2013-14 ccaa manual - Cal State Stanislaus Athletics

2013-14
CCAA MANUAL
CONSTITUTION, BYLAWS,
AND SPECIAL GROUP CODES
CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION
1350 Treat Blvd.
Suite 285
Walnut Creek, CA 94597
925.472.8299 (phone)
925.472.8887 (fax)
www.goccaa.org
CAL POLY POMONA
CAL STATE DOMINGUEZ HILLS
CAL STATE EAST BAY
CAL STATE L.A.
CAL STATE MONTEREY BAY
CAL STATE SAN BERNARDINO
CAL STATE STANISLAUS
CHICO STATE
HUMBOLDT STATE
SAN FRANCISCO STATE
SONOMA STATE
UC SAN DIEGO
TABLE OF CONTENTS
CONSTITUTION
ARTICLE I - PURPOSE & POLICY
1.1
1.2
1.3
1.4
Official Name of Organization………………………………………1
General Purpose……………………………………………………….. 1
Specific Purposes………………………………………………………. 1
Fundamental Policies…………………………………………………. 2
ARTICLE II - MEMBERSHIP
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
History……………………………………………………………………… 3
NCAA Membership…………………………………………………….. 3
Provisional Membership……………………………………………… 3
Regular Membership…………………………………………………. 3
Affiliated Membership………………………………………………… 3
Application for Membership………………………………………… 4
Withdrawal from Membership…………………………………….. 4
Termination or Suspension of Membership…………………… 5
Dues………………………………………………………………………… 5
Dues for Affiliated Members………………………………………..5
ARTICLE III - ORGANIZATION
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
3.11
3.12
3.13
3.14
Governance of the CCAA……………………………………………..7
Presidents/Chancellors’ Group……………………………………..7
Presidents/Chancellors’ Board of Directors…………………….7
Presidents/Chancellors’ Board of Directors Meetings……… 8
CCAA Management – Executive Council………………………..8
Powers and Responsibilities of the Executive Council……..9
Executive Council Board of Directors…………………………….9
Standing Committees………………………………………………….9
Special Committees Reporting to the Executive Council… 10
Administrative Liaison………………………………………………… 11
Executive Council Officers and Duties………………………….. 11
Executive Council Meetings………………………………………… 11
Personnel…………………………………………………………………. 12
Parliamentary Authority……………………………………………… 18
ARTICLE IV - REGULATIONS
4.1
4.2
4.3
4.4
Eligibility…………………………………………………………………… 19
Financial Aid……………………………………………………………… 21
Gender Equity…………………………………………………………… 21
Amendments……………………………………………………………..22
SPECIAL GROUP CODES
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
General Special Groups Regulations…………………………… 23
Baseball Regulations………………………………………………… 33
Basketball Regulations……………………………………………… 37
Cross Country Regulations………………………………………… 41
Men’s Golf Regulations……………………………………………… 43
Soccer Regulations…………………………………………………… 47
Softball Regulations………………………………………………….. 51
Outdoor Track and Field Regulations …………………………..55
Women’s Volleyball Regulations ………………………………….61
Sports Medicine Regulations ……………………………………….63
Student-Athlete Advisory Committee Regulations ………… 65
Sports Information Regulations ……………………….………… 67
APPENDICES
I
II
III
IV
V
VI
VII
VIII
IX
X
XI
XII
XIII
XIV
XV
XVI
XVII
XVIII
XIX
XX
XXI
XXII
XXIV
Standing Committee Assignments……………………………… 69
Administrative Liaisons……………………………………………… 70
Rotation for Host Institution……………………………………… 71
Special Groups Action Sheet……………………………………… 72
CCAA Student-Athlete Eligibility Form………………………… 73
CCAA Permission to Speak Form………………………………… 75
CCAA Intra-Conference Transfer Release Form…………… 76
CCAA Eligibility Waiver Form……………………………………… 77
CCAA Hardship Waiver Form……………………………………… 78
CCAA Medical Absence Waiver Form…………………………… 79
CCAA International Competition Waiver Form……………… 80
CCAA Annual Financial Aid Report Form……………………… 81
CCAA Conference Letter of Intent Form……………………… 82
CCAA FARs Guidelines……………………………………………….. 83
CCAA General Game Management Protocol…………………. 84
CCAA Membership Criteria………………………………………… 86
CCAA Sportsmanship Statement………………………………... 88
NCAA Medical Documentation Standards for Waivers…....89
CCAA Baseball Game Management Protocol………………… 93
CCAA Basketball Game Management Protocol……………… 98
CCAA Soccer Game Management Protocol…………………….104
CCAA Softball Game Management Protocol…………………. 109
CCAA Women’s Volleyball Game Management Protocol….113
CONSTITUTION, BYLAWS, AND SPECIAL GROUP CODE
CHANGES FOR 2013-14
Article/Code
Topic
Page
5.1.6.1
5.1.12.1
5.1.12.4
5.1.12.5
5.2.2.1.2
5.2.2.1.3
5.3.2.4
5.3.3.3
5.5.2.3
5.5.3.7
5.5.3.11
5.5.6
5.6.5.4
5.7.2.1
5.7.2.3
5.7.2.7
5.10.2.5
5.12.2.3
5.12.2.6
5.12.2.7
5.12.3.1
5.12.4.2
5.12.5.1
5.12.5.2
CCAA All-Academic Awards
Digital Video Exchange Policy
Digital Video Exchange Policy - Volleyball
Digital Video Exchange Policy - Basketball
Baseball – Game Conduct – Game Times
Baseball – Game Conduct – Double Headers
Basketball – Game Conduct – Shooting/Practice
Basketball – CCAA Championship Tournament
Men’s Golf – CCAA Championships Location
Men’s Golf – CCAA Championship Policies – Tee Times
Men’s Golf – CCAA Championship Policies - Course
Men’s Golf – Special Situations – Host Inst. Rotation
Soccer – Special Equipment/Specific Situations - Practice
Softball – Game Conduct – Time of Contest
Softball – Game Conduct – Infield Practice
Softball – Game Conduct – Infield Tarps/Drying Agent
Sports Medicine – Travel Without Trainer - Care
Sports Information – Statistics Requirements
Sports Information – Statistics Deadline for Changes
Sports Information – Stat Crew Short Names
Sports Information – Roster Formats
Sports Information – Athletes of the Week
Sports Information - Meeting
Sports Information – Meeting Minutes
28
30
30
30
33
33
37
38
43
44
44
46
50
51
51
52
63
67
67
67
67
68
68
68
Deleted CCAA Bylaws
Article/Code
Topic
Page
5.10.4
5.12.4.1
5.12.5.1
5.12.5.2
OSHA Compliance – Blood Born Pathogen Standards
Fax Service
Publications – CCAA Media Guide
Publications – Institutional Media Guides
64
68
68
68
All new or changed articles and special group codes are indicated in the 2013-14 Manual by a
shaded gray box highlighting the designated article or code.
CONSTITUTION & BYLAWS
ARTICLE I - PURPOSE & POLICY
1.1
OFFICIAL NAME AND ORGANIZATION
The name of this organization shall be the “California Collegiate Athletic Association,” referred to
hereafter as the CCAA.
1.2
GENERAL PURPOSE
The general purpose of this corporation is to foster and administer amateur sports competition among its
member institutions; to solicit, receive, and maintain gifts of money and property; and, to distribute
money for charitable activities related to the corporation. This corporation is organized and operated
exclusively for charitable purposes within the meaning of Section 501 (c) (3) of the Internal Revenue
Code of 1986 or the corresponding provision of any future United States internal revenue law.
Notwithstanding any other provision of these bylaws, this corporation shall not, except to an insubstantial
degree, engage in any activities or exercise any powers that are not in furtherance of the purpose of this
corporation, and the corporation shall not engage in any activity which is not permitted to be engaged in:
(a) by a corporation as amended; (b) by a corporation, contributions to which are deductible under
section 170 (c) (2) of the Internal Revenue Code of 1986 as amended; or (c) by a public charity
described in Section 509 (a) (1), (2) or (3) of the Internal Revenue Code of 1986, as amended; or (d) by
any corresponding provision of any future United States internal revenue law.
1.3
SPECIFIC PURPOSES
The specific purposes of the CCAA are:
1.3.1
To initiate, stimulate, and improve intercollegiate athletic programs for student-athletes and
promote and develop educational leadership, sportsmanship, physical fitness, sports
participation as a recreational pursuit and athletic excellence.
1.3.2
To uphold the principle of institutional control of, and responsibility for, all intercollegiate sports
in conformity with the Constitution and Bylaws of the CCAA.
1.3.3
To encourage its members to adopt eligibility rules to comply with satisfactory standards of
scholarship, sportsmanship, and amateurism.
1.3.4
To formulate and publish rules of play governing intercollegiate sports when necessary to
supplement those established by the National Collegiate Athletic Association (NCAA).
1.3.5
To collect, disseminate, and preserve intercollegiate athletic records.
1.3.6
To establish eligibility standards for, and supervise the conduct of, athletic events sponsored by
the CCAA.
1.3.7
To cooperate with other amateur athletic organizations in promoting and conducting local and
regional athletic events.
1.3.8
To study, in general, all phases of competitive intercollegiate athletics and establish standards
whereby the colleges and universities of the CCAA can maintain their athletic activities at a high
level.
1.3.9
Strive for greater access to NCAA National Championships.
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1.4
FUNDAMENTAL POLICIES
1.4.1
The competitive athletic program of all member institutions is intended to be a vital part of the
participant’s total educational experience. Intercollegiate athletics shall be maintained as an
integral part of the educational program and the student body. A clear line of demarcation shall
be maintained between college athletics and professional sports.
1.4.2
Legislation governing the conduct of intercollegiate athletic programs of member institutions shall
apply to basic athletic issues such as admissions, financial aid, eligibility and recruiting; member
institutions shall be obligated to apply and enforce the legislation. The enforcement program of
the CCAA shall be applied to an institution when it fails to fulfill this obligation.
1.4.3
The Director of Athletics shall be responsible to the President/Chancellor or her/his designee for
the proper functioning of the intercollegiate athletic program.
1.4.4
Institutional members of the CCAA and their representatives shall not discriminate against
student-athletes on the basis of race, gender, creed, or ethnicity in their admission policy or the
administration of the intercollegiate athletic program.
1.4.5
Intercollegiate competition shall be limited to student-athletes properly admitted, in good
academic standing as determined by the faculty of each member institution and who are
maintaining satisfactory progress toward a baccalaureate or equivalent degree. They shall be
subject to the same published admission requirements and academic standards as are applicable
to all students.
1.4.6
Participation of student-athletes in CCAA-sponsored events must be in conformance with the
National Collegiate Athletic Association Constitution and Bylaws and the Constitution and Bylaws
of the CCAA.
1.4.7
Individuals employed by or associated with member institutions for the administration, the
conduct, or the coaching of intercollegiate athletics, and students competing in intercollegiate
athletics, shall deport themselves with honesty and sportsmanship at all times; their institutions
and they, as individuals, shall stand for the honor and dignity of fair play and the generally
recognized high standards associated with wholesome competitive sports.
1.4.8
It is the responsibility of member institutions to self-report violations to the NCAA. A copy must
be sent to the Commissioner’s Office for the Commissioner’s records, not for external distribution.
NCAA Secondary Level II Violations must be self-reported to the Commissioner’s Office as they
occur.
1.4.9
The use of the CCAA logo by member institutions must be approved by the CCAA Commissioner.
The logo may only be used in the fashion adopted by the CCAA. The color of the CCAA letters
and the CCAA logo are “reflex” blue and white. For publications, black and white may be
substituted.
2
ARTICLE II - MEMBERSHIP
2.1
HISTORY
The CCAA was organized in December 1938. Charter members were California State University, Fresno,
San Diego State University, San Jose State University, and the University of California, Santa Barbara.
2.2
NCAA MEMBERSHIP
To be a member of the CCAA, an institution must be an active member of the National Collegiate Athletic
Association (NCAA) and compete in Division II of the NCAA in all sports where CCAA status is desired.
2.3
PROVISIONAL MEMBERSHIP
Provisional members of NCAA Division II are considered to be provisional members of the CCAA until they
are defined as an active member according to the NCAA.
2.3.1
In the first year of the NCAA three-year provisional membership status, CCAA member
institutions shall not be eligible for individual awards (e.g., Players of the Week, All-CCAA Teams,
All-Academic Team, etc.) and voting privileges at all CCAA meetings.
2.3.2
Beginning with the second year of the NCAA three-year provisional membership status, CCAA
member institutions shall be eligible for individual awards and voting privileges.
2.3.3
Provisional members are not eligible for CCAA Championships until they are active members of
NCAA Division II as defined by the NCAA.
2.4
REGULAR MEMBERSHIP
2.4.1
To be a regular member of the CCAA, an institution must participate in and sponsor five (5)
sports for men and five (5) sports for women or four (4) sports for men and six (6) sports for
women, at least two being team sports with the following designations. Men - four (4) of the
following with one (1) being either basketball or baseball: basketball, baseball, soccer, cross
country, track and field, and golf. Women - four (4) of the following with one (1) being either
basketball or volleyball: basketball, cross country volleyball, soccer, softball, and track and field.
2.4.2
If a regular member maintains an intercollegiate team in an active CCAA sport, then that team
must compete in the CCAA, with the exception of the option of one men’s and one women’s team
which may elect to participate in Division I.
2.4.3
A CCAA sport must be sponsored by six (6) CCAA institutions to have championship status.
2.4.4
Regular members will be issued CCAA athletics passes. These passes admit bearer and guest to
all regularly scheduled CCAA events. The CCAA Commissioner shall distribute the appropriate
number of passes to each institution by September 1, each academic year.
2.5
AFFILIATED MEMBERSHIP
2.5.1
To be an affiliated member of the CCAA, an institution must field at least one full team in a
recognized CCAA sport. (Revised 1/2012)
2.5.2
An affiliated member is subject to all relevant portions of the CCAA Constitution and Bylaws.
(Revised 1/2012)
3
2.5.3
An affiliated member is entitled to all usual CCAA privileges and services such as the assignment
of officials, sports information services, Commissioner’s Office assistance, sport scheduling,
maintenance of records, etc. (Revised: 1/2012)
2.5.4
An affiliated member shall be represented, except for voting rights, and participate in the usual
manner on the Executive Council. Voting by an affiliated member is restricted to agenda items
dealing specifically with a sport or sports in which that institution fields a CCAA team. (Revised:
1/2012)
2.6
APPLICATION FOR CCAA MEMBERSHIP
2.6.1
Letter of interest is sent to CCAA Commissioner.
2.6.2
Commissioner forwards letter of interest to Presidents/Chancellors’ Group for approval.
2.6.3
Upon approval, formal application is submitted to the CCAA Commissioner from the
President/Chancellor of the applicant institution.
2.6.4
Upon approval of the Presidents/Chancellors’ Group, a nonrefundable application fee equal to 1.5
times a single year’s dues of all other regular full-time members will be submitted. The institution
will reimburse costs incurred by the Site Visitation Team.
2.6.5
Application shall include scholarship levels, sponsored sports, athletics mission statement,
strategic plan, admissions policy, basic philosophy, budgets, facilities, operations and staff, and
an organizational chart.
2.6.6
Review by Administrative Committee with recommendations following a campus visit.
2.6.7
Review by Executive Council with recommendations.
2.6.8
Institutions shall be provided one-year lead time for completion of the application. The
application must be accepted by September 1 of the year prior to the first year of competition.
2.6.9
Review by Presidents/Chancellors’ Group to approve or deny institution’s application for
membership. Presidents/Chancellors’ Group shall notify the Commissioner, and the Commissioner
shall subsequently notify the applying institution.
2.6.10 The CCAA reserves the right to terminate or grant an extension to an institution subject to its
CCAA and/or NCAA status.
2.6.11 A two-thirds majority of present and voting Presidents/Chancellors’ Group members is required to
accept any future CCAA members.
2.6.12 Applicant institutions shall review the CCAA Membership Criteria (Appendix XVII) prior to
submitting an application.
2.7
WITHDRAWAL FROM MEMBERSHIP
The President/Chancellor of any institution planning to withdraw from the CCAA or to shift from regular to
allied status must inform the President of the CCAA, in writing, of this intention at least one (1) year in
advance of the desired change of status.
4
2.8
TERMINATION OR SUSPENSION OF MEMBERSHIP
2.8.1
The membership of any institution failing to meet the conditions and obligations of membership
may be terminated or suspended or the member institution otherwise disciplined upon a twothirds vote of all members present and voting at any regular or special meeting of the Executive
Council.
2.8.2
Notice of the intention to move such termination or suspension must be stated in writing,
including the reasons for the motion, and be received by all members of the Executive Council at
least 20 days prior to the date of the meeting at which the motion is to be introduced.
2.8.3
Any institution not completing a regular CCAA schedule is subject to non-eligibility for the
championship event and/or fine.
2.9
DUES
2.9.1
All regular and affiliated members of the CCAA shall pay annual nonrefundable dues sufficient to
cover all costs of operating the CCAA.
2.9.2
The amount of annual dues shall be determined each year at the regular Spring Meeting of the
Executive Council. Dues are payable on September 1 of the same year.
2.9.3
Member institutions, regular and affiliated, may be subject to further assessment during the year
if regular annual dues are not sufficient to support all the legitimate activities of the CCAA. The
amount of such assessment shall be determined by the CCAA Commissioner in consultation with
the Chair of the Presidents/Chancellors’ Group and approved by the Executive Council.
2.9.4
Institutions not submitting annual dues on or before September 1 for a given academic year shall
be assessed a late fee of $200. The Commissioner shall accommodate needs of institutions
unable to make payments if their student incidental fee collection and distribution takes place
after September 1. Additionally, CCAA Officiating Fees are subject to a late fee of $100.
2.10
DUES FOR AFFILIATED MEMBERS
2.10.1
An affiliated member participating in men’s basketball, women’s basketball and women’s
volleyball shall pay the same annual dues and be subject to the same special assessments as a
regular member. (Revised: 6/2012)
2.10.2
An affiliated member participating in men’s basketball and women’s volleyball or women’s
basketball, but not the other, shall pay annual dues and any special assessments equivalent to
two-thirds of the amount paid by a regular member. (Revised: 6/2012)
2.10.3
Fees will be determined on a sport by sport basis, with recommendation from the Executive
Council and approval from the Presidents Council. (Revised: 6/2012)
5
6
ARTICLE III - ORGANIZATION
3.1
GOVERNANCE OF THE CCAA
The Executive Council shall be the operating body for the administration of the California Collegiate
Athletic Association, under the direction of the Presidents/Chancellors. It is recognized that the
Presidents/Chancellors bear the ultimate responsibility for governance of the CCAA.
3.2
PRESIDENTS/CHANCELLORS’ GROUP
3.2.1
REPRESENTATION
Each member of the CCAA shall have one representative in the Presidents/Chancellors’ Group,
designated as the President or Chancellor of the University.
3.2.2
SUBSTITUTE REPRESENTATION
The President/Chancellor of any member institution shall have the right to designate a substitute
representative for the President/Chancellor.
3.2.3
RATIFICATION OF EXECUTIVE COUNCIL ACTIONS
Among the Executive Council actions which require
Presidents/Chancellors’ Group are:
review
and
ratification
by
the
3.2.3.1 Amendments to the Constitution and Bylaws
3.2.3.2 Expansion of the membership of the CCAA
3.2.3.3 Budget of the CCAA
3.2.3.4 Amendments to the CCAA financial distribution regulations
3.2.3.5 Selection and employment of the CCAA Commissioner/CCAA Staff
3.2.3.6 Location of the CCAA Office
3.2.4
REGULAR MEETINGS OF THE PRESIDENTS/CHANCELLORS’ GROUP
3.2.4.1 The Presidents/Chancellors’ Group shall be elected by the Presidents/Chancellors at the annual
fall meeting.
3.2.4.2 Special meetings of the Presidents/Chancellors’ Group may be called by the chair or requested
jointly by representatives of any two members.
3.2.4.3 The chair of the Presidents/Chancellors’ Group shall be the Presidents/Chancellor from the host
institution.
3.2.4.4 A majority vote of representatives of members of the CCAA shall constitute a quorum at such
meetings.
3.3
PRESIDENTS/CHANCELLORS’ BOARD OF DIRECTORS
3.3.1
The Presidents/Chancellors’ Board of Directors shall be composed of the 1) Chair of the
Presidents/Chancellors’ Group, 2) President of the Executive Council, 3) Immediate Past Chair of
the Presidents/Chancellors’ Group, and 4) Two elected at-large members. The chair of the
7
Presidents/Chancellors’ Group shall serve as the chair of the Presidents/Chancellors’ Board of
Directors. The CCAA Commissioner serves as an ex-officio non-voting member.
3.3.2
The President/Chancellors’ Board of Directors shall make decisions for the Executive Council in
times of emergency. It shall render a report of its proceedings to the Executive Council.
3.4
PRESIDENTS/CHANCELLORS’ BOARD OF DIRECTORS MEETINGS
3.4.1
Meetings of the Presidents/Chancellors’ Board of Directors may be held at the call of the chair of
the Presidents/Chancellors’ Board of Directors or the Commissioner.
3.4.2
The agenda for each regular meeting shall be solicited and prepared by the CCAA Commissioner
and submitted to the members of the Presidents/Chancellors’ Board of Directors at least five days
in advance of the regular meetings.
3.4.3
A quorum shall consist of a majority of the regular members of the Presidents/Chancellors’ Board
of Directors Committee.
3.4.4
Proposed “guests” and the nature of their business should be submitted to the CCAA
Commissioner. The Commissioner will include the guest’s name and the nature of the business
on the agenda. Any disputed invitation must be submitted to the Commissioner by the athletics
director 72 hours in advance of the meeting. In the case of a disputed invitation, a vote shall be
taken to determine if the guest shall be invited.
3.4.5
The official minutes of all meetings shall be recorded by the Commissioner’s Office and
permanently retained in the CCAA Office. The Commissioner’s Office shall record and distribute
copies of the minutes to the Presidents/Chancellors’ Board of Directors, Executive Council, and
the Presidents/Chancellors’ Group.
3.5
CCAA MANAGEMENT – EXECUTIVE COUNCIL
3.5.1
The management of the CCAA shall be vested in the Executive Council. The powers of the
Council in relationship to the Presidents/Chancellors are set forth in Bylaw 3.1.
3.5.2
The Executive Council shall be composed of a Faculty Athletics Representative (FAR), a Director
of Athletics (AD), and a Senior Woman Administrator (SWA) representing each member
institution. An Associate or Assistant Athletics Director may replace the SWA if the Director of
Athletics serves as the SWA.
3.5.2.1
Any exception to 3.5.2 must be approved by the Presidents/Chancellors’ Group.
3.5.3
Each institution shall have one vote on the Executive Council. The voting rights for affiliated
members are identified in Article 2.5.4.
3.5.4
The President/Chancellor of each institution must certify in writing to the CCAA Commissioner the
name of the single voting representative and alternates.
3.5.5
The FAR shall be appointed by the President/Chancellor of each institution. The FAR must be a
full-time faculty member with a teaching appointment and have no institutional relationship to
the athletics department.
3.5.6
A majority of member institutions of the CCAA shall constitute a quorum at such meetings.
8
3.6
POWERS AND RESPONSIBILITIES OF THE EXECUTIVE COUNCIL
3.6.1
To initiate, determine, or repeal legislation, policy, or activity pertaining to the CCAA.
3.6.2
To recommend to the Presidents/Chancellors’ Group a CCAA Commissioner and other employees
deemed necessary, to prescribe their duties and to fix the terms and conditions of their
employment.
3.6.3
To appoint committees for any designated purpose.
3.6.4
To recommend to the Presidents/Chancellors’ Group approval of any annual budget for the next
fiscal year.
3.7
EXECUTIVE COUNCIL BOARD OF DIRECTORS
3.7.1
The Executive Council Board of Directors shall consist of the President of the CCAA, PresidentElect, chairs of the five standing committees and Commissioner (ex-officio nonvoting).
3.7.2
The Board of Directors shall make decisions for the Executive Council between meetings.
3.7.3
The Board of Directors shall be empowered to transact the business and administer the affairs of
the CCAA and carry out the policies of the CCAA. It shall render a report of its proceedings to
the Executive Council at the next scheduled meeting.
3.8
STANDING COMMITTEES
3.8.1
The standing committees of the Executive Council shall consist of the Faculty Athletics
Representatives Committee, Administrative Committee, Legislative Committee, Game
Management Committee, and the Championship Committee. Each institution is responsible for
designating its representative. The Committee Chair is selected by the CCAA President in
consultation with the CCAA Commissioner. (Appendix I)
3.8.2
The Faculty Athletics Representatives Committee is responsible for the review of all issues in the
CCAA pertaining to academic integrity and shall have exclusive jurisdiction for certification of
academic eligibility for athletics competition. (See Appendix XIV for FAR Guidelines)
3.8.2.1
The Faculty Athletics Representatives Committee shall select a subcommittee called the
Eligibility Committee that will be charged with reviewing and deciding the following waivers:
CCAA Eligibility Waivers (Appendix VIII), NCAA Hardship Waivers (Appendix IX), NCAA
Medical Absence Waivers (Appendix X), and NCAA International Competition Waivers
(Appendix XI). Membership shall consist of the FAR Chair, Past Chair, Chair Elect, one atlarge member selected by and from the FAR Committee, and the CCAA Commissioner or
designee (ex-officio nonvoting).
3.8.3
The Administrative Committee’s responsibilities include budget and finance, designating an
appropriate fiscal entity to conduct an audit, review of the CCAA Commissioner and expansion of
the CCAA.
3.8.4
The Legislative Committee’s responsibilities include the annual review of the CCAA Constitution
and Bylaws and preparation of proposed NCAA legislation. This Committee will also review the
language used in the manual as it pertains to all legislative changes made by the CCAA Executive
Council.
The CCAA Office of the Commissioner will distribute draft language changes
9
electronically to a subcommittee of the Legislative Committee, which then has 10 business days
to respond with any questions, concerns, and /or opposition. Following the 10-day window, the
CCAA office staff will review the responses and make appropriate revisions, if necessary.
3.8.5
The Game Management Committee’s responsibilities include contest scheduling, officiating, and
game management issues.
3.8.6
The Championship Committee’s responsibilities include championship event site criteria, cost and
student-athlete issues, event formats, NCAA Championship regional issues, regular season
scheduling formats (e.g., divisional play), and philosophical issues.
3.9
SPECIAL COMMITTEES REPORTING TO THE EXECUTIVE COUNCIL
3.9.1
The Student-Athlete Advisory Committee (SAAC) responsibilities include reviewing proposed
NCAA/CCAA legislation and student-athlete welfare issues both nationally and within the CCAA.
The SAAC will also assist in promotional activities for NCAA and CCAA events. The chair of the
SAAC will be the SAAC President of the institution whose director of athletics serves as the
President of the Executive Council. The SAAC President or designee and SAAC Advisor are
required to be in attendance at the Fall SAAC Meeting. The President should be excused only in
extraordinary circumstances. The current president of each member institution’s SAAC and the
incoming president-elect are required to attend the Spring CCAA SAAC Meeting. Minutes from
the SAAC meetings will be distributed to the member institutions and presented by the liaison to
the Executive Council.
3.9.2
Head Coaches/Sport Committees and the administrative liaison will meet annually at the end of
the regular season at the site of the host institution or a pre-approved championship tournament
site. The chair of the Sports Committee will be the coach of the host institution. The minutes of
the meeting will be distributed to the member institutions and presented by the liaison to the
Executive Council.
3.9.3
The Sports Information Directors Committee and the administrative liaison will meet annually at
the site of the Executive Council Spring Meeting. The chair of the SID Committee will be the SID
of the host institution. The minutes of the meeting will be distributed to the member institutions
and presented by the Liaison to the Executive Council.
3.9.4
The Head Athletic Trainers Committee and the administrative liaison will meet annually at the site
of the Executive Council Spring Meeting. The chair of the committee will be the head athletic
trainer from the host institution. The minutes of the meeting will be distributed to the member
institutions and presented by the liaison to the Executive Council.
3.9.5
An Ad Hoc Committee on Infractions shall be appointed by the CCAA Commissioner. The duties
of the Committee are to adjudicate all alleged infractions outside of game management and
eligibility, including, but not limited to, sportsmanship issues and CCAA Conference Letter of
Intent (CLI) Appeals.
The committee shall be composed of two FARs, two athletics
administrators (one of which is an SWA) and a compliance coordinator. The timelines of the
committee’s recommendations shall be determined by the Commissioner. Recommended
sanctions shall be forwarded to the Executive Council for consideration.
3.9.6
The Athletics Development Committee and the administrative liaison will meet annually at the site
of the Executive Council Spring Meeting. The chair of the Athletics Development Committee will
be the development director of the host institution. Responsibilities include proposing policy and
developing strategies for promotions, marketing, corporate sponsorship and mentor/educational
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development programs. The minutes of the meeting will be distributed to the member
institutions and presented by the liaison to the Executive Council.
3.9.7
The Compliance Coordinators Committee and administrative liaison are required to meet annually
at the compliance seminar. The chair of the Compliance Coordinators Committee will be the
compliance coordinator of the host institution. Responsibilities include proposing policy and
procedures for CCAA and NCAA compliance requirements. The minutes of the meeting will be
distributed to the member institutions and presented by the liaison to the Executive Council.
When possible, the compliance coordinators will also meet at the NCAA Regional Rules Seminar
held in the spring.
3.10
ADMINISTRATIVE LIAISON
3.10.1 The administrative liaison is an administrator selected by the CCAA Commissioner to administer a
designated CCAA sport or group. The responsibilities of the liaison will be to attend the Coaches,
Sports Information Directors, Student-Athlete Advisory Committee, Development Officers, Head
Athletic Trainers and Compliance Coordinators annual meetings, CCAA Championships and
provide guidance regarding scheduling, and other issues relevant to the sport or group. The
liaison shall 1) ensure a recording secretary of the designated group takes meeting minutes, and
2) forward action items to the Executive Council. The designated recording secretary shall be the
coach or group representative of the immediate future host institution.
3.10.2 The appointment is for a three-year term. (See Appendix II for 2013-14 Administrative Liaisons.)
3.11
EXECUTIVE COUNCIL OFFICERS AND DUTIES
3.11.1 The officers of the Executive Council shall consist of a President and a Vice President.
3.11.1.1 The Office of the President shall rotate annually among the member institutions.
3.11.1.2 The office rotation shall be approved by the Executive Council. (Appendix III)
3.11.1.3 The Office of the Vice President shall be held by the member institution that is next in line for
the Office of the President.
3.11.1.4 The officers shall take office at the close of the Spring Meeting in June and serve for a term
of one year.
3.11.1.5 The President shall preside at all regular and special meetings of the Executive Council,
appoint special committees and chairs, and exercise powers and perform functions
designated by the Executive Council.
The President will also serve on the
Presidents/Chancellors Board of Directors and preside at the Executive Council Board of
Directors Meetings.
3.11.1.6 The Vice President shall preside at all meetings in the absence of the President. The Vice
President shall assist on Special Committees, and chair the Championship Committee.
3.12
EXECUTIVE COUNCIL MEETINGS
3.12.1 Regular meetings of the Executive Council shall be held three times during the academic year,
using the following schedule:
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3.12.1.1 The Fall Meeting shall follow the Presidents/Chancellors’ Meeting in September and shall be
held in Long Beach or a nearby location, if the host institution is from the North. If the host
institution is from the South, the Fall Meeting will be held in the North at an airport location.
3.12.1.2 The Winter Meeting shall be held at the site of the NCAA Convention in January on the
Saturday immediately prior to the beginning of the NCAA Convention.
3.12.1.3 The Spring Meeting shall begin on the first Wednesday in June.
3.12.2 Special meetings of the Executive Council may be held at the call of the President or upon
request of two or more CCAA member institutions. Seven days notice shall be given to CCAA
members.
3.12.3 The agenda for each regular meeting shall be solicited and prepared by the CCAA Commissioner
and submitted to the members of the Executive Council at least ten days in advance of the
regular meetings. When appropriate, the Commissioner’s Office shall send documents and
correspondence electronically to appropriate Executive Council members at their institution.
3.12.4 A quorum shall consist of a majority of the regular member institutions of the Executive Council.
3.12.5 Proposed “guests” and the nature of their business should be submitted to the CCAA
Commissioner. The Commissioner will include the guest’s name and the nature of the business
on the agenda. Any objections to the guest must be submitted to the Commissioner by the
Athletic Director 72 hours in advance of the meeting. In the case of a disputed invitation, a vote
shall be taken to determine whether the guest shall be included.
3.12.6 The official minutes of all meetings shall be recorded by the Commissioner’s Office and
permanently retained in the CCAA Office. The Commissioner’s Office shall distribute copies of the
minutes to the Executive Council.
3.12.7 Notice of an Executive Council member’s absence must be provided with justification in writing
and given in advance to the Commissioner’s Office.
3.13
PERSONNEL
3.13.1 CCAA Commissioner
Duties and responsibilities shall include those listed below and any further actions that the Executive
Council may from time to time request; or such other activities which the Commissioner may, in
consultation with the CCAA President, consider necessary or appropriate.
3.13.1.1
Serve as chief administrative officer of the California Collegiate Athletic Association under the
terms and direction of the Presidents/Chancellors’ Board of Directors.
3.13.1.2
Serve as financial officer for California Collegiate Athletic Association. Maintain all necessary
bank accounts, financial records, including appropriate ledger sheets and all related back-up
documentation to the incumbent CCAA President by the last working day in the month of
June.
3.13.1.3
Administer the National Letter of Intent programs for the CCAA. Notify periodically institutions
of the signing of the National Letter of Intent indicating students’ names, hometown, signing
institution, and sport.
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3.13.1.4
Annually, following the Spring Meeting, bill all regular and allied members of the CCAA for the
amount of annual dues decided upon for the forthcoming year. Bill for any special
assessments approved by the Executive Council during the year.
3.13.1.5
Appoint a recording secretary for the Executive Council Presidents/Chancellors’ Board of
Directors Meetings. Prepare and distribute an agenda at least ten working days prior to each
meeting of the Executive council, and prepare and distribute minutes within ten working days
following each meeting.
3.13.1.6
Coordinate and confirm the time, date and place of all regular and special meetings of the
Executive Council and Presidents/Chancellors’ Board of Directors with the CCAA President.
Inform all members about each meeting in a timely and considerate fashion.
3.13.1.7
Attend all meetings of the Executive Council as an ex-officio, nonvoting member.
Commissioner or designee is expected to attend all sports committee meetings.
3.13.1.8
Provide a written report to the Executive Council at each meeting regarding the important and
ongoing activities of the Commissioner’s office.
3.13.1.9
Strive to educate member institutions of all relevant eligibility rules and regulations of the
National Collegiate Athletic Association, and the California Collegiate Athletic Association; and
enforce compliance. Assist the Faculty Athletics Representatives in the interpretation and
application of all current rules and regulations and supply them with all available precedents
and supportive reasoning as needed to assist in such interpretations. Review with the
Executive Council all CCAA rules and regulations at each meeting of the Executive Council.
The
3.13.1.10 Maintain up-to-date records of all special groups action sheets (Appendix IV) as acted upon by
the Executive Council. Prepare a standardized form for special groups to use in establishing
agendas.
3.13.1.11 Direct to Ad Hoc Committees special studies of CCAA plans, problems, or special projects as
may seem necessary, or if requested in writing by a member institution.
3.13.1.12 Within ten days of receiving a protest, the Commissioner shall notify in writing each member
of the Executive Council as to the nature of the protest. The Commissioner will take
appropriate and timely action on all such protests in accordance with the duties prescribed, in
the provisions in the Bylaws of the CCAA, and in governing game conduct. The Commissioner
will notify, in writing, each member of the Executive Council of the decision within ten days of
the action. In the matter of eligibility violations, the Commissioner will perform the duties
specified in Article 4.1.7.1.
3.13.1.13 Oversee the Coordinator of Officiating. Organize and direct a special one-day rules clinic for
all officials, and other interested persons in basketball or any other specially designated sport
as directed by the Executive Council. Supervise the development of lists of approved officials
and obtain evaluations from coaches and officials following each game.
3.13.1.14 Obtain and distribute all necessary and authorized, individual and team CCAA awards.
3.13.1.15 Serve as ex-officio nonvoting member of CCAA Ad Hoc Committees.
3.13.1.16 Promote and protect the image of the CCAA as determined by the Executive Council.
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3.13.1.17 Represent the CCAA at the NCAA Convention and any other meeting as directed by the
Executive Council. Plurality of Executive Council determines the CCAA vote on NCAA
proposals.
3.13.1.18 Annually, at the Spring Meeting, present a financial report for the year ending plus a pro
forms budget for the coming year and a statement of important and relevant actions and
activities undertaken by the Commissioner and/or the CCAA over the past year. The report
should be received and approved by the Executive Council at this time.
3.13.1.19 Subject to the approval of the Executive Council, the CCAA Commissioner shall select, direct,
evaluate and be responsible for the activities of the Assistant Commissioner of Media
Relations, Assistant Commissioner of Compliance and Internal Operations, Assistant
Commissioner of Championships and Business Development, and Coordinator of Officiating.
On April 1 of each year, the Commissioner will submit a written evaluation of the Assistant
Commissioner of Media Relations, Assistant Commissioner of Compliance and Internal
Operations, Assistant Commissioner of Championships and Business Development, and
Coordinator of Officiating and recommend reappointment or non-reappointment. The Assistant
Commissioner of Media Relations, Assistant Commissioner of Compliance and Internal
Operations, Assistant Commissioner of Championships and Business Development, and
Coordinator of Officiating are to be employed under one-year contracts, July 1 through June
30.
3.13.1.20 Be responsive to any other duties specified or implied by the Constitution and Bylaws of the
CCAA or such other requests for advice, assistance, or action consistent with the scope of the
office, which may be made by the CCAA President or the Executive Council.
3.13.1.21 Approve the use of the CCAA logo by member institutions.
3.13.2 Evaluation of the CCAA Commissioner
The Commissioner of the CCAA will undergo review annually with an extensive review in five year
increments.
3.13.2.1
To assist in the review process, the Commissioner will develop an annual work plan which
will be based upon the following areas of review:
• Administration of the CCAA Office
• Financial Oversight
• Promotion of the Conference
• Leadership Activities
• Student-Athlete Welfare
• Gender Equity and Diversity
3.13.2.2
The members of the Presidents/Chancellor (P/C) group will review and approve the work
plan. The Commissioner will develop a self-assessment based upon the work plan and
provide it to the chair of the P/C group at the end of each academic year. The athletic
directors and the presidents will complete the attached review by ranking the performance of
the Commissioner from unsatisfactory (1) to very satisfactory (5). If there is insufficient
information to make a judgment, the reviewer will be directed to leave the item blank. The
chair of the CCAA Executive Council will compile the responses from the AD’s and the chair of
the P/C group will compile the membership’s responses. The Commissioner should achieve
an average (3) to very satisfactory (5) on each of the items in the review when averaged
across both groups. The data from this survey in conjunction with the review of the work
plan evaluation will constitute the annual review. The chair of the P/C group will identify
areas of commendation, areas requiring improvement and recommend compensation levels
to the P/C group for approval.
3.13.2.3 For the five-year comprehensive review,
14 a three-member committee of the P/C group will
constitute the Commissioner Review Committee (CRC). Members of the P/C group will
complete the survey as will the athletic directors, faculty athletic representatives and senior
women administrators. In addition, the CRC will contact other individuals with whom the
Commissioner has worked with outside the conference identified by the Commissioner for
their feedback. The results will be compiled by the Commissioner Review Committee and
presented to the P/C group. The P/C group will acknowledge any identified areas of
commendation and make recommendations regarding any areas of professional development
to be included in the next work plan.
3.13.3 Assistant Commissioner(s)
CCAA staff members with the title of Assistant Commissioner shall perform the duties and responsibilities
set out below in addition to their primary responsibilities.
3.13.3.1
Assist the CCAA Commissioner in all CCAA matters deemed necessary.
3.13.3.2
Coordinate the taking, preparation, and distribution of CCAA meeting minutes.
3.13.3.3
Coordinate, draft, monitor and distribute CCAA sport schedules to insure accuracy and
compliance with CCAA-established timelines. Produce master athletics schedules for all team
sports.
3.13.3.4
Attend meetings as an ex-officio, non-voting member as directed by the CCAA Commissioner.
3.13.3.5
Assist the Coordinator of Officiating with officiating clinics and master sport schedule needs.
3.13.3.6
Assist with promoting and protecting the image of the CCAA as determined by the Executive
Council.
3.13.3.7
Be responsive to any duties specified or implied by the CCAA Constitution and Special Group
Codes or such other requests for advice, assistance or action consistent with the scope of the
office which may be made by the CCAA Commissioner, President or the Executive Council.
3.13.3.8
Act on behalf of the Commissioner for the CCAA if the Commissioner is unable to perform
required duties due to travel or illness. Actions taken must be given prior approval by the
CCAA Commissioner or President.
3.13.3.9
Assist with operations of the CCAA office and staff.
3.13.4 Director of Communications
The Director of Communications shall be selected by the CCAA Commissioner and approved by the
Executive Council. The Director of Communications shall work under the supervision of the CCAA
Commissioner, and duties and responsibilities will include those set out below.
3.13.4.1
Publish news releases and statistics to serve each school’s media.
3.13.4.2
Maintain CCAA records and standings in all sports for weekly release.
3.13.4.3
Maintain league statistics and administer the CCAA Athletes of the Week for weekly release.
Release All-CCAA selections no later than 48 hours after their selection.
3.13.4.4
Release weekly advance schedule for all CCAA sports.
3.13.4.5
Set up communication system between member SIDs and the Director of Communications to
uphold the CCAA Sports Information protocol.
3.13.4.6
Establish a full coverage mailing list for publicity releases for each member institution.
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3.13.4.7
Attend all CCAA championship events and regular CCAA meetings. Provide information to the
various sports committees as requested.
3.13.4.8
Publish and distribute a yearly CCAA media guide, which will include pertinent information
relative to the intercollegiate athletic program of each member institution.
3.13.4.9
Coordinate the design and maintenance of the CCAA website, which will include pertinent
information relative to the intercollegiate athletics program of each member institution.
3.13.4.10 Notify in writing to the Commissioner and any member institution that does not comply with
the CCAA established procedures for dissemination of information.
3.13.4.11 Develop post-season tournament programs including advertisements to cover the costs of the
program, distribute the program to appropriate entities, including the media, and assist
institutions in the coordination of program sales.
3.13.4.12 Coordinate appropriate media functions, in cooperation with the host institution’s Sports
Information Director at CCAA post-season tournaments.
3.13.4.13 Work with appropriate Executive Council members in procuring television/radio coverage of
post-season tournaments.
3.13.4.14 Delegate various work assignments to all conference Sports Information Directors (statistics,
interviews, hospitality rooms, etc.).
3.13.4.15 Promote and publicize the CCAA All-Academic Awards Program.
3.13.4.16 Oversee the Digital Video Exchange Program.
3.13.4.17 Be responsible for issues and upgrades relating to the office’s technological infrastructure.
3.13.4.18 Other duties as assigned by the Commissioner.
3.13.5 Coordinator of Compliance and Internal Operations
The Coordinator of Compliance and Internal Operations shall be selected by the CCAA Commissioner and
approved by the Executive Council. The Coordinator of Compliance and Internal Operations shall work
under the supervision of the Commissioner, and duties and responsibilities will include those set out
below.
3.13.5.1
Monitor CCAA and NCAA compliance at member institutions.
3.13.5.2
Issue NCAA and CCAA rulings and interpretations to member institutions and Commissioner.
3.13.5.3
Administer the National and Conference Letter of Intent programs for member institutions.
3.13.5.4
Oversee the NCAA Coaches Certification Exam administration for member institutions.
3.13.5.5
Coordinate the process of waivers distribution and review for the FAR Eligibility Committee.
3.13.5.6
Organize the activities and meetings for the CCAA SAAC.
3.13.5.7
Coordinate CCAA compliance seminars and workshops.
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3.13.5.8
Serve as a liaison to the compliance coordinators, SWAs, FARs, and SAAC advisors.
3.13.5.9
Process Secondary Rules Violations and oversee the reporting process.
3.13.5.10 Conduct investigation and enforcement activities when needed.
3.13.5.11 Assist with conference championships administration and management.
3.13.5.12 Assist with the administration of CCAA meetings.
3.13.5.13 Assist with the CCAA merchandise and awards programs.
3.13.5.14 Serve as the NCAA CHAMPS/Life Skills Coordinator for the conference office.
3.13.5.15 Assist in developing resources for the training and rules education of member institutions.
3.13.5.16 Responsible for the “Membership Services” and “SAAC” portions of the CCAA website.
3.13.5.17 Be available for NCAA committee assignments and seek others from the conference for
nomination to national and regional committees.
3.13.5.18 Advise and provide professional development opportunities for FARs and SWAs.
3.13.5.19 Attend Executive Council and other Special Groups meetings as an ex-officio, non-voting
member.
3.13.5.20 Attend NCAA Regional Rules Seminars, NCAA National Conventions, and CHAMPS/Life Skills
Conferences.
3.13.5.21 Oversee CCAA Strategic Plan implementation.
3.13.5.22 Advocate diversity at all levels of institutional and conference administration.
3.13.5.23 Oversee day-to-day office operations.
3.13.5.24 Other duties as assigned by the Commissioner.
3.13.6 Director of Championships and Business Development
The Director of Championships and Business Development shall be selected by the CCAA Commissioner
and approved by the Executive Council. The Director of Championships and Business Development shall
work under the supervision of the Commissioner, and duties and responsibilities will include those set out
below.
13.13.6.1
Oversee all CCAA Championships and championship events.
13.13.6.2
Coordinate marketing activities for the conference.
13.13.6.3
Fulfill sponsorship agreements.
13.13.6.4
Coordinate the sports awards program, including the presentation and distribution of awards.
13.13.6.5
Coordinate championship publications and programs.
17
13.13.6.6
Arrange the hotel accommodations and banquets at championships.
13.13.6.7
Coordinate the CCAA merchandise program.
13.13.6.8
Attend championships and select conference meetings.
13.13.6.9
Assist with the day-to-day office operations.
13.13.6.10 Other duties as assigned by the Commissioner.
3.13.7 Coordinator of Officiating
The Coordinator of Officiating shall be selected by the CCAA Commissioner and approved by the
Executive Council. The Coordinator of Officiating shall work under the supervision of the CCAA
Commissioner, and duties and responsibilities will include those set out below.
3.13.7.1
Attend NCAA required programs for officiating in the CCAA and communicate information to
the appropriate constituencies.
3.13.7.2
Coordinate the hiring of assignors for CCAA sports.
3.13.7.3
Establish officiating fees for CCAA sports in all geographic regions.
3.13.7.4
Recommend policy for out-of-region officiating and assignor assignments.
3.13.7.5
Organize and standardize an observation program for CCAA sports.
3.13.7.6
Develop and conduct officiating clinics for officials and coaches for all CCAA sports. These are
to be conducted utilizing a rotation of sports and region.
3.13.7.7
Assist in developing resources for the training and rules education of CCAA officials.
3.13.7.8
Attend CCAA Championship events, coaches meetings and regular CCAA meetings as
requested.
3.13.7.9
Advise institutions and Commissioner as to rulings and interpretations that have affected or
will affect the CCAA events or personnel.
3.14
PARLIAMENTARY AUTHORITY
The current edition of The Standard Code of Parliamentary Procedure by Alice Sturgis governs the CCAA
in all CCAA parliamentary situations that are not provided for in law or in its Charter, Bylaws, or adopted
rules.
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ARTICLE IV - REGULATIONS
4.1
ELIGIBILITY
4.1.1
The members of the CCAA agree to administer their athletic programs in accordance with the
Bylaws of the National Collegiate Athletic Association (NCAA) and the Bylaws of the CCAA.
4.1.2
The CCAA has established rules that are stricter than the NCAA regulations. These differences
are stated below.
4.1.3
Member institutions shall conform to CCAA and NCAA Championships eligibility regulations in
both CCAA and non-CCAA events in all recognized conference sports.
THE FOLLOWING RULES AND REGULATIONS ARE PARTICULAR TO THE CCAA
4.1.4
Academic Requirements – Grade Point Average
To be eligible to compete in intercollegiate athletics a student-athlete must have at the time of
competition, a grade point average of 2.0 (computed on a 4.0 scale) at the certifying institution.
4.1.4.1
Multiple Grade Point Averages
A student-athlete must have both a cumulative 2.0 grade point average (including part time,
transfer, and advanced placement credit hours that are accepted by the certifying institution)
and an institutional 2.0 grade point average (including only coursework completed at the
certifying institution).
4.1.4.2
Calculation of Grade Point Average for Student-Athletes
A student-athlete must meet the 2.0 grade point average at the certifying institution based on
the method of calculation used by the institution for calculating grade-point averages for all
students, and the calculation shall include only course work normally counted by the certifying
institution in calculating the grade-point average for graduation.
4.1.4.3
Frequency of Calculation
A student-athlete’s grade point average shall be calculated after each term of enrollment.
4.1.4.3.1
Any request for an exception to 4.1.4 must be reviewed by the FAR Eligibility Committee at
any regularly scheduled Executive Council Meeting (Fall, Winter, Spring) or by conference
call.
4.1.4.3.2
In the event of a tie vote from the FAR Eligibility Committee on a waiver request, the request
will be referred to the full FAR Committee, and a simple majority vote will determine the
outcome.
4.1.4.3.3
Institutions shall use the CCAA Eligibility Waiver Form (Appendix VIII) for all student-athletes
at CCAA institutions when applying for a waiver of 4.1.4.
4.1.5
Eligibility Validation and Review
4.1.5.1 Certification of academic eligibility is the exclusive jurisdiction of the Faculty Athletics
Representative (FAR) at each member institution. A coach shall not permit an individual to
19
participate in intercollegiate competition before the Faculty Athletics Representative has certified
the individual eligible, nor after the individual has been declared ineligible.
4.1.5.2 Each student-athlete shall annually, prior to participation in any intercollegiate competition,
complete and sign the CCAA Student-Athlete Eligibility Form (Appendix V), and sign a statement
required by the NCAA in which the athlete submits information relative to his or her eligibility,
financial aid and amateur status. Failure to complete and sign these statements annually shall
result in the student-athlete’s ineligibility for participation in intercollegiate athletics. The
athletics director is responsible to ensure that each athlete satisfy this requirement.
4.1.5.3 Eligibility shall be certified immediately prior to the beginning of intercollegiate competition in the
particular sport.
4.1.5.4 If the eligibility of the student-athlete changes during the course of the quarter or semester, the
FAR shall immediately certify him/her as eligible or ineligible to compete. The full-time status
needs to be checked every week.
4.1.5.5 When a season of competition in a sport continues into a subsequent semester or quarter, the
grade point average and course load requirements shall be confirmed again for continued
eligibility.
4.1.5.5.1 If the eligibility of a student-athlete changes at the end of a semester/quarter, he/she shall
become eligible or ineligible at the time the FAR officially certifies his/her status. In any
event, eligibility status shall be determined no later than the first day of class of the following
quarter/semester or as soon as the grades are officially available, whichever is later.
4.1.5.6 All matters involving eligibility policy shall be submitted to the FARs. Appeals for eligibility review
should be submitted utilizing the CCAA Eligibility Waiver Form (Appendix VIII).
4.1.5.7 A request for a waiver of eligibility under the “Hardship Waiver” provisions of NCAA regulations
shall be submitted to the CCAA Commissioner who in turn will forward the request and
documentation to the FARs Committee. This documentation shall include:
• CCAA Hardship Waiver Form (Appendix IX).
• A copy of the season’s schedule, indicating all events in which the student-athlete participated.
• A statement by a physician or surgeon as required by NCAA regulations.
4.1.6
4.1.6.1
Eligibility Records
Current copies of the following records and statements shall be kept on file in the athletics
departments and the office of the Faculty Athletics Representative.
4.1.6.1.1
Signed NCAA statements of student-athletes regarding eligibility, recruitment, financial aid,
and amateur status.
4.1.6.1.2
Signed CCAA student statements for use in determining eligibility.
4.1.6.1.3
Current copies of the Eligibility and Participation Roster for each CCAA sport.
4.1.7
4.1.7.1
Eligibility Violations
In dealing with all suspicions or allegations of eligibility violations, the FAR of the questioning
institution shall request an explanation from the FAR of the certifying institution, who shall
provide a response within seven days. A written response may be requested including a
20
complete academic and athletic history of the student-athlete, together with any other
information upon which the student-athlete’s eligibility was certified. If the questioning
institution is not satisfied with the response, its FAR shall submit the case to the CCAA
Commissioner for referral to the FAR Eligibility Committee.
4.1.8
Intra-CCAA Transfers
4.1.8.1
Undergraduate student-athletes transferring from one CCAA institution to another CCAA
institution who wish to compete in a CCAA sponsored sport in their first year of attendance
must receive approval from the prior institution on the CCAA Intra-Conference Transfer Release
Form and subsequent approval by the FAR Eligibility Committee at any regularly scheduled
Executive Council Meeting (Fall, Winter, Spring) or by conference call. Student-athletes failing
to receive such approval are required to serve a year of residency (two full-time semesters or
three full-time quarters) at the institution they are transferring to before they are eligible to
compete for that institution, unless they fall under the provision of 4.1.8.2.
4.1.8.2
CCAA institutions who have invested heavily in a student-athlete reserve the right to ask for a
year of residency for the intra-conference transfer, personal circumstances not withstanding.
Nevertheless, under extraordinary circumstances, the FAR Eligibility Committee may waive the
year of residency without the concurrence of the prior institution.
4.1.8.3
In the event of a tie vote from the FAR Eligibility Committee on a waiver request, the request
will be referred to the full FAR Committee, and a simple majority vote will determine the
outcome.
4.1.8.4
Institutions shall use the CCAA Permission to Speak Form (Appendix VI) for all student-athletes
at CCAA institutions.
4.1.8
Letters of Intent
The CCAA Conference Letter of Intent (CLI) (Appendix XIII) and the National Letter of Intent (NLI) will
be honored by all member institutions. The CLI can be utilized to commit a student-athlete to a member
institution when the NLI cannot be utilized.
4.2
FINANCIAL AID
4.2.1
Financial Aid made available to student-athletes at member institutions must conform to all
restrictions established by the NCAA.
4.2.2
The Athletics Director, in accordance with the Financial Aid Director at each institution, shall
certify the distribution of financial aid to student-athletes to assure conformance with the rules
and philosophy of the NCAA.
4.2.3
Each member institution shall distribute the CCAA Financial Aid Annual Report (Appendix XII)
covering the allocation and disbursement of financial aid funds during the academic year just
completed. The report shall detail the number of grants and total moneys expended for each
sport. Each institutional report shall be signed by the athletics director and institutional financial
aid director. These reports shall be distributed at the Executive Council Fall Meeting.
4.3
GENDER EQUITY
4.3.1
It is the responsibility of each member institution to comply with federal and state laws regarding
gender equity.
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4.3.2
The activities of the CCAA should be conducted in a manner free of gender bias.
4.4
AMENDMENTS
4.4.1
The constitution can be amended at any regular or special meeting of the Executive Council by a
two-thirds vote of all member institutions. All amendments to the Constitution and Bylaws must
be ratified by the Presidents/Chancellors Group.
4.4.2
Amendments may be proposed by any member of the Executive Council.
4.4.3
All amendment proposals are to be transmitted to the Commissioner for distribution to all
members of the Executive Council. Proposals must be received by the Commissioner at least
twenty (20) calendar days in advance and redistributed for receipt by members of the Executive
Council at least ten (10) calendar days in advance of the date of the meeting at which the
amendment is to be submitted for vote.
4.4.4
Amendments for Special Group Codes
Special Group Codes can be amended at any regular or special meeting of the Executive Council by a
simple majority vote.
4.4.5
Effective Date For Constitution and Special Group Codes
Any approved amendment to the Constitution becomes effective upon ratification by the
Presidents/Chancellors’ Group. Any approved amendment to the Special Group Codes becomes effective
at the Executive Council’s discretion.
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SPECIAL GROUP CODES
5.1 GENERAL SPECIAL GROUPS REGULATIONS
5.1.1
Playing and Practice Seasons
5.1.1.1
Rules that govern the playing and practice seasons shall be in accordance with the NCAA rules.
5.1.1.2
The scheduling format for each sport shall be developed and approved by the Executive
Council no later than the Executive Council Spring Meeting.
5.1.1.3
One year lead time is necessary for schedules to be approved in two-year rotations.
5.1.1.4
Changes in scheduling formats may be suggested by sports committees. Such proposals shall
be developed by the sports committee, with guidance from the Administrative Liaison.
Proposals will be submitted for Executive Council review through the Game Management
Committee.
5.1.1.5
Specific master athletics schedules for each sport shall be produced and distributed by the
Commissioner’s Office following Executive Council approval.
5.1.1.6
The Commissioner’s Office will produce master athletics schedules for all team sports for
examination at the Fall, Winter, or Spring Executive Council Meeting one year in advance.
5.1.1.7
Special circumstances that necessitate master schedule changes must be agreed upon by all
affected institutions’ athletics directors. Agreed upon changes to institutional schedules and
reporting of those changes must be submitted to the CCAA Commissioner’s Office by the
following deadlines:
1) Fall and Winter Sports – Soccer, Volleyball and Basketball
a) CCAA schedule changes: May 29
b) Complete schedule changes: June 30
2) Spring Sports – Baseball and Softball
a) CCAA schedule changes: August 28
b) Complete schedule changes: September 30
5.1.1.8
Final examination schedules that necessitate master schedule changes must be accommodated
to meet the affected institution’s final exam schedule. In rescheduling, the result should be the
same for the affected institution and their traveling partners. The change must be initiated by
the Director of Athletics of the affected institution. Changes must be submitted to the CCAA
Commissioner’s Office as soon as possible.
5.1.1.9
The Commissioner will make the determination to mandate the site, date, and time for
postponed CCAA contests when institutional representatives cannot make a decision.
5.1.1.10 The CCAA is to use the following criteria when drafting schedules: a) consecutive home and
away weekends should be minimized; b) teams should not play out–of–region two consecutive
weeks.
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5.1.2
Game Management and Conduct (See Appendix XV for General Regulations)
5.1.2.1
Equipment provided for warm-up shall be in accordance with NCAA minimum standards.
5.1.2.2
The host team shall provide all the personnel necessary (Scorers, Public Address Announcer,
etc.) for the conduct of the game.
5.1.2.3
The national anthem is to be played before team introductions at all CCAA contests.
5.1.2.4
The host institution is responsible for all specified statistical data.
5.1.2.5
Rules that govern the conduct of the game shall be in accordance with the CCAA, the NCAA
Championship Handbook rules, and governing sports organizations.
5.1.2.6
An NATA Athletic Trainer/Physician shall be on site or in the training room of host institution for
every competition involving a CCAA institution.
5.1.2.7
The host institution shall provide ice and water for the visiting team no later than during pregame practice. Each site should provide opponent with equal opportunity for pre-game
practice. Restrooms shall be accessible at all sites to teams and fans.
5.1.2.8
Individual-use bench towels must be provided for all visiting teams. For sports that do not
utilize a “bench” (e.g., cross country, golf, track & field), a stack of towels must be available at
the athletic training station.
5.1.2.9
Tickets: No complimentary tickets shall be provided to visiting teams.
5.1.2.10 All CCAA sports shall be administered in compliance with a game management protocol
distributed by the CCAA Office of the Commissioner.
5.1.2.11 Any deviations to the times listed on pre-game protocols must have prior approval from both
designated athletic administrators.
5.1.2.12 All unresolved protests relating to violations of the rules of the game, failure to conform to preor post-game regulations, breach of ethics, unsportsmanlike conduct, etc., by any studentathlete, coach or any other official institutional representative shall be reported by the Director
of Athletics or the designee to the CCAA Commissioner within 72 hours of the alleged event.
Every effort should be made to resolve the conflict informally prior to reporting the event to the
Commissioner.
5.1.2.12.1 Within ten (10) days of receiving a protest, the Commissioner shall notify in writing each
member of the Executive Council as to the nature of the protest. The Commissioner will
take appropriate and timely action on all such protests in accordance with the duties
prescribed, in the provisions in the Bylaws of the CCAA, governing game conduct.
Commissioner will notify in writing each member of the Executive Council of the decision
within ten (10) days of the action. In the matter of eligibility violations, the commissioner
will perform the duties specified in Article 4.1.7.1 of the CCAA Constitution.
5.1.2.12.2 The Executive Council should attempt to validate or reject the alleged violation and decide
if any disciplinary action is indicated. If disciplinary action is called for, every effort should
be made to assess a penalty that is commensurate with the violation.
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5.1.2.12.3 If a player is ejected from two contests for fighting during a season, the player will be
suspended from the next regularly scheduled contest after the second ejection. If a team
has three ejections for fighting during a season, the head coach will be suspended for the
next regularly scheduled contest after the third ejection. If a sport has a more restrictive
rule, then that rule shall apply.
5.1.2.12.4 All ejections shall be reported by the Coordinator of Officiating to the respective athletics
directors and the CCAA Office.
5.1.2.13 It is the responsibility of the host institution to provide adequate security and enforce all crowd
control standards per NCAA Championship Guidelines (inclusive of the ban on artificial
noisemakers). Additionally, host institution bands may not be seated or positioned behind the
visiting team bench(es), regardless of distance.
5.1.2.14 Traveling squad size for all CCAA contests will be determined by the Legislative Committee.
5.1.2.15 Whenever a traveling squad size is indicated and an institution exceeds that number, there
may be a forfeit of that game. Procedure will be to call the violation to the attention of the
head official, who will verify the numbers involved. This violation will then be reported to the
Commissioner by the host institution and verified by the official. The Executive Council will
then act on the violation.
5.1.2.16 Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the
tobacco prohibition by the athletes, coaches, game officials or administrative staff. All selfreports are to be sent to the CCAA office. An athlete faces a one-game suspension on the first
offense; on the second offense and any offense thereafter by any member of a CCAA athletic
team, the athlete and head coach are suspended for one game.
5.1.2.17 Ejections: Where the NCAA sport rules do not provide for a one-game suspension for ejection,
the CCAA requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletics Personnel).
5.1.2.18 Sportsmanship and Ejections: An ejection of any student-athlete or member of a coaching
staff resulting from unsportsmanlike conduct and/or inappropriate language will be reviewed
by the Commissioner and Coordinator of Officiating, who are to inform the affected
institutions’ athletics directors of the incident. The Commissioner may take disciplinary action
at his discretion.
5.1.2.19 Sportsmanship - Regular Season - In the case of poor sportsmanship or misconduct during a
regular season CCAA athletics event, the Commissioner may independently issue letters of
reprimand and in consultation with the Executive Council Board of Directors take further
disciplinary action.
5.1.2.20 Sportsmanship at Championships - At a CCAA championship event, a breach of sportsmanship
shall be interpreted in a manner similar to misconduct as defined in the Championships
Handbook. The Commissioner shall have authority to impose penalties ranging from letters of
reprimand to suspension from athletics participation.
5.1.2.21 The CCAA Sportsmanship Statement will be read at all events where a public address
system is utilized.
5.1.3
5.1.3.1
Officials
Officials shall have a private dressing room or area (outdoor sports) for all CCAA contests.
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5.1.3.2
All officials must be certified by an accredited collegiate association or governing body.
Officials will be scheduled by an assignor selected by the CCAA Coordinator of Officiating.
5.1.3.3
No current faculty, staff or student of a member institution may officiate in CCAA contests.
Officials may officiate CCAA contests of an institution they attended if 10 years have elapsed
since they completed their enrollment at the institution.
5.1.3.4
An official may not work another contest on the same day he/she is to officiate a CCAA contest.
5.1.3.5
A letter shall be sent to officials working an institution’s game providing them with information
about the site of the game, parking location, parking pass and any other pertinent information
a visiting official needs.
5.1.3.5.1 Prior to the contest, officials should be notified as to who will be responsible for escorting the
officials off the court at halftime and after the games as well as promptly allowing them into
their dressing area.
5.1.3.5.2 After the contest, players, coaches, fans, administrators shall be barred from the officials’
dressing room. The CCAA Observer, Coordinator of Officiating and the Commissioner will be
allowed in the officials’ dressing room. Officials after a contest evaluate their performance in
the game, discuss situations that arose during the contest, and may be evaluated by an
observer.
5.1.3.5.3 If an official is having problems with procedures or personnel at an institution, an attempt
should be made to rectify the problem in a professional and courteous manner. If this
attempt fails, appropriate action should be initiated with the Coordinator of Officiating and
reported to the Commissioner’s Office. It should be remembered that the conduct of all
participants before, during, and after an event is a reflection on that individual, the institution
or profession represented, and the CCAA.
5.1.3.6
Any complaints regarding game officials should be communicated through the institution’s
athletics director to the CCAA Coordinator of Officiating in writing.
5.1.3.7
Payment for mileage shall be at a rate determined annually and the amount indicated in the
published fee schedule. No payment for mileage shall be paid to officials in the same
metropolitan area in which they live.
5.1.3.8
The CCAA Commissioner will assess each member institution for its share of officiating fees and
mileage charges for that sport. Member institutions will be assessed directly for all mileage
charges resulting from non-CCAA contests at their institution and will share prorated in mileage
charges resulting from all regular CCAA contests.
5.1.3.9
If an official reports for a scheduled game assignment and no game takes place, the official will
be paid 50 percent of the fee normally received and full mileage reimbursement.
5.1.3.10 When one official (umpire) reports to the game site, the game will be played.
5.1.4
5.1.4.1
Championships
The CCAA Champion will be the team with the best win-loss record in CCAA play unless
otherwise designated by the Executive Council and described in specific sport codes.
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5.1.4.2
For sports in which the NCAA awards automatic berths to postseason play, the CCAA automatic
qualifier shall be the CCAA Champion. In the sports of basketball, baseball, and softball, the
automatic qualifier shall be the CCAA Tournament Champion.
5.1.4.3
Refer to appropriate sport code or game management protocols for tie-breaker information.
5.1.4.4
With sports that have championships, the host will be responsible for administering the
championship.
The host institution should be prepared to assume some economic
responsibility for the operation of the championship. Participants will pay their own expenses.
5.1.4.5
The Championship Committee is to determine which postseason events should continue, in
what sports, and what the CCAA schedule and alignments (divisional, non-divisional) should be.
The Championship Committee will also investigate the potential of pre-selected neutral sites to
maximize the full potential of CCAA Championship events.
5.1.4.6
The conference office shall be given responsibility and control of selecting the site hotel for the
conference championships.
5.1.4.7
All revenue from the CCAA championships in team sports (soccer, basketball, softball, baseball)
will be held in a championships reserve account. The following priorities will be followed in
establishing the reserve account:
1) Revenue from championships should support all the sport championships.
2) A formula be created that refunds to the participating teams based on the duration of their
involvement at the championships, the distance teams must travel to the championships,
and the squad sizes of each sport.
3) Funds will not be distributed until the end of the fiscal year when all expenses are realized.
4) Develop a method for host institutions to recoup some of their costs.
5) Factor in a value for seed money for the next year’s championships.
5.1.4.8
5.1.5
Pre-determined sites shall be selected by the Executive Council for all CCAA Championship
Competitions. Hosting bids will be solicited by the Commissioner’s Office at times that will allow
site selection decisions to be made at least four months prior to each championship.
Awards
5.1.5.1
Each member of the championship team in any sport will receive a framed certificate from the
CCAA testifying to his/her participation on the championship team and a championship t-shirt.
5.1.5.2
The institution of the championship team in any team sport will receive a plaque and banner
signifying the CCAA Championship.
5.1.5.3
For the sports of basketball, baseball, and softball, the tournament champions will receive a
banner and tournament champion t-shirts.
5.1.5.4
The following will be in place in voting for All-CCAA teams for those sports that require voting:
5.1.5.4.1
Utilize a weighted point system as determined by the CCAA Director of
Communications.
5.1.5.4.2
All voting will be done by electronic ballot.
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5.1.5.4.3
Coaches cannot vote for their own athletes.
5.1.5.4.4
All ties will be voted off. This may be done at the coaches meeting, if necessary.
5.1.5.4.5
A player must receive one vote to receive honorable mention.
5.1.5.4.6
The All–CCAA teams and individual honors are to be announced prior to the NCAA
Regional Championship for each sport.
5.1.5.5
All-CCAA nominations from head coaches must be submitted to the CCAA Director of Media
Relations no later than eight days prior to the end of the regular season. Sport-specific
legislation regarding the All-CCAA nomination procedure may supersede this requirement.
5.1.5.6
All-CCAA Teams, Most Valuable Player, Most Valuable Pitcher, Freshman of the Year,
Newcomer of the Year, and Coach of the Year shall be determined via an electronic voting
procedure using a weighted point system, as outlined by the CCAA Director of Media Relations.
5.1.5.6.1
There shall be one (1) Most Valuable Player plaque in every CCAA sport.
5.1.5.6.2
There shall be one (1) Coach of the Year plaque in every CCAA sport.
5.1.5.6.3
Each member of the All-CCAA First Team in every sport will receive a framed certificate.
5.1.5.6.4
Each member of the All-CCAA Second Team in every sport will receive a framed certificate.
5.1.5.6.5
Each member designated All-CCAA Honorable Mention will receive a framed certificate.
5.1.5.6.6
The CCAA shall honor a Freshman of the Year in every sport. This may be awarded to true
freshmen (first-year full time students) only. The recipients will receive a framed
certificate.
5.1.5.6.7
The CCAA shall honor a Newcomer of the Year in every sport. This may be awarded to a
student-athlete competing at a CCAA institution for the first time, excluding true freshmen
and students transferring from a four-year institution who have previously competed at the
four-year institution. The recipients will receive a framed certificate.
5.1.6
CCAA All-Academic Award
5.1.6.1
Criteria for Selection
a. Varsity student-athlete (must have earned a varsity letter during the academic year).
b. Must compete in a CCAA-sponsored sport.
c. Undergraduate student-athletes must earn a grade point average during the academic
year of 3.40 or higher in a minimum of 24 semester units or 36 quarter units completed
at the certifying institution. Non-graded units may be included in the 24/36-unit total.
Undergraduate student-athletes who are graduating mid-year must earn a 3.40 grade
point average or higher in all units taken during the final academic year of attendance.
(Revised: 9/2012)
d. Graduate students are not eligible for CCAA All-Academic Awards. (Revised: 1/2013)
5.1.6.2
Each qualified student-athlete shall receive a framed certificate.
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5.1.6.3
5.1.7
Faculty Athletics Representatives shall notify the Commissioner of their All-Academic Award
winners by July 15. The certificates shall be distributed to the athletics directors by the Fall
Executive Council Meeting. CCAA Athletes of the Year
The Athletes of the Year (One (1) Male, One (1) Female) will be selected by a vote of the CCAA
institution Sports Information Directors during their annual spring meeting. A plaque will be awarded to
each recipient.
5.1.8
CCAA Scholar-Athletes of the Year
5.1.8.1
The Scholar-Athletes of the Year (One (1) Male, One (1) Female) will be selected by a vote of
the CCAA Faculty Athletics Representatives. A plaque will be awarded to each recipient.
5.1.8.2
Criteria for Nomination
a) Grade point average of 3.50 at CCAA institution
b) Must have completed final season of competition
c) Must participate in a CCAA-sponsored sport
d) One page recommendation from coach, completion of application form, up-to-date
transcript
e) Institutions may only nominate one (1) male and one (1) female per institution
5.1.8.3
Deadlines
a) All materials listed above shall be sent to the CCAA Commissioner no later than 10
calendar days prior to the Executive Council Spring Meeting.
b) Commissioner to forward copies to all CCAA FARs no later than 7 calendar days prior to
the Spring Meeting. Discussion and voting should take place at the Executive Council
FAR Spring Meeting.
5.1.8.4
5.1.9
5.1.9.1
Voting Procedures
a) May not vote for own nominee
b) Will rank candidates 1-10 (1 being highest)
Commissioner’s Cup Award
The CCAA Commissioner's Cup shall be awarded to the institution with the highest ranking
based on the following formula:
1) Each institution selects two fall sports, two winter sports, two spring sports and two
wildcards.
2) Each sport will calculate a team's rank by its finish in the league standings for team
sports (Women’s Volleyball, Soccer, Basketball, Baseball, Softball), and by its finish in the
championship event for individual sports (Cross Country, Men’s Golf, Track & Field).
Based on each team's finish, it will add the corresponding number of points to its total
(example: 1st place = 1 point, 10th place = 10 points). In team sports that conduct
postseason championship events (Soccer, Baseball, Softball), the tournament champion
shall subtract 1 point from its point total in the given sport.
3) The institution with the lowest point total at the end of an academic year is the
Commissioner's Cup winner.
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5.1.10 Dr. Hal Charnofsky Memorial Award
5.1.10.1
The Dr. Hal Charnofsky Memorial Award is given annually to two student-athletes at each
CCAA institution who are selected by their institution. A plaque will be awarded to each
participant.
5.1.10.2
The language on the award will read, “The Dr. Hal Charnofsky Memorial Award recognizes
CCAA student-athletes who have distinguished themselves in the classroom and in their
sport.”
5.1.10.3
Criteria for Selection
a) Student-athletes must participate in a CCAA sponsored sport.
b) Each institution may choose two award winners.
c) Institutions will have flexibility in determining the winners of the award.
5.1.10.4
The awards distribution date will be determined by the conference office. If the awards
cannot be sent to institutions prior to their year-end banquets, a certificate template will be
sent.
5.1.11
Special Equipment/Special Situations
Each visiting CCAA participating institution may video its own contest at any CCAA institution.
5.1.12 Digital Video Exchange Policy
The following policy applies to all regular season contests in the sports of women’s volleyball, men’s
basketball, and women’s basketball.
5.1.12.1
All regular season contests are to be made available for scouting purposes via the CCAA
video server. Any game that affects the record will follow regular season protocol regardless
of it the game is home or away. (Revised: 1/2013)
5.1.12.2
The visiting team(s) shall receive a DVD of the contest(s) immediately following its
conclusion.
5.1.12.3
If the home team cannot provide a DVD of the contest(s) to the visiting team(s) immediately
after the contest, they will be required to give the original DVD to the visiting institution. The
visiting institution will return the DVD to the home institution within 48 hours. Blank DVDs
are supplied by the home team.
5.1.12.4
At the conclusion of each CCAA volleyball contest, the home institution is responsible for
uploading the game file to the CCAA server by 12:00pm on the Monday following the game.
(Revised: 6/2013)
5.1.12.5
At the conclusion of each CCAA basketball contest, the home institution is responsible for
uploading the women’s game file by 9:00 pm and men’s game file by 11:00 pm on the day of
the game to the CCAA server. (Revised: 6/2013)
5.1.12.6
All video contest data (i.e., game file) from the previous week’s play will be available for all
teams at 1:00pm the Monday following the games, and will be stored on the CCAA server for
a period of three weeks. (Adjustments to the time availability of video may be made by the
CCAA administrative staff to accommodate server storage capacity.)
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5.1.12.7
In the event of a technical malfunction at an institution, it is the home institution’s
responsibility to provide a hard copy DVD to each CCAA institution via overnight mail by
12:00pm on Tuesday following the game.
5.1.12.8
Violations of this policy should be reported by the institution’s athletics director to the CCAA
Commissioner. Upon the second violation of this policy, institutions will be assessed a $100
fine. Upon the third violation of this policy, institutions will forfeit their ability to access the
server and download contests.
5.1.12.9
Blank DVDs must be used for all recorded copies. Audio is required for volleyball only.
5.1.12.10
CCAA institutions are prohibited from sharing contest video in any format (e.g., DVD, VHS,
server access) with non-CCAA institutions. Contests that include the participation with a nonCCAA institution may be distributed to that institution via DVD. Server access is strictly
prohibited.
5.1.12.11
Host institutions for neutral site contests (two different teams other than the host, playing at
the host institution) may record the contest for distribution to the two participating teams.
The host may not keep the video unless it elects to use an allotted request for the season as
outlined in the specific sport regulation.
5.1.12.12
First round CCAA Championship games must be uploaded to the server by the host institution
no later than 12:00 pm the following day.
5.1.12.12 Institutions are required to show the scoreboard during all timeouts of basketball games.
5.1.13 Scouting Reports
5.1.13.1
Scouting reports for CCAA institutions may not be shared with other institutions inside or
outside the CCAA.
5.1.13.2
It is not permissible at any time to provide a non-CCAA institution with video or any
information concerning any CCAA institution’s teams.
5.1.13.3
The reporting of a violation of 5.1.13.1 and/or 5.1.13.2 should be communicated between
the two athletics directors of the institutions involved and a letter noting the violation should
be forwarded from the reporting director of athletics to the CCAA office.
5.1.13.4
The first violation involving 5.1.13.1 and/or 5.1.13.2 will result in a Letter of Reprimand from
the CCAA to the violating institution.
5.1.13.5
If a second violation occurs in same season, the violating institution shall be fined $500.
5.1.14
Amendments to Special Group Codes
5.1.14.1
Guidelines and additional regulations relevant to the administration of the CCAA shall be
set forth in the Special Group Codes adopted by the Executive Council of the CCAA.
5.1.14.2
All Special Group Codes must be consistent with the provisions of the Constitution. The
Constitution prevails if any inconsistency is revealed.
5.1.14.3
The Special Group Codes shall provide rules and regulations governing the following items:
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5.1.14.3.1 The administration of intercollegiate athletics by members of the CCAA.
5.1.14.3.2
The establishment of games, schedules, meets, tournaments and other athletics events
sponsored by the CCAA.
5.1.14.3.3 The establishment of eligibility requirements for student-athletes and procedures for
administering and enforcing the eligibility standards set forth in the Constitution and
Special Group Codes.
5.1.14.3.4 The adoption of rules of play and competition for approved CCAA sports.
5.1.14.4
The Special Group Codes of the CCAA can be modified or amended at any regular or special
meeting of the Executive Council by a simple majority vote of all voting members present.
5.1.14.5
Any approved changes in the Special Group Codes become effective immediately unless
otherwise indicated.
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5.2 BASEBALL
5.2.1
Playing Season
5.2.1.1 The format for the master schedule shall be that each institution shall play every other institution
four games. If the competition is between two institutions within close proximity (same region),
then the designated home team will host a Saturday doubleheader and the other two games may
be played as single games Thursday, Friday, or Sunday at either site dependent on mutual
consent of the athletics directors involved.
5.2.1.1.1
Beginning in the 2011-12 season and thereafter, all baseball teams located more than
150 miles apart will go to a four-game destination schedule with all four games taking
place at the host institution, unless splitting the series is mutually agreed upon by both
Athletic Directors.
5.2.1.2 Teams eligible for the CCAA Baseball Championship Tournament shall not schedule non-CCAA
games during the CCAA tournament.
5.2.2
Game Conduct
5.2.2.1 Time/length of contests:
5.2.2.1.1
In-region series shall be played between Thursday and Sunday, with one (1) mandatory
doubleheader either Saturday or Sunday. In-region make-up games are scheduled per
mutual consent of the involved institutions’ athletics directors. Out-of-region series shall
be played over three consecutive days between Thursday and Monday, with one (1)
mandatory doubleheader either Saturday or Sunday. If you have traveled for an out of
region series, it counts as the series and rained out/not played contests for that specific
series will not be made up. (Revised: 6/2012)
5.2.2.1.2
Single day games shall begin at 2:00pm. Single night games shall begin no earlier than
6:00pm and no later than 7:00pm. Sunday single games shall begin at 11:00am. Sunday
split-series games shall begin at noon, unless mutually agreed upon by the athletic
directors involved. Day contests scheduled after the start of daylight savings time shall
begin at 3:00pm. Game site changes due to inclement weather require mutual written
agreement from each institution’s director of athletics or designee and must be submitted
to the CCAA Commissioner. Host schools can adjust starting times for safety purposes.
(Revised: June 2013)
5.2.2.1.3
Doubleheaders at unlighted fields shall begin at 11:00am except during daylight savings
time they shall start at noon, unless mutually agreed upon by the athletics directors
involved. Institutions with lighted facilities are not bound by this requirement. A nineinning game will be followed by a seven-inning game. (Revised: June 2013)
5.2.2.1.4
All rules utilized for NCAA Championship play shall be utilized in all CCAA games,
including dugout decorum. The host institution shall insure that the officials enforce the
NCAA and CCAA regulations.
5.2.2.2 A maximum of 25 eligible players may participate in any CCAA contest. The roster of 25 players
must be exchanged by head coaches no later than the pre-game meeting prior to each single
game and prior to the first game of a doubleheader. The roster must include the name and
uniform number of each of the 25 designated players. The same 25 players must be listed for
each of the four games of a series when playing an out-of-region team (region is within 250
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miles of institution) or playing an in-region team who is staying the night in the home team’s
vicinity. No more than 35 players from the home team shall be in uniform at a home contest.
(Revised: 6/2012)
5.2.2.3 There will be a twenty-minute intermission between games of a doubleheader unless it is
extended by mutual consent of the participating head coaches.
5.2.2.4 Site available for practice: Batting practice for the visiting team shall begin one hour, fifteen
minutes prior to game time (30 minutes in length). Each team will have a maximum of 8
minutes infield practice. (Revised: 6/2012)
5.2.2.5 Jersey Color - Light jerseys will be worn by the home team and dark jerseys will be worn by the
visiting team.
5.2.2.6 The host institution trainer shall provide ice and water for the both teams in their dugouts no
later than the start of batting practice. Each site should provide opponent, with equal
opportunity to the field (practice mounds, screens, dugouts, etc.). Restrooms should be
accessible at all sites for teams and fans.
5.2.2.7 The host institution shall provide locker room (including a lavatory) and shower facilities for the
visiting teams. The visiting teams are responsible for furnishing their own towels and are to
request shower access at least 48 hours before arrival at the game site.
5.2.2.8 A team may film or videotape its game(s) during CCAA competition, but not games involving
other teams. Teams may only film from designated areas defined as the spectator areas from the
infield cut-outs from first base to third base.
5.2.2.9 The use of speed (radar) guns by participants is prohibited.
5.2.3
Championships
5.2.3.1 The winner of the CCAA regular season as determined by winning percentage shall be declared
the CCAA Champion. The winner of the CCAA Championship Tournament will be designated as
the CCAA Tournament Champion, and will be given the automatic qualification to NCAA
postseason play.
5.2.3.2 All teams tied for first place, as determined by winning percentage, will be declared regular
season co-champions. Appropriate tie-breaking procedures will be utilized to seed the
championship tournament. (Revised: 6/2012)
5.2.3.3 The CCAA Championship Tournament will consist of the four (4) teams with the No. 1, 2, 3 and 4
highest winning percentage in the regular season CCAA schedule. The tournament will be a
double-elimination format.
5.2.3.4 In the event of a tie in the regular season winning percentages among eligible teams for the
CCAA Championship Tournament, the tournament participant(s) and/or seedings will be
determined in the following order of tiebreakers: 1) Head–to–head record; 2) Compare tied
teams’ winning percentage against teams selected for the tournament; 3) Compare tied teams’
winning percentage against the highest ranked non–participating tournament team; 4) Coin Flip.
First Round - 1 vs 4 and 2 vs 3.
5.2.3.5 An institutional administrator from each participating team must be present at the CCAA
Championship Tournament. The administrator may be the FAR or a non-Executive Council
34
member. The administrator must attend the championship for the duration of the team’s
involvement.
5.2.4
Awards
5.2.4.1 All-CCAA teams, Most Valuable Player/Pitcher, Freshman of the Year, Newcomer of the Year, and
Coach of the Year shall be selected electronically and distributed at the Spring CCAA Baseball
Coaches Meeting. The selections will follow the ABCA All-America selection format. Nominees
are to include their complete CCAA season statistics.
5.2.4.1.1
Seventeen (17) first team All-CCAA awards: catcher, first base, second base, third base,
shortstop, four outfielders, one additional infielder, four pitchers, one relief pitcher, one
designated hitter, one utility player.
5.2.4.1.2
Seventeen (17) second team All-CCAA awards: catcher, first base, second base, third base,
shortstop, four outfielders, one additional infielder, four pitchers, one relief pitcher, one
designated hitter, one utility player.
5.2.4.1.3
Seventeen (17) third team All-CCAA awards: catcher, first base, second base, third base,
shortstop, four outfielders, one additional infielder, four pitchers, one relief pitcher, one
designated hitter, one utility player.
5.2.4.1.4
One (1) Most Valuable Player Award.
5.2.4.1.5
One (1) Most Valuable Pitcher Award.
5.2.4.1.6
One (1) Coach of the Year Award.
5.2.4.1.7
One (1) Freshman of the Year Award.
5.2.4.1.8
One (1) Newcomer of the Year Award.
5.2.4.1.9
CCAA Championship Team Award.
5.2.5
Special Equipment/Special Situations
5.2.5.1 Host institutions must provide a drying agent on site to minimize the effects of rain (e.g. tarp or
diamond drying substance).
5.2.5.2 Host institutions must have an infield tarp for their baseball facility.
5.2.5.3 Rained-out or suspended games (any game halted because of a facility failure) - the following
procedures for makeup will be in effect: 1) The next scheduled game at the home site shall be
played as a doubleheader, 2) If the last scheduled game is rained out or suspended, the game
will be played on the next available date for both teams where a game is not scheduled, 3)
Failure of a team to abide by the makeup rules will result in forfeiture, 4) All teams must
complete all rained out or suspended games within the region prior to the end of the CCAA
schedule.
5.2.5.4 When playing outside the region, no inning may begin after 4:30pm on the final day of the
series, unless agreed upon by both institutions’ directors of athletics prior to the start of play.
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5.2.5.5 In cases where the final game of a weekend series cannot be completed the CCAA shall utilize
the NCAA Official Game Rule instead of the Suspended or Halted–Game Rule.
5.2.5.6 The official baseball of the CCAA is provided by Rawlings. This ball is to be used in all CCAA
games and the CCAA Championship.
5.2.6
Coaches Meeting
Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates,
time and format will be adjusted based on sport specific and conference circumstances. (Revised:
6/2012)
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5.3 BASKETBALL
5.3.1
Playing Season
5.3.1.1
5.3.2
The CCAA schedule will be a double round-robin (home/away) format. Travel partners shall
reverse the order of their opponents in the second round of CCAA play.
Game Conduct
5.3.2.1
Weekend contests are to be played on Fridays and Saturdays. To change a contest from a
Friday to a Thursday, approval is required from all four institutions involved in that weekend’s
contests (or all three institutions if the series involves the stand-alone team). Saturday contests
are not permitted to be moved to a different day.
5.3.2.2
Travel partner contests may be scheduled at any time during the season by mutual consent of
the involved athletic directors. (Revised: 6/2012)
5.3.2.2.1 When the schedule includes a stand-alone team, travel partner contests will be played on
Wednesdays when the stand-alone team is hosting that weekend’s contests against the
travel partners, and on Thursdays when the stand-alone team is on the road against the
travel partners. To change the date of a travel partner contest, approval is required from
all three institutions involved in that week’s contest. (Revised: 6/2012)
5.3.2.3
Single CCAA varsity contests shall begin a 7:00 pm. Doubleheaders will be scheduled to begin
at 5:30 pm for the women’s game and 7:30 pm for the men’s game (or 30 minutes after the
completion of the first game). If the women’s game runs late, the men’s game will start 20
minutes after the completion of the women’s game. All doubleheaders will be in the same
facility or arena. Changes to these times require signed game contracts by designated
athletics administrators and their immediate submission to the CCAA Commissioner’s Office.
5.3.2.3 The maximum size of the CCAA travel party is 20 including 14 uniformed student-athletes.
5.3.2.4
Institutions will do their best to provide equitable accommodations for a one-hour
shooting/practice time on game days, as available. (Adopted: 6/2013)
5.3.2.5
Practice balls will be available for warm-up one hour prior to the contest.
5.3.2.6
Visiting team will notify the host institution one-half hour prior to the start of the game which
will be used for pre-game warm-up and for the first half of the game.
5.3.2.7
Men’s or women’s basketball teams will not be allowed to shoot at halftime of any preceding
game.
5.3.2.8
Exactly one hour before tipoff of the first game of a doubleheader, the scoreboard clock will
read 54:00.
5.3.2.9
The scorer and timer at all basketball games shall be officially designated adults regularly
assigned to these positions. The scorer’s table shall be designated by the host institution and
the official scorer shall wear a black and white striped shirt.
5.3.2.10
An official, complete, and balanced NCAA statistics form shall be compiled for all CCAA games,
and copies shall be distributed to the visiting teams immediately after the conclusion of the
37
game.
5.3.2.10.1
In all contests where the visiting team has a scorer, such person or persons shall be
seated next to the official scorer.
5.3.2.11
The visiting team shall wear dark colored jerseys in all CCAA basketball games.
5.3.2.12
All CCAA institutions shall install a phone line for visiting radio in addition to the open
courtside phone.
5.3.2.13
Automatic media timeouts shall occur at every CCAA venue for all men’s and women’s
basketball games as outlined by the CCAA Commissioner’s Office in accordance with NCAA
rules and policy.
5.3.3
Championships
5.3.3.1
The winner of the CCAA regular season double round-robin schedule shall be declared the
CCAA Champion. All teams tied at the end of the regular season will be declared co-champions.
5.3.3.2
The winner of the CCAA Championship Tournament will be designated as the CCAA
Tournament Champion and will be given the automatic qualification to the NCAA postseason
play.
5.3.3.3
The CCAA Championship Tournament shall be held at a predetermined site and will consist of
the six teams with the highest six winning percentages in the regular season CCAA schedule.
The tournament shall have a single-elimination format. The #1 and #2 seeds shall have a firstround bye. The winners of Thursday’s first-round games (Seed #3 vs. Seed #6 and Seed #4
vs. Seed #5) will advance to the semifinals Friday against Seeds #1 and #2. The finals will be
held on Saturday. (Revised: 6/2013)
5.3.3.4
In the event of a tie (or ties) in the regular season winning percentages among eligible teams
for the CCAA Championship Tournament, the tournament participants and/or seeding will be
determined in the following order of tiebreakers:
1.
2.
(If only two teams are tied) Head-to-head record in conference games only. (If
more than two teams are tied) Cumulative head–to–head season record in
conference games only among all tied teams.
a. If a clear winner exists after this tiebreaker, they will be awarded the highest
seed available.
b. If a clear “loser” exists after this tiebreaker, they will be given the lowest
seed available among the tied teams.
i. If only two teams remain following 2a and 2b, then return to #1.
ii. If there are still more than two teams tied, repeat this process again
until only 2 teams remain tied or the tie cannot be broken by this
criteria. In this case, move on to #2 and on down as necessary.
Record vs. teams already seeded in the tournament starting with the #1 seed and
moving down in descending order. The first team with a better record against a
team already seeded will be awarded the highest seed available. This will continue
until all teams are placed.
a. NOTE: When arriving at another pair of tied teams while comparing
records, use each team’s record against the collective tied teams as a group
(prior to their own tie-breaking procedures), rather than the performance
against the individual tied teams.
38
3.
4.
5.3.3.5
5.3.4
Record vs. teams not participating in the tournament starting with the #9 seed and
moving down in descending order. The first team with a better record against a
non-participating team will be awarded the highest seed available. This will
continue until all teams are placed.
a. NOTE: When arriving at another pair of tied teams while comparing
records, use each team’s record against the collective tied teams as a
group (prior to their own tie-breaking procedures), rather than the
performance against the individual tied teams.
Coin Flip.
An institutional administrator from each participating team must be present at the CCAA
Championship Tournament. The administrator may be the FAR or a non-Executive Council
member. The administrator must attend the championship for the duration of the team’s
involvement.
Awards
5.3.4.1 Persons selected to the All-CCAA First and Second Teams in the sports of men’s and women’s
basketball will receive an award representative of the CCAA and the sport. The coaches of
basketball shall select the All-CCAA First and Second Teams. Ten (10) First Team, ten (10)
Second Team and no Honorable Mention.
5.3.4.2 One (1) Freshman of the Year Award.
5.3.4.3 One (1) Most Valuable Player Award.
5.3.4.4 One (1) Coach of the Year Award.
5.3.5
Special Equipment/Special Situations
5.3.5.1 A seating area consisting of three (3) rows located behind the visiting team bench shall be held
for the visiting team fans. The area shall remain vacant in the absence of the visiting fans.
5.3.5.2 The host institution must designate the same bench to be used for both games of a
doubleheader.
5.3.5.3 Each home team will record the CCAA contest, have a DVD available for the visiting team at the
scorer’s table immediately following the game, and upload the game to the server per General
Sport Code 5.1.12. For complete details on the Digital Video Exchange Policy, refer to 5.1.12.
5.3.5.4 The official basketball for the CCAA is the Wilson ball designated by the NCAA for both men’s and
women’s competition. These basketballs are to be used for all CCAA contests.
5.3.5.5 The host institution shall provide locker room (including a lavatory) and shower facilities for the
visiting teams. The visiting teams are responsible for furnishing their own towels and are to
request shower access at least 48 hours before arrival to the game site.
5.3.5.6 No live scouting will be permitted at CCAA basketball games by coaches or student-athletes.
5.3.6
Meetings
5.3.6.1 Head coaches are required to arrange mini camps for officiating rules instructions with the
Coordinator of Officiating. This is to be completed before the first CCAA contest.
39
5.3.6.2 Head coaches are required to participate in a telephone or video conference media function
coordinated by the Director of Media Relations. This should take place before the first CCAA
contest.
5.3.6.3 Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison.
Dates, time and format will be adjusted based on sport specific and conference circumstances.
(Revised: 6/2012)
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5.4 CROSS COUNTRY
5.4.1
Playing Season
The date, day, and site of the CCAA Cross Country Championship meet will be declared by the
Commissioner and Administrative Liaison, and approved by the Executive Council. The CCAA Cross
Country Championship will be held as follows:
2013:
2014:
2015:
2016:
2017:
CSUC
CSUSB
SFSU
CPP
CSUS
2018:
2019:
2020:
2021:
2022:
CSULA
HSU
CSUDH
CSUMB
CSUEB
In the event an institution is unable to host on a given year, the next institution in line will serve
as host.
5.4.2
Game Conduct
Competitions will be conducted in accordance with the NCAA Cross Country Rules.
5.4.3
Officials
It is the responsibility of the host institution to arrange for and compensate the appropriate officials.
5.4.4
Championship
5.4.4.1
The CCAA Championship shall be determined by a championship meet.
5.4.4.2
The CCAA Championship meet is to be held on the Saturday two (2) weeks prior to the NCAA
Division II Regional Championship.
5.4.4.3
The CCAA Championship race distance shall be 8,000 meters for men and 6,000 meters for
women.
5.4.4.4
Entries for the CCAA Championships are to be submitted to the host institution using the
format provided by the meet director. All eligible student-athletes should be listed on the entry
form.
5.4.4.5
Declarations must be made the evening before the championships at a time and site
announced by the host institution. Each CCAA team may declare up to 10 athletes to compete
in the championship.
5.4.4.6
The host institution shall distribute entry form information no later than October 1 to all CCAA
institutions sponsoring cross country. Meet information is to include the time and site of the
declaration meeting, course site, and directions to the course site.
5.4.4.7
Scoring shall be in accordance with NCAA Rules.
5.4.4.8
CCAA Cross Country Championships race order (men’s and women’s) is to be consistent and in
synch with NCAA Championship race order in a given season.
41
5.4.4.9
Banquet - The host institution shall organize the participant banquet on the Friday preceding
the championship meet. Attendance by all competing teams is mandatory and the banquet
costs are to be paid for by the visiting teams’ per diem. The CCAA Runners of the Week will be
announced at the banquet.
5.4.5
Awards
5.4.5.1
Each member of the championship team shall receive a framed certificate from the CCAA
testifying to his/her participation on the championship team.
5.4.5.2
The first fifteen (15) finishers in the CCAA Championship meet earn All-CCAA status and shall
receive framed certificates.
5.4.5.3
The Most Valuable Athlete shall be the winner of the CCAA Cross Country Championship. The
Most Valuable Athlete plaque will be awarded to the CCAA Individual Champion.
5.4.5.4
The Coach of the Year will be determined by ballot. Voting will take place immediately
following the CCAA Championship meet. The Coach of the Year plaque will be awarded
following the tabulation of votes.
5.4.5.5
The Freshman of the Year shall be the first finisher in the CCAA Championship who is a true
freshman.
5.4.5.6
The Newcomer of the Year will be presented to the first finisher in the CCAA Championship
who is a 1st year competitor and is not a true freshman.
5.4.6
Coaches Meeting
Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates,
time and format will be adjusted based on sport specific and conference circumstances. (Revised:
6/2012)
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5.5 GOLF, MEN’S
5.5.1
Playing Season
5.5.1.1 There shall be no required regular season CCAA schedule.
5.5.2
Championships
5.5.2.1 The dates, days, and site of the CCAA Men’s Golf Championship will be declared by the
Commissioner and Administrative Liaison, and approved by the Executive Council.
5.5.2.2 The championship should be conducted on the Monday and Tuesday two weeks prior to the
NCAA regional competition.
5.5.2.3 The CCAA Championships will be held at a neutral site. The tournament course is to be changed
every two years to provide for an enhanced student-athlete experience and a variety of playing
venues. (Revised: 6/2013)
5.5.2.4 The CCAA Champion shall be decided at the CCAA Championship. Championship host
responsibilities will be rotated among member institutions as listed in Code 5.5.7
5.5.3
CCAA Championship Policies
5.5.3.1 Host Institution Responsibilities and Event Finances - Member institutions will rotate host
responsibilities for the championship. The host institution is responsible for providing an athletic
trainer, sports information director, administrator, a head coach to administer the tournament
and a “box lunch” between the rounds on Day 1 of the tournament. Participating member
institutions will be required to pay an entry fee to cover the expenses. The SID of the host
institution will provide cumulative team and individual results electronically to all CCAA schools
after each day of competition.
5.5.3.2 Ball and Clubs - The type of ball and clubs in the Championship shall be decided by the team
and/or student-athlete and must be acceptable under USGA rules.
5.5.3.3 Carts and Caddies – Carts, pull carts or caddies may not be used by participants in the
championships, including practice rounds. Golf carts will be provided for members of the CCAA
Championship Committee and selected tournament officials. The use of carts by any other
personnel (including coaches, players and spectators) must be approved by the CCAA
Championship Committee. The only exception to this policy would be if the participant is
permanently disabled. A written request must be submitted to the CCAA Championship
Committee with accompanying medical statements requesting the use of a cart or pull cart. A
single cart will be provided to the designated coach. The cart is to be utilized by the designated
coach only and should not be used to transport spectators, team personnel, athletic
administrators, student-athletes, golf clubs or golf bags. Items for competitors such as rain or allweather gear and refreshments are permissible for transport. A designated coach may not use
the cart to “drive around” the golf course prior to his or her teams first starting time of each day.
Prior to a team’s first starting time, the coach is considered a spectator.
5.5.3.4 The following guidelines should be considered as an aid in approving a site: adequate
scoreboard facility; adequate tee times to service the championship field; practice round
availability on the day before the championship; a well marked and staked course. Play will be
conducted from championship tees and a minimum of 6,000 yards.
43
5.5.3.5 Championship Format - The CCAA Championship shall be a 54-hole event. The tournament
schedule should provide for a three-day event - a practice round on the Sunday preceding the
event, two eighteen-hole rounds on Monday and the final 18-hole round Tuesday morning.
5.5.3.6 Inclement Weather Provisions - If inclement weather prohibits play, the local state golf officials
(AGA, NCGA, SCGA or SCPGA), in consultation with the Golf Championship Committee, shall
decide whether the Championship will be shortened. In the event the Championship is
shortened, the winning scores shall be based on a minimum of 18 holes of play.
5.5.3.6.1 Stoppage of Play - If play must be stopped and all groups have played at least nine holes,
scores shall be kept and play shall continue (if allowed) the following day from the same
spot. When players are notified that play has been stopped, they shall mark the spot where
the ball lies and pick up, or complete the hole according to USGA procedures if desired. If
the entire field has not played at least nine holes, scores shall not be allowed and the
championship shall begin anew the following day.
5.5.3.6.2 Resume Play - If play is resumed, all players shall return to the course simultaneously.
However, in extenuating circumstances, a portion of the field may be allowed to resume play
to ensure the entire field completes nine holes of play for the day.
5.5.3.7 Tee Times and Pairings - Tee times and pairings for the first round shall be done according to the
most current GolfStat regional rankings with final approval by the Championship Committee. Play
will be in threesomes unless approved in advance by the Championship Committee. Once
pairings have been determined, individual playing order will be assigned with number five players
teeing first, number fours second, number threes third, number twos fourth, and number ones
fifth. For second day pairings, teams will be paired in accordance with their place after the first
two rounds. In the case of a tie between teammates, the lower-seeded player shall tee first. In
the case of team ties, for starting purposes only, the fifth player’s score shall be used to break
the ties. If a tie remains, the ties shall be broken by draw, conducted by the Championship
Committee at the site. No two players from the same team shall play in the same threesome.
Shotgun starts are acceptable. (Revised: 6/2013)
5.5.3.8 Pin Placement Sheets - Pin placement sheets shall be provided before the practice round for the
championship to each participant and head coach. The depth of pin placements shall be
identified in paces.
5.5.3.9 Playing Rule Modifications - All rules related to CCAA Championship play shall be consistent with
those of the NCAA Division II Golf Championships for men and according to the U.S. Golf
Association Rules, except as modified by local ground rules or CCAA policy.
5.5.3.10
Scorecard Submission - Scorecards are official and final upon their submission to the scorer’s
table.
5.5.3.11
No competition at the collegiate level will be allowed at the Championship (tournament)
course within ten days of the Championships (tournament). The championship begins with
the practice day when the course officially opens Sunday morning. (Revised: 6/2012, 6/2013)
5.5.3.12
One 18-hole practice round shall be provided to each team on the day preceding the
Championship. In an effort to maintain the conditions of the course and speed of play, it is
required that each individual play one ball from the tee to the green during the practice
round. A time schedule of 15 minutes per hole will be followed. Teams are limited to five
players and head coaches or designated official institutional representative will be required to
44
be with their team during the entire practice round and will be responsible for monitoring
pace of play, misconduct and enforcement of the one-ball rule.
5.5.3.13
Scoring
5.5.3.13.1
Each institution’s team shall consist of a maximum of five players. However, at least four
players are required for team scoring. The four players from each team with the lowest
scores for each eighteen holes shall constitute the scoring members of the team for that
round. The team with the lowest combined score for all rounds shall be the CCAA
Champion.
5.5.3.13.2
All individual places shall be determined by the lowest aggregate medal score at the
completion of fifty-four holes of play. The individual having the lowest aggregate score
shall be declared the CCAA Champion.
5.5.3.14
Squad size for the CCAA Championship shall be limited to five student-athletes.
5.5.3.15
Stroke Penalties
5.5.3.15.1
A two-stroke penalty may be assessed by the Championship Committee for conduct
unbecoming a college player. This policy will conform to the guidelines of the NCAA Men’s
Golf Championship Handbook. Unbecoming conduct shall include, but not limited to,
throwing a club (defined as releasing the club in a manner to cause harm to any person or
to the golf course); use of abusive language; willful acts which damage property or
equipment on the course.
5.5.3.15.2
A coach or the cart of the coach shall not be considered playing equipment in the
application of stroke penalties for a ball striking a player, teammate or teammate’s
equipment.
5.5.3.16
Tie Breaking Procedure - If at the conclusion of 54 holes of play, there is a tie for both the
team and individual championship, the team championship playoff shall be conducted first.
5.5.3.16.1 Team Championship Tie Breaker - All ties for the CCAA Team Championship shall be
decided by the NCAA Championship tiebreaker method.
5.5.3.16.2 Individual Sudden Death Playoff - In the event of a tie for the CCAA Individual
Championship, a sudden death playoff shall be conducted immediately following the
conclusion of regular play.
5.5.3.17
5.5.4
Uniforms - All golfers shall wear uniforms identifying the institution they represent. In the
best interest of intercollegiate golf and the CCAA Championship, a coach or player should not
appear at the site of the championship in cutoffs, blue jeans, tank tops, or tee shirts during
competition or practice.
Awards
5.5.4.1 The CCAA Champions will be the team winning the CCAA Championship. In addition to receiving
a CCAA Men’s Golf Champions plaque, banner, t-shirts, and framed certificates, the winning team
shall be awarded the Howlett Cup, a perpetual trophy that shall be rotated to the current
season’s team champion.
45
5.5.4.2 The All-CCAA Team shall be comprised of 10 golfers selected by a vote of the coaches.
5.5.4.3 The CCAA Most Valuable Golfer will be selected by a vote of the coaches at the CCAA
Championship.
5.5.4.4 The CCAA Coach of the Year will be selected by a ballot vote of the head coaches immediately
following the CCAA Championship.
5.5.4.5 The CCAA Freshman of the Year will be selected by a vote of the coaches at the CCAA
Championship.
5.5.4.6 The individual medalist of the CCAA Championship shall be recognized with an award
immediately following the tournament.
5.5.5
Championship Committee
The Championship Committee for the sport of golf in the CCAA shall be comprised of the following
members: The CCAA Executive Council Men’s Golf Administrative Liaison, the championship host
institution’s athletics director, CCAA Commissioner, and facility professional or head official.
5.5.6
Special Equipment, Special Situations
Host Institution Rotation
2014
2015
2016
Cal State East Bay
UC San Diego
Sonoma State (Revised: 6/2013)
5.5.7 Host Institution Responsibilities
The host institution responsibilities for the golf championship tournament shall be to:
• Provide drinks and snacks for the participants during competition;
• Provide a certified athletic trainer on site during the tournament, including the practice
round;
• Provide a sports information director to assist conference personnel;
• Provide an athletic administrator.
5.5.8
Coaches Meetings
There shall be an annual meeting of the golf coaches held in conjunction with the CCAA Championship.
Attendance by each head coach is mandatory.
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5.6 SOCCER
5.6.1
Playing Season
5.6.1.1
The master schedule of playing dates established for CCAA play shall be a two (2) division
schedule with a double round-robin format for intra-division teams and a single round-robin
format for inter-division contests.
5.6.1.2
The two divisions include:
North: Cal State Stanislaus, Cal State East Bay, San Francisco State Sonoma State, Humboldt
State, Cal State Monterey Bay
South: Cal Poly Pomona, Cal State Dominguez Hills, Cal State L.A., Cal State San Bernardino,
Chico State, UC San Diego
5.6.2
5.6.2.1
Game Conduct
With the exception of travel partner contests, CCAA must be played on Fridays and Sundays.
(Revised: 1/2012)
5.6.2.1.1
Weekday matches will start at 12:30 PM and 3:00 PM. Match starting times are 4:30pm
for matches at lighted facilities. All Sunday matches will start at 11:30 am or 2:00 pm.
The published start time of game two of a doubleheader shall be no less than two and
one half hours (150 minutes) after the published start time of the first game. The second
game of a doubleheader will begin no sooner than 30 minutes after the completion of
the first game.
5.6.2.1.2 Deviations from the conference schedule must be enacted with approval of athletic
directors of all four institutions involved. The conference office must be notified
immediately of all changes. (Adopted: 1/2012)
5.6.2.1.3 Before the start of the first match, the field clock shall be set for 60 minutes and
count down to zero, then clear the field. For the following second match, after
clearing the field area, the clock shall be set for 30 minutes and count down to zero
unless a shorter time is mutually agreed upon by both coaches.
5.6.2.2 Each institution must send a complete soccer schedule to all other CCAA institutions by July 1 to
ensure that dates, sites, and times are correct.
5.6.2.3 Travel squad size is limited to twenty-two (22) players, and a no-injury caveat applies. The home
team may suit up and play an unlimited number of student-athletes. (Revised: 1/2012)
5.6.2.4 The halftime interval should not exceed fifteen (15) minutes, except by consent of the referee
and both coaches.
5.6.2.5 The field shall be available sixty (60) minutes prior to game time for warm-up/practice.
5.6.2.6 The scorer and timer at all soccer games shall be officially designated adults regularly assigned
to these positions. A public address announcer is recommended.
5.6.2.7 It is recommended that the home team provide the following statistics at halftime and at the end
of the game: number of shots on goal, goals, assists, and goalkeeper saves. The home team
shall provide a complete NCAA box score to the visiting team immediately following the game for
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both men and women.
5.6.2.8 The NCAA Soccer Rules will be followed with respect to colors of jerseys for home and away
contests, balls used, substitutions, field size, etc.
5.6.2.9 The host institution is responsible for having at least two ball chasers present at all CCAA
matches.
5.6.2.10 For all CCAA weekend contests, the visiting team shall wear its dark uniforms and the home
team shall wear its light uniforms for the first game. For the second game, the visiting team
shall wear its light uniforms and the home team shall wear its dark uniforms. For in-region midweek games, the home team shall wear its light uniforms and the visiting team shall wear its
dark uniforms.
5.6.2.12 Rosters must be submitted 15 minutes before the start of the match and must identify the 20
eligible players to be used for the match.
5.6.3
5.6.3.1
Championships
The CCAA Soccer Championship Tournament shall consist of the two (2) division winners and
the next two (2) teams with the highest point totals (regardless of division).
5.6.3.1.1 A team shall receive three points for a win, one point for a tie and zero points for a loss.
Games tied at the end of regulation shall continue as per the specifications outlined in the
current NCAA Men’s and Women’s Soccer Rules.
5.6.3.1.2 All teams tied for first place in their division will be declared divisional co-champions. In
order to determine the CCAA Championship Tournament representative, the following tiebreaking procedure will be used:
•
•
•
•
•
•
•
•
•
•
•
Head to head results (if three [3] teams are tied, head to head will be determined by the most
points earned in games between tied teams [3 points for a win and 1 point for a tie])
Goal differential in games played between tied teams
Most points earned against next placed finisher, if still tied, move to the next place
Number of goals scored in all division games
Number of goals allowed in all division games
Number of points earned vs. division winners (teams already accepted to the CCAA tournament)
Number of points earned in CCAA matches outside of division
Goals differential in CCAA matches outside of division
Number of goals scored in CCAA matches outside of division
Number of goals allowed in CCAA matches outside of division
Coin toss
To determine a wild card team the following procedure will be used:
•
•
•
•
•
•
•
Head to head
Most points earned in games between tied teams
Goal differential in games played between tied teams
Goals differential in all CCAA matches
Number of goals scored in all CCAA matches
Number of goals allowed in all CCAA matches
Coin toss
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5.6.3.2 The CCAA Soccer Championship Tournament shall include the following format:
1) The men’s and women’s tournament will be played at the same location.
2) The tournament will start the Friday of the weekend prior to the first rounds of the NCAA Soccer
Championships. Semifinals will be played on Friday. Both the men’s and women’s championship
games will be played on Sunday.
3) The host institution may hold a youth clinic on Saturday.
4) The Commissioner, Administrative Liaison, and host institution will decide which gender plays first
and the match starting times.
5) In both the men’s and women’s tournament, seeding will be determined by point totals and CCAA
tie breaking procedures.
6) The tournament pairings are as follows: #1 vs. #4 and #2 vs. #3 unless the two teams are from
the same division. Then the #1 seed plays the #3 seed and the #2 seed plays the #4 seed.
5.6.3.2.2
The facility selection criteria for the CCAA Tournament shall include:
1) Quality and availability of facility
2) Availability of hotels and necessary accommodations
3) Revenue potential
4) Attendance history
5) Enclosed facility
6) Lights
5.6.3.3
Banquet - The host institution shall organize the participant banquet on the Thursday of the
tournament. Attendance by all competing teams is mandatory and the banquet costs are to be
paid for by the visiting teams’ per diem. CCAA soccer award winners as defined in Code 5.6.4
will be honored at the banquet.
5.6.3.4
An institutional administrator from each participating team must be present at the CCAA
Championship Tournament. The administrator may be the FAR or a non-Executive Council
member. The administrator must attend the championship for the duration of the team’s
involvement.
5.6.4
Awards
5.6.4.1
All-CCAA Teams, Offensive Player of the Year, Defensive Player of the Year, Freshman of the
Year, Newcomer of the Year and Coach of the Year shall be voted on electronically by the
coaches. All CCAA Awards should be first announced and recognized at the CCAA Soccer
Banquet.
5.6.4.2
The All-CCAA Soccer honors are as follows: One (1) Coach of the Year; one (1) Most Valuable
Offensive Player of the Year; one (1) Most Valuable Defensive Player of the Year; one (1)
Freshman of the Year; and one (1) Newcomer of the Year; eleven (11) All-CCAA First Team
players; eleven (11) All-CCAA Second Team players and eleven (11) honorable mention. The
first team shall consist of one (1) Goalie; three (3) Forwards; four (4) Midfielders; three (3)
Defenders. The second team shall consist of (1) Goalie; three (3) Forwards; four (4)
Midfielders; three (3) Defenders. Honorable mention shall consist of the next (11) players
receiving the highest votes. Each athlete receiving All-CCAA honors shall receive a framed
certificate. The Most Valuable Offensive Player of the Year, Most Valuable Defensive Player of
the Year and Coach of the Year shall each receive a plaque.
5.6.4.2.1
Eleven (11) First Team All-CCAA framed certificates.
5.6.4.2.2
Eleven (11) Second Team All-CCAA framed certificates.
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5.6.5
5.6.4.2.3
Eleven (11) Honorable Mention All-CCAA framed certificates.
5.6.4.2.4
One (1) Most Valuable Offensive Player plaque.
5.6.4.2.5
One (1) Most Valuable Defensive Player plaque.
5.6.4.2.6
One (1) Coach of the Year plaque.
5.6.4.2.7
One (1) Freshman of the Year certificate.
5.6.4.2.8
One (1) Newcomer of the year certificate.
Special Equipment/Specific Situations
5.6.5.1 The official soccer ball for the CCAA is the Wilson Avanti Championship Ball or the Wilson Forte
FYBRID. The NCAA-approved Championship Balls must be used for all CCAA contests and the
CCAA Championship Tournament.
5.6.5.2 Soccer matches postponed by lightning or extreme circumstances (weather, field conditions)
must follow the following procedures:
a) All teams must complete all postponed or suspended matches within the region prior
to the end of the CCAA schedule.
b) For out of region games, the host institution must make every effort possible to
complete postponed or suspended matches by locating a suitable alternate site. If
the Athletic Directors can’t mutually agree on re-scheduling the match then the
decision will be referred to the Commissioner.
5.6.5.3 Men’s Soccer Team Bench Red Cards - The head coach shall serve a one-game suspension for
each red card violation assessed to the team bench or any individuals in the team bench area
during CCAA men’s soccer matches. Such suspensions must be served in the team’s next CCAA
contest and penalties will carry over to the following season.
5.6.5.4 Visiting teams must request practice time at least five days in advance of the contest and it may
be granted subject to availability. (Adopted: 1/2013)
5.6.6
Coaches Meeting
Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates,
time and format will be adjusted based on sport specific and conference circumstances. (Revised:
6/2012)
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5.7 SOFTBALL
5.7.1
Playing Season
The CCAA schedule will be doubleheaders in a double round-robin (home/away) format.
5.7.2
Game Conduct
5.7.2.1 Time of Contest:
Game times shall be as follows:
1)
2)
3)
4)
5)
6)
7)
Friday doubleheaders prior to the start of daylight saving time shall begin at noon, except the
starting time shall be 1:00 p.m. if the facility has lights.
Friday doubleheaders after the start of daylight saving time shall begin at 1:00 p.m.
Saturday doubleheaders that are the first games of the series shall begin at noon.
Saturday in-region doubleheaders that are the last games of the series shall begin at noon.
Saturday out-of-region doubleheaders that are the last games of the series shall begin at 11:00
a.m.
Sunday out-of-region doubleheaders shall begin at 11:00 a.m.
Sunday in-region doubleheaders shall begin at noon.
Any changes in starting times must be mutually agreed upon by both institutions. Doubleheader
contests will both be seven innings. (Revised: 6/2013)
5.7.2.1.1
1)
2)
3)
4)
5)
6)
7)
8)
Each site should provide opponent with equal opportunity to the field (practice mound,
screens, dugouts, etc.). Restrooms shall be accessible at all sites to teams and fans. The
home team shall provide the following:
A table separate from the dugouts for scorekeeping and statistics purposes.
Ball retrievers at all times.
Visiting teams’ access to the field a minimum of 90 minutes before the first game is to begin.
Water at the site a minimum of one (1) hour before the first game is to begin.
A visible scoreboard, as required in the NCAA Rules.
Enclosed dugouts per NCAA Rules.
Enclosed fields per NCAA Championship Rules.
Facilities must be in complete compliance with the NCAA requirements as outlined per NCAA
Rules.
5.7.2.2 Out-of-region games must be played within a three-day window over two consecutive days,
either Friday-Saturday or Saturday-Sunday. Any change must be agreed to by both institutions’
directors of athletics prior to the visiting team leaving campus.
5.7.2.3 Site available for practice: The home team will take their ten minutes of infield practice first.
(Revised: 6/2013)
5.7.2.4 Visiting teams will have batting practice second. Visiting teams should have equal access to
facilities (cages and equipment) during batting practices.
5.7.2.5 Rules that govern the conduct of the game will follow the NCAA Softball Rules. All CCAA games
shall follow NCAA halted-game rule. The Regulation Game Rule (which includes the Called Game
Rule) takes precedence over the Halted Game Rule.
51
5.7.2.6 For Friday contests, the home team wears light uniforms and for Saturday contests, the visiting
team wears light uniforms. (Revised: 6/2012)
5.7.2.7 Host institutions must have an infield tarp and provide a drying agent (e.g. Diamond Dry) to
minimize the effects of rain. (Revised: 6/2013)
5.7.2.8 If weather prevents the original CCAA site from being used, a local alternative playing site that
meets the NCAA playing standards may be used.
5.7.2.9 Both teams will share responsibility for ball retrievals throughout the contest.
5.7.3
Championships
5.7.3.1 All teams tied for first place, as determined by winning percentage, will be declared regular
season co-champions. Appropriate tie-breaking procedures will be utilized to seed the
championship tournament. (Revised: 6/2012)
5.7.3.2 The CCAA Championship Tournament will consist of the four (4) teams with the No. 1, 2, 3 and 4
highest winning percentage in the regular season CCAA schedule. The Tournament will be a
double-elimination format.
5.7.3.3 In the event of a tie in the regular season winning percentages among eligible teams, the CCAA
Championship Tournament participant(s) and/or seedings will be determined in the following
order of tiebreakers: 1) Head–to–head; 2) Compare tied teams’ winning percentage against
teams selected for the tournament; 3) Compare tied teams’ winning percentage against the
highest ranked non–participating tournament team; 4) Coin Flip. First Round - 1 vs 4 and 2 vs 3.
5.7.3.4 An institutional administrator from each participating team must be present at the CCAA
Championship Tournament. The administrator may be the FAR or a non-Executive Council
member. The administrator must attend the championship for the duration of the team’s
involvement.
5.7.3.5 CCAA Championship Tournament will include a championship banquet to be conducted during
the competition dates with student-athletes being presented awards. The host institution will be
responsible for hosting the event with teams paying banquet out of per diem.
5.7.4
Awards
5.7.4.1 Each member of the championship team will receive a framed certificate from the CCAA testifying
to her participation on the championship team.
5.7.4.2 All-CCAA Teams, Most Valuable Player, Most Valuable Pitcher, Freshman of the Year, Newcomer
of the Year, and Coach of the Year shall be selected electronically and distributed at the softball
coaches meeting.
5.7.4.2.1 All-CCAA First Team: Eight (8) position players, one (1) utility player, one (1) designated
player, two (2) at-large, and two (2) pitchers.
5.7.4.2.2 All-CCAA Second Team: Eight (8) position players, one (1) utility player, one (1) designated
player, two (2) at-large and two (2) pitchers.
5.7.4.2.3 All-CCAA Honorable Mention: Five (5) players, the next five players with the highest points
remaining.
52
5.7.4.2.4 All-CCAA Voting Procedures
1) A weighted voting system.
2) CCAA Director of Media Relations shall furnish complete statistics including entire CCAA
games only schedule.
3) Nominations for All-CCAA consideration are due the Monday following the final weekend
of conference play.
4) Voting for Pitcher of the Year will be a separate vote, and the votes will not be carried
over into All-CCAA First Team or Second Team selections.
5) Utility player nominations must have played in 33 percent of the CCAA games at two (2)
different positions. Designated player (DP) nominees must have played 50 percent of all
CCAA games at the DP position. Pitcher nominees must average one (1) inning pitched
per total team games played.
6) All–CCAA nominees may only be nominated for one position.
7) At–large positions on the All–CCAA First and Second Team shall be the players with the
highest remaining points.
8) Ballot will be organized so players are voted on by positions.
5.7.5
Special Equipment/Special Situations
5.7.5.1 The official softball to be utilized by the CCAA will be the one designated by the NCAA for
championship play.
5.7.5.2 Cancelled in-region games must be replayed at the next available date. Make-up games may be
played on Sundays if both institutions’ athletics directors or designees agree. If a date cannot be
agreed upon, the Commissioner shall assign a date.
5.7.5.3 Cancelled out-of-region games will not be made up.
5.7.6
Coaches Meeting
Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates,
time and format will be adjusted based on sport specific and conference circumstances. (Revised:
6/2012)
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54
5.8 TRACK AND FIELD, OUTDOOR
5.8.1
Playing Season
5.8.1.1
There shall be no required regular season CCAA schedule but CCAA squads are encouraged to
meet in-region opponents in a scoring meet prior to the CCAA Championships
5.8.2
5.8.2.1
5.8.3
Game Conduct
Competitions will be conducted in accordance with the NCAA Track and Field Rules.
Championships
5.8.3.1
The CCAA Outdoor Track and Field Championships shall be held three weeks prior to the NCAA
Division II Outdoor Track & Field Championships.
5.8.3.2
The Championships will be held in the South in even years and the North in odd years.
5.8.3.3
Squads shall be limited to 32 athletes for the CCAA Championships, including multiple events.
5.8.3.4
Officials for the CCAA Championships shall include the Starter, Assistant Starter, the Running
Referee, the Field Referee, the Chief Inspector, Implement Inspector and FAT Operator. The
Commissioner’s Office will assign a person(s) to compile a weekly official Track and Field
Performance List for men and women.
5.8.3.5
The CCAA Track and Field Performance List shall be available to all track and field coaches by
9:00am on the first and third Thursdays in March and April, and the Thursday prior to the
CCAA Championships entry deadline.
5.8.3.6
Entries for the CCAA Championships are to be submitted to the host institution, using the
format provided by the meet director.
5.8.3.7
Entries with the 32-member squad list identified and the CCAA eligibility sheet must be
received by the Commissioner or designee by 3:00pm on the Monday preceding the
championships. Entries are to be made using the official CCAA Track and Field Championships
Entry Form. These entries are considered final and declared. No additions or subtractions may
be made after the 3:00pm deadline.
5.8.3.7.1
All entry marks must be those appearing on the official CCAA Performance List.
athlete without a mark on the CCAA Performance List must be entered with no mark.
5.8.3.7.2
A proof of performance must be submitted to the CCAA Performance List within seven (7)
days of the performance. The deadline for the final CCAA Performance List is at 6:00pm
on the Sunday prior to the entry deadline if by telephone and/or by 10:00am on the
Monday prior to the entry deadline if by fax or e-mail.
5.8.3.7.3
The final CCAA Performance List(s) shall be available to member institutions by 5:00pm on
the Wednesday prior to the entry deadline.
5.8.3.8
Any
Seeding will be conducted by the Commissioner’s Office or a designated meet official
according to NCAA rules. If an event does not include a preliminary competition and is run
only as a final, the seedings will be done according to time and not random assignment.
55
5.8.3.9
The Commissioner shall arrange for an experienced person(s) to seed the first round of
competition in accordance with NCAA and CCAA rules and supply the Meet Director with all
necessary event sheets. The cost for this service shall be paid by the CCAA.
5.8.3.10
The host institution will notify member institutions of the trials schedule by 5:00pm on the
Tuesday before the championships.
5.8.3.11
Qualifications for Finals
5.8.3.11.1 If 15 or fewer competitors report for the 1,500 meters, the event shall be run as a final.
5.8.3.11.2 If 18 or fewer competitors report for the 5,000 meters or steeplechase, the events shall be
run as finals.
5.8.3.11.3 If preliminaries are run in the 1,500, 5,000 meters, or steeplechase, the maximum number
that may qualify for finals would be 12 in the 1,500, 14 in the steeplechase, and 16 in the
5,000.
5.8.3.11.4 Field Events – Athletes in the qualifying round will receive three (3) attempts. The top nine
(9) will advance to finals for an additional three (3) attempts.
5.8.3.11.5 Vertical Jumps – Opening heights and incremental increases will be established at the
coaches’ technical meeting the Thursday of the championships. Increments of five (5)
centimeters for the men’s and women’s high jump, and 15 centimeters for the men’s and
women’s pole vault will be followed. If one competitor remains in the competition, NCAA
procedures for increments will be followed.
5.8.3.11.6 The CCAA Championships meet shall be scored in accordance with the NCAA Championships.
The scoring option (10-8-6-5-4-3-2-1) shall be used for individual and relay events.
5.8.3.12
Championships Time Schedule
5.8.3.12.1 All intervals between preliminary heats and finals shall be limited to 10 minutes.
5.8.3.12.2 A canceled event shall not change the time schedule.
5.8.3.12.3 The starting time of the championship is based upon the facility availability and will be
approved by the Commissioner.
5.8.3.12.4 The Jury of Appeals shall consist of three (3) individuals appointed by the Meet Director. The
Jury of Appeals may not consist of coaches, running referee or field referee. The Jury of
Appeals also serves as the Honest Effort Jury.
5.8.4
Awards
5.8.4.1
The top three finishers in individual events at the CCAA Championships shall receive framed
event-specific certificates.
Members of the first place relay teams at the CCAA
Championships shall receive framed event-specific certificates.
5.8.4.2
The Field Athlete of the Year, the Track Athlete of the Year, the Newcomer of the Year, the
Freshman of the Year, and the Coach of the Year shall be selected by ballot immediately
following the CCAA Championships. The awards will be presented to the recipients
56
immediately following their selection. A newcomer is defined as a 1st year competitor in the
conference who is not a true freshman.
5.8.5
Special Equipment/Special Situations
5.8.5.1
CCAA Championships Host Institution Expenses
5.8.5.1.1
Personnel employed at the CCAA Championship should include the official seeder, starter,
recall (assistant) starter, running referee, field referee, chief (head) inspector, implement
inspector and FAT Operator. These individuals should be compensated at the current
USATF rate.
5.8.5.1.2
Other expenses must be approved by the Commissioner and the Administrative Liaison.
5.8.5.1.3
The host institution will be reimbursed up to, but not to exceed $5,000 or actual cost,
whichever is less, for officiating expenses, from the CCAA Commissioner’s Office.
5.8.5.1.4
The host institution will pay meet expenses. The Commissioner’s Office will pay the
Performance List Coordinator, the official meet seeder, the FAT operator expenses and for
the production of the official meet program. All gate receipts shall be returned to the
Commissioner’s Office.
5.8.6
Order of Events for the Championships
The order of events for the championship meet shall be: The first day of decathlon and heptathlon shall
occur on the first day of the scheduled meet, and the second day of the decathlon and heptathlon will
occur on the second day of the scheduled meet.
5.8.6.1 Day One
Heptathlon (women)
Decathlon (men)
5.9.6.1.1
The listed event scheduled times may be altered to allow a rolling schedule in order to
eliminate gaps in starting times between events.
5.8.6.2
Day Two
Heptathlon (women)
Decathlon (men)
The following field events shall begin 1.5 hours before the first running event:
Pole Vault: Finals (men; women to follow)
Hammer Throw: Trials & Finals (men; women to follow)
Long Jump: Trials & Finals (men; women to follow)
The following field event shall begin one half hour before the first running event:
High Jump: Finals (men)
4 x 100 Meter Relay: Trials (women)
4 x 100 Meter Relay: Trials (men)
1500 Meters: Trials (women)
1500 Meters: Trials (men)
100 Meter Hurdles: Trials (women)
110 Meter Hurdles: Trials (men)
57
400 Meters: Trials (women)
400 Meters: Trials (men)
100 Meters: Trials (women)
100 Meters: Trials (men)
800 Meters: Trials (women)
800 Meters: Trials (men)
400 Meter Hurdles: Trials (women)
400 Meter Hurdles: Trials (men)
200 Meters: Trials (women)
200 Meters: Trials (men)
4 x 400 Meter Relay: Trials (women)
4 x 400 Meter Relay: Trials (men)
10,000 Meters: Finals (men)
10,000 Meters: Finals (women)
5.8.6.3 Day Three
The following field events shall begin 1.5 hours before the first running event:
Triple Jump: Trials & Finals (women; men to follow)
Discus Throw: Trials & Finals (women; men to follow)
Shot Put: Trials & Finals (men; women to follow)
The following field events shall begin one half hour before the first running event:
High Jump: Finals (women)
Javelin Throw: Trials & Finals (women; men to follow)
4 x 100 Meter Relay: Finals (women)
4 x 100 Meter Relay: Finals (men)
1500 Meters: Finals (women)
1500 Meters: Finals (men)
100 Meter Hurdles: Finals (women)
110 Meter Hurdles: Finals (men)
400 Meters: Finals (women)
400 Meters: Finals (men)
100 Meters: Finals (women)
100 Meters: Finals (men)
800 Meters: Finals (women)
800 Meters: Finals (men)
400 Meter Hurdles: Finals (women)
400 Meter Hurdles: Finals (men)
200 Meters: Finals (women)
200 Meters: Finals (men)
5000 Meters: Finals (women)
5000 Meters: Finals (men)
4 x 400 Meter Relay: Finals (women)
4 x 400 Meter Relay: Finals (men)
5.8.7
5.8.7.1
Coaches Meetings
The Track & Field and Cross Country Coaches will meet at the site of the upcoming CCAA
Track & Field Championships. Attendance is mandatory for all head coaches.
58
5.8.7.2
Coaches meetings will be coordinated by the Conference Commissioner and the Sport
Liaison. Dates, time and format will be adjusted based on sport specific and conference
circumstances. (Revised: 6/2012)
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60
5.9
5.9.1
VOLLEYBALL, WOMEN’S
Playing Season
The CCAA schedule will be a double round-robin (home/away) format for a two-year rotation.
5.9.2
Game Conduct
5.9.2.1
Introductions to follow same procedures as listed in NCAA Championship Handbook. Lineups
must be submitted to the scorer no later than five (5) minutes before the scheduled match
start time.
5.9.2.2
The promotional period between second and third games is limited to a maximum of 10
minutes. Included in the ten (10) minutes is seven (7) minutes for promotion and a threeminute warm-up period. The host institution provides a room and court monitor to inform the
visiting team of the remaining three minutes.
5.9.2.3
Time of contests: All CCAA matches are to be scheduled Fridays and Saturdays at 7:00pm.
Deviations from the conference schedule require approval of the athletic directors or designees
of all four institutions involved. The conference office must be notified immediately of all
changes. (Revised: 1/2012)
5.9.2.4
A maximum of 15 visiting student-athletes may travel, dress, warm-up and/or sit on the team
bench for CCAA matches. The home team may suit up and play an unlimited number of
student-athletes.
5.9.2.5
The site available for practice shall be in accordance with NCAA Rules. The time schedule
between games is as follows:
3:00 Minutes - Immediately following the conclusion of each game.
10:00 Minutes - Between the second and third games.
5.9.2.5.1
Shared hitting is permitted between games.
5.9.2.6
The host institution is required to supply 30 official CCAA women’s volleyballs, properly
inflated balls, on the main court for warm-up.
5.9.2.7
Personnel provided: The home team shall provide the official scorer, two (2) lines persons,
public address announcer and the appropriate number of statisticians (minimum 2) statisticians.
The lines persons at all CCAA volleyball matches must be certified with at least a high school
certificate. (A staff of at least two (2) persons will be required to implement a three-ball
system).
5.9.2.8
Statistical Data provided: The home team shall provide a video, official box scores and an
official NCAA scoresheet to the visiting team immediately after the match.
5.9.3
Championships
5.9.3.1
The winner of the CCAA CCAA regular season double round-robin schedule shall be declared
the CCAA Champion. All teams tied at the end of the regular season will be declared cochampions. (Revised: 6/2012)
61
5.9.4
Awards
5.9.4.1
The Player of the Year, Freshman of the Year, Newcomer of the Year, and the Coach of the
Year shall be selected by an electronic voting procedure coordinated by the CCAA Director of
Communications. The Player of the Year is an automatic All-CCAA First Team selection.
5.9.4.2
Thirteen (13) volleyball players shall be awarded All-CCAA First Team honors and thirteen (13)
players shall be awarded Second Team honors. Selection of the All-CCAA teams shall be
conducted via electronic voting procedure. Coaches shall vote for 15 players in ranked order
(weighted point system to be used). The Player of the Year and the 11 players with the highest
point total comprise the First Team. The following 12 players with the next highest point totals
comprise the Second Team. All ties will be voted off, with the run-off votes being conducted
either electronically or at the coaches meeting, as determined by the Director of
Communications.
5.9.4.3
The request for CCAA awards nominations shall be sent to coaches two weeks prior to the end
of the regular season. Nominations and ballots will be sent to the coaches by Wednesday of
the last week of regular season and must be returned by Sunday of that week. Ties or re-votes
will be conducted the Monday following regular season from 9:00am – 12:00pm, with All-CCAA
teams being announced by 1:00pm on Monday.
5.9.5
Special Equipment/Special Situations
5.9.5.1
The Official CCAA Volleyball will be the NCAA approved championship ball (Molten IV 58L-N),
and it shall be used for all CCAA matches.
5.9.5.2
Each home team will record the CCAA contest, have a DVD available for the visiting team at
the scorer’s table immediately following the game, and upload the game to the server per
General Sport Code 5.1.12. For complete details on the Digital Video Exchange Policy, refer to
5.1.12.
5.9.5.3
When filming a contest, the video camera must be positioned at center of the endline and at a
minimum height of 12 feet.
5.9.5.4
Institutions will be required to leave two rows of bleachers empty behind both benches, when
chairs separate from the bleachers cannot be provided.
5.9.5.5
At no time is it permissible to provide any non-CCAA institution with video unless the non-CCAA
institution is competing in the match.
5.9.5.6
The visiting team will utilize the 6:00-6:15 time period (first 15 minutes during the shared
warm-up period) and the home team will utilize the 6:15-6:30 time period (second 15 minutes)
during warm-up.
5.9.5.7
Court alone time shall have no ball handling by the opposing team in the designated playing
area unless an alternate court or separated area is available.
5.9.5.8
No live scouting will be permitted at CCAA volleyball matches by coaches or student-athletes.
(Adopted: 1/2012)
5.9.6
Coaches Meeting
Coaches meetings will be coordinated by the Conference Commissioner and the Sport Liaison. Dates,
time and format will be adjusted based on sport specific and conference circumstances. (Revised:
6/2012)
62
5.10 SPORTS MEDICINE
5.10.1
Game Coverage
5.10.1.1
The host institution will provide a NATA certified athletic trainer or physician on site or in the
athletic training room at all CCAA contests.
5.10.1.1.1 In the event of multiple events occurring at the host institution’s facility, the host athletic
trainer will be located in the athletic training room or at an event that is taking place at
the institution. Communication will be established between the certified athletic trainer
and the various events. It is recommended that all contact sports have a certified trainer
in attendance.
5.10.1.2
The athletic training room will be open for treatments and taping two hours prior to a
scheduled event. The host institution’s certified athletic trainer will be available for limited
treatments and taping prior to the scheduled event.
5.10.1.3
The on-court, on-field arrangements (ice, water, etc.) will be in place one hour before the
start of a contest.
5.10.1.4
Ice, water, and cups will be provided.
5.10.1.5
Individual-use bench towels must be provided for all visiting teams. For sports that do not
utilize a “bench” (e.g., cross country, golf, track & field), a stack of towels must be available at
the athletic training station.
5.10.1.6
Emergency equipment will be provided by the athletic training room.
5.10.1.7 Hospital facilities including a map will be easily secured.
5.10.2 Travel Without Athletic Trainer
5.10.2.1
The traveling institution will notify the host institution’s athletic trainer if an athletic trainer is
unable to accompany the traveling team.
5.10.2.2
The traveling institution will provide an athletic training kit for its own use.
5.10.2.3
The traveling institution’s athletic trainer will provide notification before the event for any
athlete requiring treatment by modalities other than heat or ice pack.
5.10.2.4
The traveling institution will travel with emergency medical cards in the athletic training kit.
These cards will contain the following information: athlete’s name, address, emergency
contact with phone number, brief medical information including allergies to medication, and
insurance information.
5.10.2.5
In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team,
the host athletic trainer will facilitate care and communicate with the traveling institution’s
representative (i.e. head coach). (Revised: 6/2013)
5.10.3
CCAA Championships
5.10.3.1 For CCAA Championships (except cross country, track and field, and golf) institutions send a
certified athletic trainer with their team. (Adopted: 6/2012)
63
5.10.4
Supervision of Athletic Practices and Contests
Any CCAA institution staff person solely supervising practices or contests must be CPR certified.
64
5.11 STUDENT-ATHLETE ADVISORY COMMITTEE
5.11.1
Purpose
The mission of the CCAA Student-Athlete Advisory Committee (SAAC) is to enhance the total studentathlete experience by promoting opportunity, protecting student-athlete welfare, maintaining athletic
integrity, acting as a liaison between student-athletes and the administration and fostering a positive
student-athlete image.
5.11.2
Representation
5.11.2.1 Each institution shall have one representative that is a student-athlete in good academic
standing.
5.11.2.2 Each institution shall choose their CCAA SAAC representative in the spring preceding each
upcoming academic year.
5.11.2.3 The representative will be responsible for attending two CCAA SAAC meetings. The first
meeting shall be held in the fall and the second in the spring. The location of the meeting will
be determined by the liaison and the Commissioner.
5.11.2.4 The term of this office runs for one year starting in the fall and ending in the spring. There are
no limitations to the number of times a person may serve on the SAAC.
5.11.3
Officers
5.11.3.1 The officers of the CCAA Student-Athlete Advisory Committee shall consist of a President and
Vice President. The Office of the President shall be the SAAC President whose institution’s
director of athletics serves as the Executive Council President (Appendix III). The member
institution that is next in line for the Office of the President shall hold the Office of the Vice
President.
5.11.3.2 President/Chair: The President is in charge of running the meetings. This position will represent
the CCAA SAAC.
5.11.3.3 Vice Chair: The Vice Chair is in charge of distributing literature and keeping the communication
lines open between the institutions and the Commissioner.
5.11.4
Voting
5.11.4.1 The majority of voting members in attendance will rule.
5.11.4.2 There will be one (1) vote per institution, with one (1) representative from each institution in
attendance.
5.11.4.3 All votes will be by voice count.
5.11.5
Responsibilities and Duties
5.11.5.1 It is the duty of the officers to determine meeting agendas.
5.11.5.2 It is the responsibility of the SAAC to report to each member’s respective institutions on all
pertinent issues discussed by the SAAC.
65
5.11.6
Amendments
In order to make an amendment to the CCAA SAAC Bylaws, all material pertaining to proposed changes
must be distributed ten (10) days prior to the voting date.
5.11.7
Minimum Guidelines for Institutional SAACs
5.11.7.1 Each institution should hold a minimum of six (6) SAAC meetings per academic year.
5.11.7.2 Each institution should have two representatives per sport.
5.11.7.3 When choosing team representatives, each institution should involve input from studentathletes, advisors and coaches.
5.11.7.4 Results of institutional SAAC elections shall be completed and submitted to the CCAA office by
the second Friday in May.
5.11.7.5 Each campus SAAC should have an administrative advisor. Duties can include: Advising and
acting as a liaison to the SAAC and other campus constituents.
5.11.7.6 Implement one volunteer program.
5.11.7.7 Create a positive image of the student-athlete.
5.11.7.8 Discuss CCAA and NCAA legislation on each campus.
66
5.12 SPORTS INFORMATION
5.12.1
Game Requirements
5.12.1.1
A designated member of the home team’s sports information staff shall be in attendance at
all home events where final statistics must be distributed following the contest(s).
5.12.1.2
The home sports information personnel shall forward a balanced statistical box and PAK file to
the visiting team’s sports information office and the CCAA office immediately following the
contest(s).
5.12.1.3
All CCAA institutions shall install a phone line and provide internet access for visiting radio in
addition to the open courtside phone at all basketball games.
5.12.1.4
All CCAA Sports Information Directors must be at all home basketball games except in cases of
personal/family illness or unavoidable circumstance.
5.12.2
Statistics Requirements
5.12.2.1
MRR Systems StatCrew and The Automated Scorebook software (versions capable of
exporting files) is required to report baseball, basketball, volleyball, soccer and softball
statistics to the CCAA Commissioner’s Office.
5.12.2.2
In all basketball contests where the visiting team has a scorer, such person or persons shall be
seated next to the official scorer.
5.12.2.3
The host volleyball institution shall provide statistics to both teams immediately after the
match. Upon request, the host institution will make available official book scoresheets to
visiting institutions following the match. (Revised: 6/2013)
5.12.2.4
Live stats are required for all CCAA contests in the sports of baseball, men’s and women’s
basketball, softball, men’s and women’s soccer and volleyball. (Violations of this policy should
be reported by the institution’s athletics director to the CCAA Commissioner. Upon the second
violation of this policy, institutions will be assessed a $100 fine. Upon the third violation of
this policy, institutions will forfeit their ability to access the server and download contests).
5.12.2.5
For the sports of baseball and softball, SIDs are required to send each other CAP files on the
Monday prior to each series.
5.12.2.6 Institutions shall have a one-week deadline to make changes to game statistics.
(Adopted: 6/2013)
5.12.2.7
Institutions shall use the following short names for Stat Crew:
CPP
CSULA
UCSD
CSUS
CSUSB
SFSU
SSU
CSUEB
CSUC
CSUDH
HSU
CSUMB (Adopted: 6/2013)
5.12.3
Roster Formats
5.12.3.1
Rosters shared with other institutions shall meet the following formats:
NO. NAME
POS
1 George Washington P
Alphabetical or Numerical
Baseball
B/T
HT
WT
YR
HOMETOWN/LAST SCHOOL
S/R
6-3
225
SR
Mt. Vernon, Va./Mt. Vernon HS 67
NO. NAME
30 Richard Nixon
POS
G-F
HT
5-10
Basketball
WT
YR
HOMETOWN/LAST SCHOOL
160
SO
Whittier, Calif./Whittier College
[Note: Drop weight listing for women’s basketball]
NO. NAME
POS
3 Thomas Jefferson D
HT
5-11
WT
170
Soccer
YR
SO
HOMETOWN/LAST SCHOOL
Monticello, Va./Monticello JC
Softball
YR
JR
HOMETOWN/LAST SCHOOL
Mt. Vernon, Va./Mt. Vernon HS
[Note: Drop weight listing for women’s soccer]
NO. NAME
POS
11 Martha Washington P
B/T
S/R
HT
5-8
Volleyball
NO. NAME
15 Michelle Obama
POS
OH
HT
5-11
YR
So
Short Numerical
1 George Washington, P
2 John Adams, IF
3 Thomas Jefferson, OF
(Adopted: 6/2013)
HOMETOWN/LAST SCHOOL
Chicago, Ill./Roosevelt HS
Pronunciation Guide
Michele Obama (Oh-BOMB-uh)
Jackson Browne (BROWN)
Milliard Smythe (Mill-ERD SM-EYE-TH) 5.12.4 Athletes of the Week
5.12.4.1 Athletes of the Week will be chosen in each CCAA sport beginning with the first full week of
competition in which 50 percent of more CCAA teams engage in competition and concluding
with the end of the regular season.
5.12.4.2
Nominations will be made by member institution SIDs no later than 10:00 am each Monday for
all sports except that men’s golf nominations are due at 10:00 am on Wednesdays. (Revised:
6/2013)
5.12.4.3
Upon receiving all nominations, the CCAA Commissioner’s Office shall select the
Players/Athletes of the Week for all sports.
5.12.5
Sports Information Meeting
5.12.5.1
All CCAA Sports Information Directors shall attend the annual sports information meeting. The
meeting will be held preceding the Executive Council Spring Meeting. (Revised: 6/2013)
5.12.5.2
The minutes of the meeting will be distributed to the member institutions and presented by
the Liaison to the Executive Council. (Revised: 6/2013)
68
Appendix I
2013-14 STANDING COMMITTEE ASSIGNMENTS
ADMINISTRATIVE COMMITTEE
Cal Poly Pomona
Cal State Dominguez Hills
Cal State L.A.
CSU Monterey Bay
Cal State San Bernardino
Cal State Stanislaus
Chair – Bill Fusco, Sonoma State
Stephanie Duke
Cal State East Bay
Patrick Guillen
Chico State
Sheila Hudson
Humboldt State
Kirby Garry
San Francisco State
Kevin Hatcher
UC San Diego
Mike Matoso
Sara Judd
Anita Barker
Dan Collen
Bill Nepfel
Clifford Kubiak
LEGISLATIVE COMMITTEE
Cal Poly Pomona
Cal State Dominguez Hills
CSU Monterey Bay
Cal State San Bernardino
Cal State Stanislaus
Cal State East Bay
Chair – Dan Bridges, Cal State L.A.
David Horner
Chico State
Jamie Bouyer
Humboldt State
Seth Pollack
San Francisco State
Dwight Sweeney
Sonoma State
John Mayer
UC San Diego
David Larson
Jim Morgan
Jeff Borgeld
Jerry Shapiro
Yvonne Burbank
Earl Edwards
GAME MANAGEMENT COMMITTEE
Cal
Cal
Cal
Cal
Cal
Cal
Chair – Wendy Taylor-May, Cal State Monterey Bay
Poly Pomona
Brian Swanson
Cal State Stanislaus
Kim Duyst
State Dominguez Hills
Michael Ernst
Chico State
Mitch Cox
State L.A.
Scott Bowman
Humboldt State
Stephanie Lane
State Monterey Bay
TBD
San Francisco State
Cathy McDermott
State San Bernardino
TBD
Sonoma State
Duane Dove
State East Bay
Marissa Parry
CHAMPIONSHIPS COMMITTEE
Cal
Cal
Cal
Cal
Cal
Cal
Poly Pomona
State Dominguez Hills
State L.A.
State Monterey Bay
State East Bay
State Stanislaus
Chair – Kevin Hatcher, Cal State San Bernardino
Brian Swanson
Chico State
Patrick Guillen
Humboldt State
Dan Bridges
San Francisco State
Kirby Garry
Sonoma State
Sara Judd
UC San Diego
Mike Matoso
Anita Barker
Dan Collen
Bill Nepfel
Bill Fusco
Earl Edwards
*SWAs may attend the Championship Committee meeting with voting remaining at one per institution.
FACULTY ATHLETICS REPRESENTATIVES (FAR) COMMITTEE
Cal
Cal
Cal
Cal
Cal
Cal
Poly Pomona
State Dominguez Hills
State L.A.
State Monterey Bay
State San Bernardino
State East Bay
Chair – John Mayer*, Cal State Stanislaus
David Horner
Chico State
Mike Ernst*
Humboldt State
Scott Bowman
San Francisco State
Seth Pollack
Sonoma State
Dwight Sweeney*
UC San Diego
David Larson*
Jim Morgan
Jeff Borgeld
Jerry Shapiro
Duane Dove
Cliff Kubiak
*These four FARs will serve as members of the 2013-14 Eligibility Committee per Article 3.8.2.1.
69
Appendix II
2013-14 ADMINISTRATIVE LIAISONS
Sport
Name
Title
Institution
Baseball
Mike Matoso
AD
Cal State Stanislaus
Men’s Basketball
Dan Collen
AD
Humboldt State
Women’s Basketball
Jamie Bouyer
SWA
Cal State Dominguez Hills
Cross Country
Kim Duyst
SWA
Cal State Stanislaus
Men’s Golf
Earl Edwards
AD
UC San Diego
Men’s Soccer
Dan Bridges
AD
Cal State L.A.
Women’s Soccer
Cathy McDermott
SWA
San Francisco State
Softball
Yvonne Burbank
SWA
Sonoma State
Track & Field
Brian Swanson
AD
Cal Poly Pomona
Women’s Volleyball
Kevin Hatcher
AD
Cal State San Bernardino
Athletic Medicine
TBD
Officiating
Dan Bridges
AD
Cal State L.A.
Sports Information
Bill Fusco
AD
Sonoma State University
SAAC
Sheila Hudson
SWA
Cal State L.A.
Development
Earl Edwards
AD
UC San Diego
Compliance
Sara Judd
AD
Cal State East Bay
70
Appendix III
ROTATION FOR INSTITUTION TO CHAIR THE EXECUTIVE COUNCIL
2013-14
2014-15
2015-16
2016-17
2017-18
2018-19
2019-20
2020-21
California State Stanislaus
California State San Bernardino
Sonoma State
Cal Poly Pomona
Cal State East Bay
Cal State L.A.
Humboldt State
CSU Monterey Bay
71
Appendix IV
California Collegiate Athletic Association
SPECIAL GROUPS ACTION SHEET
Special Group
Chair
Secretary
Date
Meeting Location
ACTIONS TAKEN BY THIS GROUP WILL BE CONSIDERED FOR APPROVAL BY THE CCAA EXECUTIVE
COUNCIL. List only those items for which official approval must be obtained. List only one request
and/or recommendation in each box below. Please refer to the manual page and sport code and state
the new or revised code as it is to appear in the Special Group Code.
Item #
Action by Coaches
Code #
Action by Executive Council
Page #
Comments
Rationale for Change:
Item #
Action by Coaches
Code #
Action by Executive Council
Page #
Comments
Rationale for Change:
Item #
Action by Coaches
Code #
Action by Executive Council
Page #
Comments
Rationale for Change:
72
Appendix V
California Collegiate Athletic Association
2013-14 STUDENT STATEMENT FOR USE IN DETERMINING ATHLETICS ELIGIBILITY
Name
Last
First
Middle
Address
Street
City
Student ID Number
Date of Birth
High School Last Attended
Date of Graduation
State
Zip Code
State
Zip Code
Address
Street
City
List below EVERY university, college, or community college at which you have registered or enrolled since
graduation from high school, REGARDLESS of whether you ever attended classes. Indicate if attendance was not
consecutive at any insitution. On the back of this form explain all gaps of time between institutions. Circle whether
full (FT) or part (PT) time.
Name
Name
Name
Name
FT
FT
FT
FT
PT
PT
PT
PT
#
#
#
#
of
of
of
of
Semesters/Quarters
Semesters/Quarters
Semesters/Quarters
Semesters/Quarters
From
From
From
From
To
To
To
To
List below EVERY university, college, or community college since graduation from high school at which you have
competed in any sport OR redshirted in any sport OR reported for practice in any sport. Use a separate line for each
year. In the column headed “status”, use one of the following symbols:
C – If you competed
RS – If you redshirted that year
P – If you reported for practice and then withdrew from the sport
YEAR
INSTITUTION
SPORT
STATUS (C, RS, P)
CERTIFICATIONS - I hereby certify that:
1. I am an amateur and after initial full-time collegiate enrollment, have not used my athletics skill (directly or
indirectly) for pay in any form in my sport; have not accepted a promise of pay even if such pay is to be received
following completion of intercollegiate athletics participation; signed a contract or commitment of any kind to
play professional athletics, received a salary, directly or indirectly, reimbursement, of expenses or any other form
of financial assistance from a professional sports organization based on athletics skill or participation, except as
permitted by NCAA rules and regulations; competed on any professional athletics team (per NCAA Bylaw
12.02.6), even if no pay or remuneration for expenses was received; entered into a professional draft or an
agreement with an agent; entered into an agreement with an agent either prior to or subsequent to initial fulltime collegiate enrollment.
2. I will abide by all rules of athletics eligibility established by the National Collegiate Athletic Association, the
California Collegiate Athletic Association, and my institution.
3. I will be enrolled in at least 12 units at all times while participating in intercollegiate athletics.
4. I will report to my institution any changes that may affect my athletics eligibility.
5. The information provided on this form is correct, and I understand that any information falsely given or
concealed pertinent to my eligibility will make me ineligible for further competition in all sports, will cause my
college to forfeit any contest in which I played, and subject me to dismissal from the university.
73
Appendix V
Student Signature
Date
I know of no errors of commission or omission in the above student–provided information.
Coach Signature
Date
EXPLANATION OF ACTIVITY GAPS OF TIME BETWEEN ATTENDANCE AT UNIVERSITIES, COLLEGES, OR
COMMUNITY COLLEGES NOTED ON THE FIRST PAGE OF THIS FORM
DATES
LOCATION, ACTIVITY, OR INSTITUTION
74
CONFIRMATION ADDRESS, PHONE
NUMBER, OR CONTACT PERSON
Appendix VI
California Collegiate Athletic Association
2013-14 CCAA PERMISSION TO SPEAK FORM
NCAA Bylaw 13.1.1.2 Four-Year College Prospects
An athletics staff member or other representative of the institution’s athletics interests shall not make
contact with the student-athlete of an NCAA or NAIA four-year collegiate institution, directly or indirectly,
without first obtaining the written permission of the first institution’s athletics director (or an athletics
administrator designated by the athletics director) to do so, regardless of who makes the initial contact.
If permission is not granted, the second institution shall not encourage the transfer and shall not provide
athletically related financial assistance to the student-athlete until the student-athlete has attended the
second institution for one academic year. If permission is granted to contact the student-athlete, all
applicable NCAA recruiting rules apply. (Revised: 1/10/91, 1/16/93, 1/11/94, 1/10/05 effective 8/1/05,
1/9/06)
To be completed by the institution requesting permission to speak.
Name of Student-Athlete:
Student-Athlete’s Sport:
Student-Athlete’s Current Institution:
Name of Institution Requesting
Permission to Speak:
To be completed by the student-athlete’s current institution.
Do we have permission to contact this student-athlete regarding a possible transfer to
our institution?
Yes
No
PLEASE NOTE: This form does not release this student-athlete from your institution.
If the student-athlete wishes to transfer from your institution, the CCAA IntraConference Transfer Release Form must be signed. At that point, the institution
that the student-athlete wishes to transfer to can apply for a waiver of the CCAA
Intra-Conference Transfer Rule if extenuating circumstances are present.
Print Name:
Title:
Signature:
Date:
75
Appendix VII
California Collegiate Athletic Association
2013-14 CCAA INTRA-CONFERENCE TRANSFER RELEASE FORM
CCAA Article 4.1.8.1: Undergraduate student-athletes transferring from one CCAA institution to another CCAA institution who wish to
compete in a CCAA sponsored sport in their first year of attendance must receive approval from the prior institution on this document and
subsequent approval from the FAR Eligibility Committee at any regularly scheduled Executive Council Meeting (Fall, Winter, Spring) or by
conference call. Student-athletes failing to receive such approval are required to serve a year of residency (two full-time semesters or three
full-time quarters at the institution they are transferring to before they are eligible to compete for that institution, unless they fall under
provision 4.1.8.2
CCAA Article 4.1.8.2: CCAA institutions who have invested heavily in a student-athlete reserve the right to ask for a year of residency for the
intra-conference transfer, personal circumstances not withstanding. Nevertheless, under extraordinary circumstances, the FAR Eligibility
Committee may waive the year of residency without the concurrence of the prior institution.
To be completed by the institution that the student-athlete is transferring FROM.
Name of Student-Athlete:
Student-Athlete’s Sport:
Name of Institution Student-Athlete is Transferring From:
Has the student-athlete attended any other institution(s)?
Yes
Institution 1:
From:
To:
Institution 2:
From:
To:
No
In what sport(s) and for how many seasons did this student-athlete use a season of competition?
Sport:
Seasons of Practice:
Seasons of Competition:
Sport:
Seasons of Practice:
Seasons of Competition:
Was the student-athlete a qualifier, as defined by NCAA Bylaw 14.3.1.1?
Yes
No
N/A
Is the student-athlete in good academic standing at your institution?
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Does the student-athlete meet satisfactory progress at your institution for the 2012-13 academic year?
Would the student-athlete be eligible to compete at your institution for the 2013-14 academic year?
Was the student-athlete recruited by your institution?
Did the student-athlete receive athletics grant-in-aid from your institution?
Did the student-athlete sign a National or Conference Letter of Intent at your institution?
If the student-athlete signed a National or Conference Letter of Intent at your institution, please indicate
the date the student-athlete signed it:
Do you support the student-athlete being granted the one-time transfer exception for residency?
[Per NCAA Bylaw 14.5.5.3.9 (c)]
Do you support the student-athlete receiving a waiver of the Intra-CCAA Transfer Rule if the
student-athlete pursues one?
Yes
No
Abstain
This form does not waive the student-athlete from the Intra-CCAA Transfer Rule per CCAA
Article 4.1.8.1. The institution requesting a waiver of this rule must submit a CCAA Eligibility
Waiver per CCAA Article 4.1.8.2 to the FAR Eligibility Committee.
Print Name:
Title:
Signature:
Date:
76
Appendix VIII
CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION
CCAA ELIGIBILITY WAIVER
Student-Athlete
Date
Institution
FAR
Next date of competition (if away contest indicate scheduled travel date to competition):
Academic Status and Personal Data of Athlete
Overall GPA
College Units Completed
Colleges Attended (List names of all institutions, dates of attendance and sports participated in)
INSTITUTION
ATTENDANCE DATES
SPORTS
Nature of Appeal
2.0 GPA (CCAA Bylaw 4.1.4)
Intra-Conference Transfer (CCAA Bylaw 4.1.8)
Other (Explain):
Justification of Appeal (Attach supporting statements by student-athlete, coach, transcripts,
etc.)
FAR Signature _________________________________________
Date _____________
PROCEDURE:
1. Institution completes items above and sends form with copies of supporting documentation to CCAA
Coordinator of Compliance.
2. CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee (Article 3.8.2.1).
3. FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via fax, email
or phone call.
4. Coordinator of Compliance reports vote to the institution issuing the waiver.
5. Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council
meetings.
CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
77
Appendix IX
CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION
HARDSHIP WAIVER
This hardship waiver is administered by the CCAA in accordance with NCAA Bylaw 14.2.5.
Please review 14.2.5 to determine if a “hardship” has occurred before completing this form.
Student-Athlete
Date
Institution
FAR
Sport
Season
Date of Injury
Next date of competition (if away contest indicate scheduled travel date to competition):
Seasons of eligibility used (including the season in which you are applying for a waiver):
Sport’s completed contests/dates of competition (excluding discretionary exemptions, NCAA
Postseason) or maximum sport season contest/dates per Bylaw 17:
Number of scheduled contests/dates of competition the student-athlete participated in:
Sport’s completed contests/dates of competition (excluding discretionary exemptions, NCAA
Postseason) x 20% or SA’s maximum allowed contests/dates of competition:
Brief Description of the Injury or Illness
The following documents must be submitted with this form in order for the waiver to be
considered (please verify that all items in the checklist below are included):
1.
2.
3.
Contemporaneous medical documentation and physician statement indicating that the student-athlete was
unable to compete for the remainder of the stated playing season;
Sport schedule showing the contests or dates of competition in which the student–athlete competed;
Statistics verifying the contests in which the student-athlete competed.
FAR Signature _________________________________________
Date _____________
PROCEDURE:
d)
e)
f)
g)
h)
Institution completes items above and sends form with copies of supporting documentation to
CCAA Coordinator of Compliance.
CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee (Article 3.8.2.1).
FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via fax, email, phone call, or in-person meeting.
Coordinator of Compliance reports vote to the institution issuing the waiver.
Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council
meetings.
CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
78
Appendix X
CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION
MEDICAL ABSENCE WAIVER
NCAA Bylaw 14.4.3.5 Waivers of Progress-Toward-Degree Rule.
The Academic Requirements Committee shall establish appropriate criteria for waivers of this legislation. Such
waivers shall be administered by the conference members of the Association or, in the case of an independent
institution, by the Academic Requirements Committee. Waivers of the progress toward degree rule may be granted
under any of the following conditions: (Revised: 1/14/02)
(a) Medical Absence. The credit hours required under the progress–toward–degree regulation of Bylaw 14.4.3.1–
(a) and –(b)-(1) may be prorated at 12 units per term of actual attendance during an academic year in which a
student misses a term or is unable to complete a term as a full–time student as a result of an injury or illness. Such
an exception may be granted only when circumstances clearly supported by appropriate medical documentation
establish that a student–athlete is unable to attend a collegiate institution as a full–time student as a result of an
incapacitating physical injury or illness involving the student–athlete or a member of the student–athlete’s immediate
family. Credits earned by the student during the term to which the waiver applies may not be used in determining
progress toward degree.
Student-Athlete
Date
Institution
FAR
Sport
Term(s) in Question
Next date of competition (if away contest indicate scheduled travel date to competition):
Brief Summary of Why the Student-Athlete was Unable to Attend Collegiate Institution Full-Time
During the Stated Term(s)
Is the required medical documentation attached?
Yes
No
FAR Signature _________________________________________
Date _____________
PROCEDURE:
1.
2.
3.
4.
5.
Institution completes items above and sends form with copies of supporting documentation to CCAA
Coordinator of Compliance.
CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee (Article 3.8.2.1).
FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via fax, email,
phone call, or in-person meeting.
Coordinator of Compliance reports vote to the institution issuing the waiver.
Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council
meetings.
CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
79
Appendix XI
CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION
INTERNATIONAL COMPETITION WAIVER
NCAA Bylaw 14.4.3.5 Waivers of Progress-Toward-Degree Rule.
The Academic Requirements Committee shall establish appropriate criteria for waivers of this legislation. Such
waivers shall be administered by the conference members of the Association or, in the case of an independent
institution, by the Academic Requirements Committee. Waivers of the progress toward degree rule may be granted
under any of the following conditions: (Revised: 1/14/02)
(b) International Competition. The credit hours required under the progress–toward–degree regulation of Bylaw
14.4.3.1–(a) and –(b)-(1) may be prorated at 12 hours per term of actual attendance during an academic year in
which a student is not enrolled for a term or terms or is unable to complete a term as a result of participation in the
Pan American, Olympic, World Championships, World Cup or World University Games (including final Olympic tryouts
and the officially recognized training program that directly qualifies participants for those tryouts). This waiver
provision may be applied to no more than two semesters or three quarters. (Revised: 1/9/96)
Student-Athlete
Date
Institution
FAR
Sport
Term(s) in Question
Next date of competition (if away contest indicate scheduled travel date to competition):
Brief Summary of Why the Student-Athlete was Unable to Attend Collegiate Institution FullTime During the Stated Term(s)
Is the appropriate documentation from the national
governing body attached?
Yes
No
FAR Signature _________________________________________
Date _____________
PROCEDURE:
1.
2.
3.
4.
5.
Institution completes items above and sends form with copies of supporting documentation to CCAA Coordinator
of Compliance.
CCAA Coordinator of Compliance sends waiver to the FAR Eligibility Committee (Article 3.8.2.1).
FARs on the Eligibility Committee record their votes with the Coordinator of Compliance via fax, email, phone
call, or in-person meeting.
Coordinator of Compliance reports vote to the institution issuing the waiver.
Coordinator of Compliance will generate a list of all waivers to the FARs at CCAA Executive Council meetings.
CCAA USE ONLY - DO NOT FILL OUT THIS PORTION OF THE FORM
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
Approve/Deny
FAR Signature
Date
80
Appendix XII
California Collegiate Athletic Association
FINANCIAL AID REPORT
Institution
Academic Year
MEN’S SPORTS
SPORT
ATHLETICS
GRANT
OTHER AID PER
NCAA REGULATIONS
MAXIMUM NUMBER OF
EQUIVALENCIES ALLOWED
EQUIVALENCIES
SUMMER
ATHLETIC AID
ATHLETICS
GRANT
OTHER AID PER
NCAA REGULATIONS
MAXIMUM NUMBER OF
EQUIVALENCIES ALLOWED
EQUIVALENCIES
SUMMER
ATHLETIC AID
TOTALS
WOMEN’S SPORTS
SPORT
TOTALS
COMBINED TOTALS
I certify that the information listed above is complete and accurate.
Director of Financial Aid Signature
Date
Director of Athletics Signature
Date
81
Appendix XIII
2013-2014 LETTER OF INTENT (CLI)
Name of Prospective Student-Athlete
Last
First
Middle
Permanent Address
Street
City
State
Zip Code
Date of Birth
Prospective Student-Athlete’s Eligibility Center ID
(must be registered with NCAA Eligibility Center and on the institution’s request list)
Submission of this CLI has been authorized by:
SIGNED
Director of Athletics (or designee)
Date Issued to Prospective Student-Athlete
Men’s
Women’s
Junior College Transfer
Sport
This is to certify my decision to enroll at
.
Name of Institution
I certify that I have read all the terms and conditions included in this document. I have discussed them with the coach and/or other
staff representatives of the CCAA institution named above, and I fully understand, accept and agree to be bound by them.
Additionally, I give my consent to the signing institution to disclose to authorized representatives of the CCAA, the NCAA, and the
NCAA Eligibility Center any documents or information pertaining to my CLI signing. Further, I give my consent to the CCAA to
disclose my name and personally identifiable information from my education records to a third party (including but not limited to the
media) as necessary to correct any inaccuracies reported by the media or related to my CLI signing, without such disclosure
constitution a violation of my rights, including my rights under the Family Educational Rights and Privacy Act.
If I falsify any part of this CLI, or if I have knowledge that my parent or guardian falsified any part of this CLI, I understand I shall
forfeit the first year of my athletics competition at any CLI participating institution.
My signature on this CLI nullifies any agreements, oral or otherwise, which would release me from the conditions stated within this
CLI.
SIGNED
Prospective Student-Athlete Signature
Signing Date (Mth/Day/Yr)
Parent/legal guardian signature required if prospective student-athlete
has not reached his or her 21st birthday.
Time (AM/PM)
Do not sign prior to 7:00 a.m.
(local time) on the initial
signing date.
SIGNED
Parent or
Legal Guardian Signature
(check one)
Print Name of Parent/Legal Guardian
Signing Date (Mth/Day/Yr)
Time (AM/PM)
Do not sign prior to 7:00 a.m.
(local time) on the initial
signing date.
Telephone Number (including area code)
The CCAA Conference Letter of Intent (CLI) and National Letter of Intent (NLI) will be honored by all
CCAA member institutions.
82
Appendix XIV
California Collegiate Athletic Association
FACULTY ATHLETICS REPRESENTATIVES GUIDELINES
The CCAA Faculty Athletics Representative (FAR) Shall:
•
Be appointed by the President/Chancellor of each institution. The FAR must be a full-time faculty
member with a teaching appointment and have no institutional relationship to the athletics
department. (CCAA Article 3.5.5)
•
Be responsible for the review of all issues in the CCAA pertaining to academic integrity and shall
have exclusive jurisdiction for certification of academic eligibility for athletics competition. (CCAA
Article 3.8.2)
•
Ensure that student-athletes declare a major by the appropriate deadline.
•
Monitor the academic performance of student-athletes on each team.
•
Attend three annual meetings of the CCAA Executive Council. These meetings will take place in
mid-September, early January, and early June. The FAR Standing Committee will meet at each
Executive Council Meeting.
•
Attend the Annual NCAA Convention, which is held in conjunction with the CCAA Winter Executive
Council Meeting.
•
Attempt to attend the CCAA Fall Compliance Workshop and the NCAA Regional Rules Seminar,
generally held in October and May/June respectively.
•
Attempt to attend the FARA Forum and NCAA sponsored FAR meetings.
•
Be responsible for administering and grading the NCAA Coaches Certification Exam.
•
Be available to perform FAR duties 12 months a year.
•
Be responsible for signing and submitting waiver requests.
•
Be responsible for signing all violations to be sent to the NCAA.
•
Be able to communicate effectively with the CCAA office.
•
Serve as a liaison between the NCAA, CCAA, and campus in all appeals.
•
Consult with athletics department staff in selecting the Dr. Hal Charnofsky Award Winners.
Nominate CCAA Scholar-Athletes of the year. Submit CCAA Student-Athletes of the Year to the
CCAA no later than 10 calendar days prior to the Executive Council Spring Meeting (CCAA Article
5.1.8.3).
•
The FAR Eligibility Committee will review and decide CCAA Eligibility Waivers, NCAA Hardship
Waivers, NCAA Medical Absence Waivers, and NCAA International Competition Waivers (CCAA
Article 3.8.2.1). FARs on this subcommittee must be available to make decisions within one week
of receiving the waiver request throughout the academic year.
83
Appendix XV
California Collegiate Athletic Association
2013-14 GAME MANAGEMENT GENERAL REGULATIONS
These regulations are mandatory for all CCAA-sponsored sports. Adherence is required for all athletic
contests hosted by a CCAA institution. Sport-specific guidelines are stated in each sport’s Game
Management Protocol.
Travel Squad Size
Student-athlete travel squad size is limited to the regulation listed in each CCAA Sport Code.
Rules
• All competition is to be conducted under NCAA playing rules or rules of the governing
organization recognized by the NCAA.
• Rules that govern the conduct of the game and its surroundings shall be in accordance with the
NCAA Championship Handbook General Regulations.
• The visiting team shall have opportunity equal to the host team for pre-game practice.
• Player or coach ejections resulting from unsportsmanlike conduct, including but not limited to
fighting, may result in suspension upon review by the Commissioner.
Equipment and Facilities
Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards
stated in the playing rules.
Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all
sites to teams and spectators.
Administration
Sport-specific Game Management Protocols, to be issued by the CCAA Office of the Commissioner, are to
be followed at all times.
The host institution:
• Shall provide all personnel necessary for the conduct of the game: Administrator in Charge,
NATA Trainer/Physician, Sports Information representative, Official Scorer, Official Statistician
(scorer and statistician may be the same individual), Public Address Announcer.
• Is responsible for ensuring adequate security, and for enforcing all crowd control standards per
NCAA Championship Handbook General Regulations.
• Shall provide parking to contest officials.
• Shall provide a private dressing room for contest officials.
• See Sports Medicine section for additional host institution requirements.
Officials
All contest officials must be certified by an accredited collegiate association or governing body. No
current faculty, staff or student of a member institution may officiate a contest in which his or her
institution is competing in with the following exception: officials may officiate a contest if 10 years have
elapsed since their enrollment at, or affiliation with, a competing institution. When one (1) official reports
to the event site, the contest shall be played.
Video Policy
Each participating institution may record its own event(s) contested at any CCAA facility.
Tobacco Usage
5.1.2.16: Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the
tobacco prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to
be sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second
offense and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach
are suspended for one game.
84
Appendix XV
Sports Medicine Requirements
The host institution shall provide:
• Access to its athletic training room for limited treatments and taping two (2) hours prior to a
scheduled event.
• Emergency equipment ready for use.
• Hospital facility maps.
• Shall provide ice, water and cups to all competing teams team prior to or during pre-game
practice.
• Individual-use bench towels must be provided for all visiting teams. For sports that do not utilize
a “bench” (e.g., cross country, golf, track & field), a stack of towels must be available at the
athletic training station.
The traveling institution shall provide:
• Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the
traveling team.
• An athletic training kit for its own use that is to include emergency medical cards containing the
following information: athlete’s name, address, emergency contact with phone number, brief
medical information including medication allergies and insurance information.
• A notification before the event for any athlete requiring treatment by modalities other than heat
or an ice pack.
In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the
host athletic trainer will facilitate care and communicate with the traveling institution’s
representative (i.e. head coach).
In the event of multiple events occurring at the host institution’s facility, the host athletic trainer will be
located in the athletic training room or at an event currently taking place. Communication must be
established and maintained during the day between the head trainer and all student trainers covering
events. It is recommended that all contact sports have a certified trainer on site.
Any institutional staff person solely supervising practices or contests must be CPR certified.
Sports Information Requirements
The host institution sports information department shall provide:
• A member of its staff to attend the event(s).
• Provide an official, complete and balanced box score. Upon completion of the contest, statistics
are to be distributed as soon as possible to the visiting team coaching staff and visiting team
sports information office. This is to include a full box score and play-by-play. Distribution of the
final box score and the play-by-play to visiting team sports information is to be done electronically
(FAX and/or E-Mail).
• Send final statistics (box score and game files) electronically to the CCAA office the day of the
contest.
• Livestats are required to be provided by home institutions for all CCAA contests, where
applicable.
• Include the CCAA Sportsmanship Statement in the public address script for pre-game
announcements.
Reporting Violations
Violations to the CCAA Game Management General Regulations are to be reported by the Director of
Athletics or Senior Woman Administrator to the opposing athletics administrators and the CCAA
Commissioner within five (5) business days. Additionally, all ejections resulting from unsportsmanlike
conduct are to be reported to the CCAA Commissioner in writing by host personnel immediately following
the contest.
85
Appendix XVI
California Collegiate Athletic Association
MEMBERSHIP CRITERIA
In the fall of 2005, the CCAA membership was surveyed in order to establish membership criteria to evaluate
league expansion. This survey was a result of requests by institutions requesting membership in the CCAA.
The following guiding principles will be used by the CCAA when evaluating future members. Potential new
members should strive to meet the principles of the NCAA Division II Model Athletics Department.
University Profile
The academic mission and profile of the institution should be comparable and complementary to the current
CCAA membership. Standards for admission should be similar or more stringent than CCAA institutions. The
institution shall be accredited. Enrollment sufficient to support a broad-based athletics program is vital. Future
growth of the institution is important, but not a vital component of membership. The athletics program should
be an integral part of the institution as measured by the university and athletics mission statements, strategic
plan, and presidential support. Institutions with similar athletics philosophies to the CCAA should be
given additional consideration. Institutions should be in full compliance with Title IX standards and Cal/Now
voluntary reporting requirements (CSU institutions).
Member Location and Facilities
Institutions located within the State of California are of the highest consideration. These include CSU, UC, and
private institutions. As a condition of membership, these institutions should not cause undue travel time or
financial constraints upon current CCAA members. The quality of athletics facilities should be comparable to
existing CCAA member venues.
Athletics Staffing
Intercollegiate Athletics staffing should meet the three required CCAA Executive Council positions: Director of
Athletics, Senior Woman Administrator, and Faculty Athletics Representative. Further, potential new members
should have a full-time Sports Information Director, Compliance Coordinator, and Facility and Event Manager.
Program Quality
An institution's athletics program should be broad-based and should offer sports that compliment the current
CCAA conference championships. The athletics program should have a history of success in the current league
in which they are a member. The institution should be fully supportive of the change of conference
membership into the CCAA. Institutions offering sports that will compliment CCAA sports in which a
conference championship is not held should be considered. The strength of the conference is the strength of
its membership. The program quality of the institution is a more important component of membership than
the quantity of institutions in the conference. Program quality is important in strength of schedule calculations,
which is a major component of post-season competition opportunities. Additionally, a review of studentathlete retention rate and team grade point average should be conducted in order to review academic success.
Financial Stability
The financial stability of the institution and intercollegiate athletics program is a critical element of membership
consideration. The scholarship offerings should be in accordance with NCAA requirements necessary for
Division II classification.
Sport Offerings
The NCAA requires that six institutions sponsor a sport before a conference can sponsor a
championship. Institutions offering sports that maintain or increase conference sport championships should be
given additional consideration. Without conference championships, student-athletes lose competition
opportunities, and member institutions and the conference office lose revenue distribution. The sports
sponsored should be consistent with the current CCAA requirements of Article 2.3.1.
Addition of Sports
At this time, expanded sport offerings or the promise to add sports are not critical components of membership.
Violations
There should be no major NCAA violations during the past three years.
86
Appendix XVI
FOR IMMEDIATE RELEASE
May 18, 2012
CCAA Presidents/Chancellor’s Group Approves Resolution
to Actively Pursue New Full-Time Members
WALNUT CREEK — The California Collegiate Athletic Association (CCAA) Presidents/Chancellor’s Group
approved at its May 9 meeting a resolution that will begin the process of actively pursuing new
membership.
A membership committee will be established and charged with the authority to invite, visit, and
recommend prospective members to the CCAA Presidents/Chancellor’s Group for approval. The
committee will begin its duties this summer.
With the recent increase in new NCAA Division II institutions in the West Region, the CCAA
Presidents/Chancellor’s Group supports the increase in membership to better enhance opportunities for
the CCAA student-athletes and their respective sport programs. The addition of new members should
assist the CCAA member institutions to better address increases to both CCAA master schedule costs and
missed class time issues, while also allowing member institutions to better address current NCAA Division
II in-region non-conference scheduling issues.
The CCAA currently consists of 12 full-time members located throughout the state of California. The five
institutions located in Southern California are Cal Poly Pomona, Cal State Dominguez Hills, Cal State L.A.,
Cal State San Bernardino and UC San Diego. Northern California teams competing in the CCAA include Cal
State East Bay, Cal State Monterey Bay, Cal State Stanislaus, Chico State, Humboldt State, San Francisco
State and Sonoma State.
The CCAA sponsors championships in men’s and women’s cross country, men’s and women’s soccer,
women’s volleyball, men’s and women’s basketball, baseball, men’s golf, softball, and men’s and women’s
outdoor track and field. The conference is interested in offering additional championships in women’s
golf, women’s water polo, women’s tennis, and men’s and women’s indoor track and field.
The CCAA, which leads all Division II conferences with 151 national championships, has enjoyed great
success at the regional and national levels in recent years, and the Presidents/Chancellor’s Group believes
that the resolution to actively pursue additional full-time members will allow the CCAA to remain
successful while, more importantly, better enhancing and increasing the CCAA student-athlete
experience.
Additional inquiries should be directed to CCAA Presidents/Chancellor’s Group Chair, and Humboldt State
President Dr. Rollin Richmond or CCAA Commissioner Robert J. Hiegert.
Process for Future CCAA Membership Committee and Timeline
•
•
•
•
Formation of Membership Committee and Selection of Appointed Representatives (Spring 2012)
Review of Potential CCAA Members (Spring 2012)
Assessment of Approved Future Members (Summer 2012)
Approval of New Members and Master Schedule Development (Fall 2012)
87
Appendix XVII
California Collegiate Athletic Association
SPORTSMANSHIP STATEMENT
The CCAA promotes good sportsmanship by student-athletes, coaches and spectators, and
requests your cooperation by supporting the participants and officials in a positive manner.
Profanity, racial or sexist comments, or other intimidating actions directed at officials, studentathletes, coaches or team representatives will not be tolerated and are grounds for removal
from the site of competition.
88
Appendix XVIII
CONFIDENTIAL – VIA ELECTRONIC MAIL
MEMORANDUM
August 17, 2010
TO:
Directors of Athletics
Faculty Athletics Representatives
Senior Woman Administrators of NCAA Division II Member Institutions.
Compliance Coordinators
Head Athletic Trainers
Conference Commissioners
FROM: Suzanne Sanregret, chair NCAA Division II Committee on Student-Athlete Reinstatement
SUBJECT: Medical Documentation Standards for Hardship and Extension Waivers.
The purpose of this document is to provide guidance to NCAA Division II conference offices and
member institutions regarding medical documentation standards applicable to conference-granted
hardship waiver requests, hardship waiver requests from Division II independent institutions and
extension requests, the two latter which, are submitted to the NCAA student-athlete reinstatement staff by
member institutions. This document outlines the standards used by the student-athlete reinstatement staff
when processing such cases.
The following information is background information to clarify the medical hardship waiver and
extension request:
1. A hardship waiver, which grants an additional season of competition, is appropriate when, after
participating in only limited competition, the student-athlete is unable to compete for the remainder of the
season due to injury or illness. This waiver should only be considered by the conference office (or
student-athlete reinstatement staff for independent institutions) when the student-athlete has used one of
his or her four seasons of competition during the year. Please note, if the student-athlete has not
competed, there is no need to request a hardship waiver as the student-athlete would not have used a
season of competition.
2. An extension request is appropriately considered by the student-athlete reinstatement staff when the
institution is requesting additional time for a student-athlete to use any remaining seasons of competition
after the student-athlete has exhausted his or her 10 semesters/15 quarters in which to
participate. Generally, in order for a student-athlete to receive an extension, the student-athlete must not
have had four participation opportunities and must have been denied more than one season of competition
for reasons beyond his or her and the institution’s control.
NCAA Division II Bylaw 14.2.5 (Hardship Waiver) identifies the legislative requirements for a hardship
waiver in Division II. Division II conferences must observe all of the requirements of Bylaw 14.2.5,
including that a medical hardship waiver may be granted when a student-athlete has not participated in
more than two contests or dates of competition (whichever is applicable to that sport), 20 percent of the
institution’s completed contests or dates of competition or 20 percent of the maximum permissible
number of contests or dates of competition set forth in Bylaw 17 in his or her sport. In addition, in order
to demonstrate that an injury or illness prevented further competition and, therefore, meets the standard of
the hardship waiver legislation or in the case of Bylaw 14.2.2.3 (Ten-Semester/15-Quarter Rule Waiver)
89
Appendix XVIII
the injury prevented any competition, an institution also needs to provide medical documentation to
substantiate the incapacitation.
In processing either a hardship waiver or recovering a particular year in question when an injury or illness
prevented competition, three key components must be included in the medical documentation:
1. Contemporaneous Diagnosis of Injury or Illness.
a. Required: A medical document from a treating physician dated at or near the initial time of the injury
or illness that establishes the onset of the injury or illness.
b. Recommended if available: A medical document from a treating physician dated at or near the initial
time of the injury or illness that verifies the initial severity of the injury or illness [i.e., demonstrates that
the injury or illness likely results in incapacitation for the remainder of the season or for the period
beyond the second contest or 20 percent (whichever is greater)].
c. Recommended if available: Any other medical documents, operation report(s), surgery report(s), or
emergency room document(s) that describe the severity of the injury or illness and/or the time of
incapacitation.
2. Written acknowledgement that the injury or illness was ultimately incapacitating for the remainder of
the season.
It is not necessarily required that such an incapacitating diagnosis be provided in the form of a
contemporaneous document. Therefore, there are two ways to demonstrate an injury or illness was
ultimately incapacitating.
A
•
B
Contemporaneous letter or diagnosis from
a treating physician indentifying an injury
or illness as incapacitating.
•
Noncontemporaneous letter or diagnosis
from a treating physician stating:
o The severity
illness;
o
of
the
injury
or
The injury or illness was ultimately
incapacitating [i.e., the injury or
illness prevented the student-athlete
from participating in competition
beyond two contests or dates of
competition (whichever is applicable
to that sport)] or 20 percent
(whichever is greater);
AND
o Treatment logs or training room notes
(indicating continuing rehabilitation
efforts).
90
Appendix XVIII
In some cases a student-athlete’s injury or illness may not be diagnosed as incapacitating immediately and
the student-athlete will attempt to continue competing after the initial injury or illness. Some competition
by the student-athlete following the date of the injury or illness does not automatically preclude the
opportunity for a medical hardship waiver.
As long as the requirements of Bylaw 14.2.5 are met and the institution provides at least the required
documentation described above, the applicable Division II conference or student-athlete reinstatement
staff may grant the hardship waiver even if some competition occurred following the date of the initial
injury or illness. The key is that the documentation from a treating physician confirms that, ultimately,
the injury or illness was incapacitating and prevented the student-athlete from participating in competition
beyond the legislated limits.
3. Length of Incapacitation.
The purpose of this requirement is to verify the opportunity for the injured student-athlete to resume
competition within the championship season was medically precluded. There are two ways to
demonstrate this requirement has been met.
B
A
5
6
Estimated length of incapacitation
7
or recovery time range contained within
the original contemporaneous medical
documentation;
AND
Contemporaneous
documentation 8 of
follow-up doctors’ visits (within the
estimated time range) in which studentathlete is not cleared to resume playing.
Estimated length of incapacitation
or recovery time range contained within
the original contemporaneous medical
documentation;
AND
Treatment logs or training room notes
(indicating continuous rehabilitation
efforts).
It is the hope of the committee and the student-athlete reinstatement staff that this memorandum will
assist you in processing hardship waivers as a conference office as well as provide insight into the
approach undertaken by the student-athlete reinstatement staff when handling hardship waivers for
independent institutions or considering whether a student-athlete was medically precluded from
participating during an entire season for purposes of an extension request submitted by member
institutions.
SS:taa
cc: Selected NCAA Staff Members
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XVIII
MEDICAL DOCUMENTATION STANDARDS GUIDELINES
Contemporaneous Diagnosis Of Injury
______
Contemporaneous medical documentation that validates timing of injury or illness
(required)
______
Contemporaneous medical documentation that verifies initial severity of injury or
illness (demonstrates incapacitation likely results for remainder of season)
(recommended)
______
Operation report(s) or surgery report(s) or emergency room document(s)
(recommended)
Acknowledgement That The Injury Is Incapacitating
______
Contemporaneous letter or diagnosis from treating physician identifying injury or
illness as “incapacitating” OR
______
Non-contemporaneous letter or diagnosis from treating physician identifying injury or
illness as “incapacitating” AND
______
Treatment logs or trainer’s room notes (indicating continuing rehabilitation efforts)
Length Of Incapacitation (verifying opportunity for injured student-athlete to resume playing
within championship season in question is medically precluded)
______
Estimated length of incapacitation or recovery time range contained within original
contemporaneous medical documentation AND
______
Contemporaneous documentation of follow-up doctors visits (within the estimated
time range) in which student-athlete is not cleared to resume playing OR
______
Treatment logs or trainer’s room notes (indicating continuing rehabilitation efforts)
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Appendix XIX
2014 Baseball Game Management Protocol
RULES
• All competition is to be conducted under the 2013 and 2014 NCAA Baseball Rules.
• Base coaches are required to wear helmets and must be in the coaches’ box at time of the pitch.
• Rules that govern the conduct of the game and its surroundings shall be in accordance with the
NCAA Championship Handbook Regulations if not specified in the NCAA Baseball Rules or the CCAA Manual.
• The visiting team shall have opportunity equal to the host team for pregame practice.
• Player or coach ejections resulting from unsportsmanlike conduct, including but not limited to fighting, may
result in suspension upon review by the Commissioner. (CCAA Code 5.1.2.18)
• See CCAA Code 5.2.2.1.1 for rules regarding time/length of contests.
• When playing outside the region, no inning may begin after 4:30 p.m on the final day of the series
unless agreed upon by both institutions’ directors of athletics prior to the start of play. (CCAA Code 5.2.5.4)
• A team may film or videotape its game(s) during CCAA competition, but not games involving other teams.
Teams may only film from the designated areas defined as the spectators area from the infield cut-outs from
first base to third base. (CCAA Code 5.2.2.8).
• The use of speed (radar) guns by participants is prohibited. (CCAA Code 5.2.2.9).
TRAVEL SQUAD SIZE
• A maximum of 25 eligible players may participate in any CCAA contest (CCAA Code 5.2.2.2).
• The roster of 25 players must be exchanged by head coaches no later than the pregame meeting prior to
each single game and prior to the first game of a doubleheader. The roster must include the name and
uniform number of each of the 25 designated players (CCAA Code 5.2.2.2).
• The same 25 players must be listed: A) for each game of the four games of a series when playing an out-ofregion team (region is defined as teams within a 250-mile distance from each other), or B) when playing an
in-region team who is staying the night in the home team’s vicinity (e.g., 4-game destination series per
CCAA Code 5.2.2.2).
• No more than 35 players from the home team shall be in uniform at a home contest. (CCAA Code 5.2.2.2)
EQUIPMENT AND FACILITIES
• Batting practice for the visiting team shall begin 75 minutes prior to game time. Each team shall have 30
minutes for batting practice and a maximum of 8 minutes for infield practice. A minimum of 8 minutes shall
be allotted for field preparation immediately prior to each contest.
• Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards
stated in the playing rules.
• Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all sites
to teams and spectators.
• The host institution trainer shall provide ice, water and cups for both teams in their dugouts no later than
the start of batting practice.
• The host institution shall provide single-use towels (disposable or washable towels to be used only once) for
both teams in their dugouts for use on the bench. This does not include shower towels.
• The Rawlings R1NCAA ball shall be used for all CCAA games.
• Home team shall wear light colored jersey, the visiting team shall wear dark colored jerseys.
• The host institution shall provide shower access (but not towels) to the visiting team. The visiting team must
request shower access at least 48 hours before it arrives to the game site.
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Appendix XIX
• Host institutions must provide a drying agent on site to minimize the effects of rain.
• Host institutions must have an infield tarp for their baseball facility.
• Umpires shall have a private dressing room/area. Prior to the contest, umpires should be notified as to who
will be responsible for escorting them from the field of play to their dressing area.
ADMINISTRATION
The host institution:
• Shall provide all personnel necessary for the conduct of the game: Administrator in Charge, NATA
Trainer/Physician, Sports Information representative, Official Scorer, Official Statistician (scorer and
statistician may be the same individual), Scoreboard Operator, Public Address Announcer.
• Is responsible for ensuring adequate security, and for enforcing all crowd control standards per
NCAA Pre-Championship Handbook General Regulations. The host institution is responsible for ensuring that
umpires enforce NCAA and CCAA crowd control regulations.
• Is responsible for providing the following to all umpires before, during and after each game: a) adequate
security, b) water, c) an escort to the umpires’ designated dressing/intermission area.
• Report all instances of misconduct and unsportsmanlike behavior in any CCAA athletic contests to the
Commissioner, Baseball Administrative Liaison, and the visiting team Director of Athletics within five business
days after each incident. Additionally, host team administration is responsible for informing the conference
office of ejections, including “postgame ejections” as outlined in NCAA Baseball Rule 2 Ejection, Section 25
A.R. 1 through A.R. 7 (pp. 26-27).
CCAA SPORTSMANSHIP EJECTION POLICY
CCAA Bylaw 5.1.2.17 is effective for all CCAA sports:
5.1.2.17 Where NCAA sport rules do not provide for a one-game suspension for ejection, the CCAA requires a
one-game suspension (i.e. Coaches, Student-Athletes, Athletic Personnel. (Adopted: 1/20/2010, Effective:
August 1, 2010).
UMPIRES
• Game umpires must be certified by an accredited collegiate association or governing body.
• No current faculty, staff or student of a member institution may officiate a contest in which his or her
institution is competing in with the following exception: umpires may officiate a contest if 10 years have
elapsed since their enrollment at, or affiliation with, a competing institution.
• When one (1) umpire reports to the event site the game shall be played.
TOBACCO USAGE
• Tobacco usage, or the appearance thereof, by athletes, coaches, umpires and event staff is strictly
prohibited at all CCAA athletic events, including pregame warm-ups, and will result in immediate ejection. If
a player, coach or other team personnel is using something that has the appearance of tobacco, it must be
removed immediately. The offending person is not to be ejected. The appearance of tobacco includes tins,
pouches, mint leaves and any substance that mimics a tobacco product.
• Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the
tobacco prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to be
sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second
offense and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach are
suspended for one game. (CCAA Code 5.1.2.16)
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Appendix XIX
PRE-GAME SCHEDULE
Following is the pregame practice schedule (schedule is for all games, but is applied prior to the first game of
a doubleheader). Changes to the schedule may be made only by designated athletic administrators from the
participating schools and must be agreed upon a minimum of 24 hours prior to the scheduled game.
Time Prior to Game Time
120 minutes
:85
:40
:32
:24
:12
:07
:04
:02
:00
-
:32
:24
:12
:07
:04
:02
Protocol
Home Team Batting Practice (30 minutes, 5 minute change)
(practice may begin earlier at the home institution discretion)
Visiting Team Batting Practice (30 minutes)
(15 minutes for equipment removal and field prep)
Home infield
Visitor infield
Field prep
Player introduction
National Anthem (1st game of the day only)
Coaches/Umpires meeting
Home team on field
First pitch
TIME BETWEEN GAMES
There will be a 20-minute intermission between games of a doubleheader unless it is extended by mutual
consent of the participating head coaches (CCAA Sport Code: 5.2.2.3)
PUBLIC ADDRESS POLICIES
• The exact same information (e.g. roster information, scoring sequence credits, etc.) must be provided for
both the home and visiting teams at all times.
• The following public address announcement shall be made before each game begins:
“The CCAA and (host team) promote good sportsmanship by student-athletes, coaches and
spectators, and request your cooperation by supporting the participants and umpires in a
positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at
umpires, student-athletes, coaches or team representatives will not be tolerated and are
grounds for removal from the site of competition.”
AMPLIFIERS, NOISEMAKERS, AND OTHER SOUND GENERATING DEVICES
Artificial noisemakers, airhorns, bells or electronic amplifiers shall not be permitted, and such instruments shall
be removed from the playing and spectator areas. Bands or any component thereof, shall not play while the
game is in progress. Amplifying devices such as megaphones may not be used to direct obscenities, vulgar
language, racist or sexist remarks, other any other verbal abuse toward any participants or spectators at any
time. Violations to this provision shall result in immediate confiscation of the device(s). The host team
administrator in charge is responsible for enforcing these provisions.
Auxiliary public address systems utilized by home or visiting institution spirit groups must:
1) be approved by the home event management and coordinated with the primary public address
system so as not to interrupt, alter or in any other way impede the function of the primary public address
system.
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Appendix XIX
2) must not be used with the intent of preventing a team a reasonable and fair environment in which to
compete. Any violation of this provision shall immediately result in the discontinued use of the system.
SPORTS MEDICINE REQUIREMENTS
The host team shall provide:
• Access to its athletic training room for limited treatments and taping two (2) hours prior to a scheduled
event.
• Emergency equipment ready for use.
• Hospital facility maps.
The traveling team shall provide:
• Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the traveling team.
• An athletic training kit for its own use that is to include emergency medical cards containing the following
information: athlete’s name, address, emergency contact with phone number, brief medical information
including medication allergies and insurance information.
• The traveling institution’s athletic trainer will provide notification before the event for any athlete requiring
treatment by modalities other than heat or ice pack.
In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host athletic
trainer will facilitate care and communicate with the traveling institution’s representative (i.e. head coach).
In the event of multiple events occurring at the host institution’s facility, the host athletic trainer will be
located in the athletic training room or at an event in progress. Communication must be established and
maintained during the day between the head trainer and all student trainers covering events. It is
recommended that all contact sports have a certified trainer on site.
• Any institutional staff person solely supervising practices or contests must be CPR certified.
SPORTS INFORMATION REQUIREMENTS
The host institution sports information department shall:
• Provide the official scorer, public address announcer and scoreboard operator. All personnel shall be
qualified adults regularly assigned to these positions. The official scorer shall keep score in accordance with
the 2013 and 2014 NCAA Baseball Rules.
• Provide an official, complete and balanced box score. Upon completion of the contest, statistics are to be
distributed as soon as possible to the visiting team coaching staff and visiting team sports information office.
This is to include a full box score and play-by-play. Distribution of the final box score and the play-by-play to
visiting team sports information is to be done electronically (FAX and/or E-Mail).
• Send final statistics (box score and game files) electronically to the CCAA office the day of the contest.
• Livestats are to be provided by the home institution for all CCAA games.
REPORTING VIOLATIONS
Violations to the CCAA Game Management Baseball Protocol are to be reported by the Director of Athletics or
Senior Woman Administrator to the opposing athletic administrators and the CCAA Commissioner within five
(5) business days. Additionally, all ejections, including “postgame ejections” resulting from unsportsmanlike
conduct are to be reported to the CCAA Commissioner in writing by host personnel immediately following the
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Appendix XIX
contest.
RAINOUT PROCEDURES (CCAA Sport Code: 5.2.5.3)
Rained-out or suspended games (any game halted because of a facility failure) - the following procedures for
makeup will be in effect:
• The next scheduled game at the home site shall be played as a doubleheader
• If the last scheduled game is rained out or suspended, the game will be played on the next available date
for both teams where a game is not scheduled
• Failure of a team to abide by the makeup rules will result in forfeiture
• All teams must complete all rained out or suspended games within the region prior to the end of the CCAA
schedule.
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Appendix XX
2013-14 Men’s and Women’s Basketball Game Management Protocol
These regulations are mandatory for all CCAA Basketball Games.
TRAVEL SQUAD SIZE (CCAA Code 5.3.2.3)
The maximum size of the CCAA travel party is 20, including 14 uniformed student-athletes.
RULES
• Games are to be governed under the 2013-14 and 2014-15 NCAA Men’s Basketball Rules and 2013-14 and
2014-15 Women’s Basketball Rules.
• Rules that govern the conduct of the game and its surroundings shall be in accordance with the NCAA
Championship Handbook General Regulations.
• The visiting team shall have opportunity equal to the host team for pregame practice, including equipment
usage.
• The visiting team shall notify the host institution at least one-half hour prior to the start of the game which
basket will be used for pregame warm-up and the first half of the contest.
• Teams playing in the second game of a doubleheader may not shoot around at halftime of the first game.
• Player or coach ejections resulting from unsportsmanlike conduct, including but not limited to fighting, may
result in suspension upon review by the Commissioner.
• A seating area consisting of three (3) rows located behind the visiting team bench shall be held for the
visiting team. The area shall remain vacant at all times in the absence of the visiting fans. The host team
shall use the same bench for both games of a CCAA doubleheader.
• No complimentary tickets shall be provided to visiting team. The 2013-14 CCAA Athletic Pass shall be
honored at all CCAA venues.
CCAA SPORTSMANSHIP EJECTION POLICY
CCAA Bylaw 5.1.2.17 is effective for all CCAA sports:
5.1.2.17 Where the NCAA sport rules do not provide for a one-game suspension for ejection, the CCAA
requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletic Personnel. (Adopted: 1/20/2010,
Effective: August 1, 2010).
MEDIA TIMEOUT POLICY
The standardized timeout policy to be used for each contest shall be as follows, based on Men’s NCAA
Basketball Rule 5, Section 14 (pp. 61-65) and Women’s Basketball Rule 5, Section 13 (pp. 62-66) For details
of the policies, please review the 2013-15 NCAA Men’s Basketball Rules and 2013-15 NCAA Women’s
Basketball Rules:
• Media timeouts shall occur at the first dead ball after the 15-10-5-minute marks when the clock is stopped.
Media timeouts are at least 75 seconds and can be changed to 90 seconds for television. Media timeouts
may be utilized at the 16-12-8-4-minute marks if contractual obligations are required. All media timeouts
shall be administered as outlined in the 2013-15 NCAA Men’s and 2013-15 NCAA Women’s Basketball Rule
Book.
Team Timeouts: (1) 60-second, (4) 30-second, (1) additional 30-second timeout per extra period in
addition to any timeouts not used previously. (3) 30-second timeouts can be carried into second half. First
30-second timeout in the second half becomes a 60-second timeout. In any extra period, the first timeout
granted to either team shall become a 75-second electronic media timeout.
EQUIPMENT
• Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards as
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Appendix XX
stated in the playing rules.
• Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all sites
to teams and spectators.
• The Wilson NCAA Solution Ball (men’s model, women’s model) shall be used for all games.
ADMINISTRATION
The host institution:
• Shall provide the visiting team(s) a secured meeting or locker room, including a private lavatory nearby, as
well as shower access (upon request) to the visiting team(s). The visiting teams are responsible for
furnishing their own towels and are to request shower access at least 48 hours prior to the scheduled
contest.
• Shall provide all personnel necessary for the conduct of the games: Administrator in Charge, NATA certified
Trainer/Physician, Sports Information Director or designee, Official Scorer, Official Statistician (scorer and
statistician may be the same individual), Scoreboard Operator, Public Address Announcer. The
Administrator in Charge should be available at all times. Duties of official scorer, timer and shot clock
operator are defined in the 2013-15 NCAA Men’s Basketball Rules (Rule 2, Sections 9-11, pp. 34-38) and
2013-15 Women’s Basketball Rules (Rule 2, Sections 9-11 pp. 35-39).
• Is responsible for ensuring adequate security, and for enforcing all crowd control standards per NCAA
Championship Handbook General Regulations. Additionally, team personnel shall have unimpeded access to
and from their respective meeting rooms. At facilities in which there is only one common entry and exit to
the court, the host institution shall assist and/or escort the teams, as necessary.
• Shall provide ice, water and cups to both competing teams team prior to or during pregame practice.
• Is responsible for providing the following to all game officials before, during and after each contest:
a) private dressing room, b) adequate security, b) water, c) an escort to the officials’ dressing room, d) a
clock monitor to notify the officials when 3 minutes remain before the end of the intermission, and
e) access to parking passes in an easily accessible and safe area.
• Report all instances of misconduct and unsportsmanlike behavior in any CCAA athletic contests to the
Commissioner, Men’s/Women’s Basketball Administrative Liaisons and the visiting team Director of Athletics
or Senior Woman Administrator. All ejections resulting from unsportsmanlike conduct are to be reported to
the CCAA Commissioner in writing by host personnel immediately following the contest.
OFFICIALS
Game officials must be certified by an accredited collegiate association or governing body. No current faculty,
staff or student of a member institution may officiate a contest in which his or her institution is competing in
with the following exception: officials may officiate a contest if 10 years have elapsed since their enrollment
at, or affiliation with, a competing institution. When one (1) official reports to the event site, the game shall
be played.
TOBACCO USAGE
Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the tobacco
prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to be sent to
the CCAA office. An athlete faces a one-game suspension on the first offense; on the second offense and any
offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended for
one game. (CCAA Code 5.1.2.16)
TIMING COUNTDOWN SHEETS
The host team Sports Information Director or designee must distribute a timing countdown sheet to the
administrator in charge, each head coach, the head referee, official scorer, public address announcer and
scoreboard operator. It is strongly suggested that timing countdown sheets be placed in each team locker
room as well as posted in the official’s room.
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Appendix XX
Timing prior to each CCAA doubleheader is as follows (prior to Game 1 of a doubleheader):
Scoreboard
Actual time
Protocol
54:00
4:00
0:00
* Tip-off at 5:30 p.m.
1 Hour Prior to Tipoff
10 Minutes Prior to Tipoff
6 Minutes Before Tipoff
Warm-up Period Begins
Team Captains Meet With Game Officials at Center Court
Team Huddle, National Anthem, Introductions
Between Games
30:00
33 Minutes Prior to Tipoff
12:00
0:00
15 Minutes Prior to Tipoff
3 Minutes Prior to Tipoff
Warm-up Period Begins When Game One Participants
have cleared the floor. The host team is responsible for
ensuring this is done in an efficient manner.
Team Captains Meet With Game Officials
Team Huddle, National Anthem (optional), Introductions
The host team may slightly adjust the actual game time start (e.g. 5:30 to 5:35 p.m.) to accommodate radio
or television networks that are broadcasting the contest live. Any such changes are to be communicated, in
advance, to head coaches, institutional athletic administration, and all game personnel. Such changes should
be clearly highlighted on the timing countdown sheet.
TIME BETWEEN GAMES
Women’s games are scheduled to start at 5:30 p.m. and men’s games are scheduled to begin at 7:30 p.m.
The time between Game One and Game Two of a CCAA Doubleheader shall be 30 minutes. In the event that
the women’s game runs late the time between games shall be shortened to 20 minutes. All personnel
involved in the first game shall clear the floor immediately following the postgame opponent handshake and
once the floor has been prepared for play, the 20-minute period shall begin. The scoreboard clock shall count
down from 20:00 as soon as the floor is available for warm up. When first games conclude on time, the
second game will start at 7:30 p.m. Team introductions for game two shall begin when the scoreboard clock
reaches 0:00.
PUBLIC ADDRESS POLICIES
• The exact same information (e.g. roster information, scoring sequence credits, etc.) must be provided for
both the home and visiting teams at all times.
• The following public address announcement shall be made prior to each game. It is suggested that the
statement be read prior to the beginning of the contest. The statement should also be read as needed to
maintain crowd control:
“The CCAA promotes good sportsmanship by student-athletes, coaches and Spectators, and requests
your cooperation by supporting the participants and officials in a positive manner. Profanity,
racial or sexist comments, or other intimidating actions directed at officials, student-athletes,
coaches or team representatives will not be tolerated and are grounds for removal from the site of
competition. ”
AMPLIFIERS, NOISEMAKERS AND OTHER SOUND GENERATING DEVICES
Per NCAA rule, artificial noisemakers, air horns or electronic amplifiers shall not be permitted, and such
instruments shall be removed from the playing and spectator areas. Bands or any component thereof, shall
not play while the game is in progress. Host institution bands may not be seated behind the visiting team
bench. The host team Administrator in Charge is responsible for enforcing these provisions.
Auxiliary public address systems utilized by home or visiting institution spirit groups must:
• Be approved by the home event management and coordinated with the primary public address system so
as not to interrupt, alter or in any other way impede the function of the primary public address system.
• Must not be used with the intent of preventing a team a reasonable and fair environment in which to
compete.
Any violation of this provision shall immediately result in the discontinued use of the system.
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Appendix XX
• Air horns may only be used by home team game management for substitution and other game-related
purposes.
• Use of whistles is the exclusive right of the game officials.
• Amplifying devices such as megaphones may not be used to direct obscenities, vulgar language, racist or
sexist remarks toward any participants or spectators at any time. Violations to this provision shall result in
immediate confiscation of the device(s).
SPORTS MEDICINE REQUIREMENTS
The host institution athletic training staff shall provide:
• Access to its athletic training room for treatments and taping two (2) hours prior to the scheduled game.
• Emergency equipment ready for use.
• Hospital facility maps.
The traveling team shall provide:
• Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the traveling team.
• An athletic training kit for its own use that is to include emergency medical cards containing the following
information: athlete’s name, address, emergency contact with phone number, brief medical information
including medication allergies and insurance information.
• The traveling institution’s athletic trainer will provide notification before the event for any athlete requiring
treatment by modalities other than heat or ice pack.
• In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host
athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e. head
coach).
• Any institutional staff person solely supervising practices or contests must be CPR certified.
SPORTS INFORMATION REQUIREMENTS
The host institution sports information staff shall provide:
• A member of its staff to attend the game(s).
• The official scorer, public address announcer, scoreboard operator and the appropriate number (minimum
2) of statisticians. All personnel shall be qualified adults regularly assigned to these positions. The official
scorer shall keep score in accordance with the 2013-15 NCAA Rules, and statisticians shall record statistics
in accordance with the NCAA Basketball Statisticians’ Manual.
• A minimum of two phone lines: one to be left open for courtside use (e.g. scores gathering), and one for
visiting team broadcasting.
• Live Internet stats are required for all CCAA home men’s and women’s basketball. Internet availability, via
either Ethernet or wireless access (WiFi) is to be provided for visiting SIDs.
• Complete and accurate contest statistics. Upon completion of the contest, statistics are to be distributed as
soon as possible to the visiting team coaching staff and visiting team sports information office. This is to
include a full box score to the visiting team coaching staff. Distribution of the final box score and the playby-play to visiting team sports information is to be done electronically (FAX and/or E-Mail).
The home sports information personnel shall forward a balanced statistical box and PAK file to the visiting
team’s sports information office and the CCAA office immediately following the contest(s).
VIDEO POLICY (CCAA Code 5.1.12)
• The home team shall provide a video to the visiting team immediately after each game. All recordings are
to be made on blank digital video disc. If the home team cannot provide a copy of the original disc
immediately after the contest, it is required to give the original disc to the visiting institution. The visiting
institution will return the disc or a copy to the home institution within 48 hours. Blank discs are supplied by
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Appendix XX
the home team. Additionally, the host institution is responsible for uploading the women’s game file by 9:00
pm and the men’s game file by 11:00 pm on the day of the game to the CCAA server.
• Institutions are required to show the scoreboard during all timeouts of basketball games.
• Video files on the CCAA server will be available for a minimum three weeks after the contest. After the
three-week period, the game files may be deleted by the CCAA staff.
• Each participating institution may record its own event(s) contested at any CCAA facility.
Violations to this protocol are to be reported by the Director of Athletics or Senior Woman Administrator to
their opposing counterparts and the CCAA Commissioner within five (5) business days. All ejections are to be
reported to the CCAA Commissioner in writing by host personnel immediately following the contest.
CCAA Basketball Tie Breaker
(Procedure For Determining Tournament Representatives & Seedings)
This procedure is referenced in basketball sport code 5.3.3.4 in the 2013-14 CCAA Manual.
In the event of a tie (or ties) in the regular season winning percentages among eligible teams for the
CCAA Championship Tournament, the tournament participants and/or seeding will be determined in the
following order of tiebreakers:
1. (If only two teams are tied) Head-to-head record in conference games only. (If more than two teams are
tied) Cumulative head–to–head season record in conference games only among all tied teams.
a. If a clear winner exists after this tiebreaker, they will be awarded the highest seed available.
b. If a clear “loser” exists after this tiebreaker, they will be given the lowest seed available among
the tied teams.
i.
If only two teams remain following 2a and 2b, then return to #1.
ii.
If there are still more than two teams tied, repeat this process again until only 2
teams remain tied or the tie cannot be broken by this criteria. In this case, move on
to #2 and on down as necessary.
2.
Record vs. teams already seeded in the tournament starting with the #1 seed and moving down in
descending order. The first team with a better record against a team already seeded will be awarded the
highest seed available. This will continue until all teams are placed.
a. NOTE: When arriving at another pair of tied teams while comparing records, use each team’s
record against the collective tied teams as a group (prior to their own tie-breaking procedures),
rather than the performance against the individual tied teams.
3.
Record vs. teams not participating in the tournament starting with the #7 seed and moving down in
descending order. The first team with a better record against a non-participating team will be awarded
the highest seed available. This will continue until all teams are placed.
a.
NOTE: When arriving at another pair of tied teams while comparing records, use each team’s
record against the collective tied teams as a group (prior to their own tie-breaking procedures),
rather than the performance against the individual tied teams.
4.
Coin Flip.
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Appendix XXI
2013 Soccer Game Management Protocol
TRAVEL SQUAD SIZE (CCAA Code 5.6.2.3)
Travel squad size is limited to 22 players, and a no injury caveat applies. The home team may suit up and
play an unlimited number of student-athletes.
UNIFORM COLORS (CCAA Code 5.6.2.10)
In all CCAA weekend contests, the visiting team shall wear its dark uniforms and the home team its light
uniforms for the first game, and the visiting team shall wear its light uniforms and the home team its dark
uniforms for the second game. In mid-week in-region contests, the home team shall wear the light uniforms
and the visiting team shall wear its dark uniforms.
RULES
• All matches are to be played under the 2012 and 2013 NCAA Men’s and Women’s Soccer Rules.
• Rules that govern the conduct of the game and its surroundings shall be in accordance with the
NCAA Championship Handbook General Regulations.
• The visiting team shall have opportunity equal to the host team for pre-game practice.
EQUIPMENT AND FACILITIES
• Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards
stated in the playing rules.
• Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all
sites to teams and spectators. The field shall be available sixty (60) minutes prior to match time for warmups. The field shall be available thirty (30) minutes prior to match time for warm-ups if the match is the
second contest of a doubleheader.
• The Wilson Avanti and Wilson Forte FYBRID are the approved official game balls and shall be used for
all CCAA matches.
• Matches postponed by lightning or extreme circumstances are to be played on the next available date
unless doing so would result in a participating team having to play on consecutive days.
ADMINISTRATION
The host institution:
• Shall provide all personnel necessary for the conduct of the game: Administrator in Charge, NATA
Trainer/Physician, Sports Information representative, Official Scorer, Official Statistician (scorer and
statistician may be the same individual), Public Address Announcer.
• Is responsible for ensuring adequate security, and for enforcing all crowd control standards per
NCAA Championship Handbook General Regulations.
• Shall provide ice, water and cups to all competing teams team prior to or during pregame practice.
• Shall provide individual, single-person use bench towels (washable or disposable) to all competing teams.
• Shall provide parking to match officials.
• Is responsible for providing the following to all game officials before, during and after each match:
a) adequate security, b) water, c) an escort to the officials’ designated intermission area, and a clock
monitor to notify the officials when 3 minutes remain before the end of the intermission.
• Is responsible for having a minimum of two (2) ball retrievers present from beginning to end of
each contest.
• Report all instances of misconduct and unsportsmanlike behavior in any CCAA athletic contests to the
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Assistant Commissioner, Soccer Administrative Liaison and the visiting team Director of Athletics or Senior
Woman Administrator. All ejections resulting from unsportsmanlike conduct are to be reported to the CCAA
Commissioner in writing by host personnel immediately following the contest.
CCAA SPORTSMANSHIP EJECTION POLICY
CCAA Bylaw 5.1.2.17 is effective for all CCAA sports:
5.1.2.17 Ejections: Where the NCAA sport rules do not provide for a one-game suspension for ejection, the
CCAA requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletics Personnel).
Men’s Soccer (Only)
CCAA Bylaw 5.6.5.3: Men’s Soccer Team Bench Red Cards - The head coach shall serve a one-game
suspension for each red card violation assessed to the team bench or any individuals in the team bench area
during CCAA men’s soccer matches. Such suspensions must be served in the team’s next CCAA contest and
penalties will carry over to the following season.
Sport Specific Interpretations:
Soccer
In soccer, any individual ejected from a game or serving a game suspension(s) shall be restricted to the
designated spectator areas and prohibited from any communication or contact, direct or indirect, with the
team, coaches and/or bench personnel from the start of the contest to its completion, including all overtime
periods. (NCAA Soccer 2012 and 2013 Rules and Interpretations – pages 63-64 – 12.12.1).
Ejected Individuals
Any individual ejected from a game cannot participate in the next regularly scheduled contest, including
postseason games, or, if the offense occurs in the final game of the season, in the first scheduled game of
the next season (NCAA Soccer 2012 and 2013 Rules and Interpretations – pages 63-64 – 12.12.1).
OFFICIALS
All contest officials must be certified by an accredited collegiate association or governing body. No current
faculty, staff or student of a member institution may officiate a contest in which his or her institution is
competing in with the following exception: officials may officiate a contest if 10 years have elapsed since their
enrollment at, or affiliation with, a competing institution. When only one (1) official reports to the event site,
the contest shall be played. All CCAA matches will be assigned a three-person officiating crew consisting of
the Center Referee and two (2) Linespersons.
MATCH TIMES
• All Sunday matches will start at 11:30 a.m. and 2 p.m. Weekday matches will start at 12:30 p.m. and 3
p.m. Match starting times are 4:30 p.m. for matches at lighted facilities.
• With the exception of travel partner contests, CCAA contests must be played on Fridays and Sundays.
• Deviations from the conference schedule must be enacted with approval of athletic directors of all four
institutions involved. The conference office must be notified immediately of all changes.
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TOBACCO USAGE
Any staff member of a CCAA institution is to self-report a violation of the tobacco prohibition by the athletes,
coaches, game officials or administrative staff. All self-reports are to be sent to the CCAA office. An athlete
faces a one-game suspension on the first offense; on the second offense and any offense thereafter by any
member of a CCAA athletic team, the athlete and head coach are suspended for one game. (CCAA Code
5.1.2.16)
TIMING COUNTDOWN SHEETS
The host team sports information contact must distribute a timing countdown sheet for each match to the
administrator in charge, each head coach, the head referee, official scorer, public address announcer, and
scoreboard operator. Before the start of the first match, the field clock shall be set for 60 minutes (1 hour
and 10 minutes prior to the scheduled start time) and count down to zero, then clear the field. For the
following second match, after clearing the field, the clock shall be set for 30 minutes and count down to zero
unless a shorter time is mutually agreed upon by both coaches.
Clock Activity
60:00* Teams may begin warm-up
15:00 Game rosters exchanged by head coaches and given to head referee and official
scorekeeper.
10:00 Captains and officials meet
0:00
Teams clear the field
Team introductions
1. Officials
2. Visiting Coaches and Team
3. Home Coaches and Team
National anthem
Game begins
45:00 Kickoff – First Half
15:00 Halftime
45:00 Kickoff – Second Half
Overtime Procedure (Per NCAA rulebook page 30)
5:00 Intermission following regulation time.
10:00 First overtime period (sudden victory).
2:00 Intermission
10:00 Second overtime period (sudden victory).
5:00 Intermission
Penalty Kick Procedure
* Begin clock 1 hour and 10 minutes prior to game starting time.
OFFICIAL ROSTER AND STARTING LINEUP SUBMISSION
Game rosters from both home and away teams and starting lineups are to be submitted to the official
scorekeeper and opposing coach no later than 15 minutes prior to match time. Lack of compliance shall result
in the home institution’s sports information contact notifying the head referee, who then has the autonomy to
impose a decision regarding the contest. The home team is allowed to have its entire roster on the
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bench.
HALFTIME INTERMISSION
The intermission between halves shall be no less than 15 minutes. The countdown clock on the scoreboard
shall begin when the center referee reports to the scorer’s table.
PUBLIC ADDRESS POLICY
• An explanation of the team introductions procedure (i.e. full teams or starters only) to be used before a
match must be outlined in the pre-match timing sheet provided by the home team sports information
contact. Sports information contacts are responsible for ensuring clear understanding of the introduction
procedure to the visiting team head coach.
• The exact same information (e.g. roster information, scoring sequence credits, etc.) must be provided for
both the home and visiting teams at all times.
The following public address announcement shall be made a minimum of twice per match. It is suggested
that the statement be read prior to the beginning of the contest and at the intermission.
“The CCAA promotes good sportsmanship by student-athletes, coaches and spectators, and
requests your cooperation by supporting the participants and officials in a positive manner.
Profanity, racial or sexist comments, or other intimidating actions directed at officials, studentathletes, coaches or team representatives will not be tolerated and are grounds for removal from
the site of competition. ”
AMPLIFIERS, NOISEMAKERS AND OTHER SOUND GENERATING DEVICES
Artificial noisemakers, air horns or electronic amplifiers shall not be permitted, and such instruments shall be
removed from the playing and spectator areas. Bands or any component thereof, shall not play while the
game is in progress. Bands may not be seated behind the visiting team bench. The home institution
administrator in charge of game management is responsible for enforcing these provisions.
Auxiliary public address systems utilized by home or visiting institution spirit groups must:
• Be approved by the home event management and coordinated with the primary public address system so
as not to interrupt, alter or in any other way impede the function of the primary public address system.
• Must not be used with the intent of preventing a team a reasonable and fair environment in which to
compete.
Any violation of this provision shall immediately result in the discontinued use of the system.
Air horns may only be used by home team game management for substitution and other
game-related purposes. Use of whistles is the exclusive right of the game officials.
Amplifying devices such as megaphones may not be used to direct obscenities, vulgar
language, racist or sexist remarks, other any other verbal abuse toward any participants or
spectators at any time. Violations to this provision shall result in immediate confiscation of
the device(s).
SPORTS MEDICINE REQUIREMENTS
The host team shall provide:
• Access to its athletic training room for treatments and taping two (2) hours prior to the scheduled match.
• Emergency equipment ready for use.
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• Hospital facility maps.
The traveling team shall provide:
• Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the traveling team.
• An athletic training kit for its own use that is to include emergency medical cards containing the following
information: athlete’s name, address, emergency contact with phone number, brief medical information
including medication allergies and insurance information.
• The traveling institution’s athletic trainer will provide notification before the event for any athlete requiring
treatment by modalities other than heat or ice pack.
In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host
athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e.
head coach).
Any institutional staff person solely supervising practices or contests must be CPR certified.
SPORTS INFORMATION REQUIREMENTS
The host institution sports information department shall provide:
• A member of its staff to attend the match(es).
• The official scorer, public address announcer, scoreboard operator and the appropriate number of
statisticians. All personnel shall be qualified adults regularly assigned to these positions. The official scorer
shall keep score in accordance with the 2012 and 2013 NCAA Rules, and statisticians shall record statistics
in accordance with the 2012 and 2013 NCAA Soccer Statisticians’ Manual.
• Complete and accurate contest statistics. Upon completion of the contest, statistics are to be distributed as
soon as possible to the visiting team coaching staff and visiting team sports information office. This is to
include a full box score to the visiting team coaching staff. Distribution of the final box score to visiting
team sports information is to be done electronically (FAX and/or E-Mail) as soon as possible. Live stats are
required for CCAA contests.
• The host sports information department is responsible for sending final statistics (box score only)
electronically to the CCAA office the day of the contest.
Violations to the CCAA Soccer Game Management Protocol are to be reported by the Director of Athletics or
Senior Woman Administrator to the opposing athletic administrators and the CCAA Commissioner within five
(5) business days. Additionally, all ejections resulting from unsportsmanlike conduct are to be reported to the
CCAA Commissioner in writing by host personnel immediately following the contest.
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2014 Softball Game Management Protocol
RULES
• All competition is to be conducted under the 2014 & 2015 NCAA Softball Rules and Interpretations.
• Rules that govern the conduct of the game and its surroundings shall be in accordance with the
NCAA Championship Handbook Regulations if not specified in the NCAA Softball Rules or the CCAA
Manual.
• The visiting team shall have opportunity equal to the host team for pregame practice (practice
mounds, screens, dugouts, etc.). This includes access to the field a minimum of 90 minutes before the
first game is to begin.
• Visiting teams will have batting practice second.
• All CCAA games shall follow the NCAA Halted Game Rule (Rule 6.17, p. 63). The Regulation
Game Rule (which includes the Called Game Rule - Rules 6.11-6.20 pp. 61-66) takes precedence over
the Halted Game Rule.
• See CCAA Codes 5.7.5.2 and 5.7.5.3 for rules regarding rained-out or cancelled games.
• Player or coach ejections resulting from unsportsmanlike conduct, including but not limited to
fighting, may result in suspension upon review by the Commissioner.
TIME OF CONTEST (CCAA Code 5.7.2.1)
• Friday doubleheaders played prior to the start of daylight saving shall begin at noon, except the
starting time shall be 1:00 p.m. if the facility has lights.
• Friday doubleheaders after the start of daylight saving time shall begin at 1:00 p.m.
• Saturday doubleheaders that are the first games of the series shall begin at Noon.
• Saturday in-region double headers that are the last games of the series shall begin at noon.
• Saturday out-of-region doubleheaders that are the last games of the series shall begin at 11:00 a.m.
• Sunday out of region doubleheaders shall begin at 11:00 a.m.
• Sunday in-region doubleheaders shall begin at noon.
Any changes in starting times must be mutually agreed upon by both institutions. Doubleheader contests
will both be seven innings.
EQUIPMENT AND FACILITIES
• The visiting team shall have access to the playing field at least 90 minutes prior to game time. The
home team will take its 10 minutes of infield practice first.
• Equipment provided for warm-up and competition shall be in accordance with NCAA minimum
standards stated in the playing rules.
• For Friday contests, the home team wears light uniforms and for Saturday contests the visiting team
wears light uniforms. (CCAA Code 5.7.2.6)
• Facilities shall be in accordance with NCAA minimum standards and restrooms shall be
accessible at all sites to teams and spectators. Minimum standards include: a scorer’s table
separate from dugouts for scorekeeping purposes, a visible scoreboard, enclosed dugouts and an
enclosed field (outfield fence). (CCAA Code 5.7.2.1.1)
• The host institution trainer shall provide ice, water and cups for both teams in their dugouts no later
than one hour prior to the start of the first game.
• The host institution shall provide single-use towels (disposable or washable towels to be used only
once) for both teams in their dugouts for use on the bench. This does not include shower towels.
• The Worth NC12L ball shall be used for all CCAA games.
• Host institutions must have an infield tarp and provide a drying agent (e.g. Diamond Dry) to minimize
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the effects of rain.
• If weather prevents the original CCAA site from being used, a local alternative-playing site that meets
NCAA playing standards may be used.
• Both teams will share responsibility for ball retrievals throughout the contest.
ADMINISTRATION
The host institution:
• Shall provide all personnel necessary for the conduct of the game: Administrator in Charge, NATA
Certified Athletic Trainer/Physician, Sports Information representative, Official Scorer, Official
Statistician (scorer and statistician may be the same individual), Scoreboard Operator, Public Address
Announcer.
• Is responsible for ensuring adequate security, and for enforcing all crowd control standards per
NCAA Championship Handbook General Regulations.
• Is responsible for providing the following before, during and after each game: a) a private
dressing/intermission area for the umpires, b) adequate security, c) water for the participating teams a
minimum of one (1) hour before the first game is to begin, c) an escort to the umpires’ designated
dressing/intermission area.
• Report all instances of misconduct and unsportsmanlike behavior in any CCAA athletic contests to the
Commissioner, Softball Administrative Liaison and the visiting team Director of Athletics or Senior
Woman Administrator within five (5) business days after each incident.
CCAA SPORTSMANSHIP EJECTION POLICY
CCAA Bylaw 5.1.2.17 is effective for all CCAA sports:
5.1.2.17 Where the NCAA sport rules do not provide for a one-game suspension for ejection, the CCAA
requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletic Personnel. (Adopted:
1/20/2010, Effective: August 1, 2010).
UMPIRES
• Game umpires must be certified by an accredited collegiate association or governing body.
• No current faculty, staff or student of a member institution may officiate a contest in which his or her
institution is competing in with the following exception: umpires may officiate a contest if 10 years
have elapsed since their enrollment at, or affiliation with, a competing institution. When one (1) umpire
reports to the event site, the game shall be played.
TOBACCO USAGE
• Tobacco usage, or the appearance thereof, by athletes, coaches, umpires and event staff is strictly
prohibited at all CCAA athletic events, including pre-game warm-ups, and will result in immediate
ejection. If a player, coach or other team personnel is using something that has the appearance of
tobacco, it must be removed immediately. The offending person is not to be ejected. The appearance
of tobacco includes tins, pouches, mint leaves and any substance that mimics a tobacco
product.
• Any staff member of a CCAA institution is to self-report a violation of the tobacco prohibition by the
athletes, coaches, game officials or administrative staff. All self-reports are to be sent to the CCAA
office. An athlete faces a one-game suspension on the first offense; on the second offense and any
offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended
for one game. (CCAA Code 5.1.2.16)
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PREGAME SCHEDULE
NCAA Softball Rule 5: NCAA Pregame Procedures are to be followed. Lineup cards are to be exchanged
by each head coach and a copy given to the home plate umpire at the Pregame Meeting.
It is suggested that a timing sheet be provided to coaches, administrators, game personnel, and umpires
prior to the day of the game (if possible) to allow for proper pre-game planning and timing.
TIME BETWEEN GAMES
The second game should start 20 minutes after completion of the first game, unless otherwise
determined by mutual consent.
PUBLIC ADDRESS POLICIES
• The exact same information (e.g. roster information, scoring sequence credits, etc.) must be
provided for both the home and visiting teams at all times.
• The following public address announcement shall be made before each game begins:
“The CCAA and (host team) promote good sportsmanship by student-athletes, coaches
and spectators, and requests your cooperation by supporting the participants and
umpires in a positive manner. Profanity, racial or sexist comments, or other intimidating
actions directed at umpires, student-athletes, coaches or team representatives will not be
tolerated and are grounds for removal from the site of competition.”
AMPLIFIERS, NOISEMAKERS, AND OTHER SOUND GENERATING DEVICES
Artificial noisemakers, air horns, bells or electronic amplifiers shall not be permitted, and such
instruments shall be removed from the playing and spectator areas. Bands or any component thereof,
shall not play while the game is in progress. Amplifying devices such as megaphones may not be used to
direct obscenities, vulgar language, racist or sexist remarks, other any other verbal abuse toward any
participants or spectators at any time. Violations to this provision shall result in immediate confiscation of
the device(s). The host team administrator in charge is responsible for enforcing these provisions.
Auxiliary public address systems utilized by home or visiting institution spirit groups must:
• Be approved by the home event management and coordinated with the primary public address system
so as not to interrupt, alter or in any other way impede the function of the primary public address
system.
• Must not be used with the intent of preventing a team a reasonable and fair environment in which to
compete. Any violation of this provision shall immediately result in the discontinued use of the system.
SPORTS MEDICINE REQUIREMENTS
The host team shall provide:
• Access to its athletic training room for limited treatments and taping two (2) hours prior to a
scheduled event.
• Emergency equipment ready for use.
• Hospital facility maps.
The traveling team shall provide:
• Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the
traveling team.
• An athletic training kit for its own use that is to include emergency medical cards containing the
following information: athlete’s name, address, emergency contact with phone number, brief medical
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information including medication allergies and insurance information.
• The traveling institution’s athletic trainer will provide notification before the event for any athlete
requiring treatment by modalities other than heat or ice pack.
In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host
athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e.
head coach).
In the event of multiple events occurring at the host institution’s facility, the host athletic trainer will be
located in the athletic training room or at one of the events. Communication must be established and
maintained during the day between the head trainer and all student trainers covering events. It is
recommended that all contact sports have a certified trainer on site.
• Any institutional staff person solely supervising practices or contests must be CPR certified.
SPORTS INFORMATION REQUIREMENTS
The host institution sports information department shall:
• Provide the official scorer, public address announcer and scoreboard operator. All personnel shall be
qualified adults regularly assigned to these positions. The official scorer shall keep score in accordance
with the 2014 and 2015 NCAA Softball Rules and Interpretations.
• Provide an official, complete and balanced box score. Upon completion of the contest, statistics
are to be distributed as soon as possible to the visiting team coaching staff and visiting team sports
information office. This is to include a full box score and play-by-play. Distribution of the final box
score and the play-by-play to visiting team sports information is to be done electronically (FAX and/or
E-Mail).
• Send final statistics (box score and game files) electronically to the CCAA office the day of the contest.
• Livestats are required to be provided by home institutions for all CCAA contests.
REPORTING VIOLATIONS
Violations to the CCAA Softball Game Management Protocol are to be reported by the Director of Athletics
or Senior Woman Administrator to the opposing athletic administrators and the CCAA Commissioner
within five (5) business days. Additionally, all ejections resulting from unsportsmanlike conduct are to be
reported to the CCAA Commissioner in writing by host personnel immediately following the contest.
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2013 Volleyball Game Management Protocol
TRAVEL SQUAD SIZE (CCAA Code 5.9.2.4)
A maximum of 15 visiting student-athletes may travel, dress, warm up and/or sit on the team bench for CCAA
matches. The home team may suit up and play an unlimited number of student-athletes.
RULES
• All matches are to be played under the 2012 and 2013 NCAA Women’s Volleyball Rules and Interpretations.
Institutions are responsible for adhering to the current rule changes as described in this publication.
• Rules that govern the conduct of the game and its surroundings shall be in accordance with the NCAA
Championship Handbook General Regulations.
• The visiting team shall have opportunity equal to the host team for pregame practice.
EQUIPMENT
• Equipment provided for warm-up and competition shall be in accordance with NCAA minimum standards
stated in the current NCAA playing rules.
• Facilities shall be in accordance with NCAA minimum standards and restrooms shall be accessible at all
sites to teams and spectators.
• Uniforms for the first weekend date: visitors wear dark uniforms, home team light uniforms; second weekend
date: visitors wear light uniforms and the home team wears dark uniforms.
• The Molten USA IV 58L-N Blue, Silver and White Super Touch Leather Ball shall be used for all CCAA
matches, with the exception of the Cancer Awareness matches in October 2013. Appropriate CCAA approved
balls will be provided for these promotional matches. The Molten L2 ball may be utilized for the breast
cancer awareness match upon mutual agreement between to two head coaches prior to the match. The host
institution is required to supply 30 properly inflated official women’s volleyballs on the main court.
ADMINISTRATION
The host institution:
• Shall provide all personnel necessary for the conduct of the match: Administrator in Charge, NATA
Trainer/Physician, Sports Information Representative, Official Scorer, Official Statistician (scorer and
statistician may be the same individual), Scoreboard Operator, Public Address Announcer.
• Is responsible for ensuring adequate security, and for enforcing all crowd control standards per NCAA
Championship Handbook General Regulations.
• Shall make available the court and balls for the participating teams at 5:45 p.m. (75 minutes before the
match start time).
• Shall provide ice, water and cups to all competing teams team prior to or during pregame practice.
• Shall provide individual, single-person use bench towels (washable or disposable) to all competing teams.
• Shall provide parking for match officials.
• Is responsible for providing the following to all game officials before, during and after each match:
a) adequate security, b) water, c) an escort to the officials’ designated intermission area, and d) a clock
monitor to notify the officials when 3 minutes remain before the end of the intermission.
• Shall ensure that two (2) rows of bleachers behind both team benches remain empty when bench areas
separate from the bleachers cannot be provided.
• Report all instances of misconduct and unsportsmanlike behavior in any CCAA athletic contests to the
Assistant Commissioner, Volleyball Administrative Liaison and the visiting team Director of Athletics or
Senior Woman Administrator. All ejections resulting from unsportsmanlike conduct are to be reported to the
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CCAA Commissioner in writing by host personnel immediately following the contest.
CCAA SPORTSMANSHIP EJECTION POLICY
CCAA Bylaw 5.1.2.17 is effective for all CCAA sports:
5.1.2.17 Ejections: Where the NCAA sport rules do not provide for a one-game suspension for ejection, the
CCAA requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletics Personnel).
Sport Specific Interpretations:
Women’s Volleyball
In women’s volleyball, disqualified team members must leave the playing and spectator areas for the remainder
of the current match and are restricted from participation in the subsequent match. (NCAA Volleyball 2012 and
2013 Rules and Interpretations – page 25 – 6.1.2.4.1).
Disqualified Players
In the subsequent match, disqualified players are restricted from any participation, including the timed warmup activities (NCAA Volleyball 2012 and 2013 Rules and Interpretations – page 25 – 6.1.2.4.3).
Disqualified Coaches
In the subsequent match, disqualified coaches are restricted from any participation after the referees arrive at
the court and take control of the match (NCAA Volleyball 2012 and 2013 Rules and Interpretations – page 25 –
6.1.2.4.4)
OFFICIALS
Officials’ jurisdiction over a match begins no earlier than 30 minutes prior to the scheduled match start time.
Match officials must be certified by an accredited collegiate association or governing body. No current faculty,
staff or student of a member institution may officiate a contest in which his or her institution is competing in
with the following exception: officials may officiate a contest if 10 years have elapsed since their enrollment at,
or affiliation with, a competing institution. In the event that only one (1) official reports to the event site, the
match shall be played.
TOBACCO USAGE
5.1.2.16: Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the
tobacco prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to be
sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second offense
and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended
for one game.
TIMING COUNTDOWN SHEETS
The home team women’s volleyball sports information contact must distribute a timing countdown sheet for
each match to the administrator in charge, each head coach, the head referee, official scorer, public address
announcer and scoreboard operator. The pre-match protocol for all CCAA matches shall be as follows:
Scoreboard Actual time Protocol
60:00
6:00 p.m.
Visiting Team Warm-up
45:00
6:15 p.m.
Home Team Warm-up
30:00
6:30 p.m.
Coin Toss and Shared Warm-up
19:00
6:41 p.m.
Visiting Team Court
15:00
6:45 p.m.
Home Team Court
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11:00
6:00
5:00
1:00
0:00
Between Sets
3:00
10:00
6:49
6:54
6:55
6:59
7:00
p.m.
p.m.
p.m.
p.m.
p.m.
Visiting Team Court
Home Team Court.
Coaches submit starting lineups to head referee, official scorer.
Team huddle/Announcements
Match begins with national anthem and introductions.
Immediately following the conclusion of games 1, 3 and 4.
Between the second and third games only. The final three minutes of this
intermission are reserved for team warm-up time.
TIMEOUTS
Timeouts will be 60 seconds for CCAA matches and the NCAA media timeouts format will not be utilized.
SHARED HITTING (CCAA Code 5.9.2.5.1)
Shared hitting is permitted between games.
ALONE TIME (CCAA Code 5.9.5.7)
Court alone time shall have no ball handling by the opposing team in the designated playing area unless an
alternate court or separated area is available.
OFFICIAL ROSTER AND STARTING LINEUP SUBMISSION
Coaches must submit to the official scorer and referee their roster card with a starting lineup designated no
later than 5 minutes prior to match time.
PUBLIC ADDRESS POLICIES
• The exact same information (e.g. roster information, scoring sequence credits, etc.) must be provided for
both the home and visiting teams at all times.
The following public address announcement shall be made a minimum of twice per match. It is suggested that
the statement be read prior to the beginning of the contest and at the intermission.
“The CCAA promotes good sportsmanship by student-athletes, coaches and spectators, and
requests your cooperation by supporting the participants and officials in a positive manner.
Profanity, racial or sexist comments, or other intimidating actions directed at officials,
student-athletes, coaches or team representatives will not be tolerated and are grounds for
removal from the site of competition.”
AMPLIFIERS, NOISEMAKERS AND OTHER SOUND GENERATING DEVICES
Artificial noisemakers, air horns or electronic amplifiers shall not be permitted, and such instruments shall be
removed from the playing and spectator areas. Bands or any component thereof, shall not play while the game
is in progress. Bands may not be seated directly behind the visiting teams’ bench. The host team administratorin-charge is responsible for enforcing these provisions.
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Appendix XXIII
Auxiliary public address systems utilized by home or visiting institution spirit groups must:
• Be approved by the home event management and coordinated with the primary public address system so as
not to interrupt, alter or in any other way impede the function of the primary public address system.
• Must not be used with the intent of preventing a team a reasonable and fair environment in which to
compete.
- Any violation of this provision shall immediately result in the discontinued use of the system.
- Air horns may only be used by home team game management for substitution and other gamerelated purposes.
- Use of whistles is the exclusive right of the game officials.
- Amplifying devices such as megaphones may not be used to direct obscenities, vulgar language, racist
or sexist remarks, other any other verbal abuse toward any participants or spectators at any time.
Violations to this provision shall result in immediate confiscation of the device(s).
SPORTS MEDICINE REQUIREMENTS
The host team shall provide:
• Access to its athletic training room for treatments and taping two (2) hours prior to the scheduled match.
• Emergency equipment ready for use.
• Hospital facility maps.
The traveling team shall provide:
• Timely notification to the host team’s athletic trainer if a trainer is unable to accompany the traveling team.
• An athletic training kit for its own use that is to include emergency medical cards containing the following
information: athlete’s name, address, emergency contact with phone number, brief medical information
including medication allergies and insurance information.
• The traveling institution’s athletic trainer will provide notification before the event for any athlete requiring
treatment by modalities other than heat or ice pack.
- In the event of a severe or catastrophic injury to an athlete on a traveling institution’s team, the host
athletic trainer will facilitate care and communicate with the traveling institution’s representative (i.e.
head coach).
- Any institutional staff person solely supervising practices or contests must be CPR certified.
SPORTS INFORMATION REQUIREMENTS
The host institution sports information department shall provide:
• A member of its staff to attend the match(es).
• The official scorer, public address announcer, scoreboard operator and the appropriate number (minimum 2)
statisticians. All personnel shall be qualified adults regularly assigned to these positions. The official scorer
shall keep score in accordance with the 2012 and 2013 NCAA Rules, and statisticians shall record statistics in
accordance with the 2012 and 2013 NCAA Volleyball Statisticians’ Manual.
• Complete and accurate contest statistics. Upon completion of the contest, statistics are to be distributed as
soon as possible to the visiting team coaching staff and visiting team sports information office. This is to
include a full box score and the official NCAA score sheets or play-by-play to the visiting team coaching staff
upon request. Distribution of the final box score and the play-by-play to visiting team sports information is to
be done electronically (FAX and/or E-Mail). Live stats are required for all CCAA contests.
• The host sports information department is responsible for sending final statistics (box score only)
electronically to the CCAA office the day of the contest.
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Appendix XXIII
DIGITAL VIDEO EXCHANGE POLICY (CCAA Codes 5.1.12, 5.9.5.2, 5.9.5.3)
• The home team shall provide a video to the visiting team immediately after each match. All recordings are to
be made on DVDs and sound is required. If the home team cannot provide a copy immediately after the
contest, it is required to give the original DVD to the visiting institution. The visiting institution will return
the DVD or a copy to the home institution within 48 hours. Blank DVDs are supplied by the home team. The
video camera must be positioned at the center of the end line and at a minimum height of 12 feet.
• Each participating institution may record its own event(s) contested at any CCAA facility.
• At the conclusion of each CCAA contest, the home institution is responsible for uploading the game file to
the CCAA server by 12 p.m. on the Monday following the game. All video contest data (i.e., game file) from
the previous week’s play will be available for all teams at 1 p.m. the Monday following the games, and will
be stored on the CCAA server for a period of three weeks. (Adjustments to the time availability of video may
be made by the CCAA administrative staff to accommodate server storage capacity.)
• In the event of a technical malfunction at an institution, it is the home institution’s responsibility to provide a
hard copy DVD to each CCAA institution via overnight mail by 12 p.m. on Tuesday following the game.
• Violations of this policy are to be reported by the institution’s director of athletics to the CCAA
Commissioner. Upon the second violation of this policy, institutions will be assessed a $100 fine. Upon the
third violation of this policy, institutions will forfeit their ability to access the server and download contests.
Violations to the CCAA Volleyball Game Management Protocol are to be reported by the Director of Athletics or
Senior Woman Administrator to the opposing athletic administrators and the CCAA Commissioner within five (5)
business days. Additionally, all ejections resulting from unsportsmanlike conduct are to be reported to the CCAA
Commissioner in writing by host personnel immediately following the contest.
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