October 21, 2014

Transcription

October 21, 2014

CITY OF PELLA, IOWA
TENTATIVE CITY COUNCIL MEETING AGENDA
October 21, 2014 -7: 00 p.m. — Public Safety Complex
Liberty Street Entrance
A. CALL TO ORDER BY MAYOR AND ROLL CALL
B.
MAYOR' S COMMENTS
1.
Announce Policy and Planning Meeting following the regular Council meeting to discuss:
a.
Private Bricks in the Central Business District Right -of -Way.
b. Community Services Update.
2. Approval of tentative agenda.
3.
Announce Closed Session pursuant to Iowa Code Chapter 21. 5 1 ( c) to discuss strategy with counsel
in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely
to prejudice or disadvantage the position of the governmental body in that litigation.
PUBLIC FORUM ( for anyone wishing to address Council regarding agenda items.)
Public comments are limited to 3 minutes.)
C.
APPROVAL OF CONSENT AGENDA
Consent Agenda" means that all items listed below will be automatically approved with one Roll Call vote approving the " Consent Agenda ". Any City
Council member may ask to pull an item from the " Consent Agenda" for discussion and a separate vote. The purpose of a " Consent Agenda" is to
expedite routine items and allow Council time to discuss more important matters."
1.
Approval of Minutes
a. Official Council Minutes for October 7, 2014.
Report of Committees
2.
a.
b.
c.
d.
3.
Policy and Planning Minutes for October 7, 2014.
Community Development Committee Special Minutes for August 20, 2014.
Planning and Zoning Commission Minutes for September 22, 2014.
Library Board Minutes for September 9, 2014.
Petitions and Communications
a. Renewal of Class C Liquor License for George' s Pizza & Steakhouse.
b. Renewal of Class E Liquor License for Hy -Vee Wine &
4.
Spirits.
Administration Reports
None
D. *
PUBLIC HEARINGS
Statutory rule may be waived and ordinance passed without further readings.)
1. a.
Public Hearing on the Authorization of a Loan and Disbursement Agreement and the Issuance of
Notes to Evidence the Obligation of the City Thereunder.
1. b.
Resolution No. 5510 entitled, " RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL
ACTION FOR THE AUTHORIZATION OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF
NOT TO EXCEED $ 1, 000, 000 WATER REVENUE CAPITAL LOAN NOTES ".
2. a.
Public Hearing on the Matter of the Adoption of Plans, Specifications, Form of Contract and Estimate
of Cost for the Construction of the Proposed Bos Landen Golf Course Improvements.
2. b.
Resolution No. 5511 entitled, " RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF
CONTRACT AND ESTIMATE OF COST FOR THE BOS LANDEN GOLF COURSE IMPROVEMENTS PROJECT."
3. a.
Public Hearing on Lease -Purchase Agreement Not to Exceed $ 360, 000 for the Bos Landen Golf
Course Irrigation System.
3. b.
Resolution No. 5512 entitled, " RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL
ACTION FOR THE AUTHORIZATION OF A LEASE -PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF
NOT TO EXCEED $ 360, 000, FOR THE CONSTRUCTION, RECONSTRUCTION, ENLARGEMENT, IMPROVEMENT,
AND EQUIPPING OF THE BOS LANDEN GOLF COURSE FOR A GENERAL CORPORATE PURPOSE."
3. c.
Resolution No. 5513 entitled, " RESOLUTION AUTHORIZING ACTION TO ENTER INTO A LEASE -
PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF $ 329, 167, FOR THE CONSTRUCTION,
RECONSTRUCTION, ENLARGEMENT, IMPROVEMENT, AND EQUIPPING OF THE BOS LANDEN GOLF COURSE
FOR A GENERAL CORPORATE PURPOSE."
4. Public Hearing for the State Revolving Fund ( SRF) Loan for the Proposed New Jordan Well, Water Mains
and Upgrades to the Water Treatment Facility.
5. a.
Public Hearing on the Water System Improvements Division 2: New Jordan Well.
5. b. Resolution No. 5514 entitled, " RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF
CONTRACT AND ESTIMATE OF COST ".
5. c.
E.
Resolution No. 5515 entitled, " RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT."
PETITIONS & COMMUNICATIONS
NONE
F.
PLANNING AND ZONING ITEMS
NONE
G. ADMINISTRATION REPORTS
NONE
H.
RESOLUTIONS
1. Resolution No. 5516 entitled, " RESOLUTION APPROVING COMMUNITY SERVICES FEES."
I.
ORDINANCES
1. Ordinance No. 890 entitled, " AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF PELLA BY
AMENDING CHAPTER 165, ZONING ORDINANCE, 165. 36 BY AMENDING THE SITE PLAN REQUIREMENT FOR
BUILDINGS AND BUILDING ADDITIONS". ( 3rd Rdg)
2. Ordinance No. 891 entitled, " AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF PELLA BY
ADDING CHAPTER 33 WHICH ESTABLISHES A HISTORIC PRESERVATION COMMISSION." (
J.
Rdg)
CLAIMS
1.
Abstract of bills No. 1921.
K OTHER BUSINESSP PUBLIC FORUM
L.
1st
( any additional comments from the Public)
CLOSED SESSION
1.
Closed Session pursuant to Iowa Code Chapter 21. 5 1 ( c) to discuss strategy with counsel in matters
that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice
or disadvantage the position of the governmental body in that litigation.
M. ADJOURNMENT
NOTICE: Items to be presented to the City Council must be in the hands of the City Clerk no later than 4: 00 p. m. on the Monday before the week of the Council meeting.
A packet containing the agenda and documentation for each item listed on the agenda is then prepared on Friday and delivered to each Councilmember. The next regular
Council meeting is scheduled for November 4, 2014. The deadline for items is October 27, 2014. The CITY OF PELLA encourages all citizens ofPella to attend Council
meetings. Our Council Chambers are handicapped accessible and City Staff are available to give assistance if needed. Ifyou are hearing impaired or vision impaired or a
person with Limited English Proficiency and require an interpreter or reader, please contact City Hall by NOON on the Monday prior to Council meetings to arrange for
assistance. ( 641628-4173)
TTY telephone service available for the hearing impaired through Re a
/ y Iowa 1 -800-735 -2942.
Al
THE
YELLq,
OY
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oLNDED
CITY
Vt'
of
FELLA
STAFF MEMO TO COUNCIL
ITEM NO:
B -1 - a
SUBJECT
Private Bricks in the Central Business District Right -of W
- ay
DATE:
October 21, 2014
BACKGROUND:
As part of a fundraising campaign, the Pella Opera House ( 611 Franklin Street) has requested permission from
the City to place engraved donor recognition bricks in the public sidewalk area which abuts the front of their
building. For Council' s review, enclosed is information from Pella Opera House which provides background
information on their request. It should be noted, the City of Pella does not currently allow for private
recognition bricks to be placed in the public right -of w
- ay (ROW).
In researching this issue, there appears to be a few cities in Iowa which allow engraved or recognition bricks in
their ROW. For instance, Dubuque has a license program for encroachments in the public right -of w
- ay. Their
process includes a letter of application, application license, insurance certificates, drawing with dimensions and
right -of w
- ay, and license fees. The application process also includes necessary indemnification and hold
harmless for the City of Dubuque against all claims. However, it should also be noted that the City of Dubuque
does not allow new brick sidewalks in the traveled portion of public sidewalks due to concerns with compliance
with the Americans with Disabilities Act (ADA). According to the City of Dubuque' s policy, the traveled
portion of the sidewalk area is required to be at least four feet in width for new sidewalks. In comparison, the
City of Clear Lake allows engraved or donor recognition bricks in designated ROW areas. It appears from
reviewing their policy, the City of Clear Lake regulates the type of brick; however, the program is managed by
their Chamber of Commerce. In addition, the proceeds from the sale of the bricks are used to support the
Chamber of Commerce in Clear Lake.
One of the primary issues to consider with this request is a city wide policy which establishes the regulation of
engraved bricks in the public ROW.
The policy at a minimum would need to address the size regulations for
the bricks and allowable areas for placement to ensure compliance with federal and state regulations. However,
equally important would be consideration to regulating allowable content on the bricks. In addition, Council
should also consider the philosophical issue of allowing entities to profit from the placement of items in the
public ROW. To assist Council with consideration of a potential policy, the Pella Opera House has also drafted
the general framework of policy which would allow engraved or donor recognition bricks to be placed in the
public ROW.
Listed below are the key points proposed by the Opera House:
Commemorative bricks only for non -profit organizations that serve a civic purpose.
Bricks must be for a fundraising purpose that provides for community betterment.
Bricks must be appropriate to Downtown motif and tastefully executed.
Vendor selection, brick design, and installation contractors must be approved in advance by the City.
Donors informed that brick location not guaranteed if City planning vision or infrastructure needs dictate
removal.
The Non -Profit Organization accepts all responsibility for maintenance and the organization must be
properly insured.
The bricks can only serve as individual recognition related directly to the fundraising effort —donor
names and fundraising event only. No other statements or sentiments can be reflected.
Staff is seeking direction from Council on this issue. Specifically, would Council like for staff to draft a policy
which allows private placement of engraved bricks in the public ROW?
It should be noted, the policy would
also address all federal and state regulations, content management, designated areas, and liability concerns for
the City.
ATTACHMENTS:
Pella Opera House Proposal /Request; City of Dubuque License for Construction
on Public Right -of W
- ay
REPORT PREPARED BY:
Planning and Zoning Director
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDED ACTION:
Seeking Council direction.
SILVER CELEBRATION
Honoring our Past with a Bridge to the Future
Pella Opera House
October 24, 2015
Silver Celebration - Background
The Pella Opera House will be celebrating our
25th
Anniversary in 2015.
As part of that
major
celebration,
we will be
launching a
fundraising initiative.
These funds will be used to make urgent infrastructure
repairs and updates to the Opera House ( HVAC,
Lighting, Sound, Structural Repairs).
The
Fundraising efforts will culminate with a Gala on
October 24, 2015, where we will induct the inaugural
Founders Society" members.
fundraising efforts will include several phases,
class of "
The
and our hope is that the sale of commemorative bricks
will be part of those efforts.
Commemorative Brick Concept
To celebrate the Opera House' s silver anniversary,
we
would like to offer up to 960 commemorative bricks
the number of bricks already directly in front of Opera
House) for a donation of $250 or more. ( 960x$ 250 =
240.
qOOO).
The bricks will be sold at the celebration and leading
up to the celebration, with installation planned in the
spring of 2016.
The bricks will come with the disclaimer that they will
remain in front of the opera house as along as feasible
given potential changes to the city planning
vision.
Commemorative Bricks
Initial work with Two Vendors —Both have dozens of examples
of commemorative bricks used on public sidewalks, high foot traffic areas,
in a wide variety of different climates.
Clayfire bricks are resistant to salt, UV Rays, and temperature
extremes.
Both companies offer Lifetime Warranty.
The Bricks Do Not Represent a Safety Hazard:
Vendor # 1 ( Gift Bricks)surface.
30+
Utilizes epoxy -fill to create a flat
Years of Field Experience with epoxy
engraving.
Vendor # 2 (
Polar Engraving)- Laser and sandblasting
engraving, then paint with tombstone paint. 1/ 16 inch
depth —ADA compliant and no tripping hazard.
Neither company has a single example of engraving
causing a tripping accident.
Commemorative Bricks
The smooth -top bricks currently in front of Opera House are
not ideal for high foot -traffic.
Commemorative bricks ordered for this fundraising
event will
not be smooth -top, improving safety at the Opera House.
Both vendors identified installation as the primary factor that
will impact safety —uneven bricks create tripping hazards.
Opera House
bricks.
will use
only city- approved contractor to lay the
The Opera House
and
the
City of Pella
According to the latest statistics from the Iowa Tourism Office,
visitors to the Opera House conservatively spend over
200, 000 annually at Pella area businesses.
According to Jill Vandevoort, Director of the Pella CVB, " The
health of our community and residents is largely due to
our vibrant downtown and its attractions. And the Opera
House is a BIG part of that."
From an August 9, 2014 article in the Des Moines Register:
State officials are looking at new ways to spread art and
culture throughout Iowa, a move they say is necessary to
foster future growth and economic development ...A
community' s quality of life —the
amenities it can offer
residents outside their work lives —is
a major part of why
companies choose to relocate in certain cities or towns."
Policy
Framework
We believe that an effective policy can be written to appropriately
control future requests.
Key Policy Tenants:
Commemorative Bricks only for non -profit organizations that serve a civic
purpose.
Bricks must be for a fundraising purpose that provides for community betterment
Bricks must be appropriate to Downtown motif and tastefully executed.
Vendor selection, brick design,
and installation contractors must be approved in
advance by the City.
Donors informed that Brick location not guaranteed if City planning vision or
infrastructure needs dictate removal.
The Non -Profit Organization accepts all responsibility for maintenance and the
organization must be properly insured.
The Bricks can only serve as individual recognition related directly to the
fundraising effort —donor names and fundraising event only. No other
statements or sentiments can be reflected.
Conclusion
The Opera House
consideration for
respectfully requests City Council
this fundraising initiative.
We will continue to work
to execute this initiative
collective goal of
constructively with the City
in a way that advances our
making Pella a better place to live!
Engineering Department
THE CITY OF
City Hall
TE
D uB
50 W. 1311, Street
Dubuque, Iowa
52001
563.589.4270
Masterpiece on the Mississippi
563. 589.4205 ( fax)
www.cityofdubuque.org
TO:
Any Interested Party for Construction in Public Right -of W
- ay
Jane Smith, Engineering Division
FROM:
RE:
License Application
Enclosed is a copy of "License Authorizing Construction on Public Right -of W
- ay" which would
need to be completed and submitted to the Office of City Engineering. For " Irrevocable
License ", ($
650.00) City Council approval is needed. For " Revocable License ", ($250. 00)
City
Manager approval is required. This license process is ONLY related to the encroachment issue,
not any building, historical or engineering issue.
If your requested project is in a Historic Preservation District, design approval must also granted
as part of this application process. For information please contact Planning Services at 5894210.
If your request includes any structures design approval must also be granted as part of this
application process. For information please contact Building Services at 589 -4150.
Items that need to be submitted along with the License is the signed " Acceptance of Terms and
Conditions of License ",
a Certificate of Insurance with all required language per attached sheets,
a letter of request describing the project, map showing location, diagram, dimensions, details of
proposed construction, and license application fee. Please submit license application and all
documentation to City of Dubuque, City Engineering, Attn: Jane Smith, 50 W.
13th, Dubuque,
IA 52001.
Upon receipt of all required materials the information will be forwarded to affected departments
for review and approval then to the City Council or City Manager, whichever is required, for
your particular request. The City Council meets the first and third Mondays of the month and the
material is needed at least 1 - 1/ 2 weeks prior to the Council meeting. After approval the
document is recorded at the courthouse. After recorded copy is received a copy will be
forwarded to you along with the recording fee for payment. If you have any questions or need
clarification on what is required please contact me.
Enc.
Note:
Petitioner for use of public property or right -of -way may be required to contact and gain
approval from surrounding areas and properties affected by proposed encroachment. If
required at this time a map showing the boundaries of contacts is attached. If the City
Manager requires notification a map would be sent to you with the boundaries.
Prepared by:
Gus Psihoyos, City Engineer, City of Dubuque, 50 W. 13`h Street, Dubuque, IA 52001 ( 563 589 -4270)
Return to:
Gus Psihoyos, City Engineer, City of Dubuque, 50 W. 13 Street, Dubuque, IA 52001 ( 563 589 -4270)
IRREVOCABLE LICENSE
AUTHORIZING _
TO CONSTRUCT
ON PUBLIC RIGHT -OF -WAY
Section
Licensee),
as the owner of the
1.
in Dubuque, Iowa, and legally
be and is hereby
known as
described as
granted
an
premises,
Irrevocable
License
and
authority
to
construct
Encroachment) (
see
and
maintain
attachment
for
location) under the terms and conditions set forth in this License.
Section 2.
The
permission
herein
granted
is
expressly
conditioned
on
Licensee' s agreement to:
a)
Assume any and all liability for damages to persons or property which may
result from the existence, location, installation, construction or maintenance of
said Encroachment;
b)
Procure and maintain in force during the term of this License a policy of liability
insurance as set forth in the attached Insurance Schedule;
c)
Pay on behalf of the City of Dubuque, all sums which the City of Dubuque shall
become obligated to pay by reason of the liability imposed upon the City of
Dubuque for damages of any kind resulting from the location,
installation,
existence, construction or maintenance of said Encroachment sustained by any
caused by accident or otherwise to defend at its own
expense and on behalf of said City any claim against the City of Dubuque
person
or
persons,
arising out of the location, installation, existence, construction or maintenance
of Encroachment and to pay reasonable attorney fees therefor; and
d)
Indemnify, defend and hold the City of Dubuque free and harmless from any
and all claims, including but not limited to damages, loss, liability and expense
for death and /or injuries to third persons or damages to property of third
persons, or for damage to any property of the City of Dubuque which may
occur as a result of or in connection with the location, installation, existence,
construction, maintenance and repair of Encroachment.
e)
Any
special
Section 3.
conditions
as
set
forth
for
this
License
as
identified:
The Encroachment shall be maintained in accordance with all
applicable state and federal laws and regulations, and the Ordinances of the City of
Dubuque.
Section 4.
Licensee covenants and agrees that the Irrevocable License herein
granted does not constitute an approval of the design, erection, location, construction,
repair or maintenance of said Encroachment and Licensee hereby covenants and agrees
not to assert such claim or defense against the City of Dubuque in the event of claim
asserted for death, personal injuries and /or property damage against Licensee arising out
of or in any way connected with the location, installation, construction, design, repair and
maintenance of the Encroachment.
Section 5.
This Irrevocable License shall become effective and the rights
hereunder accrue to Licensee when this License has been approved by the City Council
and the terms and conditions thereof accepted by Licensee by acceptance endorsed on
this License. This Irrevocable License is not assignable.
Section 6.
The City Clerk is authorized and directed to file at Licensee's
expense a copy of this License in the Office of the Recorder in and for Dubuque County,
Iowa.
Section 7.
Iowa One -Call registration may be required by the Code of Iowa.
When applicable Licensee shall submit documentation to the City Engineer of Iowa One Call registration membership.
Signed this
day of ,
20
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, City Clerk
State of Iowa )
ss:
County of Dubuque )
On this
before me, the undersigned,
day of
a Notary Public in and for the State of Iowa, personally appeared Roy D. Buol and Kevin
S. Firnstahl,
to me personally known, who, being by me duly sworn, did say that they are
the Mayor and City Clerk,
respectively,
of the City of Dubuque,
Iowa,
a
municipal
corporation, that the seal affixed to the foregoing instrument is the corporate seal of the
corporation, and that the instrument was signed and sealed on behalf of the corporation,
and Roy
day of ,
by authority of its City Council on the
D. Buol and Kevin S. Firnstahl acknowledged the execution of the instrument to be their
voluntary act and deed.
Notary Public in and for said State
ACCEPTANCE OF TERMS AND CONDITIONS OF LICENSE
The undersigned, being duly authorized to execute this Acceptance on behalf of
and having read and being familiar with the
terms and conditions of the Irrevocable License, for itself and, its successors, accepts the
same and agrees to be bound by the terms and conditions herein contained.
LICENSEE:
Signature
By:
Title:
Dated:
Signature requires notary
ALL PURPOSE ACKNOWLEDGMENT
STATE OF
IOWA )
COUNTY OF DUBUQUE )
20—, before me, the undersigned, a Notary
day of ,
Public in and for said State, personally appeared
proved to me on the basis of satisfactory
NAME /S) to me personally known, OR
evidence to be the person( s) whose name( s) is /are subscribed to the within instrument
and acknowledged to me that he /she /they executed the same in his /her /their authorized
capacity(ies), and that by his /her /their signature( s) on the instrument the person( s) acted,
On this
executed the instrument.
Notary Seal)
sign in ink)
print/type name)
Notary Public in and for State of Iowa
CAPACITY CLAIMED BY SIGNER
INDIVIDUAL
CORPORATE OFFICER( S)
Title)
CORP SEAL)
AFFIXED
NO SEAL PROCURED
PARTNER( S)
LIMITED
ATTORNEY -IN -FACT
TRUSTEE( S)
GUARDIAN /CONSERVATOR
OTHER
SIGNER IS REPRESENTING:
Name of Person( s) or Entity( ies):
GENERAL
Checklist of Required Items for Irrevocable Encroachment of Public Right -of W
- ay
Project Description:
Submitted:
Letter of Application
Application License
Insurance Certificate
Drawing w /Dimensions
Right -Of -Way
Use Attached Detail Drawing sheet or scale
Plan of your choice
License Fee ($
650. 00 UNLESS OTHERWISE INDICATED)*
Does not include Permit to Work In Right of Way Fee or Recording Fee)
Amount of staff investigation review, involvement may necessitate the adiustment of
this fee and will be determined by the City Manager.
Recording fee for this document is not included.
Any permits through Building Services or other departments are not included.
STANDARD FORM FOR " IRREVOCABLE" ENCROACHMENT LICENSE
1 222014
Prepared by:
Return to:
Gus Psihoyos, City Engineer, City of Dubuque, 50 W. 13th Street, Dubuque, IA 52001 ( 563 589 -4270)
Gus Psihoyos, City Engineer, City of Dubuque, 50 W. 13 Street, Dubuque, IA 52001 ( 563 589 -4270)
REVOCABLE LICENSE
AUTHORIZING
TO CONSTRUCT
ON PUBLIC RIGHT -OF -WAY
Section 1.
business) (
as
Licensee),
known
the
owner
of
the
premises,
in
as
Dubuque, Iowa, and legally described as
be and is hereby granted a Revocable License and authority to construct and maintain
see
attachment
for
expressly
conditioned
on
Encroachment) (
location) under the terms and conditions set forth in this License.
Section 2.
The
permission
herein
granted
is
Licensee' s agreement to:
a.
Assume any and all liability for damages to persons or property which may
result
from
the
existence,
location,
installation,
construction
or
maintenance of said Encroachment;
b.
Procure and maintain in force during the term of this License a policy of
liability insurance as set forth in the attached Insurance Schedule;
C.
Pay on behalf of the City of Dubuque, all sums which the City of Dubuque
shall become obligated to pay by reason of the liability imposed upon the
City of Dubuque for damages of any kind resulting from the location,
installation, existence, construction or maintenance of said Encroachment
sustained by any person or persons, caused by accident or otherwise to
defend at its own expense and on behalf of said City any claim against the
City of Dubuque arising out of the location, installation, existence,
construction or maintenance of Encroachment and to pay reasonable
attorney fees therefor; and
d.
Indemnify, defend and hold the City of Dubuque free and harmless from
any and all claims, including but not limited to damages, loss, liability and
expense for death and /or injuries to third persons or damages to property
of third persons, or for damage to any property of the City of Dubuque
which may occur as a result of or in connection with the location,
installation,
existence,
maintenance
construction,
repair
and
of
Encroachment.
e.
Any special
Section
3.
conditions
as
set
forth
for
this
The Encroachment shall be maintained
License
as
identified:
in accordance with all
applicable state and federal laws and regulations, and the Ordinances of the City of
Dubuque.
Section 4.
The permission herein granted is expressly conditioned upon
Licensee' s further agreement that should the right and privilege herein granted be
rescinded or revoked by the City Manager, with or without cause, Licensee, shall within
ten ( 10) days after receipt of written notice from the City Manager, so to do, at its own
expense, remove said Encroachment at Licensee' s expense and dispose of the same,
and Licensee shall have no claim against the City or its officers, agents, or employees
for damages resulting from the removal of said Encroachment.
Section 5.
Licensee covenants and agrees that the Revocable License herein
granted does not constitute an approval of the design, erection, location, construction,
repair or maintenance of said Encroachment and Licensee hereby covenants and
agrees not to assert such claim or defense against the City of Dubuque in the event of
claim asserted for death, personal injuries and /or property damage against Licensee
arising out of or in any way connected with the location,
installation,
construction,
design, repair and maintenance of the Encroachment.
Section 6.
This
Revocable
License shall
become effective and the
rights
hereunder accrue to Licensee when this License has been approved by the City
Manager and the terms and conditions thereof accepted by Licensee by acceptance
endorsed on this License. This Revocable License is not assignable or transferable.
Section 7.
The City Clerk shall file a copy of this License at Licensee' s
expense in the Office of the Recorder in and for Dubuque County, Iowa.
2
Section 8.
Iowa One -Call registration may be required by the Code of Iowa.
When applicable Licensee shall submit documentation to the City Engineer of Iowa
One -Call registration membership.
day of
Signed this
20
Michael C. Van Milligen, City Manager
Attest:
Kevin S. Firnstahl, City Clerk
State of Iowa )
ss..
County of Dubuque )
On
this
day
of , ,
before
me,
the
undersigned, a Notary Public in and for the State of Iowa, personally appeared Michael
C. Van Milligen and Kevin S. Firnstahl, to me personally known, who, being by me duly
sworn, did say that they are the City Manager and City Clerk, respectively, of the City of
Iowa, a municipal corporation, that the seal affixed to the foregoing
instrument is the corporate seal of the corporation, and that the instrument was signed
Dubuque,
and sealed on behalf of the corporation, by autherity of its Gity GGURGffil, on the
and Michael C. Van Milligen and Kevin S. Firnstahl
day of ,
acknowledged the execution of the instrument to be their voluntary act and deed.
Notary Public in and for said State
K,
ACCEPTANCE OF TERMS AND CONDITIONS OF LICENSE
The undersigned, being duly authorized to execute this Acceptance on behalf of
and having read and being familiar with the terms
and conditions of the Revocable License, accepts the same and agrees to be bound by
the terms and conditions herein.
LICENSEE:
Signature
By:
Title:
Dated:
Signature requires notary —Use "All
Purpose Acknowledgement" on next page
4
ALL PURPOSE ACKNOWLEDGMENT
STATE OF
IOWA )
COUNTY OF DUBUQUE )
On this
20_,
before me, the undersigned, a
day of ,
Notary Public in and for said State, personally appeared
NAME /S) to me personally known, OR
proved to me on the basis of
satisfactory evidence to be the person( s) whose name( s) is /are subscribed to the within
instrument and acknowledged to me that he /she /they executed the same in his /her /their
authorized capacity(ies), and that by his /her /their signature( s) on the instrument the
person( s) acted, executed the instrument.
Notary Seal)
sign in ink)
print/ type name)
Notary Public in and for State of Iowa
CAPACITY CLAIMED BY SIGNER
INDIVIDUAL
CORPORATE OFFICER( S)
Title)
CORP SEAL)
AFFIXED
NO SEAL PROCURED
PARTNER( S)
LIMITED
GENERAL
ATTORNEY- IN- FACT
TRUSTEE( S)
GUARDIAN /CONSERVATOR
OTHER
SIGNER IS REPRESENTING:
Name of Person( s) or Entity(ies):
5
Checklist of Required Items for Revocable Encroachment of Public Right -of W
- ay
Project Description:
Submitted:
Letter of Application
Application License
Insurance Certificate
Drawing w /dimensions
right -of -way
Use Attached Detail Drawing Sheet or
Scaled plan of your choice
License Fee ($
250. 00 UNLESS OTHERWISE INDICATED)
Does not include Permit to Work In Right of Way Fee or Recording Fee)
Amount of staff investigation, review, involvement may necessitate the adjustment of
this fee and will be determined by the City Manager.
Recording fee for this document is not included.
Any permits through Building Services or other departments are not included.
STANDARD FORM FOR " REVOCABLE" ENCROACHMENT LICENSE
Rev 1 22 2014
L
C -1 - a
CITY OF PELLA, IOWA
CITY COUNCIL
OFFICIAL MINUTES
October 7, 2014
A. CALL TO ORDER BY MAYOR AND ROLL CALL
The City Council of the City of Pella, Iowa, met in regular session at the Public Safety Complex meeting
room at 7: 00 p. m., Mayor James Mueller presiding. Members present were: Dave Vander Horst, Dan L.
Vander Beek, Harold Van Stryland, Bruce Schiebout, and Mark De Jong ( entering at 7: 18). Absent: Larry J.
Peterson. Administrator Mike Nardini, City Attorney Bob Stuyvesant, and City Clerk Ronda Brown were
Ten staff members and eighteen members of the general public signed the register.
present.
B.
MAYOR' S COMMENTS
I.
Announce Policy and Planning Meeting following the regular Council meeting to discuss:
a.
PADCO Update.
b. Pella Historic Preservation Committee Recommendations.
c.
Pella Aquatic Center Fees.
d.
Fair Haven Memorial Garden Restoration Project.
2. Approval of tentative agenda.
Councilmember Vander Beek moved to approve the tentative agenda,
seconded by Councilmember Van Stryland.
On roll call the vote was: AYES: Vander Beek, Van Stryland,
Schiebout, Vander Horst. NAYS: None. Motion carried.
PUBLIC FORUM ( for anyone wishing to address Council regarding agenda items.)
NONE
C.
APPROVAL OF CONSENT AGENDA
Councilmember Vander Beek moved to approve the consent agenda, seconded by Councilmember
Schiebout. On roll call the vote was:
None.
1.
Motion carried.
AYES: Vander Beek, Schiebout, Vander Horst, Van Stryland.
NAYS:
The following items were approved:
Approval of Minutes
a. Official Council Minutes for September 16, 2014.
2. Report of Committees
a. Policy and Planning Minutes for September 16, 2014.
Policy and Planning Minutes
September 16, 2014
PRESENT: Mayor Mueller, Dave Vander Horst, Dan L. Vander Beek, Bruce Schiebout, Larry Peterson
ABSENT:
Mark De Jong, Harold Van Stryland
STAFF:
City Staff
The Policy and Planning meeting began at 7: 55 p.m. The first item was Beggar' s Night. In the past, the City of Pella has designated one evening around Hallowe
as Beggar' s Night. After gathering information from neighboring communities, the Chamber, and local schools, the Police recommended designating Thursday,
October 30, 2014, from 6 -8 pm as ` Beggar' s Night." After discussion, staff was directed to proceed with the recommended date.
The second item listed on the agenda was the basement flooring at the Indoor Door Pool. The current renovation plans call for installing tiles for the basement
flooring. The concern with installing tiles for the basement flooring is water infiltration in the basement has been an issue over the last several years. To address
issue, through the reconstruction project, flashing has been added to the exterior; louver well drains have been cleaned; roofing material has been added to the
cracked concrete cap over the south stairs; sealing was added around pipes entering the building through exterior walls; and as the exterior soffit work is complete
grading and seeding will take place. The culmination of all these items will reasonably address the infiltration issue. However, there are some concerns with
applying the VCT ( Vinyl Composition Tile) flooring in the downstairs meeting rooms should some moisture continue to seep through at the base of the exterior
walls. If moisture would accumulate under the tiles, the adhesive material may fail, resulting in loose tile in the future.
Staff suggested that instead of applying tiles to just clean and seal the existing concrete flooring in the meeting rooms and hallway. The concrete flooring is in ver
good condition in the basement. With the addition of the main floor meeting room, the basement area will be used for storage, staff training and as a holding area
swimmers during meets. Concrete flooring is durable and easy to clean, which would make it a good option for the expected uses. The main floor meeting room
be used for public rentals.
After discussion, staff was directed to proceed with cleaning and sealing the existing concrete flooring in the basement area instead of applying tiles.
The third item discussed was a request from Precision, Inc. for a Data Communication Line Agreement across the City' s right -of w
- ay at two locations on South E
14" Street for the purpose of connecting the Corporate Offices and Plant I on the east side of South East 14"' Street to Plant 2 and Plant 3 on the west side of the
street. The Agreement would be similar to an easement obtained by Leighton State Bank in 2013 and would be for the purpose of operating and maintaining data
communication lines between manufacturing facilities and the main office. The proposed data communication line easement, in two locations, would connect the
west side manufacturing facilities to the main office and manufacturing facility on the east side of South East 14" Street. A private easement, located on the east
of South East 14th Street upon private property allowing access to the northern utility easement, has been secured from the adjacent private property owners.
After discussion, staff was directed to prepare the item for Council consideration on October 7, 2014.
The last item was a request from the Pella Garden Club to install a' /," non -sewer meter on the north side of Union Street by Fair Haven to support a new garden.
Pella Garden Club is working in conjunction with the Fair Haven Memorial Garden Committee to create a new garden at the corner of 3rd and Union. The new
garden would honor Pella residents who served in World War 11. It is the intention that this gardenwill help mark the 90th anniversary of Tulip Time and
commemorate the 70th anniversary of World War II. Staff was directed to contact the Pella Garden Club for a better understanding of the request.
The meeting adjourned at 8: 15 p. m.
Respectfully submitted,
Ronda Brown, City Clerk
b. Community Services Board Minutes for June 20, 2014.
COMMUNITY SERVICES BOARD
June 20, 2014
Present: Arvin Van Zante, Chad Vande Lune, Stephen Fyfe, April Cutler, Cody Kooi, Jacki Craver
Staff: Jeanette Vaughan, Chandler Nunnikhoven, Mallary Herring & Brenda Ross
Chad made a motion to approve the minutes from the April 11, 2014 meeting. This was seconded by Cody.
Indoor Pool Renovation
Approximately 25% of the project is complete and it is still on schedule for opening in early November. We have been encountering some challenges
with how the facility was originally constructed —no supports for interior walls, support walls not constructed of appropriate materials, mortar under
tiles was not applied levelly causing gaps in mortar which is an unsuitable surface for applying the new surfacing. We have also come across corrosion
issues with components ( doors, wiring, etc.) that were originally planned to be reused but will now need to be replaced. We will be processing several
change orders in conjunction with these however we are still within the planned contingency for the project. Sport Park Progress
The project is progressing but is lagging in some areas. The engineer on the project and staff have been clearly communicating concerns to the General
Contractor.
Shakopee placed on fields, black dirt spread and sand mixed. Score Boards installed. Fence post work is taking place. The
irrigation sub -contractor is waiting for fence posts to be installed prior to installing lines to avoid damage. Irrigation hopefully to be installed next
week, then seeding can take place.
Spring seeding dates have missed. The ball fields will be okay as we are installing irrigation which can be used to start and
maintain turf growth —fields will still be able to be used in Spring 2015. Multipurpose fields won' t be final seeded until fall which means they likely
won' t be ready for use until late next summer /early fall.
Electrical and plumbing work on the concessions building is taking place. Footings /floor of concession building poured,
subgrade for parking lot entrance road and parking lot has been installed.
Coordination for concessions building, concrete sidewalks around the concessions building and fencing, seems to have
stalled. Access through wet areas is causing a challenge for the sub -contractors.
Site visits and progress meetings will be held weekly from here on out.
It must be pointed out that although we are experiencing some issues with project timing/ coordination, the finished product of
the completed items is good.
FOF has in their hands all the information on playgrounds, bleachers, trash cans, picnic tables, etc. Once they give their
approval we should be good to go on the site amenities.
Weddings in Parks/ Molengracht
We are receiving more requests for using the open green spaces in the parks or the Molengracht plaza for weddings. Staff has been researching how
other area communities handle wedding requests in parks. Based on information collected so far we will likely tie green space rental to shelter rentals
and will work with weddings on a case by case basis. We are in the process of updating the Molengracht Private Event permit to address some of the
questions /issues that have arisen out of planning for the two plaza weddings in August.
Skate Park
City Administration would like a Policy Planning item brought to Council regarding the status /plans for the Caldwell Skate Park after the vandalism
earlier this summer. Overall the existing facility is still usable. Staff requested input from the Board on the subject. The Board is asked to email their
ideas and suggestions to Jeanette. Staff shared price estimates on concrete facilities from the same company that built the park in Oskaloosa. Staff
would like to recommend that we consider a concrete facility at some time in the future.
Community Services Building
Jeanette reported that the project is on hold while finances can be reviewed. A comment was made that safety items are still of concern and should still
be kept in mind as well as the age /condition of the boilers.
American In Bloom
The tour route for July 14ih &
15d' is being finalized. Staff has been in contact with the lead judge. We will have lots of community participation from
areas businesses and organizations: Vermeer, Pella Corp, Pella Historic Trust, Pella Garden Club, Central College, Pella Historical Society, CVB,
Pella Business Women and others are all taking part.
Department Update - Aquatics
The pool was audited on Saturday, June 14 and received a " Meets" overall.
The pool is open, but we have had rainy and cold days. We need some 90 degree days to increase attendance.
There have been no issues with water clarity.
Summer swimming lessons have started with approximately 70 kids
Swim Team started June I' and had their first meet this week.
So far this season staff has performed 19 active on the surface rescues which is up from past years.
DMACC contacted staff about having DAMCC day, where they will pay 50% for the first 200 patrons through the door and provide
them with ice cream.
Department Update —Parks
Staff is very busy planting flowers and mowing. Washington Street bed flowers were planted in one day! Flower planting will be completed the week
of June 23d.
Central Park looks amazing. We are continuing to receive positive comments about the garden creatures.
An individual was caught and charged with stealing flowers from Central Park.
Soccer Complex usage will be done this week and goals will be moved off the fields.
Bos Landen Golf course is still using two pieces of our equipment. We hope to have them returned soon.
Staff presented an idea for next year to plant along the sidewalk, from the fountain to the sundial, with every variety of tulip we put in our street beds
and call it the " Avenue of Tulips ". There would be 65 different varieties planted. Board liked this idea and suggested labeling the tulip varieties.
As a short term fix, staff has made repairs to a wall bridge at Big Rock Park. A new bridge will be constructed in its place later this summer.
July 4d' activities are ready to go!
Staff would like to add picnic tables to the memorial program with the cost being $ 1150. The Board was in agreement.
Department Update —Art/Rec
The Eulenspiegel Puppet performance of John Brown' s Journey will be held on June 251' at 11: 00 am at the Joan Kuyper Farver Auditorium. Local
children will be participating in this year' s performance. Free admission! A great way to spend your lunch break.
A new artist, Melynda Van Zee, is on display in the Joan Farver Art Gallery. Her open house on June 9th was well attended. Stop by for a look.
We have been informed by the School system that after many years Monday and Thursday nights will no longer be available for us to rent for our adult
volleyball programs. A preliminary survey of the teams has shown no interest in playing on Wednesday or Friday nights when school facilities are
available. The Community Services gym is also occupied on Monday and Thursday nights with the children' s basketball program. Staff will meet with
Pella Recreation Center and discuss the option of them taking over this program.
Hazardous Materials removal project will take place on July 70'. The areas to be addressed are in the boiler room.
Staff received a letter on June 260' for the Marion County Driver' s License Stations that effective July 1', they will no longer be using our facility.
They will still come to Pella on the I' and 3rd Fridays of each month, but they will go to the Memorial Building.
The next meeting is scheduled for Friday, August 15d', noon in room 204, at the Community Center. Chad made a motion to adjourn, seconded by
Arvin. Meeting adjourned at 1: 10 pm.
Respectfully submitted:
Brenda Ross
June 20, 2014
c. Community Development Committee Minutes for August 13, 2014.
Community Development Committee
Regular Meeting Minutes
August 13, 2014
1.) Call the Meeting to Order
The meeting of the Community Development Committee was called to order by Chairperson Ginny Moore at 5: 40 p. m.
2.) Roll Call.
Members Present: Wayne Stienstra, Ginny Moore, Linda Groenendyk, Mike De Wild, Jody Lautenbach ( 5: 37), Jerry Brummel ( 5: 40), Robyn Van
Berkum ( 5: 40).
Members Absent: Patsy Cody, Lori Parisee, Dennis Vander Beek, Mike Kiser
Others Present: George Wesselhoft —Director of Planning and Zoning, Jerry Byers —CDC Secretary, Bob Lodel — Excel Engineering - Architect.
3.) Design Permit Application
Design Permit Application was submitted by Winding Landings, Inc. for a Taco Bell restaurant at 1620 Washington Street, Pella, Iowa. The
application was for a 2, 417 square foot restaurant with drive through.
Bob Lodel, Architect for Excel Engineering from Fond du Lac, WI 54935, spoke to the Committee stating that they tried to embrace the design
elements of the City of Pella and the Taco Bell Corporate image while melding the two together.
Mr. Lodel explained that the tower element anchors the building as a focal point while the bell gables highlight elements to the structure while
providing architectural elements to all four sides of the building.
Mr. Lodel referenced design boards concerning design elements as discussion continued about the building. He continued by showing samples of the
brick, stone, roofing and other exterior materials.
Discussion continued concerning exterior elements.
Wayne Steenstra expressed concern about the roof tower.
More discussion ensued about the roof and the tower element.
Mr. Lodel commented on the dumpster enclosure and signage. There was concern about the sizes allowed for menu boards.
Chairperson Moore asked if there was going to be any outdoor seating. Mr. Lode] said there was not going to be any at this time.
Jerry Brummel expressed interest into making a motion to accept the submitted design.
Mr. Lodel said that there was a twist and went on to explain that corporate expressed interest into making the building look more like Applebee' s. He
then went onto explain the design ideas about making the building look like its neighbor.
Mr. Lodel went through all of the elements that Taco Bell corporate wished to change with the Committee. He then asked the Committee which design
elements the Committee wished to see.
Mike DeWild indicated that he would not have a problem with removal of the shingled room element and extending the walls. He continued by asking
for something metal, tile, slate, something other than shingles on the tower roof.
More discussion ensued.
Linda Groenendyk indicated that she likes the tower. She stated that it adds a little variety.
Mr. Lodel commented that it really goes with the design elements of the Design Manual.
Ms. Moore stated that the Committee doesn' t necessarily want everyone to look the same.
More discussion ensued over design and roof elements.
Mr. Wesselhoft indicated to the group that there was a time element for approval of a design based on that it all needs to be done before going to
Planning and Zoning on the 25d' of the month. He stated that a special meeting of the Community Development Committee could be called on
Wednesday the 20'" for an approved design as P & Z will not entertain a conditional approval. So if the design is not ready to go late next week, the
site will get bumped to the September P & Z meeting.
Mr. Lodel asked the Committee about keeping the tower element and the Committee indicated they would like to see that in the design. He continued
by asking that the Committee would like to see the taller walls like on the Applebee' s, which they agreed.
Mr. Lodel stated that he felt that was a good compromise between the original design and what corporate wished to do.
Jerry Byers told the Committee that there were options on the table for the Committee. The first one would be to approve one of the designs submitted
to them. The second one would be to ask Mr. Lodel to submit a new design back to the Committee by the first of the week for a possible approval at a
special meeting next Wednesday.
The Committee indicated to Mr. Lodel that they would help in any way that they could, however, they also implied that they were not the ones
changing the design at the last minute, placing the entire submittal on a time sensitive approval.
Ms. Moore stated that she had concern about getting the design too cluttered.
Mr. Lodel concurred about trying to keep the designs from getting cluttered. Other Committee members agreed.
The Committee reviewed the options for Mr. Lodel as follows:
l.) Approve the original design as submitted.
2.) Resubmit a new design based on what corporate wants and Committee input by Monday for a special meeting on Wednesday knowing that by not
receiving approval could mean delay in taking the site plan to Planning and Zoning.
MI. Wesselhoft did state that the Committee and Staff would do the best they could to facilitate the special meeting but to be aware that it does run a
risk factor in not being able to make the P & Z meeting on the 25'".
Jerry Brummel made a motion to approve the original design as submitted or redesign and resubmit the secondary design by corporate by Monday
based on alternate design concepts offered by the Community Development Committee. All signage submitted, to be reviewed by Sign subcommittee.
Robyn Van Berkum seconded the motion.
Upon vote, motion passed 7 to 0.
4.) Approval of Minutes
Approval of the minutes of the July 9, 2014, Regular Meeting
The minutes were approved as submitted.
5.) 2014 Design and Sign Permit Summaries
The Committee discussed the 2014 design and sign permit summaries.
6.) Other Business
Mr. Wesselhoft mentioned the outdoor seating policy that was approved by City Council for the downtown and also mentioned the Ad Hoc Historic
Preservation Committee process which could involve modification to the Community Development Committee design review area.
7.) Adjourn
Chairperson Moore adjourned the meeting at 6: 40 p. m.
Respectfully submitted.
Jerry Byers
Building Official
d. Planning and Zoning Minutes for August 25, 2014.
Planning and Zoning Commission
Regular Meeting
August 25, 2014
1) The meeting was called to order at 7: 00 p. m.
2) Roll Call.
Present: Craig Agan, Nelson Bogaard, Jim Danks, David Landon, Mike Vander Molen, Gary Van Vark, Ervin Van Wyk, Ann Visser, Teri Vos.
Absent: Julio Chiarella, Bob Smith.
Others Present: Dell Collins, Doug Van Zee, Jason Daye ( Excel Engineering for Taco Bell), George Wesselhoft.
3) Approval of Minutes. The minutes of the July 28, 2014 regular meeting were approved as submitted.
4) Public Hearing on Zoning Ordinance Amendment Amending 165. 36 ( 2) ( B) Size Exemption For Uses That Require a Site Plan.
No written or oral
comments were received.
5) Zoning Ordinance Amendment Amending 165. 36 ( 2) ( B) Size Exemption For Uses That Require a Site Plan. In 2010, the City Council approved
Ordinance 821 which increased the site plan exemption threshold for off street parking to over 2000 square feet in size. This ordinance was intended to
allow more flexibility for smaller projects that would otherwise not involve storm water management. Since that time, however, the City has continued
to follow a 200 square foot threshold for site plan trigger for buildings, such that new buildings or building additions over 200 square feet are subject to
site plan. The proposed ordinance would specifically modify the threshold for site plan respective of new buildings or building additions by changing
it from 200 to 2000 square feet.
There was discussion about the proposed ordinance amendment.
George Wesselhoft noted that a building project less than 2000 square feet is exempt from storm water management because the precedent is already
there with the 2000 square foot parking lot exemption from site plan requirement.
Jim Danks questioned how you would be able to identify required off street parking for exempted buildings.
Mr. Wesselhoft responded that any building over 100 square feet in size would still be required to submit a building permit.
Mike Vander Molen asked if the Commission is the first instance for review of site plans or do they go to the Community Development Committee.
Mr. Wesselhoft responded that only the Commission reviews site plans but if the project were in the Design Review Overlay District they would
submit a separate Design Permit for Dutch Architecture to the Community Development Committee. He added that staff has even seen a few projects
where the applicants modified their proposed building square footages to bring them down to the 200 square feet or less to avoid site plan process.
These projects were for small accessory structures that would not have required storm water management or other requirements other than having to go
through the site plan process because of size.
Nelson Bogaard made a motion to recommend approval of the ordinance. David Landon seconded the motion. Upon vote, all voted yes. Motion
carried 9 to 0.
6) Site Plan for Taco Bell. Sundance Inc. is proposing a 2,417 square foot Taco Bell drive through restaurant on Wal Mart West Plat Lot 4. This lot is
located at the private drive entrance into Super Wal -Mart immediately west of Applebee' s. The Community Development Committee approved the
Design Permit at their August 20 special meeting.
Mike Vander Molen made a motion to approve the site plan. David Landon seconded the motion. Upon vote, all voted yes. Motion carried 9 to 0.
7) Site Plan for Vermeer Corporation. Vermeer Corporation is proposing an expansion for Plants 6 and 7 parking. 219 automobile
spaces would
be added to the north of the existing Global Pavilion parking area.
Mike Vander Molen inquired about the traffic flow.
Dell Collins responded that traffic would come out to the west on the road that runs north south on the east side of Plant 7. He stated that the north
road is heavily traveled and they do not want cars coming out into there.
Ervin Van Wyk made a motion to approve the site plan. Gary Van Vark seconded the motion. Upon vote, Van Wyk, Van Vark, Agan, Bogaard,
Danks, Vander Molen, Visser voted yes, Landon, Vos abstained. Motion carried 7 to 0 with 2 abstentions.
8) Other Business. George Wesselhoft mentioned that the City Council approved the Comprehensive Plan at their meeting on August 19. He also
mentioned the next meeting of the Commission, which is scheduled for September 22.
9) The meeting was adjourned at 7: 14 p. m.
George Wesselhoft
e. Board of Adjustment Minutes for September 9, 2014.
Board of Adjustment
Meeting Minutes
September 9, 2014
1.) Call the meeting to Order
Vice Chairperson Lyle Vander Meiden called the meeting of the Board of Adjustment to order at 6: 06 p.m.
2.)
Roll Call.
Members Present: Larry Lautenbach, Merlan Rolffs, Lyle Vander Meiden, Byron Vander Molen, Mike Vander Wert.
Members Absent: Jim Corbett, Vince Nossaman, John Van Den Berg, Glenn Van Wyk.
Others Present: Jerry Byers —Board Secretary, George Wesselhoft —Director of Planning and Zoning, Jeff Riggen —property owner,
3.)
Approval of Agenda
Mike Vander Wert made a motion to approve the Agenda as submitted. Larry Lautenbach seconded the motion. The agenda was approved.
4.)
Approval of Minutes
Mike Vander Wert made a motion to approve the Minutes of the August 26, 2014 meeting as submitted. Byron Vander Molen seconded the motion. The
minutes were approved.
5.) Public Hearing
Public Hearing on a Variance Application by Jeff Riggen concerning a proposed 24 by 40 accessory building to be placed in the side yard. The variance would
be to allow placement in the side yard as the Zoning Ordinance states that accessory structures must be in the rear yard
Vice Chairperson Vander Meiden asked if there were any written comments.
Jerry Byers, Secretary to the Board, stated there were no written comments.
Vice Chairperson Vander Meiden opened the floor to oral comments.
Jeff Riggen indicated to the Board that there is no room for an accessory building behind his house due to there being a pond in that location and due to
topography. He went on to say that he would like to place the shop on the land next to his house on the road going back to the other shop.
Mr. Riggen went on to explain that this new shop would be placed on the ground where the basketball slab and hoop are currently placed.
Jerry Byers indicated that the Board had a picture of the slab and basketball hoop in their packets.
Mr. Riggen continued with discussion about the construction of the building.
Larry Lautenbach asked if Mr. Riggen owned the property before the City entered into the 28E agreement with the County for the zoning in the area.
Mr. Riggen indicated he had been at this location more than 20 years.
George Wesselhoft told the Board that the agreement had been in existence since 2003.
Mr. Lautenbach continued by saying that the rules he would be building to currently, were not in place when he originally built at this location.
Merlan Rolffs confirmed by stating that if Mr. Riggen wished to build his accessory building under the previous rules he would not have to ask the Board for
approval.
Discussion ensued about current zoning and the 28E agreement.
The public hearing was closed.
6.) Variance Application
Variance Application by Jeff Riggen concerning a proposed 24 by 40 accessory building to be placed in the side yard. The variance would be to allow
placement in the side yard as the Zoning Ordinance states that accessory structures must be in the rear yard
Mr. Rolffs made a motion to approve the variance as submitted based on that the topography prohibits the building of the accessory structure elsewhere on the
property. And, at the time of purchased, zoning would have allowed the structure to be built in the side yard.
Mike Vander Wert seconded the motion.
Upon vote, motion passed 5 to 0.
7.) Other Business.
Mr. Byers told the Board of a meeting on September 16' and a possible meeting on September 23rd
8.)
Adjournment
Jerry Byers
Building Official Hy -Vee Wine &
Spirits
512 E Oskaloosa
Pella, Iowa 50219
f. Board of Adjustment Minutes for August 26, 2014.
Board of Adjustment
Meeting Minutes
August 26, 2014
1.)
Call the meeting to Order
Chairperson Jim Corbett called the meeting of the Board of Adjustment to order at 6: 02 p. m.
2.)
Roll Call.
Members Present: Jim Corbett, Larry Lautenbach, Vince Nossaman, John Van Den Berg, Lyle Vander Meiden, Byron Vander Molen, Mike Vander Wert,
Glenn Van Wyk.
Members Absent: Merlan Rolffs.
Others Present: Jerry Byers —Board Secretary, George Wesselhoft —Director of Planning and Zoning, Laurie Vos, Scott Vos.
3.)
Approval of Agenda
Mike Vander Wert made a motion to approve the Agenda as submitted. Lyle Vander Meiden seconded the motion, The agenda was approved.
4.) Approval of Minutes
Mike Vander Wert made a motion to approve the Minutes of the June 10, 2014 meeting as submitted. Lyle Vander Meiden seconded the motion. The minutes
were approved.
5.) Public Hearing
Public Hearing on a Variance Application by Scott and Laurie Vos concerning a proposed detached garage at 1012 Broadway Street. The Vos' s are requesting
a variance to build a 1, 360 square foot detached garage. The garage would be 117 percent over the limit of 1, 162 square feet. Chairperson Corbett asked if
there were any written comments. Jerry Byers, Secretary to the Board, stated there were no written comments. Chairperson Corbett opened the floor to oral
comments. Mr. Vos spoke to the board stating that they wished to make the structure bigger to help the usefulness of the property. He indicated that he knew
he could build a bigger structure if he attached it to his house but did not want to cut down mature trees on the lot. John Van Den Berg asked about the height of
the structure. Mr. Vos stated that it would be right at the 15 foot maximum. Larry Lautenbach asked about the 35 foot to the rear lot. Mr. Vos indicated that he
still had the minimum requirements. Lyle Vander Meiden asked about the bump out on the drawings. Mr. Vos stated that he wanted a shop within the building.
There was discussion about the design and roofline of the structure. Vince Nossaman asked about the allowable detached accessory square footage for multiple
structures. Mr. Wesselhoft indicated that this structure would use up all of the available square footage allotment. However, any structure below 100 square
feet was not required to have a permit or be inspected therefore it was possible that a smaller structure could be added and the City would not count it. Mr.
Lautenbach asked how many detached structures you could have.
Mr. Byers indicated that the maximum number of detached structures would be three. Mr. Lautenbach continued by stating that if the applicants were to attach
the building they could build it a lot bigger than they were asking for at the meeting.
The public hearing was closed.
6.) Variance Application
Variance Application by Scott and Laurie Vos concerning a proposed detached garage at 1012 Broadway Street. The Vos' s are requesting a variance to build a
1, 360 square foot detached garage. The garage would be 117 percent over the limit of 1, 162 square feet. Mr. Lautenbach made a motion to approve the
variance as submitted based on that it would not be of substantial detriment to the adjacent property and the character of the district would not be changed by
granting of the variance. John Van Den Berg seconded the motion. Upon vote, motion passed 8 to 0.
7.) Other Business.
Mr. Byers told the Board of two new dates for meetings. The dates being September 9h and September 16' h.
8.) Adjournment
Jerry Byers
Building Official
3.
Petitions and Communications
a. Renewal of Class C Liquor License with Sunday Sales for Applebee's Neighborhood Grill &
Bar.
SUBJECT: Renewal Class C Liquor License for Applebee' s
DATE:
October 7, 2014
BACKGROUND: Apple Corps, LP has applied for a renewal of their Class C Liquor License with Sunday Sales for Applebee' s Neighborhood Grill &
Bar,
located at 1600 Washington. The term for the new license is 12 months and would expire on November 2, 2015. All requirements have been completed online
with the State, and approval is recommended.
ATTACHMENTS:
Application
RPORT PREPARED BY:
City Clerk
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDED ACTION: Approve renewal.
b. Renewal of Class C Beer Permit with Sunday Sales for Casey' s #
2575.
SUBJECT: Renewal of Class C Beer Permit with Sunday Sales for Casey' s General Store # 2575
DATE:
October 7, 2014
BACKGROUND: Casey' s General Store # 2575 at 414 Oskaloosa Street has applied for renewal of their Class C Beer Permit with Sunday sales. The
application was completed with the state online. The term of the new license is twelve months and would expire December 7, 2015.
ATTACHMENTS:
Application
REPORT PREPARED BY:
City Administration
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
c. Renewal of Class C Liquor License with Living Quarters for the Lamp Post Lounge.
SUBJECT: Renewal of Class C Liquor License for The Lamp Post Lounge, Corp.
DATE:
October 7, 2014
BACKGROUND: The Lamp Post Lounge, located at 813 Washington Street, has applied for renewal of their Class C liquor license with Living Quarters
Privilege. The term of the new license is twelve months and would expire October 30, 2015. All requirements have been completed online with the State and
approval is recommended.
ATTACHMENTS:
Application
REPORT PREPARED BY:
City Administration
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
d. Renewal of Class B Beer Permit with Sunday Sales for Happy Joe' s.
SUBJECT: Renewal of Class B Beer Permit with Sunday Sales for Happy Joe' s
DATE:
October 7, 2014
BACKGROUND: Happy Joe' s Pizza & Ice Cream Parlor Inc., DBA Happy Joe' s Pizza, located at 718 Broadway, has applied for renewal of their Class B
Beer Permit, including wine coolers, with Sunday Sales. The term of the new license is twelve months and would expire November 16, 2015. The application
was completed with the State online, and approval is recommended.
ATTACHMENTS:
Application
REPORT PREPARED BY:
City Administration
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
e. Renewal of Class C Beer Permit with Sunday Sales for Casey' s #
2574
SUBJECT: Renewal of Class C Beer Permit with Sunday Sales for Casey' s General Store # 2574
DATE:
October 7, 2014
BACKGROUND: Casey' s General Store #2574, located at 640 Washington Street, has applied for renewal of their Class C Beer Permit with Sunday Sales.
The application was completed with the state online. The term of the new license is twelve months and would expire December 7, 2015.
ATTACHMENTS:
Application
REPORT PREPARED BY:
City Administration
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
4.
Administration Reports
None
D. *
PUBLIC HEARINGS
NONE
E.
PETITIONS & COMMUNICATIONS
1.
New Class C Liquor License with Sunday Sales for El Charro. Councilmember Vander Beek moved to
approve, seconded by Councilmember Vander Horst. On roll call the vote was: AYES: Vander Beek, Vander
Horst, Van Stryland, Schiebout. NAYS: None. Motion carried.
SUBJECT: New Class C Liquor License with Sunday Sales for El Charro
DATE:
October 7, 2014
BACKGROUND: El Charro, located at 514 Main Street, has been sold to Richard Hernandez, who has applied for a new Class C Liquor License with Sunday
Sales. The term of the new license is twelve months and would expire October 6, 2015. The application was completed with the State online, and approval is
recommended.
ATTACHMENTS:
Application
REPORT PREPARED BY:
City Administration
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
F.
PLANNING AND ZONING ITEMS
NONE
G. ADMINISTRATION REPORTS
NONE
H_ . RESOLUTIONS
1. Resolution No. 5503 entitled, " A RESOLUTION ENTERING INTO A 28E AGREEMENT WITH MARION
COUNTY FOR THE PURPOSE OF PROVIDING MUTUAL AID BETWEEN LAW ENFORCEMENT AGENCIES."
Councilmember Schiebout moved to approve, seconded by Councilmember Vander Beek. On roll call the vote
was:
AYES: Schiebout, Vander Beek, Van Stryland, Vander Horst. NAYS: None.
Motion carried.
SUBJECT: Approval of 28E Law Enforcement Mutual Aid Agreement between the Pella Police Department and the Marion County Sheriff' s Department
DATE:
October 7, 2014
BACKGROUND:
This resolution approves a 28E Agreement with Marion County for the purpose of providing mutual aid between the Pella Police Department and the Marion
County Sheriffs Office. As background, law enforcement in Marion County is currently operating under a series of mutual aid agreements that, in the case of
the Pella PD and Marion Co. S. O., is overly restrictive and unwieldy under emergency or other dynamic circumstances. The proposed 28E agreement has been
fashioned to ensure that law enforcement officers employed by the City of Pella and Marion County have the lawful authority to provide the full scope of
public safety services to members of the public when working or responding to incidents outside traditional jurisdictional boundaries, but within Marion
County. Furthermore, it allows for a prompt and unrestrained response and defines the restoration of primary jurisdictional responsibilities for an incident or
investigation.
Under the agreement, the parties mutually agree to provide emergency public safety services and mutual assistance when needed on a reciprocal basis. The
final decision on type and extent of response will be solely that of the assisting agency. The main points of the 28E agreement are listed below:
1.
The agreement is triggered when one of the following conditions exist:
a.
A party to the agreement determines that its own resources are unavailable or insufficient to meet the demands generated by a need for
public safety.
b.
Law enforcement, in the event of an emergency or the need to provide for the safety of the public and/ or peace officers, may at their own
discretion provide immediate law enforcement services.
2.
A jurisdiction providing mutual aid shall retain the right to terminate the aid at any time if it determines such action is necessary.
3.
5.
Mutual aid resources made available to another jurisdiction will remain under the control of the jurisdiction which provided them.
Each party is responsible for the liability for its own personnel and equipment.
Each party shall pay its own costs for responding to calls.
6.
The agreement shall remain in full force and effect for an indefinite period of time until terminated.
7.
Any party may withdraw from the agreement by giving thirty (30) days written notice.
4.
Resolution; 28E Agreement
ATTACHMENTS:
REPORT PREPARED BY:
Robert A. Bokinsky, Chief of Police
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDED ACTION: Approve resolution.
2. Resolution No. 5504 entitled, " RESOLUTION APPROVING COMMUNICATION /DATA LINE EASEMENT
AGREEMENT BETWEEN THE CITY OF PELLA, IOWA AND PRECISION, INC." Councilmember Vander Horst
moved to approve, seconded by Councilmember Van Stryland.
On roll call the vote was:
AYES: Vander Horst,
Van Stryland, Schiebout, Vander Beek. NAYS: None. Motion carried.
SUBJECT: Communication/ Data Line Agreement with Precision, Inc.
DATE:
October 7, 2014
BACKGROUND:
At the Policy and Planning meeting on September 16, 2014, Council discussed a request by Precision Incorporated for a Communication/ Data Line Easement
across the City' s right -of w
- ay at two locations on South East 14'' Street for the purpose of connecting the Corporate Offices and Plant 1 on the east side of
South East 14'" Street to Plant 2 and Plant 3 on the west side of the street. After discussion, Council directed staff to proceed with the easement request for
formal consideration.
This resolution approves a data line easement agreement with Precision, Inc. that would grant an easement in two locations and would connect the west side
manufacturing facilities to the main office and manufacturing facility on the east side of South East 140' Street. A private easement, located on the east side of
South East 141° Street upon private property allowing access to the northern utility easement, has been secured from the adjacent private property owners.
Listed below is a summary of the proposed agreement:
The City would grant Precision, Incorporated a permanent Communication/ Data Line Easement, in two (2) locations, to cross South East 140' Street
right -of w
- ay ten ( 10) foot on either side of the line legally described in the agreement.
The communication/ data line would be placed at a depth of thirty-six (36) inches below the surface of South East 14'' Street in such a manner as to
not interfere with the public utilities which are or may be installed below the surface of the Utility Easement Areas.
Precision, Incorporated would bear and promptly pay all costs and expenses of construction and maintenance of the utilities placed within the
easement.
The Communication/ Data Line Agreement includes the necessary indemnification /hold harmless provision to protect the City' s interest in the South
East 14' s Street right -of w
- ay.
The agreement is similar to an easement obtained by Leighton State Bank in 2013 and would be for the purpose of operating and maintaining data
communication lines between manufacturing facilities and the main office.
ATTACHMENTS:
Resolution, Communication/ Date Agreement, Map
REPORT PREPARED BY: City Administration
REVIEWED BY:
CITY ADMINISTRATOR
RECOMMENDATION:
Approve resolution.
CITY CLERK
3. Resolution No. 5505 entitled, " RESOLUTION APPROVING ENGINEERING SERVICES CONTRACT FOR THE
BOS LANDEN CLUB HOUSE STRUCTURAL REPAIR PROJECT."
seconded by Councilmember Van Stryland.
Horst, Vander Beek. NAYS: None.
Councilmember Schiebout moved to approve,
AYES: Schiebout, Van Stryland, Vander
Motion carried.
SUBJECT: Resolution Approving Engineering Services Contract for the Bos Landen Club House Structural Repair Project
DATE:
October 7, 2014
BACKGROUND:
On June 3, 2014, City Council approved the assignment of the Bos Landen Golf Course ground lease to Warrior Golf Ventures, LLC. Section 6. 05 of the
ground lease addresses the City' s responsibility to make improvements to the Bos Landen facilities. Specifically, the City agreed to make the following onetime repairs:
Structural improvements to the restaurant area roof, floor and foundation.
This will include the design and procedure to lift the building and tie the structure back to its original position. New footings, columns and beams will be added
to keep the structure in place.
Repair/ replacement of the north deck.
This will include new floor, new floor framing, new posts and new footing.
Repair/ replacement of incorrectly framed roofs.
In addition to the roof framing of the lifted area of the restaurant, this will include the other areas where the roof was incorrectly
framed and needs some addition support.
Repairs to the west deck and replacement of staircase exiting the restaurant.
This will include removal and replacement of the west deck floor, framing and foundation.
Staff solicited bids from two qualified structural engineering firms familiar with Pella and the Bos Landen Club House. Listed
below is a summary of the bids received:
16, 280
Tometich Engineering, Inc. $
Shive -Hattery, Inc. $
54, 000
It is important to note, the Tometich bid iuclydes City staff preparing all front end documents for the specifications including public notice AND Public Works
Director, Denny Buyert and Building Official, Jerry Byers will share in the inspection process under Tometich' s guidance during reconstruction to keep
Tometich' s costs at the proposed level.
Reference checks were positive on Tometich including other local work that they have done, therefore, staff is recommending Council approve this resolution
for an Engineering Contract with Tometich in the amount of $16, 280. If the contract is approved by Council, listed on the following page is the tentative
timeline for the project:
Bos Landen Facility Repair Timeline
December 15, 2014
Engineering Design Completed
Bid Letting for Structural Repairs
January 13, 2015
January 20, 2015
May 1, 2015
ATTACHMENTS:
Council Award of Contract for Structural Improvements
Structural Improvements Completed
Resolution, Engineering Agreement
REPORT PREPARED BY:
Public Works
REPORT REVIEWED BY:
CITY ADMINISTRATOR
RECOMMENDATION:
Approve resolution.
CITY CLERK
Mark De Jong enters at 7: 18.
4. Resolution No. 5506 entitled, ' RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION TO
AUTHORIZE A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF NOTES TO EVIDENCE THE
OBLIGATIONS OF THE CITY THEREUNDER."
Councilmember Vander Beek .
Jong, Vander Horst.
Councilmember Schiebout moved to approve, seconded by
NAYS: None.
AYES: Schiebout, Vander Beek, Van Stryland, De
Motion carried.
SUBJECT: Resolution Fixing Date for a Meeting on the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed
1, 000, 000 Water Revenue Capital Loan Notes of the City of Pella, Iowa and Providing for Publication of Notice Thereof.
DATE:
October 7, 2014
BACKGROUND: This resolution establishes October 21, 2014 as the public hearing date for proposed issuance of not to exceed $ 1, 000, 000 in Water
Revenue Capital Loan Notes to provide funding for the City' s long -term water supply plan.
As background, on April 2, 2013, Council approved an engineering services agreement with
HR Green, Inc. ( HR Green, Engineer) in the amount of $945, 500 for the design of a reverse osmosis system ( RO), an additional Jordan Well, Water
Treatment plant improvements and a new raw water main from the new Jordan Well to the Treatment Plant. At that time, the Council believed the not -to-
exceed financing necessary to complete the project was anticipated to be approximately $ 15 million. On December 3, 2013, the Council held a public
hearing for and approved a resolution authorizing the issuance of $15 million in Water Revenue Capital Loan Notes.
Water Supply Plan Cost Update
Since the authorization of previously mentioned Water Revenue Capital Loan Notes, HR Green has completed over 90% of the engineering and design
services for the project and believes the cost of the project is likely to amount to approximately $ 16 million. The details of original water supply plan
estimate and updated estimate are as follows:
August 2014
945, 500 $
Engineering Design Fees $
Requested Construction Observation Fees
Jordan Well Land Acquisition
945, 500
1, 041, 500
Staff Estimated Construction Observation Fees
Legal/ Bond Counsel/ Financial Consultant
January 2013
794, 500
30, 000
150, 000
Estimated Construction Costs *
13, 723, 000
Total Estimated Costs $
1Q0 $
30, 000
80, 000
10, 780, 000
Financingfor Long -term Water Supply Plan
Based on the updated cost estimates that resulted from the continued development of the City' s water supply plan, staff is recommending Council
consider authorization of an additional $ 1 million dollars, bringing the total authorized Water Revenue Capital Loan Note for the water supply plan to $ 16
million dollars.
Staff proposes to continue to utilize the State Revolving Fund ( SRF) to finance the City' s long -term water supply plan. As previously discussed, the
current rate of the State' s SRF program has a 1. 75% annual interest rate for a loan term of up to 20 years. The program' s additional fees include a. 5%
origination fee and a. 25% annual servicing fee on the outstanding principal.
ATTACHMENTS:
Resolution
REPORT REVIEWED BY: CITY ADMINISTRATOR
CITY CLERK
RECOMMENDATION:
Approve resolution.
5. Resolution No. 5507 entitled, " A RESOLUTION ENTERING INTO A 28E AGREEMENT WITH THE
ALCOHOLIC BEVERAGES DIVISION FOR THE PURPOSE OF TOBACCO, ALTERNATIVE NICOTINE AND VAPOR
PRODUCT COMPLIANCE IN THE CITY OF PELLA."
by Councilmember Vander Beek.
Schiebout, De Jong.
NAYS: None.
Councilmember Vander Horst moved to approve, seconded
On roll call the vote was: AYES: Vander Horst, Vander Beek, Van Stryland,
Motion carried.
SUBJECT: 28E Agreement with the Iowa Alcoholic Beverages Division for Tobacco, Alternative Nicotine and Vapor Product Enforcement
DATE:
October 7, 2014
BACKGROUND:
This resolution approves a 28E agreement with the Iowa Alcoholic Beverages Division and the Pella Police Department for the purpose of tobacco
compliance in the City of Pella. Under the terms of the agreement, the Pella Police Department is required to conduct covert compliance checks on all
businesses in Pella that sell tobacco products. The Pella Police Department has participated in the program for ten years and receives $ 50 per business
compliance check. The term of the agreement would be from October 7, 2014 through June 30, 2015. It should be noted, alternative nicotine and vapor
products are now age- restricted and are part of the 28E Agreement for the first time.
ATTACHMENTS:
Resolution, 28E Agreement
REPORT PREPARED BY:
Robert A. Bokinsky, Chief of Police
REPORT REVIEWED BY: CITY ADMINISTRATOR
CITY CLERK
RECOMMENDATION:
Approve resolution.
6. Resolution No. 5508 entitled, " RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION TO
AUTHORIZE A LEASE -PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $ 360, 000 FOR
THE CONSTRUCTION, RECONSTRUCTION, ENLARGEMENT, IMPROVEMENT, AND EQUIPPING OF THE BOS
LANDEN GOLF COURSE FOR A GENERAL CORPORATE PURPOSE, AND PROVIDING FOR PUBLICATION OF
NOTICE THEREOF."
Councilmember Schiebout moved to approve, seconded by Councilmember Vander Beek.
AYES: Schiebout, Vander Beek, Van Stryland, De Jong, Vander Horst.
NAYS: None.
Motion carried.
SUBJECT: Setting Public Hearing Date to Consider the Lease -Purchase Agreement in the Amount not to Exceed $ 360, 000 and Setting Public Hearing
Date to Consider Plans, Specifications, Form of Contract and Costs for the Bos Landen Golf Course Improvements
DATE:
October 7, 2014
BACKGROUND:
These respective resolutions establish two public hearings for October 21, 2014 to consider irrigation system improvements at the Bos Landen Golf
Course. The public hearing associated with Resolution # 5508 is to consider a lease- purchase agreement in the principal amount not to exceed $360,000 to
finance the irrigation system improvements. Likewise, the public hearing associated with Resolution # 5509 is to consider the plans, specifications, form
of contract and estimated costs for the irrigation system improvements. Listed below is background information on the proposed irrigation system
improvements:
History
ground lease addresses the City' s responsibility to make improvements to the irrigation system. Specifically, the City agreed to replace the current
irrigation system' s central computer system, satellite controllers, pump station, and approximately 90 sprinkler heads and quick coupler valves and boxes.
The agreement also calls for the City to make best efforts to complete the improvements before the 2015 golf season.
Project Specifications
Listed below is a summary of the irrigation system upgrades:
Sprinklers and Quick Couplers - Remove ( 90) greens sprinklers and replace with new high efficiency Rain Bird golf sprinklers. Remove ( 20) greens quick
couplers and replace with Rain Bird #5RC.
Controllers - Update central control and field controllers to station based flow management system with Link 900Mhz communication.
Pumping System - Update pumping system to a new VFD high efficiency pump station. This will help prolong the life of the piping and critical PVC
components.
If Council proceeds with the project, installation of sprinklers, quick couplers and improvements to the pumping system would take place during the late
Fall of 2014. The controllers would be upgraded by January 1, 2015. The whole system would then be tested prior to the course opening in the Spring of
2015.
Lease Purchase
The intent of the lease purchase agreement is to minimize financial impact by funding the improvements over a period of time. At the conclusion of the
lease, the improvements will be owned by the City. Cities in Iowa are permitted to enter into lease- purchase agreements under Iowa Code Section 362. 4.
Included in the Code section are specific requirements to enter into this type of agreement. Specifically, the Council must publish and hold a public
hearing date to entering into a lease- purchase agreement. Also, Council must set and hold a public hearing to consider the plans, specifications, form of
contract and costs for the improvements, which, if approved, will take place simultaneously. As noted in the included resolutions, the proposed public
hearing date for both proceedings is October 21, 2014.
Financial Impact
The estimated cost of the irrigation system improvements is approximately $ 348, 000 to be funded over a three year time period. This schedule will allow
the City to comply with the terms of the City' s Bos Landen Ground Lease.
ATTACHMENTS:
Resolutions
REPORT PREPARED BY:
CITY ADMINISTRATION
REPORT REVIEWED BY:
CITY ADMINISTRATOR
RECOMMENDED ACTION:
Approve the resolutions.
CITY CLERK
7.
Resolution No. 5509 entitled, " RESOLUTION SETTING DATE OF HEARING ON PLANS AND
SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
PROPOSED BOS LANDEN GOLF COURSE IMPROVEMENTS."
Councilmember Van Stryland moved to approve,
seconded by Councilmember Vander Beek . On roll call the vote was:
Schiebout, De Jong, Vander Horst. NAYS: None. Motion carried.
AYES: Van Stryland, Vander Beek,
SUBJECT: Setting Public Hearing Date to Consider the Lease -Purchase Agreement in the Amount not to Exceed $360, 000 and Setting Public Hearing
Date to Consider Plans, Specifications, Form of Contract and Costs for the Bos Landen Golf Course Improvements
DATE:
October 7, 2014
BACKGROUND:
These respective resolutions establish two public hearings for October 21, 2014 to consider irrigation system improvements at the Bos Landen Golf
Course. The public hearing associated with Resolution # 5508 is to consider a lease- purchase agreement in the principal amount not to exceed $ 360,000 to
finance the irrigation system improvements. Likewise, the public hearing associated with Resolution 45509 is to consider the plans, specifications, form
of contract and estimated costs for the irrigation system improvements. Listed below is background information on the proposed irrigation system
improvements:
History
ground lease addresses the City' s responsibility to make improvements to the irrigation system. Specifically, the City agreed to replace the current
irrigation system' s central computer system, satellite controllers, pump station, and approximately 90 sprinkler heads and quick coupler valves and boxes.
The agreement also calls for the City to make best efforts to complete the improvements before the 2015 golf season.
Sprinklers and Quick Couplers - Remove ( 90) greens sprinklers and replace with new high efficiency Rain Bird golf sprinklers. Remove (20) greens quick
couplers and replace with Rain Bird # 5RC.
Controllers - Update central control and field controllers to station based flow management system with Link 900Mhz communication.
Pumping System - Update pumping system to a new VFD high efficiency pump station. This will help prolong the life of the piping and critical PVC
components.
If Council proceeds with the project, installation of sprinklers, quick couplers and improvements to the pumping system would take place during the late
Fall of 2014. The controllers would be upgraded by January 1, 2015. The whole system would then be tested prior to the course opening in the Spring of
2015.
Lease Purchase
The intent of the lease purchase agreement is to minimize financial impact by funding the improvements over a period of time. At the conclusion of the
lease, the improvements will be owned by the City. Cities in Iowa are permitted to enter into lease -purchase agreements under Iowa Code Section 362.4.
Included in the Code section are specific requirements to enter into this type of agreement. Specifically, the Council must publish and hold a public
hearing date to entering into a lease -purchase agreement. Also, Council must set and hold a public hearing to consider the plans, specifications, form of
contract and costs for the improvements, which, if approved, will take place simultaneously. As noted in the included resolutions, the proposed public
hearing date for both proceedings is October 21, 2014.
Financial Impact
The estimated cost of the irrigation system improvements is approximately $348, 000 to be funded over a three year time period. This schedule will allow
the City to comply with the terms of the City' s Bos Landen Ground Lease.
Resolutions
ATTACHMENTS:
REPORT PREPARED BY:
CITY ADMINISTRATION
REPORT REVIEWED BY:
CITY ADMINISTRATOR
RECOMMENDED ACTION:
CITY CLERK
I.
ORDINANCES
1. Ordinance No. 890 entitled, " AN
ORDINANCE AMENDING THE CITY CODE OF THE CITY OF PELLA BY
AMENDING CHAPTER 165, ZONING ORDINANCE, 165. 36 BY AMENDING THE SITE PLAN REQUIREMENT FOR
BUILDINGS AND BUILDING ADDITIONS ". Councilmember Vander Horst moved to place Ordinance No. 890 on
its second reading, seconded by Councilmember Schiebout. On roll call the vote was:
Schiebout, De Jong, Vander Beek, Van Stryland.
NAYS: None.
AYES:
Vander Horst,
Motion carried.
SUBJECT: Zoning Ordinance Amendment Amending Chapter 165 Zoning Ordinance, 165. 36 by Amending the Site Plan Requirement for Buildings and
DATE:
Building Additions
October 7, 2014 ( 2nd Rdg)
BACKGROUND:
On May 18, 2010, the City Council approved Ordinance 821, which increased the site plan exemption threshold for off street
parking to over 2, 000 square
feet in size. This ordinance was intended to allow more flexibility for smaller projects without requiring site plan requirements such as storm water
management. Since that time, however, the City has continued to follow a 200 square foot threshold for site plan trigger for buildings, such that new
buildings or building additions over 200 square feet are subject to the site plan review procedure.
This proposed ordinance would specifically modify the threshold for site plan review respective of new buildings or building additions by changing it
from 200 square feet to 2, 000 square feet. This ordinance amendment is proposed for two general reasons:
1) The ordinance is designed to match the 2, 000 square foot threshold for off street
parking exemption.
2) The intent of the ordinance is to provide flexibility for smaller projects without requiring a site plan.
Staff does not feel there would be any circumvention of City Code as building permits would still be required, which would involve setback review, for
example. Also, under the proposed ordinance, off -street parking compliance would still be required even if a building was exempt from the site plan
review procedure.
The Planning and Zoning Commission approved the ordinance 9 to 0 at their August 25, 2014 meeting.
ATTACHMENTS:
Ordinance
REPORT PREPARED BY:
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDED ACTION: Approve the Ordinance.
J.
CLAIMS
1.
Vander Beek.
Horst.
Councilmember Schiebout moved to approve, seconded by Councilmember
vote was: AYES: Schiebout, Vander Beek, Van Stryland, De Jong, Vander
Abstract of bills No. 1920.
On roll call the
NAYS: None.
Motion carried.
K. OTHER BUSINESS/*
PUBLIC FORUM ( any additional comments from the Public)
L.
CLOSED SESSION
NONE
M. ADJOURNMENT
There being no further business claiming their attention, Councilmember Vander Horst moved to adjourn,
seconded by Councilmember Van Stryland. On roll call the vote was: AYES: Vander Horst, Van Stryland,
Schiebout, De Jong, Vander Beek. NAYS: None. Motion carried. Meeting adjourned at 7: 41 p. m.
Policy and Planning Minutes
C -2 -a
October 7, 2014
PRESENT:
Mayor Mueller, Mark De Jong, Dave Vander Horst, Dan L. Vander Beek, Bruce
Schiebout
ABSENT:
Larry Peterson
STAFF:
City Staff
The Policy and Planning meeting began at 7: 42 p.m. The first item discussed was consideration of the
establishment of a historic preservation district, which would encompass the areas from West 1St Street to
Main Street and from Union Street to Independence Street. Members of the Ad Hoc Committee were in
attendance. The Committee met eight times over the last five months and created a draft historic
preservation guide, which outlines the key concepts for the proposed historic preservation ordinances.
Several steps need to take place, the first being to establish a Historic Preservation Commission to
oversee historic preservation in the City of Pella. The purpose of the Historic Preservation Commission
would be to promote the historic preservation and to safeguard the City's historic, aesthetic, and cultural
heritage by preserving sites and districts of historic and cultural significance. If the City Council adopted
a Historic District Overlay Zone, then the Commission would be responsible for reviewing and issuing
certificates of appropriateness.
The proposed Historic Preservation Commission would include five members who are residents of the
City. If the City would adopt a Historic District Overlay, then membership on the Commission would
need to include a member of each historic district approved by the City Council. The maximum size for
the Commission would be nine members and the initial terms would be staggered over two and three
terms initially. Once this initial term expires, the appointments would be for a three year term.
If the adoption of the ordinance to establish the standing Historic Preservation Commission is approved,
then the Commission, upon receipt of 60% signature petition, would commence historic district overlay
zoning and make recommendations on this and the accompanying design handbook to the Planning and
Zoning Commission and City Council.
Staff expressed to Council that it may take quite a bit of staff time to administer, but that is currently
unknown. After discussion, staff was directed to move forward to create a Historic Preservation
Commission.
The second item was a request to planting flowers in the public right -of w
- ay (ROW) for the proposed
Fair Haven Memorial Gardens. This has currently not been allowed under City Code; however, it also
should be mentioned there have been other entities that have received permission from Council to place
various items in the ROW (i.e. bricks, signage, parking, communication lines, etc).
Since there are utilities under the area, Council felt planting flowers would not present a big problem, but
that bricks with engraved names on them should not be put in the City' s right -of w
- ay.
City Attorney Bob Stuyvesant recommended there should be some sort of documentation or agreement,
which staff will work on.
The third item was a Pella Area Development Corporation update from Karen Eischen, Executive
Director of PADCO. Some of the highlights are as follows:
IT professicnals from our local companies and corporations have been meeting periodically
over the past Iwo years to discuss current and future needs. Progress has been made, and
overall, the group feels satisfied with planned upgrades in the community for both
commercial usage and residential needs.
Central College Faculty is currently conducting a survey to answer the question: From an
economic development perspective, what should Pella do over the next two decades to
remain a vibrant and growing community?
Housing is still a challenge. Meetings are being held to see what improvements can be
made.
The Greater Des Moines Partnership, in collaboration with Character Counts in Iowa and
the Institute for Excellence and Ethics is conducting a survey to determine how embedded
our workforce is in the community and in the workplace, based on connectedness to
people, place and purpose.
New website has been launched at w°ww.pella.org.
The last item discussed was Pella Aquatic Rate fees. As background, staff recently completed a
review of aquatic fees for similar facilities within the State of Iowa. It should be noted, the City offers
both indoor and outdoor facilities whereas the majority of communities have either outdoor or indoor
only, not both. Research shows that our current pass prices are below average in both 3 month summer
and annual passes. The proposed price adjustments will allow the facility to continue to grow with new
programs and technology while our passes still remain competitive with other similar facilities.
Staff also recommended an increase in the facility rental prices in order to cover operational ( staffing)
costs associated with rentals. The new rental prices would ensure that the cost to operate the facility
during these rentals is covered.
With the completion of the indoor pool renovation which includes a meeting room on the deck, staff
would like to offer a new birthday package to enhance the user experience at the facility. This birthday
package would include 10 child admissions with 2 supervising individuals, a custom birthday cake,
plates, silverware, table cloths, cups, and the use of the meeting room. The rental would consist of a 2
hour rental time frame.
In recent years, there has been a high demand for private and semi -private lessons. Currently, private
lessons are conducted through private instructors who schedule and take their own payment. Both the
instructor and their students are required to pay daily admission or to have a pass; however, the process is
confusing and difficult to manage. Staff recommended that the City offer private and semi -private
lessons with the goal of offering a new program that is in high demand and creating more control over the
regulations. This program would run similar to our group lessons with registrations occurring on the
same days and times. One session would include 4 private, 30 minute lessons. The semi -private lessons
can have up to 3 people with an additional cost for each person.
After discussion, staff was directed to move forward with the recommended fees.
C -2 -b
Community Development Committee
Special Meeting Minutes
August 20, 2014
1.)
Call the Meeting to Order
The meeting of the Community Development Committee was called to order by Vice
Chairperson Patsy Cody at 5: 34 p. m.
2.) Roll Call.
Members Present: Patsy Cody, Mike DeWild, Linda Groenendyk, Mike Kiser,
Jody Lautenbach, Lori Parisee, Wayne Stienstra, Robyn Van Berkum, Dennis
Vander Beek.
Members Absent: Jerry Brummel, Ginny Moore
Others Present: George Wesselhoft —Director of Planning and Zoning, Jerry
Byers —CDC
Secretary.
3.) Design Permit Application
Design Permit Application was submitted by Winding Landings, Inc. for a Taco Bell
restaurant at 1620 Washington Street, Pella, Iowa. The application was for a 2, 417
square foot restaurant with drive through.
Vice Chairperson Patsy Cody explained to the members of the Committee that the group
was looking at a Design Permit Application submitted by Taco Bell. She continued that
the design had been changed due to a height restriction with the Wal -Mart frontage lots.
The members had multiple designs to review.
Jerry Byers, secretary to the Committee, stated that some of the members were not
present at the previous meeting with the Taco Bell Architect Bob Lodel. Mr. Byers
continued by explaining that Mr. Lodel came with a very nice design, but at the last
minute corporate asked that the building look like the Applebee' s next door. The
Committee looked at both designs, talked about changes they wished to see. Mr. Lodel
left with an approval for the original design and ideas for possible changes for a new
design that was to be submitted for Committee approval tonight. However, then they
found out about the height restrictions by Wal -Mart and have submitted new designs for
Committee approval here tonight.
Mr. Wesselhoft, Director of Planning and Zoning, commented that time is of the essence
due to that the design needs to be approved for submittal to Planning and Zoning
Commission on the following Monday. If the design is not approved, then staff can not
take the site plan to Planning and Zoning Commission and the entire process will be
moved back a month.
Mr. Byers continued by telling the Committee that the accessories to the structure such as
the dumpster enclosure, parking lot lights, wall lighting, brick and block detail were all
addressed with no concerns. That the only outstanding item was really the roof or
parapet details.
Mr. Byers went through the submittals one by one with the first one being the original
design which was approved by the Committee and called it A1. 0. The second design
was the Applebee' s design which the Committee gave direction on improvements they
would wish to see which A 1. 1 was. This design was changed at the last minute due to
the height restrictions enforced by Wal -Mart. The third new design will be called A 1. 2.
Robyn Van Berkum stated that even though the Committee approved the first design it
would no longer pass due to the height issue.
Mr. Byers told Ms. Van Berkum that she was correct in that the application was no longer
valid due to it being changed.
Discussion continued about the original design.
Wayne Steinstra commented that he liked the design better since they shortened the roof.
Much discussion continued about roof designs and heights.
Mr. Byers reminded the Committee that any changes to any of the designs in front of
them would require new drawings and approval from the Committee. If not approved
then the design does not go to Planning and Zoning Commission. The Architect was
present at prior meeting but not at the 8/ 20/ 2014 meeting.
More discussion ensued about bell gables and beak gables.
Mike DeWild stated he liked the A 1. 2 design with the bell gables on all the elevations.
Mr. Byers once again expressed his concern with the Committee making changes that
would set the entire process back.
Vice Chairperson Cody stated that if we had an approved design but all they were doing
was lowering the roof why we would ask for more changes.
2
Mr. Byers once again went through the designs stating that the original design A 1. 0 was
approved as submitted but would need preapproval due to the height restriction enforced
by Wal -Mart.
A show of hands for the A1. 0 design with a lower roof design was done. Seven yes votes
for the original design
A show of hands for the A 1. 1 design was done. Three yes, and five no votes.
A show of hands for the A 1. 2 design was done. Four yes and four no votes.
Mr. DeWild commented that he like A1. 2 but with bell gables. He felt that would be a
very attractive design.
Mr. Byers commented that by asking for a redesign, that the entire project might not
make the Planning and Zoning meeting.
Ms. Van Berkum stated that the higher walls gave it less of a fast food feel but she too
did not like the beak gables.
Once again more discussion ensued about gables.
Mr. Steinstra commented that the gables from A 1. 0 were not really a Dutch gable and
that they came back in at the bottom, where Dutch gables come down or spread out. He
felt that if they come in at the bottoms that they would not look quite right.
The Committee referenced the Dutch gable design sheet.
Ms. Cody commented that Corporate Taco Bell wanted A1. 2 as the design.
Mr. Byers stated that the design group submitted A1. 0. At the last minute, Corporate
Taco Bell came in and said they wanted it to look more like Applebee' s. Based on those
suggestions, the design group submitted Al. 1.
Mike Kiser made a motion to accept as submitted Al. 1 design as submitted based on the
suggestion by the Committee at the last meeting.
Jody Lautenbach seconded the motion.
Motion failed 3 yes to 6 no. Patsy Cody —no,
Mike DeWild —no, Linda Groenendyk —
yes, Mike Kiser —yes,
Jody Lautenbach —yes, Lori Parisee — no, Wayne Stienstra —no,
Robyn Van Berkum —no, Dennis Vander Beek —no.
Ms. Van Berkum had to leave. ( 6: 10 p.m.)
Mr. Steinstra made a motion to accept as submitted A1. 2 design.
Mr. Kiser seconded the motion.
Motion failed 4 yes to 4 no. Wayne Steinstra —yes, Lori Parisee —no,
yes, Mike Kiser —yes, Linda Groenendyk —no, Mike DeWild —no,
Jody Lautenbach —
Patsy Cody —yes,
Dennis Vander Beek —no.
Discussion ensued.
Mr. DeWild said he would be agreeable to 1. 1 or 1. 2 if they got rid of the Applebee' s
gables and went with the gables from A1. 0.
Discussion came up to call the Architect.
Vice Chairperson Cody stated that if the Committee asked for another change then the
design might not make the Planning and Zoning Commission.
Mr. Wesselhoft stated that if the design was approved and only a minor architectural
element was changed, then the design could be approved through sub -committee. If it
could be done by noon the following day, then everything could still work.
Vice Chairperson Cody said that if the Committee calls the Architect, then they would
like A1. 2 with the change in the gable of A1. 0.
Mr. DeWild made a motion to approve the A1. 2 design with a change in gables to the
gable design in A1. 0.
More discussion ensued about gables.
Lori Parisee expressed concern about giving approval for the bell gables on A1. 2 design
without the ability to see what it would look like.
Mr.DeWild asked if the Committee would call the Architect to see if they could submit
drawings with those changes.
Mr. Byers expressed concern that the design group could do the changes but more than
likely the design would not have approval before the Planning and Zoning Commission
meeting.
Mr. Wesselhoft asked the Committee if they would be willing to place the task of
accepting the design on the sub -committee approval so that the entire Committee would
not have to re- convene for approval of the change.
Mr. Wesselhoft continued by saying that if the sub -committee did not like the change,
assuming they could get the change back to the sub -committee in time, then the project
would not go to Planning and Zoning Commission.
4
Vice Chairperson Cody asked for a second on the motion from Mike DeWild before
continuing discussion.
Mr. Kiser seconded the motion.
More discussion ensued about gable design.
Mr. Steinstra commented that if the design team would have only submitted A1. 2, which
was his favorite, without submitting all the other options and information from Corporate
Taco Bell about looking like Applebee' s, that the Committee would have been very
happy and passed the motion with the one design.
Mr. Kiser continued by stating that this was a situation where they gave too much
information for the Committee to comment or vote on.
Mr. Byers reminded the Committee that the Committee looked at a lot of this last week
and made decisions and now several Committee members are looking at several of the
designs for the first time and adding thoughts and comments.
Ms. Parisee commented that was why it was making it hard for her because she knew that
Corporate asked for the design to look like Applebee' s last week, however, she respected
the input on the gables and roof design by several of the Committee members and would
like to see those ideas too.
There was confusion concerning the motion so Mike DeWild withdrew his original
motion and made a new motion that asked for design A1. 2 with gables from A1. 0 on all
elevations.
Discussion continued about the gable design, the design looking like Applebee' s and
concern about getting a design passed so as not to hold up the process.
Mr. DeWild amended the motion to include straight sides on the bell gables.
Vote on the motion passed 7 to 0.
Mr. Wesselhoft called the Architect, Bob Lodel, and explained the motion by the
Committee.
Mr. Lodel asked about the gable idea with straight sides.
Mr. Byers explained to Mr. Lodel about how the bottom of the gable on A1. 0 angles in at
the bottom and that is what the Committee does not want to happen. They want the sides
of that gable to go straight down.
Mr. Byers and Mr. Wesselhoft both tried to explain the motion to Mr. Lodel.
5
Mr. Lodel stated that he thought that they could make that change rather quickly and get
it to the sub -committee in the morning.
Discussion ensued about getting this to the Committee members.
4.) Other Business
Vice Chairperson Cody informed the Committee that she is serving on the Ad Hoc
Historic Preservation Committee as the Community Development Committee
representative. She continued to give a brief history of the Ad Hoc Committee goal in
establishing a two and a half block area as Historic Preservation.
She explained that there had been conversations about a portion of the designated area
along Main Street, which is currently under CDC review, being reviewed by the Historic
Preservation Committee.
She continued that she understands that the Historical Committee wants clean lines as to
the area which would be under their review. However, she also feels that review of this
particular area should be reviewed by the CDC due the difference of design review
guidelines between Committees.
Mr. Stienstra commented that the process has become very complicated, because when
the Historic Trust started the process of having a historic district from Main Street to
West First Street, there was no business there. It was all existing housing but the houses
are not there anymore.
Mr. Byers commented that there was discussion about commercial construction being
reviewed by the CDC and residential construction being looked at by the Historical
Preservation Committee.
Discussion ensued.
Vice Chairperson Cody stated that the Historic Trust and the Ad Hoc are trying to
preserve some of the older homes in our community. However, her concern is about
what to do with the area along Main Street that due to the commercial zoning would be
under CDC review.
Mr. Kiser asked if the Historic Preservation Committee Ad Hoc is going to ask the CDC
to relinquish area over and would this be something that the CDC is going to have to vote
on.
Mr. Wesselhoft commented that the Ad Hoc would be presenting recommendations to
City Council.
Vice Chairperson Cody finished by asking what the Committee thought.
3
Mr. DeWild concluded by stating it will depend on what the Historic Preservation
Committee ends up doing.
Mr. Steinstra commented about the possibility of an overlap which would allow CDC to
review commercial and Historic Preservation Committee to review residential
construction.
Mr. Wesselhoft indicated that is what the initial proposal was to consider the overlap
between committees. He continued by stating that the Ad Hoc has not come to a final
conclusion as to what they will be submitting to City Council.
5.)
Minutes
Approval of the August 13, 2014 meeting minutes. The minutes were approved as
submitted.
6.) Adjourn
Vice Chairperson Cody adjourned the meeting at 7: 20 p.m.
Respectfully submitted.
Jerry Byers
Building Official
7
C -2 -c
Planning and Zoning Commission
Regular Meeting
September 22, 2014
1)
The meeting was called to order at 7: 00 p.m.
2)
Roll Call.
Present: Craig Agan, Nelson Bogaard, Jim Danks, Mike Vander Molen, Gary Van
Vark, Ervin Van Wyk, Ann Visser, Teri Vos.
Absent: Julio Chiarella, David Landon, Bob Smith.
Others Present: Randy Nugteren, Brad Uitermarkt, Angela Vander Linden, Ron
Paxton, George Wesselhoft.
3)
Approval of Minutes. The minutes of the August 25, 2014 regular meeting were
approved as submitted.
4)
Site Plan for Calvary Christian Reformed Church. Calvary Christian Reformed
Church is proposing the construction of additional classrooms and corridor
connecting the existing educational wing with the narthex for their existing
church building at 408 Maple Street. The proposed addition would include 7, 138
square feet. The Board of Adjustment approved the Special Use Permit
concerning this matter for expansion of Religious Assembly Use in R I A Zoning
District at their September 16, 2014 meeting.
Ervin Van Wyk made a motion to approve the site plan. Teri Vos seconded the
motion. Upon vote, all voted yes. Motion carried 8 to 0.
5)
Site Plan for Sun Valley Barn. Angela Vander Linden and Ron Paxton are
proposing a reception hall, Sun Valley Barn, along with associated parking on an
existing 7. 38 acre parcel adjacent 2001 Fifield Road. 50 automobile parking
spaces are proposed based on 200 persons for occupancy. In addition, 2 ADA, 2
motorcycle, and 5 bicycle spaces would also be provided. A detention basin is
proposed as part of the storm water management.
Mike Vander Molen asked about the proposed use respective of the zoning.
George Wesselhoft responded that the use is classified as indoor recreation,
similar to a private dance hall, and is a permitted use under the M1 zoning.
Ann Visser made a motion to approve the site plan. Gary Van Vark seconded the
motion. Upon vote, all voted yes. Motion carried 8 to 0.
6)
Site Plan for City of Pella. The City of Pella is proposing a 40 by 80 foot cart
storage building. This would be located in the parking lot area off Bos Landen
Drive.
Mike Vander Molen made a motion to approve the site plan as submitted. Gary
Van Vark seconded the motion.
Ervin Van Wyk questioned whether the Bos Landen covenants apply as it pertains
the proposed building.
George Wesselhoft responded that the covenants were not reviewed; however, the
City does not enforce any private covenants.
Mr. Van Wyk asked if the hotel had to have a Dutch front on it.
Mr. Wesselhoft responded yes, the hotel is zoned CC Commercial, but the golf
course property is not zoned commercial but Al Agricultural.
Jim Danks stated he thinks Mr. Van Wyk has a good question.
Mr. Van Wyk stated to him the proposed building looks like a barn built out in the
middle of nowhere.
Mr. Danks suggested tabling the matter until the next meeting until staff can
answer the question respective of the covenants and respective of the appearance
of the proposed building.
Mike Vander Molen mentioned it is a golf cart storage facility on a golf course
which seems pretty consistent with the use and does not see an issue.
There was further discussion about the proposed building, its appearance and the
covenants.
Upon vote, Vander Molen, Bogaard, Visser and Vos voted yes, Van Vark, Agan,
Danks, Van Wyk voted no. Motion failed 4 to 4.
7)
Other Business. Ervin Van Wyk questioned the parking on grass as it pertains to
Pella Motors and also a grass enforcement matter for Vander Beek Truck
Accessories. George Wesselhoft responded that the City Council changed the
ordinance to permit vehicle dealerships to place vehicles on grass or rock but he
would provide the Commission with a copy of the ordinance and information on
the prior discussion. He would also check on the Vander Beek Truck Accessories
matter. Mr. Wesselhoft mentioned there would be two meetings in October, a
special meeting on October 13 and the regular meeting on October 27.
8)
The meeting was adjourned at 7: 25 p.m.
George Wesselhoft
2
C -2 -d
PELLA PUBLIC LIBRARY
Board of Trustees Meeting
September 9, 2014
I. Call To Order:
President Mary Barnes called the meeting to order at 4: 00 p. m. Board members present: Alli
Bogaard, Sarah Cottington, John Evenhouse, Jane Koogler, Rebecca Manifold, and Library Director Wendy
Street were present. Board Member Praveen Mohan was an excused absence.
II. Recognition of Visitors and Visitor Comments: Dawn Van Berkum, Library Staff Member was present.
Dawn described some of the work she does with book mending and Saturday Story Time.
III. Approval of Agenda: There were no changes to the agenda.
The agenda stood as approved.
IV. Disposition of Minutes: All Board members received the August 2014 minutes prior to the meeting. Jane
Koogler moved to approve the minutes as received; Rebecca Manifold seconded the motion. The minutes
were unanimously approved.
V. Approval of Bills: All Board members received the January list of bills prior to the meeting and new bills
were passed out. After some general discussion and questions regarding the monthly bills, Alli Bogaard
moved to approve the September bills. Jane Koogler seconded the motion. The bills were unanimously
approved.
VI. Unfinished Business:
A. Maple Tree Carving — Discussion was held and Wendy stated that the Friends of the Library would fund the
wood carving. The Board reviewed the carving sketches submitted. The Board like the ' Book Worm' sketch Mr.
Keenan presented and suggested ' titles' for the books. Rebecca Manifold moved to have the wood carving
done by ' Carvings by Keenan'. AIN Bogaard seconded the motion. The motion was approved.
B. Library Landscaping - Further discussion was held on the landscaping around the library. The Parks
Department provided a landscaping plan for revision of the library landscaping. The Board discussed the
landscaping plans and are very excited about the plans. Rebecca Manifold moved to send a thank you note
and comments to the Parks Department Director and Community Services Director. Jane Koogler seconded
the motion. The motion was approved.
VII. New Business: There was no new business to discuss.
VIII. President' s Report and Announcements: President Mary Barnes reported that she will not be at the
October meeting. Rebecca Manifold will chair the meeting.
IX. Director' s Report:
A.
Elevate Iowa -grant
In addition to the $ 500 grant from Elevate Iowa, we received matching funds from DMACC. We have
ordered LEGO pieces and purchased containers for them. We will also add to our collection of books about
LEGOs. Our media event and open house is Sept. 10 at 4: 00. There will be treats. O
B.
Internet service
We have not heard any more from Mediacom regarding free internet.
C.
Building & Grounds
Landscaping plans are in your packet. Staff from the Parks department plan to do some of the work this
fall, but most will be done in the spring.
Sketches and estimates from the carver are in your packet. The Friends have agreed to pay for the
carving and the Parks Department will pay to have the tree taken down.
A child kicked out one of the plexiglass panels on the aviary. Wendy is getting cost estimates to have it
fixed.
We are looking into replacing our public color laser printer with a color copier. Staff will present costs
and alternatives next month. ,
D.
Staff activities
We hired two shelvers: Candace Mitchel and Rich Martin. Both started in August.
Youth Services: In August, we had a " Touch A Tractor" event, similar to our "Touch A Truck" event in
past years.
It was well received and Katie is working on ideas for next summer. We also had our
annual sidewalk chalk and bubble story time held outside.
Assistant Director: This month, Chris investigated the possibility of adding a color photocopier for both
public and staff use.
He worked with copier vendors, as well as with Jamex to collect quotes and other
He is in the process of performing necessary critical upgrades to antivirus software, and
continues to keep up with adult cataloging.
information.
Director: I taught two of the computer classes this month, oriented the two new shelvers, worked on
the annual report, and did a Laughter Club. I continued weeding in the Adult Fiction and began work on
the 2015/ 16 budget.
E.
Upcoming events
September 10 at 4: 00 p. m.: LEGO Open House in the Library Meeting Room.
September 11 at 10: 30 a. m.:
mySocialSecurity education and sign -up event.
September 17 at 2: 45 p. m.: Afternoon Movie.
September 18 at 10: 15 a. m.: Genealogy Club.
September 20 from 10: 00 to 11: 30 a. m.: Book Bash! Join us for activities based on a children' s
book. The Book Bash is sponsored by Families First and the Pella Public Library.
September 25 at noon: The Brown Bag Book Club will discuss 12 Years a Slave by Solomon
Northup. Bring your lunch and bring a friend!
September 25 at 4: 00 p. m.: Girls Only LEGO Day.
X. Committee reports: The Governance & Policy committee presented a new Volunteer Policy. Jane
to approve the policy as presented. Rebecca seconded the motion. It was unanimously approved.
XI. Adjournment:
moved
President Mary Barnes adjourned the meeting at 5: 25 p. m. The next regularly scheduled
Board Meeting is scheduled for October 14, 2014.
THE
O4 PEtt9,
o
U
CITY
OG DED \ C` e
of
PELLA
ITEM NO:
C -3 - a
SUBJECT:
Renewal of Special Class C Liquor License for George' s, Inc.
DATE:
October 21, 2014
BACKGROUND: George' s Inc., DBA George' s Pizza & Steakhouse, located at 626 Franklin Street, has
applied for renewal of their Special Class C Liquor License with a Class B Native Wine Permit, Outdoor
Service, and Sunday Sales privileges. The application was completed with the state online. The term of the new
license is twelve months and would expire November 30, 2015.
ATTACHMENTS:
Application
REPORT PREPARED BY:
City Administration
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
License Application ( BW0094015 )
Name of Applicant:
George' s, Inc.
Name of Business ( DBA):
George' s Pizza Steakhouse
626 Franklin Street
Address of Premises:
City: Pella
County: Marion
Business Phone: (
Zip:
50219
641) 628 -2802
626 Franklin Street
Mailing Address:
State: IA
City: Pella
Zip:
50219
Contact Person
Name:
Phone: (
ulos
Debbie A o
stolo o
641) 204 -2021
Email Address:
Classification: Special Class C Liquor License ( BW) ( Beer/Wine)
Term:
12 months
Effective Date:
12/ 01/ 2014
Expiration Date:
11/ 30/2015
Privileges:
Class B Native Wine Permit
Outdoor Service
Special Class C Liquor License ( BW) ( Beer/Wine)
Sunday Sales
Status of Business
BusinessType:
Privately Held Corporation
Corporate ID Number:
304462
Federal Employer ID # 20- 2098327
Ownership
Panagiotis Apostolopoulos
First Name: Panagiotis
ulos
Last Name: Apostolo o
City: Pella
State:
Zip: 50219
Iowa
Position Owner
U. S. Citizen
of Ownership 1 °
Insurance Company Information
Insurance Company:
West Bend Mutual Insurance Company
Policy Effective Date:
12/ 01/ 2014
Policy Expiration Date:
12/ 01/ 2015
Bond Effective Continuously:
Dram Cancel Date:
Outdoor Service Effective Date:
Outdoor Service Expiration Date:
Temp Transfer Effective Date:
Temp Transfer Expiration Date:
THE
CITY
of
PELLA
ITEM NO:
C -3 -b
SUBJECT:
Renewal of Class E Liquor License for Hy -Vee Wine &
DATE:
October 21, 2014
Spirits
BACKGROUND: Hy -Vee Wine & Spirits, located at 512 E Oskaloosa, has applied for renewal of their Class E
Liquor License with wine, carryout beer, and Sunday Sales privileges. The application was completed with the
state online. The term of the new license is twelve months and would expire December 12, 2015.
ATTACHMENTS
Application
REPORT PREPARED BY:
City Administration
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
License Application ( LE0001221 )
Name of Applicant:
Hy -Vee, Inc.
Name of Business ( DBA):
Hy-Vee Wine & Spirits
fits
512 E Oskaloosa
Address of Premises:
City: Pella
County: Marion
Business Phone: (
Zip:
P
641) 628 -2004
5820 Westown Parkway
Mailing Address:
City: West Des Moines
State: ! A
Zip:
Contact Person
Name:
Phone: (
Jennie Woods
515) 267 -2874
Email Address:
imwoods
ftvee. com
Classification: Class E Liquor License ( LE)
Term:
12 months
Effective Date:
12/ 1312014
Expiration Date:
12112/ 2015
Privileges:
Class B Wine Permit
Class C Beer Permit (Carryout Beer)
Class E Liquor License ( LE)
Sunday Sales
Status of Business
BusinessType:
Privately Held Corporation
Corporate ID Number:
Ownership
0219
19862
Federal Employer ID # 42- 0325638
50266
Jeffrey Pierce
First Name: Jeffrey
Last Name: Pierce
City: West Des Moines
State:
Zip: 50265
Iowa
Position Asst Treasurer. Financial
U. S. Citizen
of Ownership 0. 00 °
Michael Skokan
First Name: Michael
Last Name: Skokan
City: Waukee
State:
Iowa
Position CFO. Treasurer
U. S. Citizen
of Ownership 0. 00 %
Randy Edeker
First Name: Randy
Last Name: Edeker
City: Urbandale
State:
Zip: 50322
Iowa
Position CEO. President
U. S. Citizen
of Ownership 0. 00 %
Stephen Meyer
First Name: Stephen
Last Name: Mever
City: Des Moines
State:
Zip: 50309
Iowa
Position Executive VP. Secretary
U. S. Citizen
of Ownership 0. 0 °
Insurance Company Information
Insurance Company:
EMPLOYERS MUTUAL CASUALTY COMPANY
Policy Effective Date:
12/ 13/ 2014
Bond Effective Continuously:
Policy Expiration Date:
2
01/ 01/ 1900
Dram Cancel Date:
Outdoor Service Effective Date:
Outdoor Service Expiration Date:
Temp Transfer Effective Date:
Temp Transfer Expiration Date:
THE
PELL9!
O9
U
CITY
DED vt4
of
PELLA
D -la & lb
ITEM NO:
SUBJECT: Resolution Instituting Proceedings to Take Additional Action for the Authorization of a Loan
and Disbursement Agreement and the Issuance of not to Exceed $ 1, 000, 000 Water Revenue
Capital Loan Notes.
DATE:
October 21, 2014
BACKGROUND: This resolution institutes proceeding for the authorization of a Loan and Disbursement
Agreement by and between the City and the Iowa Finance Authority, and the issuance to the Iowa Finance
Authority in the manner required by law of not to exceed $ 1, 000, 000 Water Revenue Capital Loan Notes.
The purpose of the Notes is for paying costs of acquisition, construction, reconstruction, extending,
remodeling, improving, repairing, and equipping all or part of the Municipal Water System.
As background, on December 3, 2013, the Council held a public hearing for the authorization of the
issuance of $15 million in Water Revenue Capital Loan Notes. It is important to note, this estimate was
based on preliminary engineering design at the time. Now that the engineering design phase is nearly
complete, our engineer estimates the total project cost to be $ 16
million.
Long -term Water Supply Plan
The City' s long -term water supply plan involves a new Jordan Well, a new 3 million gallon per day (mgd)
reverse osmosis treatment process ( RO) and extensive improvements to our current lime softening water
treatment plant. Listed below are the estimated costs of the improvements for the City' s long -term water
supply plan.
Water Supply Plan Cost Update
Since the authorization of previously mentioned Water Revenue Capital Loan Notes, HR Green has
completed over 90%
of the engineering and design services for the project and believes the cost of the
project is likely to amount to approximately $ 16 million. The details of the water supply plan estimate are
as follows:
August 2014
Engineering Design Fees $
945, 500
Requested Construction Observation Fees
1, 041, 500
Legal /Bond Counsel /Financial Consultant
30, 000
Jordan Well Land Acquisition
150, 000
Estimated Construction Costs*
13, 723, 000
Total Estimated Costs $
15, 890, 000
Financingfor Long -term Water Supply Plan
Based on the updated cost estimates that resulted from the continued development of the City' s water supply
plan, staff is recommending Council consider authorization of an additional $ 1 million dollars, bringing the
total authorized Water Revenue Capital Loan Note for the water supply plan to $ 16 million dollars.
Staff proposes to continue to utilize the State Revolving Fund ( SRF) to finance the City' s long -term water
annual
supply plan. As previously discussed, the current rate of the State' s SRF program has a 1. 75%
interest rate for a loan term of up to 20 years. The program' s additional fees include a . 5% origination fee
and a . 25%
annual servicing fee on the outstanding principal. To fund the cost of the project, staff is
proposing increases in water rates to be phased in over a four year time period. Once the rates are fully
phased in, staff estimates most residential water bills will increase by $6411 per month. Listed below is a
chart showing the proposed rates with area utilities. As is evident from the chart below, even with the
proposed rate increase, the City' s water rates are very competitive to other utilities in the area.
7, 000 gal
35, 000 gal
400, 000 gal
Residential
Commercial
Industrial
City
28. 00
Knoxville
140. 00
400. 00
Oskaloosa
52. 93
227. 37
632. 31
Pella
39. 00
119. 50
364. 50
Pella Proposed
50. 70
155. 35
463. 85
Average without Pella
40. 50
183. 70
516. 20
Proposed rate increase phased in cver a four,,vear trme Period
ATTACHMENTS:
Resolution
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDATION:
Approve resolution.
This Notice to be posted)
NOTICE AND CALL OF PUBLIC MEETING
Governmental Body:
The City Council of the City of Pella, State of Iowa.
Date of Meeting:
October 21, 2014.
Time of Meeting:
Place of Meeting:
o' clock
M.
Council Chambers, 614 Main Street, Pella, Iowa.
PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body
will meet at the date, time and place above set out. The tentative agenda for the meeting is as
follows:
Not to exceed $ 1, 000, 000 Water Revenue Capital Loan Notes, Series 2014.
Public hearing on the authorization of a Loan and Disbursement Agreement and the
issuance of Notes to evidence the obligation of the City thereunder.
Resolution instituting proceedings to take additional action.
Such additional matters as are set forth on the additional
page( s) attached hereto.
number)
This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa,
and the local rules of the governmental body.
City Clerk, City of Pella, State of Iowa
October 21, 2014
The City Council of the City of Pella, State of Iowa, met in
the Council Chambers, 614 Main Street, Pella, Iowa, at
session, in
o' clock
M., on the
in the chair, and the following named
above date. There were present Mayor
Council Members:
Absent:
1-
The Mayor announced that this was the time and place for the public hearing and meeting
on the matter of the authorization of a Loan and Disbursement Agreement by and between the
City and the Iowa Finance Authority, and the issuance to the Iowa Finance Authority of not to
1, 000, 000 Water Revenue Capital Loan Notes to evidence the obligations of the City
under said Loan and Disbursement Agreement, in order to provide funds to pay costs of
exceed $
acquisition, construction, reconstruction, extending, remodeling, improving, repairing and
equipping all or part of the Municipal Water Utility, and that notice of the proposed action by the
City Council to institute proceedings for the authorization of the Loan and Disbursement
Agreement and the issuance of the Notes had been published pursuant to the provisions of
Sections 384. 24A, 384. 82, and 384. 83 of the City Code of Iowa, as amended.
The Mayor then asked the Clerk whether any written objections had been filed by any
City resident or property owner to the proposal. The City Clerk advised the Mayor and the City
Council that
objections to the
written objections had been filed. The Mayor then called for oral
proposal and
were made. Whereupon, the Mayor declared the
time for receiving oral and written objections to be closed.
Attach here a summary of objections
received or made, if any)
2-
The City Council then considered the proposed action and the extent of objections
thereto.
introduced and delivered to the Clerk
Whereupon, Council Member
the Resolution hereinafter set out entitled " RESOLUTION INSTITUTING PROCEEDINGS TO
TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LOAN AND
DISBURSEMENT AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $ 1, 000, 000
WATER REVENUE CAPITAL LOAN NOTES ", and
moved:
that the Resolution be adopted.
to ADJOURN and defer action on the Resolution and the proposal to
institute proceedings to the meeting to be held at
M. on the
day of ,
o' clock
2014, at this
place.
Council Member
seconded the motion. The roll was called and the
vote was,
AYES:
NAYS:
Whereupon, the Mayor declared the measure duly adopted.
Resoluf fen A)0.
95/ 0
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL
ACTION FOR THE AUTHORIZATION OF A LOAN AND DISBURSEMENT
AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $ 1, 000, 000
WATER REVENUE CAPITAL LOAN NOTES
WHEREAS, pursuant to notice published as required by law, this Council has held a
public meeting and hearing upon the proposal to institute proceedings for the authorization of a
Loan and Disbursement Agreement by and between the City and the Iowa Finance Authority,
and the issuance to the Iowa Finance Authority of not to exceed $ 1, 000, 000 Water Revenue
Capital Loan Notes to evidence the obligations of the City under said Loan and Disbursement
Agreement, for the purpose of paying costs of acquisition, construction, reconstruction,
extending, remodeling, improving, repairing and equipping all or part of the Municipal Water
Utility, and has considered the extent of objections received from residents or property owners as
to said proposal and, accordingly the following action is now considered to be in the best
interests of the City and residents thereof:
3-
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PELLA, STATE OF IOWA:
Section 1.
That this Council does hereby institute proceedings and takes additional action
for the authorization of a Loan and Disbursement Agreement by and between the City and the
Iowa Finance Authority, and the issuance to the Iowa Finance Authority in the manner required
by law of not to exceed $ 1, 000, 000 Water Revenue Capital Loan Notes for the foregoing
purpose.
Section 2. That this Council does hereby consent to the terms and conditions of the
DWSRF Loan Program, which terms and conditions and the disclosures provided with respect
thereto are hereby acknowledged, accepted and approved.
Section 3.
That the Clerk, with the assistance of the City Attorney and bond counsel, is
hereby authorized and directed to proceed with the preparation of such documents and
proceedings as shall be necessary to authorize the City's participation in the DWSRF Loan
Program, to select a suitable date for final Council authorization of the required Loan and
Disbursement Agreement and issuance of the Note to evidence the City's obligations thereunder,
and to take such other actions as the Clerk shall deem necessary to permit the completion of a
loan on a basis favorable to the City and acceptable to this Council.
Section 4. This Resolution shall serve as a declaration of official intent under Treasury
Regulation 1. 150 -2 and shall be maintained on file as a public record of such intent. It is
reasonably expected that moneys may be advanced from time to time for capital expenditures
which are to be paid from the proceeds of the above loan agreement. The amounts so advanced
shall be reimbursed from the proceeds of the Loan Agreement not later than eighteen months
after the initial payment of the capital expenditures or eighteen months after the property is
placed in service. Such advancements shall not exceed the loan amount authorized in this
Resolution unless the same are for preliminary expenditures or unless another declaration of
intention is adopted.
Z!
PASSED AND APPROVED this 21 st day of October, 2014.
Mayor
ATTEST:
City Clerk
5-
CERTIFICATE
STATE OF IOWA )
SS
COUNTY OF MARION )
I, the undersigned City Clerk of the City of Pella, State of Iowa, do hereby certify that
attached is a true and complete copy of the portion of the corporate records of the City showing
proceedings of the City Council, and the same is a true and complete copy of the action taken by
the Council with respect to the matter at the meeting held on the date indicated in the attachment,
which proceedings remain in full force and effect, and have not been amended or rescinded in
any way; that meeting and all action thereat was duly and publicly held in accordance with a
notice of meeting and tentative agenda, a copy of which was timely served on each member of
the Council and posted on a bulletin board or other prominent place easily accessible to the
public and clearly designated for that purpose at the principal office of the Council ( a copy of the
face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the
provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media
at least twenty -four hours prior to the commencement of the meeting as required by law and with
members of the public present in attendance; I further certify that the individuals named therein
were on the date thereof duly and lawfully possessed of their respective City offices as indicated
therein, that no Council vacancy existed except as may be stated in the proceedings, and that no
controversy or litigation is pending, prayed or threatened involving the incorporation,
organization, existence or boundaries of the City or the right of the individuals named therein as
officers to their respective positions.
WITNESS my hand and the seal of the City hereto affixed this
day of
2014.
SEAL)
01 058720- 1 \ 10994 -124
M
THE
CITY
N°
of
PELLA
ITEM NO:
D -2a & 2b
SUBJECT:
Public Hearing and Resolution Adopting Plans, Specifications, Form of Contract and Estimate of
Cost for the Bos Landen Golf Course Improvement Project.
DATE:
October 21, 2014
BACKGROUND:
On June 3, 2014, City Council approved the assignment of the Bos Landen Golf Course ground lease to Warrior
Golf Ventures, LLC. Section 6. 05 of the ground lease addresses the City' s responsibility to make improvements
to the irrigation system. Specifically, the City agreed to replace the current irrigation system' s central computer
system, satellite controllers, pump station, and approximately 90 sprinkler heads and quick coupler valves and
boxes. The agreement also calls for the City to make best efforts to complete the improvements before the 2015
golf season.
Sprinklers and Quick Couplers - Remove ( 90) greens sprinklers and replace with new high
efficiency Rain Bird golf sprinklers. Remove ( 20) greens quick couplers and replace with Rain
Bird #5RC.
Controllers -
Update central control and field controllers to station based flow management
system with Link 900Mhz communication.
Pumping System - Update pumping system to a new VFD high efficiency pump station. This will
help prolong the life of the piping and critical PVC components.
Project Bid Letting
Since the expected cost of the irrigation system improvements was roughly $350, 000, staff solicited bids for the
irrigation system project requiring the vendors to enter into a lease purchase agreement with the City of Pella to
finance the improvements over a three year period of time. Solicitation of bids resulted in a single bid received
on August 25, 2014 from Turfwerks/ Davis Equipment Corporation in the amount of $329, 617. If the City
chooses to enter into a lease purchase agreement for the project, then financing cost would be at an interest rate
of 3. 59 %. Due to the proposed timeframe of the project, the project' s lease purchase requirements, and
expected cost of the irrigation system improvements, staff is recommending proceeding with the bid received
from Turfwerks.
This resolution adopts the plans and specifications, form of contract, and estimate of cost for the Bos Landen
Irrigation System Improvements.
ATTACHMENTS:
Resolutions, Plans and Specifications
REPORT PREPARED BY
CITY ADMINISTRATION
REPORT REVIEWED BY
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDED ACTION:
Governmental Body:
The City Council of the City of Pella, Iowa.
Date of Meeting:
October 21, 2014.
Time of Meeting:
Place of Meeting:
o' clock
M.
Council Chambers, Public Safety Complex, 614 Main Street,
Pella, Iowa.
follows:
Public hearing on the matter of the adoption of plans, specifications, form of contract
and estimate of cost for the construction of the proposed Bos Landen Golf Course
Improvements.
Resolution adopting plans, specifications, form of contract and estimate of costs.
number)
City Clerk, City of Pella, Iowa
October 21, 2014
The City Council of the City of Pella, Iowa, met in
Council Chambers, Public Safety Complex, 614 Main Street, Pella, Iowa, at
M., on the above date. There were present Mayor
following named Council Members:
Absent:
session, in the
o' clock
in the chair, and the
The Mayor announced that this was the time and place fixed for a public hearing on the
matter of the adoption of plans, specifications, form of contract and estimate of cost for the
installation of certain improvements at the Bos Landen Golf Course.
City resident or property owner to the proposal. The Clerk advised the Mayor and the City
Council that
written objections had been filed. The Mayor then called for oral
objections to the proposal and
were made. Whereupon, the Mayor declared the time for
receiving oral and written objections to be closed.
Attach here a summary of objections
received or made, if any)
Council Member
introduced the following Resolution entitled
RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND
ESTIMATE OF COST FOR THE BOS LANDEN GOLF COURSE IMPROVEMENTS
PROJECT ", and moved that the same be adopted. Council Member
seconded the motion to adopt. The roll was called and the vote was,
AYES:
NAYS:
Whereupon, the Mayor declared the following Resolution duly adopted:
Reso W OQn No . 55 It
RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM
OF CONTRACT AND ESTIMATE OF COST FOR THE BOS
LANDEN GOLF COURSE IMPROVEMENTS PROJECT
WHEREAS, plans, specifications, form of contract and an estimate of cost were filed
with the Clerk for the construction of certain improvements described in general as the proposed
Bos Landen Golf Course Improvements; and
WHEREAS, notice of hearing on the plans, specifications, form of contract and estimate
of cost for the foregoing improvements was published as required by law:
OF PELLA, IOWA:
Section 1. That the plans, specifications, form of contract and estimate of cost for the Bos
Landen Golf Course Improvements Project be and the same hereby are approved.
PASSED AND APPROVED this 21st day of October, 2014.
Mayor
ATTEST:
City Clerk
CERTIFICATE
STATE OF IOWA )
SS
COUNTY OF MARION )
notice of meeting and tentative agenda, a copy of which was timely served on each member of
the Council and posted on a bulletin board or other prominent place easily accessible to the
public and clearly designated for that purpose at the principal office of the Council (a copy of the
face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the
provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media
at least twenty -four hours prior to the commencement of the meeting as required by law and with
members of the public present in attendance; I further certify that the individuals named therein
were on the date thereof duly and lawfully possessed of their respective City offices as indicated
therein, that no Council vacancy existed except as may be stated in the proceedings, and that no
controversy or litigation is pending, prayed or threatened involving the incorporation,
organization, existence or boundaries of the City or the right of the individuals named therein as
officers to their respective positions.
day of
2014.
SEAL)
01056133 - 1 \ 10994 -123
Bos Landen Irrigation Irnprouernents, Pella. IA
A I. Judd D. Ctaussen, P. E hereby specify that the Plans and Documents authenticated by my seal are
limited to the following
Specification Sections
Irrigation Specifications
1,
Drawina Sheets:
Irrigation Decoder Plan
1.
and I hereby disclaim any responsibility for all other Dra wings, Specifications, estimates, reports or other
documents or instruments relating to or intended to be used for any part or parts of the Bos Landen
Irrigation Improvements Pella. Iowa
n
Judd D. Claussen, P. E.
Iowa PE #: 19 548
CIVIL ENGINEERS DECLARATION OF RESPONSIBILITY
10-
00 -1
IRRIGATION SPECIFICATIONS
BOSS LANDEN GOLF COURSE
PELLA, IA
A.
GENERAL SPECIFICATIONS AND CONDITIONS
1. 0
General
Objective
at
11
The objective of this specification is to provide a new irrigation control
system and pumping station along with new greens sprinklers and quick
couplers which will operate in an efficient and satisfactory manner so
that the finished system shall efficiently irrigate all areas to be covered
and shall prove satisfactory to the Owner This specification irrigation
design and proposal shall be considered as a part of the irrigation
system contract.
b)
Definition of Terms
1) "
Contractor and Designer' is the party which executes the contract to
perform the material supply and installation of the irrigation system. This
shall be Turfwerks and their Representatives
21 "
burner" shall mean Boss Landen Golf Course. Owner shall state to
Contractor in writing any and all persons who will represent the Owner
during any portion of the contract period. The specific areas of the
Owner's representative's authority shall be clearly defined by Owner to
Contractor.
2. 0
Scope of Work
The work shall consist of the provisions of labor and material. equipment and services
required for all work as described in this irrigation specification, contract drawings and as
briefly summarized below:
1)
2)
Install new irrigation controllers per irrigation plans
Install nev, central control system and weather station. Programming and GPS
mapping shall be included in the scope of work
3)
Install 90 new greens sprinklers per irrigation plans with necessary fitting.
4)
Install 19 new quick couplers?s €abilizers per irrigation plans
5}
Install new purnping station per proposal, irrigation plans and specs.
The irrigation drawings and specifications are intended to include everything obviously
required and necessary for the proper installation of the work.
All work herein specified or called for on the drawings. in the specifications or in the detail
drawings shall be executed in accordance with all governing ordinances. laws and
regulations and shall meet all location conditions, and any changes and/or additions in
work necessary to meet ordinances lawns, regulations and/ or conditions will be made
without additional expense to the Owner. However. such changes shall have the prior
Boss Landen Golf Course
11-
mntten approval of the Dvner
10
Installation Schedule
The following is the anticipated installation schedule The schedule /sswb)eu to change
based on meeting all requirements cf financing, approvals signatures, materials delivery.
and weather conditions, Any delays may cause a change in the schedule.
October IV" 2O14
I/
City approves and signs off un leasing agreements. plans
and specifications.
2)
October 13m' Materials are ordered.
3)
October 171h- Pump station drawings are signed off on and pump station m
ordered. Note: manufacturer lead time on the pump station is12 weeks.
4)
October 24*-
5)
October 270', Material `nstaUuuon begins on control system, GPSmeppmg
Substantial materials arrive.
starts.
Installation finishes no control system.
6)
November 7*'
7>
November 1Ow - Installation begins on sprinklers and quick couplers,
8)
November | 4111-
Sprinklers and quick couplers installation completes,
January 2Op' Pump station / scompleted and ready mship Note, this will have
9)
tuh* coordinated w'U` all parties w8h ,,, eether permitting. This installation
typically takes 2- 3days
4, 0
Irrigation Contract Dra',vings
The following fist constitutes the Irrigation dra, tongs which shall be included as the
nnntrmot drawings':
5 0
1x
Irrigation Plan
2)
irrigation Specifications
Codes and Standards
When this specification refers mspecific codes ,v standards, cvmxen they are deficient
or inconclusive as to requirements, the latest editions of the codes and standards of the
following agencies shall be considered complimentary to this specification and similarly
binding tp the Contractor,
STw- American Society of Testing Materials
AWVVA' American Water Woft Association
NSF ' National Sanitary Foundation
NEC - National Electric Code
Boss LamdenGulf Course
2
l2-
OSHA - Occupational Safety and Health Act
6. 0
Changes in Scope of Work
Additions or deletions in the quantity of %ork as set forth in this specification and contract
drawings may be ordered by the Owner after the contract price or estimate has been
adjusted accordingly to the satisfaction of both the Contractor and the Owner and they
have been accepted in -miting by the Owner,
7. 0
Work Durincr Adverse Weather
Actual construction on the site shall cease during heavy rains or other inclement weather
that will adversely affect the quality of the work or cause damage to the site or when, in
the opinion of the Owner, damage to the site may result.
8. 0
Traininq of Oz per' s Personnel
1)
Upon completion of the work and acceptance by the Owner, the Designer shall
be responsible for the training of golf course personnel in the operation,
maintenance and repair of the systern.
21
The Designer shall help kith the initial programming of the central computer.
The Contractor will not be responsible for programming.
3)
Changes in the schedules and programming of the irrigation system during the
warranty periods shall be the responsibility of the O, ner.
B.
MATERIALS
1' 0
Materials - General
The specific materials to be used shall be as designated on the Irrigation dra°.vings and
this Specifications. All materials to be incorporated in this Bork shall be new and of the
best quality, meeting the requirements for such materials and for the purpose intended.
Pipe routing, sprinkler heads, control valves, quick coupling valves. isolation valves and
controllers are shown on the contract drawings.
1}
Material and Equipment Substitutions
All material shall be supplied and installed according to the Irrigation Drawings
and the Specifications shown in these drawings No substitutions of materials
will be alloy, ed.
2}
Material Storage
The Owner shall provide a specific area in which all materials to be used on the
project shall be stored when not in use. Provision of this land is for the purpose
of keeping the property neat and orderly and in no way , vaives any requirements
of the Contractor to protect his equipment and materials from damage by the
elements, from theft or from vandalism.
2. 0
Sprinklers
3
I
Green Sprinklers
Rain Bird Model A900E. Sprinkler shall be closed case With internal drive snap
ring at the top of case to reduced interference and protect the internal drive from
dirt and debris. Sprinkler shail have a rock screen removable from the top
without having to detach sprinkler Additional nozzles may be necessary in order
to optimize existing spacing, The Contractor will be responsible for the additional
nuzzling to optimize the system.
3, 0
Valves
1
Quick Coupling Valve
The quick coupling valve shall be 1" equal to Rain Bird SRC.
Quick coupler
valves shall be stabilized from rotation with a Harco stabilizer,
4, 0
Computer Central Control
I
Control System shall be Rain Bird Stratus 11 Central Control System P,1N
H93001G1, System shall include computer with sufficient memory to
optimally run manufacturer' s latest version control software. Current flat
screen monitor, irrigation control soft%
vare and interface and other
features and equipment as provided in the manufactures latest
specification,
2)
5. 0
A 2 year GSP extension PN: 001351 shall be included,
Weather Station
I
Furnish and install Rain Bird Model WSPRO LT radio/solar PN; H59945
shall be included in the base bid. This model is radio communication and
solar powered and rill require a flag pole to mount .within line of site to
the shop
6. 0
Controllers
1 j
Furnish and install Rain Bird Model Par+ ES Link 900- xx. Quantity per
the irrigation plans.
7, 0
Pump Station
1
Furnish and install a customer Watertronics pump station Model VTV- 160x3115ST- 460- 3- 1725- 130 per quote number 040211410SVT- 60- Bos,
C.
INSTALLATION
1 0
Sprinkler installation
1
New Greens sprinklers shall be installed plumb and level to grade. A
new Lasco 1, 5" ACME s. vina joint elbow Will need to be replaced in order
to adapt to the new sprinklers. Wiring shall be done using a King
Industries or 3M DBRY waterproof connector,
4
20
Quick Coupler Installation
I
Replace existing quick coupler valves one each green using a Rain Bird
Model 5RC, The quick coupler shall be stabilized and placed in a valve
box using a Harco, stabilizer unit.
10
Controller Installation
1)
Install new Rain Bird Model Par+ ES Link 900 controllers on existing pad.
Removal of the existing controller will be necessary and new mounting
bolts may need to be installed to secure the controller to the pads. It will
be at the Contractors discretion if a nev pad needs to be poured.
21
The Contractor will .- ire the new controllers per the Owners
recommendation
4, 0
Central Control
1
Install and program Rain Bird Stratus 11 central computer and necessary
software modules per the proposal.
2)
Install Rain Bird MIM Link 900 interface and all necessary surge
protection and antenna equipment,
5. 0
Pump Station
1
The Contractor shall remove the existing pump station. Disposal or
storage of the old pump station , vill be the Oviners responsibility. The
Contractor will move the old equipment to the maintenance area.
The Contractor shall install new pumping system per the proposal and
irrigation specifications.
31
4)
The Contractor will re- use existing discharge pipe and electrical service
Install radio Communication hardware at both the pump house and
central computer location.
If radio communication cannot be achieved
with the base equipment the O,,-.'ner' A' tII need to provide at their expense
an additional repeater to achieve pump communication,
5)
The Contractor will remove the roof of the pump house. Great care will
be taken by the Contractor to keep the structure intact and re- Usable.
However, any minor damage that occurs or if a catastrophic failure
occurs it will be the Owners responsibility to replace as required,
1
All existing grounding systems shall be reused. The Contractor will
perform an Earth Ground check at each location If the grounding is not
adequate it will be the Owners responsibility to install the necessary
grounding to meet manufacturer' s recommendations.
5
7, 0
Weather Station
I
The Contractor shall install a ne,,%,
Rain Bird VVSPro, LT weather station
per the proposal per the Manufacturers specification, Line of site will be
required and the Contractor shall provide all the necessary mounting and
radio equipment,
AM
16-
EM
II
m..
LEGEND
PH
AL-YA- MWMNW -
THE
CITY
of
PELLA
ITEM NO
D -3a & 3b & 3c
SUBJECT:
Public Hearing and Resolution Instituting Proceedings to Take Additional Action for the
Authorization of a Lease -Purchase Agreement in the Principal Amount of Not -to- Exceed
360, 000 for the Construction, Reconstruction, Enlargement, Improvement, and Equipping of the
Bos Landen Golf Course for a General Corporate Purpose; Resolution Authorizing Action to
Enter into a Lease -Purchase Agreement in the Principal Amount of $329, 167 for the
Construction, Reconstruction, Enlargement, Improvement, and Equipping of the Bos Landen
Golf Course for a General Corporate Purpose
DATE:
October 21, 2014
BACKGROUND:
On June 3, 2014, City Council approved the assignment of the Bos Landen Golf Course ground lease to Warrior
Golf Ventures, LLC. Section 6. 05 of the ground lease addresses the City' s responsibility to make improvements
to the irrigation system. Specifically, the City agreed to replace the current irrigation system' s central computer
system, satellite controllers, pump station, and approximately 90 sprinkler heads and quick coupler valves and
boxes. The agreement also calls for the City to make best efforts to complete the improvements before the 2015
golf season.
Project Bid Letting
Since the expected cost of the irrigation system improvements was roughly $350, 000, staff solicited bids for the
irrigation system project requiring the vendors to enter into a lease purchase agreement with the City of Pella to
finance the improvements over a three year period of time. Solicitation of bids resulted in a single bid received
on August 25, 2014 from Turfwerks /Davis Equipment Corporation in the amount of $329, 617.
If the City
chooses to enter into a lease purchase agreement for the project, then financing cost would be at an interest rate
of 3. 59 %. Due to the proposed timeframe of the project, the project' s lease purchase requirements, and
expected cost of the irrigation system improvements, staff is recommending proceeding with the bid received
from Turfwerks. It is important to note, Turfwerks is a wholly -owned division of Davis Equipment
Corporation, headquartered in Johnston, Iowa. Davis Equipment Corporation is celebrating its 50th year of
business in 2014. Turfwerks has a long history of operating, selling golf, turf and grounds maintenance
equipment to nine Midwestern states, including Illinois, Iowa, Kansas, Minnesota, Missouri, Nebraska, North
Dakota, South Dakota, and Wisconsin. The company also carries the Rain Bird line of golf irrigation products in
the states of Illinois, Iowa, Kansas, Missouri, and Nebraska.
Turfwerks has historically worked with the City of Pella and other parties associated with the Bos Landen Golf
Course to support the course' s irrigation and equipment needs. Turfwerks has a history of providing
exceptional service at market competitive rates, and staff has full confidence in Turfwerk' s ability to undertake
and successfully implement the irrigation system repairs.
Lease Purchase Agreement
The intent of the lease purchase agreement is to minimize financial impact by funding the improvements over a
period of time. Cities in Iowa are permitted to enter into lease -purchase agreements under Iowa Code Section
364. 4.
Listed below are key terms of the proposed lease purchase agreement:
Lease Term
The proposed lease term would extend until October 31, 2017 or when the City completed paying the
principal portion of the lease of $329, 167, whichever is earlier.
Installation of the Improvements
This agreement requires the irrigation system improvements to be installed by the opening of the 2015
golf season, with the most notable work being completed by the end of January 2015.
Ownership of the Irrigation System Improvements
Under the proposed terms of the lease purchase agreement, the City would own the irrigation system
improvements throughout the course of the agreement.
Financial Impact
The cost of the irrigation system improvements is $ 329, 167 and if the City chooses to finance these
improvements the interest rate would be 3. 59% and the total cost of the project would be $ 347, 635.
The
proposed payment schedule for the lease is listed below:
FISCAL YEAR (JULY 1 TO JUNE 30)
AMOUNT
YEAR OF COLLECTION
82, 515
2014/ 2015
99,420
2015/ 2016
99,420
2016/ 2017
66, 280
2017/ 2018
It is important to note, under the terms of the lease, the City has the option to prepay its principal balance
at any time without penalty. In addition, the proposed financing source for the lease purchase
agreement is from the general fund or property taxes.
Summary
Resolution No. 5512 authorizes a lease purchase agreement in the amount of a not to exceed $ 360,000.
Likewise, Resolution No. 5513 approves the lease purchase agreement with Turfwerks /Davis Equipment
Corporation for the Bos Landen Irrigation System Improvements. In addition, this resolution approves all
necessary documents to comply with sections 364.4( 4)( e)( 1)( b) and 384. 25 of the Code of Iowa.
If Council approves these resolutions, tentative timeline of the project is to have the installation of sprinklers,
quick couplers and improvements to the pumping system to take place during the late Fall of 2014. The
controllers would be upgraded by January 1, 2015. The whole system would then be tested prior to the course
opening in the Spring of 2015.
ATTACHMENTS:
Resolutions, Proposed Lease Purchase Agreement
REPORT PREPARED BY:
CITY ADMINISTRATION
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDED ACTION:
Approve Resolutions.
Governmental Body:
Date of Meeting:
October 21, 2014.
Time of Meeting:
Place of Meeting:
o' clock
M.
Pella, Iowa.
follows:
Not to exceed $ 360, 000 Lease -Purchase Agreement
Public Hearing
Resolution Instituting Proceedings to Take Additional Action
number)
IOctober 21, 2014
the Council Chambers, Public Safety Complex, 614 Main Street, Pella, Iowa, at
o' clock
and the following named Council Members:
Absent:
session, in
in the chair,
2-
The Mayor announced that this was the time and place for the public hearing and meeting
on the matter of the authorization of a Lease -Purchase Agreement in the principal amount of not
to exceed $ 360, 000 to provide funds to pay costs of the construction, reconstruction,
enlargement, improvement, and equipping of the Bos Landen Golf Course, a general corporate
purpose, and that notice of the proposed action by the Council to institute proceedings for the
authorization of the Lease -Purchase Agreement, had been published pursuant to the provisions of
Sections 364. 4( 4) and 384. 25 of the Code of Iowa, as amended.
city resident or property owner to the proposal. The Clerk advised the Mayor and the City
Council that
to the proposal and
written objections had been filed. The Mayor then called for oral objections
were made. Whereupon, the Mayor declared the time for receiving
oral and written objections to be closed.
Attach here a summary of objections received or made, if any)
3-
The City Council then considered the proposed action and the extent of objections
thereto.
introduced and delivered to the
Whereupon, Council Member
Clerk the Resolution hereinafter set out entitled " RESOLUTION INSTITUTING
PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A
LEASE -PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED
360, 000, FOR THE CONSTRUCTION, RECONSTRUCTION, ENLARGEMENT,
IMPROVEMENT, AND EQUIPPING OF THE BOS LANDEN GOLF COURSE FOR A
GENERAL CORPORATE PURPOSE" and moved its adoption. Council Member
seconded the motion to adopt. The roll was called and the vote was:
AYES:
NAYS:
Whereupon, the Mayor declared the measure duly adopted.
P,e50 `ut, 0't
1 c.
55 1
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE AUTHORIZATION OF A
LEASE -PURCHASE AGREEMENT IN THE PRINCIPAL
AMOUNT OF NOT TO EXCEED $360, 000, FOR THE
CONSTRUCTION, RECONSTRUCTION, ENLARGEMENT,
IMPROVEMENT, AND EQUIPPING OF THE BOS LANDEN
GOLF COURSE FOR A GENERAL CORPORATE PURPOSE
WHEREAS, pursuant to notice published as required by law, this Council has held a
public meeting and hearing upon the proposal to institute proceedings for the authorization of a
Lease -Purchase Agreement in the principal amount of not to exceed not to exceed $ 360, 000, for
the purpose of paying costs of the construction, reconstruction, enlargement, improvement, and
equipping of the Bos Landen Golf Course, and has considered the extent of objections received
from residents or property owners as to the proposal and, accordingly the following action is now
considered to be in the best interests of the City and residents thereof:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF
PELLA, IOWA:
4Section 1.
That this Council does hereby institute proceedings and take additional action
for the authorization of a Lease -Purchase Agreement in the principal amount of not to exceed not
to exceed $ 360,000 to evidence the obligation thereof for the foregoing purpose.
Section 2. The Mayor and Clerk are authorized and directed to proceed on behalf of the
City with the negotiation of terms of a Lease -Purchase Agreement, evidencing the City's
obligations to a principal amount of not to exceed not to exceed $ 360, 000 and otherwise to take
all action necessary to permit the execution of a Lease -Purchase Agreement on a basis favorable
to the City.
Mayor
ATTEST:
City Clerk
CERTIFICATE
STATE OF IOWA )
SS
COUNTY OF MARION )
notice of public hearing and tentative agenda, a copy of which was timely served on each
member of the Council and posted on a bulletin board or other prominent place easily accessible
to the public and clearly designated for that purpose at the principal office of the Council ( a copy
of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council
and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public
and media at least twenty -four hours prior to the commencement of the meeting as required by
law and with members of the public present in attendance; I further certify that the individuals
named therein were on the date thereof duly and lawfully possessed of their respective City
offices as indicated therein, that no Council vacancy existed except as may be stated in the
proceedings, and that no controversy or litigation is pending, prayed or threatened involving the
incorporation, organization, existence or boundaries of the City or the right of the individuals
named therein as officers to their respective positions.
day of
2014.
SEAL)
01049748 -1 \ 10994 -114
Governmental Body:
Date of Meeting:
October 21, 2014.
Time of Meeting:
Place of Meeting:
o' clock
M.
Pella, Iowa.
follows:
329, 167 Lease -Purchase Agreement
Approval of Certificates.
Resolution authorizing action to enter into a Lease -Purchase Agreement and levying a
tax to pay said Lease -Purchase Agreement.
number)
I-
October 21, 2014
the Council Chambers, Public Safety Complex, 614 Main Street, Pella, Iowa, at
o' clock
and the following named Council Members:
Absent:
session, in
in the chair,
2-
Council Member
RESOLUTION AUTHORIZING ACTION TO ENTER INTO A LEASE -PURCHASE
AGREEMENT IN THE PRINCIPAL AMOUNT OF $ 329, 167, FOR THE CONSTRUCTION,
RECONSTRUCTION, ENLARGEMENT, IMPROVEMENT, AND EQUIPPING OF THE BOS
LANDEN GOLF COURSE FOR A GENERAL CORPORATE PURPOSE ", and
moved that the
seconded the motion to adopt. The
same be adopted. Council Member
roll was called and the vote was,
AYES:
NAYS:
Whereupon, the Mayor declared the resolution duly adopted as follows:
Resvlu_, O-r
A- -S_5/-
5
RESOLUTION AUTHORIZING ACTION TO ENTER INTO A
LEASE -PURCHASE AGREEMENT IN THE PRINCIPAL
AMOUNT OF $ 329, 167, FOR THE CONSTRUCTION,
RECONSTRUCTION, ENLARGEMENT, IMPROVEMENT,
AND EQUIPPING OF THE BOS LANDEN GOLF COURSE
FOR A GENERAL CORPORATE PURPOSE
WHEREAS, the City of Pella, State of Iowa (the " Council "), is in need of funds to pay
costs of the construction, reconstruction, enlargement, improvement, and equipping of the Bos
Landen Golf Course, and it is deemed necessary and advisable that a lease -purchase agreement
in the aggregate principal amount of $329, 167 be entered into for such purpose; and
WHEREAS, pursuant to notice published as required by Sections 364.4( 4)( e)( 1)( b) and
384. 25 of the Code of Iowa, as amended ( the " Code "), this Council has held a public meeting
and hearing upon the proposal to institute proceedings for the authorization of a lease -purchase
agreement in the aggregate principal amount of $329, 167 for such purposes, and the Council is
therefore now authorized to proceed with the authorization of the lease -purchase agreement; and
WHEREAS, Turfwerks / Davis Equipment Corporation, having its principal place of
agreed to loan the City the principal sum of
business in Johnston, Iowa ( "Turfwerks "), has
329, 167 pursuant to the terms of a Lease -Purchase Agreement ( the " Lease ") dated as of such
date as Turfwerks and the City may agree, between the City, as Lessee, and Turfwerks, as Lessor
thereunder; and
3-
WHEREAS, the City will agree in the Lease to repay Turfwerks the principal sum of
329, 167, plus interest on such amount at a rate of 3. 59% per annum and any applicable taxes or
miscellaneous payment due thereunder, over a period of 4 years, resulting in total payments
thereunder of $347, 635, all as set forth in the Lease; and
WHEREAS, this Council has determined that the terms of the Lease do not exceed the
economic life of the property being acquired pursuant thereto; and
WHEREAS, the Lease will be payable from the General Fund; and
WHEREAS, the payments to be made under the Lease will not cause the total of annual
lease or lease -purchase payments of the city due from the General Fund to exceed ten percent of
the last certified General Fund budget; and
WHEREAS, there have been presented to this meeting the form of Lease between the
City and Turfwerks which the City proposes to enter into; and
WHEREAS, it appears that such instrument is in appropriate form and is an appropriate
instrument for the purposes intended.
Section 1.
Definitions. The following terms shall have the following meanings in this
Resolution unless the text expressly or by necessary implication requires otherwise:
Equipment" shall mean the equipment, as more particularly described on
Schedule " A" to the Lease.
Financing Documents" shall mean any insurance, delivery, transcript and
incumbency certificates to be delivered in conjunction with the closing of the Lease,
UCC -1 financing statements relating to the Equipment to be acquired pursuant to the
Lease, and Information Reporting Returns, if applicable.
Issuer" or " City" shall mean the City of Pella, State of Iowa.
Lease" shall mean the Lease -Purchase Agreement, with three attached
Schedules, in the principal amount of $329, 167, by and between the City and Turfwerks.
Project Fund" shall mean the fund established by this Resolution for the deposit
of the proceeds of the Lease.
4-
Section 2. Authority and Purpose. The Lease authorized by this Resolution shall be
issued pursuant to Sections 364. 4( 4)( e)( 1)( b) and 384.25 of the Code of Iowa, and in compliance
with all applicable provisions of the Constitution and laws of the State of Iowa. The Lease is
hereby authorized in the aggregate principal amount of $329, 167 for the purpose of paying costs
of acquiring the Equipment.
Section 3.
Approval of Lease. Turfwerks shall loan to the City the aggregate principal
sum of $329, 167 pursuant to the Lease, which provide for the repayment by the City of such loan
in an amount equal to the principal and interest on the unpaid balance thereof from the date of
delivery of the Lease to October 1, 2017, in the amounts and at the rates and in installments as
specified therein, and the form and content of the Lease, the provisions of which are incorporated
herein by reference, hereby are in all respects authorized, approved and confirmed, and the
Mayor and the City Clerk are hereby authorized, empowered and directed to execute, attest, seal
and deliver the Lease for and on behalf of the City, including necessary counterparts and in
substantially the form and content now before this meeting but with such changes, modifications,
additions or deletions therein as shall to them seem necessary, desirable or appropriate, their
execution thereof to constitute conclusive evidence of their approval of any and all changes,
modifications, addition or deletions therein from the form and content of the Lease now before
this meeting, and from and after the execution and delivery of the Lease, the Mayor and the City
Clerk are hereby authorized, empowered and directed to do all such acts and things and execute
all such documents as may be necessary to carry out and comply with the provisions of the Lease
as executed.
Section 4. Additional Documents. The Mayor, the City Clerk and the Finance Director
hereby are authorized, empowered and directed to execute, attest, seal and deliver for and on
behalf of the City any and all Financing Documents and any other additional certificates,
documents, opinions or other papers and perform all other acts, including without limitation the
execution of all closing documents, as they may deem necessary or appropriate in order to
implement and carry out the intent and purposes of this Resolution.
Section 5.
Levy and Certification of Annual Tax; Other Funds to be Used.
a) Levy of Annual Tax. That for the purpose of providing funds to pay the
principal and interest of the Lease hereinafter authorized to be issued, there shall be
levied in the General Fund for each future year the following direct annual tax on all of
the taxable property in City of Pella, Iowa, to -wit:
5-
FISCAL YEAR (JULY 1 TO JUNE 30)
AMOUNT
YEAR OF COLLECTION
82, 515
2014/ 2015
99, 420
2015/ 2016
99, 420
2016/ 2017
66, 280
2017/ 2018
NOTE: For example the levy to be made and certified against the taxable valuations of
January 1, 2014, will be collected during the fiscal year commencing July 1, 2015).
Section 6. Lease Fund. The tax shall be assessed and collected each year at the same
time and in the same manner as, and in addition to, all other taxes in and for the City, and when
collected they shall be converted into a special fund within the General Fund to be known as the
GENERAL FUND 2014 NO. 1 " ( the " Lease Fund "), which is hereby pledged for and shall be
used only for the payment of the principal of and interest on the Lease herein authorized to be
issued.
Section 7. Registration of Lease; Appointment of Registrar; Transfer; Ownership and
Delivery.
Registration. The ownership of the Lease may be transferred only by the
making of an entry upon the books kept for the registration and transfer of ownership of
the Lease, and in no other way. City Clerk is hereby appointed as Registrar and Paying
a)
Agent under the terms of this Resolution. Registrar shall maintain the books of the Issuer
for the registration of ownership of the Lease for the payment of principal of and interest
on the Lease as provided in this Resolution. The Lease shall be negotiable as provided in
Article 8 of the Uniform Commercial Code subject to the provisions for registration and
transfer contained in the Lease and in this Resolution.
b)
Transfer. The ownership of the Lease may be transferred only upon the
Registration Books kept for the registration and transfer of the Lease and only upon
surrender thereof at the office of the Registrar together with an assignment duly executed
by the holder or his duly authorized attorney in fact in such form as shall be satisfactory
to the Registrar, along with the address and social security number or federal employer
identification number of such transferee ( or, if registration is to be made in the name of
multiple individuals, of all such transferees). In the event that the address of the
registered owner of the Lease ( other than a registered owner which is the nominee of the
broker or dealer in question) is that of a broker or dealer, there must be disclosed on the
Registration Books the information pertaining to the registered owner required above.
Upon the transfer of the Lease, a new fully registered Lease, of any denomination
permitted by this Resolution in aggregate principal amount equal to the unmatured and
unredeemed principal amount of such transferred fully registered Lease, and bearing
interest at the same rate and maturing on the same date or dates shall be delivered by the
Registrar. Any costs or expenses, including counsel fees, of the Registrar incurred in
on
connection with an exchange or transfer of the Lease shall be paid by the holder of the
Lease requesting such transfers as a condition precedent to the exercise of the privilege of
making such exchange or transfer.
c)
Registration of Transferred Lease. In all cases of the transfer of the Lease,
the Registrar shall register, at the earliest practicable time, on the Registration Books, the
Lease, in accordance with the provisions of this Resolution.
d)
Ownership. As to the Lease, the person in whose name the ownership of
the same shall be registered on the Registration Books of the Registrar shall be deemed
and regarded as the absolute owner thereof for all purposes, and payment of or on
account of the principal of the Lease and the premium, if any, and interest thereon shall
be made only to or upon the order of the registered owner thereof or his legal
representative. All such payments shall be valid and effectual to satisfy and discharge the
liability upon the Lease, including the interest thereon, to the extent of the sum or sums
so paid.
Section 8.
Application of Lease Proceeds. Any proceeds of the Lease, except as may be
provided below, shall be credited to the Project Fund and expended only for the purposes of
acquiring the Equipment. Any amounts on hand in the Project Fund shall be available for the
payment of the principal of or interest on the Lease at any time that other funds shall be
insufficient to the purpose, in which event such funds shall be repaid to the Project Fund at the
earliest opportunity.
Section 9. Investment of Project Fund Proceeds. All such investments shall mature
before the date on which the moneys are required for payment of principal of or interest on the
Lease as herein provided.
Section 10. Additional Covenants, Representations and Warranties of the Issuer. The
Issuer certifies and covenants with the purchasers and holders of the Lease that the Issuer
through its officers, ( a) will make such further specific covenants, representations and assurances
as may be necessary or advisable; ( b) comply with all representations, covenants and assurances
contained in the Lease; ( e)
file such forms, statements and supporting documents as may be
required and in a timely manner; and ( f) if deemed necessary or advisable by its officers, to
employ and pay fiscal agents, financial advisors, attorneys and other persons to assist the Issuer
in such compliance.
Section 11.
Severabilit_y Clause. If any section, paragraph, clause or provision of this
Resolution be held invalid, such invalidity shall not affect any of the remaining provisions
hereof, and this Resolution shall become effective immediately upon its passage and approval.
Section 12. Repeal of Conflicting Resolutions. All resolutions in conflict herewith are
hereby repealed.
7-
Mayor
ATTEST:
City Clerk
CERTIFICATE
STATE OF IOWA )
SS
COUNTY OF MARION )
to the public and clearly designated for that purpose at the principal office of the Council ( a copy
day of
2014.
SEAL)
01053357 -1 \ 10994 - 123
DELIVERY CERTIFICATE
We the undersigned, City Officials, do hereby certify that we are the officers,
respectively above indicated, of a municipal corporation in the State of Iowa, known as the City
of Pella; that in pursuance of the provisions of Sections 364.4( 4)( e)( 1)( b) and 384. 25, Code of
Iowa, there has been heretofore lawfully authorized and this day by us lawfully executed, issued
and caused to be registered, authenticated and delivered a fully registered Lease Purchase
Agreement ( the " Lease Purchase ") dated ,
2014 between the City of Pella
and Turfwerks /Davis Equipment Corporation in the principal amount of $329, 167, bearing
interest and maturing as set forth on Schedule B thereto.
The Lease Purchase has been delivered to:
Turfwerks /Davis Equipment Corporation of Johnston, Iowa
We further certify that no controversy or litigation is pending, prayed or threatened
involving the incorporation, organization, existence or boundaries of the City, or the titles of the
undersigned officers to their respective positions, or the validity of the Lease Purchase, and that
none of the proceedings or authority of the Lease Purchase has been repealed, revoked,
rescinded, or modified in any manner.
We further certify that each of the officers whose signatures appear on the Lease
Purchase were in occupancy and possession of their respective offices at the time the Lease
Purchase was executed and do hereby adopt and affirm their signatures appearing in the Lease
Purchase.
IN WITNESS WHEREOF, we have hereunto affixed our hands at Pella, Iowa, this
day of ,
2014.
Mayor
City Clerk
Finance Director
SEAL)
01053361 - 1 \ 10994 -123
I-
TRANSCRIPT CERTIFICATE
I, the undersigned, being first duly sworn, do hereby depose and certify that I am the duly
appointed, qualified and acting Clerk of the City of Pella, State of Iowa, and that as such Clerk I
have in my possession or have access to the complete corporate records of the City and of its
Council and officials, and that I have carefully compared the transcript hereto attached with the
aforesaid corporate records and that the transcript hereto attached is a true and complete copy of
all the corporate records in, issuance and disposition of a Lease -Purchase Agreement of the City
2014, and that the transcript hereto attached contains a true and
dated ,
complete statement of all the measures adopted and proceedings, acts and things had, done and
performed up to the present time, in relation to the authorization, issuance and disposition of the
Lease, and that the Council consists of a Mayor and six ( 6) Council Members, and that the
offices were duly and lawfully filled by the individuals listed in the attached transcript as of the
dates and times referred to therein.
I further certify that the City is and throughout the period of the proceedings has been
governed under the Mayor /Council form of municipal government authorized by Chapter 372,
Code of Iowa, under the provisions of its charter as recorded with the Secretary of State.
I further certify that all meetings of the City Council of the City at which action was
taken in connection with the Lease Purchases were open to the public at all times in accordance
with a notice of meeting and tentative agenda, a copy of which was timely served on each
member of the Council and was duly given at least twenty -four hours prior to the
commencement of the meeting by notification of the communications media having requested
such notice and posted on a bulletin board or other prominent place designated for the purpose
and easily accessible to the public at the principal office of the Council all pursuant to the
provisions and in accordance with the conditions of the local rules of the Council and Chapter
21, Code of Iowa.
I further certify that no City officer or employee has any interest in the contract for the
sale of the Lease Purchases or any matter incidental thereto, according to my best knowledge and
belief.
WITNESS my hand and the seal of the City hereto attached this
day of
2014, at Pella, Iowa.
SEAL)
2-
Finally, the below stated officers whose signatures appear hereafter are now the duly
qualified and acting officials of the City, possessed of the offices as designated below, to -wit:
James Mueller
Mayor:
Original Signature)
Ronda Brown
City Clerk:
Original Signature)
Corey Goodenow
Finance Director:
Original Signature)
STATE OF IOWA )
SS
COUNTY OF MARION )
Subscribed and sworn to before me by James Mueller, Ronda Brown and Corey
Goodenow on this
day of ,
2014.
Notary Public in and for Marion County, Iowa
SEAL)
01053362 -1 \ 10994 - 123
LEASE AGREEMENT ( TAXABLE)
LESSOR:
Turfwerks/Davis Equipment Corporation
LESSEE:
City of Pella, State of Iowa
PROPERTY:
See attached Schedule A
PERIODIC RENTAL PAYMENTS:
See attached Schedule B
INSURANCE AUTHORIZATION:
See attached Schedule C
WHEREAS, the Lessee desires to lease the Property, and the Lessor desires to finance
the acquisition of the Property, and the Lessee and the Lessor mutually agree to the terms of the
following Lease Agreement:
1.
Lease Term:
This Lease shall be in effect for a term ( "Lease Term ") commencing on the date of
execution hereof and shall continue for an original term ending October 31, 2017 or upon
such date when Lessee has paid to Lessor the aggregate Principal Payments required to
be made under Schedule B attached hereto and legal title to the Property passes to the
Lessee, or unless terminated pursuant to Section 2. This Lease may be prepaid in whole
or in part at any time and from time to time without premium or penalty. Accordingly,
any prepayment of principal made in accordance with this Lease will serve to reduce the
amount of interest payable. Accordingly, if prepaid in full, payment of the " Principal"
column of the remaining Principal Payments described in Schedule B will serve to pay in
full the outstanding amount due under this Lease.
2.
Termination of Lease Term:
The term of this Lease will terminate upon the occurrence of the first of the following
events:
A.
The payment by Lessee of the aggregate Rental Payments and the expiration of
the Lease Term as stated in Section 1 hereof, or
B.
The occurrence of an event of default and Lessor' s election to terminate this Lease
pursuant to Section 14 hereof.
3.
Release of Security Interest:
1-
Upon the Lessee' s satisfaction of its monetary and other obligations hereunder, the Lessor
will release any security interest it retains in the Property within 30 days following the
end of the Lease Term.
4.
Lease of Property and Rental Payments:
A.
The Lessor agrees to acquire the Property on behalf of the Lessee on such terms as
the Lessor and Lessee shall mutually agree upon, and thereafter to lease the
Property to the Lessee as provided in this Lease. Title shall be taken in the name
of "The City of Pella, State of Iowa, subject to the terms of a certain Lease
2014."
Agreement dated ,
B.
The Lessee will make periodic Principal Payments, as provided in Schedule B,
attached. All Rental Payments shall be paid to the Lessor at its office, or to such
other person and at such other place as the Lessor may from time to time
designate by written notice to the Lessee, but subject to provisions of paragraph
14 of this Lease.
5.
Taxes:
The Lessee will not be liable to pay any taxes incurred by the Lessor with respect to the
Lessor' s income in connection with this Lease. The Lessor acknowledges that this Lease
constitutes a taxable obligation and does not qualify for exclusion from gross income
under federal tax law. Lessee agrees to pay all other taxes, if any, ( including but not
limited to sales, use and personal property taxes), fees, and governmental charges related
to this Lease or the Property, which may now or hereafter be imposed.
6.
Security Interest:
A.
The Lessor is granted a purchase money security interest in the Property. Until all
payments due in accordance with this Lease are made, or prepayment is complete, the Lessee
will keep the Property free from any lien, encumbrance, or legal process, and the Lessee will
promptly discharge any claim which might become a lien or charge against the Property.
B.
The Lessee authorizes the Lessor to make this security interest a matter of public
record by filing any documents deemed necessary for that purpose. The Lessee agrees to sign or
execute such documents to evidence its consent to the filings.
DISCLAIMER OF WARRANTIES: THE PROPERTY IS BEING LEASED " AS IS"
AND " WHERE IS" AND WITH ALL FAULTS ( IF ANY). LESSEE AGREES THAT LESSOR
7.
IS NOT THE MANUFACTURER OF THE PROPERTY. LESSEE HAS SELECTED THE
PROPERTY BASED UPON ITS OWN JUDGMENT AND ACKNOWLEDGES THAT
LESSOR HAS NOT MADE AND DOES NOT MAKE ANY REPRESENTATION OR
WARRANTY OF ANY KIND, DIRECT OR INDIRECT, EXPRESS OR IMPLIED, AS TO
2-
THE
SUITABILITY,
DURABILITY,
DESIGN,
OPERATION,
PERFORMANCE,
OR
CONDITION OF THE PROPERTY, ITS MERCHANTABILITY, FITNESS FOR USE FOR
ANY
PARTICULAR
PRECEDING
PURPOSE,
SENTENCE,
OR
LESSOR
OTHERWISE.
WARRANTS
THE
NOTWITHSTANDING
THAT
THE
PROPERTY
WILL
PERFORM IN A COMMERCIALLY REASONABLE MANNER.
8.
Use:
The Lessee will not install, use, operate, or maintain the Property improperly, carelessly,
in violation of any applicable law, or in a manner contrary to that contemplated by this
Lease.
9.
Representations and Warranties of Lessee:
Lessee represents and warrants and, so long as this Lease is in effect or any part of
Lessee' s obligations to Lessor remain unfulfilled, shall continue to warrant at all times,
that:
A.
Lessee is a City, which is a municipal corporation of the State of Iowa within the
meaning of Section 103( a) of the Internal Revenue Code of 1986, as amended,
the " Code ")
B.
and Treasury Regulations and Rulings related thereto.
Lessee has been duly authorized by the Constitution and laws of the State of Iowa
and by a resolution of its governing body (which resolution, if requested by
Lessor, is attached hereto) to execute and deliver this Lease and to carry out its
obligations hereunder.
C.
All requirements have been met, and procedures have occurred in order to insure
the enforceability of this Lease, and Lessee has complied with such public bidding
requirements, if any, as may be applicable to the transactions contemplated by this
Lease.
D.
Lessee has funds available to fulfill its obligations to make Rental Payments.
E.
This Lease constitutes a valid, legal and binding obligation of Lessee enforceable
against Lessee in accordance with the respective terms hereof.
10.
Repairs:
A.
At the Lessee' s cost and expense, the Lessee shall service, repair, and maintain
the Property so as to keep the Property in as good condition, repair, appearance,
and working order as when delivered to /or accepted by the Lessee hereunder,
ordinary wear and tear excepted. At its own cost and expense, the Lessee shall
replace any and all parts and devices which may from time to time become worn
out, lost, stolen, destroyed, damaged beyond repair, or rendered unfit for use for
any reason whatsoever. All such replacement parts, mechanisms and devices
3-
shall be free and clear of all liens, encumbrances, and rights of others, and shall
be the Property of the Lessee, and shall be covered by this Lease to the same
extent as the Property originally covered by this Lease, except as provided in
Section 11.
11.
Alterations:
The Lessee may install such miscellaneous equipment as may be necessary for using the
Property for its intended purposes. All such equipment placed or installed on the
Property may be removed by the Lessee upon termination of this Lease, provided that
removal will not substantially damage the Property.
12.
Damage to or Destruction of the Property:
A.
In the event all or any part of the Property is lost, stolen, destroyed, or damaged
beyond repair, the Lessee shall replace the same at the Lessee' s sole cost and
expense within thirty (30) days after such events, and such replacement shall be
substituted in this Lease by appropriate endorsement. If the Lessee fails or refuses
to replace such Property within the required period, the Lessor may, at is option,
declare an amount equal to the outstanding Rental Payment amounts set forth on
the attached Schedule B to be then due and payable. Upon such payment, this
Lease shall terminate with respect to Property thus paid for, and such Property
shall not be subject to any lien or encumbrance created by or arising through the
Lessor.
B.
No loss or damage to the Property or any part thereof shall impose any obligation
on the Lessor under this Lease, which shall continue in full force and effect. The
Lessee assumes all risks and liabilities, whether or not covered by insurance, for
loss or damage to the Property and for injuries or deaths of persons and damage to
property, howsoever arising from or incident to this use, operation or storage of
the Property, whether such injury or death be with respect to agents or employees
of the Lessee or of third parties, and whether such damage to property be to the
Lessee' s property or the property of others.
14.
Insurance.
Lessee shall execute and deliver the Insurance Authorization form attached hereto as
Exhibit C.
15.
Default:
A.
Events of Default. Except as provided in Section 2, in the event (i) the Lessee
fails to pay timely payments of any amount herein provided when due and
payable, (
ii) the Lessee fails to perform promptly any of the other obligations or
covenants herein, (iii) if the Lessee breaches the representations or warranties set
forth herein, or if the Lessee shall become bankrupt, or (iv) Lessee encumbers or
4-
disposes of the Property without Lessor' s written consent, then in any such event
the Lessor may pursue remedies provided by the laws of the State of Iowa or as
detailed below in B.
B.
Remedies.
Upon an occurrence of an event of default under this Lease, Lessor
may exercise one of more of the following remedies: ( i) peaceably enter the
premises where the Property is located and repossess the Property; ( ii) cancel or
terminate this Lease or any other Lease or agreement between Lessee and Lessor;
iii) charge and collect from Lessee all other amounts due and owing under this
Lease or any other Lease; ( iv) if payment is more than 30 days overdue, charge
Lessee interest on all monies due hereunder from and after the date of default at
per annum, compounded monthly, until paid in full, but in no
event more than the maximum rate permitted by law; or ( v) charge Lessee an
administrative fee to offset collection expenses on any payment delinquent more
the rate of 10%
than 10 days, of $50. 00. In addition, Lessor may use any other remedies available
to it under applicable law. These remedies will be applied, to the extent allowed
by law, cumulatively. No delay in exercising any right or remedy shall operate as
a waiver of any right or remedy or modify the terms of a Lease. A waiver of
default shall not be construed as a waiver of any other or subsequent default.
16.
Assignment:
A.
Without the prior written consent of the Lessor, the Lessee shall not assign,
transfer, pledge, or hypothecate this Lease, the Property, or any part thereof, or
any interest therein, or let the Property or any part thereof, or permit the Property
to be used for any purposes not permitted by Section 8. Consent to any of the
foregoing prohibited acts shall not constitute a consent to any subsequent like act
by the Lessee or any other person.
B.
This Lease shall not be assigned by the Lessor without the express written
consent of the City Administrator of the Lessee. Assignment is defined to
include, but not be limited to, third party financing arrangements or any other
oral or written agreement or understanding with third parties not signatories to
this Lease, which do or may convey or transfer the benefits or the burdens of this
Lease or the title to any assets subject to this Lease.
C.
Notice of such a proposed assignment shall be served by certified mail to the
individual named above, and must disclose all terms and conditions, as well as a
copy of any proposed assignment.
17.
Title:
A.
The Lessee shall hold title to the Property subject to the terms and conditions of
this Lease. The Lessee will seasonably surrender possession of the Property to
the Lessor in the event of termination of this Lease by Lessee or due to a default
5-
or non -appropriation of funds by Lessee, and title will thereby pass to the Lessor.
However, if possession of the Property is surrendered pursuant to the termination
of this Lease, the Lessor shall pay the Lessee any surplus which occurs as a result
of the sale, lease, or other disposition of the Property, provided that such surplus
may be reduced by reasonable expenses of retaking, holding, preparing for sale
or lease, selling, and leasing.
B.
The Lessor will, at reasonable times, have access to the Property for the purpose
of inspecting it and observing its operations with the specific and current written
approval of the Lessee, which approval will not be unreasonably withheld.
18.
Invoice.
The Lessor agrees to invoice the City Clerk of the Lessee for each Rental Payment
installment due. The invoice must be received by the Lessee at least two weeks prior to
due date at the following address:
Pella City Hall
Attn: City Clerk
825 Broadway St.
Pella, IA 50219
19.
Notice:
All notices to be given under this Lease shall be made in writing and mailed to the other
party at its address set forth herein or at such address as the parties may provide in
writing from time to time. Any such notice shall be deemed to have been received 72
hours after mailing a notice by certified or registered mail.
20.
Miscellaneous:
A.
This Lease shall be construed and governed in accordance with the laws of the
State of Iowa. Lessee consents to the exclusive jurisdiction and venue of, and
agrees that all legal actions brought by a party shall be instituted in and only in,
state and federal courts in Iowa.
B.
This Lease and the schedules attached hereto constitute the entire Lease between
the parties and this Lease shall not be modified, amended, altered, or changed
except by a written document signed by both parties.
C.
Any provision of this Lease found to be prohibited by law shall be ineffective to
the extent of such prohibition without invalidating the remainder of this Lease.
D.
Subject to the provisions of Section 14, this Lease shall be binding upon and
inure to the benefit of the parties and their respective successors and assigns.
E.
The parties agree to execute such additional documents as may be appropriate to
carry out the provisions of this Lease.
signature page follows]
7-
IN WITNESS WHEREOF, the parties have executed this Lease this
2014.
TURFWERKS/ DAVIS EQUIPMENT
CITY OF PELLA, STATE OF IOWA
CORPORATION
Lessee
Lessor
By:
By:
Mayor
Geoffrey Todd Gray, President,
Turfwerks, a Division of Davis
Equipment Corporation
ATTEST:
LIN
City Clerk
8-
day of
SCHEDULE A
TurWerks
PARTNERS
IN
GROWTH
The " Lease ":
Customer": City of Pella, State of Iowa
Lessor": Turfwerks /Davis Equipment Corporation
This Schedule A is attached to and made a part of the Lease referenced above ( the " Lease "), between the above referenced Lessor and the above -referenced Customer. All capitalized terns not otherwise defined in this Schedule A shall
have the meanings assigned in the Lease. This Schedule A is a " Schedule" as defined in the Lease.
Description and Location of Equipment, Personal Property, Services and /or Software ( the " Property") that is being leased pursuant
to the Lease:
H9300lGl
STRATUS II 1 YR GSP
1
001351
2 YR GSP EXTENSION
1
EA.
H49000
WEATHER MODULE
1
EA.
EA.
H49060
MAP UTILITIES SOFTWARE MODULE
1
EA.
H49080
NIMBUS II / STRATUSII MAP LAYERS MODULE
1
EA.
H49130
ADD WIRE PATHS STRATUS 2 NON HYB
1
EA.
H59945
WSPRO LT WL 916 MHZ SOLAR
1
EA.
F69400
RAINCAN
1
EA.
F69300
PULSE DECODER ( USE WITH RAIN CAN CONTROLLER SYS.)
1
EA.
HA6206
SENSOR INSTALLATION KIT
1
EA.
H59504
FREEDOM REMOTE RADIO w /extra radio
1
EA.
HA1100
POLYPHASER N -TYPE FEMALE
1
EA.
H49050
FREEDOM MODULE
1
EA.
RADIOLICENSEF
FCC LICENSE FREEDOM ONLY
1
EA.
TRT36
36" TRIPOD MOUNT
1
EA.
160505PHS
5' X 11/ 4" GALVANIZED MAST
1
EA.
PAR + ES LINK LESS RADIO
HP350032
32 STA SAT LINK
MFB9157
Maxrad 90OMhz Antenna 96" WMALE
1
EA.
IS- B5OLN -C2 -ME
Lightning Protector 90OMhz N- FEMALE to N MALE EQUIPMENT
6
EA.
YS8963
Laird 900 Mhz 6 DB Yagi 16.75" Long YAGI N- FEMALE
6
EA.
MISC 900 MHZ RADIO PARTS TOTAL
1
EA.
MIM LINK INTERFACE ( NO RADIO)
1
EA.
LINK 900 KIT FOR MIM LINK
1
EA.
H
49001
HA02OO
OSM -S 8 STATION RELAY
H49008
LINK 900 KIT FOR LARGE PEDESTAL ( NEEDED FOR LINK900)
H60300
CAM LINK
29
EA.
8
EA.
25
EA.
4
EA.
AG2401C
120V PROTECTION FROM REGENCY
29
EA.
AT900E8048
ROTOR FC VIH -E
90
EA.
5RC
QCV 1 PIECE 1" RC
55K1
QCV KEY 1"
30
EA.
4
EA.
82201
HARCO QCV RESTRAINT 1"
20
EA.
SH2
HOSE SWIVEL 1"
4
EA.
SRP
SNAP RING PLIERS 51/ 91/ 900
2
EA.
VT900
VALVE TOOL DR 51/ 91/ 900 ( CHANGED FROM VTDR)
2
EA.
DRSVK18
SELECTOR VALVE KEY 18"
2
EA.
EGLSVK
SELECTOR VALVE KEY TOOL ALL
2
EA.
ISTSRS
ROCK SCREEN REMOVER
2
EA.
DBR/ Y
KING DBRY600
182101
6" ECONO GREEN LID AND BOX
200
EA.
20
EA.
90
EA.
LASCO SWING JOINT ACCESSORIES
G300 -002
I 1 1/ 2" OUTLET 90 ACME X ACME
H9300lGl
STRATUS II 1 YR GSP
1
EA.
001351
2 YR GSP EXTENSION
1
EA.
H49000
WEATHER MODULE
1
EA.
H49060
MAP UTILITIES SOFTWARE MODULE
1
EA.
H49080
NIMBUS II / STRATUSII MAP LAYERS MODULE
1
EA.
H49130
ADD WIRE PATHS STRATUS 2 NON HYB
1
EA.
H59945
WSPRO LT WL 916 MHZ SOLAR
1
EA.
F69400
RAINCAN
1
EA.
F69300
PULSE DECODER ( USE WITH RAIN CAN CONTROLLER SYS.)
1
EA.
HA6206
SENSOR INSTALLATION KIT
1
EA.
H59504
FREEDOM REMOTE RADIO w /extra radio
1
EA.
HA1100
POLYPHASER N -TYPE FEMALE
1
EA.
H49050
FREEDOM MODULE
1
EA.
RADIOLICENSEF
FCC LICENSE FREEDOM ONLY
1
EA.
TRT36
36" TRIPOD MOUNT
1
EA.
160505PHS
5' X 11/ 4" GALVANIZED MAST
1
EA.
PAR + ES LINK LESS RADIO
HP350032
32 STA SAT LINK
29
EA.
MFB9157
Maxrad 900Mhz Antenna 96" WMALE
1
EA.
IS- B50LN -C2 -ME
Lightning Protector 900Mhz N- FEMALE to N MALE EQUIPMENT
6
EA.
YS8963
Laird 900 Mhz 6 DB Yagi 16. 75" Long YAGI N- FEMALE
6
EA.
IQ -
MISC 900 MHZ RADIO PARTS TOTAL
1
EA.
H59606
MIM LINK INTERFACE ( NO RADIO)
1
EA.
H49001
LINK 900 KIT FOR MIM LINK
1
EA.
HA0200
OSM -S 8 STATION RELAY
8
EA.
H49008
LINK 900 KIT FOR LARGE PEDESTAL ( NEEDED FOR LINK900)
25
EA.
H60300
CAM LINK
4
EA.
AG2401C
120V PROTECTION FROM REGENCY
29
EA.
AT900E8048
ROTOR FC VIH -E
90
EA.
5RC
QCV 1 PIECE 1" RC
55K1
QCV KEY 1"
82201
HARCO QCV RESTRAINT 1"
SH2
HOSE SWIVEL 1"
SRP
30
EA.
4
EA.
20
EA.
4
EA.
SNAP RING PLIERS 51/ 91/ 900
2
EA.
VT900
VALVE TOOL DR 51/ 91/ 900 (CHANGED FROM VTDR)
2
EA.
DRSVK18
SELECTOR VALVE KEY 18"
2
EA.
EGLSVK
SELECTOR VALVE KEY TOOL ALL
2
EA.
ISTSRS
ROCK SCREEN REMOVER
2
EA.
DBR/ Y
KING DBRY600
182101
6" ECONO GREEN LID AND BOX
200
EA.
20
EA.
90
EA.
1
EA.
xxxxxxxxxxxxxxxxxxxxxx
4iiii
LASCO SWING JOINT ACCESSORIES
G300 -002
r1725
GPM 130 PSI
11/ 2" OUTLET 90 ACME X ACME
VTV -1- 60x3 /5ST- 460 -3- 1725 -130 **
AsAs identifiedidentified inin thethe WatertronicsWatertronics proposalproposal quotationquotation
#
# 040214KSVTV 040214KSVTV
- 60Bos60Bos dateddated AugustAugust 6,6,
20142014
LESSEE:LESSEE:
By:By:
Name:Name:
Title:Title:
Date:Date:
TheThe PropertyProperty shallshall bebe installedinstalled accordingaccording toto thethe followingfollowing PlansPlans andand Specifications:Specifications:
11-11-
Bos Landen Irrigation Improvements, Pella. IA
A. I. Judd D. Claussen. P. E. hereby specify that the Plans and Documents authenticated by my seal are
limited to the following.
Specification Sections
1.
Drawing Sheets:
1.
Irrigation Decoder Plan
and I hereby disclaim any responsibility for all other Drawings. Specifications. estimates, reports or other
documents or instruments relating to or intended to be used for any part or parts of the Bos Landen
Irrigation Improvements, Pella, Iowa.
JUDD DAVID -.
CLAUSSEN
19
fOwP_.a
Judd D. Claussen, P. E.
Iowa PE #: 19548
CIVIL ENGINEERS DECLARATION OF RESPONSIBILITY
12-
00 -1
IRRIGATION SPECIFICATIONS
BOSS LANDEN GOLF COURSE
PELLA, IA
A.
GENERAL SPECIFICATIONS AND CONDITIONS
1. 0
General
a)
Objective
1)
The objective of this specification is to provide a new irrigation control
system and pumping station along with new greens sprinklers and quick
couplers which will operate in an efficient and satisfactory manner so
that the finished system shall efficiently irrigate all areas to be covered
and shall prove satisfactory to the Owner This specification. irrigation
design and proposal shall be considered as a part of the irrigation
system contract.
b)
Definition of Terms
1) "
Contractor and Designer" is the party which executes the contract to
perform the material supply and installation of the irrigation system. This
shall be Turfwerks and their Representatives.
2) "
Owner" shall mean Boss Landen Golf Course Owner shall state to
Contractor in writing any and all persons who will represent the Owner
during any portion of the contract period. The specific areas of the
Owner's representative' s authority shall be clearly defined by Owner to
Contractor.
2. 0
Scooe of Work
The work shall consist of the provisions of labor and material. equipment and services
required for all work as described in this irrigation specification, contract drawings and as
briefly summarized below:
1)
Install new irrigation controllers per irrigation plans.
2)
Install new central control system and weather station. Programming and GPS
mapping shall be included in the scope of work.
3)
Install 90 new greens sprinklers per irrigation plans with necessary fitting.
4)
Install 19 new quick couplers /stabilizers per irrigation plans
5)
Install new pumping station per proposal, irrigation plans and specs.
The irrigation drawings and specifications are intended to include everything obviously
required and necessary for the proper installation of the work.
All work herein specified or called for on the drawings, in the specifications or in the detail
drawings shall be executed in accordance with all governing ordinances, laws and
regulations and shall meet all location conditions: and any changes and /or additions in
work necessary to meet ordinances. laws, regulations and /or conditions will be made
without additional expense to the Owner. However. such changes shall have the prior
13-
written approval of the Owner.
3. 0
Installation Schedule
The following is the anticipated installation schedule. The schedule is subject to change
based on meeting all requirements of financing, approvals. signatures. materials delivery.
and weather conditions. Any delays may cause a change in the schedule.
11
October 10th 2014 - City approves and signs off on leasing agreements, plans
and specifications.
2)
October 13th- Materials are ordered.
3)
October 17th- Pump station drawings are signed off on and pump station is
ordered. Note: manufacturer lead time on the pump station is 12 weeks.
4)
October 24th - Substantial materials arrive.
5)
October 271h - Material installation begins on control system. GPS mapping
starts.
6)
November 71h - Installation finishes on control system.
7)
November 10th - Installation begins on sprinklers and quick couplers.
8)
November 14th - Sprinklers and quick couplers installation completes_
9)
January 201h - Pump station is completed and ready to ship. Note: this will have
to be coordinated with all parties with weather permitting. This installation
typically takes 2 -3 days.
4. 0
Irrigation Contract Drawings
The following list constitutes the Irrigation drawings which shall be included as the
contract drawings ":
5. 0
1)
Irrigation Plan
2)
Codes and Standards
When this specification refers to speck codes or standards, or when they are deficient
or inconclusive as to requirements, the latest editions of the codes and standards of the
following agencies shall be considered complimentary to this specification and similarly
binding to the Contractor:
ASTM - American Society of Testing Materials
AWWA - American Water Works Association
NSF - National Sanitary Foundation
NEC - National Electric Code
2
14-
OSHA - Occupational Safety and Health Act
UBC - Uniform Building Code
6. 0
Chances in Scope of Work
Additions or deletions in the quantity of work as set forth in this specification and contract
drawings may be ordered by the Owner after the contract price or estimate has been
adjusted accordingly to the satisfaction of both the Contractor and the Owner and they
have been accepted in writing by the Owner.
7. 0
Work During Adverse Weather
Actual construction on the site shall cease during heavy rains or other inclement weather
that will adversely affect the quality of the work or cause damage to the site or when. in
the opinion of the Owner, damage to the site may result.
8. 0
Training of Owner's Personnel
1)
Upon completion of the work and acceptance by the Owner. the Designer shall
be responsible for the training of golf course personnel in the operation.
maintenance and repair of the system.
2)
The Designer shall help with the initial programming of the central computer.
The Contractor will not be responsible for programming.
3)
Changes in the schedules and programming of the irrigation system during the
warranty periods shall be the responsibility of the Owner.
B.
MATERIALS
1. 0
Materials - General
The specific materials to be used shall be as designated on the Irrigation drawings and
this Specifications. All materials to be incorporated in this work shall be new and of the
best quality, meeting the requirements for such materials and for the purpose intended.
Pipe routing, sprinkler heads, control valves, quick coupling valves, isolation valves and
controllers are shown on the contract drawings.
1)
Material and Equipment Substitutions
All material shall be supplied and installed according to the Irrigation Drawings
and the Specifications shown in these drawings. No substitutions of materials
will be allowed.
2)
Material Storage
The Owner shall provide a specific area in which all materials to be used on the
project shall be stored when not in use. Provision of this land is for the purpose
of keeping the property neat and orderly and in no way waives any requirements
of the Contractor to protect his equipment and materials from damage by the
elements, from theft or from vandalism.
2. 0
Sprinklers
3
1)
Green Sprinklers
Rain Bird Model A900E. Sprinkler shall be closed case with internal drive snap
ring at the top of case to reduced interference and protect the internal drive from
dirt and debris. Sprinkler shall have a rock screen removable from the top
without having to detach sprinkler. Additional nozzles may be necessary in order
to optimize existing spacing. The Contractor will be responsible for the additional
nuzzling to optimize the system.
3. 0
Valves
1>
Quick Coupling Valve
The quick coupling valve shall be 1" equal to Rain Bird SRC.
Quick coupler
valves shall be stabilized from rotation with a Harco stabilizer.
4. 0
Computer Central Control
1)
Control System shall be Rain Bird Stratus 11 Central Control System P/ N
H93001 G1.
System shall include computer with sufficient memory to
optimally run manufacturer' s latest version control software. Current flat
screen monitor. irrigation control software and interface and other
features and equipment as provided in the manufactures latest
specification.
2)
5. 0
A 2 year GSP extension PN: 001351 shall be included.
Weather Station
1)
Furnish and install Rain Bird Model WSPRO LT radio /solar PN: H59945
shall be included in the base bid. This model is radio communication and
solar powered and will require a flag pole to mount within line of site to
the shop.
6. 0
Controllers
1)
Furnish and install Rain Bird Model Par +ES Link 900 -xx. Quantity per
the irrigation plans.
7. 0
Pump Station
1)
C.
Furnish and install a customer Watertronics pump station Model VTV -160x3/ 5ST- 460 -3 -1725 -130 per quote number 040214KSVT- 60 -Bos.
INSTALLATION
1. 0
Sprinkler installation
1)
New Greens sprinklers shall be installed plumb and level to grade. A
new Lasco 1. 5- ACME swing joint elbow will need to be replaced in order
to adapt to the new sprinklers. Wiring shall be done using a King
Industries or 3M DBRY waterproof connector.
4
16-
2. 0
Quick Coupler Installation
1)
Replace existing quick coupler valves one each green using a Rain Bird
Model SRC. The quick coupler shall be stabilized and placed in a valve
box using a Harco stabilizer unit.
3. 0
Controller Installation
1)
Install new Rain Bird Model Par +ES Link 900 controllers on existing pad.
Removal of the existing controller will be necessary and new mounting
bolts may need to be installed to secure the controller to the pads. It will
be at the Contractors discretion if a new pad needs to be poured.
2)
The Contractor will wire the new controllers per the Owners
recommendation.
4. 0
Central Control
1}
Install and program Rain Bird Stratus 11 central computer and necessary
software modules per the proposal.
2)
Install Rain Bird MIM Link 900 interface and all necessary surge
protection and antenna equipment.
5. 0
Pump Station
1)
The Contractor shall remove the existing pump station. Disposal or
storage of the old pump station will be the Owners responsibility. The
Contractor will move the old equipment to the maintenance area.
2)
The Contractor shall install new pumping system per the proposal and
irrigation specifications.
3)
The Contractor will re -use existing discharge pipe and electrical service.
4)
Install radio communication hardware at both the pump house and
central computer location. if radio communication cannot be achieved
with the base equipment the Owner will need to provide at their expense
an additional repeater to achieve pump communication.
5)
The Contractor will remove the roof of the pump house. Great care will
be taken by the Contractor to keep the structure intact and re- usable.
However. any minor damage that occurs or if a catastrophic failure
occurs it will be the Owners responsibility to replace as required.
6. 0
Grounding
11
All existing grounding systems shall be re -used. The Contractor will
perform an Earth Ground check at each location. If the grounding is not
adequate it will be the Owners responsibility to install the necessary
grounding to meet manufacturer' s recommendations.
5
7. 0
Weather Station
1)
The Contractor shall install a new Rain Bird W SPro LT weather station
per the proposal per the Manufacturers specification. Line of site will be
required and the Contractor shall provide all the necessary mounting and
radio equipment.
9E
18 -
a
lbrWrks
1-
1
If
d—
LEGEND
I
CN
r-
PEI
OMOA
SCHEDULE B
TURF EQUIPMENT SCHEDULE
Tu r We
PARTNERS
IN
GROWTH
This Equipment Schedule, Number (
this " Schedule), dated ,
is entered into by and between Turfwerks (a division
of Davis Equipment Corporation) ( "Lessor") and City of Pella, Iowa ( "Lessee ") pursuant to a certain Lease Agreement
Number
by and between Lessor and Lessee dated .
City of Pella Lease Purchase Amortization Schedule
Irrigation Cost $
329, 167. 00
Financing Cost $
347, 635. 00
Lease Start Date
11/ 1/ 2014
3. 59%
Interest Rate
Principal
Date
Balance
Interest
14
48,391.45
983. 55
280,775.55
5/ 31/ 2015
11, 536. 28
5, 033. 72
269, 239. 27
6/ 30/ 2015
15,765. 52
804.48
253,473. 76
7/ 31/ 2015
15, 812. 62
757. 38
237, 661. 13
8/ 31/ 2015
15,859.87
710.13
221,801.26
9/ 30/ 2015
15, 907. 26
662. 74
205, 894.00
10/ 31/ 2015
15,954.79
615.21
189,939.21
5/ 31/ 2016
12, 597. 25
3, 972. 75
177, 341. 96
11/"
6
16,040.10
529.90
161,301.86
7/ 31/ 2016
16, 088. 03
481. 97
145, 213. 83
V3V2016
16,136. 10
433.
129,077.72
6/ 3W=
16, 184. 32
385. 68
112, 893. 41
16,232. 68
337.32
96,660.73
5/ 31/ 2017
14, 548. 25
2, 021. 75
82, 112. 48
6/ 30/ 2017
16,324.65
245.35
65,787.83
7/ 31/ 2017
16, 373. 43
196. 57
49, 414. 40
8/ 31/ 2017
16,422. 35
147.65
32,992.05
9/ 30/ 2017
16,471. 42
98. 58
16, 520. 63
10/ 31/ 2017
16,520.64
49.36
0.00)
9/ 30/ 2016
10/ 31/ 2#31
Total $
329, 167. 00 $
18,468. 00
20-
When signed by the parties hereto, this Equipment Schedule ( this " Schedule ") is entered into pursuant to and incorporates the
terms of the Lease Agreement identified above ( except as expressly modified by this Schedule) between Lessor and Lessee ( the
Lease" and, together with this Schedule, this " Lease "). Said terms and conditions are by this reference incorporated herein as
though fully set forth herein.
By signing below, Lessor and Lessee agree to the lease of the Property referenced in Schedule A of the Lease, for the term and
Lease rental payments specified above. Lessee shall have accepted the Property for purposes of this Lease upon Lessee's verbal
verification to Lessor that the Property has been delivered and is acceptable; Lessee represents that any agent of Lessee who
verifies delivery and acceptance of the Property, either verbally or in writing, has actual authority to do so. Lessee' s acceptance shall
be conclusive and irrevocable. In connection with said acceptance, Lessee requests that Lessor countersign this Lease and
requests and hereby authorizes Lessor to pay the Property manufacturer /supplier. This Lease may be signed in any number of
counterparts, including signatures transmitted by facsimile, each of which shall be deemed an original and all of which, taken
together, shall constitute one and the same Lease.
LESSEE: CITY OF PELLA
ACCEPTED BY TURFWERKS ( a division of Davis
Equipment Corporation)
By:
By:
Name:
Name:
Title:
Title:
Date:
Date:
21-
SCHEDULE C
INSURANCE AUTHORIZATION
We rkS
7'u
PARTNERS
IN
GROWTH
LIABILITY INSURANCE
PROPERTY INSURANCE
Insurance agent:
Insurance agent:
Company name:
Company name:
Address:
Address:
City, State, Zip:
City, State, Zip:
Phone:
Phone:
Fax:
Fax:
Email address:
Email address:
Your Insured: The City of Pella (the " Insured ")
This is to notify you that Davis Equipment Corporation ( d /b /a Turfwerks) ( " DEC ") has lease- financed the following described
equipment to above -named Insured pursuant to a certain lease ( the " Lease ") between DEC ( as the lessor) and the Insured ( as the
lessee): Golf Course Irrigation system (the Equipment ").
The terms of the Lease require that:
1. "
Davis Equipment Corporation, its successors and assigns, as their interests may appear" be named LOSS
PAYEE under the PROPERTY DAMAGE provisions of the Insured' s " all risk" extended coverage policy and the
Equipment be insured for an amount no less than $ ,
2. " Davis Equipment Corporation, its successors and assigns, as their interests may appear be named as
ADDITIONAL INSURED under the Insured' s comprehensive GENERAL LIABILITY provisions, where applicable, with a
minimum coverage requirement of no less than $ 1, 000, 000. 00; and
3. Each policy shall provide for no less than thirty ( 30) days' prior written notice of cancellation or non -renewal to DEC
and that such policy shall not be invalidated as against DEC for the violation of any term of the policy by Lessee.
The undersigned Insured hereby requests that insurance coverage described above be provided under the policy /(ies) referenced
above. In addition, please issue endorsements adding " Davis Equipment Corporation, its successors and assigns, as their
interests may appear" as ADDITIONALL INSURED to the GENERAL LIABILITY policy /(ies) and as LENDER' S LOSS PAYEE on
all PROPERTY DAMAGE policies. The undersigned Insured further requests that proof of coverage, with endorsements, be sent to:
Davis Equipment Corporation
5225 Beaver Dr.
Johnston, Iowa 50131
In addition, the undersigned Insured hereby appoints and authorizes DEC, its successors and assigns, as its attomey -in -fact ( 1) to
procure further policies from the insurer or to increase the level of coverage on existing policies with insurer in the event that DEC
and the undersigned Insured enter into agreements for the financing of additional equipment in the future, and ( 2) to deal with and to
direct any insurer as to any matter concerning the claim for, disposition of and /or application of policy proceeds with respect to the
equipment now or hereafter financed with DEC, and ( 3) to receive payments and execute and endorse all documents, checks,
drafts, or other instruments necessary or advisable to secure payments due under any policy of insurance.
This appointment and authorization are intended to be irrevocable and continuous.
The undersigned Insured agrees that DEC and the insurer may accept a facsimile copy or emailed electronic copy of this document
bearing a facsimile ( or emailed electronic) signature, which shall be deemed an original for all purposes.
INSURED ( lessee): City of Pella
By:
Name:
Title:
Date:
01053359 -1 \ 10994 -123
22-
k
THE
YELt4It
U
CITY
0
GLUED , N
of
PELLA
ITEM NO:
D -4
SUBJECT:
Public Hearing for the State Revolving Fund ( SRF) Loan for the Proposed Water System
Improvements: Division 1 RO Treatment Plant Expansion & Improvements, Division 2 New
Jordan Well, and Division 3 Raw Water Main & Waste Line
DATE:
October 21, 2014
BACKGROUND:
The purpose of this public hearing is to review a proposed State Revolving Fund ( SRF) loan from the Iowa
Department of Natural Resources, and to make available to the public the contents of an environmental
information document and the City' s project plan. These documents include design and environmental
information related to the proposed improvements to the City' s water supply system.
The proposed project involves the construction of a new well, installation of new water mains, and upgrades to
the water treatment facility, including a new RO treatment plant.
The purpose of this Public Hearing is to inform area residents of the community of Pella of this proposed action,
discuss the actual cost and user fees associated with this project, and to address citizen' s concerns, if any, with
the plan.
The key conditions of the SRF loan include an interest rate of 1. 75 %, ( including a 0. 5%
origination fee and a
annual servicing fee) and a term of 20 years. The estimated total project cost for the Water Supply Plan
million. To fund the cost of the project, staff is proposing increases in water rates to be phased in over a
four year time period. Once the rates are fully phased in, staff estimates most residential water bills will
increase by $6 -$ 11 per month. Listed below is a chart showing the proposed rates with area utilities. As is
0. 25%
is $ 16
evident from the chart below, even with the proposed rate increase, the City' s water rates are very competitive to
other utilities in the area.
City
7, 000 gal
35, 000 gal
100,000 gat
Residential
Commercial
Industrial
28. 00
140. 00
Oskaloosa
52. 93
227. 37
632. 31
Pella
39. 00
119. 50
364. 50
Pella Proposed
50. 70
155. 35
463. 85
Average without fella
40. 50
183. 70
516. 20
ATTACHMENTS:
None
REPORT PREPARED BY:
Public Works Department
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDATION:
400. 00
Knoxville
Public Hearing —No
Action Required
THE
zv •
AN
CITY
of
PELLA
ITEM NO:
D -5a & 5b & 5c
SUBJECT:
Public Hearing; Resolution Adopting Plans, Specifications, Form of Contract and Estimate of
Cost; Resolution Making Award of Construction Contract
DATE:
October 21, 2014
BACKGROUND:
The City of Pella is currently in the process of implementing its long -term water supply plan which involves the
addition of a new Jordan Well, a new 3 million gallon per day ( mgd) reverse osmosis treatment process ( RO)
and extensive improvements to our current lime softening water treatment plant. The estimated cost of the plan
is $ 16 million, and the tentative completion date for the improvements is the fall of 2016.
Recently, staff solicited bids for the new Jordan Well, which consists of drilling a 2, 200 foot deep well to access
the Jordan aquifer. Included in the bid specifications was also the necessary control building and electrical and
mechanical equipment for the new well. In addition, the bid package also included construction of a new public
street through the City' s property and other necessary improvements. HR Green' s, the City' s engineer for the
project, most recent opinion of probable construction cost for this project was $ 2, 300, 000.
On October 7, 2014 a bid letting was held for this project. Three bids were received and are summarized below.
Bid
Contractor
C. L. Carroll Co., Inc.
2, 322, 000. 00
Gin erich Well &
2, 395, 000. 00
Pump Services, LLC
Christiansen Construction Co., LLC
2, 677, 000. 00
It should be noted, the low bid is approximately $22, 000 higher than the engineer' s estimate; however,
HR Green does not believe rebidding the project would result in lower bids. In addition, HR Green is
recommending awarding the construction contract to C. L. Carroll Co., Inc.
Summary
Staff is recommending approving Resolution No. 5514 which adopts the plans, specifications, form of contract
and estimate of cost for the construction of certain public improvements described in general as the Water
System Improvements Division 2: New Jordan Well.
For Resolution No. 5515 which awards the construction contract to C. L. Carroll, staff is recommending Council
table or adjourn this item at this time. The reason for this recommendation is the City of Pella is still waiting to
receive its construction permit from the Iowa Department of Natural Resources. Once the City receives this
permit, we plan to present to Council this resolution, which award the construction contract to C. L. Carroll.
ATTACHMENTS:
Resolutions, Contract, Bid Summary /Engineer' s Recommendation.
REPORT PREPARED BY:
Public Works Department
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDED ACTION: Approve Resolution No. 5514, which adopts the plans and specifications for the
project. Table or adjourn Resolution No. 5515, which awards the construction
contract to C. L. Carroll.
Report of Opening of Construction Bids
A public meeting was held at 2: 00 o' clock P.M., on October 7, 2014, at City Hall, 614
Main Street, Pella, Iowa, presided over by the City Clerk of the City of Pella, State of Iowa.
Present were:
The City Clerk thereupon announced that a purpose of this meeting was to receive, open
and tabulate bids for the construction of the Water System Improvements Division 2: New
Jordan Well, in accordance with the plans and specifications heretofore filed with the Clerk. The
following bids were thereupon received, opened, inspected and tabulated, to -wit:
Amount of Bid
Name and Address of Bidder
Whereupon the City Clerk declared that all bids have been received and that the City
Council will consider and act on the bids at its meeting as provided in the notice of bids
heretofore published.
City Clerk
01052644 -1 \ 10994 -122
Governmental Body:
Date of Meeting:
October 21, 2014.
Time of Meeting:
7: 00 o' clock P. M.
Place of Meeting:
Council Chambers, 614 Main Street, Pella, Iowa.
follows:
Public hearing on the matter of the adoption of plans, specifications, form of contract and
estimate of cost for the construction of the Water System Improvements Division 2: New Jordan
Well.
Resolution adopting plans, specifications, form of contract and estimate of costs.
Consideration of construction bids.
Resolution making award of construction contract.
number)
October 21, 2014
session, in
the Council Chambers, 614 Main Street, Pella, Iowa, at 7: 00 o' clock P. M., on the above date.
There were present Mayor ,
Members:
Absent:
in the chair, and the following named Council
This being the time and place fixed for a public hearing on the matter of the adoption of
plans, specifications, form of contract and estimate of cost for the construction of certain public
improvements described in general as the Water System Improvements Division 2: New Jordan
Well, the Mayor called for any oral objections to the adoption of the plans, specifications, form
of contract and estimate of cost. No oral objections were offered and the Clerk reported that no
written objections thereto had been filed.
Council Member
RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND
ESTIMATE OF COST ", and moved that the same be adopted. Council Member
seconded the motion to adopt. The roll was called and the vote was,
AYES:
NAYS:
Whereupon, the Mayor declared the following Resolution duly adopted:
Reso( uti, x Nv . 5-51K
RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM
OF CONTRACT AND ESTIMATE OF COST
WHEREAS, on the
day of ,
2014, plans, specifications,
form of contract and estimate of cost were filed with the Clerk for the construction of certain
public improvements described in general as the Water System Improvements Division 2: New
Jordan Well; and
WHEREAS, notice of hearing on plans, specifications, form of contract and estimate of
cost for the public improvements was published as required by law:
Section 1.
That the plans, specifications, form of contract and estimate of cost are hereby
approved as the plans, specifications, form of contract and estimate of cost for the public
improvements, as described in the preamble of this Resolution.
Mayor
ATTEST:
City Clerk
Whereupon, there was received and filed the City Clerk' s report of the bids received on
October 7, 2014, at 2: 00 o' clock P. M., and publicly opened pursuant to the resolution of the
Council and notice duly published for construction of certain public improvements described in
general as the Water System Improvements Division 2: New Jordan Well, in accordance with
the plans and specifications now adopted, as attached following:
Attach copy of report of bids received)
Council Member
RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT ", and
moved:
that the Resolution be adopted.
ADJOURN to permit the Engineer to review and make recommendation on said bids,
therefore defer action on the Resolution to the meeting to be held at
M. on ,
o' clock
Council Member
2014, at this place.
seconded the motion to adopt. The roll was
called and the vote was,
AYES:
NAYS:
Whereupon, the Mayor declared the following Reso lu on duly adopted:
Re 5ojLd 4cm NVa _ 551
RESOLUTION MAKING AWARD OF CONSTRUCTION
CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PELLA,
STATE OF IOWA:
Section 1.
That the following bid for the construction of certain public improvements
described in general as the Water System Improvements Division 2: New Jordan Well,
described in the plans and specifications heretofore adopted by this Council on October 21, 2014,
be and is hereby accepted, the same being the lowest responsive, responsible bid received for
such work, as follows:
Contractor:
of
Amount of bid:
Portion of project:
All construction work
Section 2. That the Mayor and Clerk are hereby directed to execute the contract with the
contractor for the construction of the public improvements, such contract not to be binding on the
City until approved by this Council.
Mayor
ATTEST:
City Clerk
CERTIFICATE
STATE OF IOWA )
SS
COUNTY OF MARION )
to the public and clearly designated for that purpose at the principal office of the Council (a copy
day of
2014.
SEAL)
01052644 -1 \ 10994 -122
rr
October 10, 2014
Denny Buyert
City of Pella
100 Truman Road
Pella, Iowa 50219
Re:
Division 2: Jordan Well —Recommendation of Award
HR Green Project No. 40130026
Dear Denny:
As you are aware, City of Pella received bids from Contractors for the construction of the
Division 2: Jordan Well project on October 7, 2014. The following three bids were received:
Bird Total
Bidder
2, 322,000. 00
Gin erich Well &
Pump Service, LLC
Christiansen Construction Co., LLC
2, 395, 000.00
2, 677,000.00
C. L. Carroll Co., Inc. is the apparent low bidder with a bid of $2, 322, 000 which is
approximately 1. 0% higher than the engineer' s opinion of probable construction cost
OPCC) of $2, 300,000. The low bidder was approximately 3. 0%
lowerthan the amount of
2, 394,000 previously provided by HR Green to the City for budgeting purposes. The bids
ranged from approximately 1. 0% higher than the engineer's OPCC to approximately 16.4%
higher than the engineer's OPCC. The average of the low two bids was approximately 2. 5%
higher than the engineer's OPCC. The fact that a total of three bids were received with the
lowest two bids being very close indicates that competitive bids were received. Also the fact
that few questions were received during the bidding process and few changes needed to be
made to the bidding documents indicatives that the bidding documents were clear enough to
obtain accurate bids.
C. L. Carroll is a Contractor whom the City of Pella and HR Green are familiar with and has
successfully completed similar work in the past. C. L. Carroll has indicated that they will be
utilizing Grosch Irrigation Co. to perform the installation of the well. Grosch Irrigation Co.
has successfully installed several similar Jordan aquifer wells in Iowa and is therefore
deemed to be a qualified subcontractor for this project. Due to C.L. Carroll' s and Grosch
Irrigation's past satisfactory work, we believe C. L. Carroll Co. is qualified to satisfactorily
complete this project. Therefore, due to their satisfactory qualifications, along with their
lowest bid, we recommend that the City award the construction of the Division 2: Jordan
Well project to C. L. Carroll Co., Inc. for the total contract amount of $2,322,000.00.
Enclosed are three (3) copies of a Notice of Award for the project along with a copy of the
Agreement and bonds, the original bids received, and the tabulated bid results. The City will
be required to conduct a Public Hearing to receive public comments on the project which is
HRGreen. com
F' t ortc 515278.2913 Fla\ 515.278.1848 J(A Frfe 800.728.7845
5525 Merle Flay Road. Suite 200, Johnston. lava 50131
scheduled for October 21, 2014. The City may proceed with award of the project after the
Public Hearing assuming no significant objections to the project are received. After Pella's
execution, the three copies of the Notice of Award should be forwarded to the Contractor for
their acknowledgment and return of copies to Pella and HR Green. HR Green will then work
with the Contractor to obtain appropriate insurance and bond certificates prior to execution
of the Agreement.
If you have any questions or comments, please contact me at ( 515) 278 -2913
Sincerely,
HR GREEN
2
Heath Picken, P. E.
Project Manager
Enclosures
cc:
Bob Campbell, Iowa Department of Natural Resources
file
Page 2 of 2
UhrgdmnasWata1401300261DesignlBidV ) iv_2- Wellkltr- 101014- Letter of Recommendation_ of Award.docx
HRGreen. cam
515.278.2913 rax 515.278. 1846 " l., h F" rt,-. 800.728.7805
5525 Merle Hay Road, Suit:-, 20,,,.Johnston, Iowa 50131
HR GREEN, INC.
WATER SYSTEM IMPROVEMENTS
5525 MERLE HAY RD., STE. 200
DIVISION 2: JORDAN WELL
JOHNSTON, IOWA 50131
PELLA, IA
PH: 515 -278 -2913
HRGi
een
HR
Green
FAX: 515- 278 -1846
Bid Date: October 7, 2014 - 2: 00 PM
HR Green Project Number: 40130026
UNIT
iii..
h
PBore"
ro ect
hole and Casing
Christiansen Construction
210 Main St.
Des Moines, IA 50313
Kalona, IA 52247
Pender, NE 68047
Total
Total
Total
Total
w:
t awl
f
n
3623 6th Avenue
Probable Construction Cost
a
Pump Svc.
1331 Highway 1
Gingerich Well &
Opinion of
LS
2, 322, 000. 00
2, 395, 000. 00
2, 677, 000. 00
LF
556. 00
700. 00
556. 00
Upper Borehole and Casing
LF
733. 00
600. 00
773. 00
2
Lower Borehole and Casing
LF
431. 00
500. 00
431. 00
3
Open Hole Drilling
LF
193. 00
250. 00
193. 00
4
Grout
26. 50
85. 00
26. 50
5
2, 322, 000. 00
2, 395, 000. 00
2, 677, 000. 00
Sacks
Ak
TOTAL
2, 300, 000. 0
r
Over /Under OPCC
1. 0%
4. 1%
16. 4%
Over /Under Low Bidder
0. 0%
3. 1%
15. 3%
Water System Improvements
HR Green, Inc.
Division 2:
Project No. 40130026
New Jordan Well
Pella, Iowa
SECTION 00510
NOTICE OF AWARD
TO:
362361h Avenue
The extent of Work on this project is the furnishing of all labor, equipment, and materials for the
construction of Water System Improvements Division 2: New Jordan Well for the City of Pella,
Iowa, generally described as follows:
This project generally consists of all labor, materials, and equipment needed for
the drilling of a new Jordan aquifer ( deep) well, construction of a well house
control building including all necessary electrical and mechanical equipment,
construction
of
a
new
concrete
access
drive through
the
site
and
other
associated site work, and associated miscellaneous improvements.
The Owner has considered the Bid submitted by you for the above -described Work.
You are hereby notified that your Bid has been accepted for items in the amount of
Two Million Three Hundred Twenty -Two Thousand dollars, ($ 2, 322, 000. 00)
You are required by the Instruction to Bidders to execute the Agreement and furnish the
required
Contractor' s
Performance,
Payment,
and
Maintenance
Bond,
and
Certificates
of
Insurance within Ten 0 0 calendar days from the date of this Notice to you.
If you fail to execute said Agreement and to furnish said Bonds within Ten ( 10) calendar days
after the date of receipt of this Notice, said Owner will be entitled to consider all your rights
arising out of the Owner's acceptance of your Bid as abandoned and as a forfeiture of your Bid
Bond. The Owner will be entitled to such other rights as may be granted by law.
NOTICE OF AWARD
00510-
1
HR Green, Inc.
Division 2:
New Jordan Well
Pella, Iowa
You are required to return an acknowledged copy of this NOTICE OF AWARD to the Owner.
Dated this
day of ,
2014
City of Pella, Iowa
By
Title
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged by:
this the
day of '
2014.
M
Jon P. Rissman, President
END OF SECTION 00510
NOTICE OF AWARD
00510- 2
HR Green, Inc.
Division 2: New Jordan Well
Pella, Iowa
SECTION 00520
AGREEMENT
day of ,
between the City of Pella, Iowa ( hereafter called Owner) and C. L. Carroll Co.,
2014, by and
THIS AGREEMENT is dated as of the
Inc. ( hereafter
called Contractor).
Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as
follows:
ARTICLE 1.
WORK.
Contractor shall complete all Work as specified or indicated under the Contract Documents
New Jordan Well generally described as
entitled Water System Improvements Division 2:
follows:
construction
of a new concrete access drive through the site and
other
ARTICLE 2. CONTRACT TIMES.
With Notice to Proceed no later than December 5, 2014, all portions of the Work shall be
substantially completed and operational on or before August 28, 2015, and shall be fully
completed on or before October 16, 2015, subject to any extension of time, which may be
granted by the Owner.
ARTICLE 3. LIQUIDATED DAMAGES.
Owner and the contractor recognize that time is of the essence of this Agreement and that the
owner will suffer financial loss if the Work is not completed within the time specified in Article 2
herein, plus any extensions thereof allowed in accordance with Article 12 of the General
Conditions. They also recognize the delays, expense, and difficulties involved in proving in a
legal proceeding the actual loss suffered by the owner if the Work is not completed on time.
Accordingly, instead of requiring any such proof, the owner and the Contractor agree that as
liquidated damages for delay ( but not as a penalty) the Contractor shall pay the Owner One
Thousand ($
1, 000) dollars for each day that expires after the substantial completion time and
dollars for each day that expires after the final completion time specified in
Five Hundred ($ 500)
Article 2 herein.
AGREEMENT
00520-
1
HR Green, Inc.
Division 2:
New Jordan Well
Pella, Iowa
ARTICLE 4. CONTRACT PRICE.
Owner shall pay Contractor for completion of the Work pursuant to the Contractor' s Bid Form
and in accordance with the Contract Documents in current funds as follows:
Two Million Three Hundred Twenty -Two Thousand dollars, ($ 2, 322, 000. 00)
ARTICLE 5.
PAYMENT PROCEDURES.
Contractor shall submit Applications for Payment in accordance with Article 14 of the General
Conditions.
Applications for Payment will be processed by Engineer as provided in the General
Conditions.
ARTICLE 6. ASSIGNMENT.
No assignment by a party hereto of any rights under or interests in the Contract Documents will
be binding on another party hereto without the written consent of the party sought to be bound;
and specifically but without limitation monies that may become due and monies that are due
may not be assigned without such consent ( except to the extent that the effect of this restriction
may be limited by law), and unless specifically stated to the contrary in any written consent to an
assignment, no assignment will release or discharge the assignor from any duty or responsibility
under the Contract Documents.
Owner
and
contractor
each
binds
representatives
to the other party
representatives
in
respect of all
itself,
its
hereto, its
covenants,
partners,
partners,
agreements
successors,
successors,
and
assigns
and
assigns
and
obligations
contained
legal
legal
in the
Contract Documents.
ARTICLE 7. CONTRACT DOCUMENTS.
The Contract Documents, which comprise the entire contract between Owner and Contractor
concerning the Work, consist of this Agreement; Performance, Payment, and Maintenance
Bond;
Notice
Proceed;
General
Conditions;
to
Supplementary General Conditions;
Questionnaire; and Drawings and Technical Specifications, Contractor's Bid Form, and all
written amendments and other documents amending, modifying or supplementing the Contract
Documents pursuant to paragraph 3. 04 of the General Conditions, which may be fully executed
after the effective date of the Agreement, for the said project.
ARTICLE 8. ENGINEER' S ADDITIONAL SERVICES AND ATTORNEY'S FEES
The Contractor shall reimburse the Owner for any Engineer's additional services or attorney's
fees made necessary by the Contractor' s failure to Finally Complete the Work within the time
specified in Article 2 herein or within sixty ( 60) days after the date specified in in Article 2 herein
for Project Substantial Completion, whichever occurs first.
AGREEMENT
00520- 2
HR Green, Inc.
Pella, Iowa
ARTICLE 9. ATTORNEY' S FEES
In the event the Owner should prevail in any legal action arising out of the performance or nonperformance of this Agreement, the Contractor shall pay, in addition to any damages, all
expenses of such action including reasonable attorney's fees, all expert witness fees, costs, and
litigation expenses incurred by the Owner, including those incurred on appeal. The term " legal
action" shall be deemed to include any arbitration, administrative proceedings, and all actions at
law or in equity, including appeals.
IN WITNESS WHEREOF, owner and contractor have caused this Agreement to be executed
the day and year first above written.
City of Pella. Iowa
C. L. Carroll Co.. Inc.
as
James Mueller, Mayor
CORPORATE SEAL
Attest:
Attest:
Susan K. Desmond, Administrative
Assistant
Address for giving notices
City of Pella, Iowa
825 Broadway Street
Pella, IA 50219
Address for giving notices
3623 6`' Avenue
AGREEMENT
00520- 3
HR Green, Inc.
Pella, Iowa
SECTION 00550
NOTICE TO PROCEED
TO:
3623 6th Avenue
DATE:
Water Svstem Improvements
City of Pella, Iowa
825 Broadway Street
Pella, IA 50219
You are hereby notified to commence WORK in accordance with the Agreement dated
2014, on or after
all WORK is October 16, 2015.
The date of completion of
City of Pella, Iowa
M
Title
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO PROCEED is hereby acknowledged by:
this the
day of ,
2014.
NOTICE TO PROCEED
00550- 1
HR Green, Inc.
Pella, Iowa
SECTION 00610
PERFORMANCE, PAYMENT, AND MAINTENANCE BOND
BOND NO.
KNOW ALL BY THESE PRESENTS:
That we, C. L. Carroll Co., Inc. as Principal ( hereinafter the " Contractor" or " Principal" and
as Surety are held and firmly bound
unto the City of Pella, Iowa, as Obligee ( hereinafter referred to as " the Jurisdiction "), and to all
persons who may be injured by any breach of any of the conditions of this Bond in the penal
sum of Two Million Three Hundred Twenty -Two Thousand dollars, ($
2, 322, 000. 00) lawful
money of the United States, for the payment of which sum, well and truly to be made, we bind
ourselves, our heirs, legal representatives and assigns, jointly or severally, firmly by these
presents.
The conditions of the above obligations are such that whereas said Contractor entered into a
contract with the Jurisdiction, bearing date the
2014,
th day of ,
hereinafter the " Contract ") wherein said Contractor undertakes and agrees to construct the
following described improvements:
construction
of a
new
concrete access drive
through
the site
and
other
and to faithfully perform all the terms and requirements of said Contract within the time therein
specified, in a good and workmanlike manner, and in accordance with the Contract Documents.
It is expressly understood and agreed by the Contractor and Surety in this bond that the
following provisions are a part of this Bond and are binding upon said Contractor and Surety, towit:
PERFORMANCE:
The Contractor shall well and faithfully observe, perform, fulfill and
each and every covenant, condition and part of said Contract and Contract
Documents, by reference made a part hereof, for the above referenced improvements,
and shall indemnify and save harmless the Jurisdiction from all outlay and expense
incurred by the Jurisdiction by reason of the Contractor's default of failure to perform as
abide by
required. The Contractor shall also be responsible for the default or failure to perform as
required under the Contract and Contract Documents by all its subcontractors, suppliers,
agents, or employees furnishing materials or providing labor in the performance of the
Contract.
00610- 1
HR Green, Inc.
Pella, Iowa
2.
The Contractor and the Surety on this Bond are hereby agreed to pay all
just claims submitted by persons, firms, subcontractors, and corporations furnishing
materials for or performing labor in the performance of the Contract on account of which
this Bond is given, including but not limited to claims for all amounts due for labor,
PAYMENT:
materials,
lubricants,
oil,
gasoline,
repairs
on
machinery,
equipment
and
tools,
consumed or used by the Contractor or any subcontractor, wherein the same are not
satisfied out of the portion of the contract price which the Jurisdiction is required to retain
until completion of the improvement, but the Contractor and Surety shall not be liable to
said persons, firms, or corporations unless the claims of said claimants against said
portion of the contract price shall have been established as provided by law.
The
Contractor and Surety hereby bind themselves to the obligations and conditions set forth
in Chapter 573, Code of Iowa, which by this reference is made a part hereof as though
fully set out herein.
3.
MAINTENANCE:
The Contractor and the Surety on this Bond hereby agree, at their
expense:
own
A. To remedy any and all defects that may develop in or result from work to be
performed under the Contract within the period of Two ( 2) year( s) from the date
of acceptance of the work under the Contract, by reason of defects in
workmanship or materials used in construction of said work.
B.
To keep all work in continuous good repair.
C.
To pay the Jurisdiction' s reasonable costs of monitoring and inspection to assure
that any defects are remedied, and to repay the Jurisdiction all outlay and
expense incurred as a result of Contractor's and Surety' s failure to remedy any
defect as required by this section ; and
D.
Contractor's and Surety' s agreement herein made extends to defects in
workmanship or materials not discovered or known to the Jurisdiction at the time
such work was accepted.
4.
The Contractor and every Surety on this Bond shall be deemed and held
bound, any contract to the contrary notwithstanding, to the following provisions:
GENERAL:
A.
To consent without notice to any extension of time to the Contractor in which to
perform the Contract;
B.
To consent without notice to any change in the Contract or Contract Documents,
which thereby increases the total contract price and the penal sum of this bond,
provided that all such changes do not, in the aggregate, involve an increase of
more than twenty percent of the total contract price, and that this bond shall then
be released as to such excess increase; and
00610- 2
HR Green, Inc.
Division 2:
New Jordan Well
Pella, Iowa
C. To consent without notice that this Bond shall remain in full force and effect until
the
Contract is completed, whether completed within the specified
contract
period, within an extension thereof, or within a period of time after the contract
period has elapsed and the liquidated damage penalty is being charged against
the Contractor.
D. That no provision of this Bond or of any other contract shall be valid which limits
to less than five years after the acceptance of the work under the Contract the
right to sue on this Bond.
E.
That as used herein, the phrase " all outlay and expense" is not to be limited in
any way,
but shall
include the
actual
and
reasonable costs and
expenses
incurred by the Jurisdiction including interest, benefits and overhead where
applicable. Accordingly, "all outlay and expense" would include but not be limited
to all contract or employee expense, all equipment usage or rental, materials,
testing, outside experts, attorneys' fees ( including overhead expenses of the
Jurisdiction' s staff attorneys), and all costs and expenses of litigation as they are
incurred by the Jurisdiction. It is intended the Contractor and Surety will defend
and indemnify the Jurisdiction on all claims made against the Jurisdiction on
account of Contractor' s failure to perform as required in the Contract and
Contract Documents, that all agreements and promises set forth in the Contract
and Contract Documents, in approved change orders, and in this Bond will be
fulfilled, and that the Jurisdiction will be fully indemnified so that it will be put into
the position it would have been in had the Contract been performed in the first
instance as required.
In the event the Jurisdiction incurs any " outlay and expense" in defending itself with
respect to any claim as to which the Contractor or Surety should have provided the
defense, or in the enforcement of the promises given by the Contractor in the
Contract, Contract Documents, or approved change orders, or in the enforcement of
the promises given by the Contractor and Surety in this Bond, the Contractor and
Surety agree that they will make the Jurisdiction whole for all such outlay and
expense, provided that the Surety' s obligation under this bond shall not exceed
125% of the penal sum of this bond.
In the event that any actions or proceedings are initiated with respect to this Bond, the parties
agree that the venue thereof shall be Dickinson, State of Iowa. If legal action is required by the
Jurisdiction to enforce the provisions of this Bond or to collect the monetary obligation incurring
to the benefit of the Jurisdiction, the Contractor and the Surety agree, jointly and severally, to
pay the Jurisdiction all outlay and expense incurred therefor by the Jurisdiction. All rights,
powers, and remedies of the Jurisdiction hereunder shall be cumulative and not alternative and
shall be in addition to Surety for any amount guaranteed hereunder whether action is brought
against the Contractor or whether Contractor is joined in any such action or actions or not.
00610- 3
HR Green, Inc.
Division 2:
New Jordan Well
Pella, Iowa
NOW THEREFORE, the condition of this obligation is such that if said Principal shall faithfully
perform all the promises of the Principal, as set forth and provided in the Contract, in the
Contract Documents, and in this Bond, then this obligation shall be null and void, otherwise it
shall remain in full force and effect.
When a word, term, or phrase is used in this Bond, it shall be interpreted or construed first as
defined in this Bond, the Contract, or the Contract Documents; second, if not defined in the
Bond, Contract, or Contract Documents, it shall be interpreted or construed as defined in
applicable provisions of the Iowa Code; third, if not defined in the Iowa Code, it shall be
interpreted or construed according to its generally accepted meaning in the construction
industry; and fourth, if it has no generally accepted meaning in the construction industry, it shall
be interpreted or construed according to its common or customary usage.
Failure to specify or particularize shall not exclude terms or provisions not mentioned and shall
not limit liability hereunder. The Contract and Contract Documents are hereby made a part of
this Bond.
00610- 4
HR Green, Inc.
Division 2:
New Jordan Well
Pella, Iowa
Witness our hands, in triplicate, this
day of ,
20
PRINCIPAL:
Surety Countersigned By:
C. L. Carroll Co., Inc
Name of Resident Commission Agent
Contractor
Company Name
Signature
Company Address
Title
By:
SURETY:
City, State, Zip Code
United Fire & Casualty Company
Company Telephone Number
Surety Company
By:
Signature Attorney -in -Fact Officer
Name of Attorney -in -Fact Officer
Company Name
Company Address
NOTE:
1.
2.
3.
4.
All signatures on this performance, maintenance & payment bond must be original signatures in ink;
copies or facsimile of any signature will not be accepted.
This bond must be sealed with the Surety' s raised, embossing seal.
The Certificate or Power of Attorney accompanying this bond must be valid on its face and sealed
with the Surety' s raised, embossing seal.
The name and signature of the Surety' s Attorney- in- Fact/Officer entered on this bond must be
exactly as listed on the Certificate or Power of Attorney accompanying this bond.
00610- 5
HR Green, Inc.
Pella, Iowa
SECTION 00430
BID BOND
That we,
C. L. Carroll Co., Inc. ,
as Principal, and
United Fire & Casualty Company
as Surety, are held and firmly bound unto
City of Pella, Iowa, as Obligee, ( hereinafter
referred to as " the Jurisdiction'), in the penal sum of
Five ( 5) percent of the amount of the Bid,
dollars ($ ),
in
lawful money of the United States, for which payment
said Principal and Surety bind themselves, their heirs, executors, administrators, successors, and
assigns jointly and severally, firmly by these presents.
The condition of the above obligation is such that whereas the Principal has submitted to the
Jurisdiction a certain proposal, in a separate envelope, and hereby made a part hereof, to enter
into a contract in writing, for the following described improvements;
construction
of
a
new
concrete
access
drive through
the
site
and
other
The Surety hereby stipulates and agrees that the obligations of said Surety and its bond shall be
in no way impaired or affected by any extension of the time within which the Jurisdiction may
accept such bid or execute such Contract; and said Surety does hereby waive notice of any such
extension.
In the event that any actions or proceedings are initiated with respect to this Bond, the parties
If legal action is required by the
Jurisdiction against the Surety or Principal to enforce the provisions of the bond or to collect the
monetary obligation incurring to the benefit of the Jurisdiction, the Surety or Principal agrees to
pay the Jurisdiction all damages, costs, and attorney fees incurred by enforcing any of the
agree that the venue thereof shall be Dickinson, State of Iowa.
provisions of this Bond.
All rights, powers, and remedies of the Jurisdiction hereunder shall be
cumulative and not alternative and shall be in addition to all rights, powers and remedies given to
the Jurisdiction, by law. The Jurisdiction may proceed against Surety for any amount guaranteed
hereunder whether action is brought against Principal or whether Principal is joined in any such
action or actions or not.
NOW, THEREFORE, if said proposal by the Principal be accepted, and the Principal shall enter
into a contract with Jurisdiction in accordance with the terms of such proposal, including the
provision of insurance and of a bond as may be specified in the contract documents, with good
and sufficient surety for the faithful performance of such contract, for the prompt payment of labor
and material furnished in the prosecution thereof, and for the maintenance of said improvements
as may be required therein, then this obligation shall become null and void; otherwise, the
BID BOND
00430- 1
HR Green, Inc.
Pella, Iowa
Principal shall pay to the Jurisdiction the full amount of the bid bond, together with court costs,
attorney's fees, and any other expense of recovery.
7th
Signed and sealed this
October ,
day of
2014
SURETY:
United Fire &
C. L. Carroll Co., Inc
Casualty Corn
Surety
vder
o ip
By
B
y
Signature Attorn -
in -F
Signature
f
t
Jon
Dione R. Young, A orney -in -Fact
P.
Rissman
Name ( Print/ Type)
Name of Attorney -in -Fact
President
Holmes Murphy & Associates, Inc.
Title
Company Name
3623 6th Avenue
P. O. Box 9207
Address
Company Address
Des Moines, IA 50313 -4154
Des Moines, IA 50306 -9207
515 -282 -7495
515 -223 -6800
Telephone Number
All signatures on this bid bond must be original signatures in Ink; copies or
NOTE:
facsimile of any signature will not be accepted_ This bond must be sealed with the
Surety' s
raised,
embossing
seal.
The
Certificate
or
Power
of Attorney
accompanying this bond must be valid on its face and sealed with the Surety' s
raised, embossing seal.
BID BOND
00430- 2
Inquiries: Surety Department
UNITED FIRE & CASUALTY COMPANY, CEDAR RAPIDS, IA
118 Second Ave SE
UNITED FIRE & INDEMNITY COMPANY, GALVESTON, TX
Cedar Rapids, IA 5240k
FINANCIAL PACIFIC INSURANCE COMPANY, ROCKLIN, CA
CERTIFIED COPY OF POWER OF ATTORNEY
319- 399 -5494
original on file at Home Office of Company – See Certification)
KNOW ALL PERSONS BY THESE PRESENTS, That UNITED FIRE & CASUALTY COMPANY, a corporation duly organized and existing under
INDEMNITY COMPANY, a corporation duly organized and existing under the laws of the State of
the laws of the State of Iowa; UNITED FIRE &
Texas; and FINANCIAL PACIFIC INSURANCE COMPANY, a corporation duly organized and existing under the laws of the State of California
herein collectively called the Companies), and having their corporate headquarters in Cedar Rapids, State of Iowa, does make, constitute and appoint
Dione R. Young
Surety Bond No.: Bid Bond
Principal: C. L. Carroll Co., Inc.
Obligee: City of Pell& Iowa
their true and lawful Attorney( s) - in -Fact with power and authority hereby conferred to sign, seal and execute in its behalf all lawful bonds, undertakings
and other obligatory instruments of similar nature provided that no single obligation shall exceed $ 100,000,000.00
and to bind the Companies thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Companies
and all of the acts of said Attorney, pursuant to the authority hereby given and hereby ratified and confirmed.
The Authority hereby granted is continuous and shall remain in full force and effect until revoked by UNITED FIRE &
UNITED FIRE &
CASUALTY COMPANY,
INDEMNITY COMPANY, AND FINANCIAL PACIFIC INSURANCE COMPANY.
This Power of Attorney is made and executed pursuant to and by authority of the following bylaw duly adopted on May 15, 2013, by the Boards of
Directors of UNITED FIRE & CASUALTY COMPANY, UNITED FIRE & INDEMNITY COMPANY, and FINANCIAL PACIFIC INSURANCE
COMPANY. "
Article VI – Surety Bonds and Undertakings"
Section 2, Appointment of Attorney -in -Fact. " The President or any Vice President, or any other officer of the Companies may, from time to
time, appoint by written certificates attomeys -in -fact to act in behalf of the Companies in the execution of policies of insurance, bonds,
undertakings and other obligatory instruments of like nature. The signature of any officer authorized hereby, and the Corporate seal, may be
affixed by facsimile to any power of attorney or special power of attorney or certification of either authorized hereby; such signature and seal,
when so used, being adopted by the Companies as the original signature of such officer and the original seal of the Companies, to be valid and
binding upon the Companies with the same force and effect as though manually affixed Such attomeys -in -fact, subject to the limitations set
forth in their respective certificates of authority shall have full power to bind the Companies by their signature and execution of any such
instruments and to attach the seal of the Companies thereto. The President or any Vice President, the Board ofDirectors or any other officer of
the Companies may at any time revoke all power and authority previously given to any attomey -in -fact.
i. tAjh
s
n° =
C, _
y; t "•"EAL
, —•—
inW'`a •
m
Fsj3
Z;
suL
H
IN WITNESS WHEREOF, the COMPANIES have each caused these presents to be signed by its
vice president and its corporate seal to be hereto affixed this 1" day of September, 2013
SW C1NS4
y
UNITED FIRE & CASUALTY COMPANY
UNITED FIRE & INDEMNITY COMPANY
ysj ° c,o:
1946
1' =
FINANCIAL PACIFIC INSURANCE COMPANY
Der
Miy,xaurx»"'
By:
y:
i
2
d
State oflowa, County of Linn, ss:
Vice President
On f' day of September, 2013, before me personally came Dennis J. Richman
to me known, who being by me duly sworn, did depose and say; that he resides in Cedar Rapids, State of Iowa; that he is a Vice President of UNITED
FIRE & CASUALTY COMPANY, a Vice President of UNITED FIRE & INDEMNITY COMPANY, and a Vice President of FINANCIAL PACIFIC
INSURANCE COMPANY the corporations described in and which executed the above instrument; that he knows the seal of said corporations; that the
seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporations
and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporations.
Judith A Davis
Iowa Notarial Seal
commission number 175041
p
Notary Public
My commikires: 4/23/2015
My Commission Expires 4123! 2015
I, David A. Lange, Secretary of UNITED FIRE & CASUALTY COMPANY and Assistant Secretary of
FIRE & INDEMNITY COMPANY,
and Assistant Secretary of FINANCIAL PACIFIC INSURANCE COMPANY, do hereby certify that 1 have compared the foregoing copy of the Power
of Attorney and affidavit, and the copy of the Section of the bylaws and resolutions of said Corporations as set forth in said Power of Attorney, with the
ORIGINALS ON FILE IN THE HOME OFFICE OF SAID CORPORATIONS, and that the same are correct transcripts thereof, and of the whole of the
said originals, and that the said Power of Attorney has not been revoked and is now in full force and effect.
In testimony whereof I have hereunto subscribed
my name and affixed the corporate seal ofthe said Corporations
October ,
this 7th
2014
day of
o,, n,j,DNUtrslip,
Iw py y-p
rAIMPOM7E 3 6 OA
MAL
io:
SEAL
r
3.r C'r(,„
r.•
t'
hiNOH,Ip
BPOA0049 0913
h"'Mist ,` '
rxxum
By:
Secretary, OF &C
Assistant Secretary, OF &UFPIC
HR Green, Inc.
Pella, Iowa
SECTION 00400
BID FORM
BID TO:
City of Pella, Iowa
825 Broadway Street
Pella, IA 50219
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an
Agreement with the OWNER in the form included in the Contract Documents to perform
the WORK as specified or indicated in said Contract Documents entitled:
Division 2:
2.
New Jordan Well
Bidder accepts all of the terms and conditions of the Contract Documents, including
without limitation those in the Notice of Hearing and Letting and Instructions to Bidders,
dealing with the disposition of the Bid Security.
3.
Schedule of prices for construction of Water System Improvements Division 2:
New
Jordan Well in accordance with the Contract Documents.
Bidder will complete the Work in accordance with the Contract Documents for the Base
Bid amount. The Base Bid shall include all work for the quantities estimated and shown
on the Drawings.
Any final installed amount, which is sufficiently documented during
construction, that varies from the Drawings will be subject to an adjustment only for the
items specifically identified and listed below in the Bid Form. Add and deduct unit
adjustment prices for a given item shall be equal; listing separate unit adjustment prices
for add and deduct will be considered non -responsive.
BID FORM
00400- 1
HR Green, Inc.
ITEM
NO.
Pella, Iowa
ITEM DESCRIPTION
UNIT
TOTAL
BASE BID
Complete Project
Lump Sum
Z©
Q'
UNIT PRICE ADJUSTMENTS
7.
Surface Borehole and Casing
Linear Feet
50,
2.
Upper Borehole and Casing
Linear Feet
33
3.
Lower Borehole and Casing
Linear Feet
Yea
4.
Open Hole Drilling
Linear Feet
3
5.
Grout
Sacks
4.
Z(.`'
Name of person who inspected site of proposed WORK for your firm:
Name: Jon P.
5.
c
Rissman
Date of Inspection:
September 29,
2014
Bidder has examined copies of all the Contract Documents including the following addenda
receipt of all of which is hereby acknowledged):
Number -
6.
I
Date
0-TV 134FK 51 a 0 j g
Failure to acknowledge addenda may render the Bid non -responsive and be cause for its
rejection.
Bidder has familiarized itself with the nature and extent of the Contract
Documents, WORK,
site,
locality where the WORK is to be performed,
the
requirements ( federal, state and local laws, ordinances, rules and regulations),
legal
and the
conditions affecting cost, progress or performance of the WORK and has made such
independent investigations as Bidder deems necessary.
To all the foregoing, and including all Bid Forms contained in this Bid, said Bidder further agrees
to complete the WORK required under the Contract Documents within the Contract Time
BID FORM
00400- 2
HR Green, Inc.
Division 2:
New Jordan Well
Pella, Iowa
stipulated in said Contract Documents, and to accept in full payment therefore the Contract
Price based on the Total Bid Price( s) named in the aforementioned Bid Form.
Signed this
7th
October '
day of
2014.
C.
By:
Carroll
L.
Co.,
Inc.
irm Name)
Signature)
V (
Jon P.
Rissman
Typed or Printed Name)
President
Title)
1)
BIDDER' s name and address:
C.
L.
Carroll
Co.,
Inc.
3623 6th Avenue
Des Moines,
2)
IA 50313
BIDDER' s telephone numbers, fax numbers and e- mail address:
515/ 282 - 7495
Fax
515/ 282 - 1406
ion @cicarroll. com
3)
Federal Tax I. D. No.:
42- 0811134
Iowa Contractor License No.:
C095374
DO NOT OMIT)
4)
BIDDER' s authorized agent for contract execution: Jon P.
Rissman,
President
Name and Title
5)
BIDDER's attesting agent for contract execution: Susan K.
Desmond,
Admin.
Asst.
Name and Title
6)
BIDDER' s type of business:
Corporation
Corporation, partnership, individual, etc.)
BID FORM
00400- 3
Bidder Status Form
Part A
To be completed by all bidders
Please answer "Yes" or "No" for each of the following:
Yes
No
Yes
No
Yes
No
Yes
No
My company is authorized to transact business in Iowa.
To help you determine if your company is authorized, please review the worksheet on the next page).
My company has an office to transact business in Iowa.
My company' s office in Iowa is suitable for more than receiving mail, telephone calls, and e- mail.
My company has been conducting business in Iowa for at least 3 years prior to the first request for
bids on this project.
X
Yes
My company is not a subsidiary of another business entity or my company is a subsidiary of another
business entity that would qualify as a resident bidder in Iowa.
No
If you answered " Yes" for each question above, your company qualifies as a resident bidder. Please
complete Parts B and D of this form.
If you answered " No" to one or more questions above, your company is a nonresident bidder. Please
complete Parts C and D of this form.
Part B
To be completed by resident bidders
My company has maintained offices in Iowa during the past 3 years at the following addresses:
Dates:
10 /
1/
1975
Address:
to present /
3623 6th Avenue
Des Moines,
City, State, Zip:
Dates: / /
I
to
I
IA 50313
Address:
City, State, Zip:
Dates: / /
Address:
to / /
You may attach additional sheet(s) if needed.
City, State, Zip:
Part C
To be completed by non -resident bidders
1.
Name of home state or foreign country reported to the Iowa Secretary of State:
2. Does your company' s home state or foreign country offer preferences to bidders who are residents?
Yes
No
3. If you answered " Yes" to question 2, identify each preference offered by your company' s home state or foreign country
and the appropriate legal citation.
You may attach additional sheet(s) if needed.
Part D
To be completed by all bidders
I certify that the statements made on this document are true and complete to the best of my knowledge and I know that my
failure to provide accurate and truthful information may be a reason to reject my bid.
C.
Firm Name:
L.
Carroll Co.,
Inc.
A
Date:
nature:
on
P,.
Rissman,
October 7,
PresIdent
You must submit the completed form to the governmental body requesting bids
per 875 Iowa Administrative Code Chapter 156.
This form has been approved by the Iowa Labor Commissioner.
309 -6001 02 -14
2014
HR Green, Inc.
Pella, Iowa
SECTION 00450
QUESTIONNAIRE
This form must be signed and included with the bid.
Each Bidder shall enter in the spaces provided the names of the manufacturers of equipment or
contractor, which Bidder proposes to use. Only one manufacturer' s or contractor's name shall
be listed for each item of equipment. Upon award of a contract the named equipment or
Substitutions will be permitted only if named equipment or contractor
does not meet the requirements of the Contract Documents, the manufacturer or contractor is
unable to meet the delivery requirements of the construction schedule, or the manufacturer or
contractor shall be used.
contractor is dilatory in complying with the requirements of the Contract Documents.
Substitutions shall be subject to concurrence of Owner and shall be confirmed by Change
Order.
Preliminary acceptance of equipment listed by manufacturer's name or contractor shall not in
any way constitute a waiver of the specifications covering such equipment or work; final
acceptance will be based on full conformity with the Contract Documents.
names may be listed for each item to facilitate
completing the Questionnaire in a timely manner. However, all nonapplicable names shall be
crossed out prior to submission of the Bid. Only one manufacturer's or contractor' s name
Several
manufacturers'
or
contractors'
shall be submitted with the bid. Failure to furnish all information required or to cross out
all but one manufacturer' s or contractor's name for any item in this Questionnaire may
be cause for rejection of the Bid.
Specification Section
Item
332113
Well Driller
C.
L.
Manufacturer C
/ ontractor
CARROLL
CO.,
INC.
Firm Name
1`
Signature Lf
JON
P.
RISSMAN
Type or Printed Name
QUESTIONNAIRE
00450- 1
Picken, Heath
From:
Jon Rissman < jon @cicarroll.com>
Sent:
Tuesday, October 07, 2014 2:43 PM
To:
Picken, Heath
Subject:
Pella
CL Carroll will be using Grosch drilling on the Jordan well project.
Attachment 1
SRF Required Front -End Specifications
This form must be completed and signed by Prime Contractor and
submitted with the bid.)
U. S. Environmental Protection Agency
Certification of Non -Segregated Facilities
Applicable to contracts, subcontracts, and agreements with applicants who are themselves
performing Federally assisted construction contracts, exceeding $ 10, 000 which
from the provisions of the Equal Opportunity clause.)
are not exempt
By the submission of this bid, the bidder, offeror, applicant, or subcontractor certifies that
he does not maintain or provide for his employees any segregated facilities at any of his
establishments, and that he does not permit his employees to perform their services at any
location, under his control, where segregated facilities are maintained. He certifies further that
he will not maintain or provide for his employees any segregated facilities at any of his
establishments, and that he will not permit his employees to perform their services at any
location, under his control, where segregated facilities are maintained. The bidder, offeror,
applicant, or subcontractor agrees that a breach of this certification is a violation of the Equal
Opportunity clause in this contract. As used in this certification, the term "segregated facilities"
means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating
areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking
fountains, recreation or entertainment areas, transportation, and housing facilities provided for
employees which are segregated by explicit directive or are in fact segregated on the basis of
race, creed, color, or national original, because of habit, local custom, or otherwise. He further
agrees that (except where he has obtained identical certifications from proposed subcontractors
for specific time periods) he will obtain identical certifications from proposed subcontractors prior
to the award of subcontracts exceeding $ 10,000 which are not exempt from the provisions of
the Equal Opportunity clause; that he will retain such certifications in his files; and that he will
forward the following notice to such proposed subcontractors ( except where the proposed
subcontractors have submitted identical certifications for specific time periods):
NOTICE TO PROSPECTIVE SUBCONTRACTORS OF REQUIREMENT FOR
CERTIFICATIONS OF NONSEGREGATED FACILITIES
A Certification of Non -segregated Facilities, as required by the May 9, 1967, order (33
F. R. 7808, May 28, 1968) on Elimination of Segregated Facilities, by the Secretary of Labor,
must be submitted prior to the award of a subcontract exceeding $ 10,000 which is not exempt
from the provisions of the Equal Opportunity clause. The certification may be submitted either
for each subcontract or for all subcontracts during a period ( i. e., quarterly, semiannually, or
annually).
A f"-)
OCTOBER 7,
Signature
JON P.
2014
Date
RISSMAN,
PRESIDENT
Name and Title of Signer ( Please Type)
NOTE: The penalty for making false statements in offers is prescribed in 18 U. S. C. 1001.
EPA -7 5720 -4.2
May 2014
Attachment 2
This form must be completed and signed by the Prime Contractor and
Debarments and Suspensions
Any bidder or equipment supplier whose firm or affiliate is listed in on the U. S. General Services
Administration Excluded Parties List System web site at http: / www.epls.
/
clov/ will be prohibited
from the bidding process. Anyone submitting a bid who is listed on this web site will be
determined to be a non -responsive bidder in accordance with 40 CFR Part 31.
United States Environmental Protection Agency Washington, DC 20460
Certification Regarding Debarment, Suspension, and
Other Responsibility Matters
The prospective participant certifies to the best of its knowledge and belief that it and the
principals:
a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions by any Federal department or
agency;
b) Have not within a three year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission o f fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public ( Federal, State,
or local) transaction or contract under a public transaction: violation of Federal or
State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen
property;
c) Are not presently indicted for otherwise criminally or civilly charged by a government
entity ( Federal, State, or local) with commission of any of the offenses enumerated in
paragraph ( 1) ( b) of this certification; and
d) Have not within a three -year period preceding this application /proposal had one or
more public transaction s ( Federal, State, or local) terminated or cause or default.
I understand that a false statement on this certification may be ground for rejection of this
proposal or termination of the award. In addition, under 18 U SC Sec. 10 01, a false statement
ma y result in a fine of up to $ 10,000 or imprisonment for up to 5 years, or both.
JON P.
RISSMAN,
PRESIDENT
Typed Name & Title of Authorized Representative
OCTOBER 7,
Signature afAdthorized Representative
2014
Date
I am unable to certify to the above statements. My explanation is attached.
EPA Form 5700 -49 ( 11 - 88)
May 2014
Attachment 3
This form must be completed and signed by Prime Contractor and
Disadvantaged Business Enterprise (DBE) Solicitation
It is EPA's policy that recipients of EPA financial assistance through the State Revolving Fund
programs award a "fair share" of subagreements to small, minority and women -owned
businesses, collectively know as Disadvantaged Business Enterprises ( DBEs).
Iowa' s Fair
Share goals are:
Minority -Owned Business
Women -Owned Business
Enterprise MBE Goal
Enterprise (WBE) Goal
Construction
1. 7%
2. 2%
Supplies
0. 6%
5. 6%
Services
2.5%
11. 3%
Goods/ Equipment
2. 5%
10. 4%
Average
1. 8%
7. 4%
OnlyOnly workwork performedperformed byby certifiedcertified DBEsDBEs cancan bebe countedcounted towardtoward thethe goals.goals. InIn Iowa,Iowa, DBEsDBEs mustmust
bebe certifiedcertified throughthrough thethe IowaIowa DepartmentDepartment ofof TransportationTransportation
(
( I DOT).DOT).
InformationInformation onon certificationcertification
requirementsrequirements andand aa listlist ofof certifiedcertified DBEsDBEs isis onon thethe IDOTIDOT websitewebsite atat
hftp://hftp:// www.www. iowadot.iowadot. gov/gov/ contracts/contracts/ contractscontracts eeoaa.eeoaa. htm.htm.
PrimePrime contractors'contractors' DBEDBE requirementsrequirements forfor SRFSRF projectsprojects include:include:
TakingTaking affirmativeaffirmative stepssteps forfor DBEDBE participationparticipation
DocumentingDocumenting thethe effortsefforts andand thethe proposedproposed utilizationutilization ofof certifiedcertified DBEsDBEs
PROJECTPROJECT INFORMATION INFORMATION
SRFSRF Applicant:Applicant:
Bidder:
Address:
Contact Person:
CITY OF PELLA,
C.
L.
IOWA
CARROLL CO.,
3623 6TH AVENUE,
INC.
DES MOINES,
IOWA 50313
JON P.
Signature:
Phone Number:
E -Mail Address:
515( 282 - 7495
on@cicarroll. com
Check if Prime Contractor is:
May 2014
Minority -Owned
Women -Owned
10/ 06/ 2014 11. 11 FAX 515
282 4620
Bonnies Barricades
16002
Attachment 4
Mis farm must be comphided and sirgned by DBE Subcontractor and submiKed wfth the bit.)
OMB Control No: 209040038
Approved 8/13/2013
Approval Ejir+
es 8/ 31/ 2015
United States Envi
10/ 06/ 2014 11: 12 FAX 515 282 4620
a 003
Bonnies Barricades
OMB Control No: 20O
0030
Approved 8/ 13! 2013
Approval Expires 8/3112015
United States Environrrmwai Protection Agency Disadvantaged Business Enterprise Program
DBE Subcontractor Performance Form
that the forgoing statements are true and correct. Signing this form does not signify a
I certify under penalty of pe"
commitment to utilize the subcontractors above. I am aware of that in the event of a replacement of a subcontractor, I will
adhere to the replacement requirements set forth in 40 CFR Part 33 Section 33.302 (c).
Prime Contractor Signature
Print Name
rode
Date
DBE Subcontractor Signature
Print Name
Bonnie J.
Ruggless
Date
President
10/ 6/ 14
The public reporting and recordkeeping burden for this collection of information is estimated to average three (3) hours
per response. Send comments on the Agency's need for this information, the accuracy of the provided burden estimates,
and any suggested methods for minimizing respondent burden, including through the use of automated collection
techniques to the Director, Collection Strategies Division, U. S. Environmental Protection Agency (2822T), 1200
Pennsylvania Ave., NW, Washington, D. C. 20460. Include the OMB control number in any correspondence. Do not send
the completed form to this address.
EPA Form 6100.3 ( OBE Subcontractor PerkwMance Form) - Page 2
March 2014
Attachment 4
SIRF Required Front -End Specifications
This form must be completed and signed by DBE Subcontractor and submitted with the bid.)
OMB Control No: 2090 -0030
Approved 8/ 13/ 2013
Approval Expires 8/ 31/ 2015
United States Environmental Protection Agency Disadvantaged Business Enterprise Program
This form is intended to capture the DBE' subcontractor' s2 description of work to be performed and the price of the work
submitted to the prime contractor. An EPA Financial Assistance Agreement recipient must require its prime contractor to
have its DBE subcontractors complete this form and include all completed forms in the prime contractor's bid or proposal
package.
Project Name
Subcontractor Name
WATER SYSTEM
IMPROVEMENTS,
DIVISION
2:
NEW
CITY OF PE LA, IOWA
Point of Contact
Assistance Agreement ID No.
JORDAN WELL
Bid /Proposal No.
if known)
Address
Email Address
Telephone No.
Issuing /Funding Entity
Prime Contractor Name
C.
L.
CARROLL
CO.,
3623 6TH AVENUE,
INC.
DES MOINES,
IA 50313
Contract Item
Description of Work Submitted to the Prime Contractor Involving
Number
Construction, Services, Equipment or Supplies
DBE Certified by
DOT
SBA
Other:
Price of Work Submitted to
the Prime Contractor
Meets /exceeds EPA certification standards?
YES
NO
Unknown
A DBE is a Disadvantaged, Minority, or Woman Business Enterprise that has been certified by an entity from which EPA accepts
certification as described in 40 CFR 33.204- 33.205 or certified by EPA. EPA accepts certifications from entities that meet or exceed
EPA certification standards as described in 40 CFR 33.202.
2Subcontractor is defined as a company, firm, joint venture, or individual who enters into an agreement with a contractor to provide
services pursuant to an EPA award of financial assistance.
EPA Form 6100 -3 ( DBE Subcontractor Performance Form) —Page
May 2014
1
Approved 8/ 13/2013
I certify under penalty of perjury that the forgoing statements are true and correct. Signing this form does not signify a
commitment to utilize the subcontractors above. I am aware of that in the event of a replacement of a subcontractor, I will
adhere to the replacement requirements set forth in 40 CFR Part 33 Section 33. 302 ( c).
Print Name
i
L.
C.
Y
JON P.
CARROLL
INC.
Date
Title
PRESIDENT
CO.,
RISSMAN
OCTOBER 7,
2014
The public reporting and recordkeeping burden for this collection of information is estimated to average three ( 3) hours
EPA Form 6100 -3 ( DBE Subcontractor Performance Form) —Page
May 2014
2
Attachment 6
This form must be completed and signed by DBE Subcontractor and submitted with the bid.)
Approved 8/ 13/ 2013
Approval Expires 8/31! 2015
DBE Subcontractor Utilization Form
This form is intended to capture the prime contractor's actual and /or intended use of identified certified DBE'
subcontractors2
and the estimated dollar amount of each subcontract. An EPA Financial Assistance Agreement Recipient
must require its prime contractors to complete this form and include it in the bid or proposal package. Prime contractors
should also maintain a copy of this form on file.
Prime Contractor Name
Project Name
WATER SYSTEM IMPROVEMENTS,
C.
L.
CARROLL CO.,
INC.
JORDAN WELL,
Bid /Proposal No.
Address
CITY
OF PELLA,
Assistance Agreement ID No.
if known)
DIVISION 2:
NEW
IOWA
Point of Contact
3623 6TH AVENUE
DES MOINES,
IOWA 50313
Telephone No.
Email Address
515/ 282 - 7495
jon@cicarroll. com
Issuing /Funding Entity
I have identified potential DBE certified subcontractors
YES
Subcontractor
Company Address /Phone /Email
Name /Company
NO
Estimated Dollar
Currently DBE
Amount
Certified?
Name
Continue on back it needed
A DBE is a Disadvantaged, Minority, or Woman Business Enterprise that has been certified by an entity from which EPA accepts
certification as described in 40 CFR 33.204- 33.205 or certified by EPA. EPA accepts certifications from entities that meet or exceed
EPA certification standards as described in 40 CFR 33.202.
2Subcontractor is defined as a company, firm, joint venture, or individual who enters into an agreement with a contractor to provide
services pursuant to an EPA award of financial assistance.
EPA Form 6100 -4 (DBE Subcontractor Utilization Form) —Page 1
May 2014
Approved 8/ 13/2013
I certify under penalty of perjury that the forgoing statements are true and correct. Signing this form does not signify a
commitment to utilize the subcontractors above. I am aware of that in the event of a replacement of a subcontractor, i will
adhere to the replacement requirements set forth in 40 CFR Part 33 Section 33. 302 ( c).
Print Name
C.
J
tr
L.
CARROLL CO.,
INC.
RISSMAN
BY JON P.
Date
Title
OCTOBER
PRESIDENT
7,
2014
The public reporting and recordkeeping burden for this collection of information is estimated to average three ( 3) hours
EPA Form 6100 -4 (DBE Subcontractor Utilization Form) —Page
May 2014
2
GOOD FAITH EFFORTS CHECKLIST
Please complete the checklist to determine if you have complied with the requirement to make
good faith efforts to ensure that certified DBEs have the opportunity to compete for
procurements funded by EPA financial assistance funds. Bidders /offerers must make good faith
efforts prior to submission of bids /proposals.
1.
Did you ensure that DBEs are made aware of contracting opportunities to the fullest extent
Yes
practicable through outreach and recruitment activities? ®
No
2. Did you make information on forthcoming opportunities available to DBEs and arrange time
frames for contracts and establish delivery schedules, where the requirements permit, in a way
that encourages and facilitates participation by DBEs in the competitive process? This includes,
whenever possible, posting solicitation for bids or proposals for a minimum of 30 calendar days
x
before the bid or proposal closing date.
Yes
No
3. Did you consider in the contracting process whether firms competing for large contracts
could subcontract with DBEs? This will include dividing total requirements, when economically
feasible, into smaller tasks or quantities to permit maximum participation by DBEs in the
Yes
competitive process.
No
4. Did you encourage contracting with a consortium of DBEs when a contract is too large for
Yes
one of these firms to handle individually? ®
No
5. Did you use the services of the Small Business Administration and the Minority Business
Development Agency of the Department of Commerce to identify potential subcontractors?
x
Yes
No
6. List the potential DBE subcontractors that were contacted. Only list those that are certified
through the Iowa Department of Transportation.
How Contacted
Name
e.g. letter, phone
Response ( e. g. did not respond,
not interested, not competitive)
call, fax, e- mail)
A & B CONTRACTING
IA
WEST DES MOINES,
DORMARK
GRIMES
CONSTRUCTION
IA
PEDARELWI.
D
IA
MIDWEST CONTRACTORS
CEDAR FALLS,
IA
515 - 402 - 2208
Not bidding per Henry
CO.
INC.
515- 986- 4270
Not bidding Rer Paul
319-319- 36436464746474
Not bidding per Anne
319- 266 - 2528
Not bidding per Deb
CURTIS CONTRACTING
IA
ELY,
319 - 848 - 5710
LITTLE CONSTRUCTION
IA
DAVENPORT,
563- 326 - 7530
Left message
1 Number not in service
PROPOSED UTILIZATION OF DBE SUBCONTRACTORS
Please include Attachments 4 and 5 to document the proposed utilization of certified DBE
subcontractors.
May 2014
THE
r
CITY
of
PELLA
ITEM NO
H -1
SUBJECT:
Resolution Approving Community Services Fees
DATE:
October 21, 2014
BACKGROUND:
This resolution approves new rates and program fees for the aquatic center which would be effective October
21, 2014. As background, at the Policy and Planning meeting on October 7, 2014, Council discussed the
proposed new rates and directed staff to proceed with adding the new rates to the aquatic center fee schedule.
The new fees, updated rentals and new programs are summarized below.
319/$ 383
165/$ 198
137/$ 164
3 Month Resident/ Non- resident ( Indoor)
120/$ 144
80/$ 96
60/$ 72
Summer Resident/ Non- resident ( Outdoor)
199/$ 239
88/$ 106
75/$ 95
12 Month Resident/ Non- resident
Resident/Non Resident
Rental Types
Indoor 99 People or Less
100/$ 120
Indoor 100 People or More
120/$ 144
Indoor Lane Rental ( Swim Practice)
12. 50/$ 15
Lap Lanes
Outdoor Shallow, Lap & Body Slides
n/ a - discontinue
Adventure River except shallow play
n/ a - discontinue
Outdoor Shallow &
n/ a - discontinue
Outdoor Main Pool
200/$ 240
Adventure River
200/$ 240
Entire Outdoor Complex
322/$ 386
New Birthday Party Packages
Birthday party package includes 10 child admissions with 2 supervising individuals, a custom birthday
cake, plates, silverware, table cloths, cups, and the use of the meeting room. The rental is for a 2 hour
rental time frame.
Location
Resident
Non -resident
Indoor
80
100
Outdoor
95
120
New Private and Semi -Private Lessons
One session would include 4 private, 30 minute lessons. The semi -private lessons can have up to 3 people with
an additional cost for each person.
Cost per additional person up to 3: resident $10, non -resident $12
If Council approves this resolution, staff believes the new rates have the potential to generate up to
12, 000 in additional revenue in future years. This additional revenue could then be used to help offset
planned capital improvements at the aquatic center.
ATTACHMENTS:
Resolution
Community Services Director
REPORT REVIEWED BY
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDED ACTION:
Approve Resolution.
a
RESOLUTION NO. 5515
RESOLUTION APPROVING COMMUNITY SERVICES FEES
WHEREAS, on March 16, 2010 the City Council deemed that the Pella Community Services
fees are to be approved by resolution; and
WHEREAS, the following is the revised fee schedule including adjustments to indoor and outdoor rental
and pass rates:
Fees
Description
min
Adult Softball Co -Ed
per team
max
40. 00
150. 00
Adult Softball Slow Pitch
per team
100. 00
350. 00
Adult Volleyball
per team
40. 00
150. 00
Art Center After School Program Non -Resident
per semester
38. 00
Art Center After School Program Resident
per semester
32. 00
Art Center Open Studio Adult
per time
3. 00
Art Center Open Studio Child
per time
2. 00
2. 00
Art Center Programs
40. 00
22. 00
Auditorium Rental
per hour
Auditorium Rental
per performance
Games Rental ($ 30 /game deposit required)
per game
5. 00
Gym Rental
per hour
22. 00
Gym Rental after 9: 00 pm
per hour
11. 00
Little Tyke Ball Programs
resident
20. 00
Little Tyke Ball Programs
non -resident
24. 00
Room Rental
per hour
Shelter Rentals
per time slot
220. 00
8. 00
25. 00
4. 00
Spot Shot Contest
Youth Basketball
resident
40. 00
Youth Basketball
non -resident
48. 00
Youth Flag Football
resident
40. 00
Youth Flag Football
non -resident
48. 00
Youth Soccer
resident
40. 00
Youth Soccer
nonresident
48. 00
Youth Tennis
resident
35. 00
Youth Tennis
non -resident
42. 00
Family Yearly Pass ( res)
319. 00
Family Summer 3 Month Pass ( res)
199. 00
Family Yearly Pass ( non)
383. 00
Family Summer 3 Month Pass ( non)
239. 00
Individual Pass ( res)
165. 00
Individual Summer 3 Month Pass ( res)
88. 00
Individual Pass ( non)
198. 00
Individual Summer 3 Month Pass ( non)
106. 00
Youth/ Senior Yearly Pass ( res)
137. 00
Youth /Senior Summer 3 Month Pass ( res)
75. 00
Youth /Senior Yearly Pass ( non)
164. 00
Youth /Senior Summer 3 Month Pass ( non)
95. 00
Daily Fee ( Youth/ Senior)( res)
4. 00
Daily Fee ( Youth /Senior)( resident)
5. 00
Daily Fee ( Youth/ Senior)( non)
5. 00
Daily Fee ( Youth/ Senior)( non -res)
6. 00
Daily Fee ( individual)( res)
5. 00
Daily Fee ( individual)( resident)
6. 00
Daily Fee ( individual)( non -res)
6. 00
Daily Fee ( individual)( non -res)
7. 00
Lifeguarding Class Fee
130. 00
Entire Main Pool ( res)
200. 00
WSI Class Fee
130. 00
Entire Main Pool ( non)
240. 00
Swim Team Summer ( res)
26. 00
Adventure river, all features ( res)
200. 00
Swim Team Summer ( non)
31. 00
Adventure river, all features ( non)
240. 00
Swim Team Winter (res)
52. 00
Entire outdoor complex (res)
322. 00
Swim Team Winter (non)
62. 00
Entire outdoor complex ( non)
386. 00
Senior Citizens Exercise ( res)
2. 50
Shelter Area ( res)
22. 00
Senior Citizens Exercise ( non)
3. 00
Shelter Area ( non)
27. 00
Locker Rent ( 3 months)
7. 00
Birthday Party- 10 child /2 Adult (res)
95. 00
Parties for 99 or less ( res)
100. 00
Birthday Party- 10 child /2 Adult (non)
120. 00
Parties for 99 or less ( non)
120. 00
Parties for 100 or more ( res)
120. 00
Parties for 100 or more ( non)
144. 00
Central College ( 9 months)
I
ill=
I
4, 800. 00
Group Swim Lessons w /pass ( res)
24. 00
Family Indoor 3 Month Pass ( res)
120. 00
Group Swim Lessons w /pass ( non)
30. 00
Family Indoor 3 Month Pass ( non)
144. 00
Group Swim Lessons wo /pass ( res)
44. 00
Individual Indoor 3 Month Pass ( res)
80. 00
Group Swim Lessons wo /pass ( non)
54. 00
Individual Indoor 3 Month Pass ( non)
96. 00
Private* Swim Lessons w /pass ( res)
50. 00
Youth /Senior Indoor 3 Month Pass ( res)
60. 00
Private* Swim Lessons w /pass ( non)
60. 00
Youth/ Senior Indoor 3 Month Pass ( non)
72. 00
Private* Swim Lessons wo /pass ( res)
65. 00
Indoor Lane Rental( res)
12. 50
Private* Swim Lessons wo /pass ( non)
75. 00
Indoor Lane Rental( non)
15. 00
Semi- Private Add $10 res, $ 12 non
Birthday Party- 10 child/ 2 Adult (res)
80. 00
Birthday Party- 10 child/ 2 Adult (non)
100. 00
Meeting Room ( res)
22. 00
Meeting Room ( non)
27. 00
Group Rate Policy Indoor /Outdoor
Groups over 75
per person
15%
off
Admission
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PELLA,
IOWA that the Community Services Fees be adopted, and effective October 21, 2014.
PASSED and ADOPTED this
21s'
day of October, 2014.
ATTEST:
THE
Gj
CITY
N,
Fo1
of
PELLA
ITEM NO:
I -1
SUBJECT:
Zoning Ordinance Amendment Amending Chapter 165 Zoning Ordinance, 165. 36 by Amending
the Site Plan Requirement for Buildings and Building Additions
DATE:
October 21, 2014 ( 3rd Rdg)
On May 18, 2010, the City Council approved Ordinance 821, which increased the site plan exemption threshold
for off -street parking to over 2, 000 square feet in size. This ordinance was intended to allow more flexibility for
smaller projects without requiring site plan requirements such as storm water management. Since that time,
however, the City has continued to follow a 200 square foot threshold for site plan trigger for buildings, such
that new buildings or building additions over 200 square feet are subject to the site plan review procedure.
This proposed ordinance would specifically modify the threshold for site plan review respective of new
buildings or building additions by changing it from 200 square feet to 2, 000 square feet. This ordinance
amendment is proposed for two general reasons:
1) The ordinance is designed to match the 2, 000 square foot threshold for off street
parking exemption.
2) The intent of the ordinance is to provide flexibility for smaller projects without requiring a site plan.
Staff does not feel there would be any circumvention of City Code as building permits would still be required,
which would involve setback review, for example. Also, under the proposed ordinance, off street
parking
compliance would still be required even if a building was exempt from the site plan review procedure.
The Planning and Zoning Commission approved the ordinance 9 to 0 at their August 25, 2014 meeting.
ATTACHMENTS:
Ordinance
REPORT PREPARED BY:
REPORT REVIEWED BY:
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDED ACTION:
Approve the Ordinance.
ORDINANCE NO. 890
AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF PELLA BY
AMENDING CHAPTER 165, ZONING ORDINANCE, 165. 36 BY AMENDING THE
SITE PLAN REQUIREMENT FOR BUILDINGS AND BUILDING ADDITIONS
Be it enacted by the City Council of the City of Pella, Iowa:
SECTION 1.
TEXT AMENDMENTS. The City Code of the City of Pella is hereby amended
by adding the following provisions to Chapter 165, Zoning Ordinance, 165. 36 by deleting
paragraph 2. B Size Exemption for Uses That Require a Site Plan and replacing it with the
following:
B.
Size Exemption For Uses That Require a Site Plan. Buildings or building
additions that do not exceed 2000 square feet in size are exempt from the site plan
review procedure. All other buildings or building additions require site plan approval
by the Planning and Zoning Commission except for those uses specifically excluded
above. Buildings or building additions exempted herein shall still meet minimum
off -street parking requirements as per 165. 32.
SECTION 2.
NOTATION.
The Zoning Administrator shall hereby record the ordinance number
and date of passage of this Ordinance.
SECTION 3.
REPEALER.
All ordinances or parts of ordinances in conflict with the provisions
of this ordinance are hereby repealed.
SECTION 4.
SEVERABILITY CLAUSE. If any section provision or part of
this ordinance shall be adjudged invalid or unconstitutional such adjudication shall not affect the
validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
SECTION 5.
WHEN EFFECTIVE. This ordinance shall be in effect from and after its final
passage, approval and publication as provided by law.
Passed and adopted this
day of ,
2014.
ATTEST:
THE
PELI4ld
CITY
OGNDED , N 1
of
PELLA
ITEM NO:
1 -2
SUBJECT
Ordinance Establishing Historic Preservation Commission
DATE:
October 21, 2014
BACKGROUND:
At the February 18, 2014 City Council meeting, the Pella Historic Trust presented a proposal for consideration
of the establishment of a Historic Preservation District for the City of Pella. In order to make a decision on the
proposed historic district, Council appointed an Ad -Hoc Preservation Committee to draft the necessary historic
preservation ordinances for Council' s consideration.
At the Policy and Planning meeting on October 7, 2014, Council reviewed the Ad Hoc committee' s
recommendation to form a Historic Preservation Commission in the City of Pella. After discussing this issue,
the Council directed staff to proceed with an ordinance to establish a Historic Preservation Commission.
This proposed ordinance establishes a Historic Preservation Commission. Listed below are the key points of the
Commission' s composition and responsibilities:
The Commission would consist of five ( 5) members who are citizens of the City of Pella. It should be
noted, if the City Council adopts a Historic District Overlay Zone, then membership of the Commission
shall be expanded by 1 member for each district up to a maximum size of nine ( 9).
The Commission members would be appointed by the Mayor and approved by City Council.
The members would serve a three ( 3) year term.
The members would serve on a voluntary basis.
The Planning and Zoning Director and/ or Building Official would provide staff support for the
Commission.
The Commission would meet as needed but not less than once each calendar year.
The Commission would have the authority to adopt its own rules and regulations governing its
operation.
Duties and responsibilities would include;
Conduct studies for the identification and designation of historic districts and landmarks.
Make a recommendation to the State Historic Preservation Office for the listing of a historic district or
landmark in the National Register of Historic Places and may conduct a public hearing thereon.
Make a recommendation to the Planning and Zoning Commission and City Council on the adoption of
ordinances designating historic landmarks and historic districts if they qualify as per established Historic
District ordinance.
Provide information for the purpose of historic preservation to the City Council.
Promote and conduct an educational and interpretive program on historic properties within its
jurisdiction.
Historic review and issuance of certificates of appropriateness pursuant to Chapter 165. 13. 5 Historic
District Overlay Zone if established for the following:
i) New construction of single or two family homes or new accessory buildings for any single family or
two family homes in the historic districts.
ii) Additions to existing structures in the historic districts.
iii) Alterations to existing structures in the historic districts which require a building permit.
iv) Alterations to existing structures in the historic districts which do not require a building permit but
are visible from a public street or front of the structure. Other alterations which are not visible from the
public street or front of the structure and which do not otherwise need a building permit shall be exempt
from historic review.
v) Multi -family, Commercial and Other Uses which are not already reviewed by the Community
Development Committee pursuant to Chapter 165. 16 Design Review Overlay District.
If approved by City Council, this proposed ordinance would establish the Historic Preservation Commission.
The first meeting of the Commission would take place once all appointments are made after ordinance adoption.
It is important to note that under State Code, the Historic Preservation Commission is a gender balance board
and would be subject to said requirements.
ATTACHMENTS:
Ordinance
REPORT PREPARED BY
REPORT REVIEWED BY
CITY ADMINISTRATOR
CITY CLERK
RECOMMENDED ACTION:
Approve Ordinance
ORDINANCE NO. 891
AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF PELLA BY ADDING
CHAPTER 33 WHICH ESTABLISHES A HISTORIC PRESERVATION COMMISSION
Be it enacted by the City Council of the City of Pella, Iowa:
SECTION 1. TEXT AMENDMENTS. The City Code of the City of Pella is hereby amended
by adding Chapter 33 Historic Preservation Commission as follows:
33.01 COMMISSION CREATED.
A Historic Preservation Commission is hereby created and established. The purpose of the
Commission is to:
1. Promote the educational, cultural, economic and general welfare of the public through the
recognition, enhancement, and perpetuation of sites and districts of historical and cultural
significance;
2. Safeguard the City's historic, aesthetic, and cultural heritage by preserving sites and districts of
historic and cultural significance;
3.
4.
5.
to
6.
Stabilize and improve property values;
Foster pride in the legacy of beauty and achievements of the past;
Protect and enhance the City's attractions to tourists and visitors and the support and stimulus
business thereby provided;
Strengthen the economy of the City;
7. Promote the use of sites and districts of historic and cultural significance as places for the
education, pleasure, and welfare of the people of the City.
33. 02 MEMBERS AND APPOINTMENT.
1. The Historic Preservation Commission consists of five (5) members who are citizens of the
City and interested in serving in matters pertaining to historic preservation. If the City has
adopted a Historic District Overlay Zone ordinance, then membership shall include at least one
member that is a resident from each historic district with each district member being added in
addition to the initial five (5) members up to an absolute committee size of nine ( 9).
2. Commission members shall be appointed by the Mayor with the advice and consent of the
City Council. Members shall demonstrate a positive interest in historic preservation, possessing
interest or expertise in architecture, architectural history, historic preservation, city planning,
building rehabilitation, conservation in general or real estate.
3. The original appointment of the members of the Commission shall be, three for two years, and
two for three years, from January 1 following the year of such appointment or until their
successor is appointed to serve for the term of three years.
4. Vacancies occurring in the Commission, other than expiration of term of office, shall be only
for the unexpired portion of the term of the member replaced.
5. Members may serve for more than one term and each member shall serve until the
appointment of a successor.
6. Vacancies shall be filled by the City according to the original selection as aforesaid.
7. Members shall serve without compensation.
8. A simple majority of the commission shall constitute a quorum for the transaction of business.
9. The Commission shall elect a Chairman who shall preside over all Commission meetings, and
a Secretary shall be responsible for maintaining written records of the commission's proceedings.
10. The Commission shall elect a Vice Chairman who shall preside in the event of the
Chairman' s absence.
33. 03 TERM OF OFFICE AND VACANCIES.
Appointments to the Historic Preservation Commission shall be for a term of three ( 3) years.
Vacancies shall be filled by appointment by the Mayor, with the approval of the Council, and the
new members shall fill out the unexpired term for which the appointment is made.
33. 04 STAFF SERVICES.
The Planning and Zoning Director and /or Building Official shall provide secretarial and other
staff services to the Commission.
33. 05 OPERATION.
The Historic Preservation Commission shall have the authority to choose its own officers, to
adopt its own rules and regulations governing its operation, and to keep a record of its
proceedings. Quorum for a meeting of the Commission shall be a majority of its members,
33. 06
MEETINGS.
The Historic Preservation Commission shall meet as needed but in no case less frequently than
once each calendar year with all meetings open to the public.
33. 07 DUTIES AND RESPONSIBILITIES.
The following are the duties and responsibilities of the Historic Preservation Commission:
1. The Commission may conduct studies for the identification and designation of historic
districts and landmarks meeting the definitions established by this ordinance. The Commission
may proceed at its own initiative or upon a petition from any person, group, or association. The
Commission shall maintain records of all studies and inventories for public use.
2. The Commission may make a recommendation to the State Historic Preservation Office for
the listing of a historic district or landmark in the National Register of Historic Places and may
conduct a public hearing thereon.
2
3. The Commission may investigate and recommend to the Planning and Zoning Commission
and City Council the adoption of ordinances designating historic landmarks and historic districts
if they qualify as per established Historic District ordinance; and
4. Provide information for the purpose of historic preservation to the governing body.
5. Promote and conduct an educational and interpretive program on historic properties within its
jurisdiction.
6. Historic review and issuance of certificates of appropriateness pursuant to Chapter 165. 13. 5
Historic District Overlay Zone for the following:
i) New construction of single or two family homes or new accessory buildings for any single
family or two family homes in the historic districts.
ii) Additions to existing structures in the historic districts.
iii) Alterations to existing structures in the historic districts which require a building permit.
iv) Alterations to existing structures in the historic districts which do not require a building
permit but are visible from a public street or front of the structure. Other alterations which are
not visible from the public street or front of the structure and which do not otherwise need a
building permit shall be exempt from historic review.
v) Multi -family, Commercial and Other Uses which are not already reviewed by the Community
Development Committee pursuant to Chapter 165. 16 Design Review Overlay District.
SECTION 2. NOTATION. The Planning and Zoning Director or Building Official shall
hereby record the ordinance number and date of passage of this Ordinance.
SECTION 3. REPEALER. All ordinances or parts of ordinances in conflict with the
provisions of this ordinance are hereby repealed.
SECTION 4. SEVERABILITY CLAUSE. If any section, provision, or part of this ordinance
shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the
ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
SECTION 5. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final
passage, approval and publication as provided by law.
Passed and adopted this
day of ,
2014.
ATTEST:
3
CITY OF PELLA
Council Payment Approval Report
Page:
Input Dates: 101112014 - 11/ 30/2014
Invoice
Description
Invoice Date
Due Date
Total Cost
Period
GL Account
ABS FIRE EQUIPMENT INC ( 1014)
0130281
ANNUAL SERVICE - EXTINGUISHERS
10/ 0912014
10/ 21/ 2014
364. 85
10114
100914PWS
FIRE EXTINGUISHER SERVICE -PW
10/ 09/ 2014
10/ 21/ 2014
218. 10
10/ 14
115. 5. 05. 2100.6546
100914VVTP
FIRE EXTINGUISHER ANNUAL SERVI
10/ 09/ 2014
10/ 21/ 2014
323. 40
10/ 14
300. 5. 05. 8100. 6405
350. 5. 05. 8310. 6546
100914WWTP
400. 5. 06. 8588. 9300
FIRE EXTINGUISHER ANNUAL SERVI
10/ 09/ 2014
10/ 21/ 2014
262. 10
10/ 14
130282
FIRE EXTINGUISHER ANNUAL SVC - P
10/ 09/ 2014
10/ 21/ 2014
57. 25
10114
100.5. 09.4200. 6590
130282
FIRE EXTINGUISHER ANNUAL SVC - S
10/ 09/ 2014
10121/ 2014
677. 95
10/ 14
100. 5. 09. 4245. 6590
10/ 14
100. 2152
Total ABS FIRE EQUIPMENT INC ( 1014):
1, 903. 65
AFLAC ( 1040)
899678
00083- SUPPLEMENTAL INSURANCE
10/ 15/ 2014
10/ 2112014
Total AFLAC ( 1040):
1, 665. 18
1, 665. 18
AHLERS & COONEY P C ( 1048)
677582
LEGAL FEES
09/ 30/ 2014
10/ 21/ 2014
137. 50
10/ 14
100. 5. 00. 6320. 6405
677827
LEGAL FEES
09/ 30/ 2014
10/ 21/ 2014
454. 50
10/ 14
100. 5. 00. 6320. 6405
10/ 14
115. 5. 05. 2100.6546
10/ 14
100. 5. 04. 4460. 6310
300. 5. 05. 8120. 6371
Total AHLERS & COONEY P C ( 1048):
592. 00
AIRGAS USA LLC ( 4976)
9032253682
PPE
10/ 07/ 2014
10/ 21/ 2014
Total AIRGAS USA LLC ( 4976):
41. 95
41. 95
ALL -AMERICAN SCAFFOLD LLC ( 5083)
104334
BOS LANDEN REPAIRS
09/ 30/ 2014
10/ 21/ 2014
Total ALL -AMERICAN SCAFFOLD LLC ( 5083):
325. 00
325. 00
ALLIANT -IES ( GAS) ( 1060)
092314WTP
092414LIB
092614LIFT
092914AIRHANGE
NATURAL GAS - WTP
09/ 23/ 2014
10/21/ 2014
48. 35
10/ 14
GAS -LIB
09/2412014
1012112014
197. 09
10/ 14
100. 5. 03. 4000. 6371
NATURAL GAS -WWTP
09/ 26/2014
10121/ 2014
17. 43
10/ 14
350. 5. 05. 8320. 6371
GAS BILL- AIRPORT
09/ 29/ 2014
10/ 21/ 2014
18. 63
10/ 14
100. 5. 05. 2200. 6371
GASBILL- AIRPORT
09/ 29/ 2014
10/ 21/ 2014
18. 63
10/ 14
100. 5. 05. 2200.6371
093014PD
UTILITY - GAS EXPENSE - PD
09/ 30/ 2014
10/ 21/ 2014
489. 83
10/ 14
100. 5. 01. 1000. 6371
093014PK
NATURAL GAS - PK
09/30/2014
1012112014
18. 30
10114
100. 5. 09,4200.6371
100. 5. 03,4000.6516
092914AIROFFICE
Total ALLIANT -IES ( GAS) ( 1060):
808. 26
AMAZON ( 1070)
091014LIS
ADULT DVDS -LIB
09/ 10/2014
10/21/ 2014
190.49
10114
091014LIB
JUVENILE DVDS -LIB
09110/ 2014
10/ 21/ 2014
184. 78
10/ 14
100. 5. 03.4000. 6517
091014LIB
ADULT BOOKS -LIB
09/ 10/ 2014
10/ 21/ 2014
183. 18
10/ 14
100. 5. 03. 4000. 6529
091014LIB
JUVENILE BOOKS -LIB
09/ 10/ 2014
10/ 21/ 2014
16. 29
10/ 14
100. 5. 03. 4000.6534
091014LIB
YP BOOKS -1- 18
09/ 1012014
10/ 21/ 2014
23. 16
10/ 14
100. 5. 03. 4000. 6535
091014LIB
MAGAZINES -LIB
09/ 10/ 2014
10121/ 2014
234. 82
10114
100. 5. 03. 4000. 6537
091014LIB
COMPUTER EQUIPMENT -LIB
09/ 10/ 2014
10/ 21/ 2014
119. 85
10/ 14
100. 5. 03. 4000.6422
091014LIB
ADULT BOOKS -LIB
09/ 10/ 2014
10/ 21/ 2014
109. 80
10/ 14
151. 5. 03, 4000.6529
091014LIB
JUVENILE BOOKS -LIB
09/ 10/ 2014
10/ 21/ 2014
372. 08
10/ 14
151. 5. 03. 4000.6534
10/ 14
100. 5. 01. 1000.6310
Total AMAZON ( 1070):
1, 434. 45
AMERICAN BLINDS ( 1084)
3114771
WINDOW SHADE - PD
10/ 09/ 2014
10/ 21/ 2014
1
Oct 16, 2014 02: 22PM
131. 55
Page:
CITY OF PELLA
e
Description
Invoice
Invoice Date
Due Date
E
Total Cost
GL Account
Period
131. 55
Total AMERICAN BLINDS ( 1084):
BAILEY, JUSTIN ( 1156)
101014PD
TRAVEL - MILEAGE - PD
10/ 10/ 2014
10/ 21/ 2014
48. 72
10/ 14
100. 5. 01. 1040. 6260
48. 72
Total BAILEY, JUSTIN ( 1156):
BAKER & TAYLOR INC -BOOKS ( 1158)
0002600652
ADULT BOOKS( CREDIT) -LIB
09/ 04/ 2014
10/ 21/ 2014
14. 24-
10/ 14
100. 5. 03. 4000. 6529
2029726632
JUVENILE BOOKS -LIB
08/ 26/ 2014
10/ 21/ 2014
78. 71
10/ 14
100. 5. 03. 4000. 6534
2029736197
ADULT BOOKS -LIB
08/ 29/ 2014
10/ 21/ 2014
204. 00
10/ 14
100. 5. 03. 4000. 6529
2029764733
JUVENILE BOOK -LIB
09109/ 2014
10/ 21/ 2014
20. 14
10/ 14
100. 5. 03. 4000. 6534
2029767361
ADULT BOOKS -LIB
09/ 08/ 2014
10/ 21/ 2014
149. 90
10/ 14
100. 5. 034000. 6529
2029774763
JUVENILE BOOKS -LIB
09/ 10/ 2014
10/ 21/ 2014
38. 04
10/ 14
100. 5. 03. 4000. 6534
2029778387
ADULT BOOKS -LIB
09/ 11/ 2014
10/ 21/ 2014
227. 75
10/ 14
100. 5. 03. 4000. 6529
2029779215
JUVENILE BOOK -LIB
09/ 11/ 2014
10/ 21/ 2014
20. 76
10114
100. 5. 03. 4000. 6534
2029801656
ADULT BOOKS -LIB
09/ 18/ 2014
10/ 21/ 2014
458. 34
10/ 14
100. 5. 03. 4000. 6529
2029804988
ADULT BOOKS -LIB
09/ 18/ 2014
10/ 21/ 2014
195. 97
10/ 14
100. 5. 03. 4000. 6529
2029814845
JUVENILE BOOK -LIB
09/ 22/ 2014
10/ 21/ 2014
66. 39
10/ 14
100. 5. 03. 4000. 6534
2029827192
YP BOOKS -LIB
09/ 25/ 2014
10/ 21/ 2014
218. 14
10/ 14
100. 5. 03.4000. 6535
2029827246
ADULT BOOKS -LIB
09/ 25/ 2014
10/ 21/ 2014
34863
10/ 14
100. 5. 03.4000. 6529
5013194005
ADULT BOOKS ( POSTAGE) -LIB
07/ 01/ 2014
10/ 21/ 2014
15. 81
10/ 14
100. 5. 03.4000. 6529
5013276561
ADULT BOOKS -LIB
09/ 02/ 2014
10/ 21/ 2014
112. 50
10/ 14
100. 5. 03.4000. 6529
5013315448
ADULT BOOKS -LIB
09/ 30/ 2014
10/ 21/ 2014
44. 76
10/ 14
100. 5. 03.4000. 6529
M51859600
MUSIC CD -LIB
09/ 15/ 2014
10/ 21/ 2014
10. 35
10/ 14
100. 5. 03.4000. 6523
M52377160
MUSIC CD -LIB
09/ 23/2014
10/ 21/ 2014
7. 76
10/ 14
100. 5. 03. 4000.6523
M52496530
MUSIC CD -LIB
09/ 24/2014
10/ 21/ 2014
7. 39
10/ 14
100. 5. 03. 4000.6523
2, 211. 10
Total BAKER & TAYLOR INC -BOOKS ( 1158):
BENTLEY SYSTEMS INC ( 1208)
47627630
MICRO STATION QTL- EL
09/ 30/ 2014
10/ 21/ 2014
695. 19
10/ 14
400. 5. 06. 8588. 9920
47630948
MICROSTATION SUBSCRIPTION- EL
10/ 01/ 2014
10/ 21/ 2014
213. 50
10/ 14
400. 5. 06. 8588. 9920
47630949
GIS- MICROSTATION SUBSCRIPTION
10/ 01/ 2014
10121/ 2014
213. 50
10/ 14
100. 5. 05. 6500. 6540
10/ 14
115. 5. 05. 2100. 6549
1, 122. 19
Total BENTLEY SYSTEMS INC ( 1208):
BITUMINOUS MATERIALS AND SUPPLY LP ( 5169)
22128912
SPRAY PATCHER
09/ 20/ 2014
10/ 21/ 2014
817. 05
817. 05
Total BITUMINOUS MATERIALS AND SUPPLY LP ( 5169):
BRACKIN LAND IMPROVEMENT (1321)
06052014
100214BOS
ASSIST. W /EMERGENCY POLE REPL.
06/ 05/ 2014
10/ 21/ 2014
847. 50
10/ 14
400. 5. 06. 8563. 9030
BOS LANDEW CART BARN
10/ 02/ 2014
10/ 21/ 2014
3, 055. 00
10/ 14
201. 5. 00. 7093.6750
10/ 14
400. 5. 06. 8549. 9020
10/ 14
001. 1199
3, 902. 50
Total BRACKIN LAND IMPROVEMENT ( 1321).
BRUXVOORT DECORATING ( 1370)
12545
REFRIGERATOR REPAIR - PP
10/ 01/ 2014
10/ 21/ 2014
170. 80
170. 80
Total BRUXVOORT DECORATING ( 1370):
BURBANK VILLAGE APTS ( 1379)
69- 16018 -13
2
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
CREDIT BALANCE ON TERMINATED A
10/ 08/ 2014
10/ 21/ 2014
10. 09
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
GL Account
Period
10. 09
Total BURBANK VILLAGE APTS ( 1379):
BURNS & MCDONNELL ENGINEERING ( 1386)
68682 -19
ENGINEERING SERVICES- PP
10/ 13/ 2014
10/ 2112014
4, 940. 00
10/ 14
410. 5. 06. 8953. 3110
10/ 14
400. 2215
4, 940. 00
Total BURNS & MCDONNELL ENGINEERING ( 1386):
CANNON, WALTER ( 5196)
1420580016
EE REBATE - EL
09/ 30/ 2014
10/ 21/ 2014
50. 00
50. 00
Total CANNON, WALTER ( 5196):
CAPSTONE PRESS ( 1424)
0110398478
JUVENILE BOOKS -LIB
08/ 27/ 2014
10/ 21/ 2014
1, 956. 27
10/ 14
100. 5. 03.4000. 6534
C110399263
JUVENILE BOOKS -LIB
08/ 29/ 2014
10/ 21/ 2014
14. 99
10/ 14
100. 5. 03.4000. 6534
1, 971. 26
Total CAPSTONE PRESS ( 1424):
CARPENTER UNIFORM CO ( 1428)
371434
UNIFORM EXPENSE - PD
08/ 20/ 2014
10/ 21/ 2014
15. 98
10/ 14
100. 5. 01. 1030. 6510
371438
UNIFORM EXPENSE - PD
08/ 20/ 2014
10/ 21/ 2014
26. 97
10/ 14
100. 5. 01. 1030. 6510
10/ 14
201. 5. 00. 7090.6725
10/ 14
100. 5. 03. 4000. 6536
10/ 14
100. 5. 00. 6320.6412
10/ 14
100. 5. 00.6320. 6546
Total CARPENTER UNIFORM CO ( 1428):
42. 95
COW GOVERNMENT INC ( 1446)
PT3619
EMAIL CONVERSION PROJECT
09/ 30/ 2014
10/ 21/ 2014
6, 17302
6, 173. 02
Total CDW GOVERNMENT INC ( 1446):
CENTER POINT LARGE PRINT ( 1450)
1210973
LP BOOKS -LIB
09/ 01/ 2014
10/ 21/ 2014
83. 88
83. 88
Total CENTER POINT LARGE PRINT ( 1450):
CENTRAL COLLEGE FOOD SERVICE ( 1453)
8187
EMPLOYEE
RECOGNITION BREAKFA
10/ 01/ 2014
10/ 21/ 2014
350. 00
350. 00
Total CENTRAL COLLEGE FOOD SERVICE ( 1453):
CENTRAL IA HOSPITAL CORP ( 1459)
138541
HEARING TESTS
10/ 03/ 2014
10/ 21/ 2014
1, 263. 10
1, 263. 10
Total CENTRAL IA HOSPITAL CORP ( 1459):
CHEMSEARCH ( 1483)
1771426
HAND, GLASS, TOLIET CLEANER - PK
09/ 26/ 2014
10/ 21/ 2014
556. 31
10/ 14
100. 5. 09.4200. 6553
1771427
BOILER CHEMICALS - CC
09/ 26/ 2014
10/ 21/ 2014
485. 22
10/ 14
100. 5. 04.4100. 6590
1, 041. 53
Total CHEMSEARCH ( 1483):
CITY OF PELLA ( 1503)
090814LIFT1
ELECTRIC SERVICE - WWTP
09/ 08/ 2014
10/ 21/ 2014
1, 656. 88
10/ 14
350. 5. 05. 8320.6370
090814LIFT1
WATER SERVICE - WWTP
09/ 08/ 2014
10/ 21/ 2014
14. 50
10/ 14
350. 5. 05. 8320.6374
ELECTRICITY - WTP
09/ 08/ 2014
10/ 21/ 2014
43. 50
10/ 14
300. 5. 05. 8120.6370
09/ 10/ 2014
10/ 21/ 2014
859.44
10/ 14
350. 5. 05. 8320.6370
ELECTRICITY - NORTH TOWER
09/ 10/ 2014
10/ 21/ 2014
39. 17
10/ 14
300. 5. 05. 8120.6370
09110/ 2014
10/ 21/ 2014
13, 953. 00
10/ 14
350. 5. 05. 8300. 6370
090814WTP
091014LIFT3
091014NTOWER
091014WWTP
3
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/2014
Page:
CITY OF PELLA
Description
Invoice
091014WWTP
Invoice Date
Due Date
Total Cost
Period
GL Account
WATER SERVICE- WWTP
09/ 10/ 2014
10/ 21/ 2014
88. 00
10/ 14
350. 5. 05. 8300. 6374
10/ 21/ 2014
30. 00
10/ 14
300. 5. 05. 8110. 6370
ELECTRICITY - WTP
09/ 11/ 2014
091114HOWELLLIF
09/ 11/ 2014
10/ 21/ 2014
382. 56
10/ 14
350. 5. 05. 8320. 6370
091114LIFT2
09/ 11/ 2014
10/ 21/ 2014
1, 909. 36
10/ 14
350. 5. 05. 8320. 6370
091114WELL2
ELECTRICITY - WTP
09/ 11/ 2014
10/ 21/ 2014
358. 60
10/ 14
300. 5. 05. 8110. 6370
091114WELL4
ELECTRICITY -WTP
09/ 11/ 2014
10/ 21/ 2014
471. 31
10/ 14
300. 5. 05. 8110. 6370
091114WELL6
ELECTRICITY - WTP
09/ 11/ 2014
10/ 21/ 2014
262. 57
10/ 14
300. 5. 05. 8110. 6370
091514JORDAN
ELECTRICITY - WTP
09/ 15/ 2014
10/ 21/ 2014
208. 20
10/ 14
300. 5. 05. 8110. 6370
091514WELL4
ELECTRICITY - WTP
09/ 15/ 2014
10/ 21/ 2014
5, 107. 64
10/ 14
300. 5. 05. 8110. 6370
091514WTP
ELECTRICITY - WTP
09/ 15/ 2014
10/ 21/ 2014
4, 816. 20
10/ 14
300. 5. 05. 8110. 6370
WATER & ELECTRIC - 1875 WASH. - P
09/ 30/ 2014
10/ 21/ 2014
3, 573. 39
10/ 14
400. 5. 06. 8549. 9020
WATER - 1875 WASH. A - PP
09/ 30/ 2014
10/ 21/ 2014
25. 00
10/ 14
400. 5. 06. 8548. 9030
10/ 14
100. 5. 00. 6310. 6405
10/ 14
203. 5. 08. 7226. 6799
10/ 14
300. 5. 05. 8100.6546
10/ 14
100. 5. 01. 1030.6260
10/ 14
400.400. 5.5. 06.06. 8565.8565. 95209520
100. 5. 09. 4200. 6397
091114HOWELL
09302014 -1875
09302014 -1875A
i' 2 700 ' 49
Total CITY OF PELLA ( 1503):
CIVIC SYSTEMS LLC ( 1508)
CVC12227
CREATE BILLING ADJUSTMENTS
09/ 30/ 2014
10/ 21/ 2014
1, 575. 00
1, 575. 00
Total CIVIC SYSTEMS LLC ( 1508)
CIVIL DESIGN ADVANTAGE LLC ( 1509)
15023
10/ 0312014
SPORTS PARK
10/ 21/ 2014
12, 156. 36
12, 156. 36
Total CIVIL DESIGN ADVANTAGE LLC ( 1509):
CONTINENTAL RESEARCH CORPORATI ( 1556)
410160 -CRC -3
SAFETY ITEMS, GLOVES -ACID PROOF
10/ 08/ 2014
10/ 21/ 2014
392. 68
392. 68
Total CONTINENTAL RESEARCH CORPORATI ( 1556).
COX, SHANE ( 1588)
092514PD
09/ 25/ 2014
TRAVEL - MEALS - PD
10/ 21/ 2014
44. 47
44. 47
Total COX, SHANE ( 1588):
CUSTOMIZED ENERGY SOLUTIONSLTD ( 1622)
1034559
10/ 02/ 2014
TRANSMISSION - FTR' S
10/ 21/ 2014
11, 531. 00
11, 531. 00
Total CUSTOMIZED ENERGY SOLUTIONSLTD ( 1622):
D & D PUMP INC ( 1624)
7548
IRRIGATION REPAIR - SOCCER COMP
09/ 01/ 2014
10/ 21/ 2014
954. 65
10/ 14
7549
IRRIGATION REPAIR -
09/ 12/ 2014
10/ 21/ 2014
1, 250.68
10/ 14
100. 5. 09. 4200. 6397
7560
AIR DIFFUSERS & SUPPLIES
09/ 23/ 2014
10/ 21/ 2014
343. 90
10/ 14
300. 5. 05. 8120. 6544
SOCCER COMP
2, 549. 23
Total D & D PUMP INC ( 1624):
DE LAGE LANDEN PUBLIC FINANCE LLC ( 4658)
PHOTOCOPIER LEASE - EL
10102/ 2014
10/ 21/ 2014
95. 71
10/ 14
400. 5. 06. 8588. 9920
42966608
624974- COPIER LEASE
10/ 04/2014
10/ 21/ 2014
151. 66
10/ 14
100. 5. 00.6100.6550
42966608
624974 -COPIER LEASE
10/ 04/ 2014
10/ 21/ 2014
32. 18
10/ 14
100. 5. 00. 6100. 6550
42966608
10/ 04/ 2014
10/ 2112014
2790
10/ 14
100. 5. 04. 4100. 6543
42966608
10/ 04/ 2014
10/ 21/ 2014
61. 52
10/ 14
100. 5. 05. 6500. 6418
42966608
10/ 04/ 2014
10/ 21/ 2014
51. 04
10/ 14
400. 5. 06. 8549. 9020
42966608
10/ 04/ 2014
10/ 21/ 2014
51. 77
10/ 14
100. 5. 01. 1010.6550
42966608
10/ 04/ 2014
10/ 21/ 2014
51. 76
10/ 14
100. 5. 01. 1030.6550
42966608
10/ 04/ 2014
10/ 21/ 2014
32. 17
10/ 14
300. 5. 05. 8120. 6543
429554979
4
Oct 16, 2014 02: 22PM
Inpu: Dates: 10/ 1/ 2014 - 11/ 30/ 2014
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
GL Account
Period
555. 71
Total DE LAGE LANDEN PUBLIC FINANCE LLC ( 4658):
DE RUITER EQUIPMENT ( 1685)
BLADES & BELTS - PK
08/ 20/ 2014
10/ 21/ 2014
209. 45
10/ 14
100. 5. 09. 4200. 6350
PAINT MACHINE PARTS
09/ 25/ 2014
10/ 21/ 2014
87. 18
10/ 14
115. 5. 05. 2100. 6545
OIL FILTERS - PK
10/ 02/ 2014
10/ 21/ 2014
19. 60
10/ 14
100. 5. 09. 4200.6350
20185
PARTS & OIL FOR LAWN MOWER
09/ 22/ 2014
10/ 21/ 2014
3. 50
10/ 14
100. 5. 05. 2200.6590
20186
PARTS & OIL FOR LAWN MOWER
09/ 22/ 2014
10/ 21/ 2014
3. 68
10/ 14
100. 5. 05 2200.6590
20195
OIL FOR LAWN MOWER
09/ 22/ 2014
10/ 2112014
7. 00
10/ 14
100. 5. 05. 2200.6590
10/ 14
001. 1199
10/ 14
100. 5. 03. 4000. 6422
082014PK
092514PWS
100214PK
330.41
Total DE RUITER EQUIPMENT ( 1685):
DE VRIES, LARRY (4967)
72- 10432 -10
CREDIT BALANCE REFUND
10/ 08/ 2014
10/ 21/ 2014
50. 30
50. 30
Total DE VRIES, LARRY ( 4967)
DELL MARKETING L. P. ( 1720)
XJJMBF376
COMPUTERS -LIB
09/ 14/ 2014
10/ 21/ 2014
1, 998. 42
1, 998.42
Total DELL MARKETING L. P. ( 1720):
DEMCO ( 1724)
5386756
SUPPLIES - LIBRARY
08/ 29/ 2014
10/ 21/ 2014
444. 70
10/ 14
100. 5. 03. 4000. 6543
5400391
SUPPLIES -LIB
09/ 12/ 2014
10/ 21/ 2014
60. 82
10/ 14
100. 5. 03. 4000. 6543
5403876
SUPPLIES -LIB
09/ 17/ 2014
10/ 21/ 2014
158. 30
10/ 14
100. 5. 03. 4000. 6543
663. 82
Total DEMCO ( 1724):
DGR ENGINEERING ( 1706)
00212268
CONSULTING - IUB INSPECTION - EL
10/ 09/ 2014
10/ 21/ 2014
511. 80
10/ 14
400. 5. 06. 8588. 9810
00212269
CONSULTING - CLARK ST SUB - EL
10/ 09/ 2014
10/ 21/ 2014
265. 00
10/ 14
410. 5. 06. 8982. 3530
00212271
CONSULTING - SCADA UPGRADE - EL
10/ 09/ 2014
10/ 21/ 2014
5, 786. 00
10/ 14
410. 5 06. 8977. 3970
10/ 14
115. 5. 05. 2100 6545
6, 562. 80
Total DGR ENGINEERING ( 1706):
DIAMOND VOGEL PAINTS ( 1747)
277155584
PAINT- CROSSWALKS
10/ 07/ 2014
10/ 21/ 2014
555. 60
555. 60
Total DIAMOND VOGEL PAINTS ( 1747):
DONALD CORPORATION ( 5186)
16077
HEAT EXCHANGER
09/ 24/ 2014
10/ 21/ 2014
744. 00
10/ 14
350. 5. 05. 8300. 6350
16077
SHIPPING
09/ 24/ 2014
10/ 21/ 2014
100. 00
10/ 14
350. 5. 05. 8300.6531
10/ 14
100. 5. 05. 2200. 6310
10/ 14
001. 1199
844. 00
Total DONALD CORPORATION ( 5186):
DOWIE PEST CONTROL ( 1801)
16357
RODENT CONTROL -AIRPORT
09/ 29/ 2014
10/ 21/ 2014
100. 00
100. 00
Total DOWIE PEST CONTROL ( 1801):
DSI LAND DEVELOPMENT ( 5191)
66- 12200 -09
Total DSI LAND DEVELOPMENT ( 5191):
10/ 08/ 2014
10/ 21/ 2014
5
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
67. 92
67. 92
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
Period
GL Account
DUTCH MILL SUPPLY ( 1834)
147438
TRIM BOARDS
09/ 29/ 2014
10/ 21/ 2014
107. 99
10/ 14
100. 5. 00. 6100. 6310
147461
VULKEM CAULK - CC
10/ 01/ 2014
10/ 21/ 2014
18. 00
10/ 14
100. 5. 04. 4100. 6590
147611
CEILING TILE - CC
10/ 01/ 2014
10/ 21/ 2014
44. 00
10/ 14
100. 5. 04 4100. 6590
VULKEM CAULK - PK
10/ 07/ 2014
10/ 21/ 2014
22. 50
10/ 14
100. 5. 09. 4200. 6320
10/ 14
300. 5. 05. 8120. 6547
147748
19249
Total DUTCH MILL SUPPLY ( 1834):
ENVIRONMENTAL RESOURCE ( 1902)
734884
BACTERIA TESTING SUPPLIES - WTP
10/ 06/ 2014
10/ 21/ 2014
223. 08
223. 08
Total ENVIRONMENTAL RESOURCE ( 1902):
FASTENAL COMPANY ( 1929)
STAINLESS STEEL HARDWARE - EL
09/ 22/ 2014
10/ 21/ 2014
261. 57
10/ 14
400. 5. 06. 8584. 9030
IAPEA82884
HARDWARE-
EL
09/ 22/ 2014
10/ 21/ 2014
529. 87
10/ 14
400. 5. 06. 8584. 9030
IAPEA82943
LOCK WASHERS - BRONZE - EL
09/ 25/ 2014
10/ 21/ 2014
38. 65
10/ 14
400. 5. 06 8584. 9030
IAPEA82976
LOCATING PAINT - EL
09/ 25/ 2014
10/ 21/ 2014
274. 88
10/ 14
400. 5. 06. 8584. 9030
IAPEA83004
ALLEN SOCKETS - EL
09/ 26/ 2014
10/ 21/ 2014
12. 58
10/ 14
400. 5. 06. 8588.9950
IAPEA83030
SAFETY GLASSES & EAR PLUGS
09/ 29/ 2014
10/ 21/ 2014
63. 36
10/ 14
300. 5. 05. 8100. 6546
IAPEA83071
HARDWARE
09/ 30/ 2014
10/ 21/ 2014
45. 44
10/ 14
300. 5. 05. 6140.6510
IAPEA83096
HARDWARE- EL
10/ 01/ 2014
10/ 21/ 2014
27. 80
10/ 14
400. 5. 06. 8584. 9030
IAPEA83107
HARDWARE
10/ 02/ 2014
10/ 21/ 2014
6. 00
10/ 14
115. 5. 05. 2100. 6310
IAPEA83119
PPE
10/ 02/ 2014
10/ 21/ 2014
8. 36
10/ 14
115. 5. 05. 2100. 6546
IAPEA828833
1, 268. 51
Total FASTENAL COMPANY ( 1929):
FOUR SEASONS YARD CARE ( 1980)
8090
SEEDING- ROW
09/ 04/ 2014
10/ 21/ 2014
750. 00
10/ 14
115. 5. 05. 2100. 6403
8091
MOWING- SUB B
10/ 04/ 2014
10/ 21/ 2014
25. 20
10/ 14
400. 5. 06. 8588. 9810
8091
MOWING- SUB C
10/ 04/ 2014
10/ 21/ 2014
21. 00
10/ 14
400. 5. 06. 8588. 9810
8091
MOWING- SUB D
10/ 04/ 2014
10/ 21/ 2014
9. 45
10/ 14
400. 5. 06. 8588. 9810
8091
MOWING- SUB E
10/ 04/ 2014
10/ 21/ 2014
16. 80
10/ 14
400. 5. 06. 8588. 9810
8091
MOWING- SUB VM
10/ 04/ 2014
10/ 21/ 2014
25. 20
10/ 14
400. 5. 06. 8588. 9810
8091
MOWING- WAREHOUSE
10/ 04/ 2014
10/ 21/ 2014
105. 00
10/ 14
400. 5. 06. 8588. 9300
8091
MOWING- SUB W -1
10/ 04/ 2014
10/ 21/ 2014
118. 12
10/ 14
400. 5 06. 8562. 9030
8091
MOWING- NEW SUB STATION
10/ 04/ 2014
10/ 21/ 2014
357. 00
10/ 14
400. 5. 06. 8588. 9810
8091
MOWING- CLARK ST SUB STATION
10/ 04/ 2014
10/ 21/ 2014
300. 00
10/ 14
400. 5. 06. 8588. 9810
8091
MOWING- SUB W -2
10/ 04/ 2014
10/ 21/ 2014
118. 13
10114
400. 5. 06. 8549. 9020
8091
MOWING- LIFT 1
10/ 04/ 2014
10/ 21/ 2014
105. 00
10/ 14
350. 5. 05. 8320.6320
8091
MOWING- LIFT 2
10/ 04/ 2014
10/ 21/ 2014
21. 00
10/ 14
350. 5. 05. 8320. 6320
8091
MOWING- HOWELL STATION 1
10/ 04/ 2014
10/ 2112014
12. 60
10/ 14
350. 5. 05. 8320. 6320
8091
MOWING -WASTEWATER PLANT
10/ 04/ 2014
10/ 21/ 2014
472. 50
10/ 14
350. 5. 05. 8300.6320
8091
MOWING- HOWELL STATIONN 2
10/ 04/ 2014
10/ 2112014
12. 60
10/ 14
300. 5. 05. 8110. 6320
8091
MOWING -WATER PLANT
10/ 04/ 2014
10/ 21/ 2014
315. 00
10/ 14
300. 5. 05. 8120. 6320
8091
MOWING -E 8TH ROW
10/ 04/ 2014
10/ 21/ 2014
210. 00
10/ 14
115. 5. 05. 2100. 6403
10/ 14
400. 5. 06. 8555. 9501
10/ 14
115. 5. 05. 2100. 6545
2, 994. 60
Total FOUR SEASONS YARD CARE ( 1980):
FPL ENERGY HANCOCK CTY WIND ( 1982)
100714
PURCHASED POWER - RESALE ( WIN
10/ 02/ 2014
10/ 08/ 2014
13, 803. 27
13, 803. 27
Total FPL ENERGY HANCOCK CTY WIND ( 1982):
FRANK DUNN CO ( 1984)
100614PWS
JOINT SEAL
10/ 06/ 2014
10/ 21/ 2014
6
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
3, 586. 00
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
GL Account
Period
3, 586. 00
Total FRANK DUNN CO ( 1984):
GALE/ CENGAGE LEARNING INC ( 2017)
53133917
LP BOOKS - LIBRARY
09/ 09/ 2014
10/ 21/ 2014
95. 96
10/ 14
100. 5. 03.4000. 6536
53319865
ADULT BOOK -LIB
09/ 23/ 2014
10/ 21/ 2014
19. 46
10/ 14
100. 5. 03. 4000. 6529
10/ 14
100. 5. 01. 1030. 6330
10/ 14
115. 5. 05. 2100.6330
10/ 14
100. 5. 03 4000.6534
10/ 14
410. 5. 06. 8982. 3530
10/ 14
115. 5. 05. 2100. 6420
10/ 14
300. 5. 05. 8120. 6503
10/ 14
100. 5 02. 1100. 6510
10/ 14
400. 2210
115. 42
Total GALE /CENGAGE LEARNING INC ( 2017):
GONOKOBRA ENTERPRISES INC ( 2072)
4378
VEHICLE EXPENSE - PD
09/ 30/ 2014
10/ 21/ 2014
40. 00
40. 00
Total GONOKOBRA ENTERPRISES INC ( 2072)
GRITTERS ELECTRIC ( 2104)
73222
CORD
10/ 07/ 2014
10/ 21/ 2014
42. 20
42. 20
Total GRITTERS ELECTRIC ( 2104):
GUMDROP BOOKS (4950)
PINV79288
JUVENILE BOOKS -LIB
10/ 02/ 2014
10/ 21/ 2014
835. 20
835. 20
Total GUMDROP BOOKS (4950):
HAROLD K SCHOLZ CO ( 2176)
6/ 14 -10/ 14
CLARK PAY EST FINAL - EL
10/ 06/ 2014
10/ 21/ 2014
59, 586. 87
59, 586. 87
Total HAROLD K SCHOLZ CO ( 2176).
HAWKEYE TRUCK EQUIPMENT (2197)
112552
SEAL KIT- ST -23
09/ 30/ 2014
10/ 21/ 2014
239. 02
239. 02
Total HAWKEYE TRUCK EQUIPMENT ( 2197):
HAWKINS INC ( 2198)
3651325RI
CHEMICALS
09129/ 2014
10/ 21/ 2014
552. 50
552. 50
Total HAWKINS INC ( 2198):
HEIMAN FIRE EQUIPMENT (2223)
0827373 -IN
TAG WITH NAME
09/ 24/ 2014
10/ 21/ 2014
56. 96
56. 96
Total HEIMAN FIRE EQUIPMENT ( 2223):
HERMANSON, JOEL OR AMBER (5192)
60- 04300 -04
DEPOSIT REFUND
10/ 04/ 2014
10/ 21/ 2014
118. 84
118. 84
Total HERMANSON, JOEL OR AMBER ( 5192):
HOWARD R GREEN COMPANY ( 2290)
94616
JORDAN WELL DESIGN
10/ 07/ 2014
10121/ 2014
26, 474. 00
10/ 14
310. 5. 05. 8182. 6727
94617
GENERAL WATER/ WASTEWATER EN
10/ 07/ 2014
10/ 21/ 2014
824. 00
10/ 14
350. 5. 05. 8310. 6405
10/ 14
350. 5. 05. 8300. 6547
27, 298. 00
Total HOWARD R GREEN COMPANY ( 2290):
HY -VEE ( 2328)
2136774340
ICE FOR SAMPLER
10/ 07/ 2014
10/ 21/ 2014
7
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
11. 94
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
GL Account
Period
11. 94
Total HY -VEE ( 2328):
1 PAY TECHNOLOGIES ( 5195)
24- 09301 -10
RETURN PAYMENT FOR KATHERINE
08/ 12/ 2014
10/ 21/ 2014
188. 03
10/ 14
100. 5. 00.6100. 6502
10/ 14
300. 5. 05. 8100.6240
10/ 14
100. 5. 00. 6000. 6495
10/ 14
100. 5. 01. 1050. 6405
115. 5. 05. 2100.6160
188. 03
Total I PAY TECHNOLOGIES ( 5195):
IA ASSN MUNICIPAL UTILIT (2335)
5836
WATER CONFERENCES -BLAINE & AL
10/ 02/ 2014
10/ 21/ 2014
350. 00
350. 00
Total IA ASSN MUNICIPAL UTILIT ( 2335):
IA CODIFICATION INC ( 2343)
102715
ON -LINE CODE OF ORDINANCES
10/ 02/ 2014
10/ 21/ 2014
450. 00
450. 00
Total IA CODIFICATION INC ( 2343):
IA METHODIST OCCUP MEDICINE ( 2380)
187296
WOLFF PHYSICAL - PD
09/ 17/ 2014
10/ 21/ 2014
883. 25
883. 25
Total IA METHODIST OCCUP MEDICINE ( 2380):
IA MUNICIPALITIES WORKERS' ( 2382)
INV55803
FY 13114 AUDIT PREMIUM ADJUSTME
09/ 30/ 2014
10/ 21/ 2014
345. 00
10/ 14
INV55803
FY 13/ 14 AUDIT PREMIUM ADJUSTME
09/ 30/ 2014
10/ 21/ 2014
2. 00
10/ 14
100. 5. 04. 4100.6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
188. 00
10/ 14
300. 5. 05. 8100. 6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
459. 00
10/ 14
400. 5. 06. 8925. 9740
INV55803
09/ 30/ 2014
10/ 21/ 2014
53. 00
10/ 14
350. 5. 05. 8300. 6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
9100
10/ 14
100. 5. 02. 1100. 6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
8. 00
10/ 14
100. 5. 01. 1000. 6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
82. 00
10/ 14
100. 5. 01. 1010. 6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
282. 00
10/ 14
100. 5. 01. 1030.6160
09/ 30/ 2014
10/ 21/ 2014
18. 00
10/ 14
100. 5. 01. 1070. 6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
11. 00
10/ 14
100. 5. 00. 6100.6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
20. 00
10/ 14
100. 5. 03. 4000. 6160
09/ 30/ 2014
10/ 21/ 2014
111. 00
10/ 14
100. 5. 04. 4300. 6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
98. 00
10/ 14
100. 5. 09. 4200.6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
43. 00
10/ 14
100. 5. 05. 5000. 6160
INV55803
09/ 30/ 2014
10/ 21/ 2014
8. 00
10/ 14
100. 5. 04. 4460. 6160
10/ 14
203. 5. 08. 7226. 6799
10/ 14
100. 5. 09. 4200. 6210
10/ 14
100. 2171
INV55803
INV55803
1, 819. 00
Total IA MUNICIPALITIES WORKERS' ( 2382):
IA PRISON INDUSTRIES (2392)
933875
SPORTS PARK -SIGNS
10/ 08/ 2014
10/ 21/ 2014
863. 10
863. 10
Total IA PRISON INDUSTRIES ( 2392):
IA TURFGRASS OFFICE ( 2409)
101570
ISTMA DUES- NUNNIKHOVEN - PK
09/ 19/ 2014
10/ 21/ 2014
50. 00
50. 00
Total IA TURFGRASS OFFICE ( 2409):
ICMA RETIREMENT ROTH IRA ( 2423)
101714
ICMA ROTH
Total ICMA RETIREMENT ROTH IRA (2423):
10/ 17/ 2014
10/ 17/ 2014
8
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
977. 30
977. 30
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
GL Account
Period
ICMA RETIREMENT TRUST401 ( 2424)
101714
ICMA 401
10/ 17/ 2014
10/ 17/ 2014
757. 09
10/ 14
100. 2167
10/ 14
100. 2169
757. 09
Total ICMA RETIREMENT TRUST401 ( 2424):
ICMA RETIREMENT TRUST457 ( 2425)
101714
ICMA 457
10/ 17/ 2014
10/ 17/ 2014
6, 587. 60
6, 587. 60
Total ICMA RETIREMENT TRUST457 ( 2425):
IDEAL READY MIX COMPANY ( 2429)
437484
CONCRETE
09/ 27/ 2014
10/ 21/ 2014
2, 479. 75
10/ 14
310. 5. 05. 8183. 6790
438394
SIDEWALK CONCRETE
10/ 04/ 2014
10/ 21/ 2014
382. 50
10/ 14
350. 5. 05. 8300. 6320
438395
ST PC PATCH
10/ 04/ 2014
10/ 21/ 2014
1, 700. 38
10/ 14
115. 5. 05. 2100. 6549
10/ 14
400. 5. 06. 8553. 9030
10/ 14
100. 5. 00. 6100. 6510
10/ 14
115. 5. 05. 2100. 6350
10/ 14
100. 5. 09. 4200. 6425
4, 562. 63
Total IDEAL READY MIX COMPANY (2429):
INGERSOLL -RAND COMPANY ( 2447)
22794332
PRESSURE SWITCH - PP
10/ 01/ 2014
10/ 21/ 2014
109. 70
109. 70
Total INGERSOLL -RAND COMPANY (2447):
INTERBANK- EXCHANGE LLC ( 5190)
8517
PAYMENT DROP BOX
10101/ 2014
10/ 21/ 2014
1, 478. 90
1, 478. 90
Total INTERBANK -EXCHANGE LLC ( 5190):
J & M TRUCK & EQUIP. REPAIR INC ( 2493)
21647
TRUCK REPAIR
09/ 09/ 2014
10/ 21/ 2014
2, 505. 07
2, 505. 07
Total J & M TRUCK & EQUIP. REPAIR INC ( 2493):
JAARSMA BAKERY (2499)
111756
EMPLOYEE RELATIONS THANK -YOU
10/ 07/ 2014
10/ 2112014
Total JAARSMA BAKERY (2499):
9
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
14. 58
14. 58
JOHN DEER FINANCIAL ( 2528)
2190444
EPDXY SYRINGE
05/ 09/ 2014
10/ 21/ 2014
4. 49
10/ 14
115. 5. 05. 2100. 6310
2243864
PRY BARS
07/ 29/ 2014
10/ 21/ 2014
15. 98
10/ 14
300. 5. 05. 8130. 6510
2248470
SANDPAPER- PK
08/ 08/ 2014
10/ 21/ 2014
8. 57
10114
100. 5. 09. 4200. 6320
2252357
LIGHT BULBS
08/ 15/ 2014
10/ 21/ 2014
10. 98
10/ 14
300. 5. 05. 8130. 6510
2259629
REFLECTIVE NUMBERS - PK
08/ 29/ 2014
10/ 21/ 2014
3. 54
10/ 14
100. 5. 09. 4200. 6330
2270317
SUPPLIES -LIB
09/ 17/ 2014
10/ 21/ 2014
2. 27
10/ 14
100. 5. 03. 4000. 6310
2277135
TARP & TIE DOWN - PK
09/ 30/ 2014
10/ 21/ 2014
33. 98
10/ 14
100. 5. 09. 4200. 6590
2277381
TOOLS -FLAT BED TRUCK
09/ 30/ 2014
10/ 21/ 2014
202. 88
10/ 14
300. 5. 05. 8130. 6510
2277692
HARDWARE & BATTERIES
10/ 01/ 2014
10/ 21/ 2014
8. 62
10/ 14
300. 5. 05. 8120. 6544
2278187
OIL - PK
10/ 02/ 2014
10/ 21/ 2014
35. 88
10/ 14
100. 5. 09. 4200. 6350
2278452
TAPCON ANCHOR - PK
10/ 02/ 2014
10/ 21/ 2014
6. 49
10/ 14
100. 5. 09. 4200. 6590
2281192
HARDWARE, FITTINGS, GLOVES &BATT
10/ 07/ 2014
10/ 21/ 2014
117. 11
10/ 14
300. 5. 05. 8120. 6590
2281350
DEWALT TOOL SET - EL
10/ 07/ 2014
10/ 21/ 2014
624. 70
10/ 14
400. 5. 06. 8588. 9950
2281608
GLOVES -WTP
10/ 08/ 2014
10/ 21/ 2014
11. 99
10/ 14
300. 5. 05. 8100. 6546
2281689
HARDWARE
10/ 08/ 2014
10/ 21/ 2014
24. 24
10/ 14
300. 5. 05. 8120. 6310
2281783
HARDWARE
10/ 08/ 2014
10/ 21/ 2014
5. 96
10/ 14
300. 5. 05. 8120. 6544
2282304
AIR HOSE AND COUPLER
10109/ 2014
10/ 21/ 2014
15. 98
10/ 14
300. 5. 05. 8120. 6590
2282636
GORILLA TAPE - PK
10/ 10/ 2014
10/ 21/ 2014
8. 49
10/ 14
100. 5. 09. 4200. 6590
2282805
HAND CLEANER & SHOP TOWELS
10/ 10/ 2014
10/ 21/ 2014
23. 98
10/ 14
300. 5. 05. 8120. 6590
2282871
OIL - PK
10/ 10/ 2014
10/ 21/ 2014
35. 88
10/ 14
100. 5. 09. 4200. 6330
Page:
CITY OF PELLA
Description
Invoice
2284459
Invoice Date
10/ 13/ 2014
OIL - PK
Due Date
10/ 21/ 2014
Total Cost
Period
41. 07
10/ 14
GL Account
100. 5. 09. 4200. 6350
1, 243. 08
Total JOHN DEER FINANCIAL ( 2528):
KELLY SUPPLY CO ( 2579)
8150264 -0
LIGHT BULBS -LIB
09/ 05/ 2014
10/ 21/ 2014
79. 16
10/ 14
100. 5. 03. 4000. 6310
8150984 -0
ELECTRICAL SUPPLIES - PP
10/ 01/ 2014
10/ 21/ 2014
14. 06
10/ 14
400. 5. 06. 8549. 9020
8151000 -0
LIGHT BULBS - PD
10/ 01/ 2014
10/ 21/ 2014
2455
10/ 14
100. 5. 01 1000. 6310
8151013 -0
LIGHT BULBS - PD
10/ 08/ 2014
10/ 21/ 2014
5810
10/ 14
100. 5. 01. 1000. 6310
8151120 -0
TUBING, CAP & VALVES- AIR SUPPLY
10/ 07/ 2014
10/ 21/ 2014
49. 40
10/ 14
300. 5. 05. 8120. 6350
8151137 -0
AIR LINE PARTS
10/ 08/ 2014
10/ 21/ 2014
98. 37
10/ 14
300. 5. 05. 8120. 6350
8151151 -0
COUPLING, DRYER &
10/ 08/ 2014
10/ 21/ 2014
18. 45
10/ 14
300. 5. 05. 8120. 6350
8151200 -0
STREET LIGHT WIRE - EL
10/ 10/ 2014
10/ 21/ 2014
151. 77
10/ 14
400. 5. 06. 8585. 9030
10/ 14
300. 5. 05. 81006405
10/ 14
400. 5. 06. 8571. 9610
HARDWARE - AI
493. 86
Total KELLY SUPPLY CO ( 2579):
KEYSTONE LABORATORIES ( 2590)
1X08568
LABTESTING
09/ 30/ 2014
10/ 21/ 2014
188. 20
188. 20
Total KEYSTONE LABORATORIES ( 2590):
KRIZ -DAVIS COMPANY (2667)
S100861441. 001
TRANSMISSION SPLICES- EL
09/ 26/ 2014
10/ 21/ 2014
113. 51
113. 51
Total KRIZ -DAVIS COMPANY ( 2667):
LAMPERT LUMBER ( 2653)
9082262
BIKE TRAIL -W 1ST /UNIVERSITY
10/ 03/ 2014
10/ 21/ 2014
23. 56
10/ 14
201. 5. 05. 7115. 6790
9082264
STORM /UNIVERSITY
10/ 03/ 2014
10/ 21/ 2014
17. 58
10/ 14
115. 5. 05. 2120.6548
9082266
ST -9
10/ 03/ 2014
10/ 21/ 2014
19. 89
10/ 14
115. 5. 05. 2100. 6330
10/ 14
300. 5. 05. 8120. 6350
61. 03
Total LAMPERT LUMBER ( 2653):
LANSER & SONS LTD, JOHN W (2713)
S15220
SAMPLE LINE- BACTERIA TESTING
09/ 30/ 2014
10/ 21/ 2014
310. 39
310. 39
Total LANSER & SONS LTD, JOHN W (2713):
LASER RESOURCES LLC ( 4705)
AR316288
101596 COPIER LEASE
10/ 01/ 2014
10/ 21/ 2014
3. 50
10/ 14
100. 5. 00. 6100. 6550
AR316288
101596 COPIER LEASE
10/ 01/ 2014
10/ 21/ 2014
31. 41
10/ 14
100. 5. 00. 6100. 6550
AR316288
101596 COPIER LEASE
10/ 01/ 2014
10/ 21/ 2014
25. 10
10/ 14
100. 5. 04. 4100.6543
AR316288
101596 COPIER LEASE
10/ 01/ 2014
10/ 21/ 2014
74
10/ 14
100. 5. 05. 6500. 6418
AR316288
101596 COPIER LEASE
10/ 01/ 2014
10/ 21/ 2014
06
10/ 14
400. 5. 06. 8549 9020
AR316288
101596 COPIER LEASE
10/ 01/ 2014
10/ 21/ 2014
29. 22
10/ 14
100. 5. 01. 1010. 6550
AR316288
101596 COPIER LEASE
10/ 01/ 2014
10/ 21/ 2014
29. 27
10/ 14
100. 5. 01. 1030. 6550
AR316288
101596 COPIER LEASE
10/ 01/ 2014
10/ 21/ 2014
32. 27
10/ 14
300. 5. 05. 8120. 6543
AR316708
COPIER USE - EL
10/10/ 01/01/ 20142014
10/10/ 21/21/ 20142014
15. 09
10/10/ 1414
400.400. 5.5. 06.06. 8588.8588. 99209920
166.166. 6666
Total LASER RESOURCES LLC ( 4705):
LINCOLN NATIONAL ( 2752)
2850737991
DENTAL PREMIUMS -OCT 2014
10/10/ 01/01/ 20142014
10/10/ 21/21/ 20142014
2, 417. 96
10/10/ 1414
191.191. 5.5. 08.08. 9200.9200. 61586158
2872129349
LIFE & LTD INSURANCE PREMIUM
10/10/ 17/17/ 20142014
10/10/ 21/21/ 20142014
453.453. 9090
10/10/ 1414
191.191. 5.5. 08.08. 9200.9200. 61546154
2872129349
10/ 17/ 2014
10/ 21/ 2014
83. 78
10/ 14
191. 5. 08. 9200. 6154
2872129349
10/ 17/ 2014
10/ 21/ 2014
80. 10
10/ 14
191. 5. 08. 9200. 6154
10/ 17/ 2014
10/ 21/ 2014
1, 125. 71
10/ 14
191. 5. 08. 9200. 6155
2872129349
10
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
GL Account
Period
4, 161. 45
Total LINCOLN NATIONAL ( 2752):
LISCO (2761)
100 5. 03. 4000 6373
1566367
INTERNET -1- 113
09104/ 2014
10/ 21/ 2014
92. 15
10/ 14
1569343
RDSL - POLICE
10/ 06/ 2014
10/ 21/ 2014
48. 00
10/ 14
100. 5. 01. 1040. 6373
1810100614
INTERNET ACCESS
10/ 06/ 2014
10/ 21/ 2014
55. 56
10/ 14
400. 5. 06. 8549. 9020
1810100614
INTERNET ACCESS
10/ 06/ 2014
10/ 21/ 2014
55. 56
10/ 14
100. 5. 05. 6500. 6373
1810 100614
INTERNET ACCESS
10/ 06/ 2014
10/ 21/ 2014
55. 56
10/ 14
400. 5. 06 8588. 9920
1810100614
INTERNET ACCESS
10/ 06/ 2014
10121/ 2014
55. 56
10/ 14
100. 5. 00. 6100.6373
INTERNET ACCESS
10/ 06/ 2014
10/ 21/ 2014
55. 56
10/ 14
350. 5 05. 8310. 6373
1810 100614
INTERNET ACCESS
10/ 06/ 2014
10/ 21/ 2014
55. 55
10/ 14
300. 5. 05. 8100. 6373
1810100614
INTERNET ACCESS
10/ 06/ 2014
10/ 21/ 2014
55. 55
10/ 14
100. 5. 01. 1010. 6373
1810100614
INTERNET ACCESS
10/ 06/ 2014
10/ 21/ 2014
55. 55
10/ 14
100. 5. 04. 4100. 6373
INTERNET ACCESS
10/ 06/ 2014
10/ 21/ 2014
55. 55
10/ 14
100. 5. 04. 4300. 6373
1810 100614
1810100614
640. 15
Total LISCO ( 2761):
LOGAN CONTRACTORS SUPPLY ( 2769)
10/ 01/ 2014
10/ 21/ 2014
1, 299. 50
10/ 14
201. 5. 05. 7116. 6790
CONCRETE PLACER
10/ 01/ 2014
10/ 21/ 2014
233. 75
10/ 14
115. 5. 05. 2100. 6545
J49370
CREDIT INVOICE
10/ 01/ 2014
10/ 21/ 2014
119. 75-
10/ 14
115. 5. 05. 2100. 6545
J51076
CONCRETE PLACER
10/ 07/ 2014
10/ 21/ 2014
127. 95
10/ 14
115. 5. 05. 2100. 6545
R31296
SPRAY PATCHER
09/ 22/ 2014
10/ 21/ 2014
3, 850. 00
10/ 14
115. 5. 05. 2100. 6549
10/ 14
001. 1199
10114
100. 5. 01. 1010.6403
10/ 14
100. 5. 03.4000 6340
10/ 14
115. 5. 05. 2100. 6549
10/ 14
400. 5. 06. 8584. 9030
J49091
J49120
BRICK SIDEWALKS
5, 391. 45
Total LOGAN CONTRACTORS SUPPLY ( 2769)'
MAIN ST INVESTORS ( 2806)
33- 09610 -19
CREDIT BALANCE 0 1010 WASHINGT
10/ 07/ 2014
10/ 21/ 2014
13. 91
13. 91
Total MAIN ST INVESTORS ( 2806)
MAINSTAY SYSTEMS INC ( 2807)
140327
IOWA SYSTEM MAINTENANCE -PD
10/ 01/ 2014
10/ 21/ 2014
459. 00
459. 00
Total MAINSTAY SYSTEMS INC ( 2807):
MARCO INC ( 4674)
INV2153816
COPIER MAINTENANCE -LIB
09/ 12/ 2014
10/ 21/ 2014
23. 59
23. 59
Total MARCO INC ( 4674):
MARTIN MARIETTA MATERIALS ( 2842)
13931372
SPRAY PATCHER
09/ 22/ 2014
10/ 21/ 2014
210. 08
210. 08
Total MARTIN MARIETTA MATERIALS ( 2842):
MC CORKLE HARDWARE ( 2871)
303127
STEEL PIPE FOR BOLLARDS - EL
09/ 30/ 2014
10/ 21/ 2014
1, 575. 00
1, 575. 00
Total MC CORKLE HARDWARE ( 2871):
MC GLADREY LLP (5098)
M- 4423913 -019
M- 4423920 -019
0365 EMAIL CONVERSION
10/ 06/ 2014
10/ 21/ 2014
3, 000. 00
10/ 14
201. 5. 00. 7090. 6725
775 -582 -7 MONTHLY IT SERVICE
10/ 06/ 2014
10/ 21/ 2014
4, 711. 00
10/ 14
100. 5. 00. 6100. 6405
Total MC GLADREY LLP ( 5098):
11
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11130/ 2014
7, 711. 00
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
GL Account
Period
MEINDERS, GLENN ALAN & CLARICE (4639)
45- 11400 -05
DEPOSIT REFUND 908 COLUMBUS
10/ 09/ 2014
10/ 21/ 2014
132. 07
10/ 14
400. 2210
132. 07
Total MEINDERS, GLENN ALAN & CLARICE ( 4639):
MENNINGA PEST CONTROL (2913)
35177
PEST CONTROL - CC
10/ 07/ 2014
10/ 21/ 2014
9200
10/ 14
100. 5. 04. 4100. 6310
35178
MONTHLY SERVICE -LIB
10/ 07/ 2014
10/ 21/ 2014
42. 00
10/ 14
100. 5. 03. 4000. 6310
35298
PEST CONTROL - PK
10/ 06/ 2014
10/ 21/ 2014
31. 00
10/ 14
100. 5. 09. 4200. 6403
35299
PEST CONTROL - EL
10/ 06/ 2014
10/ 21/ 2014
40. 66
10/ 14
400. 5. 06. 8588. 9300
205. 66
Total MENNINGA PEST CONTROL (2913):
METERING & TECHNOLOGY SOLUTIONS ( 4934)
1964
WATER METER
10/ 02/ 2014
10/ 21/ 2014
1, 586. 21
10/ 14
300. 5. 05. 8140. 6350
1989
WATER METER
10/ 06/ 2014
10/ 21/ 2014
1, 248. 06
10/ 14
300. 5. 05. 8140. 6350
10/ 14
300. 5. 05. 8120. 6503
2, 834. 27
Total METERING & TECHNOLOGY SOLUTIONS (4934):
METRO WASTE AUTHORITY (2929)
40021155
HAZARDOUS WASTE DISPOSAL
10/ 02/ 2014
10/ 21/ 2014
197. 26
19726
Total METRO WASTE AUTHORITY ( 2929):
MICROMARKETING LLC ( 2949)
539633
ADULT AUDIO BOOK -LIB
08/ 27/ 2014
10/ 21/ 2014
30. 00
10/ 14
100. 5. 03. 4000. 6518
540960
09/ 10/ 2014
10/ 21/ 2014
9989
10/ 14
100. 5. 03. 4000. 6518
541308
09/ 10/ 2014
10/ 21/ 2014
49. 99
10/ 14
100. 5. 03. 4000. 6518
542247
09/ 18/ 2014
10/ 21/ 2014
94. 98
10/ 14
100. 5. 03. 4000. 6518
542477
09/ 18/ 2014
10/ 21/ 2014
39. 99
10/ 14
100. 5. 03. 4000. 6518
543557
09/ 24/ 2014
10/ 21/ 2014
5998
10/ 14
100. 5. 03. 4000. 6518
374. 83
Total MICROMARKETING LLC ( 2949):
MIDTOWN TIRE COMPANY (2961)
142443
FLAT REPAIR
08/ 01/ 2014
10/ 21/ 2014
16. 82
10/ 14
115. 5. 05. 2100. 6350
143550
REPAIR TIRE
09/ 15/ 2014
10/ 21/ 2014
46. 73
10/ 14
350. 5. 05. 8330. 6350
63.63. 5555
Total MIDTOWN TIRE COMPANY ( 2961):
MIDWEST SANITATION (2981)
GARBAGEGARBAGE HAULINGHAULING
10/10/ 09/09/ 20142014
10/10/ 21/21/ 20142014
20,20, 276.276. 8282
10/ 14
195. 5. 05. 8400. 6403
093014REC
PORT -0-LET KIWANIS - PK
09/ 30/ 2014
10/ 21/ 2014
120. 00
10/ 14
100.100. 5.5. 09.09. 4200.4200. 64036403
093014REC093014REC
PORTPORT
- - 0-0- LETLET SOCCER SOCCER
09/ 30/ 2014
10/10/ 21/21/ 20142014
360.360. 0000
10/ 14
100.100. 5.5. 04.04. 4443.4443. 63726372
093014REC093014REC
PORTPORT
- - OO- - LETLET FOOTBALLFOOTBALL
09/09/ 30/30/ 20142014
10/10/ 21/21/ 20142014
120.120. 0000
10/ 14
100. 5. 04. 4446. 6372
YARD WASTE BAGS
09/ 25/ 2014
10/ 21/ 2014
475. 00
10/ 14
195. 5. 05. 8400. 6544
10/ 14
202.202. 5.5. 04.04. 7065.7065. 67506750
10/ 14
100. 5. 09. 4200. 6350
093014093014
70882
21, 351. 82
Total MIDWEST SANITATION ( 2981)
MOBILE MINI INC ( 4999)
199015017
STORAGE/ TEMP OFFICE - POOL
10/ 0212014
10/ 21/ 2014
460. 56
460.460. 5656
TotalTotal MOBILEMOBILE MINIMINI INCINC
( ( 4999):4999):
MTIMTI DISTRIBUTIONDISTRIBUTION INCINC
( ( 3042)3042)
986752 -00
GREASE FITTINGS & BLADE BOLTS -
10/ 02/ 2014
10/ 21/ 2014
12
Oct 16, 2014 02 22PM
Input Dates 10/ 1/ 2014 - 11/ 30/ 2014
55. 23
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
GL Account
Period
55. 23
Total MTI DISTRIBUTION INC ( 3042):
MUNICIPAL SUPPLY INC ( 3052)
0573211 -IN
0573212 -IN
0573212- IN0573213
STORM SEWER SUPPLIES
09/ 30/ 2014
10/ 21/ 2014
1, 048. 00
10/ 14
115. 5. 05. 2120.6548
DISTRIBUTION SUPPLIES
09/ 30/ 2014
10/ 21/ 2014
241. 15
10/ 14
310. 5. 05. 8183.6790
DISTRIBUTION SUPPLIES
09/ 30/ 2014
10/ 21/ 2014
4, 378. 50
10/ 14
310. 5. 05. 8183. 6790
10/ 14
400. 5. 06. 8565. 9520
10/ 14
100. 5. 03. 4000. 6422
10/ 14
400. 5. 06. 8588. 9950
5, 667. 65
Total MUNICIPAL SUPPLY INC ( 3052):
OATI ( OPEN ACCESS TECH INTER) ( 3170)
106240
TAGGING - EL
10/ 01/ 2014
10/ 21/ 2014
388. 07
388. 07
Total OATI ( OPEN ACCESS TECH INTER) ( 3170):
OCLC ( 3172)
0000350633
MONTHLY SERVICE -1- 113
09/ 30/ 2014
10/ 21/ 2014
370. 26
370. 26
Total OCLC ( 3172):
O' REILLY AUTO PARTS ( 3193)
0339 -325867
SOCKET SET - EL
10/ 08/ 2014
10/ 21/ 2014
16. 99
16. 99
Total O' REILLY AUTO PARTS ( 3193):
OSKALOOSA HERALD ( 3200)
093014P &Z
14559 093014
LEGAL ADVERTIESEMENTS
09/ 30/ 2014
10/ 21/ 2014
74. 00
10/ 14
100. 5. 05. 5000. 6414
LEGAL PUBLICATIONS
09/ 30/ 2014
10/ 21/ 2014
516. 74
10/ 14
100. 5. 00. 6000. 6414
10/ 14
151. 5. 03.4000. 6526
590.74
Total OSKALOOSA HERALD ( 3200):
OVERDRIVE INC ( 3210)
1460 -151316243 -09
E- BOOKS -LIB
09/ 16/ 2014
10/ 21/ 2014
29. 98
2998
Total OVERDRIVE INC ( 3210):
PARTSMASTER (4615)
20827330
DRILL BITS & PIPE REPAIR - PK
09/ 29/ 2014
10/ 21/ 2014
213. 56
10/ 14
100. 5. 09. 4200. 6510
20828347
CONCRETE REPAIR SLURRY - PK
10/ 01/ 2014
10/ 21/ 2014
364. 17
10/ 14
100. 5. 09. 4200.6320
577. 73
Total PARTSMASTER ( 4615):
PAYLOCITY PAYROLL ( 3245)
101614
PAYROLL EXPENSE & TAXES 10/ 17/ 14
10/ 16/ 2014
10/ 16/ 2014
134, 609. 46
10/ 14
100. 2010
101614
10/ 16/ 2014
10/ 16/ 2014
44, 859. 34
10/ 14
100. 2165
101614
10/ 16/ 2014
10/ 16/ 2014
8, 390. 65
10/ 14
100. 2166
101614
10/ 16/ 2014
10/ 16/ 2014
556. 14
10/ 14
100. 2158
101614
10/ 16/ 2014
10/ 16/ 2014
152. 86
10/ 14
100. 5. 00. 6320. 6403
101614
10/ 16/ 2014
10/ 16/ 2014
26. 58
10/ 14
300. 5. 05. 8100. 6405
101614
10/ 16/ 2014
10/ 16/ 2014
19. 94
10/ 14
350. 5. 05. 8310. 6405
101614
10/ 16/ 2014
10/ 16/ 2014
132. 92
10/ 14
400. 5. 06. 8923. 9820
10/ 14
100. 5. 03. 4000. 6529
188, 747. 89
Total PAYLOCITY PAYROLL ( 3245):
PELLA COMM HIGH PUBLICATIONS ( 3261)
100814LIB
ADULT BOOK -LIB
10/ 08/ 2014
10/ 21/ 2014
13
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
90. 00
CITY OF PELLA
Page:
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
Invoice
Description
Invoice Date
Due Date
Total PELLA COMM HIGH PUBLICATIONS ( 3261):
Total Cost
Period
GL Account
90. 00
PELLA COOP ELECTRIC ASSN ( 3268)
093014AIR
ELECTRICBILL - AIRPORT
09/ 30/ 2014
10/ 21/ 2014
Total PELLA COOP ELECTRIC ASSN ( 3268):
785. 53
10/ 14
100. 5. 05. 2200. 6370
10/ 14
100. 5. 08. 5200 6416
10/ 14
100. 5. 00. 6320.6412
10/ 14
100. 5. 04. 4301. 6310
10/ 14
100. 5. 00. 6350. 6417
10/ 14
100. 5. 03. 4000. 6531
10/ 14
100. 5. 01. 1020.6425
785. 53
PELLA HISTORICAL SOCIETY (3277)
101114
FY 14 TULIP REIMBURSEMENT
10/ 11/ 2014
10/ 21/ 2014
Total PELLA HISTORICAL SOCIETY (3277):
5, 000. 00
5, 000. 00
PELLA HOMETOWN VARIETY ( 3279)
006713
EMPLOYEE
RECOGNITION BREAKFA
10/ 03/ 2014
10/ 21/ 2014
Total PELLA HOMETOWN VARIETY (3279):
10. 28
10. 28
PELLA NURSERY CO (3288)
33272
BLOW OUT IRRIGATION - POOL
10/ 10/ 2014
10/ 21/ 2014
Total PELLA NURSERY CO ( 3288):
137. 25
137. 25
PELLA PRINTING CO (3292)
45177
NEWSLETTER- OCT 2014
09/ 25/ 2014
10/ 21/ 2014
Total PELLA PRINTING CO ( 3292):
340. 00
340. 00
PELLA PUBLIC LIBRARY (3294)
092314LIB
POSTAGE -LIBRARY
09/ 23/ 2014
10/ 21/ 2014
Total PELLA PUBLIC LIBRARY ( 3294):
100. 00
100. 00
PELLA REGIONAL HEALTH CENTER ( 3295)
093014PD
DETAINEE MEALS - PD
09/ 30/ 2014
10/ 21/ 2014
Total PELLA REGIONAL HEALTH CENTER ( 3295):
49. 00
49. 00
PELLA REGIONAL HEALTH CT (3296)
091114
100414PK
100414POOL
HEP B
10/ 04/ 2014
10/ 21/ 2014
119. 00
10/ 14
100. 5. 02. 1100. 6546
HEP B VACCINATION - PK
10/ 04/ 2014
10/ 21/ 2014
119. 00
10/ 14
100. 5. 09. 4200. 6546
HEP B VACCINATION - POOL
10/ 04/ 2014
10/ 21/ 2014
238. 00
10/ 14
100. 5. 04. 4300.6546
100. 5. 03. 4000. 6310
Total PELLA REGIONAL HEALTH CT (3296):
47600
PELLA RENTAL & SALES INC ( 3297)
1- 505790
1- 505994LIB
1- 506513
PRESSURE WASHER RENTAL -LIB
07/ 10/ 2014
10/ 21/ 2014
40. 00
10/ 14
CARPET CLEANER -LIB
07/ 22/ 2014
10/ 21/ 2014
17. 50
10/ 14
100. 5. 03. 4000. 6310
TRACK LOADER
08/ 27/ 2014
10/ 21/ 2014
75. 00
10/ 14
310. 5. 05. 8183. 6790
10/ 14
400. 5. 06. 8588. 9300
Total PELLA RENTAL & SALES INC ( 3297):
132. 50
PIONEER RESEARCH ( 5086)
240128
WEED SPRAY - EL
Total PIONEER RESEARCH ( 5086):
09/ 09/2014
10/ 21/ 2014
14
Oct 16, 2014 02: 22PM
448. 30
448. 30
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
Period
GL Account
PLUMB SUPPLY COMPANY ( 3357)
3098633
COUPLING & NIPPLES
09/29/ 2014
10/ 21/ 2014
23. 12
10/ 14
300. 5. 05. 8120. 6590
3102029
ST -22
10/ 01/ 2014
10/ 21/ 2014
33. 76
10/ 14
115. 5. 05. 2100. 6350
10/ 14
400. 5. 06. 8588. 9810
56. 88
Total PLUMB SUPPLY COMPANY (3357).
PS ANALYTICS LLC ( 3406)
PMEU -2014. 09
MARKET MONITORING - EL
10/ 08/ 2014
10/ 21/ 2014
1, 019. 20
1 01990
Total PS ANALYTICS LLC ( 3406):
QUILL CORPORATION ( 3420)
5675478
SUPPLIES -LIB
08/ 28/ 2014
10/ 21/ 2014
128. 33
10/ 14
100. 5. 03.4000. 6543
5675478
SUPPLIES -LIB
08/ 28/ 2014
10/10/ 21/21/ 20142014
128.128. 33-33-
10/10/ 1414
100.100. 5.5. 03.03. 4000.4000. 65436543
SUPPLIES
08/08/ 28/28/ 20142014
10/10/ 21/21/ 20142014
128. 33
10/ 14
100. 5. 03. 4000. 6543
580756 -00
STOCK 3 -PH TRANSFORMERS - EL
09/ 29/ 2014
10/ 21/ 2014
32, 885.41
10/ 14
400. 5. 06. 8584. 9030
580756 -00
5675478X
STOCK 3 -PH TRANSFORMERS - EL
09/ 29/ 2014
10/ 21/ 2014
32, 885.41-
10/ 14
400. 5. 06. 8584. 9030
6052964
SUPPLIES -LIB
09/ 11/ 2014
10/ 21/ 2014
25. 38
10/ 14
100 5. 03. 4000.6543
6052964
SUPPLIES -LIB
09/ 11/ 2014
10/ 21/ 2014
25. 38-
10/ 14
100. 5. 03. 4000. 6543
SUPPLIES
09/ 11/ 2014
10/ 21/ 2014
25. 38
10/ 14
100. 5. 03. 4000. 6543
6434064
MINI PROJECTOR - CC
09/ 24/ 2014
10/ 21/ 2014
215. 99
10/ 14
100. 5. 04. 4100. 6543
6434064
MINI PROJECTOR - CC
09/ 24/ 2014
10/ 21/ 2014
215. 99-
10/ 14
100 5. 04. 4100. 6543
6434064X
MINI PROJECTOR - CC
09/ 25/ 2014
10/ 21/ 2014
215. 99
10/ 14
100. 5. 04. 4100. 6543
6454551
SUPPLIES -LIB
09/ 25/ 2014
10/ 21/ 2014
142. 90
10/ 14
100. 5. 03. 4000. 6543
6454551
SUPPLIES -LIB
09/ 25/ 2014
10/ 21/ 2014
142. 90-
10/ 14
100. 5. 03.4000. 6543
SUPPLIES
09/ 25/ 2014
10/ 21/ 2014
142. 90
10/ 14
100. 5. 03. 4000. 6543
6556280
SHRINK WRAP - POOL
09/29/ 2014
10/ 2112014
70. 99
10/ 14
100. 5. 04. 4100.6543
6556280
SHRINK WRAP - POOL
09/ 29/ 2014
10/21/ 2014
7099-
10/ 14
100. 5. 04. 4100.6543
6556280X
SHRINK WRAP - POOL
09/ 30/ 2014
10/ 21/ 2014
70. 99
10/ 14
100. 5. 04. 4100. 6543
6698130
5 BINDERS - CC
10/ 03/ 2014
10/ 21/ 2014
19. 94
10/ 14
100. 5. 04. 4100. 6543
6698130
5 BINDERS - CC
10/ 03/ 2014
10/ 21/ 2014
19. 94-
10/ 14
100. 5. 04. 4100. 6543
669813OX
5 BINDERS - CC
10/ 03/2014
10/ 21/ 2014
19. 94
10/ 14
100. 5. 04. 4100. 6543
6052964X
6454551X
603. 53
Total QUILL CORPORATION ( 3420):
RANDOM HOUSE LLC ( 3438)
1081227181
09/ 01/ 2014
10/ 21/ 2014
105. 00
10/ 14
100. 5. 03. 4000. 6518
1081290465
ADULT ADUDIOBOOKS- LIB
09/ 05/ 2014
10121/ 2014
60. 00
10/ 14
100. 5. 03. 4000. 6518
1081303977
REPLACEMENT CD -LIB
09/ 03/ 2014
10/ 21/ 2014
10. 00
10/ 14
100. 5. 03. 4000. 6518
1081365373
ADULT ADUDIOBOOKS -LIB
09/ 12/ 2014
10/ 21/ 2014
86. 25
10/ 14
100. 5. 03. 4000. 6518
1081443456
ADULT ADUDIOBOOKS -LIB
09/ 19/ 2014
10/ 21/ 2014
30. 00
10/ 14
100. 5. 03. 4000. 6518
291 25
Total RANDOM HOUSE LLC ( 3438):
RESCO ( 3480)
580756 -00
STOCK 3 -PH TRANSFORMERS
09/ 29/ 2014
10/ 21/ 2014
32, 885. 41
10/ 14
400. 5. 06. 8584. 9030
585128 -00
FAULT INDICATOR - EL
09/ 29/ 2014
10/ 21/ 2014
24, 999.48
10/ 14
410. 5. 06. 8974. 3670
585409 -00
SHRINK TUBE SPLICES - EL
09/ 30/ 2014
10/ 21/ 2014
6, 580. 50
10/ 14
410. 5. 06. 8974. 3670
588775 -00
METER SOCKETS - EL
10/ 06/ 2014
10/ 21/ 2014
877. 40
10/ 14
400. 5. 06. 8586. 9030
590069 -00
PHOTO CELL STREET LIGHT - EL
10/ 03/ 2014
10/ 21/ 2014
254. 13
10/ 14
400. 5. 06. 8585. 9030
590069 -00
HOT LINE CLAMPS - EL
10/ 03/ 2014
10/ 21/ 2014
802. 50
10/ 14
400. 5. 06. 8583. 9030
590260 -00
SPLICES/ TERMINATORS - EL
10/ 06/ 2014
10/ 21/ 2014
2, 878. 30
10/ 14
410. 5. 06. 8974. 3670
590260 -01
GROUND SLEEVE SPLICES - EL
10/ 09/ 2014
10/ 21/ 2014
508. 25
10/ 14
410. 5. 06. 8974. 3670
590553 -00
SECONDARY SPLICES - EL
10/ 08/ 2014
10/ 21/ 2014
407. 67
10/ 14
410. 5. 06. 8974. 3670
590557 -00
SECONDARY SPLICES - EL
10/ 08/ 2014
10/ 21/ 2014
80. 25
10/ 14
410. 5. 06. 8974. 3670
Total RESCO ( 3480):
15
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/2014
70, 273. 89
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
Period
GL Account
RESERVE ACCOUNT ( 3481)
300. 5. 05. 8100. 6531
100614
REFILL POSTAGE METER
10/ 06/ 2014
10/ 21/ 2014
200. 00
10/ 14
100614
10/ 06/ 2014
10/ 21/ 2014
180. 00
10/ 14
195. 5. 05. 8400. 6531
100614
10/ 06/ 2014
10/ 21/ 2014
180. 00
10/ 14
350. 5. 05. 8310. 6531
100614
10/ 06/ 2014
10/ 21/ 2014
240. 00
10/ 14
400. 5. 06. 8921. 9020
10/ 14
100. 5. 05. 5000. 6403
800. 00
Total RESERVE ACCOUNT (3481):
RICOH USA INC. ( 3492)
5032586776
P &Z COPIER
09/ 22/ 2014
10/ 21/ 2014
97. 24
97. 24
Total RICOH USA INC. ( 3492):
RICOH USA INC. -DALLAS ( 3493)
5032586776
P &Z COPIER SERVICE
09/ 22/ 2014
10/ 21/ 2014
97. 24
10/ 14
100. 5. 05. 5000. 6403
5032586776
P& Z COPIER SERVICE
09/ 22/ 2014
10/ 21/ 2014
97. 24-
10/ 14
100. 5. 05. 5000. 6403
93323733
P &Z COPIER LEASE
10/ 02/ 2014
10/ 21/ 2014
61 12
10/ 14
100. 5. 05. 5000. 6403
93323733
P &Z COPIER LEASE
10/ 02/ 2014
10/ 21/ 2014
61 12-
10/ 14
100. 5. 05. 5000. 6403
93323733X
P &Z COPIER LEASE
10/ 02/ 2014
10/ 21/ 2014
6112
10/ 14
100. 5. 05. 5000. 6403
10/ 14
115. 5. 05. 2100. 6350
10/ 14
400. 5. 06. 8549. 9020
10/ 14
300. 5. 05. 8110. 6350
10/ 14
100. 5. 04. 4100. 6310
10/ 14
115. 5. 05. 2100. 6330
10/ 14
115. 5. 05. 2100. 6546
10/ 14
100. 5. 03. 4000. 6543
61. 12
Total RICOH USA INC. -DALLAS ( 3493)
RILCO ( 3502)
0229854 -IN
ST -23
09/ 30/ 2014
10/ 21/ 2014
129. 03
129. 03
Total RILCO ( 3502):
RIVERSIDE MFG COMPANY (3505)
5366465001
SAFETY APPAREL - PP
10/ 01/ 2014
10/ 21/ 2014
613. 56
613. 56
Total RIVERSIDE MFG COMPANY ( 3505):
ROYAL FOUNTAINS ( 5189)
AOXS100
TANK OXYGENATOR
10/ 02/ 2014
10/ 08/ 2014
1, 845. 77
1, 845. 77
Total ROYAL FOUNTAINS ( 5189):
ROZENDAAL DRAIN CLEANING INC ( 3560)
9900
CLEAN DRAIN - CC
10/ 09/ 2014
10/ 21/ 2014
85. 00
85. 00
Total ROZENDAAL DRAIN CLEANING INC ( 3560):
SADLER SIGN /DESIGN ( 3584)
12998
DECALS -PWS
10/ 01/ 2014
10/ 21/ 2014
458. 16
458. 16
Total SADLER SIGN /DESIGN ( 3584):
SCHRODER, BRIAN ( 3622)
100714PWS
BOOT REIMBURSEMENT -PWS
10/ 07/ 2014
10/ 2112014
100. 00
100. 00
Total SCHRODER, BRIAN ( 3622):
SHOWCASES (4572)
281091
SUPPLIES -LIB
Total SHOWCASES ( 4572):
08/ 28/ 2014
10/ 21/ 2014
16
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
143. 64
143. 64
CITY OF PELLA
Page:
Invoice
Description
Invoice Date
Due Date
Total Cost
GL Account
Period
SIOUX VALLEY ENVIRONMENTAL ( 3716)
9136
POLYMER
09/ 23/ 2014
10/ 21/ 2014
1, 860. 00
10/ 14
350. 5. 05. 8300. 6503
10/ 14
400. 5. 06. 8588. 9720
1, 860. 00
Total SIOUX VALLEY ENVIRONMENTAL ( 3716):
SKARSHAUG TESTING LABS (3720)
192099
TEST GLOVES - EL
10/ 01/ 2014
10/ 21/ 2014
365. 70
36570
Total SKARSHAUG TESTING LABS ( 3720)
SKYLINE READY MIX ( 3723)
4863
BOS LANDEN -CART BARN
09/ 11/ 2014
10/ 21/ 2014
532. 50
10/ 14
201. 5. 00. 7093. 6750
4880
CONCRETE -E 7TH
09/ 11/ 2014
10/ 21/ 2014
635. 10
10/ 14
115. 5. 05. 2100. 6549
4972
CONCRETE -250TH
09/ 23/ 2014
10/ 21/ 2014
431. 80
10/ 14
115. 5. 05. 2100. 6549
4997
CONCRETE -AIRPORT
09/ 23/ 2014
10/ 21/ 2014
1, 508. 75
10/ 14
100. 5. 04. 4460.6310
5014
STORM SEWER
09/ 23/ 2014
10/ 21/ 2014
241. 88
10/ 14
115. 5. 05. 2120.6548
5088
CONCRETE
09/ 23/ 2014
10/ 21/ 2014
262. 89
10/ 14
310. 5. 05. 8183. 6790
10/ 14
400. 2210
10/ 14
001. 1199
10/ 14
115. 5. 05. 2100. 6510
Total SKYLINE READY MIX ( 3723)
3, 612. 92
SLAGTER, STEPHEN N ( 5193)
36- 08700 -08
DEPOSIT REFUND
10/ 07/ 2014
10/ 21/ 2014
Total SLAGTER, STEPHEN N ( 5193):
17. 63
17. 63
SLYCORD, MORGAN ( 3727)
21- 03600 -11
10/ 08/ 2014
10/ 21/ 2014
Total SLYCORD, MORGAN ( 3727):
127. 04
127. 04
SNAP -ON TOOLS ( 3742)
0930146393
TOOLS
09/ 30/ 2014
10/ 21/ 2014
Total SNAP -ON TOOLS ( 3742):
14545
145. 45
SNYDER & ASSOCIATES INC ( 3748)
ENGINEERING FEES
09/ 19/ 2014
10/21/ 2014
5, 071. 73
10/ 14
241. 5. 05. 7240.6750
114. 0692. 01 -2
ENGINEERING SERVICES
09/ 30/2014
10/ 21/ 2014
282. 00
10/ 14
100. 5. 05. 5000.6405
114. 0796. 01 - 1
ENGINEERING SERVICES
09/ 30/ 2014
10/ 21/ 2014
276. 50
10/ 14
100. 5. 05. 5000. 6405
10/ 14
100. 5. 09. 4200.6403
10/ 14
100. 5. 09. 4200. 6425
10/ 14
115. 5. 05. 2100. 6510
112. 0865 01
Total SNYDER & ASSOCIATES INC ( 3748):
5, 630. 23
SOUTH CENTRAL IOWA SOLID WASTE ( 3756)
331503
LANDFILL - PK
10/ 01/ 2014
10/ 21/ 2014
Total SOUTH CENTRAL IOWA SOLID WASTE ( 3756).
65. 49
65.49
SPORTS PAGE TEAM ( 3777)
3424
12 SWEATSHIRTS - PK
10/ 09/ 2014
10/ 21/ 2014
Total SPORTS PAGE TEAM ( 3777):
273. 00
273. 00
STAR EQUIPMENT CO ( 3800)
01496011
MINOR TOOLS
Total STAR EQUIPMENT CO ( 3800):
10/ 07/ 2014
10/ 21/ 2014
17
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
2, 885. 00
2, 885. 00
Page:
CITY OF PELLA
Description
Invoice
Invoice Date
Due Date
Total Cost
Period
GL Account
STATE HYGIENIC LABORATORY ( 3804)
185054
TOXICITY TESTING
08/ 19/ 2014
10/ 21/ 2014
450. 00
10/ 14
350. 5. 05. 8310. 6405
450. 00
Total STATE HYGIENIC LABORATORY ( 3804):
STOREY -KENWORTHY CO ( 3834)
PINV229053
BILLING STATEMENT ENVELOPES
09/ 16/ 2014
10/ 21/ 2014
1, 477. 85
10/ 14
100. 5. 00. 6310. 6417
PINV230554
PAPER
09/ 19/ 2014
10/ 21/ 2014
69. 98
10/ 14
100. 5. 00. 6100. 6543
PINV230967
FOLDED TOWELS
09/ 22/ 2014
10/ 21/ 2014
28. 29
10/ 14
100. 5. 00. 6100.6543
PINV231712
2 HOLE PUNCH /FASTENERS
09/ 24/ 2014
10/ 21/ 2014
40. 95
10/ 14
100. 5. 00. 6100. 6543
PINV233020
CLEAR DESKPAD
09/ 29/ 2014
10/ 21/ 2014
49. 22
10/ 14
100. 5. 00. 6100. 6543
1, 666. 29
Total STOREY -KENWORTHY CO ( 3834).
STRAVERS TRUE VALUE (3838)
A196385
CELL PHONE REPLACEMENT -PWS
09/ 03/ 2014
10/ 21/ 2014
204. 99
10/ 14
100. 5. 05. 6500. 6373
A196705
KEYS
09/ 09/ 2014
10/ 21/ 2014
4. 00
10/10/ 1414
300.300. 5.5. 05.05. 8120.8120. 65906590
A197451
ELECTRONIC WIPES
09/ 23/ 2014
10/10/ 21/21/ 20142014
4.4. 9999
10/ 14
300. 5. 05. 8120. 6543
A198196
TRASH BAGS - CC
10/ 07/ 2014
10/ 21/ 2014
21. 99
10/ 14
100. 5 04 4100. 6590
At 98196
TRASH BAGS - PK
10/ 07/ 2014
10/ 21/ 2014
22. 00
10/ 14
100. 5. 09. 4200. 6553
A198340
KEYS FOUNTAIN HILLS - PK
10/ 09/ 2014
10/ 21/ 2014
12. 00
10/ 14
100. 5. 09. 4200. 6590
E46023
PHONE ACCESSORIES
09/ 06/ 2014
10/ 21/ 2014
24. 99
10/ 14
1 00. 5 05. 6500. 6373
E46367
TOWELS
10/ 01/ 2014
10/ 21/ 2014
148. 17
10/ 14
350. 5. 05. 8310 6544
E46372
HUMIDIFIER FILTERS - CC
10/ 01/ 2014
10/ 21/ 2014
37. 98
10/ 14
100 5. 04. 4100. 6590
10/ 14
100. 5. 03. 4000. 6260
10/ 14
100. 5. 03. 4000. 6543
10/ 14
151. 5. 034000. 6529
10/ 14
203. 5 08. 7226. 6799
10/ 14
400. 5. 06. 8585. 9030
10/ 14
400. 5 06. 8548. 9030
481. 11
Total STRAVERS TRUE VALUE ( 3838):
STREET, WENDY K ( 3841)
090514LIB
MILEAGE TO /FROM NEWTON -LIB
09/ 05/ 2014
10/ 21/ 2014
31. 66
3166
Total STREET, WENDY K ( 3841):
SUNRISE PACKAGING (4512)
0000174538
SUPPLIES -LIB
09/ 16/ 2014
10/ 21/ 2014
122. 64
122. 64
Total SUNRISE PACKAGING ( 4512):
TASTE OF HOME BOOKS ( 3897)
01043
ADULT BOOKS -LIB
09/ 08/ 2014
10/ 21/ 2014
31. 98
31. 98
Total TASTE OF HOME BOOKS ( 3897):
TERRACON CONSULTANTS INC ( 3926)
T572793
SPORTS PARK PROJECT
10/ 07/ 2014
10/ 21/ 2014
1, 579. 20
1. 579. 20
Total TERRACON CONSULTANTS INC ( 3926):
TERRY -DURIN CO ( 3928)
305749
STREET LIGHT WIRE - EL
09/ 29/ 2014
10/ 21/ 2014
3, 798. 50
3, 798. 50
Total TERRY -DURIN CO ( 3928):
THOMPSON ENVIRONMENTAL CONSULT (3945)
2014 -793
ENVIRONMENTAL REPORTING - PP
Total THOMPSON ENVIRONMENTAL CONSULT ( 3945):
09/ 30/ 2014
10/ 21/ 2014
18
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
725. 00
725. 00
CITY OF PELLA
Page:
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
Invoice
Description
Invoice Date
Due Date
Total Cost
Period
GL Account
TOMPKINS INDUSTRIES INC ( 3965)
402833392
HOSE ASSEMBLY ST -10
09/ 30/2014
10/ 21/ 2014
Total TOMPKINS INDUSTRIES INC ( 3965):
105. 95
10/ 14
115. 5. 05. 2100. 6350
105. 95
TONY' S AUTO PARTS ( 3968)
5797- 171301
GENERATOR BATTERY - EL
09/ 05/ 2014
10/ 21/ 2014
109. 46
10/ 14
400. 5. 06. 8588. 9300
5797- 172907
MOTOR OIL, FILTER - EL
09/09/ 24/24/ 20142014
10/10/ 21/21/ 20142014
66.66. 1212
10/10/ 1414
400.400. 5.5. 06.06. 8588.8588. 96609660
5797 -173875
BELT
10/ 07/ 2014
10/ 21/ 2014
18. 72
10/ 14
300. 5. 05. 8120.6350
5797 -173907
IMPACT SOCKET SET - EL
10/ 07/ 2014
10/ 21/ 2014
52. 99
10/ 14
400. 5. 06. 8588. 9950
5797 -173976
AIR LINE PARTS
10/ 08/ 2014
10/ 21/ 2014
19. 29
10/ 14
300. 5. 05. 8120. 6350
5797- 174057
HOSE CLAMPS
10/ 09/ 2014
10/ 21/ 2014
7. 40
10/ 14
300. 5. 05. 8120. 6544
5797- 174135
LIGHT BULB
10/ 10/ 2014
10/ 21/ 2014
5. 28
10/ 14
350. 5. 05. 8310. 6330
5797 -174135
TORX BITS /SILICONE
10/ 10/ 2014
10/ 21/ 2014
24. 57
10/ 14
350. 5. 05. 8300. 6510
5797 -174265
BELT - CC
10/ 13/ 2014
10/ 21/ 2014
14. 89
10/ 14
100. 5. 04. 4100. 6590
Total TONY' S AUTO PARTS ( 3968):
318. 72
TOWN CRIER ( 3979)
10132
SEIZURE FORMS - PD
09/ 30/ 2014
10/ 21/ 2014
115. 00
10/ 14
100. 5. 01. 1030. 6417
9165
YOUTH BASKETBALL AD
09103/ 2014
10/ 21/ 2014
42. 00
10/ 14
100. 5. 04. 4442. 6402
9166
ADULT ART CLASS AD
09/ 03/ 2014
10/ 21/ 2014
47. 25
10/ 14
100. 5. 04. 4110. 6402
9255
DOOR HANGERS
09/ 02/ 2014
10/ 21/ 2014
65. 00
10/ 14
350. 5. 05. 8330. 6544
9571
TOWING /INVENTORY FORMS - PD
09/ 16/ 2014
10/ 21/ 2014
115. 00
10/ 14
100. 5. 01 1030. 6417
9616
LITTLE TYKE FOOTBALL AD
09/ 17/ 2014
10/ 21/ 2014
42. 00
10/ 14
100. 5. 04. 4446. 6402
9617
SMOKE TESTING AD
09/ 17/ 2014
10/ 21/ 2014
170. 62
10/ 14
350. 5. 05. 8310. 6402
Total TOWN CRIER ( 3979):
596. 87
TREASURER STATE OF IOWA (3991)
42- 6005115
2014 UNCLAIMED PROPERTY
10101/ 2014
10/ 21/ 2014
55. 23
10/ 14
100. 5. 08. 6400. 6416
42- 6005115
10/ 01/ 2014
10/21/ 2014
24776
10/ 14
100. 4. 04. 4301. 4574
42- 6005115
10/ 01/ 2014
10/ 21/ 2014
471. 50
10/ 14
400. 2210
42- 6005115
10/ 01/ 2014
10/ 21/ 2014
7. 11
10/ 14
100. 2010
42- 6005115
10/ 01/ 2014
10/ 21/ 2014
271. 74
10/ 14
001. 1199
4287000442
TAX ON LED STREET LIGHT FIXT. - EL
10/ 14/ 2014
10/ 21/ 2014
1, 057. 00
10/ 14
410. 5. 06. 8974. 3670
4287000442
USE TAX 3RD QUARTER - EL
10/ 14/ 2014
10/ 21/ 2014
1, 009. 74
10/ 14
400. 5. 06. 8930. 9940
4287000442
TAX ON AFTERCOOLERS - EL
10/ 14/ 2014
10/ 21/ 2014
2, 541. 86
10/ 14
400. 5. 06. 8553. 9030
4287000442
TAX ON INVERTERS FOR SCADA SER
10/ 14/ 2014
10/ 21/ 2014
107. 76
10/ 14
400. 5. 06. 8570. 9030
4287000442
TAX ON INVERTERS FOR SCADA SER
10/ 14/ 2014
10/ 21/ 2014
161. 64
10/ 14
400. 5. 06. 8592. 9030
400. 2140
101014
STATE SALES TAX 1 ST HALF OF OCT
10/ 10/ 2014
10/ 10/ 2014
16, 000. 00
10/ 14
101014 -2
STATE SALES TAX 2ND HALF OF SEP
10/ 10/ 2014
10/ 10/ 2014
23, 258. 34
10/ 14
400. 2140
101014 -2
10/ 10/ 2014
10/ 10/ 2014
11, 707. 91
10/ 14
400. 2141
101014 -2
10/ 10/ 2014
10/ 10/ 2014
78. 01
10/ 14
400. 2140
101014 -2
STATE SALES TAX 1ST HALF OF SEP
10/ 10/ 2014
10/ 10/ 2014
12. 99
10/ 14
400. 2141
101014 -2
STATE SALES TAX 1 ST HALF OF SEP
10/ 10/ 2014
10/ 10/ 2014
Total TREASURER STATE OF IOWA ( 3991):
25- 10/ 14
400. 5. 06. 8930. 9940
56, 988. 34
TRI- COUNTY VET CLINIC PC ( 4000)
234682
ANIMAL CONTROL - PD
09/ 30/ 2014
10/ 21/ 2014
Total TRI -COUNTY VET CLINIC PC ( 4000):
635. 00
10/ 14
100. 5. 01. 1060. 6490
10/ 14
100. 5. 09. 4200. 6350
635. 00
TURFWERKS ( 4012)
JI91978
AERATOR PART - PK
10/ 03/ 2014
10/ 21/ 2014
19
Oct 16, 2014 02: 22PM ,
73.63
CITY OF PELLA
Page:
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
Invoice
Description
Invoice Date
Due Date
Total TURFWERKS ( 4012):
Total Cost
Period
GL Account
7363
TWO RIVERS COOPERATIVE ( 4019)
001563CCI
FUEL
09/ 18/ 2014
10/ 21/ 2014
76. 05
10/ 14
100. 5. 02. 1100. 6514
093014AIR
FUEL -AIRPORT
09/ 30/ 2014
10/ 21/ 2014
752. 88
10/ 14
100. 5. 05. 2200. 6514
093014PD
FUEL - PD
09/ 30/ 2014
10/ 21/ 2014
2, 568. 03
10/ 14
100 5. 01. 1030. 6514
093014PD
FUEL - PD
09/ 30/ 2014
10/ 21/ 2014
83. 43
10/ 14
100. 5. 01. 1070. 6514
093014PK
FUEL - PK
09/ 30/ 2014
10/ 21/ 2014
2, 217. 91
10/ 14
100. 5. 09. 4200. 6514
FUEL -PWS
09/ 30/ 2014
10/ 21/ 2014
2, 588. 57
10/ 14
115. 5. 05. 2100. 6514
P& Z TRUCK FUEL
09/ 30/ 2014
10/ 21/ 2014
71 52
10/ 14
100. 5. 05. 5000.6514
FUEL -WTP
09/ 30/ 2014
10/ 21/ 2014
1, 225. 62
10/ 14
300. 5. 05. 8100. 6514
093014WWTP
FUEL EXPENSE
09/ 30/ 2014
10/ 21/ 2014
515. 74
10/ 14
350. 5. 05. 8330. 6514
093014WWTP
FUEL EXPENSE
09/ 30/ 2014
10/ 21/ 2014
229. 21
10/ 14
350. 5. 05. 8310. 6514
FUEL - EL
09/ 30/ 2014
10/ 21/ 2014
1, 102. 62
10/ 14
400. 5. 06. 8588. 9660
10/ 14
115. 5. 05. 2100. 6330
10/ 14
201. 5. 09. 7228. 6799
100. 5. 01. 1030. 6330
093014PWS
093014PZ
093014WTP
STMT09302014 -EL
Total TWO RIVERS COOPERATIVE ( 4019):
11, 431. 58
VALLEY ENVIRONMENTAL SERVICES ( 4056)
146799
PARTS WASHER RENT
09/ 30/ 2014
10/ 21/ 2014
Total VALLEY ENVIRONMENTAL SERVICES ( 4056)
26. 57
26. 57
VAN BERKUM PARTNERS ( 4062)
1715
FOUNTAIN HILL LIGHTS
10/ 02/ 2014
10/ 21/ 2014
Total VAN BERKUM PARTNERS (4062):
50715
507. 15
VAN ESSEN AUTO (4075)
090214PD
09/ 02/ 2014
10/ 21/ 2014
47.40
10/ 14
090314PD
09/ 03/ 2014
10/ 21/ 2014
33. 15
10/ 14
100. 5. 01. 1030. 6330
091214PD
09/ 12/ 2014
10/ 21/ 2014
144. 95
10/ 14
100. 5. 01. 1030. 6330
092214PD
09/ 22/ 2014
10/ 21/ 2014
37. 40
10/ 14
100. 5. 01. 1030.6330
092214PD1
09/ 22/ 2014
10/ 21/ 2014
10. 00
10/ 14
100. 5. 01. 1030. 6330
092414PD
09/ 24/ 2014
10/ 21/ 2014
40. 90
10/ 14
100. 5. 01. 1030. 6330
092414PD1
09/ 24/ 2014
10/ 21/ 2014
46. 65
10/ 14
100. 5. 01. 1030. 6330
092414PD2
09/ 24/ 2014
10/ 21/ 2014
46. 65
10/ 14
100. 5. 01. 1030. 6330
092614PD
09/09/ 26/26/ 20142014
10/10/ 21/21/ 20142014
178. 63
10/10/ 1414
100.100. 5.5. 01.01. 1030.1030. 63306330
093014PD
09/09/ 30/30/ 20142014
10/10/ 21/21/ 20142014
432.432. 2525
10/10/ 1414
100.100. 55 01.01. 1030.1030. 63306330
10/ 14
100. 5. 09. 4250. 6320
10/ 14
400. 5. 06. 8552. 9020
10/ 14
100. 5. 04. 4100. 6240
Total VAN ESSEN AUTO ( 4075):
1, 017. 98
VAN HAAFTEN PLBG & HTG INC ( 4093)
28480
SERVICE HEATERS MOLENGRACHT
09/ 25/ 2014
10/ 21/ 2014
Total VAN HAAFTEN PLBG & HTG INC ( 4093)
154. 00
154. 00
VAN METER INDUSTRIAL INC ( 4121)
58189028.001
2 -POLE SWITCH 100 AMP - EL
09/ 22/ 2014
10/ 21/ 2014
Total VAN METER INDUSTRIAL INC ( 4121):
552. 56
552. 56
VAUGHAN, JEANETTE ( 4230)
100814
AIB SYPOSIUM
Total VAUGHAN, JEANETTE (4230):
10/ 08/ 2014
10/ 21/ 2014
20
Oct 16, 2014 02: 22PM
644. 98
644. 98
CITY OF PELLA
Page:
Input Dates: 1 0/ 1/ 2014 - 11/ 30/ 2014
Invoice
Description
Invoice Date
Due Date
Total Cost
Period
GL Account
VEENSTRA, SHAWN (4242)
092414PD
TRAVEL - MEALS - PD
09/ 24/ 2014
10/ 21/ 2014
Total VEENSTRA, SHAWN ( 4242):
45. 00
10/ 14
100. 5. 01. 1030. 6260
10/ 14
400. 2210
45. 00
VIER MEER, ALVIN & CAROLYN ( 5198)
63- 36400 -01
DEPOSIT REFUND
10/ 14/ 2014
10/ 21/ 2014
Total VER MEER, ALVIN & CAROLYN ( 5198):
95. 10
95. 10
VILLAGE INDUSTRIAL LAUNDRY (4263)
71832
MAT RENTAL 3892
09/ 30/ 2014
10/ 21/ 2014
15. 00
10/ 14
100. 5. 00. 6100. 6310
71833
TOWEL SERVICE - EL
09/ 30/ 2014
10/ 21/ 2014
15. 00
10/ 14
400. 5. 06. 8588. 9300
71834
3894- TOWELS
09/ 30/ 2014
10/ 21/ 2014
15. 00
10/ 14
100. 5. 021100. 6413
71835
ROLL TOWELS
09/ 30/ 2014
10/ 21/ 2014
35. 00
10/ 14
115. 5. 05. 2100. 6403
71835
UNIFORM CLEANING
09/ 30/ 2014
10/ 21/ 2014
103. 46
10/ 14
115. 5. 05. 2100. 6413
71836
LAUNDRY SERVICE
09/ 30/ 2014
10/ 21/ 2014
137. 65
10/ 14
350. 5. 05. 8310. 6413
71927
COAT REPAIR
10/ 08/ 2014
10/ 21/ 2014
27. 00
10/ 14
100. 5. 02. 1100.6510
Total VILLAGE INDUSTRIAL LAUNDRY (4263):
348. 11
WALMART COMMUNITY ( 4312)
014694
HARD DRIVE- DIRECTORS PC
10/ 14/ 2014
10/ 21/ 2014
138. 00
10/ 14
100. 5. 05. 6500. 6543
LAPTOP CORD -LIB
08/ 18/ 2014
10/ 21/ 2014
69. 00
10/ 14
100. 5. 03. 4000. 6422
8624
MISC
10/ 01/ 2014
10/ 21/ 2014
19. 72
10/ 14
100. 5. 04. 4100. 6590
8681
MISC
10/ 01/ 2014
10/ 21/ 2014
19. 72-
10/ 14
100. 5. 04. 4100. 6590
10/ 14
100. 5. 00. 6200. 6373
081814LIB
Total WALMART COMMUNITY (4312):
207. 00
WEB. COM ( 4339)
100714
WEB SERVICE
10/ 07/ 2014
10/ 08/ 2014
Total WEB.COM (4339):
29. 95
29. 95
WESCO DISTRIBUTION INC ( 4357)
906315
HEAT SHRINK TUBES - EL
10/ 07/ 2014
10/ 21/ 2014
1, 707. 72
10/ 14
410. 5. 06. 8974. 3670
907180
15KV 1/ 0 ALUMINUM DISTRIBUTION -
10/ 08/ 2014
10/ 21/ 2014
20, 174. 36
10/ 14
400. 5. 06. 8584. 9030
10/ 14
100. 5. 04. 4100. 6543
Total WESCO DISTRIBUTION INC ( 4357):
21, 882. 08
WINDSTREAM ( 4411)
4064915
PHONE DIRECTOR' S OFFICE - CC
09/ 29/ 2014
10/ 21/ 2014
Total WINDSTREAM ( 4411):
78. 97
78. 97
WINDSTREAM IOWA COMMUNICATIONS ( 4413)
092414WTP
TELEPHONE -WTP
09/ 24/ 2014
10/ 21/ 2014
135.42
10/ 14
300. 5. 05. 8100. 6373
PHONE - 0 -0011 REC FAX
10/ 03/ 2014
10/ 21/ 2014
31. 32
10114
100. 5. 04. 4100. 6373
TELEPHONE -LIB
10/ 03/ 2014
10/ 21/ 2014
4. 50
10/ 14
100. 5. 03. 4000. 6373
1003201 -9901
PHONE 9901 - EL
10/ 03/ 2014
10/ 21/ 2014
26. 54
10/ 14
400. 5. 06. 8592. 9030
1003201 -9901
PHONE 9901 - EL
10/ 03/ 2014
10/ 21/ 2014
11. 38
10/ 14
400. 5. 06. 8562. 9030
10/ 14
100. 5. 01. 1030. 6260
100314FAX
100314LIB
Total WINDSTREAM IOWA COMMUNICATIONS ( 4413):
209. 16
WOLFF, NATHAN ( 5197)
101414PD
TRAVEL - MILEAGE - PD
10/ 14/ 2014
10/ 21/ 2014
21
Oct 16, 2014 02: 22PM
26. 88
Page:
CITY OF PELLA
22
Oct 16, 2014 02: 22PM
Input Dates: 10/ 1/ 2014 - 11/ 30/ 2014
a
Description
Invoice
Invoice Date
Due Date
Total Cost
GL Account
Period
26. 88
Total WOLFF, NATHAN ( 5197):
WOODCO INC ( 5194)
75- 21024 -00
10/ 07/ 2014
10/ 21/ 2014
20. 31
10/ 14
001. 1199
20. 31
Total WOODCO INC ( 5194):
ZYLSTRA' S WELDING INC ( 4477)
16724
FLAG LIGHT PLATES - PD
09/ 05/ 2014
10/ 21/ 2014
110. 80
10/ 14
100. 5. 01. 1000. 6320
16732
ST -17
09/ 10/ 2014
10/ 21/ 2014
34. 24
10/ 14
115. 5. 05. 2100.6350
16740
ST -23
09/ 12/ 2014
10/ 21/ 2014
12. 30
10/ 14
115. 5. 05. 2100.6350
157. 34
Total ZYLSTRA'S WELDING INC ( 4477):
686, 434. 54
Grand Totals.
Report GL Period Summary
GL Period
Amount
10/ 14
686,434. 54
0
Vendor number hash:
VendorVendor numbernumber hashhash
- -
split:split:
00
TotalTotal numbernumber ofof invoices:invoices:
00
TotalTotal numbernumber ofof transactions:transactions:
00
Report Criteria:
Invoice. lnvoice number = { < >} "506337" { AND} {<>} " 506513"
Vendor.Vendor number = { < >} 1163 { AND} { < >} 1189 { AND} { < >}4548 { AND} { < >}1254 { AND} {<>} 4532 { AND} { < >} 1496 { AND} {<>} 1651 { AND} { < >}
1656 { AND} {<>} 1793 { AND} {<>} 1935 { AND} { < >}1966 { AND} {< >} 4633 { AND} { < >}2102 { AND} { < >}2103 { AND} { <>} 2140 { AND} {<>} 2546 { AND} { < >}
2864 { AND} { <>) 3032 { AND} ( < >)4529 { AND} { < >}3209 { AND} { < >}3254 { AND} { < >}3389 { AND} { < >}4650 { AND} { < >}4539 { AND} {<>} 3571 { AND} { < >}
4067 { AND} { <>} 4593
Invoice Detail. lnput date = 10/ 08/ 2014- 10/ 21/ 2014

October 21, 2014

Transcription

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