Agenda/Packet - Quincy Park District

Transcription

May 14,2014
QUINCY PARK DISTRICT
1231 Bonansinga Drive
Quincy, Illinois
REVISED AGENDA
Agenda
May 14, 2014
Finance Meeting - District Conference Room
• Approval of Minutes – April 9, 2014
• Review of Monthly Financial Reports
• Bill Klingner Trail Funding Discussion
• WAC Referendum Discussion
5:15 P.M.
Regular Meeting –– Board Room
6:00 P.M.
CALL TO ORDER (ROLL CALL)
PLEDGE OF ALLEGIANCE
MOTION TO RECOMMEND APPROVAL OF MONTHLY FINANCIAL REPORT
AND ACCOUNTS PAYABLE (VOICE VOTE)
MOTION FOR APPROVAL OF MINUTES
Regular Meeting – April 9, 2014 (VOICE VOTE)
Executive Session – April 9, 2014 (VOICE VOTE - APPROVE AND REMAIN
CONFIDENTIAL)
PUBLIC INPUT
•
•
INFORMATION
•
Special Event Application: Ed Seger
CORRESPONDENCE: None
VOLUNTEERS:
•
•
•
•
•
•
•
Comcast, Dot Foods & Big Brothers Big Sisters - Painted picnic tables, pulled weeds
and assisted with Friends of the Log Cabins work day - see list in packet
Lindsey Klobe - Easter Egg Hunt
Youth Boys/Girls Soccer Coaches- see list in packet
ADM - Emerson & Johnson Parks tree planting and playground surface-see list in packet
Quincy University Students - South Park playground surface and IMP basin cleanup
St Dominic Cub Scout Troop 76 & Kohls Dept. Store - Wavering & Moorman playground surface
Breakfast Kiwanis Members Scott Walden, Lee Kammerlohr, John Gebhardt and Ed Seger Bob Mays playground surface
EXECUTIVE DIRECTOR’S REPORT
•
Ed Seger
DIRECTOR’S REPORTS
•
•
•
•
Rome Frericks, Director of Parks
Don Hilgenbrinck, Director of Business Services
Mike Bruns, Director of Program Services
Matt Burry, Director of Golf
PARK DISTRICT CONSULTANT’S REPORT: Attorney, Matt Hutmacher
•
•
Quincy Park District Board of Commissioners Annual Reorganization: Election of
Board and Officers (ROLL CALL VOTE)
Quincy Park District Board Attorney Appointment: Recommended Approval (VOICE VOTE)
UNFINISHED BUSINESS: None
NEW BUSINESS
•
•
•
•
•
•
•
•
•
•
•
•
Open Meetings Act (OMA) Designees and Freedom of Information Act (FOIA) Officers:
Recommended Approval (VOICE VOTE)
Executive Director’s Job Description Revision: Recommended Approval (VOICE VOTE)
Bill Klingner Trail Funding: Information Only
Women’s City Club Porch Change Order Number 1: Recommended Approval (VOICE VOTE)
Reservoir Park Tennis Court Resurfacing: Recommended Approval (VOICE VOTE)
RESOLUTION NO. 14-04, Lincoln Park Skate Park Development, Illinois Department of
Natural Resources Open Space Land Acquisition and Development Grant Application:
Authorization to Submit an Application (ROLL CALL VOTE)
Westview Golf Course #4 Green Replacement: Recommended Approval (VOICE VOTE)
Westview Golf Course, Golf Car Bids: Recommended Rejection and Rebid (VOICE VOTE)
Born Learning Trail Signage along Bill Klingner Trail & Bob Mays Park: Recommended
Approval (VOICE VOTE)
Women’s City Club Proposed Renaming to Lorenzo Bull Park: Recommended
Approval (VOICE VOTE)
Lorenzo Bull House Fees: Recommended Approval (VOICE VOTE)
Pool Information: Discussion Only
PUBLIC INPUT
EXECUTIVE SESSION: In accordance with 5 ILCS, Par. 120/2c, I move that
the Board convene into Executive Session to discuss: (please read item(s) from
list) (ROLL CALL VOTE)
ADJOURN
(VOICE VOTE)
THE BEHRENS REPORT
SPECIAL REVENUE FUNDS
APRIL 2014
2014 YTD
WV GENERAL
WV SHIH MEMORIAL
WV MAINTENANCE
WV PRO SHOP
WV CARTS
WV CONCESSION
WV CAPITAL PURCHASES
MARINA
MARINA CAPITAL PURCHASES
INCOME
| -------------------- |
|
206,919 |
|
12 |
|
- |
|
9,862 |
|
21,895 |
|
12,263 |
|
- |
|
250,951 |
2013
ACTUAL PTD
EXPENSE
------------------45,514
88,644
26,268
1,223
11,930
103,151
276,730
INCOME
NET
BUDGET
ACTUAL
| ------------------ | | ------------------- | ------------------- |
|
161,405 | |
593,200 |
216,500 |
|
12 | |
50 |
8 |
|
(88,644) | |
- |
- |
|
(16,406) | |
70,040 |
10,253 |
|
20,672 | |
227,500 |
36,442 |
|
333 | |
160,500 |
11,896 |
|
(103,151) | |
- |
- |
|
(25,779) | |
1,051,290 |
275,099 |
VARIANCE
FAVORABLE
(UNFAVORABLE)
------------------------(376,700)
(42)
(59,787)
(191,058)
(148,604)
(776,191)
EXPENSE
BUDGET
ACTUAL
| ------------------- | ------------------- |
|
232,482 |
52,364 |
|
5,450 |
- |
|
512,184 |
92,421 |
|
46,040 |
19,948 |
|
11,774 |
2,353 |
|
116,275 |
11,109 |
|
246,500 |
15,697 |
|
1,170,705 |
193,892 |
VARIANCE
FAVORABLE
(UNFAVORABLE)
-----------------------180,118
5,450
419,763
26,092
9,421
105,166
230,803
976,813
|
|
|
|
|
|
|
|
|
2014
NET
------------------164,136
8
(92,421)
(9,695)
34,089
787
(15,697)
81,207
|
|
|
|
|
|
|
|
|
NET
PRV YR
VARIANCE
------------------2,731
(4)
(3,777)
6,711
13,417
454
87,454
106,986
|
|
|
156,277 |
|
156,277 |
37,380 |
|
37,380 |
118,897 | |
- ||
118,897 | |
254,150 |
|
254,150 |
185,111 |
|
185,111 |
(69,039) |
|
(69,039) |
269,020 |
|
269,020 |
31,527 |
|
31,527 |
237,493 |
|
237,493 |
153,584 |
|
153,584 |
IMP
IMP CONCESSION
|
|
|
980 |
- |
980 |
6,071 |
- |
6,071 |
(5,091) | |
- ||
(5,091) | |
56,000 |
28,000 |
84,000 |
829 |
- |
829 |
(55,171) |
(28,000) |
(83,171) |
98,463 |
20,724 |
119,187 |
8,142 |
- |
8,142 |
90,321 |
20,724 |
111,045 |
(7,313) |
- |
(7,313) |
(2,222) |
- |
(2,222) |
WAC
WAC CONCESSION
|
|
|
1,617 |
- |
1,617 |
6,230 |
- |
6,230 |
(4,613) | |
- ||
(4,613) | |
57,125 |
28,000 |
85,125 |
1,854 |
- |
1,854 |
(55,271) |
(28,000) |
(83,271) |
96,947 |
16,300 |
113,247 |
8,904 |
- |
8,904 |
88,043 |
16,300 |
104,343 |
(7,050) |
- |
(7,050) |
(2,437) |
- |
(2,437) |
POOL SUB TOTAL
|
2,597 |
12,301 |
(9,704) | |
169,125 |
2,683 |
(166,442) |
232,434 |
17,046 |
215,388 |
(14,363) |
(4,659) |
BATTING CAGE
|
3,976 |
28,200 |
(24,224) | |
93,200 |
7,252 |
(85,948) |
74,950 |
8,943 |
66,007 |
(1,691) |
2014 YTD GOLF PER ROUND FEE
4,074
34,687
|
|
|
|
|
|
|
|
|
34,687
22,533
|
|
|
|
Quincy Park District
Cash Balance Report
DisplayAccountNum
10000001000
10120001000
10130001000
10140001000
10150001000
11000001000
20000001000
30000001000
32000001000
33000001000
34000001000
35000001000
36000001000
37000001000
40000001000
40003111000
40003131000
50000001000
50600001000
50614161000
50614171000
50614191000
50614201000
50630001000
50640001000
50684181000
50700001000
50710001000
60000001000
60570001000
61000001000
61410001000
71000001000
AccountDesc
CASH-CORP GENERAL
CASH-EMERGENCY FLOOD
CASH-BOEHL PARK MAINTENANCE
CASH-HERITAGE TREE
CASH-GENERAL DONATION
CASH-WORKING CASH
CASH-REC GENERAL
CASH-MUSEUM GENERAL
CASH-PENSION/IMRF
CASH-UNEMPLOYMENT COMPENSATION
CASH-LIABILITY INSURANCE
CASH-AUDIT
CASH-PARK SECURITY
CASH-PAVING & LIGHTING
CASH-DEBT SERVICE GENERAL
CASH-BOND 2012A RETIREMENT
CASH-Bond 2013 Retirement
CASH-CAPITAL FUND GENERAL
CASH-RIVERFRONT DEVELOPMENT
CASH-BOND 2012
CASH-BOND 2012A
CASH-BOND 2013
CASH-BOND 2014
CASH-TENNIS
CASH-CEDAR CREEK
CASH-DEBT CERTIF 2013
CASH-WASHINGTON PARK DEV
CASH-BAYVIEW PROPERTY DEV
CASH-WESTVIEW GENERAL
CASH-SHIH SCHOLARSHIP
CASH-MARINA GENERAL
CASH-DREDGE
CASH - BOEHL TRUST SSB
PeriodBalance_ PeriodBalance_
3
4
$869,942.65
$779,099.59
$6,600.12
$22,248.01
$21,475.78
$21,659.79
$20,985.25
$21,117.28
$30,789.43
$30,799.69
$179,545.12
$179,545.12
$352,903.20
$360,401.53
$81,289.54
$71,376.59
$208,218.97
$195,853.50
$134,159.25
$133,800.96
($9,118.67)
($72,608.67)
$21,720.46
$21,727.70
$143,413.41
$129,601.35
$42,244.00
$41,191.52
$0.00
$0.00
$984.77
$984.77
$0.00
$0.00
$0.00
$0.00
$1,231.26
$1,231.67
$0.00
$0.00
$0.00
$0.00
$90,989.76
90,672.05
$546,896.93
$425,761.32
$6,318.69
$6,320.80
$51,041.79
$37,032.12
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$282,768.45
$340,746.35
$5,326.29
$5,328.06
$232,608.47
$262,518.61
$17.58
$17.59
$0.00
$0.00
3,322,352.50
3,106,427.30
Net Change
($90,843.06)
$15,647.89
$184.01
$132.03
$10.26
$0.00
$7,498.33
($9,912.95)
($12,365.47)
($358.29)
($63,490.00)
$7.24
($13,812.06)
($1,052.48)
$0.00
$0.00
$0.00
$0.00
$0.41
$0.00
$0.00
($317.71)
($121,135.61)
$2.11
($14,009.67)
$0.00
$0.00
$0.00
$57,977.90
$1.77
$29,910.14
$0.01
$0.00
($215,925.20)
Quincy, Illinois
Finance Meeting
Conference Room
April 9, 2014
5:15 P.M.
The Finance Committee of the Board of Commissioners of the Quincy Park District held a
finance meeting in the Conference Room at 1231 Bonansinga Drive, Quincy, IL.
Those present included: Chairman Jeff VanCamp, President John Frankenhoff and
Commissioner Patty McGlothlin.
Staff in attendance included: Executive Director – Ed Seger, Director of Business Services –
Don Hilgenbrinck and Recording Secretary – Vicky Egbert.
Hilgenbrinck stated that there hasn’t been much activity except for Westview with 199 rounds
of golf in March. On the cash balance report it shows that the liability fund paid insurance
premiums this month that took the account negative but we are waiting on our property tax
revenue to bring it back in the positive. Hilgenbrinck stated that we should receive some
rebates back due to reduction in losses over a four year period.
Seger stated that we received the flood reimbursement check for $53,000.00 and we are
checking into that to see if we are able to get the remaining balance or if this is our 75%
allocation and all that we will receive. He will let the board know as soon as he finds out.
PRESIDENT FRANKENHOFF MOVED, SECONDED BY COMMISSIONER MCGLOTHLIN TO
APPROVE THE MINUTES OF THE MARCH 12, 2014 MEETING. UNANIMOUS. CHAIRMAN
VANCAMP DECLARED THE MOTION CARRIED.
Hilgenbrinck stated that we have made the extra payment with the proceeds from the sale of
Emerson. The new Administration building will have debt of $641,000 of the original $900,000
at the end of December, 2014 with 9 more payments to be made.
General discussion about the Wavering Aquatic Center referendum. Hilgenbrinck prepared a
spreadsheet showing the cost to $100K homeowner and what it would cost them for $3, 5 or
8million with a payoff of 3, 5 or 10 years. Also, showed the committee what the Bill Klingner
Trail would add to the cost to a homeowner. They discussed preferred referendum wording
for the ballot. Seger reminded them that once it’s on the ballot board members and staff
should refrain from stating their feelings about the referendum to the public.
With no further business to discuss, the meeting was adjourned.
_________________________
Secretary
__________________________
Chairman
________________________
Date
___________________________
Date
PAID INVOICE LISTING
($2,000 Threshold)
DATE: 04/30/2014
TIME: 14:53:18
ID:
AP450000.WOW
FROM
VENDOR #
INVOICE #
ITEM DESCRIPTION
10
04/01/2014
TO
PAGE:
04/30/2014
INV. DATE
P.O. NUM
CHECK #
CHK DATE
CHECK AMT
INVOICE AMT/
ITEM AMT
02/l2/l4
00084745
l5530
04/30/l4
5,064.75
2,895.75
2,895.75
04/16/14
00084796
15530
04/30/l4
5,064.75
2,l69.00
2,l69.00
ACCOUNT NUMBER
ALL INCLUSIVE REC
1l65
Ol
PLAYGROUND CANOPY SHELTER
506l4209007
Ol
lOO CU YDS PLAYGROUND SURFACE
l0040ll6024
ll85
VENDOR TOTAL:
llO
l5563
04/16/14
Ol
MSI ANNUAL MAINT AGREEMENT
04/30/l4
5,9l3.84
l00300070l1
VENDOR TOTAL:
03/31/14
Ol
20l4 TORO 72 ZTR MOWER-QPD
00084703
15451
04/04/l4
5,839.32
506l420900l
VENDOR TOTAL:
l5566
04/l0/l4
Ol
JUNE WORKMAN'S COMP
04/30/l4
4,233.00
34000006207
VENDOR TOTAL:
15475
04/l0/l4
04/l0/l4
4,000.00
VENDOR TOTAL:
04/29/l4
Ol
00084768
15574
04/30/14
14,522.00
ENGINEERING-KLINGNER l2TH-WEST 50640009020
VENDOR TOTAL:
4,233.00
4,233.00
4,233.00
4,000.00
4,000.00
4,000.00
14,022.00
l4,022.00
l4,022.00
LANDMARX INC
l029093
03/l4/l4
Ol
200 GREEN STAFF SHIRTS
00084787
l5455
04/04/l4
2,l36.00
200000060l8
VENDOR TOTAL:
l8
5,839.32
KLINGNER & ASSOCIATES
44194
l62
5,839.32
5,839.32
ILLINOIS STATE POLICE
BACKGROUND CKS 4/14
Ol REPLENISH ACCT-BACKGRND CHECKS 36000007026
156
5,9l3.84
ILLINOIS PUBLIC RISK FUND
l9690
l38
5,9l3.84
5,9l3.84
HOEBING'S INC
4322302
l35
5,064.75
HARRIS COMPUTER SYSTEMS
MN00002402
ll7
1
2,l36.00
2,l36.00
2,l36.00
AREA DISTRIBUTORS
129280
04/l7/l4
00084858
l5534
04/30/l4
5,268.04
3,520.67
FROM
VENDOR #
PAGE:
DATE: 04/30/2014
TIME: 14:53:18
ID:
AP450000.WOW
04/01/2014
INVOICE #
ITEM DESCRIPTION
MISC CLEANING SUPPLIES
04/30/2014
INV. DATE
P.O. NUM
CHECK #
CHK DATE
CHECK AMT
INVOICE AMT/
ITEM AMT
04/17/14
00084858
15534
04/30/14
5,268.04
3,520.67
250.00
500.00
2,770.67
ACCOUNT NUMBER
129280
01
02
03
TO
30340006007
61000006007
10040116007
VENDOR TOTAL:
244
UNITED RENTALS
(N.A.)
04/18/14
00084860
15629
04/30/14
1,582.45
50614207004
VENDOR TOTAL:
01
MARINA FUEL FOR SALE
61000006309
01
02
FUEL
FUEL
36000006008
30000006008
52706
CASON,
15597
04/30/14
17,610.16
4,841.06
4,841.06
04/15/14
15597
04/30/14
17,610.16
3,067.75
1,534.75
1,533.00
15471
04/01/14
04/10/14
59,257.00
VENDOR TOTAL:
59,257.00
50,359.00
8,898.00
59,257.00
WATERKOTTE CONSTRUCTION
4650-APPL.
PMT #2
01 MOORMAN LG SHLTR REPLAC PMT
04/21/14
00084674
15633
04/30/14
55,965.90
2 50614209004
VENDOR TOTAL:
55,965.90
55,965.90
55,965.90
CARDIAC SCIENCE CORPORATION
1611730
04/22/14
01
4 AED'S-POWERHEART
00084778
15543
04/30/14
3,667.16
10000006023
VENDOR TOTAL:
544
7,908.81
HUFF & SCHLUETER
MARINA INS 4/14-4/15
01 MARINA INS RENEW 4/2014-4/2015 34000001104
MARINA INS RENEW 4/2014-4/2015 34000001108
02
514
2,373.66
04/04/14
VENDOR TOTAL:
472
2,373.66
2,373.66
PRAIRIE LAND FS INC
52647
365
3,520.67
INC
118927107-001
01 SKID STEER AUGER/W TRAILER
284
2
3,667.16
3,667.16
3,667.16
TEAM REIL INC.
11263
03/31/14
00084747
15622
04/30/14
53,519.00
53,519.00
DATE: 04/30/2014
TIME: 14:53:18
ID:
AP450000.WOW
FROM
VENDOR #
04/01/2014
INVOICE #
ITEM DESCRIPTION
SOUTH PK 5-12 NEW PLAYGROUND
INV. DATE
P.O. NUM
CHECK #
CHK DATE
CHECK AMT
INVOICE AMT/
ITEM AMT
03/31/14
00084747
15622
04/30/14
53,519.00
53,519.00
53,519.00
50614209007
VENDOR TOTAL:
579
MTI DISTRIBUTING,
53,519.00
INC.
947011-00
01
WV SCOTTY PROJECT FOUNTAIN
60510009005
01
GM 3100 TEE MOWER-VALVE/BANK
60530006013
948445 00
04/01/14
00084802
15589
04/30/14
11,333.36
6,358.00
6,358.00
04/29/14
00084839
15589
04/30/14
11,333.36
2,225.20
2,225.20
VENDOR TOTAL:
616
3
04/30/2014
ACCOUNT NUMBER
11263
01
TO
PAGE:
8,583.20
UNITED HEALTH CARE
0034636661
04/17/14
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
MAY
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
EMPLOYEE ELECTIVE INS
15509
04/24/14
16,997.53
10020005001
10030005001
10040005001
10040115001
20210005001
20220005001
20230005001
20280005001
60530005001
60000005001
61000005001
30000005001
36000005001
10020005001
10030005001
10040005001
10040115001
20210005001
20220005001
20230005001
20280005001
60530005001
60000005001
61000005001
30000005001
36000005001
10000002122
VENDOR TOTAL:
16,997.53
577.76
3,437.56
577.76
4,564.31
577.76
577.76
577.76
577.76
1,733.28
1,155.52
779.98
895.52
693.31
14.00
22.40
9.80
33.18
9.80
9.80
9.80
9.80
18.20
19.60
7.63
9.03
11.76
86.69
16,997.53
DATE: 04/30/2014
TIME: 14:53:18
ID:
AP450000.WOW
FROM
VENDOR #
04/01/2014
INVOICE #
TOWN
&
TO
P.O. NUM
CHECK #
CHK DATE
CHECK AMT
INVOICE AMT/
ITEM AMT
15434
04/01/14
100,855.32
100,855.32
100,102.03
753.29
ACCOUNT NUMBER
COUNTRY BANK
12/01/22 BOND PMT
01 12/01/22 BOND PMT-PRINCIPAL
02
12/01/22 BOND PMT-INTEREST
04/01/14
40003117017
40003117014
VENDOR TOTAL:
857
4
04/30/2014
INV. DATE
ITEM DESCRIPTION
850
PAGE:
100,855.32
ILLINOIS POWER MARKETING dba
6728014031
03/28/14
01
02
03
04
05
06
07
08
09
MARCH
MARCH
MARCH
MARCH
MARCH
MARCH
MARCH
MARCH
MARCH
ELECTRIC
ELECTRIC
ELECTRIC
ELECTRIC
ELECTRIC
ELECTRIC
ELECTRIC
ELECTRIC
ELECTRIC
15453
04/04/14
4,921.33
61000006101
30340006101
37000006101
60530006101
60000006101
20260006101
20250006101
10240006101
10040116101
VENDOR TOTAL:
TOTAL --- ALL INVOICES:
4,921.33
620.96
89.62
702.79
347.26
466.23
6.26
97.49
684.90
1,905.82
4,921.33
358,778.49
Quincy, Illinois
Regular Meeting
Board Room
April 9, 2014
6:00 P.M.
ROLL CALL:
The meeting was called to order by President John Frankenhoff and upon the roll being
called the following members were physically present at said location: President John
Frankenhoff, Vice President Jeff VanCamp, Commissioners Chris Blakeman, Abby
Schlipmann, Tom Ernst, Chris Hogge and Patty McGlothlin.
No Park Commissioner was not permitted to attend the meeting by video or audio
conference: none.
The following Park Commissioners were absent and did not participate in the meeting in
any manner or to any extent whatsoever: None.
Also in Attendance: Executive Director - Ed Seger, Director of Business Services – Don
Hilgenbrinck, Director of Parks – Rome Frericks, Director of Program Services – Mike
Bruns, Director of Golf - Matt Burry, Recording Secretary – Vicky Egbert and Attorney Matt Hutmacher.
President Frankenhoff led the room in the Pledge of Allegiance.
FINANCE: VICE PRESIDENT VANCAMP MOVED, SECONDED BY COMMISSIONER
HOGGE TO APPROVE THE FINANCIAL REPORT AND ACCOUNTS PAYABLE AS
PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION
CARRIED.
MINUTES: VICE PRESIDENT VANCAMP MOVED, SECONDED BY COMMISSIONER
HOGGE TO APPROVE THE MINUTES OF THE REGULAR MEETING ON MARCH 12, 2014
AND TO APPROVE AND REMAIN CONFIDENTIAL THE EXECUTIVE SESSION MINUTES
ON MARCH 12, 2014 AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF
DECLARED THE MOTION CARRIED.
PUBLIC INPUT:
Louis DeGreeff, 603 Gardendale Dr., Quincy, IL, stated that he was here to sing the
praises of pickle ball and feels that it’s a great senior activity. He feels that if Berrian
tennis courts are used we would need to repave the courts. He suggested that we
have equipment available for rent since it can be expensive to purchase but would like
to see us use Moorman Park tennis courts instead of Berrian. He offered his wife,
himself and others that would assist with instruction and public relations to promote it.
COMMISSIONER ERNST MOVED, SECONDED BY VICE PRESIDENT VANCAMP TO
SUSPEND THE RULES. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE
MOTION CARRIED.
Commissioner Schlipmann agreed that there is a void in our senior programming and
would enhance that area of programming. Dr. DeGreeff explained how to play pickle
ball and that it’s a combination of badminton, table tennis and tennis combined on a
smaller court. Bruns explained it’s on the agenda what we are proposing and explained
that we currently have pickle ball information on our website and that it is the fastest
growing sport right now. COMMISSIONER ERNST MOVED, SECONDED BY
COMMISSIONER MCGLOTHLIN TO RETURN TO THE REGULAR MEETING. UNANIMOUS.
PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.
INFORMATION:
ADA Plan Update, Rome Frericks: Frericks stated that in 2011 the district hired a
consultant to complete an ADA study and they came up with a plan with 3 phases.
Phase I is parking lots getting to facilities, Phase 2 is restrooms and Phase 3 is interior
routes and all other routes into facilities. The district started in 2012 and we did All
America, Berrian and a few smaller projects and spent $150,000 on ADA transitions. In
2013, we did Moorman, Boots Bush and Kesler. For 2014, we have $40,000 budgeted
for Riverview, South, Reservoir and Quinsippi Island ADA projects. After this year 95%
of Phase I will be completed. Frericks stated that we are well ahead of other districts at
this time by having our plan in place and being almost done with Phase I.
Hilgenbrinck stated that the Certification of Achievement for Excellence in Financial
Reporting (CAFR) is a process by which the audit is completed with standards to be met
with governmental standard accounting rules (GASB). The audit is done to a higher
standard and you submit your audit for certification. President Frankenhoff stated that
as a governmental body we are required to do an audit and most agencies don’t go to
the extra effort of a higher standard audit and the district received a plaque for this
distinction. President Frankenhoff thanked Don and Danielle Fleer for their extra efforts
on behalf of the district.
CORRESPONDENCE: None
VOLUNTEERS:
1. Daddy/Daughter Date Night: Lindsey Klobe
2. After School Program: Brandon Montrey
3. Youth Boys/Girls Soccer Coaches:
1st/2nd Grade Boys: Alex King, Melissa Baker, Rick Craven, Mark Callaway, Tim
Klobe, Pat Frazier, Michelle Huseman and Charlie Noble
3rd/4th Grade Boys: Kevin Steinkamp and Jason Liesen
1st/2nd Grade Girls: Mark Heinze, Daniel Grawe, Jessica Ferguson, and Luke Lish
3rd-6th Grade Girls: Damon Holton, Brooke Thomas and Richard Vandermaiden
5th/6th Grade Boys: Dennis Redd and Shawn Schreacke
3-K Coed: Brandon DeJaynes, Brian Stark, Lacy Moore, Steven Hayden, Bryan
Langston, Frank Flesch, Jordan Robertson, Daniel Grawe, Amanda Gallaher, Kristi
Fessler, Holly Schell, Amy Wiewel, Jessica Kane, Erin Cook and Chris Miller
EXECUTIVE DIRECTOR REPORT:
Seger stated we closed on Emerson on March 31, 2014.
DIRECTOR’S REPORTS:
Parks: Frericks stated all roads are open and water is turned on. Contractor is
working on the Lorenzo Bull porch and should be done June 1. Moorman small shelter
is finished. Parker Heights road has been converted permanently over to walking only
for Bill Klingner Trail.
Business Services: Hilgenbrinck stated we made the extra payment on this building
$724,000 after this December payment the balance will be $641,000 with 7 payments
remaining. Received replacement tax and at 105% ahead of last year at the same
time. Ernst asked staff to list the Capital Improvement fee separately on the Behrens
report in the future.
Program Services: Bruns stated our youth soccer program has started. Batting cage
opens Friday at 3:30pm. New spring/summer brochure will be mailed next week to
households and was produced in house for the first time and Tim Klobe did a great job.
We have a dozen school presentations and also Blessing to let them about our
programs. We will also be sponsoring the HyVee Easter egg hunt Saturday. He asked
everyone to like us on Facebook to get our programs out to the public.
Golf: Burry stated they are hosting a ping demo day on April 30th. He stated that we
are offering a golf boot camp at Westview in April on our own. In the final stages of
the Audubon certification and will be displaying a poster with information about the
process. Rounds report is a little different and has running totals in all groups. Ernst
complained that his rounds need fixed in the Westview computer.
CONSULTANT: Attorney Hutmacher stated that he is current on district matters.
UNFINISHED BUSINESS:
President Frankenhoff stated that staff presented information last month about
commissioner privileges. COMMISSIONER BLAKEMAN MOVED TO LIMIT USE TO TEN
OR LESS VISITS/FACILITY/YEAR AND COMMISSIONERS COMPLETE AN OBSERVATION
FORM THAT GOES TO STAFF FOR IMPROVEMENTS/SUGGESTIONS, SECONDED BY
COMMISSIONER SCLIPMANN. Under discussion, President Frankenhoff understands
the intent but doesn’t feel the board should micromanage the facilities and any reports
should go the Executive Director. McGlothlin feels that unlimited use is unreasonable
and we can visit facilities as a consumer or commissioner and that we don’t need 10
uses everywhere and feels it’s excessive. She liked the idea of a report to staff.
Blakeman offered to modify to 10 total visits district-wide, eliminate the marina discount
and pay for shelters. Vancamp doesn’t feel we should be comped into facilities and
asked why don’t we offer evaluations from all users and not just commissioners?
VanCamp stated there is no one on the board that cannot afford to pay to use district
facilities. Ernst disagrees and feels that as commissioners we set fees and rates and
unless you use the facilities you have no clue what is going on except for what staff
tells us. Commissioner Schlipmann asked about employee’s use of facilities and Seger
stated that all employees can still use the facilities for free but now it will be considered
a taxable fringe benefit on their checks. Frankenhoff stated that he doesn’t feel he
needs to play the course to realize there are problems, he will be contacted with
problems or can call friends that golf regularly and ask them what the issues are at
Westview. At this time, COMMISSIONER BLAKEMAN WITHDREW HIS ORIGINAL
MOTION. After more general discussion, COMMISSIONER BLAKEMAN MOVED,
SECONDED BY COMMISSIONER MCGLOTHLIN TO LIMIT COMMISSIONER USE TO 10
ACCUMULATIVE VISITS FOR ALL FACILITIES, AND TO REMOVE FREE USE OF
EMERSON, SHELTERS, STAFF SHIRTS, MARINA AND GOLF CARS AND DEVELOP AN
OBSERVATION FORM. THE FOLLOWING ROLL CALL VOTE WAS CAST AND RECORDED:
COMMISSIONER SCHLIPMANN
COMMISSIONER MCGLOTHLIN
COMMISSIONER HOGGE
COMMISSIONER BLAKEMAN
COMMISSIONER ERNST
VICE PRESIDENT VANCAMP
PRESIDENT FRANKENHOFF
NO
YES
NO
YES
NO
NO
NO
PRESIDENT FRANKENHOFF DECLARED THE MOTION FAILED 5 - 2.
VICE PRESIDENT VANCAMP MOVED, SECONDED BY COMMISSIONER SCHLIPMANN TO
ELIMINATE ALL COMMISSIONER FRINGE BENEFITS. THE FOLLOWING ROLL CALL
VOTE WAS CAST AND RECORDED:
COMMISSIONER ERNST
COMMISSIONER HOGGE
YES
YES
YES
NO
YES
YES
YES
PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED 6 -1.
Director of Parks Frericks stated that design plans options are being presented tonight
for discussion only. He stated he switched the amphitheater and skate park in option B.
Staff got together on option C to move the large shelter to where the skate park was
and the skate park is closer to the office and restrooms at All America Park. Due to the
fact that we have no funding for the park at this time but we may be building the skate
park soon it won’t look out of place at the far end of the park. Commissioner
Schlipmann feels that the skateboarders would be too far away for parents to watch
them while using other features in the park. Frankenhoff and Ernst like Option C. A
consensus of the board agreed to use Option C for the open house in May. Frankenhoff
reminded everyone that we have no money to develop this park it’s just a master site
plan to be used when funding is available in the future.
NEW BUSINESS:
Seger explained that a homeowner bordering Westview is asking for a sewer easement
to connect to the Westview sewer line on #24 tee. VICE PRESIDENT VANCAMP
MOVED, SECONDED BY COMMISSIONER SCHLIPMANN TO APPROVE STAFF
RECOMMENDATION FOR A SEWER EASEMENT WITH DONALD AND EMILY BARNES AT
3211 GOLF DRIVE TO CONNECT TO WESTVIEW’S SEWER LINE. UNANIMOUS.
PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED. COMMISSIONER
ERNST MOVED, SECONDED BY VICE PRESIDENT VANCAMP TO SUSPEND THE RULES.
UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED. Emily
Barnes of 3211 Golf Drive, Quincy, IL asked commissioners when she could get the
signed easement and Seger stated that as soon as we get our signatures we will get it
to their attorney. COMMISSIONER ERSNT MOVED, SECONDED BY COMMISSIONER
BLAKEMAN TO RETURN TO THE REGULAR MEETING. UNANIMOUS. PRESIDENT
FRANKENHOFF DECLARED THE MOTION CARRIED.
Frericks stated that we have been contacted by several individuals to convert the
Berrian tennis courts into pickle ball courts. The courts are not used by the City tennis
tournament or by the public for tennis. Staff is asking for $3500 from corporate
reserves to resurface them with force account labor to convert Berrian tennis courts
into 2 pickle ball courts. COMMISSIONER ERNST MOVED, SECONDED BY
COMMISSIONER MCGLOTHLIN TO APPROVE STAFF RECOMMENDATION. Under
discussion, Frericks stated that the tennis nets will be removed and pickle ball nets will
be put up and the courts relined. Commissioner Schlipmann asked about how long it
will be before we get our money back on the pickle ball courts and Frericks stated that
he just looked up the cost. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE
MOTION CARRIED. COMMISSIONER SCHLIPMANN MOVED, SECONDED BY
COMMISSIONER ERNST TO SUSPEND THE RULES. UNANIMOUS. PRESIDENT
FRANKENHOFF DECLARED THE MOTION CARRIED. Louis DeGreeff, 603 Gardendale
Drive, Quincy, IL asked from the audience when it would be ready for play. Staff
stated they would get back to him once they reviewed current ongoing project list.
COMMISSIONER ERNST MOVED, SECONDED BY COMMISSIONER SCHLIPMANN TO
RETURN TO THE REGULAR MEETING.
Director of Parks Frericks stated that the District’s Crisis Management Emergency Action
Procedures had not been updated since February of 2010. Westview and our new
Administration building have been added and Emerson was deleted. Staff contacted
police and fire departments for the wording for the violence and terrorism sections.
COMMISSIONER ERNST MOVED, SECONDED BY COMMISSIONER MCGLOTHLIN TO
APPROVE THE CRISIS MANAGEMENT EMERGENCY ACTION PROCEDURES REVISIONS
AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION
CARRIED.
Executive Director Seger stated that Friends of Dr. Eels came to the board a few
months ago to name the road in Madison Park after a runaway slave named Charley.
They have agreed to pay for half of the cost for a plaque in the location and wording
that staff has agreed to minus the Great River Road language. There is a need for a
public comment period of 50 days per board policy. COMMISSIONER HOGGE MOVED,
SECONDED BY COMMISSIONER SCHLIPMANN TO APPROVE STAFF RECOMMENDATION
FOR THE PLAQUE WORDING AND LOCATION FOR CHARLEY’S RUN IN MADISON PARK
FROM THE FRIENDS OF THE DR. EELLS HOUSE FOR THE PURPOSE OF RECEIVING
PUBLIC COMMENTS. VanCamp asked about the district’s share of the cost of the
plaque and McGlothlin agrees with the concept but doesn’t want to cost share. VICE
PRESIDENT VANCAMP MOVED, SECONDED BY COMMISIONER MCGLOTHLIN TO MAKE
A SUBSTITUTE MOTION TO APPROVE THE WORDING AND LOCATION OF THE PLAQUE
FOR PUBLIC COMMENT BUT THERE WOULD BE NO COST SHARE TO THE DISTRICT.
UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.
Seger stated that each quarter the District’s Goals and Objectives are reviewed and
updated. Seger stated that Goal #6 concerning the replacement of Wavering Aquatic
Center for referendum on the November 2014 ballot needs to be changed to
referendum on the April 2015 ballot. All other goals are for review status only.
COMMISSIONER ERNST MOVED, SECONDED BY COMMISSIONER HOGGE TO APPROVE
CHANGING THE DATE TO APRIL 2015 FOR THE WAVERING AQUATIC CENTER
REFERENDUM. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION
CARRIED.
Seger stated that one of the district’s goals and objectives is to have a license
agreement with the Friends of the Log Cabins and he is presenting it for board approval
tonight. COMMISSIONER MCGLOTHLIN MOVED, SECONDED BY COMMISSIONER
BLAKEMAN TO APPROVE THE LICENSE AGREEMENT WITH FRIENDS OF THE LOG
CABINS IN EFFECT UNTIL DECEMBER 31, 2015. UNANIMOUS. PRESIDENT
FRANKENHOFF DECLARED THE MOTION CARRIED.
Seger stated that a private group has offered to purchase a gazebo for Westview Golf
Course and dedicate it to Gordon Pasley with a plaque at their own expense. A
concrete pad was poured last year when we made the improvements to the front of the
clubhouse. COMMISSIONER ERNST MOVED, SECONDED BY VICE PRESIDNET VANCAMP
TO APPROVE THE DONATION AND INSTALLATION OF A STARTER GAZEBO AND
GORDON PASLEY DEDICATION PLAQUE. UNANIMOUS. PRESIDENT FRANKENHOFF
Frericks stated that at last month’s meeting the board asked staff to gather information
on both of our pools, the Quincy Country Club pool and Crystal Lake Pool in Urbana for
a reference point to get an idea of how much replacing Wavering Aquatic Center might
cost. He provided commissioners with construction costs, operational costs, square
footage and features at each pool for comparison. Frankenhoff explained to the
audience that we are asking for this information so we can have a dollar amount for the
ballot. Frankenhoff feels that the only chance of the referendum passing is if we build
a basic pool facility that will keep the costs down. Commissioners feel it is good
information and McGlothlin stated that she was surprised that even though a pool is
new that doesn’t mean it’s cheaper to operate. Frericks stated that the more features
you have, the more staff, chemicals and electricity you need. Hilgenbrinck showed one
example of a $5 million dollar bond with a 10 year payoff would cost an additional
$29.38/year to the homeowner of a $100,000 home. Hilgenbrinck explained that
besides the pool debt we would also need tax obligation for the Bill Klingner Trail with
or without the ITEP grant. Frankenhoff stated that the board will discuss this again at
the May meeting.
Frankenhoff stated that board members attended a session at state conference on
board self-evaluations and wanted to share it with the full board. Schlipmann stated
that IAPD administers a board self-evaluation and the goals of doing this are team
building, staying on track with board action, complying with state statute, etc. She
stated that it costs $500-700 for them to administer it and recommends that we do it.
Frankenhoff stated that having IAPD do it allows us to do in closed session, otherwise it
will have to be done in open session. Hogge feels that it’s a waste of money and we
can do a self-evaluation since we don’t have a lot of issues between board members.
Blakeman would like more information on the process. A consensus of the board asked
Commissioners McGlothlin and Schlipmann to develop a short version of a selfevaluation and bring back to the next board meeting to do at the retreat.
Commissioner McGlothlin asked commissioners to look at the version handed out and
get comments to her also.
PUBLIC INPUT: Jeff Kerkhoff, 1221 Spruce, congratulated the board on the
accounting award, thinks the Berrian courts changeover will be good and appreciates
the discussion on the board privileges.
EXECUTIVE SESSION: IN ACCORDANCE WITH 5 ILCS, PAR. 120/2C,
VICE PRESIDENT VANCAMP MOVED, SECONDED BY COMMISSIONER BLAKEMAN
THAT THE BOARD CONVENE INTO EXECUTIVE SESSION
TO DISCUSS:
1. The appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity.
THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:
YES
COMMISSIONER ERNST
YES
YES
YES
COMMISSIONER HOGGE
YES
YES
YES
PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.
COMMISSIONER ERNST MOVED, SECONDED BY COMMISSIONER MCGLOTHLIN TO
RETURN TO THE REGULAR MEETING. UNANIMOUS. PRESIDENT FRANKENHOFF
With no other business to discuss,
ADJOURN: COMMISSIONER ERNST MOVED, SECONDED BY VICE PRESIDENT
VANCAMP TO ADJOURN. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE
MOTION CARRIED.
______________________
Secretary
_____________________________
President
_______________________
Date
_____________________________
Date
PUBLIC INPUT
INFORMATION
Staff Information: Special Park Use Permit Process
Quincy Park District Operations and Procedures Manual
Special Park Use Permit Applicaiton
Operations and Procedures
Manual
Approved: 7/12/00
Revised: 8/19/00
Revised: 9/13/00
Revised: 10/18/00
Revised: 10/10/01
Revised: 11/12/03
Revised: 3/9/05
Revised: 4/13/05
Revised: 11/8/06
Revised: 4/11/07
Re-adopted: 2/10/10
Revised: 11/10/10
Revised: 4/11/12
Revised: 7/14/2012
Revised: 11/14/12
Revised: 6/13/13
Revised: 10/9/13
1. Each Park District team in the Adult Softball, Co-Ed Softball and Youth League
programs may utilize one shelter per year, free of charge, Monday- Friday,
only for a team picnic.
2. Government- no charge. All governmental affiliated groups who submit a letter
from their Administrator/ Director stating the purpose for the event will not
be charges for shelter house usage. The function must be affiliated with that
unit of government.
NOTE: Rentals with more than 200 attendees may require a Special Event
Application.
FIRES - Fires, other than cooking fires in grills or other appropriate metal
containers, are not allowed except at the Reservoir Shelter fireplace and Moorman
Shelter fire pits, with the permission of the Director of Parks.
Fires at other
sites must be requested and approved by the Executive Director as an ordinance
waiver.
Reservation is only for the shelter.
The Quincy Park District reserves
the right to move equipment from one site to another. Clean up is the
responsibility of the group using the shelter. Persons must be out of the park by
the designated closing time.
6.07 -ADDITIONAL SERVICES- The following rates will be charged for delivery of
additional tables, trash barrels, or bleacher for events held on Quincy Park
District Property.
Rates are for a maximum of 4 days, after 4 days, the rate
will be charged on a per day basis.
*For Additional Services Rates see Addendum C
6.08 -SPECIAL EVENTS-
A Special Event Permit is required for any event in a
Quincy Park District Park or Facility that meets any of the following criteria:
-
Is advertised as open to the public by any means including word of mouth
-
Restricts access to any portion of a park for ordinary park users (excluding
shelters, they require a shelter reservation)
-
Charge a fee for admission
-
Offer any product or service for sale
-
Demonstrate or promote any product, company, sports team or other commercial
venture
The purpose of a special event policy is to establish a standard procedure of
application, evaluation, and permitting of Special Events in Park District owned
and operated park and recreation facilities in an effort to:
Quincy Park District Operations Manual
Pg. 79
-Provide broad public benefit;
-Respect park capacity and infrastructure elements;
-Ensure compatibility with surrounding land uses as well as natural; cultural,
and historic park resources;
-Meet the conditions as outlined in the permitting rules and regulations;
-Minimize impacts to the health, welfare and safety of the public;
-To ensure accountability and responsibility for stewardship of park facilities;
-Improve the quality and accessibility of special community events;
-Ensure that the frequency and uniqueness of the event does not conflict with or
diminish an already existing event;
-Ensure that there is little or no impact on and/or create a financial liability
for the Park District.
NOTE: SPECIAL EVENT APPLICATIONS MAY NOT BE SUBMITTED MORE THAN 365 OR LESS THAN
30 DAYS IN ADVANCE OF THE EVENT.
SPECIAL EVENT SPONSERS MAY NOT ADVERTISE OR
PROMOTE THEIR EVENT AS OCCURING IN A QUINCY PARK DISTRICT PARK OR FACILITY UNTIL
A SPECIAL EVENT APPLICATION HAS BEEN APPROVED.
FAILURE TO MEET TIME REQUIREMENTS
OR IMPROPER PROMOTION OF EVENTS MAY BE GROUNDS FOR DISAPPROVAL. The Quincy Park
District is under no obligation to issue Special Event permits for use of its
Park and Recreation facilities.
REQUIRED APPLICATION INFORMATION
The event organizer will be required to complete a Quincy Park District Special
Park Use Permit/Major Event Activity Application.
The following information is
required:
-Name of Organization and Event
-Group/Organization Status (Private/Non-Profit, etc)
-Event Organizer Information
-Park Requested
-Dates/Times Requested
-Event Purpose/Description
-Anticipated Attendance Figures
-Event/Activity Fees and Charges
-Required Extra Park Services
-Alcohol Sales Plan (if applicable)
-Appropriate Alcohol Sales Permits (if applicable)
-Security Plan
Pg. 80
-Proposed Site Plan
-Proof of ability to obtain required insurance
-List of all entertainment, vendors and concessionaires
-Ordinance Waiver (if vehicles or equipment will be parked on the grass)
-Hold Harmless Agreement
-Other information required depending of the exact nature of the event
Priority will be given to pre-established, annual events hosted by the recognized
event organizer of a not for profit organization.
Not for profit organizations
will always be given priority over special events which generate profit for the
private sector.
EVALUATION CRITERIA FOR APPROVAL
Once the special event application information is submitted to the Business
Office, it will be evaluated by Park District staff, and will include the
following evaluative criteria:
-Confirm that the date(s) does not conflict with Park District activities or
other community events;
-Compatibility of the event to the proposed site;
-Appropriateness of the event to the District's Mission;
-Performance history of the event organizer (if known);
-Impact on park property and surrounding natural and cultural resources;
-Impact on traffic conditions;
-Availability of support personnel;
-Duplication of existing District-permitted special events;
-Enhancement to tourism, economic development and quality of life;
-Ability to generate positive local media exposure;
-Compliance with providing required application information;
-Ability to secure required permits/approvals/insurance;
-Ability to cover all event expenses.
The event organizer will be notified within 10 days of submission of its special
events application as to whether the application has been approved for a special
event permit. (or notified that additional information is required)
CO-SPONSORSHIP - Requests for co-sponsorship will be evaluated on a case-by-case
basis.
The decision to co-sponsor will be based on the nature of the event and
the cost and benefits of co-sponsorship to the Quincy Park District.
SPECIAL PARK USE POLICIES
Pg. 81
Special Washington Park Policies:
Washington Park is recognized as an ornamental/historical park area.
Events
scheduled for the park should be open to the general public and geared towards
and promoted as community wide in nature and scope;
- No amplified sound after 8:00PM for all new events;
- No amplified sound after 9:00PM for “Blues in the District” events;
- No amplified sound after 10:30PM on Friday and Saturday of annual Blues Concert
- Alcohol possession or sales requires additional special permits.
SPECIAL CLAT ADAMS PARK POLICIES:
Clat Adams Park is recognized as an ornamental park area.
Events scheduled for
the park should be open to the general public and geared towards and promoted as
community wide in nature and scope.
- The Bandstand/Gazebo is available on a first come/first serve basis for usage
of individual or group picnics.
However, community-wide functions will take
precedence over individual or group picnics.
- The bandstand/gazebo may be reserved for weddings only (no receptions) as long
as they do not interfere with community-wide events.
RIVERVIEW PARK AND LEON BAILEY
- Alcohol possession or sales requires additional special permits.
RECOMMENDED DENIAL
If a special event is found to be incompatible with a proposed site, a more
appropriate site may be recommended to the event organizer.
PARK DISTRICT ADMINISTRATIVE STAFF HAVE FULL DISCRETION TO DENY A SPECIAL EVENT
APPLICATION BASED ON THE FOLLOWING FACTORS:
- Incompatible with Public Park Purpose;
- Adverse impact on the park's and/or surrounding infrastructure, natural
and cultural resources;
- Adverse impact on traffic conditions and/or adjacent land uses and
neighborhoods;
- History of poor performance of the event or event organizer;
- Inability to cover all expenses or provide past financial report to Park
District;
- Inability to comply with insurance requirements;
- Unnecessary duplication of existing special event;
Pg. 82
- No clear positive social or economic benefits to the community;
- Commercial event with no public/community recreation link.
The Park District, at its discretion, has the ability to deny permitting to
vendors and concessionaires that have not performed satisfactorily in the past.
ALL SPECIAL EVENT PERMITS ARE ISSUED ANNUALLY AND SHALL EXPIRE AT THE CONCLUSION
OF THE EVENT AND MAY NOT CARRY FORWARD TO FUTURE EVENTS.
DAMAGE DEPOSIT
A damage deposit of $250 is required for all special events.
The deposit will be
returned in full within fourteen days after the event if there is no damage to
the facility. If damage is detected, the full cost of repairs will be subtracted
from the deposit amount.
If the damage exceeds the deposit amount, the event
organizer will be billed for the remaining costs associated with the repair of
the damage.
UNFAVORABLE EVALUATIONS
If the evaluation is unfavorable, the event organizer will be notified, in
writing, by the park district of the factors contributing to an unfavorable
rating and the possibility of future application denial. The event organizer will
be given the opportunity to respond to an unfavorable evaluation. Any disputes
between the event organizer and the director of parks shall be resolved by the
Executive Director, whose decision will be deemed final.
EVENT FEES
*For Event Fees see ADDENDUM D
Events that charge a fee to enter any portion of a park is subject to an
additional impact fee are based on the total event attendance and are charged for
each day an entrance fee is charged.
NOTE:
Event organizer must also pay the appropriate shelter reservation fee for
any shelters made unusable by the event.
Pg. 83
ADDENDUM D
SPECIAL EVENT APPLICATION FEE:
$30
Events that charge a fee to enter any portion of a park are subject to an
additional impact fee of $200 per day.
Event organizer must also pay the appropriate shelter reservation fee for any
shelters made unusable by the event.
CONCESSION FEE:
$20 PER WEEK.
Pg. 87
1231 Bonansinga Dr. - Quincy, Illinois 62301-5213
Telephone 217-223-7703 – Fax 217-228-9209
Email [email protected]
www.quincyparkdistrict.com
Dir. of Program Services
Dir. of Business Services
Dir. of Parks
Executive Director
Business Services Office
Date of Event:
_____________________
Version May 2014
SPECIAL PARK USE PERMIT/
MAJOR EVENT ACTIVITY APPLICATION
Application MUST be in 30 days before your event.
Park:
_____________________________
Name of Event:
______________________________________
SECTION 1- Application must be completed in its entirety and approved by the Park District before your
event is confirmed. Do not publicize your event before receiving approval from the Park District. Return
completed application to address listed above.
Name, Sponsoring Group/Organization:
Group/Organization Status (Check all that apply):
Not-for-Profit (501c3)
Not-for-Profit
Private
Commercial
For-Profit Organization
Group/Organization Address:
Incorporated
City:
State:
(W):
(Cell):
Zip:
Responsible Party/Contact Person:
Telephone Number(s):
(H):
E-mail Address: ________________________________________________________________________
Park/Area Requested:
Dates/Time Requested (Include set-up and take down):
Name of Event/Activity:
Purpose/Description of Event/Activity:
Projected Event/Activity Attendance:
Annual Event?
Yes
No If so, date of next years event:__________________________________
Event/Activity Fees and Charges?
Yes
No
If "Yes" mark appropriate fees:
Admission Fee(s) $ ___________
Food/Beverage Concessions
Sale of Alcoholic Beverages
Other Fee(s), explain:
Where will profits be distributed?
Required Additional Park District Services - $15.00 Plus:
Picnic Tables __________ ($5/$10 ea.)
Trash Receptacles ___________ ($5 ea.)
Bleachers_________ ($25 ea.)
Other
FEES WILL BE CHARGED FOR EXTRA SERVICES
SECTION 2 - PARK DISTRICT EVENT/ACTIVITY REQUIREMENTS:
Site Plan (Form Attached)
Event Impact Assessment (Form Attached)
Event Entertainment List (Form Attached)
Vendor and concessionaires list (Form Attached)
Recycling Plan (Form Attached)
ATV/Golf Cart Usage (Form Attached)
Driving on the grass (Form Attached)
Hold Harmless Agreement (Form Attached)
Liability Insurance (Tort Immunity) naming Park District as additional insured.
Insured blanket liability minimum coverage limit of $1,000,000
If Alcohol will be sold
Dram Shop Insurance
Alcoholic Beverage Sale License
Alcohol Sales Plan (Form Attached)
Security Plan (Form Attached)
Park District Event/Service Fees/Charges:
Event Fee:
Damage Deposit:
Shelter Fees: ______Shelter(s) X $_______per shelter:
Impact Fee:
Additional Services:
Total Due:
$_______
$_______
$_______
$_______
$_______
$_______ Date Paid: ____________
Note: Electrical Changes - any additions or changes must be approved by the District and will be at the
events expense.
I,
, being the authorized representative of,
(Responsible party)
,
(Group/organization)
have read and fully understand that the sponsoring group/organization will be fully financially responsible for
all damages to the event/activity grounds and facilities directly related to the conduct of the event/activity.
Additionally, I understand that the sponsoring group/organization will be full responsible for event/activity
litter control, including disposal by private contract or through additional service agreement with the Park
District. It is understood that the group/organization I represent will fully comply with all Park District
statutes, policies, rules and regulations governing the use of public parks and properties.
NOTE: The Quincy Park District reserves the right to revoke this permit at any time.
Signed:
Date:
(Responsible party
FINAL
CONDITIONAL APPROVAL BY QUINCY PARK DISTRICT:
Signed:
Date:
(Executive Director)
If Conditional Approval the following must be provided to obtain final approval:
2
HOLD HARMLESS AGREEMENT
I, __________________________________, shall implement appropriate safeguards to prevent
(Responsible Party)
accidents or injuries to persons or properties. To the fullest extent that is permitted by law,
____________________________________, agrees to indemnify, defend and hold harmless
(Group/Organization)
the Quincy Park District, its Board of Commissioners, officials, agents, employees and volunteers
and all others connected with the Quincy Park District, from any and all actions, claims, demands,
suits, liabilities (statutory and workmen's compensation law), losses, damages or expenses
including attorney's fees, as well as all costs from death of, injuries to, theft of or damage to
properties or persons, including third parties; growing out of, directly or indirectly caused by any
service, operation or associated incidents from the actions or omissions undertaken by
___________________________________ or any of its agents, volunteers, employees or
(Group/Organization)
subcontractors.
Description of event:
________________________________________
Print name of authorized Group/Organization Representative
________________________________________
Signature of authorized Group/Organization Representative
Date: _____________________
3
Site Plan
In the space below, complete a sketch of site. (Or attach a diagram)
-Record: Tents, toilets, vendors, bandstands, alcohol service, fencing, gates, rides and any other
significant feature of the site.
-Indicate north and at least one bordering street for orientation.
-Use the back of the form for comments, if necessary.
Note: You must have 1 toilet for every 200 attendees, 10% must be handicap accessible (min. 1)
4
Site Plan Comments:
5
SPECIAL EVENT RECYCLING PLAN
As an Event Organizer you must properly manage waste generated by your event. Setting an
example by reducing, reusing, and recycling, can have a highly beneficial impact on your event
and the community.
All events with 100 or more projected attendees must complete this recycling plan form. Events
with less than 100 projected attendees are encouraged to recycle.
Event organizers should consider waste stream reduction methods and recycling when planning
the event. Planning should consider eliminating waste, reducing waste and selecting the most
recyclable items. Examples include using drinking fountains instead of bottled water or selecting
aluminum containers instead of a non-recyclable container.
Beverage must be offered in aluminum, reusable plastic or recyclable plastic containers only.
Due to the danger of broken glass in the parks, no food or beverages will be sold or otherwise
provided to the public in glass containers unless permitted by the Executive Director based on
demonstrated need.
Waste stream analysis.
List all recyclable waste that will be generated and the location/event that will generate them:
Recyclable Items - Clean paper, cardboard, plastic, glass, aluminum, others
Recyclable Item:
Example: Plastic Cups
Generated by/at:
Beverage station number 1 near the shelter
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
(Use a separate sheet if needed)
If your event attendance is under 100, or no recyclables will be generated, check the box below and
initial. No further planning is required; however you may complete the plan if you will be recycling
at your event.
Event size is under 100 or no recyclables will be generated.
6
__________ Initial
Collection Planning:
You should offer a clearly marked recycling container at each trash container location and
designate staff to monitor recyclable waste. Recyclables containers contaminated with regular
trash should be quickly removed and replaced.
Acceptance standards for recyclables are set by the recycling center. Event organizers should
coordinate with the recycling center to make certain recyclables are collected in an acceptable
manner.
Mixing non-recyclables with recyclables may result in rejection of the recyclable load and your
waste contractor may charge a fee to transport and dispose of the load in the landfill.
Recycling Plan: You should note recycling container locations on your special event site plan.
Item to be recycled
Number of Containers
1.
2.
3.
4.
5.
6.
8.
9.
10.
(Use a separate sheet if needed)
Disposal Plan (Select One):
Recyclables will be collected and transported to the recycling center by event staff.
Recyclables will be deposited in a designated dumpster/container and transported to the recycling
center by a commercial hauler.
Other – Explain:
By:
__ Date:
(Signature)
(Print name)
7
____
Event Impact Assessment
Name of Event: _______________________
Date of Event: _______________________
The impact your event has on the residences and businesses in the area is an important
consideration in planning your event and will be considered in the approval process.
The event organizer must consider the impact of the crowd, parking, and traffic on the area near
the event when planning the event.
When appropriate, event organizers should inform and coordinate with local businesses that may
be adversely impacted by the event. For very large events, bus transportation from an appropriate
and approved parking facility may be appropriate.
Event organizers should take steps to prevent event attendees from utilizing private parking unless
the use has been approved by the owners.
Steps include:
• Show the approved parking area in the event advertising.
• Using event staff to guide cars away from private parking that may be likely to be used by
event attendees.
• Coordinating with the private lot owner’s to utilize the private lot.
Impact Assessment:
Based on the expected event traffic we expect: (Check One Box)
1.
Nearly all traffic will be accommodated by the parking available in the park.
2.
A large number of event attendees will be parking on off park site, but sufficient public parking is
available.
3.
Traffic will far exceed the capacity of the park and nearby public parking. Additional planning is
required.
List the steps your event will take to reduce the impact on nearby businesses and residences.
Note: A significant adverse impact on park neighbors may result in disapproval of the event at that site in
future years.
8
ATV/Golf Cart
Will you be using a golf cart or ATV at your event?
YES
NO.
If yes; please read all of the guidelines and sign below.
Guidelines for ATV/golf cart use within the Quincy Park District
1)
Only licensed drivers 16 years of age and older and listed in the special events package will
be permitted to operate/drive atv’s/golf carts during any event held within and/or cosponsored by the Quincy Park District. The event organizer will be responsible for the use of
the equipment.
2)
The speed of the golf cart/atv is to be limited to no more than 8 miles per hour while on Park
District Property. Speed must be appropriate for the amount of pedestrian traffic in the area.
3)
RECKLESS DRIVING AND/OR EXCESSIVE SPEED WILL NOT BE TOLERATED.
4)
Operation of vehicle while under the influence of alcohol will not be tolerated. No open
containers of alcohol are allowed.
5)
Parking plan for golf carts/atv’s needs to be noted on event diagram.
6)
Golf carts/atv’s are to be turned off and the keys immediately removed from the golf cart/atv
once it is parked with the breaks engaged to help prevent unauthorized movement/use.
7)
Park on flat level ground and in such a manner that if the brake does become disengaged
the cart/atv WILL NOT ROLL on its own.
8)
Refueling, if needed, is to be done on pavement only. Fuel is not to be stored on Park
District grounds.
9)
Number of riders is not to exceed the design limits of the atv/golf cart.
10)
If the event organizer wishes to use a vehicle other than a golf cart the vehicle must be
approved by the Director of Parks.
11)
Spot checks by park rangers and/or other park district personnel may be conducted during
the event.
12)
Failure to comply with these guidelines will result in the loss of the privilege of using golf
carts/atv’s at the event and any other future events held by your organization.
________________________________
Responsible Party
___________________
Date
9
Driving on Grass Permit Request
If due to the nature of your event, you feel driving or parking on the grass is necessary for your
event you must request a permit in writing below. This permit in no way limits the organizer's
responsibility for damages of any kind, park terrain may be uneven with hazards.
ORDINANCE NO. 97-7
SECTION 29: PARKING LOTS AND ROADWAYS
No person shall drive any automobile, truck, motorcycle, or motorized vehicle within any of the
parks of the District except upon the parking lots and roadways without permission of the Director.
Date of approved event: _____________________________________
Location of event: __________________________________________
Event organizer: ___________________________________________
Organizer address/telephone number: __________________________
Responsible party signature: ___________________________________
Describe need/reason:
Questions or comments may be directed to Director of Parks.
Approved by:
10
ENTERTAINMENT/VENDOR CONCESSIONAIRE LIST
Name of Event: _______________________
Date of Event: _______________________
List all entertainment that will be performing at your event:
Group Name
Type Entertainment
Address
Phone
List all vendors and concessionaires that will be attending your event:
Vendor Name
Type of Service
Address
11
Phone
Complete only if Alcohol will be sold at the event
Alcohol Sales Plan:
Dates and times alcohol will be sold:
Date: ____________ From: ______ To:_______
Date: ____________ From: ______ To:_______
Date: ____________ From: ______ To:_______
Number of alcohol sales outlets:
Describe the method to be used to determine the age of patrons and the method used to identify patrons of
legal age to purchase alcohol (some type of visible wristband, tag or stamp system is required):
NOTE: Person consuming alcohol must be present when alcohol is purchased (i.e. Two drinks Sold = Two
21 year old patrons present).
12
Complete only if Alcohol will be sold
Security Plan
Security Personnel: # of Police Auxiliary: ______
# of Sworn Officers: ______ # of Other: ______
NOTE: One sworn officer is required if alcohol will be sold. Two sworn officers are required if attendance is
over 500.
Describe security measures that will be used during this event:
13
CORRESPONDENCE
VOLUNTEERS
VOLUNTEER REPORT – APRIL
1ST/2ND Grade Boys Soccer Coaches
Alex King
Melissa Baker
Rick Craven
Mark Callaway
Tim Klobe
Pat Frazier
Michelle Huseman
Charlie Noble
3rd/4th Grade Boys Soccer Coaches
Kevin Steinkamp
Jason Liesen
1st/2nd Grade Girls Soccer Coaches
Mark Heinze
Daniel Grawe
Jessica Ferguson
Luke Lish
3rd - 6th Grade Girls Soccer Coaches
Damon Holton
Brooke Thomas
Richard Vandermaiden
5th/6th Grade Boys Soccer Coaches
Dennis Redd
Shawn Schreacke
3 – Kindergarten Soccer Coaches
Brandon DeJaynes
Brian Stark (Asst.)
Lacy Moore
Steve Hayden
Bryan Langston
Frank Flesch
Jordan Robertson
Daniel Grawe
Amanda Gallaher
Kristi Fessler
Holly Schell
Amy Wiewel
Jessica Kane
Erin Cook
Chris Miller
ADM Volunteers – (2 hrs each)
Ken Doellman
Mary Doellman
Bob Wolter
Della Wolter
Emily Wolter
Racheal Wolter
Blair Hillen
Ken Bloch
Zach Scharnhorst
Kelly Mock
Tracy Hildebrand
Marsha Hoffman
Mike Pulliam
Don Hendrian
Mary Smith
Joe Klauser
Don Hummel
Alex King
Comcast/DOT Food/Big Brothers Big Sisters
William Dooley
Rebecca Schneider
Christopher Campbell
Andrew Shepherd
Gary Keller
Matthew Meyer
Jordan Wetzel
Roger Wittland
Gerry Salfen
Jeffrey Havermale
Thomas Killday
Cindy Denby
Elly Passmore
Kayla Sisk
Jenny Shepherd
Lucas Shepherd
Lindsay Shepherd
Charlotte Holt
Brandon Holt
Anh Nguyen
Mona Hope
Shyla Hope
Deanna Lange
Lille Logsdon
Ava Holt
Lily Holt
Carey Hendrix
Angela Meyer
Brianna Frink
Taylor Frink
Madelyn Meyer
McKinnley Meyer
Logan Frink
Kristen Wetzel
Addison Wetzel
Alexis Wetzel
Terra Scranton
Rachel Hicks
Doniven Hicks
Drew Hicks
Shorty Bias
Denise Bockenfeld
Kendra Stahl
Rebecca Zeiger
Cindy Denby
Kim Niekamp
Lexi Niekamp
Brandon Barnhart
Anita Barnes
Tony Logsdon
Izzy Hoskins
Betty Martin
Kari Passmore
Kyle Moore
Lucinda Guard
Kenisha Newland
Susan Davison
Shaelen Vaughn
Angela Epping
Braylon Epping
Prudy Patterson
Skyler Deweese
Amy Smith
Danny Smith
To:
Board of Commissioners
From:
Edward Seger
Subject:
Monthly Report
Date:
May 2, 2014
Administrative Initiatives (04/01/14 – 04/30/14)
• Attended:
 the monthly Safety Committee meeting
 the monthly Friends of the Trail meeting
 a City Tree Commission meeting
• Attended a community branding meeting.
• Completed a review and update of the comprehensive plan capital project list.
• Met with representatives of the United Way and staff to discuss a
donation/volunteer project in Bob Mays Park.
• Met with representatives of the Women’s City Club and staff to discuss the
process for the District to begin coordinating non-club use of the Lorenzo Bull
House.
• Developed a draft Lorenzo Bull House reservation form for staff review and
comment.
• Attended a Bridge the Gap traffic and safety coordination meeting.
• Attended a Historic Quincy Business District wayside marking planning
meeting.
• Contacted Illinois Department of Transportation official to determine the
process for initiating the ITEP grant project.
• Administrative Initiatives (05/01/14 – 05/31/14)
• Complete the coordination needed to begin reserving the Lorenzo Bull House.
• Complete initial coordination for the ITEP grant.
• Coordinate with staff to complete the OSLAD grant application.
• Continue executing planned 2014 projects.
To:
From:
Rome Frericks
Subject:
Monthly Report
Date:
April 30, 2014
• Attended:
 the monthly Safety Committee meeting
 directors meeting
 Tree Commission meeting
 Capital Project Review meeting
 Bridge the Gap meeting
 Housing Authority erosion problem
• Met with:
 Auto Museum for yearly walkthrough
 Log Cabin for yearly walkthrough
 United Way about possible Born Learning Trail at Bob Mays
 Tree Commission on their Emerald Ash Borer Plan
 Klingner & Associates on Lincoln Park Master Site Plan Final
Plan
 ADM on potential Earth Day volunteer projects
• Staff assisted:
 AIM at Melanoma Walk at South Park
 Breakfast Kiwanis group at Bob Mays Park
 Kohl’s Dept. Store/BoyScout cleanup project at
Moorman/Wavering Park
 5K Walk/Run at Madison Park
 Easter Egg Hunt at Hy-Vee Harrison
 Ecumencial Easter Egg Hunt at Washington Park
 Quanada End the Silence Walk at South Park
 Showmobile for Quincy Public School Foundation
• Monitored the scope of work for Bull House Porch Replacement.
• Inspected the Marina with our insurance carrier for renewal.
• Inspected/documented Moorman Medium Shelter.
• Continued working on Bond 2014 projects.
• Staff held two fire extinguisher training sessions for full and part time
employees.
• Staff inspected all soccer goals for proper cabling.
• Hold a public comment date in May for Lincoln Park Master Site Plan
and present it to Board at the June meeting.
• Start working on concept plans for the Universal Access Playground
for the Lincoln Park Master Site Plan.
• Continue to monitor the Moorman Small Shelter replacement.
• Continue to monitor the Moorman Large Shelter replacement.
• Monitor the Bull House porch replacement.
• Monitor the completion of South Park Playground.
• Continue to monitor the completion of Villa Katherine Restroom roof
and gutters.
• Continue to work on Parks Department contract work from the Bond
2014 list.
• Develop a plan for connecting E and F Docks with a floating walkway
in the Marina.
• Award bid for #4 Green replacement/renovation project.
• Develop OSLAD Grant for Skate Park.
To:
From:
Donald J. Hilgenbrinck
Subject:
Monthly Report
Date:
April 30, 2014
 Attended monthly Safety Committee meeting.
 Facilitated a visit with the Loss Control Specialist for Granite State
Insurance Company and New Hampshire Insurance Company with
the inspection of the Art Keller Marina.
 Attended the annual IMRF Financial Overview Webinar.
 Attended meetings with Women City Club to establish procedures
for rental of the Lorenzo Bull House facility.
 Processed Art Keller Marina lease rentals.
 The office staff has been processing spring program registrations,
and special event applications.
 Apply to the Local Records Commission for annual destruction
of district records in accordance with the district’s retention
policy.
 Complete worksheets, reports and background statistics for the
FY2013 audit.
 Establish office procedures & training for the rental of the
Lorenzo Bull House facility.
 Assist auditors with the FY2013 audit.
 Prepare the Transmittal Letter and the MD&A for the 2013
Comprehensive Annual Financial Report (CAFR).
 Continue with efforts to maintain inventory controls within the
district.
 Conduct seasonal staff cash/POS payment handling & payroll
processing procedures training.
 Assist the Recreation Dept. with deployment of POS terminals
for the 2014 season.
 Continue with the accounting systems upgrade for implementation
January 1, 2015.
Consolidated Funds
Investment Report
As of Month-End: April-14
Type of
Investment
DDA
MMA
Municipal Bond
Description
Interest Checking
First Choice MMA
QPD 2014 GO Bond
Total Amount of Investments
Overall Avg Rate of Return
CD Avg Rate of Return
Financial Institution
First Bankers Trust
First Bankers Trust
First Bankers Trust
$
$
$
$
Term
Amount
(Months)
199,886.59
1
2,329,432.26
1
800,000.00
8
Anticipated
Rate
Interest
0.50%
0.50%
1.10% $
5,866.67
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
Maturity
Date
Collateral
Per Statement
Per Statement
10/1/2014 Per Statement
Collateral
Pledged Value
$
6,200,000
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
3,329,318.85
0.64%
1.10%
Total First Bankers Trust Deposits
First Bankers Pledge % of Deposits
$ 3,329,318.85
186%
Collateral
Market Value
$ 6,209,667
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
2013 GO Bond
Project Funds
April 30, 2014
(unaudited)
Project
Project Description
Code
Bayview Bldg Renovation
13-100
CCLP - 12th St Sidewalk Ext
13-101
Clat Adams Restroom Deck Repl
13-102
Moorman Park Sm Shelter Repl
13-103
Equipment-Mowers, Vehicles, etc.
13-104
Maintenance #3 Door Repl
13-105
Moorman Park Fishing Dock Rail Repl
13-106
Technology - Computers, etc.
13-107
Wavering Park Water Valve Repl
13-108
Kesler Shelter Elect Upgrade
13-109
South Park Lg Shelter Elect Upgrade
13-110
Boots Bush Drinking Fountain Repl
13-111
Madison Tennis Court Resurface (2)
13-112
ADA Upgrades per 5/2011 Study
13-113
Leon Bailey Playground/Picnic Tables
13-114
Leon Bailey (4) Benches
13-115
WV Equipment
13-116
Women'sCityClub Roof,Gutter/Flashing Repairs
13-117
Moorman Lg Shelter-Demo & Design Engineering 13-305
Contingency
Legal
Transfer In-Closeout Previous Year Bonds
Interest
Totals & Remaining 2012 Bond Funds:
Current Retainage
Original Project
Balance
$
150,000.00
$
75,000.00
$
52,000.00
$
80,000.00
$
190,000.00
$
4,500.00
$
5,000.00
$
16,000.00
$
3,000.00
$
2,500.00
$
6,500.00
$
5,500.00
$
14,000.00
$
80,000.00
$
28,000.00
$
4,800.00
$
47,000.00
$
22,500.00
$
$
3,700.00
$
10,000.00
Project Funds
Spent
$
$
75,000.00
$
23,410.67
$
49,798.41
$ 185,522.43
$
4,497.50
$
$
22,295.68
$
1,950.00
$
2,143.00
$
2,744.00
$
3,255.00
$
10,380.00
$
80,416.61
$
26,825.89
$
3,771.00
$
24,996.00
$
18,544.00
$
30,750.00
$
$
4,400.00
$
$
800,000.00
$
$
570,700.19
13-103 $
13-107 $
$
$
80,000.00
16,000.00
12,332.91
-
$
$
$
$
49,798.41
22,295.68
-
Outstanding
Ecumbrances
Bond Cash Balance:
Committed Use of Funds:
Moorman Park Sm Shelter Repl
Technology - Computers, etc.
Contingency
Total Ecumbered:
Total Uncommitted Funds RESERVED:
Status: C=Complete, P=Pending/In-Progress
Notes:
QPD 2013 GO Bond Report
Printed: 5/6/2014
$
$
$
17,887.41
17,200.00
-
$
$
35,087.41
55,584.64
Project Funds
Transfer In/Out
$ (150,000.00)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
8,632.91
$
2,739.33
$ (138,627.76)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Remaining
Balance
28,589.33
30,201.59
4,477.57
2.50
5,000.00
(6,295.68)
1,050.00
357.00
3,756.00
2,245.00
3,620.00
(416.61)
1,174.11
1,029.00
22,004.00
3,956.00
(30,750.00)
3,700.00
5,600.00
8,632.91
2,739.33
90,672.05
90,672.05
3,000.00
12,332.91
15,332.91
40,251.73
Status *
C
C
C
P
C
C
C
P
C
C
C
C
C
C
C
C
C
C
C
P
C
P
P
P
2014 GO Bond
Project Funds
April 30, 2014
(unaudited)
Project
Project Description
Code
Moorman Large Shelter Replacement
14-100
QPD-District Equipment-Mowers, Vehicles, Etc.
14-101
Women' City Club-Replace Porch
14-102
Villa Katherine Restroom, Gutter/Dwnspt Replc
14-103
QPD-Per ADA Study 5/2011
14-104
Parker Heights Rock Wall Repairs
14-105
Indian Mounds Park Rock Wall Repairs
14-106
South Park Playground Replace-5-12 System
14-107
Riverview Park-Playground Replace 5-12 System 14-108
Clat Adams Fountain Reno/Relocate Controls
14-109
Parker Heights Trail Conversion
14-110
Q Island Maintenance Door Replacement
14-111
Boots Bush Restroom Renovation
14-112
General Tree Replacement
14-113
General Stump Removal
14-114
Leon Bailey Canopy Shelter/Slide/Porta Pty Pad
14-115
Quincy Park District Accounting Software
14-116
Contingency
Legal
Transfer In-Closeout Previous Year Bonds
Interest
Totals & Remaining Bond Funds:
Current Retainage
Original Project
Balance
$
188,000.00
$
180,000.00
$
110,000.00
$
5,000.00
$
40,000.00
$
20,000.00
$
15,000.00
$
70,000.00
$
58,000.00
$
15,000.00
$
5,000.00
$
5,000.00
$
15,000.00
$
20,000.00
$
15,000.00
$
10,000.00
$
20,000.00
$
6,000.00
$
3,000.00
$
$
$
800,000.00
Project Funds
Spent
$ 111,539.40
$ 147,063.13
$
12,300.00
$
$
$
$
$
55,529.21
$
39,042.76
$
551.20
$
793.40
$
$
$
$
$
2,895.75
$
$
$
5,070.87
$
$
$ 374,785.72
Outstanding
Ecumbrances
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Bond Cash Balance:
Committed Use of Funds:
Moorman Large Shelter Replacement
QPD-District Equipment-Mowers, Vehicles, Etc.
Women' City Club-Replace Porch
Villa Katherine Restroom, Gutter/Dwnspt Replc
QPD-Per ADA Study 5/2011
Parker Heights Rock Wall Repairs
Indian Mounds Park Rock Wall Repairs
South Park Playground Replace-5-12 System
Riverview Park-Playground Replace 5-12 System
Clat Adams Fountain Reno/Relocate Controls
Parker Heights Trail Conversion
Q Island Maintenance Door Replacement
Boots Bush Restroom Renovation
General Tree Replacement
General Stump Removal
Leon Bailey Canopy Shelter/Slide/Porta Pty Pad
Quincy Park District Accounting Software
14-100
14-101
14-102
14-103
14-104
14-105
14-106
14-107
14-108
14-109
14-110
14-111
14-112
14-113
14-114
14-115
14-116
188,000.00
180,000.00
110,000.00
5,000.00
40,000.00
20,000.00
15,000.00
70,000.00
58,000.00
15,000.00
5,000.00
5,000.00
15,000.00
20,000.00
15,000.00
10,000.00
20,000.00
-
111,539.40
147,063.13
12,300.00
55,529.21
39,042.76
551.20
793.40
2,895.75
-
Total Encumbered:
Total Uncommitted Funds RESERVED:
32,943.00
115,999.00
1,000.00
401.00
5,296.93
19,998.00
12,000.00
187,637.93
238,123.39
Status: C=Complete, P=Pending/In-Progress
Notes:
P/C 14-102 Outstanding Encumbrances is shown less $20,000 expense reimbursement from the WCC.
QPD 2013 GO Bond Report
Printed: 5/6/2014
Project Funds
Remaining
Transfer In/Out
Balance
$
$
76,460.60
$
$
32,936.87
$
$
97,700.00
$
$
5,000.00
$
$
40,000.00
$
$
20,000.00
$
$
15,000.00
$
$
14,470.79
$
$
18,957.24
$
$
14,448.80
$
$
4,206.60
$
$
5,000.00
$
$
15,000.00
$
$
20,000.00
$
$
15,000.00
$
$
7,104.25
$
$
20,000.00
$
$
6,000.00
$
$
(2,070.87)
$
$
$
547.04 $
547.04
$
547.04 $ 425,761.32
$
$ 425,761.32
$
43,517.60
$
32,936.87
$ (18,299.00)
$
4,000.00
$
40,000.00
$
20,000.00
$
15,000.00
$
14,069.79
$
18,957.24
$
9,151.87
$
4,206.60
$
5,000.00
$
15,000.00
$
2.00
$
15,000.00
$
7,104.25
$
8,000.00
$
$ 233,647.22
$
4,476.17
Status *
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
To:
From:
Mike Bruns
Subject:
Monthly Report
Date:
May 2, 2014
• Attended the monthly safety committee meeting.
• Staff worked on hiring seasonal staff for the spring and
summer.
• Youth soccer leagues started on March 31.
• Staff worked on getting team sponsors for our youth
baseball/softball program.
• Staff prepared the Batting Cage to open on April 11.
• Staff helped with an open house for the Lincoln Park master
site plan.
• Staff organized the adult softball league, which started on April
30.
• KHQA did part of their early morning show at the Batting Cage.
• Staff held trainings for the recreation field maintenance staff.
• Staff worked on press releases for programs and events.
• Staff worked on getting volunteer coaches for the youth
baseball/softball program.
• Staff worked on setting up the after school program for fall.
• Spring and summer brochure was printed and mailed to the
Quincy community.
• Staff worked on setting up the spring and summer programs
and events.
• Staff conducted seasonal employee trainings.
• Staff set up school presentations.
• Met with Lou DeGreeff on pickleball.
• Staff delivered school flyers.
• Met with staff on the capital project list.
• Staff did a presentation on our summer programs at the Early
Childhood Center.
• Staff will organize the youth baseball/softball program.
• Staff will continue to prepare for the 2014 programs and events.
• Tennisfest will be held on May 4 at Reservoir Park.
• Staff will prepare WAC and IMP to open on May 24.
• Staff will continue to conduct interviews and finalize the
seasonal staff.
• Work on press releases for programs and events.
• Staff will do several school presentations on summer programs
and events.
• Staff will continue trainings for our seasonal staff.
-
PROGRAM SERVICES DEPARTMENT
(Supervisor Responsibility List)
MARK
Adult Basketball
- Pickleball
Adult Soccer
- Private Pool Parties
Adult Softball
- Scheduling of Facilities (Tournaments, etc.)
Adult Tennis
- Shoshinkan Martial Arts
Amateur History Road Show
- Special Events
Archery
- Swim Lessons
Birthday Splashes
- Teen Pool Splashes
Co-ed Softball
- Tennis Carnival
Concession Operations
- Tiny Tumblers
Family Park Workout
- WAC
- Yoga
Family Tennis Lessons
- Youth Baseball/Softball/T-ball
Future Hawks Sports Camp
- Youth Soccer
Guard Start
- Youth Tennis
Horsing Around
Lifeguard Training
SHANE
- Mommy/Daddy Date Nights
Adult Dances
After School Programs
- Natural Born Explorers
Aqua Zumba
- Private Pool Parties
Batting Cage
- Senior Programs
Birthday Splashes
- Special Events
Christmas Programs
- Special Populations
Concession Operations
- Summer Music
Disc Golf
- Summer Playground
Easter Egg-Stravaganza
- Swim Lessons
Fishing Clinics
- Teen Events
Fishing Rodeo
- Walk a Hound/Lose a Pound
IMP
- Water Babies
Indoor Playground
- Zumba
Low Impact Fitness Exercise
TIM
- Outdoor Movie in the Park
Advertising
- Park Band Concerts
Art Classes
- Quincy Park Foundation
Brochures
- Senior Programs
Collect Photos
- Showmobile
Display/Shows
- Special Events
Family Fun in the Sun
- Sponsorships
Fall Festival
- Storytelling
Grants
- Surveys
Halloween Event
- Videos
Kindergarten Prep
- Volunteers
Marketing of District
- Website/Facebook/Twitter
Media Releases
- Winter Festival
Newsletters
Outdoor Concerts
To:
From:
Matt Burry
Subject:
Monthly Report
Date:
May 3, 2014
• Completed aerification of 1-18 greens.
• Hosted opening day for Westview Ladies League, Rough
Riders & Bogey Busters for league play.
• Continued “Scotty” committee meetings for planning of 2014
event, which is scheduled for May 16th.
• Attended monthly staff, board, safety and directors meetings.
• Completed hiring of seasonal staff for pro shop and
starters/rangers.
• Hosted Catholic Youth Organization (CYO) for the first outing of
the year.
• Conducted Westview Junior Boot Camp for 32 junior golfers.
• Due to inclement weather, cancelled demo days on April 23rd.
(Will re-schedule at later date).
• Had bid opening for golf cars on April 28th.
Administrative Initiatives (05/01/14 - 5/31/14)
• Install new gazebo near new landscaping – to be dedicated to
Gordon Pasley.
• Set to begin Men’s Club on May 7th
• Host Bridgestone ball fitting day May 7th.
• Host The Mart Heinen Club, Western Catholic Union, The Scotty
& Quincy Association of Realtors outings throughout the month.
• Host Optimist Junior Qualifying tournament May 10th.
• Conduct Adult group golf lessons May 6th through May 20th.
• Begin accepting practice round tee times for Pepsi-Titan Little
Peoples.
• Have carpets cleaned prior to the Scotty outing.
• Continue accepting registrations for new Quincy Area Junior Golf
League, scheduled to begin in June.
• Deliver flyers to promote junior summer pass to elementary &
junior high age students at all appropriate schools.
Rounds of Golf
Westview Golf Course
10000
10001
10002
10003
10004
10005
10006
10007
10008
10009
10010
10011
10012
11000
11001
11002
11003
11004
11005
11006
11007
11008
11010
11011
11012
11013
12000
13000
13001
13002
18 Hole Weekday Green Fee
18 Hole Weedend Green Fee
9 Hole Weekday Green Fee
9 Hole Weekdend Green Fee
Twilight Green Fee
Fall/Spring/Winter Green Fee
M-T-TH-Special
Winter Special w/ Car
Third Nine Gree Fee
Family Night Adult
Family Night Child
Jr. Green Fee
Promotional Round
Adult Weekday Pass Visit
Adult Weekend Pass Visit
Senior Weekday Pass Visit
Senior Weekdend Pass Visit
Senior Rest. Weekday Pass Visit
Super Senior Weekday Pass Visit
Employee Pass Visit
Junior Weekday Pass Visit
Junior Weekend Pass Visit
Junior Summer Pass Visit
College Weekday Pass Visit
College Weekdend Pass Visit
School Team Pass Visit
Green Fee Punchcard Visit
Tournament Round
Tournament Green Fee
Outing Green Fee
April 2014 Total
2014 YTD
14-Apr 2014 YTD
208
208
249
249
99
99
76
76
123
123
0
312
0
0
0
0
299
347
17
13
15
19
7
10
9
6
260
338
250
367
307
374
313
223
70
77
343
409
121
83
92
127
74
52
0
0
27
36
19
14
3
3
651
742
0
0
0
0
40
40
3510
4509
13-Apr 2013 YTD
210
210
353
353
105
106
133
133
154
154
0
324
0
0
0
113
0
0
9
9
10
10
59
67
18
32
253
326
339
451
259
281
229
270
72
76
341
306
66
104
114
145
63
91
0
0
25
27
19
20
0
0
419
451
0
0
0
0
0
0
April 2013 Total
2013 YTD
3215
4094
Date of Board Meeting: May 14, 2014
STAFF RECOMMENDATION
SUBJECT: QUINCY PARK DISTRICT BOARD OF
COMMISSIONERS ANNUAL REORGANIZATION: ELECTION OF
BOARD AND OFFICERS
BACKGROUND INFORMATION: The annual reorganization meeting of the
Quincy Park District Board of Commissioners is held each May as defined by our policy.
At this time, the Board selects the President, Vice-President, Secretary and Treasurer.
The following are currently serving as Board Officers:
President, John Frankenhoff
Vice-President, Jeff VanCamp
Secretary, Ed Seger
Treasurer, Don Hilgenbrinck
FISCAL IMPACT: None.
STAFF RECOMMENDATION: I recommend the board follow the established
policy by selecting the board officers for President, Vice-President, Secretary, and
Treasurer. This would occur by first allowing the current board secretary to accept
nominations for board president and then having the secretary close nominations for
President. There would then be a roll call vote for this position. The newly elected
President could then conduct the elections for the remaining officers.
Additionally, I recommend that the Secretary remain the Executive Director and the
Treasurer remain the Director of Business Services. By doing this, it would alleviate
reorganization when someone leaves the park district.
PREPARED BY: Edward Seger, Executive Director
BOARD ACTION:
SUBJECT: QUINCY PARK DISTRICT BOARD ATTORNEY
APPOINTMENT: RECOMMENDED APPROVAL
BACKGROUND INFORMATION: The Board normally appoints the Board
Attorney at the annual reorganization meeting in May.
Matt Hutmacher is currently the appointed board attorney.
Fees remain unchanged from last year at $120 per hour.
FISCAL IMPACT: Funds for attorney fees are included in the annual operating
budget. The 2014 budget for attorney’s fees is $18,000. The actual amount spent varies
depending on the number of legal matters the District has during the year.
STAFF RECOMMENDATION: I recommend that Matt Hutmacher continue as
the Board’s Attorney.
PREPARED BY: Ed Seger, Executive Director
BOARD ACTION:
AGENDA ITEM: OPEN MEETINGS ACT (OMA) DESIGNEES AND
FREEDOM OF INFORMATION ACT (FOIA) OFFICERS:
RECOMMENDED APPROVAL
BACKGROUND INFORMATION: The Open Meetings Act (OMA) requires that all
public bodies designate employees, officers or members to receive training on compliance with
the OMA. Each public body must submit the list of designated persons to the Public Access
Counselor.
The OMA designees must complete annual training on the OMA and the names of the OMA
designees must be provided to the Public Access Counselor.
The Freedom of Information Act (FOIA) requires the district to designate one or more FOIA
Officers. The FOIA Officers must complete FOIA training, but an annual update is not required.
STAFF RECOMMENDATION: The staff recommends the Board designated the Board
President, the Board Vice President and the Board Secretary as its Open Meeting Act designees.
The names of the OMA designees will be forwarded to the Public Access Counselor as required
by law. The staff also recommends that the Director of Business Services and the Executive
Assistant be designated as the District’s FOIA Officers.
BOARD ACTION:
SUBJECT: EXECUTIVE DIRECTOR’S JOB DESCRIPTION
REVISION: RECOMMENDED APPROVAL
BACKGROUND INFORMATION: The board has reviewed and revised the
Executive Director’s job description.
The approved version will be included as an appendix to the Board Policy Manual.
STAFF RECOMMENDATION: I recommend the Board approve the revised
Executive Director’s job description.
BOARD ACTION:
AGENDA ITEM: BILL KLINGNER TRAIL FUNDING: INFORMATION
ONLY
BACKGROUND INFORMATION: The board of commissioners approved an application for
ITEP funding for the 5- 12th Street segment of the Bill Klingner Trail. The ITEP funding was approved
and announced on April 12, 2014 in the amount of $972,350. Based on estimates submitted with the
application (see attached), the District’s share of the project is $1,805,665. The Friends of the Trail, as of
April 30, 2014, has raised pledges in the amount of $506,065.67 and has collected $272,065.67 of those
pledges.
An analysis of the District’s current debt is attached for your review.
Actual costs may be lower or higher based on bids. If lower, great. If higher, we would need to increase
the bond funding. Based on current debt, the District has $1,728,641 in bonding authority. The District
conducted a BINA Hearing on November 13, 2013 for $2,500,000, in anticipation of trail funding. This
bonding authority is effective for three years. We have used $800,000 of this authority for the 2014
Annual G.O. Bond thereby leaving $1,700,000 available for this project.
It is anticipated that the state will be letting this project. If that is the case, the state will front the funds
and bill us after the fact. Cash flow of this project may consist of using Friends of the Trail and/or
District reserves to cover approximately $140,000 in engineering costs until bond funds are available. If
any costs are to be reimbursed to the District by bond funding, an approved Board resolution is required
prior to paying such costs.
The District will be having a planning meeting with ITEP officials soon. We hope to know more and
what to expect after that meeting.
FISCAL IMPACT: Attached is funding options for this trail project. Previously, there was a
consensus of the Board to go with the 3 year option but, will be revisited once we receive actual bids
and have hard numbers. There is no need to seek bonding at this point until we have hard numbers.
Projected tax levy impact of the bonding is attached.
STAFF RECOMMENDATION: None.
PREPARED BY: Donald J. Hilgenbrinck, Director of Business Services
BOARD ACTION:
Bill Klingner Trail Funding Analysis
5th to 12th Segment
Finance Committee/Board Discussion
May 14, 2014
Quincy Park District Current Debt: (See attached debt analysis)
Estimate of Probable Costs : (See attached estimate)
Current Non-Referendum GO Bonding Authority Remaining (after current bonds):
$1,728,641
Based on the District’s Non-Referendum GO Bonding Authority and the Friends of the Trails raised
funds of $500,000, the District does have sufficient bonding authority to issue a $1.4 million GO Bond to
fully fund the trail (based on current cost estimates). The District would be short of bonding authority
only if actual bids are significantly higher than what was estimated.
If Alternate Revenue Bonds are used for funding the project with the payments on the alternate
revenue bond coming from the annual G.O. Bond, then only the amount of the Alternate Revenue Bond
payment counts against the District’s non-referendum bonding authority.
Trail Bonding Options:
Assumptions:
Bond Amount:
Interest Rate:
$1,310,000
3.25%
1 year payoff:
Annual Payment:
$ 1,353,116
Additional Cost per $100,000 Assessed Valuation:
3 year payoff:
Annual Payments:
$ 465,768
5 year payoff:
Annual Payments:
$ 288,474
10 year payoff:
Annual Payments:
$155,909
$67.76
$23.32
$14.45
$7.81
BOND ANALYSIS
April 3, 2013
Outstanding
Balance
NAME
2014 G.O. Bond
Interest
Payment
Principal
Payment
TOTAL
PAYMENT
Interest
Rate
Next Due
Date(s)
Maturity
Date
Original
Term
(Yrs)
$
800,000
$
5,818
$
800,000
$ 805,818
1.10%
10/1/2014
10/1/2014
0.8
$
724,782
$ 18,725
$
83,649
$ 102,374
2.27%
12/1/2014
12/1/2022
10
$
200,000
$
$
38,102
$
1.52%
5/1/2014
5/1/2018
5
Total Outstanding Debt
$
1,724,782
Total Non-Referendum Debt
$
1,524,782
2012 EAV
Total Debt Limit1
Non-Referendum Limit
$
$
$
565,812,735
16,267,116
3,253,423
Annual Projects Bond
2012A G.O. Bond
Bayview Property Renovation
2013 Ltd Tax Debt Certificate
3,923
42,025
Art Keller Marina - New Dock
Total Debt Remaining:
Total Non-Referendum Remaining:
$ 14,542,334
$ 1,728,641
1
Total Debt limit of 2.875%. Debt limit can be raised to 5.75% with voter approval.
1) G.O. Bond outstanding indebtedness does not included Alternate Revenue Bonds.
2) Based on 2012 EAV of $565,812,735, the non-referendum bonding limits of the Quincy Park District would be $3,253,423 (.575%).
3) Based on 2012 EAV of $565,812,735, the total debt limit of the Quincy Park District would be $16,267,116 (2.875%).
Bill Klingner Trail
ITEP#
North 5th Street to North 12th Street
Construction of a 10' wide asphalt multi-use trail with 3.5' wide aggregate shoulders from North 5th Street to the the existing North 12th Street
termini. Total length ofthe trail is approximately 3640'. Project includes new parking lot at North 5th Street, rehabilitation of S.N. 001-8000 (an
existing 52' span bridge), and S.N. 001-8001 (a new 240' span bridge over Cedar Creek).
Estimate of Probable Cost
SUMMARY OF QUANTITIES
UNIT
CODE NO
ITEM
ESTIMATED
UNIT COST
(DOLLARS)
TOTAL
QUANTITY
20400800
FURNISHED EXCAVATION
CUYD
20800150
TRENCH BACKFILL
GEOTECHNICAL FABRIC FOR GROUND
CUYD
$
$
6000 $
240 $
21001000
STABILIZATION
SQYD
7100
25000115
SEEDING, CLASS 1B
ACRE
7.5
25000400
NITROGEN FERTILIZER NUTRIENT
POUND
675
25000500
PHOSPHORUS FERTILIZER NUTRIENT
POUND
675
25000600
POTASSIUM FERTILIZER NUTRIENT
POUND
675
25100115
MULCH, METHOD 2
ACRE
7.5
25100635
HEAVY DUTY EROSION CONTROL BLANI<ET
SQYD
1500
25100900
TURF REINFORCEMENT MAT
SQYD
2000
25200200
SUPPLEMENTAL WATERING
UNIT
10
28000200
EARTH EXCAVATION FOR EROSION CONTROL
CUYD
35
28000250
TEMPORARY EROSION CONTROL SEEDING
POUND
1220
28000305
TEMPORARY DITCH CHECI<S
FOOT
440
28000400
PERIMETER EROSION BARRIER
FOOT
8000
28000500
INLET AND PIPE PROTECTION
EACH
15
28100709
STONE DUMPED RIPRAP, CLASS AS
SQYD
440
28200200
FILTER FABRIC
SQYD
440
35100700
AGGREGATE BASE COURSE, TYPE A 8"
SQYD
916
20100500
TREE REMOVAL, ACRES
ACRE
20200100
EARTH EXCAVATION
CUYD
$
$
22.00 $
39.00 $
3
8,800.00
20000
14.00
$
$
46,200.00
$
$
85,800.00
8,460.00
$
$
132,000.00
4,560.00
6.30
$
1,350.00
$
2,493.00
$
3,843.00
7.25
$
$
$
$
$
$
$
3,900.00
$
$
$
$
$
$
$
7,228.75
$
$
$
$
$
$
$
11,128.75
$
$
$
$
$
$
$
$
75,000.00
6.7
40603130
NSO
HOT-MIX ASPHALT SURFACE COURSE, MIX "C",
TON
270
$
150.00
40603305
N30
TON
600
BRIDGE APPROACH PAVEMENT
PORTLAND CEMENT CONCRETE SIDEWALK 4
SQYD
62
$
$
220.00
42001165
42400100
INCH
PORTLAND CEMENT CONCRETE SIDEWALK 6
SQFT
610
$
42400300
INCH
SQFT
1535
42400800
DETECTABLE WARNINGS
SQFT
60
44000100
PAVEMENT REMOVAL
SQYD
540
44000500
COMBINATION CURB AND GUTIER REMOVAL
FOOT
76
48100200
AGGREGATE SHOULDERS, TYPE A
CUYD
13.6
50200400
ROCI< EXCAVATION FOR STRUCTURES
CUYD
36
50300225
CONCRETE STRUCTURES
CLEANING AND PAINTING STRUCTURAL STEEL,
CUYD
53
$
$
$
$
$
$
$
REINFORCEMENT BARS, EPOXY COATED
POUND
6600
50901720
BICYCLE RAILING
FOOT
104
51201500
FURNISHING STEEL PILES HP10X57
FOOT
80
51500100
NAME PLATES
EACH
2
51604000
DRILLED SHAFT IN ROCI<
CUYD
9.1
54213453
END SECTIONS 18"
EACH
12
60221000
60240301
60603900
MANHOLES, TYPE A, 5'-DIAMETER, TYPE 1
FRAME, OPEN LID
INLETS, TYPE B, TYPE 8 GRATE
COMBINATION CONCRETE CURB AND GUTIER,
TYPE B-6.12 (ABUTIING EXISTING PAVEMENT)
EACH
EACH
FOOT
2
4
216
14,200.00
4,790.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
210.00
TON
50800205
9,360.00
40,500.00
BITUMINOUS MATERIALS (PRIME COAT)
HOT-MIX ASPHALT BINDER COURSE, IL-25.0,
830
132,000.00
$
40600200
SQFT
26,400.00
280,000.00
26,320.00
591
TREATED TIMBER
$
$
85,800.00 $
6,080.00 $
17,160.00
182,000.00
$
6170
SQYD
50700105
$
$
46,200.00 $
3,280.00 $
9,240.00
98,000.00
14,180.00
SQYD
1
65%
$
AGGREGATE BASE COURSE, TYPE B 6"
AGGREGATE SURFACE COURSE, TYPE A 12"
LSUM
35%
ESTIMATED
TOTAL COST
(DOLLARS)
2,580.00
35101800
40200720
LOCATION 1
SPONSOR
SHARE
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
50606701
FEDERAL
SHARE
1,100.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$.
$
$
$
$
2.00
1,100.00
3.00
3.00
3.00
1,480.00
7.00
10.00
825.00
44.00
3.00
44.00
4.00
176.00
83.00
4.00
15.00
11.00
17.50
60.00
10.00
20.00
2,750.00
495.00
880.00
$
75,000.00
$
$
$
$
$
$
$
25.00
3.00
190.00
83.00
550.00
6,600.00
275.00
$
3,200.00
$
2,750.00
$
75.00
C:\Users\Ed\Documents\Board13\ITEP 2013\Final 2013 Application\Detciileft:r:ost Estimate - 2013
$
$
$
$
$
$
$
$
4,970.00
2,890.00
710.00
710.00
710.00
3,890.00
3,680.00
7,000.00
2,890.00
540.00
1,280.00
6,780.00
11,200.00
920.00
12,780.00
620.00
4,810.00
23,750.00
3,620.00
1,260.00
1,890.00
530.00
13,090.00
6,240.00
16,320.00
26,250.00
7,260.00
6,930.00
6,920.00
2,320.00
390.00
21,020.00
1,150.00
9,230.00
5,360.00
1,315.00
1,315.00
1,315.00
7,210.00
6,820.00
13,000.00
5,360.00
1,000.00
2,380.00
12,580.00
20,800.00
1,720.00
23,740.00
1,140.00
8,930.00
44,120.00
6,722.50
2,340.00
3,510.00
990.00
24,310.00
11,580.00
30,320.00
$
$
$
$
$
$
$
$
48,750.00
13,490.00
12,870.00
12,840.00
4,320.00
710.00
39,040.00
2,150.00
8,250.00
2,025.00
2,025.00
2,025.00
11,100.00
10,500.00
20,000.00
8,250.00
1,540.00
3,660.00
19,360.00
32,000.00
2,640.00
36,520.00
1,760.00
13,740.00
67,870.00
10,342.50
7,370.00
13,020.00
3,600.00
5,400.00
1,520.00
37,400.00
17,820.00
46,640.00
20,750.00
19,800.00
19,760.00
6,640.00
1,100.00
60,060.00
3,300.00
$
$
$
$
4,160.00
3,850.00
7,150.00
$
$
11,000.00
$
5,670.00
$
10,530.00
$
16,200.00
2,240.00
6,400.00
8/7/2013
Estimate of Probable Cost
SUMMARY OF QUAI\ITITIES
UNIT
CODE NO
60608300
ITEM
COMBINATION CONCRETE CURB AND GUTIER,
6640030S
TYPE M-2.12
GUARDRAIL REMOVAL
IMPACT ATIENUATORS (FULLY REDIRECTIVE,
NARROW), TEST LEVEL 2
CHAIN LINK FENCE, 6'
66407900
CHAIN LINK GATES, 6' X 18' DOUBLE
67100100
MOBILIZATION
TRAFFIC CONTROL AND PROTECTION,
STANDARD 701S01
TRAFFIC CONTROL AND PROTECTION,
STANDARD 701801
SIGN PANEL- TYPE 1
63200310
64300240
70102620
70102640
72000100
72900100
78001100
78001110
METAL POST- TYPE A
PAINT PAVEMENT MARKING- LffiERS AND
SYMBOLS
PAINT PAVEMENT MARKING- LINE 4"
FOOT
FOOT
EACH
144
70
1
$
80.00
$
8S.OO
$
20,000.00
40.00
EACH
LSUM
1
LSUM
1
$
LSUM
1
SQFT
FOOT
11S
$
$
$
SQFT
2
420
12
FOOT
4080
1S
S422D036
(TEMPORARY)
FOOT
S42A4021
PIPE CULVERTS, CLASS A, TYPE 6 36"
FOOT
S42C1063
PIPE CULVERTS, CLASS C, TYPE 2 18"
FOOT
542C1063
PIPE CULVERTS, CLASS C, TYPE 2 18"
FOOT
SSOA0430
STORM SEWERS, CLASS A, TYPE 2 30"
FOOT
5SOB0380
STORM SEWERS, CLASS B, TYPE 218"
FOOT
12S,OOO.OO
8,000.00
X0322S08
PEDESTRIAN TRUSS SUPERSTRUCTURE
SQFT
X0326406
INFORMATION KIOSK COMPLETE
EACH
X0326820
INLETS, SPECIAL, TYPE E, 4' X 4'
EACH
XS020200
STRUCTURE EXCAVATION (SPECIAL)
CUYD
XS090810
PEDESTRIAN RAIL (SPECIAL)
FOOT
X6640SSS
CHAIN LINK FENCE, S' (SPECIAL)
FOOT
Z00038SS
BICYCLE RACKS
EACH
Z0013798
CONSTRUCTION LAYOUT
LSUM
Z00437SO
PRECAST MODULAR BLOCK WALL
SQFT
ZOOSS800
RUSTIC RAIL FENCE
FOOT
-
DESIGN ENGINEERING (l.S%)
LSUM
-
CONSTRUCTION ENGINEERING I INSPECTION I
DOCUMENTATION (11.S%)
LSUM
10.00
$
$
ss.oo $
50.00 $
1SO.OO $
ss.oo $
3,230.00
$
$
7,490.00
3,870.00
ESTIMATED
TOTAL COST
(DOLLARS)
$
$
11,S20.00
S,9SO.OO
81,2SO.OO
$
$
$
$
70,000.00
125,000.00
$
S,200.00
$
8,000.00
$
$
$
360.00
2,990.00
$
$
$
4,600.00
$
$
so.oo $
13,000.00
33,800.00
4S,SOO.OO
6,010.00
210.00
390.00
10,000.00
18,S60.00
100.00
$
$
$
20,000.00
S2,000.00
sso.oo
9,240.00
600.00
28,S60.00
1SO.OO
960.00
$
$
$
$
$
$
1,790.00
$
$
$
$
$
$
S,2SO.OO
$
9,7SO.OO
$
4,8SO.OO
972,350.00
9,010.00
$
$ 277,370.00
6,SOO.OO
$
$ 16,2SO.OO
3,860.00
$
$ 23,710.00
780.00
$
1,040.00
$
$ 29,2SO.OO
$ 124,800.00
$ 18,S20.00
$
$ 1,486,070.00
$ 13,860.00
$ 426,720.00
$ 10,000.00
$ 2S,OOO.OO
S,940.00
$
$ 36,480.00
1,200.00
$
1,600.00
$
$ 4S,OOO.OO
$ 192,000.00
$ 28,SOO.OO
$
$ 2,458,420.00
$0.00
$36,87S.OO
$36,875.0C
$0.00
$282,720.00
$282,720.0C
66.00
1,390.00
4,200.00
8SO.OO
4,200.00
4,200.00
2,S70.00
7,800.00
1,S70.00
7,800.00
7,800.00
3,960.00
12,000.00
2,420.00
12,000.00
12,000.00
2,7SO.OO
300.00
1S,OOO.OO
38S.OO
127.00
1
1
149,3SO.OO
3,SOO.OO
8,7SO.OO
2,080.00
12,770.00
420.00
S60.00
1S,750.00
67,200.00
9,980.00
2014
$
$
1,020,968
$
$
1,895,948
2015
$
1,072,016
$
1,990,746
2016
$
$
$
$
$
$
$
$
$
1,125,617
$
$
$
$
$
$
$
$
$
2,090,283
2017
2018
2019
2020
2021
2022
2023
Note: Uses 5% inflation per year.
$
$
$
7,000.00
18,200.00
1SO.OO
TOTAL ESTIMATED COST=
Possible Construction FY Funding
2,080.00
190.00
$
$
10,000.00 $
s,ooo.oo $
16S.OO $
380.00 $
40.00 $
400.00 $
4S,OOO.OO $
60.00 $
30.00 $
$
CONSTRUCTION SUBTOTAL: $
$
1 $
s $
36 $
96 $
30 $
4 $
1 $
3200 $
9SO $
4,030.00
1,610.00
36
3360
65%
sso.oo $
40.00 $
22.00 $
$
$
35%
2,800.00
so
EACH
SHARE
$
7.00
$
SPONSOR
SHARE
24,SOO.OO
43,7SO.OO
3S,OOO.OO
so.oo
$
$
44 $
240 $
80 $
so $
FEDERAL
$
$
$
$
$
60
$
$
$
$
$
$
$
$
80
EACH
EVERGREEN, PINUS STROBUS (EASTERN WHITE
PINE), 6' HEIGHT, BALLED AND BURLAPPED
D2002972
(DOLLARS)
$
$
$
FOOT
TREE, BETULA NIGRA (RIVER BIRCH), 6' HEIGHT,
QUANTITY
1300
PAINT PAVEMENT MARKING- LINE 24"
PIPE CULVERTS, CLASS D, TYPE 2 36"
CLUMP FORM, BALLED AND BURLAPPED
UNIT COST
FOOT
78001180
A2002366
ESTIMATED
TOTAL
2024
C:\Users\Ed\Documents\Board13\ITEP 2013\Final 2013 Application\DetalleflZ::ost Estimate - 2013
972,350
1,181,898
1,240,992
1,303,042
1,368,194
1,436,604
1,508,434
1,583,856
1,663,048
1,805,665
2,194,797
2,304,537
2,419,764
2,540,752
2,667,790
2,801,179
2,941,238
3,088,300
$
$
$
$
$
$
$
$
$
$
$
$
2,778,015
2,916,916
3,062,762
3,215,900
3,376,695
3,545,529
3,722,806
3,908,946
4,104,393
4,309,613
4,525,094
4,751,348
8/7/2013
AGENDA ITEM: WOMEN’S CITY CLUB PORCH CHANGE ORDER
NUMBER 1: RECOMMENDED APPROVAL
BACKGROUND INFORMATION: Bond Funds were allocated to make
improvements to the porch which is not ADA compliant and needs improvements in both
accessibility and structure to be completed by June 1, 2014.
Some of the major scope of work for the porch improvements are:
• Construct new raised floor at south porch door.
• Construct new steps on south side of porch.
• Construct new accessible ramp meeting ADA requirements.
• Make wood structural improvements on deck, railing, and joists.
• Prepare existing wood surfaces deck, railing, window trim, ceiling, fascia, and wood
siding areas below the drip line for painting.
During the construction some changes and additional work were determined to be needed. These
changes include:
1. The roof line needs to be supported and board and batten need to be replaced to take sag
out of soffit and roof line.
The total for all changes is an increase to the contract price of $1,620.71. This makes the total
contract price $148,399.71.
The change order document is included with the report.
FISCAL IMPACT: The contract price increased by $1,620.71 to $148,399.71. The funding
for the increase will come from excess 2014 Bond.
STAFF RECOMMENDATION: Staff recommends the Board approve Contract Change
Order No. 1.
PREPARED BY: Rome Frericks, Director of Parks
BOARD ACTION:
Change Order Request
AlE : Klingner & Assoc - Quincy
616 N. 24th
Quincy, IL 62301
Phone: 217-223-3670
Project #14-0002
Leander Construction, Inc
P.O. Box 345
Canton, IL 61520
Phone: 309-647-7400
Date:
Thursday, Apri/24, 2014
Owner:
Quincy, JL 62301-1762
Change Order Request#:
Project:
I
Women's City Club Access & Porch Replacement
1550 Main Street
Quincy, IL 62301
I -Support Roof & Repair
Reference:
Details:
Please accept our cllauge order request as follows for additional work to our original coutmct for unforeseen damage at
tile Women's city Club front porcll. Tile roof line needs to be supported am/ board and batten need to be replaced to
take sag out of soffit am/roof line.
Item:
Phase
111nt'l
013106-500-01-00
OJ 3106-500-01-01
013106-500-01-02
Lbr
OJ 3106-500-01-01
OJ 3106-500-01 -02
1
I
Support Roof & Repair
Description
Cost Type
U.O.M ,
CoOJ·dinntioi!IMgmt-LCJ
Support Roof
Replace Damaged Boards
2.00 HRS
1.00 LS
1.00 LS
Support Roof
Replace Damaged Boards
2.00 HRS
14.00 HRS
Unit Cost
Mat'/
Mat'/
Mat'!
Lbr
Lbr
Subtotal Item
Estimated Cost
50.00
37. 00
68.00
100.00
37.00
68.00
71.40
7J.40
J42.80
999.60
1
1,347.40
,----------------- ---- - - ----- -- ---- - ----- - ----------- - ---- ----- --- -- ----- --- -- -- ------- ----- 1
:
Cost Type Recap:
1
Material
1
2
% Mark up
J5.00%
Labor
Mark up Amt
30.75
15.00%
Subtotn/1tem
1
171.36
1 w!mrkup
Cost Types w/mrlmp :
235.75
1,313.76
1,549. 51
~ - --------- ------------ ---- -- --- ---- ------ --- ----- --------- - --- - --- --- - -- - ----- ---- -- --- -- --2
Bonds & Insurance
2.00%
31.78
Small Tool- % Labor
2.00%
26.28
Safety-% Labor
J.OO%
13.14
Requested Total Fo1· Item
Leauder reseJ'I'es tile rig!Jt to modijj• or caucel
proposal ifuot Acceptetlwit!Jin30 days
I - Suppm·t Roof & Repair
Total For Change Order Request
I
Total Additional Contract Work Days Required
Approved By:
Quincy Pari{ District
Signed: ______________________________________
Date: ______________________________________
Page I of I
$1,620.71
---------------$1,620.71
0
141001/001
::;o'
1~ FAX
NAM- E: Q/?Jtd&fo'
a..•o4/23/2014 1_2:
:::
1
TASK
309 647 740
1
~ /1/. I
~Q/(J"~.s
'-
c&a
SQ'LIN'PC'S
y777p.• /1?tJP?~~
LEANDER CONSTRUCTION
. - c
I
IJIt'fiNN -;r1/ c! IJ If~
lfr'
UNIT~
.
J-
e o/c1,:r
MATERIAL$
PRODUCTIVITY
.
-
•'
LABORHR
r-------------------~------~----~--------~--------+-----~
r-----------------~r-----~----~~---------~--------~------~
l
I
r-------------------+-------+-----+1--------~---------+------~
~·------------------r-------r-----r--------4~--------~----~
{
{/
r-·----------------~------~r---~r-------~~---------4------~
I
r-----------------~r-------r-----~-------4---------4------~
r-----------------~-------4-----4---------4---------4~------~
r---------------~r------r----~~--------~~--------+-----~
~----------------~-------4-----4---------+---------+------~
r-----------------~------~----~---------+---------+--·----~
,r--------------------r-------r-----r-------~--------~------~
r------------------+-------+-----+--------~---------+------~
AGENDA ITEM: RESERVOIR TENNIS COURT RESURFACING:
RECOMMENDED APPROVAL
BACKGROUND INFORMATION: Reservoir Park Tennis Courts 1 and 2 were
scheduled to be resurfaced in 2015. Due to their current condition, they need to be
repaired now. Court 2 is currently unplayable and the net has been taken down. Court 1
will soon be in the same situation. The other two front courts are on the project list to be
resurfaced in 2015.
We received a proposal from All Weather Courts for $7,400 for court 2 and $4,500 for
court 1for a total of $11,900. The courts would be done in the blue/green color and have
blended lines for junior tennis.
We are also looking into USTA grants to see if there are any funds that could help pay for
this project.
FISCAL IMPACT: The cost of the project would be funded by the tennis fund and
recreation reserves. The tennis fund would provide $6,318 and recreation reserves would
provide $5,582. The tennis fund would then have a $0 balance. The balance in recreation
reserves as of 3/31/14 was $352,903. The recreation fund balance at the end of 2014 is
projected to be $380,125.
STAFF RECOMMENDATION: Staff recommends approval of resurfacing
courts 1 and 2 at Reservoir Park in the amount of $11,900 to All Weather Courts with
funding to come from recreation reserves and the tennis fund.
PREPARD BY: Michael Bruns, Director of Program Services
BOARD ACTION:
Date of Board Meeting: _May 14, 2014
AGENDA ITEM: RESOLUTION NO.14-04, LINCOLN PARK
SKATE PARK DEVELOPMENT, ILLINOIS DEPARTMENT OF
NATURAL RESOURCES OPEN SPACE LAND ACQUISITION AND
DEVELOPMENT GRANT APPLICATION: AUTHORIZATION TO
SUBMIT AN APPLICATION
BACKGROUND INFORMATION: The Board of Commissioners at the April
9, 2014 meeting authorized staff to develop an application to the IDNR/OSLAD Grant
program for funding of Lincoln Park Skate Park Development. The OSLAD Grant
program is a 50/50 cost sharing program. The local entity is required to provide 100% of
the project costs to be followed by a request for reimbursement (50% of eligible costs)
upon completion of the project. Applications for this grant cycle are required to be
submitted by July 1, 2014. Notification of award could come in January 2015 with work
starting in spring of 2015.
FISCAL IMPACT: The estimated project cost is $60,000 with the local cost share of
$30,000. Staff will ask for final approval to submit the OSLAD Grant on June 11, 2014
Board meeting based on the current funds of Adams County Skate Park NFP. Adams
County Skate Park NFP will pay for the entire local cost share.
STAFF RECOMMENDATION: I recommend the Board approve Resolution No.
14-04 authorizing staff to start the district application to IDNR/OSLAD Grant program
for the Lincoln Park Skate Park Development.
BOARD ACTION:
RESOLUTION NO. 14-04
WHEREAS, at the April 9, 2014 regular meeting of the Board of Commissioners of the Quincy
Park District, the Board selected Lincoln Park Skate Park Development as the next public facility
for improvement and authorized staff to develop an application for funding to the
Illinois Department of Natural Resources Open Space Lands Acquisition and Development
Grant program, and;
WHEREAS, Lincoln Park Skate Park Development will include construction of a skate park
facility.
WHEREAS, the District does not have sufficient funds for the cost of the project and requires
assistance from the Illinois Department of Natural Resources in the form of fifty (50%) percent
of the total cost reimbursement based upon approval of the grant application, and;
WHEREAS, the District will have its cost share appropriated and available as the result of
future and locally donated funds.
NOW, THERFORE, BE IT HEREBY RESOLVED BY THE BOARD OF
COMMISSIONERS OF THE QUINCY PARK DISTRICT that the attached Resolution of
Authorization and its provisions and restrictions are approved and adopted, and that the President
of the Quincy Park District Board of Commissioners is authorized to execute and Secretary to
attest to the Resolution of Authorization for submission with the grant application for
Lincoln Park Skate Park Development.
PASSED AND APPROVED THIS 14TH DAY OF MAY, 2014.
AYES:
________
NAYES: ________
ABSENT: ________
APPROVED: ____________________________________
President, Board of Commissioners, Quincy Park District
ATTEST: ______________________________
Secretary, Quincy Park District
AGENDA ITEM: WESTVIEW GOLF COURSE #4 GREEN
REPLACEMENT: RECOMMENDED APPROVAL
BACKGROUND INFORMATION: The renovation of Westview Golf Course #4
Green is a capital project in Westview’s 2014 budget. Plans and specs were prepared, the
project was advertised and bids were opened on April 24, 2014.
The total project budget is $64,000. The engineering and design work cost $4,450.
Three bids were received. One bid was thrown out for not following the proper procedures in
the bidding process. The low bid was from Schaefer-Meyer Seed-Sod Division I, Inc. for base
bid of $58,408 for enlarging and re-contouring the green, installing irrigation, drainage and all
other work included in the plans.
A bid summary is included in the report.
FISCAL IMPACT: The low bid for the project is $58,408 and the design and
engineering is $4,450. The grand total of the entire project is $62,858. This is within the
$64,000 project budget.
STAFF RECOMMENDATION: Staff recommends the board accept the low bid of
$58,408 from Schaefer-Meyer Seed-Sod Division I, Inc. to complete the base bid for
Westview Golf Course #4 Green Replacement.
BOARD ACTION:
WESTVIEW GOLF COURSE #4 GREEN RENOVATION
Larry Denton Golf Course Construction & Renovation
Disqualified
Munie Outdoor Services
$68,615
Schaefer-Meyer Seed-Sod Division I, Inc.
$58,408
AGENDA ITEM: WESTVIEW GOLF COURSE, GOLF CAR BIDS:
RECOMMENDED REJECTION AND REBID
BACKGROUND INFORMATION: Westview Golf Course advertised and
requested bids for the purchase of twenty (20) new gasoline powered golf cars.
Westview purchased twenty golf cars in 2008, 2009 and 2010 in order to rotate the entire
fleet and has budgeted and planned to begin the rotation again. The bids were to include a
cost and a trade in allowance per golf car.
Two bids were received from two different golf car businesses.
Battery Specialist & Golf Cars:
Club Car
Taylorville, IL
E-Z-Go /Division of Textron:
Oswego, IL
Cost per car
Trade-in per car
Total Bid
Cost per car
Trade-in per car
Total Bid
$4,097.85 x 20 = $81,957
$2,086.85 x 20 = $41,737
$40,220
$3,874 x 20 = $77,480
$2,100 x 20 = $42,000
$35,480
A third bidder, TNT Golf Car and Equipment Co., looked at the cars designated for trade-in and
requested a notification when the final bid document was ready. This request was not
communicated to staff coordinating the bid and no notification was sent and no bid was received.
Normally only three bids are received so the loss of this bid represents the loss of one third of all
bids. In order to be fair to all bidders and to insure the bids are competitive as possible, the best
course of action is to reject all bids and to rebid the project.
FISCAL IMPACT: Cost of an additional advertisement is estimated to be $300.
STAFF RECOMMENDATION: Staff recommends the Board reject all bids and
that staff re-bid the project for the June Board meeting.
BOARD ACTION:
AGENDA ITEM: BORN LEARNING TRAIL SIGNAGE ALONG BILL
KLINGNER TRAIL & BOB MAYS PARK: RECOMMENDED
APPROVAL
BACKGROUND INFORMATION: Staff has been approached by the United Way
to install a Born Learning Trail Signage along Bill Klingner Trail and along the sidewalk from
the shelter to the playground in Bob Mays Park.
Born Learning Trail Signage is part of United Way of America’s Born Learning public
engagement campaign. The goal of Born Learning is to help parents, caregivers and
communities create early learning opportunities for young children.
Included in this report are 10 signs and potential locations along Bill Klingner Trail and Bob
Mays Park.
FISCAL IMPACT: None. The United Way is donating all the materials, hardware and
volunteers to install the 10 signs. The total donation from the United Way is approximately
$2,500.
STAFF RECOMMENDATION: Staff recommends the board approve the signage
and locations of the Born Learning Trail from the United Way to be located along Bill
Klingner Trail and along the sidewalk from the shelter to the playground in Bob Mays Park.
BOARD ACTION:
4
Did you know that learning is
happening all the time?
For ways to learn t ogether, just look
for the Born Learning Trail signs.
By playing and exploring you help
young children get ready for success
in school and in life.
Together, you can turn everyday
moments into learning moments.
Happy trails!
Fo r maH· ldl'•lS , VJ !tlt
www.bornteo1rnlng.org.
l
ul
Tell stories about yourself and your family.
Begin with "When I was little .•. "
· Look around for story 1deas. See a bird?
Say, "Once there was a bird named ... "
Have your child help tell the story. Ask,
"What do you think the bird likes to do?"
Trail tip: Storyte.jling can grow a child's abohty
to imagine and listen.
Pretend to move like an animal. Walk like
a duck or jump like a frog.
Walk backwards or skip. Can your child
do the same?
Ask your child to do what you do.
Clap or wave your hands. Point. Smile.
rail tip: Physical activity exercises a child's
body and mind.
Try this:
* Tell stories about yourself and your family.
Begin with "When I was little ... "
* Look around for story i
eas. See a bird?
Say, "Once there was a bird named ... "
* Have your child help tell the story. Ask,
"What do you think the bird likes to do?"
Play hopscotch. Toss a small rock on one
of tho> squ~r s. Then hop over it.
Wave vour arms or tnp your head as
you hop.
Call out a number and ask your child to
tand on ot. Take turns.
Trait tip: Storytelr(!g can grow a child's ability
to imagine and listen.
r
BAA!sht lo you by:
Ten s lhrited hlr lkl.eaa County
For more ideas, visit
www.bomleaming.org.
Try this:
Stand '" the circles. looking at each other.
Make each other sm>lc or laugh.
* Watch
hat yo1..r child I k s to lo. Is rt
ith other lhilure r, looking at
h11gs or headrng for the slide.
playing
Hold hands. give your cnild a hug. a ~mlt~
or a pat on t n~ back.
• Do t.,e t'lmgs your child likes to d ,
•
\ atch, listen and i•drn. Se~ ' hat '/Our
rh.td looks a , talkS about and does
s your cl>rld sldring or pomtmg at
om thrr•g' Ask, " 'hat uo you seer
Try this:
Point to the letters painted on the ground.
Say the sound each letter makes.
Think of words or names that start with
A, B or C.
Point and say, "I see a tree. What rhymes
with tree?" Take turns.
Point to the letters paint ed on the ground.
Say the sound each letter makes.
Think of words or names that start with
A, B or C.
Point and say, "I see a tree. What rhymes
with tree?" Take turns.
Trail tip: Playing with letters and sounds helps
ci-Jildren get ready to read.
for mote- Id e ~
\.1s 1t
www.boml! .trnlnt-OFJ".
rail tip: Playing with letters and soundc; helps
children get ready to read.
AGENDA ITEM: WOMEN’S CITY CLUB PROPOSED RENAMING TO
LORENZO BULL PARK: RECOMMENDED APPROVAL
BACKGROUND INFORMATION: The Lorenzo Bull property at 1550 Maine was
purchased by the Boulevard and Park Association in 1932 with donated funds. These funds were
donated with the understanding that the Lorenzo Bull House would be used as a club house for
the Women’s City Club of Quincy. There is no standard format district sign at the park and
many citizens are not aware that the Quincy Park District is the owner of the property.
Today the property serves as a neighborhood park and hosts the Quincy Art Center in the
renovated carriage house and the Women’s City Club in the Lorenzo Bull House. The house is
available for private rentals.
The most significant historical feature of the site is the Lorenzo Bull House, which dates to the
1850’s. Renaming the site as the Lorenzo Bull Park and installing District signage links it to its
history, reduces name confusion and highlights its function as a public facility.
Both the Women’s City Club and the Quincy Art Center would be listed with sub-sign similar to
those used at All America Park.
FISCAL IMPACT: Signage would cost approximately $3,000.
STAFF RECOMMENDATION: I recommend the Board approve renaming the site as
the Lorenzo Bull Park pending public comments.
BOARD ACTION:
Example of Signage
LORENZO BULL PARK
Women’s City Club
Quincy Art Center
Lorenzo Bull House
Current Sign on 16th Street
AGENDA ITEM: LORENZO BULL HOUSE FEES: RECOMMENDED
APPROVAL
BACKGROUND INFORMATION: The Quincy Park District has agreed to manage
and coordinate the rental of the Lorenzo Bull House for individuals, groups or organizations that
are not associated with the Women’s City Club. We are in the process of finalizing the
coordination needed to complete this change. The target date for the change is Monday, June
2nd.
These rentals have served as a source of income for the club to help pay for the maintenance of
the building. The proposal is to charge a base building rental fee that will go to the Women’s
City Club and hourly fees to cover staffing, cleaning and related costs that will be retained by the
District.
A copy of the proposed fee schedule and refund policy is included with this report.
FISCAL IMPACT: Fees are set to cover costs. There will be no significant net impact to
the District’s budget.
STAFF RECOMMENDATION: The staff recommends the Board approve the Lorenzo
Bull House fees as presented.
BOARD ACTION:
Lorenzo Bull House Fees
Fees:
Base Fee: *
$150 (consecutive day rentals are discounted $50 for additional days)
Hourly Fee:
$30 per hour (1 hour minimum – fee is rounded up to nearest .5 hours)
*Base Fee will be transferred to the Women’s City Club account.
Refund Policy:
60 days or more prior to the event:
30-59 days prior to the event:
10-29 days prior to the event:
Less than 10 days:
75%
50%
25%
0%
AGENDA ITEM: POOL INFORMATION: DISCUSSION ONLY
BACKGROUND INFORMATION: Wavering Aquatic Center was built in 1982
and the slide was installed in 1985.
Staff has gathered information regarding a recent pool facility that was approved in 2012
and completed in 2013 for Urbana, Illinois. There are four options following this report
giving information on the facility ranging from $5.5 million to $9 million. Each option
was presented to the public for their input and the public voted on the final option.
The report includes square footage, construction costs, aquatic features, estimated
recreation holding capacity and the current dollars needed today to construct the pools
from their original date.
Staff has also gathered estimated costs for other features associated in constructing a new
facility. Some of the features would include outdoor fitness stations, shade structures,
aluminum pergola and barbeque grills.
After the pool season is over, staff will gather the number of visitors and all related costs
from the current year and bring this information to the board for their decision on the
future of Wavering Aquatic Center.
A site plan of each pool and listing of development components/costs estimates are
provided as part of this report.
FISCAL IMPACT: The board will need to decide on a referendum amount to build a
new aquatic facility or let the current Wavering Aquatic Facility run its own course.
STAFF RECOMMENDATION: None, this item is for discussion only.
BOARD ACTION:
OPTION 3 CONCEPTUAL REPRESENTATION
NOT TO SCALE
9,300 sq. foot multipurpose leisure pool with zero depth, current channel, two slides
and sprayground
4,600 sq. foot lap pool with 8 lanes and diving well
FlowRider swimming area
Bathhouse $1,239,875
Aquatics $4,261,425
Site support $1,312,800
Total project cost $8,730,000
14
NOT TO SCALE
I
6,000 sq. foot multipurpose leisure pool with zero depth, current channel and
sprayground
5,000 sq. foot lap pool with 6 lanes, diving well, two slides and bowl slide
Aquatics $2,995,975
Site support $976,100
10
NOT TO SCALE
9,200 sq. foot multipurpose leisure pool, 4 lane lap pool with diving board, current
channel, sprayground, and deep well with two water slides
Bathhouse $809,813
Aquatics $2,123,700
Site support $861,400
Vl
FAMILY FUN ZONE CONCEPTUAL REPRESENTATION
NOT TO SCALE
5,100 sq. foot children's pool with zero depth entry and sprayground
5,900 sq. foot leisure pool with 2 slides and current channel with zero depth entry
Outdoor eight lane 25 meter pool with I meter diving board
1,700 sq. foot deep plunge pool with bowl slide
Aquatics $3,341,900
Site Support $1,870,800
52

Agenda/Packet - Quincy Park District

Transcription

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