SC340 – Umoja Warehouse Management

Transcription

SC340 – Umoja Warehouse
Management
Umoja Warehouse Management – Version 3.3
Last Modified:
30.04.2015
Copyright
© United
Nations
1
Agenda
Course Introduction
Module 1: Warehouse Management Overview
Module 2: Put-Away Goods
Module 3: Pick Goods
Module 4: Move Goods Internally and Manage Bins
Module 5: Execute Disposal of Goods
Module 6: Perform Physical Count in Warehouse
Course Summary
Course Assessment
Course Survey
Copyright © United Nations
2
Introduction
Please share with us:
• Your Name
• Your Section/Unit
• # Years with the UN
• Interesting Fact About Yourself
3
Ground Rules
Please consider the following guidelines during the training session:
• Turn your cell phone to silent mode. Please step out of the class to take any
important phone call
• Please do not access your e-mail or the Internet outside of breaks
• Participate fully in the training session and respect each other’s contribution
• Reference of transactional steps covered in this course are included in the User
Guide. Ensure to review it to learn how to perform the transactions
• Breaks are included at the discretion of the trainer
X
No Phones
X
Do Not Access
E-mail
Participate
Ask Questions
User Guide
Breaks
4
Course Overview
The purpose of the Warehouse Management course is to explain the Warehouse
Management process at UN.
Prerequisite Review
You should have completed the following prerequisite courses:
• Umoja Overview
• Umoja Master Data & Coding Block Overview
• Umoja Logistics Overview: Non-PK
• Umoja Local Inventory Goods Movements
Course Duration: 16 hours
5
Course Objectives
After completing this course, you will be able to:
• Describe the Warehouse Management process within Umoja
• List the key roles and responsibilities in Warehouse Management
• Explain the Inventory Management structure in Umoja
• Explain the Warehouse Management structure in Umoja
• Explain the Goods Receipt process
• Explain the Goods Issue process
• Describe the reports involved in the Warehouse Management process
6
Agenda
Course Introduction
Course Summary
Course Assessment
Course Survey
7
Module 1 Objectives
After completing this module, you will be able to:
• Explain the Inventory Management structure in Umoja
• Explain the Warehouse Management structure in Umoja
• Describe the storage location types in Umoja
• Explain the following strategies: Placement, Removal, Material Master Based
and Picking
8
Key Terminology
Key Term
Description
Plant
It is the location where materials are produced, purchased,
stored, inventoried, shipped, received and valuated, or from
which services are provided.
Storage Location
It refers to the place where stocks of materials, semi-finished
goods, finished goods and parts are physically stored within a
plant. Storage locations also correspond to specific Fund and
Funds Center.
Material Master
It contains information on all the materials that UN procures,
stores and sells. It is UN’s central source for retrieving
material-specific data.
9
Roles & Responsibilities
The following Umoja Enterprise roles are involved in the Local Inventory Goods Movement
process:
Inventory User
Inventory Senior User
• Create Reservations (function extended to other
users)
• Create Stock Transport Orders
• Conduct Goods Issue based on approved
Reservations
• Conduct transfer between locations of the same fund
center
• Update Inventory counts in the system
•
•
•
•
Approve Stock Reservations for issue/transfer
Approve Stock Transport Orders for Shipment
Initiate Physical Inventory Counts
Conduct Goods Transfer across Plants and Scrapping
10
Roles & Responsibilities
The following Umoja Enterprise roles are involved in the Warehouse Management process:
Warehouse User
• Executes and confirms Transfer Orders as issued by
Warehouse Senior User
• Updates warehouse counts with the count results
Warehouse Senior
User
• Generates Transfer Orders for management of putaway, picking and movement of goods in the
warehouse
• Initiates physical warehouse counts
• Manages storage bins
11
Material Master
The Material Master Data is a Master Data record that contains information about the
products procured, stored and shipped by UN. It determines how the material will be
managed from initial requisitioning through to downstream processes such as receiving
and inventory management. Some key components of the Material/Service Master
include:
Unique ID of a material/service
Product ID
Example: 1500001517
(Projector: Dig)
Type of product or service. Matches the
equivalent UNSPSC classification
Product Category
Example: 45111600
(Projectors, Supplies)
Inspection, Batch Management,
Serialization criteria, Material Type
GL Account Code derived from product
category, Asset and/or Equipment
Assignment, Valuation Class
Material or
Service Master
Material Characteristics
Example: Serialization Flag
Financial Characteristics
Example: General Ledger
12
Supply Chain Master Data
The Material Master Data is related to two other Supply Chain Master Data elements:
Equipment Master Data and Asset Master Data.
Material Master
All materials in Logistics Execution are
procured using the Material Master
Record and managed in Inventory.
How much do I buy? Where do I have in stock?
What can I issue? What can I transport?
Equipment
Master
Asset
Master
Materials that must be tracked, installed,
maintained, operated, and managed are defined
as equipment and tracked using an Equipment
Master Record for that item.
Fixed Assets are UN materials that have a financial
value above the IPSAS thresholds and are tracked
using an Asset Master Record for that item.
What is due for maintenance?
Where/with whom is the equipment?
What is the depreciation expense for the period?
Per IPSAS, equipment over IPSAS threshold are also considered fixed assets and
would have both an Equipment Master and Asset Master Record for that item.
13
Umoja ECC Stock Type
A stock type defines the system state that classifies goods. Stock types used in Umoja
are Unrestricted Stock, In Transit Stock, Blocked Stock and Quality Stock.
Unrestricted Stock
Material available for use upon receipt
• This stock type allows full financial
posting and invoice processing
In Transit Stock
Material in transit to receiving location
• Material has already been
withdrawn from storage at the
issuing plant, but has not yet
arrived at the receiving plant
• It is included in the valuated stock
of the receiving plant
14
Umoja ECC Stock Type
A stock type defines the system state that classifies goods. Stock types used in Umoja
are Unrestricted Stock, In Transit Stock, Blocked Stock and Quality Stock.
GR Quality
Inspection Stock
Material requires inspection following
receipt
In Blocked
Transit Stock
Stock
Material not available for use upon
receipt
• This stock type allows full financial
posting
• Should only be used in exceptional
cases
• Invoice processing is blocked until
inspection results are recorded in
the system
• Used when goods are clearly
damaged or have different
specifications from the PO
• Goods that pass inspection are
moved to Unrestricted Stock
• Upon receipt of such goods UN will
not accept ownership until
resolution is reached with vendor
• Goods that do not pass inspection
are returned to the
vendor/scrapped
• This stock type blocks full financial
posting and invoice processing
15
Umoja Logistics: IM & WM
Umoja will act as both an Equipment and Inventory Management solution as well as a
financial one. Full scope of Umoja Logistics Execution includes Inventory Management as
well as a Warehouse Management solution.
Inventory Management (IM)
Warehouse Management (WM)
Implemented at ALL plants holding inventories
to:
• Manage inventory levels and enable the
recording and tracking of materials on a
quantity and value basis, at the storage
location level
• Includes planning, entry and
documentation of stock movements
(Goods Receipt, Goods Issue, Physical
Stock Transfer, Transfer Posting and
Physical Inventory Verification)
• Integrated with Financial Accounting to
enable financial posting
Implemented at PARTICULAR plants holding
inventories to:
• Facilitate the management of physical
space. Reflects the structure of a
warehouse and monitors the allocation of
storage bins, and any transfer transactions
within the warehouse
• Manage the flow of goods within a
physical structure. Enables the user to
view the flow of materials using advanced
Put Away and Picking Strategies
• Reflect the impact of IM transactions on
WM operations
16
Logistical Structure within Umoja
A plant is the location where materials are produced, purchased, stored, inventoried,
shipped, received and valuated or from which services are provided.
A storage location reflects the inventory owned by a particular Funds Center in a plant. It
also reflects the geographical locations that fall within the same plant.
• One Funds Center can therefore have multiple storage locations
• However, no two Funds Center can share the same storage location
• Materials in inventory are managed in storage locations
PLANTS:
•
•
•
•
Plant
Storage Location
Material
Material
Material
Material
Storage Location
Material
Material
Material
Material
Peacekeeping Mission, Special Political Mission
UNHQ
OAHs (UNON, UNOG, UNOV, etc)
Entities (UNEP, UN-HABITAT, etc)
STORAGE LOCATIONS:
• Plant-specific physical location
• Site where goods are physically received and/or
stored
• Site where “fund center” controls inventory
– SAU for PK mission
– Organizational Unit at HQ/OAHs (i.e. Section)
17
Structural Elements for Logistics: IM & WM
EXAMPLE A
EXAMPLE B
Plant A
Plant B
IM
Plant &
Engineering
Supply
Central
Warehouse
Safety &
Security
Two storage locations can be
linked to one physical warehouse
to separate ownership of goods.
WM
SLoc 0001
SLoc 0004
Some storage locations are not
linked to any physical warehouse.
They represent separate areas,
that are not divided into bins.
Warehouse
002
Storage Locations:
• For IM only inventories, it will reflect the location as well
• For WM inventories, physical area will be reflected within the warehouse structure
Warehouse:
• A Warehouse in Umoja reflects the physical space where goods are centrally managed at a bin
level. Inventories from multiple storage locations that are physically co-located can be managed
in one Warehouse.
Transit Location (Virtual)
Note: All Inventories must be converted against a predefined logistics structure. Plants and Storage
Locations have to be defined prior to loading all inventories and they will be loaded with reference
to these defined structures.
18
Storage Locations Examples - UNON
Plant Sloc
Description
KE00
1102
BCP Store LIBGF
KE00
1103
KE00
1104
KE00
2102
Med Store CentrA
KE00
2103
Med Store FBLK
KE00
2104
Med Str MCI Tlr
KE00
4101
WH
W BMTU Store
KE00
5101
WH
W MPAU Store
KE00
6101
1 W PMU Store
KE00
7102
SSS Store GBLK
KE00
8102
DCS Print Shop
KE00
8100
RECV DCS
Budget
Owner
BCP Store UNSAACO
Location
BCP WBLK
19
Structural Elements for Logistics: IM & WM
There are two types of storage locations:
Transit Storage Locations (Virtual Goods Receipt & Transit Locations)
Transit locations have been created to indicate where goods are geographically located prior to
arrival to final destination. They support the Virtual Goods Receipt process and have no financial
derivation (no correspondence to Funds Center).
Stocking Storage Locations (ex. Medical Section, Facilities Management, etc.)
• Material/Inventory is physically stocked and managed at these storage locations
• Linked to one Funds Center/Plant, reflecting ownership and deriving financial postings
Note: For technical reasons, fixed assets always require receipt into a storage location (even
when they are not procured for inventory/stock and are procured for consumption/immediate
use). Accordingly, a specific storage location (A000) is available for this purpose in each plant.
20
Warehouse Structure
Warehouse Management provides visibility of the material location down to the storage
bin level in the warehouse.
The hierarchical warehouse structure contains the following basic elements:
Warehouse Number
Storage Type
Storage Type
Storage Section
Storage Type
Storage Section
Storage Bin
Storage Bin
Quant
Quant
21
Warehouse Structure Terms
Warehouse Number
• An entire physical warehouse is defined in using a single warehouse number
Storage Type
• Each of the warehouse areas that make up the warehouse is defined as a “Storage Type“.
The storage type is configured based on spatial, technical and organizational characteristics
• Storage Types drive putaway and picking strategies implemented at the warehouse
Storage Section and Bin
• Each storage type is subdivided in storage bins. Bins are grouped in Storage Sections in a
Storage Type
• A storage section generally includes all bins that have certain characteristics in common
• The bins indicate the exact position of the stored goods in the warehouse
Quant
• A quant is the stock of any material with the same features in one storage bin. The system
manages different batches of a material as different quants
22
Warehouse Management Structure: Example US00
Plant
Plant US00
Facilities
Management
Mail & Pouch
Broadcast
Section
Conference
Services
Rcv Safety &
Security
Warehouse
Warehouse U10
IT and
Electronics
Hazmat
Storage
Location
Stationary &
Office Supplies
Household
Materials
Storage
Type
Similarly, we have the same setup for stationary
and household materials.
Corrosive
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Toxic
Extremely
Dangerous
Biohazard
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Fast moving
items
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Slow moving
items
Storage
Section
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Stg. Bin
Storage
Bin
23
Warehouse Design Example: UNON
Warehouse
Storage Types
Storage Sections
001 X Block
001 X Block
Basement
002 W Block
003 Old Commissary
004 NOF1
005 NOF4
001 H Block
002 Central
003 NOF3
004 CMMF
005 J Block
006 Rub
Hall
001 UNSASCOO
002 Library GF
001 Rub Hall
001 Block H
002 Central Area
001 Print Shop
001 UNSASCOO
For each storage type/sections one or several bins have been created
System Storage Types
Storage Sections (for all): 001 Total Section
24
Warehouse Concept Examples: UNON
Warehouse: ON1 UNON warehouse
Storage Type: 001
Office supp & Stationary
Storage Sections: 001
X Block
Storage bins: XBOS00001
Storage Type: 002
IT and Electronics
X Block Basement
Storage bins: XBAI00001
Storage Type: 003
Engineering
H Block
Storage bins:
HBS400001
HBS700001
25
Warehouse Management
Inventory Management
Inventory and Warehouse Views of Goods
In the IM view, goods are received to Storage Locations; inventory quantity, value,
ownership and accounting aspects are updated.
Storage Location 7000
Funds Center 10013
Funds Center 10014
Funds Center 10015
In the WM view, the same goods are placed into Storage Bins to reflect detailed
physical location.
Storage Bin 1000
Storage Bin 2000
Storage Bin 3000
26
Staging Area
A goods movement is always initiated in IM through a Goods Movement with a specific
Movement Type (e.g., 101 Goods Receipt). In WM, for every Movement Type there is a
system staging area. Staging areas are interim storage areas for goods in the warehouse
prior to physical put away, issue, etc.
Examples of staging areas are:
• Goods Receipts: Interim storage of unloaded goods until they are put away
• Goods Issues: Interim storage of picked goods until they are loaded on a truck
GR Movement Type
Goods Receipt
Staging Area
GI Movement Type
Goods Issue
Staging Area
27
Staging Area
The concept of staging area is important to warehouse users. When a user is running an
ECC report to view the physical location of goods (either by storage type or by materials),
goods that have not been physically put away, issued, etc. are reflected in the
corresponding staging area.
28
Storage Types Features for future implementation
The following WM features are not currently included in Umoja at go-live:
• Storage Types strategies to automatically determine put-away and picking locations (Removal
strategy, Picking strategy)
• Capacity checking (for maintaining weight of materials)
• Storage Unit Management (not tracking at quantity level, e.g. using pallets)
Warehouse Number 001
Storage Type 001
Storage Type
902
Goods Receipt
Area
Storage Type 004
Goods Receipt
Storage Type
910
Goods Issue
Area
Storage Type 005
Goods Issue
29
Putaway Strategies
For inbound and internal movements, the system uses user-defined controls to execute
the appropriate putaway strategies. Each warehouse is customized based on a
combination of three criteria.
This affects the stock placement and removal strategies and restricts the bins the user
can choose.
Criteria
The criteria are:
• Indicators on the Material
Master setting
• Storage Location configured for a
particular storage type
• Storage Unit management
determined by the type of
storage units the stock is
transported in
30
Learning Checkpoint 1
A _________ indicates the exact position of the stored goods in a warehouse storage
type.
Fill in the blank with the correct option.
A.
Storage section
B.
Storage type
C.
Storage bin
D.
Warehouse number
31
A _________ indicates the exact position of the stored goods in a warehouse storage
type.
A.
Storage section
B.
Storage type
C.
Storage Bin
D.
Warehouse number
Option C is the correct answer. A storage bin
indicates the exact position of the stored goods in
a warehouse storage type.
32
Module 1 Summary
The key points covered in this module are listed below:
• The full scope of Umoja includes implementation of two solutions: Inventory
Management and Warehouse Management
• There are two types of storage locations in Umoja: Transit and Stocking locations
• In Inventory Management, storage locations are location based
• In Warehouse Management, warehouses are created based on business decisions
• The warehouse structure contains five basic elements: warehouse number, storage
type, storage section, storage bin and quant
• For inbound and internal movements, the system uses user-defined controls to
execute the appropriate placement and removal strategies
• For outbound movements, the system uses user-defined controls to execute the
appropriate picking strategy to assign the best picking location
33
Agenda
Course Introduction
Course Summary
Course Assessment
Course Survey
34
Module 2 Objectives
• Explain the Put-Away process in the warehouse
35
Goods Receipt into Warehouse
The Inbound Goods process is performed when receiving goods from commodity
vendors and shipment from other locations. Inherent in this process is the tracking of
inbound goods movement and, upon receipt, basic verification to affirm that goods
being received confirm to the Purchase Order (PO)/contract.
36
Document Flow into the Warehouse
PO
GR Slip
Transfer Order
TO Confirmation
(transaction)
Inbound Delivery
Transfer Req
IM
WM
Goods
Receipts
Goods Receipt
Staging Area
Put Away
Warehouse
Goods
Staging Area
Issue
Goods Issue
Reservation
Transfer Order
GI Slip
Picking
TO Confirmation
(transaction)
37
High Level Process: Goods Receipt and Put Away in Warehouse
The high-level steps in the Goods Receipt and Put Away process are given below.
Inbound Coordinator
Inventory
Management
1
Receiving User
2
Inbound Delivery
Goods Receipt
AUTOMATED
Warehouse
Management
3
Warehouse Sr User
4
Transfer Requirement
Warehouse User
5
Transfer Order
Transfer Order
Confirmation
38
Inbound
Delivery
Goods Receipt
Transfer
Requirement
Transfer Order
Transfer Order
Confirmation
As you recall, an Inbound Delivery is a system document used to collect all shipment/delivery details
(similar to an Advanced Shipping Notice provided by freight forwarders).
The Inbound Delivery Monitor, accessible using the T-code VL06I, indicates the list of Inbound
Deliveries with expected delivery dates at a specific location. In case of Virtual Goods Receipt, the
Actual Goods Receipt date indicates the point at which the transfer of ownership occurs prior to the
arrival to the Receiving Area.
39
Inbound
Delivery
Goods Receipt
Transfer
Requirement
Transfer Order
Transfer Order
Confirmation
Goods received at the receiving location are visible at an inventory level (storage location level) and
not at a warehouse level (not at bin level). The MIGO screen is given below.
40
Inbound
Delivery
Goods Receipt
Transfer
Requirement
Transfer Order
Transfer Order
Confirmation
If the receiving storage location is
warehouse managed, a system
document, called Transfer
Requirement, is generated
automatically to request the transfer
of goods from Inventory Management
to Warehouse Management.
41
Inbound
Delivery
Goods Receipt
Transfer
Requirement
Transfer Order
Transfer Order
Confirmation
A Transfer Order (TO) is initiated from a Transfer Request. Using this document, you can specify the
final location of the goods and move the goods from the receiving area to the final bin location.
A TO screenshot with predefined bin strategy is given below.
42
Inbound
Delivery
Goods Receipt
Transfer
Requirement
Transfer Order
Transfer Order
Confirmation
Once the material is
moved to the final place
(bin) physically, the
Transfer Order
Confirmation completes
the process and indicates
the completion of the Put
Away process.
The Warehouse User
confirms that the goods
are placed in the bin.
43
Inbound
Delivery
Goods Receipt
Transfer
Requirement
Transfer Order
Transfer Order
Confirmation
The Bin Status report is given below.
This can be used to verify that the
goods have been put away in the bin –
T-code LX03.
44
Detailed Process: Put-Away in Warehouse
The detailed steps in the Put Away process are illustrated in the next slides.
Warehouse User
Check
Received
Items for
Put-Away
Analyze
Available
Space/Items
for Put-Away
Create
Transfer
Order for
Put-Away
Checks Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
1
2
3
4
5
6
7
Warehouse Senior User plans the WH activities based on outstanding Transfer Requirements for put-away,
1 picking and internal WH movements; executes the Umoja reports to list the open Transfer Requirements
Warehouse Senior User analyses the items that needs to be put away (commodity, date, owner), the available
2 space in the system/with visual inspection, and decides bins locations and operational priorities
Warehouse Senior User creates the Transfer Order in Umoja to order the put away of the goods in the selected
3 storage type, section and bin; notifies the warehouse staff for executing the transfer order
4 Warehouse User review the list of Transfer Orders that have to be executed in WH
Warehouse User prints the Transfer Orders to be executed. Note: The TO can be printed in multiple copies and
5 affixed to carton or boxes as labels for tracking purposes
Warehouse User executes the physical put away of the items. If the items have to be put away in a different
6 WH area, the new destination bins are noted in the TO printed form
7 After the TO is executed it is to be confirmed in Umoja. The Stock Card is updated
45
Check
Received
Items for
Put-Away
Analyze
Available
Space/Items
for Put-Away
Create
Transfer
Order for
Put-Away
Checks Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
T-code: LB10
Populate the following fields:
• Warehouse No.
• Source Storage type: For a list of open Put-Away Transfer
Requirements select Source Storage Type = 902; for a list of
open Picking Transfer Requirements, select the required
interim storage type, e.g., 911 (Goods Issue to Cost Center),
or 914 (Goods Issue to Order), or 916 (Shipping Area
Deliveries)
Ensure the Status Open checkbox is selected.
The list of open Transfer
Requirement is displayed along
with the related Material
Document (e.g., the Goods Receipt
Material Document).
46
Check
Received
Items for
Put-Away
Analyze
Available
Space/Items
for Put-Away
Create
Transfer
Order for
Put-Away
Checks Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
T-code: LX01
• Warehouse No.
• Storage type: select the applicable storage type
depending on items to be put away and available
space in the warehouse
The list of available empty bins in the selected storage type
is displayed.
47
Check
Received
Items for
Put-Away
Analyze
Available
Space/Items
for Put-Away
Create
Transfer
Order for
Put-Away
Checks Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
T-code: LT06 (TO for Put Away)
Populate the following fields in the Basic Data tab:
• Material Document No: Material document
number created in previous steps
• Material Document Year: Year of the material
document created in previous steps
• Warehouse Number
• Foreground/ Background/System-Guided: The
system defaults the control as System-Guided.
Don’t change it
Click the Enter icon.
48
Check
Received
Items for
Put-Away
Analyze
Available
Space/Items
for Put-Away
Create
Transfer
Order for
Put-Away
Checks Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
The following screen is displayed. Click the Stock removal Foreground button. The system will take
you to a new screen where you shall specify the exact warehouse location where the material is to be
stored.
49
Check
Received
Items for
Put-Away
Analyze
Available
Space/Items
for Put-Away
Create
Transfer
Order for
Put-Away
Checks Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
To create a TO for put-away (good receipt), populate the
following fields in the Basic Data tab:
• Destination storage type: Selected storage type for
putting the goods away
• Destination storage section (optional)
• Destination storage bin: Selected storage bin for
putting the goods away
Click Enter.
Note: Message “Check your entries” will be displayed below.
Click the Enter icon again. Click the Save icon to post the
Transfer order.
Note: If the Goods Receipt Material Document includes
multiple line items, the system will take you to a new screen
where you can repeat the above steps for the new item.
50
Check
Received
Items for
Put-Away
Analyze
Available
Space/Items
for Put-Away
Create
Transfer
Order for
Put-Away
Checks Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
T-code: LT23 (list of TO, open, by date). Populate
the following fields:
• Warehouse No.
• Transfer Order number (if known)
Ensure that the Only open TO items check box is
selected.
Click the Execute icon. The list of open Transfer
Orders for execution is displayed.
To display the Transfer Order details, double click
the TO number.
51
Check
Received
Items for
Put-Away
Analyze
Available
Space/Items
for Put-Away
Create
Transfer
Order for
Put-Away
Checks Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
T-code: LT31
• Warehouse No: The number of the warehouse
• TO No: This is the Transfer Order number created
in previous steps
• Print Code: Z1 for printing one TO line item per
page; Z2 for printing multiple TO line items
• Printer: Recommend to use LOCL, this will print
on windows default printer
• Spool Control Data: 01 for printing immediately;
02 for creating the spool request
52
Check
Received
Items for
Put-Away
Analyze
Available
Space/Items
for Put-Away
Create
Transfer
Order for
Put-Away
Checks Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
Click the Transfer Order menu. Click the Print icon.
The pop-up box is displayed. Click the Print button.
53
Check
Received
Items for
Put-Away
Analyze
Available
Space/Items
for Put-Away
Create
Transfer
Order for
Put-Away
Checks Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
T-code: LT12
• Warehouse No: The number of the warehouse
• TO No: This is the Transfer Order number created in previous steps
The system displays the Transfer Order items to be confirmed. Click the
Confirm Internally button.
Click the Save button.
Note: If you receive a message
"Transfer order 0000000001
already confirmed...", the
Transfer Order may have been
automatically confirmed.
54
If the receiving storage location is warehouse managed, an Umoja document, called
___________, is generated to request the transfer of goods from Inventory
Management to Warehouse Management.
A.
Goods Receipt
B.
C.
Transfer Order
D.
TO Confirmation
55
If the receiving storage location is warehouse managed, an Umoja document, called
___________, is generated to request the transfer of goods from Inventory
Management to Warehouse Management.
A.
Goods Receipt
B.
C.
Transfer Order
D.
TO Confirmation
Option B is the correct answer. If the receiving
storage location is warehouse managed, an Umoja
document, called Transfer Requirement, is
generated to request the transfer of goods from
Inventory Management to Warehouse
Management.
56
Module 2 Summary
• The Inbound Goods process is performed when receiving goods from commodity
vendors and shipment from other locations
• The high-level steps in the Goods Receipt and Put Away process
• Goods received at the receiving location are visible at an inventory level (storage
location level) and not at a warehouse level (not at bin level)
• If the receiving storage location is warehouse managed, an Umoja document,
called Transfer Requirement, is generated to request the transfer of goods from
Inventory Management to Warehouse Management
• A Transfer Order (TO) is initiated from a Transfer Requirement. This document is
used to indicate the final location of the goods and move the goods from
the receiving area to the final bin location
• Once the material is moved to the final place (bin) physically,
the Transfer Order Confirmation indicates the completion of the Put Away process
57
Agenda
Course Introduction
Course Summary
Course Assessment
Course Survey
58
Module 3 Objectives
• Explain the Picking process following the issuance of goods from stock
59
Document Flow into the Warehouse
PO
GR Slip
Transfer Order
TO Confirmation
(transaction)
Inbound Delivery
IM
WM
Goods
Receipts
Goods Receipt
Put Away
Warehouse
Goods Issue
Goods Issue
Reservation
Picking
Transfer Order
GI Slip
TO Confirmation
(transaction)
60
High Level Process: Goods Issue and Picking
The high-level steps in the Goods Issue and Picking process are given below.
Requisitioner
Inventory
Management
1
Inventory User
2
Reservation
Goods Issue
Automatically
Warehouse
Management
3
4
Transfer Request
Warehouse User
5
Transfer Order
Transfer Order
Confirmation
61
Reservation
Goods Issue
Transfer
Request
Transfer
Goods IssueOrder
Transfer
Order
Confirmation
Initial document is a reservation where the user can request the goods to be issued out from the
inventory.
T-code ZMMMB21 to create reservation:
•
To select the movement type, click the
Movement Type menu
•
Select the Consumption menu item
•
Select the required type of posting
Reservation data:
• Fund of requesting office
• Cost Center / WBS or Order (depending on the
previous selection)
• Goods Recipient as Requestor Name
• Required material number
• Quantity of requested item
62
Reservation
Goods Issue
Transfer
Request
Transfer
Goods IssueOrder
Transfer
Order
Confirmation
Referring to the previously
created reservation, the
Goods Issue posting can be
performed in Inventory
Management (quantity at
inventory level is decreased),
but at this time the goods
are physically still in the
warehouse.
Goods Issue starts in
Inventory Management with
the Inventory Manager
issuing goods.
63
Reservation
Goods Issue
Transfer
Request
Transfer
Goods IssueOrder
Transfer
Order
Confirmation
During the Goods Issue or
Transfer transaction, there is
capacity to indicate an
“unloading point” that can
indicate where goods will be
offloaded. The Inventory
Manager can use this field to
indicate the pick up point to the
warehouse (warehouse or
office).
64
Reservation
Goods Issue
Transfer
Request
Transfer
Goods IssueOrder
Transfer
Order
Confirmation
In the MMBE screen, for the Inventory Manager, the goods are no longer appearing in his/her
inventory as he/she has confirmed issuance.
Before
After
65
Reservation
Goods Issue
Transfer
Request
Transfer
Goods IssueOrder
Transfer
Order
Confirmation
If the issuing storage location is
warehouse managed, a Transfer
Request is generated to request the
picking of goods from the
warehouse to the issuing party.
Goods issued in Inventory
Management will create a
requirement to transfer goods in the
warehouse (refer for example to the
report screen shot, transaction
LS26).
66
Reservation Transfer Request
Goods Issue
Transfer
Transfer
Order
Request
Transfer
Goods IssueOrder
Transfer
Order
Confirmation
The Transfer Order is initiated
from the Transfer Request. Using
this document the user can
specify the bin from which the
material has to be picked.
Goods Issue starts in Inventory
Management with the Inventory
Manager issuing goods.
67
Goods Issue
Transfer
Transfer
Order
Request
Transfer
Goods IssueOrder
Transfer
Order
Confirmation
Once the material is picked
and issued out physically,
the Transfer Order
Confirmation completes
the process and indicates
the completion of the
picking process.
The Warehouse Operator
confirms that the goods
have been picked and are
no longer in the bin.
68
Goods Issue
Transfer
Transfer
Order
Request
Transfer
Goods IssueOrder
Transfer
Order
Confirmation
After goods are confirmed on the Transfer
Order, they are no longer reflected in the
bin in the warehouse (refer for example
to the report warehouse stock overview,
T-code LS26).
69
Detailed Process: Picking Goods from Warehouse
The system is set up in order to propose the source location in the warehouse based on FIFO. However, the
system proposal can be overwritten, if required. The detailed steps in the Picking process are illustrated below.
Warehouse User
Check Issued
Items for
Picking
Analyze
Stock
Report to
Determine
Create
Transfer
Order for
Picking
Check Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
1
2
3
4
5
6
7
1
Warehouse Senior User plans the WH activities based on outstanding Transfer Requirements for put-away, picking
and internal WH movements; executes the Umoja reports to list the open Transfer Requirements for picking
2
Warehouse Senior User analyses the WH stock; based on the items that needs to be picked (commodity, date,
owner), determines the source storage bins; can combine multiple goods issues for picking and generate pick list
3
Warehouse Senior User creates the Transfer Order in Umoja to order the picking of the goods in the selected
storage type, section and bin; notifies the warehouse staff for executing the transfer order
4
Warehouse User review the list of Transfer Orders that have to be executed in WH
5
Warehouse User prints the Transfer Orders to be executed
6
Warehouse User executes the physical picking of the items. If the items have to be picked from a different WH
area, the new source bins are noted in the TO printed form
7
After the TO is executed it is to be confirmed in Umoja. The Stock Card is updated
Same as Put
Away
Same as Put
Away
Same as Put
Away
Same as Put
Away
Same as Put
Away
70
Check Issued
Items for
Picking
Analyze
Stock
Report to
Determine
Create
Transfer
Order for
Picking
Check Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
T-code: LS24
For material specific -option 1, populate the following
fields:
• Warehouse No.
• Material (as per goods issue)
• Plant (as per goods issue)
• Storage Location (as per goods issue)
The list of storage types and bins where the
requested material is available for picking is
displayed.
71
Check Issued
Items for
Picking
Analyze
Stock
Report to
Determine
Create
Transfer
Order for
Picking
Check Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
For all materials -option 2, populate the following fields, as
applicable, in order to restrict the selection, e.g.:
• Warehouse No. (mandatory)
• Storage Type
• Storage Bin
• Plant
• Goods Receipt Date
Note: The “Dynamic Selection” can be used to select additional
criteria.
Click the Execute icon.
The list of materials in storage
types and bins is displayed.
72
Check Issued
Items for
Picking
Analyze
Stock
Report to
Determine
Create
Transfer
Order for
Picking
Check Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
T-code: LT06
system defaults the control as System-Guided
Don’t change it
73
Check Issued
Items for
Picking
Analyze
Stock
Report to
Determine
Create
Transfer
Order for
Picking
Check Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
The following screen displays. Click the Stock removal Foreground button. The system will take you to
a new screen where you shall specify the exact warehouse location where the material is to be picked.
74
Check Issued
Items for
Picking
Analyze
Stock
Report to
Determine
Create
Transfer
Order for
Picking
Check Open
Transfer
Orders
Print
Transfer
Order
Execute
Transfer
Order
Confirm
Transfer
Order
Click the Stock removal Background icon
(picking
using FIFO strategy in WM) ) or Stock removal
Foreground icon
(picking using FIFO, the user can
manually update the system proposal).
The system may issue a warning message “Check your
entries”. Click the Enter icon.
Click the Save button.
75
Following a goods issue performed in a storage location that is warehouse managed,
which document is created in order to pick the goods in the warehouse?
Select the correct option.
A.
Goods Receipt
B.
C.
Transfer Order
D.
Posting Change
76
Following a stock transfer performed in a storage location that is warehouse managed,
which document is created in order to pick the goods in the warehouse?
A.
Goods Receipt
B.
C.
Transfer Order
D.
Posting Change
Option C is the correct answer. Following a stock
transfer performed in a storage location that is
warehouse managed, a Transfer Order is created
in order to pick the goods in the warehouse.
77
Module 3 Summary
• The Picking Goods process is performed when issuing goods from a storage
location that is warehouse managed
• The high-level steps in the Goods Issue and Picking process
• Goods issued from a storage location disappears from stock (storage location level)
but not from the warehouse level (not at bin level)
• If the receiving storage location is warehouse managed, an Umoja document,
called Transfer Requirement, is generated to pick the goods from the warehouse
• A Transfer Order (TO) is initiated from a Transfer Requirement. This document is
used to indicate the location from which the goods are to be picked
• Once the goods are issued from the bin physically, the Transfer Order Confirmation
indicates the completion of the Picking process
78
Agenda
Course Introduction
Course Summary
Course Assessment
Course Survey
79
Module 4 Objectives
• Explain the Move Goods internally
– following a stock transfer in inventory management
– Following the need of physically moving goods in the warehouse
• Manage the creation or deletion of bins
80
High Level Process: Move Goods in Inventory/Warehouse
Different scenarios for the Move Goods Process:
Move Goods Process Initiated in Inventory Management
In some cases, the Move goods process is triggered by the change of the stock status (e.g. stock transfer from
unrestricted to blocked or viceversa). In other cases, there is a transfer posting from storage location to storage
location.
In these scenarios, the Move Goods is an integrated process between Inventory Management and Warehouse
Management since some steps are performed in Inventory management first and then reflected in Warehouse
Management. This process is known as Posting Change.
Move Goods Process Initiated in the Warehouse
In this case, the trigger for this process is the need of changing the physical location of goods internally in the
warehouse.
There are different modalities of performing the Transfer Order creation depending on
the scenario.
81
High Level Process: Move Goods in Inventory/Warehouse
The high-level steps in the Move Goods process when initiated in Inventory are given
below (Posting Change):
Inventory User
Inventory
Management
1
Inventory User
2
Reservation
Goods Issue
Automatically
Warehouse
Management
3
4
5
Transfer Order
Posting Change Notice
Warehouse User
Transfer Order
Confirmation
Note: Depending on the type of stock transfer:
• The Reservation step may not be required in most of the cases
• The Transfer Order Confirmation may not be required (automatic confirmation)
82
Posting Change Concept
By executing a posting change in IM for a material that is also managed in the
warehouse, simultaneously a posting change in the Warehouse is triggered. Based on
the posting change in MM-IM, the system creates a Posting Change Notice in the WMS.
In the logical interim storage area for posting changes (posting change area), the system
creates a negative quant for the material that is to be booked out and a positive quant
for the material that is to be booked in. The list of posting change notices to be
processed can be displayed.
83
Posting Change Concept
To execute the posting change in the WMS, create a transfer order for a posting change
notice. The single item in the posting change notice becomes an item pair in the
transfer order:
• First TO item to move the stock to the logical posting change interim storage area
• Second TO item to move the stock, with a different status, either:
- To the original storage bin (posting change at storage bin): The movement is
a purely logical one within the WMS. No physical move of the material stocks in
the warehouse, simple change of the material status in the system
- To another storage bin (posting change to another storage bin): e.g., to release a
material from quality inspection stock and put it away in another section of the
warehouse complex
84
Detailed Process: Move Goods in Inventory/Warehouse
The detailed steps in the Move Goods process are illustrated below.
WH Senior U.
Warehouse User
Create Transfer
Order(s) in
Umoja
Check Open
Transfer
Orders
Print Transfer
Order
Execute
Transfer Order
Confirm
Transfer Order
1
2
3
4
5
1
Warehouse Senior User creates the Transfer Order in Umoja to either reflect a stock transfer in
Inventory Management (Posting Change) or to transfer goods physically in a different location in
the warehouse
2
Warehouse User review the list of Transfer Orders that have to be executed in WH
Same as Put
Away
3
Warehouse User prints the Transfer Orders to be executed
Same as Put
Away
4
Warehouse User executes the physical transfer of the items
Same as Put
Away
5
After the TO is executed it is to be confirmed in Umoja. The Stock Card is updated
Same as Put
Away
85
Create Transfer
Order(s) in
Umoja
Check Open
Transfer
Orders
Print Transfer
Order
Execute
Transfer Order
Confirm
Transfer Order
“Posting Change” case: Create Transfer Order(s) in Umoja following stock transfers in Inventory
Management (e.g., from unrestricted stock to blocked stock).
In this case, Warehouse Senior User creates the Transfer Order in Umoja with reference to the material
document (e.g., stock transfer); the Transfer Order is automatically confirmed. No need to further
process it.
T-codes:
• LU04 (list pen Posting Changes)
• LT06 (TO for transfer posting)
86
Create Transfer
Order(s) in
Umoja
Check Open
Transfer
Orders
Print Transfer
Order
Execute
Transfer Order
Confirm
Transfer Order
On the initial screen, populate the following fields:
system defaults the control as System-Guided.
Don’t change it
Click the Enter icon. The system displays an overview
screen, you will find a number of storage types and select
the Storage Type from where you would like stock to be
moved.
Click the Save button
87
Create Transfer
Order(s) in
Umoja
Check Open
Transfer
Orders
Print Transfer
Order
Execute
Transfer Order
Confirm
Transfer Order
Enter the Destination information:
• Destination storage type
• Destination storage section (optional)
• Destination storage bin
Note: If the Transfer posting includes multiple line items,
the system will take you to a new screen where you can
repeat the above steps for the new item.
88
Create Transfer
Order(s) in
Umoja
Check Open
Transfer
Orders
Print Transfer
Order
Execute
Transfer Order
Confirm
Transfer Order
Warehouse Internal move case: Create Transfer Order(s) in Umoja to move goods from one bin to
another in the warehouse.
In this case, Warehouse Senior User creates the Transfer Order in Umoja indicating the source bin and
the destination bin.
T-code: LT01
89
Create Transfer
Order(s) in
Umoja
Check Open
Transfer
Orders
Print Transfer
Order
Execute
Transfer Order
Confirm
Transfer Order
On the initial screen, populate the following
fields:
• Warehouse No
• Movement Type
• Material Number
• Quantity
• Quantity Unit
• Plant
• Storage Location
• Batch (if applicable)
90
Create Transfer
Order(s) in
Umoja
Check Open
Transfer
Orders
Print Transfer
Order
Execute
Transfer Order
Confirm
Transfer Order
The system will take you to the Transfer Order
data entry screen. Enter the following input data:
• Source and destination storage type
• Source and destination storage section
• Source and destination storage bin
Click the Save/Posting button.
91
Detailed Process: Manage Bins
The Manage Bins process is triggered by the need of creating new storage bins or
delete no longer used storage bins. The detailed steps in the Manage Bins process are
illustrated below.
Warehouse
Visual
Inspection
Execute Bins
Status Report
Execute Empty
Bins Report
Create New
Bins
Display/
Change/Delete
Existing Bins
1
2
3
4
5
1
Following regular inspections/changed or new type of goods/change of the warehouse layout, the
Warehouse Senior User undertakes a revision of the existing storage bins
2
The Warehouse Senior User, after performing for instance a visual inspection of the warehouse, decides to
review the bins status in the system in order to optimize the space allocation, etc.
3
The Warehouse Senior User, can further check the bins status executing for instance the Empty Bins report,
to identify empty bins that can be utilized or that should be deleted
4
The Warehouse Senior User, based on the results of his analysis on the space and bins status in the system,
may decide to create new storage bins
5
The Warehouse Senior User, based on the results of his analysis on the space and bins status in the system,
may display/change or delete storage bins; note that in order to delete a bin, this must be empty
92
Detailed Process – Manage Bins
Warehouse
Visual
Inspection
Execute Bins
Status Report
Execute Empty
Bins Report
Create New
Bins
Display/
Change/Delete
Existing Bins
T-code: LX03
On the initial screen, populate the following
fields:
• Warehouse No
• Storage type
Click the Execute icon or press F8 to run the
report.
93
Warehouse
Visual
Inspection
Execute Bins
Status Report
Execute Empty
Bins Report
Create New
Bins
Display/
Change/Delete
Existing Bins
The Bin Status Report is displayed. It shows a list of bins with their stock figures etc. It also displays
the empty bins.
94
Warehouse
Visual
Inspection
Execute Bins
Status Report
Execute Empty
Bins Report
Create New
Bins
Display/
Change/Delete
Existing Bins
T-code: LX01
On the initial screen, populate
the following fields:
• Warehouse No
• Storage type
Click the Execute icon or press
F8 to run the report.
95
Warehouse
Visual
Inspection
Execute Bins
Status Report
Execute Empty
Bins Report
Create New
Bins
Display/
Change/Delete
Existing Bins
A list with empty bins for the selected storage type is displayed.
96
Warehouse
Visual
Inspection
Execute Bins
Status Report
Execute Empty
Bins Report
Create New
Bins
Display/
Change/Delete
Existing Bins
T-code: LS01N
Note: Transaction to change a bin is
LS02N; transaction to display a bin
is LS03N.
• Warehouse No
• Storage type
• Storage bin name to be
created
Populate the Storage Section and
Bin Type = B1- Bulk Bin, in the next
screen.
Save the newly created bin.
97
Following a stock transfer from stock type unrestricted to blocked, performed in a
storage location that is warehouse managed, which document is created in order to
update the warehouse data?
A.
Goods Receipt
B.
C.
Transfer Order
D.
Posting Change
98
Following a stock transfer from stock type unrestricted to blocked, performed in a
storage location that is warehouse managed, which document is created in order to
update the warehouse data?
A.
Goods Receipt
B.
C.
Transfer Order
D.
Posting Change
Option D is the correct answer. Following a stock
transfer performed in a storage location that is
warehouse managed, a Posting Change document
is created in order to update the warehouse data.
The Posting Change is processed with a Transfer
Order.
99
Which is the transaction for creating a new storage bin?
A.
LS01N
B.
LT01
C.
LX02
D.
LS24
100
Which is the transaction for creating a new storage bin?
A.
LS01N
B.
LT01
C.
LX02
D.
LS24
Option A is the correct answer. The transaction for
creating new bins is LS01N.
101
Module 4 Summary
• The Move Goods internally process is performed when a) there is a stock transfer
in Inventory Management or b) when there is the need to move physically the
goods in the warehouse.
• The high-level steps in the Move Goods process
• A Transfer Order (TO) can be initiated from a Posting Change. This document is to
align inventory management data and warehouse data and does not need to be
confirmed.
• A Transfer Order (TO) can be initiated directly in the warehouse . This document is
to record the transfer of goods from one bin to another bin in the warehouse.
• The storage bins can be listed, displayed, created, changed and/or deleted (the
latter, only if empty)
102
Agenda
Course Introduction
Course Summary
Course Assessment
Course Survey
103
Module 5 Objectives
• Explain the Disposal process in the Warehouse
104
Disposal Process: Sample Process
105
Detailed Process: Disposal Process
The Disposal process is triggered by the identification of damaged, expired or obsolete items requiring disposal.
Once the disposal action and method are approved, the disposal process in the warehouse is performed; this
example refers to disposal from stock via scrap. The disposal process is an integrated process between Inventory
management and Warehouse management since some steps, like goods transfer from unrestricted stock or goods
issue to scrap are performed in Inventory Management and in Warehouse Management.
WH Senior U.
WH Senior U.
Warehouse User
Warehouse User
Create TO for
Segregating
Goods in a
WH Area
Print TO for
Moving
Goods to
Disposal Area
Confirm TO
for Moving
Goods to
Disposal Area
Create TO to
Align IM and
WM
Create TO for
Final Disposal
Print TO for
Execution
Confirm
TO
1
2
3
4
5
6
7
1
Following the identification of damaged goods, the Warehouse Senior User create TO for segregating the goods in
a dedicated WH area (LT01)
2
The Warehouse User print TO for moving goods to disposal area (LT31)
Same as Put
Away
3
The Warehouse User, after moving the goods to the disposal area, confirm TO (LT12)
4
The Warehouse Senior user performs the Transfer Order required to confirm the posting change in WH
management with reference to the Transfer Posting Material document; this step is required in all cases where,
for instance, the Inventory user performed a stock transfer from Unrestricted stock to blocked stock (LT06)
Same as Put
Away
5
The Warehouse Senior User creates a TO as a order to dispose the items, in line with the approved disposal
notification – this is in line with the goods issue for scrap document (LT06)
6
The Warehouse User print TO for scrapping goods (LT31)
7
The Warehouse User, after scrapping goods, confirm TO (LT12)
Same as Move
Goods
Same as Move
Goods
Same as
Picking Goods
Same as Put
Away
Same as Put
Away
106
Which transactions are typically used in a Disposal Process?
A.
LS01N, LS02N, LS24
B.
LT01, LT06, LT31, LT12
C.
LX02, LX01, LX03
D.
LI21, LI20, LX17
107
Which transactions are typically used in a Disposal Process?
A.
LS01N, LS02N, LS24
B.
LT01, LT06, LT31, LT12
C.
LX02, LX01, LX03
D.
LI21, LI20, LX17
Option B is the correct answer. The transactions
typically used in a Disposal Process are LT01, LT06,
LT31, LT12.
108
Module 5 Summary
• The Disposal of Goods process is triggered by the identification of damaged,
expired or obsolete items requiring disposal
• Once the disposal action and method are approved, the disposal process in the
warehouse is performed
• The disposal process is an integrated process between Inventory management and
Warehouse management since some steps, like goods transfer from unrestricted
stock or goods issue to scrap are performed in Inventory Management and in
Warehouse Management
109
Agenda
Course Introduction
Course Summary
Course Assessment
Course Survey
110
Module 5 Objectives
• Explain the Physical Count process in the Warehouse
111
Detailed Process: Perform Warehouse Physical Count
The Physical Count process is usually triggered by the regular schedule of counts in the warehouse.
The physical count requires planning since the bins being counted are blocked for any movement in
the warehouse until the difference are posted. The differences identified during the count have to
be cleared both in Warehouse Management and in Inventory management.
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
1
2
Warehouse User
Print Count
Document
Enter
Count
Results
Inbound Delivery
3
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
5
6
7
8
Goods Receipt
4
Property Control User
1
The Warehouse Senior User executes a warehouse stock report to review and confirm the bins to be counted. The report is printed
in order to additionally serve as a reference in case of issues/discrepancies during or after the count
2
The Warehouse Senior User creates the warehouse count documents as per agreed plan and schedule
3
Warehouse User prints the physical count document as instructed by the Warehouse Senior User in order to perform the count
4
Warehouse User enters the count results In Umoja
5
Warehouse Senior User executes the count difference report and performs the initial analysis of differences in order to determine
next steps
6
Warehouse Senior User initiates the recount as/if applicable
7
Property Control User Clear differences in Warehouse Management and
8
in Inventory Management
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
T-code: LX02
Populate the following fields, as applicable, in order to
restrict the selection, e.g.:
• Warehouse No. (mandatory)
• Storage Type
• Storage Bin
• Plant
• Goods Receipt Date
Note: To select additional criteria, click the Dynamic
Selection icon
.
113
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
The list of materials in storage types and bins is displayed.
114
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
T-code: L101N
• Warehouse No.
• Storage type
• Planned count date
Note: To select additional criteria, click the Dynamic
Selection icon.
115
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
The next screen is displayed. Populate the following fields:
•
Stor. Bin (these are the bins that will be counted)
•
Name of Counter
When the bins to be counted have been included, click the Activate icon.
The system will issue a message “The Inventory Record Number XXXXXXXX activated”. Note the
inventory record for use in the next steps of the process.
116
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
T-code: LI04
• Inventory record
• Recount version: Populate this field if it is a recount
• Printer: LOCL
• List name: ZRLLI0400 (default)
• Print report: ZRLLI0400 (default)
Select the following check boxes:
• Print list
• Print immediately
Note: The system will pre-populate the fields if this transaction is executed immediately after creation
of the system inventory record (previous step).
117
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
T-code: LI11N
• Recount version: Populate this field if it is a
recount
• Count date: Date when the count was
performed
• Name of counter: It will be automatically
populated with the user id of the user entering
the count
118
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
The Enter Inventory Count: Overview
screen is displayed. Enter the count
results in the Counted quantity field for
each storage bin. Select the Zero check
box for the storage bin where the count
was zero.
Click the Enter icon
Note: If there are differences, you will get a message on the screen to notify the % variance. Click the
Enter icon to confirm.
Click the Save icon. Note the system message: Inventory count is added for inventory XXXXXXX.
119
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
T-code: LX17
• Warehouse No.
• Storage type
• Storage bin: It is an optional field
Click the Execute icon. A report is generated with the
difference per storage type for the various bins.
120
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
T-code: LI14
Click the Enter icon. The Start Recount: Initial
Screen is displayed. It displays a recount overview
report reflecting the recount variances and the total
US$ value difference.
Select the check boxes on the left side of the line
items (storage bins) which are to be recounted from
the list of various bins in that inventory record. Click
the Initiate Recount button
121
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
The Start Recount: Initial Screen is displayed. It displays a recount overview report reflecting the
recount variances and the total US$ value difference.
Select the check boxes on the left side of the line items (storage bins) which are to be recounted from
the list of various bins in that inventory record. Click the Initiate Recount button.
Note: To perform the
recount, please refer to
the steps followed for
the Enter Inventory
Count and enter the
recount version in
LI11N transaction.
122
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
T-code: LI20
Click the Enter icon. The next screen is displayed.
123
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
Select the check boxes on the left side of all the storage bins for which you would like to clear the
differences, if any. Click the Write Off button.
The system will display a message with number of bins cleared.
124
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
T-code: ZLE_LI21
Note: The difference handling is different for
serialized and not serialized materials. For
Serialized Materials there are a dedicated set of
steps that are listed in next slide.
• Storage type: 999 (this is a pre-definite value)
• Storage bin: (blank)
125
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
The system displays the warehouse count differences that are still to be cleared in Inventory
Management.
Select the check boxes on the left side of the line items that display the differences that are to be
written off. Click the List from the top menu. Select the Clear Online Frgrnd check box.
Click the Write off button.
Note: The transaction either
removes the extra material
from the inventory or adds
material to the inventory. A
message is displayed by the
system indicating that the
quant is cleared.
In the background, a set of
material and accounting
documents are created.
126
Execute
Report to
Review
Bins for
Count
Create
Warehouse
Count
Document
Print Count
Document
Enter
Count
Results
Executes
Count
Differences
Report
Initiates
Recount
as/if
Applicable
Clear
Differences
in WM
Clear
Differences
in IM
Note: These steps apply in case as a result of the physical count there are differences for materials
which are serialized, hence the individual serial numbers (missing or found) have to be indicated.
These steps are required for Serialized Materials for which there are differences identified during the
count.
1. Negative difference: enter the serial number in the Serial Number field for the physical count
difference that is to be cleared. This will be the serial number that has not been found during
the count
2. If, as a result of the physical count, a positive difference is detected (the counted quantity of the
material is higher than the quantity in the system), a serial number may need to be created
3. To do so, just select the create serial number automatically check box
4. A pop up screen is displayed that specifies the Serial Number
5. If you know the serial number, you can specify, else you can search it in the serial number list.
You can generate it for addition to stock (physical count results into a quantity higher than the
quantity in the system)
6. Refer to next slides for details on dealing with differences for serialized materials
127
Inventory Differences
The inventory differences are:
When the inventory difference relates to a serialized material, then some further investigation is to be
carried out to determine the status of the item. The reason for this is that the serialized items will have in
Umoja not only a quantity and a value in the inventory, but also individual serial numbers and equipment
master records. In some cases, depending on their value, a fixed asset master record is also required
In cases where the counted quantity is less than the system quantity, when entering the count the
Inventory User will specify the serial numbers which are not found. When the difference are cleared, the
status of the corresponding equipment master records is automatically updated (from ESTO EQID to AVLB
EQID); further steps may be required involving the Asset Accountant
In cases where the counted quantity is more than the system quantity, a distinction is required to
determine if the equipment is new (no master record exists in Umoja) or it is, for instance, a used
equipment returned to stock for which a master record already exists. If it is a new item, then it is possible
to specify a new serial number when clearing the difference; the equipment master record is to be
manually activated; for used equipment an alternative approach is to be identified
128
Inventory Differences
The inventory differences are:
In some cases, the difference between system quantity and physical count quantity is related to
transactions that haven’t been recorded or wrongly recorded, e.g.:
• Inventory differences may result into extra quantities found (e.g. goods receipts haven’t been
recorded in the system) or less quantity found (e.g. goods issues haven’t been recorded in the
system)
• Depending on the specific scenario, several corrective actions may be required
• If the discrepancy is clearly due to missing system transactions, then an option to address this
exception could be to complete the first count with the system quantities (only for the identified
materials), perform the missing transactions and recount only the specific items
129
Which is the relevant enterprise role for clearing the differences resulting from the
warehouse count?
A.
Inventory User
B.
C.
D.
Asset Accountant
130
Which is the relevant enterprise role for clearing the differences resulting from the
warehouse count?
A.
Inventory User
B.
C.
D.
Asset Accountant
Option C is the correct answer. The relevant
enterprise role for clearing the differences
resulting from the warehouse count is the Property
Control User.
131
Module 6 Summary
• The Warehouse physical count process is performed regularly at the intervals
required to account for correct quantity and value of inventory
• The count is carefully planned and staffed since the counted bins are blocked (do
not accept transactions) until the warehouse differences are posted
• The enterprise roles involved in performing a warehouse physical count in Umoja
are Warehouse Senior User, Warehouse User and Property Control User
• If need be, based on the differences detected, the first count may be followed by
one or several recounts
• The differences detected during the count need to be cleared in Umoja, both in
Warehouse Management and in Inventory Management
132
Agenda
Course Introduction
Course Summary
Course Assessment
Course Survey
133
Course Summary
• The full scope of Umoja includes implementation of two solutions: Inventory
Management and Warehouse Management
• In Inventory Management, storage locations are location based
• In Warehouse Management, warehouses are created based on business decisions
• The Inbound Goods process is performed when receiving goods from commodity
vendors and shipment from other locations
• The Picking Goods process is performed when issuing goods from a storage
location that is warehouse managed
134
Agenda
Course Introduction
Course Summary
Course Assessment
Course Survey
135
Course Assessment
Now that you have completed all the modules in this course, you can test your
knowledge by completing the Course Assessment.
To receive credit for completing this course, you must pass this assessment with a
minimum score of 90%.
To complete the assessment you must return to the Learning Management System:
1. Log into Inspira
2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning
3. Search for the name of the course under the My Learning Activities section
4. Click the Start link of the course assessment
5. Click the Submit button once you have completed the assessment
136
Agenda
Course Introduction
Course Summary
Course Assessment
Course Survey
137
Course Survey
Your feedback is important to the continuous improvement of our training program.
Please complete the evaluation for this course using the following steps:
1. Log into Inspira
2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning
3. Search for the name of the course under the My Learning Activities section
4. Click the Start link of the course survey
5. Click the Submit button once you have completed the course survey
138
Congratulations! You have successfully completed the
Umoja Warehouse Management course.
139

SC340 – Umoja Warehouse Management

Transcription

Similar documents

HAIRHOUSE WAREHOUSE

Rooms To Go Distribution Center

Egulf-1d

rampion headquarters

11820 Central Parkway

Facility Rental Packet

1Base Bldg

Gekas Ullared - LIT1132-2.cdr

Rathbourne Candles Viking Direct Shipping Irish Express Cargo

FOR SALE