PRE-ARRIVAL INFORMATION FOR ICTP VISITORS

LAST UPDATE: 12 September 2012
http://www.ictp.it/
Tel Nos.
Fax Nos.
E-Mails
INFO POINT/SWITCHBOARD +39 040 2240111
+39 040 224163
[email protected]
HOUSING
+39 040 2240514
+39 040 2240511
[email protected]
FINANCE:
+39 040 2240533/
+39 040 2240534
[email protected]
Travel / Operations
+39 040 2240524
VISA
+39 040 2240509
+39 040 224650
[email protected]
ADRIATICO Guest House
+39 040 2240112
+39 040 224211
[email protected]
GALILEO Guest House
+39 040 2240113
+39 040 2240310
[email protected]
[email protected]
PRE-ARRIVAL INFORMATION
FOR ICTP VISITORS
Contents
It is very important to read all these sections and pay special
attention to “visas” and “health insurance”
VISAS
HEALTH INSURANCE
CAMPUS & GENERAL INFO
HOW TO REACH US and
PUBLIC TRANSPORTATION (*)
AIRPORT MINIBUS SERVICE
MAPS
ACCOMMODATION GENERAL INFO
ABSENCE, COMPUTERS, REPORT,
END-OF-STAY
STANDARDS OF CONDUCT
(*) before arrival and during your stay please check this
section again as the timetables of the bus 51 from/to the
airport and local buses 6 and 36 connecting ICTP area and
downtown Trieste are subject to changes.
VISAS
Most NON-EU (European Union) visitors coming to the ICTP will need a Visa to enter Italy and
either a Declaration or a Permit of Stay to formalize their visit in the country. Important
information is given below on how to apply, from where to apply, when to apply, limitations
(even with a Visa) on travelling between Italy and other Schengen countries, if a visitor wishes
to bring his/her family to ICTP, and how the ICTP Passport & Visa Information Office may
assist visitors. Information relevant for visitors from EU and Schengen States is given at the
end in the Annex. YOU ARE ALSO ADVISED TO CONSULT THE WEBSITE OF THE ITALIAN
MINISTRY OF FOREIGN AFFAIRS FOR DETAILED AND UPDATED INFORMATION FOR
FOREIGNERS REGARDING ENTRANCE VISAS FOR ITALY, AND PERMITS OF STAY, at:
http://www.esteri.it/visti/index_eng.asp
(information is offered in other languages too).
The ICTP Passport & Visa Information Office assists ICTP visitors to obtain the necessary Visas
to come to the Centre.
WARNING: visa regulations are continuously evolving. If at any time the instructions you
receive from an italian consulate should differ from those below, kindly help us to keep up-todate by letting us know without delay.
WHEN TO APPLY FOR A VISA, AND WHERE
Apply not later than 6 weeks before visiting ICTP; during the Summer even 8 weeks
before. Make sure that you have confirmed the dates of your visit to the ICTP
secretariat.
The rule is that an application for a Visa shall be done at the Italian Consulate or Embassy in
your country of origin or where you have permanent residence. If living in another country,
you may find the Italian Consulate or Embassy willing to let you apply for a Visa from there,
but this is entirely up to the Consulate to decide. You should inquire about this possibility, but
the normal rule is as stated above.
It follows that if you and your family members have different nationalities, applications for
visas may have to be sent from your respective country of origin. Please check with the italian
consulate.
TYPES OF VISA AND THEIR RESTRICTIONS
SINGLE ENTRY maximum 90 days stay SCHENGEN STUDY VISA (type C): On this Visa, you
can enter Italy and the other Schengen countries but only once.
MULTIPLE ENTRY maximum 90 days stay SCHENGEN STUDY VISA (type C): This Visa allows
you to travel in and out of Italy, you can therefore visit any other country and re-enter Italy.
SINGLE ENTRY more than 90 days stay ITALIAN LONG-TERM STUDY VISA (type D): On this
Visa, you can travel from Italy only within the Schengen Area during the first 90 days of your
visit, later, once you hold an Italian Permit of Stay (see below) you will be able to travel freely.
MULTIPLE ENTRY more than 90 days stay ITALIAN LONG-TERM STUDY VISA (type D): This
Visa permits you to travel in and out of Italy and the other Schengen countries during the first
90 days of your visit, later you will still be able to do it but only with your Permit of stay (see
below).
All the visas above allow for travelling between the Schengen Countries for a maximum time of
90 days (starting from the first entry into the Schengen Area) every period of 6 months. For
any further information please contact the ICTP Visa Office ([email protected]).
From some countries you can enter Italy as a tourist, for a maximum of 90 days, without
having a Visa. But, under no circumstances will you be able to extend your stay beyond 90
days. Thus, this solution is not recommended to ICTP visitors. Also, be aware that at the
border while entering Italy, you will normally be asked to present travel documents showing
your return ticket back home as well as documentary evidence (credit/bank debit cards,
travelers cheques, etc.) that you have financial means of support to cover your stay.
WHEN APPLYING FOR YOUR VISA YOU WILL NEED TO TAKE THE FOLLOWING
DOCUMENTS TO THE EMBASSY:
- Your passport must be valid for the duration of your stay (in any case, at least six months)
- The passport must have some empty pages for the Visa stamp
- The official ICTP invitation letter (the letter should specify exact period of stay), plus
Document (in Italian) for Consulate and Document re. Lloyd Adriatico Insurance Co.
- Travel documents (return air ticket if available) or print out of air reservation
- Confirmation of accommodation arrangements in Trieste.
- Certification/statement from your Home Institute/Employer concerning your status.
If problems arise, or you should need help, please contact the ICTP Visa Information Office.
IMPORTANT WHEN TRAVELLING TOWARDS TRIESTE:
NOTE TO ALL VISITORS:
At the port of entry into European Schengen Area please make
sure to get your passport stamped by the immigration authorities (police or passport control
officers) with a fully readable ink stamp. If there is a visa relevant to your visit, the stamp
should be placed on the same page.
VISA FOR FAMILY MEMBERS
On the basis of existing practices and Italian rules, the ICTP suggests two alternatives:
- If the ICTP invitation is for a period of less than 90 days, family members (spouse and minor
children) can come as tourists accompanying the visitor, either from the start or join him/her
at a later stage, but for a maximum period of 90 days. Please check with the Italian Consulate
whether the nationality of the family members is such that a tourist visa is required.
- If a visitor has a 12-month or longer invitation from the ICTP, he/she can apply for a Family
Reunion Visa (FRV). In this case, the visitor should first come alone to Italy. When (s)he has
obtained a standard Permit of Stay (Permesso) valid for 12 months, an application for the FRV
can be made. Kindly note however that the FRV procedure can be started only when you have
received your Permit of Stay and this is presently taking a long time. According to the present
Italian legislation, an Italian Consulate abroad cannot issue the FRV without prior authorization
(NULLA OSTA) from the local Italian Police authorities. There is a list of documents (some of
which may only be processed upon arrival in Italy) which may take one/two months to be
ready. In order to speed up this procedure there is one document, a copy of which the visitor
should bring from his/her home country, i.e., a family relationship certificate issued by a
Government authority, and a translation of this document authenticated by a relevant Italian
legacy abroad. The original of this document however should stay in the home country as the
family members will need it in original for their visa application.
In order to inform us when the visitor wishes to be accompanied by family members he/she
should kindly complete and return the attached "FAMILY VISA INFORMATION FORM" as
well as the "SELF DECLARATION FORM".
Last update: 10 June 2011
TO BE USED ONLY IF ACCOMPANIED BY FAMILY MEMBERS
(to be sent directly to the Visa Information Office)
FAMILY VISA INFORMATION FORM
INVITED SCIENTIST
Date .............................
Surname (in block letters, please) ____________________________________________________
(corresponding to that on passport)
Name _______________________________ Nationality ___________________________
Date of birth ___________________________Dates of visit __________________________
(day/month/year)
Visiting ICTP in connection with ________________________________________________
...................................................................................................................................................
FAMILY MEMBERS (SPOUSE AND CHILDREN ONLY)
Surname (in block letters, please) ____________________________________________________
(corresponding to that on passport)
Name _________________________________________________
Sex________
Date of birth ___________________________Nationality ____________________________
(day/month/year)
Relationship ___________________________
Dates of visit ___________________________
Travelling with invited scientist ...................................
Wishing to join invited scientist in
Trieste later ......................
...................................................................................................................................................
Surname (in block letters, please) ____________________________________________________
(corresponding to that on passport)
Name _________________________________________________
Sex_________
Date of birth ___________________________Nationality ____________________________
(day/month/year)
Relationship ___________________________
Dates of visit ___________________________
Travelling with invited scientist ...................................
Trieste later ......................
Wishing to join invited scientist in
...................................................................................................................................................
Surname (in block letters, please) ___________________________________________________
(corresponding to that on passport)
Name _________________________________________________
Sex________
Date of birth ___________________________Nationality ____________________________
(Day/month/year)
Relationship ___________________________
Dates of visit ___________________________
Travelling with invited scientist ...................................
Wishing to join invited scientist in Trieste later ......................
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DECLARATION/PERMIT
OF STAY IN ITALY
WHEN AT ICTP ALL NON-EU VISITORS NEED TO FORMALIZE THEIR
STAY IN ITALY WITHIN A MAXIMUM OF 8 DAYS FROM THE DATE OF
ENTRY INTO THE COUNTRY (unless the following two conditions
coexist: the visit is for less than 9 days and the passport at the port of
entry was stamped by the Italian Border Police - more details on this
below under 1a).
TWO DIFFERENT
PURPOSE:
PROCEDURES
ARE
PRESENTLY
SET
FOR
THIS
1)
FOR SHORT STAYS FROM 8 UP TO 90 DAYS A DECLARATION OF
STAY IS SUFFICIENT:
a)
the visitor is bound to declare his/her presence in Italy within 8 days from his/her
entry. For ICTP visitors accommodated at the Guesthouses (Adriatico and
Galileo) this declaration will be prepared at the Reception and presented on their
behalf to the Police Headquarters. The Authorities will issue a receipt and it will be
delivered to the visitors, care of the ICTP Visa Office, usually 1 week later. However
kindly note that visitors who arrived in Italy directly from their home country without
transiting through another Schengen country*, namely those whose passport bears an
Italian Border Police stamp of entry are exempted from presenting the declaration of
stay as the date of entry in the country is certified by the stamp. Those instead who
arrived in Italy transiting
through another Schengen country (tipically by transiting
through a non-Italian main airport hub - for example Paris, Frankfurt, Amsterdam,
Brussels, Madrid....) they are
bound to present the declaration. Moreover the
same category, when visiting the Centre on their own expenses and/or are
accompanied by family members should immediately, upon their arrival, sign a
selfdeclaration document (see page 5-6) and deliver it to the Visa Office.
b)
ICTP visitors who are accommodated outside the campus (hotels, hostels and
private accommodation) should as soon as possible, and however not later than
2 days after their arrival, visit the ICTP VISA Office and take their passport with
them, so as to enable the Visa Office to arrange for their declaration to be presented in
time.
2)
FOR LONG STAYS 91 DAYS AND MORE A PERMIT OF STAY IS
REQUIRED:
in this case visitors need to apply for a Permit of Stay Permesso di Soggiorno. This
shall be applied for through the Postal Service and with the assistance of the ICTP Visa
Information Office within 8 working days of the arrival. The Permesso is issued by the
Immigration Office of the Italian Police Authorities (Questura) in Trieste.
As soon as possible therefore visitors should contact the Visa Information Office who
will provide them with the necessary application form and information on how to fill it
in. Kindly note however that there are some costs involved: each application will in fact
require a 30 Euro handling fee for the Post Office, a payment of euro 107,50 for the
electronic Permit of Stay (compulsory) and an additional Euro 14,62 Tax Revenue
Stamp which should be applied on the application form. Each visitor should separately
apply, only children up to the age of 14 can be included in their parents' application.
* 25 Schengen countries: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland,
France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta,
Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.
IT SHOULD TAKE A COUPLE OF MONTHS TO HAVE THE STANDARD PERMESSO
ISSUED. Delays beyond time frames indicated by the Questura are possible. In the
waiting period you will have a receipt, issued by the Post Office which testifies that you
complied within the terms of 8 eight days with the Law requirements. PLEASE NOTE
THAT WITH THIS RECEIPT, YOU CAN LEAVE ITALY BUT YOU CANNOT RE-ENTER
ITALY. SO DO NOT PLAN EARLY TRAVELS TO OTHER COUNTRIES OUTSIDE THE
SCHENGEN AREA WHEN PLANNING YOUR STAY AT ICTP.
ONCE YOU ARE GRANTED THE STANDARD PERMESSO, YOU CAN TRAVEL FREELY IN AND
OUT OF ITALY AND THE SCHENGEN AREA PROVIDED YOU ALWAYS BRING ALONG THE
ORIGINAL PERMESSO TOGETHER WITH YOUR PASSPORT. IF A STANDARD PERMESSO IS
NOT GRANTED, YOU CAN STAY IN ITALY WITH THE RECEIPT AND LEAVE THE COUNTRY,
BUT CANNOT RE-ENTER ITALY.
IF A PERSONAL EMERGENCY SITUATION SHOULD MAKE IT NECESSARY FOR YOU
TO LEAVE ITALY WHILE STILL WAITING FOR THE PERMESSO, PLEASE CONTACT
THE ICTP VISA INFORMATION OFFICE.
WHEN APPLYING FOR A PERMESSO DI SOGGIORNO, HAVING ARRIVED IN
TRIESTE, ONLY FOR STAYS OF 91 DAYS AND MORE you will need:
- A valid health insurance policy and
- Four recent colour passport-sized photographs
Annex
EUROPEAN UNION VISITORS
VISA AND PERMIT OF STAY RULES FOR:
•
EU AND/OR SCHENGEN PASSPORT AND/OR IDENTITY CARD HOLDERS
- According to instructions received from the Italian authorities, EU and/or Schengen state
passport holders do not need a visa to enter Italy. EU and/or Schengen state passport holders
visiting the ICTP for more than 90 days should register at the Town Hall through a local
General Registry Office (Ufficio Anagrafe).
•
NON-EU AND/OR SCHENGEN PASSPORT HOLDERS WHO RESIDE IN A
SCHENGEN MEMBER STATE AND HAVE A VALID RESIDENCE PERMIT IN THAT
COUNTRY
- May enter Italy without a visa for a maximum period of 90 days. To visit the ICTP you only
need your residence permit (provided it covers the period of your stay at the ICTP), your valid
passport and the official ICTP invitation letter.
However, please check your situation with the nearest Italian Consulate before entering Italy.
- Schengen residence permit holders should register their presence in Italy with the local
authorities via the ICTP Visa Information Office, within 8 days from the date of arrival at the
ICTP.
Visa Information Office:
telephone: +39-040-2240509
Last Update: 23 January 2012
fax: +39-040-224650
e-mail: [email protected]
HEALTH INSURANCE
Italian Law requires all foreigners to have valid health insurance coverage while in Italy.
Failure to comply will result in a denial of permission of stay on Italian territory.
Visitors who have official documents certifying their participation in a national health
insurance scheme, valid in Italy, do not have to obtain separate coverage. In this regard,
visitors should verify if their home country's national health insurance programme is
recognized in Italy and bring a statement by the local insurance company, comparable to the
template on page 9. The original plus an extra copy should be exhibited upon arrival, during
the registration formalities. The latter will be retained by the ICTP secretariat.
Citizens of EU-EEA, Switzerland, including other nationals having legal residence and who are
enrolled in the social security system in these countries, should bring their European Health
Insurance Card with them. This must be shown in case medical assistance or hospitalization
in Italy is required.
ICTP provides free health insurance coverage, through Allianz Lloyd Adriatico Ins. Co., to
visitors under the age of 75 who do not have their own valid health insurance coverage and
who are NOT nationals of countries listed below, NOR legal residents enrolled in the social
security system of these countries (see above).
The same terms and conditions apply also to accompanying family member (i.e. spouse
and/or children under age 18).
The coverage is valid from 00 hrs of the day of arrival in Trieste to midnight of the day of
departure from Trieste (according to the dates indicated on the Registration form, or eventual
extension of stay).
The purpose of the health insurance coverage provided by ICTP is to grant reimbursement for
emergency health problems that may occur during your visit at ICTP. Interventions due to
chronic health problems may not be reimbursed.
The core elements of the health insurance policy are set forth on the next page.
Postdocs and Senior Postdocs will be included in a health insurance with Vanbreda
Internationl and not through Allianz. For any queries please contact [email protected]
The ICTP Medical Service, nurses and visiting doctor (the latter upon appointment), are
available to all visitors, and will assist them with making appointments, if required, with
specialists and/or hospitals. The visitor will be charged a fee for doctors' visits, including the
ICTP visiting doctor, to be paid in cash in Euro. Relevant claims for reimbursement should be
submitted to Allianz Lloyd Adriatico (as indicated above).
******
List of countries:
Andorra, Austria, Belgium, Bulgaria, Channel Islands, Croatia, Czech Rep., Denmark, Estonia,
Faeroe Islands, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Isle of Man,
Italy, Japan, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands,
Norway, Poland, Portugal, Romania, San Marino, Slovakia, Slovenia, Spain, Sweden,
Switzerland, United Kingdom, Bermuda, Canada, Greenland, United States, Australia, New
Zealand.
Note:
Pregnancy:
Before coming to ICTP, pregnant women are kindly requested to notify the ICTP Medical
Service ([email protected]) about the status of their pregnancy, to obtain further guidelines.
TRANSLATION OF THE CONDITIONS OF THE INSURANCE POLICY
Allianz Lloyd Adriatico Ins. Co
___________________________________________________________________________
"The policy provides for reimbursement of medical expenses in case of hospitalization, with or
without surgical operation, even for day hospital, up to a maximum of Euro 50,000.00 per
event and per year.
In addition the following is covered:
- sanitary transportation (up to 2,000.00 euro),
- natural delivery excluding caesarian delivery (up to 3,000.00 euro),
- dead body repatriation (up to 2,000.00 euro),
- hospital charge of the accompanying person (up to 3,000.00 euro).
- Up to 1,100.00 euro per event and per year, in case of no hospitalization, for doctor's bills,
tests and examinations and medicines costs, which are reimbursable at a 90% rate, with a
deductible of minimum 10.00 euro and a maximum reimbursement for physiotherapeutic
treatments of 300.00 euro.
Main exclusions of coverage are: 75 years of age at the time of arrival at ICTP, alcoholism,
drug addiction, dental treatments not due to accident, prothesis not used at the surgical
intervention time (such as glasses), nuclear radiation, malicious actions perpretrated by the
insured person, earthquake movements, war and insurrections, preventive care and
malformations.
In case of controversy with the Contractors, the conditions of the policy expressed in Italian
will be retained as valid.
___________________________________________________________________________
The policy provides for reimbursement of medical expenses due to a sudden sickness or
accident and therefore, in all cases, in order to obtain reimbursement, the insurers need to
receive the doctor's diagnosis specifying the pathology. The claim must be accompanied also
with the original bills and receipts, and in case of hospitalization or day hospital, also with a
copy of the clinical record. The claims must be submitted within 90 days from the initial event
at the Lloyd Adriatico counter at the ground floor of ICTP Fermi Building and will be
reimbursed within 15 days from regular submission.”
SAMPLE OF DECLARATION
==========================================================
Below please find the standard wording that your local Insurance Company should copy on its
own-headed paper (complete with address, telephone and telefax numbers). This declaration
must be duly filled in, signed and officially stamped by the latter.
==========================================================
The Insurance Company.................................................................................................
hereby declares to have insured Mr./Ms.
...................................................................................................................................
and accompanying family member/s (full names)
...................................................................................................................................
....................................................................................................................................
....................................................................................................................................
for expenses in the event of urgent hospitalization, accidents and childbirth until
(date)......................................................... and that his/her insurance is valid in Italy.
Stamp and signature...................................................................................................
Date.............................................................................................................................
GENERAL INFORMATION
CAMPUS
The ICTP Campus consists of five buildings. See the relevant map and the following web page:
http://www.ictp.it/campus-life/reaching-us/campus-map.aspx
Leonardo da Vinci Building (LB)
(former ICTP Main Building)
Director's Office
Scientific Research Groups
Public Information Office (PIO)
Marie Curie Library
Information and Communication Technology
Section (ICTS)
Offices for Visiting Scientists
Associates and Federation Schemes
Note: Leonardo Building is situated on the very busy and dangerous main road Strada
Costiera. Visitors are advised to always use the zebra-crossing, situated by the bus stops at
the Grignano-end of the two tunnels. No-one should ever try to cross the road while they are
under the tunnels.
Enrico Fermi Building (EFB)
Administrative Offices, Medical Services
Bank, Insurance, Travel Agency
Office of External Activities
Training and Research in Italian Laboratories (TRIL)
Academy of Sciences for the Developing World (TWAS)
Multidisciplinary Lab (ICTP MLab)
(former Microprocessor Lab.)
Five minutes walk north of the LB
Adriatico Guest House (AGH)
Accommodation near the sea, 10 minutes from LB
Galileo Guest House (GGH)
Accommodation on the hill, behind LB
Aeronomy & Radiopropagation Laboratory (ARPL)
ICTP-ITU Unit and Science Dissemination Unit (SDU)
ICTP MINIBUS SHUTTLE SERVICE
There is a minibus shuttle service connecting the ICTP buildings (the timetable is available at
the Reception Desks of the Guest Houses and LB Lobby).
REGISTRATION, MAILBOX AND NAME BADGE
Upon arrival at the Centre you will need to register with the Secretariat relevant to the activity
you are attending. You will be provided with a Mail Box and a Name Badge in the building
where your activity will be held. Please wear the badge at all times, and check your mail box
regularly. If your stay is for more than three months, an Identity Card will be issued by the
Visa Information Office (one recent photograph is required, and can be taken at the Centre).
Before departure you may leave your name badge at the Reception.
INCOMING TELEPHONE CALLS and FAX MESSAGES
Due to the large number of visitors and the difficulty in locating individuals at short notice,
anyone telephoning you should be prepared to leave a message. Every effort will be made to
pass on the message as quickly as possible. Participants to courses do not have their own
offices and telephone extensions, so messages are left in the Mail Box. Research visitors will
usually be provided with both. Both the Adriatico and Galileo Guest House Receptions have fax
machines - see numbers on front page.
LANGUAGE
English is the official working language of the ICTP and is spoken by everyone. Italian is the
language of the country. Italian courses are organized at the ICTP, for scientists and their
accompanying family members. General enquiries may be addressed to: [email protected]
Italian courses normally start each October and are held throughout the academic year. Italian
courses are suspended in the summer.
OFFICIAL WORKING HOURS
The Centre official working hours are Monday to Friday, 08.30 - 16.48, with a 48' lunch break
between noon and 14.00. Leonardo Building remains open on Saturday from 06.00 - 22.00,
and Sunday from 06.00 to 20.00. The Reception desks in the Guest Houses are staffed both
day and night.
CURRENCY, CASHING FOREIGN CHEQUES and PAYMENTS
The Euro is the official currency in Italy. Rate of exchange (March 04): US$ 1 = Euro 0.8. In
Italy, cash payments are the norm. However, large shops, restaurants and travel agencies
accept major credit cards, Travel and Euro-Cheques.
Note that cashing cheques issued by foreign banks can present considerable difficulty. Italian
banking law prescribes that such cheques can be deposited only into a bank account, and a
charge is normally levied upon this transaction. A branch of the bank, UniCredit Banca
d’Impresa Spa, is situated in the E. Fermi Building.
On campus all transactions are handled in Euro. As of January 2004, the Guest
Houses are authorized to accept the following credit cards (SEC, Cartasi, American
Express, Bankamericard, Europay, Unicredit).
Note: The Euro is also the official currency in: Austria, Belgium, Finland, France, Germany,
Greece, Ireland, Luxembourg, Netherlands, Portugal, Slovenia and Spain.
CAFETERIA AND BAR
A cafeteria and bar are available at both the Leonardo Building and the Adriatico Guest House.
The average cost of a full meal is Euro 6.68 , upon presentation of the ICTP name badge.
Breakfast ranges from Euro 2 to 3. Certain categories of visitors receive meal coupons for one
of their daily meals.
CLIMATE
Trieste is located in northeastern Italy, on the Adriatic sea. Although it seldom snows, the
local climate ranges from cold (as low as -2oC and less in December-February) and windy (due
to a cold wind from the NE called the bora), to hot (as high as +30oC in July-August). In all
seasons, it is advisable to have an umbrella, waterproof shoes and sweater. In winter, a coat,
gloves, hat and scarf are necessary. In summer, a bathing costume is useful.
TIME ZONE
Trieste is in the Central European Time zone, which is 1 hour ahead of Greenwich Mean Time.
From end March to end October, Italy (and the rest of Central Europe) is on Daylight Saving
Time, which makes it 2 hours ahead of GMT.
FOR COMPREHENSIVE ONLINE INFORMATION, see also:
http://www.ictp.it/
http://portal.ictp.it/
http://www.turismofvg.it/en-US/locality_trieste.html
HOW TO REACH US
AND
PUBLIC TRANSPORTATION
see also:
• BUSES:
RONCHI AIRPORT - ICTP - TRIESTE - RONCHI AIRPORT
APT Bus Company. Line E 51. Timetable available from: http://www.aptgorizia.it (site
only in Italian, look under: servizi/servizi aeroporto/risorse/pdf.file) as well as at the airport
Information Counter or at the bus stop outside the terminal building.
Bus terminals are (airport) outside the airport terminal building and (town) "Centro Servizio
Auto-corriere" (bus station), PARK-SI, Piazza della Libertà 9, near the Trieste Central Railway
Station.
Tickets Airport-Grignano/Trieste Railway can be purchased at the airport at the Post
Office (ground floor) and Arrivals Hall (automatic selfticketing machine).
The present cost of bus tickets is: Airport–Grignano: Euro 2.50.
Airport-Trieste Railway
Station: Euro 3.00.
Please note that you can purchase the ticket: Grignano-Airport at Euro 2.50 at the
ICTP Info Point Counter (Leonardo da Vinci Building Lobby)
From the airport, the bus stops near the ICTP at Grignano-Miramare. Ask the driver for
'Centro di Fisica'.
On the map showing the ICTP Campus you will see the ICTP area where
the bus from the airport will stop, which is just before two tunnels. Cross the main road
(Strada Costiera), walk through the tunnels, and the Leonardo Building is the first entrance
immediately on the left.
To reach Adriatico Guest House (AGH): Next to the parking area where the bus stops,
before the two tunnels, facing the sea on your left, there is a small path (via Junker) that
leads down to the sea-side (about 5-10 min walk downhill). This path is a convenient short-cut
to the AGH on foot, however please note that the bottom half consists of steps (to be kept in
mind if you carry luggage on wheels). At the end of via Junker, turn right, cross the road,
walk uproad another couple of minutes, Adriatico Guest House parking lot and the main
entrance are on your left.
To reach Galileo Guest House (GGH): Cross the main road, walk through the two tunnels,
turn left and walk pass the Leonardo Building, uphill reaching the road on top (Via Beirut) and
to your left is the Galileo Guest House (about 10-15 min walk).
• TAXI: The cost of a taxi from Ronchi Airport to the ICTP is around Euro 55, plus a small
surcharge for each piece of luggage. The cost from Trieste Air Terminal (near central railway
station) to the ICTP is approx. Euro 15. Please note that if, at the end of stay, a taxi is hired
from a Guest House to the airport, the meter usually starts in Trieste city (from where the taxi
is called) and stops at the airport. Thus, the cost is somewhat higher than the incoming
journey.
• TRAIN Services
Some local trains from Trieste railway station also stop at Miramare (near the Galileo Guest
House). Timetable available from: http://www.trenitalia.com/
For visitors arriving at Venice airport, there is a local bus from outside 'Arrivals' to
Venice/Mestre railway station (cost around ~Euro 3). (Note - a taxi costs over Euro 25). A
second-class train ticket Mestre - Trieste costs ~Euro 7.
TICKETS must be validated (punched) in the yellow machine on the platform,
BEFORE boarding the train.
• IF COMING TO ICTP BY CAR:
Motorway
Take the A4 motorway from Venice-Mestre, or the A23 motorway from Tarvisio-Austria using
the Lisert exit. Follow signs for Sistiana-Strada Costiera, then take route SS 14, a panoramic
road leading directly to the city centre. The ICTP Campus - Grignano/Miramare area - is about
15 km from the Lisert.
For further information on motorway charges and real time traffic information please visit the
following link: * Autostrade S.p.A: In Italian/English.
TRIESTE - ICTP, Leonardo Building - GRIGNANO, Adriatico Guest House • BUS:
TRIESTE
Timetable as of 12 September: For more information see also: http://triestetrasporti.it/
Bus No. 36: From Trieste, Oberdan, to Grignano (end of the line): first run at 6.30; as of
7.00 every 20 mins until 21.00. Last run at 23.10. At 21.45 from Barcola to Grignano only.
From Grignano to Trieste, Piazza Oberdan (end of the line): first run at 6.30; as of 7.00
then every 20 mins until 21.00. Last runs at 23.30. At 21.30 from Grignano to Barcola only.
Bus C. From 21.00 hrs. until midnight, Bus C runs between Piazza Goldoni (see Trieste map)
and Barcola. At midnight (0.10), it makes one round-trip run from Piazza Goldoni to
Grignano and back.
Bus 6 Runs from Piazzale Gioberti, near Giardino Pubblico in via Giulia, stopping also in Piazza
Oberdan, to Barcola and back.
Coming from the city centre: before the two tunnels, just on the side of the ICTP Leonardo
building, near the crossroads between the main road and via Beirut there is a new bus stop
(Via Beirut is the road leading off to Galileo Guest House: it is a steep, curved road, handy if
coming by car, otherwise you may enter the ICTP Leonardo Building area, walk pass it's main
entrance on your right, take a short flight of stairs in front of you, turn right and follow the
signs). If you miss the new bus stop, get off the bus at the next stop, after the two tunnels,
and walk back ~300 meters and then turn left at the first entrance; for the Adriatico Guest
House get off the bus at the last stop, at Grignano Mare. Going to the city centre: the new
bus stop is just opposite the crossroads of via Beirut. Outside the Leonardo Building, turn left
and follow the main road (Strada Costiera) ~100 meters till you reach Via Beirut. IMPORTANT:
use the underground passage (facing the sea, on your left, just where the Via Beirut starts) to
cross the very busy main road.
• BUS: TRIESTE CENTRAL RAILWAY STATION - ICTP CAMPUS - TRIESTE CENTRAL
RAILWAY
STATION
Bus No. 6, 36 and Bus C stop near the train station as per time-table described above.
If arriving to the Trieste Central Railway Station (called Trieste Centrale) you will exit the train
station through the side exit on your left, cross the road and on your right there is the bus
stop.
From ICTP to Trieste Central Railway station: the bus stops on the side of the Train Station,
near the entrance.
Bus tickets: Bus tickets may be purchased at the Galileo or Adriatico Guest House reception
desks, at newspaper stands, at tobacconists (T on the sign outside) or at the Trieste Trasporti
S.p.A. ticket office (Via dei Lavoratori, 2 – Trieste - Phone 7795301, from 8.30 a.m. to 12.30;
13.30-15.00 Mon thru Thursday; 8.30-12.30 Friday).
There are no conductors on the buses. Therefore, tickets must be purchased before getting
onto bus and always punch the ticket as soon as you board the first bus you use (there is an
automatic time puncher on every bus). There are random controls and anyone without a ticket
has to pay a fine. Tickets are time tickets for one or more runs: 60 or 75 mins, or daily. If
you are in Trieste for more than a few days, it is considerably more convenient to purchase a
15-day (from 1st day to 15th day of month or 16th to last day of month), monthly or even
annual ticket. It is called "Abbonamento", and may be purchased only at tobacconists,
newspaper stands, or the Trieste Trasporti S.p.A. ticket office. This card should be stamped
only the first time you use it, but must be carried at all times in case of inspection. You must
write the month & your name on the ticket.
EXTERNAL AIRPORT MINI-BUS SERVICE
Science-Bus is a mini bus service shuttle run by an external company. It
offers direct transportation in 8 seat modern mini buses to and from ICTP and the
nearest airports Trieste/Ronchi dei Legionari, Venice, Treviso and Ljubljana, at
very competitive prices compared to taxi transportation.
All ICTP visitors may use the service. Guests staying at the Adriatico or Galileo
Guesthouse will have "door to door" transportation without having to walk up or
down from the main street/Strada Costiera, carrying heavy luggage, as is the
case when walking to the regular airport bus nr. 51 to Ronchi. Please note that
Science Bus is a car-pooling service and, at times if the mini bus is full, the pickup time may be earlier than expected because the other passengers must be
collected.
Please obtain a voucher number from ICTP, one per travelling person, before
booking, see below. Services must be booked on-line at least 2 days before
arrival and/or departure. Bookings made without a voucher number will be
charged the full standard prices, and in case of reimbursement from ICTP, this
will be paid only according to the discounted ICTP prices. For a more extensive
description, see http://portal.ictp.it/infopoint/transport/new-mini-bus-for-ictp. It
should be noted that the ICTP prices and conditions are not listed on the Sciencebus web site.
HOW TO BOOK VIA INTERNET BY 4 PM, AT LEAST 2 DAYS IN ADVANCE:
1) Get a voucher number (one per traveller) beforehand from any of the
following ICTP offices (this allows access to the discounted ICTP tariff)
Monday - Friday:
Transportation ([email protected])
Operations & Travel ([email protected])
Info Point ([email protected])
Guest Houses Receptions ([email protected])
Saturdays, Sundays and official ICTP holidays from: Guest Houses' Receptions
([email protected])
2) Go to the web site: www.science-bus.com and fill in the online
booking form.
NOTE: Travellers can request pick-up from and drop-off at any of the stops listed
on the Science-Bus website, including the ICTP Guest Houses (Adriatico and
Galileo), but NOT from the ICTP Leonardo Building.
ICTP incoming travellers staying at Hotels Riviera, Miramare or Greif can, at the
time of booking, request to be dropped off at these hotels. To do so, choose one
of the "ICTP Guesthouses" on the online booking form, and then write under
"Notes": "drop-off requested at ..." and indicate which hotel you are staying at.
Drop-off at these three hotels will only be done when pre-booked online.
PLEASE NOTE THAT THE THREE HOTELS ARE NOT PICK-UP STOPS FOR
TRANSPORT TO THE AIRPORT. If you have much luggage, please indicate so
under "Notes".
3) Science-Bus will send you an e-mail of confirmation 2 days before
arrival/departure date after 04.00 p.m. Please ensure your E-Mail is correct.
TRAVELLERS MUST NOT BE LATE FOR THEIR PICK-UP TIME, AS THERE MAY BE
OTHER TRAVELLERS ON BOARD ALSO IN NEED OF REACHING THE AIPORT IN
TIME.
FOR INCOMING TRAVELLERS:
The driver will be waiting INSIDE the airport, with the names of the traveller(s)
written on a sign.
PAYMENT
Payment should preferably be made at the time of booking, via credit
card, but can also be paid in cash to the driver.
PREVAILING ICTP DISCOUNTED FARES, ONE-WAY, PER PERSON:
ICTP/Trieste - Ronchi Eur. 15.40
ICTP/Trieste - Venice
1 pax Eur. 88.00
2 pax on same trip Eur. 73.00 per pax
3 pax on same trip Eur. 60.00 per pax
ICTP/Trieste - Treviso
1 pax Eur. 93.50
2 pax on same trip Eur. 75.00 per pax
3 pax on same trip Eur. 60.00 per pax
ICTP/Trieste - Ljubljana
1 pax Eur. 110.00
2 pax on same trip Eur. 70.00 per pax
3 pax on same trip Eur. 55.00 per pax
NIGHT AND SUNDAY SUPPLEMENTS: If arrival/departure of plane at Ronchi is
before 08.00 a.m. or after 09.00 p.m., an addition fee of Eur. 2.20 will be
charged. During public holidays and on Sunday, an additional fee of 20% will be
added to the cost from/to Ronchi. No additional costs from/to Venice, Treviso and
Ljubljana.
EXTRA COSTS FOR DELAYS (to be paid in cash directly to the driver):
If, due to late arrival of the incoming plane or problems with the luggage, the
traveller is delayed for more than 60 minutes, calculated as time from the
planned flight arrival and when the traveller joins the driver, a waiting fee of Eur.
4.70 will be charged per each additional 15 minutes.
MODIFICATION/CANCELLATION OF BOOKING/NO SHOW:
Bookings can be modified/cancelled via Science-Bus website at no charge no
later than 2 days before departure/arrival before 4.00 p.m (CET). For late
modifications/cancellations, 50% of the cost will be charged to the traveller. No
show will be charged full price.
MAP ICTP CAMPUS
ADMINISTRATIVE OFFICES
(Enrico Fermi Building)
FINANCE (OPERATIONS/TRAVEL CLAIMS OFFICE)
08.30 - 12.00 and 13.30 - 14.30 (Mon-Fri)- Room T17 (ground floor)
For daily allowances/travel reimbursements. Note: reimbursements
of over Euro 200 are done via bank cheque, cashed at UniCredit Banca
(see timetable below). Please bring copy of your registration form, valid
identity card/passport, and travel tickets.
BANK (UniCredit Banca)
08.30 - 12.30 (Mon-Fri) Main Entrance (ground floor) - Kindly note
that for all banking transactions you are required to exhibit your
passport (or valid identification document).
HOUSING
08.30 - 12.00 and 13.30 - 14.30 (Mon - Fri) - Rms T1/T2 (ground floor).
PASSPORT & VISA INFORMATION OFFICE
09.00 - 12.30 and 14.00 - 15.00 (Mon-Fri) - Room T4 (ground floor)
TRAVEL AGENCY (Carlson Wagonlit Travel)
08.30 - 12.30 and 13.00 - 15.00 (Mon-Fri) - Main Entrance (ground floor)
(Tel.ext. 584)
MEDICAL SERVICE
09.00 - 12.00 and 15.00 - 16.30 (Mon-Fri)- Rms T9/T10 - ground floor)
(Tel. ext. 500 and 600).
HEALTH INSURANCE (Lloyd Adriatico Ins. Co.)
08.30 - 12.30 (Tuesday and Thursday) - Main Entrance (ground floor)
Shuttle Service
(as of 24 November 2008)
Each weekday Monday to Friday, a van takes visitors from the guesthouse to the Main Building.
Times are as follows:
Galileo/Fermi
08.30
08:50
10:00
11:55
12:15
13:00
13:40 15:00
16:30
18:00
Leonardo Bldg.
08:35
08:55
10:05
12:00
12:20
13:05
13:45 15:05
16:35
18:05
Adriatico
08.40
09:00
10:10
12:05
12:25
13:10
13:50 15:10
16:40
18.10
Galileo/Fermi
08.45
09:05
10:15
12:10
12:30
13:15
13:55 15:15
16:45
18.15
ACCOMMODATION GENERAL INFO
The Abdus Salam International Centre for Theoretical Physics is located in the GrignanoMiramare area on the Riviera of Trieste, about 7 kilometers from the city of Trieste.
The best accommodation for visitors coming to the ICTP is the Galileo Guest House and the
Adriatico Guest House. The Galileo Guest House is located on the hill behind the ICTP, and
the Adriatico Guest House is located overlooking the sea. If you are staying in either of these
places, you are only a step away from the Centre, or practically "on campus".
However, it is not always possible to host all scientists in the ICTP Guest Houses, particularly
when there are several overlapping activities. In these periods, visitors whose lodging
expenses are covered by the ICTP receive priority for accommodation in the Guest Houses.
Scientists whose expenses are borne by the Centre will be provided with accommodation, as
indicated in their invitation letter, either in the Guest Houses or in downtown hotels offering
special conditions for ICTP guests, according to availability of space. It is also possible to
request room upgrades and to accept families, subject to the availability of the Guest Houses,
at a supplementary charge. The supplementary charge should be settled directly with the
Reception. Requests for private accommodation can be authorized only for scientists staying
more than two months and for those coming with their families. Note, that very few
apartments are available in the Trieste area for short periods of stay. Private accommodation
for long-term visitors may be arranged only upon arrival. An initial period in the Guest House
is therefore required.
Bookings will not be made automatically, but only upon receipt of the Accommodation Form
that will be sent to visitors along with the invitation letter. As confirmation of your visit,
therefore, you should complete and return this form at your earliest convenience. Scientists
visiting the ICTP at their own expense are kindly requested to specify both ICTP Guest House
and Hotel preference. In due course, our Housing Office will inform you of the address of the
accommodation reserved. Should you like to arrange your own accommodation, you are kindly
requested to inform your group/activity secretary of the exact dates of stay as soon as known.
The Adriatico Guest House is located in Grignano at the last stop of Bus no. 36, and is only a
5-minute walk from the Centre. The address is Grignano 9 and the tel. no. is +39 040
2240112.
The Galileo Guest House is closer to the ICTP, and is served by the same bus. The stop to be
requested is the one before the two tunnels, if coming from the City - see Miramare Map. The
address is Via Beirut 7, and the tel. no. is +39 040 2240113.
Receptionists in both Guest Houses will take messages for scientists.
Guest Houses accept most major Credit Cards (SEC, Cartasi, American Express,
Bankamericard, Europay, Unicredit)
If there are any changes, delays, cancellations of bookings or further queries, please contact
the Housing Office, Tel. : +39-040-2240 exts. 513 & 514 for Guest Houses reservations,
+39 040-2240 exts. 515 & 516 for Hotel reservations; Fax : +39-040-2240511; E-mail:
[email protected]
VISITORS WITH SMALL CHILDREN
If you have small children and plan to bring them with you, please note that ICTP does not
have any kindergarten or child nursery facilities. Also, please note that children cannot be left
unattended at the ICTP premises (offices, guest house rooms, common areas) at any time.
Hence, you are kindly requested, prior to your arrival, to arrange with a suitable nursery in
Trieste for your children. The expenses involved will have to be covered by your own sources.
For information about possible nurseries in Trieste, kindly refer to [email protected]
ABSENCE FROM ICTP
Any course participants to a scientific activity wishing to be absent from the Centre during the
official visit, except over the weekend, unless the activity he/she is invited to takes place on
Saturday and/or Sunday too, is subject to approval by relevant Course Director in advance.
Visitors should promptly refer to the activity secretary to obtain the "request to be absent"
form. If lodged in one of the ICTP Guest Houses and planning to be away over weekend,
visitor should notify the relevant Guest House Reception. Long term visitors, in the case of
leave, should refer to the group secretary in advance.
MESSAGE FROM COMPUTER SECTION
For users of portable computers, the rooms in the Guest Houses (AGH and GGH) are
equipped as follows:
For ELECTRIC POWER, there are sockets of German ("Schuko") and Italian
("bipasso") type, also compatible with Europlugs.
For NETWORK CONNECTION (LAN and Internet access), there are RJ45 sockets. You
are kindly requested to bring your own cables fitting the described sockets. If this is not
possible, you can buy them at the ICTP Mail Offices. An information leaflet regarding the
configuration is available in the guestrooms. A wireless network (WiFi) is present in the
Galileo Guest House, in the basement of the Adriatico Guest House and in the Leonardo da
Vinci Building. It can be used after you have obtained your ICTP e-mail account upon
registration
on
arrival
and
configured
your
laptop
(http://icts.ictp.it/howto/wireless.html)
For detailed pre-arrival information on computer use and communication facilities
please see: http://icts.ictp.it/before_your_visit/
REPORT
Long-term research visitors are asked to kindly write a brief report at the end of their
stay, outlining the work done during the visit, including collaborations, seminars delivered, and
possible publications (submitted papers). Whenever such a report is required, the group
secretary will provide details.
END-OF-STAY
The ICTP visits OFFICIALLY end according to the dates upon registration, or, eventual,
extensions of stay.
Exceptional earlier departures, are subject to approval by the relevant Course
Director/Section Head, regardless of the accommodation arrangements. Visitors should
promptly submit a written request, specifying the reasons, through the activity/group
secretary.
In this connection, before authorizing such departure, if the visitor's air ticket has been
arranged and prepaid by ICTP, any variation to it must be channeled through and
coordinated by the ICTP Operations and Travel Unit directly. It is necessary to
ensure that the air-ticket is changeable since some fares either do not permit any
modification or allow changes only with the payment of a penalty fee. Visitors are kindly
requested to strictly adhere to this practice. In case the air ticket is not arranged by ICTP,
changes can be operated only by the issuing travel agency. Our in-house travel office can assist
visitors, only in providing information on flight availability and timetables.
If the change in departure date will be approved, visitors whose stay is fully or partially
covered by ICTP must promptly report to the Operations and Travel Unit to obtain the final
financial clearance before actual departure. On that occasion visitors will be asked to
present a copy of the above mentioned approval and the pink copy of the Travel Authorization
Form given to them upon settlement of their dues.
***
in addition to the above, Associates and Affiliates should also get the Clearance Form from
the Housing Office and always refer to Leonardo Building – entrance level - (Room 3,4, 5 and
6) before departure.
STANDARDS OF
CONDUCT
ICTP is a United Nations organization working under the administrative umbrella of UNESCO. A
condition for participation in ICTP's activities, held both at the Centre and outside, is that all
the participants and other visitors should comply with the same standards of conduct as are
applicable to its staff.
These standards can be found at: http://users.ictp.it/~staff/downloads/CODE_EN.pdf