Agreement USA 2016hot! - FIPS

re
Agreement
FIPS-Mouche Championships
& lnspection Checklist
This is an agreement (in double) on the organisation of a FIPS-Mouche Championship, signed by the representative of the
Host Country Federation or Organisation, responsible for the correct enrolment of this championship following the most
current FIPS-Mouche Competition rules, Statutes and the FIPS-Mouche Guidelines.
36th FIPS-Mouche World Fly Fishing Championship 2016
Paul Vekemans
Vail, Colorado
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1. FIPS-Mouche official carrying out inspection:
Name & address: Paul Vekemans Erasmuslaan 6 3191 Hever Belgium
tel: +32475783357
e-mail: [email protected]
2. lnternational
Organiser: Nominated in accordance with Reference A Art 5.2(c)
Name and address: John Knight P0 Box 6084, Vail, CO 81658
970-376-5703
e-mail: [email protected]
tel:
Experience at local, National level or World level: Organizes largest FIPS Mouche style tournament in USA, The
America Cup, in Colorado for the past 7 years. Executes all areas of event: venue permits, beat setting, controller
training, headquarters, rules and modifications, draw, group order, captain's meeting, scoring, and awards
celebrations. Completed scoring for last 2 US National Fly Fishing Championships (USNFFC) and Rules Chair for
most recent USNf FC. Fersonally have competed in 3 USNFFC.
Knowledge of FIPS-Mouche Competition Rules and experience in application:
Fully understands rules and tournament process - has hosted many European champion anglers in USA. Will be
organizing with Paul Bourcq, Jay Euchner and Jerry Arnold, each of whom have multiple WFFCs experience.
3. Championship Programme:
Detailed programme (attached at Annex A), including all timings, to be available at start of
attached Annex A
inspection:
see
Name & date of the Championship: 36th FtPS Mouche World Fly Fishing Championship 2015
September 7L-18,2016
4.
Estimated attendance:
(numbers of participants for calculation of Participation Fee): 25 Teams with 8 anglers each = 200 attendees
Number of teams entered, or assumed, at date of inspection: 25 tearns
(For WORLD championships: just 1 national team allowed
)
Total Team members: (max of 8 per team): 8
Team Guests & Visitors: 40
National officials:
FIPS-Mouche officials: max. 3 at World & 2 at European (in single rooms) 2 single rooms at host hotel
Seasons
/
Four
/ Vail lnternational Hotel
FIPS-Mouche lnternational Supervisors: max. 5 ( in twins or single rooms) 3 double rooms at host hotel
Guests of Honour: - TBD
Speaking with l\4ayor of Vail - Vail info
Colorado Parks & Wildlife - welcome to our waters
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2 beds
5. Accommodation:
Hotels, names, official grade, number of rooms by type and total beds:
Hsst hotel Evergreen Lodge, Vail, CO
Approximate 120 roo.1s
,!Odolbles, 20 condos, 20 luxury suites.
Evergreen Lodge
Hotel for officials( board + international Supervisors):
Same as above or Four Season, Vail, C0 (it over flow of host hotel)
All in-country cost related to the presence and activities of the Board and the lnternational Supervisors for the whole
duration of the official program of the championship will be included in the budget of the championship.
Lodging and Meals will be provided to 7 officials for program dates.
2 single rooms for FIPS board / 3 douhles for 5 officials
Distances between if hotels are not
together: single hotel or
Four Season is 200 meters to the East
Meeting rooms: Jury Meetings (10+), Captains Meetings (40+) & presentation facilities:
Meeting rooms that can hold up to 100 are available.
Discrete room for input of results: Smaller room will be setup for scoring and privacy.
lnternet connections in all rooms: Yes
Chalet/lodge Accommodation: n/a
Arrangements for early arrivals (contact details and facilities available):
Early arrival can take advantage of discounts at host hotels.
Merchant discounts for food and activities will be available.
Championship/Registration Office - ln main hotel or separate: easy access for registrants: At host hotel in Vail.
Credentials and Fishing Licenses, Entry form verification, collection of National Anthems, team gift bags, and event
programs.
National flags to be flown throughout: All representing countries from
September 1L-L8,2016 at host hotel, parade, opening / closing ceremonies, and awards party
6.
External catering:
Arrangements for lunches during championships: Lunclres will be catered at each rnorning sector for lunches on site.
Tent and picnic tables will be provided.
Out-of-hotel events:
Town of Vail Flag Parade, opening and closing ceremonies, conservation symposium and welcome dinner on top of Vail
mountain.
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Sector I: lnclude details including, Name, Average length of beat and Buffer zones, Fish species
Loch - l-ake Sylvan - Drift Boats * Rainbow, Brown, Brook
Sector ll: lnclude details including Name, Average length of beat and Buffer zones, Fish species
Loch - Dillon Reservoir - Drift Boats - Rainbow, Brown, Brook, Kokanee
Sector lll: lnclude details including, Name, Average length of beat and Buffer zones, Fish species
River - Eagle River - Wade * 150 yards - 10 yard buffer - Rainbow, Brown, Brook, Cutthroat
Sector lV: lnclude details including, Name, Average length of beat and Buffer zones, Fish species
River - Colorado River - Wade - 150 yards - 10 yard buffer - Rainbow, Brown, Brook, Cutthroat
Sector V: lnclude details including, Name, Average length of beat and Buffer zones, Fish species
River - Blue River - Wade - 150 yards - 10 yard buffer - Rainbow, Brown, Brook, Cutthroat
8. Official Practice waters: (Reference A:
Article )
Namefishing style: Wade - Colorado River
Name/fishing style: Wade
-
Blue River
-
-
Coyote Ranch near Dotsero
i. mile above comp water
Nameffishing style: Loch Dillon Reservoir Town of Frisco Frisco Bay Marina - 2 miles from comp water
boats
Name/fishing style: Loch Lake frlottingham Town of Avon < may cancel this venue if no fish
Sufficient area and boats of similar size and construction as competition boats:
All drift boats - all very similar styles * Hyde, Clackacraft, Boulder Boat Works
,2ln0l1/l
D^*^ A
-
- drift
dritt boats
Details of transport and timings to be agreed before first Captains' meeting:
Event will have 1, 49 Person Tour Bus, for each group - 5 total for transfer needs
See prograrn for timing
9. Unofficial Practice waterr: (Reference A:
Name:
Article )
Species:
- public waters
Rainbow, Brown, Brook, Cutthroat
Name:
Colorado River
Eagle River
-
public water
Species: Rainbow, Brown
Name: Blue River - public waters
Species: Rainbow, Brown, Brook, Cutthroat
Name: Dillon Reservoir - boat rental available Lake
Species: Rainbow, Brown, Brook, Kokanee
Extremities of Competition Sectors not to be made avoilable for unofficial pmctice
Guides/ interpreters and costsl
The organizer will provide one French interpreter to co read the opening and closing ceremonies and awards
banquet sp€eches.
10. Draw: (Reference A: Article 2.71
FIPS-Mouche secret draw method mandatory: Yes
LCD
projector and screen required: Will be provided
Desktop computer with Windows
Will be provided with Windows 7
XP
to Windows 7, keyboard, screen, mouse and compatible printer required:
FIPS-Mouche will oversee draw and results: Yes
Table tennis balls required for draw of Teams and Competitors: Will be provided
Markings:
1 set
from
1
to total number of teams
\
1 set
from A to C, D or
E
depending on the number of Groups.
11. Scoring and Results:
System for collection/transmission catches from Sectors (detailed description of document
transmission/delivery with tested and proved timings): Controllers collect score sheet from their competitor
and provide carbon to competitor, each sheet is handed to Sector Judge, who counts and verifies all are
accounted for, and then hands off session sheets to Group captain. Sheets will be in beat order and placed in
sealed bag for safety. Group Captain will hand off score sheets to Hotel Captain, who will get all group scores
and deliver to Scoring Room.
FIPS officials witl input scoring. Print and place scores on host hotel viewing area and on line on WFFC website.
Scores to be posted nightly. Final scores to be posted 3 hours prior to awards.
Scoring card example, following the FIPS-Mouche Template (carbon
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We will use the FIPS scoring sheet.
Back-up computer + mandatory use of FIPS-Mouche scoring program: Will be provided
Two computer operators required to input
results: Will
be provided
Board for display of results (up to 50 A4 pages and accessible to public and Competitors): Will be provided or
taped accordingly for viewing needs.
Fast Photocopier required + paper + stapler + 25 A4 envelopes + markers Will be provided
12. Transport: lReference B: Stondords)
system for meeting incoming teams (arrangements at airport/hotel/tourist centre:
Details for communication/bookings) :
Teams will have information to get rental cars or van services to Vail, CO. Maps will be provided.
Teams will receive discounted travel information.
System for moving competitors, controllers & officials means of transport. Cornpetitors will be moved to
practice and comp waters in buses - officials will have 2 rental vehicles {Z).
distances/times to and between the sectors, 20 - 50 miles
locations, Eagle River, Blue River, Colorado River, Sylvan Lake, Dillon Reservoir
parki
etc StasinE location and oarkine
are at venues
During official practice during Championships: see program
/
agenda
Timings (including time for competitors to prepare before each session - 30 minutes) :
Sector / Beat review time has been included in program agenda
Safety margins and back up (to be described in detail at inspection) A substitute loch and river sector will be
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available.
Car or transport provided for FIPS-Mouche board during the championship 2 shared vehicles
13. Ceremonies: (Reference B: Ceremonies)
All Media rights for all FIPS-Mouche Championships are owned by FlpSMouche: FIPS-Mouche will have final approval for any production.
For any championship, only one awards ceremony is authorized and
permitted, and it will be at the final/Closing Ceremony. No other types
of presentations will be allowed announcing the winners of the
Championship.
Sound system and loudspeakers: yes
Medals provided by FIPS-Mouche: Yes
National Anthems-to be brought by teams and checked when medallists known:
Will be collected at registration and be available at closing ceremonies.
French interpretation, as a minimum, to be provided we will supply 1 interpreter.
National flags available Will be purchased
14. Conservation Symposium: (Reference B: Symposium
)
Obligatory at World level: Yes
Must meet agreed criteria
The 2016 WFFC will provide a Conservation Symposium in Vail Village on the topics of watershed conservation, invasive
species, and fishery management.
The following organizations will attend and provide a presentation and speaker:
Colorado Parks and Wildlife 1&15min max
Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide
enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to
serve as active steu/ards of Colorado's natural resources.
Trout Unlimited 10-15min max
To conserve, protect and restore North America's cold water fisheries and their watersheds. Today TU is a national
organization wlth more than 140,000 volunteers organized into about 400 chapters from Maine to Alaska. This
dedicated grassroots army is matched by a respected staff of lawyers, policy experts and scientists, who work out of
more than 30 offices nationwide. These conservation professionals ensure that TU is at the forefront of fisheries
restoration work at the local, state and national levels"
Eagle River Watershed Council lO-t5min max
Advocates for the health and conservation of the Upper Colorado and Eagle River basins through research, education,
and projects. The Council strives to protect and enhance the high-quality natural, scenic and economic values that our
rivers and tributaries provide to the citizens, visitors and wildlife of the Eagle River and Colorado River watersheds
located in Eagle County.
15. Guest Programme:
Outline Programme (Reference B: Application)
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See
attachment
16. Budget and Finance ( Reference A: Article 6.1(f) ond Reference B)
Budget Template to be completed See attached
Participation Cost-Team member $t,gOO per attendee average 7 per team = 59,400.00
Registration will review all team payments, to ensure all team fees are paid in full, before being allowed to register.
Participation Cost-Guest
:
For senior World: anti-doping tests (4 pers) : +/2O
t25O€
Yes
€ FIPS-Mouche fee per registrant ( b & c) to be paid by Hosts: yes
FIPS-Mouche bank details:
Banque et Caisse d'Epargne de l'Etat - L-2954 Luxembourg
Bank Address BIC (Swift) : BCEELULL
Account n IBAN: LU62 0019 0038 5693 7000 ( € EURO)
for Championship payable to CIPS Treasurer, before start of the competition: Yes
bank details:
Banca Nazionale del Lavoro - sportello Roma Cassa CONIVia Costantino Nigra n. 15 - 00194 ROMA current account No. 088 CIN: Q CAB: 03309 ABI: 01005
BAN rT70QO1005033crO@000000088
SWIFT code BIC BNt Il TRR held in the name of CIPS.
5(X) € CIPS fee
CIPS
r
Transaction fees are responsibility of teams.
17. lnsurance: lReference A: Article 8.7)
Extent of lnsurance Cover arranged by Hosts
$f,OO0,OO0 liability policy will be provided
18. Safety and Security
Local threats
-
none
Liaison with local police - Area law enforcement agencies know the event is happening.
Health precautions
*
High altitude hand outs will be provided
Medical support: EMS personnel provided at each venue during comp days
:{{!:
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For FIPS-Mouche: Paul Vekemans
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