Agency Negotiator Kingslan Employee and unrepresented

Transcription

Those persons wishing to speak on any item included on the
agenda should fill out and submit to the City Clerk a Request
to
Speak
The
City
form
of
name
Chino
and address
complies
optional
with
the
Americans
with
Disabilities Act If you require a reasonable accommodation
to participate in this meeting please contact the City Clerk s
Office 909 590 5562 at least 48 hours prior to the advertised
starting
time of the
meeting
CHINO CITY COUNCIUREDEVELOPMENT AGENCY
INLAND EMPIRE UTILITIES AGENCY
REGULAR MEETING
6075 KIMBALL AVENUE BUILDING A CHINO CA
TUESDAY AUGUST 7 2007
CLOSED SESSION
6 30 P M
7
00 P M
OPEN SESSION
AGENDA
ROLL CALL
Yates Ulloa Duncan Elrod
Council Members
Haughey
CLOSED SESSION
The
City
Council will
recess to
Closed Session
CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section
54957 6
Geriann
Employee
Agency Negotiator
Kingslan
Association
Chino Police Management
Organizations Chino Police Officer s
San Bernardino Public Employees Association
Professional
Association
Technical and Clerical
San Bernardino
Public Employees Association
Services
and
unrepresented employees
FLAG SALUTE
INVOCATION
Jack Hibbs
Calvary Chapel
Chino Hills
CEREMONIALS
Mayor s
Home Beautification Award
Recognition
of
August
2007
Retiring Judge Raymond Youngquist
AUGUST 7 2007
Introduction of New
Employee
2
Sob Sodis Assistant Public Works Services
Manager
CONSENT CALENDAR
At this time members of the public may present testimony as to why an item
Unless a
should be removed from the Consent Calendar for separate discussion
removed
from the
an
item
be
member of the public or City Council requests that
and
one
vote
Items
by
Consent Calendar all items will be acted upon as a whole
the
removed from the Consent Calendar will be acted upon separately following
Public Hearing procedures
1
Minutes
d
June 26 2007
July 9 2007
July 17 2007
July 17 2007
e
July
a
b
c
2
Warrants
through
3
4
expenses as audited and within budget for warrants
859162 and handwritten warrants 900461 through 900466
Approve
858621
Receive and file the City
City Officials Travel Trainina and Meetina Report
Officials Travel Training and Meeting Report reflecting City Council business
related expenses incurred by the City
Purchase Order
order to Miracle
Square
5
26 2007
Workshop all Members present
Special Meeting all Members present
Regular Meeting all Members present
Fred Aauiar Sauare Shade Structures
Approve a purchase
the
CA
for
purchase of the Aguiar
Playground Sales Corona
shade structure
Intersection Improvements at Walnut Avenue and Monte
Award of Contract
Award
a construction contract to Eagle Asphalt Construction Inc
Vista Avenue
Walnut CA for construction of intersection improvements at Walnut and Monte
Vista Avenues
6
7
8
Traffic Sianal Modifications at Ramona Avenue and Walnut
Award of Contract
Industry
Avenue Award a construction contract to Christopher R Morales Inc
at the intersection of
to
traffic
modifications
the
construction
of
signal
CA for
Ramona Avenue and Walnut Avenue
Deferment of Development Related Fees for Hillview Acres Children s Home
Site Approval No 2005 52
Approve an agreement with Hillview Acres
Children s Home Chino CA for the deferment of development related fees
Landscape Plan Check
Services Aareement
Services Appropriate funds from unappropriated reserves of the General Fund
and approve an amendment to the Professional Services Agreement with RJM
Design Group San Juan Capistrano CA for landscape plan check services
Amendment
to
Professional
AUGUST 7 2007
9
The
Preserve
Development
Aoreement
Annual
3
Compliance
Certification
Pursuant to the annual review of The Preserve Development Agreement with
Lewis Operating Company certify that the entities are in compliance with the
terms and conditions of the Development Agreement and provide a Certificate of
Compliance
M
RC
S
PUBLIC HEARINGS
None
PUBLIC COMMUNICATIONS
for the general public to address the City Council about
subjects that do not appear elsewhere on the agenda Due to Council policy and
Brown Act requirements action will not be taken on any issues not on the
This is the time and
place
Ordinance No 97 08
Agenda
to
no more than five
speakers
Redevelopment Agency
Chino
Municipal Code Section 2 04 090
minutes in which to address Council
5
limits
the
or
NEW BUSINESS
10
Proposed
reflecting
Reoroanization of Public Works Department
Adopt
of
Director
of
Public
Works
to
the
positions
City
changes
Assistant Director of Public Works Assistant City Engineer
salary ranges for new classifications Resolution No 2007 052
Staff
Report by
Patrick Glover
a
resolution
Engineer and
and establishing
City Manager
Adopt Resolution No 2007 052 to reflect classification
compensation adjustments to accommodate the proposed reorganization of
Public Works Department
RECOMMENDATION
and
the
M
S
RC
MAYOR AND COUNCIL REPORTS
This is the time and place for the Mayor and Council Members to report on
prescheduled Council Committee Assignment Meetings that were held since the
last Regular Council Meeting and any other items of interest Upon request by an
individual Council Member the
the
subject
matters listed below
Mavor Yates
Mavor Pro Tem Ulloa
Council Member Duncan
City
Council may choose to take action
on
any of
4
AUGUST 7 2007
Council Member Elrod
Council Member Hauahev
City AttorneY
City Manaaer
Report
s
Report
s
RECESS CITY COUNCIL TO THE REDEVELOPMENT AGENCY AGENDA
Consent Calendar
At this time members of the public may present testimony as to why an item
should be removed from the Consent Calendar for separate discussion Unless a
member of the public or Redevelopment Agency requests that an item be removed
from the Consent Calendar all items will be acted upon as a whole and by one
Items removed from the Consent Calendar will be acted upon
following the Public Hearing procedures
vote
1
Minutes
a
b
c
d
2
separately
July
July
July
July
9 2007
17 2007
17 2007
26 2007
Final Acceptance
acceptance
M
of the
Regular Meeting all Members present
Entry Monument Sian Landscape Proiect
Entry Monument Sign Landscape project as
S
Approve
complete
the final
RC
Public Communications
place for the general public to address the Redevelopment
Agency
subjects that do not appear on the Agenda Due to Agency policy
and Brown Act requirements action will not be taken on any issues not on the
Ordinance No 97 08 Chino Municipal Code Section 2 04 090 limits
Agenda
speakers to no more than five 5 minutes in which to address Council or the
This is the time and
about
Adiourn
RECONVENE THE CITY COUNCIL AND ADJOURN
The next
at 7 00
of the City Council will be held on
Closed Session at 6 00 p m if necessary
Regular Meeting
p
Chambers
m
Tuesday August 21 2007
at the City Hall Council
5
AUGUST 7 2007
Lenna J Tanner City Clerk of the City of Chino do hereby certify that a copy of this
agenda has been posted by 5 30 p m in the south window of City Hall and at the Inland
Empire Utilities Agency on Friday August 3 2007
I
Lenna J
Tanner
City
Clerk
0
CHINO CITY COUNCIL WORKSHOP
JUNE 26 2007
6 30 P M
AGENDA
ROLL CALL
Yates Ulloa
Council Members
Duncan
Elrod
Haughey
FLAG SALUTE
NEW BUSINESS
1
Citywide Land Use Alternative
General Plan Update
Plan updates
Discuss and review the General
Chuck Coe gave a brief summary of the significance of the workshop and then introduced David
Early who presented the alternatives for each area
regarding Area 1 Direction to the Consultant was to come back
with RDA20 as the maximum density with a clear lower density transition to the existing housing
located along the east site of Area 1 between Phillips and Francis Avenues
Council discussion
was
held
Council discussion
was
held
regarding
Area 2
no
specific
direction
was
given
on
the land
use
proposed pattern
Direction to the
held regarding Area 3 specifically the rail line
use
so
residential
land use was
the multi family
Consultant was to redesign the land
pattern
moved away from the rail line that runs north south along the right of way for Fourth Street
Council
discussion
was
between G Street and Schaefer Avenues
regarding Area 4 Resident Ms Boudreaux addressed Council
regarding high density
developer addressed Council regarding developing acreage on Euclid
ResidenVBusinessman Mr Teo Albers addressed Council regarding
and Schaefer with RD30
his property along Euclid and Eucalyptus expressing interest in the residential plan for his
property and how long he would be able to retain his business operation within his property
holding Council directed the Consultant to work with Mr Albers
Council discussion
was
held
A
Council discussion
from the
proposed
was held
regarding Area 5
mixed use RD30
No
specific changes
There
were
no
requests
to
speak
The official copy of this document is
on
file in the
City
Clerk
s
Office
were
directed in this
area
CHINO CITY COUNCIL WORKSHOP
JUNE 26 2007
2
ADJOURN
The
on
meeting was adjourned
Tuesday July 17 2007
at 8 03 p
at 7 00
m
p
m
The Regular Meeting of the
Closed Session at 6 00 p
Council will be held
if necessary at this
City
m
location
APPROVED AND ADOPTED THIS
DAY OF
2007
DENNIS R YATES MAYOR
ATTEST
LENNA J TANNER CITY CLERK
Ijt 07Min06 26W
These minutes
on
are
file in the
not official until
City
Clerk
s
signed
Office
Ib
CHINO CITY COUNCIUREDEVELOPMENT AGENCY SPECIAL MEETING
MONDAY JULY 9 2007
6 00 P M
MINUTES
ROLL CALL
Council Members
Agency
FI AG SALUTE
Mayor Yates
The
City
present
Council and
Members
Yates Elrod Duncan
led the audience in the
were
flag
Haughey
Ulloa
salute
called to order at 6 04 p
m
All Members
were
JOINT CITY COUNCILREDEVELOPMENT AGENCY NEW BUSINESS
Acceptance of the City Manager s Resignation
Rojas as City Manager effective August 1 2007
Formally accept
the
resignation
of Glen
Moved by Mayor Pro Tem Ulloa seconded by Council Member Elrod and carried on a
5 0 roll call vote to accept the resignation of Glen Rojas as City Manager effective
August
1
2007
Filling Position of City Manager Discuss the recruitment process
resulting from the acceptance of Mr Rojas resignation and provide
Recruitment Proce5i5i for
to fill
the vacancy
direction to staff
Geriann
Kingslan
Discussion
was
Director of Human Resources gave the staff
held
regarding
report
internal recruitment and open recruitment to the
public
Council Member Elrod seconded by Council Member Duncan and carried on
a 5 0 roll call vote to 1
conduct an internal recruitment process involving the Executive
Team
Management
only and 2 hire a facilitator to assist Council in the recruitment
Moved
by
process
Appointment of Interim City Manager
an Interim City Manager through such
position of City Manager
No action
The
required
based
on
as a
action taken in
recessed at 6 11 p
The official copy of this document is on file in the
appropriate make an appointment of
permanent appointment is made to fill the
Discuss and if
time
previous
m
City Clerk
s
office
item
JULY 9 2007
Mayor
for the
Pro Tem Ulloa
Mayor
There were
requested that an
requested that
She also
no
2
requests
to
speak
item be
put on the next agenda regarding compensation
staff conduct research regarding Mayor salaries in other
cities
The
City Council adjourned at 6 15 p m The next Regular Meeting of the City Council will be held
Tuesday July 17 2007 at 7 00 p m 6 00 p m Closed Session if necessary at Inland Empire
Utilities Agency IEUA 6075 Kimball Avenue Building A Chino CA
on
7th
DAY OF
August
2007
PATRICK J
GLOVER EXECUTIVE DIRECTOR
ATTEST
LENNA J
Ijt
TANNER CITY CLERKSECRETARY
07MIN07 09S
These minutes
are not
official until
signed
1
TUESDAY JULY 17 2007
4 30 P M
MINUTES
ROLL CAI L
Council Members
Agency
Members
Yates Elrod
Duncan
Ulloa
Haughey
JOINT CITY COUNCil IREnFVFLOPMFNT AGFNCY ClOSED SFSSION
The
City Council
and
recessed to Closed Session at 4 31 p
PUBLIC EMPLOYEE APPOINTMENT
m
Pursuant to Government Code Section 54957
City Manager
pursuant to Government Code Section
54957 6
Agency Negotiator Geriann Kingslan Employee Organizations Chino Police
Officer s Association Chino Police Management Association San Bernardino Public
Employees Association Professional Technical and Clerical San Bernardino Public
Employees Association Services and unrepresented employees
CONFERENCE WITH LABOR NEGOTIATOR
The
City
Mayor
Council
as
City Manager
City
City Council Redevelopment Agency
following this meeting
The
recessed at 7 21 p
regarding Conference
Redevelopment Agency agenda
The second Closed Session item
immediately following
the
m
Council Redevelopment Agency on a 5 0 vote appointed
effective August 2 2007 contingent upon an agreed contract
Yates announced that the
Patrick Glover
reconvened at 7 19 p
7th
DAY OF
m to
the
With
Allgll
Open
Labor
Session
immediately
Negotiator
was
heard
2007
t
PATRICK J
ATTEST
LENNA J TANNER CITY CLERKSECRETARY
Ijt
07MIN07 17S
These minutes
are not
official until
signed
6
CHINO CITY COUNCIL REGULAR MEETING
OPEN SESSION
7 00 P M
MINUTES
ROLL CALL
Council Members
The
City
Council
Yates Ulloa
meeting
Duncan Elrod
convened at 7 21 p
m
Haughey
All Members
were
presented
JOINT CITY COUNCIL REDEVELOPMENT AGENCY CLOSED SESSION
Pursuant to Government Code Section
Heard
54957 City Manager
during Special Meeting posted for 4 30 p m
pursuant
to Government
Code
Geriann
54957 6
Agency Negotiator
Kingslan Employee
Chino
Police Management
Chino
Police
Officer
s
Association
Organizations
Professional
Association
Section
Technical
Services
San
and Clerical
and unrepresented
Bernardino
Public
Heard
employees
Employees Association
after Redevelopment
Agency agenda
FLAG SALUTE
INVOCATION
Pat McArdle led the audience in the
David Bustamante
Calvary Chapel
flag
salute
Chino Valley gave the invocation
CEREMONIALS
Proclamations
Mayor Yates proclaimed Community Services Month July 2007 accepted by
Tina Cherry and Judy Miller Community Services Department
Presentations
Home Beautification Award
Jesus and Yvonne Peraza 5389 Jefferson
Mayor Yates presented
the
Mayor s
July
2007 to
Mayor Yates joined by the City Council presented a tile plaque to Glen Rojas
City Manager in recognition of his 28 years of service to the City of Chino
City
Clerk s office
CHINO CITY COUNCIL
JULY 17 2007
2
CONSENT CALENDAR
1
Minutes
June 19 2007
2
Warrants
Approve expenses as audited and within budget for warrants
858620 and handwritten warrants 900442 through 900460
through
3
Regular meeting
City Officials Travel Trainina and Meetina Report
Officials
Travel
Training
and
related expenses incurred
4
all Members present
857945
Receive and file the City
Council business
Meeting Report reflecting City
by the City
Center for Civic Partnerships Grant Application
submittal of an application in support of
Communities
Resolution No 2007 044
Adopt
a
resolution
California
approving the
Healthy Cities and
5
Final Acceptance
Villa Park Soccer Field Turf Renovation Proiect
Villa Park Soccer Field Turf Renovation Project as complete
6
Lease of 13150 7 Street
lease of space at 13150
7
Award of Contract
Custodial Service
Award a contract to ABM Janitorial
Services Tustin CA for routine custodial service at the Paseo Del Sol building
8
Notice
9
Notice of Completion
h
Accept
the
Adopt a resolution approving the first amendment to a
7h Street with the Chamber of the Chino Valley
of Completion
2006 07 Slurrv Seal Projects
Accept the public
Martin
Co
Inc
La
Habra
CA as complete
improvements by Doug
Contracting
and release the final retention at the end of the lien period
Central Avenue and Philadelphia Street Improvements
Accept the Central Avenue and Philadelphia Street Improvements Project by
Roadway Engineering and Contracting Inc Ontario CA as complete
10
Riaht of Way Dedication
15913 Mountain Avenue
Carson Companies
the
offer
of
dedication
for
street
and utility purposes at 15913
Accept
public
Mountain Avenue
11
Site Approval No 2006 10 Schaefer XC LP
Adopt a resolution ordering the
annexation of Site Approval No 2006 10 located west of Monte Vista Avenue
and north of Schaefer Avenue to Landscape and Street Light Maintenance
District 2002 1
12
Site Approval No 2002 08 South Chino Industrial LLC
Adopt a resolution
ordering the annexation of Site Approval No 2002 08 located at the southwest
corner
of Kimball and Euclid Avenues
to Landscape and Street Light
Maintenance District 2002 1
Resolution no 2007 047
City Clerk
s
office
CHINO CITY COUNCIL
3
JULY 17 2007
13
Chino and Chino Hills Boundarv Adiustment Adopt a resolution requesting the
Local Agency Formation Commission for a minor adjustment to the boundary
between the cities of Chino and Chino Hills along Chino Hills Parkway between
Central and Monte Vista Avenues
14
2006 2007 Street Rehabilitation Proiect
Accept the
All
American
Corona
CA as
2006 2007 street rehabilitation project by
Asphalt
complete
15
Rutan
Tucker LLP
Conflict of Interest Waiver
Approve the Consent and
Waiver Agreement with Rutan
Tucker LLP waiving any conflict of interest
Also heard under Redevelopment
related to College Park Affordable Housing
Agency Agenda
16
Expenditure of Redevelopment Funds for Public Improvements
Approve the
expenditure of Redevelopment Funds for construction of public improvements
Resolution No 2007
located in the redevelopment project area boundaries
051
17
Adoption of Ordinance No 2007 13 Relatina to Medical Mariiuana Dispensaries
Adopt Ordinance No 2007 13 which establishes a moratorium prohibiting
medical marijuana dispensaries in all zones within the City of Chino
ORDINANCE NO 2007 13
AN ORDINANCE
CALIFORNIA
CITY COUNCIL OF THE
OF THE
ADOPTED
SECTION 65858
PURSUANT
TO
CITY OF CHINO
GOVERNMENT
CODE
PROHIBITING MEDICAL MARIJUANA DISPENSARIES
IN ALL ZONES
Moved
by
Council Member
seconded
Haughey
by Mayor
Pro Tem
carried on a 5 0 roll call vote to approve Consent Calendar Items 1
17
as
and
through
presented
AYES
NOES
YATES DUNCAN
ABSENT
NONE
ELROD HAUGHEY ULLOA
NONE
PUBLIC HEARINGS
18
Fiscal Year 2007 08 Assessments for Landscape and Streetliaht Maintenance
Districts
Adopt a resolution pertaining to the levying of assessments for fiscal
year 2007 08 for assessment districts
Patrick Glover
Director of Public Works gave the staff
Mayor Yates opened the public hearing
Mayor Yates closed the public hearing
City Clerk
s
There
office
Report
were
no
requests
to
speak
CHINO CITY COUNCIL
JULY 17 2007
4
Moved by Council Member Elrod seconded by Council Member Duncan
and carried on a 5 0 roll call vote to 1 conduct the public hearing 2 adopt
Resolution No 2007 041 and 3 direct the City Clerk to file a certified copy
of the
and
diagram
assessments
with
the
County
Auditor Controller
Recorder
19
AYES
NOES
YATES DUNCAN ELROD HAUGHEY ULLOA
NONE
ABSENT
NONE
Appeal of Plannina Commission Approval of Special Conditional Use Permit No
2007 08 Deny the appeal of Planning Commission approval of a dance studio
private club and banquet facility within an existing commercial development
located at the southwest
Council Member
one
of the
Haughey
parties
and left the
room
corner
was a
of Schaefer and Roswell Avenues
stated that he had
client of his
at 7 37 p
a
personal conflict of interest as
Haughey recused himself
Council Member
m
Brent Arnold City Planner gave the staff report
Mr Arnold introduced a letter
from Krikorian Premiere Theatres to the Mayor and Council regarding a condition
of approval that would require the CGM Group to use parking management
techniques during
the
peak period
Mayor
Yates indicated that Council had
a
copy of the letter
Mayor
Yates
opened
the
public hearing
Steve
Ross Vice President for new development with Krikorian Premiere
Theaters addressed Council regarding parking issues Mr Ross requested City
Council consider CGM s offer to make valet parking available during its peak
Mr Ross
usage time and translating that offer into a condition of approval
commended City staff for investing the time energy and creativity in evaluating
this matter
Discussion
AI
was
held
concerning
Yankey representative
appeal
shared
of CGM
parking
spaces
Development
addressed Council
regarding
the
Discussion was held concerning whether an appeal can be based on
matter that was not raised at a Planning Commission hearing
discussion
There
was
were no
held
concerning
other requests to
the
a
subject
Further
appeal
speak
Mayor
City Clerk s
office
Yates closed the
public hearing
CHINO CITY COUNCIL
5
JULY 17 2007
Council Member Elrod seconded by Mayor Pro Tem Ulloa and
on a 5 0 roll call vote to deny the appeal of Planning Commission s
decision to approve Special Conditional Use Permit No 2007 08 based
Moved
carried
by
findings
upon
noted in the staff
report
NONE
AYES
NOES
ABSENT
NONE
Council Member
returned to the dais at 7 59 p
Haughey
There
were no
m
requests
to
speak
NEW BUSINESS
20
Namina of New Park Sites
Approve
the
naming
of two
new
park
sites in the
City
of Chino
Mike
Kolling
Capital Projects Manager
Parks
gave the staff
report
Council Member Haughey seconded by Mayor Pro Tem Ulloa
and carried on a 5 0 roll call vote to approve the name Sunset Trails Park
for the Mountain and Edison Avenues park site and the name Constellation
Moved
by
for the
Eucalyptus
Avenue
park
site
AYES
NOES
ABSENT
NONE
NONE
JOINT CITY COUNCIUREDEVELOPMENT AGENCY NEW BUSINESS
The
present
21
was
m
All Members
were
Compensation and Salarv Adiustments for Unrepresented Manaaement and
Part Time Emplovees Adopt resolutions re implementation of compensation and
salary adjustments Resolution Nos 2007 049 and 2007 050
Geriann
Kingslan
Director of Human Resources
gave the staff
report
Moved by Council Member Duncan seconded by Council Member Haughey
and carried on a 5 0 roll call vote to adopt Resolution Nos 2007 049 and
2007 050 and authorize the City Manager to modify the various department
budget appropriations to reflect compensation and salary adjustments for
unrepresented management
and
part
time
employees
City Clerk s office
CHINO CITY COUNCIL
JULY 17 2007
6
AYES
NOES
NONE
ABSENT
NONE
MAYOR AND COUNCIL REPORTS
Mavor Yates
22
Communitv
Services
Commission
Member At Larae
Recommendation
Ratification of the Community Services Commission s recommendation of James
Espinosa to fill the vacant member at Iarge seat on the Community Services
Commission
Mayor Yates gave
Moved
by
a
verbal
report
seconded by Council Member Elrod
5 0 roll call vote to ratify the Community Services
s recommendation of Mr James Espinosa to fill the vacant
member at Iarge position on the Community Services Commission for a
term of three years expiring 2010
and carried
Commission
on
AYES
NONE
NOES
ABSENT
a
NONE
SWEARING IN CEREMONY
Deputy City Clerk Kathy Baguley administered the
Community Services Commissioner James Espinosa
Mavor Pro Tem Ulloa
No
Concerts on the lawn
Council Member Elrod
newly appointed
report
Council Member Duncan reminded residents of the Summer
No report
Council Member Hauahev
City Attorney s Report
Oath of Office to
No
No
report
report
Citv Manaaer s Report
Mayor Yates
recused himself from the discussion and left the
City
Clerk s office
room at
8 13 p
m
CHINO CITY COUNCIL
JULY 17 2007
7
Rojas gave a verbal report in response to Mayor Pro Tem Ulloa s
request at the July 9 Special Council Meeting concerning the Mayor s Compensation
Mr
Rojas recommended the City complete a more comprehensive Mayor
compensation survey that the City Council consider establishing a committee to
Glen
City Manager
review that survey with staff and what amendments would have to be made to the
ordinance regarding same and that the committee review and come back to Council
to make a recommendation concerning the Mayor s compensation
Mayor
Pro Tem
committee
Mayor
along
Ulloa
agreed
to a Council
committee and volunteered for said
with Council Member Duncan
Yates returned to the dais at 8 17 p
m
RECESS CITY COUNCIL TO THE REDEVELOPMENT AGENCY AGENDA
The
City
Council recessed to the
The
was
at 8 19 p
adjourned
at 8 18 p
m
m
CLOSED SESSION
The
City Council
and
recessed to Closed Session at 8 1 g p
pursuant
m
to Government Code
Geriann
Kingslan Employee
Agency Negotiator
Officer
s
Association
Chino Police Management
Organizations Chino Police
Professional
Association
Section
The
54957 6
Technical
and
Services
and
City
Clerical
San
Bernardino
Redevelopment Agency reconvened
provided to the labor negotiator
Council and
that direction
was
Public
Employees
Association
City
Clerk s office
at 8 23 p
m
Mayor Yates
stated
CHINO CITY COUNCIL
JULY 17 2007
8
RECONVENE THE CITY COUNCIL AND ADJOURN
The
City
Council
will be held
necessary
adjourned at 8 23 p m The next Regular Meeting of the City Council
Tuesday August 7 2007 at 7 00 p m Closed Session at 6 00 p m if
at the Inland Empire Utilities
Agency 6075 Kimball Avenue Chino CA
on
7th
DAY OF
Auaust
2007
DENNIS YATES MAYOR
ATTEST
LENNA J
Ijt
TANNER CITY CLERK
07MIN07 17
These minutes
are not
official until
City Clerk s
office
signed
E
NEIGHBORHOOD ACTIVITY CENTER
MULTI PURPOSE ROOM 2
D STREET CHINO CA
5201
JULY 26 2007
4 00 P M
THURSDAY
MINUTES
ROLL CALL
Council Members
Agency
FLAG SALUTE
Mayor
Members
Yates Elrod Duncan
Yates led the
flag
Haughey
Ulloa
salute
1
Citv Manaaer Contract
Approve
the
employment
contract between the
City
and
newly
appointed City Manager
Mayor Yates reported that a committee comprised of himself and Council Member
Haughey met with Mr Glover regarding the proposed contract He further stated that
the City Attorney had reviewed and approved the proposed contract
General discussion
were
any
objections
was
held
There
regarding proposed salary
objections
Mayor
Yates asked if there
were no
Discussion was held regarding the proposed benefits
Mayor Pro Tem Ulloa expressed
concern that the contract proposed almost the same benefits that Mr Rojas had worked
It was noted that the 5 000 one time investment
to earn over a period of ten years
4 500 education funds were deleted from Mr Glover s proposed
The item carried with one
contract Mayor Yates asked if there were any objections
Tern
Ulloa
Pro
objection by Mayor
payment
and the
Mayor Yates reported that the Ford that Mr Rojas had been driving would go into the
City s fleet inventory and that Mr Glover had requested a Honda Hybrid He further
stated that the purchase of the Honda would come back to Council for approval at a
future Council Meeting
Moved
on a
by
4 1 vote to approve the
seconded
by Council Member
proposed employment contract with Mr
AYES
YATES DUNCAN ELROD HAUGHEY
NOES
ULLOA
NONE
ABSENT
on
file in the
City
Clerk s Office
Elrod
carried
Glover
CHINO CITY COUNCIUREDEVELOPMENT SPECIAL MEETING
JULY 26 2007
2
There
were no
members of the
public present
therefore there
were no
requests
to
speak
ADJOURN
The
meeting was adjourned at 4 16 p m The next Regular Meeting of the City Council will be
on Tuesday August 7 2007 at 7 00 p m
6 00 p m Closed Session if necessary at Inland
Empire Utilities Agency IEUA 6075 Kimball Avenue Building A Chino CA
held
7th
DAY OF
AUGUST
2007
DENNIS R YATES
PATRICK J
ATTEST
LENNA J TANNER CITY CLERKlRDA SECRETARY
Ijt 07Min07 26S
These minutes are not official until
on
file in the
City
MAYOR
signed
Clerk s Office
2
MEMORANDUM
FINANCE DEPARTMENT
CITY OF CHINO
COUNCIL MEETING DATE
TO
PATRICK GLOVER CITY MANAGER
FROM
DAVID D CAIN DIRECTOR OF
SUBJECT
WARRANTS
AUGUST 7 2007
QfY
FINANCE
RECOMMENDATION
Approve expenses
as
budget for warrants
through 900466
audited and within
and handwritten warrants
900461
858621
through
859162
FISCAL IMPACT
None
City
Sufficient funds have been
budgeted
for this item
Approved
Clerk
AYES
DY
GO
EE
TH
EU
NOES
DY
GD
EE
TH
EU
ABSENT
DY
GD
EE
TH
EU
ABSTAIN
DY
GD
EE
TH
EU
Denied
Continued
Tabled
SUBJECT
AUGUST 7 2007
VVARRANTS
PAGE 2
BACKGROUND
Having been approved as prescribed by Government Code Section 37202 and
following demand registers are herewith submitted for Council ratification
37208
the
NO
WARRANTS
DATE
FY
AMOUNT
1
858621 TO 858789
06 28 07
06 07
2
858790 TO 858887
3
858888 TO 858904
07 03 07
07 05 07
06 07
07 08
4
858905 TO 859125
859126 TO 859162
07 12 07
06 07
07 12 07
07 08
53 104 71
5
2 774
49
605
655 537 68
1
24
423
480
221
50
93
6
900461
06 07 07
06 07
500 00
7
900462
06 22 07
06 07
2 500 00
8
900463
06 25 07
06 07
750 00
g
07 09 07
07 08
10
900464
900465
07 08
11
900466
07 09 07
07 09 07
6 356 00
6 225 00
07 08
576 00
TOTAL
Handwritten VVarrant
ISSUES ANALYSIS
None
DC RB dm
4 746 059
311
3
MEMORANDUM
CITY OF CHINO
ADMINISTRATION DEPARTMENT
AUGUST 7 2007
TO
PATRICK J GLOVER CITY MANAGER
FROM
LENNA J TANNER CITY CLE
SUBJECT
CITY OFFICIALS TRAVEL TRAINING AND MEETING REPORT
RECOMMENDATION
Receive and file the attached
City
Officials Travel
Training
and
Meeting Report
FISCAL IMPACT
None
City
Approved
Clerk
AYES
DY
GO
EE
TH
EU
NOES
OY
GO
EE
TH
EU
ABSENT
OY
GO
EE
TH
EU
ABSTAIN
OY
GO
EE
TH
EU
Denied
Continued
Tabled
COUNCIL MEETING DATE AUGUST 7 2007
SUBJECT CITY OFFICIALS TRAVEL TRAINING AND MEETING REPORT
PAGE 2
BACKGROUND
In accordance with Government Code Sections 43232 2 and 43232 3
implementing
Bill 1234 AB1234 effective January 1 2006 the City adopted Resolution No
2005 093 relating to the City s Business Related Expense Policy In addition to
requiring
local agencies to adopt a business related expense policy AB 1234
requires that City
Officials provide a brief report on meetings attended at the expense of the local
agency
at the next regular meeting of the legislative
body
Assembly
ISSUES I ANALYSIS
In response to AB 1234 a City Officials Travel Training and Meeting Report Exhibit A
has been created and will be placed on the City Council Agenda Consent Calendar as
needed Exhibit A provides the required brief report on meetings that the Mayor and
City
Council Members have attended since the last
held on Tuesday July 17 2007
Ijt
Attachment Exhibit A
regularly
scheduled
City
Council
Meeting
CITY OFFICIALS TRAVEL TRAINING AND MEETING REPORT
Event Date
Meeting Purpose
No
and
Subject
Matter
City
Official Attendees
Meetings to Report
EXHIBIT A
MEMORANDUM
CITY OF CHINO
COMMUNITY SERVICES DEPARTMENT
TO
FROM
TINA SRAY COMMUNITY SERVICES DIRECTOR
SUBJECT
AUGUST 7 2007
Pf
f
FRED AGUIAR SQUARE SHADE STRUCTURES
PURCHASE ORDER
RECOMMENDATION
Approve a purchase order in the amount of 23 846 to
for the purchase of the Aguiar Square shade structure
Development Fund and 3 authorize the City Manager to
1
Miracle
2
Playground Sales Corona Ca
appropriate 18 846 from the Park
execute all the necessary documents
FISCAL IMPACT
Requires
City
an
additional
appropriation
of
18 846 from the Park
Development
Denied
Continued
Approved
Clerk
AYES
DY
GD
EE
TH
EU
NOES
DY
GD
EE
TH
EU
ABSENT
DY
GD
EE
TH
EU
ABSTAIN
DY
GD
EE
TH
EU
Fund
Tabled
SUBJECT PURCHASE ORDER
FRED AGUIAR SQUARE SHADE STRUCTURES
PAGE 2
BACKGROUND
Former
City of Chino Mayor Fred Aguiar recently contacted staff with a desire to donate
20 000 to the City in order to provide Aguiar Square upgrades along with a contribution of
10 000 to the Chino Youth Museum Board for Museum improvements
In order to assist Mr
with
his
donation
staff
information
on
Aguiar
designation
provided
programs conducted in the
Square and on Museum exhibiVfacility needs Based on staff suggestions Mr Aguiar has
requested that his donations be utilized by the City to purchase shade structures for Aguiar
Square and by the Youth Museum Board to purchase various supplies for existing exhibits City
staff will lead the Aguiar Square improvement project and advise the Youth Museum Board on
exhibitfacility needs
As
proposed the shade sail structures would be installed in the open plaza area to provide
much needed shade to accommodate seniors participating in the Seniors at the Square
summer dance and dinner program as well as park users that utilize the game tables located in
this area While the existing trellis structures
in the open area where the entertainment and
provide some shade for seating shade is lacking
dancing component of the program is conducted
ISSUES ANALYSIS
Project proposals were requested from three companies Miracle Playground Sales Sports
Supply Group and Southern Hemisphere While the proposals varied due to product offerings
available Le design configuration size etc
it was determined that Miracle Playground Sales
best met the needs of the City Further because Miracle Playground Sales have a proven track
record with previous City projects Le Monte Vista Park Splash Pad and City wide playground
equipment upgrade and due to reasonableness of fee staff is recommending award of a
purchase order to purchase the shade structures from Miracle Playground Sales In order to
provide adequate shade aesthetics and installation the proposed project cost is as follows
Shade sails
Installation
Total
Installation will be bid
vendor overhead
Although
23 846
15 000
not to exceed
38 846
separately
and be
performed by
others in order to eliminate
equipment
the
project cost exceeds Mr Aguiar s donation of 20 000 staff feels this is an
project and provides an opportunity to once again partner with Mr Aguiar benefiting
community and program participants As such the following additional project funding is
excellent
our
required
Project
cost
Donation
Additional
JM TS ay
20 000
18 846
appropriation required
Pending City Council approval
are
adequate monies
appropriation
There
38 846
staff will
available
proceed
in the
with
executing the necessary purchase orders
Development Fund for this additional
Park
5
MEMORANDUM
CITY OF CHINO
PUBLIC WORKS DEPARTMENT
AUGUST 7 2007
TO
JOSE ALIRE ACTING DIRECTOR OF PUBLIC WORKS
SA
FROM
INTERSECTION IMPROVEMENTS AT WALNUT
AWARD OF CONTRACT
AVENUE AND MONTE VISTA AVENUE
SUBJECT
RECOMMENDATION
unapporpriated Transportation Development Impact Fee Fund
2 award a construction contract in the amount of 147 318 to Eagle Asphalt Construction Inc
Walnut CA for construction of intersection improvements at Walnut and Monte Vista Avenues
2 000 for geotechnical
3 authorize expenditure of up to 14 000 for project contingencies
services and 8 000 for inspection services and 4 authorize the City Manager to execute the
necessary documents on behalf of the City
1
Appropriate
44 900 from the
FISCAL IMPACT
Requires
Impact
City
an
appropriation
of
44 900 from the
unappropriated Transportation Development
Fee Fund
Clerk
Approved
AYES
DY
GD
EE
TH
EU
NOES
DY
GD
EE
TH
EU
ABSENT
DY
GD
EE
TH
EU
ABSTAIN
DY
GD
EE
TH
EU
Denied
Continued
Tabled
AUGUST 7 2007
SUBJECT
AWARD OF CONTRACT
INTERSECTION
AVENUE AND MONTE VISTA AVENUE
PAGE 2
IMPROVEMENTS AT WALNUT
BACKGROUND
Over the past few years staff has been
studying the intersection of Walnut Avenue and Monte
Vista Avenue As part of the analysis of this intersection staff has communicated with residents
in the vicinity via phone calls
electronic mail letters and
Staff
concluded
that
intersection
neighborhood meetings
improvements
such as cross gutter enhancements
lighting
signage and roadway striping would address vehicular flow and pedestrian crossings without
negatively affecting residents in the vicinity of Walnut Avenue and Monte Vista Avenue
Plans and Specifications were prepared and a notice
inviting bids was published locally
August 1 2007 at 10 00 a m 4 bids were received and opened with the following results
COMPANY
Eagle Asphalt
Oak
LOCATION
Construction
Engineering
Inc
Inc
Roadway Engineering
California Professional
Contracting Inc
Engineering Inc
Walnut
Pomona
Riverside
So EI Monte
On
BID AMOUNT
147 318
168 074
189 910
345 660
ISSUES ANALYSIS
Construction Inc is the lowest responsible bidder with a bid in the amount of
This firm is properly licensed and has satisfactorily
completed similar projects
this firm is deemed the lowest responsible bidder
In addition staff is
requesting
authorization to spend up to 14 000 for contingencies to fund unanticipated work
2 000 for
geotechnical services and 8 000 for inspection services
Eagle Asphalt
147 318
Therefore
The Fiscal Year 2007 2008 budget provides funds in the amount of 103 000 for construction of
the intersection improvements and
24 000 for the installation of street lights at Walnut and
Monte Vista Avenues
Since the total project cost is
171 318 the project requires an
appropriation of 44 900 from the unappropriated Transportation Development Impact Fee
Fund
JAjg
MEMORANDUM
CITY OF CHINO
AUGUST 7 2007
TO
FROM
JOSE ALIRE ACTING DIRECTOR OF PUBLIC WORKS
SUBJECT
TRAFFIC SIGNAL MODIFICATIONS AT RAMONA
AWARD OF CONTRACT
AVENUE AND WALNUT AVENUE
RECOMMENDATION
22 889 from the unapporpriated Transportation Development Impact Fee Fund
construction contract in the amount of 59 989 to Christopher R Morales Inc
Industry CA for construction of traffic signal modifications at Ramona and Walnut Avenues 3
5 000 for inspection
5 900 for project contingencies and
authorize expenditure of up to
documents
on behalf of
services and 4 authorize the City Manager to execute the necessary
1
Appropriate
2
the
award
a
City
FISCAL IMPACT
Requires an appropriation
Impact Fee Fund
City
of
22 889 from the
Clerk
unappropriated Transportation Development
Approved
AYES
DY
GD
EE
TH
EU
NOES
DY
GD
EE
TH
EU
ABSENT
DY
GD
EE
TH
EU
ABSTAIN
DY
GD
EE
TH
EU
J
Denied
Continued
Tabled
AUGUST 7 2007
SUBJECT
AWARD OF CONTRACT
TRAFFIC SIGNAL MODIFICATIONS AT RAMONA
AVENUE AND WALNUT AVENUE
PAGE 2
BACKGROUND
This
project includes the modification of the traffic signal at the intersection of Ramona Avenue
and Walnut Avenue The plans provide protected left turn arrows in all directions
upgrades to
the controller cabinet and the electrical service cabinet with
battery back up
Plans and
August
1
Specifications
2007 at 10 00
were
a
m
prepared
8 bids
and
were
a notice inviting bids was published locally
received and opened with the following results
COMPANY
LOCATION
Christopher
Industry
R Morales Inc
MaCadee Electrical Construction Inc
Oak Engineering Inc
MSL Electric Inc
Moore Electrical Contracting Inc
Freeway Electric
Steiny and Company Inc
Calif Professional Engineering
Inc
Chino
Pomona
On
BID AMOUNT
59 989 00
60 174 00
Anaheim
Corona
61 514 00
65 500 00
69 021 00
Riverside
69 690 00
Baldwin Park
South EI Monte
77 038 00
00
415
79
ISSUES ANALYSIS
R Morales Inc
In addition staff is
Christopher
59 989
and 5 000 for
inspection
is the lowest responsible bidder with a bid in the amount of
authorization to spend up to 5 900 for contingencies
services which brings the total project cost to 70 889
requesting
Christopher R Morales Inc is properly
projects for the City of Chino therefore this
licensed
and has satisfactorily completed similar
firm is deemed the lowest responsible bidder
The Fiscal Year 2007 2008 budget provides funds in the amount of 48 000 for construction of
traffic signal modifications at Ramona and Walnut Avenues Since the total
project cost is
the
70 889
project requires an appropriation of
22 889 from
the unappropriated
Transportation Development Impact Fee Fund
JA MSF jg
1
I
MEMORANDUM
CITY OF CHINO
AUGUST 7 2007
TO
FROM
SA JOSE
SUBJECT
ALIRE ACTING DIRECTOR OF PUBLIC WORKS
DEFERMENT OF DEVELOPMENT RELATED FEES FOR HILLVIEW
ACRES CHILDREN S HOME SITE APPROVAL NO 2005 52
RECOMMENDATION
Approve an agreement with Hillview Acres Children s Home to defer the development
processing fees and 2 authorize the City Manager to execute the necessary
documents on behalf of the City
1
and
FISCAL IMPACT
development and processing fees totaling 35 0 96 24
permit issuance will be spread over a two year period
The
City
Clerk
Approved
AYES
DY
GD
EE
TH
EU
NOES
DY
GD
EE
TH
EU
ABSENT
DY
GD
EE
TH
EU
ABSTAIN
DY
GD
EE
TH
EU
Denied
due at the time of
Continued
building
Tabled
AUGUST 7 2007
SUBJECT
DEFERMENT OF DEVELOPMENT RELATED FEES FOR HILLVIEW
ACRES CHILDREN S HOME
SITE APPROVAL NO 2005 52
PAGE 2
BACKGROUND
Hillview Acres is a non profit treatment center licensed
by the State of California for
young victims of abuse and neglect It was established in 1929 as an orphanage Over
the years the program was expanded to
provide care for pregnant teens and teen
moms
On
April 3 2006 the City Planning Division approved the construction
foot building and related improvements within the
existing Hillview
of a 5 300 square
Acres Children s
of Chino and East End Avenues
for this construction project Prior to
Home campus located at the southwest corner
Hillview Acres is now ready to pull all of the
permits
the permits being issued Hillview Acres must pay a total of
In
35 096 24 in permit fees
2005
Hillview Acres constructed a 3 742 square foot home for
pregnant teen
In an effort to assist with the payment of
fees
the
permit
City approved an
agreement with Hillview Acres Children s Home for deferment of development related
fees as part of Administrative Approval No 2004 86 SCUP No 2001 01 R1
Hillview
Acres has paid all outstanding fees in
to this
mothers
regards
agreement
ISSUES ANALYSIS
Mr
Ron Storm of Hillview Acres has requested that the
City defer the payment of
and processing fees related to the current project including Public Works
Permit Fees totaling
35 096 24
In consideration of Hillview Acre s
contribution to the City and the community in general staff recommends that the
City
Council defer the payment of development and
processing fees for this project in the
same manner as was
approved in 2005
development
and Building
A deferment agreement between the City and Hillview Acres has been reviewed
and
approved by the City Attorney and outlines the method of payment of fees over a
period
of two years beginning in September 2007
JA MB jg
j
c
MEMORANDUM
CITY OF CHINO
COMMUNITY DEVELOPMENT DEPARTMENT
August
TO
FROM
CHUCK COE DIRECTOR OF COMMUNITY DEVELOPMENT
SUBJECT
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
LANDSCAPE PLAN CHECK SERVICES
7 2007
Uv
RECOMMENDATION
20 000 from the 2006 07 unappropriated reserves of the General Fund
with RJM Design
2 approve an amendment to the Professional Services Agreement
check services 3 increase the
Group San Juan Capistrano CA for landscape plan
20 000
and
FY 06 07 by
revenues
for
Community Development Department
on behalf of the City
documents
to
execute
all
4 authorize the
Manager
required
1
Appropriate
City
FISCAL IMPACT
Requires appropriation of 20 000
reimbursement from developers
City
from General Fund Reserves which will be offset
Approved
Clerk
DY
GD
EE
TH
EU
NOES
DY
GD
EE
TH
EU
ABSENT
DY
GD
EE
TH
EU
ABSTAIN
DY
GD
EE
TH
EU
AYES
Denied
Continued
Tabled
by
SUBJECT AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
LANDSCAPE PLAN CHECK SERVICES
PAGE 2
BACKGROUND
For the
past seven years RJM Design Group has supported the City by reviewing
landscape plans for various types of development projects Utilizing RJM s professional
landscape services has helped conserve water resources by requiring more efficient
irrigation systems and drought tolerant landscape designs
Landscape plans often
and
material
the
check
specialized
irrigation
plant
making
plan
specifications and
require
site inspection an important part of achieving a high quality development project
100 000 was budgeted for landscape plan check services On May 1
For FY 2006 07
Staff is requesting an
2007 Council approved an additional appropriation of 15 000
additional appropriation of 20 000 to cover the final expenditures by RJM for the fiscal
year just
completed
All of the
city
s costs are
reimbursed
by developers
ISSUES ANALYSIS
proposed increase is a direct result of the high number of projects that have
required multiple plan checks and site inspections Many of the landscape plans were of
poor quality and frequently the landscape installation work had to be redone to comply
In addition RJM performed an expedited plan check on the
with the approved plans
extensive landscape plans for the Rancho del Chino Shopping Center project which is
In the end each developer makes a direct payment to the city
now under construction
of
the
for the RJM costs
landscape plan check and site inspection services required for
their project
The
BATI
ro
q
MEMORANDUM
CITY OF CHINO
August
7 2007
1
TO
FROM
PATRICK J GRIFFIN
SUBJECT
THE PRESERVE DEVELOPMENT AGREEMENT ANNUAL
COMPLIANCE CERTIFICATION
ASSISTANT CITY MANAGER
RECOMMENDATION
that Chino Development Corporation Chino Preserve Development Corporation
and Chino Holding Company LLC are in compliance with the requirements of The
and approve the issuance of a Certificate of
Preserve Development Agreement
Certify
Compliance
FISCAL IMPACT
None
City
Approved
Clerk
AYES
DY
GD
EE
TH
EU
NOES
DY
GD
EE
TH
EU
TH
EU
TH
EU
ABSENT
DY
GD
EE
ABSTAIN
DY
GD
EE
Denied
Continued
Tabled
COUNCIL MEETING DATE August 7 2007
SUBJECT THE PRESERVE DEVELOPMENT AGREEMENT ANNUAL COMPLIANCE
CERTI FICATION
PAGE 2
BACKGROUND
In June 2004 the
City entered into a Development Agreement with three entities of the
Operating Company LOC known as Chino Development Corporation Chino
Preserve Development Corporation and Chino Holding Company LLC The Agreement
was entered
into to help guide the orderly development of the recently annexed
agricultural preserve Subarea 2 The Preserve which was envisioned as a master
Further the Agreement set out the
planned residential and commercial community
terms and conditions of development on property owned by LOC and established the
rights and obligations of LOC and the City of Chino during the course of development
Lewis
At the time of the
or controlled 1
Development Agreement approval Lewis Operating Company owned
approximately 2 500 developable acres in The Preserve and
of the Agreement they have acquired additional property for future
125 of the
since the time
development
ISSUES ANALYSIS
One
Development Agreement is the requirement for an annual
review of the terms and conditions of the Agreement along with the production of an
Annual Monitoring Report
Pursuant to Article 11 of the Agreement the Owners LOC
are
required to produce an annual monitoring report demonstrating the Owners
compliance with the terms and conditions of the Agreement Upon receipt of the
monitoring report City staff is to conduct an analysis of the report to determine its
accuracy and then submit a report to the City Council indicating compliance or lack of
compliance with the terms and conditions of the Agreement Owners have the right to
request a formal Certificate of Compliance from the City Council
provision
of the Preserve
The Owners associated with the Preserve Development Agreement have submitted the
annual monitoring report to the City and staff has completed their analysis of the
information contained in the report Based on the review of the annual monitoring report
submitted
by LOC staff has determined that Owners are in compliance with all of the
requirements of the Preserve Development Agreement LOC has requested that the
City provide them a formal Certificate of Compliance relating to this annual review
A copy of the Annual
PJGI
Monitoring Report
is available for review in the
City
Clerk s office
0
MEMORANDUM
CITY OF CHINO
AUGUST 7 2007
TO
MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM
SUBJECT
PROPOSED REORGANIZATION OF PUBLIC WORKS DEPARTMENT
RECOMMENDATION
Resolution No 2007 052 to reflect classification and compensation adjustments to
accommodate the proposed reorganization of the Public Works Department
Adopt
FISCAL IMPACT
None
City
Approved
Clerk
AYES
OY
GO
EE
TH
EU
NOES
OY
GO
EE
TH
EU
ABSENT
OY
GO
EE
TH
EU
ABSTAIN
OY
GO
EE
TH
EU
Denied
Continued
Tabled
SUBJECT PROPOSED REORGANIZATION OF PUBLIC WORKS DEPARTMENT
PAGE 2
BACKGROUND
The current vacancy at the Director level in Public Works has provided the opportunity to
examine the roles and responsibilities assigned to the Department s top level
management staff Specifically it led to an analysis designed to determine if changes in
the
existing organizational
structure would be
improved by modifying the classifications
City Engineer and Assistant Director of Public
Works Assistant City Engineer The goal in undertaking this study was to ensure that
any reorganization would result in providing a continuously high quality of customer
service to elected officials
citizens
and the business community in Chino To
this
was
accomplish
emphasis
placed on ensuring that implementing change would
achieve a high degree of efficiency in work performance an even distribution of the
workload and support the retention of valuable skilled and knowledgeable employees
of
Director
of Public
Works
ISSUES ANALYSIS
The
proposed reorganization would abolish the classifications
Director of Public
City Engineer and Assistant Director of Public Works Assistant City Engineer
positions would be replaced with the following classifications Director of Public
Works and City Engineer The Director of Public Works would maintain oversight of
the Department but would officially delegate by job description the duty to review and
approve all official engineering plans to the position of City Engineer
Works
These
This
on
reorganization does not
Department s budget
the
increase the number of staff
It does however
staff members which will allow the
Department
have any monetary impact
shift responsibilities between
or
strategically
to function at
an
optimal
level
The recommended changes are codified in Resolution No 2007 052 which is attached
and which upon adoption will implement compensation adjustments as follows
The
classification of Director of Public Works will be placed at a salary range of 9 186 to
400
12
and the classification of City
The City Engineer
486
10
will be placed at a salary range of
will report to the Director of Public Works
Current staff members in the Public Works Department are considered eligible for either
appointment or reclassification into these positions
8 066 to
Engineer
RESOLUTION NO 2007 052
OF THE CITY COUNCIL OF THE CITY OF CHINO
AMENDING PORTIONS OF RESOLUTION NO 2007 050
A RESOLUTION
CALIFORNIA
CLASSIFICATION AND SALARY SCHEDULE FOR THE PAY PERIOD
INCLUDING SEPTEMBER 1 2007
the
WHEREAS
position
City Council
of the
classifications within the
City of Chino established salary levels for all
adoption of Resolution No 2007 050 and
City with the
WHEREAS the need to add two classifications has been identified
NOW
BE
THEREFORE
employment
September 1
Executive
and
salary
IT
RESOLVED
ranges
are
that
established
following
the
for
pay
classifications
period
of
including
2007
Management
Classification
Base
9 186
Director of Public Works
Non Sworn
the
Management
22 5
35 0
11 252
400
12
Classification
Base
City Engineer
8 066
22 5
9 881
30 0
486
10
ih day of August 2007
ATTEST
LENNA J
TANNER CITY CLERK
CITY OF CHINO
RESOLUTION NO 2007 052
PAGE 2
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
ss
CITY OF CHINO
I
Lenna J
was
held
meeting
City Clerk of the City of Chino do hereby certify that the foregoing
duly adopted by the City Council of the City of Chino at a regular
the 7th day of August 2007 by the following vote to wit
Tanner
Resolution
on
AYES
COUNCIL MEMBERS
NOES
COUNCIL MEMBERS
ABSENT
COUNCIL MEMBERS
LENNA J
TANNER CITY CLERK
K
MONDAY JULY 9 2007
6 00 P M
MINUTES
ROLL CALL
Council Members
Agency
FLAG SALUTE
Mayor
The
City
present
Council and
Members
Duncan
Yates Elrod
Yates led the audience in the
Redevelopment Agency were
flag
Haughey
Ulloa
salute
m
All Members
were
JOINT CITY COUNCILlREDEVEI OPMENT AGENCY NEW BUSINESS
Formally accept
Acceptance of the City Manager s Rp signation
Rojas as City Manager effective August 1 2007
Moved
by Mayor
Pro Tem Ulloa
5 0 roll call vote to
August 1 2007
accept
the
Kingslan
Geriann
Discussion
was
Discuss the recruitment process
Rojas resignation and provide
regarding
of Glen
by Council Member Elrod and carried on a
resignation of Glen Rojas as City Manager effective
Filling Position of City Manager
resulting from the acceptance of Mr
held
resignation
seconded
RpcnJitmp nt ProCpss for
to fill the vacancy
direction to staff
the
report
internal recruitment and open recruitment to the
public
Council Member Duncan and carried on
a 5 0 roll call vote to 1
conduct an internal recruitment process involving the Executive
Management Team only and 2 hire a facilitator to assist Council in the recruitment
Moved
by Council
Member Elrod
seconded
by
process
Appointmp nt of Intp rim City Manager
an Interim City Manager through such
position of City Manager
No action
The
required
based
on
time
as
action taken in
recessed at 6 11 p
appropriate make an appointment of
permanent appointment is made to fill the
Discuss and if
a
previous
m
City Clerk
s
office
item
c
JULY 9 2007
2
Mayor
Pro Tem Ulloa
for the
Mayor
There
were no
requested that an
requested that
She also
requests
to
speak
item be put on the next agenda regarding compensation
staff conduct research regarding Mayor salaries in other
cities
The
City Council adjourned at 6 15 p m The next Regular Meeting of the City Council will be held
Tuesday July 17 2007 at 7 00 p m 6 00 p m Closed Session if necessary at Inland Empire
Utilities Agency IEUA 6075 Kimball Avenue Building A Chino CA
on
7th
DAY OF
AlJg w t
2007
PATRICK J GLOVER EXECUTIVE DIRECTOR
ATTEST
LENNA J TANNER CITY CLERKSECRETARY
Ijt
07MIN07 09S
These minutes
are not
official until
signed
R
REDEVELOPMENT AGENCY REGULAR MEETING
OPEN SESSION
7 00 P M
MINUTES
JOINT CITY COUNCIL REDEVELOPMENT AGENCY CLOSED SESSION
PUBLIC EMPLOYEE APPOINTMENT Pursuant to Government Code Section
54957 City Manager Heard during Special Meeting posted for 4 30 p m
pursuant
to Government
Code
Geriann
54957 6
Kingslan Employee
Agency Negotiator
Chino Police Officer s Association Chino Police Management
Professional
Association
Technical and
Clerical
San Bernardino
Section
Organizations
Services
and
Heard
Redevelopment
after
Agency agenda
JOINT CITY COUNCIL REDEVELOPMENT AGENCY NEW BUSINESS
present
The
21
was
m
All Members
were
Salary Adiustments for Unrepresented Manaaement and
Part Time Emplovees Adopt resolutions re implementation of compensation and
salary adjustments Resolution Nos 2007 049 and 2007 050
Compensation and
Geriann
Kingslan
report
Moved by Council Member Duncan seconded by Council Member Haughey
and carried on a 5 0 roll call vote to adopt Resolution Nos 2007 049 and
2007 050 and authorize the City Manager to modify the various department
budget appropriations to reflect compensation and salary adjustments for
unrepresented management
and
AYES
YATES DUNCAN
NOES
ABSENT
NONE
NONE
part
time
employees
ELROD HAUGHEY ULLOA
0
REDEVELOPMENT AGENCY
JULY 17 2007
2
Consent Calendar
1
Minutes
2
Redevelopment Aqencv Billina
June 19 2007
incurred
3
by the
Reiect Bid
Enterprizes
4
City
Regular meeting
of Chino
on
all Members
Statements
behalf of the
Approve payment of
Chino Universitv Hall Video Projection Eauipment
Western Audio Visual Corporation
Carlsbad
for
Chino
Hall
equipment
University
Conflict of Interest Waiver
Waiver
related
expenses
Bus Shelter Improvement Proiect Reject the bid received from MG
Sherman Oaks CA for the Bus Shelter Improvement Project
with
5
present
Agreement
to College
Rutan
Approve
CA
a
purchase order
projection
for video
Tucker LLP
with Rutan
Tucker LLP
Park Affordable Housing
Approve the Consent and
waiving any conflict of interest
also heard under City Council
Agenda
6
Expenditure of Redevelopment Funds for Public Improvements
Approve the
expenditure of Redevelopment Funds for construction of public improvements
located in the redevelopment project area boundaries
RDA Resolution No
2007 07
Moved
o
by
roll call
Member Duncan seconded by Member Elrod and carried on
vote to approve Consent Calendar Items 1
through 6
a 5
as
presented
AYES
NOES
NONE
ABSENT
NONE
Public Communications
There
were no
requests
to
speak
JOINT CITY COUNCIL REDEVELOPMENT AGENCY NEW BUSINESS
City Council agenda
7
Compensation and Salarv Adiustments
Part Time Emplovees Adopt resolutions
salary adjustments
The
heard under
for Unrepresented Manaaement and
implementation of compensation and
Resolution Nos 2007 049 and 2007 050
was
re
recessed at 8 19 p
m
City Clerk s office
REDEVELOPMENT AGENCY
JULY 17 2007
3
CLOSED SESSION
The
City Council
at 8 19 p
and
reconvened and recessed to Closed Session
m
pursuant
to Government Code
Geriann
54957 6
Kingslan
Employee
Agency Negotiator
Chino
Police
Chino
Police
Officer
s
Association
Management
Organizations
Professional
Association
San Bernardino
Technical and Clerical
Section
Services
and
The City Council and Redevelopment Agency reconvened at 8 23 p
that direction was provided to the labor negotiator
m
Mayor
Yates stated
ADJOURN
The
meeting
was
adjourned
at 8 23 p
m
7th
DAY OF
Aua ust
2007
PATRICKJ GLOVER EXECUTIVE DIRECTOR
ATTEST
LENNAJ TANNER SECRETARY
Ijt
07RDA07 17M
These minutes
are not
official until
City Clerk s
office
signed
c
4 30 P M
MINUTES
ROLL CALL
Council Members
Agency
Members
Yates Elrod Duncan
Haughey
Ulloa
JOINT CITY COUNCil IREnFVFI OPMFNT AGFNCY CLOSED SFSSION
The
City
Council and
Redevelopment Agency recessed
to Closed Session at 4 31 p
m
Pursuant to Government Code Section 54957
City Manager
pursuant to Government Code Section
54957 6
Agency Negotiator Geriann Kingslan Employee Organizations Chino Police
Officer s Association Chino Police Management Association San Bernardino Public
Employees Association Professional Technical and Clerical San Bernardino Public
Employees Association Services and unrepresented employees
The
City
Mayor
Council
Yates announced that the
Patrick Glover
The
City
following
as
City Manager
City
m
Redevelopment Agency on a 5 0 vote appointed
August 2 2007 contingent upon an agreed contract
Council
effective
meeting
Council
this
reconvened at 7 19 p
recessed at 7 21 p
m to
second Closed Session item regarding Conference With
immediately following the Redevelopment Agency agenda
The
7th
DAY OF
the
Open
Labor
Session
Negotiator
immediately
was
heard
2007
August
ATTEST
LENNAJ TANNER CITY CLERKSECRETARY
IIjt
07MIN07 17S
These minutes
are not
official until
signed
d
NEIGHBORHOOD ACTIVITY CENTER
MULTI PURPOSE ROOM 2
D STREET CHINO CA
5201
THURSDAY JULY 26 2007
4 00 P M
MINUTES
ROLL CALL
Council Members
Agency
FLAG SALUTE
Mayor
Members
Yates Elrod Duncan
Yates led the
flag
Haughey
Ulloa
salute
1
Citv Manaaer Contract
Approve
the
employment
contract between the
City
and
newly
appointed City Manager
Mayor Yates reported that a committee comprised of himself and Council Member
Haughey met with Mr Glover regarding the proposed contract He further stated that
the City Attorney had reviewed and approved the proposed contract
General discussion
were
any
held
regarding proposed salary
There were no objections
was
objections
Mayor
Yates asked if there
was held
regarding the proposed benefits Mayor Pro Tern Ulloa expressed
that the contract proposed almost the same benefits that Mr Rojas had worked
over a
period of ten years It was noted that the 5 000 one time investment
Discussion
concern
to earn
payment
and the
4 500 education funds were
contract
Mayor Yates asked if there
objection by Mayor Pro Tem Ulloa
were
any
deleted from
objections
Mr Glover
s
proposed
The item carried with
one
Mayor Yates reported that the Ford that Mr Rojas had been driving would go into the
City s fleet inventory and that Mr Glover had requested a Honda Hybrid He further
stated that the purchase of the Honda would come back to Council for approval at a
future Council Meeting
Moved
on a
by
Council Member Duncan seconded
4 1 vote to approve the
by Council Member
proposed employment contract with Mr
AYES
YATES DUNCAN ELROD HAUGHEY
NOES
ABSENT
ULLOA
NONE
on
file in the City Clerk
s
Office
Elrod carried
Glover
CHINO CITY COUNCIUREDEVELOPMENT SPECIAL MEETING
JULY 26 2007
2
There
were no
members of the
public present
therefore
there
were no
requests
to
speak
ADJOURN
meeting was adjourned at 4 16 p m The next Regular Meeting of the City Council will be
held on Tuesday August 7 2007 at 7 00 p m 6 00 p m Closed Session if necessary at Inland
Empire Utilities Agency IEUA 6075 Kimball Avenue Building A Chino CA
The
DAY OF
7th
AUGUST
2007
PATRICK J
ATTEST
LENNA J
Iljt
TANNER CITY CLERKlRDA SECRETARY
07Min07 265
These minutes
on
are
file in the
not official until
City
Clerk
s
signed
Office
KL
MEMORANDUM
CITY OF CHINO
REDEVELOPMENT DEPARTMENT
AGENCY MEETING DATE
AUGUST 7 2007
TO
FROM
EARL NELSON DIRECTOR OF REDEVELOPMENT
SUBJECT
FINAL
ENTRY
ACCEPTANCE
LANDSCAPE PROJECT
MONUMENT
SIGN
RECOMMENDATION
2 file a
Sign Landscape Project as complete
3 release final payment to CLS Landscape Management
and 4
Chino California for landscaping and irrigation services provided
the
Entry
1
Accept
Monument
Inc
authorize the Executive Director to execute the necessary documents
FISCAL IMPACT
None
Project
was
completed within approved FY
Approved
City Clerk
AYES
OY
GO
EE
TH
EU
NOES
OY
GO
EE
TH
EU
ABSENT
OY
GO
EE
TH
EU
ABSTAIN
DY
GD
EE
TH
EU
06 07
Denied
budget
Continued
Tabled
AGENCY MEETING DATE AUGUST 7 2007
FINAL ACCEPTANCE
SUBJECT
ENTRY
PROJECT
PAGE 2
MONUMENT
SIGN
LANDSCAPE
BACKGROUND
The monument
at
sign project sites consists of four
major City entrances at the following locations
1
4
new
entry
monument
signs
Central Avenue at the westbound off ramp median from the 60 freeway
Central Avenue at the eastbound off ramp median from the 60 freeway
Southeast corner of Grand Avenue and the 71 Freeway
2
3
4
East side of Central Avenue
south of EI Prado Road and north of Chino
Creek
In
January 16 2007 the Redevelopment Agency awarded a contract to CLS
Landscape Management Inc of Chino California in the amount of 56 494 48
including a 10
contingency 5 649 for the landscaping and irrigation services
for all four 4 sites
On March 15 2007 the contractor
project
was
not considered
The establishment
determined
period
completed the required services however the
until after a 90 day establishment period
in mid June and the project has now been
complete
ended
complete
ISSUES ANALYSIS
The Contractor
requirements
Staff has
has
completed the project in accordance
project budget
with the
contract
and within the allocated
inspected
the site and is satisfied with the condition of the
completed
A Notice of
project
upon approval
contractors
Completion for the work performed has been prepared and
will be filed with the County Recorder and sent to all sub
of record
Thirty five
35
days after
the
filing of
the notice
of
completion paym nt of the remaining retention will be made provided no labor or
material supplier has exercised Stop Notice privileges
In addition prior to
final
the
submit
Contractor
must
disbursing
payment
fully executed lien releases
from all sub contractors along with as built
drawings
Staff is
the
recommending the Agency accept the project
Executive
performance
Director
bond
file
a
complete
and authorize
to process
the
related documents
release the
Notice of Completion and make payment of retention
funds due to the contractor
AC yp
as

Agency Negotiator Kingslan Employee and unrepresented

Transcription

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