Sheffield Manor Homeowners Association

Transcription

Sheffield Manor Homeowner’s Association
Architectural Design and Maintenance
Standards
Version 3.1
Sheffield Manor HOA
12360 Penzance Lane
Bristow, VA 20136
Web: http://www.sheffieldmanorhoa.com/
Architectural Design and Maintenance Standards
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Sheffield Manor Homeowner Association
CHANGE HISTORY
Date
Version
11/16/2009
2.0
Updated
2/18/2010
2.1
Updates approved by BoD
6/18/2013
2.2
Shed revisions
8/25/2014
3.0
Updated and approved by BoD
11/20/2015
3.1
Updates approved by BoD
Change Description
Page i
Table of Contents
1.
2.
3.
Introduction and General Information..................................................................... 1
1.1.
The Architectural Control Committee ................................................................ 2
1.2.
Property Modifications Requiring ACC Approval .................................................. 2
1.3.
County, State, and Federal Regulations and Ordinances ..................................... 2
1.4.
Basic Application Procedures and Standards ...................................................... 3
1.5.
ACC Review Procedures .................................................................................. 4
1.6.
Appeal of Committee Decision to Board of Directors ........................................... 5
1.7.
Enforcement Procedures ................................................................................. 5
1.8.
Resale Disclosure Packets................................................................................ 6
1.9.
Amendments to Architectural Design and Maintenance Standards ....................... 6
Property Use............................................................................................................. 7
2.1.
Use of Private Property, Residence and Structure(s) .......................................... 7
2.2.
Trash and Garbage ......................................................................................... 8
Dwellings and Structures ......................................................................................... 1
3.1.
New Construction, Reconstruction, and Other Major Alterations .......................... 1
3.2.
Exterior Color Changes.................................................................................... 2
3.3.
Attic Fans and Ventilators ................................................................................ 2
3.4.
Awnings ........................................................................................................ 3
3.4.1. Permanent Awnings: .......................................................................... 3
3.4.2. Temporary Awnings: .......................................................................... 3
3.5.
Chimneys, Chimney Caps, and Flues ................................................................ 4
3.6.
Decks ............................................................................................................ 4
3.6.1. Single Family Style Residence:............................................................. 4
3.6.2. Townhome Style Residence: ................................................................ 5
3.7.
Doors ............................................................................................................ 6
3.7.1. Exterior Entry Doors: .......................................................................... 6
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3.7.2. Screen Doors / Storm Doors: ............................................................... 7
3.8.
Garage Doors ................................................................................................. 8
3.9.
Exterior Lighting ............................................................................................. 8
3.10. Gazebos ........................................................................................................ 9
3.11. Gutters and Downspouts ............................................................................... 10
3.12. Patios .......................................................................................................... 10
3.13. Roofs .......................................................................................................... 11
3.14. Screened Porches, Deck, and Gazebos............................................................ 12
3.15. Shutters ...................................................................................................... 13
3.16. Skylights ..................................................................................................... 13
3.17. Storage Sheds ............................................................................................. 14
3.18. Sidewalks, Walkways, and Pathways .............................................................. 15
3.18.1. Sidewalks: ..................................................................................... 15
3.18.1. Walkways: ..................................................................................... 16
3.19. Windows...................................................................................................... 16
3.20. Foundations, Porches, and Steps/Stoops......................................................... 17
3.20.1. Single Family Homes: ...................................................................... 17
3.20.2. Townhomes and Carriage Homes: ..................................................... 17
4.
Driveways............................................................................................................... 19
5.
Fences .................................................................................................................... 20
6.
5.1.
Single Family and Cottage Home Style Residence: ........................................... 20
5.2.
Townhome Style Residence: .......................................................................... 21
Property Grounds, Landscaping, Maintenance, Snow Removal ............................. 23
6.1.
Composting ................................................................................................. 23
6.2.
Fountains..................................................................................................... 23
6.3.
Grade Changes ............................................................................................ 24
6.4.
Grounds ...................................................................................................... 25
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6.4.1. Mowing: .......................................................................................... 25
6.4.2. Landscaping: ................................................................................... 25
6.5.
Irrigation Systems/Sprinkler Systems ............................................................. 25
6.6.
Landscape Beds and Plantings ....................................................................... 26
6.7.
Landscape Screening .................................................................................... 27
6.8.
Ponds .......................................................................................................... 27
6.9.
Rock Gardens and Stone Features .................................................................. 28
6.10. Structures.................................................................................................... 29
6.11. Trees – Planting/Relocation ........................................................................... 29
6.12. Vegetable Gardens ....................................................................................... 30
6.13. Walls – Retaining and Landscaping ................................................................. 30
6.14. Arbors and Trellises ...................................................................................... 31
6.14.1. Arbors ........................................................................................... 31
6.14.2. Trellises ......................................................................................... 31
7.
Recreation Sports Equipment and Facilities........................................................... 33
7.1.
Basketball Setups ......................................................................................... 33
7.2.
Children’s Recreation and Play Equipment ....................................................... 34
7.3.
Goals – Hockey / Lacrosse / Soccer ................................................................ 35
7.4.
Swing Sets .................................................................................................. 35
7.5.
Trampolines ................................................................................................. 36
7.6.
All Other Sporting Equipment and Facilities ..................................................... 37
8.
Swimming Pools ..................................................................................................... 38
9.
Snow Removal........................................................................................................ 40
10. Miscellaneous ......................................................................................................... 41
10.1. Address Numbers ......................................................................................... 41
10.2. Air Conditioners............................................................................................ 41
10.3. Antennas and Satellite Dishes ........................................................................ 42
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10.3.1. Antennas: ...................................................................................... 42
10.3.2. Satellite Dishes: .............................................................................. 42
10.4. Barbeque Grills and Stands............................................................................ 44
10.4.1. Portable Grills: ................................................................................ 44
10.4.2. Permanent Grills: ............................................................................ 44
10.5. Clothes Lines ............................................................................................... 44
10.6. Commercial Vehicles ..................................................................................... 45
10.6.1. Acceptable Commercial Vehicles Standards: ....................................... 45
10.6.2. Unacceptable Commercial Vehicles Standards: .................................... 45
10.7. Construction Site Management ...................................................................... 46
10.8. Deck Fireplaces and Heaters .......................................................................... 46
10.9. Pet Enclosures and Pens ................................................................................ 47
10.10.Exterior Decorative Objects ........................................................................... 48
10.11.Firewood ..................................................................................................... 49
10.12.Flag Poles .................................................................................................... 49
10.13.Hot Tubs/Spas ............................................................................................. 49
10.14.Mailboxes .................................................................................................... 50
10.15.Motor Vehicles.............................................................................................. 51
10.16.Recreational Vehicles .................................................................................... 51
10.17.Parking and Operation of Construction Vehicles ............................................... 52
10.18.Storage of Motor Vehicles, Recreational Vehicles, Boats, Trailers, or Campers..... 53
10.19.Patio/Porch Furniture and Bench Maintenance ................................................. 53
10.20.Seasonal and Holiday Displays ....................................................................... 53
10.21.Signs........................................................................................................... 54
10.22.Security Bars ............................................................................................... 54
10.23.Solar Panels ................................................................................................. 55
Appendix A:
Basic Application ................................................................................. 56
Page v
Appendix B:
Illustration of Common Plat Definitions .............................................. 61
Appendix C:
Architectural Design and Maintenance Standards Suggestion Form .. 62
Appendix D:
Duron Curb Appeal Exterior Accent Color Palette ............................... 64
Appendix E:
Snow Removal Map ............................................................................. 65
Page vi
1. Introduction and General Information
Welcome to Sheffield Manor, a very special community of private residences in Bristow,
Virginia. The Sheffield Manor Homeowners Association is a nonprofit corporation to which all
property owners in Sheffield Manor are members. Per the Declaration of Covenants,
Conditions, Restrictions and Reservation of Easement and the By-Laws, a Board of Directors
(BoD) is elected by the members of the Association and responsible for the operation of the
Sheffield Manor Community. Sheffield Manor was developed as a “planned community” and
essential to that planning are a set of legally enforceable Architectural Design and Maintenance
Standards. These Standards are designed to preserve the community’s unique character,
enhance its amenities, and protect the investment of its homeowners.
This document describes the function and purpose of the Sheffield Manor Homeowners
Association relating to architectural policies, as well as the applicable rules, regulations, and
Standards for new construction, external changes, and / or improvements to a recorded
property within the Sheffield Manor Community. Enforcement of these rules is the responsibility
of the Sheffield Manor BoD, who is entitled to delegate this activity to a Property Management
Agent, and not the Architectural Control Committee (ACC). The ACC reviews applications and
approves with or without stipulation or rejects each application according to criteria and
requirements within this set of Architectural Design and Maintenance Standards.
The purpose of the Sheffield Manor Architectural Design and Maintenance Standards is to serve
as a guide to aid owners, as well as members of the ACC, in determining what property
architecture, design and maintenance is required and acceptable. By monitoring and regulating
the exterior design and any proposed improvements to recorded properties within the Sheffield
Manor development, the Association is able to maintain a high standard of aesthetic quality,
community identity, and functional cohesiveness that enhances property values and promotes a
harmonious community. While the Standards cannot be all inclusive, any modifications that
affect the exterior appearance of properties within Sheffield Manor are governed by the
principles within this document.
These Architectural Design and Maintenance Standards originally drafted by the ACC for
review, approval and enforcement by the BoD for the purpose of informing all owners within
Sheffield Manor of the applicable regulations for existing structure(s), new construction,
alterations, and improvements to recorded properties within the Sheffield Manor Community.
This document is continually reviewed and when appropriate has been updated to reflect any
changes in jurisdictional policy and / or in response to issues that have arisen in their application
of enforcement and implementation.
This document is in compliance of Article V – Architectural Review and Covenants Committee
and Article VI – General Restrictions on the Use of Lots and Improvements to be Made Thereon
within the Declaration of Covenants, Conditions, Restrictions, and Reservation of Easement that
are part of the deed to every property in Sheffield Manor and which are binding on every
recorded property, Owner and Resident. These Covenants along with the Association’s ByLaws serve as the basis of the Architectural Design and Maintenance Standards contained in
this publication and are the authority for the establishment and functioning of the ACC.
Therefore, it is the responsibility of the Sheffield Manor BoD to enforce the policy that all existing
recorded properties and structures contained therein are monitored and regulated for proper
maintenance and that any new construction and/or improvements made to any property therein
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will be subject to follow due process of application to and prior written approval from the ACC
and such activities will be in accordance with the aforementioned Covenants and By-Laws of
the Association, all rules and regulations of the Association, and the Standards contained within
this document.
1.1.
The Architectural Control Committee
The Architectural Review and Covenants Committee, also known as the Architectural Control
Committee (ACC), shall be appointed by the BoD. This Committee shall initially consist of three
(3) members, but may thereafter be increased or decreased in size by the BoD, from time to
time, to not more than seven (7) members or less than three (3) members. Any member of the
Sheffield Manor Homeowners Association is eligible to apply for appointment of volunteer
service on the ACC. All applications will be forwarded to the BoD for approval or disapproval of
appointment. The term of each member will expire annually on the date of the first monthly BoD
meeting following the Annual Meeting of the Association. If the BoD takes no action to change
the status of the existing ACC members the terms will be deemed renewed for an additional
year. The ACC will have a chairperson, nominated by the ACC, and ratified by the BoD. The
BoD retains the ability to remove an ACC member at any time with or without cause.
The majority of the ACC members must be present for a quorum. In accordance with property
modification applications “Approval”, “Approval with stipulation”, or “Disapproval” for an
application will be taken by a majority vote of three (3) committee members (except in the case
of incomplete applications). Only members of the ACC (including the Chairperson) may
participate in the review of, and decision on, submitted applications.
1.2.
Property Modifications Requiring ACC Approval
Any change, permanent or temporary, to the exterior appearance of recorded properties and
structures within Sheffield Manor requires compliance with these Standards and, generally, the
prior written approval of the ACC (unless otherwise specifically stated in these Standards).
Please note that the requirement for ACC approval is not limited to major alterations, such as
adding a room or deck to a residence, but also includes such items as changes in color, design,
or materials of an existing property and structure. All applications for modification(s) are subject
to review and written approval by the ACC on an individual basis. For example, an owner who
wishes to construct a fence that is identical to one that already exists in the community is still
required to seek prior ACC written approval. This is important because the proposed fence that
the owner wishes to install may be in violation of these Standards. The best rule to follow
regarding an application is … “When in doubt, apply for ACC approval.”
1.3.
County, State, and Federal Regulations and Ordinances
This document has been developed to serve as a guide to Sheffield Manor Homeowners
regarding existing structures, changes, enhancements, improvements, modification, and / or
planned upgrades to their property and any structure therein. All such guidance is super ceded
by U. S. Federal, Virginia State and Prince William County regulations.
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Homeowners are responsible for compliance with all federal, state and local laws and
regulations (i.e., location, county setback requirements, right-of-way restrictions, fencing,
insurance, environmental and ecological impact, size, safety, and water usage during summer
months, particularly during droughts, etc.) and obtaining all necessary approvals and permits for
all such proposed alterations and construction upon any privately owned property within
Sheffield Manor. Any acknowledgement or approval by the Association of a property owner’s
request is not intended to indicate or represent that a property owner(s) or resident(s) has
complied with county, state, and federal laws. Below are links to federal, state and local
governing authority web sites to assist the community’s owners and residents to review the
most current regulations and guidance on process for permit approval.

http://www.usa.gov/Topics/Reference_Shelf/Laws.shtml

http://www.virginia.gov/cmsportal3/government_4096/codes_and_laws.html

http://www.pwcgov.org/business/permits/pages/default.aspx
1.4.
Basic Application Procedures and Standards
An application is required for most exterior alterations, as defined by this Architectural Design
and Maintenance Standards. All applications must be submitted to the ACC using an approved
application form. The application form can be found within Appendix A of this document and is
also available for downloading from the Sheffield Manor Association’s website or by contacting
the Property Management Agent. Where the Standards indicate “Pre-Approved”, an application
for certain improvements is not required so long as the homeowner complies with the latest
Standards within this document pertaining to the specific improvement. When granting a preapproved status to a specific guideline, the assumption made by the ACC is that the
homeowner will comply with not only the letter of the Standards, but also the spirit of the
Standards. The ACC has chosen this pre-approved status to minimize the level of effort
required to receive approval for routine repairs and simple and routine changes to homeowner’s
property and structure(s).
Every homeowner and any resident therein is responsible for abiding by the Standards, as well
as the ACC’s decision regarding any application submitted for approval. If a homeowner
disagrees with the ACC decision the homeowner may request reconsideration by the ACC. If
the reconsideration is not approved the homeowner may appeal the decision to the BoD (see
“Appeal of Committee Decision to Board of Directors”). The BoD’s decision will be considered
final within the context of the Association.
The burden rests with the homeowner to demonstrate the acceptability of the proposal. The
homeowner must submit a complete application form along with any additional information
required by these Standards. Homeowners may appear before the ACC, along with any
witness(s) the homeowner desires to have represent and speak on their behalf.
A completed application packet includes all required documentation as outlined in the
Standards, including but not limited to:
1. The latest approved application form with appropriate signatures.
2. Official county site plat – this is a drawing of the homeowner’s lot that reflects the
dimensions of the property and depicts the proposed modification and the relationships
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to the residence, other existing structures, and property boundaries. Contour lines are
required when drainage is a consideration. For complex applications the ACC may
require a larger scale blowup of the plan. This site plan is usually not required for color
changes or minor modifications.
3. Photographs, catalog/brochure illustrations, drawings, renderings etc. may be necessary
to provide the ACC the appropriate context for making their decision.
4. Duron Curb Appeal Exterior Accent Palette (Appendix D), when required.
5. Color samples (if applicable).
6. Grading plans (if applicable).
7. Other supporting documentation as defined in the Standards.
8. Packets determined by the Property Management Agent or the ACC to be incomplete
will be returned to the homeowner along with a statement of reason for the application’s
return and incompleteness.
The following are examples for the return of application:

Non-compliance with specific requirements of the appropriate section of the.

Missing plat/site plan.

Misrepresented, inaccurate, or erroneous location relative to the residence.

Missing or inappropriate signatures of affected neighbors.

Black and white photos, drawings or rendering used to explain color changes.

Applications lacking dimensions, such as height, width, length, and elevation changes.

Missing distance from residence and defined lot lines.

Incomplete or indeterminable color descriptions on Property Color Comparison Charts.
To ensure an application’s acceptance it is recommended that homeowner’s carefully review the
Standards, prepare the application accordingly, and review again prior to submission. The goal
of the ACC to is to approve all applications the first time and minimize the modifications
required.
1.5.
ACC Review Procedures
Upon receipt of a completed application, the ACC Chairperson at its regularly scheduled
meeting shall record the date of receipt of the application on the application. This date
commences the period of time available for ACC review of the application.
In situations where further additional information is required for the ACC to make their decision,
the homeowner will be notified and asked to provide additional information or may be requested
to attend the ACC meeting at which their application will be reviewed. The application will be
treated as not submitted until all the necessary information is provided to the ACC.
In the event that the committee fails to act on a complete and properly submitted application
request within forty-five (45) calendar days of receipt by the Committee, the request will be
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deemed approved by waiver. However, such waivers may not be considered as a precedent for
similar requests and will be treated as a one-time exception to the Standards by waiver.
Additionally, such waivers will not be considered “Approved” final in any case of departure from
the Standards within this document. The forty-five (45) calendar day time-period starts once a
completed application is received by the ACC. This forty-five (45) calendar day time-period
does not apply to requests determined by the ACC as incomplete or insufficiently prepared to
make a decision. In such cases, the application will be disapproved and returned to the
homeowner noting that the request contains insufficient information. The burden rests with the
homeowner to maintain contact with the Property Management Agent or the ACC if the time
frame of the application review process is of particular concern.
A majority of reviewing ACC members must approve a request for it to be officially “Approved.”
The Chairperson will sign approved applications and reviewing ACC members and notification
will be sent to the homeowner (via the Property Management Agent).
A majority of ACC members is required for an application to be officially “Disapproved” (unless
the application is incomplete). In such cases the ACC must provide written notice to the
homeowner (via the Property Management Agent) outlining specific reason for being considered
“Disapproved” or “Incomplete”.
If the homeowner’s application is denied by the ACC, the homeowner may request
reconsideration by providing to the ACC new or additional information that may clarify their
request or greater demonstration for acceptability. A homeowner may appeal “Disapproved”
applications to the BoD (see Section 1.6 “Appeal of Committee Decision to Board of Directors”
below).
1.6.
Appeal of Committee Decision to Board of Directors
A final ACC decision may be appealed to the BoD one time if the action is taken within forty-five
(45) calendar days following the ACC “Disapproved” decision.
All appeal petitions must be in writing and received by the Property Management Agent a
minimum of one week prior to the next scheduled BoD meeting (BoD meeting occur the third
Thursday of each month). Copies of the “Disapproved” application and any supplementary
materials the homeowner would like to have considered must be brought to the BoD meeting.
The only issue that may be appealed is whether the ACC applied the Standards and Covenants
correctly in reaching its decision.
1.7.
Enforcement Procedures
When an apparent violation of these Standards is found to exist, the Property Management
Agent will pursue the following procedure on behalf of the Sheffield Homeowners Association:
All suspected violations will be confirmed by a site visit by the Property Management Agent to
the recorded property.
When the violation is confirmed by the Property Management Agent, they will send an initial
notice to the recorded property owner, and in the event that the resident is not the recorded
property owner, to both the resident as well as the recorded property owner requesting that they
resolve the apparent violation within thirty (30) calendar days of the notice.
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If the violation continues for thirty (30) calendar days after the initial notification (or if no
substantial action is taken to correct the apparent violation or when that action would require
more than thirty (30) calendar days) a second violation letter will be sent. The owner/resident
has fifteen (15) calendar days from the date of this second letter to correct the situation.
If the violation continues for fifteen (15) calendar days after the second notification letter a third
letter will be sent by certified mail. Failure to resolve the violation within fifteen (15) calendar
days of the third letter will result in the matter being forwarded to the BoD. At this point the BoD
is authorized to take legal action to ensure compliance, and to seek recovery of any costs
associated with the efforts to obtain compliance.
1.8.
Resale Disclosure Packets
The Virginia Property Owners’ Association (POA) act requires the seller of the property that is
within a homeowners association to provide an Association Disclosure Packet to the potential
buyer when the buyer requests one. The Sheffield Manor Homeowners Association provides
the disclosure packet with the required information for a state mandated fee when the seller or
seller’s agent provides a written request to the Property Management Agent and includes the
applicable fee. The disclosure packet provides the information required by the POA, including
the status of assessment payments for that property and whether there are architectural or
maintenance violations on the subject property.
1.9.
Amendments to Architectural Design and Maintenance Standards
Although the ACC and BoD are not permitted to grant exceptions to these Standards, the
Standards may be amended. These amendments may not conflict with the Covenants.
Association members may submit to the ACC or BoD requests for additions or changes to the
Standards. The ACC may make recommendations on such requests to the BoD. Notice of all
Standards changes will be made available to the community by official notification from the
Property Management Agent. Changes to the Standards will become effective upon adoption
by the BoD. The latest version of the Architectural Design and Maintenance Standards and
associated forms can be found on the Sheffield Manor Association website.
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2. Property Use
2.1.
Use of Private Property, Residence and Structure(s)
No recorded private property, residence and structure(s) may be used for conducting any
business, commerce, or profession, except for when professional uses has been granted a
permit under (and subject to) Prince William County requirements and applicable zoning
ordinances. Such permitted professional uses of a private property, residence and structure(s)
within Sheffield Manor are required to comply with the following:
1. Homeowners that conduct business at their residence are responsible for compliance
with any federal, state, and county safety (e.g., handrails, steps, lighting, etc.)
ordinances and requirements and for obtaining all county approvals and permits.
Specifically, a business permit must be obtained from Prince William County and a copy
must be on file with the Sheffield Manor HOA Property Management Agent.
2. No business-related sign or other advertising device of any nature may be placed on any
lot, structure, or common area, or on any vehicle regularly parked within the community.
Please refer to Section 10.6 Commercial Vehicles Standards for additional information.
3. No visible exterior storage of business-related materials is permitted.
4. Business personnel may not be more than one person who is not a permanent resident
in the residence.
5. For in-home daycare services, care should be taken so that this service does not cause
any annoyance to neighbors or interfere with the rights of other homeowners relating to
the quiet enjoyment of their property.
Application Procedures:
In addition to the Prince William County home business documentation, the homeowner must
submit to the ACC an application for such an in-home business. The application must include
the following information:
1. The type of business being conducted.
2. A copy of the Prince William County use permit.
3. Number of business employees operating at the property and their resident status.
4. Where business-related externally stored materials will be stored.
5. Impact on traffic and parking on neighbors.
6. Number and type of deliveries required.
7. Type and number of vehicles to be used to conduct business and location of vehicle
storage.
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2.2.
Trash and Garbage
Owners/residents are responsible for picking up litter on their property and debris on common
ground that originated on their property. The following Standards pertain to trash and garbage:
1. Trash, refuse, and recycle containers may not be permitted to remain in public view
except on days of trash, refuse, and recycle collection. Containers should be placed at
the curb after dusk the night before refuse/recycle scheduled pickup and must be stored
out of sight no later than the end of the day of the scheduled trash, refuse, and, recycle
pickup day.
2. No accumulation or storage of litter, new or used building materials, or other materials
considered to be trash or refuse is permitted on any lot.
3. Trash, refuse, or waste materials may not be burned. The placement or operation of
incinerators for the purpose of burning of trash, refuse, or waste materials are not
permitted any lot or common ground.
4. Dumping of debris, lawn clippings, leaves, trees, branches, logs, or any other materials
on common ground is strictly prohibited.
5. Trash in plastic bags is strictly prohibited unless placed in an approved Trash
Receptacle stored out of sight. Trash Receptacles must have a functional lid.
6. Lawn clippings are permitted in plastic bags and may be placed at the curb after dusk
the night before refuse/recycle scheduled pickup. (Please check with the trash, refuse
and recycling pickup service provider for any changes)
7. Trees, branches and logs are to be bundled in lengths no greater than three (3) feet and
may be placed at the curb after dusk the night before refuse/recycle scheduled pickup.
(Please check with the trash, refuse and recycling pickup service provider for any
changes)
8. Recycling receptacles with or without a lid are permitted and may be placed at the curb
after dusk the night before refuse/recycle scheduled pickup.
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3. Dwellings and Structures
3.1.
New Construction, Reconstruction, and Other Major Alterations
The following Standards pertain to all property alterations, reconstruction, new construction, and
other major alterations to the exterior of the existing residence including, but not limited to room
additions and exterior room alterations.
This section does not include Standards for screened and unscreened porches, decks, storage
sheds, and fences. For Standards pertaining to these types of alterations, reconstruction and
new construction please refer to the appropriate sections outlined within this document.
1. Homeowners are responsible for compliance with any federal, state, and county
ordinances regarding location, setbacks and safety (i.e., location, county setback
requirements, right-of-way restrictions, fencing, insurance, environmental and ecological
impact, size, safety, and water usage during summer months, particularly during
droughts, etc.) requirements and for obtaining all approvals and county permits for all
alterations, reconstruction and new construction.
2. Architectural design, character, form, scale and proportion of all alterations,
reconstruction and new construction will be harmonious and consistent with the design
and character of the existing residence, structures, and adjacent residences.
3. Materials (e.g., doors, windows, siding, etc.) used in construction and color scheme are
to be harmonious with the existing structures as well as the surrounding structures. For
Standards pertaining specifically to building materials and colors please refer to the
appropriate sections outlined within this document.
4. The location of any structure will not adversely impair the existing views or amount of
sunlight and natural ventilation to adjacent properties.
5. Roofing materials must match the roof of the existing residence. Any new roof
construction must be comparable with the slope and pitch of the original roof on the
residence.
6. Homeowners are responsible for ensuring all alterations, reconstruction, and new
construction do not have an adverse impact on grade or other conditions, which may
affect property drainage.
In addition to the basic application requirements; please see Appendix A of this document. The
application for alterations, reconstruction and new construction must include the following
information:
1. Detailed description, drawings and/or architectural plans for the alterations,
reconstruction or new construction, including exterior elevations and dimensions. It is
recommended that the application include the same drawings and architectural plans
submitted for county approvals and permits of the proposed alterations, reconstruction or
new construction.
Page 1
2. Property plat/site plan showing location of proposed alteration or structure(s) and its
relationship to the existing residence, structure(s), adjacent residences and property
lines; please see Appendix B of this document.
3. Photographs of existing residence and structure(s) are required.
3.2.
Exterior Color Changes
The following Standards pertain to the exterior color scheme of the residence:
1. All exterior colors for a residence (Single Family, Cottage Home, and Townhome) must
be harmonious with the homeowner’s residence and adjacent residences and consistent
with the overall character of the community.
2. Collectively, the color scheme refers to the color of a residence’s siding, trim, entrance
and garage doors, shutters, and roof. No two adjacent, diagonal, or opposite residences
may have the same or similar color schemes. The determination of the similarity of color
schemes will be at the discretion of the ACC and will be evaluated on a case-by-case
basis. As a general rule, if any of the following two are the same (siding, trim, door,
shutters, roofs and brick facades) on adjacent residences then the exterior schemes
may be considered similar.
3. Color selections and color schemes must be harmonious with the colors and color
schemes used on existing residences within the community.
4. Please refer to the Duron Curb Appeal Exterior Accent Palette for approvable color
selections; please see Appendix D of this document.
5. The exposed portion of concrete foundations for a residence must be painted/stained a
neutral color and maintained at all times.
In addition to the basic application requirements, applications for exterior color changes must
include the following information:
1. Color samples of the new proposed colors to be used.
2. Color photo of structure showing its existing color (prior to the proposed color change).
3. Completion of the “Property Color Comparison Chart” identifying all of the existing and
proposed exterior colors of the homeowner’s residence and the exterior colors used on
all adjacent, diagonal, and opposite residences; please see Appendix D of this
document.
3.3.
Attic Fans and Ventilators
The following Standards pertain to attic fans, ventilators, and turbines at a residence and
associated structure(s):
1. When mounted on the gable end, they must match the siding or trim.
2. Fans, ventilators shall be mounted on the rear roof ridge so as to minimize visibility from
the street and should not extend above the ridgeline.
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3. Ridge vents are permitted, when covered with an approved roofing material.
4. Additional information can be found at Section 3.5 – Chimneys, Chimney Caps, and
Flues.
Application is not required for Attic Fans and Ventilators as long as homeowner complies with all
of the Standards listed above or elsewhere in this document.
3.4.
3.4.1.
Awnings
Permanent Awnings:
Awnings that are permanently affixed to the residence must comply with the following:
1. All awnings must be harmonious with the homeowner’s residence and adjacent
residences and consistent with the overall character of the community.
2. Permitted on the rear of the residence only.
3. Must be maintained in good condition at all times.
4. Must be made of fabric.
5. Must be plain in design without decorative features such as fringes. Scalloped awning
edges are permitted.
6. The architectural design, character, form, scale, and proportion of the awning will be
harmonious and consistent with the design and character of the existing residence,
adjacent residences and structures.
7. The location of any awning will not adversely impair the existing views or amount of
8. The awning must be fully retractable. In season, homeowners are encouraged to retract
(close) the awning and remove any side screens when not in use.
9. Decorative individual window awnings are strictly prohibited.
In addition to the basic application requirements, the application for permanent awnings must
1. Complete description of awning to be used.
2. Color sample or brochure with picture.
3. Location of awning.
3.4.2.
Temporary Awnings:
Temporary awnings/canopies/sun control devices/trellises that are not affixed to the residence
are permitted in the rear of the residence only from March 1st through October 31st.
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Application is not required for Temporary Awnings as long as homeowner complies with all of
the Standards listed above or elsewhere in this document.
3.5.
Chimneys, Chimney Caps, and Flues
The following Standards pertain to the alteration, reconstruction, and new construction of
chimneys and the installation of chimney caps and metal flues of a residence:
1. All chimneys, chimney caps and flues must be harmonious with the homeowner’s
residence and adjacent residences and consistent with the overall character of the
community.
2. New/additional chimneys shall either match the residences existing chimney(s) or shall
be constructed with brick that matches existing brickwork, if any, on the residence.
3. Metal flues and chimney caps, if painted, and any vent protruding through the roof, if
painted, are to be painted silver or black.
4. With the exception of flues used with gas fireplaces, all other types of flues will require
an application.
An application is not required for chimneys, chimney caps, and flues that comply with all of the
Standards above or elsewhere in this document. However, an application for other types of
flues must include the following information:
1. Intended use of flue.
2. Location of flue.
3. Complete description of flue to include a picture.
3.6.
3.6.1.
Decks
Single Family Style Residence:
The following Standards pertain to the alterations, reconstruction and new construction of decks
for Single Family Residences:
1. All single family style residential decks must be harmonious with the homeowner’s
community.
2. Decks must be located in rear yards, directly behind the Single Family residence, and
may not extend around to either side of the residence.
3. Homeowners are responsible for compliance with any federal, state, and county setback
and safety (e.g., handrails, steps, lighting, etc.) ordinance requirements and for obtaining
all county approvals and permits.
4. Decks may be made from recycled plastic or wood lumber. Decks made from wood may
be left to age naturally provided they are properly maintained. Decks that are stained
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must be a natural wood color. All color samples for natural wood stain or recycled
plastic must be approved by ACC.
5. Painted decks are strictly prohibited.
6. Decks may be built with white vinyl posts, spindles and deck hand railings.
7. Deck spindles may be natural wood, white vinyl, black wrought iron, or painted white.
8. The use of privacy screening for decks may be used for creating privacy if consistent
with the architectural style and design of the residence. Privacy screening which may
not exceed seven (7) feet in height from the floor of the deck will be considered when
lattice or an open style of screening is proposed. Finish materials and colors must
match those of the existing or proposed deck materials.
9. If the area under the screened porch will be used for storage, indicate whether lattice or
landscape plantings will be used for screening. If, at any time, the under deck area
accumulates tools, materials, or other personal effects, it will be deemed a storage area
and screening will be required.
10. If lattice is used to make under deck storage, it must be permanently affixed to the deck,
and remain a natural wood color or white or tan vinyl lattice in harmony with the existing
or proposed deck materials.
11. Homeowners are responsible for ensuring all new decks and modifications to existing
decks do not have an adverse impact on grade or other conditions, which may affect
drainage.
12. Decks are only permitted off of the main floor and basement levels.
3.6.2.
Townhome Style Residence:
The following Standards pertain to the alterations, reconstruction and new construction of decks
for Townhomes:
1. All Townhome residential decks must be harmonious with the homeowner’s residence
and adjacent residences and consistent with the overall character of the community.
2. Decks must be located in rear yards, directly behind the Townhouse. The steps may
extend to either side of the Townhouse for end units only.
4. Decks may be made from recycled plastic (natural wood color) or wood lumber. Decks
may be left to age naturally provided they are properly maintained. Decks that are
stained must be a natural wood color. All color samples for natural wood stain or
recycled plastic must be approved by the ACC.
5. Painted decks are strictly prohibited.
6. The use of privacy screening for decks may be used for creating privacy if consistent
with the architectural style and design of the residence. Privacy screening which may
not exceed seven (7) feet in height from the floor of the deck will be considered when
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lattice or an open style of screening is proposed. Finish materials and colors must
match those of the existing or proposed deck materials.
7. Homeowners are responsible for ensuring all new decks and modifications to existing
decks do not have an adverse impact on grade or other conditions, which may affect
drainage.
8. Decks are only permitted off the main floor and basement levels.
9. Spiral staircases are strictly prohibited.
In addition to the basic application requirements, the application for the addition, alteration, or
reconstruction of decks for Single Family and Townhome residences must include the following
information:
1. Property plat/site plan showing the size, dimensions, and location of the proposed deck.
Distances from adjacent property lines must also be indicated.
2. Detailed description, drawings and/or architectural plans for the alterations, which
include exterior elevations and dimensions of the deck and its railings and/or screening,
posts, stairs, steps, benches, and other details to clearly describe the proposed work.
Include height of deck above ground.
3. Indicate if residence is a walk-up or a walkout lot.
4. Description of all materials and screening to be used, including the color of any stain.
3.7.
3.7.1.
Doors
Exterior Entry Doors:
The following Standards pertain to the installation or replacement of all exterior entry doors:
1. All entry doors to a residence must be harmonious with the homeowner’s residence and
adjacent residences and consistent with the overall character of the community.
2. Doors with colored stained glass features are strictly prohibited.
3. Doors with clear/frosted glass no larger than four (4) foot oval are permitted.
4. All door hardware (i.e., door knob, knocker, kick plate, lock, etc.) must match in color;
bright or antique brass, bronze, brushed nickel or black are the only permitted colors.
5. The top of the kick plate will be no higher than twelve (12) inches from the bottom of the
entry door and must match the other door’s hardware in color.
6. For Standards specifically pertaining to the installation of new doors or replacement of
existing doors, which change the overall color scheme of the residence, please refer to
Appendix D of this document regarding Exterior Color Standards.
7. The architectural design, character, and scale of the proposed exterior entry doors will
be harmonious and consistent with the design and character of the existing residence,
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8. Sidelights are permitted if they are the same color as the trim on the residence or door
color.
9. Rear entry doors may be sliding glass doors or French doors and must remain white or
match the trim on the residence.
10. “Self-storing” doors are permitted on the rear of the residence only.
In addition to the basic application requirements, the application for entry doors must include the
following information:
1. Complete descriptions of the entry doors including dimensions, colors, and location of
kick plate.
2. Photograph, brochure/catalog photo, rendering or drawings of the entry door are
encouraged.
3. If painting the exterior door, please refer to Appendix D of this document regarding
Exterior Color Standards. If another brand of paint, other than Duron is used, the color
must closely match the Duron paint color palettes.
3.7.2.
Screen Doors / Storm Doors:
The following Standards pertain to storm/screen doors installed on the front or side planes of
the residence:
1. All screen doors / storm doors must be harmonious with the homeowner’s residence and
2. Frosted, etched, or colored glass in storm doors is not permitted.
3. The color of the doorframe must match the approved color of the entry door, the
shutters, or the trim around the entry door.
4. Beveled glass is permitted.
5. Doors must be “full view” (i.e., full, open view, rectangular shaped glass).
6. Security, wrought iron, cross buck, imitation gate hinges, and storm doors with excessive
kick plates, frames and ornamentation are not permitted.
7. “Self-storing” full view storm doors are permitted on the front and rear of the residence.
In addition to the basic application requirements, applications for storm doors must include the
1. Photograph/manufacture’s brochure of proposed door.
2. Color of the storm door and existing exterior doors.
3. Location of door (e.g., front, side, rear, etc.).
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3.8.
Garage Doors
The following Standards pertain to garage doors for all residences.
1. All garage doors must be harmonious with the homeowner’s residence and adjacent
2. Garage doors and trim must remain the original color or white.
3. Replacement of garage doors should be similar to the original garage door style installed
by the builder and in harmony with overall character of the community.
4. Garage doors may include windows and decorative windows.
In addition to the basic application requirements, applications for garage doors must include the
1. Photograph/manufacture’s brochure of proposed garage door.
2. Color of the garage door and existing exterior doors.
3.9.
Exterior Lighting
The following Standards pertain to the installation or replacement of porch lights, lampposts,
outdoor accent lighting, security lighting, and other types of exterior lighting for all residences:
1. The number, location, design and scale of all exterior light fixtures must be harmonious
with the homeowner’s residence and adjacent residences and consistent with the overall
character of the community.
2. All exterior lighting, particularly spotlighting, must be located and angled so as to be
unobtrusive to the neighboring residences.
3. All exterior lighting must be white or clear in color. Other colored lights are only
permitted during holiday periods. For standards on seasonal lighting displays, please
see Section 10.20 – Seasonal and Holiday Displays in this document.
4. Spotlights should be placed on the side or rear of the residence only and
5. All properties must maintain consistency of single lamppost usage in the front of the
residence. Only the Globe Townhomes are permitted to not have lampposts installed.
6. Lampposts must be kept black in color and not more than seven (7) feet in height.
7. The lamppost light fixture must either match in color to all other light fixtures attached to
the front of the residence or be black in color so as to match the lamppost itself.
8. To encourage neighborhood security, all lampposts must remain operational and lit from
dusk to dawn.
9. Ground level accent lighting fixtures must be unobtrusive in nature and not more than
two (2) feet in height.
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10. All light fixtures attached to the front of the residence must have the same color or finish
of black, bronze, chrome, nickel, polished brass, or antiqued brass finish.
In addition to the basic application requirements, applications for the installation or replacement
of porch lights, lampposts, outdoor accent lighting, security lighting, and other types of exterior
lighting, must include the following information:
1. Property plat/site plan showing the location of the proposed light fixtures.
2. Detailed specifications and drawings of the proposed light fixture(s) including material
finish, type, color, and size/dimensions.
3. Photograph, brochure/catalog photo, rendering, or drawings of the exterior lighting are
encouraged.
4. Applications are not required for seasonal lighting displays.
3.10.
Gazebos
The following Standards pertain to the alteration, reconstruction, and new construction of
gazebos for all residences:
1. All gazebos must be harmonious with the homeowner’s residence and adjacent
2. Gazebos must be located directly behind the residence; please see Appendix B of this
document.
4. The architectural design, character, scale, dimensions, and materials (e.g., roofing,
siding, etc.) used in construction and color scheme of the proposed gazebo will be
adjacent residences, and surrounding structures.
5. Gazebos may be made from recycled plastic or wood lumber. Gazebos made from
wood may be left to age naturally provided they are properly maintained. Gazebos that
are stained must have a natural wood color stain applied.
6. For Standards pertaining specifically to building materials and color; please refer to
Appendix D of this document regarding Exterior Color Standards.
7. White vinyl gazebos will be permitted in the Single Family residences. White vinyl
gazebos are not permitted in the Cottage Home and Townhome residences.
8. The location of any gazebo will not adversely impair the existing views or amount of
9. Gazebo flooring/decking may be stone, brick, or cement if the gazebo is on ground level.
10. Gazebo flooring/decking may be natural wood or composite lumber if elevated.
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11. Gazebo foundations must be enclosed on all sides. Lattice skirts may be used to
enclose the foundation of an elevated gazebo.
In addition to the basic application requirements, applications for the alteration, reconstruction
and new construction of gazebos must include the following information:
1. Detailed description, drawings, and architectural plans for the alteration, reconstruction,
and new construction, which include exterior elevations and dimensions of the gazebo.
It is recommended that the application include the same drawings and architectural
plans submitted for any required county approvals and permits.
2. Property plat/site plan showing location of proposed structure and its relationship to
property lines and adjacent residences.
3.11.
Gutters and Downspouts
The following Standards pertain to the installation or replacement of gutters and downspouts:
1. Missing, hanging, broken, or otherwise unsightly gutters and downspouts must be
repaired and/or replaced promptly.
2. The architectural design, character, form, scale, and proportion of the gutters and
downspouts will be harmonious and consistent with the design and character of the
existing residence, adjacent residences, and structures. Architectural detailing must
match residence.
3. All gutters shall remain white in color or match siding or trim colors.
Application is not required for Gutters and Downspouts as long as homeowner complies with all
of the Standards listed above or elsewhere in this document.
3.12.
Patios
The following Standards pertain to the alteration, reconstruction, and new construction of patios.
For Standards pertaining to screened porches or decks, please refer to Section 3.14 Screened
Porches, Deck, and Gazebos Standards.
1. All patios must be harmonious with the homeowner’s residence and adjacent residences
and consistent with the overall character of the community.
2. Patios shall be located in the rear or side yards, behind the front plane of the residence,
which is defined as the furthermost structure of the residence (i.e., front of garage).
3. Only flagstone, brick, pavers, concrete, or stamped concrete shall be used.
4. The scale, location, and design shall be compatible with the lot, residence, and
surroundings.
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5. Homeowners are responsible for ensuring all alterations, reconstruction, or new
construction of patios does not have an adverse impact on grade or other conditions,
which may affect drainage.
6. The use of privacy screening and wing walls/patio retaining walls for patios may be used
for creating privacy if consistent with the architectural style and design of the patio.
Wing walls/patio retaining walls may not exceed two (2) feet in height from the floor of
the patio. Landscaping is the preferred method of screening ground level patios.
In addition to the basic application requirements, the application for patios must include the
1. Property plat/site plan showing the exact location and dimensions of the patio within the
homeowner’s recorded lot.
2. Materials to be used including color and pictures showing materials used.
3. Method of installation including a description of any grading changes and resulting
impact on adjacent properties or open space.
3.13.
Roofs
The following Standards pertain to replacement of existing roofs or installation of roofs on
alterations, reconstruction, and new construction. Permitted roofing materials and styles include
the following:
1. All roofing must be harmonious with the homeowner’s residence and adjacent
2. Standard asphalt/fiberglass shingles including standard three (3) tab and laminated
(“architectural”) shingles. Shingle colors must be in the following general ranges for
consideration: brown, dark brown, dark gray, or black and must closely match the color
of the original roof of the residence.
3. Cedar shake wood shingles are strictly prohibited.
4. Other roofing materials including standing seam (tin/aluminum/steel) and copper will be
considered on a case-by-case basis for roofing bay windows and porticos based on their
consistency and compatibility with the general architectural design and character of the
residence and other residences within the community.
5. Roofing materials used on porches, screened porches, and gazebos should match the
roofing materials used on the main part of the residence.
6. The architectural character and style of the proposed roofing material must be consistent
and compatible with roofing products used on other residences within the community. In
addition, the architectural character and style of the proposed roofing material must be
consistent with any existing roofing materials on other areas of the residence.
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In addition to the basic application requirements, applications for the replacement of existing
roofs or the installation of roofs on alterations, reconstruction, and new construction must
1. A sample of the same color, type, and material of that being proposed for the residence.
2. Detailed drawings of the residence indicating the location of the proposed roofing and (if
applicable) the location and type of any existing roofing that will remain on the residence.
3.14.
Screened Porches, Deck, and Gazebos
The following Standards pertain to the alteration, reconstruction, or construction of screened
porches:
1. All screened porches, decks and gazebos must be harmonious with the homeowner’s
community.
2. Homeowners are responsible for compliance with any federal, state, and county
ordinances regarding location, setbacks and safety (e.g., handrails, lighting, steps, etc.)
requirements and for obtaining all approvals and county permits for all alterations,
reconstruction and new construction of screened porches, decks, and gazebos.
3. Roof materials used in construction are to match the existing structures. For Standards
pertaining specifically to roofing materials; please refer to Section 3.13 Roof Standards.
4. Roofs must be architecturally compatible with the roof on the homeowner’s residence.
5. Homeowners are responsible for ensuring screened porches do not have an adverse
impact on grade or other conditions, which may affect drainage.
6. Screened porches are not permitted on the front or sides of the residence and must be
located behind the residence.
7. Screened porches may be made from wood lumber or recycled plastic decking. Posts
and railings may consist of white vinyl. Exceptions may be granted on a case-by-case
basis based on the architectural design and character of the existing structure.
Screened porches made from wood may be left to age naturally. Screened porches may
be stained a natural wood color.
8. Screened porches with support posts more than three (3) feet in height must have
landscaping around the supports to soften the visual impact. For Standards specifically
pertaining to landscape screening; please refer to Section 6.7 Landscape Screening
Standards.
9. If the area under the screened porch will be used for storage, indicate whether lattice or
landscape plantings will be used for screening. If, at any time, the under deck area
accumulates tools, materials, or other personal effects, it will be deemed a storage area
and screening will be required.
10. If lattice is used to make under deck storage, it must be permanently affixed to the deck,
and remain a natural wood color or white or tan vinyl lattice.
Page 12
In addition to the basic application requirements, the application for screened porches must
1. Detailed description, drawings and architectural plans for the alteration, reconstruction,
and new construction, which include exterior elevations and dimensions of the screened
porch. It is recommended that the application include the same drawings and
architectural plans submitted for county approvals and permits.
2. Property plat/site plan showing location of proposed screened porch to the existing
residence, structures, adjacent residences and property lines.
3.15.
Shutters
The following Standards pertain to the installation, maintenance, and replacement of shutters:
1. All shutters must be harmonious with the homeowner’s residence and adjacent
2. Shutters will be louvered or raised panel design. Approval of all other shutter
types/styles will be at the discretion of the ACC and will be evaluated on a case-by-case
basis.
3. The architectural design, character, form, scale and proportion of the shutters will be
adjacent residences and structures. Architectural detailing must match residence.
4. For Standards specifically pertaining to the installation of new shutters or replacement of
existing shutters, which change the overall color scheme of the residence; please refer
to Appendix D of this document regarding Exterior Color Standards.
5. Any shutter with milky white lines or faded discoloration throughout one or more of the
shutters requires them to be restored to the non-faded original form. Using vinyl
restoration products, painting the shutters, or replacing the shutters is an acceptable
solution to this issue.
In addition to the basic application requirements, the application for installation of new shutters,
replacement of existing shutters and removal of existing shutters must include the following
information:
1. Detailed specifications of the proposed shutters including type of material finish type and
color, size/dimensions.
2. Photograph, brochure/catalog photo, rendering or drawings of the shutters are
encouraged.
3.16.
Skylights
The following Standards pertain to the installation or replacement of skylights:
1. All skylights must be harmonious with the homeowner’s residence and adjacent
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2. The skylight frame and trim must match the color of the roof.
3. Homeowner is responsible for conforming to federal, state, and county ordinance
requirements when installing skylights.
In addition to the basic application requirements, applications for the installation of skylights
must include the following information:
1. Property plat/site plan showing location of proposed skylight.
2. Detailed specifications and drawings of the proposed skylight including the type of
material finish type and color, size/dimensions.
3. Catalog photos/drawings, if available, are recommended.
4. Photos of the existing residence.
3.17.
Storage Sheds
The following Standards pertain to the alteration, reconstruction, and new construction
of storage sheds, as well to the installation of per-fabricated storage sheds:
1. All sheds must be harmonious with the homeowner’s residence and adjacent residences
and safety requirements and for obtaining all approvals and county ordinances for all
alterations, reconstruction and new construction of storage sheds.
3. The foundation, anchoring and setbacks for sheds must be in compliance with Prince
William County Standards and regulations.
4. The location, size, and appearance of the shed relative to the primary residence and
adjacent lots will be strongly considered. Screening by a fence or comparable hedge,
visibility from the street and adjacent lots, and effect upon the overall appearance of the
neighborhood are important considerations. The location of any shed will not adversely
impair the existing views or amount of sunlight and natural ventilation to adjacent
properties.
5. Finish materials, colors and roofing of the shed must be the same as those used on the
residence; please see Appendix D of this document. Metal sheds are strictly prohibited.
6. Pre-constructed vinyl sheds (i.e., Rubbermaid, etc.) are permitted in Townhomes only.
7. Sheds must be located behind the residence.
8. Sheds in Townhomes must be no taller than eight and one-half (8 ½) feet and sixty-four
(64) square feet in area.
9. Permanent sheds (sheds with concrete foundations) are strictly prohibited in the
Townhomes.
10. Sheds must be kept in good repair and painted or cleaned as needed.
11. Only one (1) shed per lot.
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12. If the base of the shed is not level to the ground, the space between the base of the
shed and the ground has to be covered, either by latticework or natural vegetation.
13. Playhouses may not be used as, or converted into storage sheds.
In addition to the basic application requirements, applications for storage sheds must include
the following information:
and new construction, which include exterior elevations and dimensions of the shed. It
is recommended that the application include the same drawings and architectural plans
submitted for county approvals and permits.
2. Property Plat/site plan showing relationship of the structure to residence and lot lines.
3. Description of materials and colors to be used on shed as well as those on the
residence.
4. Detailed architectural drawing of proposed structure including dimensions and all
elevations to include landscape plan.
5. Picture/Brochure of proposed structure.
3.18.
Sidewalks, Walkways, and Pathways
For the purposes of this section:

A “Sidewalk” refers to the public concrete pathways that interconnect properties
within the community. These interconnect with neighboring properties and include
any directly connecting pathways that lead to a residence.

A “Walkway” (a.k.a. “Pathways”) refers to any other private pathways that exist solely
within a property’s boundaries and are not a part of or directly connect to a Sidewalk.
Any Walkway that directly connects to a Sidewalk becomes part of the Sidewalk as a
whole.

Please contact the ACC should have questions or require further clarification
regarding these definitions.
The following Standards pertain to the installation or alteration of Sidewalks and Walkways:
3.18.1.
Sidewalks:
1. The scale, location and design of all sidewalks and walkways, pathways, and steps must
be harmonious and consistent with the overall character of the community.
2. Sidewalks and Walkways must be properly maintained at all times and appear natural in
color and texture.
3. Sidewalks on all property types may only be constructed of natural, poured concrete as
seen throughout the community.
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4. Sidewalks must be maintained in their natural, unpainted color and texture. Only clear
sealers that do not alter the original color, texture, or sheen are permitted.
3.18.1.
Walkways:
1. The scale, location and design of all sidewalks and walkways, pathways, and steps must
be harmonious and consistent with the overall character of the community.
2. Sidewalks and Walkways must be properly maintained at all times and appear natural in
color and texture.
3. Walkways on all property types may be constructed of concrete, flagstone, brick, "brick
pavers", "stepping stones", stamped concrete, or similar durable construction material.
4. Walkways may not be constructed of asphalt.
5. Walkways and pathways must be installed flush with the adjacent ground, turf, or
landscape bed(s).
6. Walkways may be painted or coated provided:

A durable paint or coating material specifically designed for use on the particular
surface material is properly applied.

The final color must be a match to any of the following colors from the community's
official color palette provided in Appendix D of this document: "Newport", "Wheat",
"Greystone", "Harness Shop Tan", "Cypress", "Incense", or "Chadwicke Tan".
Note: For information regarding snow and ice removal guidelines for all public sidewalks
and walkways please see Section 9 Snow Removal.
In addition to the basic application requirements, applications for the installation or alteration of
sidewalks and walkways must include the following information:
1. Property plat/site plan showing the location of proposed sidewalks and walkways.
2. Materials used to construct proposed sidewalks and walkways.
3. Detailed specifications of the proposed sidewalks and walkways including the
dimensions, construction method, and materials to be used.
3.19.
Windows
The following Standards pertain to replacement of existing windows and installation of new
windows:
1. New windows must match the type currently used in the homeowner’s residence.
2. Window frames and mullions (if applicable) must be white.
3. The architectural design, character, and scale of the proposed windows will be
Page 16
4. Windows must be double hung and have crosshatches consistent with design and
character of the existing residence, adjacent residences and structures.
5. Windows with accent features and subtle tinting are permitted.
In addition to the basic application requirements, applications for windows must include the
1. Photograph/manufacturers brochure of proposed windows.
2. Color of the new windows and existing windows.
3. Location of windows.
3.20.
Foundations, Porches, and Steps/Stoops

“Foundations” refers to the concrete structure supporting the residence.

“Porches” refers to the landing, porch, or stoop to each residence.

“Steps” refers to the concrete steps as part of the entrance and may lead to a
landing, porch, or stoop to each residence.

Please contact the ACC should have questions or require further clarification
regarding this definition.
The following Standards pertain to the installation or alteration of Foundations, Porches, and
Steps/Stoops:
3.20.1.
Single Family Homes:
1. The scale, location and design of all Porches and Steps/Stoops must be harmonious
2. Foundations, Porches, and Steps/Stoops must be properly maintained at all times and
appear natural in color and texture.
3. Foundations, Porches, and Steps/Stoops may be painted or coated provided:
 If connected, Porches and Steps/Stoops must be maintained in the same color and
texture.
 A durable paint or coating material specifically designed for use on the particular
surface is properly applied.
 The final color must be a match to any of the following colors from the community's
"Greystone", "Harness Shop Tan", "Cypress", "Incense", or "Chadwicke Tan" or a
match the original color.
3.20.2.
Townhomes and Carriage Homes:
1. The scale, location and design of all Porches and Steps/Stoops must be harmonious
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2. Foundations, Porches, and Steps/Stoops must be properly maintained at all times and
appear natural in color and texture.
3. Foundations, Porches, and Steps/Stoops may be painted or coated provided
Foundations must be maintained in the original white color, consistent with all other units
in the common structure.
4. Steps/Stoops may be painted or coated provided:
 The color and texture selected remains consistent with all other units in the common
structure.
 A durable paint or coating material specifically designed for use on the particular
surface is properly applied.
 The final color must be a match to any of the following colors from the community's
"Greystone", "Harness Shop Tan", "Cypress", "Incense", or "Chadwicke Tan".
foundations, porches and steps/stoops must include the following information:
1. Property plat/site plan showing the location of proposed foundations, porches and
steps/stoops.
2. Materials used to construct proposed foundations, porches and steps/stoops.
3. Detailed specifications of the proposed foundations, porches and steps/stoops including
the dimensions, construction method, and materials to be used.
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4. Driveways
The following Standards pertain to the alteration, reconstruction, or new construction of all
driveways:
1. All driveways must be harmonious with the homeowner’s residence and adjacent
2. All driveways shall be constructed of asphalt or natural concrete.
3. Driveway additions and extensions must be constructed using the same materials as the
existing driveway.
4. Homeowners are responsible for ensuring that the alterations to existing driveways or
the construction of new driveways do not have an adverse impact on grade or other
conditions, which may affect drainage.
5. Stamped, colored and decorative concrete driveway materials may be considered on a
case-by-case basis. Driveways constructed of stone, brick, or pavers are also strictly
prohibited.
In addition to the basic application requirements, the application for alterations, reconstruction,
and new construction of driveways must include the following information:
and new construction, which include the dimensions of the driveway and distance from
adjoining properties. It is recommended that the application include the same drawings
and architectural plans submitted for county approvals and permits.
2. Description of materials to be used.
3. A color sample must be submitted.
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5. Fences
5.1.
Single Family and Cottage Home Style Residence:
The following Standards pertain to the alteration, reconstruction, and new construction of fences
used to visually define property lines and to provide privacy and security by enclosing rear yards
for Single Family Residences. For Standards pertaining to fences used to enclose swimming
pools; please refer to Section 8 Swimming Pools Standards of this document.
1. All fences must be harmonious with the homeowner’s residence and adjacent
2. Fence sections used solely as a landscape feature and incorporated into a landscape
plan may be considered on a case-by-case basis.
3. Single Family residence fence height must be six (6) feet high (including all decorative
trim) and have a board-on-board style. Exception: Privacy fences are permitted for any
residence backing to University Boulevard or backing to the industrial park adjacent to
the Sheffield Manor community.
4. All fences in single-family residences with previously approved four (4) feet fences must
replace with an appropriate six (6) feet fence when repairs or replacements are needed.
5. “Cottage Homes” are those Single Family residences that have a pre-existing fence that
connect between neighboring residences. These residences are limited to a four (4) feet
fence except for those residences whose property borders University Boulevard or
residences on Formby Street whose property borders the woods backing to the industrial
plant adjacent to the Sheffield Manor community. Those residences who meet the
exception criteria may construct a fence up to six (6) feet high. All fences in Cottage
Homes, in areas other than the two mentioned above, with previously approved six (6)
feet fences must replace with an appropriate four (4) feet fence when repairs or
replacement is needed.
6. Fence gates must be constructed of the same material and be the same height and color
of the fence.
7. Fence gates must have a locking mechanism.
8. Fence rails, posts, and gates may be stained but must remain a natural wood color.
White fences are not permitted. Painted fences are not permitted.
9. Solid board fences may have a dip (swale) not less than four (4) inches at the center.
10. Solid board fences may have a lattice top not more than twelve (12) inches high. This
lattice top is included within the total six (6) feet maximum height dimension.
11. Front yard fences are not permitted. The front yard is defined as the yard area in front of
the front plane of the residence, which is defined as the furthermost structure of the
residence (i.e. front of garage).
12. Fences that pass the front plane of a neighboring residence due to lot configuration are
not permitted. Corner lots need to pay special attention to this Standard. Please see
Appendix B of this document for “Illustration of Common Lot Definitions”.
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13. Split rail fences, privacy fences, stockade fences, metal fences (such as chain link), and
fences with chicken wire are strictly prohibited.
14. The height and design of fences should conform to other fences in the immediate area.
15. Fencing may be stained with a natural wood color and must be properly maintained.
16. Due to the variety of pipe stem and cul-de-sac property configurations, fences located on
pipe stem and cul-de-sac properties or on properties that border pipe stem or cul-de-sac
properties must be evaluated on a case-by-case basis and approval of such fences will
be at the discretion of the ACC based on homeowner’s compliance to the above
Standards and the impact of the proposed fence on the adjacent properties.
17. Parallel fences and/or the creation of parallel fence lines are strictly prohibited.
fences must include the following information:
and new construction, which include the dimensions of the proposed fence, gates,
entrances and distance from adjoining properties. It is recommended that the
application include the same drawings and architectural plans submitted for county
approvals and permits.
2. Detailed specifications of the proposed fence and gates including type of materials to be
used and sizes/dimensions.
3. If identical to an existing fence in the neighborhood the homeowner may provide, as an
aid to the ACC, a picture of the existing fence.
4. Where exceptions are being requested, applications must include a detailed description
of the requested exception(s), the reason(s) for requesting the exception(s), and any
additional supporting materials (i.e., drawings, photographs, etc.) that will assist the ACC
in their thorough evaluation of the application.
5. In some cases, the ACC may need to visit the homeowner’s property to fully evaluate
the application prior to making any decision.
5.2.
Townhome Style Residence:
The following Standards pertain to the alteration, reconstruction, and new construction of fences
used to visually define property lines and to provide privacy and security by enclosing rear yards
for Townhomes.
1. All Townhome fences must be harmonious with the homeowner’s residence and
2. Fence sections used solely as a landscape feature and incorporated into a landscape
plan may be considered on a case-by-case basis.
3. Townhomes may only construct a board-on-board style fence and it must be six (6) feet
high.
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4. Split rail fences, privacy fences, stockade fences, metal fences (such as chain link), and
fences with chicken wire are strictly prohibited within the Townhome areas.
5. Fence gates must be constructed of the same material and be the same height and color
of the fence.
6. Fence gates must have a locking mechanism.
7. Fence rails, posts, and gates may be stained a natural wood color and must be properly
maintained. White fences are not permitted. Painted fences are strictly prohibited within
the Townhome areas.
8. The height and design of fences should conform to other fences in the immediate area.
9. Fencing may be stained with a natural wood color and must be properly maintained.
fences must include the following information:
and new construction, which include the dimensions of the proposed fence, gates,
entrances and distance from adjoining properties. It is recommended that the
application include the same drawings and architectural plans submitted for county
approvals and permits.
2. Property plats/site plans or drawings of all adjacent properties showing the locations of
any existing fences are also required.
3. Detailed specifications of the proposed fence and gates including type of materials to be
used and sizes/dimensions.
4. If identical to an existing fence in the neighborhood the homeowner may provide, as an
aid to the ACC, a picture of the existing fence.
5. Where exceptions are being requested, applications must include a detailed description
of the requested exception(s), the reason(s) for requesting the exception(s), and any
additional supporting materials (i.e., drawings, photographs, etc.) that will assist the ACC
in their thorough evaluation of the application.
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6. Property Grounds, Landscaping, Maintenance, Snow Removal
The following Standards pertain to the construction, installation, and removal of various
landscaping elements upon a homeowner’s property.
Property owners are responsible for the maintenance of structures and grounds that are part of
their property. Structure maintenance includes restoring, repairing, or replacing items in
accordance with these Standards. Ground maintenance includes grass mowing, trimming
shrubbery, and removal of trash and debris. Overall maintenance of a lot affects the visual
character and economic values of the property and neighborhood and, in some cases, the
safety of the community.
6.1.
Composting
The following Standards pertain to the installation or alteration of vegetable gardens:
1. Composting is permitted as long as a compost bin/container with a lid is used and is on
your property.
2. The compost bin cannot be a nuisance to neighbors.
3. The compost bin must be maintained at all times.
4. The compost bin may not be place on common area.
In addition to the basic application requirements, applications for the installation of compost bins
must include the following information:
1. Detailed description, drawings, dimensions, and location of the proposed compost bin
and distance from adjoining properties.
2. Picture/Brochure showing compost bin.
6.2.
Fountains
The following Standards pertain to the alteration, reconstruction or new construction of
fountains:
1. A fountain(s) must be harmonious with the homeowner’s residence and adjacent
2. Any fountain or water feature must comply with all federal, state and local jurisdictional
ordinances s regarding ordinances regarding location, setbacks, permits, environmental
and ecological impact, size, safety, and water usage during summer months, particularly
during droughts, etc.
3. May be located in the front or rear of the residence and must be less than three (3) feet
in height.
4. Must be safely and neatly maintained.
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5. Must be properly aerated to prevent undesirable odors and the accumulation of
mosquitoes. Such continuous water cycling devices are required to be fully functional
from April to September to eliminate mosquito nesting and foul smelling water.
6. Must be consistent with the character of the community in both design and scale. Due to
the variety of possible fountains, approval of fountains will be at the discretion of the
ACC and will be evaluated on a case-by-case basis.
In addition to the basic application requirements, applications for the installation, alteration, or
replacement of fountains must include the following information:
1. Property plat/site plan showing the location of proposed fountain.
2. Detailed specifications and drawings of the proposed fountain including type of material
finish type and color, size/dimensions.
3. Photograph, brochure/catalog photo, rendering or drawings of the fountain are required.
6.3.
Grade Changes
The following Standards pertain to changes in drainage conditions resulting directly or indirectly
from homeowner construction, landscaping, or other projects/improvements:
1. All grade changes must be harmonious with the homeowner’s residence and adjacent
2. Homeowners are responsible for obtaining all approvals and county permits applicable
to grade changes and changes in drainage conditions.
3. Homeowners are responsible for ensuring that deliberate changes in grade, or changes
in grade/drainage conditions resulting from homeowner construction, landscaping, or
other projects/improvements, do not have an adverse drainage impact on adjacent
properties, including common areas.
4. Drainage Impact: Homeowners are responsible for ensuring that the installation and
operation of irrigation systems does not have an adverse impact on their property or
neighboring properties, including common areas, by exceeding the “normal” drainage
capabilities of all properties, causing standing water or over-watering existing trees and
plants.
In addition to the basic application requirements, applications for the grade changes must
1. Detailed description, drawings and plans for the alteration of the proposed grade
changes and distance from adjoining properties. It is recommended that the application
include the same drawings and architectural plans submitted for county approvals and
permits.
2. Detailed description of the proposed grade change(s) including degree of change,
method and materials to be used and anticipated impact on drainage conditions.
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3. Grading plans submitted for any required county approvals and permits.
4. Pictures of the current grade of the proposed area to be changed along with pictures of
immediately adjacent properties is highly recommended.
6.4.
Grounds
The following Standards apply to the maintenance of lots within the Sheffield Manor community:
6.4.1.
Mowing:
Turf areas need to be mowed at regular intervals, maintaining a maximum height of six (6)
inches, and a minimum height of two (2) inches from April through October. This includes the
mowing of grass in ditches. Homeowners bordering common area and external neighborhood
boundaries are encouraged to assist in the maintenance of such areas, particularly when not
specifically mowed or maintained by the contracted landscaping company hired by the HOA.
Weeds shall be controlled in all areas of a lot, including lawn areas, plant beds and ditches.
6.4.2.
Landscaping:
Landscaping shall be maintained in a neat and orderly condition. All hedges and shrubs shall
be neatly trimmed and maintained, and their size maintained through pruning in proportion to
the lot and residence. No bare earth may be exposed on a lot except for flowerbeds with
appropriate approvals. All other areas are to be maintained with grass. Dead plants, shrubs, or
trees shall be immediately removed. Trees shall be kept pruned so that dead or dangerous
limbs do not cause damage to property or injury to persons, encroach upon adjacent properties.
Suckers and low hanging branches shall be removed regularly.
1. Trash Removal – Each resident is responsible for picking up litter on their property and
preventing wind-blown debris from originating from their land.
2. Construction Materials – Materials required for the improvement of a residence or lot
shall be neatly stored out of sight in an unobtrusive location.
3. Erosion Control – Each resident is responsible for seeing that their lot area is protected
from erosion; and that storm drain structures and drainage ditches are not blocked so as
to cause flooding or additional erosion problems.
6.5.
Irrigation Systems/Sprinkler Systems
The following Standards pertain to Irrigation Systems and Sprinkler Systems:
1. Prince William County Ordinances: Irrigation systems must comply with all federal, state
and local jurisdictional ordinances regarding location, water usage, environmental and
ecological impact, size, safety, setbacks, permits, and usage during summer months,
particularly during droughts, etc.
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2. Location: The irrigation system shall be installed entirely within the property lines of the
3. Spray: The irrigation system shall not direct the spray outside the property lines of the
Application is not required for sprinkler systems as long as homeowner complies with all of the
Standards listed above or elsewhere in this document. .
6.6.
Landscape Beds and Plantings
The following Standards pertain to the installation of new landscape beds and the alteration of
existing landscape beds:
1. All landscape beds, and the plantings within, must be harmonious with the homeowner’s
community.
2. In total, non-turf landscaping elements, including landscape beds, must consist of a
good balance of turf and landscaping.
3. The location and design of landscape beds, and the plantings within, shall demonstrate
sensitivity to the interests of adjacent property owners including the preservation of light
and open views.
4. Plantings within landscape beds, at maturity, should not encroach upon adjacent
properties. Plantings such as bamboo and creeping vines are strictly prohibited due to
their invasive tendency to spread uncontrollably. Existing plantings of creeping vines
(prior to Version 2.0 Publication of these Standards) must be maintained at all times per
current Standards.
5. Creeping vines must not at any time creep up the residence or fence.
6. Vines or any other vegetation shall not obstruct mailboxes.
7. Plantings within landscape beds intended to form a hedge or natural screen and located
forward of the rear plane of the residence shall be maintained at all times.
8. Plantings must not restrict vehicular sight lines along roadways, pipe-stems, or
driveways.
9. Landscape beds must be neatly maintained including the removal of weeds, dead
growth, and unused stakes.
10. Artificial plantings and flowers are strictly prohibited.
In addition to the basic application requirements, applications for the installation of new
landscape beds or and/or the alteration of existing landscape beds must include:
1. Application is not required for Landscape Beds and Plantings as long as homeowner
complies with all of the Standards listed above or elsewhere in this document.
Page 26
6.7.
Landscape Screening
The following Standards pertain to the installation of landscape screening. Landscape
screening is intended to reduce the visual impact of certain objects (e.g., play equipment,
fences, etc.) when not installed directly behind a residence and certain other objects, such as
the posts of an elevated deck, when specifically recommended or required by the ACC.
1. All landscape screening must be harmonious with the homeowner’s residence and
2. Plant material chosen for such screening should be evergreen with dense foliage.
3. Plantings should be a minimum of two-thirds (2/3) the height and width of the object to
be screened. Plantings should fully screen the object at maturity.
4. Trees may be used for screening in lieu of a fence.
In addition to the basic application requirements, applications for the installation of landscape
screening must include the following information:
1. Property plat/site plan showing the location of proposed screening.
2. Detailed specifications of the proposed plantings including the type, number and size at
both planting and maturity.
3. Pictures of screening and landscaping.
6.8.
Ponds
The following Standards pertain to the installation or alteration of ponds or other man-made
landscape water featured accents:
1. A pond or other man-made landscape water featured accent must be harmonious with
the homeowner’s residence and adjacent residences and consistent with the overall
2. Any such pond or other man-made landscape water feature must comply with all federal,
state and local jurisdictional ordinances regarding location, setbacks, permits,
environmental and ecological impact, size, safety, and water usage during summer
months, particularly during droughts, etc.
3. Ponds and other man-made landscape water featured accents are only permitted in the
rear of the residence where a full fence surrounds access to such a pond or water
featured accent.
4. Ponds and other man-made landscape water featured accents must be safely and neatly
maintained and must be properly aerated to prevent undesirable odors and the
accumulation of mosquitoes. Such continuous water cycling devices are required to be
fully functional from April to September to eliminate mosquito nesting and foul smelling
water.
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5. The dimensions of a man-made pond must be no wider than four (4) feet; no longer than
four (4) feet; and no deeper than one (1) foot.
6. The scale, location and design of a pond or other man-made landscape water feature
accent must be harmonious with the homeowner’s residence and adjacent residences
a pond or other man-made landscape water feature accent must include:
1. Property plat/site plan showing the location of proposed pond or other man-made
landscape water feature accent.
2. Detailed specifications of the proposed pond or other man-made landscape water
feature accent including the dimensions, construction method, and materials to be used
to include water cycling device.
6.9.
Rock Gardens and Stone Features
The following Standards pertain to the installation or alteration of rock gardens and/or stone
features:
1. All rock gardens and stone features must be harmonious with the homeowner’s
community.
2. Stone, gravel, pebbles, and “boulders” are permitted only within landscape beds or
between stepping-stones.
3. The use and location of stone, gravel, pebbles, and boulders within landscape beds
must be harmonious with the homeowner’s residence and adjacent residences and
consistent with the overall character of the community.
4. All rocks must be left in their natural color.
5. Stone, gravel, pebbles, rocks, bricks, or landscaping blocks are strictly prohibited along
property lines and for outlining driveways.
6. Bricks, pavers, landscaping blocks, or laid concrete borders are allowed to outline
landscape beds and must be properly maintained.
7. Painted rocks are strictly prohibited.
8. Rock Gardens and beds must be neatly maintained, including removal of dead/old
growth and weeds.
Application is not required for a rock garden or stone feature as long as homeowner complies
with all of the Standards listed above or elsewhere in this document, unless fencing is included
in the garden.
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6.10.
Structures
The following Standards apply to the maintenance of structures:
1. Exterior Appearance – Residents are responsible for maintaining the exterior of their
dwellings and any other structures on their lots, including, but not limited to, decks,
fences, sheds and recreational equipment.
2. Exterior structures must match color of siding of the residence.
3. Exterior Building Components – Exterior building components which are missing, broken
or otherwise in a state of disrepair shall be repaired or replaced. External building
components include, but are not limited to, siding, gutters, downspouts, roof shingles,
windows and doors.
4. Conditions that are considered to be violations of these Standards include, but are not
limited to, the following examples:
6.11.

Bald, significant blistering or peeling of exterior painted surfaces;

Broken windows;

Dented, cracked, broken, loose, or missing pieces of garage doors or siding;

Recreation equipment which is either broken or in need of repainting;

Fences with either broken or missing parts or which are leaning;

Sheds with broken doors or in need of painting or repair;

Decks in need of repair or re-staining;

Concrete or masonry block foundations and/or party walls in need of repainting.
Trees – Planting/Relocation
The following Standards pertain to the installation and/or relocation of trees upon homeowner’s
property. The removal of viable trees, regardless of size/species, is generally discouraged:
1. The number, location, and species of trees must be harmonious with the homeowner’s
community.
2. The choice of tree species and location shall demonstrate sensitivity to the interests of
adjacent property owners including the preservation of light and open views.
3. Trees at maturity should not encroach on adjacent properties.
4. Trees must not restrict vehicular sight lines along roadways, pipe-stems, or driveways.
5. Trees in front yard may not be replaced with evergreen trees.
6. Trees and bushes shall only be planted not to obstruct the front of the residence.
7. Trees that are removed must be replace immediately with another tree in accordance
with the above requirements.
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Application is not required for planting of trees as long as homeowner complies with all of the
Standards listed above or elsewhere in this document.
6.12.
Vegetable Gardens
The following Standards pertain to the installation or alteration of vegetable gardens:
1. The location and design of vegetable gardens, and the plantings within, shall
demonstrate sensitivity to the interests of adjacent property owners including the
preservation of light and open views.
2. Vegetable gardens must be located directly behind the residence.
3. All vegetable gardens must be neatly maintained even during the non-growing season
(typically from November to March).
4. Vegetation shall not be more than six (6) feet tall.
5. Vegetable gardens shall not exceed ten by ten (10x10) feet in size, or a total of one
hundred (100) square feet if irregular in shape.
6. Vegetable gardens shall be maintained neatly even during the non-growing season.
7. Vegetable gardens shall not encroach on neighboring properties or common areas.
Application is not required for a vegetable garden as long as homeowner complies with all of the
Standards listed above or elsewhere in this document, unless fencing is included in the garden.
6.13.
Walls – Retaining and Landscaping
The following Standards pertain to the installation or alteration of retaining walls, used for
retaining soil in raised landscape beds, and decorative landscape walls:
1. All retaining and landscaping walls must be harmonious with the homeowner’s residence
2. Homeowners are responsible for ensuring that the installation/alteration of retaining or
landscaping wall does not have an adverse impact on grade or other conditions, which
may affect drainage.
3. The scale, location and design of retaining/landscaping walls must be harmonious with
the homeowner’s residence and adjacent residences and consistent with the overall
4. Retaining/landscaping walls installed in the front or side yards of the residence must be
constructed of brick or stone masonry or dry-stacked natural or man-made landscaping
stones/blocks.
5. For Standards specifically pertaining to landscaping changes/grading changes; please
refer to Section 6.3 Grade Change Standards of this document.
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retaining or landscaping walls must include the following information:
1. Property plat/site plan showing the location of proposed retaining wall(s) or decorative
landscape wall(s).
2. Detailed specifications of the proposed walls including the dimensions, construction
methods, and materials to be used.
6.14.
Arbors and Trellises
The following Standards pertain to the installation of arbors and landscape trellises:
6.14.1.
Arbors
1. All arbors must be harmonious with the homeowner’s residence and adjacent residences
2. The location and design of proposed arbor shall demonstrate sensitivity to the interests
of adjacent property owners including the preservation of light and open views.
3. The arbor frame does not exceed thirteen (13) feet in height from the ground or from the
level surface of a deck.
4. The size of the arbor is to be proportional to the location and incorporated into the
overall design of the project.
5. Arbor frames must be made from natural wood, recycled plastic lumber, or vinyl. The
color should remain a natural wood color, natural wood color stain, or white or tan vinyl.
Paint is strictly prohibited.
6. Rust-resistant hardware shall be used in the construction of the arbor.
6.14.2.
Trellises
1. All trellises must be harmonious with the homeowner’s residence and adjacent
2. The location and design of proposed trellises shall demonstrate sensitivity to the
interests of adjacent property owners including the preservation of light and open views.
3. Trellis frames are not to exceed thirteen (13) feet in height from the ground or from the
level surface of a deck.
4. The size of the trellis is to be proportional to the location and incorporated into the
overall design of the project.
5. Trellis frames must be made from natural wood, recycled plastic lumber, or vinyl. The
color should remain a natural wood color, natural wood color stain, or white or tan vinyl.
Paint is strictly prohibited.
6. Rust-resistant hardware shall be used in the construction of the trellis.
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7. The trellis is completely contained within the boundary of the lot on which it is located.
In addition to the basic application requirements, applications for the installation of an arbor or
trellis must include the following information:
1. Property plat/site plan showing the location of proposed arbor or trellis.
2. Detailed specifications of the proposed arbor or trellis including the dimensions,
construction methods, and materials to be used.
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7. Recreation Sports Equipment and Facilities
The following Standards pertain to recreational play equipment (e.g., basketball setups,
trampolines, soccer/lacrosse/hockey goals, skateboard ramps, etc.) used by residents within the
Sheffield Manor community.
7.1.
Basketball Setups
1. Temporary basketball setups (i.e., hoop, backboard, pole, and general setup for playing
basketball, etc.) may not be permitted to remain in public view and must be stored out of
sight when not in use.
2. Such setup may not be secured to the residence.
3. Such setup must be stored from view when not in use and shall not block personal or
community mail boxes, signs or other community property.
4. Non-permanent basketball setup must be a minimum of eight (8) feet back from the flow
line of the street curb and gutter.
5. Freestanding permanent backboards must be mounted on a single pole. The location,
per Prince William County regulations, must be located no less than twelve (12) feet
from the side property and must be at least eight (8) feet from the front property line.
6. Poles: A backboard may be affixed to permanent, semi-permanent, or temporary
freestanding pole (i.e., portable type setup), which pole shall be gray, black or silver and
7. Backboards on Permanent Poles: A backboard affixed to a permanent pole shall be of a
transparent material (i.e. acrylic), not wood, wood composite, or metal and complies with
all of the Standards listed above or elsewhere in this document.
8. Location: Basketball setups shall be located on the homeowner’s property at all times.
Basketball setups should be placed so that missed basketballs do not tend to go into a
neighbor’s yard and complies with all of the Standards listed above or elsewhere in this
document.
9. Court Markings: No court markings may be painted on the playing surface, unless it is
located behind the rear plane of the residence and screened from view and complies
with all of the Standards listed above or elsewhere in this document.
10. Maintenance: The backboard, rim, pole and net shall be maintained in good condition at
all times, with no evidence of peeling paint or rust.
11. Permissible Hours: Usage should adhere to Prince William County noise ordinances.
12. Basketball Goals are strictly prohibited in the Townhome area.
Application is not required for temporary basketball goals that are stored out of site when not in
use and as long as the homeowner and complies with all of the Standards listed above or
elsewhere in this document.
Page 33
1. In addition to the basic application requirements, applications for children’s permanent
basketball goals must include the following information:
2. Detailed description of materials or manufacturer’s brochure, including exact dimensions
of equipment.
3. Property plat/site plan showing proposed location of equipment and relationship with
respect to adjacent properties.
4. Color photograph of proposed play equipment.
7.2.
Children’s Recreation and Play Equipment
The following Standards pertain to permanent or semi-permanent play equipment, which
constitutes either a structure or is appurtenant to an existing structure and therefore requires
approval from the ACC. Examples include sandboxes, playhouses, swing-sets, play-sets, etc.
Play equipment must be located directly behind the residence. Exceptions may be considered
on a case-by-case basis if screened with plantings.
1. All permanent and semi-permanent play equipment must be harmonious with the
homeowner’s residence and adjacent residences and consistent with the overall
2. The location and design of proposed permanent or semi-permanent play equipment
shall demonstrate sensitivity to the interests of adjacent property owners including the
preservation of light and open views.
3. Structures and equipment must be compatible with the lot in terms of size. The design
and any visual screening are additional considerations in evaluations and may be
required when there might be an adverse visual impact.
4. Portable play equipment does not require approval but must be stored from view when
not in use and shall not block personal or community mail boxes, signs or other
community property.
5. Metal play equipment is strictly prohibited.
6. Equipment must be located in the backyard of the homeowner’s residence.
7. Equipment constructed of wood and left in natural color to weather is encouraged.
Equipment constructed of composite material is permitted.
8. Tarps and canopies may be solid in color, primary colors, or striped. Neon colors and
any other bright colors are strictly prohibited.
9. Playhouses must be of a natural wood color and must not exceed twenty-five (25)
square feet and not more than eight (8) feet in height. Only single door openings are
permitted and opening must not exceed twenty (20) inches in width and forty-eight (48)
inches in height.
10. Playhouses must not be turned into or used as a storage shed(s).
11. The placement of shrubbery and trees is encouraged to minimize the impact upon
neighbors.
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12. Playground equipment, such as basketball hoops with support poles permanently
concreted into the ground, are strictly prohibited on the property of the residence or on
community common property unless placed there by the Sheffield Manor Homeowner’s
Association.
In addition to the basic application requirements, applications for children’s recreation and play
equipment must include:
of equipment.
2. Proposed colors of tarps or canopies.
5. Landscaping screening plan, if required.
7.3.
Goals – Hockey / Lacrosse / Soccer
The following Standards pertain to semi-permanent soccer/lacrosse/hockey goals and play
equipment.
1. Permanent and semi-permanent soccer/lacrosse/hockey goal setups are strictly
prohibited.
2. When not in use Soccer/Lacrosse/Hockey Goals must not be stored in the street, and
must be stored out of sight.
Application is not required for Soccer, Lacrosse, Hockey Goals as long as homeowner complies
7.4.
Swing Sets
The following Standards pertain to semi-permanent play equipment, including, but not limited to,
sandboxes, playhouses, swing-sets and play-sets.
1. All swing sets must be harmonious with the homeowner’s residence and adjacent
2. Swing Sets are strictly prohibited in the Townhomes.
3. Play equipment shall be located in the backyard of Single Family residences.
4. Structures and equipment shall be compatible with the lot in terms of size. Maximum
height may not exceed eight (8) feet. However, recreational equipment in excess of
eight (8) feet high will be taken into consideration.
5. Metal style swing-sets and play equipment is strictly prohibited.
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6. Swing-set play equipment constructed of wood or composite material left to weather
naturally is encouraged. Wood constructed equipment may be maintained with
natural earth tone weather stain or paint.
In addition to the basic application requirements, applications for swing sets must include:
of equipment.
2. Proposed colors of tarps or canopies if any.
7.5.
Trampolines
The following Standards pertain to semi-permanent trampoline play equipment.
1. All trampoline equipment must be harmonious with the homeowner’s residence and
2. Trampolines shall be located in the rear of the residence.
3. Trampolines and any attached safety netting or padding shall be maintained and in good
condition.
4. Homeowners are encouraged to remove or disassemble trampolines during the offseason and to be stored out of sight.
5. Trampolines do not require an application if the trampoline has no dimension that
exceeds twelve (12) feet. Otherwise, an application is required for a trampoline.
6. Trampolines are strictly prohibited in the Townhomes.
In addition to the basic application requirements, applications for children’s recreation and play
equipment must include:
of equipment.
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7.6.
All Other Sporting Equipment and Facilities
The following Standards pertain to all other sporting equipment and facilities not mentioned
above.
1. All sporting equipment and facilities must be harmonious with the homeowner’s
community.
2. Recreational equipment may not exceed eight (8) feet in height (except basketball
backboards).
3. Recreational equipment may not provide an intrusion/nuisance to neighboring lots.
4. All recreational equipment (including but not limited to, basketball setups, skateboard
ramps, soccer nets, bicycles, etc.) must be removed from the front of the residence
when not in use.
5. Recreational equipment may not exceed five (5) feet in height in the Townhomes.
6. Metal play equipment is strictly prohibited.
7. Play equipment constructed of wood or composite material left to weather naturally is
encouraged. Wood constructed equipment may be maintained with natural earth tone
weather stain or paint.
8. All equipment must be maintained in operable and visually appealing condition. Broken
or deteriorated equipment must be repaired or removed promptly. The placement of
shrubbery, trees, etc., around some recreational equipment is encouraged as these may
soften the visual impact upon neighbors.
9. Homeowners are encouraged to remove or disassemble nets, trampolines, etc. during
the off-season (October to March).
10. The location of any structure will not impair the views or amount of sunlight and natural
ventilation to adjacent properties.
11. Sporting equipment and facilities constructed of wood should not be painted, but left to
weather naturally.
12. Metal sports equipment should be painted black.
In addition to the basic application requirements, applications for the installation of recreational
play equipment must include:
1. Site plan showing location of equipment and relation to property lines, residence, and
any other structures.
2. Photograph and/or sketch of proposed play equipment.
3. Dimensions, color, and material.
4. Description of new landscaping (if applicable).
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8. Swimming Pools
The following Standards pertain to the alteration, reconstruction, and new construction of inground swimming pools.
1. All permanent in-ground pools must be harmonious with the homeowner’s residence and
2. Permanent in-ground pools are only permitted in Single Family Homes. Above Ground
Pools are strictly prohibited.
3. Any private residential in-ground pool must comply with all federal, state and local
jurisdictional ordinances regarding location, setbacks, permits, fencing, insurance,
environmental and ecological impact, size, safety, and water usage during summer
months, particularly during droughts, etc.
4. Permanent in-ground pools must be fenced and screened. Lot line fencing must
conform to all fencing Standards found within Section 5 of this document. Gates shall
open outwards from the pool and shall be self-closing and self-latching.
5. Temporary pools, such as children’s pools, are permitted and do not require an
application. Temporary pools shall be placed behind the residence when used.
Temporary pools shall be drained and put away daily and when not in use.
6. Permanent in-ground pools must be located directly behind the rear of the residence. A
location directly behind a residence is preferred but other locations within a rear yard
may be considered on a case-by-case basis.
7. The use of privacy fencing/screening that does not exceed four (4) feet in height for
pools may be considered when lattice, board on board, or an open style of screening is
proposed.
8. Permanent in-ground pool builders refer to the area surrounding a pool as the “decking”
of the pool. Such decking shall be concrete, concrete aggregate, stone, brick or a
similar material. Wood decking around an in-ground pool is strictly prohibited.
9. Seasonal and debris covers for permanent in-ground pools are permitted and actually
encouraged. Such pool covers shall use muted colors such as black, brown, dark green,
tan, gray or other muted shades to minimize their visibility.
10. Permanent in-ground pools may be designed to include such features as retaining walls,
bench seating areas, gazebos, raised beams, waterfalls, slides, diving boards, lighting,
privacy screening and other features. Such features shall be appropriate within the
context of the overall pool design and shall adhere to other applicable Standards listed
above or elsewhere in this document.
11. Pool filtration equipment must be shielded from adjacent properties through the use of
landscaping. For Standards pertaining to landscape screening, please refer to Section
6.7 Landscape Screening Standards of this document.
12. The use of a water motion alarm, for when the pool is not in use, is not required but
encouraged to alert homeowners and other adults of potential accidents involving
toddlers.
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In addition to the basic application requirements, applications for the installation of swimming
pools must include:
1. Full set of architectural plans. The plans must be scaled drawings showing all
dimensions. Include materials to be used, color of pool and decking.
2. Property plat/site plan showing relationship of in-ground pool to residence and property
lines with dimensions.
3. Fence plan showing relationship of fence to lot line and proposed in-ground pool.
4. Description of materials and colors to be used.
5. Landscape plan, listing type of plants to be used, location and dimensions.
6. Information regarding water supply system, draining, and water disposal system.
7. Construction plan indicating where excavated soil will be deposited and for how long.
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9. Snow Removal
Residents are required to abide by Prince William County requirements regarding snow and ice
from the sidewalks and walkways.
It is recommend that snow and ice should be cleared from sidewalks and walkways and around
mailboxes within seventy-two (72) hours of snowfall. Sand may be used as an abrasive when
necessary, but the use of any rock salt or any de-icing salts, which are known to cause surface
deterioration, is not advised.
Single Family residential roadways are Virginia State property and therefore maintenance and
plowing is the responsibility of the Virginia Department of Transportation (VDOT).
Townhomes parking lots and roadways are private property of the Sheffield Manor Homeowners
Association and therefore maintained and plowed by a hired private contractor(s) on behalf of
the Association.
Pipe-stem snow removal is the responsibility of homeowners who live on the pipe-stem.
Please see attached map (Appendix E) for map of neighborhood showing State and Private
maintained roadways and parking lot areas.
Recommended links to the Prince William County web site for specific snow removal guidance
and winter safety tips are listed below:


http://www.pwcgov.org/government/dept/dot/Pages/Snow-Removal.aspx
http://www.pwcgov.org/government/dept/FR/Pages/Snow-Removal-and-Winter-SafetyTips.aspx
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10. Miscellaneous
The following Standards pertain to other miscellaneous areas and items associated with the
improvement and maintenance of property.
10.1.
Address Numbers
The following Standards pertain to the installation of new or replacement of existing residence
numbers on the home and street curbs.
1. All residential numbers must be harmonious with the homeowner’s residence and
2. Address numbers are required on all residences.
3. Residence numbers will be black or brass in color, and not more than six (6) inches in
height.
4. Residence numbers painted on curbs are permitted; must be applied using a stencil,
located underneath the mailbox and black and/or white in color only.
5. Homeowners will be responsible for removal of numbers incorrectly applied.
6. Residence numbers must be easily visible from the street.
No application is required for replacement of numbers of similar size and color, or differing size
or color as long as the replacements are within Standards listed above or elsewhere in this
document.
The approval of residence number plaque/shields, which include information such as owner’s
name and/or street name in addition to the residence number, must be reviewed by the ACC on
a case-by-case basis.
1. Any numbering other than described above requires an application. In addition to the
basic application requirements, the application for the installation of residence number
plaques/shields must include the following information:
a. Description and picture of the plaques/shields including size and color, which are
limited to black or brass in color.
b. Front view of residence showing proposed location of plaques/shields.
10.2.
Air Conditioners
The following Standards pertain to the installation of new or replacement of existing residential
air conditioning units.
1. All residential air conditioner units must be harmonious with the homeowner’s residence
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2. Window air conditioner or air conditioning units extending from windows or protruding
from the existing structure are strictly prohibited units are strictly prohibited.
3. Additional exterior central air conditioning units which are typically installed on a level
pad on the ground or on a metal frame on the side wall, or relocation of existing units
may be considered so long as they are placed near existing units and do not have any
adverse audible or visual impact on adjoining lots and open spaces.
4. Screening for exterior equipment is encouraged. For Standards pertaining to landscape
screening; please refer to Section 6.7 Landscape Screening Standards of this document.
No application is required for replacement of Air Conditioning Units of similar size as long as
done so within the Standards listed above or elsewhere in this document. For new Air
Conditioning systems the following application process must include the following information:
1. Property plan/site plan showing the residence, significant vegetation, property lines and
the location of the proposed air conditioning unit.
2. Detailed specifications of the proposed air conditioning unit, including catalog
photographs or manufacturer’s “cut sheets” of the unit.
10.3.
Antennas and Satellite Dishes
The following Standards pertain to the installation of antennas and satellite dishes.
Antennas and satellite dishes designed to receive direct broadcast satellite service or to
transmit/receive data (Internet) should be installed in the least visually intrusive place possible,
preferably in the rear of the residence or lot. Please consider the visual impact of an antenna or
satellite dish when choosing location.
The Association has no obligation whatsoever to maintain common areas or any other property
in order to provide or maintain unobstructed line of sight for satellite signals. Homeowners will
not be permitted to cut, prune, or otherwise clear trees, shrubs or other vegetation from
common areas in order to provide or maintain unobstructed line of sight for satellite or other
communication device signals nor are the lot owners allowed to clear their own property if in
violation of Prince William County Standards.
1. All antennas and satellite dishes must be harmonious with the homeowner’s residence
2. Any antenna and satellite dish and use thereof must comply with all federal, state and
local jurisdictional ordinances regarding location, setbacks, permits, and safe operation.
10.3.1.
Antennas:
No antenna shall be installed on any common area of the Community.
10.3.2.
Satellite Dishes:
Homeowners and tenants may install on their lot a dish antenna that is one meter (39.39 inches)
or less in diameter. Satellite dishes that are larger than one meter in diameter are strictly
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prohibited. Homeowners and tenants may install a multipoint distribution service antenna
(MMDS) antenna that is one meter or less in diameter or diagonal measurement. MMDS
antennas that are larger than one meter in diameter or diagonal measurement are strictly
prohibited. In accordance with the FCC Rule, homeowners and tenants may install a regular TV
antenna designed to receive local broadcast television stations. Homeowners are strictly
prohibited from installing any type of antenna that transmits a signal of any sort or disrupts the
reception of the radios and television sets of neighbors. Any type of antenna not specifically
protected by the FCC Rule is strictly prohibited (e.g., masts, cables, supports, conduits, wires,
fasteners, or other accessories necessary for the proper installation, maintenance, and use of a
reception antenna shall be considered part of the antenna.).
Sale of Residence: Antenna/Satellite dishes do not convey upon sale of the residence. When
any antenna/dish is no longer in continuous use as such, the Association reserves the right to
require the homeowner to remove the antenna/dish, along with all exterior wiring, prior to
issuance of the disclosure packet.
Notice Requirement: To comply with the Federal Telecommunications Act of 1996, prior
approval of the ACC is not required for the installation of a satellite antenna or dish, which is
allowable under these Standards. However, notice of such an installation is required within
seven (7) days of such installation to assist the homeowner in selecting the best possible
location for the equipment while complying with the requirement for the least visible and
unobtrusive location Standards listed above or elsewhere in this document.
Placement: The Association may condition the placement of such a reception dish as long as
signal reception is not impaired. The preferred placement of the antenna is:
A) Rear Roof Mount: Must be located on the rear of the roof, below the roof peak.
B) Ground Mount, Rear of Lot: Must be located on a rear lot location. The ACC reserves
the right to require the owner to install screening to minimize the visual impact of the
antenna/dish on neighboring lots.
C) Structure Mount: Shall be located such that the equipment is adjacent to a chimney or
other structure on the residence. If on a deck, the equipment shall be installed to one
side of the deck or adjacent to the residence, if possible. The ACC reserves the right to
require the owner to install reasonable screening to minimize the visual impact of the
antenna on neighboring lots.
D) Ground Mount, Front or Side of Lot: Where front or side yard locations are necessary, all
equipment must be installed near other utility equipment, or as close to the
residence/structure as possible, without affecting ingress/egress to the residence. The
ACC reserves the right to require the owner to install screening to minimize the visual
impact of the antenna on neighboring lots. Homeowner must provide proof to HOA that
they cannot obtain a clear signal for the preferred locations A through C above.
E) Front Roof Mount: If a front roof mount is necessary, all equipment must be installed to
one side of the roof, rather than in the center. Homeowner must provide proof to HOA
that they cannot obtain a clear signal for the preferred locations A through C above.
Application is not required for an antennae or satellite dish as long as it complies with all the
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10.4.
Barbeque Grills and Stands
The following pertains to the alteration, reconstruction or new construction of permanently
installed barbeque grills and stands:
10.4.1.
Portable Grills:
1. Use of any portable grill must comply with all federal, state and local jurisdictional
ordinances regarding location, setbacks, permits, safe operation, etc.
2. Such portable grills may be used anywhere on the homeowner’s property and located
and/or moved to the garage or rear of the property when not in use.
10.4.2.
Permanent Grills:
1. All permanent grills must be harmonious with the homeowner’s residence and adjacent
2. Use of any permanent grill must comply with all federal, state and local jurisdictional
ordinances regarding location, setbacks, permits, safe operation, etc.
3. Shall be located behind the residence, and nine (9) feet or more from side and rear
property lines.
4. Grills and stands must be maintained in good condition.
5. Screening for such exterior equipment is encouraged or may be required. For
Standards pertaining to landscape screening; please refer to Section 6.7 of this
document regarding Landscape Screening Standards.
6. Portable grills and stands must be stored out of sight of the street when not in use.
Application is not required for portable barbeque grills and stands as long as homeowner
An application is required for a permanent grill. In addition to the basic application
requirements, applications shall include the following information:
1. Property plan/site plan showing the location of the proposed permanent grill in relation to
the residence, deck or patio, and property lines.
2. Detailed specifications and drawings of the proposed permanent grill, including types of
materials, finish type and color and size/dimensions.
10.5.
Clothes Lines
Permanent clotheslines or similar apparatus for exterior drying of clothes are strictly prohibited.
Not applicable.
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10.6.
Commercial Vehicles
The following Standards pertain to the parking of commercial vehicles within Sheffield Manor.
10.6.1.
Acceptable Commercial Vehicles Standards:
1. Small advertisement on the driver’s side and front passenger door, no larger than one
and one-half (1 ½) feet by two (2) feet on any vehicle.
2. One window application is permitted on the rear window no larger than one and one-half
(1 ½) inches by two (2) feet.
3. It is not permitted to use a combination of front/passenger door advertisement along with
rear window advertisement.
4. Magnets must be used to cover decals, advertisements, etc. while parked in the
community and shall closely match the primary solid color of the vehicle.
5. Federal, state, county, and city emergency vehicles with decals are permitted and do not
require the use of magnets to cover decals, advertisements, etc.
10.6.2.
Unacceptable Commercial Vehicles Standards:
1. Any vehicle that has any type of advertisement on any part of the vehicle other than the
front driver’s door and front passengers door or one small window advertisement as
mentioned under the “acceptable” Standards.
2. Any vehicle that has any type of commercial equipment or equipment that can be
perceived as commercial equipment such as home improvement materials, ladders,
industrial or landscaping equipment, etc. is strictly prohibited.
3. Any vehicle that is licensed as commercial or agricultural in any form or any vehicle
marked for “farm use” only is strictly prohibited.
4. Any vehicle that has dual rear wheels or more (possible special exception if vehicle is
used to tow camping trailer) is strictly prohibited.
5. Any vehicle that has a lift bed that can dump material is strictly prohibited.
6. Any vehicle that is paid for hire (e.g., taxi, limousine, moving van, etc.) is strictly
prohibited.
7. Any vehicle that has a flat bed with no sides is strictly prohibited.
8. Any vehicle that has a flat bed with gated sides also considered as stake bodied trucks
is strictly prohibited.
9. Box trucks of any type is strictly prohibited.
10. Any vehicle that can seat more than nine or any vehicle that can be considered a bus or
commuter van is strictly prohibited.
11. Any vehicle that requires a commercial driver’s license or any other type of driver’s
license other than for a passenger vehicle or motorcycle is strictly prohibited.
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12. Any vehicle that qualifies or possesses truck license plates is strictly prohibited.
13. Any vehicle with a bucket/cherry picker is strictly prohibited.
14. The ACC has the right to deny any vehicle, even if they meet the aforementioned
“acceptable” Standards. The ACC also has the right to revoke any previously approved
commercial vehicle for any reason. The BoD, as well as the Property Management
Agent, also has the same authority as the ACC in the enforcement of the commercial
vehicle policy.
In addition to the basic application requirements, the application for commercial vehicles must
1. A color photograph of the vehicle.
2. Parking location.
10.7.
Construction Site Management
The following Standards pertain to the site management and oversight of major construction
and landscaping projects that continue over an extended period of thirty (30) days or more and
involve multiple trades. Multiple trades are defined as more than two trades working
concurrently on a project.
In general, these Standards are intended to promote open communication between the
homeowner and their adjacent neighbors, contractors or other impacted neighbors regarding the
proposed project and to ensure that the homeowner’s project does not present an unreasonable
and/or extended adverse impact on other homeowner’s quality of life or safety.
10.8.
Deck Fireplaces and Heaters
The following Standards pertain to the use of portable and installation of permanently installed
deck fireplaces and heaters:
1. All deck fireplaces and heaters must be harmonious with the homeowner’s residence
2. Use of any deck fireplace and heaters must comply with all federal, state and local
jurisdictional ordinances regarding location, setbacks, permits, safe operation, etc.
3. All deck fireplaces and heaters must be located directly behind the residence.
4. Deck fireplaces and heaters must be maintained in good condition.
Standards pertaining to landscape screening; please refer to Section 6.7 Landscape
Screening Standards of this document.
6. Portable fireplaces and heaters must be stored out of sight of the street when not in use.
7. Portable fire pits/chimaeras are recommended to be placed on patios, and not on wood
decks.
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8. Propane/Electric heaters are permitted on decks and patios.
Application is not required for deck fireplaces and heaters as long as homeowner complies with
all of the Standards listed above or elsewhere in this document.
10.9.
Pet Enclosures and Pens
The following Standards pertain to acceptable outdoor pet enclosures and pens (e.g.,
doghouses, dog runs, and dog pens, etc.) located on an individual property:
1. All outdoor pet enclosures and pens must be harmonious with the homeowner’s
community.
2. Use of any outdoor pet enclosures and pens must comply with all federal, state and local
jurisdictional ordinances regarding location, setbacks, permits, safe operation, treatment
of animals, etc.
3. Per Prince William County zoning ordinance domestic fowl (e.g., chickens, pigeons,
doves and other domestic fowl) are prohibited within the Sheffield Manor community and
immediate surrounding area. Zoning can be found on the Prince William County web
site.
4. Outdoor pet enclosures and pens must be similar to homeowner’s residence in terms of
color and materials, unless located in a densely wooded area, in which case it may be
constructed of wood or composite material and left to weather naturally. Such wood
constructed outdoor pet enclosures and pens located within in a densely wooded area
may be maintained with natural earth tone weather stain or paint.
5. Outdoor pet enclosures and pens shall be located behind the homeowner’s residence
and in a location that is visually unobtrusive to neighbors.
6. Screening for such outdoor pet enclosures and pens is encouraged or may be required.
For Standards pertaining to landscape screening; please refer Section 6.7 Landscape
7. Outdoor pet enclosures and pens may not exceed twenty (20) square feet and may not
exceed four (4) feet in height.
8. Outdoor pet enclosures and pens must not be turned into or used as a storage shed(s).
9. Multiple outdoor pet enclosures and pens are not permitted.
In addition to the basic application requirements, the application for outdoor pet enclosures and
pens must include the following information:
1. Property plat/site plan showing location of outdoor pet enclosures and pens and distance
to homeowner’s residence and property lines.
2. Description of materials and colors being used. Colors used on the homeowner’s
residence should also be indicated.
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3. Landscape plans including size and types of plantings, to complement or screen the
outdoor pet enclosures and pens.
4. Photograph, brochure/catalog photo, rendering, or drawings of the outdoor pet
enclosures and pens, which includes dimensions, are encouraged.
10.10. Exterior Decorative Objects
The following Standards pertain to the installation or display of exterior decorative objects. With
the exception of seasonal displays, approval is required for exterior decorative objects
maintained in the yards of the residence, whether natural or man-made. Objects will be
evaluated in terms of their general appropriateness, size, color, location, compatibility with
architectural and environmental design qualities and visual impact on neighbors and the
surrounding area.
1. All external decorative objects must be harmonious with the homeowner’s residence and
2. For information regarding seasonal and holiday displays please refer to Section 10.20
Seasonal and Holiday Display Standards of this document.
3. Exterior decorative objects that do not require approval include, but are not limited to,
bird houses, bird baths, statues of animals, sundials, sculptures, driftwood, decorative
rocks, planters, free standing poles of any type, and all items attached to approved
structures.
4. Functional exterior objects such as benches, chairs, tables, etc. are considered exterior
decorative objects and require approval if maintained in the front or side yard of the
residence.
5. Any exterior decorative objects under thirty (30) inches are preapproved.
6. Jockeys, wagon wheels, flamingos and other similar objects are strictly prohibited.
7. Except for seasonal displays, objects with human features are strictly prohibited.
Exceptions may be considered on a case-by-case basis if screened with evergreen
plantings.
8. All exterior decorative objects must be maintained in good appearance. Portable lawn
furniture does not require approval but must be arranged in an orderly fashion and,
unless located on a deck or patio behind the dwelling unit, and stored from view when
not in use.
9. No more than four (4) exterior decorative objects are permitted without formal approval.
In addition to the basic application requirements, the application for exterior decorative objects
over thirty (30) inches must include:
1. Property plat/site plan showing the location of the exterior decorative objects in relation
to the front and side yard of the residence.
2. Description and picture of the exterior decorative object including size and color.
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3. Provide photograph, brochure/catalog photo, rendering, or drawings of the exterior
decorative objects.
10.11. Firewood
The following Standards pertain to the maintenance of firewood by homeowners:
1. All firewood collection(s) must be harmonious with the homeowner’s residence and
2. Firewood shall be kept neatly stacked and shall be located to the rear of the residence
and in such a manner as to avoid adverse visual impacts on adjoining properties.
3. Firewood shall be stacked in piles which do not exceed eight feet in length, four feet
wide and four feet in height (one cord) for Both aesthetic and safety considerations.
Standards pertaining to landscape screening; please refer to Section 6.7 of this
document regarding Landscape Screening Standards.
5. Other than a limited quantity of firewood intended for immediate use, firewood shall not
be stacked on patios or decks and may not be stacked in common areas.
6. The use of brightly colored tarps is strictly permitted. Where a cover is required the color
shall be muted brown, tan or clear.
7. Due to potential risk of termite damage, it is not advisable to store wood next to a
residence.
Application is not required for Firewood as long as homeowner complies with all of the
10.12. Flag Poles
The following Standards pertains flagpoles:
1. All flag poles and flags must be harmonious with the homeowner’s residence and
2. One (1) temporary flagpole, which does not exceed six (6) feet in length and is attached
to the residence at a forty-five (45) degree angle, is permitted without prior approval by
the ACC as long as homeowner complies with all of the Standards listed above or
elsewhere in this document.
3. More than one (1) temporary flagpole per residence must be approved.
10.13. Hot Tubs/Spas
The following Standards pertain to exterior hot tubs or spas.
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1. All hot tubs and/or spas must be harmonious with the homeowner’s residence and
2. Any private hot tub or spa must comply with all federal, state and local jurisdictional
ordinances regarding location, setbacks, permits, fencing, insurance, environmental and
ecological impact, size, safety, and water usage during summer months, particularly
during droughts, etc.
3. The hot tub or spa must be located behind the residence and must blend with the
exterior finish of the homeowner’s residence, deck or patio to which it is connected or
most closely related. For additional guidance of hot tub and spa Standards please refer
to Section 8 Swimming Pool Standards of this document.
Standards pertaining to landscape screening; please refer to Section 6.7 Landscape
In addition to the basic application requirements, the application for hot tubs/spas must include:
1. Property plat/site plan showing the location of the hot tub or spa in relation to the
homeowner’s residence, deck and/or patio.
2. Description and dimensions of screening and decking, if any, and landscaping plan if
applicable.
3. If the mechanical unit is not self-contained, details of the location and screening of the
unit.
4. Manufacturer’s brochure or pictures/renderings including a detailed description of the hot
tub or spa and its dimensions.
10.14. Mailboxes
The following Standards pertain to the replacement or installation of mailboxes.
1. All mailboxes must be harmonious with the homeowner’s residence and adjacent
2. The color of all mailboxes shall be black.
3. Names and numbers may be mounted on the mailbox or wood post.
4. The installation of top mounted guides for the display of the residence numbers, names,
and/or addresses is strictly prohibited.
5. Posts are to be painted/stained in earth tone colors and maintained in vertical alignment.
6. Signs or other decorative objects on mailboxes or mailbox posts are strictly prohibited.
7. Only newspaper delivery tubes may be attached to the mailbox support post.
8. Mailbox support posts may not be metal.
9. Decorative mailbox covers are strictly prohibited.
Page 50
Application is not required for Mailboxes as long as homeowner complies with all of the
10.15. Motor Vehicles
No disabled vehicle or vehicle with expired license plates, county registration or inspection
sticker may be parked on any lot, common parking lot, or on any street within Sheffield Manor.
No extraordinary and/or extended maintenance or repair of any vehicles may be carried out on
any lot or common area. Regular maintenance or repair of any vehicle or related equipment
that is performed outdoors is permitted during daylight hours only. Any vehicle or related
equipment suspended with jacks, blocks, etc. may not be left unattended for reasons of safety.
When extended periods are required for maintenance or repair (i.e., overnight or longer) the
vehicle or related equipment must be garaged or stowed in approved enclosures before sunset.
Vehicle maintenance is strictly prohibited within the Townhomes parking lot and street areas.
10.16. Recreational Vehicles
No recreational vehicle may be parked or stored in open view of residential property, residential
streets, open space or other common area other than on a temporary and occasional basis.
Temporary and occasional is defined as not more than one (1) week in a two (2) day
consecutive period. A recreational vehicle is defined as:
1. Operation of motor vehicles or motorized equipment on common areas or neighboring
properties at any time is strictly prohibited.
3. Any boat or boat trailer, canoe, Jon-boat, paddle boat, jet skis, sailboats, catamarans,
rafts, inflatable’s, or any other type of watercraft, etc.
4. Any motor home or other self-contained camper, etc.
5. Any camper slip-ons where the camper backs are twelve (12) inches or higher than the
roof-line of the cab of the truck, etc.
6. Any mobile home, trailer or fifth-wheel trailer, etc.
7. Any pop-up camper/tent, trailer or other similar recreation oriented portable or
transportable facility or conveyance, etc.
8. Any other vehicle not defined above which could not normally or regularly be used for
daily transportation, including dune buggies or non-operative automobile collections or
other automotive equipment not licensed for use on the highways of Virginia.
Not applicable.
Page 51
10.17. Parking and Operation of Construction Vehicles
The following Standards pertain to the parking and operation of construction vehicles on the
homeowner’s property:
1. Parking and operation of construction vehicles may be permitted only during renovations
that have been applied for to the ACC and, when necessary, proper federal, state and
county permits must be visibly displayed in accordance to Prince William County
regulations.
3. All motor vehicles or motorized equipment must be parked in a neat, legal, and orderly
manner at all times.
4. Must be operated in a safe, legal, and professional manner at all times while in the
Sheffield Manor Community.
5. Must not prevent other Sheffield Manor homeowners from safely and conveniently
entering and exiting their residence or parking spaces.
6. Must not prevent, disrupt, or impede the delivery of mail, collection of garbage, or school
bus operation.
7. Noise – Prince William County noise ordinance must be followed. Every reasonable
effort should be made to reduce/prevent excessive construction noise and to conduct
those activities that are particularly noisy at times, which have the least impact on
affected neighbors.
8. Recommended Start and End Time – Construction should not begin before 7 AM and be
completed by sundown each day. This includes the arrival of construction vehicles and
personal contractor vehicles and the delivery of construction material.
9. Dates – Proposed start and end dates must be provided for each phase of the project
and must be strictly adhered to.
10. Prevention of damage, including damage caused by drainage, to adjacent properties.
In addition to the basic application requirements, the application for proposed project, major
construction and landscaping projects require the submission of a Site Management Plan to the
ACC. The Site Management Plan must be presented to impacted neighbors and address, in
detail, of all of the Standards above and elsewhere in this document, and any concerns raised
by affected homeowners. Once the project has begun, any continued deviation from or
continued violation of the approved Site Management Plan may require that all work cease, at
the homeowners’ expense, and a new Site Management Plan to be submitted for re-approval by
the ACC.
Page 52
10.18. Storage of Motor Vehicles, Recreational Vehicles, Boats, Trailers,
or Campers
The following Standards pertain to the storage of motor vehicles, recreational vehicles, boats,
trailers, or campers on the homeowner’s property. Refer to Prince William County Ordinance
13-0320.1 at the link listed below:

http://www.pwcgov.org/government/dept/dot/Pages/Restricted-Parking-OrdinanceAdvisory.aspx
10.19. Patio/Porch Furniture and Bench Maintenance
The following Standards pertain to the maintenance of patio and porch furniture:
1. All patio/porch furniture and benches must be harmonious with the homeowner’s
community.
2. All furniture will be maintained in good appearance.
3. Portable furniture does not require approval but must be arranged in an orderly fashion,
and unless located on a deck or patio behind the dwelling unit.
4. For Standards specifically pertaining to exterior decorative objectives; please refer to
Section 10.10 Exterior Decorative Objects Standards of this document.
Application is not required for patio/porch furniture and benches as long as homeowner
complies with all of the Standards listed above and elsewhere in this document.
10.20. Seasonal and Holiday Displays
The following Standards pertain to seasonal and holiday displays:
1. All seasonal and holiday displays must be harmonious with the homeowner’s residence
2. May be installed no earlier than one (1) month before the first day of the month in which
the holiday is observed. For example, December holiday decorations may be displayed
from November 1st through January 31st.
3. Must be removed no later than the last day of the month following the month in which the
holiday is observed. For example, December holiday decorations may be displayed
from November 1st through January 31st.
Application is not required for seasonal and holiday displays as long as homeowner complies
Page 53
10.21. Signs
The following Standards pertain to the installation or posting of signs on the homeowner’s
property:
1. One (1) sign per lot is approved for display only in the front yard of a residence.
2. Real estate signs may not exceed four (4) square feet and may be placed only in the
front yard of properties for sale or rent. Real estate signs must be removed within seven
(7) days of a sales contract being signed.
3. Real estate signs must not be placed in rear yard of a residence.
4. Political signs are considered a seasonal display and can only represent a declared
candidate. Political signs may be displayed forty-five (45) days before Election. All
political signs must be removed within one (1) day following Election Day.
5. Signs used to promote a charitable fund drive or garage sale may be displayed
temporarily. Such signs may be displayed up to ten (10) days before the event and may
not be larger than two (2) square feet. The homeowner(s) or party(s) who displays such
sign(s) are responsible for removing the sign(s) immediately after the conclusion of the
event.
6. Commercial contractor sign(s) may be displayed only when the work being performed is
in progress. The sign(s) must be removed within forty-eight (48) hours of work
completion.
7. Two (2) security service warning signs are permitted per lot. Such security service
warning signs shall not exceed three (3) feet in height or twelve (12) square inches in
size of actual signage.
8. Signs attached to structures, lampposts, trees, mailbox posts, fences, state traffic or
utility poles, per county/state laws, are strictly prohibited.
9. Only signs described above may be displayed on residential property in Sheffield Manor.
Application is not required for signs as long as homeowner complies with all of the Standards
listed above or elsewhere in this document.
10.22. Security Bars
The use of security bars or gates on windows and doors is strictly prohibited.
Not applicable.
Page 54
10.23. Solar Panels
Solar panels may only be installed on a roof only they are parallel to the roofline and below the
ridgeline. Solar panels may not be elevated above the roof ridgeline. Solar panel frame(s) must
be painted to closely match the color of the roofing surface.
An application is required for solar panels. In addition to the basic application requirements,
applications must include:
1. A property sketch showing location of the solar panel on the residence.
2. Manufacturer’s product information or a sketch showing dimensions, materials and
colors of the solar panel.
3. Please note that new technologies related to skylights are becoming available in the
marketplace. Accordingly, do not hesitate to submit applications for new types of
products, which will be considered on a case-by-case basis.
Page 55
Appendix A:
Basic Application
The Architectural Improvement Request form for Sheffield Manor is provided on the following
two (2) pages. To submit this form, homeowners may use this form within the ‘Architectural
Design and Maintenance Standards’ or a photocopy thereof. Alternately, the Architectural
Improvement Request form is also available as a PDF download from the Sheffield Manor
Homeowners Association web site at:
http://www.sheffieldmanorhoa.com
Page 56
Architectural Improvement Request Form
MAIL TO:
c/o Sequoia Property Management Agent
13998 Parkeast Circle
Chantilly, VA 20151-2283
Name:
Date:
Address:
Lot #:
Phone: (H)
(W)
(Fax)
Type of Alteration/Change (please check appropriate box):

Second Story Deck
Complete Section A below

Ground Level Deck
Complete Section A below

Fence
Complete Section B below

Patio
Complete Section C below

Storm Door
Complete Section D below

In-Home Business
Complete Section E below

Other
Complete Section F below
Section A: Deck Additions (if necessary provide the following within architect drawings,
etc.)
Dimensions, across the back of the residence:
_____________________________________________________________________________________
Dimensions, length out from the residence:
_____________________________________________________________________________________
Elevation, from ground level:
_____________________________________________________________________________________
Railing height, from deck surface:
_____________________________________________________________________________________
Page 57
Railing type (describe):
_____________________________________________________________________________________
Type and color of materials:
_____________________________________________________________________________________
Section B: Fence Additions
Total dimensions of the fence:
_____________________________________________________________________________________
Fence type:
_____________________________________________________________________________________
Type of gate:
_____________________________________________________________________________________
Type and color of materials:
_____________________________________________________________________________________
Section C: Patio Additions
Dimensions and design layout:
_____________________________________________________________________________________
Type of materials:
_____________________________________________________________________________________
Section D: Storm Doors
Placement of door:
_____________________________________________________________________________________
Type of door (describe):
_____________________________________________________________________________________
Describe color of door as it relates to the following:
_____________________________________________________________________________________
Front door, siding (brick) and trim:
_____________________________________________________________________________________
Page 58
Section E: In-Home Business
Attach a copy of the in-home business permit, license, or certificate from Prince William County.
Type of Business:
_____________________________________________________________________________________
Describe the potential impact on neighbors regarding traffic and parking:
_____________________________________________________________________________________
_____________________________________________________________________________________
Type and number of vehicles to be used to conduct business:
_____________________________________________________________________________________
Location of vehicle storage:
_____________________________________________________________________________________
Number and type of daily deliveries required:
_____________________________________________________________________________________
Section F: Other (includes Addendums to previously approved requests, if applicable)
Please provide an explanation of the project, providing details on dimensions, materials and
colors as applicable.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
If applicable, all applications must be accompanied by the materials listed within Sections A, B,
C, D, E, and F. Incomplete applications will not be reviewed and may result in your project
being delayed.

Attach architectural plans/drawings or photographs of the proposed project. Drawing(s)
MUST show elevations, dimensions, height off the ground, relationship to existing
structures, railings, footings, color samples if necessary and manufacturer’s brochure if
available.

Attach a copy of the property plat showing size, shape and location of improvement to
residence and to adjoining properties (including specific dimensions of improvement and
distances to adjoining properties). Grading plan must be included, if applicable.
Page 59
I/we understand and agree to the following:








That this modification may require a Prince William County building permit or may be subject to other
governmental regulations. I/we agree to obtain all required city/county approvals. Miss Utility will be
contacted prior to the commencement of any construction. Approval of this application satisfies only
the requirements of the Sheffield Manor Homeowner’s Association and not any obligations to the
county or others as may be required.
That I/we assume full responsibility for: all landscaping, grading and/or drainage issues relating to the
improvements, any damage to adjoining property (including common area); and any injury to third
persons associated with the improvement.
That all work associated with the project will be completed within the property lines.
That no work on this proposal will commence until I/we receive written approval of the Sheffield
Manor Homeowner’s Association. To do so is a violation of the Covenants of the Association and
may result in my/our being required to remove an unapproved modification and restore my/our
property to its original condition at my/our own expense if this application is disapproved. I/we also
understand I/we may be held responsible for any legal fees incurred on behalf of the Sheffield Manor
Homeowner’s Association in enforcing this provision.
That an approval is contingent upon the construction being completed in a timely and a professional
and a workmanlike manner as per the specifications as submitted in this application.
That there are architectural requirements addressed in the Architectural Control Guidelines and a
review process as established by the Covenants of the Association and the Board of Directors.
That the approval authority granted by the Sheffield Manor Homeowner’s Association (if so granted)
will automatically expire should the proposed project not be completed within one (1) year of the date
of approval.
That any variation from the original application must be submitted for approval of the Sheffield Manor
Homeowner’s Association.
Owner/Homeowner’s Signature(s):
Date:
------------------------------------------------------------------------------------------------------------------------------(For Committee Use Only)
 Approved
Date of Decision:
 Disapproved:
Date of Decision:
 Approved with conditions:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Committee Representative:
Page 60
Appendix B:
Illustration of Common Plat Definitions
Residence Location Survey Plat
A Residence Location Survey Plat (certified by a registered
Virginia surveyor) is required for many zoning approvals. This
plat shows all property lines and existing structures on an
individual residential lot. Everything on the plat must be drawn
to-scale. Only plats with the following items will be accepted:
o
o
o
o
o
All information shown to-scale;
The surveyor's seal;
The surveyor's signature;
The scale used by the surveyor;
Complete plat drawings (partial plats are not acceptable).
PLEASE NOTE: Neither the Planning Office nor the Prince
William County Courthouse keep copies of residence
location survey plats.
Where do I get a copy of my plat?
A residence location survey plat is required with the documents
provided at closing when purchasing a new home. If a plat was not
included with your closing paperwork (or if the copy you received is
not to-scale), you should contact the mortgage company, title
company, or surveyor who did the survey.
What is "to-scale"?
To ensure that plat information accurately reflects the
measurements taken on the site of a survey, surveyors use a scale
(for instance, 1"=30' or 1 inch = 30 feet) for all plat drawings. A "toscale" plat is an exact copy of the original plat, with all lines (as
measured on the page) being identical to that of the original. A toscale copy must be on the same sheet size as the original (for
instance, if an original plat is printed on an 11" x 17" sheet, then
only a copy on that sheet size would be acceptable, not a copy on
8.5" x 11"). Plats that have been faxed, reduced, enlarged, or
otherwise altered are not to-scale and cannot be accepted.
Zoning staff will verify that a plat is to-scale before processing a
request for zoning approval.
Page 61
Appendix C:
Suggestion Form
The Architectural Design and Maintenance Standards Suggestion form for Sheffield Manor is
provided on the following page. To submit this form, homeowners may use this form within the
‘Architectural Design and Maintenance Standards’ or a photocopy thereof. Alternately, the
Architectural Design and Maintenance Standards Suggestion form is also available as a PDF
download from the Sheffield Manor Homeowners Association web site at:
http://www.sheffieldmanorhoa.com
Page 62
Architectural Design and Maintenance Standards Suggestion Form
MAIL TO:
c/o Sequoia Property Management Agent
13998 Parkeast Circle
Chantilly, VA 20151-2283
Name:
Date:
Address:
Lot #:
Phone: (H)
(W)
(Fax)
Description of Suggestion:
Please describe your suggestion for improving the Sheffield Manor Architectural Standards in detail.
Please feel free to add additional pages to this suggestion form as needed.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Page 63
Appendix D:
Duron Curb Appeal Exterior Accent Color Palette
If using another brand of paint, the color of the paint must closely match the Duron color palettes below.
Page 64
Appendix E:
Snow Removal Map
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Page 66

Sheffield Manor Homeowners Association

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