August 11-14, 2014 Von Braun Center Huntsville

Transcription

August 11-14, 2014
Von Braun Center
Huntsville, AL
scsworx
10446 County Line Road Madison, AL, 35756 / P.O. Box 69 Madison, AL 35758
Ph: 256-461-8815 / Fx: 256-461-7720
www.scsworx.com
August 11-14, 2014 - Von Braun center - Huntsville, AL
Show Information
Section 1
Marshaling Yard Information
Section 1
Frequently Asked Questions
Section 1
Targeted Move-In/Out Information
Section 1
Exhibitor List & Numbered Floor Plans
Section 1
2015 Registration Information
Section 1
Order Recap
Section 2
Payment Policies (Payment by credit card)
Section 2
Furniture & Accessories Order Form
Section 3
Carpet Order Form
Section 3
Booth Cleaning Form
Section 3
Plant Order Form
Section 3
Audio Visual Order Form
Section 3
Rental Booth Order Forms
Section 3
Signs & Graphics Order Form
Section 3
EAC Notification
Section 4
Labor Order Form
Section 4
Forklift Order Form
Section 4
Rigging
Section 4
Shipping Information
Section 5
Material Handling Order Form
Section 5
Shipping Labels
Section 5
Additional Service Providers
(Shipping, Lead retrieval, Electrical, Internet, etc.)
Section 6
scsworx
Mail:
P.O. Box 69, Madison, AL 35758
Fax:
256-461-7720
Phone Calls:
256-461-8815
TABLE OF CONTENTS
Space & Missile Defense Symposium
Page 1
August 11-14, 2014 - Von Braun Center - Huntsville, Al
SECTION ONE
Show Information
Deadline Dates
Targeted Move-in/Out Information
Frequently Asked Questions
Marshaling Yard Information
Exhibitor List & Numbered Floor Plans
scsworx - www.scsworx.com
Mail:
P.O. Box 69 Madison, AL 35758
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 2
SCSWORX is pleased to be the Official Service Contractor for the Space & Missile Defense Symposium &
Exhibition.
Enclosed are the order forms for materials and services you may require for your upcoming event. We ask
that you read the enclosed information carefully, and return the completed forms, along with payment, to
our office. Advance Price Deadline: July 25, 2014
Any order received after August 5, 2014 will be filled as an on-site order, subject to availability.
If you require additional services (AV, Labor, Portable Booths, Graphics, etc) that are not included in this
packet, please call the office for pricing. 256-461-8815
Booth Equipment
Each 10'x10' booth will be provided with 8' tall back drape in Red/White/Blue, 3' tall
side drape in Red or Blue, (1) 6' skirted table, (2) folding chairs, (1) wastebasket
and (1) company I.D. sign.
SHOW INFORMATION
Exhibit Hall Carpet
The South hall will have blue aisle carpet. The South Hall corridor is fully carpeted, with beige patterned
carpet (no pad). There will be no booth carpet provided unless provided by exhibitor, or ordered through
scsworx (see form later in this packet).
Advanced Discount Deadline
To receive the advanced order discount, SCSWORX must receive the order with payment before or on the
Advanced Deadline of July 25, 2014. Any orders received after the deadline or without payment will be
charged standard pricing and are subject to availability.
Labor
SCSWORX will only guarantee the starting time for installation labor for advance paid orders with a start
time of 8 a.m. Start times after 8 a.m. will be filled as close to the requested times as possible. Floor orders
will be filled after all advance orders. Dismantle labor will be provided as soon as ALL empty containers
have been returned to the exhibitor's booths.
Calendar of Deadline Dates
Deadline Date
7/18/2014
7/25/2014
7/25/2014
7/25/2014
7/25/2014
7/25/2014
Order Form
Lead Retrieval - Early Bird Discount (send directly to MGL)
Furniture and Accessories, Carpet, Booth Cleaning, Plants
Audio Visual, Portable Displays, Signs and Graphics
Rigging Form, Forklift Rental, EAC Form, Labor Order (estimate)
Section
Section 6
Section 3
Section 3
Section 4
Material Handling Form - Shipping to warehouse: Materials accepted 07/16 08/02. Shipping to show site: Materials accepted 8/11 only (except targeted
move-in). Refer to Material Handling and Shipping Information
Internet Service, Phone Service, Other Utility Service (VBC)
Section 5
Section 6
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 3
CANCELLATIONS
Any orders cancelled on or before July 25, 2014 will receive a 50% refund. There will be no refund
for orders cancelled after July 25, 2014.
QUESTIONS / ASSISTANCE
If you have any questions, please call SCS at 256-461-8815. Or email [email protected].
Please direct any onsite questions to the SCS service desk.
ELECTRICAL AND TELEPHONE
Orders for electrical and telephone services should be made directly through the Von Braun
Center. For forms regarding electrical or telephone, please call the VBC at 256-551-2377, or see
the forms in Section 6 of this packet.
SHOW INFORMATION
RIGGING
All hanging signs/banners MUST be shipped to the advance warehouse to arrive no later than
August 1, 2014 and must be clearly marked as a hanging sign. (Separate hanging sign labels are
provided in the shipping/material handling section of this packet.)
Hanging signs arriving after the deadline, improperly labeled or without a rigging order will be hung
at the discretion of SCS and the VBC. Please fill out the rigging order form found in Section 4.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 4
EXHIBITOR MOVE-IN
Saturday
August 9, 2014
8 a.m. - 11:30 a.m. (Targeted move-in only)
Saturday
August 9, 2014
12:30 p.m. - 5 p.m. (Targeted move-in only)
Sunday
August 10, 2014
8 a.m. - 11:30 a.m. (Targeted move-in only)
Sunday
August 10, 2014
12:30 p.m. - 5 p.m. (Targeted move-in only)
Monday****
August 11, 2014
8 a.m. - 11:30 a.m., 12:30 p.m.. - 3 p.m.**
Monday is open move-in for all exhibitors
**This is cutoff for freight only (so that aisle carpet can be laid).
****You may hand carry materials in until 8 p.m. and set up in your booth until 10 p.m.
See target move-in maps provided in this section
SHOW INFORMATION
EXHIBIT HOURS
Monday
August 11, 2014
5:30 p.m. - 8:00 p.m. (Not exhibit floor hours)
Opening reception-VBC Arena entrance
Tuesday
August 12, 2014
9:45 a.m. - 5:00 p.m.
Exhibitor entry begins at 6:30 a.m. Exhibits close
close6atp.m.
5:00 p.m.
Reception to be held in North Hall Salons 5:30 - 8:30 p.m.
Wednesday
August 13, 2014
9:45 a.m. - 5:00 p.m.
Exhibitor entry begins at 6:30 a.m. Exhibits close
close6atp.m.
5:00 p.m.
Salute to the Warfighter reception - South Hall 5:30 p.m.
Toast to the Warfighter - South Hall 6 p.m.
Thursday
August 14, 2014
9:45 a.m. - Noon
Exhibitor entry begins at 6:30 a.m. Exhibits close at Noon
NO EXHIBITS MAY BE BROKEN DOWN BEFORE NOON ON 08/14!! Any exhibitor tearing down before
Noon on 08/14 will forfeit their pre-selected booth space for 2014 and will not be allowed to select booth
space until 6/1/15 (should any spaces still be available) or be added to the wait list until 6/1/15.
The South Hall parking garage will close at 11 p.m. each evening.
EXHIBITOR MOVE-OUT
Thursday**
August 14,2014
Noon - 10 p.m.**
Friday**
August 15, 2014
8:00 a.m. - Noon***
**All materials MUST be out of South Hall 1 and the South Hall corridor by 10 p.m. on Thursday,
August 14. If you have concerns/questions please call SCS at 256-461-8815 and ask for Cindy.
Materials not removed from the South portion of South Hall II and the corridor by 10 p.m. on Thursday
must be moved against the North wall and removed as soon as possible on Friday morning.
***All materials MUST be out of South Hall 2 by Noon on Friday, August 15.
carriers must be checked in by 8pm on Thursday, August 14 and 10am on Friday, August 15.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 5
SOUTH HALL MOVE-IN SCHEDULE
SHOW INFORMATION
Please see the exhibitor list at the end of this section for booth assignments. You may also view a
numbered floor plan of each hall at the end of the exhibitor listing.
TARGETED MOVE-IN TIMES
Saturday, August 9, 2014 : 8 a.m. - 11:30 a.m.
Saturday, August 9, 2014 : 12:30 p.m. - 5 p.m.
Sunday, August 10, 2014: 8 a.m. - 11:30 a.m., 12:30 p.m. - 5 p.m.
Monday, August 11, 2014 : 8 a.m. - 11:30 a.m., 12:30 p.m.- 3 p.m.
Yellow
Blue
Red
Green
INBOUND FREIGHT TARGET SCHEDULE
This schedule refers to the time your freight carrier has been assigned to check in at the marshaling yard to be placed in line
for unloading at the Von Braun Center. This schedule is for the move-in of your exhibit and display equipment to your booth.
You are not required to set your display at this time. Deliveries arriving off-target (not meeting assigned target date and
time) will be unloaded after all on-target vehicles have been unloaded and will incur off-target charges. If you are unable to
meet your assigned target date and wish to change for any reason, you must make prior arrangements with SCSWORX. No
target date will be changed without approval from SCSWORX. No target changes will be made after August 1, 2014. Written
requests are required (email to [email protected] or fax acceptable) and will be acknowledged in writing. Please
include booth number, dimensions and weight of heaviest piece, total # of pieces or number of trailers, as well as delivery
time requested.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 6
SHOW INFORMATION
MOVE-OUT SCHEDULE
TARGETED MOVE-OUT TIMES
Thursday, August 14, 2014: Noon - 10 p.m.
Friday, August 15, 2014: 8 a.m. - Noon
Blue
Green
The ending times listed are when the hall must be cleared. You may begin to
teardown anytime after the show closes on Thursday, August 14, 2014. You may
schedule your carrier to arrive anytime after the show closes. Carriers must be checked
in by 8pm on Thursday, August 14 and 10am on Friday, August 15.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 7
EXHIBIT FREIGHT
Only SCSWORX will be allowed to operate lift equipment in the hall. All freight that cannot be hand
carried or manually pushed must be loaded at the dock and will be subject to drayage charges. ONLY
freight that can be brought in by hand through the roll-up door will be allowed to be carried in by the
exhibitor. See Section 5 for specific drayage charges.
SHIPPING
SCSWORX will accept advanced freight 07/15/2014 - 08/01/2014
The warehouse will accept shipments Monday - Friday, 8:00- 11:30am and 12:30-5pm ONLY.
ADVANCED WAREHOUSE SHIPPING ADDRESS
SHOW SITE ADDRESS
For: SMD Symposium
SCSWORX
10446 County Line Road
Madison, AL 35756
EXHIBITOR NAME
BOOTH #__________
For: SMD Symposium
C/O SCSWORX
Von Braun Center
700 Monroe Street
Huntsville, AL 35801
EXHIBITOR NAME
BOOTH #__________
SHOW INFORMATION
Space &Missile Defense Symposium
Direct shipments to show site will be received on Monday, August 11 ONLY! (Except targeted move-in)
Shipments arriving at the Von Braun Center prior to August 11 will be directed to the SCSWORX
advance warehouse. A 25% surcharge will be added to any shipment arriving at the advance
warehouse after August 1st.
All exhibitors who will be using SCSWORX services for loading their freight MUST pick up a bill
of lading and further instructions at the SCSWORX service desk before the close of the show.
Exhibitors must contact their outbound carrier to arrange for equipment pick-up. SCSWORX
does not make outbound shipping arrangements! Champion Logistics will be on-site during
move-out for any of your shipping needs. See Champion Logistics information & quote request
form in Section Six of this packet.
All exhibitors in South Hall 1 and South Hall corridor must have freight ready for loading by 8 p.m. on
Thursday! All outbound carriers for these exhibitors must be checked in at the marshaling yard by 8
p.m. on Thursday. If you are unable to have your freight picked up on Thursday, please contact
SCSWORX for special arrangements. South Hall 1 and the corridor MUST be cleared by 10 p.m.
on Thursday!
SPECIAL OUTBOUND REQUIREMENTS FOR FEDEX / UPS
Due to the special nature of air freight carriers such as FedEx and UPS, there will be an additional
charge assessed if you wish to use these carriers and have SCSWORX handle your freight outbound.
There will be a fee of $10 for the first item and $5 for each additional item in addition to standard
material handling rates. ALL air carrier freight MUST be brought to the service desk in the NW corner
of the South Hall during move-out hours. Any problems or questions on this policy should be directed to
the SCSWORX service desk in the rear of the South Hall before move-out begins.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 8
DIRECTIONS TO MARSHALING YARD
From I-565, take Memorial Parkway South. Exit on Clinton Avenue. Head East on Clinton Avenue and
look for the marshaling yard signs on your left. The marshaling yard is located in Lot K on Clinton
Avenue. See following map. No entrance for parking or unloading from Monroe St. All must enter
from Pollard Street.
MARSHALING YARD AND PARKING MAP
SHOW INFORMATION
The South Hall parking garage will close at 11 p.m. Monday - Wednesday
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 9
EXHIBITOR PARKING
Exhibitors are asked to park in either Lot K or P4 (Monroe St. city parking garage) during the
Symposium. Please do not park in the South Hall parking garage, as this is reserved for attendees and
speakers. If parking in S. Hall garage on Monday of move-in, please be aware garage will close at 11
p.m.
DRIVING DIRECTIONS TO Symposium
Driving directions for the Huntsville International Airport:
Merge onto I-565 E toward Huntsville. (6.0 miles) Merge onto US-231S / US-431S / N. Memorial
Parkway / AL1S via Exit 19A. (0.6 miles) Take the Clinton Ave. exit. (0.1 miles) Turn right onto Clinton
Ave. W / AL-20N. Continue to follow Clinton Ave. Start looking for parking signs. You will see the North
Hall of the VBC on your right past the post office. (0.4 miles) Turn right onto Monroe St. (<0.1 miles)
End at 700 Monroe St.
SHOW INFORMATION
Driving directions from Birmingham, AL:
Take I-65 N. toward Huntsville. (79.2 miles) Merge onto I-565 E via Exit 340 toward Huntsville. (19.0
miles) Merge onto US-231 S / US-431 S / N. Memorial Parkway / AL 1 S via exit 19A. Take the Clinton
Ave. exit (0.1 miles) Turn right onto Clinton Ave. W / AL-20 N. Continue to follow Clinton Ave. Start
looking for parking signs. You will see the North hall of the VBC on your right past the post office. (0.4
miles) Turn right onto Monroe St. (<0.1 miles) End at 700 Monroe St.
Driving directions from Nashville, TN:
Take I-65 S toward Huntsville. (81.0 miles) Merge onto I-565 E via Exit 340 toward Huntsville. (19.0
miles) Merge onto US-231 S / US-431 S / N. Memorial Parkway / AL 1 S via exit 19A. Take the Clinton
Ave. exit (0.1 miles) Turn right onto Clinton Ave. W / AL-20 N. Continue to follow Clinton Ave. Start
looking for parking signs. You will see the North hall of the VBC on your right past the post office. (0.4
miles) Turn right onto Monroe St. (<0.1 miles) End at 700 Monroe St.
Driving directions from Atlanta, GA:
Take I-75 N toward Chattanooga. take I-24 W toward downtown Chattanooga/Nashville. Take Exit 152
for South Pittsburg / Hwy 72. merge right onto US-72 W (57.7 miles) Stay straight to go onto I-565 W.
(1.8 miles) Take exit 19A toward Jefferson St. / Downtown (0.1 miles) Merge onto Washington St. NW.
(0.4 miles) End at 700 Monroe St. SW (Note: more parking is available if you turn right onto Clinton
Ave. at the corner of Monroe and Clinton.)
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 10
AREA HOTELS (ALPHABETICAL LISTING)
Courtyard by Marriott
(256) 837-4865
4804 University Drive
Embassy Suites
(256) 539-7373
800 Monroe Street
Radisson Suite Hotel
(256) 882-9400
6000 South Memorial Parkway
Guest House Suites
(256) 837-8907
4020 Independence Drive
Springhill Suites by Marriott
(256) 512-0188
745 Constellation Place Drive SW
RENTAL CAR LISTING
Please visit www.smdconf.org for rental car information.
SHOW INFORMATION
HUNTSVILLE / MADISON COUNTY AREA INFORMATION
Huntsville/Madison County Convention & Visitors Bureau
www.huntsville.org
Huntsville/Madison County Chamber of Commerce
www.huntsvillealabamausa.com/
FREQUENTLY ASKED QUESTIONS
What is my booth number and where am I located on the show floor?
Please see show information section following for an alphabetical listing of exhibitors registered online and
assigned booth spaces. A map of both halls and corridors is also included.
What is furnished with my booth space?
Your booth will be furnished with one 6' skirted table, two folding chairs, one wastebasket, a company ID
sign and red, white and blue drape.
How and where do I ship my freight for the Symposium and what is the cost?
You may ship either to the advance warehouse or to the show site. Addresses and dates of acceptance
may be found in Section Five.
Are the halls carpeted?
South Hall will have blue aisle carpet only.
South Hall corridor is carpeted in a patterned beige/brown carpet (no pad).
When do I move-in/out?
Please see the move-in/move-out schedules in this section of the packet.
Any change in targeted move-in or move-out must be approved by SCSWORX in advance by contacting
Cindy Landman [email protected]
How do I get a receipt for show services?
For SCSWORX advance orders, please fill out the information on the SCSWORX order recap page to have a
receipt sent to you. For VBC orders, please fill out your information on the form provided, or call the VBC.
Please allow 1-2 weeks at the close of the show for all final invoices to be completed.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 11
CLEARANCE FOR PUBLIC RELEASE FOR EXHIBIT MATERIALS
All exhibits at the Space and Missile Defense Symposium will likely be viewed by members of the news
media and the public.
If your organization will be displaying material developed while under contract with the U.S.
Government, one of two conditions must be met:
1. If the exhibit material has been previously approved for public release, proof of it's clearance
(Distribution A: Distribution unlimited) must be on hand at the booth. If you need help, please call your
government rep.
2. If the exhibit material has not been previously approved for public release, it must receive a security
review for public release before being displayed at this Symposium. Once it is obtained, proof of it's
clearance must be on hand at the booth.
SHOW INFORMATION
This request is not above and beyond your organization’s current regulations. If there is a question on
whether the material has been cleared for public release, contact the government technical monitor for
your contract. Please garner information on public release internally! This is a Federal Government
regulation, not an SCSWORX or SMD Symposium requirement. SCSWORX does not have
information on public release for your company. Please contact your government rep if you need
help.
COORDINATION OF MEDIA IN EXHIBIT HALL
Some exhibitors may elect to have TV news crews or other news media visit their booth for
publicity purposes. Following the outlined procedures will ensure that the process goes smoothly.
• The exhibitor POC will contact the media outlet with a request to have them visit their
booth.
• A specific date and time will be set.
• It is the responsibility of the exhibitor POC to send a message to the Security Chairman
giving the details of the media appointment as follows: company name of exhibitor &
POC, booth location, name of media outlet and POC, date and time of the appointment.
• A security person will meet the exhibitor POC and the media at the South Hall
registration area at the set date and time.
• Security Chairman - Dr. Frankie Stewart, (256) 426-4362, [email protected]
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 12
NOTICE TO ALL EXHIBITORS
MANDATORY SECURITY AWARENESS BRIEFING
There will be a MANDATORY Security Briefing for all personnel working the exhibits at the 2014 Space
and Missile Defense Symposium. U.S. Army Intelligence will conduct this Security Awareness Briefing
with input from the Defense Security Service. Exhibitors attending the briefing must be United States
Citizens and must use their contractor badge for entrance to the briefing. The government exhibitors
will use their U.S. military ID.
Each exhibit should have one individual designated as the P.O.C. for this briefing. That individual will
be responsible for sharing the information with other individuals who work the booth, but did not attend
the briefing. The number of people attending the Security Awareness Briefing for each booth is not
restricted.
SHOW INFORMATION
Briefings lasting approximately 30 minutes will be held in the South Hall of the Von Braun Center in the
first Seminar room as you enter from registration.
Dates and times:
Monday August 11 @ 10:00 A.M.
Monday August 11 @ 4:00 P.M.
Doors will be closed at the posted time for briefings to begin. No one will be admitted into the briefing
after doors are closed.
There may be a small number of exhibitors who will not arrive in Huntsville by 4:00 PM on Monday 11
August. Those people should send a reply noting that fact. They should give the name and address of
their company and the location of their booth. Military Intelligence personnel will stop by their booth on
Tuesday morning to give them a short security briefing.
Please indicate the date and time that you will attend. List all people with your exhibit who plan to
attend a briefing and the P.O.C.
E-mail the information below no later than Monday 4 August 2014 to:
Dr. Frankie Stewart, Conference Security Chairperson - [email protected]
Company or Military Command:
Address:
Briefing Date and Time:
Exhibitor P.O.C.:
Other Exhibitors attending briefing:
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 13
SECURITY
Due to heightened security the following rules will be strictly enforced:
Thank you for your participation in our 2014 Space and Missile Defense Symposium. You play a major role in
making this a successful event and we want your experience to be as pleasant as possible.
However, due to current situations in the world, we will place a priority on security. Our concern is for your
safety, and the safety of the numerous displays and exhibits.
SHOW INFORMATION
Dr. Frankie Stewart
Security Chairperson
1. All Non-United States citizens MUST show their passport to enter the symposium and/ or exhibit areas.
2. Everything MUST be completed by 8 p.m. Monday night. The period from 8 - 10 p.m. can be used for last
minute clean-up, etc. Everyone must be out of the facility by 10 p.m. NO EXCEPTIONS!!!
3. No boxes or containers of any kind can be brought in during the symposium (Tues. AM-Thurs. 1200). Any
additional supplies, brochures, etc. that may be needed have to be brought in before 10 PM Monday and stored
in the booth. NO EXCEPTIONS!!! Please direct any questions regarding this to Dr. Frankie Stewart at
[email protected].
4: Booths are to remain intact throughout the entire symposium. No booth will be broken down prior to 12:00
noon on Thursday, August 14. Please ensure that everyone working the booth is aware of this. No one will be
allowed into the exhibit halls to assist with break down or removal without a badge until the symposium is over
at 12:00 noon on Thursday.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 14
Listing of Exhibitors confirmed/paid as of 6/10/13
Booth #
Size
Company
825
10x10
3SL, Inc.
1424
10x20
a.i. solutions, Inc.
1403
10x10
AAMU
1101
20x20
ADEPT Technologies
112
10x10
Advanced Powder Solutions, Inc.
1307
10x10
Aegis Technologies
813
30x30
Aerojet Rocketdyne
1441
10x10
AFCEA Huntsville
1455
10x10
Air Defense Artillery Association - Redstone Arsenal/Huntsville Chapter
331
10x10
Air Force Association, Tennessee Valley Chapter
42
10x20
Alabama Aerospace
313
10x10
Alaska Aerospace Corporation
824
10x10
AllSource Global Management LLC
29
10x10
Analytical Graphics, Inc.
130
10x10
APT Research, Inc.
1113
20x20
AMRDEC
30
10x10
ASD, Inc.
1457
10x10
ASMDA
413
20x20
ASRC Federal
929
10x20
ASTRO HAVEN ENTERPRISES, INC
831
10x10
ATA Engineering, Inc.
901
20x20
ATK Launch Systems
219
20x20 sharedAuburn University College of Engineering
219
20x20 sharedAuburn University Huntsville Research Center
1436
10x10
AUSA
1219
10x10
Averbuch Realty - add to online
907
20x20
BAE Systems
11
10x20
Battelle
928
10x10
BCF Solutions, Inc.
501
30x40
Boeing
534
10x10
Calhoun Community College
535
10x10
Canvas, Inc
532
10x10
CFD Research Corp.
1400
10x10
Chamber of Commerce - Huntsville/Madison Co.
40
10x20
Cimarron Composites
213
20x20
CohesionForce Inc.
630
20x30
Contact Corporation
18
10x20
Davidson Technologies
1412
10x10
deciBel Research
126
10x20
Decisive Analytics Corporation
104
10x10
Defense Acquisition University
15
10x20
DESE Research, Inc.
713
20x20
DHS Systems
119
20x20
Ducommun Miltec
701
20x20
Dynetics
1309
10x10
Dynomax Inc.
1119
10x10
EnerSys Advanced Systems
330
10x20
Envirotronics, Inc
34
10x10
Evertz Microsystems, Ltd.
100
10x20
Exelis
38
10x20
ExpoDisplays
1421
10x20
FishEye
827
10x10
Frontier Technology, Inc
707
20x20
General Dynamics OTS
132
10x10
Geocent
536
10x10
GEO Huntsville
106
10x20
Georgia Tech Research Institute
829
10x10
Glenair, Inc.
1121
10x10
Gooch and Housego
830
10x10
H2L Solutions
533
10x10
Haigh-Farr, Inc
1313
10x10
Heritage Foundation, The
10
10x10
Honeywell
1408
10x10
IBERIABANK
725
20x20
IERUS Technologies, Inc.
28
10x10
IHSE USA, LLC
114
10x20
InfoPro Corporation (IPC)
1203
10x20
Integration Innovation, Inc. (i3)
301
20x30
Intuitive Research and Technology Corporation
1430
10x10
Invocon Inc.
1315
10x10
ITAC Solutions, LLC
927
10x10
ITC Defense
431
10x20
JIT Military Sales
526
20x20
Johns Hopkins University Applied Physics Laboratory
1215
10x10
Key Electronics, Inc
1401
10x10
KMI Media Group
925
10x20
LESCO
101
50x50
Lockheed Martin Corp.
1421
10x20
LSINC
1415
10x20
Mainline Information Systems
1314
10x10
Major Tool & Machine
1302
10x10
Martinez and Turek
1209
10x20
MaxVision, Rugged Portable Computers, LLC
1311
10x10
MEARS
1233
10x10
Micro Craft
1414
10x50
Missile Defense Agency
329
10x10
Missouri University of Science & Technology
37
10x10
Mobile Electronics Inc.
419
20x20
Modern Technology Solutions, Inc.
307
20x30
NASA Marshall Space Flight Center
17
10x10
NASA MSFC/Jacobs
1453
10x10
National Defense Industrial Association - Tennessee Valley Chapter
1201
10x10
New England Die Cutting, Inc. & American EMI Solutions, a Division of NEDC
22
10x20
nLogic
930
10x10
North Alabama International Trade Association
601
30x40
Northrup Grumman
719
10x20
Orbital Sciences Corporation
113
20x20
Parsons
917
20x20
PeopleTec Inc.
1303
10x10
Perkins Technical Services, Inc.
1223
10x10
Plasma Processes, LLC
128
10x01
Plotly
1438
10x10
PPT Solutions, Inc.
319
20x20
Quantum Research International, Inc.
1443
10x10
Republican Women of Huntsville
1432
10x10
Rocky Research
1231
10x10
Rousseau's
1431
10x20
S3 Inc.
801
40x40
SAIC
1001
20x20
SCI Technology, Inc.
1015
20x20
Scientific Research Corporation
service
SCSWORX
1440
10x10
Semper Fi Community Task Force
120
10x20
Sentar Inc.
1312
10x20
Southern Research Institute
1229
10x10
South-Pak, Inc.
332
10x10
Spectra Logic
926
10x10
Spectracom
1021
20x20
Spincraft Division - Standex International
1225
10x10
STI Electronics, Inc.
118
10x10
T & W Operations, Inc.
1442
10x30
Technology Committee
819
20x20
Tec-Masters Inc.
501
20x30
Teledyne Brown Engineering
126
10x20
Telephonics
537
10x10
The University of Alabama, Continuing Studies
513
20x30
TNO / Thales Netherlands
32
10x20
Torch Technologies
1300
10x10
Trideum Corporation
1207
10x10
UAH Procurement Technical Assistance Center - enter online
1405
10x10
UAHuntsville Professional & Continuing Studies
1411
10x20
UAHuntsville Research
1305
10x20
Ultra Electronics
516
20x20
University of Tennessee, Aerospace and Defense MBA - add to online
13
10x20
Venturi Inc.
531
10x10
Verity Integrated Systems
125
20x20
Weibel Scientific
826
10x20
WillBrook Solutions, Inc.
1428
10x10
Wind River Systems
1457
10x10
Women in Defense
1030
10x10
XCELHR
1123
10x10
Yulista Holding, LLC
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
EXHIBITOR LISTING
Page 15
EXHIBITOR LISTING
Page 16
EXHIBITOR LISTING
Page 17
EXHIBITOR LISTING
Page 18
EXHIBITOR LISTING
Page 19
Booth Types and Regulations
Every exhibitor has the right to be visible. When designing your booth, please
keep the following rules in mind. They are in place to protect all exhibitors.
Standard Linear Booth (10' deep)
Any booth that shares a common back wall and abuts other exhibits on one or
more sides.
Maximum height is 8' up to 5' from the front of the booth. The front 5' of your
booth is restricted to 4' in height, including product and equipment.
Hanging signs are not permitted over standard linear booths
Perimeter Wall Booth (10' deep)
A standard linear booth located on the perimeter walls of the exhibit floor.
Maximum height is 12' up to 5' from the front of the booth. The front 5' of your
booth is restricted to 4' in height, including product and equipment.
These rules also apply to Island Booths less than 20'x20'.
Hanging signs are not permitted over perimeter linear booths.
Peninsula Booth
Any exhibit 20'x20' or larger with aisles on three sides.
For all peninsula booths, the exterior back wall must be finished and may not
contain booth identification, logos or advertisements.
If backed by a row of standard linear booths, the back wall may not be higher
than 4' for a distance of 5' from either side aisle and 20' in the center of the
back wall. This must be maintained for a distance of 10' from the back wall.
Hanging signs are permitted over peninsula booths 20'x20' or larger.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Space & Missile Defense Conference
Booth Types and Regulations (cont.)
Island Booth
Any exhibit surrounded by aisles on all four sides and 20'x20' or larger.
Maximum height of 30' in all areas of your booth allowed in South Hall.
Maximum height of 16' in all areas of your booth allowed in East Hall.
Hanging signs are permitted over island booths 20'x20' or larger.
Canopies and Ceilings
Canopies, including ceilings, umbrellas and canopy frames shall not have
canopy bottoms lower than 7' from the floor within 5' of any aisle. Supports
for canopies should be no wider than 3 inches. Fire regulations require that
certificates of fire retardant be submitted for any canopy structure. Drawings
of canopy/ceiling placement must be submitted at least 30 days before the
first day of move-in to be approved by the Fire Marshal. The Fire Marshal
reserves the right to refuse to allow any canopy he deems to be a fire hazard.
Any canopy not approved in advance may be refused on the show floor and
may be required to be removed at the exhibitor's expense. One fire
extinguisher per 200 square feet of covered space must also be installed by
the exhibitor.
All booth types
No portion of an exhibit may extend into the aisles or exceed the booth
dimensions of the assigned booth. Exhibits, displays nor equipment may not
extend into the aisle at any height. This includes hanging signs.
Logos, lights, lasers, etc. may not be used outside the booth space. Lights,
etc. may not be shone on the ceiling or facility walls.
Variance requests / Booth approvals
If you are concerned in any way about meeting booth structure guidelines for
your booth type, or would like to request permission to construct your booth
outside the stated guidelines, please complete a Booth Variance Request
Form and submit a scaled drawing of your proposed booth structure.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Space & Missile Defense Conference
Food and Beverage
All food and beverages MUST be coordinated with the Von Braun Center. The VBC does not
allow any outside food or beverage to be brought into the facility. Please see Section Six of this
packet for VBC contact information to arrange food and beverage service.
Badges
Badges must be worn at all times during show hours. Lending badges is prohibited ,
regardless of the length of time the person wishes to remain in the exhibit hall. Exhibit-only
badges may be acquired free of charge at the main registration desk in the S Hall Prefunction.
To pick up your badge you will need to show proof of identity, i.e. driver license or passport.
Booth Installation / Dismantling
All booths must be show ready by 10 p.m. on Monday night and may not be dismantled until
the show ends on Thursday at Noon.
Material Handling
Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of
dollies, flat trucks and other mechanical equipment is not permitted. SCSWORX will control access
to the loading docks and the roll-up doors to facilitate an orderly and safe move-in /
move-out. Exhibitors who wish to hand carry their own materials still must check in at the
marshaling yard and receive a dock pass to come up for unloading. However, exhibitors may
park in the South Hall parking garage or off facility grounds and hand carry items into the
facility. Only full-time employees of the exhibiting company will be allowed to hand-carry
items.
Safety
Standing on chairs, tables, or other rental furniture is prohibited. This furniture is not made
to support your weight. SCSWORX is not responsible for injuries or falls caused by improper use of
this furniture. If assistance is needed to help assemble your booth, please order labor on
the Labor Order form and the necessary ladders and tools will be provided.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
RULES AND REGULATIONS
Page 23
RULES
Page 24
RULES
Page 25
August 11-14, 2014 - Von Braun Center - Huntsville, AL
SECTION TWO
SCS Order Recap
SCSWORX Payment Policies (Credit Card)
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 26
ADVANCED ORDER DEADLINE
7/25/2014
Please put together all SCSWORX order forms. Transfer totals to this "order recap" page
This form along with the Payment Policies form must be completed and sent to SCSWORX with your order. Full
payment must accompany all orders. To benefit from our advance discount pricing, orders must be received by
the advance deadline date. All orders placed after the cut off date or at show site will be charged floor prices. Any
order received after the advanced date will be filled as floor orders subject to availability.
ORDER RECAP
ORDERS
Furniture
Carpet and Padding
Audio Visual
Plants
Cleaning
Portable & Rental Booths
Signs & Graphics
Labor (estimate)
Forklift
Rigging
Material Handling
GRAND TOTAL
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 27
7/25/2014
To obtain discount pricing, all orders along with FULL payment must be received by SCS, no later than the
advanced discount deadline. Payment for estimated labor or material handling orders must be received as well. All
orders received after the deadline date will be filled as show orders and are subject to availability. ALL ACCOUNTS
MUST BE SETTLED AT THE SERVICE DESK PRIOR TO THE CLOSE OF THE SHOW. SCSWORX WILL NOT
INVOICE. Checks and credit cards are accepted. A purchase order is not considered payment.
Advanced orders received without full payment will not be filled until payment is received. Refunds will be made for
overpayment on Labor or Material Handling Estimates. Orders arriving at the warehouse or show site without
advanced payment will not be delivered to your booth until payment is received. Please advise your show
representative of this policy.
PAYMENT POLICIES
Orders for services placed on the show floor will be filled according to availability. SCS cannot guarantee services
placed in this manner. Orders will not be filled without full payment. Your show representative must be aware of this
policy and have payment on hand at the show. No exceptions.
CANCELLATION POLICY - On orders made for rental exhibits and furnishings that are canceled prior to advanced
deadline date, SCS will refund 50% of the payment received. NO REFUNDS WILL BE MADE FOR ORDERS
CANCELED AFTER THE ADVANCED DEADLINE DATE.
CREDIT CARD CHARGE AUTHORIZATION
If you wish to charge your orders to your credit card account, please complete the information requested below and
return this form with your orders. Any show site balances or charges for outbound labor, freight or miscellaneous
items not paid before the show closing will be charged to your credit card account.
Exhibiting Company:
Booth #:
Address:
Phone:
Fax:
Email:
On Site Rep (print)
Card Type (Circle one)
Visa
Amex
Account Number:
MasterCard
Exp:
________ vcode: ________
Cardholders Name
Signature
Billing Address:
SCS, Inc. dba SCSWORX FEDERAL I.D. # 63-0945571
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 28
August 11-14, 2014- Von Braun Center - Huntsville, Al
SECTION THREE
SCSWORX Order Forms:
Furniture and Accessories
Carpet
Audio Visual
Plants
Booth Cleaning
Rental Booths
Signs & Graphics
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 29
7/25/2014
** Full payment must be received by the Advanced Discount Date to receive discount pricing.
TABLES AND SKIRTING
All Standard Tables are 2' wide and 30" tall, with wooden tops, covered in plastic.
Raised Skirted Tables are 42" tall.
Skirted tables have skirting on 3 sides. To have your table skirted all the way around,
please order "4th side skirted" in addition to your table order.
QTY.
Description
4' Plain Table
6' Plain Table
8' Plain Table
4' Skirted Table
6' Skirted Table
8' Skirted Table
4' Raised Skirted Table
4th Side Skirted
Mail:
Fax:
256-461-7720
Advanced
$45.00
$50.00
$55.00
$60.00
$65.00
$70.00
$75.00
$80.00
$85.00
$20.00
Standard
$60.00
$65.00
$70.00
$75.00
$80.00
$85.00
$90.00
$95.00
$100.00
$20.00
Phone Calls:
256-461-8815
FURNITURE AND ACCESSORIES
Total
Page 30
7/25/2014
CHAIRS
Folding Chair
Padded Chair
Padded Stool
White Leather
Dining Chair
Red Cushion Stool
Black Cushion Stool
QTY.
Description
Folding Chair
Padded Chair
Padded Stool
White Leather Bar Stool
White Leather Dining Chair
Red Cushion Stool
Black Cushion Stool
Advanced
$15.00
$42.00
$70.00
$125.00
$125.00
$310.00
$310.00
White Leather Bar
Stool
Standard
$20.00
$55.00
$85.00
$150.00
$150.00
$335.00
$335.00
Total
A limited amount of other office furniture (conference tables, couches, coffee and end tables) is
available in to addition to above items. Please call SCSWORX for availability.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 31
7/25/2014
ACCESSORIES
Grid Wall
Easel
Stanchions and Rope
(Red or Blue Ropes)
QTY.
Literature Stands
Clip-On Light
Description
Grid Wall ( 24" x 74")
Easel
5 Pocket Literature Stand
6 Pocket Literature Stand
Menu Sign (22" x28" graphic)
Bag Stand
Stanchions with Blue Rope
Stanchions with Red Rope
Clip-On Light
Fish Bowl
Wastebasket
Mail:
Fax:
256-461-7720
Menu Board
Fish Bowl
Advanced
$24.50
$17.00
$67.00
$77.00
$24.50
$35.00
$22.00
$22.00
$17.00
$12.00
$7.00
Bag stand
Wastebasket
Standard
$30.00
$27.00
$107.00
$117.00
$30.00
$45.00
$32.00
$32.00
$25.00
$17.00
$12.00
Phone Calls:
256-461-8815
Total
Page 32
7/25/2014
MISC. TABLES / DISPLAY CUBES
Café Table
27"-39" Adjustable Height
Heavy Duty Café Table (White)
39" Tall, Not Adjustable
LCD Cube
Monitor Not Included
Square Top Cube
(31" x 31" x 42")
Kidney Top Cube
(52" x 30" x 42")
Mushroom Top Cube
(48" x 34" x 42")
QTY.
Description
Café Table
Heavy Duty Café Table (White)
LCD Cube
Square Top Cube
Kidney Top Cube
Mushroom Top Cube
Shelf Added to Cube
Mail:
Fax:
256-461-7720
Advanced
$75.00
$100.00
$180.00
$80.00
$85.00
$80.00
$30.00
Standard
$95.00
$125.00
$267.00
$118.00
$125.00
$118.00
$45.00
Phone Calls:
256-461-8815
Total
Page 33
CARPET
7/25/2014
STANDARD CARPET
Rental includes installation and removal at the close of the show. Cancellations made after the Advanced
Discount Date, will not receive a refund. Custom cut carpet is required for any booth larger than 30' in
length. Orders for (2) 10' sections will not be guaranteed to match.
Qty
Item
10' x 10'
10' x 20'
10' x 30'
Color
Blue
Blue
Blue
Gray
Gray
Gray
Advanced
$150.30
$293.00
$435.75
Standard
$195.35
$390.90
$566.50
Total
CUSTOM SIZE CARPET
Please circle color choice: Blue or Gray
100 Sqare Foot Minimum
Price includes installation to fit booth space.
Includes poly covering for protection
Dimensions
ft. x
ft.
Total Sq.
Ft.
Color
Advance Rate
$3.15 / sq. ft.
Standard Rate
$4.10 / sq. ft.
Total
Standard Rate
$.84 / sq. ft.
Total
Standard Rate
$.47 / sq. ft.
Total
CUSTOM PADDING
Dimensions
ft. x
ft.
Total Sq. Ft.
Advance Rate
$.63 / sq. ft.
VISQUEEN
Dimensions
ft. x
ft.
Total Sq. Ft.
Advance Rate
$.37 / sq. ft.
Sub-Total
TOTAL AMOUNT
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 34
AUDIO
7/25/2014
Quantities are limited. Please call for availability. Prices are for duration of show.
Audio / Visual equipment may be ordered from the list below. Additional equipment is also available on
request. All prices based on delivery on day prior to show opening. All Audio/Visual equipment rental
must be ordered in advance. No orders will be taken on the show floor.
DISPLAY
Quantity
Item
Price
24" LCD with Desktop Stand
$150.00
24" LCD with Wall Mount
$195.00
32" LCD with Desktop Stand (with built in speakers)
$275.00
32" LCD with Wall Mount (with built in speakers)
$350.00
42" LCD with Desktop Stand (specify if speakers are needed)
$485.00
42" LCD with Wall Mount (specify if speakers are needed)
$550.00
55" LCD with Desktop Stand (with build in speakers)
$1,125.00
55" LCD with Wall Mount (with built in speakers)
$1,250.00
Floor stand for Plasma display with plasma rental
$130.00
Floor stand for Plasma display without plasma rental
$175.00
Grand Total
Total
PLAYERS
Quantity
Item
Desktop Computer with Standard Office Package
Notebook with Standard Office Package
DVD Component
DVD HDMI
DVD Blue Ray
Price
$225.00
$250.00
$50.00
$85.00
$135.00
Grand Total
Total
Price
$50.00
$60.00
$150.00
$150.00
$225.00
Grand Total
Total
AUDIO EQUIPMENT
Quantity
Item
Hand-held Microphone
Lavaliere Microphone
Wireless Hand-held or Lavaliere
6 channel mixer
Anchor with 75 watt powered speaker (pair)
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 35
PLANTS
7/25/2014
SCS will deliver beautiful flowers and plants directly from the nursery to your exhibit booth. Prices listed below are
for the duration of the show and cover RENTAL COST ONLY. Plants missing from the booth upon dismantle are
the responsibility of the exhibitor and an additional charge will be applied.
PLANTS
Rental includes drop off and pick up at the close of the show.
Cancellations made after the deadline will not be refunded.
Quantity
Item
1' to 3' Green Plants
4' to 6' Green Plants
Blooming Plants (Seasonal)
Ferns
Advanced
$60.00
$68.00
$45.00
$55.00
Standard
$78.50
$87.50
$52.50
$66.50
Total
Cut Flower arrangements, unique plants, etc. are available. Please call SCSWORX for pricing.
* Type of blooming plants are based on availability.
For specific plant request, please call for availability and pricing.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 36
7/25/2014
Booth cleaning includes vacuuming the carpet, emptying the trash and cleaning counter tops. There is
a 100 sq. ft. minimum.
CLEANING
ONE TIME ONLY
First Day Only. Prices are based on square footage.
Item
10x10, 20x20 or 30x30
40x40 and Larger
# of 10x10
Spaces
Advanced
$35.00
$42.00
Standard
$40.00
$47.00
Total
DAILY CLEANING
Every Show Day
Item
10x10, 20x20 or 30x30
40x40 and Larger
# of 10x10
Spaces
Number of Days
Advanced
$30.00
$35.00
Standard
$38.00
$43.00
Total
PERIODIC PORTER SERVICE
SCSWORX will empty wastebaskets and wipe down counters at two hour intervals, show hours only,
for the duration of the show. Vacuuming not included.
Item
10x10, 20x20 or 30x30
40x40 and Larger
Mail:
# of 10x10
Spaces
Number of Days
Fax:
256-461-7720
Advanced
$69.75
$91.50
Standard
$104.75
$137.25
Phone Calls:
256-461-8815
Total
Page 37
PORTABLE
7/25/2014
PANEL SYSTEMS- SALES
Panel systems from small tabletop designs to twenty foot booth size designs are available. Packages
available can include panel display, lights, graphics, cases, counters, tables, audio-visual capabilities,
full sized photomural applications, wheeled cases and much more. Depending on choice of package,
prices range from $290.00 and up.
POP-UP SYSTEM- SALES
Pop-up Systems are also available in many configurations, ranging from small tabletops to twenty and
thirty foot displays with islands, trusses, towers, kiosks and many other designs.
Please Note: For more information regarding custom booth sales, please contact our sales staff at
(256) 461-8815 or email: [email protected]
POP-UP SYSTEMS-RENTAL
10' Straight
9' Section Frame with Channel Bars
5 Fabric Panels
2 200v halogen clip lights
Qty.
Mail:
10' Curved
10' Section frame with channel bars
6 Fabric Panels
2 200v halogen lights
Item
10' Straight
10' Curved
Fax:
256-461-7720
Price
$575.00
$650.00
Phone Calls:
256-461-8815
Total
Page 38
6/7/214
SCS may be unable to fill orders received after the order deadline. Please call for availability.
Our turn-key booth is an extruded aluminum booth that contains wall panels and graphics. It is a simple
design with eye-catching aesthetics. Distinguish yourself with these displays by showing off your
creativity and your unique approach to doing business. Custom laminated tabletops and headers are also
available. Custom colors are available for an additional $225.00
Option A (10x10)
Extruded aluminum booth with panels
24" x 36" Digital Print Graphic
54" x 96" Digital Banner
1 demo station
1 reception counter
Plasma not included
Option A (10x20)
(2) 24" x 36" Digital Print Graphics
77" x 96" Digital Banner
2 demo stations
1 reception counter
Café Table and 4 chairs
Plasmas not included
Option B (10x10)
Extruded aluminum booth with plexi panels
Accent wall in stock colors
3 Clip Lights
Backwall Cabinet
1 reception counter
Plasma and literature rack not included
Option B (10x20)
Accent wall in stock colors
6 Clip Lights
2 Backwall Cabinets
1 reception counter
Plasmas and literature racks not included
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
TURNKEY BOOTHS
Page 39
6/27/2014
SCS may be unable to fill orders received after the order deadline. Please call for availability.
Option C (10x10)
84"x96" digital banner
1 demo station
1 display shelf
LCD monitor and literature rack not included
Option C (10x20)
84"x96" digital banner
1 reception counter
2 demo stations
1 cafe table and 4 chairs
LCD monitors and literature rack not included
Option D (10x10)
(3) 26" x 84" digital graphics
(1) 12" x78" digital header
1 reception counter
1 demo station
Option D (10x20)
(6) 26" x 84" digital graphics
(2) 12" x78" digital header
1 demo stations
1 café table and 4 chairs
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
TURNKEY BOOTHS
Page 40
Turnkey Booths Page Three
6/27/2014
SCSWORX may be unable to fill orders received after the order deadline. Please call for availability.
Option E (10x10)
84" x 54" Graphic Area
3 Clip Lights
Backwall Cabinet
1 reception counter
Computers not included
TURNKEY BOOTHS
Option E (10x20)
(2) 84" x 54" Graphic Areas
6 Clip Lights
2 Backwall Cabinets
1 reception counter
Computers not included
Prices include delivery, installation, dismantle, removal and rental for the entire show. All equipment remains the
property of SCS. Exhibitor is responsible for any damage other than normal wear. SCS SHALL NOT be responsible
for any damage to persons or property which may occur during the use of this booth. SCS accepts your order under
these terms and conditions. Any orders received after the deadline will be filled based on availability.
TURN-KEY BOOTH RENTAL
Quantity
Item
Advanced
Price
Ordered
Before
June27
Standard
Price
Ordered
After June 27
Option A (10x10)
Option A (10x20)
Option B (10x10)
Option B (10x20)
Option C (10x10)
Option C (10x20)
Option D (10x10)
Option D (10x20)
Option E (10x10)
Option E (10x20)
$1,947.00
$3,917.00
$1,963.00
$3,668.00
$2,340.00
$4,385.00
$2,915.00
$5,618.00
$2,398.00
$4,685.00
$2,045.00
$4,115.00
$2,060.00
$3,850.00
$2,460.00
$4,605.00
$3,060.00
$5,895.00
$2,520.00
$4,920.00
Please send SCS your logo and lettering if your turnkey
choice includes a logo header. Email to
[email protected] .
Mail:
All orders for turnkey equipment must be placed by
the order deadline. No orders for turnkey equipment
will be taken on the show floor.
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 41
7/25/2014
SCSWORX may be unable to fill orders received after the order deadline. Please call for availability.
STANDARD SIGNS, SINGLE SIDED
Qty
Description
22"x28"
28"x44"
Call for custom size pricing
Advance Rate
$124.20
$192.45
Standard Rate
$161.45
$250.20
GRAPHICS
Amount
BANNERS WITH DIGITAL PRINTING
Qty
Description
With grommets, per sq. ft.
With pole pockets, per sq. ft.
Advance Rate
$15.70
$16.85
Standard Rate
$20.45
$21.90
Amount
SPECIAL ITEMS
Easel back
Double stick back
Velcro
Replacement ID Sign 7"x44"
Logo Sign
$8.00
$8.00
$8.00
$38.15
Quoted
$10.40
$10.40
$10.40
$49.60
Quoted
Material Color:
Lettering Color:
Also, available: Banner stands, Fabric banners, Posters, Digital Print Vinyl, Cut Vinyl & More!
All graphics orders must be placed by the order deadline. Graphics orders may not be accepted on the
show floor. See Service Desk for availability.
FILE SUBMISSION
Format:
Adobe CS5 or earlier, PSD, PDF, AI, EPS OD
Hi Resolution JPG and TIF files are also accepted
Resolution: 300 dpi @ 50%, 150 dpi @ 100%
CONVERT ALL FONTS TO OUTLINES & INCLUDE ALL LINKED IMAGES. (DO NOT IMBED.)
Sending Files:
Email: 2MB or smaller, send to Chris Kulmer @ [email protected]
For larger files FTP is available. Contact Chris Kulmer for information.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 42
August 11-14, 2014- Von Braun Center - Huntsville, AL
SECTION FOUR
Labor Order Form
EAC Notification
Forklift Order Form
Rigging Order Form
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 43
LABOR
7/25/2014
On-site labor is available to assist you in unpacking and installing your booth before the show and in
dismantling and packing your booth after the show. Starting time can only be guaranteed when labor is
requested for the beginning of the work day.
ADVANCE LABOR RATES (IF ORDERED BY ABOVE DEADLINE)
Straight Time
Overtime
Double Time
Monday - Friday, 8:00 am to 4:30 pm
Monday - Friday, 4:30 pm to midnight, Saturday & Sunday 8-5
After 5:00 pm Saturday, Sunday and all day on holidays
$83.00/hr
$124.00/hr
$166.00/hr
STANDARD LABOR RATES (IF ORDERED AFTER ABOVE DEADLINE)
Straight Time
Overtime
Double Time
Monday - Friday, 8:00 a. to 4:30 pm
Monday - Friday, 4:30 pm to midnight, Saturday & Sunday 8-5
After 5:00 pm Saturday, Sunday and all day on Holidays
$95.00/hr
$136.00/hr
$180.00/hr
TERMS and CONDITIONS
Exhibitor is required to cancel labor at least two days prior to date for which labor is ordered. Otherwise,
a two hour per man "No Show" will be billed to the exhibitor.
There is a 2 hour minimum charge per man per labor call.
□ SCSWORX Supervised (Ok to proceed without
exhibitor presence). SCSWORX will supervise
labor to unpack and install exhibitor display.
SCSWORX will supervise labor to dismantle and
pack exhibitor display. A 25% surcharge will be
added to above rates for SCSWORX supervised
labor.
□ Exhibitor Supervised (Do not
proceed without exhibitor
presence.) Exhibitor should
check in at SCSWORX service
desk to pick up labor.
Date
Time
Number of
People
Hours
Total
Hours
Hour
Rate
Amount
Total Labor Ordered
Add 25% surcharge for SCSWORX supervised
Grand Total:
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 44
August 11-14, 2014- Von Braun Center - Huntsville,AL
Official Services Contractors are appointed to:
1.
2.
3.
4.
5.
Ensure the orderly and efficient installation and removal of exhibits.
Assure the distribution of labor to all exhibitors according to need.
Provide sufficient labor to satisfy the requirements of exhibitors, and for the show itself.
See that proper type and limits of insurance are in force.
Avoid any conflict with local union regulations and requirements.
Should an exhibitor wish to employ the services of a contractor other than the official contractor,
the following must be met:
EAC Notification
1. The exhibitor must inform SCSWORX of the name and address of the contractor and the work to be
performed.This information must be received in writing no later than July 25, 2014. If notification is not received,
SCSWORX must be used for all work. The non-official contractor will be permitted to supervise only. This will be
strictly enforced!
2. The EAC MUST provide a certificate of insurance with at least the following limits: Comprehensive General
Liability not less than $1,000,000 with respect to injuries to any one person in an occurrence; $2,000,000 with
respect to injuries to more than one person in any one occurrence and $5,000,000 with respect to damage of
property; Worker's Compensation Insurance, including employment liability coverage, in a minimum amount not less
than $1,000,000 of individual and/or aggregate coverage.
3. The EAC must agree to abide by all rules and regulations of the show, as well as all union rules and regulations.
The EAC must have all business licenses, permits and Workers' Compensation required by the State, City and
facility. The EAC must provide evidence of such upon request.
4. SCSWORX has total control of all areas of the exhibit hall. The EAC must coordinate all activities with
SCSWORX. The EAC must confine its operations to the exhibit area of the client. Absolutely NO SOLICITING on
the show floor will be allowed.
5. The EAC must agree to share with SCSWORX all costs incurred as a result of or relating to the EAC's operation.
This includes costs for stewards and other union representatives where applicable. Any costs necessary to restore
exhibit area to initial condition may also be shared by EAC.
EXHIBITOR APPOINTED CONTRACTOR INFORMATION
Name of Exhibiting Company:
Booth #
Contractor's Name:
Address:
City/State/Zip:
Telephone
Fax:
E-Mail Address:
On-Site Representative:
Emergency Telephone:
Please return completed form NO LATER THAN July 25, 2014 to:
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 45
FORKLIFT
This form is for in booth work or unloading and reloading ONLY. In the case of loading and unloading,
it will take the place of drayage cost.
If your crates must be stored during the show, you must pay drayage costs.
Rates are based on per hour.
There will be a 1 hr. minimum charge.
Straight time
Overtime
Double time
8:00 a.m. - 4:30 p.m.
Before 8:00 a.m. and after 4:30 p.m. and all day Saturday & Sunday.
Midnight - 6:00 a.m. and holidays
EQUIPMENT RENTAL RATES
Qty
Item
Forklift & Operator for up to 5,000 lb capacity
Straight
$75.00
$125.00
$170.00
$225.00
Overtime
$117.50
$192.50
$260.00
$342.00
Double
Time
$155.00
$255.00
$345.00
$265.00
Total
Number of pieces to be spotted:
Date and Time Needed:
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 46
This form MUST be returned by the order deadline date. ALL banners/hanging signs or any other item to be
hung from the ceiling MUST be sent to the SCSWORX advance warehouse NO LATER THAN August 1, 2014
and must be clearly labeled as hanging sign. (Hanging sign labels are provided in the shipping section of
this packet.)
RIGGING
You may pay hanging sign rates ONLY IF you have a straight banner weighing no more than 20 lbs. AND
having 3 or less hanging points AND requiring no assembly. ALL hanging signs, banners, UAVS, etc.
weighing more than 20 lbs or with more than 3 rigging points or requiring assembly or in any shape other
than straight MUST use rigging rates.
RIGGING LABOR RATES **
Quantity
Item
Under 4000 lbs.*
Assembly Labor ST
Assembly Labor OT
Price/ Hour
$450.00
$70.00
$105.00
Total
Time starts upon entry into hall by crew. Rates are a minimum of one hour per labor call.
* 4000 lbs. and above, please call for quote.
HANGING SIGN RATES **
Quantity
Item
Price/ Hour
Hanging sign (per sign, less than 20 lbs. with
3 or less rigging points, requiring no
assembly)
$120.00
Total
** Overhead signs need to be shipped to the advance warehouse with layout and setup diagrams.
All overhead signs will be hung on Friday, August 8. Accurate location drawings are required for
hanging. Some discretion by SCSWORX and the VBC is required due to hanging points available.
Rigging Estimate
Assembly Labor Estimate
Hanging Sign Estimate
Grand Total:
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 47
RIGGING LAYOUT
To Use Grid:
Use bold lines to indicate the outline of your booth.
Indicate the scale of the grid (i.e. 1 square = 1 foot, or indicate the dimensions of your booth).
Mark the adjacent booth numbers or aisle numbers.
Indicate the placement of your hanging sign or banner.
Indicate
Indicate
Adjacent
Adjacent
Booth
Booth
or
or
Aisle
Aisle
Number
Number
Front Of Booth
Indicate Adjacent Booth or Aisle Number_____________
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 48
SECTION FIVE
Shipping
Labels
Material Handling
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 49
Freight and material handling rates DO NOT include uncrating, unskidding, installation, dismantling, crating, etc. For
such services refer to the enclosed Labor Order form..
SHIPPING
All rates are based on inbound weight rounded to the next cwt. (100 lbs.) Exhibits which because of their nature
(excessive size, delicate nature, extreme value, etc.) require special handling, will be charged on a time and
materials basis, in addition to standard material handling rates. Uncrated (pad-wrapped) shipments will not be
received at the advance warehouse and will be subject to additional handling charges Advance notification of your
needs by completing and returning the freight handling & materials service rate form will facilitate prompt and
efficient handling of your display needs.
Shipments will be received at SCSWORX July 15 - August 1, 2014.
Shipments will be stored and delivered to your booth prior to exhibitor move-in. Empty containers will be removed
for storage and returned at the close of the show. Exhibits will then be loaded onto truck for return shipment. FOR
COST SEE THE FREIGHT MATERIAL HANDLING SERVICE RATES
SHOW SITE RECEIPT
Shipments will be received at the Von Braun Center 8/11/14 only (except targeted booths)
Exhibits will be unloaded, placed in your booth, empties removed for storage and returned at the close of the show.
Exhibits will then be loaded onto truck for return shipment. ONLY SCSWORX FORKLIFTS WILL BE ALLOWED ON
FLOOR. FOR COST SEE THE FREIGHT MATERIAL HANDLING SERVICE RATES.
INSURANCE
It is understood that SCSWORX and its contractors are not an insurer. If any insurance is needed, it should be obtained by the exhibitor. It is
suggested that exhibitors arrange All Risk coverage. This can often be done by endorsement to existing policies. Exhibitor’s materials should
be insured from the time they leave their firm until they are returned after the close of the show. SCSWORX shall not be held responsible for
any loss or damage whatsoever.
LIABILITY
An accurate weight must be listed on your inbound bill of lading to correctly tabulate your material handling charges. Shipments without proper
weight information will be estimated by SCSWORX management at unloading and the estimated weight will be used to tabulate charges.
Verification of weight after the show will not be accepted. Direct carrier shipments must have certified weight tickets. Mixed shipments arriving
on van lines must have certified weight tickets separating weights of crated items from loose and uncrated items. Weights not broken out will
be charged at “loose and uncrated” rates.
SCSWORX shall not be responsible for damage to uncrated materials, improperly packed or concealed damage.
SCSWORX shall not be responsible for loss, theft, or disappearance of materials after same has been delivered to exhibitor’s booth.
Collect shipments will not be accepted. Send freight pre-paid.
NO LIABILITY IS ASSUMED for shipments without receipts, freight bills, or specific counts such as UPS or van lines.
Empty container labels will be available at the SCSWORX Service Desk. Affixing the labels is the sole responsibility of the exhibitor or his
representatives. All previous labels should be removed. SCSWORX assumes no responsibility for removal of containers with old empty labels
and SCSWORX labels, improper information on empty labels, materials stored in containers with empty labels.
To expedite removal of materials, SCSWORX shall have authority to change designated carriers.
SCSWORX has Right of Preference into and out of show-site building to prevent tie-ups and provide an orderly operation for the show.
Exhibitors must arrange their outbound shipping.
Make sure materials are properly crated and labeled before turning in the SCSWORX bill of lading to the Service Desk. This prevents shipping
out empty crates.
Acceptance of Bills of Lading by SCSWORX does not represent acceptance of counts on bill. All outgoing freight will be counted by designated
carrier at the booth; notifying SCSWORX of any adjustments. SCSWORX is not responsible for security of exhibitor freight that is left
unattended in the booth while waiting for the designated carrier.
SCSWORX shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral
costs, which may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit same.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 50
RUSH!
Exhibition Freight
Shipment should arrive on or before 8/1/14!
FROM:
RUSH!
Exhibition Freight
FROM:
Advance Warehouse Shipment
To:
To:
Exhibiting Company Name - Booth Number
c/o SCSWORX
Madison, AL 35756
c/o SCSWORX
Madison, AL 35756
Piece
of
Piece
RUSH!
Exhibition Freight
FROM:
of
RUSH!
Exhibition Freight
FROM:
To:
c/o SCSWORX
Madison, AL 35756
c/o SCSWORX
Madison, AL 35756
Piece
of
Piece
of
RUSH!
RUSH!
Exhibition Freight
Exhibition Freight
Shipment should arrive on ________________
(target date)
FROM:
(target date)
FROM:
Show Site Shipment
To:
Show Site Shipment
To:
c/o SCSWORX
Von Braun Center
700 Monroe Street
c/o SCSWORX
Von Braun Center
700 Monroe Street
Piece
Piece
of
RUSH!
of
RUSH!
Exhibition Freight
Exhibition Freight
(target date)
FROM:
(target date)
FROM:
Show Site Shipment
Show Site Shipment
To:
c/o SCSWORX
Von Braun Center
700 Monroe Street
c/o SCSWORX
Von Braun Center
700 Monroe Street
Piece
of
Piece
of
RUSH!
Exhibition Freight
FROM:
RUSH!
Exhibition Freight
FROM:
Hanging Sign Shipment
To:
To:
c/o SCSWORX
Madison, AL 35756
c/o SCSWORX
Madison, AL 35756
Piece
of
Piece
of
RUSH!
Exhibition Freight
FROM:
RUSH!
Exhibition Freight
FROM:
To:
c/o SCSWORX
Madison, AL 35756
c/o SCSWORX
Madison, AL 35756
Piece
of
Piece
of
Vehicle Spotting Order Form
VEHICLES ON DISPLAY
All vehicles entering the exhibit floor for booth
display purposes with be "Spotted" by SCSWORX.
A spotting Fee of $95.00 (round trip) applies.
Quantity of Vehicles
to be Spotted
Rate per Round Trip
Total
$95.00
TOTAL AMOUNT ----->
All vehicles must take the following safety precautions:
* Batteries must be disconnected and taped
* Fuel tanks must have no more than one quarter of a tank of gas
* Fuel tanks must be locked with a locking cover to prevent the escape of vapors
* Refueling, or removal of fuel from vehicles, on the premises is prohibited
* Vehicles may not move during show hours
SECTION FIVE - VEHICLE SPOTTING
Payment Policy: Credit Card information must be on file for all services. All outstanding invoices must be settled
at the Service Desk prior to show closing. No telephone orders accepted. All charges in U.S. funds only. Check,
cash, traveler's checks, Visa, MasterCard, Discover, and American Express accepted.
Company Name:
Booth #:
Ordered By:
Phone #:
Signature:
Date:
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 54
Rates include all labor and equipment to unload, deliver to booth, handle empty containers to and from storage, and reload your exhibit materials
on outbound carriers. Shipments without proper weight information will be estimated at unloading. Verification of weight after the show will not be
accepted. Direct carrier shipments must have certified weight tickets. Please advise your shippers!
ADVANCE SHIPMENTS TO SCSWORX WAREHOUSE (200 LB. MINIMUM CHARGE)
cwt= per hundred pounds
Crated Materials: $89 cwt
Uncrated or Special Handling Materials*: $129.50cwt
See below for small package pricing
DIRECT SHIPMENTS TO SHOW SITE (200 LB. MINIMUM CHARGE)
cwt= per hundred pounds
Crated Materials: $83.80 cwt
Uncrated or Special Handling Materials*: $125.70 cwt
See Section 1 - Show information for marshaling yard information
* Special handling rates apply for all ground unloading, double stacked crates and any other situation requiring non-standard
equipment and/or labor.
MATERIAL HANDLING
Small Package: Shipments under 50 lbs. total only! This includes FedEx & UPS shipments. All shipments from air carriers not
under 50 lbs. must use material handling rates.
First Carton:
$42.50
Each Additional:
$25.00
Minimum 1st shipment:
$85.00
Above material handling rates (including small package rates) are for shipments handled within arrival dates or targeted move-in
dates and times. There will be a 25% additional charge for freight arriving to the warehouse after published warehouse dates or
to show site off-target.
**SAMPLE
Warehouse
Show
Description
x
Skids
22 pieces
uncrated
4 small pkgs.
x
40lbs
x
Estimated
weight
CWT
Unit Price
Estimated Cost
1200/100
12
$89.00
$1,068.00
300/100
3
$125.70
$377.10
1
$85.00
Total:
Warehouse
Show
Description
Estimated
weight
CWT
Unit Price
$85.00
$1,530.10
Estimated Cost
Total:
Total Estimated Charges
Off Target Charge (25%)
Grand Total
For all small outbound shipments being picked up by air carriers (i.e. FedEx, UPS), there will be an additional fee of $10 for the first package and
$5 for each additional package. This fee may be added to your credit card on file, or paid by credit card at the close of the show. All packages
MUST be brought to the small package desk located in the NE corner of the South Hall unless prior arrangements are made with SCSWORX.
Any freight left in the exhibitors booth will be brought back to SCSWORX and additional fees will be incurred.
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
ACC
Page 55
ACCESSIBLE STORAGE ORDER FORM
SCSWORX will go to all reasonable lengths to secure your product. However, we are not responsible
for the contents of open boxes put into storage. All storage will be delivered to your booth first.
Once the piece count has been verified, the product will be moved into storage.
THE FEE FOR ACCESSIBLE STORAGE IS AS FOLLOWS:
• $75.00 PER 16 SQUARE FEET
Please complete the below sections
1. We will require _________________square feet of space in Accessible Storage for:
a. # of boxes___________
b. # of cases___________
c. # of cartons __________
d. # of crates __________
ACCESSIBLE STORAGE
e. # of skids ___________
2. List type of productL _____________________________________________________________
________________________________________________________________________________
3. We will need access to this product:
________times a day at _________a.m. and/or ________times a day at _________p.m.
Qty of Square Feet Required
(16 sq ft increments)
X $75.00 $_______Total due
Payment Policy:
Payment in full of all charges, including applicable tax, must accompany your advance order to qualify for discount rates.
All orders placed after the return deadline,or at the Service Desk, will be invoiced standard rates.
All outstanding invoices must be settled at the Service Desk prior to show closing. No telephone orders accepted.
All charges in U.S. funds only. Check, cash, traveler's checks, Visa, MasterCard, Discover, and American Express accepted.
Company Name:
Ordered By:
Signature:
Mail:
Booth#:
Phone#:
Date:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 55 B
ALL EXHIBITORS SENDING FREIGHT ADVANCE OR SHOW SITE MUST RETURN THIS FORM!
1. What is the total piece count for your shipment?
2. What is the total weight of your shipment?
Crated
Uncrated
lbs.
Requiring Special Handling
Total
3. What is the weight of the heaviest piece?
4. Is there any special equipment needed to unload your shipment? If
so, list below.
lbs.
5. List carrier(s):
6. For direct shipments, what date/time are your shipments scheduled
to arrive?
7. Who should we contact if problems/ questions arise with
inbound/outbound freight?
8. List contact phone number:
Company
Email Address
Authorized Signature
Authorized Contact (Print)
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
FREIGHT QUESTIONNAIRE
Page 56
SECTION SIX
Preferred Carrier Information/Freight Quote
Electric/Internet/Other Utilities
Lead Retrieval
Mail:
Fax:
256-461-7720
Phone Calls:
256-461-8815
Page 57
Official Trade Show Transportation Company
SMD Symposium has once again selected Champion Logistics Group as
the Official Trade Show Carrier for the August 11-14, 2014 show!




Transportation and Storage services
Onsite Representation
Round trip and forwarding services
Air Freight services




LTL and Full Truckload services
53’ Air Ride Logistics Trailers
Flat-bed services
Ground and Expedited services
For rate quotes or to set up your shipment:
Phone: 866-393-2843
Email: [email protected]
Fax: Please use Quote Form included
Von Braun Center
700 Monroe Street
Attn: Decorating Department
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
CREDIT CARD AUTHORIZATION FORM
Dear Exhibitor:
If you wish to charge the amount of your advance order to your credit card account, please complete the
information requested below and return this form with your order.
[ ]
AMERICAN EXPRESS
[ ]
VISA
[ ]
MASTER CARD
[ ]
DISCOVER
Please Print
ACCOUNT NUMBER:
EXPIRATION DATE:
CARD HOLDER NAME:
CREDIT CARD BILLING ADDRESS:
EXHIBITOR:
TELEPHONE NUMBER:
BOOTH NO:
SIGNATURE:
If you would like confirmation of your order please provide an email address:
-2-
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
EXHIBITOR TELEPHONE SERVICE
The VBC provides all telephone service. No other organizations are authorized to provide phone services in the
VBC without approval by VBC Decorating Department (256) 551-2237.
All phone lines have voice & data capability and will accommodate analog modems with up to 9600-baud rate.
Item
Telephone Line- Local Calls
Telephone Line- Long Distance
Telephone Instruments
Quantity
X
X
X
Advance Cost
$150.00 each
$175.00 each
$35.00 each
Floor Cost
$175.00 each
$200.00 each
$40.00 each
Total
TOTAL:
CABLE
Item
Cable Line dropped to booth
Satellite Dish Hook Up
Quantity
X
Advance Cost
$100.00
Floor Cost
$150.00
Total
X
$150.00
Must be pre-order
TOTAL:
* If you want to have Satellite Dish Hook up, you must call the decorating department before ordering.*
**you will not be able to order Satellite Dish Hook Up on the show floor**
HIGH SPEED INTERNET ACCESS
WiFi is available in South, East and North Hall. You do not have to pre-order WiFi, it is available when you log
onto VBC Public. Call the decorating department with any questions (256) 551-2237.
Description (1.5 mb)
RJ45 Drop From Router
Additional IP Address From RJ45 Drop
Hub/Switch Rental
**WiFi Available (Limited Bandwidth)
$400.00
$100.00
$100.00
$19.95 Per Day
Quantity
X
X
X
X
Total
Preorder not required
**Bandwidth Limitation:
The Von Braun Center Wireless Network is intended for guest users access to email and web
surfing which is labeled as low bandwidth requirements. If medium or high bandwidth is
required please contact the decorating department.
Low - Email and simple Web Surfing
Medium - Web Applications and Streaming Audio
High - Instructor Lead Web Training, Large File
Transfers, SD Video Stream
-3-
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
UTILITY SERVICE ORDER FORM
ELECTRICAL
The rates listed below are for one (1) quad box only. Rates are applicable for both single phase and three-phase
power. The charge for service includes electrical current, installation in the most convenient location unless
designated below and removal at the close of the show. Special service or wiring of or into equipment will
be charged at prevailing rates for labor and materials. VBC will not be responsible for power failures or
voltage fluctuations. WE CANNOT GUARANTEE SERVICE PRIOR TO SHOW OPENING ON LATE
REQUESTS.
Sharing with neighbor booths is not allowed. You must purchase electricity in order to use it.
Advance
Price
110 Voltage
20 amp or 0-2400 watts
30 amp or up to 3600 watts
208 Voltage
0-30 amps
31-60 amps
61-100 amps *
100 - 200 amps *
Over 200 amps *
Circle one: single / three phase
480 Voltage
0-30 amps
31-60 amps
61-100 amps *
100 – 200 amps *
Over 200 amps *
Circle one: single / three phase
$75.00
90.00
1000 Watts Overhead Light (includes power & labor)
-4-
Floor
Price
Quantity
Ordered
$100.00 X
120.00 X
$100.00
125.00
175.00
225.00
N/A
$125.00
150.00
230.00
N/A
N/A
X
X
X
X
X
$125.00
175.00
250.00
325.00
N/A
$150.00
220.00
365.00
N/A
N/A
X
X
X
X
$247.00
$372.00 X
Amount
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
COMPRESSED AIR
Exhibitors must provide their own pressure regulator valves and fittings. VBC will provide a 1/2” quick
disconnect, female to your booth. You must supply your own adapters to fit these requirements. In situations
where required materials are not supplied and the VBC Engineering Department is required to assist and supply
parts, additional charges for materials and labor will apply.
Cubic Feet per minute required:
Advance Price
$75.00
Floor Price
$100.00 X
Quantity Ordered
Amount
WATER SERVICE
Pressure may vary. No guarantee can be made of minimum pressure. If pressure is critical, exhibitor should
arrange to have a pressure regulator valve.
***Drain service by special arrangement prior to move in***
Advance Price
$75.00
Floor Price
$100.00 X
Quantity Ordered
Amount
Hot water is available by request (Applicable power charge as well as labor charges to complete the
installation will be calculated into the cost)
Water and air service is limited to the South, East, and West Exhibit Halls only.
ENGINEERING LABOR (One Hour Minimum)
Number of Men
X
Price Per Hour
$25.00
-5-
Number of Hours
X
Amount
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
Hosted Food Carts
Cinnamon Roasted Almond Cart $750
100 (4 ounce) servings of fresh almonds roasted and served right in your booth. Additional servings $7.50 each. Four
hour attendance fee included.
Hot Dog Cart $625
100 hot dogs, served with warm buns, ketchup, mustard, and relish. Additional servings $5 each. Four hour attendant
fee included.
Popcorn Cart $475
With 100 servings of fresh popped popcorn. Additional 100 servings $100. Four hour attendant fee included.
Soft Pretzel Cart $650
100 piping hot soft pretzels served with yellow mustard. Additional servings $4 each. Warm nacho cheese dipping sauce
$1 per person. Four hour attendant fee included.
Fresh Baked Cookies $425
100 chocolate chip cookies baked fresh in your booth. Additional servings $3 each. Four hour attendant fee included.
Ice cream You Scream Cart $620
Cool down with 100 ice cream treats. Your guest will have their choice of premium Haagen Daz and frozen fruit bars.
Served out of our rolling freezer cart. Additional servings $4.95 each. Four hour attendant fee included.
Lemonade Stand $600
100 (16 ounce) servings freshly squeezed lemonade shaken and served in your booth. Additional servings $6 each. Four
hour attendant fee included.
-6-
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
Hosted Beverage Carts and Bars
Cocktail Service
Hosted Bar on Consumption $7 per beverage
Bar includes: Call and Premium brands, Domestic and Import beer, Red and White house wine, Sodas, Juices, Bottled
water
$350 Bar minimum
$125 Bartender fee for each bar for every four hours or portion there of
World Wine Bar $1,800
Treat your guests to a sampling of wines from around the world. This package includes 36 bottles of wine (two reds and
two whites), an International Cheese display. Serves approximately 100 people. Four hour bartender fee included.
Happy Hour Bar $1,200
Unwind with an ice cold beer and some of your favorite bar snacks. This package includes two varieties of beer (one
import and one domestic – 150 total) and 3 pounds each of mixed nuts, bar mix, and pretzels. Serves approximately 100
people. Four hour bartender fee included.
Cappuccino & Espresso Cart $1,000
Our experienced staff will brew up cappuccinos, lattes, and espressos to order in your booth. Guests can add vanilla,
chocolate, and caramel flavored syrups to enhance their coffee. Package includes 100 cup service, four hour attendance
fee, and machine rental. Additional servings $5 each. Enhance your coffee shop experience by adding:
Biscotti $3.25 each
Chocolate covered biscotti $3.50 each
Assorted Danish pastries $35 dozen
-7-
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
Boxed Staff Meal Options
The Picnic $22 per person
An assortment of deli style hoagies, featuring Roasted turkey on wheat, Italian deli meats on ciabatta, Smoked ham and
provolone on white and Grilled vegetable vegetarian on multi-grain, Whole fruit, Kettle potato chips, and a Jumbo
chocolate chip cookie
The Rustic $21 per person
Grilled chicken breast with applewood smoked bacon, pepperjack cheese, arugula and yellow tomato served on a
ciabatta roll. Includes orzo pine nut pasta salad, whole fruit, potato chips, and a fudge brownie
The Caesar $23 per person
Grilled chicken breast with shaved parmesan cheese, romaine lettuce, and classic Caesar dressing. Served in a roasted
garlic wrap, alongside whole fruit, terra chips, and a macadamia nut white chocolate chip cookie
The Waldorf $23 per person
Apple walnut chicken and albacore tuna salads on a bed of crispy garden greens, with marinated vegetables. Served
with pita bread, herb vinaigrette and a fudge brownie
Greek Salad $23 per person
Greek style grilled chicken salad with cucumbers, tomatoes, kalamata olives, chick peas, pepperoncini, and feta cheese,
with romaine and iceberg lettuces. Served with pita bread, Greek dressing, and a fudge brownie
Concession Vouchers $11 per voucher
Per-pay for your staff to visit the concession stand or coffee kiosk during move-in, show hours and move-out. Vouchers
are good for any food or beverage items for sale.
-8-
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
Reception Items
A selection of hors d’oeuvres and chilled platters. Minimum of 50 servings per item listed.
International Cheese & Fruit Collage $5 per serving
Featuring 10 worldwide cheeses. Served with French bread and gourmet crackers
Fresh Crudités Display $5 per serving
Served with roasted garlic and French onion dips
Pinwheels $5 each
Smoked turkey, ham, provolone, and salmon tightly rolled with leafy greens in soft cracker bread
Focaccia Fingers $6 per serving
Freshly backed Italian herb bread with prosciutto, provolone, tomato, and grilled marinated vegetables
Antipasto Brochettes $5 each
Skewered and marinated mozzarella, olives, artichokes, capicola roasted peppers. Served with focaccia bread
Cold Canapés $400
Chef’s assortment of 100 pieces
Tea Sandwich Assortment $5 each
Assorted deli meats, smoked salmon pinwheels, Chicken salad served on mini croissants, and Mini pita pockets
-9-
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
Reception Items (cont.)
Serpentine of Grilled Vegetables $5 per serving
Marinated, grilled and chilled vegetables brushed with fresh herb vinaigrette and dusted with parmesan cheese. Served
with focaccia bread
Hors D’oeuvre Selections $4 each
Beef and Cheddar Firecrackers
Risotto and gorgonzola croquettes with mascarpone dipping sauce
Colombian beef empanadas with aji pepper sauce
Tropical quesadillas with chicken
Jumbo sea scallops with bacon
Beef churrasco chimichurri skewers
Crabcakes with tartar sauce
Micro applewood kobe burgers with heinz 57
Asian short rib pot pie
Beef wellington maytag bleu cheese
Pistachio chicken pinwheel with asparagus
Peking duck ravioli
Spinach and artichoke in wonton cup
Dips from Around the World Display $900
Hummus, Babaganoush, & Tabbouleh. Served with pita triangles and plantain mariquitas with roasted garlic olive oil &
mango salsa. Bruschetta with olive tapenade & basil marinated tomatoes. Serves 100 people.
- 10 -
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
Reception Items (cont.)
Antipasta Display $1,000
Enjoy a beautiful display of Italian hors d’oeuvres. Platter includes three varieties of bruschetta: lima bean, pesto, and
traditional tomato and basil along with capicola, genoa salami, provolone, pepperoncini, cherry peppers, marinated
vegetables, olives, and roasted cherry tomatoes. Serves 100 people.
Roasted Garlic & Horseradish Crusted Sirloin of Beef $1,225
100 servings with onion pocket rolls, spicy mustard, horseradish, and herb mayonnaise. Additional servings $11 each.
Four hour attendant fee included
Roast Breast of Turkey $925
100 servings with silver dollar rolls, mayonnaise, cranberry sauce, and spicy mustard. Additional servings $8 each. Four
hour attendant fee included
- 11 -
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
Sweet
Pastries, Cinnamon rolls, Muffins, and Croissants $35 doz
Bagels and Cream cheese $25 doz
Fresh baked cookies, Brownies & Blondies $32 doz
Assorted lard candy bars $3 each
Fun sized candy assortment $15 lb.
Fresh sliced seasonal fruit $5 per serving
Whole fresh fruit $3 each
Granola bars $3 each
Yoplait yogurt $3.50 each
Salty
Trail mix $26 lb.
Mixed nuts $28 lb.
Oriental bar mix $18 lb.
Potato chips $16 lb.
Pretzels $16 lb.
Tri-color tortilla chips $16 lb.
Fresh salsa, Guacamole $16 pint
Onion dip $15 pint
Individual bags of chips $3
Individual bags of pretzels $3
- 12 -
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
Beverages
Starbucks freshly brewed regular coffee $52 per gallon
Starbucks freshly brewed decaffeinated coffee $52 per gallon
Assorted tazo teas with hot water $52 per gallon
Assorted sodas to include diet $3 each
Bottled water $3 each
Bottled Perrier or San Pellegrino water $3.25 each
Individual bottled Tropicana fruit juices $4 each
Bottled Orangina $4 each
Martinelli apple juice $4 e4ach
Iced tea $28 per gallon
Lemonade $28 per gallon
Fresh Florida orange juice $42 per gallon
Spring water infused with mango and orange $28 per gallon
Spring water infused with cucumber and mint $28 per gallon
Chilled wter dispenser includes 5 gallon of spring water and disposable 7 ounce cups $65
Additional water refill of 5 gallons $25
Additional electrical charges will apply
- 13 -
Von Braun Center
700 Monroe Street
(256) 551-2377 FAX (256) 551-2221
[email protected]
Booth Name: _________________________________
Booth Number: _______________________________
BOOTH EXPENSE SUMMARY
ITEM
TOTAL
Phone/High Speed Internet
Utilities (Electrical/Water/Air)
Engineering Labor
Food & Beverage
Total
METHOD OF PAYMENT:
CHECK # _________________
CREDIT CARD: [ ]AMERICAN EXPRESS [ ] VISA [ ] MasterCard [ ] Discover
- 14 -
Email Forms:
Fax Forms:
Order Online:
[email protected]
703.997.1437
www.MGLManagement.com/smd/
Email Forms:
Fax Forms:
Order Online:
[email protected]
703.997.1437
www.MGLManagement.com/smd/

August 11-14, 2014 Von Braun Center Huntsville

Transcription

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