participant handbook

Du 23 au 30 juillet 2016
le rendez-vous espace étudiants
Camp militaire
de Ger du 1 er RHP
(Régiment de Hussards Parachutistes)
Quartier Dartencet
64530 GER
43° 14’39.5’’N0°02’29.0’’W
PARTICIPANT HANDBOOK
Ger camp
and C’Space
For the 53rd edition, the C’Space tlakes place at
the foot of the Pyrenées, on the military camp
to Ger - 1st PHR (Parachute Hussars Regiment).
The C’SPACE reception desk is opened from
9 am to 7 pm, so you have to arrive at the
C’Space within this time slot !
You’ll be given a badge on arrival, so please do
not lose it, and wear it visible so the soldiers or
the staff of C’Space could check your identity inside the site at any moment.
Your car, once discharged, have to remain on the
car park located at the Ger camp entrance (outside of the site). You can also get around the site
by bike (respecting the traffic laws), or by foot.
Once you enter the site, please follow the directionnal arrows. They will head you to the « Bâtiment des clubs » (Clubs building, also called
BAF), close to the car park.
It’s prohibited to move on the Ger camp after
2 am. During the day, a shuttle service, for suscribers only, is set up to access the launch area,
which is about 3 km away from the Life base.
First of all, you are obliged to go to the C’SPACE
reception [2] to check details and assign your
room.
The places marked
[n] could be found
on the last page of this
document, on the Life
base map of C’SPACE
2016.
You will be given a bag containing this participant
handbook, paper version, and the C’Space document you will need.
Finally, a stall in the Clubs building will be assigned to you at this moment.
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GUIDE DU PARTICIPANT I C’SPACE 2016
Vos rendez-vous à ne pas manquer
Samedi
23 juillet
Dimanche
24 juillet
Lundi
25 juillet
Mardi
26 juillet
Cérémonie
ouverture
Cansat
8h-9h
Lancements
minifs
et
Présentation
fusex
Cansat
ACCUEIL
Qualification
Cansat
10h-12h
15h-16h
Your practical
information
ACCUEIL
Qualification
Cansat
Essai en vol
Cansat
Lancements
minifs
et
fusex
Largage
Cansat
17h-18h
18h-19h
Résultats
Cansat et
remise des
prix
Présentation
sécurité pour
responsable
clubs
Présentation
sécurité pour
tous
Lancements
minifs
et
fusex
• Premises and equipment : please ensure to give
back your room as clean as you found it upon
arrival. Especially keep the floor clean and empty the trashes
The accomodation buildings [3-4-5-6-7] are located 100 m from the Final Assembly Building
(BAF - Clubs building).
• The 3 m safety distances around the fences :
signs «beware of the dogs» are situated around
the camp
Every room is composed of 6 beds, and individual lockers. Showers are separated from the
rooms and accessible from the corridor.
• The formal prohibition of smoking inside the
premises
Day of departure, sheets, blankets, bolsters ,
mattress’ mobile pillowcases, mobile pillow bolsters, have to be brought down on the ground
floor; the mattress cover have to be left on the
mattress.
The safety instructions, especially during an evacuation in case of fire, are displayed in each building next the evacuation plans. Please, observe
the safety instructions displayed in each building
next to the evacuation plans to make this event
a success.
Concerned for the preservation of the accomodation quality, you have to respect :
Lancements
minifs
et
fusex
17 h :
Cérémonie
d’ouverture
Lancements
minifs
et
fusex
Accueil VIP
Echange en
salle de conf. et
visite du BAF
Lancements
minifs
et
fusex
Derniers
lancements
minif et
fusex
Lâcher du ballon
et visite ZAS
avec les VIP
Lancements
minifs
et
fusex
Débrief.
clubs Cansat
19h20h30
DÎNER
20h3000h
ACCOMMODATIONS
Vendredi
29 juillet
DÉJEUNER
12h-14h
14h-15h
16h-17h
Jeudi
28 juillet
PETIT DÉJEUNER
7h-8h
9h-10h
Mercredi
27 juillet
Soirée de
clôture
Ce planning est provisoire, certaines activités peuvent être rajoutées ou remplacées.
YOUR ACCESS TO THE RESTAURANT
FOR YOUR ARRIVAL AND DEPARTURE
All meals are taken at the Ger camp restaurant at the
following times :
Remember your train and airport shuttles practical information for your departure...
• Breakfast : 7 am to 8.30 am
• Lunch : 12 am to 2 pm
• Dinner : 7 pm to 8.30 pm
Tarbes train station – GER Camp
Shuttles at 1.30 pm and 3.30 pm on
Saturday 23rd
GER Camp – Tarbes train station
Shuttles at 9.15 am and 1.30 pm on
Saturday 30th
Lourdes/Tarbes Airport - GER Camp
Shuttles at 11.30 am and 4.30 pm on
Saturday 23rd
GER Camp – Lourdes/Tarbes Airport
Shuttle sat 10.30 am on Saturday 30th
Note : Personne ne sera accepté après 20h30.
APPOINTMENTS TO REMEMBER!
Monday 25th at 6 pm:
Inauguration of the C’Space 2016 outside of the

clubs building (BAF [10]).
• Be quiet in the rooms and corridors after 10pm
Wednesday 27th at 12 am:
CanSat’s award ceremony.

• The authority of the organizing staff. It will garantee your comfort and safety, so please be
cooperative and courteous when it intervenes
Friday 29th, from 8 pm:
Closing evening on the «Beach» theme.

YOU CAN PARTICIPATE TO THE EVENT’S
LIFE!
An entertainment team is here during all the week to
set up various activities, games, and other challenges.
You also can participate by contacting our team.
Program: awards, best videos of the week, festive
meals, music...
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GUIDE DU PARTICIPANT I C’SPACE 2016
GUIDE DU PARTICIPANT I C’SPACE 2016
The launch
area
Lighters or other elements generating fire or
heat as well as mobile phones (even turned off)
must be deposited in the club tent in a box provided for this purpose before entering the pyrotechnic zone.
The launch area, located about 3 km from the
Life base, is accessible by shuttles, and also by
your own by club’s car for the launch date.
Rockets launches take place from monday afternoon to friday morning : flights’ schedule is
based on the qualifications. The last qualified
could be enable to launch, if every other launch
window is already taken, especially in case of bad
weather.
To retrieve the rockets, it will be necessary to wait
for the last launch window (if timing and weather
permit it), in the presence of at least one person
in charge of the Operating pole.
BEWARE
On the launch area, different security zones are
identified. For each area, respect the safety instructions given by the operational teams.
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GUIDE DU PARTICIPANT I C’SPACE 2016
GUIDE DU PARTICIPANT I C’SPACE 2016
Safety zones respect
• Don’t overload electrical outlets : you will use
strips with breakers for computers and mobile
phones
• Wear clothes adapted to your activity
• Pay attention to safety officers’ instructions
(wearing a yellow armband) and given by the
sound system around
To respect the environment
• Respect the delimitation areas
• Observe sorting
• Don’t come back or leave an area without being
authorized by a security officer (yellow armband)
• Disconnect the DIY equipment once the work
completed
• Public and visitors must stay in the public area,
bounded by barriers and construction tape (red
and white)
• Turn off the lights, computers, printers...after
your activities done.
• The use of media (mobile phone, radio, walkie-talkies, etc.) s prohibited in the pyrotechnic
area.
For everybody’s comfort
No noise at night : avoid discussions in the corridors and noise during sleeping hours, including
between the buildings.
Consignes
de sécurité
Objects
• It is strictly forbidden to touch and keep any
suspicious object found on the ground. Tell
someone who’s wearing a yellow armband
SAFETY RULES ON THE LAUNCH PAD
SAFETY INSTRUCTIONS
• Only access the areas
where you are allowed to
go
Preventive measure against fire
To make the evacuation easier
• Avoid open flames
• The exits must remain free. Be careful that no
material, furniture, objects obstructs an exit
• It’s forbidden to drink and eat on your working
desk : take a break !
• Inside the rooms, every corridors between beds,
chairs and tables must remain free (no furniture,
equipment, etc.)
In case of fire in a building
1. Keep calm
2. Go to the rassembly point as described on the
escape plan, located in each building
• No smoking (even with electronic devices)
• Be careful of your electrical devices (no auxiliary
heating, etc.), use the available electrical connections
• Minors must be accompanied by their supervisors
The Ger Camp is a military area which has several zones strictly closed to traffic. It is therefore essential to follow the safety rules below.
To retrieve the rockets
Shifting
• Wear your own C’Space badge inside the camp
• All recoveries are realized under the accompanist’s responsibility
• During your moves (walking or two wheels vehicules) : always stay on marked paths and roads
• It is absolutely forbidden to go for a recovery
on his own !
• The only motorized vehicles allowed to go to
the launch area are the organization vehicles
(identified)
• It is forbidden to climb/ride on a high support
(ladders, trees, etc.).
• Park only on the authorized zones
3. Listen to the instructions of the organizing and
rescue teams.
• You must respect the traffic laws, speed limits,
and bans in hazardous areas (even by bike)
• Use the ashtrays to throw your cigarette butts
To avoid accidents
• Throw out your debris and combustible waste
(rags, etc.) in the hazardous materials tanks in
the Clubs building (BAF [10])
• Observe the wearing of Personal Protective
Equipment.
• It is forbidden to ride in transport trailers, all
loads must be secured.
• Avoid to carry heavy loads by yourself : ask for
help
• Do not leave your devices plugged into the
rooms when you are out
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GUIDE DU PARTICIPANT I C’SPACE 2016
GUIDE DU PARTICIPANT I C’SPACE 2016
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GUIDE DU PARTICIPANT I C’SPACE 2016
GUIDE DU PARTICIPANT I C’SPACE 2016
Interdit *
Interdit *
2. Personnel militaire informé du risque pyrotechnique
Cf. conditions
requises
Interdit *
Sur autorisation formelle de la cellule tir.
Pour les cas non traités par ce référentiel, les décisions relèvent du CDC après recueil de l’avis du SID
Cf. conditions
requises
Information sur le risque pyrotechnique,
conduite à tenir face au danger.
Sur autorisation formelle de la cellule tir.
Information sur le risque pyrotechnique,
conduite à tenir face au danger.
Sur autorisation formelle de la cellule tir.
Sur autorisation formelle de la cellule tir
1 et 2
Cf. conditions
requises
Cf. conditions
requises
Conditions requises
Rouge
Risque pyrotechnique
avéré
Cf. conditions requises
Cf. conditions
requises
Cf. conditions
requises
1 et 2
1. Personnel militaire spécifiquement qualifié (ex NEDEX, ...)
Circulation
« hors piste »
Circulation sur
voirie, piste
Cf. conditions
requises
Interdit *
Activités militaires /
manœuvres
Activités militaires /
Tirs
1
Orange
Risque pyrotechnique
probable
ZONES (HORS CAMP BÂTI)
Rouge
Risque pyrotechnique
avéré
Personnel
militaire
*Sauf autorisation express du chef de corps
Catégories de
personnel
Circulation
(hors manœuvres)
Activités
Catégories de
personnel
PIECE JOINTE N°1
/1er RHP/BOI/INS/GER
REFERENTIEL D’ACCES AU CAMP DE GER
à la NE n°
PIECE JOINTE N°2
à la NE n°
/1er RHP/BOI/INS/GER
ZONAGE DU CAMP DE GER
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GUIDE DU PARTICIPANT I C’SPACE 2016
GUIDE DU PARTICIPANT I C’SPACE 2016
Notes
Your useful
addresses
DIY STORES
• Bricolage Leclerc CDA SO
Route de Pau, 65420 Ibos
+33(0)5 62 90 68 40
• SAVFIMA – quincaillerie
Rue de la Poste 65420 Ibos
+33(0)5 62 90 08 71
• Mr Bricolage
Centre Commercial - Route de Pau,
65000 Tarbes - +33(0)5 62 44 09 44
MAGASINS D’INFORMATIQUE
• Micro Récup
17 rue du cimetière de la sède, 65000 Tarbes
+33(0)5 62 93 76 43
• Équipement informatique
6 rue André Breyer, 65000 Tarbes
+33(0)5 62 93 95 74
GRANDE DISTRIBUTION
• E. Leclerc
Route de Pau, 65429 Ibos
+33(0)5 62 90 62 62
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GUIDE DU PARTICIPANT I C’SPACE 2016
Notes
Notes
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GUIDE DU PARTICIPANT I C’SPACE 2016
GUIDE DU PARTICIPANT I C’SPACE 2016
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Entrée du site
2
8
1
4
3
1.
2.
3.
4.
5.
6.
7.
12
14
Poste de contrôle
Accueil
Hébergement
Hébergement
Hébergement
Hébergement
Hébergement
13
11
8.
9.
10.
11.
12.
13.
14.
Restaurant
Salle de contrôles
Bâtiment des clubs
Salle de vol simulé
Espace communication
Espace CanSat
Parking
Numéros d’urgence : 18
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5
9
10
Pôle multimédia 2016-216 - CNES Toulouse. © Photos : CNES et Planète Sciences
Pau
Tarbes
ou 112
C’Space life base map
Accès en
zone de
lancement