administrative report

KALADAR/BARRIE
JOINT FIRE COMMITTEE
FEBRUARY 5, 2016 – 2:00 P.M.
AGENDA
NORTHBROOK FIRE HALL – 11905 HIGHWAY 41 NORTHBROOK, ONTARIO
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
3. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
4. DELEGATIONS
None.
5. ADOPTION OF MINUTES
a) Minutes of a Regular Meeting dated January 22, 2016.
6. BUSINESS ARISING OUT OF THE MINUTES
a) Resolution #12-16 – Amended Policy #001 – Wages;
i. Appointing By-law – Deputy Fire Chief/Training Officer per Member
Wayne Goods Request.
7. MEMBER REPORTS AND STAFF ADMINISTRATIVE REPORTS
a) Fire Chief – Monthly Reports – August – December 2015;
b) 2016 Budget:
i. Fire Chief – 2016 Budget Revised;
ii. North Frontenac Treasurer – Summary of 2015 Budget versus Proposed
Budget Draft #2 for 2016 and Reserve Fund Balance Analysis 20152017.
8. FINANCIAL REPORTS
a) Former Treasurer – Asset Management Plan.
9. COMMUNICATIONS
10. PUBLIC FORUM
Items on Today’s Agenda Only (time permitting)
11. CLOSED SESSION
12. NEXT MEETING DATE
a) Meeting Dates for 2016 – Request to Change Date.
Kaladar/Barrie Joint Fire Committee
February 5, 2016 Agenda
Page 1 of 2
13. ADJOURNMENT
Kaladar/Barrie Joint Fire Committee
February 5, 2016 Agenda
Page 2 of 2
MINUTES OF A MEETING OF THE KALADAR/BARRIE JOINT FIRE COMMITTEE
HELD ON JANUARY 22, 2016 AT THE NORTHBROOK FIRE HALL, 11905 HIGHWAY
41, NORTHBROOK, ONTARIO.
PRESENT: Addington Highlands Members: Bill Cox (Chair); Henry Hogg; and Kirby
Thompson; North Frontenac Members: Denis Bedard; and Fred Perry.
ABSENT WITH REGRETS: North Frontenac Member: Wayne Good.
ALSO PRESENT: Casey Cuddy, Fire Chief; Christine Reed, Treasurer; and Tara
Mieske, Secretary.
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1. CALL TO ORDER
The current Chair called the Meeting to order at 9:00 a.m.
a) Appointment of the Chair for 2016
Moved by Fred Perry, Seconded by Henry Hogg
#01-16
BE IT RESOLVED THAT per Section 7 of the Joint Fire Committee Agreement the
Committee appoints Bill Cox (Addington Highlands Member) to sit as the Chair of the
Kaladar/Barrie Joint Fire Committee for the 2016 meetings.
Carried
b) Introduction to Eric Korhonen, North Frontenac’s Director of Emergency
Services/Fire Chief
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2. APPROVAL OF THE AGENDA
The Secretary asked to have North Frontenac Council’s Resolution re: Fire Prevention
Seminars for Cottage Associations added to Communications.
Moved by Fred Perry, Seconded by Henry Hogg
#02-16
BE IT RESOLVED THAT Committee approves the Agenda for the Joint Fire Committee
Meeting dated January 22, 2016, as amended, to include North Frontenac’s Resolution
regarding Fire Prevention Seminars at Cottage Association Meetings under
Communications.
Carried
3. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
None declared.
4. DELEGATIONS
None.
5. ADOPTION OF MINUTES
Moved by Fred Perry, Seconded by Henry Hogg
#03-16
BE IT RESOLVED THAT the Committee approves the Minutes of a Regular Meeting of
the Joint Fire Committee dated September 21, 2015, as circulated.
Carried
Minutes of a Meeting of the Kaladar/Barrie Joint Fire Committee January 22, 2016
Page 1 of 6
6. BUSINESS ARISING OUT OF THE MINUTES
a) Appointment of the Fire Chief Administrator
Moved by Henry Hogg, Seconded by Fred Perry
#04-16
BE IT RESOLVED THAT per Section 10 of the Joint Fire Committee Agreement, the
Committee appoints Bill Cox as the Fire Chief Administrator for 2016.
Carried
b) Resolution #58-15 – Administrative Assistant – Addington Highlands Council’s
Response
Moved by Kirby Thompson, Seconded by Fred Perry
#05-16
WHEREAS the Committee passed Resolution #58-15, approving the position of an
Administrative Assistant for the Fire Chief up to seven hours per week, subject to the
approval of both Councils;
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AND WHEREAS the Committee received the response from the Council of the Township
of North Frontenac approving this position at their September 21, 2016 Meeting;
BE IT RESOLVED THAT the Committee receives for information the email dated
December 9, 2015 from the Clerk/Treasurer advising Council of the Township of
Addington Highlands approved the position.
Carried
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c) Resolution #59-15 – Marine Response Agreement with the Stone Mills Fire
Department – Verbal Update from Fire Chief
Moved by Kirby Thompson, Seconded by Fred Perry
#06-16
WHEREAS the Committee passed Resolution #59-15, instructing the Fire Chief to draft a
Marine Response Agreement in Consultation with the Stone Mills Fire Department’s Fire
Chief to be provided to the Committee for consideration;
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THEREFORE BE IT RESOLVED THAT the Committee receives the verbal update from
the Fire Chief advising Stone Mills is purchasing their own boat; therefore an Agreement
won’t be necessary.
Carried
d) Resolution #68-15 – Update on North Frontenac’s Master Fire Plan Task – North
Frontenac Council’s Resolution #645-15
Moved by Fred Perry, Seconded by Henry Hogg
#07-16
WHEREAS the Committee passed Resolution #68-15, approving the Master Fire Plan
Task Force visiting the Northbrook and Cloyne Fire Stations;
THEREFORE BE IT RESOLVED THAT Committee receives for information Council of
the Township of North Frontenac’s Resolution #645-15 advising the Master Fire Plan
Task Force has been dissolved.
Carried
7. MEMBER REPORTS AND STAFF ADMINISTRATIVE REPORTS
a) Fire Chief – Administrative Assistant
Moved by Henry Hogg, Seconded by Fred Perry
Minutes of a Meeting of the Kaladar/Barrie Joint Fire Committee January 22, 2016
Page 2 of 6
#08-16
BE IT RESOLVED THAT Committee receives for information the Fire Chief’s
Administrative Report entitled “Administrative Assistant;
AND THAT Morgan Alcock shall be appointed as the Fire Chief’s Administrative
Assistant, up to seven hours per week as per Resolution #58-15;
AND THAT the Committee requests the Council of the Township of Addington Highland’s
to consider adding him to the employee list as per the Addington Highlands’ Employee
Policy.
Carried
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b) Fire Chief – Roster for the Kaladar/Barrie Fire Department – December 2015
Moved by Kirby Thompson, Seconded by Fred Perry
#09-16
BE IT RESOLVED THAT the Committee receives for information the Roster for the
Kaladar/Barrie Fire Department dated December 2015.
Carried
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c) Fire Chief – Health and Safety Committee Minutes dated September 16, 2015
Moved by Kirby Thompson, Seconded by Fred Perry
#10-16
BE IT RESOLVED THAT Committee receives for information the Health and Safety
Committee Minutes dated September 16, 2015.
Carried
d) Fire Chief – Fire Department Training Records Annual Report
Moved by Kirby Thompson, Seconded by Fred Perry
#11-16
BE IT RESOLVED THAT Committee receives for information the Fire Department
Training Records Annual Report.
Carried
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e) Fire Chief – Policy #001 re: Fire Fighter Wages
Moved by Fred Perry, Seconded by Henry Hogg
BE IT RESOLVED THAT Committee receives for information the Fire Chief’s
Administrative Report entitled “Policy #001 – Wages”;
#12-16
AND THAT the Committee approves option A as the new policy #001;
AND THAT the Committee directs the Fire Chief to put the new policy into effect for
2016.
Carried
f) Fire Chief – Tanker 3 Disposal
Moved by Fred Perry, Seconded by Henry Hogg
BE IT RESOLVED THAT Committee receives for information the Fire Chief’s
Administrative Report entitled “Tanker 3 Disposal”;
#13-16
AND THAT the Fire Chief is directed to provide the vehicle details to the Broker to sell
the tanker as is, whereas, and to ask the Broker bout receiving a minimum bid.
Carried
Minutes of a Meeting of the Kaladar/Barrie Joint Fire Committee January 22, 2016
Page 3 of 6
g) Secretary – Regular and Budget Meeting Dates for 2016
Moved by Fred Perry, Seconded by Henry Hogg
BE IT RESOLVED THAT Committee receives for information the Secretary’s
Administrative Report entitled “Regular and Budget Meeting Dates for 2016”;
#14-16
AND THAT the following dates and times be set for Meetings of the Joint Fire Committee
for 2016:
February 5, 2016 at 2:00 p.m. (Budget and Regular)
February 12, 2016 at 9:00 a.m. (Budget)
May 13, 2016 at 9:00 a.m. (Regular)
August 26, 2016 at 9:00 a.m. (Regular)
September 9, 2016 at 9:00 a.m. (Regular)
March 17, 2016 at 7:00 p.m. (Long Service Awards Presentation).
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AND THAT the Meetings shall be held at the Northbrook Fire Hall.
Carried
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h) Secretary – Proposed Amendment to the Volunteer Recognition Policy
Moved by Henry Hogg, Seconded by Fred Perry
#15-16
BE IT RESOLVED THAT the Committee receives for information the Secretary’s
Administrative Report entitled “Proposed Amendment to the Volunteer Recognition
Policy”;
AND THAT the Committee approves of adding the 40 Years of Service Level to the
Policy at the amount of $225.00 and recognizing the Volunteer who has achieved this
level in 2015, subject to approval of North Frontenac’s Council (as the expenses of the
Volunteer Recognition Policy are the responsibility of the Township of North Frontenac);
AND THAT upon approval of North Frontenac’s Council the Secretary is instructed to
amend Policy #2-14, being the Volunteer Recognition Policy for the Committee’s
consideration.
Carried
North Frontenac’s Clerk – North Frontenac Council’s Request for Addington
Highlands’ Council to Consider an Amendment to the Joint Fire Committee
Agreement Regarding the Dates the Kaladar/Barrie Draft Budget must be
provided by the Committee to the Councils
Moved by Kirby Thompson, Seconded by Fred Perry
#16-16
BE IT RESOLVED THAT the Committee receives for information the Clerk of the
Township of North Frontenac’s Administrative Report entitled “North Frontenac Council’s
Request for Addington Highlands’ Council to Consider an Amendment to the Joint Fire
Committee Agreement regarding the Date the Kaladar/Barrie Draft Budget must be
provided by the Committee to Councils”;
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i)
AND THAT the Committee instructs the Secretary to forward a request to the Clerks of
both Townships for their Council’s consideration to amend Section 30 of the Joint Fire
Committee Agreement to state, “By the 15th of February in each year the Joint Fire
Committee shall submit in writing to the Councils a draft budget for the operation of the
Minutes of a Meeting of the Kaladar/Barrie Joint Fire Committee January 22, 2016
Page 4 of 6
Fire Department for that year together with an apportionment of the costs to each of the
parties herein using the formula of 50% for The Corporation of the Township of Addington
Highlands and 50% for The Corporation of the Township of North Frontenac. Each party
hereto shall approve such draft budget or any amendments thereto as agreed to by both
Councils, on or before the 15th day of March of each year.”;
AND THAT Councils’ responses shall be provided to the Secretary for inclusion in an
upcoming Committee Agenda.
Carried
2016 Draft Budget
i)
Fire Chief – 2006 Draft Budget
Moved by Kirby Thompson, Seconded by Fred Perry
#17-16
BE IT RESOLVED THAT the Committee receives for information the Fire Chief’s
Administrative Report entitled “2016 Budget”;
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j)
AND THAT the Fire Chief shall revisit the draft Budget and bring it back to the
Committee with an approximate 2.5% levy increase.
Carried
North Frontenac Treasurer – Summary of 2015 Budget versus Proposed
Budget Draft #1 for 2016 and Reserve Fund Balance Analysis 2015-2017
Moved by Fred Perry, Seconded by Kirby Thompson
#18-16
BE IT RESOLVED THAT the Committee receives for information North Frontenac
Treasurer’s “Kaladar/Barrie Fire Department Budget 2015 vs. Proposed Budget Draft #1
2016 prepared for the January 22, 2016 Joint Fire Committee Meeting.
Carried
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ii)
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8. FINANCIAL REPORTS
a) Treasurer - January 1, 2015 to December 31, 2015 Financial Reports
Moved by Henry Hogg, Seconded by Fred Perry
#19-16
BE IT RESOLVED THAT the Committee receives for information the Treasurer’s
Financial Report for the period dated January 1, 2015 to December 31, 2015.
Carried
b) Treasurer – Independent Auditors’ Report – Summary of Expenses for Year
Ended December 31, 2014
Moved by Henry Hogg, Seconded by Fred Perry
#20-16
BE IT RESOLVED THAT the Committee receives for information the “Joint Fire
Committee of the Townships of North Frontenac and Addington Highlands, Financial
Information for the Year Ended December 31, 2014, Independent Auditors’ Report
Summary Expenses”.
Carried
c)
Treasurer – Fire Reserve Balance – Accident Call Revenue Reserve and
Vehicle/Equipment Reserve
Moved by Henry Hogg, Seconded by Fred Perry
#21-16
Minutes of a Meeting of the Kaladar/Barrie Joint Fire Committee January 22, 2016
Page 5 of 6
BE IT RESOLVED THAT the Committee receives for information the Reserve Balances
for the Fire Reserve W2 – Accident Call Revenue Reserve and the Fire Reserve W2
Vehicle/Equipment Reserve dated December 2015 as provided by the Treasurer.
Carried
9. COMMUNICATIONS
a) Fire Marshal’s Communique re: Helping Ontario Municipalities Educate (HOME)
Fund)
Moved by Henry Hogg, Seconded by Fred Perry
#22-16
BE IT RESOLVED THAT the Committee receives for information the Fire Marshal’s
Communique dated January 14, 2016 entitled “Helping Ontario Municipalities Educate
(H.O.M.E.) Fund.
Carried
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10. PUBLIC FORUM
None.
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b) North Frontenac Council’s Resolution re: Fire Prevention Seminars for Cottage
Associations
Moved by Denis Bedard, Seconded by Henry Hogg
#23-16
BE IT RESOLVED THAT the Committee receives for information North Frontenac
Council’s Resolution regarding the Fire Chief offering Fire Prevention Seminars at their
individual association meetings.
Carried
11. CLOSED SESSION
None.
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12. ADJOURNMENT
Moved by Fred Perry, Seconded by Henry Hogg
#24-16
BE IT RESOVED THAT the Committee moves to adjourn at 11:07 a.m. until February 5,
2016 at 2:00 p.m. or at the call of the Chair.
Carried
__________________________
Chair
_________________________
Secretary
Minutes of a Meeting of the Kaladar/Barrie Joint Fire Committee January 22, 2016
Page 6 of 6
KALADAR/BARRIE FIRE DEPARTMENT
WAGES FOR FIREFIGHTERS POLICY
Training
$20.00 per regular training session attended
$150.00 per day for full day training if lost wages from work.
Meetings
$20.00 per meeting
Call Outs
$25.00 per Fire Call, up to 3 hours
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Overtime
Any Fire Fighter who is required to stay longer (over 3 hours) at a call will be paid
$20.00 per hour after the first 3 hours.
Other
$150.00 per day for loss of wages for other required fire department activities
(such as court, meetings, etc.)
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Wild Fires (i.e., bush, grass etc.)
$20.00 per hour
Annual Honorariums
Captains - $455.00 per year
Acting Fire Chief
$425 per week
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Hall Duties and Fire Prevention
Same as a Call Out
Recruit Training Course
$700 upon successful completion of full course
Mileage
The mileage rate shall be at the Treasurer Municipality’s current rate per
kilometer for Fire Fighters who are required to drive their own vehicle outside of
the Fire Department’s coverage area for training, meetings or equipment service
etc. The mileage must be submitted on the proper form and approved by the
Fire Chief or Deputy Fire Chief.
POLICY NUMBER:
DATE OF APPROVAL:
PAGE:
1-16
February 5, 2016
1 OF 2
KALADAR/BARRIE FIRE DEPARTMENT
WAGES FOR FIREFIGHTERS POLICY
Other Expenses
Meals will be paid for if required to a maximum of $70.00 per day for training
courses pre-approved by the Fire Chief. Accommodations for Training or other
events where it is advantageous to stay in area of event must be pre-approved
by the Fire Chief. A meal allowance for an event or fire call lasting 4 hours or
more is at the discretion of the Fire Chief.
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Notes:
• For training, call outs, overtime and wild fires; Fire Fighters will be paid once a
year (December).
• Mileage and other expenses will be paid approximately one month after
submission and approval.
• Wages are paid by direct deposit to Fire Fighter’s account. If account
information changes please notify the Chief ASAP.
POLICY NUMBER:
DATE OF APPROVAL:
PAGE:
1-16
February 5, 2016
2 OF 2
Kaladar/Barrie Fire Department
Fire Chief's Monthly Report
Date and Time
Type of Fire/Incident/Activities/Training
2015
Aug
Location (Village or
Highway/Road)
Comments
01-Aug call
Norway Lake
Medical Assist
02-Aug call
hwy 41
MVC
03-Aug training
fire halls
monthly insp, EFR, T3, T2
06-Aug Fire prevention
PineMeadow
lock box
10-Aug pumper inspections
maz dam
annual testing
10-Aug call
Kash lake
structure fire
11-Aug meeting
plevna
NF taskforce
13-Aug investigation
Kash lake
fire investigation
16-Aug call
kaladar
burn comp
16-Aug call
Mazanaw
Medical Assist
17-Aug meeting
stonemills
ESAC
17-Aug training
fire halls
pump ops & PPE
Aug-33 call
bonecho
Medical Assist
24-Aug call
Vealy rd
Medical Assist
24-Aug training
fire halls
EFR
25-Aug equipment testing
fire halls
SCBA flow testing
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
27-Aug call
hwy 7
MVC
28-Aug call
head rd
smoke report
29-Aug call
bonecho
Medical Assist
21-Aug meeting
NFH
JFC
21-Aug training
NFH
EFR
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
Kaladar/Barrie Fire Department
Fire Chief's Monthly Report
Date and Time
Type of Fire/Incident/Activities/Training
2015
SEPT
Location (Village or
Highway/Road)
Comments
sept 1
meeting
denbigh
AVL presentation
sept5
call
northbrook
medical assist
sept 7
training
fire halls
trucks & station
sept 10
court
napanee
canceled guy pled out
sept 10
call
Hwy 7
MVC
sept 11
call
harlowe
medical assist
sept 12
call
41 hwy
MVC
sept 14
emergency exerise
flinton
Addington highlands emerg exerise
sept 14
follow up to burn complaint
northbrook
make sure they are not set to burn again
sept 14
training
area
auto ex, tanker ops, water relay
sept 15
call
cloyne
medical assist
sept 15
call
denbigh
tanker assist stood down
sept 16
fire extinguisher inspections
fire halls
annual inspections
sept 16
call
flinton
false alarm
sept 16
meeting
NFH
JHSC
sept 19
call
Kaladar
medical assist
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
sept 21
meeting
NFH
JFC
sept 24
meeting
phone
Eric NF's acting chief
sept 24
training
NFH
online training
sept 28
call
cloyne
MVC
28-Sep training
NFH
note taking
29-Sep meeting
snow road
NF master fire plan
30-Sep private lane viewing
forest lane
NF requirement
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
Kaladar/Barrie Fire Department
Fire Chief's Monthly Report
Date and Time
Type of Fire/Incident/Activities/Training
2015
OCT
Location (Village or
Highway/Road)
Comments
oct 5
call
506 medical assist
oct 5
training
area
mock fire - tanker shuttle, hose handling,pump
oct 5
hydrant
mazinaw
install dry hydrant
oct 7
call
41 hwy
burn complaint
oct 8
call
41 hwy
MVC
oct 9
call
skoot
medical assist
oct 10
call
skoot
bush fire
oct 11
call
myers cave
burn complaint
oct 12
call
kash
medical assist
oct 12
training
fire halls
oct 14
meeting
stonemills
ESAC
oct 19
training
area
hose handling, shuttle, pump ops
oct 21
training
newburg
teach SP103 for recruits
oct 22
training
Newburg
teach SP103 for recruits
oct 23
call
hwy 41
tractor trailer mvc -extrication
oct 24
training
newburg
teach SP103 for recuits
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
oct 26
meeting
flinton
fire prevention planning
oct 26
training
NFH
incident debrief, pump ops, winterise equip
oct 27
prevention
pine meadow
staff training, volunerable occupancy requirem
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
Kaladar/Barrie Fire Department
Fire Chief's Monthly Report
Date and Time
Type of Fire/Incident/Activities/Training
2015
Nov
Location (Village or
Highway/Road)
Comments
Nov 2
training
fire halls
hose packs, SCBA, inspections
nov 3
investigation
stoll road
hunt cam fire investigation with OPP
nov 5
call
506 CO alarm
nov 6
call
506 truck fire
nov 9
training
fire halls
gear assements, equipment checks
nov 12
prevention
northbrook
fire inspectin mc
nov 14
prevention
cloyne
FSP draft review
nov 16
training
nov 16
truck repairs
NFH
new tanker repairs - warrenty
nov 16
call
northbrook
medical assist
nov 17
meeting
niagra
OAFC round table
nov 17
call
northbrook
medical assist
nov 17
gear sizing
NFH
bunker gear sizeing
nov 18
meeting
niagra
OAFC meting & training
nov 19
meeting
niagra
OAFC meting & training
nov 21
open house
NFH
fire hall grand opening
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
nov22
call
22-Nov training
arden
extrication - stand down
area & fire halls
hydrants, pumps, PPE, search & rescue
nov25
call
northbrook
medical assist
nov 30
training
fire halls
mayday & coms
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
Kaladar/Barrie Fire Department
Fire Chief's Monthly Report
2015
Date and Time
Type of Fire/Incident/Activities/Training
Location (Village or
Highway/Road)
01-Dec
comunications
area
DEC
Comments
radio issues
dec 2
call
cty rd 41
MVC
dec 3
call
hwy 41
medical assist
dec 7
call
kakadar
medical assist
dec 8
call
mazanaw
medical assist
dec 7
training
fire halls
monthly inspections
dec 12
training
NFH
EFR Recert
dec 13
training
NFH
EFR Recert
dec 14
training
NFH
CPR AED, chimney fires, ladders
dec 18
call
northbrook
medical assist
dec 19
call
dec 21
call
flinton
house fire
dec 22
investigation
flinton
house fire investigation
dec 23
investigation
flinton
house fire investigation
dec 28
training
NFH
incident debrief & PPE inspection
506 medical assist
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
dec 30
call
northbrook
medical assist
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
JOINT FIRE COMMITTEE FOR THE
KALADAR/BARRIE FIRE DEPARTMENT
ADMINISTRATIVE REPORT
TO:
Members of the Joint Fire Committee
FROM:
Fire Chief Casey Cuddy
DATE OF MEETING:
February 5, 2016
Re: 2016 Budget revised
BACKGROUND
at the January 22, 2016 meeting the first draft budget was
reviewed by the JFC. The committee directed me to work on the budget with a
target of 2% increase without touching the amount budgeted for reserves.
COMMENT over the past number of years we have held the budget to small
increases without allowance for new legislation requirements or improvements. We
have maintained and been able to keep most equipment up to date however with the
cuts on funds going into reserves over past few years, we are fast running out of
reserve funds.
I have cut away at the budget and managed to bring the operating portion down to
4.1% before reserves and capital.
In order to do this Items such as pump heater for pumper 1, one OHSA book,
recruitment & retention items, some rescue & safety equipment, wild fire equipment,
adaptors, some PPE and training materials, station wear, uniforms, training, and fire
prevention were either cut or taken out completely.
With SCBA planned to be replaced this year it permitted us to cut testing, repairs
and parts for our old SCBAs and air bottle hydrostatic testing. With the increase
emphases on respiratory protection and cancer in the fire service replacement of
SCBAs is still a priority.
FINANCIAL IMPLICATIONS
Operating has an increase of 4% or about $10,000. The major contributors to this
are wages, dispatching, fire hose, fire inspections, and training. Most of these are a
result of uncontrollable changes such as vulnerable legislation, change in training
requirements, the need for hose, OFM down loading and township policies.
The major increase, $20,000 is going toward reserves. This is necessary and
should consider increasing even more as next year reserves will be in a deficit.
Divided between the two townships this comes down to $15,085 each
RECOMMENDATION
BE IT RESOLVED THAT the Committee receives for information the Administrative
Report entitled “2016 Budget revised”;
AND THAT
The committee
2nd revision
volunteer Honorariums 16-2110-2
Kaladar / Barrie Fire Dept. Proposed budget for 2016
2015
2015
2016
PROPOSED not actual
PROPOSED
60,800.00
60,909.06
62,000.00
don’t have
year end
fire wages 16-2115-2
benefits 16-2116-2
50,000.00
4,200.00
52,587.42
3,087.11
56,000.00
3,600.00
Utilities & Communications
16-2120-2
38,000.00
40,561.13
38,000.00
cut 400
cut 600
Maintenance, vehicles & Equipment
16-2130-2
9,700.00
K/B FD
Depends on # of , type of & duration of calls & mandatory training. includes employer expenses WSIB $8,160 +
honorariums captains 6x $455 + admin assistant $12,000 + acting fire chief 5 weeks x $420 to fill in during holidays
recruit training $700 if completed, fire fighters doing pub ed for fire prevention (est $1,000) paid as call out
hall duties callout per ff per time (est 2,000) + meetings ie H&S etc. @callout rate. (910) outside training 150 per day
regular & outside training est $13,800 + calls $16,000
Training officer 15hr. week chief 20 hr. week inc. employer expenses + JFC adjustments as per policy 4.3
standard as per AH policy cut 600
Hydro - hydro keeps increasing 6,400 ?
Propane - heat for both fire halls 9,000 ?
internet service for Cloyne (800) and Northbrook station est (800)
phones - Emerge. Forwarded line, 2 fire halls, cell + chiefs fax line 3,600)
dispatch 8,000 up from 7,500 in 2015 as per agreement will be 8,500 in 2017
Edispatch - dispatch back up system 1,300
annual CRTC license for base radio only (600)
pager & radio repairs, & batteries (1,800)
portable radios 4,800 radios take a lot of abuse on calls as well as are ever changing technology 5 \ 10 chargers 900
10,050.00
15,627.49
out
Trucks - safeties, maintenance & repairs 6,200
Break down emergency repairs 1,000
Rust proofing 1,300
vehicle registrations, parts, etc. 300
Pumper inspections / certification 1,250
pump heater for P1 to prevent freezing and damage 1,200
Page 1 of 9
2nd revision
Kaladar / Barrie Fire Dept. Proposed budget for 2016
2015 proposed
39,565.00
Materials & Supplies
16-2140-2
2016 proposed
28,250.70
44,405.00
cut 1500
cut 500
cut 600
Fuel for trucks, pumps, generator, jaws etc. (7,500)
washer fluid, grease, fuel treatment,antifreeze, oil, etc. 500
cut 2000
cut 400
out 1000
cut 500
cut 600
cut 50
out 250
out 500
*
*
out 2100
cut 500
out
*
*
out
out
out 1200
out 1100
out 2600
snow removal at fire halls & water sources 2,000
dress shirts - part of pride in ownership and recruit & retention 600
renewal of certification for air filling (75)
Equipment Testing / Servicing (ba's, jaws of life, ladders 2,000, air filling system, 1,900 etc)
BA & HUD straps (spiders) & cleaner, bags, etc 200
cal gas for testing unit (sniffer 4 gas detector, HCN) & 4x unit 800 or sensors 770 + shipping
Fire Extinguishers -refills, inspection, service and replacement as needed (halls & trucks) 1,000
Air Bottle Hydrostat tests 13 to do this year 1,000 (note over last couple years we have 4 bottles expire & not replaced)
Bunker suits cleaned & tested - NFPA requirement 500
batteries for pass alarms, BA's, heat gun, etc. 200
Occupational Health & Safety books must be available at fire halls 100
Fit Testing for ba masks. OHSA requirement -our share of keeping Napanee's system. 250
accountability (ohsa requirement) 500
Refreshments & Food on long calls we must provide potable water and refreshments 1,000
hose - replacement of older hose that is warn out and fails testing 6,000
recruitment & retention 1,000 & JFC years of service awards Hosting expenses 300
rescue & safety tools & equipment 1,000
Office & Building supplies 1,000
Travel Expenses - equipment, meetings, competitions, etc. 500
Medical Supplies /replacement of equipment that cannot be reused 1,000
SCBA & masks require annual testing - if we get new ones this could come out for this year. 2,100
wild fire fittings, nozzles, pack cans etc. depends on fire season , havn't bought anything in a couple years 1,000
Miscellaneous -hosting of mutual aid & other meetings 500
Photo Identification as Fire Fighter for fire prevention, inspections, security, etc. Out this year
hydrant adaptors 1,500
porta tank brakets - 2x 2.5" & 1x 4" for filling porta tank (frees up a ff) 2,300
flash lights, batteries & bulbs 800
garbage disposal for fire halls
memberships - OAFC 280
dry hydrants at water sources make loading quicker and safer. Have parts for 1 hydrant & should budget for more 5,500
spill containment -absorbent used in halls and on highway incidents - as needed 500
adaptors so we can connect to neighbouring FDs 1200
shore base rescue tool $1,100
Fire house software - time saver for SIRs and better record keeping - 2,600 to set up
Page 2 of 9
2nd revision
Kaladar / Barrie Fire Dept. Proposed budget for 2016
Materials & Supplies cont.
out 7000
out 5200
PPE
16-2145-2
12,000.00
11,050.00
10,838.94
out
cut
out
out
out
1200
cut 2 suits
out
1000
Insurance
16-2150-2
14,000.00
12,538.46
software can be used to track training levels of all fd members and when due for refresher as well as call records
computer for in station reports, inspection reports, online training, etc
* traffic cones - New highway safety rules 1,000
full dress for officers 7,000
station wear for fire fighters 5,200
part of due diligence OHSA says employer must provide appropriate ppe according to standards
* Bush Fire Boot Allowance have 26 ff's who qualify for $150 boot allowance every 2 years
Gloves (structure & extrication) ongoing - wear out quickly due to type of use + 10 year rule
Bunker Boots ongoing as we replace damaged or warn out boots $240ea. NFPA 10 year rule
Fire Helmets to meet reg 714/94.(4) - $240 ea. 10 year NFPA regulations
Coveralls for wild fires -OHSA says that we cannot use bunker gear $250 ea.
* PASS alarms are starting to fail due to age and wear - new ba's will fix this
safety vests
Balaclavas - part of ppe for fighting fires - 10 year rule
safety glasses
Hearing protection - for pumps, saws etc
Bunker suits must be sized for person wearing it and meet standard. $10,000 reg714/94 part 5(1,2) BS require annual
inspections and must be replaced every 10 years > stronger US dollar = higher cost to us
* HUD spare heads up display - requirement under NFPA - new ba's will be covered under warrenty
us dollar exchange is going to make our costs go up
13,000.00
* NF rates Barrie 1 (now truck 6) & Cloyne Station
AH rates trucks 1-5 & Northbrook Station - new station increase
Training
16-2160-2
8,000.00
6,675.62
9,000.00 * training = safer & more efficient operations cut form proposed 12,000
cut 3,000
new manditory training requirements are going to cost. \ontario gov. has said the fire collage / training will no longer be subisidised
Driver training Z course, and DCP fees etc.
Other / outside training OHSA sec25(2)(a) Depends on # of ff's that are available to take when courses offered
Mutual Aid dues
Medical EFR & CPR etc.
Have an EFR course planed for this spring
medical exams for D licenses
Training materials & supplies
bringing in instructors
* new NFPA curriculum is going to require more training
JHSC certified member cources
Page 3 of 9
2nd revision
Fire Prevention
16-2170-2
Kaladar / Barrie Fire Dept. Proposed budget for 2016
1000
Fire prevention contract
16-2170-2
legal& administration fees
16-2175-2
Sub Total before capital -operating
2015 proposed
3,000.00
6,000.00
2016 proposed
658.48
1,000.00
cut
7,000.00 * contract for fire prevention inspections and code enforcement cut $2,000 in hopes we don’t get many complaints, or requests.
7,350.00
cut
900.00
246,165.00
864.96
239,949.37
FP program including signs, smoke alarm program, public presentations, membership PFSC, advertising, etc.
this is a very important part of the fire service and a requirement of compliance under the FPPA
used to offset other expences such as inspections in 2015 cut $2,000 in hopes of free FP suplies, cut back on public events
"if we know about an infraction and don’t do anything about it we are guilty"
provencial downloading & new regulations such as "volunerable occupancys" are going to increase work load
1,230.00 ** JFC admin. Costs, auditing 870, legal ?, payroll admin fees 360
256,335.00
Operating costs before capital.
4.131375297
Capital & Reserves
20-1200-2
SCBA
mini pumper / rapid attack 6
tanker
equipment replacement reserve
16-2185-2
2015 proposed
proposed 2016
208,000.00
276,000.00
279,485.00
55,000.00
55,000.00
75,000.00
Replace existing SCBA and acessorys note gone up $10,000 since started budget back in Dec. due to US exchange
replace old Barrie one which is a 1991 truck put off till 2017
replace Tanker 3 - deliveried in 2015
Joint fire agreement states that moneys will be put into a funded reserve and managed by the treasurer
if we add up the expected replacement cost of each truck and other equipment below over 25 year period = 1,948,000
36.36
divided by 25 years comes out to $77,992 per year...assuming we see an average revenue of 7,992 per year
to go into accident call reserve from collectible / billable calls we should have been putting at least $70,000 into reserve annually
over the past few years we have not been putting enough into reserves leading to a short fall in 2017 of $84,284
recommend this be increased to $120,000 this year
Section total
331,000.00
20,216.62
354,701.62
revinue from invoicing - MTO, investigation reports, charges 20,216.62
283,000.00
As of end of 2015 we have approx.. $38,318 in capital replacement reserve & $160,398 in accident call reserve
totaling $198,716
198,716 + 75,000 - SCBSs @ 208,000 = 65,716 at end of 2016
start 2017 with reserve of 65,716 - mini pumper 6 @ 225,000 = negitave 159,284 + 75,000 into reserves = negitave $84,284
therefore in 2017 we will need to raise the amount budgeted for reserves to $160,000
Page 4 of 9
2nd revision
Kaladar / Barrie Fire Dept. Proposed budget for 2016
2015 proposed
2016 proposed
percent increase
total budgeted expense
577,165.00
594,650.99
539,335.00
-6.55
from reserve for capital at
276,000.00
276,000.00
208,000.00
Total revenue
276,000.00
276,000.00
208,000.00
Grand total for joint cost sharing
301,165.00
318,650.99
331,335.00
each township share
150,582.50
159,325.50
165,667.50
from reserves for tanker
from reserves for SCBA
10.02
long term capital items estimated replacement costs
WISH LIST
Awning for R5
storage building / container
training building / grounds
Mini pumper 6 - forecasted replacement 2017 est cost $225,000
(Barrie 1)
TIC
forecast replacement 2018 est cost $18,000
Rescue 5 - forecasted replacement 2020 est cost $270,000 (concerns on if it will last till then)
Jaws of Life - forecasted replacement 2020 est cost $70,000
Truck 7
- forecasted replacement 2021 est cost $60,000
Tanker 8 - forecasted purchase 2023 est cost $295,000
Pumper 1 - forecasted replacement 2029 est cost $245,000
Wild Fire 4 - forecasted replacement 2031 est cost $75,000
Tanker 2 - forecasted replacement 2033 est cost $270,000
UTV & trailer - forecasted replacement 2030 est cost $25,000
Tanker 3 - forecasted replacement 2040 est cost $310,000
Boat forecasted replacement 2040 est cost $30,000
SCBA
- forecast replacement 2017 est cost $214,000
first draft Dec 2015
revised officers meeting Jan 7, 2016
revised after 1st JFC meeting jan 22
msexelbudget2016draft jfc 1
Page 5 of 9
KALADAR / BARRIE FIRE DEPARTMENT BUDGET FOR 2015 vs. PROPOSED BUDGET DRAFT #2 FOR 2016
PREPARED FOR THE FEBRUARY 5th, 2016 JOINT FIRE COMMITTEE MEETING
DESCRIPTION
2016 Proposed
Budget Draft #2 February 5th, 2016
2015
Approved
Budget
Differences vs. 2015
Approved Budget
Overall
Percentage
Increase
OPERATING
$246,165
$256,335
$10,170
4.13%
CAPITAL
$331,000
$283,000
-$48,000
-14.50%
($276,000)
($208,000)
$68,000
-24.64%
$301,165
$331,335
LESS Contributions from Reserve Funds
JOINT TOTALS:
Expense Summary:
Volunteer Honorariums
Fire Wages & Benefits
Utilities & Communiciations
Maintenance, Vehicles & Equipment
Materials & Supplies
PPE
Insurance
Training
Fire Prevention
Fire Prevention Officer - Contract with Napanee
Legal & Administration
Capital
Equipment Replacement Reserve
Revenue Summary:
Revenue from JEPP
Revenue - loan from Reserve
From Reserve
Total Budget
2015
Approved
Budget
$60,800
$54,200
$38,000
$9,700
$39,565
$12,000
$14,000
$8,000
$3,000
$6,000
$900
$276,000
$55,000
$577,165
2015 Year To Date Actuals - as
included in Draft #2 February
5th, 2015 NOT COMPLETED
$60,909
$52,587
$40,561
$15,627
$28,251
$10,839
$12,538
$6,676
$658
$7,350
$865
$279,485
$55,000
$571,347
2016 Proposed
Budget Draft #2 February 5th, 2016
$62,000
$59,600
$38,000
$10,050
$44,405
$11,050
$13,000
$9,000
$1,000
$7,000
$1,230
$208,000
$75,000
$539,335
$30,170
Differences vs. 2015
Approved Budget
$1,200
$5,400
$0
$350
$4,840
($950)
($1,000)
$1,000
($2,000)
$1,000
$330
($68,000)
$20,000
($37,830)
$0
$0
($276,000)
($276,000)
$0
$0
($24,834)
($24,834)
$0
$0
($208,000)
($208,000)
$0
$0
$68,000
$68,000
$301,165
$546,513
$331,335
$30,170
*** 2015 Invoices O/S ***
10.02%
Overall
Percentage
Increase
-6.55%
10.02%
KALADAR / BARRIE FIRE DEPARTMENT
RESERVE FUND BALANCE ANALYSIS 2015-2017
2015
2014 Year End
2014 Year End Balances - Reserves / Reserve Funds
Unaudited Year End
2015 Budget
Contributions TO
2015 Budget
Contributions FROM
Reserve Funds
2015 Year End
Balances
Reserve Funds
Reserve Funds
Based on 2015
Draft Budget
RESERVE FUND:
Vehicle/Equipment Reserve W2
Accident Call Revenue Reserve
$249,318.00
$138,982.54
TOTAL
$65,000
$21,416
-$276,000
$0
$388,300.54
$38,318.35
$160,398.17
$198,716.52
*Replacement of Tanker 3
2016
2015 Year End
2015 Year End Balances - Reserves / Reserve Funds
Unaudited Year End
2016 Budget
Contributions TO
2016 Budget
Contributions FROM
Reserve Funds
2016 Year End
Balances
Reserve Funds
Reserve Funds
Based on 2016
Draft Budget
RESERVE FUND:
Vehicle/Equipment Reserve W2
Accident Call Revenue Reserve
$38,318.35
$160,398.17
TOTAL
$75,000
$7,992
-$208,000
$0
$198,716.52
-$94,681.65
$168,390.17
$73,708.52
*SCBA Purchase
2017
2016 Year End
2016 Year End Balances - Reserves / Reserve Funds
Unaudited Year End
2017 Budget
Contributions TO
2017 Budget
Contributions FROM
Balances
Reserve Funds
Reserve Funds
2017 Year End
Reserve Funds
Based on 2017
Draft Budget
RESERVE FUND:
Vehicle/Equipment Reserve W2
Accident Call Revenue Reserve
-$94,681.65
$168,390.17
TOTAL
$75,000
$7,992
-$225,000
$0
$73,708.52
-$68,299.48
*Replacement of Mini pumper 6
NOTES:
1) The balances do not take into consideration any interest that may be applied each year
2) Contributions to Accident Call Reserve is based on budget estimate of $7,992 per year
-$244,681.65
$176,382.17
From: Jack Pauhl [mailto:[email protected]]
Sent: May-06-14 4:06 PM
To: Jenny Duhamel
Cc: Tara Mieske; Casey Cuddy; [email protected]
Subject: RE: Asset Management Plan
I attach Appendix A from the asset management plan prepared for Addington Highlands by Hemson
Consultants.
There are five fire vehicles marked with small asterisks which represent fire vehicles owned 50/50.
For these vehicles the 2013 replacement cost shown is actually 50% of the true replacement cost.
This holds true for the purchase price column also.
Therefore these values can be used by NF Twp. for its share of the vehicles.
I just realized in looking at this document that the 1995 GMC rescue van is not shown as 50/50 owned
(should be) and therefore its 2013 replacement cost should be ½ of the amount listed or $36,250 and
not $72,500.
It is the Fire Chief’s understanding that in spite of the new agreement it is understood that since the
mini pumper is to be replaced in 2 years that it would not make much sense to go through the process
of transferring it to Addington Highlands at this time.
I hope this information is helpful.
Any questions contact me.
Jack
From: Jenny Duhamel [mailto:[email protected]]
Sent: May-06-14 3:14 PM
To: Jack Pauhl ([email protected])
Cc: Tara Mieske
Subject: Asset Management Plan
Hi Jack.
You had made a comment that the firm that did ADHL’s Asset Management Plan also
did 50% of the K/B Fire Departments assets.
Could I possibly get the copy of the portion for the K/B Fire Department so we can look
at what we need to add to ours for our share.
You had mentioned on the phone that the Mini Pumper is to be replaced in 2 years so
there is no point in transferring ownership at this point.
Thanks for anything you can provide on this Jack.
Have a great day!
Jenny Duhamel
Clerk / Planning Manager
From: Henry Hogg [mailto:[email protected]]
Sent: January-22-16 12:56 PM
To: Tara Mieske
Subject: Fire Committee
Tara:
I realized when I got home that the Rural Mayors Forum is meeting on Feb 12. Is ther any
chance of a change?
Henry