I Supplier Portal Supplier User Guide

I Supplier Portal Supplier User Guide
King Faisal Specialist Hospital & Research Centre
Sourcing Supplier User Guide
KFSH&RC
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Submitting Quote
Supplier can submit his quote online
through the system
Sourcing Supplier User Guide
KFSH&RC
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For acknowledge Negotiation / Sourcing
RFQ
For Submitting Quote
Online Discussion & Negotiation
ASN/ASBN
Create Online Invoice
Sourcing Supplier User Guide
KFSH&RC
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Navigation : Supplier Login
Sourcing Supplier User Guide
KFSH&RC
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KFSH Sourcing Supplier: is used to view RFQ & submitting Quotations
KFSH iSupplier Portal Full Access: is used to PO Acceptance, Request
for Change/Cancel Order, Change History, ASN/ASBN & Online Invoicing
Navigation : Sourcing Supplier  Worklist (For Notification)
Sourcing Supplier User Guide
KFSH&RC
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Navigation : Sourcing Supplier  Worklist (Supplier will receive notification for “Published RFQ”)
Sourcing Supplier User Guide
KFSH&RC
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Click here to Acknowledge participation
Navigation : Sourcing Supplier  Sourcing Home Page (Supplier may view open Invitations in Home Page)
Sourcing Supplier User Guide
KFSH&RC
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Select “Acknowledge Participation”
from Action and click on “Go”
Navigation : Sourcing Supplier  Sourcing Home Page > Open Invitations > Actions
Sourcing Supplier User Guide
KFSH&RC
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Click here to acknowledge
Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Acknowledge
Participation
Sourcing Supplier User Guide
KFSH&RC
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Select “Create Quote” from Action and
click on “Go”
Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote
Sourcing Supplier User Guide
KFSH&RC
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Enter “Quote Valid Until” & select
“Quote Currency”
Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote
(Header details and Header level attributes)
Sourcing Supplier User Guide
KFSH&RC
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Enter “Quote Price” & “Click on Update”
Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote (Line
details and Line level attributes)
Sourcing Supplier User Guide
KFSH&RC
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Enter “Quote Value” & “Click on Apply”
Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote (Line
Attributes)
Sourcing Supplier User Guide
KFSH&RC
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Click on “Continue”
Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote
Sourcing Supplier User Guide
KFSH&RC
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Click on “Submit” for completion Quote Submission
Navigation : Sourcing Supplier  Sourcing Home Page  Open Invitations  Actions  Create Quote
(Submission for bidding)
Sourcing Supplier User Guide
KFSH&RC-Jeddah
01-Oct-2011
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 Quote
Submission Process Ends Here. As
soon as Supplier submits Quote Buyer
will be able to see Supplier Response in
His Screen.
 For
any clarification or detail negotiation
Buyer can send a Online message.
 If
Buyer Send any Message Supplier can
Respond it online.
Sourcing Supplier User Guide
KFSH&RC
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Click to view
the message
Sourcing Supplier User Guide
KFSH&RC
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Click to Reply
Sourcing Supplier User Guide
KFSH&RC
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 Once
the RFQ is closed Supplier will not be
able to submits his Quotation.
 If
RFQ is awarded to Supplier and PO is
Approved. Supplier will be able to see his
PO in KFSH iSupplier Portal Responsibility.
Sourcing Supplier User Guide
KFSH&RC
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All the Orders/Notification
can be view here by
supplier
Navigation : KFSH iSupplier Portal Responsibility  Home Page
Sourcing Supplier User Guide
KFSH&RC
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Supplier can view the
details of PO & may
request for change in the
same
Navigation : KFSH iSupplier Portal Responsibility  Home Page
Sourcing Supplier User Guide
KFSH&RC
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There are certain field
which supplier may ask for
change i.e.
. Supplier Item
. Price
. Quantity Ordered
. Promise Date
Supplier Line Order
Make changes & Submit
Form
Once supplier submit change request, it goes to Buyer for approval,
and if Buyer approve the changes, PO gets change automatically.
Sourcing Supplier User Guide
KFSH&RC
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Select desired PO to add in ASN. An ASN may
contain multiple PO.
Navigation : KFSH iSupplier Portal Responsibility  Home Page Shipment
Tab  Shipment Notice  Create Advance Shipment Notice
Sourcing Supplier User Guide
KFSH&RC
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Enter quantity to be shipped in
“Shipment Lines” Tab and click on
“Shipment Header” Tab
Sourcing Supplier User Guide
KFSH&RC
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Enter Shipment Number/Shipment
Date/Expected Receipt Date and click
on “Submit”. Once it is submitted a
notification will be sent to Buyer.
Sourcing Supplier User Guide
KFSH&RC
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Select desired PO to add in ASBN. An ASBN
may contain multiple PO.
Navigation : KFSH iSupplier Portal Responsibility  Home Page Shipment Tab
 Shipment Notice  Create Advance Shipment Billing Notice
Sourcing Supplier User Guide
KFSH&RC
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Enter quantity to be shipped in
“Shipment Lines” Tab and click on
“Shipment Header” Tab
Sourcing Supplier User Guide
KFSH&RC
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Enter Shipment Number/Shipment
Date/Expected Receipt Date and click
on “Submit”. Once it is submitted a
notification will be sent to Buyer.
Sourcing Supplier User Guide
KFSH&RC
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Sourcing Supplier User Guide
KFSH&RC
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