Pointe meetings; Supervisor Chalstrom gave an update on the Iowa Drainage District Association meeting; Supervisor Skow spoke on the LADE and jail committee meeting; and Supervisor Swanson gave a consortium meeting update. 8:45 a.m. The Executive Director Ron Ludwig and Director Anita Jorgensen of the Upper Des Moines Opportunity gave the Board a presentation of their Fiscal Year 2009 Annual Report and discussed the various programs serving consumers in Clay County and the surrounding twelve counties. 9:30 a.m. Spencer City Manager, Bob Fagen spoke with the Board regarding the potential Clay County
Visitors Bureau which was a topic during a 2010 goal setting process. The City of Spencer will be placing
a public measure on the 2010 General Election ballot to increase the Hotel/Motel tax from 5-7% and if
passed, a City Ordinance would define the use of dollars. It was noted that the Spencer Chamber of
Commerce will now have a focus on retail development. Discussion also involved around the duties of an
employee that would relate to tourism, local housing trust and revolving loan fund responsibilities. A
need to design a mission statement and job description was also discussed. 10:00 a.m. Veteran Affairs Director Joan Waller updated the Board regarding the arrival of a new VA van for transportation of veterans. The new vehicle arrived August 6, 2010 but is smaller. The Board of Supervisors recessed the Regular Board Meeting at 10:24 a.m. to conduct the Drainage Ditch #8 meeting as Trustees. The Board of Supervisors reconvened the Regular Board Meeting at 10:40 a.m. Motion by Chalstrom, seconded by Skow to approve new applications and disallowances as recommended by the County Assessor for homestead and military credit applications for 2010 pursuant to Iowa Code Chapters 425 and 426. Motion carried. Motion by Matthews, seconded by Brockshus to authorize the Chairperson to sign the lease‐business property agreement between Tracy and Jennifer Small of J&T Properties, Spencer, IA and Clay County for county storage and office space at 337 10th St SW for a time period beginning September 1, 2010 and to expire on August 31, 2015 at the rental rate of $1500 per month. Motion carried. Auditor Pitts gave the Board an update on Administration Building maintenance projects and upcoming calendar appointments. The HVAC proposal from EDA, Inc of Sioux Center was also discussed but no Board action was taken. The Chairperson adjourned the meeting at 11:38 a.m. to convene at the next Auditor’s called meeting August 24, 2010 at 8:30 a.m. /s/ Marjorie A. Pitts, County Auditor /s/ Linda Swanson, Chairperson Clay County Board of Supervisors
August 10, 2010
5
Clay County Board of Supervisors Minutes from Meeting 31 held on August 24, 2010 The Clay County Board of Supervisors met pursuant to adjournment on August 24, 2010 at 8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other members present: Supervisors Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent: None. Chairperson Swanson led the meeting in the Pledge of Allegiance. Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion by Brockshus, seconded by Matthews that the Board meeting agenda for August 24, 2010 be received and placed on file with the County Auditor as approved. Motion carried. Motion by Chalstrom, seconded by Skow that the minutes of the Board Meeting #30 held August 9, 2010 be and are hereby approved as submitted. Motion carried. 8:35 Kelly McCarty Motion by Matthews, seconded by Chalstrom to approve the application for funding submitted by Total Family Eye Care, LLC, 110 W 4th St, Spencer, IA from the Clay County Revolving Loan Fund in the amount of $87,500 at a loan rate of 4.75 per cent for a term of ten (10) years. Motion carried. Motion by Brockshus, seconded by Matthews to adopt the following resolution: BE IT HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed August 24, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution adopted. Advanced Systems
Advanced Systems
Arctic Glacier Inc
Automatic Door Group
Bill Caskey
Black Hills Energy
Bomgaars
Brown's Shoe Fit Co
Cabernet Catering
Canon Fin Services
Carroll Cleaning Supply
CCPOA of Iowa Inc
CenTec Cast Metal Products
Clay County Sheriff
Coffman's Locksmith
Community Housing Initiatives
Daily Reporter
Dave's Sand & Gravel Inc
General Basic Fund
Adm copier qtrly rate chr
Copier charges
Consv ice
Cths N ext HDCP transmitt
landlord
Bldg utilities
Shrf batteries/air chuck
Shrf shoes
Shrf jail meals
copier contract chrg
Consv 38x58 2.8 mil clear
Consv registration
VA bronze markers/brass
Consv fuel
sheriff fees
VA passes/fair booth wkrs
Adm keys
rent-assistance
DHS refurbished phone
Consv copier lease contra
Publication/subscription
Consv sand/pea rock
August 24, 2010
1
182.50
215.48
418.15
290.50
565.00
1201.00
519.74
95.00
3581.10
374.00
243.93
240.00
535.72
1482.62
93.00
110.00
43.75
220.00
185.00
706.44
236.55
97.51
Don Pierson Ford
Dr Daniel Jorgensen
Employment Connections
ESRI
FASTENAL
Galen's Pro-Mow
Shirley M Goyette
GW "Pete" Howe Sanitation Inc
Daniel J Heissel
Hodgin's Manufacturing
Hotel Julien Dubuque
Hy-Vee
Iowa Trails Council
Janitors Closet
Jimmy Jay Productions
Klein's Korner Inc.
Angela M Lawson
Mastercard
Maxwell Food Equipment Inc
Meadowbrook Golf & Country Clb
Menards - Spencer
MOCIC Annual Conference
Myers Enterprises
Palo Alto County Recorder
Physicians Lab LTD
Pottawattamie Co Consv Board
Quik Spot
Schwan's Sales
Sherwin Williams
Solutions, Inc
SMU
Town & Country
Treat America
U S Postmaster
Verizon
Veterans Information Services
VISA
Walmart Business
Warner Funeral Home
Treas perma stamps
Consv handle asy/door
VA medical care
Consv pop/water
Custodian hours
DP ArcGIS Lic Agrmnt
Consv caution tape
Consv bar oil
Rec mileage/supplies
Consv LP 30#
Jail jetline/new manhole
Consv Dist III mtg reimb
Consv tube gate/solid tra
Recorder mtg exp - room
Adm coffee/fltrs/dish soa
Consv utilities
water usage/assist
Shrf MMPI-2 evaluation
Consv contribution
Custodial supplies
Cust shirts
San pkg/UPS
Consv worms/flat
San mileage
San well testing
Consv fuel/misc
Shrf styro foam cups
Consv italian ice/ice cre
Consv doors/miniblinds
DHS copier charge
Shrf conf registration
Shrf stun-cuff magnum
Consv tire service
Recorder mileage
DHS jumbo paper clips
ME autopsy
Consv duplex float tree
Consv product/vendors
Consv concessions
Consv paint
DP Websns Content Fltr re
Consv trailer parts
PHN Aug/misc
Utilities/assist
Aud Dymo stamp
Shrf Rx
Consv garbage
Shrf jail school
DHS Brm acct/stamps
VA annual bk/supplment
Shrf fuel
consv concessions
Shrf deo/toothpaste/shamp
ME autopsy
Consv gloves
August 24, 2010
2
115.80
14.96
124.00
265.44
943.50
20566.57
16.45
28.16
42.01
29.48
300.00
20.00
38.00
156.80
98.20
2683.47
73.24
135.00
100.00
576.97
120.00
24.39
38.00
12.50
105.00
172.21
34.29
430.28
1055.88
67.43
400.00
635.00
15.81
91.00
9.90
1200.00
400.00
1189.43
263.39
26.98
95.16
15865.32
16.12
9518.03
482.43
483.49
99.83
474.05
55.40
827.46
434.08
50.00
688.89
450.12
168.01
3100.00
29.60
FY11 allocation
Clay County Sheriff
trans charges
J&T Rentals
Elect equipment storage
Lexis Nexis
Elect paper
VISA
election labels
Drug Ct food
Hy-Vee
Advanced Systems
Advanced Systems, Inc
Clay County Sheriff
Disco Drug
Greer Law Office
Hope Haven
ISAC
Lakes Life Skills LLC
Seasons Center
The Pride Group
U S Postmaster
MH-DD Services Fund
copier base rate chrg
Copier charges
sheriff fees
sheriff fees
rx-meds
rcf-care
attorney fees
wa-care
wa-care
icf-res-care
FY2011 Member dues
HomBasHab-care
medman-care
wa-care
indtx-care
emergency eval
rcf-care
postage
wa-care
Alpha Wireless Comm
Shrf Vertex llghts
Bomgaars
Shrf tap/batteries
City of Spencer
RS garbage - August
IRVM fuel
DASH Medical Gloves
Shrf exam gloves
Keltek Incorporated
Shrf antenna/broadband
Law Enforcement Coord Committe Shrf targets
Consv stud dbend
Van Diest Supply Co
IRVM gardian/premier
Verizon
IRVM cell phone
A-1 Portables
VISA
City of Spencer
Alliant Energy
Barnes Distribution
Black Hills Energy
Shrf portable units
Shrf paypal
refd of funds pd in error
Secondary Road Fund
WELDING SUPPLIES
Electric - G.G.
#203 Glass
PARTS
Gas - Spencer
August 24, 2010
3
14258.00
76.00
1000.00
1309.00
750.00
14.98
550.00
35.93
52.50
92.13
53.00
236.50
32.00
1705.00
75.00
152.40
830.62
42737.55
2488.00
673.10
112.00
285.45
2357.23
155.00
14706.09
68.74
1747.03
314.30
10.77
6132.00
810.52
74.90
333.88
124.42
1.93
1039.20
84.22
31.00
79.28
22500.00
16.21
105.15
275.90
427.60
42.00
Bomgaars
Boyer Trucks
Custom Cut Gutters
Dyno Oil Co Inc
FASTENAL
Force America Inc
Iowa Telecom
James Joenks
Lawson Products Inc
Menards - Spencer
Qwest
Share Corp
SMU
Terracon
Ziegler Inc
PARTS
PARTS
Land Tax 004900111300001
PORTLAND CEMENT CONCRETE
Roof-Paint Booth Removal
Land Tax 000943603100005
Spencer Shop
1000 Service Tags
BOLTS
PARTS
Water - G.G.
3 - 31MHD Batteries
Reimb. for Safety Boots
BOLTS
2x6x16'
Telephone - Royal
4way Action
2 - Random DOT Drug
Electric - Spencer
Geological - HDP(116)
ROW Services HDP(116)
PARTS
8.99
156.10
647.00
60.24
190.36
1842.00
263.75
92.88
771.04
155.16
43.76
290.85
63.33
35.17
163.84
19.47
9.12
169.59
60.00
418.47
2197.50
1482.00
14322.33
Walmart Business
Nat supplies
26.26
Black Hills Energy
Janitors Closet
GSC utilities
GSC custl supplies
307.00
156.15
Constance A Adams
Kristi J Busse
Heidi L Chapman
Audrey Coffman
Gina L Ean
Tricia A Gee
Francis D Lehman
Kellie M Lowe
Kevin D Maassen
Tammy R McKeever
Darrell A Nordman
Marjorie A Pitts
Cheryl L Riley
Glenn I Rouse
Darrel K Santage
Martin L Schoening
Casey J Timmer
Theresa E Wurth
Alpha Wireless Comm
Community Broadcasting
Clay
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
County Flex Plan
insurance
insurance
medical
insurance
medical
medical
medical
medical
insurance
medical
medical
medical
medical
insurance
daycare
insurance
daycare
insurance
EMS epipen/actidose/accuc
E-911 Surcharge
E911 tower rent
E911 tower space
August 24, 2010
4
39.51
10.59
140.00
18.79
113.78
350.83
563.00
127.25
66.96
374.00
149.63
577.12
69.91
62.14
379.57
46.60
200.00
211.20
289.01
1649.00
450.00
Evertek
Qwest
Ziegler Inc
Canon Fin Services
John C Lawson
Grand Total
E911 phone
E911 phone service
E911 maint contract
Assr copier charge
Assr mileage
Assr correction film
445.00
595.64
2918.23
187.90
44.10
3.48
230086.65
Motion by Matthews, seconded by Brockshus to approve drainage expenditure dated August 24, 2010 totaling $1,305.00 for ditch and tile repairs payable to Abel Drainage & Excavating, Inc from the Drainage Ditch #14‐42 Lateral 168, Ditch #51999. County Auditor is instructed to issue payment of $1,305.00 to Abel Drainage & Excavating, Inc with remaining funds of $134.68 and a stamped warrant to the Drainage Revolving Fund of $1,170.32. Motion carried. Supervisors discussed and shared information from committees and boards they have attended since their last regular board meeting. Supervisor Brockshus gave an update on Season’s Center; Supervisor Matthews discussed the airport meeting and their capital improvement plan and an Upper Des Moines Opportunity meeting. 9:00 a.m. Leonard Langner State of Iowa Retirement Investor’s Club 457 Plan The Board met with a representative of the State of Iowa Retirement Investor’s Club 457 Plan. The administrative costs are less than the current plan and there would be no entry or surrender costs to employees. The Board will consider a resolution to adopt this plan at the next regular Board meeting on September 7, 2010. Motion by Matthews, seconded by Chalstrom to approve the Overhead Construction Permit for Interstate Power & Light (Alliant Energy) to place single phase overhead power line in Clay County Secondary Roads right‐of‐way along 330th Street, Section 34, Waterford TWP. Motion carried. Motion by Skow, seconded by Brockshus to open 350th Street or B24 from 200th Avenue west to M27 or 130th Avenue after completion of PCC Overlay. Motion carried. The Board of Supervisors took no action on authorizing the Chairperson to sign the Jurisdiction Agreement for Byway Signage with the Iowa Department of Transportation for the installation and maintenance of byway signage on the Glacial Trail Scenic Byway. Motion by Matthews, seconded by Chalstrom to accept and authorize chairperson to sign the Employee Payroll Request form for Jon Winterboer from the Secondary Roads Department for a change in hourly wages to $20.44 per hour effective July 1, 2010. Motion carried. 10:00 a.m. Tammy McKeever Motion by Chalstrom, seconded by Skow to authorize chairperson to sign the Verification for Firm Certification renewal with the Bureau of Lead Poisoning Prevention, Des Moines, IA. The U.S. Environmental Protection Agency requires certification of all firms that employ lead professionals. Motion carried. Clay County Board of Supervisors
August 24, 2010
5
Motion by Brockshus, seconded by Matthews to approve certificate of adjustment #2167 on receipt #05181; fiscal year 2009‐2010; payable year 2010‐2011 on parcel #220=963523100001 for PT NW NW 23‐96‐35 for United States of America‐U.S. Fish & Wildlife in the amount of $340.00. Reason being: Property is exempt. Motion carried. Motion by Chalstrom, seconded by Brockshus to approve certificate of adjustment #2168 on receipt #05186; fiscal year 2009‐2010; payable year 2010‐2011 on parcel #220=963523100008 for PT SW NW EXC E PT & PT SE SW 23‐96‐35 for United States of America‐U.S. Fish & Wildlife in the amount of $574.00. Reason being: Property is exempt. Motion carried. Motion by Brockshus, seconded by Skow to approve certificate of adjustment #2169 on Rect. #13822; fiscal year 2009‐2010; payable year 2010‐2011 on parcel 640‐963607257006 for Janet F Bringle for Lot 2 Block 8 Fairview Addition to the City of Spencer, Clay County, Iowa in the amount of $354.00. Reason being: Late elderly credit application. Motion carried. Motion by Matthews, seconded by Chalstrom to adopt Resolution 2010‐19. Resolutions adopted. RESOLUTION 2010‐19 A RESOLUTION OF THE CLAY COUNTY BOARD OF SUPERVISORS SUPPORTING THE COMMUNITY ATTRACTION AND TOURISM APPLICATION FOR THE PARKER HISTORICAL SOCIETY’S CLAY COUNTY HERITAGE CENTER PROJECT. WHEREAS, the Parker Historical Society of Clay County Board of Directors has identified a need to expand its resources to store, archive and display historical artifacts pertinent to the history of Clay County; and this can be achieved through the remodel of an existing building on Grand Avenue in Spencer into the new Clay County Heritage Center; and WHEREAS, the Clay County Board of Supervisors fully supports the need for and identifies the benefits of this project; and WHEREAS, the Clay County Heritage Center project will be financed by private fundraising; foundation grants; and city, county and state financing; including an application to the State of Iowa for a Vision Iowa Community Attraction and Tourism (CAT) Grant; and WHEREAS, such a new Heritage Center project will benefit all residents of Spencer and surrounding rural areas and small communities within Clay County through enhanced quality of life and new cultural, educational and entertainment amenities. NOW THEREFORE BE IT RESOLVED, the Clay County Board of Supervisors does hereby express its full support and commits a minimum of $25,000 over the course of the construction of the Parker Historical Society’s Clay County Heritage Center project, and furthermore calls upon the State of Iowa to act favorably upon all applications for financial assistance. Clay County’s financial commitment to this project will be contingent upon the successful award of a Vision Iowa CAT grant. Clay County Board of Supervisors
August 24, 2010
6
The above and foregoing resolution was adopted by the Board of Supervisors of Clay County, Iowa, this 24 day of August, 2010 and the vote thereon being as follows: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Auditor Marjorie Pitts gave the Board a departmental update including discussion on framing options of a courthouse picture; the petition for clarification from the Local Union 234 bargaining units related to Iowa Code chapter 20.4; suggested dates to schedule union bargaining unit negotiations for FY12. During the update, the Board suggested Supervisor Brockshus contact County Attorney Houchins asking for the status of the revisions to the Clay County Employee Personnel Policy. 11:00 a.m. Libby Stricker–ICAP representative and Eric Tigges, Clay County Emergency Management Agency Director spoke with the Board regarding the general liability insurance renewal. Stricker provided a presentation of the coverage and premium requirements. Motion by Brockshus, second by Chalstrom to authorize Eric Tigges, Clay County Emergency Management Director to sign the FY11 liability and physical damage insurance renewal totaling $2,421.50 including the member credit voucher of $78.50. Motion carried. Emergency Management Director Eric Tigges gave the Board a departmental update relating to recent flood disaster declarations from the State of Iowa and the Federal Emergency Management Agency (FEMA). 11:30 a.m. Central Point Coordinator, Kim Wilson gave the Board a departmental update relating to Clay County consumers and the local Dream Center offerings and potential impact. The Board recessed their regular meeting at 11:52 a.m. for a lunch break. The Board reconvened their regular meeting at 1:00 p.m. The Board met with The Baker Group of Des Moines related to facility construction management projects. The Chairperson adjourned the meeting at 3:11 p.m. to convene at the next Auditor’s called meeting September 7, 2010 at 8:30 a.m. /s/Marjorie A. Pitts, County Auditor /s/Linda Swanson, Chairperson Clay County Board of Supervisors
August 24, 2010
7
Clay County Board of Supervisor’s Minutes from Meeting 32 held on September 7, 2010 The Clay County Board of Supervisors met pursuant to adjournment on September 7, 2010 at 8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other members present: Supervisors Chalstrom, Matthews, Skow and Auditor Designee Connie Adams as clerk for the meeting. Absent: Brockshus. Chairperson Swanson led the meeting in the Pledge of Allegiance. Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote: Ayes: Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion by Matthews, seconded by Chalstrom that the Board meeting agenda for September 7, 2010 be received and placed on file with the County Auditor as approved. Motion carried. Motion by Matthews seconded by Skow that the minutes of the Board Meeting #31 held August 24, 2010 be and are hereby approved as submitted. Motion carried. Motion by Skow, seconded by Chalstrom to adopt the following resolution: BE IT HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed September 7, 2010. Ayes: Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution adopted. General Basic Fund
Bill Garnos Jail Consultant
Black Hills Energy
Blackhawk Sprinklers
Bomgaars
Bonnie Hoover
Bud's Service
Cabernet Catering
Canon Fin Services
Clay County Sheriff
Clay County Supplemental Fund
Coffman's Locksmith
Compass Pointe
Dan Harris
DeAnn Sutherland
Evertek
Sandra S Geidl
Shirley M Goyette
HMN Architects, Inc
IA County Treasurers Assoc
ISAC
J&T Rentals
Janitors Closet
Rec stamp/self inking
Jail consulting fees
Consv utilities
Adm annl inspect sprklr
Cths oil
San well closures
Shrf oil/fltr/lub
Shrf jail meals-Aug
GIS plotter lease
Admn custodial gas
shrf fees
Blgd rental - repay
Adm auto-door operators
FY11 1st qtr allocation
DHS voicemail work
San well closure
San septic permit refund
custodian GSC
Consv internet/cable/phon
2010 plat books - 22 @ 17
Treas mileage
Rec mileage
Treas FY2010-11 dues
Consv utilities
Treas notary appl
Treas registration
Building Lease payment
Cths custl supplies
Shrf emery boards
September 7, 2010
1
16.90
3530.57
109.00
1013.24
6.58
676.00
87.50
4413.24
141.45
34.42
870.50
2000.00
8968.75
3908.00
662.21
400.00
100.00
1226.55
279.33
374.00
20.30
35.00
3335.56
445.00
527.80
30.00
260.00
500.00
180.61
352.90
Ken Ellingson
Randy Krukow
Law Enforcement Systems
Legislative Services Agency
Mail Services LLC
Marceline Mapping
Marvin Burk Photography
Meadowbrook Golf & Country Clb
Pixler Electric Inc
Quality Services Property Care
Shirley Wede
Solutions, Inc
SMU
Staples
Staples Credit Plan
The Toner Place
UPS
US Cellular
U S Postmaster
VISA
landlord
Shrf postage reimb
Shrf IA citation/complnt
Shrf 2010-11 lA Code bks
Treas pens/calc ribbons
GIS plat books 2010
Shrf photo/jail
Consv concession items
Bd pub Mtg #29
DP copies
Shrf toner cartdge
DP Chanfedindr/parcels
Adm wired door openers
Adm weed control
Bd pub Mtg #29 & #30
San well closures
DP MS Office
Web hosting September
Shrf sharps containers
Bldg utilities
Aud envlps/pen refill/tap
DP etherfast ports/cable
Treas battery
DHS toner
Shrf pkg delivery
Admn custodial cell phone
Consv stamps .44/.17
IT backup tapes
Atty monthly office exp
260.00
15.69
205.00
600.00
542.83
125.34
1339.50
385.03
54.00
53.64
268.23
2591.25
17.87
448.93
6000.00
559.12
110.00
287.95
400.00
2999.36
27839.67
366.89
4348.71
439.01
425.43
385.92
413.75
5225.00
73.56
600.07
149.00
750.56
9156.56
Clay County Sheriff
Shrf trans
Elect absentee envlps
Wkrs Comp Install #3 10-1
transport
194.00
1048.93
6848.00
1971.25
MH-DD Services Fund
Clay County Sheriff
Echo Plus
Greer Law Office
Kathleen's Care Inc
Seasons Center
US Cellular
sheriff fees
sheriff fees
sheriff fees
reg.fees
scl-care
outpt-care
attorney fees
rcf-care
hombashab—care
intk-care
MHS for 9/2010
office supplies
cell phone charges
17.00
19.00
242.50
20.00
3839.50
1013.10
75.00
744.00
673.10
818.00
9849.53
78.75
20.44
Alpha Wireless Comm
Arnold Motor Supply
Shrf tech support/strobe
Shrf misc
September 7, 2010
2
115.26
35.96
Bud's Service
Graham Tire Co
Johnston Automotive
Law Enforcement Targets Inc
Midwest Radar & Equipment
Sioux Sales Co
Shrf mount/bal tires
Shrf tires
Shrf battery
RS pkg shipping
Shrf targets
Shrf enforcer/spd guns/py
Shrf pistols
100.00
904.96
150.50
7.86
124.42
315.00
860.00
Clay Co Revolving Loan Fund
Northwest Bank and Total
Rev loan fund proceeds
87500.00
SMU
Sur-Tec Inc
Shrf phone service
Shrf DNIS circuit board/s
47.47
235.00
Secondary Road Fund
A & M Laundry Inc.
Advanced Door Systems
Alliant Energy
Arnold Motor Supply
Barnes Distribution
Black Hills Energy
City of Everly
City of Royal
City of Spencer
Cornbelt Equipment
Don Pierson Ford
Evertek
Galen's Pro-Mow
Hagedorn Excavating, Inc
Iowa Transit
Kuehl & Payer Ltd
Menards - Spencer
Nolin Milling
Royal Telephone Co
SMU
Spencer Ready-Mix
TD Tools
US Cellular
Vander Haag's Inc
Jeffrey M Wiemann
Shop Rags
Est. #7 - Lake Pit
BUILDINGS
Latex Gloves
Electric - Dickens
PARTS
Telephone - G.G.
BOLTS
Gas - Royal
PARTS
Gas - Everly
water & Sewer - Royal
2 - Appliances
PARTS
Royal Radio Tower
Mower Parts
#107 Parts
Telephone - Everly
PARTS
PARTS
Fork Lift Gas
Pipe Replace - 140th Ave
PARTS
Non-Metered Repair
Water - Dickens
Inst #3 - Work Comp
Mag Nails 1 1/4"
Bridge Design HDP(116)
Retractable Straps
Royal Fuel Barrel
Internet - Spencer
PARTS
Telephone - Webb
Telephone - Royal
PARTS
Telephone - Shop
Royal Fuel Barrel
TOOLS
7 - Cell Phones
Service on #209
September 7, 2010
3
166.96
12187.08
115.45
136.50
196.80
268.96
26.13
271.10
29.00
2517.72
47.35
26.00
133.50
97.71
492.54
1804.64
654.81
31.73
5571.20
2301.52
4.10
41006.67
3475.74
215.29
80.00
36.00
10272.00
34.63
3650.60
14.99
397.39
34.95
16.00
61.66
23.38
916.90
53.07
337.50
105.95
313.20
3633.01
124.97
Baker Group
Janitors Closet
US Cellular
GSC
GSC
GSC
GSC
GSC
replaced elect load
custodial gas
blst/fluor lamps
custl supplies
custodial cell phone
16549.00
17.21
142.15
121.60
27.60
Constance A Adams
Audrey Coffman
Kimberly K Corcoran
Gina L Ean
Tricia A Gee
Marc E Gustafson
John C Lawson
Tammy R McKeever
Darrell A Nordman
Cheryl L Riley
Glenn I Rouse
L F Rouse
Darrel K Santage
Casey J Timmer
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
medical
medical
medical
medical
medical
medical
medical
medical
medical
medical
medical
medical
dayare
medical
60.00
84.00
75.46
20.00
484.17
20.00
310.49
374.00
352.00
76.65
184.00
255.48
190.00
200.00
Bound Tree Medical
Jeremiah Tuzzio
Kim Kroger
Melissa Tuzzio
Relativity Tees
SMR Fire Department
EMS
EMS
EMS
EMS
EMS
EMS
EMS
EMS
oxygen cyldr
defib pad/mask pkt/ai
EMT-Basic appl fee
trailer exp
EMT-Basic appl fee
copies
shirts
EMT Practical tuition
45.35
184.91
70.00
118.65
70.00
1.81
20.00
1953.00
Clay County Sheriff
Osceola Co Sheriff
IGLD task force OT June 2
IGLD task force OT June 2
IGLD task force OT May '1
Alliant Energy
Alpha Wireless Comm
Iowa Telecom
SMU
E911
E911
E911
E911
E911
E911
E911
E911
E911
2241.40
296.32
517.12
E-911 Surcharge
utilities
annual radio equip p
tower space
resident mrkrs/posts
phone service
phone chrgs
line access charges
circuit chrg
line access
15.80
50000.00
450.00
1725.00
41.69
180.00
570.04
228.60
9.13
Alpha Wireless Comm
ICAP
Iowa HSEMD
ISAC
EMA
EMA
EMA
EMA
EMA
EMA
siren & lighting cont
fuel
fair tickets (16)
General Liability
registration
Fall Conf reg
September 7, 2010
4
236.51
86.05
80.00
2421.50
125.00
130.00
Verizon
EMA cell phone
107.79
Asr ChangeFindr/parcels
4050.75
IA St Assn of Assessors
John C Lawson
Verizon
Grand Total
Asr
Asr
Asr
Asr
conf registration
mtg exp/lodging
paper
cell phone chrgs
550.00
302.51
58.91
102.95
398231.11
8:45 a.m. Mike Houchins– County Attorney Informed the Board the Construction Management contract between Clay County and The Baker Group looked fine. He voiced concern regarding the twenty percent fee charge for project construction manager. Motion by Chalstrom, seconded by Matthews to authorize the Chairperson to sign the Agreement between Clay County and The Baker Group, 4224 Hubbel Ave, Des Moines, IA for the mechanical system and electrical system improvements, modifications and additions to upgrade air‐
conditioning and heating equipment throughout the facility as selected by the Board of Supervisors for the Clay County Administration Building. Motion carried. Supervisors discussed and shared information from committees and boards they have attended since their last regular board meeting. Supervisor Mathews gave an update on the landfill contract and plans for a household hazardous drop‐off. Supervisor Chalstrom shared information on the Residential House for detention in Sioux City and the 3rd Judicial Court District . Supervisor Skow talked about the Board of Health Budget Agreement. Motion by Chalstrom, seconded by Skow to accept Employee Payroll Request form from the Sheriff’s department for Daniel Pullen to change base hours per year from 2,223 to 2,210 with the same base total wages. Change is due to schedule and supervision changes. Motion carried. Motion by Matthews, seconded by Skow to accept and authorize chairperson to sign the Employee Payroll Request from the Conservation Department for Wendi Deeter for part‐time/temporary status at an hourly rate of $9.00 per hour effective September 2, 2010. Motion carried. Motion by Matthews, seconded by Chalstrom to set the date of Tuesday, September 21, 2010 at 8:45 a.m. for the public hearing to for an application for the modification to an existing animal feeding operation in Clay County, submitted by M & C Anderson Pullet, Inc. for NE ¼ of Section 18, Herdland Township, Clay Co, IA. Motion carried. 9:15 a.m. Scott Rinehart – Secondary Roads Wayne Hansen will start crushing gravel at the Elser Pit. Scott received a bid from VanderHaags Inc., to sand blast and paint a John Deere motor grader for $7,360.00. Scott has visited with County Attorney Mike Houchins, concerning a tile issue with IA Lakes Regional Water. Clay County Board of Supervisors
September 7, 2010
5
Motion by Chalstrom, seconded by Skow to set the canvass of the September 14, 2010 Special Iowa Lakes Community College Election to Tuesday, September 21, 2010 at 10:00 a.m. Motion carried. Motion by Chalstrom, seconded by Skow to accept the Clay County Deferred Compensation benefit plan change to be the State of Iowa Retirement Investors’ Club Defined Contribution Plan‐457 effective November 1, 2010 pursuant to Section 457 of the Internal Revenue Code. Securities are offered through the Hartford Equity Sales Co., Inc, One Griffin Rd North, Windsor, CT and locally administered by Farmers Bank, 125 W 4th Street, Spencer, IA. Motion carried. 9:45 a.m. Ed Campbell – Department Update H&S Roofing Co. Inc. inspected the administration building roof, September 3, 2010. The roof has loose seams and pin holes. A proposal of $8,010 was submitted to repair the roof. A motion will be placed on the next agenda to approve maintenance and repair of the administration building roof. 10:00 a.m. Shaun ArnesonIowa Lakes Corridor of Opportunity – Shaun was accompanied by Samantha Heerdt, Brian Dalziel, and Bill Bumgarner. Shaun presented the results of the Iowa Lakes Corridor “Existing Industry Call Program ‐ August 2010” He presented the overview and key findings, followed with product/service, market, industry, management, workforce, community information and conclusion information. The survey was conducted January 2010‐May 2010 using an Existing Industry Call (EIC) Program. Bill Bumgarner thanked the Board’s for its commitment to the vision of the Corridor. 10:30 a.m. Eric TiggesEMA Eric discussed with the Board the letter received from the Office of the Governor. It stated in the last Sate legislative session a voucher system that would allow eligible affected Iowans (due to disasters) to access the aid they need more easily and rapidly. The rules state that each county must appoint a designee to manage the voucher piece of the Individual Assistance program. That entity will have a signed MOU with DHS to administer those vouchers. 11:00 a.m. Libby Stricker & Dave Jacobsen, Spencer Insurance Services Fred Dozeal & Kasi KoehlerICAP The Board members were presented a County Risk Management Services, Inc. packet. Kasi Koehler briefly reviewed the County’s account and stated it looked good. She does underwriting and portfolio services and will be doing a deductible study that will be available at policy renewable time. There is some additional coverage available at little cost. Areas of concern are any County property that might be located in a flood zone and workers comp claims. She stated ICAP is very stable financially. The Chairperson adjourned the meeting at 11:59 a.m., to convene at the next Auditor’s called meeting Tuesday, September 21, 2010 at 8:30 a.m. /s/ Connie Adams, Auditor Designee /s/ Linda Swanson, Chairperson Clay County Board of Supervisors
September 7, 2010
6
Clay County Board of Supervisors Minutes from Meeting 33 held on September 21,
2010
The Clay County Board of Supervisors met pursuant to adjournment on September 21, 2010 at 8:30 a.m.
Absent: None. Chairperson Swanson called the meeting to order and led the meeting in the Pledge of
Allegiance.
Motion by Brockshus, seconded by Matthews that the Board meeting agenda for September 21, 2010 be
8:30 a.m. Dan Heissel – Conservation Director gave an update to the Board. Heissel began with an
update on the FEMA Projects including Riverside boat ramp ($45,000); Scharnberg Park sewage pumps
and float tree ($2,900); Scharnberg Park fishing pier ($20,000); Scharnberg Park jetty ($15,600); Bern
between Ocheydan River & Scharnberg pond ($20,000); Kinklespire crossing, bridges and boat ramp rip
rap ($20,000); Burr Wildlife Area stream crossings ($3,000); and Grandview Park shoreline. The total to
date of $126,500 with FEMA covering 85% ($107,525) and the balance of $18,975 from the
Conservation Land Acquisition Capital Projects fund. Heissel discussed the purchase of the Scharnberg
Park Flying Field from the Clay County Secondary Roads department with the consensus of the Board to
continue and move forward. Further discussion include the Scharnberg jetty and bank armoring to be
made of rock and field stone near the cabins costing approximately $40,000 as well a REAP Grant being
used to purchase Nelson property near Kindlespire Park from the Heritage Foundation; the Scharnberg
shooting range improvements and that the Iowa DNR will be stocking trout in the Scharnberg Park pond.
8:45 a.m. This being the time and place for the public hearing for a modification to an existing animal
feeding operation in Clay County submitted by M & C Anderson Pullet, Inc. in the NE ¼ of Section 18,
Herdland Township, Clay County, Iowa. The Board determined that notice of the public hearing was
published in the Spencer Daily Reporter pursuant to the Iowa Code. County Sanitarian Tammy
McKeever read the public notice text and reviewed with the Board the Master Matrix scoring questions
the public hearing was closed.
It was moved by Supervisor Brockshus, seconded by Supervisor Chalstrom to adopt the following
resolution with the continence of a favorable report from the Iowa DNR site inspection:
RESOLUTION NO. #2010-20
Recommending approval of the M & C Anderson Pullet, Inc
Modification to An Existing Animal Feeding Operation Application
to the Iowa Dept. of Natural Resources.
WHEREAS, the Clay County Board of Supervisors has adopted the Master Matrix for the purpose of
scoring CAFO construction applications to provide an opportunity for local input, and
September 21, 2010
1
WHEREAS, a construction application for adding two (2) high-rise pullet buildings has been submitted
by M & C Anderson Pullet, Inc.; The buildings will be 484.0’ X 84.0’ No below ground manure pits,
either formed or unformed, will be used. The new pullet buildings will utilize an automated belt manure
collection system located under the cages. The manure is conveyed to the back end of the building where
it drops into the manure storage areas, which are constructed with concrete floors and sidewalls and
WHEREAS, the Clay County Environmental Health Director, has reviewed the application using the
Master Matrix, finding a score of 445 points, and has verified all of the elements of the application for
accuracy; and
WHEREAS, the minimum score set by the DNR is 440 points.
WHEREAS, the Board of Supervisors published a notice of public hearing in the Daily Reporter as
required, and, held said public hearing in the Public Meeting Room at the Clay County Administration
Building on September 21, 2010, for the purpose of receiving public comment; and
WHEREAS, the Board of Supervisors, has assembled their comments and those of the public for
submission to the DNR;
NOW THEREFORE BE IT RESOLVED that the Clay County Board of Supervisors hereby
recommends approval of the construction application of M & C Anderson Pullet, Inc.
21st day of September 2010 and the vote thereon being as follows:
Ayes: Supervisors Brockshus, Matthews, Chalstrom, Skow, and Swanson. Nays: None. Absent: None.
ATTEST: /s/ Marjorie A. Pitts, County Auditor
Motion carried. Motion by Matthews, seconded by Brockshus to close 210th Avenue between 330th Street and 340th
Avenue for bridge repair. Motion carried.
Motion by Chalstrom, seconded by Brockshus that the minutes of the Board Meeting #32 held September
September 7, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None.
Abstentions: None. Resolution adopted.
Advanced Systems
Arctic Glacier Inc
Bill Caskey
Black Hills Energy
CDW Government, Inc
General Basic Fund
Admn copier lease
Consv ice
rent-landlord
Bldg utilities
Shrf lght/stingr/jacket
Consv tie wire 6"
HP monitors
September 21, 2010
2
210.32
220.46
325.00
1201.00
184.89
20.16
271.92
Clay County Auditor
Daily Reporter, The
David A Scott
Dept of Public Defense
Don Pierson Ford
Fire Proof Plus
Galen's Pro-Mow
Graham Tire Co
Greg's Repair
John L Hargens
Robert Heronemus
IA Veterinary Medical Assoc
IACCVA
IEHA
J&T Rentals
Jacobsen Home Corp
Janitors Closet
Klein's Korner Inc.
Mail Services LLC
Mastercard
Janel D Maurer
Menards - Spencer
PATC
Physicians Lab LTD
Pitney Bowes
Pixler Electric Inc
Presto X Company
Quik Spot
Casey A Schomaker
Schuchert Funeral Home
Schwan's Sales
Sioux Sales Co
Solutions, Inc
SMU
SWIFT AIR
Town & Country
UPS
Verizon
Walmart Business
Shrf plat book 2010
fuels
Consv copier lease
Consv GE med lamp
Pub bd mtg #30
attorney fees
Jailer exp
Consv trim panel & handle
Consv pop/water
custodian services
Consv extinguishers
Consv chain saw service
Consv alignment-trk
Consv LP 20#
Mower blade
Twp mileage
Twp mileage
Human resourse class
Consv utilities
utility assist
Investigation seminar reg
VA school registration
Fall conference reg
October Bldg rent
rent asst landlord
Bldg custodial supplies
Consv supplies
Rec Iowa Code
Well testings
IT back up tapes
Twp mileage
Consv chalkline reel
Consv tire
Consv oil fltr/oil
Rec envlps/letterheads
Plotter ink/print head
Shrf chrging manual
ME autopsys
Adm mailing system
Treas postage meter usage
Plug ins Bdrm/EOC/Rec
Cthse pest maint
Consv pop
Twp mileage
VA funeral assistance
Consv ice cream product
Shrf trousers
Toner/photoconductor info
Consv copper plus
PHN allocation Sept
Internet services
Shrf binder
Admn preventative maint
Consv garbage remvl
Shrf fee/late
Consv misc
September 21, 2010
3
17.50
5235.13
240.02
8.46
109.41
50.00
115.00
107.22
184.54
1000.11
160.00
41.45
59.95
23.59
9.55
4.90
8.40
500.00
2357.52
46.82
25.00
30.00
110.00
1500.00
520.00
556.06
60.00
550.00
505.25
45.00
750.56
16.10
59.48
143.70
44.00
296.91
808.50
200.00
3750.00
602.31
1300.00
552.71
86.52
105.04
9.10
1900.00
25.98
951.00
403.06
202.24
8333.33
1546.43
10.49
682.50
1027.63
2.14
403.19
493.00
Warner Funeral Home
Xerox Corporation
ME services
Shrf 1st aid supplies
Annette Schaeffer
Elect wkr ILCC
Barbara Joenks
Elect wkr ILCC
Beverly Kimball
Elect wkr ILCC
Bonny Swart
Elect wkr ILCC
Chris Schoelerman
Elect wkr ILCC
FY11 Sept allocation
Clay Co Flex Plan/Medical Exp FY10-11 flex allocation
Audrey Coffman
Election batteries
Coreen Boernsen
Elect wkr ILCC
David Schaeffer
Elect wkr ILCC
Donna Jones
Elect wkr ILCC
Florence Ihry
Elect wkr ILCC
Elect I-Voters maint fee
Kay Darnell
Elect wkr ILCC
Lexis Nexis
Law Library charges
Lisa J Myers
Elect wkr ILCC
Marla Woelber
Elect wkr ILCC
Michelle A Krile
Elect wkr ILCC
Nancy A Lewis
Elect wkr ILCC
Norman Woelber
Elect wkr ILCC
NW IA Youth Emergency Serv
JV transportation
elections postage meter u
Sharon Roghair
Elect wkr ILCC
Solutions, Inc
Toner for Ricoh
SMU
Long distance
election labels
Woodbury County Auditor
FY11 3rd Judicial Dist
Detention
JV drug court meals
JV Drug Ct food
Fareway Stores Inc
Hy-Vee
Advanced Systems, Inc
Cerro Gordo Co Sheriff
David A Scott
Disco Drug
Hope Haven
Humboldt County Sheriff
Hy-Vee
IA DHS
Lee & Assoc
Solutions, Inc
The Pride Group
MH-DD Services Fund
standard copier payment
mhc-care
sheriff-fees
sheriff-fees
attorney fees
rx-meds
rcf-care
se-care
wa-care
sheriff-fees
rx-care
icf-res-care
hombashab-care
medck care
wa-care
call to reset psswrd
wa-care statecase
rcf-care
wa-care
September 21, 2010
4
195.00
266.10
18.90
44.20
61.35
63.70
16.00
97.70
7129.00
5000.00
36.33
127.25
76.20
90.65
134.70
1680.21
96.00
1309.00
125.20
73.40
17.00
126.75
72.00
37.50
500.00
96.00
710.39
2.50
53.98
1003.21
1352.85
21.88
34.30
80.07
75.60
32.00
19.00
250.00
101.50
1705.00
3607.32
1199.26
295.00
9.68
43099.26
231.88
168.00
797.58
20.13
18877.68
14706.09
1825.25
RS garbage - september
IRVM fuel
Consv cooling syst/clutch
Shrf lghts-led
Zoning postage meter usag
Shrf panel partitions
IRVM roller brg
Long distance
IRVM garlon
IRVM cell phone
6132.00
241.92
316.24
314.04
50.00
365.36
68.47
3.82
9209.53
84.22
Shrf maint/portable units
Shrf bearings/selas/belt
56.00
486.09
Clay County Regional Event Ctr FY11 additional subsidy
25000.00
City of Spencer
Keltek Incorporated
Setina Mfg Co, Inc
SMU
Van Diest Supply Co
Verizon
A-1 Portables
Galen's Pro-Mow
Alliant Energy
Black Hills Energy
Boyer Trucks
Copper Cottage
Custom Welding & Repair
Galen's Pro-Mow
Jason H Hass
Iowa Telecom
Kuehl & Payer Ltd
Mid Country Machinery Inc
Qwest
SMU
Town & Country
Ziegler Inc
Walmart Business
Stacie L Young
Black Hills Energy
Janitors Closet
Menards - Spencer
Presto X Company
Constance A Adams
Tammy K Brown
Kristi J Busse
Secondary Road Fund
WELDING SUPPLIES
Electric - G.G.
#200 Glass
Gas - Spencer
PARTS
Gas Pump - Royal
Gas Pump - Royal
#215 Parts
PARTS
Reimb for Safety boots
Water - G.G.
Overweight Permit
PARTS
PARTS
Telephone - Royal
Telephone - Office
Random DOT Drug Test
Garbage - Dickens
ROW Services - HDP(116)
First Aid Supplies
PARTS
Consv/Natl supplies
Consv/Natl pants
GSC utilities
GSC custodial supplies
GSC tools
GSC pest maint
Clay
Flex
Flex
Flex
Flex
County Flex Plan
ins prem
medical
medical
ins prem
September 21, 2010
5
16.21
154.63
617.70
38.86
4005.52
373.09
964.45
71.64
10.25
80.00
43.76
62.89
350.00
75.71
868.99
9.31
677.94
37.00
15.95
4759.75
19.75
15625.98
26.39
104.32
307.00
8.79
41.17
21.63
87.50
720.00
37.60
10.59
Kenneth L Chalstrom
Audrey Coffman
Brian J Davis
Marc E Gustafson
Robert B Kluender
Kevin D Maassen
Tammy R McKeever
Darrell A Nordman
Marjorie A Pitts
Daniel W Pullen
Cheryl L Riley
Glenn I Rouse
Martin L Schoening
Casey J Timmer
Theresa E Wurth
Bound Tree Medical
SMU
VISA
Evertek
Qwest
Flex
flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
flex
Flex
Flex
Flex
Flex
medical
ins prem
daycare
medical
medical
ins prem
medical
medical
medical
medical
medical
ins prem
ins prem
daycare
ins prem
EMS telfa pads
EMS gas
Long distance
EMS germ-x/bandages/towel
E-911 Surcharge
E911 circuits
2498.68
18.79
682.00
20.00
133.00
277.96
382.40
527.00
657.89
52.68
148.61
62.14
46.60
200.00
211.20
12.84
23.96
.19
110.31
445.00
13.58
Don Pierson Ford
SMU
EMA repairs
Long distance
221.86
8.99
Heidi L Chapman
Asr mileage
58.10
Evertek
Canon Fin Services
John C Lawson
SMU
Grand Total
Consv cable TV install
Asr copier contract
Asr mileage
Asr copies
Long distance
5785.00
187.90
116.90
191.38
5.95
234763.07
Motion by Matthews, seconded by Skow to approve the payment of Drainage Ditch #23 claim from fund #51031 payable to G.W. “Pete” Howe Sanitation, Inc. Spencer, IA dated September 21, 2010 for Jet Tile Line – West of Royal, IA. Claim approved totals $787.50. Motion carried.
Motion by Skow, seconded by Matthews to approve the payment of drainage claim from Joint Drainage
Ditch #14-42, payable to J & N Farms, Inc, 4990 270th Avenue, Webb, IA for $9,880.00 dated September
21, 2010 for Carlson and Brugman ditch dredging. Upon approval the claim is to be sent to Buena Vista
County for approval, then, returned to Clay County for payment. Motion carried with Supervisor
Chalstrom abstaining.
September 21, 2010
6
Motion by Skow, seconded by Chalstrom to approve the voiding of a prior year’s warrant #118257 for $29.00 to Smart Computing. Warrant is voided due to being a duplicate payment. Motion carried. Supervisors discussed and shared information from committees and boards they have attended since their last regular board meeting. Supervisor Matthews gave an update on the Airport Board meeting. 10:00 a.m. Special Iowa Lakes Community College Election Canvass
The Board of Supervisors proceeded to canvass the results of the votes of the Special Iowa Lakes
Community College (Merged Area III) Election held on September 14, 2010 and now embodies its
findings:
Iowa Lakes Community College Board member –Director District #5 – to fill vacancy
David Gottsche received sixty-one (61) votes.
Harold Prior received twenty-six (26) votes.
On the following Public Measure A: Shall the following public measure be adopted: Shall the Board of
Directors of the Iowa Lakes Community College (Merged Area III) be authorized to levy a tax of not
exceeding twenty and one-fourth cents per thousand dollars of assessed valuation in any one year for a
period not to exceed ten consecutive years, commencing with the budget year beginning July 1, 2012, for
the purchase of grounds, construction of buildings, payment of debts contracted for the construction of
buildings, purchase of buildings and equipment for buildings, and the acquisition of libraries, for the
purpose of paying the costs of utilities and for the purpose of maintaining, remodeling, improving or
expanding the community college of the merged area?
YES received three hundred three (303-) votes.
No received sixty-four (64-) votes.
A copy of the Abstract of Votes and the original tally lists, are hereby delivered to the Commissioner of
Elections for filing as required by law.
10:30 a.m. Marjorie Pitts – County Auditor gave a departmental update relating to the recent evaluation
of the Courthouse heating and cooling system with input from Ed Campbell, Building Maintenance.
Campbell also shared information regarding the condition of the Governmental Services and
Administration building roofs. The Board requested Courthouse evaluation information be shared with
the County Attorney and that a second quote be obtained for a roof top unit at the Governmental
Services Building. Pitts and Veteran Affairs Director Joan Waller spoke with the Board regarding the
upcoming move of the VA office to 337 10th St. SW. Plans for office equipment and moving logistics
were discussed. A quote for phone equipment and voice over IP services was presented but not action was
taken at this time. Pitts discussed the current Employment Connections contract for custodial services
with the Board. Performance satisfaction and potential costs to buy out the contract were discussed. The
General Election timelines for equipment testing, precinct worker training, and equipment delivery to
polling locations was shared with the Board.
No Board action was taken on the proposed motion to approve or deny the quote for a five (5) ton roof
top HVAC unit that serves the southwest area of the GSC Building from SwiftAir of Sioux Falls, South
Dakota for $9,490.00.
September 21, 2010
7
The Chairperson adjourned the meeting at 12:34 p.m., to convene at the next Auditor’s called meeting at
8:30 a.m. on October 5, 2010.
September 21, 2010
8
Meeting #34
The Clay County Board of Supervisors met pursuant to adjournment on October 5, 2010 at 8:30 a.m. in
Motion by Brockshus, seconded by Skow that the Board meeting agenda for October 5, 2010 be received
Motion by Chalstrom, seconded by Matthews that the minutes of the Board Meeting #33 held September
Motion by Matthews, seconded by Chalstrom to adopt the following resolution: BE IT HEREBY
authorized and directed to issue warrants, against the various settlement of such claims a allowed October
5, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None.
Resolution adopted.
Arctic Glacier Inc
Bomgaars
Canon Fin Services
CDW Government, Inc
City of Spencer
Clay County Sheriff
Cobblestone Inn & Suites
Coffman's Locksmith
Danny Huber
Scott T Davis
DeLoss Contruction
Del's Garden Center
Don Pierson Ford
Galen's Pro-Mow
HMN Architects, Inc
Holiday Inn DesMoines
Hy-Vee
IA Assoc Chiefs Police & Peace
IA Lakes Comm College
IA Lakes Corridor
ISAC
J&T Rentals
Janitors Closet
Thomas L Lorenz
General Basic Fund
Scharnberg ice
Treas notary stamp/pad
phone consultation
Admn supplies
Shrf copier
DP 2-laptops/ consv
Consv garbage disposal
Shrf fee transports
Shrf mtg exp rooms
keys for warehouse
consv 120V plug ins
Landlord
Shrf meeting exp
landlord
Consv seddelssunny grass
Treas paid stamp
Shrf 2010 Ford F150
Custodial help
Consv shroud
consv lp cylinders
Bldg mops and rugs
Jail profeesional service
Jailer mtg exp
rx-meds
Shrf memb dues IA peace
DP training classroom ren
FY2011 econ dev alloc
utility asst
Fall school reg
Landlord
Bldg custodial supplies
San well closure
October 5, 2010
1
36.80
41.40
776.20
362.67
884.45
1827.33
6.50
450.00
300.00
13.50
251.77
56.20
220.00
26.27
220.00
99.99
22.00
13686.00
1302.03
23.84
64.85
177.31
2011.35
244.87
115.97
30.00
250.00
10000.00
182.00
405.00
240.00
232.80
350.00
Meeting #34
Marco
DHS copier contract
Menards - Spencer
Bldgs misc
DHS copier contract
NACo
county membership dues
consv tire service
Consv oil filter
NW IA Youth Emergency Serv Ctr CourtOrd.sherff fee
DP copies
DHS digital transcriber
Pitney Bowes
DHS postage meter
Christopher L Raveling
shrf mtg exp
Pub bd mtgs 31-33
Speed Printers
Shrf notary stamps
Spencer Auto Parts
Consv misc
ME testing
SMU
Bldg utilities
Office supplies
Staples
DHS ink
Staples Credit Plan
Va reclosable fasteners
ThermoWorks, Inc
San thermometer
Casey J Timmer
Shrf gas
United Farmers Telephone
Treas ad/prop taxes due
US Cellular
Cell phones
U S Postmaster
VA PO Box rent/key deposi
Vinton Police Department
Shrf mtg registration
VISA
Shrf gas
Walmart Business
DHS kleenex
Warner Funeral Home
ME autopsy
35.00
455.89
67.43
400.00
13.00
13.97
391.50
99.00
221.71
501.00
12.79
565.50
130.88
132.19
888.35
4451.62
525.08
253.71
194.30
26.90
34.05
20.00
602.09
46.00
250.00
315.11
9.77
673.00
14.80
Clay County Sheriff
Shrf transp
ISAC
Fall school reg
Menards - Spencer
Elect surge outlets/suppl
NW IA Youth Emergency Serv Ctr JV transport/detention
Sentinel - News
Pub IA Lakes ballot
U S Postmaster
elect postage
94.50
100.00
104.26
844.00
216.00
183.00
MH-DD Services Fund
Berryhill Center
mhc-fees
sheriff fees
Clay County Sheriff
sheriff fees
Eyerly Ball Community
outpt-care
Greer Law Office
attrny fees
Hy-Vee
rx-meds
homebashab-care
NW IA Youth Emergency Serv Ctr trans/mileage
Richmond Center
outpt-care
Seasons Center
medck-care
US Cellular
cell phn charges
Arnold Motor Supply
Bomgaars
Don Pierson Ford
Galen's Pro-Mow
Keltek Incorporated
Shrf blade filter
IRVM oil
Shrf plugs & coil asy ign
Consv plug and filters
Shrf lLED horiz sync red/
Sjrf floor mats
October 5, 2010
2
75.60
38.00
169.00
550.00
135.00
15.00
325.28
158.00
711.36
11623.43
15.07
276.59
24.98
643.18
28.66
180.34
29.95
Meeting #34
Shrf cell phone
SMU
Alliant Energy
Alpha Wireless Comm
Arnold Motor Supply
Barnes Distribution
Black Hills Energy
Bomgaars
City of Royal
City of Spencer
Employee Data Forms Inc
Evertek
FASTENAL
Kuehl & Payer Ltd
Lawson Products Inc
Menards - Spencer
Martin L Schoening
SMU
US Cellular
Janitors Closet
US Cellular
Raymond D Essick
Nicole L Huckfelt
John C Lawson
Tammy R McKeever
Darrel K Santage
Steven L Sundblad
Casey J Timmer
Jeffrey M Wiemann
Bomgaars
Bound Tree Medical
Kate Stouffer
Relativity Tees
Robin Patrick
Secondary Road Fund
Gloves & Towels
Electric - Dickens
#205 GPS Repairs
PARTS
Telephone - G.G.
PARTS
Gas - Royal
PARTS
#200 Rebuild Hyd Pump
Water&Sewer-Royal
2 - Truck Tires
PARTS
#200 Pump
PARTS
Employee Data Calendars
Telephone - Everly
BOLTS
PARTS
BOLTS
SIGN MAINT. REPAIR
BOLTS
FILTERS
Clothing Allowance
PARTS
PARTS
Dump Bridge
7 - Cell Phones
GSC electrical supplies
GSC rugs and mops
GSC cust cell phone
Clay
flex
Flex
Flex
Flex
Flex
flex
Flex
Flex
County Flex Plan
medical
medical
medical
medical
medical
medical
medical
medical
EMS supplies
EMS sterile pads/cold pac
EMS CC Fair wages
EMS copies
EMS medic sweatshirts
EMS CC Fair wages
October 5, 2010
3
44.14
333.72
202.39
170.23
186.42
26.43
121.28
29.00
177.03
2541.24
26.00
82.50
265.70
3148.00
465.54
26.25
33.60
146.11
2431.35
4929.25
45.42
37.70
273.81
498.97
13.99
1384.44
1043.80
53.27
73.68
245.59
905.48
40.00
118.48
27.60
582.79
329.98
630.41
374.00
490.93
406.97
296.76
80.00
38.90
302.21
337.50
4.64
368.00
337.50
Meeting #34
Royal Fire & Rescue
Speed Printers
Steve Hopkins
EMS tution/ILCC
EMS patient logs
EMS CC Fair wages
Alpha Wireless Comm
Iowa Telecom
Qwest
E-911 Surcharge
E911 FCC license work
E911 database maint
E911 access lines
Verizon
Grand Total
Asr compressed air
Asr cell phone
908.50
164.20
675.00
2270.77
42.60
41.69
582.10
360.92
12.15
102.95
92686.82
last regular board meeting. Supervisor Brockshus gave an update on Season’s Center and Compass
Pointe. Supervisor Matthews gave an update on the RIDES Board meeting, and the upcoming UDMO
Executive Board meeting. Supervisor Chalstrom gave an update on the YES Center. Supervisor Skow
reported on the District III meeting held in Cherokee, and the upcoming Jail Committee meeting.
Motion by Matthews, seconded by Brockshus to accept the September 30, 2010’s Quarterly Report of Fees
collected in the amount of $26,782.15 with detail found in the County Auditor’s office. Motion carried.
It was moved by Skow, seconded by Chalstrom, to adopt the following resolution:
RESOLUTION NO. #201021 CLAY COUNTY BOARD OF SUPERVISORS October 5, 2010 APPROVAL OF WAIVER OF CLAY COUNTY’S RIGHT TO APPEAL ISSUANCE OF FINAL CONSTRUCTION PERMIT FOR THE EXPANSION OF CONFINED ANIMAL FEEDING OPERTION BY THE IOWA DEPARTMENT OF NATURAL RESOURCES BE IT RESOLVED by the Clay County Board of Supervisors as follows:
Section 1.
The Clay County Board of Supervisors has received notice from the Iowa Department of
Natural Resources (DNR) that M & C Anderson Pullets, Inc. has been issued a draft permit for the
construction of two new poultry confinement buildings with concrete floors and temporary concrete floor
dry manure stockpile areas in the NE ½ of Section 18, Herdland Township, Clay County, Iowa.
Section 2.
The Clay County Board of Supervisors reviewed the construction permit application and
the manure management plan and determined that both appeared to be in compliance with the
requirements of the Master Matrix, Iowa Code Section 459 and Iowa DNR rules and recommend
approval of said application on September 21, 2010. There were no written or oral objections during the
public hearing.
Section 3.
The Clay County Board of Supervisors hereby waive its right to appeal the issuance of the
final permit within the fourteen (14) day limit from the time of receipt of notice of the issuance of the draft
permit.
October 5, 2010
4
Meeting #34
Section 4.
The Clay County Board of Supervisors encourages the Iowa DNR to issue the Final Permit
immediately upon notification of this waiver.
Section 5.
The Clay County Board of Supervisors authorizes the Board Chairperson to notify the
Iowa DNR of this waiver.
Section 6.
This resolution shall take effect immediately.
5th day of October, 2010 and the vote thereon being as follows: AYES: Brockshus, Chalstrom,
Matthews, Skow and Swanson. NAYES: None.
ATTEST: /s/ Marjorie A. Pitts, County Auditor Tammy McKeever discussed the future term expiration of Russell Christianson from the Board of
Adjustments effective January 1, 2011. The notice of a board vacancy will be published on the Clay
County website when timing is appropriate. McKeever also gave an update to the Board regarding the
Emergency Medical Services involvement during the Clay County Fair.
9:30 a.m. Kim Wilson, Central Point Coordinator gave the Board a departmental update of County
consumers and conducted a burial ordinance appeal that resulted in the consensus of the Board to
execute an exception to the County burial policy. Wilson also shared background information on the
ethical responsibilities relating to County assistance guidelines. Wilson invited the Board to a Public
Forum scheduled for October 18th and the ADA Awareness night on October 19th.
10:00 a.m. Dale Roberts and wife Carol of Peterson, IA shared a project with the Board explaining that
upon retiring he thought it would be interesting to visit each county courthouse in Iowa. The travels
began on November 6, 1996 in Ft. Dodge, the Webster County seat. After traveling approximately 3000
miles over the course of 366 days, the final seal was obtained on November 7, 1997 in Keokuk, Iowa, the
county seat of Lee County. Mr. Roberts designed affidavits that were printed at Soo Printing in Sioux
Rapids, Iowa. He used a Canon 35mm camera, planned the best angle to shoot and took only one picture
of the courthouses. As a final touch, he took a picture of the State Capital and asked Governor Branstad
to sign an affidavit.
10:30 a.m. – Kevin Holtzhauser of the International Union of Operating Engineers Local 234-presented
the bargaining unit proposals for the Clay Co Administration and Courthouse Employees, and the
Conference Board (Assessor) Employees to the Clay County Board of Supervisors.
11:00 a.m. Theresa Wurth – GIS/DP Coordinator gave a departmental update and discussed future plans
for Information Technology (IT) coverage in Clay County.
11:30 a.m. Marjorie A. Pitts – County Auditor
Motion by Brockshus, seconded by Matthews to approve and authorize county auditor to sign $2,986
quote from Midwest Technology Services, Estherville, IA for the Veterans Affair’s office phone system.
Motion carried.
October 5, 2010
5
Meeting #34
Motion by Matthews, seconded by Chalstrom to approve and authorize county auditor to sign the $1,491
quote from Advanced Systems, Inc for the Veteran Affairs copier contract. Motion carried.
Motion by Skow, seconded by Chalstrom to approve and authorize the Chairperson to sign $8010 quote
from H & S Roofing Co, Inc for the needed maintenance and repair work to the Administration Building
roof. The proposal will clean and overlay all roof seam areas with primer & a cured cover strip, will clean
and reseal all seven roof scupper drainage areas, will reseal all corners at the building perimeter, and will
repair any curb corner flashings as needed. Motion carried.
Motion by Brockshus, seconded by Matthews to approve/deny quote for roof top HVAC unit that serves
the southwest area of the GSC Building from SwiftAir of Sioux Falls, South Dakota for $9,490.00. The
unit is a five (5) ton unit that is manufactured by American Standard and is equipped with hail guard,
economizer, and curb adapter to match the other unit replacements. Motion carried.
Motion by Brockshus, seconded by Skow to approve the 2010 revised Clay County Employee Handbook
version with the inclusion of the IMWCA recommended safety policy upon approval by the Clay County
Attorney. Motion carried.
Motion by Matthews, seconded by Chalstrom to accept the County Auditor’s Report of Fees Collected for
quarter ending September 30, 2010, totaling $1,161.59 with detail on file at the County Auditor’s office.
Motion carried.
Motion by Chalstrom, seconded by Skow to authorize Chairperson to sign service agreement between the
State of Iowa Retirement Investor’s Club Department of Administrative Services and Clay County, Iowa
for the purpose of providing the State’s Retirement Investors’ Club to the Clay County eligible employees.
Motion carried.
Motion by Brockshus, seconded by Skow to approve the Employee Payroll Request Form for David
Oltman as a full time employee effective October 11, 2010 in the building maintenance division at a wage
rate of $13.00 per hour. Motion carried.
Motion by Chalstrom, seconded by Matthews to approve the underground construction permit for
Ayrshire Farmers Mutual Telephone Company to place 6 pair phone cable in Clay County Secondary
Roads right-of-way along the north and south sides of 420th Street, Section 14 Logan Township.
Motion carried / failed.
October 19, 2010 at 8:30 a.m.
October 5, 2010
6
Clay County Board of Supervisors Minutes from Meeting 35 held on October 19, 2010
The Clay County Board of Supervisors met pursuant to adjournment on October 19, 2010 at 8:30 a.m. in
Motion by Matthews, seconded by Skow that the Board meeting agenda for October 19, 2010 be received
and placed on file with the County Auditor as amended to include the item to approve the amendment to
the 28E Agreement between Clay County DD #8 and the Div of Soil Conservation. Motion carried.
8:30 a.m. Anita Jorgensen from Upper Des Moines Opportunity gave the Board an update regarding the
operations of the Spencer office.
9:00 .a.m. Kim Wilson, Clay County Central Point Coordinator gave the Board a departmental update
and presented a power point titled “Low Income Effects on People in Clay County”.
Motion by Brockshus, seconded by Matthews that the minutes of the Board Meeting #34 held October 5,
Motion by Brockshus, seconded by Chalstrom to adopt the following resolution: BE IT HEREBY
authorized and directed to issue warrants, against the various settlement of such claims as allowed October
19, 2010. Ayes: Supervisors Brockshus, Chalstrom, Matthews, and Swanson. Nays: Supervisor Skow.
None. Abstentions: None. Resolution adopted.
Advanced Systems
Alpha Wireless Comm
Baker Group
BelinMcCormick
Bennet, Crimmins & Ostrander
Bill Caskey
Black Hills Energy
Bud's Service
Cabernet Catering
CDW Government, Inc
Cerro Gordo Co Sheriff
City of Spencer
Clay County Sheriff
Audrey Coffman
Daily Reporter, The
De Linda Leu Reporting
Evertek
General Basic Fund
Copier Contracts
Shrf radio maint agreemen
Admn construction mgmt
Admn petition clarificati
attrny fees
landlord
Bldg utilities
Shrf oil chge jail van
Shrf fees
Jail meals September
laptops/warranty
sheriff fees
Shrf Comm Ctr exp
Env Hlth gas
Shrf fees
FY11 allocation
Parking charges
Shrf sales
transcript/trial
Custodial service
Scharnberg Int/Cable/Phon
October 19, 2010
1
212.90
1072.00
9000.00
1408.70
55.00
325.00
1310.00
409.45
35.50
3473.46
1204.99
32.00
31639.03
3830.14
345.00
17500.00
7.00
518.27
91.50
3972.90
129.73
Exhaust Pros
Halitek Industries
Hy-Vee
ISAC
J&T Rentals
Janitors Closet
JMS Software
jR180 Ad Specialties
Randy Krukow
Marceline Mapping
Mastercard
Menards - Spencer
Peterson Heritage
Pitney Bowes
Presto X Company
R.S.V.P.
RIDES
Solutions, Inc
Spencer Chamber of Commerce
Spencer Family Care
SMU
SWIFT AIR
Town & Country
Treas - State of Iowa
U S Postal Service
U S Postmaster
Verizon
VISA
Walmart Business
Warner Funeral Home
Xerox Corporation
Oil change - Impala
Treas notary journals
rx-meds
Consv elect
Consv water usage
fall conference reg
Bldg rent - November
Custodial supplies
Shrf sftwre maint
Consv clothing/promo
Postage reimbursement
2010 plat bk project fee
Consv gas
Bdlg misc
Admn move phone cable
DHS copier contract
Pub bd mtgs 31-33
Shrf fees
Shrf fees
FY11 Allocation
FY11 allocation
DHS meter supplies
CCSO pest control
FY11 Allocation
FY11 allocation
new ups for CCAS
FY11 Allocation
Bd membership dues
ME services
urgent care
PHN
T-1/phone lines
supplies/moving
Bldg serv/repairs
Medications
Scharnberg garbage
Consv hotel motel tax 3rd
DHS postage for meter
Shrf stamps
Shrf gas
Consv supplies
burial assist
Shrf fees
Aty monthly exp
25.95
32.78
39.79
1774.93
415.68
260.00
1500.00
197.94
1050.00
1375.25
24.52
1000.00
26.00
78.92
183.10
67.43
597.14
32.00
48.50
5000.00
1000.00
238.30
86.52
565.50
7125.00
1121.66
5750.00
170.00
500.00
62.43
8333.33
954.74
620.21
183.75
445.75
396.97
430.00
1000.00
290.40
262.83
289.11
160.99
2400.00
19.60
450.83
8884.99
EMA Allocation
Daily Reporter, The
ILCC ballot publication
Election ballot stock
IA Municipalities Workers Comp FY10 wkrs comp audit prem
3rd qtr Unemployment tax
Lexis Nexis
Menards - Spencer
Elections ballot bags
NW IA Youth Emergency Serv Ctr JV trans/detention
Elect folders
U S Postmaster
election stamps
7129.00
207.84
534.76
7489.10
212.44
1309.00
98.82
841.00
31.08
305.00
October 19, 2010
2
Fareway Stores Inc
Detention
JV drug court meals
A-1 Portables
33.51
MH-DD Services Fund
copier contract fee
attrny fees
mhc-care
sheriff fees
ccms
scl-care
rcf-care
outpt-care
MH advocate mileage
wa-care
wa-care
icf-res--care
rcf-care
wa-care
wa-care
mh adv-mileage
cm-bi--care
office suppl.
wa-care statecase
rcf-care
postage
wa-care
86.10
101.75
205.88
92.50
764.50
3065.75
1650.00
110.00
45.00
2772.30
1368.08
42812.90
1.91
720.00
311.40
708.96
24.00
34310.88
13.99
19502.91
14231.70
61.60
1773.10
Shrf instal grill lights
Shrf tire mount/balance
Library allocation
Library Allocation
Library Allocation
Library Allocation
Library Allocation
Library allocation
Shrf car body repairs
Consv clothing
shrf windshield
Consv cell phone charges
81.27
230.00
2255.00
2931.50
3157.00
2706.00
15152.00
2480.50
744.50
16.74
82.00
223.90
86.26
Advanced Systems
Arends & Lee, Attorneys at Law
Berryhill Center
Clay County Sheriff
Echo Plus
Kristyn C Gerhard
Hope Haven
Horizons Unlimited
Kathleen's Care Inc
Marion J Roetzel
Seasons Center
The Pride Group
U S Postmaster
Alpha Wireless Comm
Bud's Service
City of Dickens
City of Everly
City of Peterson
City of Royal
City of Spencer
City of Webb
Safelite AutoGlass
Verizon
466.50
Shrf gun range portable
Local Option - Fair
FY11 LOSST alloc Aug-Sept
A & M Laundry Inc.
Alliant Energy
Safelite Fulfillment
BelinMcCormick
Black Hills Energy
Secondary Road Fund
Uniforms
WELDING SUPPLIES
Electric - G.G.
#3 Glass
2011 Union Negotiations
Gas - Spencer
October 19, 2010
3
30.00
22301.64
216.80
54.59
158.01
235.10
64.60
40.01
City of Everly
City of Webb
Copper Cottage
Don Pierson Ford
Dyno Oil Co Inc
FASTENAL
IA Dept of Trans
Late Night Farm Service
M. D. Products
Mangold Environmental
Michael Todd & Co
James F OHearn
Performance Car & Truck Acc
Qwest
John M Rosacker
Royal Telephone Co
Safety-Kleen Systems Inc.
Snap On Tools Corp
SMU
Town & Country
US Cellular
Vander Haag's Inc
Wayne T Hansen Corp
Ziegler Inc
Gas - Everly
Water,Garbage-Webb
Pest. Appl. - Cat 6
Heater Repairs - G.G.
PARTS
183 Gals 30W
BOLTS
Fork Lift Gas
Non-Metered Repair
Water - Dickens
FY09-10 Adjustment(eng)
60 - Door Signs
3rd Qtr. Unemployment
30 - 12' Flat Drag
Dump Bridge Welding
4 - 19" Grader Fenders
Wastewater Test - Elser
Ink Cart.
SAFETY
Service
Internet - Spencer Shop
Clothing Allowance
#104 Parts
Est. #14 FINAL TSF(117)
Telephone - Webb
Telephone - Royal
Telephone - Royal
Parts Washer
Socket
Electric - Spencer
Dump Bridge Repairs
Garbage - Dickens
Date Phone
PARTS
19079 ton Gravel-Elser
PARTS
PARTS
IAN Treasurer
Silos & Smokestacks
Nat fall workshop reg
Nat workshop reg
Black Hills Energy
H & S Roofing Co Inc
Janitors Closet
Presto X Company
GSC utilities
GSC gas
GSC bdlg roof repairs
DHS phone issues
GSC pest control
Constance A Adams
Jeremy K Bellis
Kristi J Busse
Audrey Coffman
Clay
Flex
Flex
Flex
Flex
County Flex Plan
ins prem
medical
ins prem
ins prem
October 19, 2010
4
68.72
84.00
35.00
101.50
45.53
4505.74
257.57
39200.95
142.00
39.60
11561.90
759.00
56.51
42676.90
850.00
1501.74
12.00
43.89
2228.29
497.79
34.95
68.48
1360.00
26133.88
57.08
9.54
80.00
23.34
468.36
37.20
524.58
211.65
15.95
63.74
454.68
43881.70
11382.22
348.04
13237.56
8.00
59.00
55.00
307.00
18.90
85.00
219.07
150.00
21.63
149.51
725.08
10.59
78.79
Kimberly K Corcoran
Brian J Davis
Sandra S Geidl
Amy J Kendall
John C Lawson
Francis D Lehman
Kellie M Lowe
Kevin D Maassen
Tammy R McKeever
Glenn I Rouse
Martin L Schoening
Ann E Spooner
Casey J Timmer
Randy J Van Kley
Jeffrey M Wiemann
Theresa E Wurth
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
flex
Flex
Flex
Flex
Flex
Flex
flex
EMS gas
Alliant Energy
Evertek
IAAO
Qwest
SMU
Ziegler Inc
Don Pierson Ford
Ramada NW Inn & Suites DesM
Eric W Tigges
Verizon
Heidi L Chapman
Canon Fin Services
Heidi L Chapman
Holiday Inn
John C Lawson
Marshall & Swift
Grand Total
medical
daycare
medical
medical
medical
medical
medical
ins prem
medical
ins prem
ins prem
medical
daycare
medical
medical
ins prem
E-911 Surcharge
E-911 utilities
E911 freight chrgs
E911 phone recurring chrgs
E911 phone service
E911 monthly circuit char
E911 engine coolant
221.80
650.00
755.52
67.99
33.99
46.00
94.97
66.96
393.00
356.13
46.60
376.70
170.00
231.00
40.00
211.20
12.81
19.90
154.30
445.00
55.00
180.00
570.04
13.58
228.60
9.08
2399.64
EMA fuel
EMA battery
EMA mtg exp room
EMA reimb fuel
EMA cell phone
55.15
109.95
.93
112.00
34.50
108.80
Assr revaluation/insp mil
141.75
2.59
Assr mileage state school
Assr mtg exp room
Assr mtg expense meals
Assr book updates
187.90
142.10
612.17
12.67
32.70
476.20
543514.46
Motion by Matthews, seconded by Chalstrom to approve the payment of drainage claim from Drainage
Ditch #8 Branch 4, #51014 payable to Kuehl & Payer LTD, PO Box 458, Storm Lake, IA dated
September 30, 2010 for the Iowa Initiative Pilot Plan Improvement Study totaling $1,546.10. The
October 19, 2010
5
County Auditor is directed to issue two (2) warrants, one in the amount of $992.26 and the other as a
stamped warrant in the amount of $553.84. Motion carried.
Motion by Skow, seconded by Matthews to approve the payment of drainage claim from Drainage
Revolving Fund #51999, on behalf of the Jt. Drainage Ditch 14-42 Main Open. The warrant is payable to
J & N Farms Inc, 4990 270th Ave, Webb, IA for sixty-six and one-half (66.5) hours to do the Hanson
dredge ditch totaling $8,312.50. Motion carried.
Motion by Chalstrom, seconded by Skow to approve the payment of drainage claim from the Jt Drainage
Ditch 14-42 Main Open to the Drainage Revolving Fund #51999 totaling $8,312.50 to reimburse for
service on the Hanson dredge ditch. The County auditor is directed to issue two (2) warrants, one in the
amount of $6,864.56 and the other as a stamped warrant in the amount of $1,447.94. Motion carried.
Motion by Matthews, seconded by Brockshus to adopt the 2010 Clay County Employee Handbook
version that was approved on Tuesday, October 5, 2010 with an effective date upon adoption. The
County Auditor is directed to distribute the handbook to all County employees. Motion carried.
Motion by Brockshus, seconded by Matthews to open 210th Avenue between 330th Street and 340th Street
after completion of bridge repairs. Motion carried.
Motion by Chalstrom, seconded by Brockshus to enter into Jurisdiction Agreement for Byway Signage
Installation and Maintenance between Clay County Secondary Roads and the Iowa Department of
Transportation and authorize the Chairperson to sign agreement. Motion carried.
Motion by Brockshus, seconded by Chalstrom to accept a low pipe quote. Motion carried.
Motion by Skow, seconded by Matthews to accept the low tire quote. Motion carried.
Motion by Chalstrom, seconded by Matthews to approve the Underground Construction Permit for Royal
Telephone Company to repair fiber service to 4225 180th Avenue in Clay County Secondary Roads rightof-way by trenching across 180th Avenue, Sections 20 & 21, Lincoln TWP. Motion carried.
Motion by Chalstrom seconded by Brockshus to approve certificate of adjustment #2170 on Rect #04572
for fiscal year 2009-2010, payable year 2010-2011 on parcel #170-963620200015 for Jerry Stevenson on 2
Auditor’s Plat No. 17 excluding Parcel J in the amount of $850.00. Reason: Elderly credit application –
late filing. Motion carried.
Motion by Brockshus, seconded by Matthews to approve certificate of adjustment #2171 on Rect #13842
for fiscal year 2009-2010, payable year 2010-2011 on parcel #640-963607258012 for Ivor G Sr &
Madeleine D Reuter on E 8’ Lot 13 Blk 7 Fairview; All Lot 14 Blk 7 Fairview in the amount of $156.00
Reason: Elderly credit application – late filing. Motion carried.
Motion by Brockshus, seconded by Skow to accept the Sheriff Commissary Quarterly Report for period
ending September 30, 2010 in the amount of $1,066.77. Motion carried.
October 19, 2010
6
Motion by Chalstrom, seconded by Matthews to accept the Recorder Report of Fees Collected for period
of July 1, 2010 thru September 30, 2010. Motion carried.
Motion by Matthews, seconded by Chalstrom to authorize the Chairperson to sign a letter of support
specific to the Iowa Public Airport Association on behalf of the Northwest Iowa Regional Airport.
Motion carried.
Motion by Skow, seconded by Chalstrom to set the hearing date and time for the fiscal year 2011 County
Budget Amendment to be Tuesday, November 30, 2010 at 9:30 a.m. in the Supervisor’s Board Room of
the Clay County Administration Building, 300 West 4th St., Spencer, IA. Motion carried.
Motion by Matthews, seconded by Skow to approve and authorize the Chairperson to sign the
Amendment to the 28E Agreement between Clay County Board of Supervisors as trustees for Clay
County Drainage Districts #8 and the Division of Soil Conservation, Iowa Department of Agriculture and
Land Stewardship signed on March 12, 2010 for the purpose of conveying financial assistance to achieve
water quality benefits as a pilot project for the Integrated Drainage and Wetland Landscape Systems
Initiative being administered by the Division and enabling money to be transferred to the District. The
Amendment changes the scope of this project based upon landowner’s requests and now only includes
one lateral instead of the entire drainage district. In addition, the landowners have agreed that the
wetland portion of this project will proceed using the conservation Reserve Enhancement Program
(CREP). The amount of the cost share as provided in Article VI, Paragraph E has been reduced from
$1,228,402.00 to 151,000.00 to reflect this reduced scope. Motion carried.
11:00 a.m. Kevin Holzhauser of the International Union of Operating Engineers Local 234-presented the
initial bargaining proposal for the Clay County Secondary Roads bargaining unit. The Board of
Supervisors presented their initial counter bargaining unit proposal to the International Union of
Operating Engineers Local 234-for the Clay County Administration and Courthouse Buildings, the Clay
County Conference Board (Assessor), and the Clay County Secondary Roads units.
Supervisor Skow left the meeting at 11:27 a.m.
Wednesday, November 3, 2010 at 8:30 a.m.
October 19, 2010
7
Clay County Board of Supervisors Minutes from Meeting #36 held on October 27, 2010 The Clay County Board of Supervisors met pursuant to adjournment on October 27, 2010 at 8:30 a.m. in the boardroom with Chairperson Supervisor Swanson presiding and with the following other members present: Supervisors Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent: None. Chairperson Swanson led the meeting in the Pledge of Allegiance. Motion by Matthews, seconded by Skow that the Board meeting agenda for October 27, 2010 be received and placed on file with the County Auditor as approved. Motion carried. In May, 2010 the HMN Architects of Overland Park, KS, in association with Cannon Moss Brygger Architects of Sioux City, IA was retained by Clay County Board of Supervisors to provide pre‐bond services to assist in preparing information materials for a future vote. These pre‐bond services include providing materials and public awareness education materials, including; Schematic Floor Plan and Elevations, Construction and overall Project Budget Estimate and preparation of graphic materials. Additionally, there was an objective site evaluation of four potential sites to determine the best site for the project. The Jail Study Team worked closely with Sheriff Randy Krukow and the Clay County Jail Committee to provide these pre‐bond services. The Clay County Jail Committee members are: Sheriff Randy Krukow, Brad Hawley, Daniel Pullen, Supervisor Joe Skow, Supervisor Ken Chalstrom, Jane Nolan Goeken, Jon Bang, Rich Prentice, Kris Thiessen, Barry Anderson, and Ed Krebbs A Jail Assessment report, by Marvin J. Wilson, in May 18, 2009, documented numerous jail deficiencies of the current 1938 jail; including lack of a fire sprinkler system and smoke evacuation, lack of ADA access, lack of adequate natural light, inadequate square footage for inmates to meet minimum Iowa Jail Standards, pipes, wires and vents accessible to inmates and occasional flooding of inmate housing in the basement. Additionally, the state fire marshal, in a June 16, 2010 letter, said the county has 18 months to add a new fire alarm system or move forward with construction of a new jail, or be found non‐compliant and have to shut down. After objectively reviewing four different sites, it was determined the existing Sheriff Office site is best suited for a 24‐bed jail project with a schematic floor plan totaling 16,255 square feet. Steve Davis and Anna Harmon of HMN Architects provided a realistic scenario of preliminary project cost estimates of $5.5 million. The HMN Architects summarized by stating that the need for Public Safety has never been felt in a more tangible way than it is today, and the jail and sheriff’s department are a major component to that process. The citizens of Clay County can be confident that their elected officials are taking the prudent steps necessary to address the issue of Public Safety and their efforts are to be applauded. With interest rates still low, but looking to move up, and construction at an all‐time low, and expected to remain low through 2011, there will never be a more economically feasible time to finance a project like this and we look forward to working with the county as you move ahead with a our jail project. The Chairperson adjourned the meeting at 4:11 p.m. to convene at the next Auditor’s called meeting on Wednesday, November 3, 2010 at 8:30 a.m. /s/ Marjorie A. Pitts, County Auditor /s/ Linda Swanson, Chairperson Clay County Board of Supervisors
October 27, 2010
1
Clay County Board of Supervisors Minutes from Meeting 37 held on November 3, 2010
The Clay County Board of Supervisors met pursuant to adjournment on November 3, 2010 at 8:30 a.m.
Motion by Chalstrom, seconded by Matthews that the Board meeting agenda for November 3, 2010 be
Motion by Matthews, seconded by Brockshus that the minutes of the Board Meeting #35 held October
19, 2010 and meeting #36 held October 27, 2010 be hereby approved as submitted. Motion carried.
November 3, 2010. Ayes: Supervisors Brockshus, Chalstrom, Matthews, Skow, and Swanson. Nays:
None. Abstentions: None. Resolution adopted.
Asher Motor Co
Black Hills Energy
Bomgaars
Business Systems, Inc
Canon Fin Services
City of Spencer
Clay County Sheriff
Daily Reporter, The
Del's Garden Center
Dennis Kacmarynski
Electronic Engineering
Exhaust Pros
FASTENAL
Sandra S Geidl
GRACESOFT
Greer Law Office
H & S Roofing Co Inc
HMN Architects, Inc
Holiday Inn
Hy-Vee
IA DHS
General Basic Fund
Consv 2011 Dodge RAM crew
Consv utilities
Jail inmate uniforms
Cthse filter
DHS copier maint contract
Shrf copier
Consv stinger ds led ac/d
Coonsv adapter
Consv gas sept
shrf fees
consv scharnberg bids
Consv grass seed
Sanding and painting door
Shrf trailer light wiring
Buick oil change
consv misc
Shrf Atac 6in boot side
Treas meals/lodging
Consv easy innkeeping
Consv cylinders
attrny fees
Admn roof repairs
Jail rug/DM/mop
Jail engineering service
Shrf mtg exp room
Admn supplies
StJuvHomeShrf Jail Schl
November 3, 2010
1
27133.00
109.00
245.00
217.87
89.98
606.45
290.44
26.59
1318.28
36.00
205.54
147.12
437.96
300.00
683.96
25.95
3.73
100.98
228.07
297.00
76.65
75.00
8010.00
179.85
547.60
87.29
92.75
12820.93
250.00
Interstate Battery/Sioux City
ISAC
Janitors Closet
Randy Krukow
Kevin D Maassen
Mail Services LLC
Marco
Mastercard
Menards - Spencer
MSCIC
Physicians Lab LTD
Pitney Bowes
Pixler Electric Inc
Reliance Telephone
RSC Equipment Rental
Schoeneman Bros
Sikora Sprinkler Service
Sioux Sales Co
Solutions, Inc
Spencer Family Care
SMU
Spencer Signs
Staples
Staples Credit Plan
Sunset Apartments
SWIFT AIR
US Cellular
Verizon
VISA
Walmart Business
Warner Funeral Home
Winther Stave & Co
Theresa E Wurth
Battery for hydro seeder
DP fall conf reg
Cthse custodial supplies
Shrf emery boards
Shrf mtg exp meals
Consv mtg exp
DHS copies
Consv mtg exp room
Cthse misc
Shrf mtg registration
Consv hy gard
Consv screen and spline
shrf fees
DP copies
DHS pen refills
Autopsy
DHS mailing system
Treas postage
Jail supplies
shrf tv/dvd remote
Shrf install microphone
Consv rental handsaw
Admn armstromg tile
Admn winterize sprinkler
Shrf trousers
DP Pictometry
ME charges
Bldg utilities
auditor inkcartridges
VA signs/magnetic
DP computer mouse
Env Hlth office supplies
Consv tubing
Shrf mtg exp room
VA rent
Admn heating repairs
Adm cell phone
Consv cell phone charges
shrf gas
DHS office supplies
VA burial expense
progress bill FY10 Audit
DP mileage
Consv first aid supplies
Consv zep 40
election county car gas
Clay County Sheriff
Shrf trans chgs
Elect postage
Solutions, Inc
Ricoh black toner
SMU
long distance
VISA
election supplies
Hy-Vee
JV ct meals
November 3, 2010
2
90.95
130.00
419.74
8.87
99.84
7.16
445.97
101.92
544.93
607.89
120.00
14.87
10.84
34.00
339.27
3.76
500.00
501.00
1050.00
465.62
17.98
344.50
66.00
222.98
130.00
318.28
1046.25
250.00
4923.72
323.51
100.00
708.08
123.31
261.53
199.36
205.00
331.25
597.91
147.01
846.27
31.66
5800.00
10000.00
20.65
48.33
88.86
14.71
348.50
1350.00
250.00
84.15
5.98
59.70
81.88
MH-DD Services Fund
mhc-care
CPC county car gas
sheriff fees
ccms for 9/10
attry fees-care
attrny-care
cm-care
hombashab-care
medck-care
wa-care
ind-therapy--care
cm-care statecase
inpt-dosb
cell phn chrgs
CPC county car gas
Clay County Sheriff
Dickinson County CPC
Greer Law Office
IA DHS
Richmond Center
Seasons Center
US Cellular
VISA
Bomgaars
SMU
75.60
42.94
425.50
374.00
30.00
150.00
1668.02
930.76
56.00
285.45
126.12
11296.56
1092.00
12.72
32.00
Consv taps
Consv gas
Consv repairs
Shrf signage
Consv centrifugal pump
Consv pigtails
long distance
9.58
435.49
193.51
13.90
694.00
61.79
3.75
Shrf grass seed
Gun range supplies
62.25
108.27
Bomgaars
Menards - Spencer
Advanced Door Systems
Alliant Energy
Alpha Wireless Comm
Arnold Motor Supply
Barnes Distribution
Black Hills Energy
Bomgaars
City of Royal
City of Spencer
FASTENAL
Frank Dunn Company
Hancock Concrete Products LLC
IDNR Water Supply Section
Interstate Battery
Iowa Telecom
Menards - Spencer
Michael Todd & Co
Darrell A Nordman
Robert W Peters
Secondary Road Fund
PARTS
Electric -Dickens
Radio Repairs
SUNDRY
#359 Labor
PARTS
Gas - Royal
24.21 Ton Asphalt-M27 Pat
PARTS
1 - Tire
Mower Parts
BOLTS
1 Pallet High Perf Patch
Felt
SIGN MAINT. REPAIR
Annual Water Use Permit
1 MTP-78 Battery
Time Clock Motors
Lodging - ICEOO Conferenc
20 Mailboxes-Large
PARTS
Clothing Allowance
Clothing Allowance
Postage
November 3, 2010
3
18.50
199.16
183.98
290.58
367.90
235.17
29.59
1767.33
187.41
26.00
29.50
1649.04
380.40
560.00
210.00
8750.00
135.00
90.95
58.11
59.90
210.56
660.79
2555.84
28.63
100.00
200.00
Plumbing & Heating Wholesale
PMMIC
Martin L Schoening
SMU
US Cellular
Wayne T Hansen Corp
Manure Cross(Sec 2&3 Lake
Underground Fuel Tank Ins
Telephone - Dickens
Clothing Allowance
PARTS
Telephone - Office
Cell Phones - 7
26,500 Tons Gravel-Newqui
637.21
1664.00
64.13
86.01
43.63
21.54
244.67
58300.00
VISA
Stacie L Young
Nat Beacon cases
Nat books
503.00
55.44
Bomgaars
Janitors Closet
SWIFT AIR
US Cellular
GSC filters
GSC gas
GSC rug
GSC heating repairs
GSC cell phone
7.92
34.30
60.00
140.32
230.45
27.53
Constance A Adams
Tammy K Brown
John C Lawson
Tammy R McKeever
Darrell A Nordman
Cheryl L Riley
L F Rouse
Jesse L Rustad
Casey J Timmer
Kimberly S Wilson
PMI
SMU
Staples Credit Plan
VISA
Iowa Telecom
Qwest
Royal Telephone Co
Webb Wireless
City of Sioux City
SMU
Heidi L Chapman
Clay
Flex
Flex
Flex
Flex
flex
Flex
Flex
Flex
flex
Flex
County Flex Plan
medical
medical
medical
medical
medical
medical
medical
medical
daycare
medical
EMS county car gas
EMS bat forerunner
long distance
EMS ink
EMS cold paks/misc
20.00
127.19
115.00
374.00
80.00
159.00
238.39
267.60
200.00
46.22
24.26
190.00
1.58
26.99
94.26
E-911 Surcharge
E911 postage
E911 system design
E911 tower rent
41.69
416.25
25.00
570.04
581.98
1016.37
9.08
5621.60
Hazmat 1st install 14 yr
EMA county car gas
long distance
7181.23
.90
7.19
Asr mileage
378.35
November 3, 2010
4
Langner Landscape & Concrete C Scharnberg rock jetty
Central District Assessors
IAAO
John C Lawson
SMU
Verizon
Grand Total
Asr wkshop #158
Assr county car gas
Asr membership dues
Asr mtg exp/hotel/meals
Asr postage
long distance
Asr cell phone
17510.00
300.00
39.36
175.00
352.77
100.00
1.63
64.09
225128.70
Motion by Brockshus, seconded by Matthews to approve the payment of drainage claim from Drainage
Ditch #65, #51075 payable to Bill Stevensen Construction, 616 4th Ave E, Spencer, IA for tile repair in
Section 15 of Meadow Township totaling $1,340.10. The County Auditor is directed to issue two (2)
warrants, one in the amount of $293.68 from fund #51075 and the other from the Drainage District
Revolving Fund #51999 in the amount of $1,046.42. Motion carried.
Motion by Chalstrom, seconded by Brockshus to approve the payment of drainage claim from Drainage
Ditch #65, #51075 as a stamped warrant payable to the Drainage District Revolving Fund #51999 in the
amount of $1,046.55. Motion carried.
Motion by Matthews, seconded by Chalstrom to approve and authorize the Chairperson to sign an
Agreement between Synergy Center of Cherokee, managed by Jackson Recovery Center of Sioux City,
and Clay County to provide funding of eligible county residents for residential treatment services to
chemically dependent adults. The agreement will be signed upon review and approval of the Clay
County Attorney. Motion carried.
Motion by Brockshus, seconded by Chalstrom to authorize the Chairperson to sign the “Proclamation of
Business Appreciation Week” for November 14th thru November-20th, 2010. Motion carried.
Motion by Skow, seconded by Chalstrom to approve the list of disallowed family farm credit claims filed
prior to November 1, 2010 pursuant to Iowa Code Section 425A.4. Motion carried.
Motion by Skow, seconded by Chalstrom to direct the County Attorney to develop an option to buy three
and one-half (3.5) acres west of the Clay County Sheriff Administration Building as part of property
described as PT SW SW Section 11-96-37 Riverton Township for $125,000 expiring December 31, 2011
with the first right of refusal for ten (10) years on an additional three (3) acres, more or less, further east.
Motion carried.
Motion by Brockshus, seconded by Matthews to authorize the Chairperson to sign the Service Agreement with Employment Connections, Inc to provide personnel at the rate of wage times $1.42 per hour, and time and one half for overtime to perform office clerical work in the Sheriff department. The contract rate begins November 2, 2010 thru November 2, 2011. Motion carried.
There was no Board action taken to authorize the County Auditor to sign the Lease Agreement with
Marco, Inc., 1709 N. Humiston Ave, Worthington, MN., on behalf of the Clay County Department of
November 3, 2010
5
Human Services for a SHARP MFP model MX-M453N copier. The lease term is forty-eight (48) months
at $172.33 per month.
The Chairperson adjourned the meeting at 12:20 p.m. to convene at the next Auditor’s called meeting,
Tuesday, November 9, 2010 at 8:30 a.m.
November 3, 2010
6
Clay County Board of Supervisors Minutes from Meeting 38 held on November 9, 2010
Motion by Skow, seconded by Chalstrom that the Board meeting agenda for November 9, 2010, 2010 be
Motion by Brockshus, seconded by Skow to authorize the Chairperson to sign the Lease Agreement with
Marco, Inc., 1709 N. Humiston Ave, Worthington, MN. on behalf of the Clay County Department of
Human Services for a SHARP MFP model MX-M453N copier. The lease term is forty-eight (48) months
at $172.33 per month. Motion carried.
9:00 A.M. The Board of Supervisors proceeded to canvass the results of the votes of the 2010 General
Election for U.S. Senator, U.S. Representative for the 5th District, Governor / Lieutenant Governor,
Secretary of State, Auditor of State, Treasurer of State, Secretary of Agriculture, Attorney General, State
Senator for the 3rd District, State House of Representatives for the 5th and 6th Districts, three Supreme
Court Judges, five Court of Appeals Judges, two District 3A Court Associate Judges, and one District 3A
Court Associate Juvenile Judge, were made and certified to the Secretary of State as provided by law. We
hereby certify that 5838 people voted in Clay County at the General Election on November 2, 2010
The vote for said offices and the County, Township, and Soil & Water Conservation District
Commission, Agricultural Extension Council Member offices, pursuant to Iowa Code Chapter 50.24,
were tabulated and the results declared as set forth in the election records which, by this reference, is
made a part of these proceedings.
County officers were declared elected as follows:
County Supervisors At Large - (3)
KENNETH CHALSTROM, BURLIN MATTHEWS,
LINDA SWANSON
County Treasurer –
SANDRA S.GEIDL
County Recorder
SHIRLEY GOYETTE
County Attorney
MICHAEL J. HOUCHINS
Township officers were declared elected as follows:
Clay Township:
Trustees – MERLYN R. KRIENS
Trustee to Fill Unexpired Term – ALICE A. ROGHAIR
Clerk – ROGER H. KRUSE
Douglas Township:
Trustees –JOHN L. MILLS
Clerk – MARCIA A. LARSON
Freeman Township:
Trustees – BRUCE ENDERSON
Clerk – PETER HANSEN
Clay County Board of Supervisors Minutes
November 9, 2010
Garfield Township:
Gillett Grove Township:
Herdland Township:
Lake Township:
Lincoln Township:
Logan Township:
Lone Tree Township:
Meadow Township:
Peterson Township:
Riverton Township:
Sioux Township:
Summit Township:
Waterford Township:
Trustees – CARL SIMONS
Clerk – KAREN GREENE
Trustees – JOHN L. HARGENS
Clerk – JANEL MAURER
Trustees – WILL JONES
Clerk – CINDY KRESS
Trustees – LAURA HOLT
Trustee to Fill Unexpired Term – JIM GRAHAM
Clerk - JERRY GROENEWOLD
Trustees – SUSAN CHRISTENSEN
Clerk - STANLEY D. JESPERSEN
Trustees – PAUL SWANSON
Clerk – DENNIS KING
Trustees – KATHY DAY
Clerk – DANA GALM
Trustees –ROGER BASCHKE
Clerk – JEAN JACKSON
Trustees – JAMES A. LARSON
Clerk - ROBERT J. MCCARTY
Trustees – MARY BECK
Clerk – MICHAEL JOHNSON
Trustees – PHIL KOHRS
Trustee to Fill Unexpired Term – JAN BREDEHOEFT
Clerk – BEVERLY DUDZIAK
Trustees –DAVID SIMINGTON
Trustee to Fill Unexpired Term – ALAN BANKS
Clerk – CINDY SONIUS
Trustees – KENT KIMBALL
Clerk – DEBRA JESSEN
Soil and Water Conservation District Commissioner declared elected as follows: (2) RICK G. STUEBEN,
MICHAEL L. WHITE
Agricultural Extension Council Members were declared elected as follows: (5) RYAN J. PHILLIPS, BRAD
BROWN, GARY JOHNSON, JAMIE O’HEARN and LOIS BENSON.
Pursuant to Iowa Code Chapter 50.22 the number of provisional ballots rejected and not counted was
ZERO (0) of FIVE (5) presented to the Special Precinct Board that convened on Monday, November 8,
2010.
Motion by Chalstrom, seconded by Matthews approve the Transfer #243 in the amount of $90,000.00
from the General Basic Fund to the General Supplemental fund to fund the purchase of a 2009
ambulance manufactured by Foster Coach Sales. Motion carried.
Supervisor Brockshus gave the Board an update on the Season’s Center and Supervisor Matthews gave an
update from the Airport Board.
November 9, 2010
10:45 a.m. The Board visited with Spencer City Manager Robert Fagen regarding the passage of the
increased Hotel/Motel tax, and a general update of City Council activities that were of interest to the
Board of Supervisors.
Friday, November 12, 2010 at 8:30 a.m.
November 9, 2010
Clay County Board of Supervisors Minutes from Meeting 39 held on November 12,
2010
The Clay County Board of Supervisors met pursuant to adjournment on November 12 , 2010 at 8:30 a.m.
Motion by Matthews, seconded by Skow that the Board meeting agenda be amended to include
discussions on zoning, jail project, and Clay County Revolving Loans for November 12 , 2010 and be
The Board discussion of county facility improvements focused on the Governmental Services Building.
The Board is currently awaiting estimates on window treatments. Configuration of the building offices
was discussed with regard to future needs and planning for the next budget year.
The Board discussed the Clay County jail project from the standpoint of timelines for public education,
financing options that project the least levy impact on real estate taxes. The County Auditor was directed
to contact the county’s bonding attorney for language necessary in future board resolutions relating to this
project.
Development of a Geographic Information Systems (GIS) job description was discussed. Examples
furnished by other Iowa counties were reviewed. It is the intent of the Board to fill such a full time
position by February 1, 2011. The County Auditor was directed to work with fellow board members to
construct a job description for the full Board review and to begin the advertising process.
Supervisor Chalstrom left the meeting at 10:24 a.m. and returned 11:08 a.m.
The Board toured the offices in the lower level of the Administration Building for space usage and
requirements.
The Chairperson adjourned the meeting at 11:55 a.m. to convene at the next Auditor’s called meeting on
Monday, November 15, 2010 at 8:30 a.m.
November 12, 2010
1
Clay County Board of Supervisors Minutes from Meeting 40 held on November15, 2010
Motion by Brockshus, seconded by Matthews that the Board meeting agenda for November 15, 2010 be
received as amended to include an action item to authorize Chairperson to sign and submit the Clay
County Targeted Case Management FY10 actual cost report, and placed on file with the County Auditor
as approved. Motion carried.
Motion by Matthews, seconded by Skow that the minutes of the Board Meeting #37 held November 3,
Motion by Chalstrom, seconded by Skow that the minutes of the Board Meeting #38 held November 9,
Motion by Brockshus, seconded by Chalstrom that the minutes of the Board Meeting #39 held November
8:40 a.m. Randy Weimers – presented the Clay County Compensation Board recommendations for
salaries of Clay County elected officials. Motion by Brockshus, seconded by Skow to accept, for budgetary
purposes, the recommendations of the Clay County Compensation Board at a 1.5% increase in salaries
for the elected officials of the county for the fiscal year beginning July 1, 2011 through June 30, 2012:
This recommendation results in the following annual salaries: Sheriff $65,544.; Attorney $52,019;
Auditor $52,019; Recorder $52,019; Treasurer $52,019; and Board of Supervisors $24,949. Motion carried.
Motion by Matthews, seconded by Chalstrom to review, approve and authorize the Chairperson to sign
and submit the Clay County Targeted Case management FY10 Actual Cost Report to the Iowa Medicaid
Enterprise. Motion carried.
Motion by Brockshus, seconded by Skow to adopt the following resolution: BE IT HEREBY RESOLVED
directed to issue warrants, against the various settlement of such claims a allowed November 15, 2010.
Ayes: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None.
Resolution adopted.
Advanced Systems
BelinMcCormick
Bill Caskey
General Basic Fund
Rec stamp/self inking
Union neg/consult
rent-landlord
November 19, 2010
1
176.00
115.40
3253.00
325.00
Black Hills Energy
Bob Barker Company
Boji Information
Bud's Service
Cabernet Catering
City of Spencer
Clay County Sheriff
Coffman's Locksmith
Colin J Campbell, CSR
Crawford Supply Company
Daily Reporter
Darby Glime
Evertek
Francis Lauer Youth Serv
Hy-Vee
IA County Treasurers Assoc
IA Public Health Association
ISSDA
Janitors Closet
Judy's Lawn Service
Julie Schmidt
Ken Matthews
MorphoTrak Tacoma Off
Pixler Electric Inc
Presto X Company
Sioux Sales Co
Solutions, Inc
SMU
Tim Steffen Properties
Todd Kooker Design Consulting
Tyler Schaefer
UPS
Verizon
Walmart Business
Warner Funeral Home
Xerox Corporation
Alana Heying
Almeda Mc Donnell
Bldg utilities
Shrf shoes/mens orange
Treas toner cartridge
Shrf towing/service
Shrf fees
Shrf meals/jail
Shrf jacket/belt/shirt
ComCtr/econ dev
county gas usage
shrf fees
DHS key/serv call
Transcripts
Shrf v strap/bic sngl bld
Shrf publ shrf sales
landlord
Shrf fees
Consv internet/phone
Admn recharges
sherlter care
Shrf belt
Jail clean bathtub line
HR class
record retrieval
Treas certified reg
Consv utilities
consv util/assist
Shrf schooling
Membership dues
Shrf schl registration
Cthse gloves
Consv maint contract/Gran
Landlord
landlord
Treas off supplies
Jail software support
Pub bd mtg #34
Admn bldg wiring
Bldg pest contrl
Pub bd mtgs 34 & 35
Shrf holster/lght/slings
Firewall for new VA offic
ME lab/exam
Shrf T1 service
Shrf paper
Landlord
Cthse shed plans
Misc
Shrf pkg pickup
DHS cell phones
Consv food supplies
facility use
shelter care
Atty office exp
Elect wkr
Gen election worker
November 19, 2010
2
1475.00
37.60
375.00
190.50
141.00
3618.36
297.38
63983.17
4607.03
575.00
45.00
629.50
25.60
80.70
260.00
19.00
129.13
176.00
1446.15
25.98
130.00
500.00
20.00
10.00
74.99
295.39
105.00
75.00
375.00
303.84
900.00
240.00
240.00
53.80
4650.00
315.01
3211.23
86.52
559.53
351.65
575.16
402.40
1000.18
307.80
175.00
250.00
30.00
13.99
169.86
29.36
3295.00
266.10
326.55
9118.52
120.00
163.55
Ann Johnke
Gen election worker
Annette Schaeffer
Elect wkr
Augusta Overeen
Gen election worker
Barbara Salton
Gen election worker
Barbara Schomaker
Gen election worker
Becky Dettmer
Gen election worker
Bev Rutter
Gen election worker
Beverly Kimball
Gen election worker
LeAnn D Black
Elect wkr
Bonny Swart
Elect wkr
Bruce Iverson
Gen election worker
Carla van Holsteijn
Gen election worker
Chris Schoelerman
Gen election worker
Clay County Sheriff
Shrf trans
Audrey Coffman
Election mileage
Connie Grigg
Gen election worker
Connie Sylvester
Gen election worker
Coreen Boernsen
Gen election worker
Darlene Enderton
Gen election worker
David Schaeffer
Gen election worker
David DeJong
Elect wkr
David Susie
Gen election worker
Dennis Price
General election worker
Donna Frederick
Gen election worker
Donna Ibel
Gen election worker
Donna Jones
Elect wkr
Doreen Scribner
Gen election worker
Doris Wilson
Elect wkr
Dorothy M Smith
Elect wkr
Dorothy McEntee
Gen election worker
Ellen Sorenson
Elect wkr
Elsie Mae Brown
Elect wkr
Florence Ihry
Gen election worker
Florence Kramer
Gen election worker
Gary Kuiper
Gen election worker
Gaye Winter
Gen election worker
Trudy (Gertrude) Elbert
Elect wkr
Gloria Terrell
Gen election worker
Jim L Graham
Gen election worker
Heather Whittenburg
Gen election worker
IA Municipalities Workers Comp Work Comp Install 5
Janet Mills
Gen election worker
Jeanette Sherman
Gen election worker
John Blair
Elect wkr
Jolene K. Johnson
Gen election worker
Joyce Flaharty
Gen election worker
Judith A Bevers
Elect school
Judith Lorenz
Gen election worker
Judy Englert
Gen election worker
Judy Iverson
Gen election worker
Judy K. Olson
Elect wkr
Karen Dardar
Elect wkr
Karen Eickhoff
Gen election worker
Karli Fredricks
Elect wkr/public test
Kathy Goeken
Elect wkr
Kay Darnell
Gen election worker
Kaye Price
Gen election worker
Kris Thiessen
Elect wkr/public test
November 19, 2010
3
201.90
160.20
94.10
144.00
170.30
153.75
168.50
171.15
14.50
134.05
168.00
167.85
168.45
196.50
29.75
205.70
234.50
175.13
146.25
166.80
138.65
150.00
172.00
196.55
144.80
218.50
123.75
118.20
131.75
124.70
175.20
108.75
217.10
167.80
82.50
165.60
144.00
117.80
216.30
60.00
6848.00
160.00
139.45
80.00
115.00
124.10
28.60
98.55
145.75
160.00
157.50
115.05
148.55
45.00
125.55
160.00
165.75
45.00
Kris Toay
LaVonne B Kruse
LaVonne Peterson
Lexis Nexis
Linda Susie
Lisa J Myers
Lois A Simmons
Lois Fairchild
Loretta Kendall
Lorrie (Delores) Huffman
Maia van Holsteijn
Mareen Erwin
Marilyn E White
Marla Woelber
Marlene Schoelerman
Marlis Kuiper
Mary Olson
Maye Wiemers
Merla J Rust
Michelle A Krile
John L Mills
Nancy A Lewis
Nancy K Bell
Nancy Triggs
Natalie Salton
Norman Woelber
Mavis C Olson
Pat (Peggy) Johnson
Pat Jensen PO BOX 228
Patricia Olson
Paul A Brenner
Paul DeJong
Roberta Brehmer
Rodney Coffman
Russell Christensen
Sharon Clausen
Sharon Krile
Sharon Roghair
Sheldon Olson
Sheryl Rose
Sheryll Toft
Shirley Hamrick
Terry Gruhn
Warner C Walrath
William Hemme
Fareway Stores Inc
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Elect wkr
Elect wkr
Elect wkr
Gen election worker
Elect wkr
Elect wkr
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Gen election worker
Pub general ballot
Gen election worker
Detention
Gen election worker
Gen election worker
Elect wkr
Gen election worker
Gen election worker
Elect wkr
Elect wkr
Elect wkr
Elect school
Pub general ballot
Gen election worker
Elect wkr
Gen election worker
Elect wkr
Elect wkr
Gen election worker
Gen election worker
Ambulance Medtec
Election equip del/pkup
Elect wkr
Detention
64.00
81.05
160.00
1309.00
150.00
178.70
75.70
150.00
97.75
152.00
133.13
92.00
223.05
225.25
114.00
78.75
138.75
154.20
131.25
178.50
224.20
187.05
102.10
170.10
200.30
244.28
214.80
1650.00
151.40
168.00
171.70
163.40
160.00
116.25
151.00
139.70
15.00
531.00
177.75
135.00
80.00
153.75
135.70
148.55
154.15
137777.00
1360.00
120.00
100.00
71.25
513.15
Juvenile court meals
62.47
MH-DD Services Fund
mhs-care
mh adv-care
75.60
62.61
November 19, 2010
4
Clay County Sheriff
Echo Plus
Greer Law Office
Hope Haven
Kathleen's Care Inc
Lee & Assoc of Ft. Dodge, PC
Richmond Center
Marion J Roetzel
Seasons Center
The Pride Group
Alpha Wireless Comm
Bud's Service
City of Spencer
sheriff fees
scl-care
rcf-care
attrny fees
wa-care
wa-care
icf-res--care
rcf-care
hombashab-care
medck-care
wa-care
outpt-care
therapy-care
mh adv--care
MHS for Nov/10
wa-care statecase
rcf-care
wa-care
Shrf squad build
Shrf tire repair
Rural garbage service
IRVM fuel
Zoning copies
Shrf oil
Shrf chrge
Shrf cell phone
A-1 Portables
SMU
Local Option - Fair
FY11 LOSST Alloc
A & M Laundry Inc.
Alliant Energy
BelinMcCormick
Black Hills Energy
Boyer Trucks
City of Everly
Contech Construction Products
Copper Cottage
Evertek
Force America Inc
John Goeken
Kevin Goeken
Tom Goeken
I.D.A.L.S.
IA Drainage Dist Assoc
Secondary Road Fund
Uniforms
WELDING SUPPLIES
Electric - Webb
Telephone - G.G.
Union Negotiations
Gas - Spencer
PARTS
PARTS
Gas - Everly
100 - 18" x 20' CMP
Heat Repairs-Webb
PARTS
Telephone - Everly
PARTS
PARTS
#2 Diesel - 563 Gals
12 - Pad Locks
Cat. #6
IDDA Annual Meeting
Water - Dickens
November 19, 2010
5
196.00
4270.25
1705.00
75.00
2593.44
1399.08
41846.75
744.00
233.50
56.00
753.27
650.00
252.24
40.00
9849.53
18897.21
14706.09
1747.03
2860.62
287.30
6132.00
147.07
4.74
22.14
31.00
43.21
6946.74
166.96
499.25
185.16
28.60
507.90
130.26
729.58
750.33
53.01
45394.56
101.50
314.54
35.00
266.58
1181.21
7905.40
10750.80
4685.20
40991.94
482.00
10.00
120.00
32.40
IA Petroleum Equip Co Inc
IA State University
Interstate Battery/Sioux City
Kuehl & Payer Ltd
Menards - Spencer
Qwest
Royal Telephone Co
Snap On Tools Corp Accounting
SMU
Town & Country
US Cellular
Ziegler Inc
Inst. #5 - Work Comp
Cathodic Testing
SIGN MAINT. REPAIR
Engineer's Conference
1 MTP-78 Battery
Bridge Design HDP(116)
OFFICE EXPENSE
TILE & INTAKES-REIMB.
PARTS
Mower Tractor Windshield
720 Color Copies
Telephone - Royal
Telephone - Royal
TOOLS
PARTS
1 DOT - Drug Test
Jim J.- DOT Drug
Garbage - Dickens
Data Phone
PARTS
10272.00
298.74
680.04
905.00
181.90
8213.85
111.06
25.95
839.30
34.95
365.00
73.80
10.22
23.34
82.90
1069.73
60.00
50.36
37.00
15.95
63.63
28903.04
Walmart Business
Consv misc
45.03
Janitors Closet
Presto X Company
GSC gloves
GSC pest contrl
186.24
21.63
Constance A Adams
Brian J Davis
Marc E Gustafson
Daniel J Heissel
Kellie M Lowe
Burlin H Matthews
Darrel K Santage
Eric W Tigges
Casey J Timmer
Clay
Flex
Flex
flex
flex
Flex
Flex
Flex
Flex
Flex
County Flex Plan
medical
daycare
medical
medical
medical
medical
medical
medical
daycare
IA Lakes Comm College Continui EMS training-PHTLS
Krukow Construction
EMS cement pad/fair
Spencer Fire & Rescue
EMS books for training
Alliant Energy
ISSDA
Pixler Electric Inc
Qwest
SMU
Verizon
E-911 Surcharge
E911 utilities
E911 schl registration
E911 phone chrgs
E911 added 4 circuits/com
E911 phone serv
E911circuit charge
EMA fuel
EMA cell phone
November 19, 2010
6
17.99
600.00
37.00
62.00
50.00
749.71
575.03
282.00
200.00
390.00
1738.20
143.14
16.51
100.00
180.00
1277.16
13.58
228.60
70.44
107.22
John C Lawson
Asr mileage
Langner Landscape & Concrete C Rock Jetty repairs
Canon Fin Services
John C Lawson
Grand Total
Asr copier
Asr mileage
Asr post cards
17.85
12245.00
187.90
56.70
41.68
579198.21
Motion by Matthews, seconded by Chalstrom to approve drainage expenditure dated November 16, 2010
totaling $9,238.00 for Iowa Initiative Pilot Plan Improvement Study payable to Kuehl & Payer LTD,
Storm Lake, IA from D.D. #8 Lateral 4 Ditch No: 51233 by stamped warrant. Upon Clay County Board
approval, the county auditor be hereby authorized and directed to issue warrants, against the various
settlement of such claims as allowed on November 15, 2010. Motion carried.
last regular board meeting. Supervisor Brockshus gave a Season’s Center update. Supervisor Matthews
gave a Compass Pointe update. Supervisor Chalstrom gave a YES Center update. Supervisor Swanson
gave on update on a meeting with providers in O’Brien County.
Motion by Matthews, seconded by Chalstrom to accept and authorize the chairperson to sign the payroll request form for Randy VanKley from Secondary Roads Department for a change in hourly wages to $19.59 per hour effective November 17, 2010 for longevity increase to $.26 per hour for 10 years of service. Motion carried. Motion by Brockshus, seconded by Skow to accept and authorize the chairperson to sign the employee
payroll request from the Secondary Roads Department for Jim Juza, Ralph Kabrick and Joe Gilman for
part-time/temporary status at an hourly rate of $15.00 per hour effective November 12, 2010. Motion
carried.
Motion by Brockshus, seconded by Matthews to authorize the move of the $92.00 per month wage
differential into the Veterans Affairs departmental salary. Motion carried. County Auditor Pitts discussed a schedule for FY12 department budget time slots.
Motion by Matthews, seconded by Chalstrom to adopt Resolution 2010-22 approving the funding for
economic development purposes to the City of Spencer Grand Avenue Enhancement project. Roll Call:
Ayes: Supervisors Chalstrom, Matthews, and Swanson. Nays: Supervisor Skow. Abstentions: Supervisor
Brockshus. Motion carried.
RESOLUTION #2010-22
A RESOLUTION OF THE COUNTY BOARD OF SUPERVISORS OF CLAY COUNTY, IOWA,
APPROVING THE FUNDING FOR ECONOMIC DEVELOPMENT PURPOSES TO THE CITY
OF SPENCER GRAND AVENUE ENHANCEMENT PROJECT.
November 19, 2010
7
WHEREAS, the County understands that economic development is a public purpose for which
the county may provide grants, loans, guarantees, and other financial assistance to or for the benefit of
private persons; and
WHEREAS, the County supports the efforts of the Grand Avenue Enhancement Project and have
determined that a public purpose will be accomplished by dispensing funds according to Iowa Code
Chapter 15A.1(2); and
WHEREAS, the County has agreed to provide financial assistance to the City of Spencer Grand
Avenue Enhancement Project in the amount of $25,000 during the 2011 fiscal year; and
NOW, THEREFORE, BE IT RESOLVED by the County Board of Supervisors of Clay County,
Iowa; that the County will fund the City of Spencer Grand Avenue Enhancement Project an amount
totaling $25,000 for this fiscal year from the General Basic Fund.
Dated this 15th day of November, 2010.
ATTEST: /s/ Marjorie A. Pitts, Auditor
10:30 a.m. Cara Wessling – Northwest IA Planning & Development & Eric Tigges-County EMA
Director: Motion by Brockshus, seconded by Matthews to authorize Chairperson to sign the addendum
to the Contract for Services between Northwest Iowa Planning and Development Council for the
Hazardous Mitigation Plan contract. The contract clause to be added is: Reference that all work
completed as a result of a contract will be in compliance with 44 CFR, Section 13.36(i) Contract
Provisions, as attached. Motion carried.
Motion by Brockshus, seconded by Matthews to adopt Resolution #2010-23 to establish area service “B”
roads. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None.
Motion carried.
RESOLUTION FOR ESTABLISHMENT OF AREA SERVICE “B” ROADS
Clay County Resolution No. 2010-23
WHEREAS, Clay County desires to classify certain roads on the area service system in the County to
provide for a minimal level of maintenance; and
WHEREAS, Clay County after consultation with the County Engineer, has the authority to specify
certain roads within the County as Area Service “B” roads pursuant to Iowa Code Section 309.57; and
WHEREAS, the Clay County Board of Supervisors, after consulting with the Clay County Engineer,
desire to designate various roads in Clay County on the Area Service “B” System to provide for a reduced
level of maintenance in order to best utilize maintenance funds.
THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CLAY COUNTY that this
County does hereby establish the road described as an Area Service “B” road, with restricted access and a
minimal level of maintenance. Snow will not be removed.
November 19, 2010
8
270th Street
East part from 190th Avenue to 200th Avenue.
280th Street
From 100th Avenue to 110th Avenue.
320th Avenue to 330th Avenue.
290th Street
300th Street
310th Street
From Highway 71 to 240th Avenue.
From 310th Avenue to Trumbell Lake.
320th Street
330th Street
From 180th Avenue to dead end.
West part from 290th Avenue to 300th Avenue.
340th Street
From 140th Avenue to dead end.
350th Street
360th Street
370th Street
From 270th Avenue west to dead end.
380th Street
From 190th Avenue to 200th Avenue East ¾ mile.
390th Street
400th Street
November 19, 2010
9
405th Street
From 280th Avenue West to dead end.
410th Street
420th Street
West part from 225th Avenue to 240th Avenue.
430th Street
450th Street
460th Street
470th Street
480th Street
490th Street
500th Street
From 330th Avenue East ¾ mile.
505th Street
November 19, 2010
10
510th Street
From 260th Avenue to 270th Avenue, East half.
100th Avenue
From 400th Street to 420th Street.
110th Avenue
From Highway 18 to 310th Street.
South part from 310th Street to 300th Street.
120th Avenue
140th Avenue
160th Avenue
170th Avenue
180th Avenue
190th Avenue
From Highway 18 South to dead end.
From 340th Street North to dead end.
200th Avenue
North part from 430th Street to 420th Street.
240th Avenue
250th Avenue
November 19, 2010
11
260th Avenue
270th Avenue
Between 320th Street & 330th Street.
South part from Highway 18 to 370th Street.
Between 340th Street & 350th Street.
280th Avenue
290th Avenue
300th Avenue
From 450th Street to 440th Street, South ¾ mile.
320th Avenue
330th Avenue
From 370th Street to Highway 18.
340th Avenue
Resolution adopted this 15th day of November, 2010 supersedes resolution #2009-20 dated December 15,
2009.
/s/ Linda Swanson - Chairperson
ATTEST: /s/ Clay County Auditor – Marjorie A. Pitts
Motion by Matthews, seconded by Chalstrom to accept the Underground Construction Permit for
Interstate Power & Light Co to place single phase electric line in Clay Co Sec Roads right-of-way from
pole site on north side of 400th St, directional bored south to 2465 400th St, Sect 4 & 9, Gillett Grove
TWP. Motion carried.
November 19, 2010
12
Representatives Dave Jacobsen and Tom Borror from The Baker Group of Des Moines gave the Board an
update on the prior building engineering interviews held in October. The Board and The Baker Group
conducted an interview with the MODUS Engineering of Des Moines regarding a heating and cooling
project at the Administration Building. MODUS is a generalist engineer with thirty-five mechanical,
electrical and telephonic staff members with over forty-eight years experience. The interview discussed a
variable refrigerant volume system (VRV). A design timeline was discussed with two weeks devoted to a
design study resulting in recommendations, a four to six week bidding process resulting in bid selections
done by February, 2011. Fees and site visits were discussed. Consensus of the Board to support the
advancement of the project was reached with Supervisor Skow voting no.
November 24, 2010 at 8:30 a.m.
November 19, 2010
13
Clay County Board of Supervisor’s Minutes from Meeting 41 held on Nov 24, 2010
Motion by Matthews, seconded by Chalstrom that the Board meeting agenda for November 24, 2010 be
Motion by Chalstrom, seconded by Matthews that the minutes of the Board Meeting #40 held November
last regular board meeting. Supervisor Matthews updated on the Upper Des Moines Opportunity
(UDMO) building committee meeting. Supervisor Chalstrom updated on the YES Center meeting and
Supervisor Brockshus reported on a Season’s Center meeting.
The Board has a discussion signage for the new Veteran Affairs office and a proposal will be put on the
regular board meeting of November 30, 2010 for further action. The Board discussed the upcoming
option to buy land east of the current Sheriff Administrative building with further discussion to be held
on November 30, 2010. The Board discussed proposed upgrades at the Clay County Administration
Building. The Board also discussed the area occupied by the Iowa Workforce Development in the
Governmental Services Building. Supervisor Chalstrom reported that IWD will be sending an architect to
review the building for possible modifications and then report back to the Board.
At 10:15 a.m. the Board held a phone conversation with Bob Josten of the Dorsey & Whitney, LLC firm
in Des Moines regarding procedures necessary to advance indebtedness for a new County Jail if a
referendum is passed by the electorate.
Motion by Matthews, seconded by Skow to approve renewal application #LC0030988/LE0001039 for
Liquor, Wine or Beer and Sunday Sales Privilege presented by legal owner Randy R. & Julie Dillingham,
1290 Hwy 18, Everly, Iowa, d/b/a: Barb’s Service. The permit will be valid for twelve (12) months
expiring December 04, 2011. Motion carried.
Motion by Chalstrom, seconded by Brockshus to table the action that would authorize the Chairperson to
sign the agreement between Clay County and MODUS Engineering, 1717 Ingersoll Ave., Ste 111, Des
Moines for mechanical and electrical system improvements, modifications and additions to upgrade the
air conditioning and heating equipment throughout the Administration Building at 300 West 4th St,
Spencer. Motion carried.
Supervisor Joe Skow left the meeting at 10:46 a.m.
November 30, 2010 at 8:30 a.m.
November 24, 2010
1
Clay County Board of Supervisors Minutes from Meeting 42 held on November 30, 2010 The Clay County Board of Supervisors met pursuant to adjournment on November 30 , 2010 at 8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other members present: Supervisors Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent: None. Chairperson Swanson led the meeting in the Pledge of Allegiance. Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion by Skow, seconded by Matthews that the Board meeting agenda for November 30, 2010 be received and placed on file with the County Auditor as approved. Motion carried Motion by Matthews, seconded by Chalstrom that the minutes of the Board Meeting #41 held November 24, 2010 be and are hereby approved as submitted. Motion carried. Motion by Brockshus, seconded by Matthews to adopt the following resolution: BE IT HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed November 30, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution adopted. Advanced Systems
Advanced Systems
Adventureland Inn
Agrisafe
Alpha Wireless Comm
Arnold Motor Supply
Automatic Door Group
Bam'd Sales
Ann L Baschke
Bob Barker Company
Bomgaars
City of Spencer
Daily Reporter
Don Pierson Ford
Fire Proof Plus
Sandra S Geidl
Graham Tire Co
Greg's Repair
General Basic Fund
VA printer
VA printer base rate
San room chrgs
Consv safety glasses/lens
Consv repair connection
Consv install lght bar/ra
Consv power stg fluid
Cths N ext HDCP door
Shrf ticket bk
Aud parking/meals
Shrf laundry bags
Cths coupling clinch
Consv garbage
Consv commerical PAT
Bldg misc
Bd pub Mtg #34 & #35
Rec 3" stamps
Shrf spark plugs/igntn wi
Shrf secretary/office
DP plat bks
Consv annl inspec/extgshr
Treas mtg exp/hotel
Shrf tires 21-12
Consv LP 20#
Adm oil
Jail rug/DM/mop
Va mtg exp/hotel meals
CCSO reprog digital locks
November 30, 2010
1
1491.00
274.50
176.96
73.50
126.00
675.73
3.69
440.60
49.98
21.22
164.24
272.48
24.00
135.00
255.36
762.69
59.75
149.60
477.12
68.00
455.00
669.80
1105.42
43.79
11.70
297.76
293.81
75.00
Hy-Vee
Janitors Closet
Langdon Methodist Church
Light & Siren
Marco
Marco, Inc
Mastercard
Tammy R McKeever
Menards - Spencer
Michael Weber
Minolta Financial
Performance Car & Truck Acc
Physicians Lab LTD
Marjorie A Pitts
Pixler Electric Inc
RSC Equipment Rental
Sac County Sheriff
Sherwin Williams
Sidwell Company
Solutions, Inc
SPAN Publishing
Spencer Chamber of Commerce
SMU
Staples Credit Plan
Casey J Timmer
Town & Country
US Cellular
U S Postmaster
Verizon
VISA
Warner Funeral Home
Webster Co Sheriff
supplies
Utilities
Consv liners
San well closure
Consv 8 mod light/bar
San well testing
DHS copier
DHS copier
Consv fuel
San fuel/mileage
VA shelf
ME IACME mtg reg
L Bldg phone equip
DHS copier
Consv liner spray
Shrf pens
ME autopsy/limited
Aud meals/staff
CCSO 3-way switch
Consv cut off saw
Shrf fees
Consv wash spray/clear
Shrf software/license
DP Parcel Bldr maintenanc
Shrf pc/contact list fldr
Shrf 2011 Nat'l Directory
Consv annual dues
ME chrgs
Shrf lab tests
PHN/tests
Bldg utilities
Aud inkcart(s)
Bd covers - hdbooks
Shrf meals
Consv garbage/rear load
Cell phones
VA stamps - roll
Consv cell phone
Misc
Services
sheriff fees
209.43
1280.72
30.24
340.00
1785.76
45.00
495.04
247.01
640.78
133.00
123.19
302.79
2986.00
67.43
400.00
57.06
841.00
45.30
56.23
66.00
125.50
213.22
4527.00
1855.00
105.80
152.10
100.00
250.00
363.60
9256.46
5103.87
771.26
626.95
199.36
47.21
305.86
741.48
44.00
269.63
472.90
5740.00
23.00
Clarinda Youth Corp
detention
Clay County Regional Event Ctr Elect cater/food & bevera
Audrey Coffman
Aud mtg exp meals/parking
Daily Reporter, The
Elect pub General Ballot
Cobra billing
Elect abst ballot printin
Hy-Vee
Elect class/cookies-bread
Ranae E Kehoe
Elect wkr
SMU
long distance
Staples Credit Plan
Elect ink cart / sandisk
40.55
782.15
12.84
606.20
378.40
5535.03
24.86
15.00
9.93
85.79
Advanced Systems
MH-DD Services Fund
copier contract
ccms
November 30, 2010
2
86.10
390.50
Disco Drug
Greer Law Office
IA Dept of Public Health
Richmond Center
Seasons Center
US Cellular
VISA
Arnold Motor Supply
Bomgaars
Daily Reporter, The
SMU
Verizon
rx-meds
medck-care
attorney fee-lbai
Social Work Licensure
hombahab-care
ind therapy-care
cm-care
office suppl.
cell phn chrgs
wa-care
MH fuel
Shrf 30-20/hal light
IRVM plug/door seal
Zon subdv & ord hearing
Consv spray paint
RS long distance
IRVM cell phone
182.00
565.40
150.00
72.00
112.70
126.12
18921.88
25.64
17.74
3859.10
11.24
37.96
71.83
26.85
34.95
3.38
84.08
Secondary Road Fund
Est. #8 Crushing Lake Pit
SUNDRY
Electric - Dickens
Additive
PARTS
BUILDINGS
Snow Plow Op.-Ad
268 Gals 15W40
BOLTS
Non-Metered Repair
Water - G.G.
Box Culvert Repair(M27)
Bridge Design-HDP(116)
OFFICE EXPENSE
Est. #1 L-7611C-1
PARTS
BOLTS
22 - 11R24.5 Tires
6 - 25' Piling(M27 Box)
PARTS
Telephone - Office
7-Cell Phones
17347.48
268.42
177.00
1127.82
174.10
369.13
37.76
4779.38
21.20
1264.80
50.00
82.95
43.76
59.33
8565.50
3650.60
234.86
86657.86
46.14
808.47
5270.32
1383.12
59.63
506.52
246.99
26951.03
Acorn Naturalists
Owl Brand Discovery Kits
Stacie L Young
Consv Nat'l educ supplies
Consv Nat'l Western US
Consv Dist Mtg exp
178.81
325.00
20.00
Bomgaars
Menards - Spencer
GSC snowplow/pusher
GSC fluor lamp
GSC rug
GSC paint/tray/drain clnr
38.99
127.68
40.00
35.49
Alliant Energy
Bomgaars
Daily Reporter, The
Dyno Oil Co Inc
FASTENAL
Kevin Goeken
Louis A Halder
Iowa Telecom
Kooiker Inc
Kuehl & Payer Ltd
Midwest Contracting, LLC
NAPA Auto Parts
Sioux County Engineer
SMU
US Cellular
November 30, 2010
3
US Cellular
GSC cell phone
Constance A Adams
Kristi J Busse
Edward D Campbell
Audrey Coffman
Raymond D Essick
Sandra S Geidl
Randy Krukow
Francis D Lehman
Kellie M Lowe
Kevin D Maassen
Darrell A Nordman
Daniel W Pullen
Cheryl L Riley
Scott L Rinehart
Glenn I Rouse
Martin L Schoening
Steven L Sundblad
Casey J Timmer
Theresa E Wurth
Clay
Flex
flex
flex
Flex
Flex
flex
flex
Flex
flex
Flex
Flex
flex
Flex
Flex
Flex
flex
Flex
Flex
flex
EMS EZ load body bags
EMS product
EMS fuel
Crescent Sales
Pepsi Americas
VISA
Heidi L Chapman
John C Lawson
SMU
Vanguard Appraisals
Grand Total
143.80
10.59
722.00
18.79
778.47
130.00
95.00
75.00
20.00
66.96
190.00
40.00
145.83
300.00
280.76
46.60
98.00
220.00
211.20
231.00
175.21
10.75
E-911 Surcharge
E911 tech/tower serv
E911 phone mthly chrgs
E911 phone chrgs
E911 Sys Maint Serv/sftw
E911 phone service
3835.74
154.30
464.66
6350.00
582.90
EMA 2011 membership appl
EMA long distance
EMA reimb fuel
100.00
3.27
252.93
Asr mileage
329.35
Alpha Wireless Comm
Evertek
GeoComm Corporation
Qwest
IEMA % Robert Christensen
SMU
Eric W Tigges
County Flex Plan
ins prem
ins prem
medical
ins prem
medical
medical
medical
medical
medical
ins prem
medical
medical
medical
medical
ins prem
ins prem
medical
daycare
ins prem
35.92
Asr mtg exp/meals/hotel/p
Asr long distance
Asr service fees/parcels
241.12
3.00
4455.00
264138.39
Motion by Chalstrom, seconded by Matthews to approve the payment of Drainage Ditch #47 claim from fund #51057 payable to Hagedorn Excavating, Inc., Royal, IA dated November 30, 2010 for tile repair in Section 24 of Riverton Township, IA. Claim approved totals $1,861.00. Motion carried. Clay County Board of Supervisors
November 30, 2010
4
Supervisors discussed and shared information from committees and boards they have attended since their last regular board meeting. Supervisor Brockshus gave an update on the Season’s Center meeting in Primghar. Supervisor Matthews updated on Upper Des Moines Opportunity. Supervisor Skow stated that the Drug Court meeting is cancelled and upcoming meeting with the Public Health board and LADE. Supervisor Swanson spoke with the Board regarding the relationship with HR Solutions and the last group class scheduled on December 2, 2010. 9:30 a.m. FY11 Budget Amendment Hearing This being the time and place for the hearing on amending the current 2011 fiscal year budget and the Board finding that the proper notice had been given for the hearing and that there are neither written or oral objections, it is therefore, moved by Supervisor Chalstrom seconded by Supervisor Matthews to adopt the amendment to the 2011 fiscal year budget in the following expenditure service areas for the following amounts: Expenditures in Public Safety and Legal Services increased by $254,264; Physical Health & Social Services decreased by $3,759; County Environment & Education increased by $213,790; Government Services to Residents decreased by $9,362; Administration increased by $142,769; Nonprogram Current increased by $3,300; Debt Service for early payoff of Courthouse Restoration note increased by $352,000; Capital Projects increased by $200,000. Revenues were recognized in areas of Intergovernmental increased by $165,219; Charges for Service increased by $1,125; Use of Money & Property increased by $30,200; Miscellaneous increased by $66,980. Newly recognized revenues offset increased expenditures to result in a net decrease in budgeted cash ending balances by $337,478 for fiscal year ending June 30, 2011. The roll call being called, the following named Supervisors voted: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion carried. 10:00 a.m. Iowa Lakes Community College President Valerie Newhouse gave the Board an update on enrollment, academic programs, and student statistics. There is record high enrollment caused partially from our present economic recession climate. There is a seven (7) percent increase in credit hours that ties directly as a revenue funding stream. Students come from thirty‐four (34) states as well as seventy‐four (74) counties in Iowa with sixty‐nine (69) per cent of the students under the age of nineteen (19). The Iowa Lakes Scholarship Foundation awarded over $800,000 in scholarships this past year. Newhouse also commented on the updates being done to science labs at the various campus locations. Motion by Chalstrom, seconded by Matthews to accept the Third Judicial District Department of Correctional Services Annual Report for fiscal year 2010. Contents include a District Overview, Program Descriptions, Statistical Data, Board of Directors Committees, Board of Directors Activity Summary, Financial Statements and other misc. information. Motion carried. Motion by Brockshus, seconded by Chalstrom to accept and authorize chairperson to sign the Employee Payroll Request from the Secondary Roads Department for Brian Harmening for part‐
time/temporary status at an hourly rate of $15.00 per hour effective November 22, 2010. Supervisor Matthews absent for the vote. Motion carried. Motion by Brockshus, seconded by Skow to accept and authorize chairperson to sign the Employee Payroll Request from the Conservation Department for Barb Treybal for part‐
November 30, 2010
5
time/seasonal status at an hourly rate of $9.00 per hour effective November 17, 2010. Supervisor Matthews absent for the vote. Motion carried. Motion by Skow, seconded by Chalstrom to accept proposal of $475.00 from Rolling Signs, Sioux Rapids, IA for a two (2) foot by ten (10) foot single face sign ‐ flexface with translucent vinyl and installation for the Veteran Affairs Office at 337 10th Street SW, Spencer, IA. Motion carried. 10:30 a.m. Kim Wilson, Clay County Central Point Coordinator gave the Board their HIPPA training as required annually. Wilson also reviewed a calendar of meetings upcoming in December and also gave the Board an update on the Season’s Center meeting held in Primghar on November 29, 2010. The 11:00 a.m. appointment with Aaron McCone & Melissa Lynch from Season’s Center had to be cancelled and will be rescheduled. Motion by Skow, seconded by Matthews to approve the option to purchase a 3.5 acre track of real estate from the Westshire Group for a new county jail facility and authorize chairperson to sign agreement with noted changes to the option as directed by the Board. After much discussion by the Board the question was called and the motion failed. Motion by Matthews, seconded by Skow to certify the costs for the September 14, 2010 Special Election. Total invoiced cost for Iowa Lakes Community College is $ 2,317.68. Motion carried. No action taken by the Board to authorize the Chairperson to sign the agreement between Clay County and MODUS Engineering, 1717 Ingersoll Ave., Ste 111, Des Moines for mechanical and electrical system improvements, modifications and additions to upgrade the air conditioning and heating equipment throughout the Administration Building at 300 West 4th St, Spencer. The Board held discussion related to the development of a job description for a GIS Coordinator/Technician and Information Technology employee. Supervisor Chalstrom left the meeting at 12:40 p.m. The Chairperson adjourned the meeting at 12:46 p.m. to convene at the next Auditor’s called meeting December 14, 2010 at 8:30 a.m. /s/ Marjorie A. Pitts, County Auditor /s/ Linda Swanson, Chairperson Clay County Board of Supervisors
November 30, 2010
6
Clay County Board of Supervisors Claims from Meeting 43 held on December 14, 2010 The Clay County Board of Supervisors met pursuant to adjournment on December 14, 2010 at 8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other members present: Supervisors Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie Pitts as clerk for the meeting. Absent: None. Chairperson Swanson led the meeting in the Pledge of Allegiance. Unless otherwise indicated, all of the motions offered at this meeting were carried with the following vote: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion by Matthews, seconded by Skow that the Board meeting agenda for December 14, 2010 be received and placed on file with the County Auditor as approved. Motion carried. Motion by Chalstrom, seconded by Matthews to enter into Closed Session pursuant to Iowa Code Chapter 21.5.1(j) at 8:30 a.m. for discussion with council relating to purchase of real estate Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion carried. Motion by Chalstrom, seconded by Matthews to exit the Closed Session at 9:25 a.m. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Motion carried. Motion by Matthews, seconded by Chalstrom to accept and authorize chairperson to sign Employee Payroll Request Form for Kay Wilson as a full time employee effective December 27, 2010 in the Sheriff’s office at a wage rate of $14.00 per hour. Motion carried. Motion by Matthews, seconded by Chalstrom to approve the purchase a 3.5 acre track of real estate from the Westshire Group and authorize chairperson to sign an option to buy purchase agreement. Motion carried. Motion by Brockshus, seconded by Matthews that the minutes of the Board Meeting #42 held November 30, 2010 be and are hereby approved as submitted. Motion carried. 9:45 a.m. GIS/IT Director Theresa Wurth introduced the Board to the process of accessing Pictrometry via the internet. 10:20 a.m. Tom Manley and Becky LaBarre from the Spencer Area Activity Center gave the Board an update on the activities offered, the hiring of a new Director Katie Swenson, and their appreciation for all the support given by Clay County. Motion by Brockshus, seconded by Matthews to authorize the chairperson to sign a letter of engagement accepting consulting fees for Eide Bailly, CPAs and Business Advisors, to provide consultation and auditing services to the Seasons Center for Community Mental Health, Spencer, Iowa. Clay County has designated the Season’s Center as our mental health provider. The firm of Eide Bailly is participating in a review led by the Iowa Department of Human Services to evaluate Clay County Board of Supervisors
December 14, 2010
1
the current financial and future funding needs of Season’s Center. Through affiliation with the County Rate Information System (CRIS), consultation and auditing services with Eide Bailly of Dubuque each member county of the Seasons Center’s corporation will be asked to pay an equal share toward the cost of these consultative and auditing services. Motion carried. Kim Wilson, Central Point Coordinator reviewed the annual mental health report that was submitted to the State on December 1, 2010. Wilson also reported on the Representative Payee Program training that was held Monday, December 13, 2010. 10:50 a.m. Robert and Kaylene Rose spoke with the Board on behalf of Northwest Iowa Aging. Rose presented the agency annual report and appreciation for prior funding support and anticipation of continued support. State funding represents as much as 25% of the agency funding. Funding formula = $2.75/person over 60. Rose discussed funding sources and services provided by NW Iowa Aging Agency. 11:00 a.m. The Board spoke with Conservationist Dan Heissel. The Board asked clarification on prior claim approvals. There was discussion regarding advertisements for Clay County Conservation on KTIV & Spencer Municipal Utilities made possible thru grants. Heissel gave an update on the FEMA process for flood repairs. The Clay County Conservation Board has completed their budget review process that will be submitted to the county. Two trout stockings at Scharnberg Park will start December 18, 2010 and January 22, 2011 for 1200 fish per stocking. Conservation will tag 100 fish for prizes. Motion by Matthews, seconded by Chalstrom to adopt the following resolution: BE IT HEREBY RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be hereby authorized and directed to issue warrants, against the various settlement of such claims a allowed December 14, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None. Abstentions: None. Resolution adopted. General Basic Fund
ABC Virtual Communications
Treas warranty debit card
Advanced Systems, Inc.
Adm copier base chrg
Consv osygen
Alpha Wireless Comm
Shrf poere inverter
Arnold Motor Supply
Consv mud flap/terminal
Asher Motor Co
Shrf service work
Black Hills Energy
Cthse utilities
Shrf laundry bag
Bonnie Pullen-Lehman
Shrf sew/patches
Bud's Service
Shrf brakes/car repairs
Cabernet Catering
Jail meals / november
Canon Fin Services
DP printer
Kenneth L Chalstrom
Bd mileage
City of Spencer
Consv landfill chrgs
Adm fuel
Clay County Sheriff
Shrf fee jvjv002979
Clay County Regional Event Ctr FY11 allocation
Compass Pointe
FY11 allocation 2nd qtr
Council-Prev Dom Violence
FY11 allocation
Consv copier lease
Consv lamp/tape/conduit
Dee Sutherland
Well closure
Treas dater/2 color
December 14, 2010
2
99.00
202.48
22.49
105.66
462.04
123.37
1182.00
164.24
9.00
772.00
2782.08
141.45
398.30
323.71
4597.58
1358.50
25000.00
3908.00
6000.00
241.33
24.34
321.00
70.00
Emergency Training Associates
Employment Connections, Inc
Evertek
Galen's Pro-Mow
Shirley M Goyette
Graham Tire Co
Greer Law Office
HD Supply Facilities Maint
Holiday Inn Hotel & Confer Ctr
IA State Reserve Law Off Assn
IEHA - IA Env Hlth Assoc
Inventory Trading Company
ISAC
ISACA
ISSDA
J&T Rentals
Janitors Closet
Randy Krukow
Mail Services LLC
Marceline Mapping
Marco
Marilyn E White
Burlin H Matthews
Menards - Spencer
National Sheriff's Assoc
Norgaard Sand & Gravel
Pixler Electric Inc
Presto X Company
Ronald Peterson
Ruthven Rocks
Schoeneman Bros
Schuelke Powersports
Solutions, Inc
Speed Printers
Spencer Ag Center, LLC
SMU
Shrf jail inmate clothing
Shrf job/secretary
Consv internet/cable/phon
Consv spark plug/test
Rec mileage
Shrf tires
conv lp tanks
attrny fee
replace R mirror/Chevy
Cths repair urinal
Adm soap
CCSO rugs
Aud mtg exp/lodging
Well construction permits
Consv water usage -grandv
Shrf membership
annual dues
Shrf jacket
Aud mtg registration
Precinct Atlas registrati
shrf 12 membership applic
Rent lease bldg - Decembe
Cths custl supplies
consv 12 hats
Env Hlth shipping
Shrf reimb mailing
well testing
DP plat books 2010 (25)
DHS copier mthly chrg
Mileag lay board member
Bd mtg exp room/meals
Adm lightset outdr
Shrf phone programming
shrf membership
Bd publ Mtg #35
Well closure
Shrf computer support
Shrf fees
color copies
DHS easel pads
DP self hosting/travel
Adm belts
Shrf fees
Adm pest contrl
Consv duplex float tree
VA rent
Consv rocks and trucking
Consv braided poly rope
cpmsv gas cap/key switch
Bd publ Mtgs #36-#40
GIS prof services
Treas 1099 int/envlps
shrf door hangers
Consv hog gate/hinges
shrf misc
smh billings
Bldg utilities
December 14, 2010
3
90.30
477.12
129.13
33.95
17.50
427.94
155.72
75.00
237.87
118.47
99.98
121.72
211.86
125.00
54.28
15.00
20.00
513.92
130.00
30.00
450.00
1500.00
487.98
186.00
65.43
45.79
691.68
15.00
452.00
176.68
123.20
540.58
3.96
112.50
100.00
532.92
286.76
78.75
2591.25
11.00
13.10
360.00
10125.00
10.92
74.00
86.52
789.57
200.00
371.46
66.24
104.13
733.08
3920.00
1520.85
210.00
201.00
56.49
1000.00
2396.01
Staples
Linda K Swanson
SWIFT AIR
Taser International
Town & Country
Ultramax
UPS
U S Postmaster
Verizon
Joan M Waller
Walmart Business
Warner Funeral Home
Xerox Corporation
Aud incart/calendar
DP supplies
Consv metal flat/angle
Bd ISAC registration
Adm replace fan motor
shrf taser rechgable batt
Consv garbage/rear load
Consv 40 180gr fmj
Shrf mailinges
Shrf PO Box fee
DHS cell phone
VA meals
Consv vnl fit mc
ME autopsy
Shrf fees
Rec copier
Aty office help
EMA allocation - November
Clay Co E M S Assn
EMS training allocation
Clay Co Flex Plan/Medical Exp Flex allocation
Clay County Sheriff
Shrf fees
Holiday Inn Hotel & Confer Ctr Elect exp/lodging
IA Municipalities Workers Comp Work Com Prem Install #61
ISACA C
Precinct Atlas registrati
Lexis Nexis
Law Lib online chrges
SMU
long distance
detention
Fareway Stores Inc
Drug Ct food
Advanced Systems, Inc.
Cabernet Catering
Carey's TV & Stereo
Clay County Sheriff
Daily Reporter, The
Disco Drug
Echo Plus
Greer Law Office
Hope Haven
Horizons Unlimited
Kathleen's Care Inc
Lee & Assoc of Ft. Dodge, PC
Richmond Center
Roger Partridge
Saga Communications
Seasons Center
The Pride Group
MH-DD Services Fund
copier contract pymt
mhc-care
for ADA event Oct 2010
sheriff fees
ADA event ad Oct 2010
3-rx's
wa-care
attrny fees
wa-care
wa-care
icf-res-care
rcf-care
medck-care
wa-care
ADA event Oct 2010
indtherapy-care
ADA event Oct 2010
ADA event Oct 2010
MHS for Dec2010
ADA event Oct 2010
wa-care
rcf-care
December 14, 2010
4
418.09
237.69
56.43
462.64
438.75
69.95
39.59
451.00
5225.00
24.40
478.44
166.38
29.41
17.94
700.00
27.79
266.10
9284.01
14258.00
5956.06
5000.00
196.50
221.76
6848.00
30.00
1309.00
3600.00
8.53
373.20
66.11
61.45
75.60
187.50
206.00
144.50
171.00
54.00
3710.00
75.00
2603.76
1279.12
47049.20
720.00
56.00
708.96
75.00
56.90
126.12
75.00
102.00
11748.18
300.00
19520.40
10683.06
U S Postmaster
Y100.1
City of Spencer
Graham Tire Co
SMU
SMU
Walmart Business
postage 70%
wa-care
ADA event Oct 2010
RS garbage
IRVM fuel
Shrf tires 21-2
long distance
Shrf cell phone
Shrf lens/Canon rebel T1I
6132.00
66.44
226.48
3.56
51.66
1239.88
Local Option - Fair
6794.50
Events Center Interest Py
32991.04
Northwest Bank
66.36
2737.87
50.00
A & M Laundry Inc.
Alliant Energy
Alpha Wireless Comm
Arnold Motor Supply
Barnes Distribution
Black Hills Energy
Boyer Trucks
City of Everly
City of Hartley
City of Royal
Contech Construction Products
Copper Cottage
Custom Welding & Repair, Inc.
Don Pierson Ford
Evertek
FASTENAL
Scott R Knudtson
M. D. Products
Menards - Spencer
Midwestern Mechanical Inc
Qwest
Secondary Road Fund
OTHER
WELDING SUPPLIES
Electric - Everly
Annual Dispatch-Fostoria
PARTS
#208 Windshield
Telephone - G.G.
PARTS
Tile Repair
Gas - Spencer Shop
#202 Parts
#69 Hyd Cyl
Gas - Everly
Shared Light
Water&Sewer - Royal
20 - 18" x 20' CMP
Webb Shop Heat
PARTS
Plates for Sand Trucks
PARTS
Telephone - Everly
BOLTS
PARTS
Forklift Gas
PARTS
Water - Dickens
Install #6 - Work Comp
36x24 Blanks
#2 Rear Fenders
SIGN MAINT. REPAIR
BUILDINGS
PARTS
PARTS
Telephone - Dickens
Telephone - Royal
Chains
December 14, 2010
5
166.96
15.69
504.60
1570.80
145.02
217.90
26.29
284.35
319.07
1451.71
2737.02
1339.34
397.19
50.00
26.00
34646.22
429.43
2165.62
370.77
39.35
43.00
115.92
1183.85
19843.39
937.25
36.00
10272.00
82.90
50.00
1123.16
165.13
583.93
21126.87
34.95
7.60
65.18
11.01
2755.25
John M Rosacker
Royal Telephone Co
Snap On Tools Corp Accounting
SMU
Spencer Ready-Mix Inc Div-Grea
Steven L Sundblad
Town & Country
Treasurer-State of IA
US Cellular
Randy J Van Kley
Vander Haag's Inc
Ziegler Inc
Beehive Crafts and Framing
CrawDaddy
Walmart Business
Northwest Bank
HD Supply Facilities Maint
Janitors Closet
Presto X Company
Constance A Adams
Kenneth L Chalstrom
Audrey Coffman
Gina L Ean
Sandra S Geidl
Shirley M Goyette
Daniel J Heissel
Nicole L Huckfelt
Randy Krukow
Kevin D Maassen
Tammy R McKeever
Alicia K Roos
Jesse L Rustad
Darrel K Santage
Steven L Sundblad
Linda K Swanson
Mark A Thompson
Casey J Timmer
Jeffrey M Wiemann
Clothing Allowance
Telephone - Royal
TOOLS
PARTS
5 - DOT Drug Tests
Telephone - Eng. Office
Salt Shed
3 - DOT Drug Results
PARTS
Garbage - Dickens
7 - Gravel Pit Reg
Date Phone
Clothing Allowance
#2 Grader Repairs/Paint
PARTS
61.19
23.34
51.50
1740.97
150.00
78.93
3017.00
111.00
11.43
50.00
15.95
245.00
63.63
42.79
9285.22
6256.90
Consv paint supplies/stam
Consv classrm supplies
consv clothing
Consv goldfish/candy/chee
16.66
29.44
100.80
14.68
Debt Service Fund
Payoff Princ/July 05 issu
667107.50
GSC fuel
GSC Titan 6v emeg unit
GSC rugs
GSC custl supplies
GSC pest contrl
Clay
Flex
Flex
flex
flex
Flex
Flex
flex
Flex
Flex
Flex
flex
Flex
Flex
Flex
flex
Flex
Flex
Flex
Flex
County Flex Plan
medical
medical
medical
medical
medical
medical
medical
daycare
medical
medical
medical
medical
medical
medical
medical
medical
medical
daycare
medical
PMI Progressive Medical Int'nl EMS heartstart kit/access
Safelite AutoGlass
EMS back window
SMU
long distance
December 14, 2010
6
5.36
473.91
40.00
94.56
21.63
25.00
1391.20
717.00
78.25
163.80
305.00
150.00
786.00
179.60
337.50
374.00
96.10
32.40
429.57
65.46
598.00
1000.00
210.00
120.00
3988.87
216.90
.07
Alliant Energy
Evertek
Iowa Telecom
Qwest
SMU
Alpha Wireless Comm
Heartland Inn Coralville
SMU
Eric W Tigges
Verizon
E-911 Surcharge
E911 utilities
E911 phone serv
E911 phone insite bkup rc
E911 circuit charges
E911 CAD dispatch/srvr/cl
E911 circuit chrg
E911 circuit
EMA equipment service
EMA fuel
EMA mtg exp/lodging
long distance
EMA mtg exp/food
EMA cell phone
Langner Landscape & Concrete C Consv install 75 ton boul
L.D. Taylor Construction Serv Riverside Boat Ramp
Canon Fin Services
John C Lawson
SMU
Verizon
Grand Total
Asr copier chrgs
Asr mtg exp meals/lodging
Asr binders
long distance
Asr cell phone
29.67
154.30
445.00
41.69
180.00
570.04
13.58
4170.00
228.60
9.08
126.13
73.25
315.81
4.77
60.39
107.22
16050.00
787.05
187.90
385.22
24.29
1.57
80.92
1118253.80
Motion by Chalstrom, seconded by Skow to approve two drainage expenditures dated December 14, 2010 of $1,178.00 for tile search payable to Clay County Secondary Roads and for $ 6,554.25 to Kuehl & Payer LTD, Storm Lake, IA for an Iowa Initiative Pilot Plan Improvement Study from Drainage Ditch #8, Lateral 4. Upon Clay County Board approval, the county auditor be hereby authorized and directed to issue stamped warrants totaling $7,732.25, against the various settlement of such claims as allowed on December 14, 2010. Motion carried. Motion by Chalstrom, seconded by Matthews to designate zero acres to the natural conservation and wildlife tax‐exempt land under Iowa Code Chapter 427.1.22 for January 1, 2011. Motion carried. Motion by Matthews, seconded by Brockshus to accept and authorize chairperson to sign the Employee Payroll Request form from the Secondary Roads Department for Stacy Vaas for part‐
time/temporary status at an hourly rate of $15.00 per hour effective November 30, 2010. Motion carried. Motion by Brockshus, seconded by Chalstrom to accept and authorize chairperson to sign the Employee Payroll Request from the Secondary Roads Department for Chad Huckfelt for part‐
time/temporary status at an hourly rate of $15.00 per hour effective December 8, 2010. Motion carried. Clay County Board of Supervisors
December 14, 2010
7
Motion by Brockshus, seconded by Skow to approve the Clay County GIS job description and authorize advertising the position for an expected hiring date of February 1, 2011. Motion carried. Motion by Brockshus, seconded by Matthews to establish the Clay County GIS Coordinator/Technician position as a full time department head FLSA exempt status employment. Motion carried. Supervisor Skow abstained. Motion by Chalstrom, seconded by Matthews to approve funding for the City of Spencer and Clay County’s Communication Center Reverse E‐911. The safety project is called WENS for Wireless Emergency Notification Systems. Total cost of the WENS project is $ 12,900 with the county funding 33% or $ 4,300 from the Rural Basic fund. Motion carried. Motion by Chalstrom, seconded by Brockshus to accept the work of The Road Guy Construction Company on projects L‐6809SC‐1 & L‐7809SC‐2 as completed on June 23, 2010 as recommended by the County Engineer. Motion carried. Motion by Matthews, seconded by Brockshus to accept the work of Christensen Brothers on project L‐6612DO‐2 as completed on June 11, 2010 as recommended by County Engineer. Motion carried. Motion by Brockshus, seconded by Skow to accept the work of Christensen Brothers on project L‐
5811DO‐1 as completed on June 16, 2010 as recommended by County Engineer. Motion carried. Motion by Chalstrom, seconded by Matthews to accept the work of Peterson Contractors Inc on project L‐TSF‐CO21(117)‐‐74‐21 as completed on June 14, 2010 as recommended by County Engineer. Motion carried. Motion by Brockshus, seconded by Matthews to accept the work of Concrete Foundations on project FM‐CO21(121)‐‐55‐21 as completed on August 18, 2010 as recommended by County Engineer. Motion carried. Motion by Brockshus, seconded by Chalstrom to accept the work of Graves Construction on project BRS‐CO21(107)‐‐61‐21 as completed on August 11, 2009 as recommended by County Engineer. Motion carried. No Board action was taken to accept the work of Midwest Contracting on projects L‐7611C‐1 & L‐
7611C‐2 as completed on November 23, 2010 with seeding yet to be completed as recommended by County Engineer. Motion by Matthews, seconded by Skow to accept River Bend Estates project as complete and accept road into Clay County Secondary Roads System. Motion carried. County Treasurer Sandra Geidl discussed methods of removing uncollectable property taxes unpaid since 1981 on buildings on leased land or bankruptcy parcels totaling $12,720.56. It was concluded that the Treasurer will submit a resolution to the Board for acceptance to abate and direction to mark tax rolls accordingly. Clay County Board of Supervisors
December 14, 2010
8
Motion by Brockshus, seconded by Skow to authorize the Chairperson to sign an appeal letter addressed to the Iowa Municipalities Workers’ Compensation Association regarding imposing penalties on Clay County related to high‐risk loss ratios of seventy‐five (75) percent or greater in any three fiscal years. Motion carried. Motion by Matthews, seconded by Chalstrom to approve addendum to agreement originally approved and signed September 14, 2010 between Clay County and Baker Group, 4224 Hubbel Ave., Des Moines, IA for the mechanical system and electrical system improvements, modifications and additions to upgrade air‐conditioning and heating equipment throughout the Clay County Administration Building located at 300 W. 4th Street, Spencer, Iowa. Both parties hereby agree to strike the original paragraph 3.2.7 and replace it with the following: 3.2.7. All change orders exceeding $5,000.00 must be approved by the Clay County Board of Supervisors before they are implemented. To expedite the work, Baker Group will notify the Clay County Auditor on the day such needed change is discovered and prepare a written change order request as soon as costs are established. The Board of Supervisors will call an emergency meeting within 24 hours of receiving the written request to take action on said change orders. All change orders less than $4,999.00 must have written approval by the Clay County Auditor. The vote being as follows: AYES: Supervisors Brockshus, Matthews, Chalstrom, Swanson. NAYES: Supervisor Skow. Motion carried. Motion by Brockshus, seconded by Skow to certify the cost for the Special Election of City of Spencer from the November 2, 2010 General Election. Amount to be invoiced to the City of Spencer is $5,209.64. Motion carried. Motion by Brockshus, seconded by Chalstrom to authorize the Chairperson to sign the agreement between Clay County and MODUS Engineering, 1717 Ingersoll Ave., Ste 111, Des Moines for mechanical and electrical system improvements, modifications and additions to upgrade the air conditioning and heating equipment throughout the Administration Building at 300 West 4th St, Spencer with the condition of requesting all improvements proposals to be submitted with multiple implementation phases. AYES: Supervisors Brockshus, Matthews, Chalstrom, Swanson. NAYES: Supervisor Skow. Motion carried. Motion by Brockshus, seconded by Chalstrom to approve Certificate of Adjustment #2172 to suspend taxes on receipt #13657 for fiscal year 2009‐2010, payable year 2010‐2011 for Ann M Zahrt on W 64’ of S ½ 19 Egleston’s Addition to City of Spencer, Iowa due to Department of Human Services’ decision in the amount of $655.00. Motion carried. Motion by Skow, second by Brockshus to approve Resolution 2010‐24 authorizing the sale and issuance of a $1,200,000 County Fair Revenue Bond, Series 2010, and authorizing execution of documents RESOLUTION NO. 2010-24
Resolution authorizing the issuance and sale of a County Fair Revenue Note, Series 2010, and
authorizing the execution of documents relating thereto
Be It Resolved by the Board of Supervisors of Clay County, Iowa (the “Issuer”) as follows:
December 14, 2010
9
Section 1.
(A)
The Issuer is a county authorized and empowered by the provisions of
Chapter 419 of the Code of Iowa, 2009, as amended (the “Act”), to issue revenue bonds or notes for the
purpose of financing the cost of acquiring, by construction or purchase, land, buildings, improvements
and equipment, or any interest therein, suitable for the use of any organization described in Section
501(c)(3) of the Internal Revenue Code (the “Code”) which is exempt from federal income tax under
Section 501(a) of the Code (a “Tax Exempt Organization”), or to retire any existing indebtedness on a
facility for a Tax Exempt Organization or to refund any Bonds or Notes issued pursuant to the Act; and.
(B)
The Issuer has been requested by the Clay County Fair Charitable Trust (the “Borrower”)
a Tax Exempt Organization, to issue its revenue note pursuant to the Act in a principal amount not to
exceed $1,200,000, and to loan said amount to the Borrower for the purpose of (1) paying a portion of
the costs of acquiring, renovating, constructing and equipping livestock facilities and other infrastructure
improvements at the Clay County Fairgrounds, located at 1401 4th Avenue West, Spencer, Iowa (the
“Project”) and (2) financing the costs of issuance and certain other costs associated with the issuance of
the Note; and
(C)
As required by the Act and Section 147(f) of the Code, the Issuer has held a public
hearing on the issuance of a revenue note to finance the Project.
(D)
The issuance and sale of a County Fair Revenue Note, Series 2010 in the principal
amount of $1,200,000 (the “Note”) by the Issuer, pursuant to the Act, is in the best interest of the Issuer,
and the Issuer hereby determines to issue the Note and to sell the Note to Farmers Savings Bank,
Fostoria, Iowa (the “Lender”) as provided herein. The Issuer will loan the proceeds of the Note (the
“Loan”) to the Borrower in order to finance the cost of the Project.
(E)
Pursuant to a Loan Agreement (the “Loan Agreement”) to be entered into between the
Issuer and the Borrower, the Borrower agrees to repay the Loan in specified amounts and at specified
times sufficient to pay in full when due the principal of and interest on the Note. In addition, the Loan
Agreement contains provisions relating to indemnification, insurance, and other agreements and
covenants which are required or permitted by the Act and which the Issuer and the Borrower deem
necessary or desirable for the financing of the Project.
(F)
Pursuant to an Assignment and Pledge Agreement (the “Pledge Agreement”) to be
entered into between the Issuer and the Lender, the Issuer, among other things, will grant and assign to
the Lender a security interest in all of the Issuer’s rights, title and interest in and to the Loan Agreement,
including, but not limited to, the right to receive Loan Repayments (as defined in the Loan Agreement).
(G)
The Note will be a special limited obligation of the Issuer. The Note will not be payable
from or charged upon any funds other than the revenues pledged to the payment thereof, nor shall the
Issuer be subject to any liability thereon. No holder of the Note shall ever have the right to compel any
exercise of the taxing power of the Issuer to pay the Note or the interest thereon, nor to enforce payment
thereof against any property of the Issuer. The Note shall not constitute a debt of the Issuer within the
meaning of any constitutional or statutory limitation.
Section 2.
In order to provide for the financing of the Project, the Issuer hereby authorizes
the issuance of the Note. The Note shall be in the form submitted to the Board of Supervisors and shall
mature in the years and amounts, be subject to redemption, and provide interest at the rate as therein
specified.
Section 3.
The Loan Agreement, the Pledge Agreement, and the Note are hereby made a part
of this Resolution as though fully set forth herein and are hereby approved in substantially the forms
presented to the Board of Supervisors. The Chairperson and the County Auditor are authorized and
directed to execute, acknowledge, and deliver said documents on behalf of the Issuer with such changes,
insertions and omissions therein as may be recommended by bond counsel, such execution to be
conclusive evidence of approval of such documents in accordance with the terms hereof.
Section 4.
The Chairperson and the County Auditor are authorized and directed to execute
December 14, 2010
10
and deliver all other documents which may be required under the terms of the Loan Agreement or
Pledge Agreement, or by bond counsel, and to take any other action as may be required or deemed
appropriate for the performance of the duties imposed thereby to carry out the purposes thereof.
Section 5.
In order to qualify the Note as a “qualified tax exempt obligation” within the
meaning of Section 265(b)(3) of the Code, the Issuer hereby makes the following factual statements and
representations:
(A)
The Issuer hereby designates the Note as a “qualified tax-exempt obligation” for purposes
of Section 265(b)(3) of the Code;
(B)
The reasonably anticipated amount of tax-exempt obligations (other than obligations
described in clause (ii) of Section 265(b)(3)(c) of the Code) which will be issued by the Issuer (and all
entities whose obligations will be aggregated with those of the Issuer) during this calendar year 2010
will not exceed $10,000,000; and
(C)
Not more than $10,000,000 of obligations issued by the Issuer during this calendar year
2010 have been designated for purposes of Section 265(b)(3) of the Code.
The Issuer shall use its best efforts to comply with any federal procedural requirements which
may apply in order to effectuate the designation made by this paragraph.
Section 6.
The Chairperson, County Auditor and other officers of the Issuer are authorized to
furnish to the Lender, the Borrower, and bond counsel certified copies of all proceedings and records of
the Issuer relating to the Note, and such other affidavits and certificates as may be required to show the
facts relating to the legality and marketability of the Note as such facts appear from the books and
records in the officer’s custody and control or as otherwise known to them; and all such certified copies,
certificates and affidavits, including any heretofore furnished, shall constitute representations of the
Issuer as to the truth of all statements contained therein.
Passed and approved December 14, 2010.
The Chairperson adjourned the meeting at 2:00 p.m. to convene at the next Auditor’s called meeting December 27, 2010 at 8:30 a.m. /s/ Marjorie A. Pitts, County Auditor /s/ Linda Swanson, Chairperson Clay County Board of Supervisors
December 14, 2010
11
Clay County Board of Supervisors Minutes from Meeting 44 held on December 27,
2010
The Clay County Board of Supervisors met pursuant to adjournment on December 27, 2010 at 8:30 a.m.
Absent: None. Chairperson Swanson led the meeting in the Pledge of Allegiance. Guest: David
DeYoung.
Motion by Brockshus, seconded by Chalstrom that the Board meeting agenda for December 27, 2010 be
received and placed on file with the County Auditor as approved. Motion carried unanimously.
The Board began the process of fiscal year 2012 budgeting by hearing a presentation of County Auditor
Marjorie Pitts related to the current fund balances, taxable evaluations available for the next budgeting
year, and review of the allocation requests received to date.
December 28, 2010 at 8:30 a.m.
December 27, 2010
1
Clay County Board of Supervisors Minutes from Meeting 45 held on December 28, 2010
The Clay County Board of Supervisors met pursuant to adjournment on December 28, 2010 at
8:30 a.m. in the boardroom with Chairperson Swanson presiding and with the following other
members present: Supervisors Brockshus, Chalstrom, Matthews, Skow and Auditor Marjorie
Pitts as clerk for the meeting. Absent: None. Chairperson Swanson led the meeting in the
Pledge of Allegiance.
Unless otherwise indicated, all of the motions offered at this meeting were carried with the
following vote: Ayes: Brockshus, Chalstrom, Matthews, Skow and Swanson. Nays: None.
Abstentions: None.
Motion by Matthews, seconded by Skow that the Board meeting agenda for December 28,
2010 be received and placed on file with the County Auditor as approved with the addition of
adoption of the Clay County Mission Statement and closed session pursuant to IA Code
Chapter 21.5.1(c) relating to matters that are presently in litigation. Motion carried.
The Board spoke with Rhonda Dean, Executive Director Centers Against Abuse & Sexual
Assault (CAASA) regarding funding requests for fiscal year 2012. CAASA provides services
for victims of domestic and sexual violence in Buena Vista, Cherokee, Clay, Dickinson,
Emmet, Ida, Palo Alto and Sac counties. CAASA served 666 new clients in 2009 and since
July 2010 have worked with 88 new adults and 46 new youth in Clay County. Sixty-five
percent of CAASA funding comes from federal and state competitive grants. CAASA is
requesting an allocation of $6000 from Clay County for fiscal year 2012 which remains the
same as several previous years.
Motion by Chalstrom, seconded by Brockshus that the minutes of the Board Meeting #43 held
December 14, 2010 be and are hereby approved as submitted. Motion carried.
No Board action was taken on the minutes of the Board Meeting #44 held December 27, 2010.
RESOLVED by the Board of Supervisors approve expenditures and that the County Auditor be
hereby authorized and directed to issue warrants, against the various settlement of such
claims a allowed December 28, 2010. Ayes: Brockshus, Chalstrom, Matthews, Skow and
Swanson. Nays: None. Abstentions: None. Resolution adopted.
Constance A Adams
Advanced Systems
Arnold Motor Supply
Asher Motor Co
Ann L Baschke
Black Hills Energy
Bomgaars
Kristi J Busse
Canon Fin Services
Cellular One
City of Spencer
Clay County Sheriff
General Basic Fund
auditor mtg exp meal
Consv swivel head
Consv guardkit/mat kit
Auditor mtg exp meal
Jail utilities
Misc supplies
Aty mtg exp
copier contracts
Shrf cell phones
Shrf Comm Ctr salary exp
Env hlth gas
Shrf trans charges AGCR01
December 28, 2010
1
16.53
212.90
28.99
273.55
17.07
128.00
404.33
146.45
930.00
757.88
15375.86
42.10
532.00
Coffman's Locksmith
Daily Reporter, The
Galen's Pro-Mow
Graham Tire Co
Bradley A Hawley
Hematologics, Inc
HMN Architects, Inc
Holiday Inn
Hy-Vee
INOA
ISAC
J&T Rentals
Janitors Closet
Kathy Christensen
Ken Matthews
Mail Services LLC
Mastercard
Burlin H Matthews
Tammy R McKeever
Menards - Spencer
Minolta Financial
Otis Elevator Co
Pitney Bowes
Randy Pullen
Roling Signs
Shanna Johnson
Sioux Sales Co
Solutions, Inc
The Nature Conservancy Members
Thomson Reuters
U.S. Bank
US Cellular
U S Postmaster
Verizon
VISA
Westshire Group
Cthse cortanium bit set
Pub bd mtgs #36 37 38 39
Shrf office secretary
Shrf plat bks
Consv bracket/repair ext
Consv air filter
Shrf zip boot
Shrf tires
CCSO service
Shrf mtg exp meal
ME lab
Auditor mtg exp room
rx-meds
Consv utilities
utility asst
Shrf recert schl/Def Tact
shrf membership
Shrf pwr pt design/creati
Auditor fall school reg
Lease bdlg rent - January
Custodial supplies
Safety mailing
Well closures
landlord
Aty 2010 IA Acts/2011 IA
Treas pens
Consv fuel
Bd ISAC reg Suprv Conf
Safety meeting expense
Cthse socket set/rubbing
DHS copier
Adm elevator contract
Shrf note bk
Admn postage machine leas
Treas postage mtr usage
Auditor env San cistern closure
VA sign
Landlord
Shrf trouser
DP warranty InfoPrint
Consv batteries
PHN/Wellness
Misc off supplies
Consv annl renewal
EBIA flex plan manual
Consv parking/meal
Shrf cell phone
Shrf stamps
Consv cell phones
Auditor mtg exp room
Jail deodorant/shampoo
Option to purchase Land p
Admn first aid supplies
December 28, 2010
2
24.50
515.28
1590.40
256.00
15.50
27.96
110.98
671.40
199.20
10.16
200.00
1404.79
172.48
32.63
972.62
46.82
125.00
250.00
327.97
130.00
1500.00
175.30
19.98
800.00
200.00
600.00
529.62
19.03
100.68
55.00
20.72
89.59
134.86
5024.76
120.99
602.31
1275.00
312.30
300.00
475.00
200.00
165.80
207.00
91.06
10933.33
521.72
100.00
439.50
20.00
68.03
34.00
237.71
1645.89
101.47
5000.00
21.54
Clay Co E M S Assn
Clay County Sheriff
Holiday Inn
VISA
EMS allocation/annl
Shrf trans fees
Elect maint agrmnt opt sc
Election mtg room exp
Detention
Elect postage mtr usage
Election shipping
11000.00
276.50
7125.00
183.68
900.00
200.00
249.21
Advanced Systems
Carroll County Sheriff
Clay County Sheriff
Fairview Care Facility
Greer Law Office
Richmond Center
Seasons Center
US Cellular
MH-DD Services Fund
copier contract pymt
sheriff fees
sheriff fees
sheriff fees
CCMS for 11/10
rcf-care
attrny fees
outpt-care
cm-care statecase
cell phone charges
86.10
413.00
76.00
250.00
379.50
1650.00
150.00
126.12
17249.76
15.41
Verizon
IRVM cell phone
Alliant Energy
Bomgaars
City of Spencer
Dockendorf Equipment Co.
Dyno Oil Co Inc
Force America Inc
Galen's Pro-Mow
Gateway Hotel & Conference Ctr
John W Goeken
Interstate Battery
Iowa Telecom
Menards - Spencer
NAPA Auto Parts
SMU
Secondary Road Fund
WELDING SUPPLIES
Electric - Webb
#8 Rear Window
#4 Radiator Rebuild
BUILDINGS
4-Car Tires
Sign Shop
20 - Gas Pump Keys
55 Gal 80W90
PARTS
2011 Doolittle Trailer
Lodging-ENG Conference
Heater Repair - Spencer
Non-Metered Repair
Water - G.G.
12x50 Sheeting
1 MTP-78DT Battery
Daily Record Book-Brad
PARTS
PARTS
BOLTS
Pre-Employment-Stacy Baas
Electric - Spencer
87.01
276.73
138.60
272.06
1135.00
801.56
174.50
1183.70
365.53
1233.65
47.92
4485.00
465.92
1076.40
62.00
87.50
43.76
808.50
56.93
58.97
18.61
14.57
68.65
796.97
115.00
536.71
Matt Parrott & Sons
Rec time stamp label
57.03
Black Hills Energy
Bomgaars
Janitors Closet
Menards - Spencer
GSC utilities
GSC scraper
GSC shelf/misc
274.00
22.99
106.28
72.21
December 28, 2010
3
Clay
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Flex
Constance A Adams
Ann L Baschke
Jeremy K Bellis
Kristi J Busse
Kenneth L Chalstrom
Heidi L Chapman
Audrey Coffman
Brian J Davis
Gina L Ean
Sandra S Geidl
Amy J Kendall
John C Lawson
Francis D Lehman
Kevin D Maassen
Daniel W Pullen
Glenn I Rouse
Martin L Schoening
Michael M Skonhovd
Theresa E Wurth
County Flex Plan
medical
medical
medical
medical
medical
medical
ins premium
daycare
medical
medical
medical
medical
medical
medical
medical
ins premium
ins premium
medical
ins premium
171.96
86.00
774.92
73.59
77.20
150.00
18.79
600.00
83.00
316.18
20.00
47.60
85.00
152.46
30.00
62.14
46.60
50.00
211.20
Bomgaars
EMS key
EMS gas
EMS postage mtr usage
PMI Progressive Medical Int'nl EMS elctrd defib pedi lp
2.98
39.78
25.00
2309.00
E-911 Surcharge
E911 ANI database maint
E911 consultant fee
E911 tower lease/rent
E911 phone mthly service
E911 access lines
41.20
5000.00
280.00
581.78
362.72
City of Spencer
Qwest
River Valley Forest Serv
Constance A Adams
Heidi L Chapman
Solutions, Inc
VISA
Grand Total
EMA mtg secretary - 2 mtg
Asr mileage
Asr paper
Asr copies
Asr post vcs custom file
Assr county car gas
50.00
127.05
89.84
147.05
562.50
15.01
126056.63
Motion by Matthews, seconded by Brockshus to approve the payment of drainage claim from
Joint Drainage Ditch #14-42 Ditch #51999 with Buena Vista County, payable to J & N Farms,
Inc., Webb, IA for $2,470.00 and dated December 14, 2010 for stumps dug out and buried.
Payment to be made by stamped warrant from Drainage District Revolving Fund Ditch #51014.
Motion carried. Supervisor Chalstrom abstained.
Motion by Matthews, seconded by Chalstrom to approve the payment of Drainage Ditch #47
claim from fund #51057 payable to Abel Drainage & Excavating, Inc., Greeneville, IA dated
December 28, 2010
4
December 28, 2010 for cleaning silt form drainage waterway. Claim approved totals $428.31.
Motion carried.
Supervisors discussed and shared information from committees and boards they have
attended since their last regular board meeting. Supervisor Chalstrom spoke of a meeting with
the Clay County Fair Board and an investment group regarding exploring the construction of a
motel near the fairgrounds north of the events center. Supervisor Skow reported on the Board
of Health and Betterment meetings.
Motion by Chalstrom, seconded by Brockshus to accept and authorize chairperson to sign the
Employee Payroll Request form for James O’Hearn from Secondary Roads Department for a
change in hourly wages to $19.45 per hour effective January 3, 2011 for longevity increase to
$.12 per hour for 5 years of service. Motion carried.
Motion by Matthews, seconded by Brockshus to accept and authorize chairperson to sign the
Employee Payroll Request from the Conservation Department for Gregory Maassen for parttime/temporary status at an hourly rate of $9.00 per hour effective December 27, 2010. Motion
carried.
Motion by Brockshus, seconded by Matthews to adopt the following as the Clay County
Mission Statement:
To provide courteous, efficient service and open access to public records for the citizens of
Clay County.
To promote knowledge, understanding, and public participation in the Clay County
Government.
To encourage excellence and creativity, recognize progress and changes as a friend, and to
constantly seek to improve procedures, systems, performance and service.
To strive to do our very best for the citizens of Clay County.
Motion carried.
Motion by Chalstrom, seconded by Brockshus to approve adjustment order #2173 on Rect
#3835 for fiscal year 2009-2010; payable year 2010-2011 on parcel #160-963709857901 for
Larry Alan Ten Kley for mobile home on leased land in SW SW Riverton Township, Clay
County, Iowa in the amount of $230.00. Reason being: Mobile Home removed from Clay
County. Motion carried.
Kim Wilson, Central Point Coordinator gave and update to the Board regarding four
consumers.
It was moved by Brockshus, seconded by Matthews, to adopt the following resolution:
RESOLUTION 2010-25
RESOLUTION FOR ABATEMENT FROM TAXES
WHEREAS, Clay County desires to remove from Clay County tax rolls, those receipts
determined to be uncollectable following the fiscal year 2009-2010 audit performed by Winther,
Stave & Company; and
December 28, 2010
5
WHEREAS, as the Treasurer has determined that it is impractical to pursue collection of
the total amount due pursuant to the sales tax and personal judgment remedies, the Treasurer
hereby makes a written recommendation to the Board of Supervisors to abate the amount due;
and
WHEREAS, Iowa Code §445.16 provides that if the Treasurer makes a written
recommendation to the Board of Supervisors to abate the amount due, the Board of
Supervisors shall abate, by resolution, the amount due and direct the Treasurer to strike the
amount due from the County system; and
WHEREAS, the Board of Supervisors has determined that it would be impractical to
pursue collections of the total amount due pursuant to tax sale and personal judgment
remedies.
THEREFORE, BE IT RESOLVED, the Board of Supervisors hereby determines that it
should abate the amount due and directs the Treasurer to strike the amount due from the
County system in the total amount of $13,774.56. Tax receipt detail on file at the County
Auditor’s office for review.
The above and forgoing resolution was adopted by the Board of Supervisors of Clay
County, Iowa, this 28th day of December, 2010 and the vote thereon being as follows:
/s/ Linda Swanson, Chairman
ATTEST: /s/ Marjorie A. Pitts, County Auditor
Motion by Matthews, seconded by Skow to approve 2011 Maintenance Agreements with cities,
schools and township trustees and authorize Chairperson to sign agreements. Motion carried.
The Chairperson adjourned the meeting at 11:25 a.m. to convene at the next Auditor’s called
meeting January 3, 2011 at 8:30 a.m.
December 28, 2010
6

2010 Minutes Archive

Transcription

Similar documents

Online Brochure (2016)

CLAY WORKSHOP WITH ANNIE CHRIETZBERG

Method in soul-winning on home and foreign fields

Selecting Infield Conditioners

What`s Happening at the Ohr this Month Studio Classes

Ceramics Teacher Prep Course

cpr for the dead of night.

PDF Version - Stampbord.com

Clay Thrash One Sheet - Sunfire Entertainment

link to a contour map with soils report