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19 MEMORANDUM CITY OF CHINO COMMUNITY DEVELOPMENT DEPARTMENT COUNCIL MEETING DATE JULY 17 2007 TO GLEN ROJAS CITY MANAGER FROM CHUCK COE DIRECTOR OF COMMUNITY DEVELOPMENT SUBJECT APPEAL OF PLANNING COMMISSION APPROVAL CONDITIONAL USE PERMIT NO 2007 08 OF SPECIAL RECOMMENDATION the appeal of the Planning Commission s decision to approve Special Conditional Use Permit No 2007 08 based upon the findings noted in the staff report Deny FISCAL IMPACT None City Clerk Approved AYES DY GD EE TH EU NOES DY GD EE TH EU ABSENT DY GD EE TH EU ABSTAIN DY GD EE TH EU Denied Continued Tabled COUNCIL MEETING DATE July 17 2007 SUBJECT Appeal of Planning Commission Approval of Special Conditional Use Permit No 2007 08 Page 2 of 4 BACKGROUND On June 18 2007 the Planning Commission unanimously approved 4 0 vote 3 absent Special Conditional Use Permit No 2007 08 This application is a request by CGM Development Company to establish a private dance studio a private exercise and dance club and a banquet facility that occupies four rooms totaling 13 126 square feet within the Golden Palms commercial development located at the southwest corner of Schaefer and Roswell Avenues This report is an appeal of the Planning Commission s decision to approve the project The appellant is Steve Ross with Krikorian Premiere Theaters Krikorian Section No 20 03 11 0 2 a f of a Planning Commission of the Chino Zoning Ordinance require an appeal decision to be filed with the Community Development Department with the appropriate fee within ten days of the Planning Commission action The procedures limit the subject of the appeal to those matters raised the Appeals public meeting They also require that minutes of Council staff report during the meeting be provided with the City ISSUES ANALYSIS The subject of the appeal is a request to impose conditions of approval to minimize impacts to parking on adjacent properties See Exhibit A As noted above the specific action being appealed must be raised at the meeting at the time the item is heard by the Planning Commission Krikorian did not specifically raise this issue at the meeting See Exhibit B He did raise parking issues related to a parking easement with CGM and requested a continuance to review all the parking information but he did not request that the Commission add a condition to minimize impacts to the proposed theater use as noted in his appeal application This is a legal technical issue that has been reviewed by the City Attorney Since the Planning Commission s action staff worked to better describe the parking s concerns raised at the impacts Planning Commission meeting In considering these concerns staff reviewed parking information from multiple sources including the Krikorian Theater proposed expansion and parking analysis submitted in 2005 the City s parking ordinance standards the Institute of Transportation Engineers ITE trip generation manual and CGM s project parking study In addition Krikorian has studied the CGM report statistics and provided their independent analysis Essentially staff s evaluation of each of the parking studies indicates that if Krikorian were to develop his project as envisioned there would be an overall peak hour 8 00 p m weekend Friday Saturday parking shortfall of between 200 to 250 parking spaces depending on which analysis is being considered This amount of parking shortfall would normally create significant concerns however there are several aspects to the parking issue as noted below that need to be considered to better evaluate the merits to address Krikorian of the appeal Schaefer Avenue Roswell and Grand Avenues as well Freeway bound the property owned by CGM and Krikorian the Chino Valley CGM sold a portion as COUNCIL MEETING DATE SUBJECT Appeal July 17 2007 of Planning Commission Approval of Special Conditional Use Permit No 2007 08 Page 3 of 4 of their property to Krikorian for the purpose of accommodating the theater expansion Subsequent to the sale CGM and Krikorian recorded a shared parking easement which covers the area sold and grants both parties the non exclusive right to park anywhere on either site There currently is no approved plan for the theater expansion The application for the theater expansion was originally filed in January 2005 but the applicant decided not to proceed with entitlements at that time More recently Steve Ross has been in discussions with staff about revising and resubmitting the theater expansion plans in the near future Given the absence of an approved plan for the the expansion staff believes it is not appropriate to restrict the CGM use because timing of the theater expansion is unknown and may never be realized propose theater expansion does occur the analysis indicates that a significantly higher demand of the available parking at the peak period is created by the Krikorian site as compared to the CGM site There are 907 parking spaces within the project area 405 on Krikorian site 324 on CGM site and 178 in shared parking area The parking analysis from CGM suggests that there is a peak parking demand for both uses of 1 116 parking spaces which creates a parking shortage of 209 spaces CGM s portion of the peak demand is 372 and Krikorian s portion of the peak demand is 744 spaces spaces 33 3 In essence CGM can accommodate their parking demand using the 66 7 parking available on their site and only a small portion of the shared parking area 27 Comparatively the Krikorian expansion would need all of the on the theater site all of the parking in the shared parking area and 50 parking of the parking on the CGM site This leads to the question as to which entity to Staff believes should have priority the spaces within the shared parking area that it is not reasonable to further restrict the CGM use without the ability to also take into account the specific details of the expanded theater operations at this If the time approved Special Conditional Use Permit for the dance banquet facility already has a condition of approval that requires a parking management plan in In response to the Krikorian s conjunction with any special event permit concerns noted above CGM has submitted a letter that parking management activities Le valet or offsite parking will be implemented to minimize the impact on the shared If and when Krikorian submits a new parking area Exhibit C theater proposal staff will work closely with him to explore ways to facilitate the theater expansion while at the same time reducing the parking impacts to the extent practical The In summary staff recognizes the benefits of the potential theater expansion as well as the dance banquet facility and believes that it is important that the parking demand is Neither party has managed effectively for both developments to be successful exclusive rights to parking within the project area and so it is necessary to consider the demand that each development is creating to determine how the parking should be allocated Based on the information provided Krikorian s proposed plan creates a much COUNCIL MEETING DATE July 17 2007 SUBJECT Appeal of Planning Commission Approval of Conditional Use Permit No 2007 08 Page Special 4 of 4 greater peak parking appropriate to restrict staff does not feel that it is demand than the CGM uses therefore the dance banquet facility FINDINGS FOR DENIAL OF THE APPEAL 1 The City Council finds that the subject of the appeal is a request to impose conditions of approval to minimize impacts to parking on adjacent properties See Exhibit A The specific action being appealed must be raised at the were item is appealed Krikorian did not specifically raise this the meeting issue at the meeting See Exhibit B approved Special Conditional Use Permit for the dance banquet facility already has a condition of approval that requires a parking management plan in conjunction with any special event permit In addition CGM has submitted a letter that parking management activities Le valet or offsite parking will be implemented to minimize the impact on the shared parking area These measures will address any parking conflicts between the two developments 2 The 3 The City Council finds that the City Council finds that the concerns raised by Krikorian regarding parking impacts from CGM s dance banquet facility are not justified because the analysis indicates that the Krikorian proposed site as compared to the CGM proposed site creates a significantly higher demand on the available parking at the peak period Therefore it is not appropriate to require modifications or restrictions to the dance banquet facility Attachments Exhibit A Exhibit B Appeal Application Draft Minutes of 2007 Exhibit C Planning Agenda Item NO Commission CGM letter dated July 6 of the June 18 Meeting 12 2007 Appeal Application of Chino City Community Development Department PO Box 667 13220 Central Avenue Chino California 91708 0667 the information requested this this Division staff will assist you in completing through Friday AM 6 PM to Monday are 8 By completing 909 591 9812 Fax will serve as a request to and which can be reach at application application 909 appeal a 590 5535 decision of an approval body Planning Planning Division counter hours 591 9812 909 TYPE OF APPEAL REQUESTED appeal to the City Council of action Commission Planning p An o An appeal to the Planning Commission action ot of an administrative determination Project Number Project Address or Location 7 City Council of yJ f Co T A L t I iiF pp ti7i t A 1 Tio t LA1 Ii S 7 f i r Appeal Basis Reason for BF Ap P 4 K 6J D Relief Jf T rCI Being Requested p J 4A C lt v 6 7 11 fd E ITe 21 11 X 1 J 16 i I cr r n l r 0 Ti FC AfCy Pp T I T e r l 14 PAS P Vh R an determination or D u M C tJ I I the to appeal environmental action determination 7 Being Appealed s An 0 a or J AJ 6 I 8 0JtT k I F APPLICANTS AFFIDA VIT I hereby certify that the stateml1nts j and belief LJ Applicant s Signature f l and information contained herein are in all r i i I i IA J lA Applicant s Name print or type 7r t Iq J Address 27 t lt r iC V JaAl It T 4 respects l p4 1 Phone J i 9 C Zip Code Cp No s Received By Date Revised 2 10 03 VJLU dA j JLr Jl l L FOR STAFF USE ONL Y File 7 G Filing Fee Receipt No i J 1 f2ni t EXHIBIT nAn 1tzs27 knowledge QP j 6 Nb best of my T7 L l Date O tile L C P y 1 true and correct to 0 6 4 8 7 O 4 2 74 PLANNING COMMISSION MINUTES Page June 18 2007 Monday the departmental conditions Approval No 2 11 amended of approval report with a modification to Condition of to indicate that Section 19 64 will be attached Commissioner Godinho and carried with 6 listed in the staff a4 3 as an exhibit Second by 0 roll call vote request to allow dance and music clubs and halls including dance instruction as a conditionally permitted use within an existing 12 acre mixed use development and establish a 13 126 square foot private dance udio club and banquet facility that eer wine and distilled includes a Type 48 or 51 ABC license for the on premise con IPD BP Industrial Planned ark zoning district at located within the Developm spirits Special Conditional Use Permit No 2007 08 the southwest corner C G M A of Schaefer and Roswell Avenues P 51 11 The Golden Palms LLC Applicant Project Planner Warren Morelion Project Engineer Khoi Do Verbatim Warren Morelion Senior Planner Okay Item NO 6 bet of a CUP for three reasons To allo approval get conditionally permitted use within the commercial delf a studio banquet 13 126 square foot dance at the facility The proposed dance facility general public that will not be open to the ge facility will be members of the dance studio The memberships will be bronze silver and The facility consis 2 000 per membership on one dancing small group dance n bar kitchen and will and nightclub serve activities The dance lessons foods the main extra an cou e a the fa a T beer 57 alcohol is be drinks served to within the are It is over Planning licenses in necessity cens concentrate a census ABC license The In tract that s through addition the the d a de dance lessons and exercise Imately 7 a m to 8 30 pm and then proposing en a by one responsibility over to nee little later than the itll have 22 licenses for and authority as a total of 22 licenses The to review concentrated and staff feels the ABC license findings to allow additional that the public convenience and report under the findings for the defined in your use There is within 600 feet of a sensitive facility park are to the east The churches have been notified two churches across the through the notification by 300 foot notification process To date staff hasn t heard anything from the churches applicant once they get approval from ABC to convert the license they will be street in the industrial staff e would be served 57 ABC license eople th nity to buy the memberships m approximately 500 to se rooms will provide one They also include a lounge facility includes evening dancing of this f with this Commission h a practices and also club dancing weekday They will be open from be open to about 8 30 p m to 12 a m or midnight so licant will be the owner of the facility so they will week ude on ull time and part time employees They will also ant is intending to provide live entertainment at acility 0 includ Ically bands and groups They will be required to ainment which includes acquiring a business license and n Police Department Fire District and Code Enforcement g approval of a Type 57 ABC license Because there is no asing a Type 48 which allows on premise consumption of So what they want to do is purchase a Ie at the facility thing but it does allow underage adults in the area where end to have children hanging out in the lounge area and getting IIy for the banquet facility operation As ofJune 2007 20 licenses ensus tract today provides for 5 licenses so it is over concentrated me Type as site establish ill be open to the will be allowed at the d every da expecte evening after that the activities During the weeken 8 30 to 2 p m and during the w use e is at that f an are in the manage have a d facilit a request by the applicant ic club and hall to EXHIBIT B PLANNING COMMISSION MINUTES Monday June 18 2007 to Page will provide alcohol at this site applicant provided they complete the 30 day notification period The facility will serve alcohol from 10 a m to 11 p rn during the week and from 11 p m to 1 p m during the weekend Based on the nature of the use that it s a private banquet hall facility dance facility staff is okay with the ABC license and the type of use at that In addition the Police facifity Department has reviewed it and they re also okay with it based on the use of the facility and the type of operation and has conditioned i ppropriately Public notices were sent out to all property owners and tenants within 300 feet Ag d taff has not heard any comment The project is categorically exempt from the pro vi In conclusion staff recommends that the Planning Commission approve Spe Co ermit 2007 08 based d in the staff report upon the findings and subject to the departmental co That concludes my presentation I d be happy to ans required post the site for Therefore staff feels that it is Vice Chair Johnson Warren Morelion day period indicating for ABC to issue okay Any questions Commissioner Patterson Vice Chair Johnson a 30 I have a that 4 they license to the ofstaff one Okay You know I m sorry from Krikorian Theatres Vice Chair Johnson Warren Morelion which is probably first page is the Yes With a concern more appropriate daily peak hour p for the CGM site approved during the about th to v emand Yes other peak hours it s except for ater than the we e restaurant typical a uses retail a than the retail different peak hour little later approved use that peak as use hour but the Krikorian Are the hours of at the CGM site might be in there 13 000 square foot facility would have been a lose Are the proposed use and its parking orded reciprocal easement Now there is a erty owners and thats located in this area Its beginning we thought we were going to get 200 spaces out paces It is consistent with this agreement because the reement in place that allows him to use up to 200 parking The change does not exceed that where they have to be the proposed use compatible with adjacent senior residential require recipfi the tw defi of sp requi develop e the seniors the dance greater with those of the retail proposed u they can this will Ii ings greater at same typical retail for the No because use It is gre entially it s Theatre instead of a little earl operation go over the letter with you t points with you So on the th commercial would have been use An ink it is And that s because many of using the dancing facility or compatible with the adjacent residential senior residential required from CGM by the California Department of Real r that I Estate And I could n ll have to ask the applicant to go ahead and touch on that In conclusion basically wha appening is they are requiring more with this use it does require more peak parking demand later in the evening that is consistent with Krikorian but they re within their parking easement allowance or parking shared parking allowance Staff really doesn t feel that there is enough to warrant much concern of this letter We re more than willing to work with the CGM Group to come up with a strategy that might facilitate get them all three together and say with the City of course and say maybe there s a management plan where we could work with CGM to park their employees somewhere else further away from the shared area and maybe to the northern part development f5 hall the commercial but they ll be sclosures PLANNING COMMISSION MINUTES Monday Page June 18 2007 of the site or some other should address the letter Vice Chair Johnson Okay Commissioner Godinho they use compatible see it really is happen Warren Morelion the going applicant providing s Yeah with the last cause I hadn t you to work a par Uh huh Theatres come in actual t an they would But at this point it doesn t Commissioner Godinho hate to on this is First Commissioner Godinho questions some much answered mine sure their parking consultant when the Krikorian it you We have and that proposal presentation And in that table it does show tha Warren Morelion did pretty are Well based Commissioner Godinho And Thank you He sayyou don t foresee any Warren Morelion staff feels comfortable with their agreement Again Now that really concludes my 5 We have here A 100 Commissioner Godinho You a we do parking lots in 100 percent sure re a So Ijust C some percent Okay use to me No don t Ever since I looked answer that That s lot and it just it doesn t seem like Idings its a s I know some ere s of the also embership n We always envisioned I m curious and this Is the age range of the typical person who s there Dance Studio I have no idea what s coming in hat is it d the retail ave dance club with alcohol private the ffoor same going plan a I guess f ff reserve concerns some of those that Commissioner Patterson a private club and I to be alcohol and it s I m not wed because So sure who could is there like lot of night necessarily afford to be a for smokers or because patio spots that have a you know those el vels a lot further at nighttime And I know you said that some of the ofthe senior ho residents g might you know attend the membership but at this club others may want to sleep with their windows open and that noise might travel so I didn t know if we should like f beef up this condition 4 8 regarding the noise And J probably have some other questions for the applicant Thank you Commissioner Jones Vice Chair Johnson to come forward Okay With that we will open the public hearing and we would like the applicant PLANNING COMMISSION MINUTES June 18 2007 Monday AI Well Yankey Page good evening Commissioner Patterson AI Good You too John Yankey similar to what the Basque Commissioner Patterson AI on popular stepping AI Yankey Miss Kathy evening Sergeant Yankey Reader s Diqest version This is a club private simple as that Very Club is here in town the DES Hall Oh well say no more Right Now our target group is middle a door at the senior citizen complex If yo afternoons teach ballroom Monday they Yankey right next Chino to you 6 Now they re going dance in there so I to teach lessons here won t be attending them feel very secure that it will be very popular land you ve 2 000 a yearjust to belong to a club Now its not you studio where people learn to dance ve got one on You in while A place to have their private parties report pretty experts here from the developer on this projec own personal property She will manage it a particularly senior citizens who like to dan a staff which I believed covered it dancin w been for you seniors that is If you can t staff report Any questions you might ha audience Vice Chair Johnson Commissioner Godinho Hall They I hav rent that out to the banquets ember to rent this place er AI Yankey members establish That AI Yankey a Okay cause this so banquet there and you have to be you must be posed So if you re facility I read it and I still wasn t sure 500 to about the only not a member you can a member a member in the conditions also and this money of first crack at certain dates an use This is for this is for members Commissioner Godinho to have sions in the conditions only a priority of who can Commissioner Godinho You mention the DES an t rent it for a 2 000 will Only actually PLANNING COMMISSION MINUTES Monday AI June 18 Yankey Page 2007 That s 7 right Commissioner Godinho Like reception a or a Yankey Now you know now you get members may rent to somebody else like if they want to n to have large groups you may a city function there for example cause we lack places in t ample have well noticed DES is the only one where we have the Mayo AI be m not Now I know I Commissioner Godinho rent it out for AI Yankey a wedding reception sure you have to get the abo fairgrounds if we secu Right What about this place Commissioner Godinho Yankey Alright now under special events in the to security It s required by ordinance And I believe the Police or the Community Development Director requi AI that Warren Warren Morelion For the special events they Commissioner Godinho Warren Morelion AI Yankey At 250 Warren Morelion to And they d have t Right or above its re banquet With alcoh get extra security or that s 250 then ll have fill out That s what marriage does to him Commissioner Patterson or Commissioner Patterson Vice Chair Johnson they potential owner ofthe Okay Should Commissioner Patterson the we invite her forward Indeed Unless Commissioner Jones club keeps him PLANNING COMMISSION MINUTES Monday June 18 2007 Page Vice Chair Johnson Do you have Commissioner Jones Well something for this is Warren s address with Krikorian Well Yankey frankly commercial use in because project ddving a something the owner might be neighboring property owner able to the I saw the commercial but you heard to add answer Do you have anything But over commercial use and it does I thin agreement zone I am thinking that the t primarily going to be soliciting from people righ those folks are going to be walking that littl we re And Commissioner Jones AI Yankey the letter regarding AI Mr 8 Yankey going us this is for to be a a problem the senior citizen ds to this facility not Thank you Okay Would you like the absolute owner ofthe p Yeah Commissioner Patterson Vice Chair Johnson AI Yankey Yes sir Vice Chair Johnson there AI s Yankey No Im Yankey only those Yes non privat member invited to saying Vice Chair Johnson AI the Regarding absolutely no it takes a So you can h that d be Uk 400 people could a e ect in not a a owner s club private My understanding report t but the me eople staff here also was it was only As I understand it At the Basque Club for member of the Basque Club example you But you have to be a y under the impression that it AI Yankey It is memb a know you still take Vice Chair Johnson AI Yankey That s a p only But you know you was a belong membership only to Western Hills guest up there with you don t you I don t know what I m talking about This place is a private club with a club Country Club you PLANNING COMMISSION MINUTES Monday June 18 Page 2007 Vice Chair Johnson I This is thats Western Hills what about mean a 9 This is this different issue project AI can private club that you re allowed to take your guests to the property owners up here for that question to be decided Its Yankey ask the a Vice Chair Johnson Yeah Commissioner Godinho occupancy limits AI It Yankey s Inaudible AI Yankey footage re through the what they are I looked 00 you know I think they the square cause I m a little confused 226 for the big The way I understand it right now Police I didn t thing any building Yankey talkl What is it Warren Right define the number Brent Arnold City the the Planner Inaudible Principal Planner over operation That has the goes load under 0 did actuall applicant Let me get this and Christine Lovell see if did n we usiness Plan page 18 it d the maximum occupancy It s act square n Operation Commissioner Godinho Vice Chair Johnson Okay Okay Is T If we could invite the Hi Goo evening I m Robert about the attendees to this e member with Im facility But in other words a happy we re member I guess owner and it s to they we answer our any intention to not open to public But have to only other clubs We don t operate that way come cannot In just line Chiang Vice Chair Johnson guests see is not Commissioner Godinho and AI Warren Morelion Robert We as they Rig In other words one member can bring one guest Or as many want Chiang At this point we do not get into the detail but that s why I said I think each member when they apply and we like to qualify them we like to go through the review process to make sure they re the qualified member Put it this way So when they come they bring their friends we don t another 20 person or 25 really intend to see any restrictions for the guests But again if you bring in Robert PLANNING COMMISSION MINUTES Monday June 18 2007 that thats peoples charters ofthe questionable So we don t encourage membership we try to clarify that point Vice Chair Johnson Okay Commissioner Patterson Robert Chiang Robert that kind of a Do we have any other did you have Hello there C hi Chiang a n practice So I believe in the questions And I m sorry did you say your name was Mr Robert g Commissioner Patterson Thank you Mr Chiang Im membership I think that Mr Yankey bring guests would they be charged for ea rough sun each level of wanted to the benefits for But if one somebody thing if its a private club It s another if you have one guy who bet pals and things are getting out of hand It is near s they re typically on fixed incomes and they re scrimping at night and they got their windows open and Im ve ve areas where the music might be trailing out Robert Chiang As a matter of fact open to allow the music to get out Commissioner Patterson breather I mean no But is there they might get well itioner any patio don t allo very a pati warm Chiang Yes as a matter offact actually is a patio area Yeah they actually guarded by our staff and th Commissioner Patterson we I their no Robert Robert 10 Page t of the second floor there the at the door e The entrance is ty Okay Chiang ou anticipate what the average age of your guests that s kind ofthe main group er any benefits to the seniors in the thinking e the ou ve Commissioner Patterson community know I was time and an It really does Mr pretty much Chiang let being me But just Maybe I think its still in the very early Ivy Garden to participate some stage but residents in the still have Commissioner Jones about area some concerns touched on but l I l pass the everything microphone I was going to ask over to so be clear It sounds like where its at near a very nice amenity for the the seniors and I also wonder I lated sitl for office space in Chino a couple of years ago and there just wasn t any at the have these this beautiful medical office building there and I would just hate to see looking now we incompatible use go in where you know then the medical offices feel kind of displaced because PLANNING COMMISSION MINUTES Monda Page June18 2007 got they ve music m out I coming confidence in how well it s going having a 11 just really you know I don t have a lot of compatible it is I want it to work for you but I also be detrimental to the beautiful project and you know hard time to work and how don t want to approve anything that is going to and I am concerned about the senior condos as well this as Chiang If I may add something Actually we look at ther then allow people to learn dance ballroom dance and for classroom rather than I think we put a lot of emphasis on the the time this facility will be used as group lessons individual Ie a staff report It start from like 7 30 or 8 o clock in the moT instead of ou rooms used as a classroom oftime just four Robert more like a dance studio and exercises and more But anquets like a most of for seniors like in the night and then most ke that I am I m envisioning pa Commissioner Patterson involved with ballroom dancing who are belong very couple ofevents and you see the same people eve packs almost And I don t mean that in any d the same people and you know they ve been very nice So Im just not exactly you know sure Im having a h Um but I think Ive got a better idea now after talkin helpful to hear what Mr Yankey had to say So w to a travel in Robert Chiang Thank you t musing here along with couple of concerns One is nd Saturday 2 a m but to 12 you know all senior individuals But you know hese ofdances ent types including you e envision all sorts of st a friend e And nd and ell so Plus we re selling it s kind of hard for conceptualize what this is us going e re to kind of visualize how this is having a hard get to end up a as this could just be you know a bunch of senior party And we re not sure where you know g to have exercise lessons r us beer and wine I think to going fencing to play yoga so out in that time with here Actually there are two components One we emphasize on the dance And on the other side I think we try to dance lessons group practice And for the hours stuff like that it s more use this as especially in the evening a banquet facility are two two front ofthis business concept I believe geared toward banquet facilities Because there as a confusion comes from that s where the But banquet facility again we try to control it as a Robert Chiang Yeah ok studio with all the exercise private group Only members can rent they provide alcohol and foods and the facility with music for banquet facility That s more But what a we banquet facility normally throughout the envision PLANNING COMMISSION MINUTES June 18 2007 Monday Page 12 evening But most of the time again this is a dance during the daytime and a wasted place make it empty we like to promote exercise dance lessons So I guess there s a two concept in this plan that s why if we kind ofmix them together make people believe that this is a party place all day long but actually it is not Vice Chair Johnson Fair Do enough have any other questions we or comments of the applicant Thank you very much Commissioner Patterson Vice Chair Johnson Wait Hold Okay Commissioner Patterson Just alcohol Its the music and the a I don t know door a wall or a I don t know if that s spilling out Especially Richard to be going possible going doors people like can a just there is sound control so also I believe definitely abide a space doing w somethi to be live ente so the You know if this go That s the pro by one neighborhood bad itting on the board of the mitigation actually this We understand that and Chiang a I upstairs and then since there s senior citizens senior center is only normally this is only back there is patio door area but Commissioner Patterson Richard sneak it i one more Sure Chiang it s its just on lobby so we one don t w our nd the front entrance to the ent So it s not like there area open the do this area s a lot of and then through lobby they got they come out And y just outside the studio So we will and soundpro of the strict the sou at it s follow the that conditi there are City Ordinance yes problems with music spilling out and not ditional Use Permit can be rescinded else Thank you very much Do we have any anyone else who would like to Mr Ross would you like to come forward Vice Chair Johnson request Commissioner Patterson Dance your way to the mike if you re speak to this for it and walk if you re I do have against it one PLANNING COMMISSION MINUTES Monday June 18 13 Page 2007 Steve Ross V P for New Development with Krikorian Premiere Theatres name My is Steve Ross Premiere and its my privilege to serve as Vice President for New Development not to the spirit so I m opposed Theatres And let me say at the outset that I enjoy dancing myself and at that a of weeks notice for this ago application couple of this proposal We received the public At the was when it was available staff when it staff that we receive the I of repott with Krikorian point requested public notice bit like you mentioned earlier an Arthur Murray Studio It it struck s and an occasional social event dance classes perhaps group cIa I ation in any case patticularly threatening but we asked fI read time the me as as a little that kind of facility that didn t strike us as received the staff repott at this afternoon project had a little more be open for 17 hours a to it than we had And it anticipated was from membership only facility with relatively stee members willing to put that kind of money into their payoff in terms ofplanned patties and events and s though was the implications of this proposal for parkin there is a recorded reciprocal easement agreement bet dealing with access and parking The parking provision and Id be happy to submit it into the record anticipat pointed to earlier would be become patt of a shared within the C G M project would also contribute p under used with all of our at its not needed projects because and thus for When we peak r level this wh o cloc eve in ha in pa how tho afternoon a that information We would like the completed including st was the planned to would r imply that ocial antly earlier d Krikorian nt which I have ip heatres copy of of land that Warren a t that other parcels project rking arrangements atts of the to pa every individual use Our peak activity time for the cally both weekdays and ense peaks happen at parking is betwe ith C G M entered into the reci understanding that much of the parki active during the day the medical plan I believe as a retail plaza w use depending on time of year o clock typical retail uses afi potential the oppottunity for s getting ourselves int with the rec in the staff that it We encourag we re aware if in fact those peak theater and weekends or I learned that at u day during the week and 19 had Secondly that it was a were not t n serving it uses was that with the are most approved ilding uses typically peak in their Retail roposal e afternoon early evening hours By 8 00 9 00 which I hen our use is trending up so the own is fairly substantial and that s what we thought we were ent agreement With this facility as it s been described ts it s difficult not to see this facility as reaching its nted b o clock Earlier in life I belonged to a club like 8 ng 00 11 00 And t y often don t get really rolling until 10 behavior And so we are not for or against this e has Sl ve had literally 3 4 hours to absorb to digest we vening which ff repott We don t I frankly feel personally awkward about o postpone a decision until some of the issues that you all e addressed in a methodical fashion But the parking issue parking spaces that my or your use might require Its about emand for those parking spaces occurs during the morning hat question in patticular is wotth additional understanding All arren a showed me at was shown the tables he referred to a on the few minutes earlier receive the full record as to the environmental analysis thats been parking ask our traffic and parking engineers to review that material nd with C G M in a way that can have an effect Not after the fact in and then engage with st So we which where we re sitting down after the approval to understand what was actually approved would ask you this evening to consider continuing this matter for a period of 30 days to allow staff the C G M and Krikorian to understand all of the information that is relevant to the project engage considered come with a back to you appropriate expetts in that process and then ideally hopefully and deliberative affirmation of staff s 100 percent recommendation to you earlier this evening I won t answer them take any more of your time If you have questions of me Id be happy to try to PLANNING COMMISSION MINUTES Monday June 18 2007 Vice Chair Johnson 14 Page Are there any Well I Commissioner Patterson questions was going of Mr Ross to ask you if you had the Mr Ross to have opportunity your parking consultant look at the staff report but I think you answered that in your request for a continuance Mr Ross Not not yet Not yet Commissioner Patterson Vice Chair Johnson Any other Commissioner Godinho Vice Chair Johnson Mr Ross Okay No Okay Thank you very much Thank you very much Vice Chair Johnson is still open Mr Is there anyone else that wo the public hearing Yankey minutes Staff has looked at ing prior sk staff s e This is yet there s this item delay a tactic on the Staff has looked at it Their more erience with them With that er by with than adequate parking days Krikorian will not be back in 30 tonight rikorian to experience you we ll be back here 12 been hearing from them we re here on traffic studies we ask you to render a delay this project individuals who would like to speak to this ite staff to kind of can original Brent A Roswell I put an program develo hours of operation analysis plus en some a combination of uses here some C G M things project into that perspective was here approved for the corner of time ago And there was a complete traffic analysis and site with a parking program that talked about the mix of uses and this project came along we used that particular environmental arking information that understand this use we pulled together from what to be somewhat similar to a we country felt was a club where you have a banquet facility and other facilities to use on site members have access to those They can use it for banquets they can use it for events that they care to initiate but at the same time there is a dance lesson and studio going on during the normal business hours which starts from 7 00 in the goes to in the late in the afternoon and then there ll be banquets booked in from time to what I understand the applicant has described In each case that we looked at when looked at the parking demand for this particular use the demand never exceeded the shared morning and time based we on PLANNING COMMISSION MINUTES Monday Page June 18 2007 15 with parking stalls that were available in through the agreement staff to report regulate the Krikorian and C G M Associates We put a number of conditions in the terms of of in availability use Larger events will be looked at in terms of their impact on the property event we do the for other that special through provisions parking the need for security and the need an event there let s say a permit process So one of the things is that if a member were to bring the reception member wanted to use it for a banquet facility for a wedding and they wanted to have use for this facility If it was that would be a understand ofthis use ligible would what I there They our nor s special permit process over 250 people serving alcohol they would go through and there s adequate for making sure that there s adequate parking there s adequate n project but with the security So we feel like those safeguards are built in e think that we have conditio w additional permit process that we have and the e Commission s ha to more than given opportunity for the public resp parking the number of shared recommendation on that but I think our we re th recommend certainly recommending tonight subject to the approval of this project and bring back the findings of that meeting to the We can like on as ould coor d then we can udes my Commis comments Vice Chair Johnson Thank you Commissioner Godinho No Ms Patterson Vice Chair Johnson Commissioner Patterson One last parking within the ble number of parking there tended to serve just one retail io reciprocal parking easement and the But that reciprocal easement isn establishment there Would it still d at the questi s the y plus what we understand about was 250 or there if the event e full occupancy exceeding So if event be at that with the II special permit looking is that we di arking and do they have the demand for that And evening is it a weeknight is it going to be looking at that permit the demand that that ere that Would there be some sort of parking how different parking areas rather than just park to people Is that part of the raffic control that they would be required continue Vice on irect would yo wherever th special we re it is above 250 without alcohol and 250 with use do is add to the special event permit conditions that a parking addition to parking control and circulation or traffic control could in udy analysis a parking Commission could direct us to add those to those conditions to make sure that those added or the be Brent Arnold I think can dema issues are covered with the special events Vice Chair Johnson the theaters actually direct I mean them So in those there s a large ones lot of places to they would be directed to park away from you know can park and they would have a control there and they PLANNING COMMISSION MINUTES Monday Page June 18 2007 Brent Arnold I think Vice Chair Johnson Brent Arnold area Like I typically I think that would be actually I don t have special we a better situation than just park don t often look at the parking we between the two a new event e special event single use And like t special event permit was ample parking in where its with the a about the e use of that Commission could ment plan and a rocal uses I think I would like that That would Vice Chair Johnson know this is a wherever management permit It usually has a ve weekend we had one at the this Superior Market and I was i concern I was a Parking happened to attend that event this wee the parking lot based on what the applicant submitted an t weekend I think but for this center that ap shopping direct or recommend or I mean actually direct staff circulation plan to be done with each special event permit 16 to thing us and we re not really sure want anything to go bad on this thing so you know we want to be good neighbors If parking is an issue I th r control plan where you have something over 250 nature you know whatever staff would recom Brent Arnold I think it would be Commissioner Jones maximum do just by the we enforce the 250 person City Well it woul that the occupancy level potential th Yes Is that enforced Christine Lovell subject to was I to be shut down e notify the City that ounting the number of people that go in and out and t of the facility so it s It ion that I wanted to bring to your attention is 4 9 5 on page 14 Department but I believe that would also include the Community the Planning Commission that any time that we wanted to review the Development Director or permit here we suggest on an annual basis but determine whenever needed you know to review the ongoing operations and make sure that things are operating according to the business plan and according to the Conditions of Approval So this is a typical condition that we have with all conditional use permits but Ijust wanted to bring to your attention that that would be an opportunity at any time if there were concerns that we could bring the CUP back to the Commission in order to review it again PLANNING COMMISSION MINUTES Monday June 18 Page 2007 and modify conditions or discuss with the applicant what particular see what kind of solutions we might be able to come up with And that includes any parking issues Vice Chair Johnson or concerns anything that there like that might 17 be and That would all be a part of that Christine Lovell Yes I feel pretty comfortable with that Vice Chair Johnson So Ms Loven you are reco to say The Chino Police Department shall when det on an annual basis or as needed beginning from the Commissioner Patterson Well I think the Christine Lovell the Chino Police Department wording shall is there wh when determined t we at any time or you could add t like that to make it more clear think that means that needed something Commissioner Patterson That looks like to me th Or at any time other than Christine Lovell condition of that anyway Brent Arnold requirement I think we can do that unde in the CUP ordinance bu Commissioner Patterson Vice Chair Johnson ay There is a notification ca And the Yes uld not be tomatically approving make them for the we Type would be would 57 license at the we be same happen is if the applicant can t be or 48 successful in gettin they ll have to essentially operate the facility with a Type 47 a certain within the at under wouldn t have the facility aged people and then that include intention d get separate permits which is a lengthy process So the point unless they go ou If they get the 57 would include the 48 the 57 then it if fact don t in they get basically is for both at the same time then they would just simply convert the 48 so they wouldn t have both for both Warren Morelio Commissioner Patterson good its either going a well you know I think this going to be weill hope it s going to be it but I think be I voted for or I m to fabulous project sorry really going Okay to be a because what will PLANNING COMMISSION MINUTES June 18 2007 Monday I m ready ahead as to support this project It sounds questions we would have like the staff has covered lot of bases and a 18 thought to the so you know time and kind of realized We we Warren Morelion take Page just were concerned also we were bad don t want so we we tried to review it and don t want to limit the hey anything impact the area So we thought about it and it seems like a Brent had pointed out d Chris had pointed out we have use that could be compatible and again h s getting out of control the option to bring it back YOL don t have to wait a year You c Staff I want you to bring the CUP back and let s amend some co our Krikorian Theatres and we don t want to Commissioner Patterson It would have been like this coming known what Also we out if were for helpful would have solidified the they looking at I still don t have a other comment Mr Ross I did not helpful parking consultant can one look at this to be any sort of a and you know I don t know that it s a bad idea and if we had your parking consultant look at it it would have go have delayed it out years and years And ready to vote on it tonight that s a cons continue it Im Commissioner Godinho ear Im getting If it will make you fee it Vice Chair Johnson Hopefully its Commissioner Godinho not the fI No it s actu add that al so the other comments that have been much with this particular use but I did have a concern and then when you look at the business plan dance studio and a banquet hall and the hours or rcondos e than the ort it still a little from 7 some m hat I it members that the have to stop it application you entioned So applic there and then know Vice Chair Johnson as we It more going really would have liked to or something like that it s potential tournaments or on I almost feel like this is a for information get we people maybe it could be 249 I know that We learned that maybe it just the 25 they know that they with the 1 member and not be 100 security so we can bring people just we and learned m it back but I more just about the I don t know approving something open ended and I think that s the Is there right any level of comfort that you can give us as to some not necessarily this open ended carte blanche approval of the Commission ofthese concerns s idea of whats don t need the they discuss this seems concern that it can What I the fence until 6 p m or 5 p m events and you know voting talk the we n so But because Warren has said but I like Commissioner Patterson a m planned s have on use tonight that we re now PLANNING COMMISSION MINUTES Page 2007 June 18 Monday 19 we we had asked for early on because again we had asked the applicant to and application questions early s attached in the Planning provide a what we call a business plan or an operation plan and that answer some of m not sure maybe to your questions it starts on Commission Staff Report I felt was a fair amount of detail in in what we page 17 its attached as Exhibit A and it goes through for what their hours rooms what d be used of each of the ey terms of outlining the square footage h On page 18 under activities that w of and other g would be the types they dancing as would be used for that t about the times I think it talks very specifically Operation of riods it would be for dance lessons and the time that it s remaining open out h put together what is special events orjust general use so I I think what the n anyone area I a lot of information into sort of a succinct plan that if Ie bit or we guess we could go through it in more detail n the concern of more detail I think the with the proximity itself audible allow sound to be any application that do not 0 we felt tha uildings The location where it is actually off of a private that inter what have you but you themselves would help to buffer any noise of doors op all the doors I don t know we believe through the conditions that they woul Christine Lovell had a believe there long we Well lot of the as one of the things on that with the any windows that could be open activities occurring inside and tha are there s have the I think same ability So to I think require we a noise bu issues Commissioner Patterson words in parentheses 0 e we as might get at the cost of the to address any h the information that s been ions that we had early on at would were applicant complaints that we might receive And ag provided by the applicant again to kind of in the process There is a lot of activity occ end consistent with the commercial hat or analysis i meaSU felt that there to remain closed II the doors Ip us ut we felt that it was in the is center m I would I when det that it would read The Chino as needed beginning from the ust have one concern one eration second that is kind of paragraph plaguing From 7 am to ferenced above for dance lessons tand that special events could take apply ention Warren Mor Chris said applicant that its Sunday its not so m hadn t thought about weekend n i the a special event permit to I think its in that and it wasn t spelled out cause like but the intention that I read into it in talking with the cover Like if you have a special event on a Saturday or a But I the week where you d do a banquet facility during the week can t do a banquet during the week or on the that ning you you weekend co or Commissioner Patterson much call to rent it out Johnson to for only unless place from 7 as honestly imagine a banquet facility but no you re right You know I would is that it s just that whole idea probably wouldn t be too Commissioner John Vice Chairman that there PLANNING COMMISSION MINUTES Monday June 18 2007 Page Vice Chair Johnson Right Commissioner Patterson Vice Chair Johnson It s just so fluid Right Commissioner Patterson Vice Chair Johnson And Vice Chair Johnson I have re not Warren Morelion don t have experience with this a question Yes Commissioner Godinho They we That s the concern Commissioner Godinho people 20 If you add up the maximum can they use all tho they going are They can use the rooms at the same it isn t the intent to have them all open at the same tim and maxed out all at the same time Commissioner Godinho They Warren Morelion can Well I Commissioner Godinho Just say the I m thing has really don t think they t guarantee t just taken idered in the wo parking study t That s 477 people 0 Warren Morelion answer But the Right yeah again they aT applicant indicated th is that the time lem ve re m I to plan for the worst stil 1 00 percent on parking Warren Morelion Commissioner Godinho Warren Morelion I Vice Chair Johnson just wondering was Okay Any other comments or questions if that was considered PLANNING COMMISSION MINUTES Monday Page June 18 2007 21 I need to mention to you that in the parking analysis the applicant actually case scenario not only with the operation but also in the parking ratio breakdown 20 per thousand for the banquet facility and the restaurant and actually it s Warren Morelion provided a worse They actually provided 13 3 13 5 So they actually per 75 square feet which it actually pencils out to be about So that I mean that builds on saying that it helps their calculated at a very very conservative level parking count quite a bit They didn t provide it but itd be interesting to see if they did it per City Code and how it helps out totally So I thought I should just ad that in there one actually Vice Chair Johnson We don t have Commissioner Godinho Vice Chair Johnson numerous the back for were a that crystal ball Mr Vice Chairman s we afi I I do h going to be a great Id or we might have to move I was going to vote yes So times it approving appreciate With that I think Exactly Commissioner Patterson all said Thank you I Okay it to make the motion s either The Chin 4 9 5 wherein it will the condition will read use on an annual basis or as needed beginning with that modification upon the findings and I Commissioner Godinho Vice Chair move that subject to the we approve departme Second Johnson Commissioner Godinho Rosa Olguin Commissioner Jo Commissioner Jones Yes like to make Commissioner Pat top drawer and that g built a beautiful project a s Christine Lovell quick in their best interest to do realize that Vice Chair Johnson a comment too Thank you Could I ask a question keep CGM has done ve spent They lot ofconfidence in them it as a everything lot of money and top drawer as it is right now very they ve And I PLANNING COMMISSION MINUTES Monday June 18 2007 Vice Chair Johnson Christine Lovell Page Yes Was there a comment that the Commission wanted to add to the permit Vice Chair Johnson Christine Lovell There Commissioner Patterson requirement Um parking can you control plan that that Erickson You City Attorney can now that can Christine Lovell requirement Okay then I amend my read in the modified Conditi you It would be of any special Commissioner Patterson Commissioner Godinho something to t appr event permit My motion Now do Commissioner Patterson Commissioner Patterson Rosa Olguin we VI amend the motion Commissioner Patterson you its late w ofthe special event permit Commissioner Patterson Attorney was This is in reference to something Christine Lovell Yes Vice Chair Johnson Vice Chair Johnson 22 Yes w is ame mo special event PLANNING COMMISSION MINUTES Monday Page June 18 2007 Vice Chair Johnson we Okay did it Attorney Erickson No wait you You simply amended the motion Commissioner Godinho Oh Vice Chair Johnson we Oh Commissioner Godinho Vice Chair Johnson Rosa Olguin Olguin Olguin Olguin or not to adopt we can I move to amended adopt the 1 second it go again Yes Yes Vice Chair Johnso Yes r coming tonight Krikorian if there s COMMISSION COMMENTS ADJOURNMENT as Commissioner Patterson Vice Chair Johnson None the motion Commissioner Godinho Commissioner Patterson Rosa have to to decide whether Yes Commissioner Godinho Rosa project Commissioner Jones Commissioner Jones Rosa Oh Here you have your amended it Well Commissioner Patterson so 23 We an hope issue this clears up some I don t think there s PLANNING COMMISSION MINUTES Monday Motion June 18 2007 by Commissioner Godinho Page second by Commissioner Patterson and carried adjourn APPROVED AND ADOPTED THIS 16th DAY CHAIRMAN PLANNING COMMISSION SECRETARY PLANNING COMMISSION OF JULY 2007 unanimously 24 to DELIGHT DANCE STUDIO afJ 13788 ROSWELL AVENUE TEL WnllRl A July 627 6155 909 DANCE 888 delightdance com BANQUET FACILITY 168 200 208 CHINO CA 91710 98 www 12 2007 Mr Brent Arnold City Planner City ofChino Community Development Department Planning Division 13220 Central Avenue Chino CA 91710 Dear Brent As owner the Owner and operator ofCG M Entertainment LLC dba Delight a Private Club we are in support of City s goal to master plan an entertainmentrestaurant planning area and for this Therefore area willing to work with City to carry out the planning objectives I am writing this letter to confirm the following we are In the event that the facility is booked in a manner during peak weekend use periods that will result in parking demand approaching the maximum parking capacity the Owner agrees to initiate and utilize parking management practices Valet off site parking etc to minimize the impact to the shared parking area We also recognized that we would only contribute approximately one third ofthe overall peak peak weekend use periods and Krikorian should it expand to its proposed full capacity would contribute two thirds of the peak demand The estimated shared parking usage from the Owner would be approximately 27 only at the peak demand periods demand during The purpose ofthis letter is to facilitate the efficient utilization ofthe parking spaces in the shared parking area to assist the City in achieving its planning objectives However this letter does not supersede or in any way modify or void any rights or provisions in the Declaration of Reciprocal Easements July 14th 2005 between CGM Parcel and Krikorian Showprop Parcel and Purchase and Sale Agreement October 6th 2004 between CGM The Golden Palms LLC and Showprop Chino LLC Sincerely Peichin Cheng Managing Member Cc Chris Lovell Warren Morelion DEVELOPMENT CROMeMUNITY CE VED JUL ll 2007 EXHIBIT e 2D MEMORANDUM CITY OF CHINO COMMUNITY SERVICES DEPARTMENT COUNCIL MEETING DATE TO GLEN ROJAS CITY MANAGER FROM TINA SRAY COMMUNITY SERVICES DIRECTOR JULY 17 2007 J NAMING OF NEW PARK SITES SUBJECT RECOMMENDATION Approve and the the name name Sunset Trails Park for the Mountain and Edison Avenues Constellation Park for the Eucalyptus Avenue park site park site FISCAL IMPACT None City Approved Clerk AYES DY GD EE TH EU NOES DY GD EE TH EU ABSENT DY GO EE TH EU ABSTAIN DY GD EE TH EU Denied Continued Tabled COUNCIL MEETING DATE JULY 17 2007 SUBJECT NAMING OF NEW PARK SITES PAGE 2 BACKGROUND As stipulated in the College Park Development Agreement SunCal Companies is required to construct a number of neighborhood park sites in lieu of paying park fees as a condition of the College Park development project Further as adopted by the City Council SunCal is required to follow specific design guidelines for parks that include elements and themes in order to blend the academic environment of Chafffey College with the community creating the feeling of a college town The first park developed as part of the Phase I development of College Park is a three acre site located on Eucalyptus Avenue Per the design guidelines the park was designed with an astronomy theme and incorporates a series of concrete spheres that represent our solar system s planets seating and picnic areas play structure etc in addition to typical park elements ie the City is in the process of designing our first equestrian facility to be located the northeast corner of Mountain and Edison Avenues The concept plan includes an exercise arena round pens wash racks parking lot landscaped areas and the like Pending Concurrently on design completion construction of this site should be completed by Spring 200S ISSUES ANALYSIS The City park naming guidelines allow a park or facility to be named after an individual living provided a significant contribution to the development or improvement of the quality of life in the City such as Ruben S Ayala Park Fred Aguiar Civic Square Further park site names can be based on themes that characterize the individual park sites such as neighborhood street names or significant site landmarks or vistas such as Liberty Park Walnut Park Mountain View Park The naming of the parks thereby becomes an of a integral part establishing specific identity for the individual sites or s deceased who has The City s park naming guidelines provide a number of steps that are followed during the park naming process First a list of potential park names is compiled from suggestions submitted The suggestions are then forwarded to the by the public City staff and the developer Community Services Commission for review The Commission s final recommendation is then reviewed by City Council prior to final adoption However during the College Park construction neighborhood park process the developer named the site Constellation Park and constructed a monument sign on the corner of the park The developer thought that the approval of the College Park design guidelines authorized them to name the park site as long as they followed the design guidelines A Services Commission sub committee was convened to review this issue as well several names recommended for consideration for the Mountain Edison equestrian site At their June meeting the sub committee recommended the following names to the full Commission for consideration Community as Park Site Proposed Name Mountain and Edison Avenues Five Acre Park College Park Three Acre Neighborhood Park Sunset Trails Park Constellation Park COUNCIL MEETING DATE JULY 17 2007 SUBJECT NAMING OF NEW PARK SITES PAGE 3 the mis understanding by SunCal relative to the park naming process with the s City park naming Commission felt that the proposed park names are consistent in favor of and voted unanimously Park as well as the Design guidelines College guidelines recommending these names to the City Council for adoption Despite the TS LRkr ay 2 1 MEMORANDUM CITY OF CHINO HUMAN RESOURCES DEPARTMENT COUNCIL MEETING DATE JULY 17 2007 CITY MANAGER TO GLEN ROJAS FROM GERIANN KINGSLAN DIRECTOR OF HUMAN RESOURCES RISK MANAGEMENT SUBJECT COMPENSATION AND SALARY ADJUSTMENTS FOR UNREPRESENTED MANAGEMENT AND PART TIME EMPLOYEES l T RECOMMENDATION Resolution Nos 2004 049 and 2004 050 and authorize the City Manager to various budget appropriations to reflect compensation and Adopt the adjustments department unrepresented management for and part time modify salary employees FISCAL IMPACT Requires approximately reserves and 261 000 to be drawn from unappropriated Approved City Clerk DY GD EE TH EU NOES DY GD EE TH EU ABSENT DY GD EE TH EU ABSTAIN DY GD EE TH EU AYES unappropriated 311 000 to be drawn from reserves Denied General Fund in various other funds Continued Tabled COUNCIL MEETING DATE JULY 17 2007 SUBJECT COMPENSATION AND SALARY ADJUSTMENTS FOR UNREPRESENTED MANAGEMENT AND PART TIME EMPLOYEES PAGE 2 BACKGROUND Salaries and benefits for City personnel determine if adjustments are warranted to as to attract and retain a solid workforce typically reviewed on an annual basis to keep pace with cost of living increases as well are ISSUES ANALYSIS survey data was collected the Consumer Price Index was reviewed and From these various internal among City position classifications were analyzed a determination was made that adjustments in employee compensation are sources appropriate These modifications to the current salary and benefits afforded to the Current salary equity affected employees take into the City s budget have on consideration the financial impact their implementation will The recommended changes are codified in Resolution Nos 2004 049 and 2004 050 which are attached and which upon adoption will implement compensation adjustments civilian personnel Chief of for unrepresented management employees as follows Police and Captain 3 increase to salary range and addition of 100 per month to the Benefit Bank Concurrent with this it is proposed that salary ranges for part time employees be increased by 3 Additionally in compliance with State law the minimum to will increase 800 hourly wage per hour effective January 1 2008 Therefore any classification that falls below this wage rate is marked for an automatic increase to the minimum wage rate as of first pay period in 2008 Other compensation A 500 increase to the maximum Tuition Advance provided to any are adjustments eligible employee create a Retirement Health Savings Plan with contributions made by position the employee only implement a voluntary Flexible Benefits Spending Plan Management Leave set at 9 days for the Executive Management Team with the option to cash out up to 7 days and the option for other affected management personnel to cash out up to 3 days of their 6 days of their Management Leave benefit Equity Adjustments have been into the salary ranges of the Planner classifications incorporated Deputy Director of Finance and the Principal Adoption by City Council of these Resolutions will provide compensation and salary Labor adjustments for unrepresented management and part time employees authorized negotiations with represented employees remain in progress Compensation by City Council for these groups will be requested to apply to unrepresented management employees where appropriate at the time those contract changes are brought forward for adoption RESOLUTION NO 2007 049 CITY COUNCIL OF THE CITY OF CHINO CALIFORNIA AMENDING PORTIONS OF RESOLUTION NO 85 54 PERTAINING TO RESOLUTIONS AND SUBSEQUENT A RESOLUTION OF THE COMPENSATION WHEREAS the City Council of the City of Chino adopted Resolution No subsequent resolutions to establish changes to salaries conditions of employment for City employment and WHEREAS time compensation employees and the wages WHEREAS has been revised for hours and terms employees are codified in a variety Understanding and Agreements and benefits 85 54 and and terms and unrepresented management and part and conditions of employment of affected Memorandums of of City Resolutions following agreed upon changes to wages hours and terms and conditions of employment may regard subject matter previously set forth in City Resolutions Memorandums of Understanding and Agreements andor have become prevailing practices which have developed over time and WHEREAS one or more of the WHEREAS to the extent that any of the following changes do address subject matters or already codified in City Resolutions Memorandums of Understanding Agreements defined by prevailing practices it is the intent of the City that said codified wages hours and terms and conditions of employment and those matters defined by prevailing practices continue in full force and effect subject to modifications only described herein NOW THEREFORE BE IT RESOLVED the City Council of the City of Chino does hereby resolve and adopt the following beginning with the pay period which includes the July 1 2007 All provisions apply only to those individuals who are employed by City of Chino on the day following adoption of this Resolution PROVISIONS APPLICABLE TO UNREPRESENTED MANAGEMENT SECTION 1 EMPLOYEES A COST wages B OF LIVING ADJUSTMENT A 3 increase will be made to base salary ranges for all unrepresented management positions The Deputy Director of Finance salary range shall be set SALARY ADJUSTMENT be set at 9 255 at 7 119 to per month and the Principal Planner salary range shall in Section 1 A This amount is inclusive of the COLA set out to 8 358 429 6 above RESOLUTION NO 2007 049 PAGE 2 The Benefit Bank will be increased by 100 per C INCREASE TO BENEFIT BANK month D The Tuition Advance will be increased INCREASE TO TUITION ADVANCE 500 per fiscal year for eligible employees E MANAGEMENT LEAVE Employees may cash out up to 30 hours of by Management by making Leave at their current rate of pay at any time during the fiscal year notification of request to cash out to the Finance Department F RETIREMENT HEALTH SAVINGS PLAN Establish a Retirement Health Savings Plan in accordance with IRS regulations consisting of employee contributions only G FLEXIBLE BENEFITS SPENDING PLAN Implement a voluntary Flexible Benefits pre selected amount of salary to Spending employees pay employee paid insurance premiums and other qualified expenses Participation in the plan will be voluntary for employees and the City will not be obligated to contribute to the plan Plan to enable PROVISIONS SECTION 2 EMPLOYEES A COST wages B OF to redirect LIVING APPLICABLE A ADJUSTMENT a TO 3 EXECUTIVE increase will be MANAGEMENT made to base salary ranges for all Executive Management positions INCREASE TO BENEFIT BANK The Benefit Bank will be increased by 100 per month C INCREASE TO TUITION ADVANCE 500 per fiscal year for D provided 90 hours of Management Leave Employees may cash out up to 70 hours of Management Leave at their current rate of pay at any time during the fiscal year by making notification of request to cash out Employees are Department Establish a Retirement Health Savings consisting of employee contributions only RETIREMENT HEALTH SAVINGS PLAN Plan in accordance with IRS F by eligible employees MANAGEMENT LEAVE to the Finance E The Tuition Advance will be increased regulations FLEXIBLE BENEFITS SPENDING PLAN Plan to enable a voluntary Flexible Benefits amount of salary to selected pre Implement to redirect employees Spending pay employee paid insurance premiums and other qualified expenses Participation in the plan will be voluntary for employees and the City will not be obligated to contribute to the plan a RESOLUTION NO 2007 049 PAGE 2 SECTION 3 A COST wages B PROVISION APPLICABLE TO PART TIME EMPLOYEES OF LIVING salary ranges for all part SALARY ADJUSTMENT time 3 will increase be made to base positions The Human Services Intern 8 00 per hour effective the pay C A ADJUSTMENT period including January salary 1 rate shall be set at 2008 OFFICERS AND CLEANING CLOTHING ALLOWANCE FOR PART TIME POLICE will receive an annual RESERVE POLICE OFFICERS Eligible employees of the CleaningClothing Allowance provided to Full time Police allowance of 25 Officers payable in the same manner and at the same time APPROVED AND ADOPTED THIS 17th day of July 2007 DENNIS R YATES MAYOR ATTEST LENNA J TANNER CITY CLERK CITY OF CHINO STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO ss CITY OF CHINO I Lenna J that the foregoing City Clerk of the City of Chino do hereby certify the Chino at a regular of of City duly adopted by the City Council wit the 17th day of July 2007 by the following vote to Tanner Resolution was meeting held on AYES COUNCIL MEMBERS NOES COUNCIL MEMBERS ABSENT COUNCIL MEMBERS LENNA J TANNER CITY CLERK RESOLUTION NO 2007 050 A RESOLUTION OF THE CALIFORNIA PERTAINING CITY COUNCIL OF THE CITY OF CHINO AMENDING PORTIONS OF RESOLUTION NO 2007 007 TO SALARY AND STAFFING LEVELS FOR CITY EMPLOYEES FOR THE PAY PERIOD INCLUDING JULY 1 2007 WHEREAS position the City Council of the classifications within the WHEREAS City City of Chino established salary levels for all adoption of Resolution No 2007 007 and with the the City Council of the City of Chino has determined adjustments be made to certain position titles and salary ranges WHEREAS that appropriate the need to increase minimum wage to comply with State law requires a in salary for the Human Services Intern position effective for the pay period change including January 1 2008 NOW THEREFORE BE IT RESOLVED that the following is adopted RESOLUTION NO 2007 050 PAGE 2 Classification and Salary Schedule Merit Zone Base Executive Management Classifications Outstanding 22 5 Zone 35 10 856 13 298 14 655 10 706 13 115 14 453 9 186 11 252 12 400 9 186 11 252 12 400 Director of Finance 9 186 11 252 12 400 Director of Human Resources Risk 9 186 11 252 12 400 Director of Public Works 9 763 11 960 13 181 Director of 9 186 11 252 12 400 Assistant City Manager Chief of Police Director of Director of Community Development Community Services Management City Engineer Redevelopment Base 5 213 6 386 6 777 Assistant Director of Public Works Assistant 451 7 9 128 9 687 4 939 6 051 6 421 5 365 6 572 6 975 5 871 7 192 7 633 4 906 6 010 6 378 Billing Manager Budget Coordinator Building Maintenance Supervisor Building Official Business Development Associate City Clerk City Planner Civil Engineering Manager Clinical Specialist Community Liaison Community Services Manager Crime Prevention Supervisor Deputy Director of Community Services Deputy Director of Finance 4 944 6 057 6 428 4 938 6 049 6 420 441 4 5 441 5 774 6 679 8 181 8 682 5 213 6 386 6 777 5 740 7 031 461 7 7 159 8 770 9 307 6 508 7 972 8 460 4 361 5 343 5 670 4 739 5 806 6 161 4 944 6 057 6 428 4 938 6 049 6 420 6 758 8 279 8 786 7 119 8 721 9 255 Environmental Coordinator 5 049 6 185 6 564 442 4 5 441 5 774 4 944 6 057 6 428 4 442 5 441 5 774 7 112 8 712 9 245 4 938 6 049 6 420 4 538 5 559 5 900 4 938 6 049 6 420 6 493 7 953 8 440 5 371 6 579 6 982 6 758 8 279 8 786 3 076 3 768 3 999 6 429 7 876 8 358 4 906 6 010 6 378 5 213 6 386 6 777 4 129 5 058 5 367 6 439 7 887 8 370 4 944 6 057 6 428 439 6 7 887 8 370 4 906 6 01 0 6 378 5 213 6 386 6 777 5 398 6 612 7 017 Assistant Engineer Assistant Civil Engineer Manager Civil Engineer Assistant Public Works Services Associate Engineer Associate Associate Planner Equipment Mechanic Supervisor Fiscal Services Manager Grounds Supervisor Housing Program Manager Human Resources Analyst Lead Code Compliance Inspector Management Analyst Parks and Capital Projects Manager Permit and Inspection Supervisor Personnel Loss Control Manager Police Records Supervisor Principal Planner Project Coordinator Public Information Officer Special Projects Public Safety Dispatch Supervisor Public Works Services Manager Purchasing Manager Redevelopment Manager Senior Housing Associate Senior Management Analyst Senior Planner City Engineer 22 5 30 0 Management Classifications Administrative Services Manager Non Sworn RESOLUTION NO 2007 050 PAGE 3 Classification and Salary Schedule Non Sworn Management Classifications Supervisor Supervising Building Inspector Supervising Plans Examiner Transportation Manager Water and Environmental Manager Water Utilities Supervisor Streets Cont Base 22 5 441 4 30 0 5 441 5 n4 5 371 6 579 6 982 5 371 6 579 6 982 7 159 8 nO 9 307 6 508 7 972 8 460 5 371 6 579 6 982 Sworn Management Classifications Base Deputy Captain Chief of Police 10 311 12 116 12 374 17 5 20 9 727 11 430 11 673 Lieutenant 7 950 9 341 9 540 Sergeant 6 623 7 782 7 948 RESOLUTION NO 2007 050 PAGE 4 Classification and Salary Schedule Non Management Classifications Step A Step B Step C Step 0 Step E Accountant 4 288 4 502 4 728 4 964 5 212 Account Clerk I 2 594 2 724 2 860 3 003 3 154 2 850 2 993 3 143 3 300 465 3 Accounting Technician Administrative Secretary 3 283 3 448 3 620 3 801 3 991 3 333 3 500 3 675 3 859 4 052 Assistant Planner 4 111 4 317 4 533 4 759 4 997 4 595 4 825 5 066 5 320 5 586 4 288 4 502 4 728 4 964 5 212 Billing Supervisor Building Inspector Building Maintenance Worker Business Assistance Specialist Buyer Clerk Typist I Clerk Typist II Community Code Inspector Community Code Technician Community Services Coordinator Community Services Supervisor Corporal Crime Analyst Crime Prevention Specialist 4 320 4 536 4 763 5 001 5 251 4 323 4 540 4 767 5 005 5 255 2 979 3 128 3 285 3 449 3 621 4 595 4 825 5 066 5 320 5 586 3 672 3 856 4 049 4 251 4 464 2 293 408 2 2 528 2 655 2 788 2 523 2 650 2 782 2 921 3 067 3 899 4 094 4 299 4 514 4 739 3 315 3 481 3 655 3 838 4 030 3 280 3 444 3 616 3 797 3 987 4 102 4 307 4 522 4 749 4 986 5 342 5 609 5 890 6 184 493 6 4 508 4 733 4 970 5 219 480 5 3 633 3 815 4 005 4 206 416 4 Custodian 2 682 2 817 2 957 3 105 3 260 2 979 3 128 3 285 449 3 3 621 Deputy City Clerk Engineering Technician 3 832 4 024 4 225 436 4 4 658 3 832 4 024 4 225 4 436 4 658 Environmental Technician 3 832 4 024 4 225 436 4 4 658 3 527 3 704 3 889 Executive Assistant 3 832 4 024 4 225 436 4 4 658 Executive Secretary Housing Program Specialist Housing Technician Human Resources Specialist Lead Customer Service Representative Lead Equipment Mechanic 3 832 4 024 4 225 436 4 4 658 4 323 4 540 4 767 5 005 3 620 3 801 3 991 4 268 Account Clerk II Assistant Project Coordinator Assistant Water Utilities Customer Service Equipment Supervisor Representative Mechanic 3 283 3 448 4 083 4 288 5 255 3 511 3 687 3 871 4 065 3 128 3 284 449 3 3 621 3 802 3 878 4 072 4 276 490 4 4 714 Maintenance Lead Worker 3 278 442 3 3 614 3 795 3 985 Maintenance Worker 2 979 3 128 3 285 3 449 3 621 4 595 4 825 5 066 5 320 5 586 2 850 2 993 3 143 3 300 3 465 3 283 448 3 3 620 3 801 3 991 3 042 3 195 3 354 3 522 3 698 3 757 3 945 4 142 4 349 3 757 3 945 4 142 4 349 4 541 4 768 5 006 5 257 5 520 4 920 5 166 5 424 5 696 5 980 Police Records Technician 2 619 2 750 2 888 3 032 3 184 Police Recruit 3 811 4 002 4 202 412 4 4 633 Police Service Officer 2 896 3 041 3 193 3 353 2 867 3 011 3 161 3 319 485 3 3 182 3 342 3 509 3 684 3 868 3 516 3 692 3 877 4 071 4 274 4 540 4 767 5 005 5 255 4 317 4 533 4 759 4 997 Assistant Management Payroll Clerk Payroll Technician Permit Processing Specialist Permit Technician Planning Technician Plans Examiner Police Officer and Evidence Technician Property Public Safety Dispatcher I Public Safety Dispatcher II Public Works Inspector Redevelopment Assistant 3 578 3 578 4 323 4 111 3 521 RESOLUTION NO 2007 050 PAGE 5 Classification and Non Management Classifications Secretary Secretary to the City Council Cont Step Salary A Step Schedule B Step C Step D Step E 2 901 3 046 3 199 3 359 3 527 3 832 4 024 4 225 436 4 4 658 Senior Accountant 4 717 4 952 5 200 460 5 5 733 Storekeeper Sweeper Operator Training and Safety Coordinator Water Distribution Lead Operator Water Distribution Operator Water Quality Technician Water Systems Operator 2 812 2 953 3 101 3 256 418 3 3 180 3 339 3 506 3 682 3 866 4 528 4 755 4 993 5 242 5 504 3 531 3 708 3 893 4 088 4 292 2 979 3 128 3 285 449 3 3 621 3 766 3 955 4 152 4 360 4 578 3 531 3 708 3 893 4 088 4 292 RESOLUTION NO 2007 050 PAGE 6 Classification and Salary Schedule Temporary Part Time Seasonal Intern Classifications Step 41 15 Account Clerk I 16 94 Account Clerk II Accounting Accounting 1 15 60 Aide 19 51 Technician 19 81 Administrative Secretary Assistant Project Coordinator Building Inspector Step 2 Step 3 17 36 17 80 18 24 18 70 16 80 17 22 15 99 20 00 20 31 16 39 20 50 20 81 9 18 78 19 17 19 65 20 14 20 64 17 65 18 09 18 54 19 01 22 07 22 63 23 19 23 77 22 97 23 55 24 14 41 22 46 32 33 27 30 54 31 30 18 60 19 06 19 54 20 03 20 53 21 04 21 57 11 02 11 29 11 57 11 86 12 16 12 77 13 09 16 23 16 64 17 05 17 67 18 11 18 56 19 03 19 50 19 99 12 28 12 59 12 91 13 23 13 56 13 90 13 63 13 97 14 32 14 68 15 05 15 76 16 15 16 56 16 97 24 95 25 57 26 21 22 05 Case I 15 84 II 15 00 Typist II Community Code Inspector Step 29 79 10 75 Clerk 8 18 32 29 07 Cable TV Associate I Step 28 36 18 14 Typist 7 17 87 27 67 17 70 Clerk 21 87 Step 31 67 26 99 Manager 21 33 21 54 6 44 17 30 90 26 33 Clerical Aide 21 01 Step 30 15 25 69 Case 5 15 80 28 69 Manager Step 17 01 27 99 Maintenance Worker 4 16 59 27 31 Building Step 16 19 23 17 49 19 Community Services Coordinator Community Services Leader Community Services Specialist Community Services Supervisor Customer Service Representative 13 25 9 80 15 38 23 75 19 98 10 04 13 58 24 34 48 20 10 30 13 92 41 29 20 99 1 0 55 14 27 48 17 21 51 10 82 14 63 17 92 42 15 11 09 14 99 46 12 18 82 19 29 21 00 21 53 14 25 14 60 14 97 15 81 16 20 16 61 17 83 18 28 26 87 27 54 28 23 22 60 23 17 23 75 11 36 11 65 11 94 15 37 15 75 16 14 29 70 21 55 18 36 49 20 40 17 24 38 24 99 25 61 26 25 26 91 27 58 28 27 28 98 17 69 18 13 18 58 19 05 19 53 20 01 20 51 21 03 Counselor I 15 84 16 23 16 64 17 05 17 48 17 92 18 36 18 82 19 29 Counselor II 17 67 18 11 18 56 19 03 19 50 19 99 21 00 21 53 Counselor III 26 59 27 25 27 93 28 63 29 35 30 08 30 83 31 61 32 40 Crime 26 79 27 46 28 15 28 85 29 57 30 31 31 07 31 84 32 64 16 35 16 76 17 18 17 61 18 05 18 50 18 96 22 02 22 57 23 14 23 71 24 31 24 91 10 36 10 62 1 0 88 11 16 11 44 11 72 12 01 22 66 23 23 DOS DOS Analyst 15 95 Custodian Equipment Equipment Equipment Mechanic 20 96 Mechanic Aide 9 86 Mechanic Trainee Household Haz Waste Coil Fac Wkr Human Services Intern expiring 12 07 Human Services Intern effective 1 1 08 Lifeguard Instructor Maintenance Worker Maintenance Worker Trainee Management Aide Management Analyst Management Assistant Management Intern Permit Processing Specialist Planning Technician Police Cadet 48 21 10 11 49 20 19 06 19 54 20 03 20 53 21 04 21 57 22 11 DOS DOS DOS DOS DOS DOS DOS 7 50 7 50 7 50 7 50 7 50 7 50 7 50 7 50 8 00 8 00 800 8 00 8 00 8 00 8 00 8 00 10 37 10 63 10 89 11 16 17 70 18 14 18 60 19 06 44 11 19 54 8 00 11 73 12 02 12 32 12 63 20 53 21 04 21 57 10 75 11 02 11 30 11 58 11 87 12 16 12 47 12 78 21 14 21 66 22 21 22 76 23 33 23 91 24 51 25 12 25 75 30 40 31 16 31 94 32 74 33 56 34 39 35 25 36 14 37 04 27 99 28 69 41 29 30 15 30 90 31 67 17 90 18 35 18 81 19 28 19 76 20 97 21 49 22 03 24 05 24 66 25 27 25 90 13 01 13 34 13 67 14 01 34 76 35 63 18 52 49 10 27 31 16 22 18 08 21 26 11 50 16 62 18 53 21 79 11 79 17 04 19 00 22 34 12 08 17 46 47 19 22 89 12 38 19 96 47 23 12 69 46 20 Police Officer 29 24 29 97 30 72 49 31 32 28 33 08 Police Records Technician 15 58 15 97 16 37 16 78 17 19 17 62 18 07 Police Service Officer 17 22 17 65 18 09 18 54 19 00 Pool 13 25 13 58 13 92 14 27 14 63 17 91 18 35 19 87 20 36 21 95 22 50 Property and Evidence Technician Public Safety Dispatcher I Public Safety Dispatcher II 7 50 20 03 33 91 Manager 44 19 25 54 17 04 18 91 20 89 47 17 19 38 41 21 48 19 19 96 46 32 46 20 33 27 18 98 20 98 14 99 15 37 15 75 16 14 18 81 19 28 19 77 20 26 20 77 20 87 21 39 21 93 23 06 23 64 24 23 24 83 15 81 16 21 16 61 23 04 45 25 17 03 Reserve Police Officer 13 97 14 32 14 68 15 05 Secretary Special Projects Administrator Storekeeper Aide 17 24 17 67 18 11 18 57 19 03 19 51 19 99 25 00 DOQ DOQ DOQ DOQ DOQ DOQ DOQ 100 00 13 97 14 32 14 68 15 05 42 15 15 81 16 21 16 61 17 03 11 02 11 29 11 58 12 78 13 10 Student Intern 10 75 42 15 48 22 11 87 12 16 47 12 49 20 21 01 RESOLUTION NO 2007 050 PAGE 7 APPROVED AND ADOPTED THIS 17th day of July 2007 DENNIS R YATES MAYOR ATTEST LENNA J TANNER CITY CLERK CITY OF CHINO STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO 55 CITY OF CHINO I Lenna J City Clerk of the City of Chino do hereby certify that the foregoing duly adopted by the City Council of the City of Chino at a regular the 17th day of July 2007 by the following vote to wit Tanner Resolution was meeting held on AYES COUNCIL MEMBERS NOES COUNCIL MEMBERS ABSENT COUNCIL MEMBERS LENNA J TANNER CITY CLERK 71 MEMORANDUM CITY OF CHINO COMMUNITY SERVICES DEPARTMENT COUNCIL MEETING DATE TO GLEN ROJAS CITY MANAGER FROM TINA SRAY COMMUNITY SERVICES DIRECTOR SUBJECT SERVICES COMMUNITY RECOMMENDATION COMMISSION j JULY 17 2007 It j df MEMBER AT LARGE RECOMMENDATION Mr James Ratify the Community Services Commission s recommendation of the on Community Services Espinosa to fill the vacant member at Iarge position Commission FISCAL IMPACT None City Approved Clerk AYES DY GD EE TH EU NOES DY GD EE TH EU ABSENT DY GD EE TH EU ABSTAIN DY GO EE TH EU Denied Continued Tabled COUNCIL MEETING DATE July 17 2007 SUBJECT COMMUNITY SERVICES COMMISSION MEMBER AT LARGE PAGE 2 BACKGROUND July 1 2007 Commissioner Jacqueline Asfalls three year term ended with Community Services Commission As stipulated in Chino Municipal Code Section 2 38 030 the Community Services Commission is comprised of seven members three are appointed by the Mayor three are appointed by the Chino Valley Unified School District and one member an at large position is appointed by the remaining six Commissioners and ratified by the City Council On the ISSUES ANALYSIS In order to fill the position that was vacated by Commissioner Asfall notices were published in the Chino Champion requesting that interested individuals complete and submit an application for this position Further current Community Services Commissioners distributed applications to interested applicants Subsequently three applications were received A sub committee of Community Services Commissioners was convened to applications and conduct candidate interviews on June 18 2007 Based on the input received from the candidates during this process the sub committee determined that Mr James Espinosa would be best suited for this position review these At their June 28 2007 Mr James member at Espinosa Iarge seat TS LR kr ays as Special Meeting the Commission unanimously approved their recommendation to the City Council to fill the vacant I REDEVELOPMENT AGENCY REGULAR MEETING INLAND EMPIRE UTILITIES AGENCY 6075 KIMBALL AVENUE BUILDING A CHINO CA TUESDAY JUNE 19 2007 6 00 P M CLOSED SESSION 7 00 P M OPEN SESSION MINUTES JOINT CITY COUNCIL REDEVELOPMENT AGENCY PUBLIC HEARINGS Redevelopment Agency present The 24 was called to order at S OS p 5450 Walnut Avenue Acquisition of Real Prooerty m All Members Approve a were Purchase and Agency and JGJ Venture No 1 Chino CA to Agreement real for future expansion of public facilities and appropriate acquire property of the Resolution Nos 2007 40 and RDA funds for the purchase property between the Sale 2007 05 Glen Rojas City Manager Mayor Mayor gave the staff report Yates opened the public hearing Yates closed the public hearing There were no requests to speak Pro Tern Ulloa seconded by Council Member Haughey and carried on a 5 0 roll call vote to approve staff s recommendation to 1 Conduct a public hearing 2 adopt Resolution Nos 2007 040 and RDA 2007 05 approving the expenditure of redevelopment funds for real Moved by Mayor property acquisition for future expansion of public facilities located in the City of Chino and benefiting the Merged Chino Redevelopment Project and Sale Area 3 approve a Purchase Agreement between the No 1 a California General Redevelopment Agency and JGJ Venture Partnership Chino CA to acquire the real property located at 5450 Walnut Avenue in the City of Chino 4 appropriate 9 910 000 from unappropriated reserves and 5 authorize the Executive Director to open escrow and execute all necessary documents on behalf of the Agency to process the transaction bond 25 AYES YATES DUNCAN ELROD HAUGHEY ULLOA NOES ABSENT NONE NONE Conveyance of Redevelooment AQency Owned Prooerties to the City of Chino Approve the conveyance of Redevelopment Agency owned properties to the City of Chino The official copy of this document is on file in the City Clerk s Office CHINO REDEVELOPMENT AGENCY JUNE 19 2007 Armando 2 Compean Redevelopment Manager Mayor Yates opened the public hearing Mayor Yates closed the public hearing gave the staff report There were no requests to speak Moved by Council Member Duncan seconded by Council Member Elrod and carried on a 5 0 roll call vote to approve staffs recommendation to 1 Conduct a public hearing 2 approve and accept the conveyance of thirty five 35 Redevelopment Agency owned properties to the of Chino and 3 documents AYES NOES ABSENT The City City Manager Executive Director to execute behalf of the City Redevelopment Agency authorize the on all necessary YATES DUNCAN ELROD HAUGHEY ULLOA NONE NONE Redevelopment Agency was recessed at 8 17 p m JOINT CITY COUNCIL REDEVELOPMENT AGENCY NEW BUSINESS The 26 Redevelopment Agency reconvened at 8 23 p m Fiscal Year 2007 08 City and Redevelopment Aoency Budoet and Appropriation Limit Establishes Operating and Five Year Capital Improvement Program budgets for the City of Chino and the Chino Redevelopment Agency for Fiscal Year 2007 08 and establishes the annual Appropriation Limit for the City of Chino in compliance with Article XIII B of the State Constitution Resolution Nos 2007 038 and 2007 039 RDA Resolution No 2007 4 Glen Rojas City Manager gave the staff report Council Member Ulloa noted that she had also requested the to include open space preservation community survey Discussion was held regarding looking at the northeast sewer line as well as the northwest sewer line It was noted that the northwest sewer line is owned by Chino Hills It was the old Water Works 8 Council Member Haughey commended staff on the proposed budget Moved by Council Member Duncan seconded by Council Member Elrod and carried on a 5 0 roll call vote to approve staffs recommendation to 1 Adopt Resolution No 2007 038 approving and adopting the City budget for Fiscal Year 2007 08 2 adopt RDA Resolution No 4 approving and 2007 adopting the Redevelopment Agency budget for Fiscal Year 2007 08 and 3 adopt Resolution No 2007 039 approving and setting the Appropriation Limit for Fiscal Year 2007 08 The official copy of this document is on file in the City Clerk s Office CHINO REDEVELOPMENT AGENCY 3 JUNE 19 2007 AYES YATES DUNCAN ELROD HAUGHEY ULLOA NOES ABSENT NONE NONE Authorize renewal of Annual Contracts Amendments and Purchase Orders annual contracts amendments and purchase orders for Fiscal Year 2007 08 27 Mike Boyd Purchasing Manager Moved by Mayor and carried authorize on a the gave the staff Pro Tem Ulloa 5 0 roll call City Manager seconded report by Council Member Haughey vote to approve staff s recommendation to Executive Director to enter into annual issue open purchase orders and execute all behalf of the City Redevelopment Agency contracts and amendments necessary documents on AYES NOES YATES DUNCAN ELROD HAUGHEY ULLOA NONE ABSENT NONE The Redevelopment Agency recessed at 8 32 p The Redevelopment Agency reconvened at 8 57 p m m Consent Calendar 1 Minutes 2 Contract Amendment Rutan Council 3 Regular meeting June 5 2007 all Members present Leoal Services Approve a contract amendment with See also City Tucker amending the hourly fee for legal services Agenda Chanoe Order purchase Rutan order for legal Approve a change order to the existing provided by Rutan Tucker LLP Costa Mesa Tucker LLP services CA Moved by Member Duncan seconded by Member Yates and carried on o roll call vote to approve Consent Calendar Items 1 through 3 a 5 as presented AYES NOES ABSENT JOINT under YATES DUNCAN ELROD NONE NONE HAUGHEY ULLOA CITY COUNCIUREDEVELOPMENT AGENCY PUBLIC HEARINGS City Council agenda The official copy of this document is on file in the City Clerk s Office heard CHINO REDEVELOPMENT AGENCY JUNE 19 2007 4 4 Acquisition of Real Property 5450 Walnut Avenue Approve a Purchase and Sale Agreement between the Agency and JGJ Venture No 1 Chino CA to acquire real property for future expansion of public facilities and appropriate funds for the purchase of the property Resolution Nos 2007 40 and RDA 2007 05 5 Conveyance of Redevelopment Aqency Owned Properties Approve the conveyance of Redevelopment Agency owned to the City of Chino properties to the City of Chino Public Communications There were no requests to speak JOINT CITY COUNCIUREDEVELOPMENT AGENCY NEW BUSINESS City Council agenda 6 heard under Fiscal Year 2007 08 City and Redevelopment Aqency Budqet and Appropriation Limit Establishes Operating and Five Year Capital Improvement Program budgets for the City of Chino and the Chino Redevelopment Agency for Fiscal Year 2007 08 and establishes the annual Appropriation Limit for the City of Chino in compliance with Article XIII B of the State Constitution Resolution Nos 2007 038 and 2007 039 RDA Resolution No 2007 04 7 Annual Contracts Amendments and Purchase Orders Authorize renewal of annual contracts amendments and purchase orders for Fiscal Year 2007 08 NEW BUSINESS 8 Award of Contract Traffic Siqnalization and Crosswalk Improvements Award a contract to Grand Pacific Contractors Mira Loma CA for traffic signalization and crosswalk Jose Alire improvements at the intersection of Central Avenue at D Street Transportation Manager gave the staff report Moved by Member Yates seconded by Member Duncan and carried on a 5 o roll call vote to approve staff s recommendation to 1 Appropriate 97 800 from the unappropriated Redevelopment Bond Proceed Funds 2 award a construction contract in the amount of 444 275 60 to Grand Pacific Contractors Mira Lorna CA for construction of the Traffic Signalization and Crosswalk Improvements project 3 authorize expenditure of up to 45 000 for 10 000 for geotechnical services and project contingencies 15 000 for inspection services and 4 authorize the Executive Director to execute the necessary documents AYES NOES ABSENT YATES DUNCAN ELROD HAUGHEY ULLOA NONE NONE The official copy of this document is on file in the City Clerk s Office CHINO REDEVELOPMENT AGENCY JUNE 19 2007 5 Street 5357 5359 Anderson Development Proiect with Consideration of an Owner Participation Agreement Neighborhood Partnership Housing Services NPHS for the acquisition demolition and reconstruction of two affordable single family homes at 5357 and 5359 Anderson Infill 9 Housina Street Chris Corbin Housing Program Manager Member Yates commended staff on gave the staff Anderson Street report improvements Moved by Member Yates seconded by Member Ulloa and carried on a 5 0 roll call vote to approve staff s recommendation to 1 Approve the Owner Participation Agreement between the Redevelopment Agency of the City of Chino and Neighborhood Partnership Housing Services 2 appropriate unappropriated reserves of the Redevelopment Low and Moderate Income Housing Fund 3 increase projected revenues in the FY 2007 08 Redevelopment Low and Moderate Income Housing Fund by an 327 500 from the amount of documents and 4 authorize the Executive Director to execute all behalf of the Agency 368 600 on YATES DUNCAN ELROD HAUGHEY ULLOA AYES NOES NONE NONE ABSENT Adiourn The meeting was adjourned at 9 03 p APPROVED AND ADOPTED THIS m 17th DAY OF JULY 2007 GLEN ROJAS EXECUTIVE DIRECTOR ATTEST LENNAJ TANNER SECRETARY Ijt 07RDA06 19M These The official copy of this document is minutes are not official until on file in the City Clerk s signed Office 2 MEMORANDUM FINANCE DEPARTMENT CITY OF CHINO AGENCY MEETING DATE JULY 17 2007 EXECUTIVE DIRECTOR TO GLEN ROJAS FROM DAVID D CAIN DIRECTOR OF FINANCE SUBJECT REDEVELOPMENT AGENCY BILLING STATEMENTS RECOMMENDATION Approve payment of the invoices from the City of Chino FISCAL IMPACT None Sufficient funds have been included in the Fiscal Year 2006 07 Operating Budget City Approved Clerk AYES DY GD EE TH EU NOES DY GD EE TH EU ABSENT DY GD EE TH EU ABSTAIN DY GD EE TH EU Denied Continued Tabled AGENCY MEETING DATE JULY 17 2007 SUBJECT REDEVELOPMENT AGENCY BILLING STATEMENTS PAGE 2 BACKGROUND The following City of Chino invoices INVOICE NUMBER are herewith submitted for Agency DATE AMOUNT 201 MARCH 2007 987 679 83 202 APRI L 2007 530 946 96 203 MAY 2007 520 777 11 2 ISSUES ANALYSIS None DDC YHRdm ratification 403 039 90 R MEMORANDUM REDEVELOPMENT DEPARTMENT CITY OF CHINO AGENCY MEETING DATE TO GLEN ROJAS EXECUTIVE DIRECTOR FROM EARL NELSON SUBJECT REJECT BID JULY 17 2007 DIRECTOR OF REDEVELOPMEN BUS SHELTER IMPROVEMENT PROJECT RECOMMENDATION Reject six 6 of the bid received from MG Enterprizes Sherman Oaks CA for the construction the re bid bus shelters in the City of Chino and direct staff to re notice and project FISCAL IMPACT None Approved City Clerk AYES DY EU GD EE TH NOES DY EU GD EE TH ABSENT DY EU GD EE TH ABSTAIN DY EU GD EE TH Denied Continued Tabled AGENCY MEETING DATE JULY 17 2007 SUBJECT REJECT BID BUS SHELTER IMPROVEMENT PROJECT PAGE 2 BACKGROUND For the past several years the Agency has budgeted funds to construct and install bus shelters at various locations along Central Avenue A physical survey identified several locations in need of new bus shelters and ultimately the list was narrowed to six 6 sites engineering consulting firm of J Yostanto Corporation was retained by the Agency design plans and specifications of six 6 bus shelters located in Chino Plans and specifications for the six 6 Bus Shelters were completed and the project went out to public bid on May 4 2007 The for ISSUES ANALYSIS Staff solicited of Notice proposals for construction of the Bus Shelters through the publication Inviting Bids NIB Only one 1 contractor responded to the NIB submitted a proposal for Agency consideration on June 20 2007 subsequently and MG The Enterprizes engineers a 230 900 00 estimate for the project was established at 170 000 After review of the general slowing down of regional construction activity it is that other contractor s may respond more positively by re noticing and re anticipated the bidding project bid and in consideration of the It is recommended the direct staff to AC re Agency notice and re Board bid the reject project the bid received from MG Enterprizes and MEMORANDUM CITY OF CHINO REDEVELOPMENT DEPARTMENT AGENCY MEETING DATE JULY 17 2007 TO GLEN ROJAS EXECUTIVE DIRECTOR FROM EARL NELSON DIRECTOR OF REDEVELOPMENT SUBJECT CHINO UNIVERSITY HALL VIDEO PROJECTION EQUIPMENT RECOMMENDATION order with Western Audio Visual Corporation Fountain Valley CA in the amount of 31 005 85 for the purchase and installation of video projection equipment for Chino University Hall and authorize the Executive Director to execute all necessary documents on behalf of the Agency Approve a purchase FISCAL IMPACT None Sufficient funds have been budgeted in the FY 2007 08 Redevelopment Agency budget City Approved Clerk AYES DY EU GD EE TH NOES DY EU GD EE TH ABSENT DY EU GD EE TH ABSTAIN DY EU GD EE TH Denied Continued Tabled AGENCY MEETING DATE JULY 17 2007 SUBJECT CHINO UNIVERSITY HALL VIDEO PROJECTION EQUIPMENT PAGE 2 BACKGROUND The Paseo del Sol project is located on the east side of Central Avenue Hall and the Civic Center Paseo del Sol will contain the following across from City Two 2 office buildings to be owned and developed by private entities A Community Services Center containing approximately 20 000 square feet that will house the City s Recreation and Human Services activities as well as classroom space for Chino University Hall A Performing Arts facility Chino University Hall is located on the second floor of the new Community Services building Chino University Hall contains seven 7 classrooms to accommodate up to 172 students at any given time Agency staff has been working with several local universities to establish bachelor and degree completion programs It is anticipated that some Universities may begin instruction starting with the fall 2007 quarter ISSUES ANALYSIS Staff contacted requested proposals from equipment companies The three companies Western Audio Visual Carlsbad CA Hoffman Glendale 31 005 85 483 41 57 CA Spinitar La Mirada Corporation three 3 qualified video projection and and their bid breakdown are as follows Non Responsive CA The proposal submitted by Western is considered the lowest responsible bid In addition Western is the video equipment sub contractor for the Council Chamber makeover Staff recommends the Agency Board approve the purchase and installation of video projector s wall mounted pull down screens and control equipment for the seven classrooms from Western Audio Visual Corporation in the amount of 31 005 85 AC ma MEMORANDUM Community Development Department CITY OF CHINO COUNCIUAGENCY MEETING DATE JULY 17 2007 CITY MANAGEREXECUTIVE DIRECTOR TO GLEN ROJAS FROM CHUCK COE DIRECTOR OF COMMUNITY SUBJECT CONFLICT OF INTEREST WAIVER DEVELOPMENTC Uv RUTAN TUCKER LLP RECOMMENDATION Tucker LLP waiving any conflict of the Consent and Waiver Agreement with Rutan s of the Tucker City of Chino and Redevelopment interest arising from Rutan representation matter and Agency of the City of Chino related to the College Park Affordable Housing authorize the City Manager Executive Director to execute said agreement Approve FISCAL IMPACT None Approved City Clerk Denied AYES DY EU NOES DY EU ABSENT DY EU ABSTAIN DY EU Continued Tabled COUNCIUAGENCY MEETING DATE JULY 17 2007 SUBJECT CONFLICT OF INTEREST WAIVER RUTAN PAGE 2 OF 3 TUCKER LLP BACKGROUND In 2004 the City of Chino entered into a Development Agreement with SunCal Companies governing the newly planned College Park community The Development Agreement requires SunCal to develop 330 requires that the parties affordable housing units in the execute an affordable housing College covenant Park community and further governing the operation and maintenance of the affordable units Rutan Tucker LLP provides professional legal services to the Redevelopment Agency of the of Chino in support of the Agency s redevelopment and affordable housing activities Rutan City Tucker LLP also from time to time represents the SunCal Companies and or their affiliates Rutan Tucker LLP has not represented and has not been asked to represent the SunCal Companies in connection with the College Park affordable housing project ISSUES ANAL YSIS In effort to comply with Rule 3 310 C 3 of the Rules of Professional Conduct of the State Bar of California Rutan Tucker LLP has requested that the City of Chino Redevelopment of the of Chino and SunCal Companies provide their informed written consent of City Agency Rutan Tucker LLP s representation of the City Agency on the College Park Affordable an Housing matter SunCal Companies has already provided their informed written consent by Tucker LLP representing executing a Consent and Waiver agreement consenting to Rutan the City of Chino and Redevelopment Agency of the City of Chino on the College Park Affordable Housing Matter CC ro b MEMORANDUM CITY OF CHINO REDEVELOPMENT DEPARTMENT AGENCY MEETING DATE JULY 17 2007 EXECUTIVE DIRECTOR TO GLEN ROJAS FROM EARL NELSON SUBJECT EXPENDITURE OF REDEVELOPMENT IMPROVEMENTS DIRECTOR OF REDEVELOPMENT FUNDS FOR PUBLIC RECOMMENDATION Adopt RDA Resolution No 2007 07 approving the expenditure of redevelopment City of funds for the installation of certain public improvements located in the Area Chino and benefiting the Merged Chino Redevelopment Project FISCAL IMPACT NONE City Approved Clerk AYES DY GD EE TH EU NOES OY GO EE TH EU ABSENT DY GO EE TH EU ABSTAIN DY GD EE TH EU Denied Continued Tabled AGENCY MEETING DATE JULY 17 2007 SUBJECT EXPENDITURE OF REDEVELOPMENT FUNDS FOR PUBLIC IMPROVEMENTS PAGE 2 BACKGROUND The Redevelopment Agency seeks redevelopment project area including to eliminate the funding blighting influences within the public improvements of various ISSUES I ANALYSIS On June 19 2007 the Redevelopment Agency Board approved a contract with Mira Loma California to construct and install various Grand Pacific Contractors public improvements including median island modifications sidewalk wheel chair ramps and street improvements along Central Avenue installation of a 25 foot tall Spirit of Achievement monument and a new traffic signal and pedestrian walkway at the intersection of Central Avenue and D Street Fiscal Year 2006 2007 budget provides funds in the amount of 388 340 for Signalization and Crosswalk Improvements Project Concurrent with the contact approval the Agency Board approved an additional appropriation of 97 800 from unappropriated Redevelopment Bond Proceed funds Also due to upgrades of sidewalks and wheelchair ramps an additional 31 000 from the Community Development Block Grant CDBG sidewalk project construction of the Traffic will be utilized In accordance with Health and Safety Code Sections 33421 1 and 33445 the Redevelopment Agency City Council are required to make certain findings and determinations prior to the Agency funding costs toward public improvements These findings and determinations are Board and a That the improvements to be funded by Agency are of benefit to the Project redevelopment of the Project Area is dependent upon the provision of adequate infrastructure Area b That in that no the other reasonable i means of funding are available to the community for following operation City police fire and other necessary expenditures including other capital improvement projects ii the only practical means of paying for site studies is to use Agency funding iii without Agency funding for the Public Improvements would be unable to proceed or would be delayed or reduced all to the detriment of the redevelopment of the Project Area c That the reasons monies are dedicated to the of critical Agency s funding will assist in the elimination of blighting conditions Project Area in that deficient public improvements are a blighting condition addressed by the Agency s financial assistance in the AGENCY MEETING DATE JULY 17 2007 SUBJECT EXPENDITURE OF REDEVELOPMENT FUNDS FOR PUBLIC IMPROVEMENTS PAGE 3 with Agency s Agency s funding identified herein is consistent in that addressing inadequate public adopted Implementation Plan Area is a priority identified in the the Project improvements in and benefiting Implementation Plan d That e That the the the Agency funding of public improvements purposes of the Redevelopment Plan is necessary to effectuate Agency adopt RDA Resolution No 2007 07 the installation of certain approving the expenditure of redevelopment funds for the Merged public improvements located in the City of Chino and benefiting Chino Redevelopment Project Area It is AC recommended ma that the RDA RESOLUTION NO 2007 07 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF CHINO CALIFORNIA APPROVING THE EXPENDITURE OF REDEVELOPMENT FUNDS FOR THE OF INSTALLATION PUBLIC IMPROVEMENTS CERTAIN LOCATED IN THE CITY OF CHINO AND BENEFITING THE MERGED CHINO REDEVELOPMENT PROJECT AREA WHEREAS adopted the the Council of the City Redevelopment Plan for the Central City Redevelopment Project by Ordinance No approved City Council of Chino City 81 27 on or and Ordinance No about December 28 24 1972 as amended by No 93 29 on December 27 1993 and by Ordinance No 2000 06 on or 1981 by Ordinance about June 20 2000 which merged the Central City Redevelopment Project with Project Area and No 2 to create the Merged Chino Redevelopment Project Area Project Area 743 on or about May WHEREAS and politic Redevelopment Agency the is the Agency of the City of Chino a public body corporate functions within agency performing redevelopment to the California Community Redevelopment Law redevelopment the territorial limits of the City pursuant Health Safety Code S 33000 et seq and WHEREAS Agency desires to assist in within the improvements to be owned by the City project known as the Street Improvement and Project hereinafter the Public Improvements WHEREAS and City Public Improvements evidence concerning costs construct to certain public specifically the redevelopment project Signal at Central Avenue area Traffic and D Street and Safety Code Sections 33421 1 and certain findings prior to Agency funding Health and Council to make WHEREAS the 33445 requires the Agency of costs associated with the and the the Agency and City Council proposed Agency funding WHEREAS all action and Agency and City Council to be taken precedent to Agency funding have been taken in accordance with applicable required review and consideration ofthe have considered all the information and of the law NOW THEREFORE BE IT RESOLVED BY THE REDEVELOPMENT AGENCY OF THE CITY OF CHINO AS FOLLOWS Section 1 That the above recitals Section 2 That the Agency does are true and correct and hereby incorporated herein find and determine as follows Improvements to be funded by Agency are of benefit the Project Area in that redevelopment ofthe Project Area is dependent upon the provision adequate infrastructure and community facilities a 394 062212 000 I 564283 02 a07 09 07 That the Public to of RDA Resolution No 2007 07 Page b That no available to the other reasonable means of financing the Public Improvements 2 are for the community following reasons i City monies are dedicated to critical police fire and other necessary expenditures including other capital improvement projects ii the only practical means of paying for the public improvements is to use Agency funding iii without Agency funding for the public improvements the Project would be unable to proceed or would be delayed or reduced all to the detriment of the redevelopment ofthe Project Area That the c of blighting conditions in the condition addressed d by the Agency s funding Project Area in that Agency That the e That the effectuate the purposes ofthe Section 3 Public Street The i sign s in that Agency funding Redevelopment Agency project further actions and to Agency does the Street Improvements The Agency e financial assistance funding identified herein is consistent with Agency s addressing inadequate Public Improvements in and is a priority identified in the Implementation Plan Plan adopted Implementation benefiting the Project Area s identified herein will assist in the elimination deficient Public Improvements are a blighting for the Public Improvements Plan approve the Improvement and Traffic hereby expenditure Signal toward the cost of at Central Avenue and D Executive Director is authorized and directed to take such other and such documents as necessary to effectuate the purposes of this Resolution APPROVED and ADOPTED this 17th day of July 2007 Tom ATTEST Lenna J Tanner 062212 0001 564283 02 07 09 07 Secretary is necessary to Haughey Chairperson RDA Resolution No 2007 07 Page 3 STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO ss CITY OF CHINO Redevelopment Agency of the City of Chino do hereby certify that the foregoing Resolution of the Agency was duly California Agency held on the 17th day of July 2007 by the following adopted by said Agency at a regular meeting I Lenna J Tanner Secretary of the vote AYES AGENCY MEMBERS NOES AGENCY MEMBERS ABSENT AGENCY MEMBERS ABSTAINED AGENCY MEMBERS Secretary 062212 000 564283 02 a07 09 07 lZl MEMORANDUM CITY OF CHINO HUMAN RESOURCES DEPARTMENT COUNCIL MEETING DATE JULY 17 2007 CITY MANAGER TO GLEN ROJAS FROM GERIANN KINGSLAN DIRECTOR OF HUMAN RESOURCESlRISK l r MANAGEMENT SUBJECT COMPENSATION AND SALARY ADJUSTMENTS FOR UNREPRESENTED MANAGEMENT AND PART TIME EMPLOYEES RECOMMENDATION Resolution Nos 2004 049 and 2004 050 and authorize the City Manager to various department budget appropriations to reflect compensation and for unrepresented management and part time employees Adopt the modify salary adjustments FISCAL IMPACT 311 000 to be drawn from 261 000 to be drawn from unappropriated Requires approximately reserves and Approved City Clerk AYES DY GD EE TH EU NOES DY GD EE TH EU ABSENT DY GD EE TH EU ABST AIN DY GD EE TH EU General Fund in various other funds unappropriated reserves Denied Continued Tabled COUNCIL MEETING DATE JULY 17 2007 SUBJECT COMPENSATION AND SALARY ADJUSTMENTS FOR UNREPRESENTED MANAGEMENT AND PART TIME EMPLOYEES PAGE 2 BACKGROUND Salaries and benefits for City personnel are typically reviewed determine if adjustments are warranted to keep pace with cost of as to attract and retain a solid workforce on an living annual basis to as well increases ISSUES ANAL YSIS salary survey data was collected the Consumer Price Index was reviewed and From these various equity among City position classifications were analyzed a determination was made that adjustments in employee compensation are sources appropriate These modifications to the current salary and benefits afforded to the affected employees take into consideration the financial impact their implementation will have on the City s budget Current internal The recommended changes are codified in Resolution Nos 2004 049 and 2004 050 which are attached and which upon adoption will implement compensation adjustments civilian personnel Chief of for unrepresented management employees as follows to and addition of 100 per month to the and 3 increase Police Captain salary range that Benefit Bank Concurrent with this it is proposed salary ranges for part time Additionally in compliance with State law the minimum employees be increased by 3 hourly wage will increase to 8 00 per hour effective January 1 2008 Therefore any position classification that falls below this wage rate is marked for an automatic increase Other compensation to the minimum wage rate as of first pay period in 2008 Tuition Advance A 500 increase to the maximum provided to any adjustments are made by create Plan with contributions a Retirement Health Savings eligible employee Plan the employee only implement a voluntary Flexible Benefits Spending Management Leave set at 9 days for the Executive Management Team with the option to cash out up to 7 days and the option for other affected management personnel to cash out up to 3 days of their 6 days of their Management Leave benefit Equity Adjustments have been incorporated into the salary ranges of the Deputy Director of Finance and the Principal Planner classifications Adoption by City Council of these Resolutions will provide compensation and salary Labor adjustments for unrepresented management and part time employees authorized remain in with Compensation represented employees progress negotiations by City Council for these groups will be requested to apply to unrepresented management employees where appropriate at the time those contract changes are brought forward for adoption RESOLUTION NO 2007 049 A RESOLUTION OF THE CITY COUNCIL OF THE CALIFORNIA AMENDING AND SUBSEQUENT CITY OF CHINO OF RESOLUTION NO PERTAINING RESOLUTIONS PORTIONS 85 54 TO COMPENSATION City of Chino adopted Resolution No subsequent resolutions to establish changes to salaries benefits and conditions of employment for City employment and WHEREAS the City Council of has been revised for compensation employees and WHEREAS time WHEREAS the wages the hours and terms employees are codified in a variety Understanding and Agreements and 85 54 and terms and unrepresented management and part and conditions of employment of affected Memorandums of of City Resolutions hours and WHEREAS one or more of the following agreed upon changes to wages in terms and conditions of employment may regard subject matter previously set forth or have and City Resolutions Memorandums of Understanding and Agreements over time and which have developed become prevailing practices WHEREAS to the extent that any of the following changes do address subject matters of Understanding Agreements or already codified in City Resolutions Memorandums it is the intent of the City that said codified wages hours defined by prevailing practices and terms and conditions of employment and those matters defined by prevailing to modifications only described herein practices continue in full force and effect subject City Council of the City of Chino does following beginning with the pay period which includes hereby resolve and adopt who are employed by the July 1 2007 All provisions apply only to those individuals Resolution City of Chino on the day following adoption of this NOW THEREFORE BE IT RESOLVED the the PROVISIONS APPLICABLE TO UNREPRESENTED MANAGEMENT SECTION 1 EMPLOYEES A COST wages B OF LIVING ADJUSTMENT A 3 increase will be made to base salary ranges for all unrepresented management positions SALARY ADJUSTMENT The Deputy Director of Finance salary range shall be set at 7 119 to 9 255 per month and the Principal Planner salary range shall be set at This amount is inclusive of the COLA set out in Section 1 A 6 429 to 8 358 above RESOLUTION NO 2007 049 PAGE 2 C INCREASE TO BENEFIT BANK month The Benefit Bank will be increased D The Tuition Advance will be increased INCREASE TO TUITION ADVANCE 500 per fiscal year for eligible employees E MANAGEMENT LEAVE Employees may cash out up to 30 hours of by 100 per by Management by making Leave at their current rate of pay at any time during the fiscal year notification of request to cash out to the Finance Department F RETIREMENT HEALTH SAVINGS PLAN Plan in accordance with IRS G regulations consisting FLEXIBLE BENEFITS SPENDING PLAN Retirement Health Savings of employee contributions only Establish Implement a a voluntary Flexible Benefits Spending employees pre selected amount of salary to pay employee paid insurance premiums and other qualified expenses Participation in the plan will be voluntary for employees and the City will not be obligated to Plan to enable contribute to the SECTION 2 to redirect a plan PROVISIONS APPLICABLE TO EXECUTIVE MANAGEMENT EMPLOYEES A COST wages B OF LIVING A ADJUSTMENT salary ranges for all Executive INCREASE TO BENEFIT BANK 3 increase will be made to base Management positions The Benefit Bank will be increased by 100 per month C The Tuition Advance will be increased INCREASE TO TUITION ADVANCE 500 per fiscal year for by eligible employees D provided 90 hours of Management Leave Employees may cash out up to 70 hours of Management Leave at their current rate of pay at any time during the fiscal year by making notification of request to cash out to the Finance Department E RETIREMENT HEALTH SAVINGS PLAN MANAGEMENT LEAVE Employees Plan in accordance with IRS F are regulations Establish a Retirement Health Savings consisting of employee contributions only FLEXIBLE BENEFITS SPENDING PLAN Implement a voluntary Flexible Benefits Spending Plan to enable employees to redirect a pre selected amount of salary to pay employee paid insurance premiums and other qualified expenses Participation in the plan will be contribute to the voluntary plan for employees and the City will not be obligated to RESOLUTION NO 2007 049 PAGE 2 SECTION 3 A B C OF COST wages PROVISION APPLICABLE TO PART TIME EMPLOYEES LIVING A ADJUSTMENT salary ranges for all part time 3 increase will be made to base positions The Human Services Intern salary rate shall be set at SALARY ADJUSTMENT 8 00 per hour effective the pay period including January 1 2008 CLEANING CLOTHING ALLOWANCE FOR PART TIME POLICE OFFICERS AND RESERVE POLICE allowance of 25 Officers payable Eligible employees will receive Cleaning Clothing Allowance provided to Full OFFICERS of the in the same and at the same day of July 2007 manner APPROVED AND ADOPTED THIS 17th an annual time Police time DENNIS R YATES MAYOR ATTEST LENNA J TANNER CITY CLERK CITY OF CHINO STATE OF CALI FORNIA COUNTY OF SAN BERNARDINO CITY OF CHINO I Lenna J that the foregoing City Clerk of the City of Chino do hereby certify a regular duly adopted by the City Council of the City of Chino at the 17th day of July 2007 by the following vote to wit Tanner Resolution was meeting held on ss AYES COUNCIL MEMBERS NOES COUNCIL MEMBERS ABSENT COUNCIL MEMBERS LENNA J TANNER CITY CLERK RESOLUTION NO 2007 050 A RESOLUTION OF THE CITY COUNCIL OF THE CALIFORNIA CITY OF CHINO AMENDING PORTIONS OF RESOLUTION NO 2007 007 TO SALARY AND STAFFING LEVELS FOR EMPLOYEES FOR THE PAY PERIOD INCLUDING JULY 1 2007 PERTAINING CITY City Council of the City of Chino established salary levels for all position classifications within the City with the adoption of Resolution No 2007 007 and WHEREAS the WHEREAS the adjustments be City Council of the City of Chino has determined made to certain position titles and salary ranges appropriate the need to increase minimum wage to comply with State law requires a salary for the Human Services Intern position effective for the pay period WHEREAS in that change including January 1 2008 NOW THEREFORE BE IT RESOLVED that the following is adopted RESOLUTION NO 2007 050 PAGE 2 Classification and Salary Schedule Merit Zone Base Management Classifications Executive Outstanding 22 5 Zone 35 10 856 13 298 14 655 10 706 13 115 14 453 9 186 11 252 12 400 9 186 11 252 12 400 9 186 11 252 12 400 Director of Human Resources Risk 9 186 11 252 12 400 Director of 9 763 11 960 13 181 9 186 11 252 400 12 Assistant City Manager Chief of Police Director of Director of Community Development Community Services Director of Finance Director of Management Public WorksCity Engineer Redevelopment Base Management Classifications Administrative Services Manager Non Sworn 22 5 30 0 5 213 6 386 6 777 451 7 9 128 9 687 Engineer Assistant Public Works Services Manager Associate Engineer Associate Civil Engineer 4 939 6 051 6 421 5 365 6 572 6 975 5 871 7 192 7 633 Associate Planner 4 906 6 010 6 378 Billing Manager Budget Coordinator Building Maintenance Supervisor Building Official Business Development Associate City Clerk City Planner Civil Engineering Manager Clinical Specialist Community Liaison Community Services Manager Crime Prevention Supervisor Deputy Director of Community Services Deputy Director of Finance 4 944 6 057 6 428 4 938 6 049 6 420 5 441 5 774 6 679 8 181 8 682 5 213 6 386 6 777 5 740 7 031 7 461 7 159 8 770 9 307 6 508 7 972 460 8 4 361 5 343 5 670 4 739 5 806 6 161 4 944 6 057 6 428 4 938 6 049 6 420 6 758 8 279 8 786 7 119 8 721 9 255 Environmental Coordinator 5 049 6 185 6 564 5 441 5 774 6 057 6 428 442 4 5 441 5 774 7 112 8 712 9 245 4 938 6 049 6 420 4 538 5 559 5 900 4 938 6 049 6 420 493 6 7 953 8 440 5 371 6 579 6 982 6 758 8 279 8 786 3 076 3 768 3 999 7 876 8 358 4 906 6 010 6 378 Special Projects Public Safety Dispatch Supervisor Public Works Services Manager Purchasing Manager Redevelopment Manager Senior Housing Associate Senior Management Analyst 5 213 6 386 6 777 4 129 5 058 5 367 439 6 7 887 8 370 6 057 6 428 7 887 8 370 4 906 6 010 6 378 5 213 6 386 6 777 Senior Planner 5 398 6 612 7 017 Assistant Director of Public WorksAssistant Assistant Engineer Equipment Assistant Civil Mechanic Supervisor Fiscal Services Manager Grounds Supervisor Housing Program Manager Human Resources Analyst Lead Code Compliance Inspector Management Analyst Parks and Capital Projects Manager Permit and Inspection Supervisor Personnel Loss Control Manager Police Records Supervisor Planner Principal Project Coordinator Public Information Officer City Engineer 441 4 442 4 4 944 429 6 4 944 439 6 RESOLUTION NO 2007 050 PAGE 3 Classification and Non Sworn Management Classifications Supervisor Supervising Building Inspector Supervising Plans Examiner Transportation Manager Water and Environmental Manager Water Utilities Supervisor Streets Sworn Management Classifications Deputy Chief Captain of Police Cont Salary Schedule Base 22 5 30 0 4 441 5 441 5 774 5 371 6 579 6 982 5 371 6 579 6 982 7 159 8 nO 9 307 6 508 7 972 5 371 6 579 Base 17 5 8 460 6 982 20 10 311 12 116 12 374 9 727 11 430 11 673 Lieutenant 7 950 9 341 9 540 Sergeant 6 623 7 782 7 948 RESOLUTION NO 2007 050 PAGE 4 Classification and Salary Schedule Non Management Classifications Step A Step B Step C Step 0 Step E Accountant 4 288 4 502 4 728 4 964 5 212 Account Clerk I 2 594 2 724 2 860 3 003 3 154 Account Clerk II 2 850 2 993 3 143 3 300 3 465 Accounting Technician Administrative Secretary 3 283 3 448 3 620 3 801 3 991 3 500 3 675 3 859 4 052 4 111 4 317 4 533 4 759 4 997 4 595 4 825 5 066 5 320 5 586 Assistant Water Utilities Supervisor 4 288 4 502 4 728 4 964 5 212 Billing Supervisor Building Inspector Building Maintenance 4 320 4 536 4 763 5 001 5 251 4 323 4 540 4 767 5 005 5 255 Worker 2 979 3 128 3 285 3 449 3 621 Specialist 4 595 4 825 5 066 5 320 5 586 3 672 3 856 4 049 4 251 464 4 Typist Typist II Community Code Inspector Community Code Technician Community Services Coordinator Community Services Supervisor Corporal Crime Analyst Crime Prevention Specialist 2 293 2 408 2 528 2 655 2 788 2 523 2 650 2 782 2 921 3 067 4 094 4 299 4 514 4 739 3 315 481 3 3 655 3 838 4 030 3 280 3 444 3 616 3 797 3 987 4 102 4 307 4 522 4 749 4 986 5 342 5 609 5 890 6 184 493 6 4 508 4 733 4 970 5 219 5 480 3 633 3 815 4 005 4 206 416 4 Custodian 2 682 2 817 2 957 3 105 3 260 2 979 3 128 3 285 449 3 3 621 3 832 4 024 4 225 436 4 4 658 4 024 4 225 4 436 4 658 3 832 4 024 4 225 436 4 4 658 Equipment Mechanic 3 527 3 704 3 889 4 083 4 288 Executive Assistant 3 832 4 024 4 225 4 436 4 658 Secretary Housing Program Specialist Housing Technician Human Resources Specialist Lead Customer Service Representative 3 832 4 024 4 225 436 4 4 658 4 323 4 540 4 767 5 005 5 255 3 283 448 3 3 620 3 801 3 991 3 511 3 687 3 871 4 065 4 268 3 128 3 284 3 449 3 621 3 802 Mechanic 3 878 4 072 4 276 490 4 4 714 Maintenance Lead Worker 3 278 442 3 3 614 3 795 3 985 3 128 3 285 3 449 3 621 4 825 5 066 5 320 5 586 2 850 2 993 3 143 3 300 465 3 3 283 448 3 3 620 3 801 3 991 Assistant Planner Assistant Project Coordinator Business Assistance Buyer I Clerk Clerk Customer Service Representative Deputy City Clerk Engineering Technician Environmental Technician Executive Lead Equipment Maintenance Worker 3 333 3 899 3 832 2 979 Management Assistant Payroll Clerk Payroll Technician Permit Processing Specialist 4 595 3 042 3 195 3 354 3 522 3 698 Permit Technician 3 578 3 757 3 945 4 142 4 349 3 578 3 757 3 945 4 142 4 349 Plans Examiner 4 541 4 768 5 006 5 257 5 520 Police Officer 4 920 5 166 424 5 5 696 5 980 Police Records Technician 2 619 2 750 2 888 3 032 3 184 Police Recruit 3 811 4 002 4 202 412 4 4 633 3 521 Planning Technician Police Service Officer Property and Evidence Technician Public Safety Dispatcher I Public Safety Dispatcher II Public Works Inspector Redevelopment Assistant 2 896 3 041 3 193 3 353 2 867 3 011 3 161 3 319 485 3 3 182 3 342 3 509 3 684 3 868 3 516 3 692 3 877 4 071 4 274 4 323 4 540 4 767 5 005 5 255 4 111 4 317 4 533 4 759 4 997 RESOLUTION NO 2007 050 PAGE 5 Classification and Non Management Classifications Secretary Secretary to the City Council Cont Step A Salary Schedule Step B Step C Step D Step E 2 901 3 046 3 199 3 359 3 527 3 832 4 024 4 225 4 436 4 658 Senior Accountant 4 717 4 952 5 200 5 460 5 733 Storekeeper Sweeper Operator Training and Safety Coordinator Water Distribution Lead Operator Water Distribution Operator Water Quality Technician Water Systems Operator 2 812 2 953 3 101 3 256 3 418 3 180 3 339 3 506 3 682 3 866 4 528 4 755 4 993 5 242 5 504 3 531 3 708 3 893 4 088 4 292 2 979 3 128 3 285 449 3 3 621 3 766 3 955 4 152 4 360 4 578 3 531 3 708 3 893 4 088 4 292 RESOLUTION NO 2007 050 PAGE 6 Classification and Salary Schedule Temporary Seasonal Part Time Intern Classifications Step 1 41 15 Account Clerk I Step 2 Step 3 Step 4 Step 5 15 80 16 19 16 59 17 01 17 80 18 24 18 70 Step 6 44 17 19 17 Step 7 Step Step 8 9 17 87 18 32 18 78 19 65 20 14 20 64 Account Clerk II 16 94 17 36 Aide 15 60 15 99 16 39 16 80 17 22 17 65 18 09 18 54 19 01 19 51 20 00 20 50 21 01 21 54 22 07 22 63 23 19 23 77 19 81 20 31 20 81 21 33 21 87 22 97 23 55 24 14 Accounting Accounting Technician Administrative Secretary 27 31 Assistant Project Coordinator 25 69 Building Inspector Building 17 70 Maintenance Worker 10 75 Cable TV Associate Case Case Manager I Manager II 15 84 Clerical Aide Clerk Typist I Clerk Typist II Community Code Inspector Community Services Coordinator 26 33 18 14 11 02 16 23 28 69 26 99 18 60 11 29 16 64 27 67 19 06 11 57 17 05 41 22 33 27 30 15 30 90 31 67 28 36 29 07 29 79 30 54 31 30 19 54 20 03 20 53 21 04 21 57 11 86 12 16 12 46 12 77 13 09 18 36 18 82 19 29 48 17 17 92 46 32 17 67 18 11 18 56 19 03 19 50 19 99 21 00 21 53 12 28 12 59 12 91 13 23 13 56 13 90 14 25 14 60 14 97 13 63 13 97 14 32 14 68 15 05 15 42 15 81 16 20 16 61 15 00 15 38 15 76 16 15 16 56 16 97 23 75 24 34 24 95 23 17 49 19 Community Services Leader Community Services Specialist Community Services Supervisor Customer Service Representative 27 99 41 29 9 80 13 25 24 38 17 69 19 98 10 04 13 58 24 99 18 13 48 20 10 30 13 92 25 61 18 58 57 25 49 20 40 17 17 83 18 28 26 21 26 87 27 54 28 23 20 99 21 51 22 05 22 60 23 17 23 75 10 55 10 82 11 09 11 36 11 65 11 94 14 27 14 63 14 99 15 37 15 75 16 14 26 91 27 58 28 27 28 98 29 70 20 01 20 51 21 03 21 55 18 36 18 82 19 29 21 00 21 53 26 25 19 05 19 53 48 17 17 92 Counselor I 15 84 16 23 16 64 17 05 Counselor II 17 67 18 11 18 56 19 03 19 50 19 99 Counselor III 26 59 27 25 27 93 28 63 29 35 30 08 30 83 31 61 28 15 28 85 29 57 30 31 31 07 31 84 Crime 26 79 Analyst 15 95 Custodian Equipment Equipment 20 96 Mechanic expiring 48 21 16 76 17 18 17 61 18 05 18 50 18 96 22 02 22 57 23 14 23 71 24 31 24 91 10 62 10 88 11 16 7 50 8 00 8 00 8 00 8 00 12 63 21 57 DOS DOS 7 50 8 00 7 50 8 00 7 50 8 00 7 50 8 00 10 89 11 16 Maintenance Worker 18 14 18 60 19 06 Maintenance Worker Trainee 1 49 0 21 04 47 12 12 78 11 58 11 87 12 16 23 33 23 91 24 51 25 12 25 75 31 16 31 94 32 74 33 56 34 39 35 25 36 14 37 04 27 99 28 69 41 29 30 15 30 90 31 67 32 46 33 27 17 04 46 17 17 90 18 35 18 81 19 28 19 76 47 19 19 96 20 97 21 49 22 03 24 05 24 66 25 27 25 90 13 01 13 34 13 67 14 01 33 91 34 76 35 63 18 07 18 52 18 53 19 00 22 34 15 58 20 53 11 30 21 79 29 24 12 02 22 76 21 26 11 50 11 73 20 03 22 21 18 08 16 22 44 11 19 54 12 32 11 02 Planning Technician 27 31 8 00 10 75 21 14 40 30 7 50 44 11 21 66 Management Aide Management Analyst Management Assistant Management Intern Permit Processing Specialist Police Records Technician 7 50 21 57 DOS 10 63 Police Officer 7 50 21 04 DOS 17 70 Police Cadet DOS 7 50 20 53 10 37 I nstructor 23 23 DOS 20 03 Human Services Intern effective 1 1 08 Lifeguard 22 66 DOS 19 54 12 07 54 25 22 11 10 11 DOS 44 19 12 01 9 86 DOS 40 32 32 64 11 72 19 06 Household Haz Waste Coil Fac Wkr Human Services Intern 16 35 10 36 Mechanic Aide Equipment Mechanic Trainee 46 27 49 20 16 62 11 79 29 97 15 97 12 08 30 72 16 37 22 89 12 38 31 49 16 78 47 23 12 69 32 28 17 19 46 20 33 08 17 62 48 19 19 96 18 98 20 98 46 20 Police Service Officer 17 22 17 65 18 09 18 54 19 00 Pool 13 25 13 58 13 92 14 27 14 63 14 99 15 37 15 75 16 14 17 91 18 35 18 81 19 28 19 77 20 26 20 77 19 87 20 36 20 87 21 39 21 93 21 95 22 50 23 06 23 64 24 23 24 83 15 05 15 42 15 81 16 21 16 61 19 51 Manager Property and Evidence Technician Public Safety Dispatcher I Public Safety Dispatcher II 17 04 18 91 20 89 47 17 19 38 41 21 23 04 48 22 45 25 17 03 14 32 17 67 18 11 18 57 19 03 19 99 49 20 21 01 Secretary Special Projects Administrator 17 24 25 00 DOQ DOQ DOQ DOQ DOQ DOQ DOQ 100 00 13 97 14 32 14 68 15 05 42 15 15 81 16 21 16 61 17 03 11 29 11 58 12 78 13 10 Storekeeper Aide Student Intern 10 75 11 02 11 87 12 16 47 12 n 13 97 n Reserve Police Officer 14 68 RESOLUTION NO 2007 050 PAGE 7 APPROVED AND ADOPTED THIS 17th day of July 2007 DENNIS R YATES MAYOR ATTEST LENNA J TANNER CITY CLERK CITY OF CHINO STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO ss CITY OF CHINO I Lenna J Tanner Resolution meeting held was on City Clerk of the City of Chino do hereby certify that the foregoing duly adopted by the City Council of the City of Chino at a regular the 17th day of July 2007 by the following vote to wit AYES COUNCIL MEMBERS NOES COUNCIL MEMBERS ABSENT COUNCIL MEMBERS LENNA J TANNER CITY CLERK