Read and Translate Notes - Sage College Student Portal

TOTAL ECLIPSE
POCKET GUIDE
CONTENTS
Stentura SRT Clear Memory .............................................................. 1
Stentura 400SRT Light Indicator Table ............................................... 1
Flush Delay ........................................................................................ 1
Read In, Translate Notes, & Separate Files ........................................ 2
How to Create a Realtime File ........................................................... 3
How to Append to a Realtime File ..................................................... 4
General Editing in Hyperkey Mode .................................................... 5
Dictionary Format Commands .......................................................... 7
Speakers ............................................................................................ 9
Header File ...................................................................................... 11
File Management ............................................................................ 12
Create a PDF File ............................................................................. 14
Print ................................................................................................ 15
Getting Help: Help Desk, Sage Lab, Visualizers & Documentation... 16
Total Eclipse Hyperkey Chart ........................................................... 19
Total Eclipse Quick Guide ................................................................ 20
Total Eclipse Commands .................................................................. 22
Revised: 3/24/2014 2:38 PM
1
Stentura SRT Clear Memory
Clear Memory on 400SRT
 If the Red Light is constantly flashing on the 400 SRT, it indicates
that the memory is full
 While holding down the initial STK keys, turn the machine ON
The red and green lights will begin flashing simultaneously
 If you wish to clear the memory, press initial KWR. The red light
will flash, indicating that the memory is being cleared
 If you do not wish to clear the memory at this point, press TPH
to leave the Clear Memory Mode without clearing the memory
Stentura 400SRT Light Indicator Table
 Green Light Status Indicates:
Continuously Lit = Stentura is On
Flashing (400SRT/500 Only) = Battery warning
 Red Light Status Indicates:
Continuously Lit = Successful communications with PC
Off = No or broken communications with PC
Single Flash every 2 seconds = Memory is 80% Full
Double Flash every 2 seconds = Memory is 90% Full

Red and Green Light Status Indicates:
Red Light Flashing/Green Light ON = Memory is Full
Flashing simultaneously = Clear Memory Mode
Alternately Flashing (400/500 only) = Paper spacing set Mode
Note: Battery warning can prevent the Realtime or Read In feature
in the software from working.
Flush Delay
Flush Delay is the amount of time the program will wait before
translating a stroke. If you are attempting to write a two-stroke
outline, you must write the second stroke within this amount of
time, or Eclipse will consider them to be two separate one-stroke
entries. This is measured in milliseconds: the default setting of 2000
is equivalent to two seconds. If multi-stroke words are translating as
individual words, increase this setting.
1. From the Eclipse main menu, hit Alt u for the User Settings
2. Next click on the Realtime tab
3. It is recommended for Theory Students to Increase the Flush
Delay to 3000
4. After Theory Students have increased their speed, they can go
back into the User Settings and decrease the Flush Delay number
back to 2000
2
Read In, Translate Notes, & Separate File
Read in Notes – (This method is used when taking the CA State CSR Exam)
1. Connect the Realtime cable to the computer
2. From the Eclipse Main Menu
3. Hit Alt i for the Read Notes menu
4. Click on the Steno File listed
5. Click the Read button
6. Type in a Filename
7. Hit Enter
8. Next to the Read button it will say ‘Done’
9. Click Close
That’s the reading in steno part. Next translate the notes.
Translate Notes
1. Hit Alt t
2. The Translate Notes Menu will appear
3. Make sure the ‘dot’ is in the Quick Tran circle
4. Click on the Notes button
5. Click and choose the file you just read in and named
6. Click on Open
7. This will take you back to the Translate Notes Menu
8. Click Okay
9. Your steno note file will translate
10. Click Okay on complete
11. You will be in the Editor at this point
12. Hit Ctrl q to quit and save the job
How to Separate Notes in Total Eclipse
After you have read in and translated your notes, if you want to separate a
specific portion of that file, do the following:
1.
2.
3.
4.
5.
6.
7.
8.
Hit Alt e and locate your file and click Open
Place the cursor on the first line of the text that you want to
separate
Next hit Shift and the Down Arrow until you have highlighted all
the desired text
Next hit Alt w
An Open window will appear, and you will need to type in a File
Name at the bottom. You can backspace what is there and type in
a name, such as 3-11-14_Test.
Then click on Open. You will be prompted to Create this File. Click
on Yes. (You will probably need to click Yes 2-3 times – This is a
Windows thing)
Next quit out of the job you were originally in – Ctrl q
At the Eclipse main menu, hit Alt e and locate your file. Select your
file and click on Open.
3
How to Create a Realtime File
Note: Your Steno Writer must be configured to your computer before
starting Realtime. If it is not, then contact the IT department. Your writer
must be plugged into the computer, turned on, and a stroke written on your
writer.
1.
From the Eclipse main menu
2.
Hit Alt t and the Translate Notes menu will come up
3.
Make sure that under the Translate Mode the dot is in Realtime
4.
Click on the Notes button
5.
Type in a File Name, i.e., 2014 03 09_Test
o
6.
This will take you back to the Translate Notes menu
o
7.
Click on Open
Click Okay
On the next menu will appear the buttons: “Last, First, Other”
o
Click on the Last Button
8.
You are now in Realtime, ready to write
9.
To Exit Realtime and save your file, Hit Ctrl q and follow the
prompts.
 To Edit the job, from the Eclipse Main Menu, Hit Alt E
A dialog window will appear, and you will see your files. Locate
your file and double click on it to open. Begin editing your file.
When you have finished editing your file, hit Ctrl q to quit out
and save the file.
4
How to Append to a Realtime File
Note: Your Steno Writer must be configured to your computer before
starting Realtime. If it is not, then contact the IT department. Your writer
must be plugged into the computer, turned on, and a stroke written on your
writer.
Use this feature when you have previously quit out of a file and want
to continue adding to the same file
1.
From the Eclipse main menu
2.
Hit Alt t and the Translate Notes menu will come up
3.
Make sure that under the Translate Mode the dot is in Realtime
4.
Click on the Notes button
5.
Choose the File Name you were previously working on
o
6.
This will take you back to the Translate Notes menu
o
7.
Click on the Append button
On the next menu will appear the buttons: “Last, First, Other”
o
9.
Click Okay
On the next menu will appear the buttons: “Append,
Retranslate, Cancel”
o
8.
Click on Open
Click on the Last Button
You are now in Realtime, where you previously left off
10. To Exit Realtime and save your file, Hit Ctrl q and follow the
prompts.
 To Edit the job, from the Eclipse Main Menu, Hit Alt E
A dialog window will appear, and you will see your files. Locate
your file and double click on it to open. Begin editing your file.
When you have finished editing your file, hit Ctrl q to quit out
and save the file.
5
General Editing in Hyperkey Mode
Auto Magic (located on left column): Gives you a list of the 10 most
likely commands or options that you might want to use for editing
HyperKey Mode: In Hyperkey mode, (See Hyperkey Chart), all your
keys on your keyboard are commands, as well as the uppercase keys
(Use shift key with letter keys to get uppercase letters.) Hit ALT z or
click on the Hyperkey Icon on Toolbar to go in and out of the
Hyperkey Mode
Basic Commands - (Additional commands, see page 19-23)
Dictionary Entries
Ctrl g = surrounds 1 outline in Realtime or edit mode. Continue to hit
Ctrl g to surround multiple stroke words.
TYPE IN TEXT, THEN HIT THE ENTER KEY, WHICH PUTS ENTRY IN
MASTER DICTIONARY AND GLOBALS TO THE END
Ctrl d = manually adds a dictionary entry from anywhere in Eclipse
Movement Commands
Hyperkey mode: i, j, k, l = up, down, right, left (See command list for
additional movement keys.)
Shift j, l = right, left by one character at a time
Alt g = Go to page and line number
Deleting
Ctrl y = deletes a line
Hyperkey d = deletes a word
Hyperkey z = undo delete
Note: Hyperkey z will not undo a deleted line that has a paragraph,
such as a Speaker, Q or A
Inserting a line
Shift F5: Creates blank lines – (Also F8: All the paragraph style
choices to insert different paragraph lines)
Ctrl p = Makes a new paragraph while editing
Ctrl j = Join a line
Place cursor at the beginning of the line or word that you want to
join and hit Ctrl j

Enter Key will just move the cursor down the line. It does not
create a blank line unless you are on the very last line of the
transcript.
6
General Editing in Hyperkey Mode
Spell Check
Alt s = Spell check a word. If correct, it appears in lower left-hand
corner. Hit Alt s again to get alternate words.
Shift Alt s = Whole document spell check
Additional Basic Commands in Hyperkey Mode
‘ ~ = adds: s, ‘s, s’, and other endings (toggle)
w = adds word endings
m = Mark text and then, - key to stitch one word, mark several
words and hit “ to quote text, mark 2 words use - key to hyphenate
between words, mark word(s) and use spacebar to join or separate
Alt 1 – Alt 4 = insert words: okay, all right, you know, uh-huh
Shift S and s = shave last letter of word
Shift Z = takes the cursor back to the last point of edit
Inserting, Replacing and Deleting Punctuation
, . ? ; : - -- (All punctuation will insert, replace, or delete by
placing the cursor on the word after where you want the
punctuation and then hitting that punctuation key to:
1. Insert
2. Hitting same punctuation key to delete
3. Hitting different punctuation key to replace
Choosing a conflict
When you see a conflict such as: \earn\eastern
Place the cursor at the beginning of the conflict and then hit number
1 or 2 based on the word usage in the conflict choice.
Typing in Text In HyperKey Mode
Inserting a word
1. Place cursor where you want to insert the word.
2. Hit Hyperkey n
3. Type in your word
4. Hit the space bar
5. Hit Enter
Replacing a word
1. Place cursor on the word you want to replace.
2. Hit Hyperkey n
3. Type in your word
4. Hit Enter twice
7
Table of Standard Dictionary Format Commands
Dictionary Entries/Special Entries
When making certain dictionary entries (Ctrl g), the following dialog
window appears. Located on the bottom right corner is the Special
Entries drop-down menu. These entries pertain to dictionary format
commands and give you a quick way to properly enter these
dictionary syntax commands for the types of entries listed below.
Typically these entries are Speakers, Q, A, punctuation, numbers,
conflicts, deleting spaces, locking text, prefix and suffix.
List of Dictionary Format Commands

\ Use between each word to make an conflict dictionary entry
o \there\their\they’re Example of a conflict

{^} delete space, can be used with text (e.g. prefixes and
suffixes)
o Dictionary Entry: {^ing} {re^}

{-|} capitalize the next word or {|-} capitalize the previous word
o Dictionary entry (Cap previous): \street\{|-}Street
o Dictionary entry Cap Next): Mr.{~}{-|}

{~} insert a lock-space (nonbreaking space)
o Dictionary entry: Mr.{~}Brown, Los{~}Angeles,
Mr.{~}{-|}

{&text} glue entry for alphabet - Glue entries stick to each other
o (&A}{&B}{&C} will translate as ABC
o (&-a}{&-b}{&-c} will translate as A-b-c
8
Table of Standard Dictionary Format Commands
List of Dictionary Format Commands

{Q} question paragraph
o Dictionary entry for misstroked STKPWHR

{A} answer paragraph
o Dictionary entry for misstroked FRPBLGTS

{S:name} speaker with “name” label paragraph {S:MR. STPHAO}
o Dictionary entry for misstroked STPHAO, EUFPLT,
SKWRAO, and EURBGS

{N} start a new paragraph using the continuation
o Dictionary entry for PRAF/PRAF

{<filename} Include the file specified
o Dictionary entry for KOFR/KOFR = {<Cover}

{#N} Converts a number to a digit
o Dictionary entry: \exhibit\Exhibit{#N}
o Dictionary entry: \number\No.{#N}

{.} period (no space to the left, two to the right, capitalize the
following word)

{?} question (no space to the left, two to the right, capitalize the
following word)

{,} comma (no space to the left, one to the right)

{;} semicolon (no space to the left, one to the right)

{:} colon (no space to the left, two to the right)

{-} hyphen (no spaces on either side)

{--} dash (user-definable format. Usually a lock-space to the left)

{"} quote (alternates left and right)

{'s} apostrophe “s” (’s)
9
Speakers
Speaker Dictionary Entries
Dictionary command to enter and untranslated or misstroked steno
speaker into your dictionary:
Steno: STPHAO
English: {S:MR. STPHAO}
Every Speaker ID in steno that is a perfect steno stroke or misstroked
must be put into your dictionary with the above format. For each
steno outline, you would have a different entry.
Example: STPHAO = {S: MR. STPHAO}
EUFPLT = {S: MR. EUFPLT}
EURBGS = {S: MR. EURBGS}
SKWRAO = {S: MR. SKWRAO}
After all your speakers are properly in your dictionary (at least 1 of
each), you can use the following commands to replace them for each
transcript. You must first change them from their “generic” form,
MR. STPHAO, to the name of the attorney.
Changing Speakers from their “generic” form on each transcript:
1.
2.
3.
4.
5.
6.
Hit F2 from any location in the transcript
The Speaker Table will appear
Click on the desired Speaker MR. STPHAO and highlight
a. Click the Change Button
Type in the name of the attorney under current, i.e.,
MR. JONES
a. Hit Enter
Next, click on ‘All’
Now you change the next speaker with the same method
until they are all changed.
When you are finished, CLICK ON THE ‘X’ -- NOT ON ‘OKAY’
10
Speakers
Inserting Speakers, BY LINE, Q and A
When you did not stroke a Speaker, BY LINE, Q or A, use the
following method:
Insert a Speaker:
o Place cursor where you want the speaker
 Hit F2
o Click on the desired speaker, click Okay
Insert a Q
o Place cursor where you want the Q
 Hit F3
Insert an A
o Place cursor where you want the A
 Hit F4
Insert a BY LINE (Only a “Q” on the line)
o Place cursor at the end of the previous line
 Hit F2
o Click to highlight speaker and click Okay
Insert a BY LINE (Only a “Speaker” on the line)
o Place cursor on the first word after the speaker and
 Hit F3
Replacing Speakers, Q and A
With the cursor anywhere on the paragraph hit the following keys to
replace any existing Speaker, Q or A:
Replace with Speaker
Ctrl 0 - THE WITNESS:
Ctrl 1 - Ctrl 6 and Ctrl 9 (Hit F2 to view list of speakers)
Ctrl 8 - THE COURT:
Replace with Q
Shift Q
Replace with A
Shift P
11
Header File
Student Name
Date – Test
Speed, Pg. #
Instructor
Specific files and setup are needed to use the Header File. If a
student does not have the necessary files, they can get them while in
the TP I class, from the IT department or submit a Help Desk ticket –
(See Page 16 on how to Submit a Help Desk ticket)
1.
2.
3.
4.
From the Eclipse main menu, hit Alt e, and open your desired
homework file
Next, hit Alt r to read in the file called “Header”
To fill in the fields (blue boxes), hit Ctrl e
A Fill in the Blank box will appear, and you can type in the
desired information; or a List File will appear, and you can
choose from the list or type in the desired information for that
field
Note, if you delete out one of the lines and need to reinsert the line,
do the following:
1.
2.
Hit F8 on the line
When the Pick One menu appears, scroll down and highlight the
paragraph style “AdminHeader” and then click OK
a. This will insert a line that is flush right with the correct
margins
If you need to insert a Header for Qualifiers, do the following:
1.
At the top of your document, cursor on Line 1, hit Alt n and then
highlight Header and click OK
a. Make sure you are not in Hyperkey Mode (Click on the
Hyperkey icon or hit Alt z to get out of the Hyperkey Mode
b. You can now type in your text for your Header. For
example: Name, Day/Night Qualifier, 3/24/2014.
At the CSR exam, the Header information needed will be
provided by the proctors
12
File Management
Copy Out Dictionary or Files
Hint: Before you copy out your Main Dictionary, hit F9, then enter to
check the name of your Main Dictionary. Ctrl q to quit out and save
dictionary.
Copy out Dictionary or Files
1.
2.
3.
4.
5.
6.
7.
8.
Put your flash drive into your computer
From the Eclipse Main menu, hit Ctrl f
The File Manager menu will open up
Click and check the box next to the files you want to copy out
(your dictionary name or file names)
After you have put a check next to the files you want to copy out
Click on the ‘Copy to’ button on the left column
From the List, scroll down to Browse, click Okay, scroll down and
locate your Flash Drive, and click Okay.
Exit out of Eclipse and go to Computer (Windows 8, click on the
folder on the task bar) and click and open your flash drive to
make sure you have properly copied out your Main dictionary to
your flash drive.
Copy in Dictionary or Files
1.
2.
Put your flash drive into the USB port in your computer
Go to Computer (Windows 8, click on the folder on the task bar)
and double click on the removable drive
3. Locate your dictionary (file name with the open book icon) or
files (file name with the blue book icon) and click and highlight
4. Hit Ctrl c
5. Exit Computer menu
6. Next go into Total Eclipse
7. From the Eclipse Main menu, hit Ctrl f
8. The File Manager menu will open up
9. At the top of the menu, click on the button called “Explore”
10. When that window opens up, hit Ctrl v (to paste files)
11. At the Eclipse main menu, hit Alt e, locate your file, and open
12. To print your document (Click on File, print)
13
File Management
Dictionary Setup
If you have copied in your dictionary, you will also need to do the
following steps:
Set up your main dictionary in your user
(For use with those students using school lab computers)
1.
2.
3.
4.
5.
6.
7.
From the Main Eclipse menu, hit Alt u
From the User Tab, click on the Dictionaries button
Click on the dictionary listed for Main (even if it is the same
name as your main dictionary)
Click on the Change button. When the menu opens, find your
dictionary; highlight it, and then click Open
Click Okay at the Open Window
Click Okay at the User Settings menu
Exit out of Eclipse and then go back in and hit F9 and make sure
your dictionary appears.
Delete Files
1.
2.
3.
4.
5.
6.
From the Eclipse Main Menu, hit Ctrl f
The File Manager menu will open up
Click and check the box next to the files you want to delete
On the left column, click on the Delete button
You will be prompted if you “Really Want to Delete” the files,
check the file name to confirm it is the file you want to delete,
and then hit the Yes button
Your deleted files will be sent to the recycle bin on the Windows
Desktop, so you will need to, on a regular basis, Empty the
Recycle Bin
14
Create a PDF File
Create a PDF document from your text and notes files
Create a PDF document from your Notes files
1. Click on the “Notes” icon on the toolbar
2. When you click the Notes button, it will open the directory on
your computer where the Total Eclipse Notes files are stored.
3. Select your desired Notes file and click Open.
4. Hit Alt o
5. On the Print menu, you will see your notes on the screen
6. On the Printer Name drop menu, select CutePDF Writer
 Click Okay
7. On the next screen will appear “Notes output.”
 Leave all the boxes unchecked and click Okay.
8. At the Print menu, click Okay.
9. On the Save In menu, in the File Name box, type in a file name
10. In the Save In box, click the location that you would like to save
your PDF, for example:
 Documents, Desktop, Flash drive
11. Click on Save
Create a PDF document from your Text files
1. From the Eclipse main menu, hit Alt e
2. Select your desired text file and click Open
3. Hit Alt o to print
4. On the print menu, click on the Setup button and change the
printer name from the drop down list to Cute PDF and click
Okay.
5. At the Print menu, click Okay.
6. On the Save In menu, in the File Name box, type in your desired
file name
7. In the Save In box, click the location that you would like to save
your PDF. For example:
 Documents, Desktop, Flash drive
8. Click on Save
15
Print
Printing from your laptop or school lab computer
From Laptop
5.
6.
7.
8.
From the Eclipse main menu, hit Alt e and select and open the
file you want to print
Hit Alt o
The print menu will appear.
Click Okay to print All, click on the Current button for the current
page, or enter in the Print Range for specific pages to print.
From School Lab Computers:
1.
2.
3.
4.
5.
6.
7.
Copy out your file to your flash drive (See Copy out File
instructions – Page 12)
Load your flash drive into the school lab computer
Copy your file from your flash drive (See Copy in File instructions
– Page 12)
From the Eclipse main menu, hit Alt e, and select and open the
file you want to print
Hit Alt o
The print menu will appear.
Click Okay to print All. Click on the Current button for the
current page or enter in the Print Range for specific pages to
print.
16
Getting Help
Submit a Help Desk ticket
Go to sagecollegemail.com and select the Help Desk icon at the top
of the screen and choose the Total Eclipse category when filling out
the form
Instructional Videos – Sage Lab
1. Go to sagecollegemail.com
2. Click on the SageLab link and log in
3. Click on the Library button at the top of the screen
4. Click on the Training/Other option
5. Click on Total Eclipse
On the right menu, you will see a list of Total Eclipse topic
instructional videos
The following is a list of recommended beginner videos to view in
Sage Lab:







Read In and Translate Notes
Create a Realtime file and Append a Realtime file
Basic Editing in Total Eclipse
Total Eclipse Speakers
Create PDF
File Management: Copy out/in and delete dictionary or files
Header File
17
Getting Help
Total Eclipse Visualizers
From the Total Eclipse main menu, click on the Visualizer icon on the
Toolbar. The Visualizer menu will appear.
In the lower list, click on the following recommended Visualizers:
F3 Basic Transcript Production
 Auto Magic Overview
 D – Read Notes from Steno Machine
 E – Translate Notes: General Options
 G – Alt T to Start Realtime Translation
 J – Hyperkeys
 N- Global Magic
 O – The “Special Entries” List and Globaling Shortcuts
 Q – Conflicts
 T – Oops and Delete
 W – Spell check, Definitions
 X – Printing a Draft or Final Copy
 Z- The Eclipse File Manager
In the lower list, click on the following recommended Visualizers:
4 General Editing
 D – Add lines and paragraphs
 E – Oops and Delete
 I – Adding Speakers: The Speaker List
 K – Dictionary Entries for Speaker Identification
 L – Changing Speaker Paragraphs to Speaker Identifiers
18
Getting Help
Total Eclipse Visualizers
From the Total Eclipse main menu, click on the Visualizer icon on the
Toolbar. The Visualizer menu will appear.
In the lower list, click on the following recommended Visualizers:
5 Mostly Globalling
 B – Basic Global Replacements
 C – Global Magic
 D – The Special Entries List
In the lower list, click on the following recommended Visualizers:
8 Proofreading, Printing, ASCII & PDF Files
 A – Spell check
 E – Printing a draft or final copy
 P – PDF Files
In the lower list, click on the following recommended Visualizers:
9 File Management
 Copy or Move Files
 L – Deleting Files
Total Eclipse Documentation
From the Total Eclipse main menu, click on the Help pull-down menu
(Not the Help icon), and then click on Eclipse Documentation
View/Print the following documents for editing references:
 Total Eclipse Hyperkeys
 Total Eclipse Quick Guide
 Total Eclipse Commands
 Total Eclipse Manual
19
Total Eclipse Hyperkey Chart
20
Total Eclipse Quick Guide
21
Total Eclipse Quick Guide
22
Total Eclipse Commands
23
Total Eclipse Commands