board of education - Hopatcong Borough Schools
Transcription
board of education - Hopatcong Borough Schools
Mr. Anthony J. Fasano, President Mrs. Carol Trumpore, Vice-President Mr. Phil DiStefano Mr. Frank Farruggia, Jr. Mr. Rob Nicholson Mrs. Michele Perrotti Mrs. Candice Smith Mr. Peter Karpiak Dr. Sarah Schindelar Mrs. Cynthia M. Randina, Superintendent Ms. Carolyn B. Joseph, Board Secretary New Jersey School Boards Association Delegate – Anthony Fasano Sussex County Ed. Services Commission – Robert Nicholson Liaisons to Borough Council – Sarah Schindelar, Michele Perrotti, Rob Nicholson (Community Relations Committee) School Wide Alliance Team – TBD Sussex County Regional Cooperative – Frank Farruggia School and Parent Organization Liaisons: Hudson Maxim – Dr. Sarah Schindelar Tulsa Trail – Frank Farruggia, Jr. Durban Avenue – Candice Smith Middle School – Michele Perrotti High School – Robert Nicholson COMMUNITY RELATIONS Dr. Sarah Schindelar Rob Nicholson Michele Perrotti PERSONNEL Peter Karpiak Candice Smith Rob Nicholson CURRICULUM/TECHNOLOGY/SPECIAL EDUCATION Candice Smith Rob Nicholson Peter Karpiak NEGOTIATIONS Rob Nicholson Peter Karpiak Michele Perrotti FINANCE/FACILITIES/TRANSPORTATION Phil DiStefano Frank Farruggia Dr. Sarah Schindelar POLICY/LEGISLATION Carol Trumpore Candice Smith Frank Farruggia Visit us at www.hopatcongschools.org POLICY 1 BOARD OF EDUCATION HOPATCONG BYLAWS 0167/Page 1 of 2 Public Participation in Board Meetings M 0167 PUBLIC PARTICIPATION IN BOARD MEETINGS The Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. In order to permit the fair and orderly expression of such comment, the Board shall provide a period for public comment at every public meeting of the Board. Public participation shall be permitted only as indicated on the order of business in Board Bylaw No. 0164. Public participation shall be extended to residents of this district, persons having a legitimate interest in the actions of this Board, persons representing groups in the community or school district, representatives of firms eligible to bid on materials or services solicited by the Board, and employees and pupils of this district, except when the issue addressed by the participant is subject to remediation by an alternate method provided for in policies or contracts of the Board. Public participation shall be governed by the following rules: 1. All persons wishing to participate in a public Board meeting shall register their intent with the Board Secretary in advance of the meeting. 2. A participant must be recognized by the presiding officer and must preface comments by an announcement of his or her name, place of residence, and group affiliation, if appropriate. 3. Each statement made by a participant shall be limited to five minutes' duration. 4. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard. 5. All statements shall be directed to the presiding officer; no participant may address or question Board members individually. POLICY 2 BOARD OF EDUCATION HOPATCONG BYLAWS 0167/Page 2 of 2 Public Participation in Board Meetings M The presiding officer may interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum; request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action; and waive these rules when necessary for the protection of privacy or the efficient administration of the Board's business. N.J.S.A. 2C:33-8 N.J.S.A. 10:4-12 N.J.A.C. 6:8-4.3(a)2iii Adopted: 29 June 1992 CHAIN OF COMMAND All members of the Board of Education and employees of the Hopatcong School District are directed to observe faithfully the chain of communications established by the district organizational plan. A problem should be identified and its resolution attempted at the level most immediate to the problem's origin. The Board expressly disapproves of any attempt to expedite the resolution of a problem by disregard of the organizational plan and the appropriate processes. A staff member's persistent disregard for the established management organization of this district in violation of this policy will be considered an act of insubordination subject to discipline. PUBLIC COMPLAINTS AND GRIEVANCES The Superintendent shall establish procedures for the hearing of requests and complaints regarding district personnel, the educational program, instructional and resource materials, and the operation of the school district. Procedures will be governed by the following guidelines: 1. The matter will be resolved initially, wherever possible, by informal discussions between or among the interested parties. 2. A matter that cannot be resolved informally may be appealed at successive levels of authority, up to and including the Board of Education. 3. The complaint and its immediate resolution will be reduced to writing at the first and at each successive level of appeal. DISCUSSION OF PERSONNEL Under New Jersey’s Open Public Meetings Act, Boards of Education are confined to discuss personnel issues in closed session. HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. 1. OPENING STATEMENT In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, this public body, the Hopatcong Board of Education hereby announces that the New Jersey Herald has been notified by mail that this public meeting is to convene at the Board Meeting Room at 7:00 p.m. on May 9, 2016. 2. ROLL CALL Roll Call Vote 3. __Philip DiStefano __Frank Farruggia __Anthony Fasano __Peter Karpiak __Robert Nicholson __Michele Perrotti __Candice Smith __Dr. Sarah Schindelar __Carol Trumpore __Cynthia Randina __Carolyn Joseph # of Public _____ Quorum YES NO EXECUTIVE SESSION A motion will be made that the Hopatcong Board of Education will enter Executive Session to discuss legal update, negotiations, potential litigation and personnel, which are exempt from public participation pursuant to New Jersey Public Law 1975, Chapter 231, Open Public Meetings Act. Any discussions held by the Board which need not remain confidential will be made public when appropriate. Minutes of the Executive Session will not be disclosed until the need for confidentiality no longer exists. The Board will reconvene in public session at 7:00 p.m. Motion to Return to Public Session (ACTION) Motion by __________, seconded by_____________ All in favor__________________ Time: __________________pm 4. RECONVENE Motion to Return to Public Session (ACTION) Motion by __________, seconded by_____________ All in favor__________________ Time: __________________pm 5. FLAG SALUTE 6. WELCOME 1|Page HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. 7. APPROVAL OF MINUTES Approval of the minutes, as attached, of the following meetings, as reported by the Board Secretary and reviewed by the Board President and members of the Board: a. April 25, 2016 - Executive Session b. April 25, 2016 – Public Hearing, Annual Appointments and Approvals (ACTION)Motion by______________, seconded by___________ DISCUSSION Roll Call Vote __P. DiStefano __M. Perrotti 8. __F. Farruggia __S. Schindelar __A. Fasano __C. Smith __P. Karpiak __C. Trumpore __R. Nicholson ACKNOWLEDGMENTS/CORRESPONDENCE a. The following students were chosen as Hopatcong High School’s Students of the Month for their outstanding performances in April 2016, and as attached: Siera Simon, Junior Vincent Giordano, Senior Jillian Onstad, Junior Megan Kelly, Senior Anthony Melillo, Junior Andrea Fattorusso, Junior b. Scholastics – Health/Physical Education Scholastics – Health/Physical Education Specialty Area – Culinary Arts 2 Specialty Area – Early Childhood Development Athletics – Baseball Athletics – Softball Congratulations to Kelly Maegerlein, a Junior, who has been nominated for the Princeton Book Award. Students receiving this honor must be a member of the junior class who has demonstrated a record of outstanding academic achievement, among the very top of his or her class, and have a record of exemplary community/civic/public service (in keeping with the motto of Princeton University: Princeton in the Nation’s Service and in the Service of All Nations. Motion to accept Acknowledgments (ACTION)Motion by______________, seconded by___________ DISCUSSION All in favor__________________________ 2|Page HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. 9. SUPERINTENDENT’S REPORT AND HIB REPORT a. Superintendent’s Report b. Special High School S.T.E.A.M Presentation: WICKED Adrian Garcia Tara Nixdorff Wicktoria Plewa Maria Schwarz c. Presentation of each school’s reports – 1) High School – Dana Bibeault, PJ Rodick – Liaisons 2) Middle School – No report 3) Durban Avenue – Tracey Hensz, Principal 4) Tulsa Trail – Brian Byrne, Principal 5) Hudson Maxim – Katherine McFadden, Principal d. Second reading and approval of the Superintendent’s HIB Report for April, 2016 as presented to the Board at the Regular Meeting on April 25, 2016 in Executive Session and approval of the HIB Report for May, 2016 for first reading and review. (ACTION)Motion by_________, seconded by___________ DISCUSSION All in favor__________________________ 10. COMMITTEE REPORTS a. Curriculum, Technology, Special Education – Chairperson, Candice Smith b. Community Relations – Chairperson, Sarah Schindelar c. Finance, Facilities, Transportation - Chairperson, Phil DiStefano d. Policy and Legislation – Chairperson, Carol Trumpore e. Negotiations – Chairperson, Rob Nicholson f. Personnel – Chairperson, Peter Karpiak g. HEPTO Liaison – Patty Poland (ACTION)Motion by_________, seconded by___________ DISCUSSION All in favor__________________________ 11. PUBLIC COMMENT – AGENDA ITEMS ONLY 3|Page HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. 12. FINANCE Approval of the following finance items, 12a-12g, as Superintendent of Schools and the Finance Committee of the Board: recommended by the a. Approval of the following bid awards as per the lowest responsible bidder: 1. Installation of the Middle School Emergency generator to TSUJ, Wayne, NJ in the amount of $ 74,800.00. 2. Boiler replacement at the High School to Liberty Mechanical, Newark, NJ in the amount of $ 809,175.00. (Lowest and second lowest bidder reviewed by the Board attorney) 3. Asbestos Abatement for the High School Boiler room to Lesco Services, Wallington, NJ in the amount of $ 58,000.00. (Lowest and second lowest bidder reviewed by the Board attorney) The monies for the above projects will be taken from Capital Reserve. b. Approval of the transfer of funds from the Capital Reserve Account to the General Fund for the 2016-2017 School year in the amount of $ 941,975.00 for the installation of the Middle School Emergency generator, the Boiler replacement at the High School and the Asbestos abatement in the High School Boiler room. c. Approval of two Professional Support/Non-Public Service Agreements by the Educational Services Commission of Morris County for Non-Public Services Chapters 192-193 and the Non-Public School Security Aid Program commencing July 1, 2016 through June 30, 2017, as per the attached rates and agreement. (Attachment) d. Approval to write off fifteen payroll checks from October 16, 2014 through June 15, 2015 in the amount of $ 822.59. (Attachment) e. Approval of the renewed Shared Services Agreement with the Sussex County Educational Services Commission Board of Directors for a Certified Educational Facilities Director for the period of July 1, 2016 to June 30, 2017. (Attachment) f. Approval of bills for the General Fund and Special Revenue (Grants) account April 25, 2016 through May 9, 2016, in the following amounts and as attached: General Fund and Special Revenue (Grants) account - $ 228,046.34 g. Approval of bills for the Sussex County Regional Cooperative Operating account for April 25, 2016 through May 9, 2016, in the amount of $2,422,802.08, as attached. (ACTION)Motion by_________, seconded by___________ DISCUSSION 4|Page HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. Roll Call Vote __P. DiStefano __M. Perrotti 13. __F. Farruggia __S. Schindelar __A. Fasano __C. Smith __P. Karpiak __C. Trumpore __R. Nicholson PERSONNEL Approval of the following personnel items, 13a – 13y , as recommended by the Superintendent of Schools and the Personnel Committee of the Board: a. Acceptance of the resignation, with regret, of Judy Grogan, from her position as a First Grade Teacher at Hudson Maxim more than 25 years for the purpose of retirement, at an annual salary of $90,680, effective July 1, 2016. b. Acceptance of the resignation, with regret, of Lillian Colello, from her position as a Paraprofessional in the District for more than 31 years, at an annual salary of $18,490 effective April 23, 2016. c. Approval of the request of Ashley Miller for a Maternity Leave of Absence from her position as a Special Education Teacher of 22 Sick Days during the period of September 1, 2016 to September 30, 2016, followed by New Jersey Family Leave of Absence/Federal Leave of Absence for the period of October 1, 2016 to January 2, 2017. d. Approval of the employment of Alison Ibaceta as Tulsa Trail Academic Skills Teacher at a salary of $67,160 based upon the 2016/2017 Salary Guide Level MA/Step 11, effective September 1, 2016. e. Approval of the employment of Heather Keegan as Tulsa Trail Grade 3 Teacher at a salary of $54,328 based upon the 2016/2017 Salary Guide Level BA/Step 6, effective September 1, 2016. f. Approval of the employment of Jacqueline Henderson as Roving Nurse/Permanent Nurse Substitute at a salary of $55,000, effective September 1, 2016, or earlier. g. Approval of the employment of Kenneth Doolittle as Elementary Coaching Facilitator Grades 3-5, to be paid an additional facilitator stipend as outlined in the 2014-2018 HEA Teacher Contract. h. Approval of the employment of Yvonne Mortello as Elementary Coaching Facilitator Grades K-2, to be paid an additional facilitator stipend as outlined in the 2014-2018 HEA Teacher Contract. i. Approval of Kathy LaRosa as the Structured Learning Experience Facilitator for the 20162017 school year, to be paid the facilitator stipend as outlined in the 2014-2018 HEA Teacher Contract. 5|Page HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. j. Approval of the following Non-Tenured Contract Renewal Recommendations for the 20162017 school year: Name Marissa Adams Richard Anderson Audra Bauer Jennifer Bisignani Linda Blazier Kelly Carney Kelly Colonna Michele Culcasi Kenneth Doolittle Yanet Guevarra Sharon Haggerty Victor Jimenez Susan Mastroviti James McKowen Angela Meyer-Pflug Ashley Miller Emily Minervini Stacey Montefusco Eileen O’Neill Linda Padula Melanie Rowbotham Dorothea Stauffer Martina Villani Tracie Wieczorek Kurt Zimmerman Location Hudson Maxim Middle School Tulsa Trail Hudson Maxim HMX/DA Tulsa Trail Hudson Maxim High School Durban Avenue Middle School High School High School Hudson Maxim Middle School Tulsa Trail Tulsa Trail Tulsa Trail HMX/TT Middle School High School Hudson Maxim Durban Avenue District Wide Middle School High/Middle School Current Position Tenure Date Kindergarten 9/2/2019 Mathematics 9/2/2018 Special Education 9/2/2018 Kindergarten 9/2/2019 Music/Movement 9/2/2019 Reading Specialist 9/2/2017 1st Grade 9/2/2018 3/5 Family Consumer Science9/2/2017 6/2/2019 4th Grade Spanish 10/28/2018 Family Consumer Science 9/2/2018 3/5 Technology 9/2/2019 st 1 Grade 10/28/2019 Mathematics 9/2/2018 School Nurse 9/2/2019 Special Education 9/2/2017 nd 2 Grade 9/2/2018 School Psychologist 9/2/2018 Special Education 1/3/2018 Guidance Counselor 9/2/2018 Kindergarten 9/2/2017 Reading Specialist 9/23/2019 ESL 12/23/2018 Special Education 9/2/2018 Music 9/2/2017 k. Approval of the recommendation for renewal of the non-tenured administrator contracts for the 2016-2017 school year of: Mr. Christopher Buglovsky, Dr. Olga Edgerton, Mrs. Katherine McFadden, Mrs. Jaime Walker 6|Page HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. l. Approval of the following involuntary transfer recommendations based on staffing needs due to budgetary constraints effective for the 2016-2017 school year: Name Linda Lucien Michele Nancy Eric Dawn Brook Cheryl Shawna Luis Kristine Blazier Costanzo Culcasi Drury Fajerman Forbes Ganguzza Gramp Longo Mendez Mendyk Transfer From HMX/DA Music DA Music HS Home Ec/Child Dev 3/5 HS/MS Special Education MS Physical Education TT/DA Computer Literacy HS Physical Education HS French MS Music HS Music DA Special Education Mary Kristen Susan Loren Tracie Narcise O’Shea Riggs Turner Wieczorek HS Business TT/DA Music DA Academic Skills HS Special Education MS Special Education Transfer To HMX Grade 1 DA/HS Music HS Home Ec/Child Dev 4/5 MS Special Education HS Physical Education DA Grades 4 and 5 MS Physical Education 3/5 HS/MS French HS/MS Music TT/DA Music HMX Academic Skills 0.5 DA Academic Skills 0.5 TT/DA Computer Literacy HMX/HS Music TT Academic Skills DA Special Education Preschool Special Education m. Approval of the following positions recommended for a Reduction in Force {RIF} pursuant to N.J.S.A. 18A:28-9 et. seq. and in accordance with the established district seniority list due to budgetary and staffing needs effective June 30, 2016. In accordance with N.J.S.A. 18A:28-12, each tenured staff member shall be placed upon a preferred eligibility list in the order of seniority in their area of certification for re-employment should a vacancy in their area of certification occur: Location Middle School Middle School District Wide Position French Teacher Special Education Teacher Director of Curriculum and Instruction for High School Education and K-12 Humanities, ESL and School Improvement K-12 Art Teacher Physical Education Full Time to 3/5 7|Page HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. n. Approval of the following Child Study Team 2016 Summer Employment for Carry-over cases and student referrals for summer evaluations. Psychological and Educational Evaluations will be paid at the flat rate of $250.00; Social Histories will be paid at the flat rate of $175.00; Speech/Language Evaluations, Occupational Therapy Evaluations, and Physical Therapy Evaluations will be paid at the flat rate of $200.00. Teachers/CST members will be paid at the flat rate of $50.00 to attend each state mandated (i.e. – IEP) meeting. Case managers will be paid an extra $100.00 to schedule meetings, create documents required by NJ Code 6A:14 and attend meetings. Social Workers: Learning Consultants: Psychologists: Speech Therapists: Occupational Therapist: Physical Therapist: District Teaching Staff: Christina Takacs Gerald Andrewlavage, Janet Autorino, Karen Carroll Jaclyn DiBrienza-Cikovic, Susan Walko, Kimberly Green Tomisino Luane Balinski, Dawn Valle-Campo, Ruth Katona, Pat Pietrzak Pam Hutchinson Melanie Piereth All district teaching staff - needs to be determined o. Approval of the personnel for the Special Education Extended School Year Program, as per attached. p. Approval of the following Guidance Counselors for 2016 Summer Employment for student needs during summer months. June 2015 Assisting Students with Summer School, at a rate of $35.00 per hour for 6 hours per day: Robert Chaewsky – 3 days Lisa Dunmeyer – 7 days Linda Padula – 7 days July/August 2016 Guidance Office coverage, at a rate of $35.00 per hour for 6 hours per day for 17 days: Linda Padula – 8 days Lisa Dunmeyer – 9 days August 29, 2016 to August 31, 2016 Assisting Students with Schedule Changes, at a rate of $35.00 per hour for 6 hours per day for 3 days: Robert Chaewsky – 3 days Lisa Dunmeyer – 3 days Linda Padula- 3 days q. Approval of the following for 2016-2017 Title I Summer Program to be paid $35.00 per hour for a total of twenty-two (22) hours per week, from July 5, 2016 to July 28, 2016: Donna Cerrato – Grade 3 Dana DeMetro – Grade 2 Diana Fratangelo – Grade 1 Melanie Rowbotham – Grade K Norman Sutton – Grades 4/5 8|Page HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. r. Approval of the employment of Lisa Schuffenhauer and Gerald Andrewlavage as instructors for the Safety Town program at Hudson Maxim School, for 4.5 hours per day for 8 days, during the period of July 11-21, 2016, at a salary of $25.00 per hour. s. Approval of the following additional HS ELA and SS Curriculum Committee Members at a salary of $28.00 per hour, 4 times per year, 4 hours per session (16 hours total), ($448 each). McKenzie Norris – ELA Jeff Ryder – SS Dave Campagna – SS Heather DelBagno – SS Christine DeRosa – SS Kathy LaRosa – SS Jim Marino – SS t. Approval of the transfer of Jennifer Dowling from her position of part time custodian to Day Plus Instructor of Durban Avenue at a rate of $11.25 per hour for 3.5 hours per day. u. Approval of the following summer/seasonal employees in the Facilities Department to work 40 hours per week as follows: Employee Name Josh Aiello Gary Andolena Matthew Boglioli Matthew Calo Dylan Cutchis David DiChiara Jack Dowd Edie Grant Grace Hangley Devon Heins Jake Hensz Anthony LaManna Anthony Lipuma Angelo Lipuma Brandon Marrazzo Gabriel Mendez Kelly Mueller Kirk Mueller Jessie Nelson Juliana Nelson Hourly Rate $8.38 $11.00 $8.38 $8.38 $11.00 $9.50 $9.50 $11.00 $8.38 $8.38 $11.00 $8.38 $9.50 $9.50 $9.50 $11.00 $11.00 $11.00 $11.00 $8.38 9|Page HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. Andrew Neigel Andrew Neumann Samantha Pabin Magen Raff Kara Raff Cassandra Randazzo Mark Raquet Karen Rosado Mary Rowe Tyler Sant William Schwab Thomas Ward $11.00 $9.50 $8.38 $9.50 $9.50 $8.38 $11.00 $11.00 $11.00 $9.50 $11.00 $9.50 v. Approval of the following for the Extra Duty/Extra Pay positions for the 2016/2017 school year at the Hopatcong High School, on an as needed basis: Central Detention $20.00 per hour Stephanie Martinez Kathy LaRosa Eric Shramko Ken Olsen Christine DeRosa Heather DelBagno James McDonald Jeff Ryder Julie Wilson Sharon Haggerty Lisa Kenny James Marino Joanne Carr Loren Turner Saturday Detention $100 per day Stephanie Martinez Ken Olsen Heather DelBagno Jeff Ryder James McDonald Loren Turner Homework Club $28.00 per hour Stephanie Martinez Kathy LaRosa Ken Olsen Eric Shramko Christine DeRosa Heather DelBagno James McDonald Jeff Ryder Julie Wilson Lisa Kenny James Marino Joanne Carr Loren Turner w. Approval of the attached Literacy Supervisor job description. x. Approval of the renewal of all substitutes currently active on the Aesop Substitute List and approval of the substitute pay scale, as attached. y. Approval of substitute teachers, aides, custodians and van drivers, as per the attached lists. 10 | P a g e HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. (ACTION)Motion by___________________, seconded by___________ DISCUSSION Roll Call Vote __P. DiStefano __M. Perrotti 14. __F. Farruggia __S. Schindelar __A. Fasano __C. Smith __P. Karpiak __C. Trumpore __R. Nicholson STUDENTS & SERVICES Approval of the following items, 14a – 14c, as recommended by the Superintendent of Schools and the Curriculum Committee of the Board: a. Approval of a Severe Discrepancy Model for Special Education (SLD) classification, as per the attached guidelines. b. Approval for J&B Agency to provide Physical Therapy services due to the leave of absence of our district PT. It is anticipated that coverage will be provided for a total of 6 school days (7 hours per day) at a rate of $90.00 per hour. c. Approval of the attached field trip requests, as required by the New Jersey Department of Education. (ACTION)Motion by___________________, seconded by___________ DISCUSSION Roll Call Vote __P. DiStefano __M. Perrotti 15. __F. Farruggia __S. Schindelar __A. Fasano __C. Smith __P. Karpiak __C. Trumpore __R. Nicholson CURRICULUM Approval of the following item, 15a, as recommended by the Superintendent of Schools: a. Approval of the change in the 2016 Senior Class trip from Virginia Beach, to a trip to the Philadelphia Zoo on June 6, 2016. This change is due to a lack of participation in the Virginia Beach destination. (ACTION)Motion by___________________, seconded by___________ DISCUSSION Roll Call Vote __P. DiStefano __M. Perrotti __F. Farruggia __S. Schindelar __A. Fasano __C. Smith __P. Karpiak __C. Trumpore __R. Nicholson 11 | P a g e HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. 16. TRAVEL Resolved, that the Hopatcong Board of Education approve travel costs as related in this resolution and attached, which are educationally necessary and fiscally prudent and are related to and within the scope of the employee’s current responsibilities and promotes the delivery of instruction or furthers the efficient operation of the school district. The reimbursements listed in this resolution are in compliance with the state travel reimbursement guidelines as established by the Department of the Treasury and Board of Education policy in accordance with N.J.A.C. 6A:23B-1.1. seq. (ACTION)Motion by___________________, seconded by___________ DISCUSSION Roll Call Vote __P. DiStefano __M. Perrotti 17. __F. Farruggia __S. Schindelar __A. Fasano __C. Smith __P. Karpiak __C. Trumpore __R. Nicholson POLICIES & REGULATIONS a. Approval of modifications and additions to the policies and regulations of the Hopatcong Board of Education in accordance with statutory and regulatory changes for approval as per Strauss Esmay, as revised and attached, for FIRST READING: b. Policy# P 5310 P 8550 Title Health Services (M) (Rev) Outstanding Food Service Charges (Recommended) (New) Regulation# R 5310 Title Health Services (M) (Rev) Approval of modifications and additions to the policies and regulations of the Hopatcong Board of Education in accordance with statutory and regulatory changes for approval, as revised and attached, for SECOND READING: Policy# P 0167 P 5111 P 5330.01 P 8462 Title Public Participation in Board Meetings (Rev) Eligibility of Resident/Nonresident Students (M) (Rev) Administration of Medical Marijuana (M) (New) Reporting Potentially Missing or Abused Children (M) (Rev) 12 | P a g e HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. Regulation# R 5111 R 5330.01 R 8462 Title Eligibility of Resident/Nonresident Students (M) (Rev) Administration of Medical Marijuana (M) (New) Reporting Potentially Missing or Abused Children (M) (Rev) Random Testing for Student Alcohol or Drug Use (Rev) R 5536 (ACTION)Motion by___________________, seconded by___________ DISCUSSION Roll Call Vote __P. DiStefano __M. Perrotti 18. __F. Farruggia __S. Schindelar __A. Fasano __C. Smith __P. Karpiak __C. Trumpore __R. Nicholson RESOLUTIONS Approval of the following Resolution, 18a, at the recommendation of the Superintendent: a. Approval of the district’s membership in the NJSIAA for the 2016-2017 school year, below and as attached: The Board of Education of School District No. 2240, County of Sussex, State of New Jersey, as provided for in Chapter 172 Laws 1979 (N.J.S.A 18A: 11-3, et. seq.) herewith enrolls Hopatcong High School as a member of the New Jersey State Interscholastic Athletic Association to participate in the approved interschool athletic program sponsored by the NJSIAA. This resolution to continue to effect until or unless rescinded by the Board of Education and shall be included among those policies adopted annually by the Board. Pursuant to N.J.S.A 18A:113 in adopting this resolution, the Board of Education adopts as its own policy and agrees to be governed by the Constitution Bylaws and Rules and Regulations of the NJSIAA. (ACTION)Motion by___________________, seconded by___________ DISCUSSION Roll Call Vote __P. DiStefano __M. Perrotti __F. Farruggia __S. Schindelar __A. Fasano __C. Smith __P. Karpiak __C. Trumpore __R. Nicholson 13 | P a g e HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. 19. SUSSEX COUNTY REGIONAL COOPERATIVE Approval of the following items, 19a-19h, at the recommendation of the Superintendent: a. The Superintendent recommends the approval of quotation transportation routes for the 2015-16 school year, as attached. b. The Superintendent recommends the approval of bid transportation routes for the 201516 school year, as attached. c. The Superintendent recommends the approval of school activity quotation routes for the 2015-16 school year, as attached. d. The Superintendent recommends the approval of corrections on bid transportation routes on Multi Year, 3 year contract for the 2016-17, 2017-18, 2018-19 school years, as attached. e. The Superintendent recommends the approval of renewal route corrections for the 201516 school year, as attached. f. The Superintendent recommends the approval of quotation route corrections for the 2015-16 school year, as attached. g. The Superintendent recommends the approval of route addendums for the 2015-16 school year, as attached. h. The Superintendent recommends the approval of the joint transportation agreement for the 2015-16 school year, as attached. (ACTION)Motion by___________________, seconded by___________ DISCUSSION Roll Call Vote __P. DiStefano __M. Perrotti __F. Farruggia __S. Schindelar __A. Fasano __C. Smith 20. PUBLIC COMMENT - GENERAL DISCUSSION 21. BOARD MEMBER COMMENTS __P. Karpiak __C. Trumpore __R. Nicholson Anthony Fasano – Board President – Special meeting scheduled for June 6, 2016 for Financial and Personnel matters. 14 | P a g e HOPATCONG BOARD OF EDUCATION Regular Meeting – High School Cafeteria May 9, 2016 – 7:00 p.m. All in favor__________________________ 22. ADJOURNMENT (ACTION)Motion by ________________, seconded by__________________ All in favor__________________________ Time: __________________ pm 15 | P a g e HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm The Public Hearing, Annual Appointments and Approvals Meeting of the Board of Education of the Hopatcong Borough School District was held on Monday, April 25, 2016 in the High School Cafeteria, 2A Windsor Ave., Hopatcong, New Jersey. The meeting was called to order at 7:05 p.m. Mr. Fasano, President, read the New Jersey Open Public Meetings Act Statement: 1. In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, this public body, the Hopatcong Board of Education hereby announces that The New Jersey Herald has been notified by mail that this Board of Education Public Hearing and Annual Appointments and Approvals meeting, will take place at the High School Cafeteria, Hopatcong, NJ, at 7:00 p.m. on April 25, 2016. 2. MEMBERS PRESENT: Mr. Anthony Fasano, President Mr. Philip DiStefano Mr. Frank Farruggia Mr. Peter Karpiak Mr. Robert Nicholson Ms. Michele Perrotti Dr. Sarah Schindelar Ms. Candice Smith Mrs. Carol Trumpore MEMBERS ABSENT: None Also Present: Mrs. Cynthia Randina, Superintendent, Ms. Carolyn B. Joseph, Interim Business Administrator/Interim Board Secretary, Kerri A. Wright, Legal Counsel 3. EXECUTIVE SESSION A motion was made by Mrs. Trumpore, duly seconded by Mrs. Smith, to commence Public Session. The motion carried with all in favor. Time: 6:53 p.m. 4. RECONVENE A motion was made by Mrs. Trumpore, seconded by Mr. DiStefano, to reconvene in Public Session. The motion carried with all in favor. Time: 7:05 p.m. 5. FLAG SALUTE 6. WELCOME 7. APPOINTMENT OF INTERIM BOARD SECRETARY Appointment of Ms. Carolyn B. Joseph as Interim Board Secretary through December 31, 2016. 8. APPOINTMENT OF TREASURER OF SCHOOL MONIES Appointment of Ms. Damaris Gurowsky as Treasurer of School Monies for the 2016/2017 school year. HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm 9. APPOINTMENT OF PURCHASING AGENT Appointment of Carolyn B. Joseph as Purchasing Agent for the Hopatcong School District for the 2016/2017 school year and authorization for the Purchasing Agent to award contracts up to the bid threshold of $36,000 or as per N.J.S.A.18A: 18A-3. Ms. Joseph is a registered Qualified Purchasing Agent. 10. APPOINTMENT OF HIPPA COMPLIANCE OFFICER Appointment of Ms. Carolyn B. Joseph as HIPPA Compliance Officer for the Hopatcong School District for the 2016/2017 school year. 11. APPOINTMENT OF CUSTODIAN OF PUBLIC RECORDS Appointment of Ms. Carolyn B. Joseph as the Custodian of the Public Records under the Open Public Meetings Act for the 2016/2017 school year. 12. APPOINTMENT OF LIABILITY, WORKMAN’S COMPENSATION BROKER OF RECORD Appointment of The Morville Agency as our Liability, Workman’s Compensation, etc., Broker of Record for the 2016/2017 school year. 13. APPOINTMENT OF INTEGRATED PEST MANAGEMENT COORDINATOR Appointment of Neil Piro as the Integrated Pest Management Coordinator for the Hopatcong School District for the 2016/2017 school year. 14. APPOINTMENT OF ASBESTOS MANAGEMENT OFFICER, SAFETY AND HEALTH DESIGNEE, INDOOR AIR QUALITY DESIGNEE, RIGHT TO KNOW OFFICER AND CHEMICAL HYGIENE OFFICER Appointment of Neil Piro as the Asbestos Management Officer, Safety & Health Designee, Indoor Air Quality Designee, Right to Know Officer and Chemical Hygiene Officer for the 2016/2017 school year. 15. APPOINTMENT OF AUDITING FIRM Appointment of the auditing firm of Lerch, Vinci, Higgins, LLP for the 2016/2017 school year. 16. SCHOOL PHYSICIAN Appointment of Dr. C. Robert Damico as school physician for the 2016/2017 school year at a yearly stipend of $12,000. 17. APPROVAL OF POLICIES Approval of the existing by-laws, policies and regulations as listed in our current by-laws and policies book. 18. APPROVAL OF CURRICULUM Approval of all existing curricula and courses of study and textbooks for the district schools. 19. APPOINTMENT OF NEWSPAPERS Appointment of the New Jersey Herald, the Daily Record and the Star Ledger as the official newspapers used by the Board of Education at the Board Secretary’s discretion. 20. APPOINTMENT OF FINANCIAL DEPOSITORIES HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm Approval of Fulton Bank of New Jersey, Wells Fargo Bank, Santander, PNC Bank and Valley National Bank as bank depositories for the Board of Education and authorization for the President to be the signator and have signature plates made. 21. APPOINTMENT OF TAX SHELTER ANNUITY COMPANIES Approval of Lincoln Investment, Lincoln Financial, Metropolitan Life and AXA Equitable as Tax Shelter Annuity Companies for the Board of Education. 22. APPOINTMENT OF AUTHORIZED ACCOUNT SIGNATURES - 2016/2017 SCHOOL YEAR a. School Activity Accounts: High School Jr/Sr Athletic Fund Middle School Durban Ave. Tulsa Trail Hudson Maxim b. District Regular Account Cafeteria Fund Payroll Account Payroll Agency Acct. Special Projects Acct. 23. Lewis Benfatti Lewis Benfatti Emil Binotto Tracey Hensz Brian Byrne Katherine McFadden Accounts: Anthony Fasano Carolyn B. Joseph Carolyn B. Joseph Carolyn B. Joseph Carolyn B. Joseph Dave Pierson Chris Bugslovsky Deborah Gates Annette Grieco Maureen O’ Hare Ana Marrazzo Carolyn B. Joseph Kathy Schwab Damaris Gurowsky Damaris Gurowsky Kathy Schwab Donna Annett Judy Mancuso Carolyn B. Joseph Carolyn B. Joseph Carolyn B. Joseph Carolyn B. Joseph Carolyn B.Joseph Carolyn B.Joseph Damaris Gurowsky Julie Kot Damaris Gurowsky Kathleen Ward Damaris Gurowsky Designation of the Superintendent, Cynthia Randina as agent for federal and state grant programs and the following persons as contact personnel for these programs: No Child Left Behind Jeffrey Hallenbeck Title I, II and III Jeffrey Hallenbeck Title IX Chris Bugslovsky IDEIA Part B-Basic Flow Through Funds & Pre-School Flow Through Funds Drug free School & Community Act Tammy Miller Indoor Air Quality Designee Superintendent Cynthia Randina/Jeffrey Hallenbeck Neil Piro Right To Know Officer Chemical Hygiene Officer 504 Committee Coordinator Homeless Liaison American Disabilities Act Officer Anti-Bullying Coordinator Neil Piro Neil Piro Tammy Miller Tammy Miller Tammy Miller Jaime Walker HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm 24. Authorization for the aforementioned agents and contact persons to submit appropriate applications for the projects in accordance with state and federal regulations and timelines for the 2016/2017 school year. 25. APPROVAL OF AUTHORIZATION FOR INTERIM TRANSFERS Approval of authorization for the Interim School Business Administrator/Interim Board Secretary to make interim intra-account and intra-fund budgetary transfers to offset credits and deficits between Board meetings when necessary. 26. APPROVAL OF AUTHORIZATION FOR INTERIM PAYMENTS Approval of authorization for the Interim School Business Administrator/Interim Board Secretary to make interim payments to vendors between meetings in cases where a cost savings would accrue to the Board or interference of the operations of the school program would occur in accordance with N.J.S.A. 18A:19-4.1. Approval of these payments would be presented to the Board for ratification at the next Regular Board Meeting. 27. BEFORE AND AFTER SCHOOL PROGRAM FEES Approval of the fees for the Hopatcong Day Plus Before and After School Program for the 2016/2017 school year, as attached. 28. APPROVAL OF MRESC AGREEMENT Approval of the continuation of the Agreement for a Cooperative Pricing System between the Hopatcong Board of Education and the Middlesex Regional Educational Services commission original entered into and approved by the Hopatcong Board of Education on December 22, 2009. 29. ADOPTION OF CODE OF ETHICS Approval of the adoption of the Code of Ethics for Board members as required by law, N.J.S.A. 18A:12-2.1 and N.J.S.A. 41:1-1 and 1-3, as attached. Approval of items 7. – 29. (ACTION)Motion by Mrs. Perrotti, seconded by Mr. Nicholson. DISCUSSION Roll Call Vote Candice Smith Yes Frank Farruggia Yes Anthony Fasano Yes Peter Karpiak Yes Philip DiStefano Yes Carol Trumpore Yes Robert Nicholson Yes Dr. Sarah Schindelar Yes Michele Perrotti Yes Motions 7. – 29. carried with a unanimous roll call vote. 30. APPROVAL OF MINUTES Approval of the minutes, as attached, of the following meetings, as reported by the Board Secretary and reviewed by the Board President and members of the Board: a. b. c. March 21, 2016 - Executive Session March 21, 2016 – Regular Meeting April 11, 2016 - Special Meeting HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm Approval of 30a and 30b: (ACTION)Motion by Mrs. Smith, seconded by Dr. Schindelar DISCUSSION Roll Call Vote Candice Smith Peter Karpiak Robert Nicholson Yes Abstain Yes Frank Farruggia Yes Anthony Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Abstain M. Perrotti Abstain Motion 30a and 30b carried with a roll call vote Approval of 30c.: (ACTION)Motion by Mrs. Smith, seconded by Mrs. Perrotti. DISCUSSION Roll Call Vote Candice Smith Peter Karpiak Robert Nicholson Yes Abstain Yes Frank Farruggia Yes A. Fasano Philip DiStefano Yes Carol Trumpore Yes M. Perrotti Yes Dr. S. Schindelar Abstain Abstain Motion 30c carried with a roll call vote. 31. ACKNOWLEDGMENTS/CORRESPONDENCE a. The following students were chosen as Hopatcong High School’s Students of the Month for their outstanding performances in March 2016, and as attached: Joseph Walthour, Junior Justin Bergman, Sophomore Ashley Szilagyi, Senior Megan Bolger, Freshman Kevin Matos, Senior Jaime Kufta, Senior b. Scholastics – U.S. History 2 CP Scholastics – Social Studies/English Scholastics – Academics Scholastics – Algebra 1 CP Specialty Area – Wood Sculpture 2 Specialty Area - Art Hopatcong High School, Middle School and Durban Avenue Honor Roll Students for the third marking period, as attached. Approval of 31a and 31b: (ACTION)Motion by Mrs. Smith, seconded by Mrs. Perrotti. DISCUSSION All in favor Motion passed 32. SUPERINTENDENT’S REPORT AND HIB REPORT a. Overview of the 2016/2017 School Budget and Public Hearing on the 2016/2017 Budget Presentation. HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm b. Special Middle School and High School S.T.E.A.M Presentation: BUEHLER CHALLENGER SPACE CTR Jonathan Kressman Andreas Ursin Dylan Dixon Teah Peterson Mitchell Meyer c. CATHEDRAL OF ST. JOHN DIVINE/COLUMBIA UNIVERSITY Michael Umholtz Jenn Coulman Amanda Corujo Anthony Christiana THE Presentation of each school’s reports – 1) High School – Dana Bibeault– Liaisons 2) Middle School – Jack Certo, Freddie Gonzalez – Liaisons 3) Durban Avenue – Tracey Hensz, Principal 4) Tulsa Trail – Brian Byrne, Principal 5) Hudson Maxim – Katherine McFadden, Principal Approval of 32a – 32c: (ACTION)Motion by Mr. Nicholson, seconded by Mr. Karpiak DISCUSSION All in favor Motions passed d. Second reading and approval of the Superintendent’s HIB Report for February 2016 as presented to the Board at the Regular Meeting on March 21, 2016 in Executive Session approval of the HIB Report for April, 2016 for first reading and review. (ACTION)Motion by Mrs. Smith, seconded by Mrs. Perrotti. DISCUSSION All in favor Motion passed E.* New Motion made at meeting by Mrs. Candice Smith: Surplus funds from 2015/2016 to be used for the purchase of chrome books for grades notwithstanding any emergency monies which may be needed. 5-12, (ACTION)Motion by Mrs. Smith, seconded by Mr. Nicholson DISCUSSION Discussion ensued between Mr. Nicholson and Mr. DiStefano regarding timelines for Implementation that have since passed. Roll Call Vote Candice Smith Peter Karpiak Robert Nicholson Yes Yes Yes Frank Farruggia Yes A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Yes New Motion 32E.carried with a unanimous roll call vote and HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm 33. COMMITTEE REPORTS a. Curriculum, Technology, Special Education – Chairperson, Candice Smith Math – Middle School, Middle School STEAM, honored to be member of workshops at MS and HS b. Community Relations – Chairperson, Sarah Schindelar Humans of Hopatcong need to find more people, Family Appreciation Scheduled for September 30 – Maschios will donate food, the Lakeside Blvd sign is working, Google survey sent out to all students c. Finance, Facilities, Transportation - Chairperson, Phil DiStefano Review of transportation Co-op update ok. Budget review. HS boiler system – concerns about bids. Renovation of press box – it will be repaired, there are funds. d. Policy and Legislation – Chairperson, Carol Trumpore Random Drug Testing policy was brought to the committee by Dave Pierson, Vice Principal of HS re: SAC e. Negotiations – Chairperson, Rob Nicholson th Negotiating team had met with the HEA and counsel on April 20 and have th come to an MOA. May 9 will be vote on contract. f. Personnel – Chairperson, Peter Karpiak Matters are either on the agenda for approval or confidential at this time g. HEPTO Liaison – Patty Poland – not present/no report Approval of Items 33a – 33g: (ACTION)Motion by Mrs.Trumpore, seconded by Mr. DiStefano DISCUSSION All in favor Motion passed 34. PUBLIC COMMENT – AGENDA ITEMS ONLY – the following statements were made during Public Comment: · Mr. Joe Buongiorno – compared tax data of well performing districts with our own and the tax rate burden on the tax payer and informed the Board that the Hopatcong School district is doing a good job. · Ruth Fouda – the language requirement in the middle school – will it be mandatory; does not want the electives for band, art or music lost · Sue Hill – HEA Pres. – thanked the Board for settling the MOA. One of the first times they felt respect from the board. Chromebooks are great for the kids – keeps them engaged. · Liz Juliano – supports Chromebooks th · Mary Ann Muck (sp?) – why are we skipping provision of chromebooks to 8 grade · Jay Nee – Do we need a specific person in place in charge of drug testing? Carol Trumpore says “No”, we are updating our policy. · Henry Schmidt - Thanked Mrs. Randina and Mr. Benfatti for inviting seniors to see the musical “Carnival.” 35. FINANCE Approval of the following finance items, 35a-35j, as recommended by the Superintendent of Schools and the Finance Committee of the Board: a. Approval of the certification by the Board of Education that all major account expenditures for the month of February 2016 have been within the constraints of the adopted 2015/2016 budgets and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm b. Approval of the reports of the Secretary of the Board of Education, for the period ending February 29, 2016. c. Approval of the reports of the Treasurer of School Monies, for the period ending February 29, 2016. d. Approval of bills for the General Fund and Special Revenue (Grants) account, Food Service account and Special Projects (Day Plus) account April 2016 through April, 25, 2016, in the following amounts and as attached: General Fund and Special Revenue (Grants) account Food Service account $48,649.28 - $1,224,524.15 e. Approval of bills for the Sussex County Regional Cooperative Operating account for April 2016 through April 25, 2016, in the amount of $2,686,176.40, as attached. f. Approval of the adoption of the 2016/2017 Budget: “WHEREAS, the Superintendent has presented to the Finance Committee and other members of the Hopatcong Board of Education a recommended 2016/2017 School District Budget in the total amount of $37,747,782.00, as follows; and WHEREAS, the Board approves a Local Tax Levy of $24,391,299.00; “THEREFORE, BE IT RESOLVED the Hopatcong School District 2016/2017 budget is approved as follows on the Meeting Agenda of April 25, 2016.” Budget General Fund $36,956,552 Special Revenue Fund $791,230 Debt Service 0 Total Base Budget $37,747,782 Local Tax Levy $24,391,299 0 0 $24,391,299 g. Approval to apply for the “innovateNJ Summer Blended and Personalized Learning Grant” in the amount of $75,000.00. h. Approval to accept a $1,500.00 donation for the Barbara Carlon Character Award from Mr. Thomas Carlon. i. Approval for payment settlement for Employee No. 81010 in the amount of $1,800.00. j. Approval for payment of the settlement to the scouting coaches for mileage reimbursement at a total amount of $523.24, as attached. Approval of 35a – 35e.: (ACTION)Motion by Mr. Nicholson, seconded by Mr. Farruggia DISCUSSION Roll Call Vote Candice Smith Peter Karpiak Robert Nicholson Yes Yes Yes Frank Farruggia Yes A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Yes HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm Motions 35a – 35e carried with a unanimous roll call vote Approval of item 35f – adoption of the 2016/2017 Budget: (ACTION)Motion by Mr. Nicholson, seconded by Mr. DiStefano DISCUSSION Discussion: Mr. Farruggia proponent for putting Chromebooks in every Child’s hand and more extracurricular activities thought we should increase the Budget. Mr. Nicholson added that 0% increase is not sustainable especially with increases in pay with new contracts for teachers and paras. Expenditures for resolution of lead in water and boiler repairs will cost the district. Roll Call Vote Candice Smith Peter Karpiak Robert Nicholson Yes Yes Yes Frank Farruggia No A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Yes Motion 35f carried with a roll call vote Approval of items 35g-35j: (ACTION)Motion by Mr. Nicholson, seconded by Dr. Schindelar DISCUSSION Roll Call Vote Candice Smith Peter Karpiak Robert Nicholson Yes Yes Yes Frank Farruggia Yes A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Yes Motions 35g – 35j carried with a unanimous roll call vote 36. PERSONNEL Approval of the following personnel items, 36a – 36m, as recommended by the Superintendent of Schools and the Personnel Committee of the Board: a. Approval of the HEA 2015-2016 Extra Pay/Extra Duty Guide, as attached. b. Approval of the HEA 2016-2017 Extra Pay/Extra Duty Guide, as attached. c. Approval of the request of Sumita Kaufhold for an extension of her unpaid Family and Medical Leave absence for the period of March 28, 2016 to May 28, 2016, from her position as Director of Curriculum and Instruction for High School Education and K12 Humanities, ESL. HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm d. Approval of the request of Jamie Douglas for an extension of her unpaid Family and Medical Leave absence for the period of April 30 to May 13, 2016, from her position of Grade 3 teacher at Tulsa Trail School. e. Acceptance of the resignation of Marlene Lupo from her position of Paraprofessional at Hudson Maxim School, at an annual salary of $12,288, effective April 21, 2016. f. Acceptance of the resignation of Scott Smith from his position of Custodian at the Hopatcong High School, at an annual salary of $34,480, effective March 16, 2016. g. Approval of the employment of Peter Pereillo as Custodian in the Hopatcong School District, at a salary of $34,480, based upon Step 1, with $400 salary increase for Black Seal License, when attained, effective May 1, 2016. This salary is based upon the 2013/2014 Custodial/Maintenance Salary Guide and may change based upon the outcome of negotiations. h. Approval of the employment of Brian Meeney as Head Football Coach for the 2016-2017 school year, in the Hopatcong School District, at the stipend of $7,712 as per Class A, Level 4 of the 2016/2017 HEA Extra Duty/Extra Pay Guide. . i. Approval of the employment of Brook Ganguzza as Spring Weight Room Advisor at the salary of $1000 for the 2015/2016 school year, at the Hopatcong High School. j. Approval of the rate for the Community Service Club Advisor position as a Class B position on the Extra Duty/Extra Pay Salary Guide. k. Approval to pay Stephanie Martinez (4.5) hours at a rate of $28.00 per hour ($126 total) for hours associated with the Blended Learning Summer Grant Think Tank on March 31, 2016. l. Approval for the following Education student to conduct a practicum/internship in the Hopatcong School District during the Fall Semester 2016 (100 hours) and Spring Semester 2017 (600 hours). Linda Tilli William Paterson Univ. District-Wide Ms. Dunmyer m. Approval of substitute teachers, aides, custodians and van drivers, as per the attached lists. Approval of items 36a - 36m: (ACTION)Motion by Ms. Perrotti, seconded by Ms. Smith DISCUSSION Roll Call Vote Candice Smith Peter Karpiak Robert Nicholson Yes Yes Yes Frank Farruggia Yes A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Yes Motions 36a – 36m carried with a unanimous roll call vote HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm 37. STUDENTS & SERVICES Approval of the following items, 37a – 37f, at the recommendation of the Superintendent: a. Approval for homebound instruction through the end of the school year for Student No. 10643, a tenth grade student under physician’s care at Skylands Medical Group in Landing, N.J. Instruction will be five hours per week at the Board approved rate of $35.00 per hour. The effective date is February 29, 2016. b. Approval for homebound instruction for Student No. 10221, a tenth grade student under the care of a physician requesting home instruction until July 1, 2016. Instruction will be three hours per week at the Board approved rate of $35.00 per hour. The effective date is April 4, 2016. c. Approval for the homebound instruction for Student No. 11847, a twelfth grade student under a physician’s care requesting home instruction until June 30, 2016. Instruction will be a total of five hours at a week at the Board approved rate of $35.00. The effective date is April 4, 2016. d. Approval for educational instruction services for Student No. 12372, a ninth grade student under medical supervision at Saint Clare’s Hospital, Boonton, NJ. Tutoring Services are arranged through St. Clare’s Hospital at the rate of $55.00 per hour for a maximum of five hours per week. The effective date is April 5, 2016. e. Approval for the homebound instruction for Student No. 12354, a ninth grade student under a physician’s care requesting home instruction for seven weeks effective the week of April 18, 2016. Instruction will be two hours per week at the Board approved rate of $35.00 per hour. f. Approval of the attached field trip requests, as required by the New Jersey Department of Education. Approval of items 37a-37f: (ACTION)Motion by Mr. Karpiak, seconded by Mr. DiStefano DISCUSSION Roll Call Vote Candice Smith Yes Peter Karpiak Yes Robert Nicholson Yes Frank Farruggia Yes A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Abstain Motions 37a – 37f carried with a roll call vote 38. CURRICULUM a. Approval of revisions to the Future Teacher Teachers Academy (FTA) Early Education and Secondary Education course tracks for the 2016-2017 school year as approved by the Curriculum Committee. b. Approval to create a Future Teachers Academy advisor position at the Hopatcong Middle School as approved by the Curriculum Committee. c. Approval of revisions to the CAD/Wood Sculpture courses CAD1/Wood Sculpture (20162017) and CAD2/Wood Sculpture (2017-2018) as approved by the Curriculum Committee. HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm Approval of items 38a-38c (ACTION)Motion by Mrs. Smith, seconded by _Mrs. Trumpore DISCUSSION Roll Call Vote Candice Smith Peter Karpiak Robert Nicholson Yes Yes Yes Frank Farruggia Yes A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Yes Motions 38a – 38c passed with a unanimous roll call vote 39. TRAVEL Resolved, that the Hopatcong Board of Education approve travel costs as related in this resolution and attached, which are educationally necessary and fiscally prudent and are related to and within the scope of the employee’s current responsibilities and promotes the delivery of instruction or furthers the efficient operation of the school district. The reimbursements listed in this resolution are in compliance with the state travel reimbursement guidelines as established by the Department of the Treasury and Board of Education policy in accordance with N.J.A.C. 6A:23B-1.1. seq. Approval of item 39: (ACTION)Motion by Mrs. Smith, seconded by Mr. Nicholson DISCUSSION Roll Call Vote Candice Smith Peter Karpiak Robert Nicholson Yes Yes Yes Frank Farruggia Yes A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Yes Motion 39 passed with a unanimous roll call vote 40. POLICIES & REGULATIONS a. Approval of modifications and additions to the policies and regulations of Hopatcong Board of Education in accordance with statutory and regulatory changes for approval as per Strauss Esmay, as revised and attached, for FIRST READING: Policy# P 0167 P 5111 P 5330.01 P 8462 Title Public Participation in Board Meetings (Rev) Eligibility of Resident/Nonresident Students(M) (Rev) Administration of Medical Marijuana (M) (New) Reporting Potentially Missing or Abused Children (M) (Rev) the HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm Regulation# R 5111 Title Eligibility of Resident/Nonresident Students (M) (Rev) Administration of Medical Marijuana (M) (New) Reporting Potentially Missing or Abused Children (M) (Rev) R 5330.01 R 8462 b. Approval of modifications and additions to the policies and regulations of the Hopatcong Board of Education as per Board review of all existing Board Policies, as revised and attached for FIRST READING: Regulation# R 5536 Title Random Testing for Student Alcohol or Drug Use (Rev) Approval of items 40a – 40b: (ACTION)Motion by Mrs. Perrotti, seconded by Mrs. Smith DISCUSSION Roll Call Vote Candice Smith Yes Peter Karpiak Yes Robert Nicholson Yes Frank Farruggia Yes A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Yes Motions 40a – 40b passed with a unanimous roll call vote 41. RESOLUTIONS Approval of the following Resolutions, 41a – 41c, at the recommendation of the Superintendent: a. TRAVEL AND EXPENSES RELATED POLICY Approval of the attached Resolution for the Chief School Administrator to approve and authorize all travel and related expenses for employees and Board Members in accordance with Board Policy No. 6423 up to a maximum of $75,000.00 for the 2016/2017 school year. b. NEW JERSEY CHILD NUTRITION PROGRAM Approval of the attached resolutions approving that the Willowglen Academy and Lakeland-Andover School not be required to apply for and receive funding from the New Jersey Child Nutrition Program nor charge for a reduced and/or paid meal for Hopatcong School District students for the 2016/2017 school year. c. KINDERGARTEN BATHROOM FACILITIES Approval of the attached Resolution for the school district to resubmit its alternative method of providing toilet room facilities for pre-school and kindergarten classes for the 2016/2017 school year in the same method that was approved in the 1991/1992 through 2015/2016 school year. HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm Approval of items 41a – 41c: (ACTION)Motion by Mr. Nicholson, seconded by Mr. Farruggia DISCUSSION Roll Call Vote Candice Smith Yes Peter Karpiak Yes Robert Nicholson Yes Frank Farruggia Yes A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Yes Motions 41a – 41c passed with a unanimous roll call vote 42. SUSSEX COUNTY REGIONAL COOPERATIVE Approval of the following items, 42a-42e, at the recommendation of the Superintendent: a. The Superintendent recommends the approval of bid transportation routes for the 2015-16 school year, as attached. b. The Superintendent recommends the approval of bid transportation routes on Multi Year, 3 year contracts for the 2016-17, 2017-18, 2018-19 school years, as attached. c. The Superintendent recommends the approval of school activity quotation routes for the 2015-16 school year, as attached. d. The Superintendent recommends the approval of member districts for the 2015-16 school year, as attached. e. The Superintendent recommends the approval of the attached Resolution regarding Route E-317 and Destiny 23, LLC. Approval of items 42a – 42e: (ACTION)Motion by Mrs. Perrotti, seconded by _Mr. Nicholson DISCUSSION Roll Call Vote Candice Smith Peter Karpiak Robert Nicholson Yes Yes Yes Frank Farruggia Yes A. Fasano Yes Philip DiStefano Yes Carol Trumpore Yes Dr. S. Schindelar Yes M. Perrotti Yes Motions 42a – 42e passed with a unanimous roll call vote 43. PUBLIC COMMENT - GENERAL DISCUSSION · Joe Buongiorno – Please post location of meeting. · Ruth Fouda – Why were grades 6 and 7 and 9 and 10 chosen for Chromebooks? Lead test results? Not in yet as per Neil Piro. Speak to Principals re: Class size. · Henry Schmidt – Thank you for the invite to “Carnival.” It was excellent. HOPATCONG BOARD OF EDUCATION PUBLIC HEARING – ANNUAL APPOINTMENTS AND APPROVALS MEETING MINUTES April 25, 2016 – 7:00pm 44. BOARD MEMBER COMMENTS · Dr. Schindelar – Thank you for coming. · Mrs. Perrotti – Thank you for coming and see you in two weeks. · Mrs. Smith - Thank you for coming. Have a safe night. Look forward to moving district into the future. · Mr. Karpiak – Thank you for your comments. · Mrs. Trumpore - Thank you all for being here. Thanks to Neil Piro and Cindy Randina for getting ahead of the lead issue. 0% increase won’t happen every year. The end result of all is helping the children. · Mr. DiStefano – Thank you. Every time he comes he learns something new. They will work on Board goals in summer. · Mr. Farruggia – Thank you. Wanted to recognize the students performing at the Sussex County Teen Arts. · Mr. Nicholson – Thank you all for coming. Thanks to our Paraprofessionals for all the work you do. · Anthony Fasano – Thank you for coming. Thanks to Cindy and administration for getting out in front of the lead issue. Happy with the positive shift with the HEA and looking forward to a bright future. Thanks to the Finance Committee for the work in putting together this budget of which he is very proud. 45. ADJOURNMENT (ACTION)Motion by Mr. Nicholson, seconded by Mrs. Perrotti Motion carried with all in favor Time: 9:36 p.m. The meeting was adjourned at 9:36 p.m. after a unanimous voice vote Respectfully submitted, Carolyn B. Joseph Interim Business Administrator/ Board Secretary : kw HOPATCONG BOROUGH SCHOOLS HOPATCONG HIGH SCHOOL PO BOX 1029 HOPATCONG, NEW JERSEY 07843 (973) 398-8803 DAVID PIERSON ASSISTANT PRINCIPAL To: From: Date: Re: LEWIS BENFATTI PRINCIPAL CHRIS BUGLOVSKY ATHLETIC DIRECTOR Mrs. Cynthia Randina Mr. David Pierson April 15, 2016 High School’s Student of the Month The following students were chosen as Hopatcong High School’s Students of the Month for their outstanding performance in April 2016. SCHOLASTICS (Health/Physical Education) – Siera Simon, Junior Siera has been very attentive in every health class she has attended. Siera is an active class participant. She displays outstanding achievement in all her assignment as well as in physical education class. SCHOLASTICS (Health/Physical Education) –Vincent Giordano, Senior Vincent always participates and is prepared for class. He is respectful to his teachers and peers in class. Vincent always volunteers to help clean up the environment at the end of the period. SPECIALTY AREA (Culinary Arts 2) – Jillian Onstad, Junior Jillian is a student who shows great interest in learning all she can about the subject. She takes great pride in her work and workspace. Jillian follows all safety/sanitation rules and is up to date with her work. She also is head chef of her kitchen and manages her group well and fairly. SPECIALTY AREA (Early Childhood Development) – Megan Kelly, Senior Megan has been instrumental setting up the preschool environment this year. She is hard working and dedicated. Megan’s creativity is evidenced by her amazing display case she created. ATHLETICS (Baseball) – Anthony Melillo, Junior Anthony displays a consistent work effort in all academic and athletic areas. He is a dedicated and dependable team player. Anthony sets a stellar example for underclassmen. ATHLETICS (Softball) –Andrea Fattorusso, Junior Andrea has transitioned well from the JV to Varsity team. She has started every game and is playing the field well at varsity level. Andrea has had multiple hit games over the last few weeks. She is a great asset to the softball team. AGREEMENT PURSUANT TO THE UNIFORM SHARED SERVICES AND CONSOLIDATION ACT, N.J.S.A. 40A:65-1 ET SEQ., FOR THE PROVISION OF BUILDINGS AND GROUND SERVICES BETWEEN THE HOPATCONG BOARD OF EDUCATION AND SUSSEX COUNTY EDUCATIONAL SERVICES COMMISSION WHEREAS, the Sussex County Educational Services Commission (“SCESC”) and the Hopatcong Board of Education ("Board") have determined that it would be in the best interests of both the SCESC and the Board to share the services of the Supervisor of Buildings and Grounds; and WHEREAS, the Board already employs the Supervisor of Buildings and Grounds, Mr. Neil Piro, who would be available to provide limited services to the SCESC on a part-time basis; and WHEREAS, The Uniform Shared Services and Consolidation Act, N.J.S.A. 40A:65- l et seq., authorizes local units, such as commissions and boards of education, to enter into shared services agreements. NOW, THEREFORE, the SCESC and the Board mutually agree as follows: 1. TERM This agreement shall be in full force and effect for the period commencing July 1, 2016 and terminating on June 30, 2017. 2. SERVICES The Board will make available the limited services of a Buildings and Grounds Supervisor for parttime afternoon assistance. The Supervisor shall be a certified educational facilities manager as defined in NJSA 18A:17-49. The operator shall: (a) Make a minimum of two (2) site visits per week between the hours of 2:30 p.m. and 5:30 p.m. to ensure the SCESC buildings and grounds are operational, and troubleshoot problems and assist with solutions as necessary. When needed, the Hopatcong School District will make available our maintenance staff to trouble shoot problems when available and not interfering with the operations of the Hopatcong Schools. Authorization to utilize Hopatcong custodial equipment when not in use or needed by the Hopatcong School District to assist in cleaning and repair. Each site visit shall last no less than 2 hours. The specific days on which each site visit shall take place shall be scheduled on a monthly basis by the Board’s Buildings and Grounds Supervisor and the SCESC’s Business Administrator. In the absence of mutual agreement, the weekly site visits shall occur every Monday and Thursday during the term of this Agreement. At the commencement of each visit, the Supervisor shall report to the Business Administrator’s office. In the event of emergency, a response during the school day is available. The foregoing services are subject to the following conditions: (b) Any emergency call outs are charged a minimum of two hours at a rate of $56/hr., and (c) The SCESC will be responsible for the daily routine maintenance of building and grounds, including snow removal. 3. PAYMENT The SCESC agrees to pay the Board at the rate of Eight Thousand Dollars per year, or $666.67 per month the basic services outlined above. The Board will pay Mr. Piro $4,000 per year, or 333.33 per month for these services. The Board will provide the SCESC each month with an invoice and description of the facility support services rendered during the corresponding period. Payment will be made on a monthly basis within thirty days of receipt of an executed voucher. 4. BOARD THE PRIMARY EMPLOYER It is understood that no employer-employee relationship shall exist between the SCESC and the Buildings and Grounds Supervisor. The Board is the primary employer of the Buildings and Grounds Supervisor, and shall be fully responsible for his salary, benefits, insurance and supervision. 5. INSURANCE/INDEMNIFICATION The SCESC will be named as an additional insured on the Board policy with respect to these services. 6. TERMINATION This agreement may be terminated by either party for cause or convenience upon sixty (60) days written notice. GOVERNING LAW 7. This agreement shall be governed by the laws of the State of New Jersey. ENTIRE AGREEMENT 8. This Contract fully and completely expresses the parties' understandings and agreements and supersedes any previous understandings or agreements between the parties. This contract may not be orally changed or terminated by either party. It may be amended _ only by written agreement as authorized by the governing bodies of each patty, and executed by both parties hereto. 9. FILING In accordance with N.J.S.A. 40A:65-4, the Board will file a copy of this Agreement, for informational purposes, with the Division of Local Government Services in the NJ Department of Community Affairs. IN WITNESS WHEREOF, the parties hereto have signed and sealed this agreement on the date indicated below by the respective party. SCESC Date Hopatcong Board of Education Date Mr. Neil Piro For Informational Purposes, Not a Party Date ESY Staff 2016 Name Norris, McKenzie O'Neill, Eileen Prescott, AnnaBeth Wieczorek, Tracie Baldwin, Candace Bastedo, Brittany Cooper, Margaret Cuttone, Josephine Engber, Paula Grieco, Nicole Hancock, Anna Hemmerich, Cheryl Lees, Nicole Nelson, Patricia Segura, Carolyn Bauer, Audra LoPresti, Chrissy Duckles, Pat McCaul, Linette Smith, Connie Miller, Ashley Aufiero, Mary Cutchis, Joan Wilson, Julie Trivento, Terry Bastedo, Marianne Bombidieri, Barbara* Ferrante, Doloretta Mott, Kim* LaRosa, Kathy McGlynn, Carol Rosado, Karen Terminello, Pat position Teacher Teacher Teacher Teacher Paraprofessional Paraprofessional Paraprofessional Paraprofessional Paraprofessional Paraprofessional Paraprofessional Paraprofessional Paraprofessional Paraprofessional Paraprofessional Teacher Teacher Paraprofessional Paraprofessional Paraprofessional Teacher Paraprofessional Paraprofessional Teacher Nurse - classroom & bus Paraprofessional Paraprofessional Paraprofessional Paraprofessional Teacher Teacher Paraprofessional Paraprofessional program PSD PSD PSD PSD PSD PSD PSD PSD PSD PSD PSD PSD PSD PSD PSD LLD - Elementary LLD - Elementary LLD - Elementary LLD - Elementary LLD - Elementary MD - Elementary MD - Elementary MD - Elementary MD - Secondary MD - Secondary MD - Secondary MD - Secondary MD - Secondary MD - Secondary LLD - Secondary LLD - Secondary LLD - Secondary Security/Front Door $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ currently sorted by program hourly rate 35.00 35.00 35.00 35.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 35.00 35.00 11.00 11.00 11.00 35.00 11.00 11.00 35.00 30.00 11.00 11.00 11.00 11.00 35.00 35.00 11.00 11.00 # of hours 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 5.5 5.5 5.5 5.5 5.5 3.5 3.5 3.5 5.5 6.5 5.5 5.5 5.5 5.5 4.5 4.5 5.5 5.5 # of days 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 15 15 15 15 15 15 15 15 15 15 15 15 15 15 8 15 23 23 5/9/2016 ESY Staff 2016 Name Autorino, Janet Cavallo, Pam** MacRae, Lillian** Meyer-Pflug, Angie** Balinski, Luanna Katona, Ruth Piereth, Melanie TBD position Case Manager Nurse Nurse Nurse Speech Therapist Speech Therapist Physical Therapist Paraprofessional - bus*** program ESY ESY ESY ESY ESY ESY ESY ESY $ $ $ $ $ $ $ $ currently sorted by program hourly rate 45.00 45.00 45.00 45.00 45.00 45.00 45.00 11.00 # of hours 4 5 5 5 tbd tbd tbd 2 # of days 23 23 23 23 tbd tbd tbd 15/23 * sharing one position ** one position shared amongst *** positions will be determined once the bus routes are confirmed in June 2016 Substitute teachers if needed: all current teaching staff and substitute teacher staff Substitute paraprofessionals if needed: all current paraprofessinals 5/9/2016 HOPATCONG BOROUGH SCHOOL DISTRICT JOB DESCRIPTION JOB TITLE: LITERACY SUPERVISOR QUALIFICATIONS: 1. Valid NJ Instructional Certificate / Reading Specialist required/ Special Education Certificate preferred 2. Hold a standard teaching certificate in Language Arts 3. Hold a Master’s degree from an accredited institution (College or University) in Curriculum / Instructional Leadership 4. Valid NJ Supervisor Certificate 5. Have a minimum five years teaching/administrative experience 6. Previous supervisory experience in the field of literacy 7. Successful experience and demonstration of knowledge and understanding of child growth and development; effective instructional strategies; learning assessments and diagnosis; and research related to learning, teaching special needs students 8. Knowledge of Scientifically-based reading research 9. Excellent oral and written communication skills REPORTS TO: Superintendent JOB GOAL: A Literacy Supervisor is a certified, highly qualified professional who demonstrates leadership skills and has expertise in reading and LAL curriculum, instructional strategies, child development, classroom management and knowledge of adult learning theory. The primary role of the Literacy Supervisor is to mentor and support teaching and learning through modeling, coaching, evaluating and professional development to improve and accelerate student achievement through quality curriculum and instruction. He or she will lead the development, organization, implementation, coordination, and evaluation of the language arts literacy instructional programs for grades K-12 to ensure that all students meet and exceed the State Core Curriculum Content Standards. Achieving excellence requires that the Supervisor works collaboratively to lead and nurture members of the staff and communicates effectively with parents, members of the community, and colleagues both in and out of district, often times before and beyond the school day. TERMS OF EMPLOYMENT: EVALUATION: As per the Hopatcong Borough Schools Principal and Supervisor’s negotiated agreement with the Hopatcong Board of Education The Literacy Supervisor shall be evaluated by the Superintendent of Schools. PERFORMANCE RESPONSIBILITIES: Develops an understanding and proficiency in the alignment of the curriculum with the Common Core Standards, the New Jersey Curriculum Standards, creation and implementation of performance benchmarks, PARCC and other literacy assessments, diagnostic and prescriptive instruction, inclusion and oversight of special education literacy programs, providing feedback and oversight of the differentiation of instruction, and solution of materials providing best practice instruction. Demonstrates knowledge and understanding of curriculum development and program evaluation, child growth and development, effective instructional strategies, classroom management, learning assessment and diagnosis, and research related to literacy and instruction. Designs, monitors and evaluates the implementation of all K-12 literacy programs, and literacy assessment data to gain student performance and program insight. Facilitates literacy curriculum mapping K-12. Researches and provides information and guidance regarding a range of effective and innovative literacy practices such as: Individual discussions (informal and formal); Coaching sessions; Team teaching; Demonstration lessons with pre- and post-discussion/analysis; Small learning communities Staff meetings; and Professional development programs Book study Collects, records and shares literacy data for required district, county and/or state literacy reports. Formally and informally supervises and evaluates literacy/ language arts staff members as deemed necessary by building principals and district administrators. Plans, organizes, implements, supervises, coordinates and monitors programs in the LAL Core Curriculum Content Standards that ensure that each student, including Special Education and ESL students, meets and exceeds the Standards, consistent with the mission, philosophy, values, instructional goals of the district meeting all laws, codes and Board policies and regulations. Ensures district LAL and literacy curricula remains current and provides regular updates to existing curriculum. Provides leadership and coordination in the implementation of instructional programs and services on a regular basis, to encourage the use of a variety of instructional strategies and materials consistent with research on literacy. Ensures that the instructional programs engage the learner in tasks that require analytical and critical thinking, problem solving, and creativity, that they address each student’s needs, interests, and skill levels, that they encourage the student to define individual goals and accept responsibility for learning, and that they provide a variety of methods for the student to demonstrate performance and achievement. Works collaboratively with building principals, administrators, and teachers to implement all K12 literacy programs. Establishes close working relationships with State and County officials, and with colleagues in other school districts. Demonstrates excellent organizational skills and has the ability to motivate people. Has excellent integrity and demonstrates good moral character and initiative. Establishes a professional rapport with staff, students, parents and the community that earns their respect and demonstrates enthusiasm. Displays the highest ethical and professional behavior and standards when working with students, parents, school personnel, and agencies associated with the school. Serves as a role model for teachers, demonstrating the importance and relevance of learning, accepting responsibility, and pride in the education profession. Uses effective presentation skills when addressing students, staff, parents, and the community, including appropriate vocabulary and examples, clear and legible visuals, and articulate and audible speech. Maintains the confidentiality of schools, teachers, and classrooms. Conducts regular conferences / meetings with assigned instructional staff. Represents the school and district at community, State, and professional meetings. Demonstrates the ability to use technology, provide data management information retrieval, visual and audio presentations, and telecommunications. Develops a Professional Improvement Plan (PIP) as needed with individual staff members ensuring that personnel evaluation procedures are accomplished in a fair and consistent manner that encourages accountability, growth and excellence in accordance with law, Board policy, and contractual requirements. Collects and analyzes data, particularly State assessments, regarding the achievement of students and other pertinent information affecting the design and implementation of services and programs, using the information to recommend new programs and modifications in existing programs. Summarizes, interprets, and disseminates current developments in instruction, learning theory and cognitive research through reading of professional journals, participation in professional development, and involvement in professional organizations. Supports the development of a coherent K-12 instructional program with clear and wellarticulated standards that incorporate best practice across the content areas. Provides content-specific assistance and support in the use of adopted textbook series, supplemental materials and instructional technology. Recruits, screens, assigns and trains literacy instructional staff members for the imparting of systematic and explicit literacy instruction. Shares the results of State and other assessments with staff and develops a grade level specific improvement plan to maximize the importance of student performance. Analyzes assessments to improve instruction. Communicates clear procedures for the operation and functioning of the various programs to staff. Reviews instructional and grading policies, procedures, and standards to ensure consistency across the various grade levels. Supervises personnel assigned to ensure that all responsibilities are met and exceeded. Evaluates lesson plans and observe classes on a regular basis. Collaborates with staff to collect and analyze data for professional development needs. Attends required staff meetings and leads, as appropriate, on staff committees. Continues to grow professionally through collaboration with colleagues and professional growth experiences. Ensures that the instructional programs engage the learner in tasks that require analytical and critical thinking, problem solving, and creativity, that they address each student’s needs, interests, and skill levels, that they encourage the student to define individual goals and accept responsibility for learning, and that they provide a variety of methods for the student to demonstrate performance and achievement. Provides leadership and coordination in the development of curriculum and the implementation of Honors and Advance Placement for students in secondary schools. Evaluates the programs and services on a regular basis to encourage the use of a variety of instructional strategies and materials consistent with research on learning and child growth and development. Communicates with the Superintendent regularly about the needs, successes, and general operation of the various programs and services. Prepares grants and other applications as requested by the Superintendent. Completes all records and reports as required by law and regulation or requested by the Superintendent in a timely fashion. Answers correspondence promptly. Obtains prior approval from the Superintendent before distributing written communication and other media. Adheres to New Jersey school law, State Board of Education rules and regulations, Board of Education policies, regulations and procedures, and the Collective Bargaining Agreement for teachers. Observes strictly, to avoid the appearance of conflict, all requirements of the School Ethics Act (N.J.S.A. 18A:12-21 et seq.) regarding conflicts of interest in employment, purchasing, and other decisions, including solicitation and acceptance of gifts and favors, and submit in a timely fashion the required annual disclosure statement regarding employment and financial interests. Follows procedures for safe storage and integrity of all public and confidential school records, ensuring that personnel and student record keeping procedures comply with State and federal law and district policy. Protects the confidentiality of records and information gained as part of exercising professional duties and use discretion in sharing such information within legal confines. Compliance with all State and Federal mandates. Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education. During the initial six month period provide a sworn statement that there have not been any convictions of a crime or a disorderly person’s offense in accordance with 18A:6-7.1. Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:34A.4. Pass the State required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4. Performs any duties that are within the scope of employment and certifications, as assigned by the Superintendent, and not otherwise prohibited by law or regulation. Performs any additional duties that are assigned by the Superintendent. Hopatctong Borough School District SUBSTITUTE PAY SCALE CODE A - Substitutes with Substitute Certification & Less than BA Degree 0 – 3 Years* 4 – 6 Years* 7+ Years* $80.00 $85.00 $90.00 CODE B - Substitutes with Substitute Certification & BA Degree or Higher 0 – 3 Years* 4 – 6 Years* 7+ Years* $85.00 $90.00 $95.00 CODE C - Substitute with NJ Teaching Certification 0 – 3 Years* 4 – 6 Years* 7+ Years* $90.00 $95.00 $100.00 NURSES – 165.00 Per day Additional conditions that apply: Substitutes serving more than 15 days during one academic year would earn an additional $10.00 per day. Substitutes serving in the same position for 10 consecutive days will receive an additional $10 per day beginning with the 11th day and thereafter while in the same position. Once the long term assignment concludes, the substitute teacher will revert to basic per diem rate. *One year of experience is defined as working at least 45 days per one year in the Hopatcong Borough School District. Effective: 5/15/2016 LIST OF APPROVED SUBSTITUTES DISTRICT: Hopatcong Date adopted by Local Board of Education Subject to Criminal Background Check May 9 , 2016 NAME INSTITUTIONS DATES OF DEGREE MAJOR ATTENDED ATTENDANCE RECEIVED SUBSTITUTE AIDES SUBSTITUTE CUSTODIANS/ MECHANIC Christine Hompesch SUBSTITUTE VAN/BUS DRIVERS SUBSTITUTE School Nurse COUNTY: Substitute Clerical Isabella Ward Sussex CERTIFICATE(S) SUBSTITUTE BUS AIDES-SCRC May 2016 Field Trip Requests Name Colonna, Kelly Activity Space Animal Farm and Museum Description Goals Teachers and parents will read the information about each animal and encourage the students Beemervile, NJ to ask questions. The life cycle of various animals will be observed and discussed. Wilson, Julie SWAP Hoe Down KRHS Wilson, Julie Turtle Back Zoo 560 Northfield Avenue, West Orange, NJ -students will follow directions and planned activities during the trip -students will share specific information on the animals they researched as we reach each specific animal exhibit. Philadelphia Zoo 3400 W. Girard Ave -students will visit exhibits at the zoo -students will enjoy dinner and arcade activities at Dave and Busters -senior bonding activities for last trip together Wilson, Julie Senior Trip Page 1 Date Trip Cost Pupil Cost Students Chaperone Cost 6/2/2016 5/20/2015 $2,715.50 $9.00 139 $13.50 21.00 0 10 0 273.00 14.00 10 14.00 4200.00 105.00 40 N/A 5/25/2016 6/6/2016 May 16 Conference Requests Name Activitiy Binotto, Emil Meeting at High Point high school Binotto, Emil Meeting at Pocono international Raceway Binotto, Emil Binotto, Emil NASA Goddard space flight Center Student achievement and data summit iSTEAM NASA trip to Edgerton, Olga Goddard Space Flight Center Date Location Description Registration Mileage Transportation Tolls Meals Lodging Total 5/3/2016 Sussex New Tour of newly renovated science Jersey labs 0 0 0 0 0 0 $0.00 5/4/2016 Meeting to discuss upcoming Long Pond grade 7 field trip and potential Pennsylvani partnership with Pocono a international Raceway and NASCAR 0 0 0 0 0 0 $0.00 5/6/2016 Workshop designed to online Greenbelt, districts STEAM plan to NASA Maryland resources $98.00 0 $0.00 $0.00 $0.00 $0.00 $98.00 5/25/2016 Summit, Workshop on STEAM related New Jersey technical education 0 0 0 0 0 0 $0.00 5/6/2016 Tour of the Goddard Space Flight Center Presentations on educational resources and engineering design challenges available to your district through NASA Collaborative real world problemGreenbelt, solving with NASA Goddard MD engineers from the Mission Design Laboratory Connections to STEAM employability skills at NASA Action steps for your district's STEAM plan which align with NASA missions and resources 99 0 0 0 0 0 $99.00 Page 1 May 16 Conference Requests Name Activitiy Updates and Discussion on PARCC, Teacher Edgerton, Olga Evaluations and the New Teacher Regulations Date 5/5/2016 Location Description New Jersey Superintendents' Study Council Seminar Seton Hall "Updates and Discussion on University PARCC, Teacher Evaluations – and the New Teacher University Regulations"• Center – With Commissioner David Ch Hespe, Dr. Bari Erlickson, and Mr. Peter Shulman Registration Mileage Transportation Tolls Meals Lodging Total 0 0 0 0 0 0 $0.00 Managing Complex Cases in Fluency Disorders Quality Inn, This seminar will discuss the 5/16/2016 Hackettstow challenges of managing fluency n, NJ disorders in clients of all ages. $90.00 N/A $0.00 $0.00 $0.00 $0.00 $90.00 Kennedy, Melissa Anti-Bullying Specialist Meetings Center for Prevention information / issues / concerns 11/3/2015 and regarding HIB Counseling Satelite Offi 0 30 0 0 0 0 $9.00 Kennedy, Melissa Friendship Day (Character Wantage Education / Elementary Bullying 3/17/2016 School, Prevention Wantage, NJ Olweus Program Kickoff) 0 60 0 0 0 0 $18.60 Katona, Ruth The Sussex-Wantage School district has implemented a bullying prevention program called Olweus. They have created a "Friendship Day" in order to kick-off the program on March 16 and March 17. There will be assemblies and character building activities. Page 2 May 16 Conference Requests Name Activitiy Date Kot, Julie NEW JERSY ASSOCIATIO N OF SCHOOL BUSINESS ADMINISTRA TORS ANNUAL CONFERENC E 6/8/2016 Registration Mileage Transportation Tolls Meals Lodging Total ANNUAL NJASBO SPRING ATLANTIC CONFERENCE FOR SCHOOL CITY, NJ BUSINESS ADMINISTRATORS 150 255 0 10 0 285 $524.05 Designing and LaRosa, Kathy Implementing 6/6/2016 Course of SLE Northern Hills Certification for SLE Academy, Sparta, NJ 350 0 0 0 0 0 $350.00 New Jersey Wage and Hour and Wage Payment and LaRosa, Kathy Child Labor Laws, Regulations, and Hazardous Orders Northern Hills Completion of SLE Certification Academy, Sparta, NJ 120 0 0 0 0 0 $120.00 230 0 0 0 0 0 $230.00 $0.00 151 $0.00 $0.00 $0.00 $0.00 $46.81 $325.00 300 $0.00 $0.00 $0.00 $0.00 $418.00 LaRosa, Kathy OSHA 10 PLUS Mullane, Joanne innovate NJ Mullane, Joanne NJASA Conference 9/22/2016 Location Description Northern Hills Certification in SLE Academy Monmouth Digital workshops pertaining to 5/20/2016 University innovateNJ To attend the equity keynote, PARCC workshops and 5/12/2016 Atlantic City instructional technology sessions. 5/25/2016 Page 3 May 16 Conference Requests Name Activitiy Norris, McKenzie LindamoodBell for Schools Randina, Cynthia NJSSC: Commissioner Hespe on PARCC, Teacher Evals & Regulations Date Location Description Seeing Stars for reading words Crown Plaza and spelling. Visualizing and 6/20/2016 Princeton Verbalizing for comprehension and thinking. 5/5/2016 Seton Hall University, South Orange, NJ Updates and discussion on PARCC, Teacher Evaluations and the New Teacher Regulations with Commissioner Hespe, Dr. Bari Erlichson, and Peter Shulman Page 4 Registration Mileage Transportation Tolls Meals Lodging Total $1,222.20 420 $0.00 $0.00 $0.00 $0.00 $1,352.40 $0.00 66 $0.00 $0.00 $0.00 $0.00 $20.46 May 16 Conference Requests Name Randina, Cynthia Activitiy Date P4CE Bridges 4/27/2016 Conference Location Description The Partnership for Connections in Education (P4CE) is a group of educational leaders representing k-12 schools, educational service agencies, and higher education collaborating to help students succeed in a global world beyond their formal education. This partnership was developed to offer students the opportunity to Cape May, learn and experience the world NJ through systemic projects provided through innovative, systemic relationships. Registration Mileage Transportation $225.00 364 $0.00 $395.00 0 $350.50 Tolls Meals $13.50 $160.00 Lodging Total $200.00 $711.34 $0.00 $745.50 Partners 4 Connections in Education will provide bridge opportunities, rooted in emerging technologies, which bring colleges and universities together with K-12 schools to enrich the learning environment at every levels. Rischawy, Jonathan Ringling College of Art & Design Summer Teacher Institute Ringling College of Art and Design Summer Teacher Ringling Institute provides a professional 7/10/2016 CA&D, development experience in arts Sarasota, FL integration for all K-12 educators. Page 5 $0.00 $0.00 May 16 Conference Requests Name Takacs, Christina Activitiy Date Addressing School Culture 4/27/2016 and Climate Location Description Topic: Peer Leadership: Empowering Our Future Peers are a powerful influence on the development of positive school culture and climate, attitudes and behaviors of one another. We will provide the foundation for impactful and sustainable, student-led peer leadership programs by College of discussing foundational Saint principles, available options and Elizabeth 2 best practices. Convent Road, Presented by: Patrick Fennell, Morrist Founder and President of Empowerment Solutions, LLC and Empowerment Institute. Creator of the I CAN Mentoring Program, Certified Life, Executive and Career Coach. Master-level facilitator with SkillPath and National Seminars Training. Page 6 Registration Mileage Transportation Tolls Meals Lodging Total $0.00 56 $0.00 $0.00 $0.00 $0.00 $0.00 May 16 Conference Requests Name Activitiy Date Location Description This seminar will cover: Comprehensive Verbal Skills Workshop: Handle With Care's Verbal De-escalation Training focuses on understanding the cycle of tension/relaxation and calibrating the intervention based on the student's needs and where the student is on the cycle. HWC also teaches a selfawareness model where staff is taught to monitor and control their reactions to provide better care and develop the ability to defuse situations through their own behavior and responses. The program then puts theory into practice in the form of roleHANDLE Merriam plays. Physical Skills Training: WITH CARE Personal defense, use of Avenue INSTRUCTOR Elementary personal space and blocking RECERTIFIC techniques. School, Takacs, ATION Christina PROGRAM 5/19/2016 Newton, NJ NJTESOL/NJ Hyatt BE 2016 Regency Spring New Leadership and Partnership for Villani, Martina Conference 6/2/2016 Brunswick Language Acquisition ABC's of HIB and School Climate Walker, Jaime Teams Lafayette Federated Church, Route 15, Update on HIB laws, trends, 3/23/2016 Lafayette, N definitions. Page 7 Registration Mileage Transportation Tolls Meals Lodging Total $450.00 0 $0.00 $0.00 $0.00 $0.00 $450.00 $0.00 79.4 miles(39. 7 per day) $0.00 $0.00 $0.00 $0.00 $24.62 $35.00 40 $0.00 $0.00 $0.00 $0.00 $47.40 May 16 Conference Requests Name Activitiy Date Location Description County Directors of Guidance Walker, Jaime Meeting Sussex County Sussex County Directors of Community Guidance meet three times per College school year. 3/18/2016 Managing Challenging Behaviors of Students with Walko, Susan Disabilities Brett DiNovi & Associates use the principles of applied behavior analysis to provide intensive Northern educational and behavioral Hills consultation/training for public Academy 10 and private schools etc... to Gail Court, create substantial behavior 4/29/2016 Sparta NJ change. Page 8 Registration Mileage Transportation Tolls Meals Lodging Total $0.00 32 $0.00 $0.00 $0.00 $0.00 $9.92 $35.00 27 $0.00 $0.00 $0.00 $0.00 $51.74 POLICY GUIDE STUDENTS 5310/page 1 of 5 Health Services Mar 16 M [See POLICY ALERT Nos. 96, 106, 139, 141, 147, 157, 170, 178, 204 and 208] 5310 HEALTH SERVICES The Board of Education shall develop and adopt the following written policies, procedures, and mechanisms in accordance with N.J.A.C. 6A:16-2.1(a) for the provision of health, safety, and medical emergency services, and shall ensure staff are informed as appropriate: 1. The review of immunization records for completeness pursuant to N.J.A.C. 8:57-4.1 through 4.20 (Policy and Regulation 5320); 2. The administration of medication to students in the school setting in accordance with N.J.A.C. 6A:16-2.1(a)2. (Policy and Regulation 5330); 3. The review of Do Not Resuscitate (DNR) orders received from the student’s parent or medical home (Policy 5332); 4. The provision of health services in emergency situations, including: Copyright 2016 • a. The emergency administration of epinephrine via Epi-pen auto-injector pursuant to N.J.S.A. 18A:40-12.5 (Policy and Regulation 5330); b. The emergency administration of glucagon pursuant to N.J.S.A. 18A:40-12.14 (Policy and Regulation 5338); c. The care of any student who becomes injured or ill while at school or participating in school-sponsored functions (Policy and Regulation 8441); d. The transportation and supervision of any student determined to be in need of immediate medical care (Policy and Regulation 8441); and e. The notification to parents of any student determined to be in need of immediate medical care (Policy and Regulation 8441).; and Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5310/page 2 of 5 Health Services f. The establishment and implementation of an emergency action plan for responding to a sudden cardiac event, including the use of an automated external defibrillator (AED), pursuant to N.J.S.A. 18A:40-41b (Policy and Regulation 5300). 5. The treatment of asthma in the school setting in accordance with the provisions of N.J.A.C. 6A:16-2.1(a)5 (Policy 5335); 6. The Aadministration of student medical examinations, pursuant to N.J.S.A. 18A:40-4, N.J.S.A. 18A:35-4.8, and N.J.A.C. 6A:16-2.2 (Policy and Regulation 5310); 7. Utilization of sanitation and hygiene when handling blood and bodily fluids pursuant to N.J.A.C. 12:100-4.2, Safety and Health Standards for Public Employees, and in compliance with 29 CFR 1910.1030, Public Employees Occupational Safety and Health Program (PEOSH) Bloodborne Pathogens Standards (Policy and Regulation 7420); 8. Provision of nursing services to nonpublic schools located in the school district as required by N.J.S.A. 18A:40-23 et seq. and N.J.A.C. 6A:16-2.5 (Policy and Regulation 5306); 9. Self-administration of medication by a student for asthma or other potentially life-threatening allergic reaction pursuant to N.J.S.A. 18A:40-12.3, 12.5, and 12.6, and the self-management and care of a student’s diabetes as needed pursuant to N.J.S.A. 18A:40-12.15 (Policy and Regulation 5330); 10. Development of an individual healthcare plan and individualized emergency healthcare plan for students with chronic medical conditions, including life-threatening allergies, diabetes, and asthma, and diabetes, asthma, and life-threatening allergies, requiring special health services in accordance with N.J.S.A. 18A:40-12.11.c, 12.12, 12.13, and 12.15; and N.J.A.C. 6A:162.3(b)3xii (Policies and Regulations 5331 and 5338 and Policy 5335); and 11. Management of food allergies in the school setting and the emergency administration of epinephrine to students for anaphylaxis pursuant to N.J.S.A. 18A:40-12.6a through 12.6d (Policy and Regulation 5331). Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5310/page 3 of 5 Health Services The Board of Education shall annually adopt the school district’s nursing services plan at a regular meeting. The Board of Education shall comply with the following required health services as outlined in N.J.A.C. 6A:16-2.2: 1. Immunization records shall be reviewed and updated annually pursuant to N.J.A.C. 8:57-4.1 through 4.24. 2. A Building Principal or designee shall not knowingly admit or retain in the school building any student whose parent has not submitted acceptable evidence of the child's immunization, according to the schedule specified in N.J.A.C. 8:57-4, Immunization of Pupils in School. 3. The school district shall perform tuberculosis tests on students using methods required by and when specifically directed to do so by the New Jersey Department of Health based upon the incidence of tuberculosis or reactor rates in specific communities or population groups pursuant to N.J.S.A. 18A:40-16. 4. The school district shall immediately report by telephone to the health officer of the jurisdiction in which the school is located any communicable diseases identified as reportable pursuant to N.J.A.C. 8:57-1, whether confirmed or presumed. 5. Each school in the district shall have and maintain for the care of students at least one nebulizer in the office of the school nurse or a similar accessible location, pursuant to N.J.S.A. 18A:40-12.7. 6. Each student medical examination shall be conducted at the medical home of the student. If a student does not have a medical home, the school district shall provide the examination at the school physician's office or other comparably equipped facility pursuant to N.J.S.A. 18A:40-4. 7. The findings of the medical required examinations as required under 8.b., c., d., and e. below shall include the following components: Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5310/page 4 of 5 Health Services 8. Immunizations pursuant to N.J.A.C. 8:57-4.1 through 4.24; b. Medical history, including allergies, past serious illnesses, injuries, operations, medications, and current health problems; c. Health screenings including height, weight, hearing, blood pressure, and vision; and d. Physical examinations. The school district shall ensure that students receive medical examinations in accordance with N.J.A.C. 6A:16-2.2(f) and 6. above and: 9. Copyright 2016 a. a. Prior to participation on a school-sponsored interscholastic athletic team or intramural athletic team or squad for students enrolled in any grades six to twelve in accordance with N.J.A.C. 6A:16-2.2(h)1; b. Upon enrollment in school in accordance with N.J.A.C. 6A:16-2.2(h)2; c. When applying for working papers in accordance with N.J.A.C. 6A:16-2.2(h)3; d. For the purposes of the comprehensive Child Study Team evaluation pursuant to N.J.A.C. 6A:14-3.4 in accordance with N.J.A.C. 6A:16-2.2(h)4; and e. When a student is suspected of being under the influence of alcohol or controlled dangerous substances, pursuant to N.J.S.A. 18A:40A-12 and N.J.A.C. 6A:16-4.3 in accordance with N.J.A.C. 6A:16-2.2(h)5. Each school shall have available and maintain an AED, pursuant to N.J.S.A. 18A:40-41a.a(1) and (3), and in accordance with N.J.A.C. 6A:16-2.2(i). • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5310/page 5 of 5 Health Services 109. The Board of Education shall make accessible information regarding the New Jersey FamilyCare Program to students who are knowingly without medical coverage pursuant to N.J.S.A. 18A:40-34. 1110. Information concerning a student’s HIV/AIDS status shall not be required as part of the medical examination or health history pursuant to N.J.S.A. 26:5C-1 et seq. 1211. The Board of Education shall ensure that students receive health screenings as outlined in N.J.A.C. 6A:16-2.2(kl). 1312. The school nurse or designee shall screen to ensure hearing aids worn by students who are deaf and/or hard of hearing are functioning properly. The school nurse or designee will ensure any FM hearing aid systems in classrooms or any school equipment in the school building used to assist students hear are functioning properly. N.J.S.A. 18A:40-4 et seq. N.J.A.C. 6A:16-1.3; 6A:16-2.1; 6A:16-2.2 et seq. Adopted: Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE OPERATIONS 8550/page 1 of 2 Outstanding Food Service Charges Mar 16 [See POLICY ALERT Nos. 206 and 208] 8550 OUTSTANDING FOOD SERVICE CHARGES The Board of Education understands a student may forget to bring breakfast or lunch, as applicable, or money to purchase breakfast or lunch to school on a school day. When this happens, the food service program will provide the student with breakfast or lunch with an expectation payment will be made the next school day or shortly thereafter. However, there may be circumstances when payment is not made and a student’s school breakfast/lunch bill is in arrears. The school district will manage a student’s breakfast or lunch bill that is in arrears in accordance with the provisions of N.J.S.A. 18A:33-21 and this Policy. In the event a student’s school lunch or breakfast bill is in arrears, the Principal or designee shall contact the student’s parent to provide notice of the amount in arrears and shall provide the parent a period of ten school days to pay the full amount due. If the student’s parent does not make full payment to the Principal or designee by the end of the ten school days, the Principal or designee shall again contact the student’s parent to provide a second notice that their child’s lunch or breakfast bill is in arrears. If payment in full is not made within one week from the date of the second notice, the student will be provided a basic lunch that will contain the essentials in balanced nutritional selections as prescribed by the Bureau of Child Nutrition Programs, New Jersey Department of Agriculture beginning the eighth calendar day from the date of the second notice. A parent who has received a second notice their child’s lunch or breakfast bill is in arrears and who has not made payment in full within one week from the date of the second notice will be requested to meet with the Principal or designee to discuss and resolve the matter. A parent’s refusal to meet or take other steps to resolve the matter may be indicative of more serious issues in the family or household. In these situations, the Principal or designee shall consult with and seek necessary services from both the County Board of Social Services and the Department of Children and Families, Division of Child Protection and Permanency, as appropriate. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE OPERATIONS 8550/page 2 of 2 Outstanding Food Service Charges When a parent’s routine failure to provide breakfast or lunch is reasonably suspected to be indicative of child abuse or neglect, the Principal or designee shall immediately report such suspicion to the Department of Children and Families, Division of Child Protection and Permanency as required in N.J.S.A. 9:6-8.10. Such reporting shall not be delayed to accommodate a parent’s meeting with the Principal or designee. The provisions of N.J.S.A. 18A:33-21 and this Policy will be made available to parents of all children in the school district in a manner as determined by the Superintendent. N.J.S.A. 18A:33-21 Adopted: Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 1 of 11 Health Services Mar 16 M [See POLICY ALERT Nos. 106, 139, 147, 157, 170, 178, 204 and 208] R 5310 HEALTH SERVICES A. Definitions – N.J.A.C. 6A:16-1.3 1. Advanced practice nurse (APN) – means a person who holds a current license as nurse practitioner/clinical nurse specialist from the State Board of Nursing. 2. Certified sSchool nNurse – means a person who holds a current license as a registered professional nurse from the State Board of Nursing and an Educational Services Certificate, school nurse or school nurse/non-instructional endorsement from the Department of Education pursuant to N.J.A.C. 6A:9B-12.3 and 12.4 N.J.A.C. 6A:9-13.3 and 13.4. 3. Medical Examination – means the assessment of an individual’s health status. 34. Medical hHome – means a health care provider, including New Jersey FamilyCare providers as defined by N.J.S.A. 30:4J-12 and the provider’s practice site chosen by the student’s parent for the provision of health care. 45. Non-certified nNurse – means a person who holds a current license as a professional nurse from the State Board of Nursing and is employed by a district Board of Education or nonpublic school, and who is not certified as a school nurse by the Department of Education. 5. Parent – means the natural parent(s), adoptive parent(s), legal guardian(s), foster parent(s), or parent surrogate(s) of a student. When parents are separated or divorced, “parent” means the person or agency who has legal custody of the student, as well as the natural or adoptive parent(s) of the student, provided parental rights have not been terminated by a court of appropriate jurisdiction. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 2 of 11 Health Services B. 6. Physician assistant (PA) – means a health care professional licensed to practice medicine with physician supervision. 76. Physical eExamination – means the examination of the body by a professional licensed to practice medicine or osteopathy, or an advanced practice nurse, or physician assistant. The term includes specific procedures required by statute as stated in N.J.A.C. 6A:16-2.2. 87. School pPhysician – means a physician with a current license to practice medicine or osteopathy from the New Jersey Board of Examiners who works under a contract or as an employee of the school district. The physician is also referred to as the medical inspector as per N.J.S.A. 18A:40-1. Medical Examinations – General Conditions 1. Each student medical examination shall be conducted at the medical home of the student. If a student does not have a medical home, the school district shall provide the examination at the school physician's office or other comparably equipped facility pursuant to N.J.S.A. 18A:40-4. 2. The findings of required examinations under DC. through G. below shall include the following components: 3. Copyright 2016 a1. Immunizations pursuant to N.J.A.C. 8:57-4.1 through 4.24; b2. Medical history, including allergies, past serious illnesses, injuries, operations, medications, and current health problems; c3. Health screenings including height, weight, hearing, blood pressure, and vision; and d4. Physical examinations. Each school shall have available and maintain an automated external defibrillator (AED), pursuant to N.J.S.A. 18A:40-41a.a(1) and (3), that is: • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 3 of 11 Health Services C. a. In an unlocked location on school property, with an appropriate identifying sign; b. Accessible during the school day and any other time when a school-sponsored athletic event or team practice is taking place in which students of the school district or nonpublic school are participating; and c. Within a reasonable proximity of the school athletic field or gymnasium, as applicable. 4. The Board of Education shall make accessible information regarding the New Jersey FamilyCare Program for students who are knowingly without medical coverage pursuant to N.J.S.A. 18A:40-34. 5. Pursuant to N.J.S.A. 18A:40-4.4, a student who presents a statement signed by his/her parent that required examinations interfere with the free exercise of his/her religious beliefs shall be examined only to the extent necessary to determine whether the student is ill or infected with a communicable disease or under the influence of alcohol or drugs or is disabled or is fit to participate in any health, safety, or physical education course required by law. 6. Information concerning a student’s HIV/AIDS status shall not be required as part of the medical examination or health history pursuant to N.J.S.A. 26:5C-1 et seq. Medical Examinations - Prior to Participation on a School-Sponsored Interscholastic or Intramural Athletic Team or Squad for Students Enrolled in Any Grades Six to Twelve 1. Copyright 2016 The school district shall ensure that students receive medical examinations prior to participation on a school-sponsored interscholastic or intramural athletic team or squad for students enrolled in any grades six to twelve. The examination shall be conducted within 365 days prior to the first day of official practice session in an athletic season and shall be conducted by a licensed physician, APN, or PA. • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 4 of 11 Health Services 1. The examination shall be conducted within 365 days prior to the first practice session. 2. The medical examination shall include a health history questionnaire completed and signed by the parent. a. b. Copyright 2016 • The report of health findings of the medical examination for participation shall be documented on the Athletic Preparticipation Physical Examination Form approved by the Commissioner of Education to determine whether the student had or currently has any of the following since their last physical: (1) Injuries; (2) Chronic or ongoing illness; (3) Need for prescribed medication; (4) Allergies; (5) Head-related conditions; (6) Heart-related conditions; (7) Eye, ear, nose, mouth, or throat conditions; (8) Neuromuscular/orthopedic conditions; or (9) General or exercise-related conditions. The medical report shall include a determination concerning the student’s participation that includes, at a minimum, the following normalities: (1) Measurement of weight, height, and blood pressure; (2) Examination of the skin to determine the presence of infection, scars from previous surgery or trauma, jaundice, a rash, and purpura; Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 5 of 11 Health Services Copyright 2016 • (3) Examination of the eyes to determine visual acuity, use of eyeglasses or contact lenses, and examination of the sclera for the presence of jaundice; (4) Examination of the ears to determine the presence of acute or chronic infection, perforation of the eardrum and gross hearing loss; (5) Examination of the nose to assess the presence of deformity which may affect endurance; (6) Assessment of the neck, back, and spine to determine range of motion, the presence of pain associated with such motion, and abnormal curvature of the spine; (7) Examination of chest contour; (8) Auscultation and percussion of the lungs; (9) Assessment of the heart with attention to the presence of murmurs, noting rhythm and rate; (10) Assessment of the abdomen with attention to the possible presence of hepatomegaly, splenomegaly, or abnormal masses; (11) Examination of upper and lower extremities to determine abnormal mobility or immobility, deformity, instability, muscle weakness or atrophy, surgical scars and varicosities; (12) Examination of the testes to determine the presence and descent of testes, abnormal masses, or configurations, or hernia; (13) Assessment of physiological maturation; and (14) Neurological examination to assess balance and coordination. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 6 of 11 Health Services 2. c. The medical report shall indicate if a student is allowed or disallowed to participate in the required sports categories and shall be completed and signed by the original examining physician, advanced practice nurse, or physician's assistant. d. An incomplete form shall be returned to the student’s medical home for completion unless the school nurse can provide documentation to the school physician that the missing information is available from screenings completed by the school nurse or physician within the prior 365 days. The physical examination shall be documented using the Preparticipation Physical Evaluation (PPE) form developed jointly by the American Academy of Family Physicians, American Academy of Pediatrics, American College of Sports Medicine, American Medical Society for Sports Medicine, American Orthopaedic Society for Sports Medicine, and American Osteopathic Academy of Sports Medicine and is available online at http://www.state.nj.us/education/students/ safety/health/records/athleticphysicalsform.pdf in accordance with N.J.S.A. 18A:40-41.7. a. Prior to performing a preparticipation physical examination, the licensed physician, APN, or PA who performs the student-athlete's physical examination shall complete the Student-Athlete Cardiac Screening professional development module and shall sign the certification statement on the PPE form attesting to the completion, pursuant to N.J.S.A. 18A:40-41d. (1) Copyright 2016 • If the PPE form is submitted without the signed certification statement and the school district has confirmed that the licensed physician, APN, or PA from the medical home did not complete the module, the student-athlete's parent may obtain a physical examination from a physician who can certify completion of the module or request that the school physician provides the examination. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 7 of 11 Health Services 3. Copyright 2016 b. The medical report shall indicate if a student is allowed or not allowed to participate in the required sports categories and shall be completed and signed by the original examining physician, APN, or PA. c. An incomplete form shall be returned to the student's medical home for completion unless the school nurse can provide documentation to the school physician that the missing information is available from screenings completed by the school nurse or physician within the prior 365 days. Each student whose medical examination was completed more than ninety days prior to the first day of official practice in an athletic season shall provide a health history update questionnaire completed and signed by the student's parent. The completed health history update questionnaire shall include information listed below as required by N.J.S.A. 18A:40-41.7.b. The completed health history update questionnaire shall be reviewed by the school nurse and, if applicable, the school athletic trainer and shall include information as to whether, in the time period since the date of the student’s last preparticipation physical examination, the student has: • a. Been advised by a licensed physician, APN, or PA not to participate in a sport; b. Sustained a concussion, been unconscious, or lost memory from a blow to the head; c. Broken a bone or sprained, strained, or dislocated any muscles or joints; d. Fainted or blacked out; e. Experienced chest pains, shortness of breath, or heart racing; f. Had a recent history of fatigue and unusual tiredness; Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 8 of 11 Health Services g. Been hospitalized, visited an emergency room, or had a significant medical illness; h. Started or stopped taking any over the counter or prescribed medications; or i. Had a sudden death in the family, or whether any member of the student’s family under the age of fifty has had a heart attack or heart trouble. 4. The school district shall provide to the parent written notification signed by the school physician stating approval of the student's participation in athletics based upon the medical report or the reasons for the school physician's disapproval of the student's participation. 5. The Board of Education will not permit a student enrolled in grades six to twelve to participate on a school-sponsored interscholastic or intramural team or squad unless the student submits a PPE form signed by the licensed physician, APN, or PA who performed the physical examination and, if applicable, a completed health history update questionnaire, pursuant to N.J.S.A. 18A:40-41.7.c. 6. The school district shall distribute to a student-athlete and his or her parent the sudden cardiac arrest pamphlet developed by the Commissioner of Education, in consultation with the Commissioner of Health, the American Heart Association, and the American Academy of Pediatrics, pursuant to N.J.S.A. 18A:40-41. Copyright 2016 • a. A student-athlete and his or her parent annually shall sign the Commissioner-developed form that they received and reviewed the pamphlet, and shall return it, to the student's school pursuant to N.J.S.A. 18A:40-41.d. b. The Commissioner shall update the pamphlet, as necessary, pursuant to N.J.S.A. 18A:40-41.b. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 9 of 11 Health Services c. 3. D. The Commissioner shall distribute the pamphlet, at no charge, to all school districts and nonpublic schools, pursuant to N.J.S.A. 18A:40-41.b. Each student whose medical examination was completed more than sixty days prior to the first practice session shall provide a health history update of medical problems experienced since the last medical examination. This shall be completed and signed by the parent. The health history update shall include the following information: a. Hospitalization/operations; b. Illnesses; c. Injuries; d. Care administered by a physician of medicine or osteopathy, advanced practice nurse, or physician's assistant; and e. Medications. 4. Each school district shall provide to the parent written notification signed by the school physician stating approval of the student’s participation in athletics based upon the medical report or the reasons for the school physician's disapproval of the student’s participation. 5. A student who does not have a completed Athletic Preparticipation Physical Examination Form shall not be permitted to participate. Medical Examinations - Upon Enrollment in School 1. Copyright 2016 The school district shall ensure that students receive medical examinations upon enrollment in school. The school district requires a parent to provide within thirty days of enrollment entry-examination documentation for each student parent shall be required to provide examination documentation of each student within thirty days of enrollment in the school. • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 10 of 11 Health Services E. F. 2. When a student transfers to another school, the sending school district shall ensure the entry-examination documentation is forwarded to the receiving school district pursuant to N.J.A.C. 6A:16-2.4(d). 3. Students transferring into this school district from out-of-State or out-of-country may be allowed a thirty-day period to obtain entryexamination documentation. 4. The school district shall notify parents through its website or other means about the importance of obtaining subsequent medical examinations of the student at least once during each developmental stage: at early childhood (pre-school through grade three), pre-adolescence (grades four through six), and adolescence (grades seven through twelve). Medical Examinations - When Students Apply for Working Papers 1. Pursuant to N.J.S.A. 34:2-21.7 and 21.3, 34:2-21.8(3) the school district may provide for the administration of a medical examination for a student pursuing a certificate of employment. 2. The school district shall not be held responsible for the costs for examinations at the student’s medical home or other medical provider(s). Medical Examinations - For the Purposes of the Comprehensive Child Study Team Evaluation Pursuant to N.J.A.C. 6A:14-3.4 1. G. The school district shall ensure that students receive medical examinations for the purposes of the comprehensive Child Study Team evaluation pursuant to N.J.A.C. 6A:14-3.4. Medical Examinations - When a Student is Suspected of Being Under the Influence of Alcohol or Controlled Dangerous Substances pursuant to N.J.S.A. 18A:40A-12 and N.J.A.C. 6A:16-4.3 1. Copyright 2016 If a student who is suspected of being under the influence of alcohol or controlled dangerous substances is reported to the certified school nurse, the certified school nurse shall monitor the student’s vital signs and general health status for emergent issues and take appropriate action pending the medical examination pursuant to N.J.A.C. 6A:16-4.3. • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5310/page 11 of 11 Health Services 2. H. No school staff shall interfere with a student receiving a medical examination for suspicion of being under the influence of alcohol or controlled dangerous substances pursuant to N.J.A.C. 6A:16-4.3. Health Screenings The Board of Education shall ensure that students receive health screenings in accordance with N.J.A.C. 6A:16-2.2(lk). 1. Screening for height, weight, and blood pressure shall be conducted annually for each student in Kindergarten through grade twelve. 2. Screening for visual acuity shall be conducted biennially for students in Kindergarten through grade ten. 3. Screening for auditory acuity shall be conducted annually for students in Kindergarten through grade three and in grades seven and eleven pursuant to N.J.S.A. 18A:40-4. 4. Screening for scoliosis shall be conducted biennially for students between the ages of ten and eighteen pursuant to N.J.S.A. 18A:40-4.3. 5. Screenings shall be conducted by a school physician, school nurse, or other school personnel properly trained. 6. The school district shall notify provide for the notification of the parent of any student suspected of deviation from the recommended standard. Issued: Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 BYLAW GUIDE BYLAWS 0167/page 1 of 3 Public Participation in Board Meetings Jun 92 Jun 12 Mar 16 [See POLICY ALERT Nos. 181, 197 and 208] 0167 PUBLIC PARTICIPATION IN BOARD MEETINGS The Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. In order to permit the fair and orderly expression of such comment, the Board shall set aside a portion of every Board meeting, the length of the portion to be determined by the Board, for public comment on any school or school district issue that a member of the public feels may be of concern to the residents of the school district. The Board president is responsible for orderly and dignified conduct of all meetings. He or she is the spokesperson for the Board. Public participation shall be governed by the following rules: 1. All persons wishing to participate in a public Board meeting shall sign in with the Board Secretary prior to commencement of the meeting. When all participants are heard, the Board President shall close the public comment session. No further comments will be heard. 2. A participant must be recognized by the presiding officer and must preface comments at the podium or microphone if provided by an announcement of his/her name, place of residence, and group affiliation, if applicable. 3. Each statement made by a participant shall be limited to three minutes’ duration. Each public comment portion of the meeting should be limited to thirty minutes. Copyright 2012 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 BYLAW GUIDE BYLAWS 0167/page 2 of 3 Public Participation in Board Meetings 4. No participant may speak more than once during either public comment session; 5. All statements, questions, or inquiries shall be directed to the presiding officer; and any questions or inquiries directed by a participant to another Board member shall be redirected to the presiding officer who shall determine if such statement, question, or inquiry shall be addressed by the presiding officer on behalf of the Board or by the individual Board member; no participant may address or question Board members or the administration individually. The President shall listen to the comments, as long as they are in alignment with our district policies and they have previously followed the chain of command, if applicable. There shall be no dialogue with the public during the public portion of the meeting. After comments are heard, the portion is closed and no further comments are heard. Anyone reading long documents or attacking any Board member or school official shall be ruled out of order by the President. The public shall maintain a respectful decorum towards all present at all times. 6. As per Board Policy No. 9130 Public Complaints and Grievances, any misunderstandings or disputes between the public and school district staff should, whenever possible, be settled by direct, informal discussions among the interested parties. It is only when such informal meetings fail to resolve differences that more formal procedures shall be employed. A complaint about a school program or personnel should be addressed to the building principal; a complaint about instructional or resource materials should be addressed to the Superintendent after discussion with the building principal. Only those matters which cannot be resolved at the school level should then be brought to the attention of the Superintendent of Schools who will investigate the concern, or assign a staff member to do so. 7. As per Board Policy No. 0142 Board Member Qualifications, Prohibited Acts and Code of Ethics, the Board members will refer all complaints to the chief administrative officer and act on the complaints at public meetings only after failure of an administrative solution. The Board President will cease all public comments that do not adhere to Board Policy No. 9130; and refer the person making such comments to the Superintendent of Schools. Copyright 2012 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 BYLAW GUIDE BYLAWS 0167/page 3 of 3 Public Participation in Board Meetings 8. The presiding officer may: a. Interrupt, warn, and/or terminate a participant's statement, question, or inquiry when it is too lengthy; b. Interrupt and/or warn a participant when the statement, question, or inquiry is abusive, obscene, or may be defamatory; c. Request any person to leave the meeting when that person does not observe reasonable decorum; d. Request the assistance of law enforcement officers in the removal of a disorderly person when that person prevents or disrupts a meeting with an act that obstructs or interferes with a meeting; e. Call for a recess or an adjournment to another time when the lack of public decorum interferes with the orderly conduct of the meeting; and f. Waive these rules when necessary for the protection of privacy or to maintain an orderly operation of the Board meeting. N.J.S.A. 2C:33-8 N.J.S.A. 10:4-12 Adopted: Revised: 2016 – April 11, 2016 Copyright 2012 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5111/page 1 of 9 Eligibility of Resident/Nonresident Students Mar 16 M [See POLICY ALERT Nos. 96, 109, 128, 143, 160, 171, 173, 189 and 208] 5111 ELIGIBILITY OF RESIDENT/NONRESIDENT STUDENTS The Hopatcong Board of Education shall admit to its schools, free of charge, persons over five and under twenty years of age, pursuant to N.J.S.A. 18A:38-1, or such younger or older student as is otherwise entitled by law to a free public education. Eligibility to Attend School The Board shall admit students eligible to attend school free of charge that are domiciled within the district as defined in N.J.A.C. 6A:22-3.1 et seq. A child who is domiciled within the school district and resides with a parent or guardian who is a member of the New Jersey National Guard or a member of the reserve component of the armed forces of the United States who is ordered into active military service in a time of war or national emergency shall be permitted to remain enrolled in the school district in which the child is domiciled at the time of the parent or guardian being ordered into active military service, regardless of where the child resides during the period of active duty. Following the return of the child’s parent or guardian from active military service, the child’s eligibility to remain enrolled in the school district pursuant to N.J.S.A. 38-3.1 shall cease at the end of the current school year unless the child is domiciled in the school district. The Board shall also admit any student that is kept in the home of a person other than the student’s parent or guardian, where the person is domiciled in the school district and is supporting the student without remuneration as if the student were his or her own child in accordance with N.J.A.C. 6A:22-3.2 et seq. A student is only eligible to attend school in the district pursuant to N.J.A.C. 6A:22-3.2 this provision if the student’s parent or guardian files, together with documentation to support its validity, a sworn statement that he or she is not capable of supporting or providing care for the student due to family or economic hardship and the student is not residing with the other person solely for the purpose of receiving a free public education. In addition, the person keeping the student must file, if so required by the Board of Education district, a sworn statement that he or she: is domiciled within the school district; is supporting the child without remuneration and intends to do so for a time longer than the school term; will assume all Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5111/page 2 of 9 Eligibility of Resident/Nonresident Students personal obligations for the student relative to school requirements; and provides a copy of his or her lease if a tenant, or a sworn landlord’s statement if residing as a tenant without a written lease, or a mortgage or tax bill if an owner. Pursuant to N.J.S.A. 18A:38-1.(c), any person who fraudulently allows a child of another person to use his or her residence and is not the primary financial supporter of that child and any person who fraudulently claims to have given up custody of his or her child to a person in another district commits a disorderly persons offense. A student is eligible to attend school in this school district free of charge pursuant to N.J.S.A. 18A:38-1.(b) if the student is kept in the home of a person domiciled in the school district, who is not other than the parent or guardian, where and the parent or guardian is a member of the New Jersey National Guard or the reserve component of the United States armed forces and has been ordered into active military service in the United States armed forces in time of war or national emergency. Eligibility under this provision shall cease at the end of the current school year during which upon the parent or guardian’s returns from active military duty. A student is eligible to attend school in this school district free of charge pursuant to N.J.S.A. 18A:38-1.(d) if the student’s parent or guardian temporarily resides within the school district and elects to have the student attend the school in the district of temporary residence, notwithstanding the existence of a domicile elsewhere. When Where required by the Board of Education district, the parent or guardian shall demonstrate that such the temporary residence is not solely for purposes of a student attending the school within the district of temporary residence. When Where one of a student’s parents or guardians temporarily resides in the school district while the other is domiciled or temporarily resides elsewhere, eligibility to attend school shall be determined in accordance with the criteria of N.J.A.C. 6A:22-3.1(a)1.i. A student is eligible to attend this school in the district free of charge: 1. If the student’s parent or guardian moves to another school district as the result of being homeless, subject to the provisions of N.J.A.C. 6A:17-2 - Education of Homeless Children; 2. If the student is placed by court order in the home of a district resident by court order (as defined in N.J.A.C. 6A:22-3.2(e)) or by a society, agency, or institution in the home of a school district resident pursuant to N.J.S.A. 18A:38-2; Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5111/page 3 of 9 Eligibility of Resident/Nonresident Students 3. If the student had previously resided in the school district and if the parent or guardian is a member of the New Jersey National Guard or the United States reserves and has been ordered to active service in time of war or national emergency, resulting in the relocation of the student out of the school district, pursuant to N.J.S.A. 18A:38-3.(b). The school district shall not be obligated for transportation costs; and 4. If the student resides on Federal property within the State pursuant to N.J.S.A. 18A:38-7.7 et seq. Notwithstanding the provisions of N.J.S.A. 18A:38-1 or any other law, rule, or regulation to the contrary, a student who moves out of the school district as a result of domestic violence, sexual abuse, or other family crises shall be permitted to remain enrolled in the school district for the remainder of the school year in pursuant to N.J.S.A. 18A:38-1.1 and in accordance with the provisions of N.J.A.C. 6A:22-3.2(h). If the student remains enrolled in the school district for the remainder of the school year, the school district shall provide transportation services to the student, provided the student lives remote from school, and the State shall reimburse the school district for the cost of the transportation services. Nothing in N.J.S.A. 18A:38-1.1 shall be construed to affect the rights of homeless students pursuant to N.J.S.A 18A:7B-12, N.J.S.A. 18A:7B-12.1, or any other applicable State or Federal law. A student’s eligibility to attend this school shall not be affected by tThe physical condition of an applicant’s housing, or his or her an applicant’s compliance with local housing ordinances, or terms of lease shall not affect eligibility to attend school. Except as set forth in N.J.A.C. 6A:22-3.3(b)1, immigration/visa status shall not affect eligibility to attend school and the school district shall not condition enrollment in the school district on immigration status. A student’s immigration/visa status and their eligibility to attend school shall be in accordance with N.J.A.C. 6A:22-3.3(b) and Regulation 5111. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5111/page 4 of 9 Eligibility of Resident/Nonresident Students Proof of Eligibility The district Board of Education shall accept a combination of forms of documentation from persons attempting to demonstrate a student’s eligibility for enrollment in the school district in accordance with the provisions of N.J.A.C. 6A:22-3.4 et seq.. The Board of Education district shall consider the totality of information and documentation offered by an applicant, and shall not deny enrollment based on failure to provide a particular form of documentation, or a particular subset of documents, without regard to other evidence presented. The district Board of Education shall not condition enrollment on the receipt of require or request any information or documents protected from disclosure by law, or pertaining to criteria that are not a legitimate basis for determining eligibility to attend school as outlined in N.J.A.C. 6A:22-3.4(d). The Board of Education may consider, in a manner consistent with Federal law, documents or information referenced in N.J.A.C. 6A:22-3.4(d) or pertinent parts thereof if voluntarily disclosed by the applicant. However, these protected documents or information, or pertinent parts thereof, may be voluntarily disclosed by the person(s) seeking enrollment in the district. However, Tthe district Board of Education may not, directly or indirectly, require or request such disclosure as an actual or implied condition of enrollment. However, in the case of a dispute between the school district and the parent or guardian of a student in regard to the student’s eligibility to enroll in the school district or to remain enrolled in the school district pursuant to the provisions of N.J.S.A. 18A:38-1, the school district may request from the New Jersey Motor Vehicle Commission the parent or guardian’s name and address for use in verifying a student’s eligibility for enrollment in the school district. Registration Forms and Procedures for Initial Assessment and Enrollment Registration, and initial determinations of eligibility, and enrollment will be in accordance with N.J.A.C. 6A:22-4.1 et seq. The district Board of Education shall use Commissioner-provided registration forms provided by the Commissioner of Education or locally developed forms that are consistent with the forms provided by the Commissioner. A district-level school administrator designated by the Superintendent shall will be available and clearly identified to applicants, and available to assist persons who experience are experiencing difficulties with the registration/enrollment process. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5111/page 5 of 9 Eligibility of Resident/Nonresident Students Initial determinations of eligibility determinations shall be made upon presentation of an enrollment application, for enrollment and enrollment shall take place immediately in all cases except in cases those of clear, uncontested denials. Enrollment shall take place immediately when Where an applicant has provided incomplete, unclear, or questionable information, enrollment shall take place immediately, but the applicant shall be notified that the student will be removed from the school district will be placed on notice that removal will result if defects in the application are not corrected, or an appeal is not filed, in accordance with subsequent notice to be provided pursuant to N.J.A.C. 6A:22-4.2 et seq. When a student Where an applicant appears ineligible based on the information provided in the initial application, the school district shall issue a preliminary written notice of ineligibility shall be provided, including an explanation of the right to appeal to the Commissioner of Education. Enrollment shall take place immediately if the applicant clearly indicates disagreement with the district’s determination and an intent to appeal to the Commissioner of Education. An applicant whose student is A student enrolled pursuant to this provision shall be notified that the student he or she will be removed, without a hearing before the Board, if no appeal is filed within the twenty-one day period established by N.J.S.A. 18A:38-1. When Where enrollment is denied and no intent to appeal is indicated, applicants shall be advised that they shall comply with compulsory education laws. When the student is between the ages of six and sixteen, applicants also shall In this case, the parent(s) or guardian(s) shall, where the student is between the ages of six and sixteen, be asked to complete a written statement indicating that the student will be attending school in another school district, attending or a nonpublic school, or receiving instruction elsewhere than at a school pursuant to N.J.S.A. 18A:38-25. In the absence of event this written statement, is not provided, the district level administrator designated by the Superintendent designated staff shall report to shall notify the school district of actual domicile or residence, or the Department of Children and Families, to report a potential instance of “neglect” for the purposes of ensuring compliance with compulsory education law, pursuant to N.J.S.A. 9:6-1,. Staff shall provide the school district or the Department of Children and Families with the student’s name, the name(s) of the parent/guardian/resident, and the student’s address to the extent known,. Staff and shall also indicate that admission to the school district has been denied based on residency or domicile, and that there is no evidence of intent to arrange for the child to attend school or receive instruction elsewhere. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5111/page 6 of 9 Eligibility of Resident/Nonresident Students Enrollment or attendance at in the school district shall not be conditioned on advance payment of tuition when enrollment is denied and an intent to appeal is indicated, or when enrollment is provisional and subject to further review or information. The Board of Education shall ensure the registration process identifies information suggesting an applicant may be homeless so procedures may be implemented in accordance with N.J.A.C. 6A:17-2, Education of Homeless Children. Enrollment or attendance in the school district shall not be denied based upon the absence of the certified copy of the student’s birth certificate or other proof of a student’s identity as required within thirty days of initial enrollment, pursuant to N.J.S.A. 18A:36-25.1. Enrollment in the school district shall not be denied based upon absence of student medical information,. However, although actual attendance at school may be deferred until the student complies with student as necessitated by compliance with rules regarding immunization rules set forth in of students, N.J.A.C. 8:57-4.1 et seq. When eEnrollment in the school district, attendance at school, or the receipt of educational services where attendance in the regular education program appears inappropriate, the student shall not be denied based upon the absence of a student’s prior educational record. However, the applicant shall be advised that the initial educational placement of the student student’s initial educational placement may be subject to revision upon the school district’s receipt of records or further assessment of the student by the district. Notice of Ineligibility When a student is found If the district finds the applicant ineligible to attend the schools of the district pursuant to N.J.A.C. 6A:22-1.1 et seq., or the student’s initial application initially submitted is found to be deficient upon subsequent review or investigation, the school district notice shall immediately shall provide be provided to the applicant notice that is consistent with sample form(s) to be provided by the Commissioner-provided sample form(s) and meets requirements of N.J.A.C. 6A:22-4 et seq. Notices shall be in writing,; in English and in the native language of the applicant,; issued by the Superintendent; and directed to the address at which the applicant claims to reside. The Notices of iIneligibility shall be provided and shall include information as outlined required in accordance with N.J.A.C. 6A:22-4.2 et seq.. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5111/page 7 of 9 Eligibility of Resident/Nonresident Students Removal of Currently Enrolled Students Nothing in N.J.A.C. 6A:22-4.3 et seq. and this Ppolicy shall preclude the Board of Education from identifying seeking to identify, through further investigation or periodic requests for current revalidation of previously determined eligibility status, students enrolled in the school district who may be ineligible for continued attendance due to error in initial assessment, changed circumstances, or newly discovered information. When a student, who is enrolled and attending school in the district based on an initial eligibility determination of eligibility, is later determined to be ineligible for continued attendance, the Superintendent may apply to the Board of Education for the student’s removal of the student in accordance with the provisions of N.J.A.C. 6A:22-4.3(b). No student shall be removed from school unless the parent, guardian, adult student, or resident keeping an "affidavit student" (as defined in N.J.A.C. 6A:22-1.2) as the case may be, has been informed of his or her entitlement to a hearing before the Board of Education. Once the hearing is held, or if the parent, guardian, adult student or resident keeping an "affidavit student", as the case may be, does not respond to the Superintendent’s notice within the designated time frame to the Superintendent’s notice or appear for the hearing, the Board of Education shall make a prompt determination of the student’s eligibility or ineligibility and shall immediately provide notice thereof in accordance with the requirements of N.J.A.C. 6A:22-4.2 et seq. The Hhearings required pursuant to N.J.A.C. 6A:22-4.3 et seq. may be conducted by the full Board or a Board Committee, at the discretion of the full Board. If the hearing(s) is conducted by a Board Committee, the Committee shall make a recommendation to the full Board for action. No student may be removed except by vote of the Board taken at a meeting duly convened and conducted pursuant to N.J.S.A. 10:4-6 et seq., the Open Public Meetings Act. Appeal to the Commissioner An applicant may appeal The district’s determination that a student is ineligible to attend the schools of the district may be appealed to the Commissioner of Education the school district’s determination that a student is ineligible to attend its schools by the parent, guardian, adult student or resident keeping an "affidavit student", as the case may be. Appeals Such appeals shall be initiated by petition which shall be filed proceed in accordance with N.J.S.A. 18A:38-1 and N.J.A.C. 6A:3-8.1 et seq. and shall proceed as a contested case pursuant to N.J.A.C. 6A:3. Pursuant to N.J.S.A. 18A:38-1.(b)(1), appeals of "affidavit student" eligibility determinations shall must be filed by the resident keeping the student. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5111/page 8 of 9 Eligibility of Resident/Nonresident Students Assessment and Calculation of Tuition If no appeal to the Commissioner is filed following notice of a an ineligibility determination of ineligibility, the Board of Education may assess tuition for any period of a student’s ineligible attendance, for up to one year of a student’s ineligible attendance, including the twenty-one day period provided by N.J.S.A. 18A:38-1 for appeal to the Commissioner. Tuition will be assessed and calculated in accordance with N.J.A.C. 6A:22-6.3 et seq. If the responsible party does not pay the tuition assessment, tThe Board of Education district may petition the Commissioner pursuant to N.J.A.C. 6A:3 for an order assessing tuition, enforceable in accordance with N.J.S.A. 2A:58-10, through recording, upon request of the Board of Education pursuant to N.J.A.C. 6A:3-12, on the judgment docket of the Superior Court, Law Division. If an appeal to the Commissioner is filed and the petitioner does not sustain the burden of demonstrating the student’s right to attend the school district, or the petitioner withdraws the appeal, fails to prosecute, or abandons the appeal by any means other than settlement agreeing to waive or reduce tuition, the Commissioner may assess tuition in accordance with the provisions of N.J.A.C. 6A:22-6.2(a). Upon the Commissioner’s finding that an appeal has been abandoned, the Board of Education may remove the student from school and seek tuition in accordance with N.J.A.C. 6A:22-6.2. Nonresident Students The admission of a nonresident student child to school free of charge must be approved by the Board. No student child otherwise eligible shall be denied admission on the basis of the student’s child’s race, color, creed, religion, national origin, ancestry, age, marital status, affectational or sexual orientation or sex, social or economic status, or disability. The continued enrollment of any nonresident student shall be contingent upon the student’s maintenance of good standards of citizenship and discipline. Children Who Anticipate Moving to or from the District A nonresident student child otherwise eligible for attendance whose parent(s) or guardian(s) anticipates school district residency and has entered a contract to buy, STUDENTS 5111/page 9 of 9 Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE Eligibility of Resident/Nonresident Students build, or rent a residence in this school district may be enrolled without payment of tuition for a period of time not greater than four months prior to the anticipated date of residency. If any such student does not become a resident of the school district within four months after admission to school, tuition will be charged for attendance commencing the beginning of the fifth month and until such time as the student becomes a resident or withdraws from school. Students whose parent(s) or guardian(s) have moved away from the school district on or after April 1 and twelfth grade students whose parent(s) or guardian(s) have moved away from the school district on or after April 1 will be permitted to finish the school year in this school district without payment of tuition. Children of District Employees Children of Board of Education employees who do not reside in this school district may be admitted to school in this district without payment of tuition, provided that the educational program of such children can be provided within school district facilities. Foreign Exchange Pupils (J-1 Visas) To receive a J-1 pupil visa from the United States Department of State, a foreign exchange pupil must demonstrate acceptance to a designated exchange visitor program as evidenced by presentation of Form IAP-66, sufficient funds, or adequate arrangements, to cover expenses; sufficient knowledge of English to undertake the proposed program; compliance with the requirements of Section 212(j)INA. Foreign exchange pupils who hold J-1 visas and who are domiciled within a district residence may be admitted to school in this district without the payment of tuition provided the resident with whom they are domiciled will execute an affidavit stating: 1. He/She does not receive remuneration for the care of the pupil; and 2. The resident will assume all personal obligations for the pupil. Other Nonresident Students Children Other nonresident students children, otherwise eligible for attendance, may be admitted to school in this school district with payment of tuition and Board Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE approval if their admission is warranted by the inaccessibility of school in their home district, the singular availability of an appropriate educational program in this district, the avoidance of transfer and readmission of a child whose legal custody is shared by a parent(s) or guardian(s) residing in this district, or other good cause.] N.J.S.A. 18A:38-1 et seq.; 18A:38-3; 18A:38-3.1 N.J.A.C. 6A:14-3.3; 6A:17-2.1 et seq.; 6A:22-1.1 et seq. Adopted: Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5330.01/page 1 of 2 Administration of Medical Marijuana Mar 16 M [See POLICY ALERT No. 208] 5330.01 ADMINISTRATION OF MEDICAL MARIJUANA The Board of Education, in accordance with the requirements of N.J.S.A. 18A:40-12.22, must adopt a Policy authorizing parents, guardians, and primary caregivers to administer medical marijuana to a qualifying student patient while on school grounds, aboard a school bus, or attending a school-sponsored event. The parent of a qualifying student patient requesting the administration of medical marijuana to the student while on school grounds, aboard a school bus, or attending a school-sponsored event must comply with the provisions of N.J.S.A. 18A:40-12.22 and N.J.S.A. 24:6I-1 et seq. and Policy and Regulation 5330.01. A student enrolled in the school district must be authorized to engage in the medical use of marijuana and the primary caregiver, who may be the parent, must be authorized to administer medical marijuana to a qualifying student patient in accordance with the provisions of N.J.S.A. 18A:40-12.22 and N.J.S.A. 24:6I-1 et seq. The student and the primary caregiver must complete the registration process to obtain a Registry Identification Card from the New Jersey Department of Health in accordance with the requirements of N.J.S.A. 24:6I-4. The parent of the student authorized to engage in the medical use of marijuana must submit a written request with supporting documentation to the Principal requesting approval to have a primary caregiver assist in the administration of medical marijuana to the student while on school grounds, aboard a school bus, or attending a school-sponsored event. The Principal, in consultation with the school nurse, the school physician, and the Superintendent of Schools, will review each request and upon approval will inform the parent in writing of the approval with details for the administration of medical marijuana to the qualifying student patient. The medical use of marijuana by a qualifying student patient while on school grounds, aboard a school bus, or attending a school-sponsored event will only be authorized after the written approval from the Principal is provided to the parent. Medical marijuana may only be administered to the qualifying student patient while the student is on school grounds, aboard a school bus, or attending a schoolsponsored event by the primary caregiver in accordance with the provisions of N.J.S.A. 18A:40-12.22 and N.J.S.A. 24:6I-1 et seq. The prescribed medical marijuana must be in the possession of the primary caregiver at all times, except Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE STUDENTS 5330.01/page 2 of 2 Administration of Medical Marijuana during the administration process. The primary caregiver shall comply with the requirements of the Principal’s written approval for the administration of medical marijuana to the qualifying student patient while on school grounds, aboard a school bus, or attending a school-sponsored event. All health records related to the administration of medical marijuana to a qualifying student patient while on school grounds, aboard a school bus, or attending a school-sponsored event shall be maintained in accordance with the requirements of N.J.A.C. 6A:16-2.4 and N.J.A.C. 6A:32-7.4. No person shall be subject to arrest or prosecution for constructive possession, conspiracy, or any other offense for simply being in the presence or vicinity of the medical use of marijuana as authorized under N.J.S.A. 24:6I-1 et seq. or N.J.S.A. 18A:40-12.22. No custodial parent, guardian, or person who has legal custody of a qualifying student patient who is a minor shall be subject to arrest or prosecution for constructive possession, conspiracy, or any other offense for assisting the minor in the medical use of marijuana as authorized under N.J.S.A. 24:6I-1 et seq. or N.J.S.A. 18A:40-12.22. N.J.S.A. 18A:40-12.22 N.J.S.A. 24:6I-1 et seq. N.J.A.C. 6A:16-2.4; 6A:32-7.4 Adopted: Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE OPERATIONS 8462/page 1 of 3 Reporting Potentially Missing or Abused Children Mar 16 M [See POLICY MEMO No. 56] [See POLICY ALERT Nos. 94, 97, 100, 106, 133, 169, 180, 203 and 208] 8462 REPORTING POTENTIALLY MISSING OR ABUSED CHILDREN The Board of Education recognizes early detection of missing, abused, or neglected children is important in protecting the health, safety, and welfare of all children. In recognition of the importance of early detection of missing, abused, or neglected children, the Board of Education adopts this Policy pursuant to the requirements of N.J.S.A. 18A:36-24 and 18A:36-25. The Board provides this Policy for its employees, volunteers, or interns to provide for the early detection of missing, abused, or neglected children through notification of, reporting to, and cooperation with the appropriate law enforcement and child welfare authorities pursuant to N.J.S.A. 18A:36-24 and 18A:36-25 et seq., N.J.A.C. 6A:16-11.1, and N.J.S.A. 9:6-8.10. Employees, volunteers, or interns working in the school district shall immediately notify designated child welfare authorities of incidents of alleged missing, abused, and/or neglected children. Reports of incidents of alleged missing, abused, or neglected children shall be reported to the New Jersey State Central Registry (SCR) at 1-877 NJ ABUSE or to any other telephone number designated by the appropriate child welfare authorities. If the child is in immediate danger a call shall be placed to 911 as well as to the SCR. The person having reason to believe that a child may be missing or may have been abused or neglected may inform the Principal or other designated school official(s) prior to notifying designated child welfare authorities if the action will not delay immediate notification. The person notifying designated child welfare authorities shall inform the Principal or other designated school official(s) of the notification, if such had not occurred prior to the notification. Notice to the Principal or other designated school official(s) need not be given when the person believes that such notice would likely endanger the reporter or student involved or when the person believes that such disclosure would likely result in retaliation against the student or in discrimination against the reporter with respect to his or her employment. The Principal or other designated school official(s) upon being notified by a person having reason to believe that a child may be missing or may have been abused or neglected, must notify appropriate law enforcement authorities. Notification to appropriate law enforcement authorities shall be made for all Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE OPERATIONS 8462/page 2 of 3 Reporting Potentially Missing or Abused Children reports by employees, volunteers, or interns working in the school district. Confirmation by another person is not required for a school district employee, volunteer, or intern to report the suspected missing, abused, or neglected child situation. School district officials will cooperate with designated child welfare and law enforcement authorities in all investigations of potentially missing, abused, or neglected children in accordance with the provisions of N.J.A.C. 6A:16-11.1(a)5. The district designates the Director of Special Services as the school district’s liaison to designated child welfare authorities to act as the primary contact person between the school district and child welfare authorities with regard to general information sharing and the development of mutual training and other cooperative efforts. The district designates the Superintendent or designee as the school district’s liaison to law enforcement authorities to act as the primary contact person between the school district and law enforcement authorities, pursuant to N.J.A.C. 6A:16-6.2(b)1, consistent with the Memorandum of Understanding, pursuant to N.J.A.C. 6A:16-6.2(b)13. An employee, volunteer, or intern working in the school district who has been named as a suspect in a notification to child welfare and law enforcement authorities regarding a missing, abused, or neglected child situation shall be entitled to due process rights, including those rights defined in N.J.A.C. 6A:16-11.1(a)9. The Superintendent or designee shall provide training to school district employees, volunteers, or interns on the district’s policy and procedures for reporting allegations of missing, abused, or neglected child situations. All new school district employees, volunteers, or interns working in the district shall receive the required information and training as part of their orientation. There shall be no reprisal or retaliation against any person who, in good faith, reports or causes a report to be made of a potentially missing-, abused-, or neglected-child situation pursuant to N.J.S.A. 9:6-8.13. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 POLICY GUIDE OPERATIONS 8462/page 3 of 3 Reporting Potentially Missing or Abused Children Any employee, volunteer, or intern with reasonable cause to suspect or believe that a student has attempted or contemplated completed suicide, shall report the such information to the Department of Human Services, Division of Mental Health and Addiction Services Children and Families, Division of Child Protection and Permanency, in a form and manner prescribed by the Division of Mental Health and Addiction Services Child Protection and Permanency pursuant to N.J.S.A. 30:9A-24.a. N.J.S.A. 18A:36-24; 18A:36-25 et seq. N.J.A.C. 6A:16-11.1 Adopted: Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 1 of 27 Eligibility of Resident/Nonresident Students Mar 16 M [See POLICY ALERT Nos. 109, 128, 160, 173, 189 and 208] R 5111 ELIGIBILITY OF RESIDENT/NONRESIDENT STUDENTS A. B. Definitions 1. "Affidavit student" means a student attending, or seeking to attend, school in a district pursuant to N.J.S.A. 18A:38-1.(b) and N.J.A.C 6A:22-3.2(a) 6A:22-3.1(a)2. 2. “Appeal to the Commissioner” or “appeal” means contested case proceedings before the Commissioner of Education pursuant to N.J.A.C. 6A:3, Controversies and Disputes. 3. “Applicant” means a parent, guardian, or a resident supporting an affidavit student who seeks to enroll a student in a school district; or an unaccompanied homeless youth or adult student who seeks to enroll in a school district. 43. "Commissioner" means the Commissioner of Education or his/her designee. 54. “Guardian” means a person to whom a court of competent jurisdiction has awarded guardianship or custody of a child, provided that a residential custody order shall entitle a child to attend school in the residential custodian’s school district unless it can be proven subject to a rebuttable presumption that the child does not actually live is actually living with the custodian. “Guardian” also means the Department of Children and Families for purposes of N.J.S.A. 18A:38-1.(e). 5. “Parent” means the natural or adoptive parent, foster parent, and surrogate parent. Eligibility to Attend School – Students Domiciled in the District 1. Copyright 2016 A student over five and under twenty years of age pursuant to N.J.S.A. 18A:38-1, or such younger or older student as is otherwise entitled by law to a free public education, is eligible to attend school in this school district if the student is domiciled within the district: • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 2 of 27 Eligibility of Resident/Nonresident Students a. A student is domiciled in the school district when he or she is living with a parent or guardian whose permanent home domicile is located within the school district. A home is permanent when the parent or guardian intends to return to it when absent and has no present intent of moving from it, notwithstanding the existence of homes or residences elsewhere. (1) When Where a student’s parents or guardians are domiciled within different school districts, and where there is no court order or written agreement between the parents designating the school district of attendance for school attendance, the student’s domicile is the school district of the parent or guardian with whom the student lives for the majority of the school year,. This provision shall apply regardless of which parent has legal custody. (2) When Where a student’s physical custody is shared on an equal-time, alternating week/month or other similar basis so such that the student is not living with one parent or guardian for a majority of the school year, and where there is no court order or written agreement between the parents designating the school district of for school attendance, the student’s domicile is the present domicile of the parent or guardian with whom the student resided on the last school day prior to October 16 preceding the application date of the application. (a) Copyright 2016 • Strauss Esmay Associates, LLP When If a student resided with both parents or guardians, or with neither parent or guardian, on the last school day prior to the preceding October 16, the student’s domicile is the domicile of the parent or guardian with whom the parents or guardians indicate the student will be residing on the last school day prior to the ensuing October 16. When Where the parents or guardians do not designate, or cannot agree upon, the student’s likely residence as of that date, or if on that date the student is not residing • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 3 of 27 Eligibility of Resident/Nonresident Students with the parent or guardian previously indicated, the student shall will attend school in the school district of domicile of where the parent or guardian with whom the student actually lives is actually living as of the last school day prior to October 16 is domiciled. (b) b. Copyright 2016 • When Where the domicile of the student with disabilities as defined in N.J.A.C. 6A:14 cannot be determined pursuant to N.J.A.C. 6A:22-3.1, nothing shall preclude an equitable determination of shared responsibility for the cost of such student’s out-of-district placement. (3) When Where a student is living with a person other than a parent or guardian, nothing in N.J.A.C. 6A:22-3.1 is intended to limit the student’s right entitlement to attend school in the parent or guardian’s school district of domicile pursuant to the provisions of N.J.A.C. 6A:22. (4) No school The district shall not be required to provide transportation for a student residing outside the school district for all or part of the school year, other than that unless transportation is based upon the home of the parent or guardian domiciled within the school district or otherwise to the extent required by law, as a result of being the district of domicile for school attendance purposes pursuant to the provisions of N.J.A.C. 6A:22. A student is domiciled in the school district when he or she has reached the age of eighteen or is emancipated from the care and custody of a parent or guardian and has established a domicile permanent home within the school district. A home is permanent when the student intends to return to it when absent and has no present intent of moving from it, notwithstanding the existence of homes or residences elsewhere. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 4 of 27 Eligibility of Resident/Nonresident Students 2. Copyright 2016 c. A student is domiciled in the school district when the student has come from outside the State and is living with a person domiciled in the school district who will be applying for guardianship of the student upon expiration of the six-month "waiting period" of State residency required pursuant to N.J.S.A. 2A:34-30(e) 2A:34-54 (“home state” definition) and 2A:34-65.a(1) N.J.S.A. 2A:34-31. However, a any such student may later be subject to removal proceedings if application for legal guardianship is not made within a reasonable period of time following expiration of the mandatory waiting period or if guardianship is applied for and denied. d. A student is domiciled in the school district when his or her parent or guardian resides within the school district on an all-year-round basis for one year or more, notwithstanding the existence of a domicile elsewhere. e. A student is domiciled in the school district if the Department of Children and Families is acting as the student’s guardian and has placed the student in the school district. When a student’s dwelling is located within two or more school districts, or bears a mailing address that does not reflect the dwelling’s physical location within a municipality, the school district of domicile for school attendance purposes shall be that of the municipality to which the majority of the dwelling’s property tax is paid, or to which the majority of the dwelling’s or unit’s property tax is paid by the owner of a multi-unit dwelling. • a. When Where property tax is paid in equal amounts to two or more municipalities, and where there is no established assignment for students residing in the affected dwellings, the school district of domicile for school attendance purposes shall will be determined through assessment of individual proofs as provided pursuant to N.J.A.C. 6A:22-3.4. b. This provision shall not preclude the attendance of currently enrolled students who were permitted to attend the school in the district prior to the provision’s initial promulgation on December 17, 2001. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 5 of 27 Eligibility of Resident/Nonresident Students 3c. 3. C. When Where a student’s parent or guardian elects to exercise such entitlement, nothing in N.J.A.C. 6A:22-3.1 is intended to foreclose a shall exclude a student’s right entitlement to attend the school in the district of domicile although notwithstanding that the student is qualified to attend a different school in a different district pursuant to N.J.S.A. 18A:38-1.(b) or the temporary residency (less than one year) provision of N.J.S.A. 18A:38-1.(d). Notwithstanding the provisions of N.J.S.A. 18A:38-1 or any other section of law to the contrary, a child who is domiciled within the school district and resides with a parent or guardian who is a member of the New Jersey National Guard or a member of the reserve component of the armed forces of the United States who is ordered into active military service in any of the armed forces of the United States in a time of war or national emergency, shall be permitted to remain enrolled in the school district in which the child is domiciled at the time of the parent or guardian being ordered into active military service, regardless of where the child resides during the period of active duty. The school district shall not be responsible for providing transportation for the child if the child lives outside of the district. Following the return of the child’s parent or guardian from active military service, the child’s eligibility to remain enrolled in the school district pursuant to N.J.S.A. 38-3.1 shall cease at the end of the current school year unless the child is domiciled in the school district. Eligibility to Attend School – Other Students Eligible to Attend School 1. A student over five and under twenty years of age pursuant to N.J.S.A. 18A:38-1, or such younger or older student as is otherwise entitled by law to a free public education, is eligible to attend school in the this school district pursuant to N.J.S.A. 18A:38-1.b(b) if that student is kept in the home of a person other than the student’s parent or guardian, and where the person is domiciled in the school district and is supporting the student without remuneration as if the student were his or her own child. a. Copyright 2016 • A student is not eligible to attend this school in this district pursuant to this provision unless: Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 6 of 27 Eligibility of Resident/Nonresident Students Copyright 2016 • (1) The student’s parent or guardian has filed, together with documentation to support its validity, a sworn statement that he or she is not capable of supporting or providing care for the student due to family or economic hardship and that the student is not residing with the other person solely for the purpose of receiving a free public education; and (2) The person keeping the student has filed, if so required by the Board of Education district: (a) A sworn statement that he or she is domiciled within the school district, is supporting the child without remuneration and intends to do so for a longer time than the school term, and will assume all personal obligations for the student pertaining relative to school requirements; and (b) A copy of his or her lease if a tenant, or a sworn landlord’s statement if residing as a tenant without a written lease, or a mortgage or tax bill if an owner. b. A student shall not be deemed ineligible under this provision because required sworn statement(s) cannot be obtained, where when evidence is presented that the underlying requirements of the law are being met, notwithstanding the inability of the resident or student to obtain the sworn statement(s). c. A student shall not be deemed ineligible under this provision when where evidence is presented that the student has no home or possibility of school attendance other than with a school district resident who is not the student’s parent or guardian, but is acting as the sole caretaker and supporter of the student. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 7 of 27 Eligibility of Resident/Nonresident Students 2. d. A student shall not be deemed ineligible under this provision section solely because a parent or guardian gives occasional gifts or makes limited contributions, financial or otherwise, toward the student’s welfare of the student, provided the resident keeping the student receives from the parent or guardian no payment or other remuneration from the parent or guardian for regular maintenance of the student. e. Pursuant to N.J.S.A. 18A:38-1.c(c), any person who fraudulently allows a child of another person to use his or her residence, and is not the primary financial supporter of that child, and any person who fraudulently claims to have given up custody of his or her child to a person in another school district commits a disorderly persons offense. A student over five and under twenty years of age pursuant to N.J.S.A. 18A:38-1, or such younger or older student as is otherwise entitled by law to a free public education, is eligible to attend school in the this school district pursuant to N.J.S.A. 18A:38-1.b(b) if the student is kept in the home of a person domiciled in the school district, who is not the parent or guardian other than and the parent or guardian, where the parent or guardian is a member of the New Jersey National Guard or the reserve component of the United States armed forces and has been ordered into active military service in the United States armed forces in time of war or national emergency. a. 3. Copyright 2016 Eligibility under this provision shall cease at the end of the current school year during which upon the parent or guardian guardian’s returns from active military duty. A student over five and under twenty years of age pursuant to N.J.S.A. 18A:38-1, or such younger or older student as is otherwise entitled by law to a free public education, is eligible to attend school in this school district in the district pursuant to N.J.S.A. 18A:38-1.(d) if the student’s parent or guardian temporarily resides within the school district and elects to have the student attend the school in the district of temporary residence, notwithstanding the existence of a domicile elsewhere. • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 8 of 27 Eligibility of Resident/Nonresident Students a. When required by the Board of Education, tThe parent or guardian, when required by the district, shall demonstrate that such the temporary residence is not solely for purposes of the a student’s attending the school within the district of temporary residence; b. When Where one of a student’s parents or guardians temporarily resides in the a school district while the other is domiciled or temporarily resides elsewhere, eligibility to attend school shall be determined in accordance with N.J.A.C. 6A:22-3.1(a)1i. However, no student shall be eligible to attend school based upon a parent or guardian’s temporary residence in a school district unless the parent or guardian demonstrates, if when required by the Board of Education, district, that such the temporary residence is not solely for purposes of a student’s attending the school within the district. 4. A student over five and under twenty years of age pursuant to N.J.S.A. 18A:38-1, or such younger or older student as is otherwise entitled by law to a free public education, is eligible to attend school in the this school district pursuant to N.J.S.A. 18A:38-1.(f) if the student’s parent or guardian moves to another school district as the result of being homeless, subject to the provisions of N.J.A.C. 6A:17-2, Education of Homeless Children. 5. A student over five and under twenty years of age pursuant to N.J.S.A. 18A:38-1, or such younger or older student as is otherwise entitled by law to a free public education, is eligible to attend school in the this school district pursuant to N.J.S.A. 18A:38-2 if the student is placed in the home of a district resident by court order or by a society, agency, or institution in the home of a school district resident pursuant to N.J.S.A. 18A:38-2 as referenced in that statute. As used in this section, “cCourt order” as used in this paragraph shall does not encompass orders of residential custody, under which claims of entitlement to attend a school in a district are governed by provisions of N.J.S.A. 18A:38-1 and the applicable standards set forth in N.J.A.C. 6A:22. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 9 of 27 Eligibility of Resident/Nonresident Students 6. A student over five and under twenty years of age pursuant to N.J.S.A. 18A:38-1, or such younger or older student as is otherwise entitled by law to a free public education, is eligible to attend school in the this school district pursuant to N.J.S.A. 18A:38-3.b(b) if the student had previously resided in the school district and if the parent or guardian is a member of the New Jersey National Guard or the United States reserves and has been ordered to active service in time of war or national emergency, resulting in the relocation of the student out of the school district. A school district admitting a student pursuant to N.J.S.A. 18A:38-3.b(b) shall not be obligated for transportation costs. 7. A student over five and under twenty years of age pursuant to N.J.S.A. 18A:38-1, or such younger or older student as is otherwise entitled by law to a free public education, is eligible to attend the school in the district pursuant to N.J.S.A. 18A:38-7.7 et seq. if the student resides on Federal property within the State. 8. In accordance with N.J.S.A. 18A:38-1.1, a student who is not considered homeless under N.J.S.A. 18A:7B-12 and who moves to a new school district during the academic year as a result of a family crisis shall be permitted to remain enrolled in the original school district of residence for the remainder of the school year without the payment of tuition. A student attending an academic program during the summer, who is otherwise eligible except for the timing of the move, shall be permitted to remain in the school district for the remainder of the summer program if it is considered an extension of the preceding academic year. a. Copyright 2016 • For purposes of N.J.A.C. 6A:22-3.2(h) and Policy and Regulation 5111, "family crisis" shall include, but not be limited to: (1) An instance of abuse such as domestic violence or sexual abuse; (2) A disruption to the family unit caused by death of a parent or guardian; or Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 10 of 27 Eligibility of Resident/Nonresident Students (3) b. Upon notification of the move by the parent or guardian, the original school district of residence shall allow the student to continue attendance and shall provide transportation services to and from the student's new domicile in accordance with N.J.S.A. 18A:39-1. The original school district of residence may request from the parent or guardian and may review supporting documentation about the reason(s) for the move; however, any such review shall not interrupt the student's continued enrollment in the school district and in the current school of attendance with the provision of transportation. (1) Copyright 2016 • An unplanned displacement from the original residence such as fire, flood, hurricane, or other circumstances that render the residence uninhabitable. Examples of documentation include, but are not limited to, newspaper articles, insurance claims, police or fire reports, notes from health professionals, custody agreements, or any other legal document. c. If the parent or guardian or the relevant documentation indicates the child is homeless pursuant to N.J.S.A. 18A:7B-12, the school district liaison shall assume the coordination of enrollment procedures pursuant to N.J.A.C. 6A:17-2.5 and the student shall not be eligible for enrollment under N.J.S.A. 18A:38-1.1. d. If the original school district of residence determines the situation does not meet the family crisis criteria outlined in 8.a. above, the Superintendent or designee shall notify the parent or guardian in writing. The notification shall inform the parent or guardian of his or her right to appeal the decision within twenty-one calendar days of his or her receipt of the notification, and shall state that if such appeal is denied, he or she may be assessed the costs for transportation provided to Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 11 of 27 Eligibility of Resident/Nonresident Students the new residence during the period of ineligible attendance. It shall also state whether the parent or guardian is required to withdraw the student by the end of the twenty-one day appeal period in the absence of an appeal. e. Copyright 2016 • (1) The parent or guardian may appeal by submitting the request in writing with supporting documentation to the Executive County Superintendent of the county in which the original school district of residence is situated. (2) Within thirty calendar days of receiving the request and documentation, the Executive County Superintendent shall issue a determination whether the situation meets the family crisis criteria set forth at 8.a. above. The original school district of residence shall continue to enroll the student and provide transportation to the current school of attendance in accordance with N.J.S.A. 18A:39-1 until the determination is issued. (3) If the Executive County Superintendent determines the situation does not constitute a family crisis, the school district may submit to the Executive County Superintendent for approval the cost of transportation to the ineligible student's new domicile. The Executive County Superintendent shall certify the transportation costs to be assessed to the parent or guardian for the period of ineligible attendance. When the original school district of residence determines the situation constitutes a family crisis pursuant to N.J.S.A. 18A:38-1.1, the Superintendent or designee shall immediately notify the parent or guardian in writing. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 12 of 27 Eligibility of Resident/Nonresident Students (1) When the original school district of residence anticipates the need to apply for reimbursement of transportation costs, it shall send to the Executive County Superintendent a request and documentation of the family crisis for confirmation the situation meets the criteria set forth at 8.a. above. (2) Within thirty days of receiving the school district's request and documentation, the Executive County Superintendent shall issue a determination of whether the situation meets the criteria for a family crisis. The original school district of residence shall continue to enroll the student and provide transportation to the current school of attendance in accordance with N.J.S.A. 18A:39-1 until the determination is issued, and shall not be reimbursed for additional transportation costs unless the Executive County Superintendent determines the situation is a family crisis or as directed by the Commissioner upon appeal. f. In providing transportation to students under N.J.S.A. 18A:38-1.1, the Board shall use the most efficient and cost-effective means available and in conformance with all laws governing student transportation. g. At the conclusion of the fiscal year in which the Executive County Superintendent has determined the situation constitutes a family crisis, the original school district of residence may apply to the Executive County Superintendent for a reimbursement of eligible costs for transportation services. (1) Copyright 2016 • Eligible costs shall include transportation for students who are required to be transported pursuant to N.J.S.A. 18A:39-1. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 13 of 27 Eligibility of Resident/Nonresident Students D. (2) The school district shall provide documentation of the transportation costs for the eligible student(s) to the Executive County Superintendent who shall review and forward the information to the Department's Office of School Facilities and Finance for reimbursement payment(s) to the school district. (3) Payment to the school district shall be made in the subsequent fiscal year and shall equal the approved cost less the amount of transportation aid received for the student(s). h. Nothing in N.J.A.C. 6A:22-3.2 shall prevent the Board of Education from allowing a student to enroll without the payment of tuition pursuant to N.J.S.A. 18A:38-3.a. i. Nothing in N.J.A.C. 6A:22-3.2 shall prevent a parent or school district from appealing the Executive County Superintendent's decision(s) to the Commissioner in accordance with N.J.A.C. 6A:3-1.3. If the Commissioner of Education determines the situation is not a family crisis, his or her decision shall state which of the following shall pay the transportation costs incurred during the appeal process: the State, school district, or parent. Housing and Immigration Status 1. A student’s eligibility to attend school shall not be affected by tThe physical condition of an applicant’s housing, or his or her an applicant’s compliance with local housing ordinances or terms of lease shall not affect eligibility to attend school. 2. Except as set forth in a. below, iImmigration/visa status shall not affect eligibility to attend school. Any student over five and under twenty years of age pursuant to N.J.S.A. 18A:38-1, or such younger or older student as is otherwise entitled by law to a free public education, who is domiciled in the school district or otherwise eligible to attend school in the district pursuant to N.J.A.C. 6A:22-3.2 shall be enrolled without regard to, or inquiry concerning, immigration status. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 14 of 27 Eligibility of Resident/Nonresident Students a. 3. However, the provisions of N.J.S.A. 18A:38-1 and N.J.A.C. 6A:22 shall not apply to students who have obtained, or are seeking to obtain, a Certificate of Eligibility for Nonimmigrant Student Status (INS Form I-20) from the school district in order to apply to the INS for issuance of a visa for the purpose of limited study on a tuition basis in a United States public secondary school (“F-1” Visa”). F-1 Visa Students The school district will permit the attendance of accept F-1 Visa students into the school district with the payment of tuition with a signed tuition contract that may require advance payment of tuition before providing the requested I-20 form. E. Nothing in Policy and Regulation 5111 or N.J.A.C. 6A:22 shall be construed to limit the discretion of the Board to admit nonresident students, or the ability of a nonresident student to attend school with or without payment of tuition, with the consent of the district Board pursuant to N.J.S.A. 18A:38-3.(a). Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 15 of 27 Eligibility of Resident/Nonresident Students F. Proof of Eligibility 1. Copyright 2016 The district Board of Education shall accept a combination of any of the following or similar forms of documentation from persons attempting to demonstrate a student’s eligibility for enrollment in the school district: • a. Property tax bills,; deeds,; contracts of sale,; leases,; mortgages,; signed letters from landlords; and other evidence of property ownership, tenancy, or residency; b. Voter registrations,; licenses,; permits,; financial account information,; utility bills,; delivery receipts,; and other evidence of personal attachment to a particular location; c. Court orders,; State agency agreements; and other evidence of court or agency placements or directives; d. Receipts,; bills,; cancelled checks,; insurance claims or payments,; and other evidence of expenditures demonstrating personal attachment to a particular location, or, where applicable, to support of the student; e. Medical reports,; counselor or social worker assessments,; employment documents,; unemployment claims,; benefit statements,; and other evidence of circumstances demonstrating, where applicable, family or economic hardship, or temporary residency; f. Affidavits, certifications and sworn attestations pertaining to statutory criteria for school attendance, from the parent, guardian, person keeping an "affidavit student," adult student, person(s) with whom a family is living, or others, as appropriate; g. Documents pertaining to military status and assignment; and h. Any other business record or document issued by a governmental entity. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 16 of 27 Eligibility of Resident/Nonresident Students 2. The Board of Education district may accept forms of documentation not listed above, and shall not exclude from consideration any documentation or information presented by an applicant a person seeking to enroll a student. 3. The Board of Education district shall consider the totality of information and documentation offered by an applicant, and shall not deny enrollment based on failure to provide a particular form of documentation, or a particular subset of documents, without regard to other evidence presented. 4. The Board of Education district shall not require or request, as a condition of enrollment on the receipt of in school, any information or documents protected from disclosure by law, or pertaining to criteria that which are not a legitimate bases basis for determining eligibility to attend school. They These include, but are not limited to: 5. Copyright 2016 a. Income tax returns; b. Documentation or information relating to citizenship or immigration/visa status, except as set forth in N.J.A.C. 6A:22-3.3(b); c. Documentation or information relating to compliance with local housing ordinances or conditions of tenancy; and d. Social security numbers. The Board of Education may consider, in a manner consistent with Federal law, dDocuments or information of the type referenced in 4. above, or pertinent parts thereof, may be considered by the district if voluntarily disclosed by the applicant seeking enrollment. However, the Board of Education district may not, directly or indirectly, require or request such disclosure as an actual or implied condition of enrollment. • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 17 of 27 Eligibility of Resident/Nonresident Students 6. G. In the case of a dispute between the school district and the parents or guardians of a student in regard to a student’s eligibility to enroll in the school district or to remain enrolled in the school district pursuant to the provisions of N.J.S.A. 18A:38-1, the school district may request from the New Jersey Motor Vehicle Commission the parent or guardian’s name and address for use in verifying a student’s eligibility for enrollment in the school district. Registration Forms and Procedures for Initial Assessment and Enrollment 1. Copyright 2016 The Board of Education district shall use Commissionerprovided registration forms provided by the Commissioner, or locally developed forms that: • a. Are consistent Commissioner; b. Do not seek information prohibited by N.J.A.C. 6A:22 or any other provision of statute or rule; c. Summarize, for the applicant’s reference, the criteria for attendance set forth in N.J.S.A. 18A:38-1 for applicant reference, and specify the nature and form of any sworn statement(s) to be filed; d. Clearly state the purpose, in relation to such criteria, for which the requested information is being sought in relation to the criteria; and e. Notify applicants that an Provide notice to applicants that any initial eligibility determination of eligibility is subject to a more thorough review and evaluation re-evaluation, and that there is a potential for an assessment of tuition is possible in the event that if an initially admitted applicant is later found ineligible. Strauss Esmay Associates, LLP • with the 1886 Hinds Road forms • Suite 1 provided • by the Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 18 of 27 Eligibility of Resident/Nonresident Students 2. The Board of Education The district shall make available ensure that sufficient numbers of registration forms, and sufficient numbers of trained registration staff, are available to ensure prompt eligibility determinations of eligibility and enrollment. Enrollment aApplications for enrollment may be taken by appointment, but such appointments shall must be promptly scheduled and shall may not unduly defer a student’s attendance at school. a. b. Copyright 2016 • If the school district uses separate forms for "affidavit student" applications, rather than a single form for all types of application for enrollment, affidavit student such forms shall comply in all respects with the provisions of G.1. above. When affidavit student Where such forms are used, the school district shall provide them to any person attempting to register a student of whom he or she is not the parent or guardian, even if whether or not they are specifically requested. (1) The Board of Education or its agents district shall not demand or suggest that guardianship or custody must be obtained before enrollment will be considered for a student living with a person other than the parent or guardian, since such student may qualify as an “affidavit student”. (2) The Board of Education or its agents nor shall the not district demand or suggest that "affidavit student" proofs be produced by an applicant seeking to enroll a student of whom the applicant has guardianship or custody produce affidavit student proofs. A district-level school administrator designated by the Superintendent shall be available, and clearly identified to applicants and available, to assist persons who are experiencing experience difficulties with the enrollment process. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 19 of 27 Eligibility of Resident/Nonresident Students 3. Initial eligibility determinations of eligibility shall be made upon presentation of an enrollment application, for enrollment, and enrollment shall take place immediately in all cases except in cases those of clear, uncontested denials. a. Enrollment shall take place immediately when Where an applicant has provided incomplete, unclear, or questionable information, but the applicant shall be notified that the student will be removed from the school district enrollment shall take place immediately, but the applicant shall be placed on notice that removal will result if defects in the application are not corrected, or an appeal is not filed, in accordance with subsequent notice to be provided pursuant to N.J.A.C. 6A:22-4.2. b. Where an applicant When a student appears ineligible based on information provided in the initial application, the school district shall issue a preliminary written notice of ineligibility shall be provided, including an explanation of the right to appeal to the Commissioner of Education. Enrollment shall take place immediately if the applicant clearly indicates disagreement with the school district’s determination and intent to appeal to the Commissioner. (1) 4. Copyright 2016 An applicant whose student is enrolled pursuant to this provision shall be notified that the student will be removed, without a hearing before the Board, if no appeal is filed within the twenty-one day period established by N.J.S.A. 18A:38-1. When Where enrollment is denied and no intent to appeal is indicated, applicants shall be advised that they shall comply with compulsory education laws. When and shall, where the student is between the ages of six and sixteen, applicants also shall be asked to complete a written statement indicating the student will be attending school in another school district, attending or a nonpublic school, or receiving instruction elsewhere than at a school pursuant to N.J.S.A. 18A:38-25. In the absence of this written statement that the student will be attending school in • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 20 of 27 Eligibility of Resident/Nonresident Students another school district or nonpublic school, or receiving instruction elsewhere than at a school, designated staff shall report to from the parent or guardian, the district level school administrator designated by the Superintendent shall notify the school district of actual domicile or residence, or the Department of Children and Families, to report a potential instance of “neglect” for purposes of ensuring compliance with compulsory education laws, pursuant to N.J.S.A. 9:6-1 (“willfully failing to provide regular school education as required by law”). Staff The administrator designated by the Superintendent shall provide the school district or the Department of Children and Families, as the case may be, with the student’s name, the name(s) of the parent/guardian/resident, and the student’s address to the extent known,. Staff and shall also indicate that admission to the school district has been denied based on residency or domicile, and that there is no evidence of intent to arrange for the child to attend school or receive instruction elsewhere. 5. Enrollment or attendance in the school district Where enrollment is denied and an intent to appeal is indicated, or where enrollment is provisional subject to further review or information, enrollment or attendance at school shall not be conditioned on advance payment of tuition in whole or part when enrollment is denied and an intent to appeal is indicated, or when enrollment is provisional and subject to further review or information. 6. The Board of Education The Superintendent or designee, shall ensure that information suggesting an applicant may be homeless is identified during the registration process, identifies information suggesting an applicant may be homeless so that, where appropriate, procedures may be implemented ensue in accordance with N.J.A.C. 6A:17-2 - Education of Homeless Children. 7. Enrollment or attendance in the school district shall not be denied based upon absence of the a certified copy of the student’s birth certificate or other proof of a student’s his or her identity as required within thirty days of initial enrollment, pursuant to N.J.S.A. 18A:36-25.1. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 21 of 27 Eligibility of Resident/Nonresident Students H. 8. Enrollment in the school district shall not be denied based upon absence of student medical information. However, although actual attendance at school may be deferred until the student complies with student immunization rules set forth in as necessitated by compliance with rules regarding immunization of students, N.J.A.C. 8:57-4.1 et seq. 9. When eEnrollment in the school district, attendance at school, or the receipt of educational services where attendance in the regular education program appears inappropriate, the student shall not be denied based upon the absence of a student’s prior educational record. However, the applicant shall be advised that the student’s initial educational placement of the student may be subject to revision upon the school district’s receipt of records or further assessment of the student by the district. Notice of Ineligibility 1. When a student is found If the district finds the applicant ineligible to attend the schools of the district pursuant to N.J.A.C. 6A:22 or the student’s initial application initially submitted is found to be deficient upon subsequent review or investigation, the school district notice shall immediately provide notice be provided to the applicant that is consistent with Commissionerprovided sample form(s) and meets the requirements of N.J.A.C. 6A:22-4 et seq. provided by the Commissioner. a. 2. Notices shall be in writing,; in English and in the native language of the applicant,; issued by the Superintendent; and directed to the address at which the applicant claims to reside. Notices of ineligibility shall include: a. In cases of denial, a clear description of the specific basis on which the determination of ineligibility was made,: (1) Copyright 2016 • The description shall be sufficient to allow the applicant to understand the basis for the decision and determine whether to appeal.; and Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 22 of 27 Eligibility of Resident/Nonresident Students (2) Copyright 2016 • The description Such description shall identify the specific subsection section of N.J.S.A. 18A:38-1 under which the application was decided;. b. In cases of provisional eligibility, a clear description of the missing documents or information that still must shall be provided in order to attain before a final eligibility status can be attained under the applicable provision of N.J.S.A. 18A:38-1; c. A clear statement of the applicant’s right to appeal to the Commissioner of Education within twenty-one days of the date of the notice date, along with an informational document provided by the Commissioner describing how to file an appeal; d. A clear statement of that the student’s right is entitled to attend school for the twenty-one day period during which an appeal can be made to the Commissioner,. It also shall state but that, if missing information is not provided or an appeal is not filed, the student will not be permitted to attend school beyond the twenty-first 21st day following the notice date of the notice if missing information is not provided or an appeal is not filed; e. A clear statement that of the student’s right is entitled to continue attending school while an appeal to the Commissioner is pending during the pendency of an appeal to the Commissioner; f. A clear statement that, if an appeal is filed with the Commissioner and the applicant does not sustain the burden of demonstrating the student’s right entitlement to attend the schools of the school district, or the applicant withdraws abandons the appeal through withdrawal, fails failure to prosecute or abandons the appeal by any means other than settlement, the applicant may be assessed, by order of the Commissioner enforceable in Superior Court, tuition for any period of ineligible attendance, including the initial twenty-one day period and the period during which the appeal was pending before the Commissioner; Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 23 of 27 Eligibility of Resident/Nonresident Students g. A clear statement of the approximate rate of tuition, pursuant to N.J.A.C. 6A:22-6.3, that an applicant may be assessed for the year at issue if the applicant does not prevail on appeal, or elects not to appeal: (1) Copyright 2016 • If removal is based on the student’s move having moved from the school district, the notice of ineligibility shall also provide information as to whether district Ppolicy permits continued attendance, with or without tuition, for students who move from the school district during the course of the school year. h. The name of a contact person in the school district who can provide assistance assist in explaining the notice’s contents of the notice; and i. When Notice that, where no appeal is filed, notice that the parent or guardian shall still comply with compulsory education laws,. In and that, in the absence of a written statement from the parent or guardian that the student will be attending school in another school district or nonpublic school, attending a nonpublic school, or receiving instruction elsewhere than at a school, the school district staff level administrator designated by the Superintendent shall notify the school district of actual domicile/residence, or the Department of Children and Families, of a potential instance of “neglect” pursuant to N.J.S.A. 9:6-1. (“willfully failing to provide regular school education as required by law”). Such staff shall provide the student’s name, the name(s) of the parent/guardian/resident, address to the extent known, denial of admission to the district based on residency or domicile, and absence of evidence of intent to attend school or receive instruction elsewhere, for For purposes of facilitating enforcement of the State compulsory education requirement (N.J.S.A. 18A:38-25)., staff shall provide the student’s name, the name(s) of the parent/guardian/resident, address to the extent known, denial of admission based on residency or domicile, and absence of evidence of intent to attend school or receive instruction elsewhere. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 24 of 27 Eligibility of Resident/Nonresident Students I. Removal of Currently Enrolled Students 1. Nothing in N.J.A.C. 6A:22 and this Regulation shall preclude the Board of Education from identifying seeking to identify, through further investigation or periodic requests for current revalidation of previously determined eligibility status, students enrolled in the school district who may be ineligible for continued attendance due to error in initial assessment, changed circumstances, or newly discovered information. 2. When a student, who is enrolled and attending school in the district based on an initial eligibility determination of eligibility, is later determined to be ineligible for continued attendance, the Superintendent may apply to the Board of Education for the student’s removal of the student. a. The Superintendent shall issue a preliminary notice of ineligibility meeting the requirements of N.J.A.C. 6A:22-4.2. However, such the notice shall also provide for a hearing before the Board of Education prior to a final decision on removal. 3. No student shall be removed from school unless the parent, guardian, adult student, or resident keeping an "affidavit student," as the case may be, has been informed of his or her entitlement to a hearing before the Board of Education. 4. Once the hearing is held, or if the parent, guardian, adult student, or resident keeping an "affidavit student," as the case may be, does not respond to the Superintendent’s notice within the designated time frame to the Superintendent’s notice or appear for the hearing, the Board of Education shall make a prompt determination of the student’s eligibility or ineligibility and shall immediately provide notice thereof in accordance with the requirements of N.J.A.C. 6A:22-4.2. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 25 of 27 Eligibility of Resident/Nonresident Students 5. J. Hearings required pursuant to N.J.A.C. 6A:22-4.3 may be conducted by the full Board of Education or a Board committee, at the discretion of the full Board,. If the hearing is conducted by a Board Committee, the Committee which shall make a recommendation to the full Board for action. However, nNo student shall may be removed except by vote of the Board of Education taken at a meeting duly convened and conducted pursuant to N.J.S.A. 10:4-6 et seq., the Open Public Meetings Act. Appeal to the Commissioner 1. An applicant may appeal A district determination that a student is ineligible to attend the schools of the district may be appealed to the Commissioner of Education a school district determination that a student is ineligible to attend its schools. Appeals shall be initiated by petition, which shall be filed by the parent, guardian, adult student or resident keeping an "affidavit student," as the case may be. Such appeals shall proceed in accordance with N.J.S.A. 18A:38-1 and N.J.A.C. 6A:3-8.1 et seq. and shall proceed as a contested case pursuant to N.J.A.C. 6A:3. a. K. Pursuant to N.J.S.A. 18A:38-1.b(1)(b)1, appeals of "affidavit student" ineligibility eligibility determinations shall be filed by the resident keeping the student. Assessment and Calculation of Tuition 1. If no appeal to the Commissioner is filed by the parent, guardian, adult student, or school district resident keeping an “affidavit” student” following notice of a an ineligibility determination of ineligibility, the Board of Education may assess tuition for up to one year any period of a student’s ineligible attendance, including the twenty-one day period provided by N.J.S.A. 18A:38-1 for appeal to the Commissioner. a. Copyright 2016 • If the responsible party does not pay the tuition assessment, the Board of Education may petition the Commissioner pursuant to N.J.A.C. 6A:3 for an order assessing tuition, enforceable in accordance with N.J.S.A. 2A:58-10 through recording, upon request of the Board of Education pursuant to N.J.A.C. 6A:3-12, on the judgment docket of the Superior Court, Law Division. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 26 of 27 Eligibility of Resident/Nonresident Students 2. Copyright 2016 If an appeal to the Commissioner is filed by the parent, guardian, adult student, or school district resident keeping an “affidavit” student”, where and the petitioner does not sustain the burden of demonstrating the student’s right entitlement to attend the schools of the district, or the petitioner withdraws abandons the appeal, through withdrawal, failure fails to prosecute, or abandons the appeal by any means other than settlement agreeing to waive or reduce tuition, the Commissioner may assess order assessment of tuition for any for the period of a student’s ineligible attendance in a district, including the twenty-one day period for filing of an appeal and the period during which the hearing and decision on appeal were pending., and for up to one year of a student’s ineligible attendance in a school district prior to the appeal’s filing and including the twenty-one day period to file an appeal. • a. Upon the Commissioner’s finding that an appeal has been abandoned, the Board of Education may remove the student from school and seek tuition for up to one year the period of ineligible attendance pursuant to N.J.A.C. 6A:22-6.1(a) plus the period of ineligible attendance after the appeal was filed. However, Iif the record of the appeal includes a calculation reflecting the tuition rate(s) of tuition for the year(s) at issue, the per diem tuition rate of tuition for the current year, and the date on which the student’s ineligibility ineligible attendance began, the Commissioner may order payment of tuition as part of his or her decision. In doing so, the Commissioner shall consider whether the ineligible attendance was due to the school district’s error. If the record does not include such a calculation, and but the Board of Education has filed a counterclaim for tuition, the counterclaim shall proceed to a hearing notwithstanding that the petition has been abandoned. b. An order of the Commissioner assessing tuition is enforceable through recording, upon request of the Board of Education pursuant to N.J.A.C. 6A:3-12, on the judgment docket of the Superior Court, Law Division, in accordance with pursuant to N.J.S.A. 2A:58-10. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5111/page 27 of 27 Eligibility of Resident/Nonresident Students 3. Tuition assessed pursuant to the provisions of N.J.A.C. 6A:22-6 shall be calculated on a per-student basis for the period of a student’s ineligible enrollment, up to one year, by applicable grade/program category and consistent with the provisions of N.J.A.C. 6A:23-3.1 6A:23A-17.1. The individual student’s record of daily attendance shall not impact on such affect the calculation. 4. Nothing in N.J.A.C. 6A:22 shall precludes an equitable determination, by the Board of Education or the Commissioner, that, when the particular circumstances of a matter so warrant, tuition shall not be assessed for all or part of any period of a student’s ineligible attendance in the school district when the particular circumstances of a matter so warrant. In making the determination, the Board of Education or Commissioner shall consider whether the ineligible attendance was due to the school district’s error. Issued: Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5330.01/page 1 of 7 Administration of Medical Marijuana Mar 16 M [See POLICY ALERT No. 208] R 5330.01 ADMINISTRATION OF MEDICAL MARIJUANA A custodial parent, guardian, or person having legal custody of a student requesting the administration of medical marijuana to a qualifying student patient while on school grounds, aboard a school bus, or attending a school-sponsored event must comply with the procedures and requirements of N.J.S.A. 18A:40-12.22 and N.J.S.A. 24:6I-1 et seq. and this Regulation. A. Definitions For the purposes of this Policy: 1. “Bona fide physician-patient relationship” means a relationship in which the physician has ongoing responsibility for the assessment, care, and treatment of a qualifying student patient’s debilitating medical condition. 2. “Certification” means a statement signed by a physician with whom a qualifying student patient has a bona fide physicianpatient relationship, which attests to the physician’s authorization for the patient to apply for registration for the medical use of marijuana. 3. “Marijuana” has the meaning given in Section 2 of the “New Jersey Controlled Dangerous Substances Act,” N.J.S.A. 24:21-2. 4. “Medical use of marijuana” means the acquisition, possession, transport, or use of marijuana or paraphernalia by a registered qualifying student patient as authorized by the New Jersey Compassionate Medical Marijuana Act (Act). 5. “Parent” means the custodial parent, guardian, or person who has legal custody of a qualifying student patient who may also be the primary caregiver registered and provided a Registry Identification Card by the New Jersey Department of Health to administer medical marijuana to a student in accordance with the provisions of N.J.S.A. 18A:40-12.22 and N.J.S.A 24:6I-4. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5330.01/page 2 of 7 Administration of Medical Marijuana 6. “Physician” means a person licensed to practice medicine and surgery pursuant to Title 45 of the Revised Statutes with whom the qualifying student patient has a bona fide physician-patient relationship and who is the primary care physician, hospice physician, or physician responsible for the ongoing treatment of a qualifying student patient’s debilitating medical condition, provided; however, that the ongoing treatment shall not be limited to the provision of authorization for a qualifying student patient to use medical marijuana or consultation solely for that purpose. 7. “Primary caregiver” or “caregiver” means a resident of the State who: 8. Copyright 2016 a. Is at least eighteen years old; b. Has agreed to assist with a registered qualifying student patient’s medical use of marijuana, is not currently serving as primary caregiver for another qualifying patient, and is not the qualifying student patient’s physician; c. Has never been convicted of possession or sale of a controlled dangerous substance, unless such conviction occurred after the effective date [Oct. 1, 2010] of the Act and was for a violation of Federal law related to possession or sale of marijuana that is authorized under the Act; d. Has registered with the Department of Health pursuant to N.J.S.A. 24:6I-4 and has satisfied the criminal history record background check requirement of N.J.S.A. 24:6I-4; and e. Has been designated as primary caregiver on the qualifying student patient’s application or renewal for a Registry Identification Card or in other written notification to the Department of Health. “Qualifying student patient” means a resident of the State who is a student enrolled and attending school in this school district who has been provided with a certification by a physician pursuant to a bona fide physician-patient relationship and has been issued a Registry Identification Card by the New Jersey Department of Health for medical use of marijuana in accordance with the provisions of N.J.S.A. 18A:40-12.22 and N.J.S.A 24:6I-4. • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5330.01/page 3 of 7 Administration of Medical Marijuana B. C. 9. “Qualifying patient” means a resident of the State who has been provided with a certification by a physician pursuant to a bona fide physician-patient relationship. 10. “Registry Identification Card” means a document issued by the Department of Health that identifies a person as a registered qualifying student patient or primary caregiver. Registration – Qualifying Student Patient and Primary Caregiver 1. A qualifying student patient must be authorized to engage in the medical use of marijuana and the primary caregiver must be authorized to assist the qualifying student patient with the medical use of marijuana pursuant to the provisions of N.J.S.A. 24:6I-1 et seq. 2. A qualifying student patient and their primary caregiver must complete the registration process in accordance with the provisions of N.J.S.A. 24:6I-4 and any other requirements of the New Jersey Department of Health. 3. The qualifying student patient’s parent shall be responsible to immediately inform the Principal of any change in the status of the student’s Registry Identification Card that would deem the Registry Identification Card null and void due to any reason outlined in N.J.S.A. 24:6I-4e or for any other reason. 4. The qualifying student patient’s primary caregiver shall be responsible to immediately inform the Principal of any change in the status of any primary caregiver’s Registry Identification Card that would deem the Registry Identification Card null and void due to any reason outlined in N.J.S.A. 24:6I-4e or for any other reason. Submission for Authorization for Administration of Medical Marijuana 1. Copyright 2016 A parent of a qualifying student patient requesting the administration of medical marijuana to the student while on school grounds, aboard a school bus, or attending a school-sponsored event must submit a written request to the Principal with a copy of • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5330.01/page 4 of 7 Administration of Medical Marijuana a current New Jersey Department of Health Registry Identification Cards for the qualifying student patient and the primary caregiver and a copy of the physician’s order or prescription indicating dosage information and the method of administration for the medical marijuana to the qualifying student patient while on school grounds, aboard a school bus, or attending a school-sponsored event. The Principal may request the parent provide additional documentation from the physician that the medical marijuana must be administered during the time of the day when the student is on school grounds, aboard a school bus, or attending a schoolsponsored event and the medical marijuana cannot be administered and/or will not be effective during alternate times when the student is not on school grounds, aboard a school bus, or attending a school-sponsored event. a. The parent’s written request and all supporting documentation must be submitted to the Principal at least five school days before the first day of the requested administration. 2. The Principal shall review the submitted Registry Identification Cards and supporting documentation with the school physician, the school nurse, and the Superintendent of Schools. 3. Upon review and approval of the documentation submitted by the parent, the Principal will inform the parent or primary caregiver, if the parent is not the primary caregiver, in writing with the following information: Copyright 2016 • a. The location (school, office, etc.) where the primary caregiver shall report to administer the medical marijuana; b. The school staff member(s) who the primary caregiver must see to coordinate the administration of medical marijuana; c. The time the primary caregiver shall report to administer the medical marijuana; Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5330.01/page 5 of 7 Administration of Medical Marijuana D. d. The specific location where the medical marijuana shall be administered to the student; and e. A copy of Policy and Regulation 5330.01 – Administration of Medical Marijuana. 4. In the event the Principal, after consultation with the school nurse, school physician, and Superintendent, has a question or concern regarding the Registry Identification Cards or supporting documentation submitted by the parent, the Principal or school physician will contact the parent with the question or concern. 5. The administration of medical marijuana on school grounds, aboard a school bus, or at a school-sponsored event, pursuant to N.J.S.A. 18A:40-12.22, will only be authorized after the approval required by Policy and Regulation 5330.01. Administration of Medical Marijuana 1. The medical marijuana shall only be administered by the primary caregiver and at the approved location, times, and method as indicated in the parent’s request that was approved in writing by the Principal. 2. In accordance with the provisions of N.J.S.A. 18A:40-12.22.b.(5), medical marijuana cannot be administered to a qualifying student patient while on school grounds, aboard a school bus, or attending a school-sponsored event by smoking or other form of inhalation. 3. The prescribed medical marijuana must always be in the possession of the primary caregiver and may not be in the possession of the qualifying student patient at any time on school grounds, aboard a school bus, or at a school-sponsored event. 4. The Principal, after consultation with the school nurse, school physician, and the Superintendent, will determine a specific location for the administration of the medical marijuana to the qualifying student patient. Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5330.01/page 6 of 7 Administration of Medical Marijuana a. The Principal will designate a private area, if possible, for the primary caregiver to administer the medical marijuana to the qualifying student patient. The amount of privacy provided for the administration will depend on the approved method of administration and the designated location. The location may be a nurse’s office, a private office, a private restroom facility, or any other location appropriate for the approved method of administration. 5. The primary caregiver shall report to the approved location prior to the scheduled time for the administration of medical marijuana to the qualifying student patient. The primary caregiver must show the Registry Identification Card and a second form of identification which shall be a photograph identification. 6. The Principal or supervising school staff member of a schoolsponsored event may designate a school staff member to escort the primary caregiver to the qualifying student patient at the designated time to the designated location for the administration. 7. The Principal may designate a school staff member to observe the administration of the medical marijuana on school grounds, aboard a school bus, or at a school-sponsored event. 8. The primary caregiver shall assist in the administration of medical marijuana to the qualifying student patient in accordance with the method and dosage prescribed by the physician and included in the parent’s request to the Principal. 9. The qualifying student patient shall return to his/her class or event as soon as possible after the administration. 10. The primary caregiver will be escorted outside the school building, away from the school bus, or away from the school-sponsored event, if applicable, by a school staff member after the administration. a. Copyright 2016 • The qualifying student patient and/or primary caregiver may be asked to remain at the location of the administration by the school staff member in the event the student needs some additional time after the administration and before returning to their class or event. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE STUDENTS R 5330.01/page 7 of 7 Administration of Medical Marijuana 11. The primary caregiver shall be responsible for the security of the medical marijuana on school grounds, aboard a school bus, or at a school-sponsored event before, during, and after the administration. At no time shall the qualifying student patient have the medical marijuana in their possession except during the administration process by the primary caregiver. Issued: Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE OPERATIONS R 8462/page 1 of 7 Reporting Potentially Missing or Abused Children Mar 16 M [See POLICY ALERT Nos. 97, 100, 133, 169, 180, 203 and 208] R 8462 REPORTING POTENTIALLY MISSING OR ABUSED CHILDREN A. Definitions 1. Copyright 2016 An “abused child” as defined in N.J.S.A. 9:6-8.9, is a child under the age of eighteen years whose parent, guardian, or other person having his/her custody and control: • a. Inflicts or allows to be inflicted upon such child physical injury by other than accidental means which causes or creates a substantial risk of death, or serious or protracted disfigurement, or protracted impairment of physical or emotional health or protracted loss or impairment of the function of any bodily organ; b. Creates or allows to be created a substantial or ongoing risk of physical injury to such child by other than accidental means which would be likely to cause death or serious protracted disfigurement, or protracted loss or impairment of the function of any bodily organ; c. Commits or allows to be committed an act of sexual abuse against the child; d. Or a child whose physical, mental, or emotional condition has been impaired or is in imminent danger of becoming impaired as the result of the failure of his/her parent, guardian, or other person having his/her custody and control, to exercise a minimum degree of care: (1) in supplying the child with adequate food, clothing, shelter, education, medical, or surgical care though financially able to do so or though offered financial or other reasonable means to do so,; or (2) in providing the child the proper supervision or guardianship, by unreasonably inflicting or allowing to be inflicted harm, or substantial risk thereof, including the infliction of excessive corporal punishment or using excessive physical restraint under circumstances which do not indicate that the child’s behavior is harmful to himself/herself, others or property, or by any other act of similarly serious nature requiring the aid of the court; Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE OPERATIONS R 8462/page 2 of 7 Reporting Potentially Missing or Abused Children e. Or a child who has been willfully abandoned by his/her parent, guardian, or other person having his/her custody and control; or f. Or a child who is in an institution as defined under N.J.S.A. 9:6-8.21 and: (1) has been so placed inappropriately for a continued period of time with the knowledge that the placement has resulted and may continue to result in harm to the child’s mental or physical well-being,; or (2) has been willfully isolated from ordinary social contact under circumstances which indicate emotional or social deprivation. A child shall not be considered abused under N.J.S.A. 9:6-8.9 if the acts or omissions described therein occur in a day school as defined in N.J.S.A. 9:6-8.21. 2. B. An “iIntern” means a post-secondary student or graduate student in a professional field gaining supervised practical experience. Indications of Child Abuse and/or Neglect 1. Copyright 2016 The suspicion of child abuse and/or neglect may be based on the complaints of the child or on the direct observations of the employee, volunteer, or intern. A person should suspect child abuse and/or neglect when certain conditions appear to be present. The conditions may be, but are not limited to, whenever: • a. There is evidence of physical injury to a student not likely to have been caused by an accident, regardless of the student’s explanation of the injury; b. A student complains of having been injured or having been sexually molested, with or without external signs of physical injury; c. A student appears to be malnourished; d. A student’s general condition indicates a persistent want of care, such as clothing inadequate for the weather, inadequate hygiene, lack of sleep, decayed and broken teeth, and the like; Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE OPERATIONS R 8462/page 3 of 7 Reporting Potentially Missing or Abused Children C. e. A student complains of or indicates by other means that he/she has been subjected to threats or emotional abuse; f. A student is excessively apprehensive, fearful, withdrawn, or aggressive; g. A student is afraid to go home after school or arrives to school unreasonably early; h. A parent or the caretaker of a child admits having abused the child; i. The removal from school by the parent, guardian, or other person having custody and control of the child that may be an indicator of additional grievous abuses; or j. School district personnel have any other reason to believe that a child has been subject to child abuse and/or neglect, to include but not be limited to, physical abuse, sexual abuse, neglect, educational abuse, and educational neglect. Notification Requirements for School District Employees, Volunteers, or Interns 1. Copyright 2016 Employees, volunteers, or interns working in the school district shall immediately notify designated child welfare authorities of incidents of alleged missing, abused, or neglected children. • a. The person having reason to believe that a child may be missing or may have been abused or neglected may inform the Principal or other designated school official(s) prior to notifying designated child welfare authorities if the action will not delay immediate notification. b. The person notifying designated child welfare authorities shall inform the Principal or other designated school official(s) of the notification, if such had not occurred prior to the notification. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE OPERATIONS R 8462/page 4 of 7 Reporting Potentially Missing or Abused Children (1) 2. D. Notice to the Principal or other designated school official(s) need not be given when the person believes the notice would likely endanger the reporter or student involved or when the person believes the disclosure would likely result in retaliation against the student or in discrimination against the reporter with respect to his or her employment. Reports of incidents of alleged missing, abused, or neglected children shall be reported to the New Jersey State Central Registry (SCR) at 1-877 NJ ABUSE or to any other telephone number designated by the appropriate child welfare authorities. If the child is in immediate danger a call shall be placed to 911 as well as to the SCR. School District’s Notification to Law Enforcement 1. The Principal or other designated school official(s) upon being notified by a person having reason to believe that a child may be missing or may have been abused or neglected, must notify appropriate law enforcement authorities of incidents of potentially missing, abused, or neglected child situations. a. Notification procedures to child welfare authorities and law enforcement authorities regarding alleged incidents of missing, abused, or neglected children shall be consistent with the Memorandum of Agreement between education and law enforcement authorities pursuant to N.J.A.C. 6A:16-6.2(b)13. b. Notification to appropriate law enforcement authorities shall be made for all reports by employees, volunteers, or interns working in the school district. (1) Copyright 2016 • The notification to appropriate law enforcement authorities on behalf of a student attending a receiving school shall be made to the law enforcement authorities identified in the receiving school’s Memorandum of Agreement as required by N.J.A.C. 6A:16-6.2(b)13. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE OPERATIONS R 8462/page 5 of 7 Reporting Potentially Missing or Abused Children 2. E. Confirmation by another person is not required for a school district employee, volunteer, or intern to report the suspected missing, abused, or neglected child situation. School District Authorities 1. with Designated Law Enforcement The school district will cooperate with designated child welfare and law enforcement authorities in all investigations of potentially missing, abused, or neglected children. a. Accommodations shall be made permitting the child welfare and law enforcement investigators to interview the student in the presence of the Principal or other designated school official(s). (1) Copyright 2016 Cooperation • If the student is intimidated by the presence of the school representative, the student shall be requested to name an employee, volunteer, or intern working in the school district, whom he or she feels will be supportive, and who will be allowed to accompany the student during the interview. b. District administrative and/or supervisory staff members will assist designated child welfare and law enforcement authorities in scheduling interviews with any employee, volunteer, or intern working in the school district who may have information relevant to the investigation. c. In accordance with N.J.A.C. 6A:16-11.1(a)5.iii., the district will release all records of the student who is the subject of the investigation that are deemed to be relevant to the assessment or treatment of a potentially missing, abused, or neglected child pursuant to N.J.S.A. 18A:36-19, N.J.S.A. 9:8-8.40 and allowable under the Family Education Rights and Privacy Act (FERPA), 34 CFR Part 99. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE OPERATIONS R 8462/page 6 of 7 Reporting Potentially Missing or Abused Children d. In accordance with N.J.A.C. 6A:16-11.1(a)5.iv., the district will ensure the maintenance, security, and release of all confidential information about potential missing, abused, or neglected child situations is in accordance with N.J.S.A. 18A:36-19, N.J.S.A. 9:8-8.40, and N.J.A.C. 6A:32-7. (1) e. In accordance with N.J.A.C. 6A:16-11.1(a)5.v., the district will release the student to child welfare authorities while school is in session when it is necessary to protect the student or take the student to a service provider. (1) f. Copyright 2016 • All information regarding allegations of potentially missing, abused, or neglected children reported to authorities about an employee, volunteer, or intern working in the school district shall be considered confidential and may be disclosed only as required in order to cooperate in investigations pursuant to N.J.A.C. 6A:16-11.1(a)2. and 3. or by virtue of a Court Order. Records pertaining to such information shall be maintained in a secure location separate from other employee personnel records and accessible only to the Superintendent or designee. Such removal shall take place only after the Principal or other designated school official(s) has been provided, either in advance or at the time removal is sought, with appropriate documentation that the child welfare authority has already removed, or has appropriate authority to remove, the student from his or her home, as specified in N.J.S.A. 9:6-8.27 through 8.30. The district will cooperate in the transfer of a student who has been removed from his or her home by designated child welfare authorities for proper care and protection pursuant to N.J.S.A. 9:6-8.28 and 8.29 to another school. Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION GUIDE OPERATIONS R 8462/page 7 of 7 Reporting Potentially Missing or Abused Children F. Due Process Rights of a School Employee, Volunteer, or Intern Named As a Suspect 1. An employee, volunteer, or intern working in the school district who has been named as a suspect in a notification to child welfare and law enforcement authorities regarding a missing-, abused-, or neglected-child situation shall be entitled to due process rights. 2. Temporary reassignment or suspension of an employee, volunteer, or intern working in the school district named as a suspect pursuant to N.J.A.C. 6A:16-11.1.(a)2 shall occur only if there is reason to believe that the life or health of the alleged victim or other student is in jeopardy due to continued contact between the employee, volunteer, or intern and the student. 3. All references to a notification to the designated child welfare authorities of a potential missing-, abused-, or neglected-child situation involving a school district employee, shall be removed from the employee's personnel records immediately following the receipt of an official notice from child welfare authorities that the allegation was unfounded pursuant to N.J.S.A. 18A:6-7a. Adopted: Copyright 2016 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753 - 8199 • 732-255-1500 REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 1 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE R 5536 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE The Random Alcohol and Drug Testing Program (Program) of the Board of Education authorizes the random testing of students in grades nine through twelve, pursuant to N.J.S.A. 18A:40A-22 et seq., for the use of controlled dangerous substances as defined in N.J.S.A. 2C:35-2 and 24:21-2, and as approved by the Board, or alcoholic beverages, as defined in N.J.S.A. 33:1-1. in accordance with Board Policy 5536. A. Definitions “Adulterant/adulteration” means any attempt to alter the outcome of a urine drug test by adding a substance to the sample, attempting to switch the sample, or otherwise interfere with the detection of illicit or banned substances in the urine, or purposefully over hydrating oneself in an attempt to dilute the urine to decrease possible detection of illicit or banned substances. “Alcohol” means beer, wine, distilled liquors, and any other liquid containing alcohol. “Alcohol or other Drug Test” means any collection and testing of alcohol or other drugs in accordance with methods in accordance with N.J.S.A. 45:9-42.26 et seq. and N.J.A.C. 8:44 and 8:45 as outlined in N.J.A.C. 6A:16-4.4(c). “Chain-of-Custody” means procedures beginning at the time of collection to account for all handling, storage, and testing of each specimen. “Collector” means the person certified and authorized by law to collect specimens for alcohol and other drug testing. “Confirmed Positive” means a positive test result from an authorized testing laboratory either on-site or off-site of the testing location. Positive test results are reviewed by the MRO who makes the final determination of whether the results constitute a positive test result. “Cut-off levels” mean the concentration levels for alcohol and other drugs designated by the Board of Education where the student will be deemed by the Medical Review Officer to be positive under this Policy. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 2 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE “Contractor” refers to the company authorized by the Board of Education to perform Random Drug and Alcohol testing. “Designated Official” means the principal or the principal’s designee. “Drugs” mean all controlled substances designated and prohibited as stated in the Board’s Substance Abuse Policy #5530 and N.J.S.A. 24:21-2, N.J.S.A. 2C:35.2. and as approved by the Board of Education. For the purpose of this Policy, a drug may include, but is not limited to, alcohol, amphetamines, barbiturates, benzodiazepines, cocaine, marijuana, MDMA (a/k/a Ecstasy), methadone, methamphetamine, opiates, oxycodone, PCP, tricyclic anti-depressants or any other substance which is defined as a controlled substance by the New Jersey law or their metabolites. The Board will annually adopt a list of prohibited substances that will be tested and cut-off levels for each substance prior to the school year. “Extra-curricular activity” means any activity or privilege not required by the New Jersey Department of Education or the Board of Education to achieve graduation. Extra-curricular activity includes but is not limited to all interscholastic athletics, intra-mural athletics, all clubs and organizations sponsored by or granted Board of Education approval and all one or multiple time events and activities sponsored by or granted approval by the Board of Education including but not limited to homecoming events, the prom(s), participation in the graduation ceremony, Mr. Hopatcong competition, non-academic class trips, marching band, school play, the privilege to park a motor vehicle on school grounds, any other activity that the New Jersey Commissioner of Education has determined is a privilege and any activity that is sponsored by or granted approval by the Board of Education that is not offered for credit toward graduation. “Interscholastic athletic activity” means any practice, game, competition, or activity as a member of a school district team, to include, but not be limited to, sport teams, academic or other extra-curricular club or organization representing the school district. “Medications” means all medications, including over-the-counter drugs. All medications must be properly registered with the school nurse. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 3 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE “Medical Review Officer (MRO)” means a licensed physician trained and certified in the process and interpretation of alcohol and other drug testing results. “Parent” means the natural parent(s), adoptive parent(s), legal guardian(s), foster parent(s), or parent surrogate(s) of a pupil. Where parents are separated or divorced, “parent” means the person or agency who has legal custody of the pupil, as well as the natural or adoptive parent(s) of the pupil provided such parental rights have not been terminated by a court of appropriate jurisdiction. “Parking permit” means documentation (i.e. hangtag, sticker) issued by Hopatcong High School allowing students to park a personal vehicle on school property. “Principal’s designee” means a school district staff person authorized by the Principal to conduct certain tasks. “Refusal to test” means any student who fails to provide an adequate test sample and/or leaves school grounds and is found to not have an excused absence. “Specimen” means a urine and/or salvia sample wherein the urine specimen shall be an adequate amount to be split into two samples and be tested using appropriate and approved testing equipment or a saliva swab specimen that may be frozen. A “specimen” may also be a hair, breath, or other sample obtained through non-invasive means. B. Distribution and Collection of Written Consent Forms 1. The Designated Official shall distribute and collect the School District’s Random Alcohol and Drug Testing Policy Consent Form (Consent Form) from all students who participate in an interscholastic athletic program, extra-curricular activity and/or receive a parking permit to park a personal vehicle on school property. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 4 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE 2. The Consent Form shall include an acknowledgement that the parent and the student received a copy of the school district’s Random Testing of Student Alcohol or Other Drug Use Policy and Regulation and the Board approved list of prohibited substances and cut off levels before signing the Consent Form. 3. The Consent Form will be distributed to all students interested in participating in an interscholastic athletic activity or extracurricular activity. The Consent Form must be completed and submitted to the coach or the activity advisor prior to the interscholastic athletic activity registration date or the extracurricular activity’s first meeting or activity. If the extracurricular activity is a one-time event, such as a prom, dance, or extra-curricular trip (one time event), the student must submit the completed Consent Form prior to attendance or participation in the onetime event. A student must submit a completed Consent Form with their application for a student parking permit on school property. A parking permit will not be issued without a completed Consent Form. A student electing to voluntarily participate in the Program shall submit a completed Consent Form to the Principal or designee. 4. All Consent Forms shall be in effect for a period of twelve (12) months from the date the signed Consent Form is received by the school. At the end of the one year expiration date, the parent and student will be required to submit a new Consent Form to continue participation in an interscholastic athletic activity, an extracurricular activity or retaining and/or obtaining his/her parking permit. A student is not permitted to continue such participation without submitting an updated Consent Form. 5. All completed Consent Forms shall be maintained by the Principal or designee for the time period in accordance with the standards established by the New Jersey Division of Archives and Records Management. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 5 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE C. Procedures for Random Selecting Students for Alcohol and Other Drug Testing 1. The Designated Official shall maintain a current list of all students eligible (Eligibility List) to be tested under the Program. The Eligibility List shall be updated by the Principal or designee on or about November 1, March 1, and June 1. 2. The selection, collection, and testing of participating students will be coordinated by the Principal, Contractor, and Nurse contracted by the Board of Education. The Principal, Contractor, and Nursewill meet the requirements as set forth below as required by the N.J.A.C. 6A:16-4.4 a. The Principal or designee will be supplied a list of eligible students to include Last Name, First Name, Student ID, Grade, and Gender. Participating students will be uploaded to the software program specifically designed for management of random drug testing programs. The business day prior to testing, the Principal, Contractor, and Nursewill initiate the selection as required by the school's policy. The random selection will be performed with a certified algorithm, provided by the software manufacturer. The selected test records will be digitally stamped to highlight that it was done by the computer and not manually. The list of selected students will be sent to the school's designated official to verify consent and coordinate a collection protocol. A student with an excused absence the day of testing will be tested at the next scheduled time. A student who leaves the school grounds and is found to not have an excused absence will be considered a refusal to test and treated as a positive result. b. The Contractor is responsible to utilize proper drug testing custody and control forms that satisfy the needs of the school's policy and the testing laboratory. The student ID number will be used for laboratory identification with the student’s name only appearing on the copies that go to the laboratory, donor, MRO, and Designated Official. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 6 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE D. Procedures for Acquisition and Management of Student’s Alcohol and Drug Test Specimens 1. The Designated Official, on the day the students have been selected to be tested, shall have the students report to the school nurse’s office or other appropriate location (testing site) for alcohol or other drug testing. 2. The Designated Official will arrange for the reporting of all students designated to be tested to the testing site where each student will provide a specimen for testing. Each student reporting to the testing site will be required to sign into the testing site. 3. The Designated Official will remain at the testing site to monitor the students to be tested and to confirm the students to be tested provide a specimen. 4. If utilizing a urine specimen as the collection method, the following procedures will be followed: a. The testing site will have a secure restroom to maximize the student’s privacy (specimen collection area). Any water supply sources at the specimen collection area will be secured and unusable and any toilet water will be treated to avoid and prevent adulteration of the specimen to be provided. b. No purses, bags or containers may be taken into the collection area with the student. All extra coats, vests, jackets, sweaters, etc., are to be removed before entering the collection area. c. Prior to the giving of any sample, the Collector will add a bluing agent (food coloring) to the water in the urinal or toilet. d. The student will be directed to rinse and dry their hands. If no water is easily accessible, a non-alcoholic wipe may be used instead. e. The drug testing custody and control form will be started by the student and the Collector. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 7 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE f. The student will be told to urinate directly into the provided container and should provide a sufficient amount of urine (at least 45ml) in one attempt. g. The student will enter a private area to provide a specimen and hand the container of urine to the Collector. h. The Collector will check the volume, read and record the temperature within four minutes of collection, and look for evidence of tampering of the urine specimen. i. If the collector suspects tampering may have occurred, a second specimen will be requested. A second suspected tampered specimen will be considered refusal to test and the Designated Official will be so notified. j. With the student watching, the Collector will pour the specimen into the two specimen bottles and cap the specimen bottles tightly. 5. If utilizing a saliva swab as the collection method, the following procedures will be followed: a. The testing site will be secure to maximize the student’s privacy. b. No purses, bags or containers may be taken into the collection area with the student. All extra coats, vests, jackets, sweaters, etc., are to be removed before entering the collection area. c. Prior to giving any sample, the Collector will ensure that the student has not had anything in his or her mouth for the 10 minutes prior to collection. d. The Collector will explain the process to the student. e. The Collector will check the expiration date on the collection device. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 8 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE f. The student will be directed to rinse and dry their hands. If no water is easily accessible, a non-alcoholic wipe may be used instead. g. The drug testing custody and control form will be started by the student and the Collector. h. The student will inspect the expiration date of the device and open the package. i. By grasping the handle the student will position the cotton pad under their tongue. j. The collection device must stay under the tongue until the Volume Adequacy Indicator on the handle indicates the process is complete. k. The student must not talk, or bite the device during the collection. l. If the collector suspects tampering may have occurred, a second specimen will be requested. A second suspected tampered specimen will be considered refusal to test and the Designated Official will be so notified. m. The Collector must not leave the room. n. At the completion of the testing, the student will hand the specimen to the Collector to secure the specimen. o. The Collector will firmly hold the transport tube upright, remove the red cap by pushing up with the thumb, ensuring the liquid does not spill, placing the collection device pad first into the transport tube, and replaces the cap and pushes down until secure. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 9 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE E. 6. The Collector will take the specimen bottle seals and place them over the caps and sides of the specimen bottles. The student will be directed to date and initial the specimen bottles. 7. The sealed specimen bottles will be placed inside the requisition pouch by the Collector. 8. The top lab copy of the drug testing custody and control form will be folded with the top portion visible to the outside and placed in the requisition pouch by the Collector. The transport bag and requisition pouch will be sealed by the Collector. The student will be directed to complete the Custody and Control Form and will be given the donor copy of the form by the Collector. The donor copy will serve as the notification to a parent that a test has been completed. 9. The student will then be permitted to wash their hands and will be sent back to class. 10. The Collector will seal all the specimens in the transport bag with a tamper proof evident seal. The specimens will be shipped by overnight courier. If shipping is unavailable, the Collector will arrange that the specimens are stored in a secure, appropriate location. The specimens will be shipped at the next available business day. 11. The Designated Official will be notified immediately of any student who refuses to provide a urine and/or saliva sample or is suspected of tampering with or adulterating the specimen container and/or the specimen or intentional failure to follow directions relating to the testing procedure. Laboratory Testing All specimens will be tested for alcohol and drugs in accordance with one of more of the methods set forth in N.J.S.A. 45:9-42.26 et seq. and N.J.A.C. 8:44 and 8:45. Tests certified as positive by the laboratory will be reported immediately to the Medical Review Officer. Negative specimens will be destroyed by the laboratory after 5 business days. Nonnegative specimens will be stored by the laboratory for six months and REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 10 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE disposed of according to statutory and regulatory requirements and cannot be used for DNA testing. F. Medical Review Officer (MRO) Responsibilities 1. The MRO will review all test results. 2. The MRO will determine if any discrepancies have occurred in the Chain of Custody. 3. The Medical Review Officer will notify the parent of any student whose test results are positive. The Medical Review Officer will contact the parent to review the results and to discuss with the parent if there is any medical explanation or reason for positive test results and to obtain information prior to making a final determination on the test results. a. The MRO will consider information provided by the parent to the Medical Review Officer and then will confirm or excuse the test results. b. In the event the Medical Review Officer is unable to have a consultation with the parent within forty eight (48) hours of the MRO’s receipt of the results, the Medical Review Officer will make the determination of test result based upon the information then available to the MRO. c. The Medical Review Officer will inform the Designated Official of the final determination regarding positive test results. d. The Designated Official, upon consultation with the Medical Review Officer, will inform the parent of any student who had a consultation with the Medical Review Officer of the final determination. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 11 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE G. H. Confidentiality and Scope of Authorized Disclosure of Alcohol or Other Drug Testing Information 1. The identity of the students that were tested will only be known by the Designated Official and identified Contractor. 2. All positive test results will be reported to the Designated Official. 3. The Test Result Report will indicate which, if any, specimens tested positive for alcohol and/or controlled dangerous substances. Parent Appeal of Test Results 1. In the event the parent is informed by the Designated Official that the test results have been confirmed to be positive by the Medical Review Officer, the parent will have twenty four (24) hours to inform the Designated Official in writing if the parent seeks to appeal a positive determination. 2. In the event the parent appeals this determination the parent shall authorize a laboratory, approved by the Board, to test the split urine specimen and/or the frozen saliva specimen provided by the student (the split urine specimen test or frozen saliva specimen test). The parent will be responsible for any costs associated with the split urine specimen and/or frozen saliva specimen test. If the parent selects a laboratory other than the laboratory used by the Contractor for the initial test, the specimen will be forwarded from the Contractor’s laboratory to the Board approved laboratory selected by the parent with chain of custody maintained. a. The parent must authorize delivery of the split urine specimen and/or frozen saliva specimen test results directly from the laboratory performing the split urine specimen and/or frozen saliva specimen test to the Designated Official in order for the split urine specimen and/or frozen saliva specimen test results to be considered by the Medical Review Officer. In addition the parent will receive a copy REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 12 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE of the split urine specimen and/or frozen saliva specimen test results. I. 3. The filing of an appeal shall not stay the exclusion from interscholastic athletic activities, extra-curricular activities, revocation and/or disqualification from obtaining a parking permit. 4. In the event the test results from the split urine specimen and/or frozen saliva specimen test are different than the test results determined by the Medical Review Officer, the Designated Official will forward the split urine specimen and/or frozen saliva specimen test results to the Medical Review Officer for a review and determination by the MRO. 5. The Medical Review Officer may, or may not, in the exercise of the MRO’s professional discretion discuss the split urine specimen and/or frozen saliva specimen test results with the parent before making a final determination confirming or excusing the initial test results. 6. The Medical Review Officer will inform the Designated Official of a final determination of the first and the split urine specimen and/or frozen saliva specimen test results. If the Medical Review Officer determines after review of the split urine specimen and/or frozen saliva specimen test result that the test is a negative result, the student will be immediately restored to full activities. Consequences and Remedial Measures for Confirmed Test Results 1. The consequences and remedial measures outlined below will be applicable for a student who tests positive for alcohol or drugs during their time enrolled in grades nine through twelve in the school district. Consequences and remedial measures will result from a confirmed positive alcohol or drug test, a student’s refusal to test when selected and/or tampering with or adulterating the specimen collection process. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 13 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE 2. 3. Consequences for a Confirmed Positive Alcohol or Drug Test – First Offense a. A first positive alcohol or drug test while the pupil is enrolled in Grades 9 – 12 in the School District will result in the Designated Official contacting the parent, the student not participating in or attending any interscholastic athletic activity, extra-curricular activity and revocation and/or disqualification from obtaining his/her parking permit for a maximum of ten (10) consecutive calendar days during the period within the first day of school through the last day of school for students in any particular academic year. In the event, the period of loss of privilege is not satisfied before the last day of school for student attendance of an academic year, the balance of the days of the loss of privilege will be completed in the following academic year beginning on the first day of school for student attendance. b. The student will be required to have a minimum of four (4) counseling sessions with the Substance Awareness Coordinator (SAC), Guidance Counselor or designee as scheduled by the SAC, one of which will occur within the week immediately following the confirmed positive test. c. The parent and the student will be required to consent to four subsequent alcohol and drug tests (the subsequent tests) during the student’s enrollment in the school district during the next twelve (12) months after an initial positive test. Any positive test results or refusal to provide a specimen for the subsequent tests shall be considered a second offense. The timing of the subsequent tests will be determined by the Principal or designee. Consequences for a Confirmed Positive Alcohol or Drug Test Second Offense a. A second positive alcohol or drug test while the pupil is enrolled in Grades 9 – 12 in the School District will result in the Designated Official contacting the parent, the student not participating in or attending any interscholastic athletic REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 14 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE activity, extra-curricular activity and revocation and/or disqualification from obtaining his/her parking permit for a maximum of forty five (45) consecutive calendar days during the period within the first day of school through the last day of school for students in any particular academic year. In the event, the period of loss of privilege is not satisfied before the last day of school for student attendance of an academic year, the balance of the days of the loss of privilege will be completed in the following academic year beginning on the first day of school for student attendance. b. The student will be required to have a minimum of eight (8) counseling sessions with the Substance Awareness Coordinator as scheduled by the SAC, Guidance Counselor or designee. c. The Substance Awareness Coordinator, Guidance Counselor or designee may conduct an evaluation with the pupil, parent, and others deemed necessary to determine if an outside assessment is appropriate. d. The student will attend an appropriately recognized and certified prevention/education program or a drug/alcohol rehabilitation program, (either or both), recommended by Assessing facility Attendance in the prevention/education program or rehabilitation program must be initiated within seven (7) calendar days of the confirmed second positive test result. The parent and student must provide an information release form from the program authorizing the Substance Awareness Coordinator, Guidance Counselor or designee access to all information relative to the student’s program. The parent is responsible for the cost of the treatment program. e. The parent and the student will be required to consent to four subsequent alcohol and drug tests during the student’s enrollment in the school district during the next twelve (12) months after a second positive test. Any positive test results REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 15 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE or refusal to provide a specimen for these tests shall be considered a third offense. 4. J. Consequences for a Confirmed Positive Alcohol or Drug Test Third Offense a. A third positive alcohol or drug test while the pupil is enrolled in Grades 9 – 12 in the School District will result in the Designated Official contacting the parent, the student not participating in or attending any interscholastic athletic activity, extra-curricular activity and revocation and/or disqualification from obtaining his/her parking permit for a period of twelve (12) months from the date of the positive test result, inclusive of the summer recess. b. The student will attend a drug/alcohol rehabilitation program. Attendance in the rehabilitation program must be initiated within one week of the offense. An information release form must be available to the Substance Awareness Coordinator, Guidance Counselor or designee. The parent is responsible for the cost of the treatment program. c. The parent and the student will be required to consent to four subsequent alcohol and drug tests during the student’s enrollment in the school district during the next twelve (12) months after the date of the third positive test result. Any positive test results or refusal to provide a specimen for these tests shall be considered a separate offense. Non-Punitive Nature of Policy 1. No student will be penalized academically for testing positive for alcohol or other drugs under the school district’s random testing of student alcohol or other drug use. Any actions taken concerning any student who tests positive for alcohol or other drug use shall be limited to removal from or prohibition against participation in extra-curricular activities, including interscholastic athletics and revocation or denial of a student’s parking permit. REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 16 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE K. 2. The results of drug tests pursuant to this Policy will not be documented in any student’s academic records or discipline file. Information regarding the results of drug tests will not be disclosed to criminal or juvenile authorities absent legal compulsion by valid and binding subpoena or other legal process, which the Board of Education will not solicit. In the event of service of any such subpoena or legal process, the student and the student’s parent will be notified at least seventy-two (72) hours before response is made by the Board of Education to the extent permitted by such subpoena or legal process. The Contractor will only provide the identity and results of those tested to the Designated Official. 3. The invoice provided by the Contractor will not list any specific names of students tested, only the date of service and the number of students completed. This invoice will be provided to the Designated Official to verify against the final report and then approved for payment by the Board of Education. 4. The Contractor will supply progress reports as requested by the Designated Official as well as an annual summary and analysis of the testing program. The Contractor is not authorized to release this information to anyone but the district administration unless authorized in writing by the Board of Education. Consequences for Violation of Confidentiality and Disclosure Standards 1. The consequences for violation of confidentiality and disclosure standards by a member of the staff of the Hopatcong Borough School District pursuant to N.J.A.C. 6A:16-4.4 may include, but not be limited to reprimand, suspension, withholding of increments, termination, or certification of tenure charges. HOPATCONG REGULATION BOARD OF EDUCATION STUDENTS R 5536/Page 17 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE Consent to Participate in Random Testing for Student Alcohol or Other Drug Use Program Student Name (Please Print)___________________________ Grade______________ We hereby consent to permit the above named student to participate in the Random Testing for Student Alcohol or Other Drug Use Program as approved by the Hopatcong School District. In issuing consent, we permit the student above named to undergo saliva testing for the presence of alcohol or other drugs as outlined in district policy. We understand that a qualified vendor will oversee the collection process. We understand that any saliva samples will be sent only to a certified laboratory for testing and that the samples will be coded to provide confidentiality. We hereby give consent to the vendor selected by the Hopatcong School District to perform saliva testing for the presence of alcohol or other drugs as named in district policy. We further give permission to the vendor selected by the Hopatcong School District to release all results of these tests to the Medical Review Officer working for the vendor. We understand these results will be forwarded to the Building Principal and will also be made available to us. We understand that this consent agreement will be in effect for a period of twelve months from the date listed below. We understand that the analysis of the specimen conducted will include the following substances and be based on the following levels. Substance AMPHETAMINES BARBITURATES BENZODIAZEPINES COCAINE METABOLITE ETHANOL MARIJUANA METABOLITE METHADONE OPIATES OXYCODONES PHENCYCLIDINE PROPOXYPHENE Screen/Initial Level 50 ng/ml 50 ng/ml 20 ng/ml 20 ng/ml 40 ng/ml 4 ng/ml 10 ng/ml 40 ng/ml 40 ng/ml 10 ng/ml 40 ng/ml Confirmation Level 50 ng/ml 50 ng/ml 5 ng/ml 8 ng/ml 40 ng/ml 2 ng/ml 25 ng/ml 40 ng/ml 2 ng/ml 10 ng/ml 10 ng/ml Student Signature: ____________________________________ Date: ___________________ Parent Signature: _____________________________________ Date: __________________ REGULATION HOPATCONG BOARD OF EDUCATION STUDENTS R 5536/Page 18 of 18 RANDOM TESTING FOR STUDENT ALCOHOL OR DRUG USE Adopted: st May 2014 1 Reading: nd 2 Reading & Adoption: 12 May 2014 24 June 2014 Revised: st 1 Reading: nd 2 Reading: November 2014 17 November 2014 15 December 2014 Revised & Adopted: 26 January 2015 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 The Director of Transportation recommends that the following quotations be approved for the 2015-2016 School Year: Multi # Contractor Destination Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. Q-226 Alyft Sage Day School $90.00 $0.00 $90.00 $0.99 Q-226 Faith 13 $169.00 $0.00 $169.00 $2.00 Q-226 Merry Go Round No Quote Q-229 Trinity $0.00 $153.00 $2.00 $0.00 $110.00 $0.00 $89.00 $0.00 $89.00 $1.99 $89.00 $0.00 $89.00 $2.50 $139.00 $0.00 $139.00 $1.99 $149.00 $0.00 $149.00 $0.00 $0.00 $210.00 $2.00 Route # Q-229 Maya Q-229 Jawa Q-293 Jaris Q-293 Door to Door Q-293 Maya Q-313 Angeline's Q-313 Millenium Q-313 Everready Q-316 K & H Transport Q-316 Destiny 23 Q-316 Merry Go Round Q-319 Stocker Bus Q-319 Snyder Q-319 Scott Bus Q-320 K & H Transport Q-320 Destiny 23 Q-320 Noor Q-321 Limo of BP Q-321 BRCK Q-321 Berber Q-345 Cassidy Q-345 Berkshire Q-345 Morris Scott Q-349 Limo of BP Q-349 HCESC Q-349 Door to Door Q-351 Lesotach Trinitas Hospital $153.00 No Quote No Quote West Orange HS/Mid Day $110.00 No Quote No Quote Heywood Ave Schol No Quote Daytop Preparatory School No Quote Immediate Care Children's Psych $210.00 No Quote No Quote Transitional Ed Center Developmental LC $139.00 $0.00 $139.00 $1.99 $168.00 $0.00 $168.00 $1.90 $178.00 $0.00 $178.00 $1.50 $275.00 $50.00 $325.00 $2.50 $0.00 $166.00 $1.08 No Quote No Quote Mendham HS $166.00 No Quote No Quote North 13th Tech $119.00 $0.00 $119.00 $0.00 $225.00 $0.00 $225.00 $0.00 $0.00 $210.00 $1.20 $0.00 $109.00 $0.00 $0.00 $160.00 $1.50 $0.00 $177.00 $1.08 No Quote West Orange HS/Track $210.00 Q-351 Limo BP No Quote Q-351 Berber No Quote Q-352 Limo BP Children's Institute/Late Run $109.00 Q-352 M & J Global No Quote Q-352 Berber No Quote Q-353 Noor Q-353 New Alliance No Quote Merry Go Round Q-353 Brickhouse Q-354 Cassidy $160.00 No Quote Hunterdon Prep School $177.00 Q-354 Byram Bus No Quote Q-354 Stocker Bus No Quote 1 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Route # Contractor Destination Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. Q-355 Belair Essex Vo Tech $225.00 $0.00 $225.00 $0.00 Q-355 M & J Global $0.00 $189.00 $0.00 Q-355 Door to Door Q-356 K & H Transport No Quote No Quote Essex Junior Academy $189.00 Q-356 Door to Door No Quote Q-356 Belair No Quote Q-357 Berkshire Willow Glen Academy $168.23 $0.00 $168.23 $2.25 $0.00 $179.00 $0.95 $57.83 $0.00 $57.83 $2.25 $0.00 $115.00 $0.90 Q-357 Alyft $179.00 Q-357 Cassidy No Quote Q-358 Berkshire Hopatcong MS/First Impressions Q-358 Alyft $115.00 Q-358 Cassidy No Quote Q-359 F.S. Transportation Shepard/Stepping Forward $84.00 $0.00 $84.00 $0.99 $0.00 $119.00 $0.95 Q-359 Alyft $119.00 Q-359 Narine's $187.00 $0.00 $187.00 $2.00 Q-360 Ideal $158.00 $48.00 $206.00 $2.00 $59.00 $248.00 $1.00 $0.00 $219.00 $0.75 $0.00 $79.00 $0.00 $39.00 $268.00 $2.00 Deron II Q-360 F.S. Transportation $189.00 Q-360 Merry Go Round No Quote Q-361 Narine's Q-361 Timmy Transportation Q-361 Jawa Q-362 Berkshire Q-362 Cassidy Q-362 First Student/Newton Q-366 Timeless Trinitas Hospital $219.00 No Quote No Quote Hopatcong MS/Late Pick Up $79.00 No Quote No Quote Jardine $229.00 Q-366 Maya No Quote Q-366 Jawa No Quote Q-367 Cassidy Q-367 Narine's Q-367 DW Clark Q-368 Door to Door Frankford Twp School $193.00 $0.00 $193.00 $1.00 $328.00 $0.00 $328.00 $2.00 $161.00 $0.00 $161.00 $0.00 $0.00 $178.00 $0.99 No Quote Columbia HS Q-368 Alyft $178.00 Q-368 Trinity $188.00 $0.00 $188.00 $2.00 Q-369 Parvan $200.00 $0.00 $200.00 $2.50 $0.00 $279.00 $0.99 Long Pond School Q-369 Stocker Bus No Quote Q-369 Berkshire No Quote Q-370 F.S. Transportation North Warren Reg HS $279.00 Q-370 Jaris No Quote Q-370 Cassidy No Quote Q-371 Angeline's $164.00 $23.00 $187.00 $1.50 Q-371 Timmy Transportation $175.00 $35.00 $210.00 $1.50 Q-371 BRCK $199.00 $40.00 $239.00 $1.00 Q-373 Jawa $174.00 $0.00 $174.00 $2.00 The Children's Institute Roosevelt School 2 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Destination Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. $0.00 $99.00 $1.50 $0.00 $221.00 $1.00 $0.00 $150.00 $0.00 $169.00 $0.00 $169.00 $1.00 Limo BP $225.00 $0.00 $225.00 $0.00 Q-379 Door to Door No Quote Q-380 Alyft $171.00 $0.00 $171.00 $0.99 Q-380 Rayco $260.00 $0.00 $260.00 $1.00 Q-380 Ideal No Quote Q-381 Severe $45.00 $196.00 $0.00 Q-381 Angeline's Q-381 Williams School No Quote Q-387 F.S. Transportation $197.00 $0.00 $197.00 $1.00 Q-387 Alyft Q-387 Byram Bus No Quote Q-389 F.S. Transportation $210.00 $0.00 $210.00 $1.00 Q-389 Alyft Q-389 Berkshire No Quote Q-390 F.S. Transportation $195.00 $60.00 $255.00 $1.00 Q-390 FYFA Q-390 MYH No Quote Q-391 Cassidy $140.00 $0.00 $140.00 $1.00 Q-391 Berkshire Q-391 First Student/Newton No Quote Q-392 Cassidy $188.00 $0.00 $188.00 $1.08 Q-392 Ideal Q-392 Berkshire No Quote Q-393 Rayco Carting $250.00 $55.00 $305.00 $1.00 Q-393 Angeline's $276.00 $39.00 $315.00 $1.00 Q-393 Williams School No Quote Q-394 Alyft $180.00 $0.00 $180.00 $0.99 Q-394 F.S. Transportation $194.00 $0.00 $194.00 $1.00 Q-394 Stocker Bus No Quote Q-395 Alyft $178.00 $0.00 $178.00 $0.99 Q-395 F.S. Transportation $191.00 $0.00 $191.00 $1.00 Route # Contractor Q-373 Timmy Transportation No Quote Q-373 Williams School No Quote Q-374 Door to Door Q-374 Berber No Quote Q-374 Jomar No Quote Q-376A Door to Door Q-376A Williams School No Quote Q-376A M & J Global No Quote Q-377 Faith 13 Q-377 Stocker Bus No Quote Q-377 Cassidy No Quote Q-379 Severe Q-379 Washington Academy Essex Campus Academy County College of Morris West Orange Winston Prep Academy Gregory School $99.00 $221.00 $150.00 $151.00 No Quote Chancellor Academy No Quote Calais School No Quote River Edge School No Quote Hackettstown HS No Quote Fusion Academy No Quote Shepard School Jefferson MS Sage Day School 3 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. $220.00 $0.00 $220.00 $1.99 $171.00 $0.00 $171.00 $0.99 Faith 13 $200.00 $0.00 $200.00 $3.00 Ideal No Quote $30.00 $109.00 1.18 $0.00 $114.00 $1.08 $0.00 $134.00 $2.00 $198.00 $0.00 $198.00 $1.99 $0.00 $350.00 $0.00 Route # Contractor Q-395 Faith 13 Q-397 Alyft Q-397 Q-397 Q-399 Cassidy Q-399 Berkshire Q-399 First Student/Newton Q-400 Cassidy Q-400 GST Q-400 Snyder Q-401 Baldwin Q-401 Havens Destination Chester M Stephens Willow Glen Academy $79.00 No Quote No Quote North Warren Reg HS $114.00 No Quote No Quote Rolling Hills School $134.00 No Quote Q-401 Stocker Bus Q-402 Angeline's No Quote Q-402 SAS $350.00 Q-402 Merry Go Round No Quote Harrison ES The Director of Transportation recommends award of routes to lowest quoter for the 2015-2016 school year: Multi # H4884 H4885 Route # Q-226 Contractor Destination Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. # of Days Alyft Sage Day School $90.00 $0.00 $90.00 $0.99 82 $0.00 $171.00 $0.99 47 $0.00 $180.00 $0.99 47 Q-380 Alyft Winston Prep Academy $171.00 Q-394 Alyft Jefferson MS $180.00 Q-395 Alyft Sage Day School $178.00 $0.00 $178.00 $0.99 47 Q-397 Alyft Chester M Stephens $171.00 $0.00 $171.00 $0.99 45 Q-313 Angeline's Heywood Ave Schol $89.00 $0.00 $89.00 $1.99 94 $23.00 $187.00 $1.50 54 Q-371 Angeline's The Children's Institute $164.00 Q-402 Angeline's Harrison ES $198.00 $0.00 $198.00 $1.99 46 H4886 Q-401 Baldwin Rolling Hills School $134.00 $0.00 $134.00 $2.00 46 H4887 Q-355 Belair Essex Vo Tech $225.00 $0.00 $225.00 $0.00 1 H4888 Q-357 Berkshire Willow Glen Academy $168.23 $0.00 $168.23 $2.25 64 $0.00 $57.83 $2.25 64 $0.00 $79.00 $0.00 12 77 H4889 Q-358 Berkshire Hopatcong MS/First Impressions $57.83 Q-362 Berkshire Hopatcong MS/Late Pick Up $79.00 Q-345 Cassidy Mendham HS $166.00 $0.00 $166.00 $1.08 $0.00 $177.00 $1.08 75 Q-354 Cassidy Hunterdon Prep School $177.00 Q-367 Cassidy Frankford Twp School $193.00 $0.00 $193.00 $1.00 56 Q-391 Cassidy Hackettstown HS $140.00 $0.00 $140.00 $1.00 47 $0.00 $188.00 $1.08 47 $30.00 $109.00 1.18 44 Q-392 Cassidy Fusion Academy $188.00 Q-399 Cassidy Willow Glen Academy $79.00 4 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # H4890 Route # Contractor Destination Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. # of Days Q-400 Cassidy North Warren Reg HS $114.00 $0.00 $114.00 $1.08 46 Q-368 Door to Door Columbia HS $161.00 $0.00 $161.00 $0.00 75 Q-374 Door to Door Washington Academy $99.00 $0.00 $99.00 $1.50 47 $0.00 $221.00 $1.00 47 Q-376A Door to Door Essex Campus Academy $221.00 H4891 Q-377 Faith 13 County College of Morris $150.00 $0.00 $150.00 $0.00 47 H4892 Q-359 F.S. Transportation Shepard/Stepping Forward $84.00 $0.00 $84.00 $0.99 59 Q-370 F.S. Transportation North Warren Reg HS $279.00 $0.00 $279.00 $0.99 14 $0.00 $197.00 $1.00 1 Q-387 F.S. Transportation Chancellor Academy $197.00 Q-389 F.S. Transportation Calais School $210.00 $0.00 $210.00 $1.00 47 Q-390 F.S. Transportation River Edge School $195.00 $60.00 $255.00 $1.00 47 H4893 Q-360 Ideal Deron II $158.00 $48.00 $206.00 $2.00 55 H4894 Q-293 Jaris West Orange HS/Mid Day $110.00 $0.00 $110.00 $0.00 109 H4895 Q-373 Jawa Roosevelt School $174.00 $0.00 $174.00 $2.00 47 H4896 Q-316 K & H Transport Daytop Preparatory School $139.00 $0.00 $139.00 $1.99 98 Q-320 K & H Transport Transitional Ed Center $139.00 $0.00 $139.00 $1.99 94 Q-356 K & H Transport Essex Junior Academy $189.00 $0.00 $189.00 $0.00 69 H4897 Q-351 Lesotach West Orange HS/Track $210.00 $0.00 $210.00 $1.20 71 H4898 Q-321 Limo of BP Developmental LC $275.00 $50.00 $325.00 $2.50 53 Q-349 Limo of BP North 13th Tech $119.00 $0.00 $119.00 $0.00 1 Q-352 Limo BP Children's Institute/Late Run $109.00 $0.00 $109.00 $0.00 74 H4899 Q-361 Narine's Trinitas Hospital $219.00 $0.00 $219.00 $0.75 9 H4900 Q-353 Noor New Alliance $160.00 $0.00 $160.00 $1.50 80 H4901 Q-369 Parvan Long Pond School $200.00 $0.00 $200.00 $2.50 45 H4902 Q-393 Rayco Carting Shepard School $250.00 $55.00 $305.00 $1.00 47 H4903 Q-379 Severe West Orange $169.00 $0.00 $169.00 $1.00 47 Q-381 Severe Gregory School $151.00 $45.00 $196.00 $0.00 47 Q-319 Stocker Bus Immediate Care Children's Psych $210.00 $0.00 $210.00 $2.00 96 H4904 5 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Route # Contractor Destination Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. # of Days H4905 Q-366 Timeless Jardine $229.00 $39.00 $268.00 $2.00 57 H4906 Q-229 Trinity Trinitas Hospital $153.00 $0.00 $153.00 $2.00 26 The Director of Transportation recommends that the following bids submitted from the April 26, 2016 bid be approved for the 2015-16 school year: Multi # Route # Contractor Destination Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. E-189 Parvan Lakeland Andover School $169.50 $0.00 $169.50 $2.50 E-203 Door to Door Franklin Borough School $198.00 $0.00 $198.00 $1.50 E-203 Limo of BP Franklin Borough School $250.00 $0.00 $250.00 $2.50 E-236 Hudson Invalid The Children's Institute $230.00 $35.00 $265.00 $1.99 E-236 SAS The Children's Institute $255.00 $40.00 $295.00 $2.00 E-236 Limo of BP The Children's Institute $250.00 $50.00 $300.00 $2.50 E-267 Hudson Invalid Newmark School $233.00 $0.00 $233.00 $1.99 E-267 Limo of BP Newmark School $250.00 $0.00 $250.00 $2.50 E-277 Hudson Invalid Newmark School $213.00 $0.00 $213.00 $1.99 E-277 Limo of BP Newmark School $250.00 $0.00 $250.00 $2.50 E-349 Limo of BP Robbins Annex $250.00 $0.00 $250.00 $2.50 E-352 Cassidy Celebrate the Children $168.30 $69.30 $237.60 $1.08 E-355 Limo of BP The Children's Institute $275.00 $50.00 $325.00 $2.50 E-356 Cassidy Port Jervis Alternate Ed $158.40 $0.00 $158.40 $1.08 E-356 Alyft Port Jervis Alternate Ed $232.00 $0.00 $232.00 $0.90 E-357 Door to Door Developmental LC $226.00 $13.00 $239.00 $1.50 E-357 Limo of BP Developmental LC $275.00 $50.00 $325.00 $2.50 E-358 Cassidy Holmstead School $178.20 $0.00 $178.20 $1.08 E-365 Door to Door West Caldwell Vo Tech $204.00 $0.00 $204.00 $1.50 E-367 Alyft Sage Day School $210.00 $0.00 $210.00 $0.90 E-367 Limo of BP Sage Day School $250.00 $0.00 $250.00 $2.50 E-368 Alyft White Rock School $160.00 $0.00 $160.00 $0.90 E-376 F.S. Transportation Horizon School $229.00 $0.00 $229.00 $1.50 E-377 Cassidy North Warren HS $164.34 $0.00 $164.34 $1.08 E-377 F.S. Transportation North Warren HS $215.00 $0.00 $215.00 $0.99 The Director of Transportation recommends that the following bids submitted from the April 26, 2016 bid be rejected by withdrawl from Contractor for the 2015-16 school year: Multi # Route # Contractor Destination E-365 F.S. Transportation West Caldwell Vo Tech Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. $197.00 $0.00 $197.00 $1.50 Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. The Director of Transportation recommends award of route to the lowest bidder for the 2015-16 school year: Multi # H4907 H4908 Route # Contractor Destination E-367 Alyft Sage Day School $210.00 $0.00 $210.00 $0.90 34 E-368 Alyft White Rock School $160.00 $0.00 $160.00 $0.90 37 E-352 Cassidy Celebrate the Children $168.30 $69.30 $237.60 $1.08 37 6 # of days Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # H4909 H4910 H4911 H4912 H4911 Route # Contractor Destination Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. E-356 Cassidy Port Jervis Alternate Ed $158.40 $0.00 $158.40 $1.08 E-358 Cassidy Holmstead School $178.20 $0.00 $178.20 $1.08 38 E-377 Cassidy North Warren HS $164.34 $0.00 $164.34 $1.08 38 E-203 Door to Door Franklin Borough School $198.00 $0.00 $198.00 $1.50 29 E-357 Door to Door Developmental LC $226.00 $13.00 $239.00 $1.50 30 E-365 Door to Door West Caldwell Vo Tech $204.00 $0.00 $204.00 $1.50 30 E-376 F.S. Transportation Horizon School $229.00 $0.00 $229.00 $1.50 39 E-236 Hudson Invalid The Children's Institute $230.00 $35.00 $265.00 $1.99 37 E-267 Hudson Invalid Newmark School $233.00 $0.00 $233.00 $1.99 37 E-277 Hudson Invalid Newmark School $213.00 $0.00 $213.00 $1.99 37 E-349 Limo of BP Robbins Annex $250.00 $0.00 $250.00 $2.50 37 E-355 Limo of BP The Children's Institute $275.00 $50.00 $325.00 $2.50 37 E-189 Parvan Lakeland Andover School $169.50 $0.00 $169.50 $2.50 29 The Director of Transportation recommend that the following quotations for school related activity routes be approved for the 2015-16 School Year: Multi # # of days 31 Route # Contractor QAT-103 STA Destination Cost per Bus Notre Dame High School $425.00 Stocker No Quote Havens No Quote QAT-106 Havens Wallkill Valley Reg. High School $183.00 First Student-Newton No Quote Stocker No Quote QAT-115 Havens Boonton High School $340.00 Stocker No Quote STA/Jordan No Quote QAT-118 D & M Tours Montclair Country Club $75.00/hr Belair No Quote Stocker No Quote QAT-119 D & M Tours Morris County Country Club $75.00/hr Belair No Quote Stocker No Quote QAT-120 Belair Francis Byrne Golf Club $275.00 D & M Tours No Quote Stocker No Quote QAT-121 Stocker East Side High School $315.00 Belair No Quote D & M Tours No Quote QAT-125 Stocker VFW Field $375.00 7 # of Buses 1 1 1 1 1 1 1 1 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Route # Contractor Destination Cost per Bus Havens No Quote Byram Bus No Quote QAT-128 Stocker Essex Fells Country Club Belair No Quote Branch Brook Park $455.00 Belair No Quote Havens No Quote QFT-155 Broadway Elite Williamsburg, VA $4,500.00 Panorama $4,780.00 Vanderhoof No Quote QFT-162 Stocker The College of New Jersey $450.00 First Student-Newton $495.00 Havens No Quote QFT-163 Havens Imagine That First Student-Newton $465.00 $315.00 $325.00 No Quote Dorney Park Havens $700.00 2 No Quote First Student-Newton No Quote Sussex County YMCA $151.00 Stocker $165.00 First Student-Newton No Quote Red Bull Arena Havens $445.00 2 1 No Quote First Student-Newton No Quote Land of Make Believe $255.00 Havens No Quote First Student-Newton No Quote Stocker 3 No Quote First Student-Newton QFT-181 Havens 2 No Quote Turtle Back Zoo Byram Bus QFT-180 Stocker 1 $338.21 Havens QFT-179 Stocker 1 No Quote Newark Airport Byram Bus QFT-178 Havens $950.00 No Quote First Student-Newton QFT-176 Stocker 1 No Quote Montclair State University Byram Bus QFT-172 Stocker 1 No Quote Panorama QFT-167 Stocker 1 $295.00 Trenton Museum/State Hous Vanderhoof QFT-165 Stocker $283.00 1 $295.00 Stocker QFT-164 Aristocrat 1 No Quote Havens QAT-129 Stocker $315.00 # of Buses Sussex County YMCA $151.00 $165.00 8 3 2 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Route # Contractor Destination First Student-Newton QFT-182 Havens Cost per Bus Sussex County YMCA $151.00 Stocker $165.00 First Student-Newton No Quote QFT-183 Havens Sussex County YMCA $151.00 Stocker $165.00 First Student-Newton No Quote QFT-184 Havens Sussex County YMCA $151.00 Stocker $165.00 First Student-Newton No Quote QFT-186 Stocker PATH Train Byram Bus 2 $225.00 2 No Quote Hidden Pastures Farm Havens $125.00 1 $141.00 Byram Bus $240.86 Hidden Pastures Farm Havens $125.00 1 $141.00 Byram Bus $230.86 Liberty Science Center Havens $475.00 2 No Quote First Student-Newton QFT-192 Stocker $275.00 No Quote First Student-Newton QFT-191 Stocker 1 No Quote High Point State Park Havens QFT-190B Stocker 2 $313.00 First Student-Newton QFT-190A Stocker 2 No Quote AMC Theatres Havens QFT-189 Stocker $465.00 2 No Quote Havens QFT-187 Stocker # of Buses No Quote No Quote Stokes State Forest $275.00 Havens No Quote First Student-Newton No Quote 2 The Director of Transportation recommend award of route to lowest quoter for school related activity routes for the 2015-16 School Year: Destination Cost per Bus H4912 Multi # QFT-164 Aristocrat Route # Contractor Trenton Museum/State House $950.00 1 H4913 QAT-120 Belair Francis Byrne Golf Club $275.00 1 H4914 QFT-155 Broadway Elite Williamsburg, VA $4,500.00 1 H4915 QAT-118 D & M Tours Montclair Country Club $75.00/hr 1 QAT-119 D & M Tours Morris County Country Club $75.00/hr 1 9 # of Buses Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # H4916 Destination Cost per Bus QAT-106 Havens Route # Contractor Wallkill Valley Reg. High School $183.00 # of Buses 1 QAT-115 Havens Boonton High School $340.00 1 QFT-163 Havens Imagine That $283.00 1 QFT-178 Havens Sussex County YMCA $151.00 2 QFT-181 Havens Sussex County YMCA $151.00 2 QFT-182 Havens Sussex County YMCA $151.00 2 QFT-183 Havens Sussex County YMCA $151.00 2 QFT-184 Havens Sussex County YMCA $151.00 2 H4917 QAT-103 STA Notre Dame High School $425.00 1 H4918 QAT-121 Stocker East Side High School $315.00 1 QAT-125 Stocker VFW Field $375.00 1 QAT-128 Stocker Essex Fells Country Club $315.00 1 QAT-129 Stocker Branch Brook Park $455.00 1 QFT-162 Stocker The College of New Jersey $450.00 1 QFT-165 Stocker Montclair State University $465.00 1 QFT-167 Stocker Newark Airport $315.00 2 QFT-172 Stocker Turtle Back Zoo $325.00 3 QFT-176 Stocker Dorney Park $700.00 2 QFT-179 Stocker Red Bull Arena $445.00 1 QFT-180 Stocker Land of Make Believe $255.00 3 Stocker PATH Train $465.00 1 QFT-187 Stocker AMC Theatres $275.00 2 QFT-189 Stocker High Point State Park $225.00 2 QFT-190A Stocker Hidden Pastures Farm $125.00 1 QFT-190B Stocker Hidden Pastures Farm $125.00 1 QFT-191 Stocker Liberty Science Center $475.00 2 Stocker Stokes State Forest $275.00 2 QFT-186 QFT-192 The Director of Transportation recommends the following bid corrections from the April 14, 2016 bid be approved for a Multi Year contract for the 2016-17, 2017-18, 2018-19 school years: Multi # Tier # Route # Contractor Destination Per Annum Cost Total Tier Cost Inc/Dec 2016 - 2017 school year: 7 HS-11 Student Transportation of America Millburn NWK-1 Student Transportation of America Newark Acad $55,276.00 $2.50 $884.00 $2.50 $56,160.00 2017 - 2018 school year: 7 HS-11 Student Transportation of America Millburn NWK-1 Student Transportation of America Newark Acad $55,816.00 $2.50 $884.00 $2.50 $56,700.00 10 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Tier # Route # Contractor Destination Per Annum Cost Total Tier Cost Inc/Dec 2018 - 2019 school year: 7 HS-11 Student Transportation of America Millburn NWK-1 Student Transportation of America Newark Acad $56,356.00 $2.50 $884.00 $2.50 $57,240.00 The Director of Transportation recommends award of routes on Multi Year Contract (3 years) to the lowest bidder for the 2016-17, 2017-18, 2018-19 school year: Multi # Tier # Route # Contractor Destination Per Annum Cost Total Tier Cost Inc/Dec 2016-2017 School Year: H4873 1 HS-1 Student Transportation of America Millburn $28,080.00 $2.50 HSE-10 Student Transportation of America Millburn $28,080.00 $2.50 HS-2 Student Transportation of America Millburn $28,080.00 $2.50 DFE-19 Student Transportation of America Millburn $28,080.00 $2.50 HS-4 Student Transportation of America Millburn $28,080.00 $2.50 DFE-15 Student Transportation of America Millburn $28,080.00 $2.50 HS-5 Student Transportation of America Millburn $28,080.00 $2.50 DFE-8 Student Transportation of America Millburn $28,080.00 $2.50 HS-6 Student Transportation of America Millburn $28,080.00 $2.50 HSE-18 Student Transportation of America Millburn $28,080.00 $2.50 HS-7 Student Transportation of America Millburn $28,080.00 $2.50 DFE-6 Student Transportation of America Millburn $28,080.00 $2.50 HS-11 Student Transportation of America Millburn $55,276.00 $2.50 NWK-1 Student Transportation of America Newark Acad $884.00 $2.50 MMS-5 Student Transportation of America Millburn $28,080.00 $2.50 WYE-4 Student Transportation of America Millburn $28,080.00 $2.50 MMS-6 Student Transportation of America Millburn $28,080.00 $2.50 GWE-17 Student Transportation of America Millburn $28,080.00 $2.50 MMS-7 Student Transportation of America Millburn $55,276.00 $2.50 NWK-2AM Student Transportation of America Newark Acad $884.00 $2.50 MMS-8 Student Transportation of America Millburn $28,080.00 $2.50 GWE-1 Student Transportation of America Millburn $28,080.00 $2.50 $56,160.00 2 $56,160.00 3 $56,160.00 4 $56,160.00 5 $56,160.00 6 $56,160.00 7 $56,160.00 8 $56,160.00 9 $56,160.00 10 $56,160.00 11 $56,160.00 12 MMS-9 Student Transportation of America Millburn 11 $28,080.00 $2.50 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Tier # Per Annum Cost Route # Contractor Destination HSE-2 Student Transportation of America Millburn $28,080.00 MMS-10 Student Transportation of America Millburn $28,080.00 $2.50 DFE-12 Student Transportation of America Millburn $28,080.00 $2.50 MMS-11 Student Transportation of America Millburn $28,080.00 $2.50 DFE-7 Student Transportation of America Millburn $28,080.00 $2.50 MMS-12 Student Transportation of America Millburn $28,080.00 $2.50 WYE-3 Student Transportation of America Millburn $28,080.00 $2.50 MMS-13 Student Transportation of America Millburn $55,276.00 $2.50 NWK-3AM Student Transportation of America Newark Acad $884.00 $2.50 MMS-14 Student Transportation of America Millburn NWK-4AM Student Transportation of America Newark Acad MMS-16 Student Transportation of America Millburn $28,080.00 $2.50 HSE -5 Student Transportation of America Millburn $28,080.00 $2.50 MMS-17 Student Transportation of America Millburn $28,080.00 $2.50 SME-14 Student Transportation of America Millburn $28,080.00 $2.50 Total Tier Cost Inc/Dec $2.50 $56,160.00 13 $56,160.00 14 $56,160.00 15 $56,160.00 16 $56,160.00 17 $55,276.00 $2.50 $884.00 $2.50 $56,160.00 18 $56,160.00 19 $56,160.00 20 MMS-18 Student Transportation of America Millburn $28,080.00 $2.50 HSE-13 Student Transportation of America Millburn $28,080.00 $2.50 $56,160.00 21 MMS-19 Student Transportation of America Millburn $28,080.00 $2.50 DFE-9 Student Transportation of America Millburn $28,080.00 $2.50 $56,160.00 2017-2018 School Year: H4873 1 HS-1 Student Transportation of America Millburn $28,350.00 $2.50 HSE-10 Student Transportation of America Millburn $28,350.00 $2.50 HS-2 Student Transportation of America Millburn $28,350.00 $2.50 DFE-19 Student Transportation of America Millburn $28,350.00 $2.50 HS-4 Student Transportation of America Millburn $28,350.00 $2.50 DFE-15 Student Transportation of America Millburn $28,350.00 $2.50 HS-5 Student Transportation of America Millburn $28,350.00 $2.50 DFE-8 Student Transportation of America Millburn $28,350.00 $2.50 HS-6 Student Transportation of America Millburn $28,350.00 $56,700.00 2 $56,700.00 3 $56,700.00 4 $56,700.00 5 12 $2.50 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Tier # Per Annum Cost Route # Contractor Destination HSE-18 Student Transportation of America Millburn $28,350.00 HS-7 Student Transportation of America Millburn $28,350.00 $2.50 DFE-6 Student Transportation of America Millburn $28,350.00 $2.50 HS-11 Student Transportation of America Millburn $55,816.00 $2.50 NWK-1 Student Transportation of America Newark Acad $884.00 $2.50 MMS-5 Student Transportation of America Millburn $28,350.00 $2.50 WYE-4 Student Transportation of America Millburn $28,350.00 $2.50 MMS-6 Student Transportation of America Millburn $28,350.00 $2.50 GWE-17 Student Transportation of America Millburn $28,350.00 $2.50 MMS-7 Student Transportation of America Millburn $55,816.00 $2.50 NWK-2AM Student Transportation of America Newark Acad $884.00 $2.50 MMS-8 Student Transportation of America Millburn $28,350.00 $2.50 GWE-1 Student Transportation of America Millburn $28,350.00 $2.50 MMS-9 Student Transportation of America Millburn $28,350.00 $2.50 HSE-2 Student Transportation of America Millburn $28,350.00 $2.50 Total Tier Cost Inc/Dec $2.50 $56,700.00 6 $56,700.00 7 $56,700.00 8 $56,700.00 9 $56,700.00 10 $56,700.00 11 $56,700.00 12 $56,700.00 13 MMS-10 Student Transportation of America Millburn $28,350.00 $2.50 DFE-12 Student Transportation of America Millburn $28,350.00 $2.50 $56,700.00 14 MMS-11 Student Transportation of America Millburn $28,350.00 $2.50 DFE-7 Student Transportation of America Millburn $28,350.00 $2.50 $56,700.00 15 MMS-12 Student Transportation of America Millburn $28,350.00 $2.50 WYE-3 Student Transportation of America Millburn $28,350.00 $2.50 $56,700.00 16 MMS-13 Student Transportation of America Millburn NWK-3AM Student Transportation of America Newark Acad $55,816.00 $2.50 $884.00 $2.50 MMS-14 Student Transportation of America Millburn NWK-4AM Student Transportation of America Newark Acad MMS-16 Student Transportation of America Millburn $28,350.00 $2.50 HSE -5 Student Transportation of America Millburn $28,350.00 $2.50 $56,700.00 17 $55,816.00 $2.50 $884.00 $2.50 $56,700.00 18 $56,700.00 19 MMS-17 Student Transportation of America Millburn $28,350.00 $2.50 SME-14 Student Transportation of America Millburn $28,350.00 $2.50 13 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Tier # Route # Contractor Destination Per Annum Cost Total Tier Cost Inc/Dec $56,700.00 20 MMS-18 Student Transportation of America Millburn $28,350.00 $2.50 HSE-13 Student Transportation of America Millburn $28,350.00 $2.50 $56,700.00 21 MMS-19 Student Transportation of America Millburn $28,350.00 $2.50 DFE-9 Student Transportation of America Millburn $28,350.00 $2.50 $56,700.00 2018-2019 School Year: H4873 1 HS-1 Student Transportation of America Millburn $28,620.00 $2.50 HSE-10 Student Transportation of America Millburn $28,620.00 $2.50 HS-2 Student Transportation of America Millburn $28,620.00 $2.50 DFE-19 Student Transportation of America Millburn $28,620.00 $2.50 HS-4 Student Transportation of America Millburn $28,620.00 $2.50 DFE-15 Student Transportation of America Millburn $28,620.00 $2.50 HS-5 Student Transportation of America Millburn $28,620.00 $2.50 DFE-8 Student Transportation of America Millburn $28,620.00 $2.50 HS-6 Student Transportation of America Millburn $28,620.00 $2.50 HSE-18 Student Transportation of America Millburn $28,620.00 $2.50 $57,240.00 2 $57,240.00 3 $57,240.00 4 $57,240.00 5 $57,240.00 6 HS-7 Student Transportation of America Millburn $28,620.00 $2.50 DFE-6 Student Transportation of America Millburn $28,620.00 $2.50 $57,240.00 7 HS-11 Student Transportation of America Millburn NWK-1 Student Transportation of America Newark Acad $56,356.00 $2.50 $884.00 $2.50 $57,240.00 8 MMS-5 Student Transportation of America Millburn $28,620.00 $2.50 WYE-4 Student Transportation of America Millburn $28,620.00 $2.50 $57,240.00 9 MMS-6 Student Transportation of America Millburn $28,620.00 GWE-17 Student Transportation of America Millburn $28,620.00 $2.50 $2.50 $57,240.00 10 MMS-7 Student Transportation of America Millburn NWK-2AM Student Transportation of America Newark Acad $56,356.00 $2.50 $884.00 $2.50 MMS-8 Student Transportation of America Millburn $28,620.00 $2.50 GWE-1 Student Transportation of America Millburn $28,620.00 $2.50 $57,240.00 11 $57,240.00 12 MMS-9 Student Transportation of America Millburn $28,620.00 $2.50 HSE-2 Student Transportation of America Millburn $28,620.00 $2.50 14 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 Multi # Tier # Route # Contractor Destination Per Annum Cost Total Tier Cost Inc/Dec $57,240.00 13 MMS-10 Student Transportation of America Millburn $28,620.00 $2.50 DFE-12 Student Transportation of America Millburn $28,620.00 $2.50 $57,240.00 14 MMS-11 Student Transportation of America Millburn $28,620.00 $2.50 DFE-7 Student Transportation of America Millburn $28,620.00 $2.50 $57,240.00 15 MMS-12 Student Transportation of America Millburn $28,620.00 $2.50 WYE-3 Student Transportation of America Millburn $28,620.00 $2.50 $57,240.00 16 MMS-13 Student Transportation of America Millburn NWK-3AM Student Transportation of America Newark Acad $56,356.00 $2.50 $884.00 $2.50 $57,240.00 17 MMS-14 Student Transportation of America Millburn NWK-4AM Student Transportation of America Newark Acad $56,356.00 $2.50 $884.00 $2.50 $57,240.00 18 MMS-16 Student Transportation of America Millburn $28,620.00 $2.50 HSE -5 Student Transportation of America Millburn $28,620.00 $2.50 $57,240.00 19 MMS-17 Student Transportation of America Millburn $28,620.00 $2.50 SME-14 Student Transportation of America Millburn $28,620.00 $2.50 MMS-18 Student Transportation of America Millburn $28,620.00 HSE-13 Student Transportation of America Millburn $28,620.00 $57,240.00 20 $2.50 $2.50 $57,240.00 21 MMS-19 Student Transportation of America Millburn $28,620.00 DFE-9 Student Transportation of America Millburn $28,620.00 $2.50 $2.50 $57,240.00 The Director of Transportation rejects the following bid from the November 10, 2015 bid, contractor withdrew bid for the 2015-16 school year: Multi # Route # Contractor Destination E-312 Limo of BP North End School Per Diem Cost $250.00 Aide Cost Total Cost Inc/Dec Amt. $50.00 $300.00 $2.50 The Director of Transportation recommends award of the following route from the November 10, 2015 bid to the next lowest bidder for the 2015-16 school y Multi # H4919 Route # E-312 Contractor Destination BRCK North End School Per Diem Cost $280.00 Aide Cost Total Cost Inc/Dec Amt. $40.00 $320.00 $0.75 The Director of Transportation recommends correction of days to the following quotation routes be approved for the 2015-16 school year: Multi # Route # Contractor Destination Per Diem Cost Aide Cost Total Cost Inc/Dec Amt. H4830 Q-333 Angelines Lakeview Learning Center $149.00 $0.00 $149.00 $1.99 1 H4846 Q-143 Byram Bus Morris County Vo Tech Late Run $75.00 $0.00 $75.00 $0.00 10 15 Exhibit A Hopatcong Board of Education Sussex County Regional Transportation Cooperative Agenda - May 9 ,2016 The Director of Transportation recommends approval of the following Jointure agreement for the 2015-16 school year: Multi # H4920 Route # Host District HSQ-1506AHigh Point Regional Destination Willowglen Academy Cost $3,650.00 16