DttP - Stanford University

f***. ipaa* *
«
-«-> w*
^fc *
*
, , vU
Volume 16, No. 4
December 1988
Caiileitts
From the Chair .„.,,.,*...,......,.,..,...,....*..»............ 169
From the Editor .....;„...................................;..,. 169
To the Editor ...,......;.,„.......,..............
170
Readers Requests ...........
,........,..,.......>
.... 171
News Notes ...,....,.,
.........«...„.„,,. 172
Government Documents as RareBooks
174
An Interview With Joseph P. MeClane, Chief, GPO
Depository I nspection Team
1.80
Where Are They Now??
Census Bureau Publications
184
International Documents Task Force
Jbist of Government Printers and Statistical Oflkes . 185
DttP Bibliography on Documents Librarianship and
CJovemnient Information
193
G@lMMlT*s Friends and Relations
Association of Public Data Users
^ 199
Washington Report
199
New Publications
205
State and Local Documents News
206
FDTF Annual Conference Reports
207
Midwinter Schedule
210
The Pleasures of Washington, DC
210
Government Documents Round Table, American Library Association
Documents to the People
DOCUMENTS TO THE PEOPLE (DttP) is the official publication of the
Government Documents Round Table American Library Association. DttP
provides current information on government publications, technical reports,
and maps at local, state, national, foreign and international levels; on related
governmental activities; and documents librarianship. DttP is published in
March, June, September, and December. The opinions expressed by its
contributors are their own and do not necessarily represent those of
ALA/GODORT. Acceptance of an advertisement does not imply endorsement
by ALA/GODORT of the products or services offered.
Editor
Diane Garner
Documents, Pattee Library
Pennsylvania State University
University Park, PA 16802
(814) 863-1345
Associate Editor
Ben Amata
Library, Documents Dept.
2000 Jed Smith Dr.
California State University
Sacramento, CA 95817
(916) 278-6440
Distrubution Manager
John Wilson
Documents, Moody Library
Baylor University
BU Box 7148
Waco, TX 76798-7148
(814)755-2111 Ext. 6735
Advertising Manager
John Shuler
Case Library, Documents Collection
Colgate University
Hamilton, NY 13346
(315) 824-1000 Ext. 508
Subscriptions. DttP is sent free to ALA/GODORT members. Subscriptions
are available to non-members on a per volume (annual) basis. Prepayment is
required in the amount of $15 in North America; $20 elsewhere. Checks or
money orders should be made payable to "ALA/GODORT" and sent to the
Distribution Manager. Changes of address and claims within 6 months of date
of issue should be sent to the Distribution Manager. Back issues may be
purchased from UM1, 300 N. Zeeb Rd,. Ann Arbor, MI 48106.
Contributions. Articles, news items, letters, and other information intended
for publication in DttP should be submitted to the Editor. All material
submitted is subject to editorial review. If possible, contributions should be
submitted on a floppy disk using an unformatted ASCII file. Microsoft
WordTM and Word PerfectTM are preferred word processing software, but
others may be used as long as they can produce an ASCII file. Please DO NOT
use WordStar. The name of the file and the word processing software used
should be indicated on the file label. Each file should begin with this code:
<B> «DTTP2;D;FILE.NAME»
(the file name is supplied by the author).
Each file should end with this code: <end> If a paper is more than 10 pages
long, it should be split into several files. Each floppy disk should be
accompanied by a print-out for reference. If word processing facilities are not
available, contributions may be submitted typed and double spaced with at least
one inch margins. Contributions should include the names of all authors, their
titles and organizations. The deadline for submission of material is six weeks
prior to publication dates of March 1, June 1, September 1, and December 1.
Advertising. Inquiries about rates and specifications for regular and classified
advertising should be sent to the Advertising Manager. Classified advertising is
accepted for "Positions Open", "Positions Wanted", and for services, sales,
products, personals and general announcements that are related to government
documents.
GODORTMembership. Membership in the American Library Association is
a requisite for joining GODORT. Personal and Institutional members of ALA
are invited to elect membership in GODORT for an additional fee of $12
(personal) and $15 (organizational) annually. ALA dues for regular personal
members are $55 per year. For information about other categories of
membership write: American Library Association, 50 East Huron St., Chicago,
II 60611.
ISSN:0091-2085
*
DitP Needs You
*
*
Editor of DttP sought. Beginning date January 1990. Term of editorship ends
* December
1992. The editor is responsible for soliciting and appointing columnists
* and/or special
articles, editing material submitted for publication, preparing final
* copy, layout, arranging
for printing and mailing, and delivering final copy to the print* er and mailer for four issues
of DttP per year. The editor also serves as a member
* of the GODORT Publications Committee.
Candidates must possess excellent writing
* and editing skills, organization capabilities,
ability to meet deadlines, and the
* commitment to attend both ALA Annual andthe
Mid-Winter meetings as well as pos* sessing infinite patience and persistence. Benefits of the position are $500 annual
* travel stipend and free registration at Annual and Mid-Winter as a member of the
* press. Send letter of application, brief resume, and names of three references to:
C. Jamison, Chair, GODORT Publications Committee, Documents Section,
* Carolyn
Pattee
Library,
State University, University Park, PA 16802. Application
* deadline: MarchPennsylvania
15,1989.Selection will be made by the GODORT Publications Com* mittee with the approval
of the GODORT Executive Committee.
*
*
*
ROM T
THE
By the time you read this, we will have a new administration
about to be inaugurated in Washington, D.C., in both the executive and the legislative branches. There will also be many new
faces at the state level. We need to take a fresh look at what we
want to accomplish as an organization in the area of government
information, and use this infrequent opportunity to articulate our
positions in both the state and national capitals before the policies
of the new administrations and representatives become hardened.
Since many of us will be in Washington, D.C., in January, perhaps
we can focus our meetings on how we can more effectively exert
some influence on the numerous appointments, budgetary decisions, and legislative agendas of those who are in a position to
decide how our governments will manage their information collection and dissemination in this new year of a new administration.
At the same time, our cooperative relationships with both the
commercial and the not-for-profit private sectors continue to broaden and bear fruit, e.g., the unilateral efforts of the Washington
Post Company, at their own expense, to test the feasibility of their
online database, Legi-Slate, as a viable depository resource, and
OCLC's realization that "DARP" Distributive Automatic Record
Provision - see DttP , v.9, no.3, (May, 1981) p. 119 was a good
idea after all! After talking with two different groups of depository
librarians at New Orleans, OCLC will be marketing a new service
to depositories that will not only add a depository's holdings symbol to the OCLC database as GPO catalogs new titles, but will
also provide the depository with a tape to load into their local catalog.
I hope we will not only continue to encourage such efforts by
the private sector to provide us with services that are not available
from the government sector, but that we will then make the government sector aware of how valuable these services are to our
attempts to make government information more readily available
to the public. As we all know, depository distribution at the state,
national and international level is not the most timely way to
acquire government information. It may be that we can help
improve that timeliness by alerting government agencies to those
systems which do provide timely access, and suggesting
mechanisms for substituting those services for normal depository
distribution.
Of course, we need to approach this issue with concern for the
preservation of equal and affordable access to our depository collections by the average citizen, but we also need to seize any opportunity that presents itself to improve our services.
Although we hate to admit it, our depository systems do not
always work as well as they should, particularly where difficult
geography, rural populations and severe weather conditions are
prominent. The electronic depository can overcome most of these
current weaknesses in our depository systems if we can just find
the middle-ground where both government and private sector services can work together.
I hope you will all give this some serious thought during the
coming year. I believe we are being presented with a unique opportunity to radically change our depository systems for the better,
rather than see them gradually eroded by privatization as they have
been over the last eight years. The private sector is not the enemy
here - it is the lack of insistence on the part of our governments
that depository access be insured regardless of the method of distribution that has caused this erosion. Let's hope that state governments, Congress and the Executive Branch will take OTA's
report, Informing the Nation, to heart, and take decisive action
to help us remedy the situation!
HE "CDITOR
ROM THE
T
E
Two events of this Fall have reminded us again how much we
have taken for granted about the effectiveness of the depository
library system as it is currently organized. After years of assuming
that depository libraries were serving that mythical citizenry, the
GPO is funding a survey to find out who the users really are. It
remains to be seen if we are truly serving any more than an elite
segment of the citizenry. The recently published OTA report
Informing the Nation: Federal Information Dissemination in an
Electronic Age questions whether most libraries in the depository
system can now support electronic information dissemination.
It is abundantly clear that the time has come to take a serious look
at the depository library system.
Heretofore serious calls for an examination of the system have
been treated like an attack on the pledge of allegiance. The Founding Fathers are trotted out to defend the public's right to know.
Questioning the effectiveness of depository libraries is taken as
tantamount to an attack on the basic tenets of our democracy.
But it is not only possible but desirable from time to time to question what we are doing and how we are doing. Can we not at least
entertain the idea that there might be better ways of serving the
public's right to know?
If there is one thing that nearly all government documents librar-
ies share, it is a growing strain on their resources. Collections are
far outstripping the space allotted to them and the prospects for
newer and bigger facilities cannot keep pace with the rate of
growth. The volume of work and the level of expertise required
is also a serious concern for staff and management of depository
libraries. Electronic technologies, although undoubtedly a great
boon, are not a panacea and they are not acquired without a cost
in both human and monetary terms.
If there is one characteristic that most government documents
librarians seem to share, it is idealism. We believe in democracy
and the citizens' right to government information at (almost) any
cost. This idealism is probably what attracted us to documents
librarianship in the first place. But it has become painfully apparent
that this idealism is often at odds with the reality of our strained
resources. We are shelving documents in remote storage or even
on the floor, but our appetite for them is unabated. This naive disregard of our limitations is even more dangerous as we move into
the age of the electronic depository library.
We do not know what the answers are, but we know that we
will never find out if we do not face some hard facts and ask some
hard questions.
169
HPHE "CDITOR
The following letter on the microfiche situation appeared in
Administrative Notes (volume 9, no. 16, September 1988).
An Open Letter from the Public Printer
Dear Depository Librarian:
I know of your concerns about the disruption of depository
microfiche deliveries over the past year, and I can appreciate the
difficulties that this unfortunate situation is causing in your library,
my purpose in writing you today is to provide some background
on the situation and to reassure you that we are making excellent
progress toward resuming normal microfiche deliveries to depositories.
Since the introduction of microfiche format in the Depository
Library program about 10 years ago, most GPO source document
microfiche conversion for depository distribution had been performed under a single-award two-year contract, known as B154S. In March 1987, Library Programs Service (LPS) began discovering significant defects with the silver and diazo microfiche delivered by the contractor for B154-S, resulting in the rejection of
numerous orders. Moreover, the contractor was unable to keep
pace with the number of corrections required to replace the defective microfiche, in addition to the ongoing routine work. The contractor's performance continued to deteriorate, and GPO's attempt
to work with him in solving these problems failed. In August 1987,
the contractor was terminated and GPO was left with 1800 pending
orders representing approximately 4,000 to 5,000 publications.
Normally following a contract termination, the rejected work
would be reprocured from another source and service would continue with minimal disruption. However, in this case the B154S contractor protested the termination, and the rejected work was
embargoed pending resolution of the protest, thus prohibiting
GPO from reprocuring the rejected work. Finally, in March 1988,
the GPO was allowed to commence reprocurement of the rejected
work.
The demise of B154-S raised several issues, the resolution of
which were necessary to stabilize the microfiche conversion program. With the bulk of microfiche conversion being performed
under a single contract, if the contractor failed to perform adequately, the entire microfiche conversion program was in jeopardy,
owing to GPO's historically having "all of its eggs in one basket."
Therefore, GPO developed a decentralized contracting strategy,
which now distributes our microfiche conversion requirements
among eight separate, smaller contracts. While the multiple contracts significantly increase GPO's procurement and contract
administration burden, the depository library microfiche program
is no longer at the mercy of a single large contract. Additionally,
this multiple approach affords us the latitude to allocate specific
types of publications to particular contracts, along with the flexibility to vary delivery schedules among different contracts. Whereas under the previous single contract, there was a standard delivery
period for all publications, we are now able to build in tighter delivery schedules for certain high priority publications.
170
The net result of GPO's efforts will ultimately be to put the
depository microfiche conversion program on a more solid contracting foundation. However, the short term effect has been to
delay the award of source document conversion contracts during
fiscal year 1988, resulting in another backlog to be converted. This
backlog, as of mid-June, 1988 involves 10,000 publications awaiting source document conversion to microfiche, as well as approximately 5,000 agency-supplied silver reproducible microfiche
awaiting duplication. Contracts for this work were solicited during
the first half of calendar year 1988.
Thus, we are in the process of working our way out from under
two separate backlogs: one composed of the original contractor's
rejected material and the other resulting from Federal procurement
procedural delays in awarding the multiple microfiche contracts.
In addition to decentralizing our microfiche requirements into
multiple contracts, LPS has also recently reorganized its Micrographics Section in an effort to reinforce the depository microfiche
operation. We have upgraded the position of chief, Micrographics
Section, created positions for two subordinate supervisors, and
subsumed the micrographics receiving function within the Micrographics Section. Our aim was to centralize all LPS micrographicsrelated responsibilities under a single Micrographics Section Chief,
who would be allowed the time to continuously monitor the new
contracts. Thereby, we have both simplified and strengthened managerial controls over the micrographics operation.
As I stated previously, we are making excellent progress toward
resuming normal microfiche deliveries to depositories. Presently,
seven of the eight authorized microfiche contracts have been
awarded. You should be seeing a sizeable increase in microfiche
receipts at your library in September and, barring any further
unforeseen obstacles, the full resumption of microfiche deliveries
in October 1988.
I want to assure you that everything possible is being done within
GPO to resolve the microfiche contracting situation as quickly
as possible. It is important to understand, however, that throughout this year-long ordeal GPO has been beset by a series of
delaying factors over which we have had little or no control.
Embedded in the Federal procurement regulations are
requirements and safeguards intended to ensure the integrity of
the process, but which also serve to greatly protract the process.
Nevertheless, as difficult as the past year has been for all of us,
the lessons learned are helping us to strengthen the microfiche program for the future.
Thank you for your patience and forbearance over the past year.
I look forward with you to the resumption of normal microfiche
deliveries very soon.
Sincerely,
Ralph E. Kennickell, Jr.
Public Printer
to government publications available in depositories. For more
information or if you have an idea, please contact:
Charles B. McKeown
Director, Office of Marketing
Superintendent of Documents
U.S. Government Printing Office
Mail Stop: SM
04007512Washington, D.C. 20401
Telephone: (202) 275-2981
Call for Papers 1989 Program
The Map and Geography Round Table (MAGERT) of the
American Library Assocition (ALA) is seeking contributed papers
for its program to be held during its annual conference in Dallas,
TX June 24-29, 1989. Papers are solicited on any of the following
subjects: history of cartography, cartography of the Midwest,
South or Southwest, uses for microcomputers in map collections,
new technologies for map reference service. Papers on other topics
may also be considered.
Please contact the Program Chair, Mary Anne Waltz, Geography and Map Librarian, Syracuse University Library, Syracuse,
NY 13244; (315) 423-4176 or 423-4158.
Paul W. Thurston Award
Nominations are being solicited for the Paul W. Thurston
Award, effective October 15, 1988. Deadline for the receipt of
nominations will be February 15, 1989.
The award is a plaque presented by GODORT of Michigan
in recognition of a contribution to the professional literature by
a practising documents or other librarians which improves access
to government information at the international, federal, state or
local level. The contribution may be unpublished, but should be
worthy of publication or wider dissemination. Membership in
GODORT is not mandatory.
Nominations may be made by writing to the Paul W. Thurston
Award Committee, c/o Barbara R. Hulyk, Documents Specialist
Detroit Public Library, 5201 Woodward Avenue, Detroit, MI
48202-4093. The letter of support should include the name and
address of the nominee, present place of employment, and a sample of the nominee's work. The nominating source (person and/or
organization) should also be indicated.
The Paul W. Thurston Award Committee will determine the
recipient and the time and place of the award. The Committee is
composed of members representing GODORT of Michigan, ALA/GODORT, and Detroit Public Library.
Any questions can be addressed to Barbara Hulyk, Chair, Paul
Thurston Award Committee, at (313) 833-140.
Cumulative Title Index Sought
I am seeking information regarding the availability of an outof-print reference work. It is Daniel Lester's Cumulative Title
Index to United States Public Documents, 1789-1976, a sixteen
volume set published by now defunct U.S. Historical Documents
circa 1978.1 have heard that the publisher became bankrupt, but
no one seems to know what happened to their inventory of this
title. If someone knows a source where this title can be purchased,
please write to:
James Vileta
Government Documents Librarian
Room 375 Library
University of Minnesota, Duluth
Duluth, MN 55812
Telephone (218) 726-6157
Poster Ideas Solicited
The Marketing Office of the GPO is looking for some good
ideas for posters promoting government publications. These posters would be displayed in both depository and non-depository
libraries; one purpose is to direct people in non-depository libraries
171
XT OTES
Public Printer Resigns
year. The schedule is as follows:
Public Printer Ralph Kennickell, Jr. announced that he would
be leaving the post in November to become executive director of
the Graphic Arts Technical Foundation in Pittsburgh. Deputy
Public Printer Joseph Jenifer is serving as acting head of the GPO
until President-elect Bush names a successor to Kennickell.
Miller Resigns as OMB Director
Effective October 15 James Miller resigned as director of the
Office of Management and Budget. Miller joined George Mason
University as a Distinguished Fellow in its Center for Study of Public Choice. He was succeeded by Joseph Wright, Jr., his deputy
director, who will serve as acting director for the remainder of the
Reagan Administration. There was some doubt that Wright would
be confirmed by the Senate if appointed during a regular session
of Congress. He has been a center of controversy since 1982 shortly
after he became the Deputy Director of OMB. On the one hand,
President Reagan has praised him for his campaign against waste,
fraud and abuse in the government. On the other hand, he was
the target of an accusation by the Office of Government Ethnics
that he violated ethical standards when he contacted a Department
of Energy Economic Regulatory Administration official who was
looking into charges against a company in which Wright and his
father had a substantial interest. (Information taken from the
OMB Watcher, Vol. I, No. 5, October-November 1988)
EPA Toxic Release Inventory Database
Volume
127
128
129
130
131
132
Congress
97th
97th
98th
98th
99th
99th
Session
1st
2nd
1st
2nd
1st
2nd
Year
Paper Body Paper Index
1981
1982
1983
1984
1985
1986
1-24
1-24
1-12
1-11
1-27
1-8
Oct. 1988
1989
1989
1989
Dec. 1988
1989
Volume 127 was in the bindery in early October and should have
been distributed by the time this issue ofDttPis received. Volume
131 is being used to test new procedures and software. The other
volumes will take more time because of various problems with
indexes and tapes. Librarians should not assume that they will get
the index and the fiche body of the record. It is necessary to have
selected both items.
UN Terminates UNINET
The United Nations Department of Public Information
announced that the United Nations electronic information network
would be terminated as of 31 October 1988 for reasons of economy. The number of subscribers remained too low to support continuance, probably due the lack of publicity on this service.
UNINET was established as an experiment designed to test the
market for an online information service providing a variety of
current material about the United Nations. It did not include the
UN's bibliographic database UNBIS.
IAEA Price Increases
The Environmental Protection Agency's Toxic Release Inventory database is being considered for release in the GPO's pilot
project for dissemination of electronic information to depository
libraries. The TRI database was mandated by Title III of the 1986
Superfund amendments to give citizens access to information
about the way local facilities manage and dispose of dangerous
chemicals. EPA plans to have the database up and running by the
Spring of 1989, but the OMB Watcher (October-November 1988)
reports that many problems remain unresolved such as the type
and level of training available, the configuration of the data, and
a fee policy. EPA is working with the National Library of Medicine
to provide the TRI database online through its facilities.
Bound Congressional Record Forthcoming
Bernadine Hoduski, Joint Committee on Printing staffer,
announced at the fall meeting of the Depository Library Council
that the final (bound) editions of the Congressional Record for
the 97th to the 99th Congresses should all be out within the next
172
The International Atomic Energy Agency will increase the prices
of its journals and books by as much 20% starting January 1,
1989, according to dealers who attended the frankfort book fair.
IAEA prices, already high for the U.S. market, may not be sustainable. Don Hagen of UNIPUB, IAEA's distributing agency
in the U.S., has expressed a concern that libraries will have to
cancel some titles and that UNIPUB will no longer be able to carry
the full range of IAEA publications.
Newsline Suspended
Some libraries have been sending claims for newsline to
ALA headquarters which are forwarded to the associate editor
ofDttP.
Newsline was last published in October 1986 with issue
number 6. At this time, the DttP staff believe there is no need
to publish it and have no plans to produce any further issues.
Forthcoming issues may appear, if the need arises.
Ben Amata, Newsline Editor
New from CIS!
CURRENT EVENTS
TRANSCRIPTS SERVICE
CURRENT EVENTS TRANSCRIPTS SERVICE
Now there is convenient access to
interviews and public statements of
leading public figures. Select weekly
monthly, or quarterly index service, with
transcripts reproduced on microfiche.
Index to
Health Information
1988
A C ,ukJe t() Staistioii and
Cor^it.'xsiona] PuHk.-Jiion.s
On Public Health
INDEX TO HEALTH INFORMATION
Statistical and policy information on
public health is available in this
quarterly index/abstracts service with
corresponding source publications
on microfiche.
Don't forget about these CIS "classics"
»CIS/Index—Access to U.S. Congressional publications
> American Statistics Index—Access to U.S. Government
statistical publications
> Statistical Reference Index—Access to American
private and state statistical data
> Index to International Statistics—Access to statistics
from international intergovernmental organizations
Please inquire for more information
Congressional Information Service, Inc.
4520 East-West Highway • Bethesda, MD 20814 USA
Telephone: 301-654-1550 • Telex: 292386 CIS UR
173
Government Documents as Rare Books
Edited by Benjamin T. Amata
Assistant Editor DttP
California State University, Sacramento
The following presentations were made at a jointly sponsored
program on July 10, 1988 at the American Library Association's
107 Annual Conference in New Orleans.[1] The program was
sponsored by the Association of College and Research Libraries'
Rare Books and Manuscript Section (RBMS), the Government
Documents Round Table (GODORT), and the Map and Geography Round Table (MAGERT).
no steps to prevent it. At one research library which I recently
visited and which for obvious reasons will remain unidentified,
the Serial Set remains in open stacks, plates intact and maps
nicely folded and inserted in loose packets in the back of the
volumes. There they remain to be used by the public and
susceptible to those with questionable morals. One wonders
how long they will be unnoticed and unappropriated by
thieves.
Recognition of this problem resulted in discussions at the
RBMS preconference in 1986 in New York which led to the
formation of a joint committee, a committee composed of the
Rare Book and Manuscripts Section and the Government
Documents Round Table. Its purpose was to take action on
identification and preservation of rare government publications. Later the Map and Geography Round Table had joined
in this effort. The scope of the committee's mandate included
all kinds of government publications including local, state,
federal, and international documents.
One course adopted early on by the committee was to
develop a conference program addressing various aspects of
rare government documents in an attempt to focus attention
on the problem and to perhaps outline some solutions. This
program is the result.
Today we have with us a distinguished group of experts who
will focus on the problems of identifying rare government
documents in documents collections and explore strategies for
protecting and preserving them.
Introduction
Robert Martin, Head of Special Collections
Louisiana State University
The theme of this program, "Government Documents as
Rare Books" would probably have sounded oxymoronic to
librarians a generation ago. After all, government documents,
which I will simple mindedly define as publications issued by
any official government agency, are at least at first blush the
antithesis of our traditional concept of rare books. In the case
of U.S. federal documents, they have been issued in truly
staggering numbers, in editions of thousands and tens of
thousands, and they cannot generally be considered rare in
any technical sense of the term.
Recently, however, the traditional concepts of value and
rarity have undergone a transformation and nowhere is that
change more apparent than in the field of government
documents. A principal example of this transformation may
be found in the cornerstone of any federal U.S. document
collection, the Serial Set. Perhaps the best examples are the
numerous documents relating to western exploration and
discovery with their important maps and their handsome
plates which are coveted by private collectors and institutions
alike. Recently an antiquarian catalog crossed my desk listing
one of these basic documents of western Americana, J.W.
Abert's 1846 report of his exploration to the Arkansas River.
It is 75 pages in length and features 11 lithographs, 1 chart and
one large folding map. It is a Serial Set item and lists in this
catalog for $17,500. This is but one example, perhaps an
egregious one, it many others may be adduced to support the
point.
As a result in part of the stupendous prices some of these
items are commanding and the resulting market pressure to
secure additional copies to meet demand, the documents
housed in our collections have become increasingly susceptible
to theft and mutilation. Serial Sets, again to take this one
specific example, have been systematically looted at many
institutions. The Serial Set at my institution, Louisiana State
University to take a sad example, is one in which the volumes
containing important western Americana can be readily
discerned because all of the stolen documents have been
reproduced and photocopied. The volumes are bound in
modern buckram. I should emphasize that this took place long
before any of the present staff of the LSU libraries was
responsible for these collections.
Our experience has been repeated in many other institutions
and should be cautionary. There are many institutions
however, which have so far evaded pillage, and yet have taken
Government Publications and the Concept of Rarity
Richard Landon, Director
Thomas Fisher Rare Book Library
University of Toronto
Many librarians probably wish that government publications
were somewhat rarer than they seem to be. This attitude, however,
is a result of a vast quantity of material issued by official government agencies, not inherent qualities of rarity possessed by individual books and pamphlets. The concept of rarity, and that
primarily is what I would like to discuss this afternoon, which for
books includes the notion of importance, as well as relative scarcity, may be applied to government publications with as much
validity as to any other kind of book. The factors of rarity are
numerous, but include age, number of copies printed, special circumstances of publication, popularity, recognizable significance,
and, of course, format. Government publications, incidently, I
take to be (no doubt simplistically) the works issued by or on behalf
of a recognized official government agency.
What are the earliest printed government documents? In the
European context, one might make a case for indulgences, those
documents issued for the remission of punishments still due to
sin after sacramental absolution, but only if one is willing to accept
the Roman Catholic Church as a government body. Amazing as
the exploration account of the Arkansas River and its price might
be, imagine what a Gutenberg indulgence would bring at auction?
The indulgences printed in great numbers by Gutenberg and other
174
early printers are certainly rare, due primarily to their ephemeral
form, and are of great interest to historians of printing. More conventionally, we know that in England, for instance, the Nova Statuta of Kings Edward III and Edward IV were printed by William
Machlinea in 1485, and the Magna Carta appeared in print in 1508.
Documents of this kind are probably among the earliest printed
works of all European countries as the potential of the printing
press to promulgate and disseminate was recognized very early.
It is something of a cliche, but true nonetheless, to say that without
the printing press, the Protestant Reformation would have been
confined to downtown Wittenberg.
The significance and importance of the foundation documents
of countries such as the Declaration of Independence of the United
States, are widely recognized and easily understood. Thus, I would
like to concentrate attention on a few examples of the products
of government presses less familiar and important for reasons both
obvious and often obscure. The examples will, I hope, also demonstrate some of the factors of rarity.
The Treaty of Versailles, which concluded the First World War,
must be one of the most disastrously significant documents ever
printed. Its text, or parts of it, are easily available in a number of
secondary sources, but the original (the "first edition"), printed
in nine large folio volumes, exists in only six complete sets. Five
of these are in official government archives and I understand are
generally unavailable for research purposes by scholars. The sixth,
offered for sale in 1973 for 7500 pounds sterling, is now in Japan,
ironic as that may seem to you. Its rarity is apparently due to the
extreme secrecy of the negotiations and the mutual distrust between
the Allied nations. In many senses, the Second World War began
at the tables in Versailles. Proof copies and several variant versions
exist as the text underwent considerable revision in the course of
publication.
Government publications are essential for the study of history
of printing. Particularly, in North America as westward expansion
occurred during the early nineteenth century, printing presses were
carried to remote outposts by early settlers and most often the
imprints of the new territory, state, and province of the United
States and Canada were either government documents or newspapers. The contents of these often unassuming pamphlets constitute the foundation of historical records for much of the
continent.
My next example is a United States document but with international implications. The first imprint of the Illinois Territory was
issued in Kaskaskia in 1814 (Illinois became a state in 1818) and
consisted of a twenty-four page "Communication to Both Houses
of Illinois Legislative" by Governor Ninian Edwards. In it,
Edwards attacks the British, criticizes the Treaty of Ghent, and
calls for a complete conquest of the Canadas, hence its international significance. The only known copy of this pamphlet was
sold on October 24,1967, at the Streeter Sale for $30,500 and now
resides, appropriately, in the Illinois State Archives. Its rarity is
a result of its physical format (small and ephemeral), its appearance
in a remote place from a small press (Matthew Duncan was the
printer), and the apparent indifference with which it was regarded,
(Edwards was a factional politician and indeed did not last very
long as the Governor of the Illinois Territory).
Across the continent gold was discovered in British Columbia
in 1858 and the ensuing rush brought people, formal government,
and the printing press to what had been a huge uninhabited area
governed by fur traders. Lieutenant Henry Spencer Palmer of the
Royal Engineers conducted two surveys of the Cariboo gold fields
and the best routes to the interior of B.C. on behalf of the govern-
ment, and the Royal Engineers Press in New Westminster issued
both in 1863. These two pamphlets, complete with maps, look like
typical government documents of the midcentury, with formal
title pages and blue printed wrappers. They illustrate the great significance of government publications in the history of exploration
and are both rare and important and have been recognized as such
for some time.
The history of scientific discovery, a field of intense collecting
interest and now an academic discipline, is often revealed through
government publications because so much scientific research is
supported by governments. The Smyth Report reminds one that
government publications don't have to be old to be rare. Henry
de Wolf Smyth, a consultant to the "Manhattan Project", compiled a remarkably full and candid account of the development
of the atomic bomb, which was officially released on August 12,
1945, six days after the Hiroshima explosion. It is a scarce and
very important document itself, but was preceded by the rare
"advance issue" for press use, a mimeograph of the original typescript produced at the nuclear station in Oak Ridge, Tennessee
in circumstances of extreme security. To ensure secrecy, several
mimeograph machines were used, the operator of each being given
a series of totally unconnected leaves of the typescript, the collation
of which was personally supervised by General Groves, the commandant of the Manhattan Project. There are textual differences
between that advanced issue, the official issue, and the book length
account of the Manhattan Project published the following year
by Princeton University Press.
Many government publications have a considerable historical
significance not recognized at the time of publication. Indeed their
real value may not be recognized until long after they have disappeared and become rare. One such is the Parkes Report. In 1889
William E. Gladstone, in his first term as Prime Minister of Great
Britain, mentioned to the Foreign Secretary that he wished to
obtain information on paper making in Japan. This instruction
was relayed to Sir Harry Parkes, the Minister in Yedo, asking for
a report and allowing the expenditure of 100 pounds to obtain
specimens of the paper. Sir Harry was a thorough civil servant.
He instructed his three consuls to proceed systematically and they
sent in detailed lists of the different types of paper, complete with
production figures for each maker and the cost of the paper, calculated to the last farthing. The specimens, the actual examples
of paper, included besides sheets of writing and printing paper,
an umbrella, hats, telescopes, water proof coats, tobacco pouches
and fans. Most remarkably, one Consul, Mr. Lowder, commissioned a series of twenty beautiful watercolour drawings depicting
all of the stages of paper making [at .the cost of $4.00]: in fact, the
artist copied wood cuts from a 1797 account of Japanese paper
making although Mr. Lowder thought that the artist had sat and
carefully observed the rather complex processes of the making
of paper. The Parkes Report, along with 600 specimens, was sent
to London appeared as Command Paper C-400, (Japan No. 4)
in 1871, and sank in the morass of Command Papers. The specimens were consigned to the South Kensington Museum (now the
Victoria and Albert Museum) and there they rested, completely
undisturbed, for 107 years. In 1978, Hans Schmoller re-discovered
the Parkes Collection, and the Bird & Bull Press published his
account of it, with the facsimile of the now seemingly extremely
rare Parkes Report, in 1984. How many more command papers
are there with contents of equal interest to historians?
I have emphasized an aspect of history that involves the study
of paper making, but for almost any academic discipline I can
think of, there will be a key report in this form, generally bound
175
1814. Philadelphia: University of Pennsylvania Press, 1957, p.
107.) Granting the drab look of many documents, most of us are
familiar with the fact that the U.S. federal government published
a number of important and even beautiful books, such as the
Records of the War of Rebellion with its splendid atlas; Schoolcraft's classic works on the Indians of North America; Glen
Brown's History of the United States Capitol; and Commodore
Perry's report on his expedition to Japan.
In fact, many government documents are spectacular as books
and these are appreciating rapidly in monetary value. Two years
ago a good set of the Railroad Survey Reports from the 1850s was
selling for $3,500: a 500% increase in five years. Bookman's Price
Index reports that in late 1987 a set of the report of the Wilkes
Expedition was going for about $3,000. Individual volumes of
the Wheeler Survey report were bringing $120, while copies of Gilliss' Report on the U.S. Naval Astronomical Expedition to South
America were costing $300. Even recent documents can be quite
valuable. The National Atlas, issued in 1970 is now out of print
with no plans to reissue in the same format. It is said that mint
condition copies are going for over $500, if they can be found.
Any library that has been a federal depository for a long time
is bound to have treasures on the shelves. If, for example, your
library possesses a copy of the annual report of the United States
Coast Survey for 1854, you have one of the earliest known
engravings by James Abbott McNeill Whistler (SuDocs C4.1:854,
plate no. 43). Such riches should not go unremarked. At Tufts
we learned too late that our copy of Clarence King's Systematic
Geology (SuDocs W7.10:18 — v. 1), was in open stacks with all its
chromolithographs razored out.
The library may decide to identify items for transfer which might
necessarily involve moving them to special collections or rare books
department. Some libraries put the more valuable documents in
a cage or lockup which may be in or adjacent to the documents
department or main stack area. It is important to bear in mind
that U.S. documents received on deposit from the U.S. federal
government are and remain government property: they are to be
protected and insured but may not be sold unless the proceeds are
turned over to the government.
There is really no single comprehensive list of rare government
documents, nor any project currently underway to compile one.
The idea has been proposed, but has so far not been implemented
either for fear of creating a hit list or due to the monumentality
of the task. Some lists of rare items have been prepared, notably
The Shinn Lists, edited by William Moffett, Director of Libraries,
Oberlin College (Oberlin, Ohio, 1982). This contains documents,
as the Books and Manuscripts Section of ACRL has published
guidelines for the transfer of rare materials to secure areas. Some
libraries simply provide that all government publications published
before a certain date be given special treatment. It would be helpful
if guidelines for handling government documents developed by
individual libraries were published.
It is advisable for the special collections librarian to confer with
the documents librarian on the development of policies and procedures for identifying materials requiring special attention. The
map librarian should also be part of this process, since many maps
and charts are government publications.
up in a scries, in this case the British Command Papers, and resting
in the stacks of a research library. A nice example provided to me
by Peter Hajnal is a Canadian government document so rare, it
apparently never existed at all. On May 20, 1873, the Canadian
House of Commons passed a bill relating to an extradition treaty
between Canada and the United States. This was statute 36 Victoria 127. Chapter 127 was not printed in the Sessional volumes
of the Statutes of Canada as the volume for 1873 ends with Chapter 126, that is 36 Victoria 126, and the volume for 1874/5, begins
with Chapter 128. Chapter 127 is, however, mentioned in the
Table, History, and Disposition of Acts of the 1888 Revised Statutes of Canada as having been "repealed by 40 Victoria Chapter
25, Subsection 3" in 1877. Thus, 36 Victoria 127, an extradition
treaty, was enforced for 4 years without ever being published at
all. It was then repealed. Is this a ghost? Was it possible to extradite
someone from the United States to Canada for those 4 years? If
so, one would have thought the basis of an interesting court case
would have been possible.
These few examples illustrate something of the scope of rare
government publications. Many people in this room will be aware,
I should imagine, of many more examples, indeed perhaps of more
interesting ones. There are, however, and this is the real point,
and the reiteration of a point made by the last speaker, a great
many unrecognized government publications in the general collections of research libraries and indeed, perhaps, in the general
collections of other libraries as well, which could and should provide both rare book librarians and government documents librarians with many opportunities for exciting and very important
discoveries.
Federal Documents as Rare Books
David Heisser
Head of General Reference
Tufts University
This afternoon 1 am going to offer a few observations about government publications which I hope may be helpful to you in identifying materials in your library which merit special attention from
the standpoint of preservation or security. My focus will be on
federal documents of the nineteenth century, but what I think I
and other speakers will talk about today can be applied also to
documents from other levels of government such as state and local
materials.
Government documents in American libraries have traditionally
been shrouded in mystery largely because of inadequate cataloging
and indexing. Years ago, federal documents were typically kept
in an uncataloged separate collection largely ignored by researchers
and indeed often by librarians. The documents librarian sometimes
passed for a keeper of arcane mysteries. But in recent years all this
has begun to change. Dramatic improvements in indexing and cataloging have made documents more accessible and government
publications specialists have become zealots in promoting their
use. There is a national trend towards mainstreaming government
documents and there is growing appreciation of the value of documents as information resources and as physical objects.
Some 30 years ago, J.H. Powell wrote, tongue in cheek that
"government documents are stiff, graceless things scarcely the happiest subject for spirited discussion among polite people." (Books
of a New Nation; United Stales Government Publications, 1774-
For a few minutes I am going to turn to the history of government publishing and organization of documents in libraries. In
the United States, government printing has always involved reliance on the private sector to a greater or less degree. From the
establishment of the government in 1789 until the Civil War, federal printing was done for Congress by commercial printers, some
176
of whom were designated "public printer." The early history of
U.S. government printing is fairly chaotic. A printer who received
a contract from the Senate or House of Representatives might subcontract some of the work to other printers. Printing for the government could be quite lucrative: witness the fortune of Frances
P. Blair.
Some of the names of the government printers are indeed well
known, for example, Blair and Rives, Gales and Seaton, William
Duane, Roger Chew Weightman. but other names that appear
on documents are less familiar. A cursory check of "United
States" entries in Pre-1956 Imprints yields the names of dozens
of firms that did printing for the government, such as: A. & G.
Way, E. Dekrafft, Richie & Heiss, of Washington; Lea and Blanchard, J. B. Lippincott, and J. G. L. Brown, of Philadelphia; Hillard, Gray & Co. and B. Mussey, of Boston; D. Van Norstrand,
of New York; and Websters & Skinners, of Albany. Such a plethora of printers points to rampant disorder.
At the outbreak of the war between the states, Congress having
had enough of corruption and confusion purchased Cornelius
Wendell's printing establishment and renamed it the Government
Printing Office. GPO began operations in 1861. Although the GPO
never really did all the printing for the government, its imprint
is the one almost exclusively encountered in the last four decades
of the 19th century.
For an overview of federal publishing it helps to consider the
arrangement of a separate government documents collection. Separate U.S. collections are typically modeled on the Public Documents Library, the collection formed by the Office of the
Superintendent of Documents in the 19th century. In the late 1890s
this was organized in two parts. The first contained the numbered
reports and documents of Congress in serially-bound sheepskin
volumes which constitute the famous Congressional Serial Set,
the Serial Set of which Joe Moorehead once wrote, "moves Sphinx
like over the government documents landscape." (Introduction
to United States Public Documents, 2nd ed., 1978, p. 181.) The
other part consisted of Executive Branch documents and certain
Congressional publications, notably hearings, arranged by the
Superintendent of Documents classification scheme, SuDocs for
short. SuDocs is an archival arrangement which groups documents
by their issuing office. Both the serial set volume arrangement and
the SuDocs classification were invented around the turn of the century and applied to the books retrospectively, with the Serial Set
starting in 1817 and SuDocs going back to 1789.
The whole arrangement is laid out graphically in the Checklist
of U.S. Public Documents 1789-1909- known simply as the 7909
Checklist. This, essentially, is the printed shelflist of the public
documents library as it then was. The 7909 Checklist is not fully
comprehensive and does not give much bibliographic information,
but it is useful.
It is important to note that many - but by no means all - 19th
century documents were issued in multiple editions. Prior to the
Civil War, a report by a government bureau would commonly
appear in as many as three simultaneous editions: one for the issuing bureau, and this has a SuDocs number assigned; and one each
for the Senate and House, these being included in two separate
Serial Set volumes. The text would be identical, but the respective
editions might be the work of one printer or different printers.
After 1861 the GPO printed all editions of the document and
reduced the number of Congressional editions from two to one,
which could be either a Senate or a House publication. But there
still might be multiple editions on the Executive side, since bureau
reports were also reprinted in the annual reports of the cabinet
secretary. Now if this sounds confusing, it is! But the document
itself always indicates what manner of beast it is. And parallel editions can be readily identified by consulting the 7909 Checklist
along with a commercially published Correlation Index by Mary
Elizabeth Poole. (7909 Checklist, Correlation Index as indicated
in "Departmental Publications" part: serial number to classification number. Millwood, NY: Kraus-Thomson, 1973.) One caveat: by time-honored tradition, libraries have put SuDocs numbers
on Congressional editions of reports and have, conversely, shelved
bureau editions with the Serial Set as needed in order to plug holes
in their collections.
In conducting a reconnaissance of your public documents there
are some approaches you may wish to try. One such is to look for
reports on exploring expeditions, since these often contain fine
plates and maps. Beginning with Lewis & Clark, the government
sent out many expeditions to map and explore the American West.
The U.S. also sent expeditions to such places as the Amazon, Antarctica, Liberia, and the Dead Sea not to mention those which
explored canal routes across Mexico and Central America. Special
attention should be paid to documents with SuDocs classes N1.8:
Explorations and surveys. There is an excellent bibliography on
explorations compiled by Adelaide Hasse (U.S. Superintendent
of Documents. Reports of Explorations Printed in the Documents
of the United States Government: a Contribution Toward a Bibliography. Compiled by Adelaide R. Hasse. Washington: GPO,
1899. SuDocs Gp3.5:2 Reprinted: New York, Burt Franklin, 1969).
Another useful bibliography by Harold R. Pestana indexes all the
geologic documents published by Congress from 1818 to 1907;
these two usually have plates and maps. (Harold R. Pestana. Bibliography of Congressional Geology, Nework: Hafner, 1972.)
Another strategy is to look for maps. Some libraries give special
treatment to "all" documents published before a certain date,
e.g., 1900. Others protect any document that is listed in the 7909
Checklist.
Documents have always posed special bibliographic headaches.
Evans and other bibliographers virtually threw up their hands in
despair. In truth we still lack fully adequate bibliographic control.
We do not have any one absolutely complete catalog for the nineteenth century documents, just as we do not have a single complete
collection of the documents themselves. The happy side of this
particular coin is that there are still discoveries to be made, especially among the earlier material, such as printing of congressional
bills and broadside printings of presidential proclamations.
In addition to the 7909 Checklist, and there are other catalogs
and lists that can be consulted in establishing bibliographic control
and in identifying just what you have in your collection. A very
useful catalog of federal publications is the catalog of the Public
Documents of the. . . Congress and of all Departments of the
Government of the United States for the period from. . .to. . . .
(Washington: GPO, 1896-1945.) This is usually called the "Document Catalog," and it provides excellent bibliographic information, including indications of the existence of illustrative material,
for documents issued from 1893 to 1940.
It is worth exploring the various indexes of the Congressional
Information Service, Inc. (CIS) which provide subject access to
Congressional committee prints, congressional hearings, Senate
and House reports and documents, and presidential executive
orders and proclamations. Pre-1956 Imprints includes 16 volumes
of U.S. corporate entries arranged in alphabetical order; and U.S.
corporate entries are also included in the Checklist of American
Imprints published by Scarecrow. A number of federal agencies
who have issued federal catalogs of their own publications, and
177
these sometimes include titles that don't turn up in other sources.
Some of the best have been done by the Census Bureau, the Geologic Survey, the Department of Agriculture, and the Bureau of
American Ethnology. The Nineteenth Century Short Title Catalog
(published by Chadwyck Healy) will include the holdings of both
the Library of Congress and Harvard Libraries, commencing with
its Series 1 Phase II. Thus, federal documents will be included,
with retrospective coverage to 1789. RLIN, of course, includes
records for many federal documents and should become an
increasingly rich source of bibliographic entries as various reconversion projects are completed. Lastly, there are dealers, jobbers,
and booksellers specializing in government documents. From time
to time lists of these appear in DttP.
In closing, I would encourage my colleagues to review the documents holdings in their libraries, and also encourage government
documents librarians, map librarians, and rare books and manuscripts specialists within their institutions to discuss these issues,
to explore their collections, and to take appropriate action.
in especially rare U.S. government documents is because of the
sudden recent interest in nineteenth century rare books. Ten years
ago, this field was only of limited appeal, rare books were eighteenth century and earlier for most institutions. Today rare book
librarians are more and more concerned with nineteenth century
materials.
The other issue that has arisen is conservation of nineteenth and
early twentieth century books and manuscripts. This is an area
that impacts heavily on government documents librarians, and
they need, therefore, to understand and identify that material in
their collections.
We have been listening to all these excellent speakers and we
now know both the aesthetic and research value of rare government documents, and I think we are starting to catch on to the
monetary value as well. The hard question to ask ourselves is what
are we doing to protect these documents as well as to preserve these
treasures? Something, I hope, but I am afraid to say as I have seen
in too many institutions not as much as we really should be doing.
It is imperative that we do so though, for materials are being lost.
Materials are being lost to destruction, due to time, improper storage and use, and as well as to the theft of materials.
How do you find out about the value of an item? Several speakers have impressed you with the market value of some of the
material they have shown. Certainly, not all government
documents are worth thousands and thousands of dollars. But
certainly a lot of them are worth $500, $1,000, maybe $2,000
apiece. Where did they get these prices? First one must remember
that in our economy, price is based on demand. An item is priced
at X amount of dollars on the assumption or hope that someone
is willing to pay that much for it. We are a marketplace economy.
Rare government documents are desirable commodities not just
to librarians, but to private collectors as well as book dealers.
The reasons for that desire can vary dramatically. A book may
be of value because of its text, subject matter, illustrations, provenance of the piece, the physical characteristics, the binding, the
paper, the scarcity of the item, and the date or place of publication.
All of these and more can be collectible points for the institution
as well as the private collector. At the University of Colorado for
example, I am very interested in the material on the history of
meteorology. A lot of what I buy are state and federal documents,
nineteenth century for the most part. I am looking for weather
records and it was government agencies who were making those
records at that time.
Rare book dealers set a price on a book or a map, based on past
experience and knowledge of the market. You can obtain that
knowledge as well. One way to learn the prices of material in documents collections and the value of it is to follow the book trade,
just as the book dealers do. Auction records, such as in American
Books Prices Current and antiquarian book dealer catalogs, can
assist documents librarians in gaining knowledge of prices. Book
dealer catalogs can be obtained from book dealers themselves,
or you can survey collections that are housed in some libraries.
For example, my institution saves selective catalogs in its rare book
collection.
Finding out who deals in what subject areas of rare books is
easy. There are listed in AB Antquarian Bookmans Yearbook
alone 55 dealers under the subject of Americana. I would not
doubt that most of these dealers are selling government documents
material somewhere in their catalogs. I think that must give one
some indication of what the market must be like out there. Not
many of the book dealers actually indicate that they sell government documents. They do not usually identify them as such, but
Strategies For Coping With Government Documents As Rare
Books
Nora Quinlan
Head of Special Collections
University of Colorado in Boulder
I am very pleased to welcome you to this session. I think it is
very important that you be here and that we rare book librarians,
who know something about rare government documents, might
be able to impart some information to you.
Seeing the slide of the "Mirage of the Colorado Desert" in the
earlier presentation is for me, in a sense, what government document librarians must be trying to do in working with rare government documents. How frustrating it must be for you who are
not trained to handle this material. You have little understanding,
and I say that not as an insult, but simply because your background
does not prepare you for dealing with rare government documents,
rare books, or rare manuscripts. You have enough to worry about
these days without having to worry about rare government documents as well. As far as some of you are concerned, I am sure
you are thinking now that identifying rare government documents
is just going to be more work for you if you have to do this as well
as worry about microfiche, microfilm, all the questions that come
in the door, and all the people who need your help and assistance
working with current reports. But I think this is an issue that you
need to worry about, because rare book librarians cannot do it
all for you. Rare books librarians have their own material to worry
about. And you have to take the responsibility for your materials
and your collection and not think rare books librarians can answer
everything for you. You have to learn to maintain your own collections because rare book librarians are inundated with the quantities of materials being brought to their attention throughout the
whole library and now government documents as well.
Most of the material presented today is nineteenth century
material, mostly American, but there is also European and state
and local history documents. The sudden emergence of interest
178
by carefully reading the imprint, or even getting a sense of time
and piace of publication, you can determine whether it is a government document or not.
Auction records can be fascinating to browse through. Going
through American Book Prices Current, looking under both
manuscript listings as well as book listings under the main entry
the United States, you will find a number of items listed that are
government documents. Not all of these are actually rare. But there
is a market for the piece, and therefore if someone is willing to
pay for it, someone is willing to buy it for them or sell it to them.
Additional information on prices can be obtained from guides
such as Bookmans' Price Index which is a compilation of book
dealer catalogs put out for rare book librarians, issued several times
a year, and listing by main entry, author preferably, the price listed
by a book dealer in his catalog. This price guide shows items from
selected catalogs from selected dealers. This is a very good source
of information for the current market value of a piece, but note
that it may not be the price that the piece actually sold for.
The Rare Books and Manuscript Section of ALA began its
query into the value of rare government documents a few years
ago, following a question submitted by Government Printing Office
and a fact sheet that was produced. This was brought to the attention of the RBMS, and there was the sudden realization on our
part that we knew very little of government documents. An inquiry
was made into what was known, and I then set up a seminar that
was held at the New York preconference a few years ago. There
speakers talked on government documents, both state and local,
as well as federal. The information that was gained from there
was very illuminating. The enthusiasm that met that seminar led
to the formation of the joint committee consisting of Rare Books
and Manuscripts Section as well as GODORT. Later with the joining of MAGERT to the group, the Tri-Committee on Rare Government Publications was created.
The purpose of this committee was to figure out a way to identify rare government document material so that government documents librarians as well as rare book librarians would know what
they had. It quickly became an onerous task. It is difficult to compile a list of books trying to prove what is and what is not valuable
and then also to have to keep track of the fluctuating market and
the changing interest in books and manuscripts.
The committee is now working on an attempt to survey govern-
ment document librarians to find out what they are currently doing
with rare government documents. We have just finished a preliminary survey, that was done by David Morrison from the University
of Utah, which was sent out to ARL libraries. The survey consisted
of a short questionnaire regarding what those institutions were
doing. We were amazed to discover how many institutions are
doing conservation projects, working on serial set maps, sorting
out material, and trying to preserve some of the more fragile documents.
What we will now be attempting to do through a new and more
complete survey that will be out in a year is to find out how these
institutions determined what these documents were, why they are
valuable, and what guidelines they had established. We are also
going to ask what institutions are doing in terms of transfer of rare
government documents, either from open stacks into closed areas
within the department's collection or into rare books collections
in their institutions if they have one.
How many of you government documents librarians in the room
know of the transfer guidelines that has been established by the
Rare Book and Manuscripts Section? These guidelines which were
printed in the ACRL Newsletter in 1985 is an excellent aid in determining how you should be looking at your material for possible
transfer or preservation. It is not perfect for you because some
of the material is much more recent or has special uniqueness and
are not necessarily of value, but what you will find in this statement
is something you can use as a point of start to understand what
you have in your collections, what other people are concerned
about, and what we can do with them.
I would like to encourage government document librarians to
work with their colleagues in their institutions who rare books
librarians. And if you do not have a rare book librarian, to contact
a rare book librarian in your area who might be willing to assist
you. Not all of us have the time or really the energy to make a visit,
but we can make suggestions of where you can go to get appraisals
of your material, what book dealers in the area you can work with,
and who you might be able to contact with questions and problems
you might be having with your collections.
I think what we need to understand, and I hope we learned
today, is that through cooperation, we will be able to help our collections and resolve some of the problems and difficulties in them
and save this material for the future.
179
An Interview With Joseph P. McClane, Chief, GPO Depository
Inspection Team
By Patrick Ragains
Assistant Government Documents Librarian
Roland R. Renne Library
Montana State University
Bozeman, Montana
The following interview with
Joseph McClane, Chief of
GPO's Depository Library
Inspection Team, was held in
April of this year in Washington, D.C. Since arriving at the
Government Printing Office
in 1981 McClane has been
very visible to the depository
library community, spending
much time each year inspecting depositories, giving guided
tours of GPO's Library Programs Service to groups of visiting librarians, speaking at many
library association and Depository Library Council meetings, and
coordinating the recent interagency depository workshop.
McClane was receptive when I asked to interview him and was
both candid and cooperative throughout the somewhat byzantine
process that developed. The Government Printing Office's administrators required him to respond to my questions in writing and
then submit the answers to GPO's management to be cleared for
public release. I was initially apprehensive to such an approach,
as I felt his comments might be less spontaneous than what would
be expected in a normal interview. Happily, his written answers
convey a willingness to candidly address any issues within his official purview.
Below Joe McClane gives his impressions of depository library
performance, provides details of inspection activities, and responds
to recent criticisms of the depository system.
A: Definitely improving! The advent of the online catalog has not
only greatly improved access to depository resources, but has
also led to enhanced collection management. Any automated
services that facilitate public access to the depository collections
are always a definite plus.
Q: Based on what inspectors see in the field, is the education of
documents librarians adequate? What are particular strengths
and deficiencies? How could existing deficiencies be corrected?
A: On the national level, articles in the library literature generally
deal with the policy and theoretical aspects of government information - the "big picture" - but not much on the mechanics
of operating a depository efficiently and effectively. The inspectors are constantly discovering depositories that are reinventing
the wheel. It is getting better but, even today, new technologies
(software, processing procedures, etc.) take a long time to
spread from library to library. The "Readers Exchange" column in Administrative Notes is an attempt to help spread the
word on new procedures in depositories.
Q: What are the major differences between public and academic
libraries in staffing and collecting U.S. documents? Is either
kind of library more suited to meet the mission of bringing U.S.
government information to the citizenry?
A: It's hard to generalize. Academic libraries tend to have less trouble with staffing levels (although more turnover) and higher level
of staffing (quantity) helps some academic libraries in staff-intensive tasks, such as recordkeeping. The mission of public libraries
tends to be closer to that of the depository program, but again
it is difficult to generalize. Library staff and administration attitudes and local priorities usually affect depository services to
a greater degree than does type of library.
Q: Are there differences in the responsiveness of public and academic libraries to inspection? What are they?
A: Not that I can tell. Again, it depends on the enthusiasm of the
particular library for depository service.
Q: At inspection, is attainment of a minimum score required for
a library not to be placed on probation?
A: Depositories must meet minimum standards (a "satisfactory"
rating 70-79) in at least five of the seven categories on the inspection form.
Q: How many libraries have been placed on probation since the
beginning of the inspection program?
A: Approximately 3% of the libraries we visit each year are placed
on probation. There have been an average of nine probationary
libraries per year from 1981-1987. (No data available before
this period.)
Q: What power does GPO have to put a depository on probation?
A: Section 1901, title 44 U.S.C. states, in pertinent part: "The
Superintendent of Documents shall make firsthand investigation of conditions for which need is indicated and include the
results of investigations in his annual report. When he ascertains that the number of books in a depository library is below
ten thousand, other than government publications, or it has
Q: How do inspectors determine the level and effectiveness of
cooperative collection development among selective depositories within a state?
A: Inspectors determine this by analyzing the patterns of ILL and
referrals. Many patrons tend to "shop around" for information
resources at different depositories until they find it. If a particular depository has a poor track record of providing depository
public service, some of their patrons will start using adjacent
depositories that offer better service. If the documents librarian
does not have a general awareness of the resources available
in neighboring depositories, if they have not met with neighboring documents librarians, if there are no "demonstrable
efforts" (such as a written documents collection development
policy, cooperative projects with neighboring depositories etc.)
that indicate the library has seriously considered the government
information needs of the local community, then the library
would find it difficult to convince the inspectors that they were
engaged in effective cooperative collection development. Adherence to the State Plan and the instructions of the regional also
plays a role in determining cooperative efforts.
Q: Is bibliographic control of U.S. government publications
improving or deteriorating with the increasing use of online
catalogs for other library materials?
180
Q: Has the idea of a regional depository overseeing the activities
of selectives within a state become outmoded due to improved
bibliographic control and document delivery? Would a national
clearinghouse be feasible?
A: No. Regionals have been becoming much more closely involved
with their selectives; for example, more networking and consulting are occurring. Depending on the future of electronic
distribution of government information, the regional's role
could change dramatically.
Q: How are inspection questions developed?
A: Questions are taken directly from either the instructions, which
are the official rules and regulations of the depository library
system, or from the guidelines. Often the wording of the question is taken word-for-word from the text.
Q: Does GPO have written goals for depositories that go beyond
the language of title 44?
A: 44 U.S.C., Chapter 19 establishes the goals, structure and general functions of the depository library program. LPS instructions set forth guidelines and procedures for achieving those
goals and carrying out those functions. GPO has no authority
to impose any further goals upon depository libraries except
as authorized by law. Directors of the libraries within which
depository collections are housed have the authority to administer their own library operations and programs, including the
setting of goals.
Q: Have inspections caused changes in the instructions to depository libraries and, if so, what are they? Have changes in the
instructions measurably changed the performance of depositories?
A: Actually, it's the other way around. The instructions have
changed the inspection form and the inspection scoring. The
more detailed instructions (issued in 1984) have greatly
increased understanding and concerns among depositories and
GPO as to what constitutes an acceptable level of performance
for a depository library. The latest revision of the instructions
does not contain any new rules. The material is better formatted; information on collection development, bibliographic
control and other areas of the depository operation is presented
in a much clearer arrangement and text. Most depositories
should find it much easier to use.
Q: Can you provide information on the background of both current and past inspectors? What are desirable traits in a GPO
inspector?
A: Until 1974, "inspections" were infrequently carried out by GPO
employees traveling to distant cities on other work-related business. Since that time, all inspectors have been professional librarians. GPO recently hired two hew inspectors who have had
extensive experience in operating depositories. In the future we
will prefer such experience for all new hires. All current inspectors have worked, at some point during their careers in depositories. Naturally, we look for individuals with "people skills"
and a willingness to travel.
Q: Why is there such a high turnover rate among inspectors? What
are the effects of this turnover on the inspection program?
A: It's not that high compared to other librarians at GPO. The
average inspector lasts for about four years. They tend to be
talented and dynamic people. This makes them attractive to
other employers. There is a long learning period for inspectors,
so we would like to keep them as long as possible. But recent
experience in running a depository can be a valuable asset.
Q: As information is released to depositories in electronic format
(floppies, cd's, tapes), libraries will incur additional costs in
ceased to be maintained so as to be accessible to the public, or
that the government publications which have been furnished
the library have not been properly maintained, he shall delete
the library from the list of depository libraries if the library
fails to correct the unsatisfactory conditions within six
months."
Q: What are the most common deficiencies of depositories? The
most serious?
A: Staffing deficiencies (quantity and training) followed by space
restrictions and organization problems. Organization problems
can usually be traced to short staffing. A worse problem, though
fortunately rare, is attitudinal. If the staffer library administration do not put a high value on depository services, then
depository services are given a low priority and the depository
collection tends to take on the character of a storage area.
Q: In 1982, former inspector Carol Watts claimed that one fifth
of depository libraries were unwilling or unable to meet GPO's
standards and should be evaluated more completely by GPO.
Do you believe this was true at that time, and can you estimate
the percentage of depositories currently not meeting their obligations?
A: Carol Watts' estimate was probably not that far off. As the
costs of maintaining a depository have risen and as inspections
have gotten more rigorous, we have lost a number of marginal
depositories; these have been replaced by much more effective
libraries. The last six years we have seen about 65 libraries leave
the system and a slightly greater number of libraries join it.
This number represents approximately 3% of the libraries
inspected. How many of these 65 libraries were unwilling —
versus unable - to meet obligations, is hard to discern.
Q: Beginning with 1974, how many libraries were inspected each
year?
A: 1974-43
1979-279
1984-232
1975-226
1980-258
1985-143
1981-167
1986-335
1976-409
1977-412
1982-229
1987-276
1978-261
1983-231
Q: Can you provide yearly data on the number of items available
and the number of items selected by depositories?
A: These data are not retained by the Depository Distribution
Information System (DDIS), however, the inspectors have
noticed a general decline in the percentage of item numbers
selected. This is mostly due to the increasing number of items
and the increased selectivity available to depositories.
Q: If selective depositories in a state with no regional cannot legally
weed materials, are they able to select enough current materials
to keep their collections useful?
A: It's very difficult. The state of Delaware is a prime example.
While there are still academic and law libraries that remain
depositories, there are no longer any public library depositories
in the state. The collection development of a small public library
makes the inability to discard (non-superseded documents) a
major burden. Not having the ability to discard also negatively
affects the average number of items selected.
Q: Is there chronic unauthorized disposal of government publications by depositories?
A: I wouldn't characterize it as "chronic." However, such incidents do occur occasionally. Whenever GPO does find out
about an unauthorized discard, we take it very seriously. Our
lawyers are consulted and the Superintendent of Documents
and Public Printer take a personal interest in the resolution of
the case.
181
A: The more information that we have about the libraries comprising the federal depository library system, and their users,
the better we will be able to administer the program. The sheer
number and variety of libraries, disparities in staff sophistication, etc., makes the biennial survey a poor choice as a highly
detailed analytical tool. Statistical sampling might provide much
more accurate data. As far as "pay-as-you-go" is concerned,
something like that is already in place. Every item number
selected "costs" the selecting library in terms of maintenance,
staffing, space, equipment, etc. The increasing costs associated
with depository status is tending to drive out marginal depositories and motivates other depositories to increase cost-effectiveness. The federal depository library system has to make
substantial progress in introducing new technology to keep current with the times. But the system itself is actually superior
in many ways to what it was just a decade ago. The Office of
Management and Budget, for example, in its circular no. A130, entitled Management of Federal Information Resources,
describes the system as follows: "The depository libraries provide a kind of information "safety net" to the public, an existing institutional mechanism that guarantees a minimum level
of availability of government information to all members of
the public."
providing access (purchase of hardware, proprietary software
to run programs, maintenance and training costs). When these
new investments become necessary, what kinds of inspection
measures might be developed to determine a library's effectiveness in this respect?
A: As with many areas of depository activity, the large scale introduction of electronic format depository materials will have a
major impact on inspections. I suspect that the precedents established when we moved from solely paper format to paper and
micrographics format, will continue, and that the instructions
and inspections will follow the same general guidelines. In other
words, we will distribute the selected format and the library
will provide the appropriate facilities to use the publication in
the format selected.
Q: What would be a likely reaction of an inspector who learned
that an academic library was imposing fees upon or restricting
access to certain users and that this policy included use of
depository materials?
A: The Superintendent of Documents or the Chief Inspector would
send a letter to the library director asking him/her to give a
detailed explanation of the library's depository access and/or
user fee policy. If the Superintendent of Documents determines
that the library is violating the free access provisions of title 44
U.S. Code, then the library would be placed on probation if
it failed to correct the access problem. The library could be
dropped from the system after the six-month probationary period.
Q: Do you wish to respond to criticisms of the depository
program? Specifically, do you agree with Hernon and
McClure's assertion that more information on the condition
and use of depositories must be collected and analyzed along
with information from the biennial survey for GPO and the
depositories to be more responsive to the public's needs? What
about Bruce Morton's characterization of the depository program as a "costly anachronism," supported by librarians who
want free publications? Should government information, as
he suggests, be available only on a "pay-as-you-go" basis?
Do you perceive systemic failures of the depository program
and, if so, how could they be corrected?
Q: Do you have any closing remarks to direct to depository librarians?
A: New technologies, the decreasing percentage of items selected,
and the increasing sophistication of documents operations will
all act to force depositories to cooperate to a much greater
extent than in the past. We need to continue to develop a consensus on common procedures and operations. The advent of
the online catalog has made it possible for many more depositories to catalog their depository holdings. The subject access
that cataloging provides has brought documents into the mainstream of the reference search strategy. Continuing education
for documents librarians should always be a priority. The continued application of information technologies in publishing
and information delivery, and the role of government vis a vis
the information industry will be the key issues of the 1990's.
182
PRESIDENT JOHN F. KENNEDY'S
OFFICE FILES, 1961-1963
University Publications of America is pleased to announce the availability of
the Oval Office files of John F. Kennedy on archival-quality microfilm. Created
and maintained by the president's personal secretary from the millions of pages
generated during the Kennedy administration, these files contain those key
documents which the president needed for quick or frequent reference and
provide a remarkably broad and accurate overview of his years in office. Available in five separate parts, the files offer a unique perspective of Kennedy's
politics and government policies and are of major significance for historians and
political scientists.
material relates to the Bureau of the Budget, the Council of
Economic Advisers, NASA, the FAA, and the departments
of Agriculture, Commerce, Defense, Interior, State, and the
Treasury. Included are a report of the CIA board of inquiry
reviewing the Francis Gary Powers case, Arthur Goldberg's
1962 memo on programs to achieve maximum employment, a Defense Department appraisal of the capabilities of
conventional forces, and a memo from Theodore Sorenson
on candidates for Supreme Court appointments.
Part 1: Special Correspondence, Speech,
Legislative, and Press Conference Files
President Kennedy received numerous letters and
memoranda, mostly of an unofficial nature, from distinguished public figures and close friends. Arranged
alphabetically by writer, the material in Part 1 (23 reels) includes communications from such famous personalities as
Dean Acheson, Pablo Casals, Winston Churchill, John Foster Dulles, and Eleanor Roosevelt.
The speech files, arranged chronologically, comprise
both the formal talks and impromptu notations made by
Kennedy and are rich with handwritten observations and
comments. The legislative files reflect the efforts of the
White House staff to promote the programs of the New
Frontier and include documents on the Clark-Cellar civil
rights bill, a minimum wage bill, public welfare, the Peace
Corps, and the health and fitness of Americans. The press
conference files, with transcripts of Kennedy's regular
biweekly press conferences, deal with such important issues as the alleged U.S.-West German differences over
the approach to Soviet negotiations on Berlin, the withdrawal of foreign troops from Laos, and the intelligence gap
on the existence of offensive weapons in Cuba.
Part 4: Subjects File
A large and varied topical collection, Part 4(14 reels) includes documents relating to nongovernment organizations such as patriotic societies and miscellaneous topics
ranging from the U-2 incident to mental retardation. The
most extensive files deal with civil rights, the Democratic
National Committee, travels to foreign countries, and polls,
as well as valuable documents on NATO, the UN, disarmament, and the Nonaligned Nations Summit Meeting.
Part 5: Countries File
Complementing but not duplicating the National Security Files, this foreign countries file (28 reels) represents a
rich source of foreign policy documents from the Kennedy
administration. The file contains many internal White House
memoranda, such as to the secretary of state about possible Soviet military assistance to the Congo; from Arthur
Schlesinger, Jr., about pressure within the government for a
dramatic decision with regard to Cuba; and from Henry
Kissinger on the psychological factors to be considered in
relation to a visit by Germany's Chancellor Adenauer. The
file also contains correspondence between the president
and various foreign heads of state, such as the letters to
Kennedy from Soviet general -secretary Khrushchev
regarding the Cuban missile crisis.
Part 2: Staff Memoranda File
Part2 (9 reels) reveals internal communications between
Kennedy and White House staff: memos to the president
from Walter Heller regarding tax cut issues, from McGeorge
Bundy on the effects of a high-altitude nuclear test, and from
Walt Rostow on reasons for placing U.S. ground forces in
Vietnam, among many others.
Part 3: Departments and Agencies File
Containing files on presidential relations with federal departments and agencies, Part 3 (29 reels) highlights Kennedy's contacts with the federal bureaucracy. Much of the
Ordering Information
All five parts are on 35mm microfilm, each accompanied by a printed guide, and will be available in the spring
of 1989. Please inquire about prices by contacting our Customer Service representative at the address or number provided below.
UNIVERSITY PUBLICATIONS OF AMERICA
an imprint of CIS
Dept. A-DTTP1288 • 44 N. Market Street • Frederick, MD 21701 • Call Toll Free 1 -800-692-6300
183
WHERE ARE THEY NOW??
Census Bureau Publications
Jerry Frobom, Head
Government Documents Depository
UN - L Libraries
Introduction
Household and family characteristics (annual)
(formerly in P-20 series)
C3.186/17:
The United States Census Bureau regularly publishes several
series of numbered Current Population reports. Previous
cataloging practice had been to assign each series a seperate number
(P-20, P-25, etc.) after the main stem number assigned for the Current Population Reports (C3.186:). The Government Printing
Office has elected to pull recurring titles out of each of these series,
and assign them a new number for each title. The follwing is an
alphabetical list of each title with the new SuDocs classification
number, and the old P-series number, as available.
Households, families, marital status, and living
arrangements (annual) (formerly in P-20 series)
C3.186/9:
Marital status and living arrangements
(annual) (formerly in P-20 series)
C3.186/6:
Money income and poverty status of families
and persons in the United States (annual) (formerly in P-60 series)
C3.186/11:
Money income of households, families, and
persons in the United States (annual) (formerly
in P-60)
C3.186/2:
Population profile of the United States (formerly in P-20 series)
C3.186/22:
Poverty in the United States (annual) (formerly
in P-60 series)
C3.186/22:
Projection of the number of households and
families (quinquennial)
(formerly in P-25 series)
C3.186/15:
Projections of the population of voting age,
for states (biennial) (formerly in P-25 series)
C3.186/26:
Provisional estimates of the population of
counties (annual) (formerly in P-26 series)
C3.186/20
Receipt of selected noncash benefits (annual)
(formerly in P-60 series)
C3.186/13:
Titles
SuDocs
Classification
After-Tax Money Income Estimates of Households (formerly in P-23 series)
C3.186/5:
Characteristics of the Population Below the
Poverty Level (annual) (formerly in P-60
series)
C3.186/16:
Child support and alimony . . . (annual) (formerly in P-23 series)
C3.186/4:
Educational attainment in the United States
(annual) (formerly in P-20 series)
C3.186/23:
Estimate of the population of the United States
to ...
C3.186/7:
Estimates of the population of Puerto Rico
and the outlying areas (irregular) (formerly in
P-25 series)
C3.186/19:
Estimates of the population of the United
States and components of change (annual)
(formerly in P-25 series)
C3.186/7-3:
School enrollment, social and economic characteristics (annual) (formerly in P-20 series)
C3.186/12:
Estimates of the population of the United
States, by age, sex and race (irregular)
C3.186/7-2:
C3.186/12-2
Farm population of the United States (annual)
(formerly in P-27 series)
C3.186/25:
School enrollment, social and economic characteristics of students (advance report)
(formerly in P-20 series)
C3.186/10:
Geographic mobility (annual) (formerly in P20 series)
C3.186/18:
State population and household estimates with
age, sex, and components of change (annual)
(formerly in P-25 series)
C3.186/21:
Fertility of American women (annual)
C3.186/14:
Voting and registration in the election
of ... (formerly in P-20 series)
C3.186/3-2:
The Hispanic population in the United States
(advance report) (annual) (formerly in P-20
series)
Voting and registration in the election
of ... (formerly in P-20 series)
C3.186/3:
184
International Documents Task Force
List of Government Printers and Statistical Offices
Compiled by Gloria Westfall, Indiana University (Apr.
1987)
Additions by Carolyn Kohler, The University of Iowa (Dec.
1987)
Bangladesh
Bangladesh Government Press, Tejgaon, Dhaka 5
Ministry of Finance and Planning (Bangladesh Bureau of
Statistics), Bangladesh Secretariat, Dhaka-2
Please forward additions and revisions to one of the above
compilers.
Barbados
Government Printing Office, Bay St., St. Michael
Barbados Statistical Service, National Insurance Building,
Fairchild St., Bridgetown, Barbados
Afghanistan
Government Printing House, Kabul
Central Statistics Office, P.O. Box 2002, Kabul
Belgium
Institut Beige d'Information et de Documentation (INBEL),
Rue Montoyer 3, B-1040, Brussels
Institut National de Statistique, Rue de Louvain 44, B-1000
Brussels
Albania
N.I.SH. Shtypshkronjave Mihal Duri (Mihal Duri State
Printing House): Tirana
Drejtoria e Statistikes, Tirana
Belize
Government Information Service, Belmopan
Central Statistical Office, Ministry of Foreign Affairs and
Economic Development, Belmopan
Algeria
Imprimerie Officielle, 7-13a Avenue Abdelkador Benbarek,
Alger
Direction des Statistiques et de la Compabilite Nationale, 8-10
rue Desfontaines, BP 478, Alger
Benin
Office National d'Edition, de Presse et d'Imprimerie
(ONEPI), BP 1210, Cotonou
Institut National de la Statistique et de PAnalyse Economique,
BP 323, Cotonou
Angola
Imprensa Nacional de Angola, CP 1306, Luanda
Direccao dos Services de Estatistica, CP 1215, Luanda
Bermuda
Statistical Department, PO Box 177, Hamilton-5
Antigua & Barbuda
Statistics Division Ministry of Finance, Redcliffe St., St.
John's
Bhutan
Royal Government of Bhutan Press, Thimphu
Central Statistics Organization, Thimphu
Argentina
Institute Nacional de Estadistica y Censos, Hipolito,
Yrigoyen 250,
Buenos Aires
Bolivia
Institute Nacional de Estadistica, c/o Ministerio de
Planeamiento y Coordinacion, Casilla de Correo 6129, La
Paz
Armenian SSR
Tsentral'noe Statisticheskoe Upravlenie pri Sovete Ministrov
Armianskoi SSR, Erevan
Botswana
Government Printer, Private Bag 0081, Gaborone
Central Statistics Office Private Bag 0024, Gaborone
Australia
Australian Government Publishing Service, POB 84,
Canberra, ACT 2601
Australian Bureau of Statistics, POB 10, Belconnen, ACT
2616, Canberra
Brazil
Camara dos Deputados, Centre de Documentacao e
Informacao, Divisao Publicacoes, Palacio do Congresso
Nacional, 70000 Brasilia, Distrito Federal
Fundacao Institute Brasileiro de Geografia y Estatistica, Av
Brazil 15.671 Lucas, 21.241 Rio de Janeiro, R.J.
Instituto de Planejamento Economico e Social, IPEA, A
Presidente Antonio Carlos 51, Centre, 20020 Rio de
Janeiro
Azerbaijan SSR
Tsentral'noe Statisticheskoe Upravlenie pri Sovete Ministrov
Azerbaidzhanskoi SSR, Baku
Austria
Osterreichische Staatsdruckerei, Rennweg 12a, A-1037 Vienna
Osterreichisches Statistisches Zentralamt, PO Box 9000,
A-1033 Vienna
Bahamas
Commonwealth Publications, Ltd., POB N-4826, Nassau
Department of Statistics, Statistical Office, POB N3904,
Nassau
Brunei
Government Printer, The Government Printing Office,
Lapangan Terbang Lama, Berakas
Economic Planning Unit, Ministry of Finance, Bandar Seri
Begawan, Negara
Bahrain
Directorate of Publications, POB 121, Manama
Central Statistics Organization, PO BOX 5835, Manama
Bulgaria
Durzhavno Upravlenie za Informatsiya, Ministerskiya Suvet,
International Division, 2P Volov St., Sofia
185
Cook Islands
Statistics Office, POB 125, Rarotonga
Burkina Faso
Imprimerie Nationale du Burkina Faso (INBF),BP7040,
Ouagadougou.
Costa Rica
Direccion General de Estadistica y Censos, Ministerio de
Economia y Comercio, Apdo 10163, San Jose
Institut National de la Statistique, Ouagadougou
Burma
Printing and Publishing Corp., 228 Theinbyu St., Rangoon
Central Statistical Organization, Ministry of Planning and
Finance, Six Storeyed Building, Strand Rd., Rangoon
Cuba
Comite Estatal de Estadisticas, Direccion de Informacion y
Relaciones Internacionales, Gaveta Postal 6016, Havana
Burundi
Imprimerie Nationale du Burundi (INABU), BP 991,
Bujumbura
Service National des Etudes et Statistiques, BP 1156,
Bujumbura
Cyprus
Government Printing Office, Nicosia
Statistics and Research Department, Ministry of Finance,
Nicosia
Bylorussian SSR.
Tsentral'noe Statisticheskoe Upravlenie, Minsk
Czechoslovakia
Federalni Statisticky Urad. Publications distributed by Artia,
Smecky 30, Prague 1
Cameroon
Imprimerie National, BP 1603, Yaounde
Direction de la Statistique et de la Comptabilite Nationale, BP
660, Yaounde
Denmark
Statens Informationstjeneste, Suomisjen 2, 1927
Frederiksberg C.
Danmarks Statistik, Sejrgade 11, Postboks 2550, DK-2100
Copenhagen
Canada
Canadian Government Publishing Centre, Ottawa Kl A OS9
Statistics Canada, Ottawa Kl A OT6
Djibouti
Direction Nationale de la Statistique, BP 1846, Djibouti
Cape Verde
Imprensa Nacional: CP 113, Praia, Sao Tiago
Services Nacional de Estatistica, CP 116, Praia, Sao Tiago
Dominica
Government Printery, Roseau
Statistical Division, Ministry of Finance, 22 Bath Road,
Roseau
Cayman Islands
Department of Finance and Development, Grand Cayman
Dominican Republic
Officina Nacional de Estadisticas, Apartada de Correos No.
1342, Santo Domingo, D.N.
Central African Republic
Imprimerie Centrale d'Afrique, BP 329, Bangui
Direction de la Statistique Generale et des Etudes
Economiques BP 732, Bangui
Ecuador
Institute Nacional de Estadistica, c/o Junta Nacional de
Planificacion y Coordinacion Economica, Quito
Chad
Government Printer, BP 69, N'Djamena
Direction de la Statistique, des Etudes Economiques et
Demographiques, BP 453, N'Djamena
Egypt
Government Printer, General Organization for Government
Press Affairs, 22-EL-NIL St., Imbaba, Cairo
Central Agency for Public Mobilization and Statistics, Nasr
City, POB 2086, Cairo
Chile
Institute Nacional de Estadisticas, Casilla 7597, Correo 3
Santiago
El Salvador
Direccion General de Estadistica y Censos, Calle Arce No 953,
San Salvador
China
State Statistical Bureau, 38 Yeutan Nanjie, Sanlihe, Beijing
Equatorial Guinea
Direccion General de Estadistica, Malabo
China (Republic)
Directorate-General of Budget, Accounting and Statistics,
Executive Yuan. Publications distributed by China
Cultural Service, 4F, No. 106, Chung-Ching South Rd.,
Sec. 1, Taipei
Estonian SSR
Tsentral'noe Statisticheskoe Upravlenie, Tallin
Ethiopia
Government Printing Press, POB 980, Addis Ababa
Central Statistical Office, POB 1143, Addis Ababa
Colombia
Departmento Administrative Nacional de Estadistica, Av
Eldorado, Apdo Aereo 80043, Bogota
Fiji
Fiji Government Printing Department, POB 98, Suva
Fiji Bureau of Statistics, Janson Ho Building, POB 2221,
Suva
Comoros
Direction de la Statistique, BP 131, Moroni
Congo
Imprimerie Nationale du Congo, BP 58, Brazzaville
Centre National de la Statistique et des Etudes
Economiques, BP 2031, Brazzaville
Finland
Valtion Painatuskeskus, Government Printing Center, PL
516. SF-00101 Helsinki
186
Guyana
Statistical Bureau, Ministry of Economic Planning and
Finance, Homestretch Avenue, Georgetown
Tilastokeskus, FOB 504, 00101, Helsinki 10
France
La Documentation Francaise, 29-31 Quai Voltaire, F-75340
Paris
Imprimerie Nationale, 27 Rue de la Convention, F-75732
Paris Cedex 15
Editions des Journaux Officiels, 26 Rue Desaix, F-75727 Paris
Cedex 15
Observatoire Economique de Paris, Institut National de la
Statistique et des Etudes Economiques, 195 Rue de Bercy,
F-75582
Haiti
Institut Haitien de Statistique, Departement des Finances et
des Affaires Economiques, Cite de 1'Exposition, Blvd
Harry Truman, Port-au-Prince
Honduras
Direccion General de Estadistica y Censos, 6a Ave. and 8a
Calle, Comayaguela
Hong Kong
Government Publications Centre, Connaught Place, Central
GPO Bldg., Hong Kong
Census and Statistics Department, Kai Tak Commercial Bldg.
317, Des Voeux Rd., Central Hong Kong
French Guiana
Institut National de la Statistique et des etudes economiques,
81 rue Ch. Colomb, BP 755, 97306 Cayenne
Gabon
Societe Nationale de Presse et d'Edition (SONAPRESSE), BP
3849, Libreville
Government Printer, Imprimerie Centrale d'Afrique BP 154,
Libreville
Direction de la Statistique et des Etudes Economiques,
BP2081, Libreville
Hungary
Kozponti Statisztikai Hivatal, 1024 Budapest, Keleti Kaoly U.
5-7
Iceland
Hagstofa Islands (Statistical Bureau), Hverfisgata 8-10,
Reykjavik
The Gambia
Government Printing Department, Maccarthy Sq, Banjul
Central Statistics Department, Ministry of Economic
Planning and Industrial Development, Central Bank
Building, Banjul
India
Government of India, Controller of Publications, Civil Lines,
Delhi 6, 110054
Publications Division, Ministry of Information and
Broadcasting,
Government of India, Patiala House, Tilak Marg, New Delhi,
110001
Central Statistical Organization, Sardar Patel Bhavan,
Parliament Street, New Delhi, 110001
Georgian SSR
Tsentral'noe Statisticheskoe Upravlenie, Tbilisi
Germany (East)
Staatsverlag der DDR, Otto-Grotewohl-Str 17, DDR-1080
Berlin
Staatliche Zentralverwaltung fur Statistik. 1020 Berlin, Hans
Beimler Strasse 70—72, Berlin
Indonesia
Pertjetaban Negara, 21 Jakarta
Central Bureau of Statistics 8, Jalan Dr. Sutomo, PO Box 3,
Jakarta 10002
Germany (West)
Statistisches Bundesamt, Publications distributed by
Verlag W.
Kohlhammer Gmbh, Philipp-Reis-Strasse 3, Postfach 42 11 20
6500 Mainz 42
Iran
Statistical Centre of Iran, Dr. Fatemi Av, Tehran 14144
Iraq
Government Printing Office, c/o Ministry of Finance,
Northgate, Baghdad
Central Statistical Organization, Ministry of Planning,
PO Box 809, Baghdad
Ghana
Central Bureau of Statistics, FOB 1098, Accra
Greece
National Statistics Service, Publications and Information
Division, Lycourgou 14-16, Athens
Ireland
Government Publications Sales Office, GPO Arcade, Dublin 1
Central Statistics Office, Earlsfort Terrace, Dublin 2
Grenada
Central Statistics Office, Church Street, St. George's
Israel
Central Bureau of Statistics, FOB 13015, Jerusalem
Guadeloupe
Institut National de la Statistique et des etudes economiques,
ave Paul Lacave, BP 96, 97102 Basse-Terre
Italy
Institute Poligrafico e Zecca dello Stato, Libreria dello Stato,
Piazza Verdi 10, 1-00198 Rome
Institute Centrale di Statistica, Via Cesare Balbo 16, 00100
Rome
Guatemala
Direccion General de Estadistica, 8A Calle 9-55, Zona 1,
Guatemala City
Guinea
Service de la Statistique Generale, Conakry
Ivory coast
Imprimerie Nationale, BP V87, Abidjan
Direction de la Statistique, BP V 55, Abidjan 01
Guinea-Bissau
Direccao Geral da Estatistica, CP 6, Bissau
187
Liechtenstein
Amt fur Volkswirtschaft, FL- 9490, Vaduz
Jamaica
Government Printing Office, 77 Duke St, Kingston
Statistical Institute of Jamaica, 9 Swallowfield Rd.,
Kingston 5
Lithuanian SSR
Tsentral'noe Statisticheskoe Upravlenie, Vil'nius
Japan
Government Publications Service Center, 1-2-1 Kasumigaseki,
Chiyoda-ku, Tokyo 100
Japan Publications Trading Company Ltd, c/o Shin-Nichibo
Bldg, 1-2-1
Sarugaku-Cho Chiyoda-Ku, POB 5030, Tokyo International,
Tokyo 101
Statistics Bureau, Management and Coordination Agency,
19-1, Wakamatsucho, Shinjuku, Tokyo 162
Jordan
Department of Statistics, POB 2015, Amman
Luxembourg
Service Central de la Statistique et des Etudes Economiques,
BP 304,12013 Luxembourg
Macau
Reparticao dos Services de Estatistica, CP 471, Macao
Madagascar
Imprimerie Nationale BP 38, Antananarivo
Institut National de la Statistique et de la Recherche
Economique, BP 485, Antananarivo
Malawi
Government Printer, POB 37, Zomba
National Statistical Office, Ministry of Finance, POB 333,
Zomba
Kazakh SSR
Tsentral'noe Statisticheskoe Upravlenie, Alma-Ata
Kenya
Government Printing and Stationery Department, POB
30128, Nairobi
Central Bureau of Statistics, POB 30266, Nairobi
Malaysia
Government Printer, Jalan Chan Sou Ling, Kuala Lumpur
Department of Statistics, Jalan Cenderasari, Kuala Lumpur
50514
Kirghiz SSR
Tsentral'noe Statisticheskoe Upravlenie pri Sovete Ministrov
Kirgizskoi SSR, Frunze
Maldives
Department of Information and Broadcasting, Ghaazee Bldg,
Male 20-05
Ministry of Planning and Development, Ghaazee Bldg., Male
20-05
Kiribati
Statistics Office, Ministry of Finance, PO Box 67, Bairiki,
Tarawa
Mali
Imprimerie Nationale, Edition Imprimerie du Mali (EDIM),
Av Kasse Keita, BP 21, Bamako
Direction Nationale de la Statistique et de 1'Informatique,
Koulouba, Bamako
Korea, (South)
Government Publications Center, Joong-Koo, 1 ka, Taepyong
Rd., Seoul 110
National Bureau of Statistics, Economic Planning Board, 90
Gyeongun-Dong, Jongro-Gu, Seoul 110
Malta
Central Office of Statistics, Auberge de Castille, Valletta
Kuwait
Ministry of Information, POB 193, Safat, Al-Sour St.
Central Statistical Office, POB 26188, Kuwait
Martinique
Institut National de la Statistique et des etudes economiques,
Pointe de Jaham Schoelcher, BP 605, 97261 Fort-deFrance
Laos
State Statistical Centre, State Planning Committee, POB 46,
Vientiane
Mauritania
Imprimerie Nationale, BP 618, Nouakchott
Direction de la Statistique et des Etudes Economiques, BP
240, Nouakchott
Latvian SSR
Tsentral'noe Statisticheskoe Upravlenie, Riga
Lebanon
Direction Centrale de la Statistique, c/o Ministere du Plan,
Beirut
Mauritius
Government Printing Office, Elizabeth II Ave., Port Louis
Central Statistical Office, Royal Road, Rose Hill
Lesotho
Mazenod Printing Press, PO Mazenod, Maseru
Bureau of Statistics, POB 455, Maseru
Mexico
Institute Nacional de Estadistica, Geografia et Informatica,
Balderas71, Mexico 1, D.F.
Liberia
Government Printing Office, c/o Department of State,
Ashmun St, Monrovia
Bureau of Statistics, POB 9016, Monrovia
Moldavian SSR
Tsentral'noe Statisticheskoe Upravlenie pri Sovete Ministrov
Moldavskoi SSR, Kishinev
Libya
Agency for Development of Publication and Distribution,
POB 34/35 Tripoli
Census and Statistical Dept., Secretariat of Planning, 40
Sharia Damascus, Tripoli
Monaco
Service des Statistiques, 4 rue des Iris, Monte-Carlo
Mongolia
State Publishing Committee, Ulan Bator
188
Pakistan
Central Publications Branch, Government of Pakistan, Block
University Rd., Karachi
Statistical Division, Federal Bureau of Statistics 1-S.M.C.H.
Society, Karachi-3
Central Statistical Office, Council of Ministers, Ulan Bator
Montserrat
Statistical Office, Plymouth
Morocco
Imprimerie Officielle, Av Jean Mermoz, Rabat Chellah
Direction de la Statistique, BP 178, Rabat
Panama
Editorial Mariano Arosemena Institute Nacional de Cultura,
Apdo 662, Panama 1
Direccion de Estadistica y Censo de la Contraloria General,
Apdo 5213, Panama
Mozambique
Imprensa Nacional de Mozambique, CP 275, Maputo
Commissao Nacional de Piano, CP 2051, Maputo
Papua New Guinea
Papua New Guinea Government Publications, POB 3280,
Port Moresby
National Statistical Office, Post Office WARDS STRIP,
Waigani
Namibia
Strategy Network International Ltd., The Namibia Office,
Clutha House, 10 Storey's Gate, London SW1P 3AY
Nauru
Ministry of Island Development and Industry, Nauru
Paraguay
Direccion General De Estadistica y Censos, Humaita 463,
Casilla de Correo 1118, Asuncion
Nepal
Department of Information: Ministry of Communications,
Kathmandu
Central Bureau of Statistics, National Planning Commission
Secretariat, Ramshah Path, Thapathali, Kathmandu
Peru
Institute Nacional de Estadistica, Av.28 de Julio, 1056 Lima
Netherlands
Staatsdrukkerij-enUitgeverijbedrijf, Christ. Plantijnstr. 1-9,
POB 20014, The Hague
Centraal Bureau voor de Statistiek, Prinses Beatrixlaan 428,
NL-2273 XZ Voorburg
Philippines
Government Printing Office, Boston St., Port Area, Manila
National Economic and Development Authority (NEDA)
Neda sa Pasig, Amber Avenue, POB 419, Greenhills, Pasig
Metro Manila
Netherlands Antilles
Departement Sociale en Economische Zaken, Bureau voor de
Statistiek, Plaza Piar Willemstad, Curacao
Poland
Glowny Urzad Statystyczny. Publications sold by Ars Polona,
Krakowskie Przedmiescie 7, POB 1001, Pl-00-068
New Zealand
New Zealand Government Printing Office, Mulgrave St.,
Private Bag, Wellington
New Zealand Department of Statistics, Private Bag,
Wellington, C.I
Portugal
Imprensa Nacional-Casa da Moeda, IN, Rua D. Francisco
Manuel De Melo 5, 1092 Lisboa
Institute Nacional de Estatistica, Av Antonio Jose de Almeida
5, 1078 Lisboa
Nicaragua
Oficina Ejecutiva de Encuestos y Censos, Apdo 4031,
Managua
Qatar
Ministry Of Information, Press and Publications Department,
PO Box 5147, Doha
Niger
Imprimerie Nationale du Niger, BP 61, Niamey
Direction de la Statistique et des Comptes Nationaux,
c/o Ministere du Plan, Niamey
Reunion
Institut National de La Statistique et des Etudes
Economiques, Service Departemental de la Reunion, Rue
de 1'Ecole, F-97490 Sainte-Clotilde
Nigeria
Government Printing, POB 469, Keeno
Federal Office of Statistics, 7 Okotie-Eboh St., SW Ikoyi,
Lagos
Romania
Directia Centrala de Statistica, Bucharest, Str. Stavropoleos 6
Rwanda
Imprimerie Nationale du Rwanda, POB 361, Kigali
Direction de la Documentation et des statistiques, BP 46,
Kigali
Niue
Information Office, Administrative Department, Government
of Nine, Alofi
Planning Division, POB 67, Alofi
St. Christopher-Nevis
Statistical Office Planning Unit, Finance Building, Basseterre
Norway
Statistisk Sentralbyra, Oscarsgt 1, Postboks 510, Stasjonssida,
N- 2201 Kongsvinger 1
St. Lucia
Ministry of Trade, Industry and Tourism, Brazil St., Castries
Statistics Office, Castries
Oman
Oman Directorate General of National Statistics,
Development Council, POB 881, Muscat
Saint Pierre And Miquelon
Prefecture, 97500 Saint Pierre
189
St. Vincent
Government Printer, FOB 12, Kingstown
Statistical Unit, Ministry of Finance and Planning, Kingstown
Syria
Central Bureau of Statistics, Abdel-Malek Vin Marwan St.,
Malki Quarter, Damascus
San Marino
Ufficio Statale di Statistica, via Carducci 145, San Marino
Tadzhik SSR
Tsentral'noe Statisticheskoe Upravlenie pri Sovete ministrov
Tadzhikskoi SSR, Dushanbe
Sao Tome And Principe
Imprensa Nacional, CP 28, Sao Tome
Tanzania
Government Printer, POB 9124, Dar es Salaam
Department of Statistics, Sip 874, Zanzibar
Saudi Arabia
Central Department of Statistics, Ministry of Finance,
POB 3735, Riyadh
Thailand
National Statistical Office, Office of The Prime Minister,
Larn Luang Rd,
Bangkok 10200
Senega)
Imprimerie du Government, Rue Fisque, BP 1, Dakar
Direction de la Statistique, BP 116, Dakar
Togo
Etablissement National des Editions du Togo (EDITOGO),
BP 891, Lome
Service de la Statistique Generale, c/o Ministere des Finances
et des Affaires Economiques, BP 118, Lome
Seychelles
Office of the President, Statistics Division, Fob 206, Victoria,
Mahe
Sierra Leone
The Government Printer, c/o Government Printing
Department, Freetown
Central Statistics Office, Tower Hill, Freetown
Tonga
Government Printer, Nuku'Alofa
Tonga Government Department of Statistics, POB 149,
Nuku'Alofa
Singapore
Singapore National Printers Ltd, 303 Upper Serangoon Rd,
POB 485 Singapore 1334
Department of Statistics, Ministry of Trade and Industry,
Maxwell Rd., POB 3010, Singapore 9050
Trinidad and Tobago
Government Printer, Tragarete Rd., Port of Spain
Central Statistical Office, 23 Park Street, Fob 98, Port of
Spain
Solomon Islands
Statistics Office, Ministry of Finance, POB G6, Honiara
Tunisia
Imprimerie Officielle de la Republique Tunisienne, Avenue
Farhat Hached, Tunis
Institut National De la Statistique, 27 Rue de Liban, BP 65,
Tunis
Somalia
State Printing Agency, Mogadishu
Central Statistical Department, SB 1742, Mogadishu
Turkey
Devlet Istatistik Enstitusu, 114 Necatibey Caddesi,
Bakanliklar, Yenisehir, Ankara
South Africa
Government Printer, Private Bag X85,0001 Pretoria
Central Statistical Services, Steyn'S Buildings, Private Bag
X44. Pretoria 0001
Spain
Institute Nacional de Estadistica, Av del Generalisimo 91,
Madrid
Turkmen SSR
Tsentral'noe Statisticheskoe Upravlenie SSSR, Statisticheskoe
Upravlenie Turkmenskoi SSR, Ashkhabad
Tuvalu
Ministry of Finance, Vaiaku, Funafuti Island, Tuivalu
Sri Lanka
Superintendent, Government Publications Bureau, Colombo.
Department of Census and Statistics, No. 6 Albert Crescent,
POB 563, Colombo 7
Uganda
Government Printer, POB 33, Entebbe
Ministry of Planning and Economic Development, Statistics
Division, POB 13, Entebbe
Sudan
Government Printer, POB 38, Khartoum
Department of Statistics, POB 700, Khartoum
Ukrainian SSR
Tsentral'noe Statisticheskoe Upravlenie, Kiev
Suriname
Algemeen Bureau voor de Statistiek, Regeringsgebouw, Dr.
Sophie Redmondstraat 118, POB 244, Paramaribo
United Arab Emirates
Central Statistical Office, Ministry of Planning, Po Box 904,
Abu Dhabi
Swaziland
Central Statistical Office, POB 456, Mbaban
United Kingdom
Her Majesty's Stationery Office (HMSO) Publications Centre,
POB 276,
London SW8 5DT. The U.S. Distributor for HMSO is
Unipub,4611-F
Assembly Drive, Lanham, Md., 20706-4391
Sweden
Liber Kundtjanst, 162 89 Stockholm
Statistiska Centralbyran, Karlavagen 100, S-115 81 Stockholm
Switzerland
Bundesamt fur Statistik, Hallwylstr. 15, CH-3003 Berne
190
Central Statistical Office, Great George St., London
SW1P3AQ
Yemen, (People's Democratic Republic)
Central Board of Statistics, Steamer Point, POB 1193, Aden
U.S.S.R.
Tsentral'noe Statisticheskoe Upravlenie, Moscow, ul.
Kirova 39.
Publications distributed by Finansy i Statistika Publishers,
Moscow
Yugoslavia
Savezni Zavod za Statistiku, Kneza Milosa 20, POB 203,
Yu-11000 Belgrade
Uruguay
Direccion General de Estadistica y Censos, Cuareim 2052,
Montevideo
Zaire
Imprimerie du Gouvernement Central, BP 3021, Kinshasa
Kalina
Institut National de la Statistique, Office Nationale de la
Recherche et du Developpement, BP 20, Kinshasa
Uzbek SSR
Tsentral'noe Statisticheskoe Upravlenie SSSR, Statisticheskoe
Upravlenie Uzbekskoi SSR, Tashkent
Zambia
Government Printer, POB 30136, Lusaka
Central Statistical Office, POB 31908, Lusaka
Vanuatu
National Planning and Statistics Office, Office of the Prime
Minister, FOB 741, Port Vila
Zimbabwe
Government Printer, 9 Fife Avenue, Causeway, POB 8062,
Harare
Central Statistical Office, POB 8063, Harare
Venezuela
Oficina Central de Estadistica e Informatica, Apdo de Correos
4593, San Martin, Caracas 101
Sources:
Europa Yearbook. 1986
Lampert'S Worldwide government directory. 1984 ed.
Publishers International Directory. 13thed. 1986
Walker, Gregory. Official publications of the
Soviet Union and Eastern Europe 1945-1980. Mansell,
1982.
West fall, Gloria. Bibliograghy ofOfficial Statistical
Yearbooks and Bulletins. 1986
Vietnam
General Statistical Office 6B Hoang Dieu, Hanoi
Western Samoa
Department Of Statistics, POB 1151, Apia
Yemen
Central Planning Organization, POB 175, Sana'A
Associated with Davall and Chown Limited
London - Established 1860
Her Majesty's Stationery Office
of Great Britain
Let us supply your HMSO Publications.
Davall and Chown
Incorporated
Supplied at published prices plus postage and insurance where applicable.
913 Judson Place
No extra charges made for Warehousing - Sorting - Packing.
Stratford, CT 06497
USA
(203) 386-9402
Please write to John Ravenhill, President.
Booksellers for
Colleges, Universities
and Libraries
191
GPO DATA & S E R V I C E S
SIMPLY BETTER AT
MARCIVE
MARCIVE GPO CAT/PAC
the U.S. Government Printing Office database of government publications since 1976 on CD-ROM.
BETTER BECAUSE: the RECORDS are better.
Over the last year, Texas A & M University, Rice University, Louisiana State University, and
MARCIVE have cleaned up the GPO tapes, correcting tagging errors, deleting duplicate
records, adding missing OCLC numbers, bringing names and subject headings up to
current practice through authorities processing.
BETTER BECAUSE: the ACCESS is better.
The full power of Marcive/PAC provides better access:
• keyword access to all GPO data since 1976, fully cumulated
• indexed by all authors, titles, subjects, Monthly Catalog numbers,
Superintendent of Documents numbers, Item numbers, Stock and other
ordering numbers, Technical Report Numbers, and OCLC numbers
• bibliography production
• cross-references
BETTER BECAUSE: the VALUE is better.
Introductory annual subscription price: $995.
To establish your subscription today or for instructions on receiving a trial disc of the GPO CAT/PAC on
CD-ROM, please call a MARCIVE GPO Marketing Representative:
1-800-531-7678
P.O. BOX 47508
SAN ANTONIO, TEXAS
192
78265
DttP Bibliography on Documents
Librarianship and Government Information
Herman, E. Distribution of government information in electronic format - fantasy or reality. Bookmark 44, (Summer
1986): 220-3.
Hernon, P. Publications and information of the United States
government in an electronic age. Serials Review 12, (Summer-Fall
1986): 133-47.
Compiled by:
Kay Young
Associate Librarian (Government Documents/Maps)
University of Delaware Library
Newark, DE 19717-5267
Irwin, Manley R. National security and information technology:
the new regulatory option? Government Information Quarterly,
4, no.4(1987):359-69.
U.S. GOVERNMENT DOCUMENTS
Jones-Eddy, Julie and Ann H. Zwinger. In-house preservation
of early U.S. government maps. Government Publications Review
15, no. l(1988):41-47.
General Publications About U.S. Government Documents
Abler, Ronald J. Desktop publishing and the U.S. federal government: a viewpoint. Government Publications Review 15, no.
3(1988):205-212.
American Library Association. Government Documents Round
Table. Notable documents, 1987. Library Journal 113 (My 15,
1988):43-8.
Jones, Roy and Thomas Kinney. Government information in
machine-readable data files: implications for libraries and librarians. Government Publications Review 15, no. 1 (1988):25-32.
Larsgaard, Mary L. Maps librarianship. 2d edition. Littleton,
CO:Libraries Unlimited. 1987. 382p.
Looking for an out-of-print U.S. government publication?
Washington, D.C.: National Archives and Records Administration. 1986. 6p.
Anderson, B. and Jones, D.E. Government Publications and
Information: view from a remote reference desk. Illinois Libraries
69(S 1987):459-66.
Bekiares, S.E. Obtaining free U.S. government publications.
Illinois Libraries 69 (S 1987):455-8.
Mazuzan, George T. Official government historians and standards for scholarship. Government Publications Review 15, no.
3 (1988):225-29.
Bell, C.D. and Ricardson, J.V. "Unselfish Work": John G.
Ames and public document reform, 1874-1895. Libraries and Culture 23 (Spr 1988): 152-71.
McClure, Charles R. The federal technical report literature:
research needs and issues. Government Information Quarterly
5, no. 1 (1988):27-44.
Billington confirmed. Wilson Library Bulletin 62, no. 2
(1987):39.
Clark, Suzanne M. Use of the U.S. Serial Set in an academic
institution. Government Publications Review 15, no. 3 (1988):21323.
McClure, Charles R. and others. Linking the U.S. National
Technical Information Service with academic and public libraries.
Norwood, N.J.:Ablex Publishing Co., 1986. 268p.
Moody, Marilyn. Selecting documents: using core lists of item
selections. RQ26, no. 3 (1987).
Conkling, Thomas W. and Gruber, Linda R. Technical report
demand at a research university. Government Publications Review
14, no. 4(1987):397-404.
Morehead, J . Essays on public documents and government policies. New York, N.Y.:Haworth Press, 1986. 364p.
Morehead, J. Lost and gone forever: the demise of selected federal serials. Serials Librarian 12, no. 3-4 (1987):5-19.
Danks, L.E. The public affairs service at UCLA: a unique concept in the provision of government information? Government
Publications Review 14, no. 1 (1987):89-101.
Nelson, W.D. New archivist takes office. Wilson Library fiw/fc/w62(Febl988):60.
New choice for archivist. Wilson Library Bulletin 62 (Nov 1
87):46.
Notable documents, 1986. Library Journal 1 12 (15, 1987):4146.
Davis, S.P. Bibliographic control of special collections: issues
and trends. Library Trends 36, (Summer 1987): 109-24.
Edwards, J.D. Book losses and mutilation in law school libraries. Law Library Journal 78, (Summer 1986):443-64.
Eldblom, N.C. Documents to the People of the state - via ILL.
Bookmark 44, (Summer 1986):208-12.
Phillips, Z.F. The availability and use of Joint Publications
Research Service translations in U.S. GPO depository libraries
in New York State (revised version of a seminar paper submitted
for the M.L.S. degree from the School of Information Science
and Policy, SUNY at Albany). Government Publications Review
14, no.4(1987):449-63.
Electronic implications. American Libraries 19, no. 3 (1988): 176.
Federal library/information policy. Library Journal 113 (My
1988):42.
Fisher, W.H. and E.J. Fraser. Government publications in special libraries: a preliminary study in Southern California. Government Publications Review 14, no. (1987):411-23.
Public Printer announces new appointments. Wilson Library
Bulletin (Nov 1987): 14.
Geahigan, P.C. QUICK BIZ: government publications, the
affordable sources. American Libraries 18 (Oct. 1987):797.
Reeder, F.S. Federal information resources management. Bulletin of the American Society of Information Science 12 (June/ July
Government information (special issue). Bookmark 44 (Summer
1986).
GPO data tape bartering plan. ARL Newsletter # 138 (Dec 31,
1987):4-5.
Reference services and public policy (entire issue). Government
Publications Review. No . 20 ( 1 987) .
Government Documents Round Table. (Continuing reports for
ALA annual conference.) Library of Congress Information Bulletin 46, no. 51 (Dec 21, 1987):563-64.
Richardson, John Jr. Government information: education and
research 1928-1986. Westport, CT: Greenwood Press. 1987. 186p.
193
Committee on House Administration. Con temporary
Congressional use of information technology. Washington,
D.C.:U.S. Government Printing Office. 1987. 100th Congress,
1st session. (Y4.H81/3:In3/3).
Rishel J. and Shumaker, E. Documents to the People (special
issue). Illinois Libraries 69, (Spr 1987):441-532.
Rogers, C. HMSO, USGPO and the history of government
publishing. State Librarian. 35 (Mar 1987):5-8.
Committee on Science, Space and Technology. Scientific and technical information: policy and organization in the
federal government. (H.R.2159 and H.R. 1618). Washington,
D.C.:U.S. Government Printing Office. 1987 100th Congress, 1st
session. (Y4.Sci2:100-36).
Schorr, A.E. Federal documents librarianship, 1879-1987.
Juneau: Denali Press, 1988. 215p.
Seymour, D. The use and awareness of government publications
by high school librarians. North Carolina Libraries 46 (Spr 1988):
38-40.
Six days in San Antonio: . . . assessing the impact of electronic
government information. Wilson Library Bulletin 62 (Mar
1988):25.
. . . Senate. Committee on Appropriations. Treasury, Postal Service, and general government appropriations, FY88. Washington,
D.C.:U.S. Government Printing Office. 1987, 1st session.
(Y4.Ap6/2:S. hrg. 100-410).
Special Libraries Association. State-of-the-art institute (1st:
1988: Washington, D. C.). Government information - an endangered resource of the electronic age; Institute, October 19-22,1986.
Washington, D.C.: Special Libraries Association.
. . . Senate. Legislative Branch appropriations, 1988. Washington, D.C.:U.S. Government Printing Office. 1987. 100th Congress, 1st session. (Yl. 1/5:100-158).
Legislative Branch appropriations, 1989. Washington,
D.C.:U.S. Government Printing Office. 1988. 100th Congress,
2d session. (Yl. 1/5:100-382).
Stratford, Jean S. U.S. economic indicators: definitions,
sources, and resources. Government Publications Review 15, no.
3(1988):231-36.
Legislative Branch appropriations FY88. Washington,
D.C.:U.S. Government Printing Office. 1987. 100th Congress,
1st session. (Y4.Ap6/2:S.hrg 100-443).
Taylor, D.C. Researching collections of public officials: problems and solutions. Southeastern Librarian 37 (Fall 1987):76-82.
Technology and U.S. government information policies: catalyst
for newparternships. Washington, D.C.: Task Force on Government Information in Electronic Format, ARL. 1987. 29p.
U.S. Government Printing Office. U.S. Government Printing
Office, 1986 annual report. Washington, D.C.:U.S. Government
Printing Office. 1987. (GP1.1:986)
U.S. Congress. Commission on Security and Cooperation in
Europe. Annual report of the Commission on Security and Cooperation in Europe for the period covering Jan. 1 through Dec. 31,
1987. Washington, D.C.: U.S. Government Printing Office. 1988.
100th Congress, 2d session. 47p. (Y4.Se2-10:987).
University libraries join to clean up GPO's bibliographic tapes.
Library Journal 112 (Oct 1,1987):28.
Update on paper processing, GPO to use non-acid papers.
Library Hotline 27, no. 3 (1988):4.
Van de Voorde, P. The Distribution of Food and Agriculture
Organization publications to United States land grant institution
libraries: a research note. Government Publications Review 14,
no. 3(1987):347-9.
. . . House. Legislative Branch appropriation bill 1988. Washington, D.C.: U.S. Government Printing Office. 1988. 100th Congress , 2d session. (Y1.1.8:100-621 (House report).
Committee on Appropriations. Legislative Branch
appropriations for 1988, pt. 1: Justification of the budget estimates.
Washington, D.C.: U.S. Government Printing Office. 1987. 100th
Congress, 1st session. (Y4.Ap6/l:L52/988/pt.l).
Way, K.A. Quality reference service in law school depository
libraries: a cause for action (in the greater Los Angeles area). Government Publications Review 14, no. 2(1987):207-19.
Wilson new U.S. archivist. American Libraries 19 (Feb 1988):93.
Department of the Interior and related agencies
appropriations for 1989, pt. 11. Washington, D.C.:U.S. Government Printing Office. 1988. 100th Congress, 2d session.
(Y4.Ap6/l:In8/6/989/pt. 11).
Legislative Branch appropriations for 1989, pt.
1: Justification of the budget estimates. Washington, D.C.:U.S.
Government Printing Office. 1988. 100th Congress, 2d session.
(Y4.Ap6/l:L52/989/pt. 1).
Wolf, E.W. Cartobibliography: whither and why (presented
at the 1985 annual meeting of the Society of the History of Discoveries). Bulletin (Special Library Association Geography and
Map Division) no. 144 (June 1986):28-34; addendum, no. 149 (Sep.
1987):12-15.
Yoha, R. California important farmland mapping program
update: a note from the program manager. Information Bulletin
(Western Association of Map Librarians) 19 (Mar 1988):77-9.
Legislative Branch appropriations for 1989, pt.
2: Legislative Branch. Washington, D.C.:U.S. Government Printing Office. 1988. 100th Congress, 2d session.
(Y4.Ap6/l:L52/989/pt.2).
Bibliographies, Guides and Indexes
Andriot, Donna, J. Andriot and L. Androit, eds. Guide to U.S.
government statistics. McLean, VA:Documents Index. 1987. 709p.
Treasury, Postal and general government appropriations for FY89, pt. 4. Washington, D.C.:U.S. Government
Printing Office. 1988. 100th Congress, 2d session.
(Y4.Ap6/l:T71/989/pt.4).
Andriot, John L., ed. Guide to U.S. government publications,
1986. McLean, VA:Documents Index. 1988. 1509p.
Aronson, Eleanor J., ed. Report series codes dictionary. 3rd
edition. Detroit:Gale Research. 1986. 647p.
Arrigona, D.R. Federal business information in electronic formats (bibliographical essay). RQ21 (Spr 1988):322-32.
Committee on Government Operations. Efforts by
federal agencies to circumvent the Competition in Contracting
Act(pt. 4):Appendix. Washington, D.C.:U.S. Government Printing Office. 1986. 99th Congress, 2d session.
(Y4.G74/7:F31/68/pt.4)
Baber, C.D. Recent literature on government information. Government Publications Review (recurring column).
194
(preliminary bibliography of compilations of federal laws, bibliographic essay) Law Library Journal 79 (Summer 1987):469-84.
Bell, B.L. An annotated guide to current national
bibliographies. Alexandria, VA:Chadwyck-Healy. 1986. 407p.
Bengtson, M.C. Popular names of U.S. government reports:
a supplement, Illinois Libraries 69 (Sep 1987):472-7.
Williams, W.J. Subject guide to major United States government publications. 2d edition rev and expanded.
Chicago:American Library Association. 1987. 257p.
Bochnig, P.M. Recent literature on government information.
Government Publications Review, (recurring column)
Depository Library System
Burgh, S.G. United States federal government documents on
acquired immune deficiency syndrome (AIDS). Collection Building
8, no. 4(1986):40-9.
Beck, Clare, Defending the depositories (letter to the editor).
Library Journal 113, (Feb 15, 1988): 106
Calhoun, E. and C.D. Baber. U.S. government (depository
items) (notable documents received by depository libraries in fiscal
year 1985/86). Government Publications Review 13, no. 6
(1986):661-79.
Comments solicited on pilot for electronic government documents. Library Hotline 17, no. 32(1988):2.
Chapman, K. QUICK BIZ: recent books on business and economic topics, doing business with the government. American
Libraries 19 (June 1988):544.
Davison, R.M. Federal government publications: a selected bibliography. Unabashed Librarian no. 63 (Apr 1987):23-4.
Found, P.E. Indexing a government journal (Survey of current
affairs). Indexer 15 (Apr 1987): 151-3.
Gillispie, J. Columns and journals reviewing governmental publications. Serials Review 12(Spr 1986):9-15.
Getz, M. Depository libraries and the economics of electronic
information. Bottom Line 1, no. 3 (1987):39-40; also 1, no. 4
(1987):34-6.
Hernon, P. Depository library collections and services in an
electronic age: a review of the literature, (bibliography essay). Government Information Quarterly 4, no. 4 (1987):383-97.
Hernon, P. and C.R. McClure. GPO's depository library program: building for the future. Library Journal 113 (Apr 1,
1988):52-6.
Kendrick, A.W. A primer on federal income tax service. Reference Services Review 15 (Fall 1987):67-80.
Morton, B. The depository library system: a costly anachronism.
Library Journal 112 (Sep 15, 1986): 52-4.
Leverenz, P. Index to the folios of the geologic atlas of the United States. Information Bulletin (Western Association of Map
Librarians). 19 (Mar 1988):4-7.
"Neither fire, nor . . . " Wilson Library Bulletin, 62, no. 7
(1988):60
New rules bypass Congress. Wilson Library Bulletin, 62, no.
2(1987):39.
Makar, R. Government documents for human service professionals, 1969-1980. Behavioral and Social Sciences Librarian 6
(Fall-Winter 1986):65-92.
Putting a price on maintaining an essential government document depository. Library Hotline 17, no. 7 (1988):2.
Mathews, E. Bibliographic access to state agricultural experiment station publications (originally presented at the VIIIAALD
World Congress, Ottawa, Canada, June 1985). Quarterly Bulletin
of the International Association of Agricultural Librarians and
Documentalists 32, no. 4 (1987): 193-9.
Sears, Jean L. and Margaret A. Lewis. Currency of selected
U.S. federal government agency annual reports received by depository libraries. Government Publications Review 15, no. 4
(1988):323-41.
U.S. Congress. Joint Committee on Printing. Directory of U.S.
government depository libraries, March 1987. Washington,
D.C.:U.S. Government Printing Office. 1987. 100th Congress,
1st session. (Y4.P93/1-10:987).
Moody, M.K. Social Security Administration publications. Collection Building 8 no. 2 (1986):36-50.
Newman, L.P. Bureau of Land Management survey of cartographic products. Bulletin (Special Library Association Geography
and Map Div) no. 150 (Dec 1987):20-8.
Noga, M.M. Index to geologic maps of Hawaii, by USGS topographic quadrangle name 1883-1986. Information Bulletin (Western Association of Map Librarians) 10 (Mar 1988):64-73.
Documents in Microform
After contractor default, SuDoc recasts microfiche acquisition
procedures. Library Hotline, 17, no. 24 (1988):!.
Baber, Carolyn D., and Steven D. Zink. Mainstreaming microforms: the physical integration of U!S. Government Printing Office
microforms into the documents stacks. Microform Review 16,
no. 4(1987):291-95.
Librarian of Congress backs working group plan on GPO fiche
problems. Library Hotline 17, no. 26(1988)2.
Schwarzkopf, LeRoy C., comp. Government reference books
84/85; a biennial guide to U.S. government publications. 9th edition. Littleton, CO:Libraries Unlimited. 1986. 390 p.
. . . Government reference serials. Littleton, CO:Libraries
Unlimited. 1988. 344p.
Some U.S. government documents, (recurring column)
Unabashed L ibrarian.
Stielstra, Julie. Guide to U.S. Department of Commerce Current Industrial Reports. 1960-1986. Government Publications
Review 15, no. 3 (1988):245-69.
U.S. National Archives and Records Administration. Microfilm
resources for research: a comprehensive catalog. Washington,
D.C.: The Archives. 1986. 126p.
Stratford, Juri and J.S. Stratford. Guide to statistical materials
produced by government and associations in the U.S. Alexandria,
VA: Chadwyck-Healy. 1987. 279p.
Anderson, S. Diskette data from federal agencies (a list as of
September 1, 1986). Government Publications Review 14, no. 3
(1987):341-5.
Surrency, E.C. The publication of federal laws: a short history
Gillham, Virginia. The CODOC system: an update for the mid-
Computer Applications to Document Retrieval
195
Access
1980s. Government Publications Review 14, no. 4(1987):465-9.
Kinney, T.E. and R. Jones. Microcomputers, government information and libraries. Government Publications Review 15, no.
2 (1988): 147-54.
Weisman, S.M. Computer information products at NTIS. Reference Services Review 16, no. 1 (1988): 17-29.
Access to government documents explored in new OMS paper.
Library Journal 112 (Aug 1987): 15.
Access to government information focus of NCLIS hearing.
Library Journal 112 (Aug 1987): 16.
Brown, G.E., Jr. Federal information policy: protecting the
free flow of information. Government Information Quarterly 4,
no. 4 (1987): 349-58.
Clarke, D.A. Access to social science information gathered by
government departments in the United Kingdom. Government
Publications Review 14, no. 4 (1987):425-31.
Commerce takes another step toward NTIS privatization.
Library Hotline 17, (Feb 1, 1988):!.
Cooke, Eileen D. and A.A. Heanue. Discussion forum: The
right to know; the need to act. Government Information Quarterly
4, no. 4(1987):343-46.
DeCandido, Graceann. Voices raised in subcommittee against
privatization of NTIS. Library Journal 113 (Apr 1, 1988): 16
Dougherty, R.M. Preventing history from repeating itself (distribution of government information by commercial vendors).
Journal of Academic Librarianship 13 (Nov 1987):267.
Eisenbeis, Kathleen. An NTIS case study: a skirmish in the privatization wars. Government Publications Review 15, no. 4
(1988):355-69.
Ernest, Douglas J. Accessing federal government publications
with RLIN. Government Publications Review 15, no. 3 (1988):23744.
Federal information update views online information, privatization. American Libraries 19, no. 3 (1988): 176.
Hernon, Peter. Discussion forum — evaluation by testimonial.
Government Information Quarterly 5, no. 1 (1988): 1-3.
Hernon, Peter and C. McClure. Federal information policies
in the 1980s: conflicts and issues. Norwood, N. J.:Ablex Publishing
Co. 1987. 467p.
Archival Records
Anderson, C.W. The Lyndon Baines Johnson Presidential
Library and Museum. (In A guide to the history of Texas} Westport, CT:Greenwood Press. 1988. (p. 161-8).
Bunce, P.W. and others. More of trials, tribes and topographers: an update on the holdings of the National Archives-Chicago
branch. Illinois Libraries 69 (Oct 1987):590-1.
Burke, F.G. Soviet-American archival exchange meeting in
Moscow. American Archivist 50 (Spr 1987):254-61.
Diamond, S. Archival adventure along the freedom of information trail: what archival records reveal about the FBI and the
universities in the McCarthy period (modified version of a paper
presented at the 1985 annual meeting of the Society of American
Archivists). Midwest Archivist 12, no. 1 (1987):29-42.
Faulkner, G. Rayburn library: a political legacy. Texas Libraries
48 (Winter 1987-88): 115-18.
Gwiazda, H. J. Preservation decision-making and archival photoycoping: twentieth-century collections at the Kennedy Library.
Restaurator8,,no. 1 (1987):52-62.
Hedlin, E. and D.F. Harrison. The National Archives and electronic data. Reference Service Review 16, no. 1-2 (1988): 13-16.
Leary, W. Preservation microfilming at the National Archives.
Microforom Review 16 (Fall 1987):286-90.
Mallinson, J.C. On the preservation of human and machine
readable records. Information Technology and Libraries 1 (Mar
1988): 19-23.
Landau, Herbert B. A secondary publisher's view on federal
information policy: a viewpoint. Government Publications Review
15, no. 1 (1988):1-10.
Lee, F. Government publications and the decision-making process (ways of marketing and making documents more accessible).
Public Library Quarterly 1 (Fall-Winter 1986):41-8.
Reexamined trunks yield interesting new material (142 footlockers in LC warehouse for more than 30 years). Library of Congress
Information Bulletin 46 (Nov 9, 1987): 476.
Rust, B. National Archives-Fort Worth Branch. (In A guide
to the history of Texas). Westport, CT:Greenwood Press, 1988.
(p209-15)
Library group considers entering a plea for paper. The Chronicle
of Higher Education 34, no. 18 (1988):A13.
McClure, Charles R. and Peter Hernon. Academic library use
of NTIS: suggestions for services and core collections. Springfield,
VA:NTIS. 1986. 60p.
Moore, G.G. Reduced access to information (federal and state
documents programs at Louisiana State Library). LLA Bulletin
49 (Winter 1987): 132-3.
Morton, Bruce and Steven D. Zink. An interview with Roger
K. Summit, President, Dialog Information Services, Inc. Government Publications Review 15, no. 2 (1988):97-112.
Nader's raiders side with information and libraries. Library Hotline 17 (Aug 22, 1988):!.
New information packet issued from ALA's Washington Office.
Library Journal 113 (Apr 15, 1988):20.
NTIS privatization proceeds, despite Congress's opposition.
American Libraries 19, no. 3 (1988): 156.
Thibodeau, S. G. For the record: federal geoscien tists and the
National Archives. (In Geoscience Information Society meeting
22d, 1987: Phoenix, Ariz.) collections for the future: archivists,
curators, historians, bibliographers speak. Geoscience Information
Society. 1988. (p. 19-23)
U.S. National Archives and Records Administration. National
Archives and Records Administration. Annual report for the year
ended Sept. 30, 1987. Washington, D.C.:U.S. Government Printing Office, 1987. (AE1.101:987)
Census Material
Herman, E. On site indexing of 1980 census of population and
housing (using dBase II software). Government Publications
Review 14, no. 3 (1987):311-39.
Zeisset, P.T. Making economic census data available. Government Information Quarterly 4, no. 3 (1987):303-24.
196
MICROGRAPHIC
FILING SYSTEMS
Only from Russ Bassett, the patented Plastic
Compressor holds each Roll Film carton or
cartridge snugly in place, eliminating misfiles.
Only from Russ Bassett, the most comprehensive line
of high density filing systems for Roll Film, Fiche and
Aperture Cards. New reduced heights and 12 drawer
cabinets include safety interlock, safe ship warranty
and JO year warranty.
Only from Russ Bassett, smooth plastic
Control Plates keep Fiche from slipping,
allowing you to form a "working V" at any
point on all rows and making filing and
retrieval extremely easy.
Only from Visu-Flex™ the space saving
Thin-Line panel lets you store Fiche in far
less space and can be conveniently used in
a rotary stand, 'desk stand, wall rack or
conventional ring binder.
Only from Visu-Flex™the
Touch-Fan tray automatically
exposes the full half-inch title of
each Fiche for quick retrieval.
For the name of your local authorized
Russ Bassett/Visu-Flex dealer, just call
(800) 624-4728, in California call
(800) 423-4687.
8189 Byron Road • Whittier, CA 90606
197
machine-readable records: a state archives perspective. Reference
Services Review 16, no. 1-2 (1988):31-40.
Privatization's progress. American Libraries 19, no. 3
(1988): 176.
Robinson, William C. and Athene A. Stone. The impact of the
reduction in federal government statistical publications and services
on state government statistical agencies. Government Publications
Review 14, no. 4 (1987):433-48.
Ives, P.B. State atlases by state agencies: an historical survey
(bibliographical essay). Government Publications Review 14, no.
2 (1988):! 13-36.
Koch, J.E. and others. The Urbana Municipal Documents Center manual. Urbana Free Library. 1987. 260p.
Six days in San Antonio: an ALA Midwinter report: documents
update - access, format and pricing. Wilson Library Bulletin, 162,
no. 7(1988):22-24.
Koplowitz, B. Scheduling the governors' papers (case study for
the records of Oklahoma's chief executive). Midwest Archivist
12, no. 2 (1987): 105-9.
SLA protests proposed reduction in 1990 census information.
Library Journal 112 (Oct 15, 1987): 11.
Lane, M.T. Selecting and organizing state government publications. Chicago: American Library Association. 1987. 254p.
Special Libraries Association opposes NTIS privatization with
new charges. Library Hotline 17, no. 11 (1988):3.
McGrath, E. State publications for school libraries: a selective
bibliography. North Carolina Libraries 46 (Spr 1988):41-4.
Subcommittee hearing questions proposed NTIS privatization.
Library Journal 113 (Mar 15, 1988): 11.
Nollen, S. History of the Illinois documents depository
program. Illinois Libraries 69 (Sep 1987):489-98.
Summary of FLICC forum on impact of federal information
policies on competitiveness. Library Hotline 17, no. 33 (1988):3.
Nyberg, C. Basic Illinois legal research. Illinois Libraries 69 (Sep
1987):498-505.
U.S. Congress. House. Committee on Science, Space and Technology. Hearing on the privatization of the National Technical
Information Service and H.K. 812, The National Quality
Improvement Award Act of 1987. Washington, D.C.: Government
Printing Office. 1987.100th Congress, 1st session. (Y4.Sci2:100/5).
Rishel, J. Building an Illinois documents collection for nondepositories. Illinois Libraries 69 (Sep 1987):510-17.
Walker, C. Access to local government official publications:
LA/Aslib seminar. November 1987. Law Librarian 18 (Apr
1987):25-6.
Smith, K.F. The New York State plan for federal depository
library service. Bookmark 33 (Summ 1986):216-18.
Williamson, L.E. Access to government generated information:
current issues and implications (paperwork reduction,commercialization, privatization and electronic formats).
Illinois Libraries 69 (Sep 1987):444-9/
Canadian Documents
Sherwood, A. "Heinz 57 varieties": a taste of Illinois state document maps. Illinois Libraries 69 (Sep 1987):505-10.
Gavrel, Katharine. National Archives of Canada: machine-readable records program. Reference Services Review 16, no. 1-2
(1988):25-9.
Wood, F.B. Technology, public policy, and the changing nature
of federal information dissemination: overview of a new Office
of Technology Assessment study. Government Information Quarterly 4, no. 1 (1987):83-96.
Gonnami, T. The function of U.B.C. (University of British
Columbia) as a Canadian depository library of Japanese government publications. Commonwealth East Asian Library Bulletin,
no, 82 (1987): 14-22.
Zucker, Joel. Privatizing the GPO (letter to editor). (Reply to
B. Morton's article "The Depository Library System: a costly
anarchronism). Library Journal 113 (Feb 1988):6.
Luebbe, Mary. Recent developments in Canadian government
documents. Microform Review 16, no. 4 (1987):280-85.
British Documents
State and Local Documents
Holden, H. Production of the printed indexes to the House of
Commons official report. State Librarian 35 (Nov 1987):37-9.
Arnold, D.S. and J.M. Banovetz. Building a bridge from academe to city hall (International City Management Association).
Scholarly Publishing 18 (Oct 1986):59-71.
Howes, R.W. Official publications in the British Library. International Library Review 19(Jul 1987):225-41.
Bandlow, M.D. A solution for fading documents (records of
Oakland County, Michigan on microfilm). Inform 1 (Apr 188): 10.
Baumann, R.M. The administration of access to confidential
records in state archives: common practices and the need for a
model law. American Archivist 49 (Fall 1986):349-69.
International Organization Documents
British and Irish Association of Law Librarians. National forum
on European Communities information (submission for general
review documents, September 1986). Law Librarian 17 (Dec
1986): 101-2.
Garner, Diane L., et al. An interview with Eric Gaskell, Librarian of the Commission of the European Communities. Government Publications Review 14, no. 4 (1987):381-95.
Carleton, D.E. "McCarthyism was more than McCarthy": documenting the red scare at the state and local level. Midwest Archivist 12, no. 1(1987): 13-19.
Duvall, J. Local government information services (paper presented at Access to local government official publications seminar).
Aslib Proceedings 40 (Feb 1988):33-42.
Sherry, J. and T. Hoffman. EC Index: birth and death of a
guide to publications of the European communities. Government
Publication Review 15, no. 1 (1988): 11-23.
Emery, R.A. Where to find local laws in New York State: a
note. Government Publications Review 15, no. 1 (1988):49-60.
The Georgia Department of Archives and History. Georgia
Librarian 24 (My 1987):42-3
Telfer, S. European documentation centres (16 out of 45 EDCs
agreed not to receive the full range of Community publications)
Library Association Record 90 (Apr 1988):220.
Hedstrom, M.L. and A. Kowlowitz. Meeting the challenge of
198
Williams, Robert V. The role of intergovernmental organizations in the international information transfer and policy. Special
Libraries 97 (Winter): 1-8.
various reports and tape files released by federal agencies, and a
report on the APDU Working Group on (1990) Census Products.
Descriptions of some thirty-seven government reports relating to
public data provide the main body of the issue. An annual conference held in Washington, D.C., also serves as a primary forum
for communication among APDU members. APDU members
are also kept informed through a nationwide electronic conference
(an electronic mail network), by APDU activities in Washington,
D.C., and through production of an APDU membership directory.
Of note to librarians employed in depository libraries is
APDU's specific concern for the forthcoming problems that depository and reference librarians will face as the GPO begins distribution of materials in electronic format. Documents librarians
will soon deal with issues similar to those APDU founders encountered in the mid 1970's: namely the access, use, and control of data
in electronic format heretofore acquired in paper.
Membership in APDU is both institutional and individual. The
long list of members includes thirty federal agencies ranging from
the Bureau of Labor Statistics to the Appalachian Regional Commission. Some twenty-four state and local agencies are members,
as are thirty-four academic institutions.
For additional information on APDU, APDU membership,
or the apdu newsletter, please contact:
Susan Anderson
Executive Director
Association of Public Data Users
Princeton University Computing
Center 87 Prospect Avenue Princeton, New Jersey 08544
(609) 452-6025
United Nations and League of Nations Documents
Stratford, J. The United Nations system: a basic reference shelf.
Behavior and Social Sciences Librarian 6 (Fall-Winter 1986):93100.
GODORT's Friends and Relations
Association of Public Data Users
Duncan Aldrich
University of Nevada, Reno
Users, producers, and distributors of federal, state, and local
government statistical data comprise the membership of the Association of Public Data Users (APDU). APDU seeks to inform its
members about the availability, use and interpretation of public
data. Formed in 1976 by a group of individuals concerned about
the impact of new and forthcoming technological change on the
collection and dissemination of public data, APDU works to keep
its members informed about:
. . .how to locate and obtain the public data files they need
. . .how to apply public data to their research and planning
problems
. . .how to process large and complex data files with available
software
. . .how government agencies determine the content and format
of their public data products
. . .how to distribute data files in the most effective manner
. . .how federal policy affects access to public data.
The original focus of APDU was on use of the federally distributed machine-readable data files containing 1970 decennial
census information. Of primary concern was front-end software
needed to access the tapes. In the 1980's APDU's mission has been
broadened to include print media and to accommodate technological innovations such as CD-ROM. However, the fundamental
goal of APDU remains to provide a forum in which producers,
distributors, and users of public data can air concerns about public
data collection and dissemination, and to notify data users of new
product releases. Underlying this goal is the premise that no individual can master the variety of public data being produced.
Because the federal government has no clearinghouse for available
data files, the association seeks to fill the void by acting as a vehicle
in which information on public data can be centralized.
APDU provides its members several means for overcoming
impediments to accession of public statistical information. The
apdu newsletter, ten issues yearly, provides an excellent summary
of proposed federal policies impacting on the collection and dissemination of public data, entreats readers to correspond with
agencies proposing policy changes potentially detrimental to the
collection and dissemination of public data, announces new products and data series, and answers questions posed by readers. The
March 1988 issue (vol. 12 no. 2) of apdu newsletter, for example,
calls upon members to correspond with appropriate committees
and subcommittees regarding the OMB's "tampering" with the
1990 decennial census. Also included are brief pieces on the testimony of witnesses before Congressional committees, a description of a quarterly COPAFS (Council of Professional Associations
on Federal Statistics, seeDttP, June 88) meeting, descriptions of
Washington Report
Dan Clemmer
NTIS Update
On August 23 President Reagan signed the Omnibus Trade and
Competitiveness Act of 1988 (PL 100-418) which contains a provision prohibiting the National Technical Information Service
(NTIS) from further contracting out except for contracts of
$250,000 or less. In addition, the act requires NTIS to "maintain
a permanent archival repository and clearinghouse for the collection and dissemination of nonclassified scientific, technical, and
engineering information."
JCP
Depository libraries and the major library associations have
greeted the plan to disseminate government publications to depository libaries in electronic format by the Joint Committee on Printing (JCP) with firm support. Two private sector companies have
also expressed interest in participating. JCP is planning to send
a letter to the Public Printer directing him to offer depository libraries the option of receiving the bound Congressional Record in
paper or other format. The "other" format is most likely to be
CD-ROM, which is significantly less expensive than microfiche.
The 1981 and 1985 indexes of the Congressional Record are scheduled for release in late 1988, and the 1982 index is scheduled for
early 1989.
Congressional Bicentennial Publications
In January 1989 the U.S. Senate Historical Office and the U.S.
House of Representatives Office for the Bicentennial will publish
the Biographical Directory of the United States Congress, 1774-
199
have been asked to become familiar with LEGI-SLATE and to
evaluate the information it offers. LEGI-SLATE has expressed
interest in the JCP/GPO pilot study for the distribution of government documents electronically and would like to be considered
as an online source of government documents.
The Congressional Service, which is updated daily around
noon, offers the capability of finding a bill or resolution by subject,
the name of the member who introduced it, the names of the
cosponsors, the date of introduction, where it is in the legislative
process and by the public laws it would amend or repeal. In addition, the Congressional Service includes complete legislative histories and voting records from the 96th Congress on, and full text
of the Congressional Record and committee reports for the 100th
Congress. The Federal Register Service, also updated each day
around noon, offers full text of the Register since the start of 1985
and indexing to all issues since January 1981.
1989, Bicentennial Edition, the first revision since 1971. Containing
more than 11,000 biographies of men and women who served in
the Congress of the United States since 1789 and in the Continental
Congress between 1774 and 1789, it is the first edition to be revised
and updated by professional historians.
The Senate Historical Office will also publish two other titles
in January. The first, Guide to Records of the United States Senate
at the National Archives, 1789-1989: Bicentennial Edition was
prepared by the Senate Historical Office and the Legislative
Archives Division of the National Archives. This will be the first
inventory ever published for the 20,000 cubic feet of official Senate
records at the Archives. The second, The Senate; 1789-1989,
addresses on the History of the United States Senate, is a collection
of addresses by Senator Robert C. Byrd. Prepared with the assistance of the Senate Historical Office, Senator Byrd delivered these
addresses on the floor of the Senate on such subjects as women
senators, black senators, the Senate in literature, the Library of
Congress, the Capitol Police, and the entire history of the Senate
over nearly two centuries. All three publications will be depository
items.
News from Depository Library Council Meeting, October 12-14
Superintendent of Documents update: Don Fossedal, the
Superintendent of Documents, welcomed the Council and
announced the appointment of Prue Adler to the Council. Ms.
Adler is Assistant Project Director in the Congressional Office of
Technology Assessment. He reported that GPO had been working
with the United States Information Agency to assure that government publications were represented at foreign book fairs and that
GPO was considering the possibility of opening kiosk bookstores
in post offices around the country. Mr. Ralph Kennickell, the Public Printer, announced that GPO had started selling publications
in Moscow but that, so far, the publications could only be
purchased with U.S. dollars, a requirement that seriously inhibits
the dissemination of the documents to the people.
LPS Update: Mark Scully, Director of the Library Programs
Service, (LPS), reported that the problems with microfiche production have overshadowed the good news from LPS and that
shipments of fiche are flowing at last. He reported that claims for
hardcopy publications are down, that mailing of documents to
the regional and West Coast depositories has been speeded up,
that cataloging guidelines have been updated, and that the final
report of the Peter Hernon and Charles R. McClure user study
of academic and public depository libraries would be delivered
to GPO by the end of January 1989. In response to a question
from the audience, Mr. Scully said that the study was being done
for reasons of accountability and program planning.
OCLC President's Address: Rowland C.W. Brown, President
and Chief Executive Officer of OCLC, paid tribute to America's
libraries for leading the way in making electronic information
available to the people of the nation. He stated his belief that the
citizens should have "unfettered access" to information paid for
by the government and that access must not be limited by the ability to pay. As a not-for-profit organization, OCLC tries to provide
government-produced information at low rates, a stance criticized
by the private sector. He also announced the expected availability
early in 1989 of EPIC, an online, fully-searchable OCLC data base
of 19,000,000 records. The data base will be available through
either dedicated terminals or dial access.
Progress Report on the 1990 Census: Larry Carbaugh, Chief
of the State and Regional Programs Staff in the Data User Services
Division of the Bureau of the Census, reported that a pre-1990
local census review will give local jurisdictions a chance to comment on address construction and that there will be promotional
activities in all states. Depository library assistance in promoting
the census will be welcomed. In an attempt to speed up the analysis
and publication of the census, there will be twelve processing cen-
OTA Report on Electronic Information
The long-awaited report by the Office of Technology Assessment (OTA), Informing the Nation: Federal Information Dissemination in an Electronic Age, appeared in October. The 333-page
report, prepared at the request of the Joint Committee on Printing,
suggests that in the next 3 to 5 years the overall demand for government information in paper formats will decline modestly and
the demand for microfiche formats will drop markedly, but the
demand for electronic formats will increase dramatically. OTA
concluded that Congressional action is urgently needed to assure
that the public will have access to the information it needs, regardless of format. Addressing the Depository Library Program specifically, OTA says that limiting the depository libraries to paper
and microfiche formats will, "over time, reduce the type and
amount of federal information available to the public, and would
erode the legislative intent of the Depository Library Program."
The report is a depository item.
Commerce Issues Draft Policy on Dissemination of Electronic
Information
On August 5 the Department of Commerce asked for
comments from some two dozen organizations—including ALA,
GODORT, SLA, ASIS, APDU, RLG, and ARL-on its draft
policy on the dissemination of electronic information. The document was drafted by a Commerce task force to establish an electronic dissemination policy within the general guidelines established
by OMB Circular A-130, "Management of Federal Information
Resources."
Of special interest to depository librarians is the first statement
in the highlights section of the document: "Commerce will disseminate information only when either (a) specifically required
by law; or (b) necessary for the proper performance of agency
functions, and only if no duplication exists in the marketplace.
An expressed public 'need' for the information will not by itself
justify dissemination." Commerce expects to publish its final draft
in the Federal Register sometime in December.
LEGI-SLATE Conducts Pilot with Selected Depositories
LEGI-SLATE, an online service covering Congressional action,
the Federal Register, and several other governmental and nongovernmental publications, has been providing its service at no
cost to government documents departments in 51 depository libraries. The pilot project will end December 31, 1988. The departments
200
Depository Inspection Team Update: Joe McClane, Chief of
the Library Inspection Team, reported on the preparation and
distribution of a new booklet telling libraries how to prepare for
an inspection. It will be included in the Federal Depository Library
Manual to be distributed in late Fall 1988.
Last Spring GPO participated with five other agencies in a
week-long Interagency Depository Seminar. A full report of the
seminar will appear in the Administrative Notes for November
1988. The second seminar is scheduled for the last week in April.
The Inspection Team is now fully staffed and was able to
inspect 135 libraries in the first six months of 1988.
Open Forum: Ridley Kessler, the incoming Council Chairperson, presided over this session which gave attendees the opportunity to ask questions. One of the major concerns expressed was
GPO's failure to have enough paper copies of some popular documents to distribute to all depositories. Mark Scully said that LPS
would be alert for documents that should be in paper and will ask
JCP for guidance. Bernadine Hoduski of JCP replied that JCP
could provide guidance only on Congressional publications and
that GPO must deal directly with the Executive and Judicial
branches on their publications. She also said that librarians need
to let GPO know which Executive and Judicial publications they
want in paper. Mr. Scully said that when there are too few paper
copies for full distribution, LPS must ask for a reprint, but reprints
get a lower priority than first printings. LPS tries to get additonal
copies from Sales; but if the item is popular, Sales may be reluctant
to give them up. A member of the audience suggested that an
employee of LPS should be assigned to sales to alert them to publications that require more copies.
Announcements: Agnes Ferruso, representing the JCP Serial
Set Committee, asked if librarians like to stand-alone Serial Set
volume. Does it meet their needs? Are there any suggestions for
changes? Please call and let her know at (202) 707-6116.
The Coalition on Government Information will be meeting on
Friday, January 6, at approximately 2:30, in Washington at the
ALA Midwinter meeting. The meeting site will be available at Friday morning ALA/GODORT meetings. The Spring 1989 meeting
of the Depository Library Council will be held in Pittsburgh at
the Hilton Hotel, March 8 to 10.
Council Recommendations: Council Chairperson Vicki Phillips
presided over the passage of fifteen of sixteen recommendations
by 11-0 votes. The sixteenth recommendation was removed from
consideration by an 8-3 vote. Among the recommendations that
elicited the most discussion, DLC recommended:
that LPS actively solicit electronic products for the depository
program;
that the Public Printer make available the final report of the
academic and public depository library user study to the DLC
by January 30,1989;
that LPS distribute braille publications only in the same item
numbers as the non-braille editions of the same title;
that LPS in cooperation with the sales program of GPO identify significant titles for which paper copies should be shipped
directly to all depositories, whether or not they were selected
by the library;
that professional librarians be added to LPS in order to monitor
and encourage the executive agencies to provide copies of their
publications for depository distribution;
that GPO explore alternative ways of distributing titles designated for microfiche distribution when those titles are not suitable for conversion to microfiche;
ters instead of three as in 1980; more automation and bar coding
will be used to analyze results; and payroll for the several hundred
district offices will be automated so that people can be paid more
quickly and continue to work on the census.
Mr. Carbaugh would like to hear from depository librarians
about which tables in certain reports (PC80-1D, the Detailed Population Characteristics; and HC2, Metropolitan Housing Characteristics) are the most critical, why they are needed, and for
which census areas. Census is considering making the block statistics, summary maps, and tape files available on CD-ROM or
fiche. He would like to know which users prefer. His telephone
number is (301) 763-1580.
OTA Assessment Report: Prue Adler, assistant project director
in the congressional Office of Technology Assessment (OTA),
reported on the recently published Informing the Nation: Federal
Information Dissemination in an Electronic Age. The primary
message of the report is that unless the Congress and the Executive
require federal agencies to disseminate electronic information,
the public will not have the access it needs to government information.
Among the many issues addressed by the report is the future
of the Depository Library Program (DLP). Since OTA's role is
to provide options and not make recommendations, it suggests
three alternative futures for the DLP: Alternative I: Status Quo.
This would continue the erosion of public access to government
information, particularly information in electronic formats.
Alternative II: all government information in electronic formats
would be available in the depository program. This alternative
might result in substantial savings to GPO but might increase costs
to libraries for training, equipment purchase, online searching,
local mounting and downloading, and increased user support.
Alternative HI: a reorganized electronic depository program
in which electronic formats are distributed selectively to libraries
that can handle these formats and whose user needs dictate the
inclusion of specific formats.
LPS Information Technology Program Update: Jan Erickson,
Head of the LPS Information Technology Program (ITP), reported that most of the 143 libraries that had received Census Test Disk
2 were up and running and that the remainder of the libraries will
receive it in November 1988. ITP has developed and distributed
an information package on how to use CD-ROM. A hard disk is
not required to run the test disk.
Pilot Project to Distribute Federal Register on FM Frequency
Jack Isemann, Senior Associate in GPO's Office of Innovation
and Development, described a current pilot project with eight sites
to disseminate the Federal Register by means of FM radio frequency and have it online the same day of publication. The publication
data is sent by GPO via telephone line to a computer operated by
a contractor in California. The data is sent back by telephone lines
to FM radio station WRQX in Washington which then beams the
data out to the eight test sites. The data can be accessed and
searched on IBM compatible PCs (AT, XT, PS/2) equipped with
a special receiver. Proprietary software requiring 4 MB of storage
provides full search capability: boolean, proximity, key word and
key phrase. Each issue of the Register is about 1.5 MB. Mr. Isemann welcomes any questions about the project; his telephone
number is (202) 275-2621.
Meeting of Regional Librarians: Regional librarians met on
Tuesday prior to the Depository Library Council meetings. Barbara Hulyk, Detroit Public Library, reported that the meeting was
so successful that regional librarians will meet again prior to the
Spring Depository Library Council meeting.
203
Ablex Publishing Corporation
Two new volumes on government information policy...
UNITED STATES GOVERNMENT
INFORMATION POLICIES
Views and Perspectives
Edited by Charles R. AAcClure, Syracuse University, Peter Hernon, Simmons College and
Harold C. Relyea, Library of Congress
This book will provide a range of views and perspectives on selected information policy areas as the 1980s come to an end. The authors provide an introductory overview of issues and policy areas for review and analysis by policy makers and researchers. The book also recognizes
the development of government information as a field of scholarly investigation and the evolving role of the government information professional.
As the 15 chapters identify and discuss key issues, they also suggest the need for greater research and the establishment of educational programs specifically in the area of government information. The book encourages a cross-disciplinary perspective on the development of the
study of government information and offers recommendations for assessing and reformulating Federal information policies.
Contents: INTRODUCTION AND CONTEXT. Government Information: A Field in Need of Research and Analytical Studies, Peter
Hernon. Historical Development of Federal Information Policy, Harold C. Relyea. PERSPECTIVES ON INFORMATION POLICY DEVELOPMENT. Federal Information Policy Development: The Role of the Office of Management and Budget, Charles R. McClure, Ann
Bishop, and Philip Doty. Federal Information Policy Development: The Congressional Perspective, Fred W. Weingarten. Federal Information Policy Development: A Private Sector Perspective, David Peyton. Federal Information Policy Development: A Citizen's Perspective,
Steven L. Katz and David Plocher. KEY POLICY AREAS. Access to Government Information: Rights and Restrictions, Harold C. Relyea.
Electronic Collection and Dissemination of Information by Federal Agencies: A Policy Overview, U.S. Congress, House of Representatives,
Committee on Government Operations. Economic Considerations of Federal Information Policies, Yale Braunstein. NTIS and the Privatization of Government Information, Harold B. Skill. International Trends in the Dissemination of Government Information, Thomas B. Riley.
Protected Government Information: A Maze of Statutes, Directives, and Safety Nets, Peter Hernon. CHALLENGES AND DIRECTIONS.
Frameworks for Studying Federal Information Policies: The Role of Graphic Modeling, Charles R. McClure. Improving the Role of Information Resources Management in Federal Information Policies, Sharon L. Caudle and Karen B. Levitan. The Study of Federal Government
Information and Information Policy: Needs and Concerns, Peter Hernon and Charles R. McClure. Name Index, Subject Index.
Spring, 1989
400 pp. (approx.)
ISBN: 0-89391-563-7
$49.95 (tent.)
UNITED STATES SCIENTIFIC AND TECHNICAL
INFORMATION POLICIES
Views and Perspectives
Edited by Charles R. McClure, Syracuse University, Peter Hernon, Simmons College
This new volume will provide a"h introductory perspective on selected issues related to Federal STI policies. The various views and perspectives offered by the contributors both describe aspects of the existing STI policy system and suggest possible strategies for improving that
policy system while encouraging reconsideration of key issues and topics. A reconsideration of STI policies is essential as the U.S. moves into
the 1990s and a new administration assumes power in 1989. Moreover, the volume offers recommendations and possible strategies by which
Federal STI can be better managed to more effectively contribute to the national competitiveness of the U.S.
Contents: INTRODUCTION AND BACKGROUND. Descriptive Analysis of Major Federal Scientific and Technical Information Policy
Studies, Ann Bishop and Maureen O'Neill Fellows. Overview and Analysis of Selected Federal Scientific and Technical Information (STI)
Policy Instruments, 1945-1987, Philip Doty and Sanda Erdelez. KEY STI POLICY AREAS. Protection of U.S. STI under the Reagan Administration, Peter Hernon. Access to Federal Scientific and Technical Information through U.S. Government Technical Reports, Thomas
E. Pinelli and Madeline M. Henderson. Federal Research and Development (R&D) as Intellectual Property, Philip Doty. Enhancing U.S.
Access to Foreign STI: What Should be the Federal Role? Christopher T. Hill. Information Products and Policies of Federal Laboratories,
Michael M. Crow and Barry Bozman. STI POLICIES AND ISSUES IN SELECTED FEDERAL AGENCIES. The National Technical Information Service and the Dissemination of Report Literature, Gary R. Purcell and Peter Hernon. Information Transfer: NASA's Information Programs, Kevin G. McCarthy. National Library of Medicine's MEDLARS: Economic Commodity or Social Good? Allan G. Savage.
Managing Scientific and Technical Information in DoE: A Departmental Approach, Joseph D. Coyne and Mark D. Fornwall. STRATEGIES
AND RECOMMENDATIONS. Increasing Access to U.S. Scientific and Technical Information: Policy Implications, Charles R. McClure.
The Role of Congress in Shaping Scientific and Technical Information Policy, Jane Bortnick. Research Needs and Issues for Managing U.S.
Government Scientific and Technical Information in the 1990s, Peter Hernon and Charles R. McClure. Name/Subject/Title Index.
Spring, 1989
208 pp. (approx.)
ISBN: 0-89391-571-8
$32.50 (tent.)
For more information, or to order, contact:
Ablex Publishing Corporation
355 Chestnut Street
Norwood, NJ 07648
(201) 767-8450
204
that the Public Printer make funds available to send staff of
LPS to meetings of major library associations.
D.C. 20003. CIS is producing its first CD-ROM product, the CIS
Congressional Masterflle. The CIS Congressional Master/lie contains the retrospective congressional indexes on one disk making
a search of the U.S. congressional hearings, the unpublished U.S.
Senate hearings, the Serial Set and the congressional committee
prints from 1789 through 1969 an easy task. CIS offers credit for
previous purchasers of the printed indexes. Contact CIS for price
quotations at 800-638-8380.
Congressional Information Service has introduced two new services that will be of interest to the documents librarian. The first
is a quarterly index and abstracting service to health and health
care information. The IHI (or Index to Health Information: A
Guide to Statistical and Congressional Publications on Public
Health will concentrate on health statistics generated by federal
and state governmental agencies. The first issue was published in
June, 1988. through December 31, 1988, a special subscription
rate of $945 for the index and $4995 for the combination of index
and microfiche is available.
Beginning in the Fall, 1988, CIS will also publish a weekly index
to "transcripts of public statements, broadcast interviews,
speeches, press conferences, and congressional testimony" on current issues. The Current Events Transcripts Service or CETS was
developed in conjunction with the Federal Information Systems
Corp (FISC) who produces the Federal News Service. The price
until March 31, 1989 for weekly service, index alone is $995, index
and microfiche combination, $2195, for monthly cumulations,
index alone at $695, index and microfiche combination, $1650,
and quarterly cumulations, index alone is $450, index and microfiche combination, $1395.
SilverPlatter has announced the addition of the Monthly Catalog
to its CD-ROM based products. An annual subscription will
include bimonthly updates and costs $950. It will be accessed by
standard SilverPlatter software.
International Information: Documents, Publications, and Information Systems of International Governmental Organizations
is a new book edited by Peter Hajnal. Chapter contents by different
authors include the organizational setting, intergovernmental organizations as publishers, bibliographic control, collection development, reference, citation, microform documentation and
computerized information systems. The book was published in
1988 by Libraries Unlimited, Inc. and the price is $25. (ISBN 087287-501-6).
A new guide to international treaties has been written by J.A.S.
Grenville and Bernard Wasserstein. The Major International Treaties Since 1945; a History and Guide With Texts is published by
Methuen for $85. (ISBN 0-416-38080-8). The Advisory Committee
for the Co-ordination of Information Systems (ACCIS) is an interagency body serving the whole UN system which has put together
the ACCIS Guide to United Nations Information Sources on Food
and Agriculture. It is a 124 page paperback available through UNIPUB for $13.50 (ISBN 92-5-102604-1, order number F3145).
CIS has issued (Nov. 1988) the five-year cumulative index to
the Index to International Statistics covering the period 1983-1987.
The list price through Dec. 31, 1988 is $845 (subscriber price, $645)
and will go up to $975 (subscriber price, $745) after January 1,
1989. Chadwyck-Healey has published Iran: The Making of U.S.
Policy, 1977-80, number 2 in the reference series, The Making of
U.S. Policy. This is a microfiche set of "previously classified documentation for the State Department and other federal agencies"
with a two volume printed index. The set is available for $3,500
until Jan. 1, 1989 when it will be priced at $3,900 (ISBN 0-89887068-2).
New Publications
Susan Anthes
Marcia Meister
University of Colorado, Boulder
Congressional Publications and Proceedings: Research on Legislation, Budgets, and Treaties, second edition, by Jerrold Zwirn
is a new book available from Libraries Unlimited. This newer edition includes a complete description of the role and use of congressional publications, a discussion of sources on policy and
procedures and an account of the legislative process and its
relationship to the information environment. Available in Fall,
1988, the price is $27.50.
Another new book available from Libraries Unlimited in 1988
is the title Free Publications from U.S. Government Agencies:
a Guide by Michael Spencer. The guide profiles the publication
lists of over 50 U.S. government agencies. It costs $14.50.
New reference books on U.S. politics include the Congressional
Voting Guide: a Ten Year Compilation of the 99th Congress. The
author is Victor W. Bosnich and it is available from the author,
Congressional Voting Guide, Suite 236, 3220 N. St, N.W., Georgetown, Washington, D.C. 20007. The publication date is 1987, and
the price is $19.75 (ISBN 0-9618958-0-2). The guide is to the 197786 voting records of members of the 99th Congress on major votes
and includes summaries of proposed legislation with a record of
the overall vote. Vital Statistics on American Politics by Harold
W. Stanley and Richard G. Niemi was published in spring 1988
by Congressional Quarterly. Topics covered include the Constitution, campaigns and elections, political interest groups, Congress, the Presidency and others. It is available in either
hardbound, at $16.95 (ISBN 0-87187-472-7GC) or paperback for
$11.95 (ISBN 0-87187-471-7GC).
Speeches of the American Presidents, edited by Janet Podell
and Steven Anzovin is a compilation of 180 major speeches by
40 U.S. presidents. This new reference source was published by
H.W. Wilson Company and is priced at $60. (ISBN 0-8242-07610).
Suzanne Schulze has completed another guide to the census
reports, Population Information in Twentieth Century Census
Volumes: 1950-1980 which follows two earlier volumes covering
1900-1940 and the nineteenth century. The new volume was published recently by Oryx and the price is $82. (ISBN 0-89774-4004). The book includes a glossary of terms, bibliography, availability, and library systems of census volumes.
Oryx Press has published a new edition of the Data Map 1988:
Index of Published Tables of Statistical Data by Jarol B. Manheim
and Allison Ondrasik. The 1988 edition is $165. (ISBN 0-89774357-1).
Federal Documents Librarians hip, 1879-1987, by Alan Edward
Schorr contains 2,153 references to articles, books and other
materials related to government documents librarianship. it was
published by Denali Press in 1988 and costs $25. (ISBN 0-93873714-7).
The American Historical Association has recently (1988) published the Directory of Federal Historcial Programs and Activities.
The directory contains brief descriptions of programs in Washington and in the rest of the country. It may be obtained from the
American Historical Association, 400 A. Street, S.E., Washington,
205
The WANT Publishing Co. has issued the 1989 edition of
Want's Federal-State Court Directory available for $21.95 (ISBN
0-942008-48-0). This publication includes directory information
for the court systems of all fifty states, as well as basic explanations
of the judiciary systems of the states.
Sanford Berman has edited a new publication from Oryx Press
entitled Cataloging Special Materials; Critiques and Innovations.
It has a chapter on cataloging government publications that may
be of use. It is $32.50 (ISBN 0-89774-246-X).
State and Local Documents News
Roberta Palen
How many of us who work with state depository collections
of documents publicize them? Oh, we may have a "New Documents" shelf in our department, a display or two in the main part
of the library, but how do we actively promote new state
documents? How about local documents?
Librarians, especially those in small libraries, do not often know
about these publications, let alone how to acquire them. Many
of us have participated in workshops to disseminate information
about the care and feeding of documents, especially through ALA
and our state GODORT associations. But it takes real effort to
consistently and systematically alert other librarians to the presence
of new documents titles.
Some libraries are making an effort to publicize state
documents, however. Checklists of state documents are sometimes
circulated to colleagues, notice of new and important documents
are included in library newsletters, and documents librarians send
information to librarians in other libraries.
At Chicago Public Library we prepare annotated lists of new
documents which we think are of interest to at least some of our
82 branches. These quarterly lists may only consist of 10 or 12
titles. We try to include titles from the City of Chicago in addition
to listing documents from the State of Illinois. This idea is not new
with us - Los Angeles County has been doing it for years.
Since the lists are quarterly, it should be easy to find the time
to select a few titles and write annotations for them. But it is a task
easily forgotten - until the last minute when there is a frantic flurry
of activity in order to get the list out. The other problem, of course,
is that it is often difficult to locate new city documents. The City
of Chicago publishes many titles each year, but it is still sometimes
difficult to locate titles which would be of use to smaller libraries.
There is a nagging feeling, however, that we really don't do
too well. We tend to get lost in the daily commotion of handling
documents in the documents department. Nonetheless, we will
continue to do our annotated lists. It does alert librarians to some
of the new titles coming from state and local government.
Do other libraries have programs to promote new state and
local documents? We'd like to hear from you. Send news of your
efforts to:
Roberta Palen
Head, Government Publications Department
The Chicago Public Library
400 N. Franklin Street
Chicago, Illinois 60610
206
Special Libraries Association
announces an
important new book.
UNITED STATES
GOVERNMENT
PUBLICATIONS
CATALOGS
SECOND EDITION
by
Steven D. Zink
These listings provide unique resources for the acquisition, bibliographic control, and reference of
government information. The completely revised
second edition of this critically acclaimed work contains more than 370 entries, an increase of over 140
from the first edition.
Also new are a title index, an expanded subject index,
and lengthier annotations. The catalogs described
contain audiovisuals, machine-readable data files,
microforms, and print materials.
Send your order to Special Libraries Association,
Order Dept, Box CO, 1700 Eighteenth Street
NW, Washington, DC 20009.
ISBN 0-87111-335-X
312pp. 1988
$20.00
FDTF Business Meeting
Announcements:
Ann l.atta announced that Sandra Seehrest is looking for volunteers for the Census
work group. Anyone who is interested in monitoring and providing input to the Census Bureau should get in touch w i t h Sandra ( M u r p h y Library, U n i v e r s i t y of Wisconsin, La Crosse, WI 54601)
Ann announced thai D//Phas two new columnists:
Washington area
Dan Clemmer,
Department of State
202-647-3609
State and Local
Roberta Palen
6423N.SeeleyAve.
Chicago, IL 60645
to information. (Linda Hoffman, Shields L i b r a r x , University of California- Davis,
Davis, CA 95616)
Evaluation of the pilot projects
Ann Latta asked what the evaluation criteria for the pilot projects are and how
those criteria are being developed. Bernadine Hoduski reported that Jan Erikson's
office and Forest Williams, Census Bureau, are developing Census criteria. The Depository Library Council has set up a working group to develop criteria. The JCP Ad
Hoc Committee files were turned over to Jan Erikson's office. Input is needed from
the library community as well as from JCP. Bernadine Hoduski suggested that an
FDTF work group be set up to work on evaluations for multiple projects. According
to Ridley Kessler, the DLC work group is looking for input. Steve Hayes suggested
working with the Government Information Technology Committee. The group decided to set up a group w i t h i n FDTF to:
1. find librarians to participate in project development and development of criteria
for specific projects.
2. look at overall criteria for evaluating projects.
3. look for possible projects. Contact Ann Latta, Jonson Library of Government
Documents, Stanford University Libraries, Stanford, CA 94305, if you are interested
in participating.
Meeting adjourned 11:45 a.m.
Submitted by
Sally Litton, Secretary
Minutes:
Minutes of the Midwinter meeting were approved as published in DnP.
Old Business:
Ann Latta brought up the problem of the overlap of the various work groups.
Ann asked that those persons who are interested in discussing the organization of
the work groups come to the final FDTF Steering Committee meeting.
New Business:
Congressional Record. The current JCP proposal is to distribute the final edition
of vol.129-131 of the Record to depository libraries in CD-ROM only. Libraries want
to make the choice as to format. Ridley Kessler voiced a concern about the software
and about the paper index. Jan Fryer read the current draft of a resolution from the
Legislative Committee (see attached). Linda Hoffman stated that she always wants
to have paper copy available. Barbara Smith moved to support the intent of the resolution. Motion carried.
Microfiche resolution. Jan Fryer read the current draft of a resolution from the
Legislative Committee regarding the distribution of GPO microfiche (following).
Cieorge Hawley felt there was a procedural problem at GPO and felt there was a need
for an outside study and suggestions. Rachel Van Wingen wanted to add the possibility of going back to paper. Jan Fryer said the intent of the resolution was to clear
the log jam that currently exists. She suggested the task force could prepare resolutions
to address other topics. Maureen Harris asked why Bechtel was awarded a contract
after it did not pass the test for a previous contract. Bonnie Trivizas explained that
on the page describing the microfiche contracts, the "-" after "date of award" should
be read as "until". In response to another question, Bonnie explained that defaulted
contractors can continue to bid, but they must pass a preaward test for each contract
and they must demonstrate that they have solved previous problems. If they pass
the test and have solved their previous problems, they must be given the contract.
Multiple defaults can prevent bidding, but Bonnie did not know the details. Bernadine
Hoduski indicated that GPO had accepted unsatisfactory fiche in the past becasue
of a printer's tradition of accepting less than the customer ordered. The customer,
the depository libraries, need to tell GPO what they need. Jan Fryer applauded the
intent of the resolution, but indicated the resolution will come from ALA, rather
lhanGODORT.
Linda Hoffman moved that the intent of the resolution be conveyed in a letter
from the Chair of GODORT to JCP and GPO and that GODORT not send the resolution to ALA. Discussion followed on the pros and cons. Steve Hayes pointed out
that a resolution from ALA goes to a wider audience than an FDTF resolution. Diane
Smith, Penn State, said that GODORT sends too much to ALA Council. This is a
procedural issue which should be handled by GODORT first. Jim Veatch said it
should go to ALA because it concerns many citizens. Barbara Smith, Skidmore College, said it should go to ALA because it affects more than just libraries in this country.
It also affects international affiliates. Motion failed to pass.
George Haw ley moved that the Chair of GODORT write a letter to the Chair of
the JCP requesting that the JCP instruct the GAO to conduct a study of GPO's
microfiche program for the purpose of suggesting changes in the laws, regulations
or procedures that will assure timely delivery to depository libraries of high quality
microfiche. Motion carried.
Gary Cornwell, University of Florida, presented a resolution on identifying documents to distribute in dual format or only in paper (following). Motion carried.
Access to information - restrictions to access.
Linda Hoffman described the restrictions on access to the NASA/RECON database. She felt that FDTF was not currently in a position to do anything. Someone
needs to look at as many database and microfiche contracts as possible to see what
they say. Send Linda any contract language or anything else having to do with access
Resolutions:
WHEREAS, the Congressional Record is a document which is fundamental to
the historical record of the United States and is heavily used in all types of libraries;
and
WHEREAS, the final bound Congressional Record is the permanent legal record
of the work of the United States Congress; and
WHEREAS, the March 1988, Resolution of the Depository Library Council to
the Public Printer supported the expressed need of the depository library community
for the option of receiving the Congressional Record in paper format; and
WHEREAS, Title 44 of the United States Code requires Regional Depository
Libraries to maintain a" permanent collection of all Federal Publications, and
WHEREAS, the Joint Committee on Printing does not recognize diazo microform
as a suitable medium for archival purposes; and
WHEREAS, in April 1987, the Joint Committee on Printing, as publisher, passed
a resolution which provides choice of format whether that is print or micro format,
including the Congressional Record, as a selection option for all Depository Libraries;
and
WHEREAS, the distribution of a limited number of copies of the bound Congressional Record volumes 129to 131 isprimrily concentrated in the Washington,
D.C. area; therefore, be it
RESOLVED, that the American Library Association urges the Joint Committee
on Printing to direct the Public Printer of the United States to comply with their resolution of April 1987 and make the permanent paper edition of the Congressional
Record available to all Depository Libraries.
GPO microfiche conversion program
WHEREAS, the lack of access to current government information adversely
impacts citizens, business organizations, and governmental units of this country
economically, socially and politically, and
WHEREAS, there has been almost no distribution of government
publications in microfiche to depository libraries or through the Government
Printing Office (GPO) sales program since August 27, 1987, and
WHEREAS, depository libraries have failed to receive as many as 90% of the
government publications they have selected, and
WHEREAS, this situation has developed because of the duration of the
litigation of the suit against ADI (Automated Datatron Inc.), sole contractor for
fiche production and due to the inadequate performance of the contractor, and
WHEREAS, over 12,000 titles now languish awaiting microfiche conversion,
including the 5,000 titles in the original ADI contract, thus preventing
depository libraries from carrying out their mandate to provide free and
unimpeded access to government information, and
WHEREAS, these problems have been further compounded by a second
awarding to and subsequent defaulting by ADI on yet another contract to
convert the Code to Federal Regulations to microfiche, and
WHEREAS, GPO has attempted to avoid future occurrences of this type in
which the bulk of microfiche conversion is performed by a single contractor
rather utilizing a multiple contract procedure, therefore
BE IT RESOLVED that the Joint Committee on Printing direct the
Government Printing Office to proceed with all due haste to expedite the
awarding of contracts for production and distribution of microfiche titles not
affected by the litigation with ADI, and be it further
RESOLVED that the Joint Committee on Printing direct the Government
Printing Office to explore alternative means of distribution regardless of format
to insure public access to government information, and be it further
1988 Annual Meeting
Ann I alia. Presiding;
Sally L i t t o n , Secretary
10 J u l y , 1988, 9:30 a.m.
Room 15, New Orleans Convention Center
New Orleans, I,A
207
Tim Byrne, GODORT liaison to NTIS, reported on NTIS, specifically the library
order program, by which participating libraries can order NTIS publications online.
It has been very popular with the public.
Charlie Bennett, USGS, reported on the USGS. Digital cartography prices were
lowered June 15, 1988. No major increase is planned for published maps. The DMA
backlog is almost cleared out and DMA may take over distribution of these maps.
Planemetric maps will soon be superseded by topographic maps. The index booklets
are scheduled to be completed by the end of the calendar year. Supplemental indexes
are coming out which will show all IVi min. map coverage, whether a map is available
or not. These can be used as an inventory. Two new indexes are being
prepared - U.S.-Mexico Border Color Image Map Index and Satellite Map Index.
Donna Koepp pointed out that depository libaries will only get index maps for the
states whose item numbers they have selected. If you want others, write Charlie Bennett, Federal Map Depository Program Manager. His address is on the map claim
forms.
Fred Anderson, National Ocean Service (NOS), reported on the activities of NOS.
A Sept., 1987, General Council opinion stated that: a) since the passage of P.L.91272, NOAA no longer has the authority to distribute maps to libraries at no cost,
b) by law, NOAA must participate in the depository program, and c) approved GPO's
proposal that depository libraries stamp the products "not for navigation". Sept.Oct. is the target date for shipping the first bulk order to GPO. Aeronautical charts
will be distributed by type of map. Nautical charts will be distributed by geographic
area based on current NOS catalogs. Mr. Anderson showed samples of the types
of maps that will be distributed through the depository program. To obtain catalogs
or ask questions, call: General Information-301/436-6990 or Fred
Anderson-3017443-8761.
Larry Carbaugh, Census Bureau reported on activities of the Census. The Census
Bureau has established a 21st century planning staff and would welcome comments.
1990 Census questions were submitted to Congress in March. The questionnaire went
to OMB in June. The number of rooms and the value of rent were added back to
the 100% questionnaire and utility cost was added back to the sample. The race question has been changed from the 15 race categories in the 1980 questionnaire to 7 race
categories and a series of write-in items for Asian-Pacific Islanders and Indian groups.
These responses will be keyed in for the 100% items. The household sample will be
17 + million with a variable sampling rate. The printed products for the 1990 Census
will not include detailed population characteristics or Metropolitan Housing Report
(Chapter D). Data previously found in these publications will be published as part
of the subject report series. Disclosure avoidance is still being discussed. In 1980,
data was suppressed. For the 1990 Census, the possibility of randomly switching
characteristics from one block to another is being considered. Census is also seeking
input on how to supply maps. Alternatives under consideration: supply maps on
request, put maps on CD-ROM, put data and maps on same CD-ROM. Digital maps
are available through the TIGER system. The Census Bureau has proposed sending
materials promoting the 1990 Census to libraries and setting up a means of communication with libraries. The CD-ROM test disk #2, which includes data from the 1982
Census of Agriculture and the 1982 Retail Census, is formated in dBase III. The 1987
Economic Census will be available on CD-ROM, as will parts of the 1990 Census
of Population and Housing. 15 State Business Data Center sites have been selected.
Preliminary data from the 1987 Economic Census will be available by the end of 1988.
It is based on the new standard industrial classification codes. Five digit zip code data
is being substituted for data on major retail centers. The Guide to 1987Economic
Census Publications is due in the fall. Data User News is now Census and You. The
1988 County and City Data Book is at the printer now.
Bernadine Hoduski reported for the Joint Committee on Printing. The electronic
data pilot proposal is currently waiting for public comments (due August 22, 1988).
Implementation is planned for October, 1988. The Census project is already in the
works. Sen. Ford and Rep. Annunzio have written to the Public Printer requesting
action on the microfiche problem. The capitol and the biographical directory will
be distributed in paper. Archival paper is being recommended for the directory. Specifications for archival paper are now available. It has been proposed that the International Exchange Program be made part of the domestic depository system.
Regarding the pilot projects, a letter and report from JCP appear in Administrative
Notes. The pilot projects will test both off-line and on-line projects that the publishing
agencies are eager to do, but the Appropriations Committee must be satisfied about
the cost. Feedback has been received on the draft OTA Report. The Smithsonian
has set up a working committee, Electronic Publishing for Smithsonian Research.
They recognize that depository libraries are an important vehicle for distribution
of research. The ACLU is putting together a project on electronic information, Communication Policy and the Citizens Right to Know.
George Hawley, Newark Public Library, requested a GAO study of current microfiche problems. What options are currently being looked at?
Bernadine Hoduski indicated that the JCP was amazed at the patience of depository librarians, but indicated patience will not get us anywhere. When Ann Latta
asked about evaluation of the electronic projects, Bernadine indicated that Jan Erickson was working on this. GODORT and DLC recommendations would be welcome.
It was suggested that someone be assigned to work with GPO on the evaluations.
RESOLVED that GPO be required to develop specifications in future
contracts which insure high quality production and timely distribution of
microfiche products to depository libraries and prevent the unacceptable
situation which now exists, whereby the depository program has been rendered
useless.
Resolution 1# Identify Documents to Distribute in Dual
Format or Only in Paper
WHEREAS, there are several documents, such as the Iran-Contra Reports, that
due to their newsworthy nature, timeliness, anticipated heavy use, and particularly
their readability are not well suited for conversion to microfiche, and
WHEREAS, SOD 13 has been established to identify documents that can be converted to microfiche, and
WHEREAS, the Government Printing Office has recently instituted a review process to identify, print, and distribute "newsworthy" documents to depository libraries
in a timely manner
THEREFORE BE IT RESOLVED that GODORT request that the Government
Printing Office develop a similar mechanism to identify individual documents within
series distributed in dual format and individual documents within series slated for
conversion to microfiche through the SOD 13 process, that should only be distributed
to selecting libraries in paper format.
Motion #1
That the Chair of GODORT write a letter to the Chair of the JCP requesting that
the JCP instruct the GAO to conduct a study of GPO's microfiche program for the
purpose of suggesting changes in laws, regulations or procedures that will assure
more timely delivery to depository libraries of high quality microfiche.
FDTF Information Update
1988 Annual Meeting
Ann Latta, Presiding;
Sally Litton, Secretary
9 July 1988,9:30 a.m.
He De France I, Le Meridien Hotel
New Orleans, LA
Minutes of the previous meeting were approved as printed in DttP.
Peter Allison and Rachel Van Wingen reported on the activities of COPAFS, the
Council of Professional Associations on Federal Statistics. Rachel briefly described
COPAFS and reported that the biggest issue in the past year was the Census. HR
4550, currently before Congress, directs the Secretary of Commerce to reinstate some
Census questions and allows the Secretary of Commerce to administer the decennial
Census without interference from other agencies. Peter Allison recommended the
Politics of Numbers, by Alonzo and Star (1980 Census monographs, Russell Sage,
1987). The Census will be a continuing matter of concern. Political power and money
are tied to Census figures. Timeliness is a problem. The 5-year Census is a dead issue.
COPAFS brought together comments on OMB statistical guidelines. Another concern
is statistics for which there are no federal constituency, such as marriage/divorce
statistics. The statistics are collected by the states, and compiled by the federal government, but neither really care about the data. Peter also reported that he had
addressed COPAFS on depository library concerns about federal statistics and providing access to them. In particular, he addressed the matter of the form in which
statistics are provided, particularly CD-ROM. He was concerned about preservation
of CD-ROM and about the fact that numbers on a screen would be divorced from
the definitions of what those numbers meant. Another concern was that electronic
data may be less user friendly than paper or microfiche. COPAFS was not particularly
sympathetic to these concerns since most of the members are sophisticated users of
data who probably use only one area of data, unlike librarians who have to know
it all. However, some positive comments were made.
Donna Koepp, MAGERT, reported on the Cartographic Users Advisory Council
(CUAC) meeting of March, 1988. Attendees were given a demonstration of the USGS
Earth Sciences Data Directory and a demonstration of how this technology worked
with CD-ROM technology. They were also given a tour of the USGS library, an
update of the geologic map indexes, and a tour which included an overview of USGS
digital data operations. The National Ocean Survey (NOS) announced that their charts
will become part of the GPO depository system. A GPO survey about NOS charts
should be arriving at depository libraries during ALA. Presentations were made by
many other government agencies which produce maps. A complete report of the meeting is available in Baseline. Donna encouraged GODORT members to address comments about federal map agencies to GODORT or MAGERT representatives to
208
In regards to the Congressional Record, v. 129-131 will only be available in fiche.
The index and digest will be available in paper. Bernadine recommended letting the
JCP know if you really want paper copy by writing your congressman and sending
a copy to the JCP.
Bonnie Trivizas reported from GPO. GPO's budget is still being debated in Congress, but both versions of the budget call for a cut in staff. LPS has held its own during past staff cuts, but they will probably be felt in the future. The DoD printing
cutbacks will not have any effect on the depository program because the cutbacks
are on internal administrative printing, such as forms. The Portland, OR, bookstore
will open in August. Bonnie had a report on the status of the microfiche contracts
(copy follows). Some materials should begin coming soon. The material has been
prioritized so that the most important material will be done first. Claims are down
50% the cataloging backlog is down but it will go back up as the microfiche comes
in.
Adjourned.
The minutes of the previous meeting were approved as published in DttP.
Sandy Sechrest had some questions and comments about the Census. The CDROM test disk had no information on how to use it. Larry Carbaugh, Census Bureau,
replied that the test disk requires two pieces of software, an MS-DOS extension, which
tells the computer that a CD-ROM player is there and another piece of software,
such as Lotus, to manipulate the data. The Census Bureau does not want to get into
the software business. They are conferring with vendors to get them to develop the
software. Steve Hayes commented that libraries need to communicate their needs
to the producers of electronic products. Steve also said that the test site libraries for
the Census disk #2 will be libraries who already have some expertise. Larry Carbaugh
stated that the Census Bureau was already committed to supplying some 1987 Economic Census data on CD-ROM.
Sandy also questionned the practice of switching characteristics from block to
block, instead of suppressing data. Larry Carbaugh said that user impact will be considered. Census wants to give as much information as possible and still protect confidentiality. Few statistics are given at the block level. Anyone interested in working
on Census problems, contact Sandy Sechrest, Murphy Library, University of Wisconsin-La Cross, La Cross, WI 54601.
Linda Hoffman reported on several information access issues. ALA Council Documents 41.1 and 41.3, dealing with the FBI Library Awareness Program, were available at the ALA Office. ARL has an information kit available, FBI in Libraries (ARL,
1527 New Hampshire Ave., Washington, D.C. 20036) University of California-Davis
has suspended its contract with NASA/RECON because of restrictions on access,
specifically no access to non-citizens. Linda suggested a study to determine which
databases have restrictions on their use and what those restrictions are. Also, why
is there a restriction on the NASA/RECON database, but not on the microfiche?
Tim Byrne indicated that University of Colorado's contract with NTIS has a list of
countries they can not deal with.
Steve Hayes suggested that GODORT contact the ALA Intellectual Freedom Committee regarding these issues. Linda Hoffman wanted to know if there was a difference
in access to the NASA microfiche depending on whether it comes from NASA or
GPO. It was felt that the group needed more information before taking any action.
Linda Hoffman will be happy to receive any information on this topic. (Linda Hoffman, Shields Library, University of California-Davis, Davis, CA 95616)
Ann Latta reviewed the status of the various microfiche contracts. The GODORT
Legislation Committee is working on a resolution regarding this problem. The problem is with GPO procurement, not with LPS. Steve Hayes brought up the problem
of fiche masters that are too poor to be copied. There needs to be a mechanism whereby depository libraries get copies of this material. The agencies are at fault and GPO
needs adequate staff to track down and secure acceptable fiche masters. Libraries
may need to work with the agenices rather than GPO.
There was concern among the group that GPO had not kept depository libraries
adequately informed about what was happening with the microfiche. The suggestion
was made to include a clause in a resolution or cover letter requesting prompter communication.
Regarding the format of Congressional Record, the Legislation Committee is working on a resolution. The JCP staff is recommending paper or CD-ROM as the format
for the final edition of the Record. If members of the JCP do not hear libraries want
paper, there may only be CD-ROM.
Adjourned.
New Programs Generated From B154-S
Date: July 6,1988
B613S - CODE OF FEDERAL REGULATIONS MICROFICHE - SOURCE
DOCUMENTS
Date of Award: November 30, 1988 (DECEMBER)
Status: Terminated April 1, 1988, and Readvertised May 4, 1988: Issue
Date: 5/9/88 opening date: 5/31/88
Awarded to Bechtel June 23, 1988
B456S-MICROFICHE PRODUCED FROM GOVERNMENT-FURNISHED MICROFICHE
Date of Award: February 28, 1989 (March)
Status: Awarded May 9, 1988 to microform. Work was SUSPENDED
5/16/88 pending resolution of protest filed with GAO by Automated Datatron Inc.
B513S-MONTHLY CATALOG MICROFICHE
Date of Award: February 28, 1989 (March)
Status: Awarded to Microform May 23, 1988 first print order delivered
June?, 1988
B486S - CONGRESSIONAL RECORD (Bound) MICROFICHE
Date of Award: April 30, 1989 (May)
Status: Letter dated 4-20-88 was received from JCP describing the possibility of using the CD-ROM format - hold until further notice
B532S - MICROFICHE OF COMMITTEE PRINTS AND HEARINGS
Date of Award: February 28, 1989 (March)
Status: request for cancellation and readvertisement; first low bidder withdrew bid, second low bidder was declared non-responsible, and
the last bidder prices were excessive. Sent out for rebid on June
7, 1988. Bids opened June 29, 1988. Microform is low bidder and
is performing pre-award test. Test due on July 12, 1988.
B562S - MICROFICHE OF CONGRESSIONAL
REPORTS AND DOCUMENTS
Date of Award: April 30, 1989
Status: Bechtel's test material did not pass. Second low contractor is
microform and they are performing test which is due July 12,1988
B568S-C1JE, SEC DOCKETS MICROFICHE
Date of Award: March 3, 1989 (April)
Status: Modern Microfilm completed test and it is being inspected by quality assurance
B354S - MICROFICHE OF MISCELLANEOUS PUBLICATIONS
Date of Award: April 30, 1989 (MAY)
Status: Awarded to Bechtel June 15, 1988. First print due to deliver onJulyS, 1988
B551S- REPROCUREMENT MICROFICHE
Date of Award: November 30, 1988 (term: 26 weeks)
Status: Microform is currently being certified as low contractor.
FDTF Work Group Meeting
1988 Annual Meeting
Ann Latta, presiding:
Sally Litton, Secretary
9 July 1988, 2:00 p.m.
Grand Salon, Section 2, New Orleans Hilton
New Orleans, LA
Ann Latta reviewed the structure of the Work Groups. Due to the size of the group,
it was decided to meet as one group rather than separating into individual work
groups.
209
The Pleasures of Washington, DC
Preliminary ALA/GODORT Meeting Schedule
Washington, D.C.
January 6-10, 1989
Friday Jan. 6, 1989
8-9 a.m.
GODORT Program Committee
9:30-12:30
GODORT Steering Committee
2-4
GODORT Awards Committee
GODORT By-Laws Committee
GODORT Legislation Committee
GODORT Publications Committee
GODORT Nominations Committee
4:30-5:30 p.m.
GODORT Committee on Outreach and Research
GODORT Membership Committee
DttP Staff Meeting
Joseph C. McClane
Most visitors to Washington, DC never stray far from the city's
monumental core. After all, you could spend weeks just exploring
the various museums that comprise the Smithsonian. But coming
to Washington, DC and visiting only the buildings clustered
around the Mall, is like going to Disneyland and never going farther than "Mainstreet USA." In fact, the District of Columbia
is very similar to Disneyland in many respects.
Washington's METRO subway system is as clean, safe, efficient
and middle class as any theme park transportation system. And
like Disney's monorail, METRO can be your gateway to may different "lands." If you are palnning on visiting Washington to attend
Mid-Winter, plan on spending some time away from the main
tourist attractions and seek out the many unusual sights in this
city. For while Washington does not boast a "Frontierland" or
a "Tomorrowland", it does have certain theme park aspects that
most tourist totally ignore.
Take, for instance . . . SPYLAND.
Washington has more spies per square inch than any other place
in the world - even ARL libraries! And one of the great spy centers
in the Washington area is directly across Rock Creek Park from
the ALA Mid-winter conference hotels. This area of intrigue is
Kalorama. Its a wedged shaped neighborhood bounded by Rock
Creek Park, Massachusetts and Connecticut Avenues. The luxurious houses in this area of the city are home to many foreign
delegations and some alleged intelligence groups. The reputed
headquarters of the KGB in America is supposed to be at 2552 Belmont Avenue, N. W. This place looks just like its counterparts in
James Bond movies. With all its gidden cameras and security
guards, Kalorama is a fairly safe neighborhood for a quite
afternoon stroll past some magnificent houses.
Where do spies shop? At the CCS Counter Spy Shop, 1801 K
Street, N.W. (open 9 to 5 Monday through Friday). This is the
place to shop for bullet proof clothing, night vision infra-red goggles, briefcase recorders, and all kinds of spy stuff. For the classic
spy trench coat, spies go to Burburry's Ltd. at 1155 Connecticut
Avenue, N.W. This section of Connecitcut Avenue is lined with
exclusive shops and restaurants. Its a great place to window shop.
Where do spies go for fun? Well, famous ex-defector Vitaly Yurchenko was a frequent visitor at Au PiedDe Cochon at 1335 Wisconsin Avenue, N.W. in Georgetown. Vitaly's favorite drink, a
shooter of vodka and Grand Marnier, has been named after him.
Spies like Au PiedDe Cochon because the food is reasonably good
and the place is open all night. Another spy hangout could easily
be the Brickskeller at 1523 22nd Street, N.W. (2 blocks from the
DuPont cirlce METRO station). The Brickskellar boast the
"worlds largest selection of beer." They have over 500 american
and imported brands. Any homesick spy can come in and get his
favorite local brew.
If you want a glimpse of official Washington, visit V.I.P.LAND.
Most librarians might not have an opportunity to act like
V.I.P.s. But in Washington, appearance is reality. Before your
visit to Washington, call the local district office of your Member
of Congress and ask for tickets for a private tour of the White
House. All Members of Congress are alloted a certain number of
tickets for the tour. You might also want to arrange for a tour of
the State Department's Diplomatic Reception Rooms. This elegant
series of suites is where the Government entertains its most important international visitors. To tour the most opulent libraries in
the Federal Government, call (202) 395-5895 and sign-up for the
Saturday, Jan. 7, 1989
8-9 a.m.
FDTF Steering Committee
I DTP Steering Committee
SLDTF Steering Committee
9:30-12:30
FDTF Information Update
2-4
GODORT Legislation Committee meeting 2
GODORT Affiliated Meeting
2-5:30 p.m.
IDTF Business and Work Group Meeting
Sunday, Jan. 8, 1989
8-9 a.m.
GODORT Statistical Measurement Committee
9:30-12:30
FDTF Work Group Meeting
2-5:30 p.m.
SLDTF Business & Work Group Meeting
4:30-5:30
GODORT Gov't Info. Tech. Committee
Monday, Jan. 9, 1989
8-9 a.m.
GODORT By-Laws Committee
GODORT Cataloging Committee
GODORT Nominating Committee
8-11:00 (9:30)
GODORT Legislation Committee
Meeting 3 (Note: this time will only be used if necessary and
will end prior to the FDTF Business meeting.)
9:30-12:30
FDTF Business Meeting
2-4
GODORT Awards Committee
GODORT Education Committee
GODORT Membership Committee
4:30-5:30 p.m.
FDTF Steering Committee
IDTF Steering Committee
SLDTF Steering Committee
GODORT Publications Committee
Tuesday, Jan. 10, 1989
8-9 a.m.
GODORT Program committee
9:30-12:30
GODORT Business meeting
2-5:30 p.m.
GODORT Steering Committee
210
emperor would feel very much at home here.
Elizabeth Arden Salon at 1147 Connecticut Avenue, N.W. has
a one day total make-over package costing big bucks, but promising a totally new and relaxed you. For those of us who would
rather wax cars than legs, a visit to The Sharper Image, a yuppie
toy store, at National Place (15th & F Streets, N.W.) might provide
the perfect shopping opportunity. Abercrombie & Fitch has to
be America's ultimate sporting goods store. The store is located
at Georgetown Park, an indoor shopping mall at Wisconsin Avenue & M Street in Georgetown. They carry everything from polo
mallets to elephant guns.
Washington does have quite a number of affordable luxuries.
A night time tour of the illuminated monuments and buildings
in a stretch limousine is a beautiful way to see the city. If the limo
is rented by the hour and the cost is shared amoung a group of
librarians, a limor can be an affordable way to spend an evening.
The Bureau of Engraving and Printing Gift Shop at 14th & C
Streets, S.W. has many unusual gift items for sale. You can buy
whole sheets of unicirculated and uncut money, perfect for decorating the walls of your home.
A restaurant that is elegant but more affordable is the Occidental
Grill at 1475 Pennsylvania Avenue, N.W. (next to the Willard
Hotel). The Grill is less expensive than the restaurant of the same
name, one floor above. It has great food, a very Washingtonian
atmosphere and you may even see someone famous. The entree
range in price from $10.95 to $26.00 for dinner.
One luxury that is absolutely free is a walk through the newly
renovated Union Station. This deliberately grand building has been
refurbished at great cost, and it shows. If you love old buildings,
railroading or just appreciate grand spaces, you must see this place.
I highly recommend it.
Looking for something a little bizarre? Seek out
UNIQUELAND.
Washington is a unique place. But most visitors never discover
its most unique sites. For instance, there are dozens of "specialized" museums in the city. The Potato Museum is typical of these
highly specialized museums. If you think "Spuds MacKenzie"
is a Canadian potato dish, the Potato Museum is the place for you.
The entire museum, which is located on Capitol Hill at 704 North
Carolina Avenue, S.E., is devoted to tubers. The museum's newsletter is even called "Peelings." The museum is opened by appointment, late afternoons and weekends. Call 544-1558 for more
information. The Armed Forces Medical Museum in Walter Reed
Army Medical Center, Georgia Avenue at Butternut, N.W. is the
perfect place to view diseased livers and other internal organs.
Although it sounds gruesome, its a very popular museum and considered very educational. (By the way, the museum has steadfastly
denied the rumor that it has a famous part of gangster John Dillinger's anatomy.)
Even though its on the Mall, many visitors never get to the Insect
Zoo at the National Museum of National History. If you bring
your kids, they will take special delight in the hugemongus cockroaches and other "gross out" bugs. The zoo's prize tarantulas
are fed on weekends at 11:30 am, 12:30 pm, and 1:30 pm. If one
of the zoo's many lab coated docents asks you if you would like
to hold a specimen, don't assume that the specimen in question
is dead.
Also ori'the Mall, is the tour underneath the Lincoln Memorial.
The tours are conducted by the National Park Service and the waiting list for the tour is usually very long. You have to make reservations well in advance of your visit to ensure a place on the tour.
During the night time tour you (will explore the dark, dank world
Saturday morning (9 a.m. to 12 noon) tour of the Old Executive
Office Building. As this building contains White House Offices
as well as the White House library, you will be asked for your
birthdate and social security number when you call.
Some embassies and most Members of Congress welcome visitors. Many embassies and national and/or international organizations in the city have libraries. You might call them before your
visit to Washington and schedule a brief tour. Washington is a
wonderful city for anyone who loves books, maps or information
technology. Arrange your own tour of some of the city's famous
libraries and bookstores.
Want a taste of something totally different? Then visit . . .
EXOTICLAND!
For all its flags and Americana, Washington has many exotic
pleasures to offer visitors. Most of these places are far from the
crush of tourists. A typical example is DarEs Salam, at 1338 Wisconsin Avenue, N.W. Although it is in the heart of Georgetown,
once you step past the threshold of this restaurant you feel far
removed from the western world. After a ritual hand washing,
you feast on a fixed price ($18.95 to $37.50) sampling of exotic
dishes in casbah surroundings.
What's the fifth largest country in the world? Indonesia! At Sarinah Satay House, 1338 Wisconsin Avenue, N.W. (Georgetown),
you can dine in a jungle like atmophere straight from the island
of Java. The exotic food ranges from $6.50 to $11.95 per entree.
As you might imagine, satays are the most prominent item on the
menu. But there are also other, more exotic foods to sample.
The most exotic neighborhood in Washington is Adams-Morgan. Adams-Morgan is centered around 18th Street & Columbia
Avenue in Norhtwest Washington. This area is about a mile northeast of the conference hotels. This typical Ethiopian-SalvadoranCaribbean conference neighborhood is home to dozens of restaurants, nightclubs and "interesting" stores. Cities, 2424 18th Street,
is a restaurant that changes its decor and cuisine every few months
to reflect the decor and cuisine of a different city somewhere in
the world. Whether the city honored is Bangkok or Rio, the food
is always delicious. Prices vary but they are usually in the moderate
to expensive range.
The word "exotic" certainly applies to Meskerem at 2434 18th
Street. Its a totally Ethiopian restaurant in both cuisine, decor and
price! Dinner ranges from $4.00 to $9.00 dollars. Ethiopian food
is eaten with the hands and pieces of bread. Its usually very spicy.
In Chinatown, near the Gallery Place METRO station exit, is
the Mongolian Barbeque Restaurant (619 H Street, N.W.). This
is a great place to go with a crowd. Don't expect yak-on-a-stick.
Expect to find an elegant restaurant that offers both Mongolian
hotpot or the Mongolian Barbeque. The hotpot is similar to a beef
stock fondue. The barbeque is similar to a stir fried buffet and its
all you can eat for $11.95.
Take a break from the hectic pace of meetings and go to ...
LUXURYLAND.
"When in Rome, do as the Romans do." And when you are in
a town whose main industry spends over a trillion dollars a year,
its perfectly understandable if you are freer with your funds than
you would be back home. Don't fight the impulse; go for it!
If money is no object, or is a vendor is paying, go to Jean Louis
at the Watergate for a memorable meal. Its the best French restaurant in town. If ambience is important to you, then The River
Club 3223 K Street, N.W. (Georgetown) is a must. An art deco
extravaganza supper club, its absolutely sumptuous. The most
opulent and grand restaurant in the city is The Willard Room in
the Willard Hotel, 1401 Pennsylvania Avenue, N.W. Your average
211
underneath the Memorial. Marble stalactites and stalagmites
abound in this murky, otherworldly tour. Call the Park Service
at 426-6985.
If you like political gossip, you will love Scandal Tours. Actors
protraying Richard Nixon, Fawn Hall and many other Washington
personalities narrate a bus tour that takes you past Gary Hart's
townhouse and other infamous locales. Its $20.00 for the bus tour.
But a complete package, which consists of a pre-tour get together
at the Ritz-Carlton Hotel (4:30-5:15), the tour, and a GNP comedy
troop review, costs $42.50. Call 369-1986 for reservations and/or
further details.
Washington has more monuments, memorials and public art
that any other city in America. Some of this art is quite unusual.
There is a giant seated figure of Albert Einstein in front of the
National Academy of Sciences at 22nd Street and Constitution
Avenue (across the street from the Vietnam Veterans Memorial).
The statue is a whimsical tribute to a great scientist. Visitors love
to sit in "Albert's" lap.
For sheer size, nothing beats The Great Awakening. This massive aluminum sculpture, located in Haines Point in East Potomac
Park, consists of a series of colossal human body parts buriedin
a pile of wood chips. No wonder its the city's favorite statue! Its
a great place for candid snapshots. On any given day, there are
dozens of kids and adults climbing all over gigantic toes, teeth and
fingers. You have got to see it to believe it.
There are numerous other "lands" in the City of Washington.
But you will have to discover them for yourself. Washington is
filled with special places and peolpe and you can never see all there
is to see. It is somehow fitting that the capital of such a diverse and
pluralistic country should offer visitors such variety. America is
about freedom of choice. I hope during your next visit to Washington you have an opportunity to chose to visit some place off
the beaten path. See you in Washington!
212
MOST-WANTED GOVERNMENT
STATISTICS NOW ON CD-ROM
Population data:
• 1980 Census plus updates and projections
County, metro area data:
• the Census Bureau's popular "COSTAT II" file,
plus enhancements
Business Indicators:
• Annual, quarterly and monthly data
• Complete GNP Accounts beginning in 1929
• 1,900 additional economic times series
• Income and employment data by industry for every state
• Monthly updates
1982 Census of Agriculture:
• Complete county file
SHIP discs contain complete statistical files as released by the Census
Bureau, the Bureau of Economic Analysis, and other Federal statistical
agencies. Definitions and documentation as prepared by the releasing
agency are included.
Unique menu-driven SEARCHER software. Retrieve data, print tables, and
create files for use in spreadsheets and other programs. Step-by-step instruction manual and on-screen help files. No previous computer experience needed.
Special subscription rates for libraries.
Slater Hall Information Products
7522 K Street, N.W. • Washington, D.C. 20005 • (202) 682-1350
213
Created by the Government Documents
Round Table, ALA
658 pages/6" x 9"/ISBN/0-88692-124-4
DIRECTORY OF
GOVERNMENT
DOCUMENT
COLLECTIONS
& LIBRARIANS
Find "who's who" and "what's where"
with the new edition of this indispensable guide
Locate specialized government
documents collections
throughout the U.S.—and the
library professionals who work
with them—with the 1987 edition of the Directory of
Government Document Collections and Librarians. This
time-saving resource helps you
track down the exact person or
information you're looking for
from among thousands of
academic, public, government,
and special libraries.
• The directory's detailed
main entry section gives
you key facts about each
library's collection, staff,
and policies, as well as its
address, telephone number,
and more.
• Handy indexes by library
name, collection specialty,
and staff lead you quickly
and easily to the appropriate
main entry.
• Additional sections list
schools offering documents
courses, individuals and
agencies administering state
document programs and
state data centers, and
names of key people at
associations and government offices involved in
document activities.
It's the most authoritative
"address book" available for
the library profession. Reserve
a copy for your library or personal reference shelf today.
ORDER NOW AND SAVE!
Please send
_COpieS Of the
1987 Directory of Government
Document Collections &
Librarians at $45.
Name/Title
Dept.
Organization
Address
D Payment enclosed (postage &. handling
are free).
D Please bill (postage & handling
are additional).
P.O. no. required
City/State/Zip
Mail to: Congressional Information Service, .Inc.
4520 East-West Hwy., Suite 800-A, Bethesda, MD 20814-3389
Tel: 800-638-8380 (toll-free); 301-654-1550 (in Washington, DC, area)
Bulk Rate
U.S. Postage
PAH)
State College, PA
Permit No. 37
Government Documents Round Table
American Library Association
Editor:
Diane Garner
C207 Pattee Library
Pennsylvania State University
University Park, PA 16802
S 1714
Serials Dept
Green Library
Stanford UP, i ver i sty Library
Stanford CA 943D5
List of Advertisers
Ablex
204
CIS
173, Inside Back Cover
Davall and Chown
191
Marcive
192
RussBassett
197
Slater Hall
213
Special Libraries
206
UPA
183