Board Book - Mitchell School District

MITCHELL SCHOOL DISTRICT NO. 17-2
BOARD OF EDUCATION AGENDA
Regular Board Meeting – August 22, 2016 – 5:00 P.M.
Gertie Belle Rogers
ITEM
I. Opening
A.
B.
C.
D.
SUMMARY/JUSTIFICATION
Call Meeting to Order
Roll Call: Christiansen, Kenkel, Musick, Olson, Putnam
Determination of a Quorum
Approval of Agenda:
ACTION
RECOMMENDED
Motion to Amend:
Motion to Approve:
Recognitions:
All About Science at Sanford Research
Alex Rodriguez and Haley Rust, 1st Place, Scientific Poster Competition
Hannah and Madison Hetland, 2nd Place, Scientific Poster Competition
Julie Olson, 1st Place, Teacher Scientific Poster Competition
Mitchell High School, 2nd Place, School Science Participation Table (Bugs in Science)
Julie Olson, Appointed to Teacher Advisory Council for the National Academies of Science,
Engineering and Medicine-Division of Behavioral and Social Sciences and Education
II. Consent Agenda:
A. Board Minutes
B. Claims
C. Personnel
D. Open Enrollment
E. Conflict Disclosures/Waiver Requests
III. Board Consideration to Approve/Approve with Restrictions/Disapprove
Conflict of Interest Waivers
MOTION TO
APPROVE
MOTION TO
APPROVE
IV. Board Member Reports
BOARD
INFORMATION
V.
BOARD
INFORMATION
Superintendent’s Report
VI. Public Commentary
BOARD
INFORMATION
VII. Tour of Gertie Belle Rogers Elementary
BOARD
INFORMATION
Adjournment
MITCHELL SCHOOL DISTRICT NO. 17-2
School Board Meeting
Agenda Item
For presentation at the August 22, 2016 meeting of the school board.
Subject:
Board Consideration to Approve Consent Agenda
From: Joseph Graves, Superintendent
Nature of action requested from the Board:
Board Action
☒
Board Information
☐
Scheduled report
☐
A.
B.
C.
D.
E.
Board Minutes
Claims
Personnel
Open Enrollments
Conflict Disclosures/Waiver Requests
8-22-2016
1
MINUTES OF THE REGULAR MEETING
MITCHELL SCHOOL DISTRICT 17-2
August 8, 2016
The regular meeting of the Board of Education was called to order by President Debra
Olson at 5:00 PM at the Mitchell Career & Technical Education Academy (MCTEA) 821
North Capital Street, Mitchell, South Dakota, Davison County.
Roll call of members present: Deb Olson, Kevin Kenkel, Lacey Musick, Neil Putnam and
Matthew Christiansen. Absent: None. Others present: Dr. Joseph Graves,
Superintendent, Steve Culhane, Business Manager.
Motion #3351066
Motion by Musick, seconded by Kenkel to approve the agenda as presented. Motion
carried.
Motion #3351067
Motion by Kenkel, seconded by Putnam to approve the consent agenda which includes
the minutes of the annual board meeting on July 19, 2016. These minutes had been
furnished to the Daily Republic in unapproved form all in accordance as per SDCL 13-835. Also on the consent agenda were the claims, personnel items and an open enrollment
request. New Hire(Classified): Cindy Vold, Paraeducator/MHS, $13.00 hr./7.5
hrs./day, effective August 24, 2016, Stephanie Dockweiler, Paraeducator/MMS,
$14.00/hr., 7.5 hrs./day. Effective August 24, 2016, Jenna Jamison, Assistant Color
Guard, $1,491, effective 2016-2017 school year, Sarah Klentz, Paraeducator/ECH,
$10.87/hr., 7.5 hrs./day, effective August 24, 2016, Krista Flanagan, Paraeducator/MHS,
$11.00/hr., 7 hrs./day, effective August 24, 2016, Emily Gass, Paraeducator/MMS,
$14.00/hr./7.5 hrs./day, Kristina Allen, Paraeducator/MHS, $11.00/hr./7 hrs./day.
New Hire (Other): Samantha Martinez, Special Education Behavior Specialist/all
buildings, $36,500, effective August 6, 2016. Resignations: Hallie Tate, Paraeducator,
effective 2016-2017 school year. Jennifer Brewster, Library Aide/LBW, effective (to be
determined). MTI New Hires: (Adjunct Instructors) Donnell Houx, SLPA Lab
Instructor, $3,000, effective July 1, 2016, Beth Peschong, SLPA Lab Instructor, $3,000,
effective July 1, 2016, Jamie Griffith, SLPA Lab Instructor, $3,000, effective July 1,
2016, Kari Gosmire, SLPA Lab Instructor, $3,000, effective July 1, 2016, Theresa
Gibbens, SLPA Lab Instructor, $3,000, effective July 1, 2016. Motion carried.
Motion #3351068
Motion by Putnam, seconded by Christiansen to approve the 2016-2017 MATE
Agreement. Highlights of this agreement are: (1) An across the board salary increase of
5% will go into effect with increases above this amount determined through a state-set
rubric designed to enhance compensation for those in shortage areas. (2) MCTEA
instructors receive a $6,000 increase in salary and (3) Overload pay was increased to $50.
Motion carried.
Motion #3351069
Motion by Kenkel, seconded by Musick to approve salary/wage adjustments for MTI
Non-Faculty Employees for the 2016-2017 school year. These are employees that do not
fall under the MATE or MCEA agreements. Rule of thumb was a 5% increase in salary
with adjustments based on additional duties. Motion carried.
2
Motion #3351070
Motion by Musick, seconded by Kenkel to amend previous Board Action #3351008 from
the April 11th board meeting to correct the legal description of the MTI On-site house that
was declared surplus property. Correct legal description to read: Lot 11, in tract H, Wild
Oak Golf Club Addition to the City of Mitchell, Davison County, South Dakota. Motion
carried.
At this time the School Board members reported on the meetings they had attended since
the last school board meeting.
During Dr. Graves report, he indicated that the new staff will start their orientation on
Wednesday August 10th and the pre-service days will start August 17th.
At this time, the board toured the Performing Arts Center/
There being no further business, President Olson adjourned the meeting.
3
Cash report for the Mitchell School District as of July 31, 2016
Beginning Balance, $20,668,781
General Fund Balance $5,190,470 Capital Outlay Balance $787,691, Special Education
Balance $612,404, Mitchell Tech Balance $4,452,723, Pension Fund Balance
$1,484,657, Capital Projects Balance $7,507,591, Food Service Balance $31,773,
Driver’s Ed Balance $28,110, T/A Balance $485,812, James Valley Coop Balance
$87,550
Total Revenue, $3,378,217
General Fund $1,069,674, Capital Outlay $51,637, Special Education $149,470, Mitchell
Tech $1,682,795, Pension Fund $3,447, Capital Projects Fund $9,805, Food Service
$43,162, Driver’s Ed $-0-, T/A $368,227, James Valley Coop $-0Total Expenditures, $3,844,885
General Fund $1,317,301, Capital Outlay $111,566, Special Education $231,705,
Mitchell Tech $1,159,224, Pension Fund $37,194, Capital Projects Fund $494,002, Food
Service $56,788, Driver’s Ed $6,312, T/A $388,241, James Valley Coop $42,552
Ending Balance, $20,202,113
General Fund $4,942,843, Capital Outlay $727,762, Special Education $530,169,
Mitchell Tech $4,976,294, Pension Fund $1,450,910, Capital Projects Fund $7,023,394,
Food Service $18,147, Driver’s Ed $21,798, T/A $465,798, James Valley Coop $44,998
4
Mitchell School District
08/11/2016 02:56 Pm
Vendor Name
Board Report-10009
August 11, 2016 Mti Imprest Fund
Invoice Description
Checking Account Id
1
Pmb 0112
Fund Number
10
Checking Account Id
1
Act
Brown & Saenger
Campbell Supply Company
Century Link
Daily Republic
Duhamel Broadcasting Ent
Ettswold, Melissa
Graham Tire Company
Hatch, Deanna
Hillyard/Sioux Falls
Huber, Morgan
James Valley Nursery
Fund Number
10
General Fund
Transponder Time/Telephone Line
Jd Concrete Products Llc
Jones Supplies
Kjrv/Kokk
Korn/Kqrn
Kynt/Kk93/Kdam
Marco Technologies Llc
Mega Wash
Menards
Mitchell Area Chamber Of
Commerce
Mitchell Music Boosters
Muth Electric Inc
Oahe Pest Elimination
Pmb 0112
Pro Build
Psychology Today
Qualified Presort Service Llc
Saga Communications Sd
Schneider, Beth
Scholarship Solutions, Llc
Townsquare Media - Sioux Falls
United Parcel Service
Vern Eide Ford
Viamedia, Inc.
Wheelco Truck & Trailer Parts
Fund Number
23
Checking Account Id
1
Century Link
Pmb 0112
Fund Number
25
Checking Account Id
1
Ameripride Services Inc
Arctic Refrigeration
City Of Mitchell
Freedom Pay, Inc.
Northwestern Energy
Shift 4 Corporation
Fund Number
26
Checking Account Id
1
Ameripride Services Inc
Page: 1
User Id: Dmo
Amount
149.00
149.00
Fund Number
23
Post Secondary
Residual Scoring Fee
36.50
Chairmat For Darla
82.00
Supplies - July 2016
621.90
Telephone Lines
296.22
Surplus Auction
248.92
Advertising
300.00
Simghosts
159.00
2011 Dodge Durango Tire Repairs
697.52
Dewc
267.12
Custodial Supplies
664.61
Trip To Spearfish
32.00
Checked/Repaired Irrigation
112.98
System
Rock For Substation
493.94
Custodial Supplies
421.88
Advertising
1,008.00
Advertising
2,273.58
Advertising
466.65
Butler Building Firewall
998.51
Vehicle Washes
180.00
Probond Wood Filler
243.51
Registration Fee-2016
100.00
Leadership Program
Boat Parade Sponsorship
250.00
Installed Conduit For Future
4,424.00
Lights
Pest Elimination
422.00
Transponder Time/Telephone Line
169.00
Butler Edge Building Materials
1,716.13
Subscription
29.97
Postage
838.12
Advertising
1,352.30
Fbm Instructor Work
1,179.25
Scholarship Software
5,850.00
Advertising
6,770.00
Freight
93.05
2011 Nissan Altima
61.45
Tv Advertising
635.63
2.5" Yellow Clr/Mkr La
19.58
33,515.32
Fund Number
25
Mitchell Tech Teleport
Telephone Lines
296.22
Transponder Time/Telephone Line
474.85
771.07
Fund Number
26
Mti Enterprise Fund
Culinary Laundry Service
129.38
Cafeteria Ice Machine Repairs
105.47
Site House Utilities
21.05
Monthly Network Service Fees
210.00
Site House Utilities
16.78
Secure Payment Processing
24.95
507.63
Fund Number
29
Mti Corporate Training
Ce Event Laundry
93.59
5
Mitchell School District
08/11/2016 02:56 Pm
Vendor Name
Board Report-10009
August 11, 2016 Mti Imprest Fund
Invoice Description
County Fair, Inc
Dominos
Pepsi-Cola Bottling Co
Quizno's Sub Store
Subway
Whiskey Creek Woodfire Grill
Fund Number
29
Checking Account Id
1
Mercer Tool Corp
Napa Auto Parts Inc
Pearson Education
Snap-On Industrial
United Parcel Service
Fund Number
52
Ce Events - Sd Coaches
Bit
Ce Events - 37494
Ce Events - Slpa
Bit
Bit - Kolberg
Page: 2
User Id: Dmo
Amount
2,770.30
54.98
645.64
55.92
183.00
465.20
4,268.63
Fund Number
52
Mti Bookstore Fund
Culinary Student Uniforms
252.07
Tools - Mark Steinmiller
899.00
Book Refund
863.52
Tools - Lucas Miller
6,956.64
Freight
84.91
9,056.14
6
Mitchell School District
08/12/2016 3:56 Pm
Vendor Name
Checking
Checking
Hilsendeger, Tom
Board Report-10004
August 12, 2016 Imprest Fund
Page: 1
User Id: Dmo
Vendor Description
Amount
10 General Fund
Soccer Official
270.20
Jacobson, Chris
Soccer Official
120.00
Lutz, Doug
Soccer Official
152.60
Porta Phone Co
Comstar Care
409.63
1
1
Fund:
Fund Total:
952.43
Checking
1
Fund:
Division Of Motor Vehicles
23 Post Secondary
License Plates
21.20
21.20
Fund Total:
7
Mitchell School District
08/18/2016 1:16 Pm
Vendor Name
Checking
Checking
1
A Ox Welding Supply Inc
Board Report-10004
August 22, 2016 Board Bills
Vendor Description
1
Fund:
Page: 1
User Id: Dmo
Amount
10 General Fund
Welding Supplies
55.70
Advance Auto Parts
Program Supplies
57.20
Al's Engraving
Signs
61.85
Arctic Refrigeration
Equipment Repairs
Asbsd
Automatic Building Controls
New School Board Member
Wksp
O/M Supplies
Autozone
Vehicle Parts
Big E Auto Service
Vehicle Service
Brad's Instrument Repair
Repairs
Brown & Saenger
Program & Office Supplies
Cerebellum Corp
Instructional Videos
City Of Mitchell
Landfill Fees,
Cubby's Inc
Fuel
Daily Republic
Advertising,Minutes
911.74
Darrington Water Conditioning
Water Conditioning
59.80
Daylight Donuts
Baked Goods
67.77
Decker Equipment
O/M Supplies
688.62
Dell Marketing L P
Computer Supplies
873.96
Ecowater Systems
Water Service
Farmers Alliance
Fuel
236.49
Floor To Ceiling
O/M Supplies
165.96
Goverlan
Software Subscription
640.00
Grainger Inc
O/M Supplies
174.10
Hartford Steam Boiler Co
Boiler Inspection Fees
Hillyard/Sioux Falls
Custodial Supplies
Hohn Electronics
Equipment Repairs
57.50
Hora, Nikki
Classroom Supplies
14.88
Hp Inc
Computer Supplies
75.00
James Valley Nursery
Grounds Supplies
Jones Supplies
Custodial Supplies
K Log Ed Div
Panel accessories
105.50
Kully Supply Inc
O/M Supplies
589.53
Life Quest
Shredding
48.26
Marco Products Inc
Program Supplies
82.28
Mcfarland Supply Co Inc
O/M & Program Supplies
Mebius Nursery
System Service/Mctea
Mega Wash
Vehicle Washes
Menards
O/M,Program Supplies
Mitchell Area Sup't Assn.
Membership Dues
Mitchell Iron & Supply Inc
O/M Supplies,Repairs
Mitchell Schools/Food Service
Food Supplies
Mitchell Telecom Inc
Internet Service
Morgan, Steve
Speakers, Blue Tooth Device
Morgan, Teresa
Classroom Supplies
Morris Equipment Llc
Equipment Rental
1,518.29
120.00
133.40
44.63
866.32
288.00
1,260.61
127.80
24.57
1,018.04
15.00
315.00
3,722.41
199.96
1,665.80
18.00
237.50
12.00
1,069.11
60.00
148.16
28.00
1,237.93
330.12
89.59
237.00
8
Mitchell School District
08/18/2016 1:16 Pm
Board Report-10004
August 22, 2016 Board Bills
Page: 2
User Id: Dmo
Vendor Name
Nasco
Vendor Description
Classroom Supplies
Amount
150.98
Newz Brain Education
Web Site License
309.00
Office Depot
Office,Classroom Supplies
83.44
Olson, Maylin
Drama Supplies
52.74
Pioneer
Field Paint
Pitsco Education
Classroom Supplies
Premier Agendas
Student Planners
Qualified Presort Service Llc
Postage
212.99
Reader's Den
Books
532.63
Rick Tegethoff Construction
Ceiling Repair/Ms
326.40
Rightway Construction
Sidewalk/Long
224.49
S & M Printing
Printing
142.00
Sasd
Membership Dues
838.00
Scholastic Magazines
Subscriptions
183.70
School Specialty
Classroom Supplies
335.99
Scott Supply Co Inc
Tractor Repair
Sd Asbo
Registration Fee
Shannon, Marica
Art Institute
171.84
Sherwin Williams
Paint Supplies
337.23
Social Studies School Service
Classroom Supplies
324.35
Spencer Quarries/Commerical
Asphalt
Stanley Convergent Security
Solutions In
Sturdevants-Mitchell #15
Patch Mix
Program Supplies
44.78
Sun Gold Sports Llc
Tape
18.00
Technology/Innovations In Ed
Registration Fee
200.00
Textbook Warehouse
Textbooks
367.20
Thill, Deb
Course Fee
Turnitin, Llc
Software Renewal
2,795.00
Vernier Software & Technology
Science Supplies
83.82
West Sioux Ceramics
Program Supplies
2,152.90
2,079.00
80.15
1,437.15
1,379.90
50.00
40.00
Security System
1,133.22
35.00
35,875.28
Fund Total:
Checking
1
Fund:
A & B Business Equipment Inc
Apple Inc.
21 Capital Outlay
Copier Lease Pymt
Computer Equipment
Echelon Sports Armor Llc
Fb Equipment
Handwriting W/O Tears
Textbooks
Hillyard/Sioux Falls
Custodial Equipment
20,663.92
Hp Inc
Computer Equipment
47,897.25
Precision Microscope Sales
Microscopes
Rightway Construction
Sidewalks/Mctea
Riverside Technologies
Computer Equipment
Safari Montage
Library Software Pkg
School Specialty
Tables,Chairs
5,455.56
Shiffler Equipment Sales
Whiteboards
1,050.45
Stahle, Ryan
Saxaphone,Accessories
3,517.69
1,713.26
56,644.00
1,500.00
6,034.55
698.00
7,734.45
160,450.00
10,346.90
Fund Total:
323,706.03
Checking
1
Fund:
22
Special Education
9
Mitchell School District
08/18/2016 1:16 Pm
Board Report-10004
August 22, 2016 Board Bills
Page: 3
User Id: Dmo
Vendor Name
A & B Business Equipment Inc
Vendor Description
Copier Lease Pymt
Amount
47.36
Behavior Care Specialists Inc
Professional Services
Career Connections
Contracted Services
Children's Care Hospital Dba
Lifescape
Sped Recipient
Tuition
Lakeshore Learning Materials
Program Supplies
Liberty Health Supply
Program Supplies
Midwest Special Instruments
Equipment Calibrations
Mitchell Schools/Food Service
Food Supplies
27.00
Pearson
Test Materials
382.13
Riverside Technologies
Computer Equipment
School Specialty
Classroom Supplies
Sd Dept Of Human Services
Therapy,Residential Care
Weber, Rebecca
Registration Fee
22,710.00
920.52
6,664.00
Parent Mileage
84.00
172.44
39.95
359.00
1,645.98
294.94
13,984.31
60.00
Fund Total:
47,391.63
Checking
1
Fund:
A & B Business Equipment Inc
23 Post Secondary
Copier Lease Payments
1,385.05
1,385.05
Fund Total:
Checking
1
A Ox Welding Supply Inc
Ed's Pet World
Fund:
27 Mti - Cte Academy
Welding Supplies
Program Supplies
53.25
60.97
114.22
Checking
Msh Architects
1
Fund:
Checking
1
Ameripride Services Inc
Arctic Refrigeration
Fund:
Fund Total:
41 Capital Projects-Fine Arts Center
Fine Arts Center
19,319.56
Fund Total:
19,319.56
Cubby's Inc
51 Food Service
Laundry Service
Equipment Repairs
193.10
224.57
Fuel/Program Supplies
67.80
485.47
Fund Total:
Checking
1
Iverson Chrysler Center
Fund:
57 Drivers Education
Driver Ed Vehicle Rentals
3,392.18
3,392.18
Fund Total:
10
Mitchell School District
08/18/2016 01:18 Pm
Vendor Name
Board Report-10009
August 22, 2016 Mti Bills
Invoice Description
Checking Account Id
1
A Ox Welding Supply Inc
Fund Number
23
Post Secondary
Batteries, #2 Weldskill Dinse
324.30
Connector
Embossed Silicone Wristbands
2,164.75
Advertising
2,500.00
Subscription
33.95
Black Mats - Campus Center
512.36
Membership Dues
114.00
Asrt Student Memberships
315.00
Portable Toilet Rental 95.00
Powerline
Bwp 16 Xtra Clear
27.18
Rental Contract
1.00
Kitchen Cleaning-Exhaust Hoods
1,900.00
& Vents
Wall Bracket - Butler Building
142.36
Advertising Agreement
2,500.00
Water Usage
26.00
Teaching/Research Lab Kit,
400.00
Arcgis
Butler Building Project
1,190.91
Forklift Fuel
15.49
Slpa Meeting - Remote Lab
246.84
Instructor
Slpa Lab Instructors Mtg.
33.60
Slpa Lab Instructors Mtg.
89.88
Cdl Building Project
15,595.08
Custodial Supplies
43.01
Slpa Lab Instructors Mtg.
255.24
Removed-Reinstalled Caps,
1,278.08
Sealed Wall
Retention Bi Core Upgrade/Migr
112.50
Replaced Condenser Fan Motor On
589.04
Rtu #5
Custodial Supplies
1,931.30
Office Furniture/Equipment
3,218.85
Training Licenses
6,000.00
Paint Adbc Commercial Lab
1,570.00
Storage Racks
Butler Building - Supplies
414.02
Shop Office - Butler Building
1,477.55
Project
Slpa Equipment Maintenance
684.00
State Amateur Program Ad
135.00
Slpa Lab Instructors Mtg.
121.80
Rad Tech Class Photo
210.00
Cdl Building Project Supplies
48.24
Cut Keys For New Butler
317.50
Building Locks
Fieldwork Site Visit - Rapid
190.88
City
Calendar Postcards
4,386.69
Crushed Concrete - Cdl Building
1,298.42
Project
Rad Tech Plaques
94.50
Freight
12.50
Membership Watertown Students
140.00
Adventures In Advertising Corp
Alphamedia Usa, Llc
American Snowmobiler
Ameripride Services Inc
Ascls
Asrt
Break Time Portables
Carquest Auto Parts
Chamberlain School District
Dakota Power Wash
Dakota Supply Group Inc
Daktronics
Davison Rural Water
Esri Inc
Extrutech Plastics, Inc.
Farmers Alliance
Gibbens, Theresa
Gosmire, Kari
Griffith, Jamie
Hanson Construction
Hillyard/Sioux Falls
Houx, Donnell
Independent Viking Glass Inc
Jenzabar
Johnson Controls
Jones Supplies
Krueger International, Inc.
Lawroom
Mds Manufacturing
Menards
Midwest Drywall
Midwest Special Instruments
Mitchell Baseball Association
Peschong, Elizabeth
Photography Unlimited
Pro Build
Ron's Bike Shop
Schultz, Jennifer
Sisson Printing Inc
Spencer Quarries/Commerical
Asphalt
Sun Gold Sports Llc
United Parcel Service
Watertown Community Recreation
Center
Wheelco Truck & Trailer Parts
Fund Number
23
Cdl Supplies - #17 Def
11
Page: 1
User Id: Dmo
Amount
43.88
52,800.70
Mitchell School District
08/18/2016 01:18 Pm
Vendor Name
Board Report-10009
August 22, 2016 Mti Bills
Invoice Description
Checking Account Id
1
Bakemark Usa Llc - Minnesota
Cash-Wa Distributing
Pepsi-Cola Bottling Co
Fund Number
26
Checking Account Id
1
A Ox Welding Supply Inc
Ameripride Services Inc
Pepsi-Cola Bottling Co
Whiskey Creek Woodfire Grill
Fund Number
29
Checking Account Id
1
Brown & Saenger
Fund Number
26
Culinary Baking Supplies
Culinary Food Supplies
Culinary - 38482
Buckingham Mfg.
Napa Auto Parts Inc
Nebraska Book Co
Snap-On Industrial
United Parcel Service
Fund Number
52
Page: 2
User Id: Dmo
Amount
Mti Enterprise Fund
2,042.86
8,495.77
677.24
11,215.87
Fund Number
29
Mti Corporate Training
Carbon Dioxide, Argon
105.45
Ce Event Laundry
93.59
Ce Events - 37494
185.25
Ce Events - Precision
113.99
498.28
Fund Number
52
Mti Bookstore Fund
Markers, Tape, Staplers, Binder
119.73
Clips
Tools
178.27
Tools - Lance Bruske
2,973.77
Text Books
195.11
Tools - Connor Weingart
19,872.49
Freight
245.01
23,584.38
12
Personnel Items/Regular Board Meeting – August 22, 2016
A.
New Hire (Classified):
Laura Smith- ELL tutor District wide
Compensation- $12.50/hr. 7hrs. per Week
Effective- Sept. 7, 2016
Jerilyn Button- Head Cook @ Longfellow
Compensation- $11.00/hr. 5.5hrs. per day
Effective- August 24th, 2016
Jamie Iburg- Paraeducator @ Longfellow
Compensation- $10.62/hr.
Effective- August 24, 2016
B.
Transfer:
Sara Schultz- Asst. MS Trach to Asst. Varsity Track
Compensation- $2,584.00
Effective- August 9, 2016
D’Andra Rogers- Paraeducator @ LONG to Paraeducator @ LBW
Compensation- No Change
Effective- 2016-207 school year
Deb Bartscher- LBW Special Education Para to Library Aid
Compensation- $15.75/hr. 7.5hrs. per day
Effective- August 17, 2016
C.
Resignation:
Lorna Sonne- SH Food Service
Effective- August 17, 2016
D.
MTI Culinary Instructor Stipend:
Joshua Kranz- Culinary Instructor/Food Service
Stipend Compensation- $1,800.00 For Oak Room/Food Service Supervision
Effective- 2016-2017
Shawn Frey- Culinary Instructor/Food Service
Stipend Compensation- $1,800.00 For Oak Room/Food Service Supervision
Effective- 2016-2017
Jim Wagner- Culinary Instructor/Food Service
Stipend Compensation- $1,800.00 For Oak Room/Food Service Supervision
Effective- 2016-2017
E.
MTI Change in Hours:
Patty Hendrix- Food Service- Short Order Lead
Hours: Current: 22hrs./week Move to: Up to 36hrs./week
Effective- 2016-2017 School year
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MITCHELL SCHOOL DISTRICT NO. 17-2
August 22, 2016
School Board Meeting
Agenda Item
Subject: Board Consideration to Approve/Approve with Restrictions/Disapprove Conflict of
Interest Waivers
From:
Joseph Graves, Superintendent of Schools
Nature of action requested:
Board Action
Board Information
Scheduled report
X
Description of the item (including nature of the problem, program covered, impact, board
action desired, etc.)
Attached, please find a number of conflict of interest waivers from board members, the
superintendent of schools, the business manager, and several school administrators.
I have had Mr. Rodney Freeman, our legal counsel, review these waivers, and he believes all
to be approvable by the board without concern. I have also reviewed all of them and will
recommend their approval, with the exception of my own which I cannot make a
recommendation on. I will say that if the board feels any concern over my waiver request, I
will have no problem resigning from my DIAL board membership to resolve the issue.
I am also attaching here a copy of the board policy, recently adopted, related to conflict of
interest waivers.
I recommend the board approve all of these waivers without restriction, other than my own
which I carry forward here, without recommendation, for board consideration.
Individual(s) who will attend the board meeting and speak to the item:
Joseph Graves, Superintendent of Schools
All individuals requesting waivers, as per attached.
I will be able to review the item further at the school board meeting, if requested:
Name: Joseph Graves, Superintendent
Date: 8.22.2016
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MITCHELL SCHOOL DISTRICT NO. 17-2
CONFLICT OF INTEREST DISCLOSURE AND AUTHORIZATION
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SDCL 3-23-6 states:
“(no) board member, fiscal agent, officer, or executive of a local service agency, school
district, cooperative education service unit, education service agency, nonprofit
education agency, or jointly governed education service entity that receives money from
or through the state may have an interest in a contract nor receive a direct benefit from a
contract that the local service agency, school district, cooperative education service unit,
education service agency, nonprofit education service agency, or jointly governed
education service entity is a party to the contract except as provided in 3-23-8.”
This policy prohibits school board members, the school district fiscal agent (business manager),
school officers and executives (school administrators) from having an interest in a contract, or
receiving a direct benefit from a contract, if the school district is a party to that contract or has a
separate contract which is related to the contract of the school board member, business manager,
or school administrator, unless the school board grants a waiver. Disclosure requirements apply
to public contracts for labor or services to be rendered, the purchase or commodities, materials,
supplies, or equipment of any kind, and any kind of contract related to facilities.
Disclosure is required by the school board member, the business manager, or a school
administrator in each of the following situations:
1.
When the school board member, business manager, or school administrator has an
interest in a contract or receives a direct benefit from a contract.
2. If the spouse of the school board member, business manager, or school administrator
has an interest in a contract or receives a direct benefit from a contract.
3. If another person with whom the school board member, business manager, or school
administrator lives and commingles assets has an interest in a contract or receives a
direct benefit from a contract.
A school board member, business manager, or school administrator derives a direct benefit from
a contract, or their spouse or other person with whom assets are commingled derives a direct
benefit from a contract:
1. If the person has more than a five percent ownership or other interest in an entity that
is a party of the contract;
2. If the person derives income, compensation, or commission directly from the contract
or from the entity that is a party to the contract;
3. If the person acquires property under the contract; or
4. If the person serves on the board of directors of an entity that derives income directly
from the contract or acquires property under the contract.
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A person does not derive a direct benefit from a contract based solely on the value associated
with the person’s investments or holdings, or the investments or holdings of other persons the
state officer or employee lives with and commingles assets.
If in doubt whether an actual conflict exists, this policy also requires disclosure of possible or
potential conflicts.
If other specific conflict of interest laws or administrative regulations relating to school board
members, school administrators and the school business manager apply in addition to SDCL Ch.
3-23 and this policy, the more restrictive conflict of interest shall apply.
Any school board member, school administrator, or school business manager who knowingly
violated SDCL C. 3-23-6 commits a criminal offense (Class 1 misdemeanor). Any school board
member who knowingly violates the provisions of this policy is subject to being removed as a
school board member. Any school administrator or business manager who knowingly violates
the provisions of this policy is subject to his or her employment relationship with the school
district being terminated. Unless the school board has granted a waiver, the contract in which the
school board member, school administrator, or school business manager has an interest or
receives a direct benefit is voidable by the school board and any benefit received by the school
board member, school administrator, or school business manager is subject to forfeiture.
A waiver may be granted by the school board to authorize a school board member, school
administrator, or school business manager to receive a direct benefit from the school district’s
contract with a person or entity (public, private, for-profit, non-profit) if the following conditions
are met:
1. The school board member, school administrator, or school business manager provides a
full written disclosure to the school board;
2. The school board reviews the essential terms of the contract or transaction and the school
board member’s, school administrator’s, or school business manager’s role in the contract
or transaction;
3. The school board determines that the transaction and terms of the contract are fair and
reasonable and not contrary to the public interest; and
4. The authorization if the school board is in writing and filed with the Auditor-General.
The public records laws (SDCL Ch. 1-27) apply to all requests for a waiver.
Applying For A Waiver:
1.
If the potential for a conflict exists, the school board member, school administrator, or
school business manager having the potential conflict of interest must submit the Request
for School Board Waiver form, found below.
2. The request should be submitted to the school board before entering into a conflicted
contract or transaction.
3. Disclosures and request for a waiver should be submitted to the president of the school
board, the superintendent, or business manager at least 5 calendar days before the
scheduled meeting in order to be included on the posted agenda and acted upon at the
next scheduled meeting. Disclosures and requests received by the board president,
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4.
5.
6.
7.
superintendent, or business manager less than 5 calendar days before the next scheduled
meeting may be deferred until the following school board meeting.
The person applying for the waiver must describe the relationship to the contract in
question and why the applicant believes the contract may be subject to disclosure,
including how the person, his/her spouse, or anyone with whom he/she lives and
commingles assets might benefit from the contract. Examples of persons other than a
spouse might include a girlfriend, boyfriend, roommate, or an adult child.
The person requesting the waiver must identify and describe the essential terms of the
contract:
a. All parties to the contract,
b. The person’s role in the contract or transaction,
c. The purpose(s)/objective(s) of the contract.
d. The consideration or benefit conferred or agreed to be conferred upon each party,
e. The length of time of the contract,
f. Any other relevant information.
The person requesting the waiver should briefly describe why he/she believes a waiver
would not be contrary to the public interest (i.e. the contract was part of a competitive
bidding process, there are other school district people involved in the decision-making
process to enter into the contract, or the terms of the contract are consistent with other,
similar contracts).
With the approval of the superintendent of schools or, in cases which directly involve the
superintendent, with the approval of the board president, the school district’s attorney
may answer general questions about the applicability of SDCL 3-23 or about the other
laws that address conflict of interest. However, the school attorney represents the school
district and the school board, and not individual school board members, school
administrators, or the school business manager, in their individual capacities. School
board members, school administrators, and the school business manager should contact a
private attorney if they have questions as to how SDCL Ch. 3-22 and this policy apply to
their individual interests and contracts.
Board Action on a Request for a Waiver:
1. Schools boards will have a regular agenda item at the beginning of the school board
meeting agenda during which disclosures and waiver requests may be discussed.
2. Disclosures and requests for a waiver submitted to the board president, superintendent, or
business manager, at least 5 calendar days before the scheduled meeting will be included
in the posted agenda and acted upon at the next schedule meeting.
3. Disclosures and waiver requests received by the board president, superintendent, or
business manager less than 5 calendar days before the schedule meeting may be deferred
until the following school board meeting.
4. If possible, waiver requests will be acted upon at the meeting in which the request is
brought forth. If the school board believes the request form information is incomplete,
the school board must ask the person requesting the waiver for additional information.
The Board will avoid using an incomplete request form as the basic for extending the
time for review and decision on the waiver request. The school board may receive the
necessary additional information from the requesting party at the school board meeting
when the waiver request is being addressed.
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5. When considering a waiver request, the school board should determine the requesting
party’s relationship to the contract, the requesting party’s relationship to the outside
contracting party, whether the contract terms are reasonable and in the public interest,
and any other factors the school board believes will help establish the relevant facts and
circumstances surrounding the contract(s) and the request for waiver.
6. At the meeting when the waiver request will be considered by the Board, the school
board member, school administrator, or school business manager submitting the waiver
request must be present and prepared to answer questions from the school board about the
request for a waiver.
7. The request and the Board’s determination must be included in the minutes of the
meeting.
8. If the authorization is granted, a written authorization (see below) shall be prepared
following the meeting and signed by the board president or other authorized school board
member, and filed with the Auditor General.
Legal References:
SDCL 3-23-6 (Prohibition Against Conflict of Interest)
SDCL 3-23-7 (Circumstances Resulting in Contract Conflict of Interest)
SDCL 3-23-8 (Exceptions to Contract Conflict of Interest)
SDCL 3-23-9 (Consequences for Violation of Contract Conflict of Interest)
SDCL 1-27 (Public Records and Files)
Adopted:
Revised:
Reviewed:
7.19.2016
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MITCHELL SCHOOL DISTRICT NO. 17-2
School Board Meeting
Agenda Item
For presentation at the August 22, 2016 meeting of the school board.
Subject:
Board Member Reports/ Commentary
From: Board Members
Nature of action requested from the Board:
Board Action
Board Information
Scheduled report
☐
☐
☒
Board members will report on meetings attended since our last regular board meeting.
8-22-2016
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MITCHELL SCHOOL DISTRICT NO. 17-2
School Board Meeting
Agenda Item
For presentation at the August 22, 2016
Subject:
meeting of the school board.
Superintendent’s Report
From: Joseph Graves, Superintendent
Nature of action requested from the Board:
Board Action
Board Information
Scheduled report
☐
☒
☐
This time will be devoted to the Superintendent’s Office sharing information with the Board
that doesn’t require board action and may not necessarily fall into the category of a report. It
might include curricular developments, professional development possibilities, possible
legislative issues, issues that other schools, particularly those among the ESD+6, are facing
and other items that would be of interest to the Board and the public.
8-22-16
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MITCHELL SCHOOL DISTRICT NO. 17-2
School Board Meeting
Agenda Item
For presentation at the August 22, 2016 meeting of the school board.
Subject:
Public Commentary
From: General Public
Nature of action requested from the Board:
Board Action
Board Information
Scheduled report
☐
☒
☐
This item is included on the agenda to provide the public an opportunity to address the board
on topics which are not a part of the board agenda. Any topic or issue presented will not
receive action at the meeting by the Board, but will be given further study. Please also note
that individuals who have concerns about district employees or who wish to discuss
individual students should do so through other processes, such as the complaint procedure.
Such issues cannot be addressed in open session. The items will usually receive board
action.
8-22-2016
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