June 6, 2014 To: Columbia Association Board of Directors Advisory

Transcription

June 6, 2014
To:
Columbia Association Board of Directors
Advisory Committee Chairpersons
Village Board Chairs
Village Managers
Members of the Press
CA Management
From:
Andrew Stack, Board Chair
The Columbia Association Board of Directors Meeting will be held on Thursday,
June 12, 2014 at 7:30 p.m. at the Columbia Association Building, 10221 Wincopin Circle,
Columbia, MD 21044.
AGENDA
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Call to Order (Announce Directors/Staff in Attendance)
Announcement of Closed/Special Meetings Held/To Be Held
Approval of Agenda
Disclosure of Conflicts of Interest
Resident Speakout
May 8, 2014
May 22, 2014
Approval of Minutes
Chairman’s Remarks
Recommendations for Board Action
(a) Approval of Resolution – Appointment of Milton W. Matthews as
President
Discussion Period – CA President and Board of Directors
Committee Chairs’ Remarks
(a) Board Operations Committee
(b) External Relations Committee
(c) Planning and Strategy Committee
(d) Strategic Implementation Committee
(a) Consent Agenda
1. Approval of Appointments to the Wilde Lake Architectural
Committee
2. Approval of Appointments to the Kings Contrivance Architectural
Committee
3. Approval of Appointments to the Oakland Mills Architectural
Committee
4. Approval of Appointments to the Hickory Ridge Architectural
Committee
(b) Recommendations for Action
1. Approval of the Howard Hughes Corporation Easement Request –
Broken Land Parkway to Banneker Road Pathway
2. Approval of the Transfer of Capital Budget Funds from Projects
Closed in FY 14 to Haven on the Lake
1 min.
1 min.
1 min.
1 min.
15 min.
5 min.
3 min.
2 min.
30 min.
16 min.
(4 min.)
(4 min.)
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(4 min.)
43 min.
(2 min.)
(2 min.)
(2 min.)
(2 min.)
(5 min.)
(30 min.)
12.
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Committee Agendas
(a) Planning and Strategy Committee
1. Discussion
(a) Columbia Market Study Overview and Next Steps
(b) Committee Tracking Form
(b) Board Operations Committee
1. Discussion
(a) Addition of Board Member Updates to Board Meeting
Agendas
(b) Worksession on July 24 – CA and the Environment
Tracking Forms
(a) Tracking Form for Board Requests
(b) Tracking Form for Resident Requests
Talking Points
Adjournment – No Later than 11:00 p.m. (Expected Ending Time:
Approximately 10:30 p.m.)
32 min.
(30 min.)
(2 min.)
20 min.
(10 min.)
(10 min.)
5 min.
2 min.
Next Board Meeting: Thursday, June 26, 2014
ARRANGEMENTS FOR AN INTERPRETER FOR THE HEARING IMPAIRED CAN BE MADE BY
CALLING 410-715-3111 AT LEAST THREE DAYS IN ADVANCE OF THE MEETING.
CA Mission Statement
Working every day in hundreds of ways to make Columbia an even better place to live, work, and
play.
CA Vision Statement
Making Columbia the community of choice today and for generations to come.
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DRAFT
Minutes of the First
Board of Directors Meeting
May 8, 2014
To be approved: June 12, 2014
A meeting of the Columbia Association Board of Directors was held on May 8, 2013, at 8:05
p.m. at the Columbia Association building. Present were members Andy Stack, Reginald Avery,
Michael Cornell, Brian Dunn, Jeanne Ketley, Alan Klein, Nancy McCord, and Russ Swatek.
Tom O’Connor and Greg Schwind joined the meeting via telephone. Interim President Susan
Krabbe was present as was Governance Chief of Staff Rob Goldman. General Counsel Shari
Fanaroff joined the meeting via telephone.
Ms. Krabbe chaired the meeting.
2. Vote to Close the Meeting
Action: Mr. Schwind moved to close the meeting as authorized under the Maryland
Homeowners Act, Md. Code, Real Property § 11B-111 (4) (iv), consultation with staff
personnel, consultants, attorneys, board members, or other persons in connection with
pending or potential litigation or other legal matters; and Mr. Dunn seconded. After a brief
discussion, the Chair called the question. The motion failed.
Vote: 5-5-0
For:
Messrs. Cornell, Stack, Dunn, Schwind, and O’Connor
Against: Mses. McCord and Ketley; and Messrs. Swatek, Avery, and Klein
Abstain: None
3. Approval of the Agenda
Action:Mr. Cornell moved to approve the agenda and Mr. Swatek seconded.
Action:Mr. Klein moved that a Resident Speakout be added to the agenda, and Mr.
Cornell seconded. The amended agenda was approved.
Vote: 9-0-1
For: Mses. McCord and Ketley; and Messrs. Cornell, Stack, Swatek, Dunn, Avery,
Klein, and Schwind
Against: None
Abstain: Mr. O’Connor
4. Resident Speakout There were four residents present for Resident Speakout.
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(a) Bill Woodcock of Oakland Mills spoke about issues involving a CA Board member
running for the County Council.
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(b) Barbara Russell of Oakland Mills, spoke about CA Board elections.
(c) Ginny Thomas of the Oakland Mills Village Board spoke about issues involving a CA
Board member being elected to public office.
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(d) Paul Verchinski of Oakland Mills spoke about CA Board members running for public
office.
5. Discussion of the Ethics Issue
Action: Mr. Klein moved, and Mr. Swatek seconded, to strike the Ethics Policy clause
requiring someone running for public office to resign from the Columbia Association Board
of Directors.
Action:Mr. Swatek offered a friendly amendment to change the language to say that
someone holding public office be required to resign from the Columbia Association
Board of Directors, but Mr. Klein rejected the friendly amendment.
After discussion, the question was called, and the motion failed.
Vote: 4-5-1
For:
Mses. McCord and Ketley; and Messrs. Avery, and Klein
Against: Messrs. Cornell, Stack, Dunn, O’Connor, and Schwind
Abstain: Mr. Swatek
Action:Mr. Swatek moved, and Mr. Klein seconded, that the Ethics Policy clause should be
changed to read that a Board member holding public office shall resign from the Columbia
Association Board of Directors.
Action: Mr. Swatek offered a friendly amendment that the wording be changed to a
Board member who is sworn into public office shall resign from the Columbia
Association Board of Directors.
Action: Mr. Cornell offered a friendly amendment that the wording be changed to a
Board member who is sworn into partisan public office shall resign from the Columbia
Association Board of Directors and the Council, and the friendly amendment was
accepted.
Action: Mr. O’Connor moved that the motion be tabled to obtain legal advice on the
wording, and Mr. Schwind seconded. After a brief discussion, the Chair called the
question. The motion failed.
Vote: 3-7-0
For:
Messrs. Dunn, O’Connor, and Schwind
Against: Mses. McCord and Ketley; and Messrs. Swatek, Cornell, Stack, Avery, and
Klein
Abstain: None
The Chair read the amended motion and called the question. The amended motion passed.
Vote: 8-2-0
For:
Mses. McCord and Ketley; and Messrs. Cornell, Stack, Swatek, Dunn, Avery,
and Klein
Against: Messrs. O’Connor and Schwind
Abstain: None
6. Vote to Open the Meeting This vote did not occur because the meeting was not closed.
7. Adjournment
Action: Mr. Cornell moved and Mr. Stack seconded that the meeting be adjourned. The
Chair, hearing no objection, adjourned the meeting at 9:01 p.m., with a five minute break
before continuing with the next meeting.
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Respectfully submitted,
Erin Gilland Roby
Recording Secretary
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DRAFT
Minutes of the Second
Board of Directors Meeting
May 8, 2014
A second meeting of the Columbia Association Board of Directors was held on May 8, 2013, at
9:14 p.m. at the Columbia Association building. Present were members Andy Stack, Reg Avery,
Michael Cornell, Brian Dunn, Jeanne Ketley, Alan Klein, Nancy McCord, and Russ Swatek.
Tom O’Connor and Greg Schwind joined the meeting via telephone. Interim President Susan
Krabbe was present, as was Governance Chief of Staff Rob Goldman. General Counsel Shari
Fanaroff joined the meeting via telephone.
Ms. Krabbe initially chaired the meeting.
2. Approval of the Agenda
Action: Mr. Cornell moved to approve the agenda and Mr. Dunn seconded. The agenda was
approved unanimously.
Vote: 10-0-0
For:
Klein, Schwind, and O’Connor
Against: None
Abstain: None
3. Resident Speakout There were no residents present for Resident Speakout.
4. Election of Chair and Vice Chair of the Columbia Association Board of Directors
Action: Mr. Swatek nominated himself to be Chair of the Board of Directors. Andy Stack
nominated himself to be Chair of the Board of Directors and Gregg Schwind to be Vice
Chair. The vote was split 5-5.
Action: Mr. Schwind moved that the Chairmanship be split between the two nominees with
Andy Stack taking the first 6 months of the fiscal year, and Russ Swatek take the second 6
months. Ms. Ketley seconded the motion.
Action: Mr. Cornell offered a friendly amendment that Mr. Stack and Mr. Swatek be
Chair and Vice Chair, switching their respective roles after 6 months, and Mr. Schwind
accepted the amendment.
After some discussion, Ms. Krabbe called the question, and the amended motion passed.
Vote: 9-0-1
For:
Klein, and Schwind
Against: None
Abstain: Mr. O’Connor
At 9:40 p.m., Mr. Stack took his position as Chair.
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5. Appointments to the Committees
Action: After discussion regarding the personal preferences of the Board members while
adhering to the rules regarding prior service, the following committee assignments were
made:
Planning and Strategy Committee: Gregg Schwind, Brian Dunn, Russ Swatek
Strategic Implementation Committee:Tom O’Connor, Reg Avery, Alan Klein
External Relations Committee: Nancy McCord, Jeanne Ketley, Michael Cornell
Audit Committee: Michael Cornell, Gregg Schwind, Reg Avery
6. Approval of Board of Director Meeting Dates for FY 2015
Action: Mr. Cornell moved and Mr. Avery seconded that the FY 2015 meeting dates for the
Board of Directors be approved. The motion passed unanimously.
Vote: 10-0-0
For:
Against: None
Abstain: None
7. Appointment of the Officers of the Columbia Association
Action: Mr. Cornell moved, and Mr. Swatek seconded that the Board adopt the resolution
appointing the officers of the Columbia Association. The motion passed unanimously.
Vote: 10-0-0
For:
Against: None
Abstain: None
8. Adjournment
Action: Mr. Cornell moved and Mr. Avery seconded that the meeting be adjourned. The
motion passed unanimously, and the meeting adjourned at 9:58 p.m.
Vote: 10-0-0
For:
Against: None
Abstain: None
Erin Gilland Roby
Recording Secretary
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DRAFT
Minutes of the
BOARD OF DIRECTORS MEETING
Held: May 22, 2014
A meeting of the Columbia Association Board of Directors was held on Thursday, May 22, 2014, at
the Columbia Association Building. Present were the Chair, Andy Stack; and members Reg Avery
(arrived at 7:47 p.m.), Brian Dunn, Jeanne Ketley, Alan Klein, Nancy McCord, Tom O’Connor (via
phone), and Gregg Schwind. Members Michael Cornell and Russ Swatek were absent. Also present
were Interim CA President Susan Krabbe, Governance Chief of Staff Rob Goldman, and Chief Staff
Liaison Jane Dembner. Milton Matthews, whose term as CA President will begin on June 2, 2014
was also in attendance.
1. CALL TO ORDER: The Board of Directors Meeting was called to order at 7:32 p.m. by the
Chair, Andy Stack.
2. ANNOUNCEMENT OF CLOSED/SPECIAL MEETINGS HELD/TO BE HELD:
There were no closed meetings:
3. APPROVAL OF AGENDA:
Action: Mr. Stack asked that the ERC agenda items be discussed prior to the SIC items in order
to give a member of the SIC time to arrive at the meeting. Ms. McCord moved to
approve the agenda as amended. Mr. Klein seconded the motion. The agenda as
amended was approved unanimously. Vote: 7-0-0.
For: Messrs. Stack, Dunn, Klein, O’Connor, and Schwind and Mses. Ketley and
McCord.
4. DISCLOSURE OF CONFLICT OF INTEREST: The Chair said none were disclosed to him.
5. APPROVAL OF MINUTES
Action: Mr. Schwind moved to approve the minutes of April 24, 2014. Mr. Dunn seconded the
motion. The minutes were approved. Vote: 5-0-2.
For: Messrs. Stack, Dunn, O’Connor and Schwind and Ms. McCord
Against: None
Abstain: Mr. Klein and Ms. Ketley
6.RESIDENT SPEAKOUT: There were two participants in Resident Speakout:
(a) Chris Alleva, Howard County Business Association, spoke about covenants for businesses.
(b) Ed Coleman, Long Reach, spoke about CA branding and GIS markers to pathway signs in
Long Reach.
Mr. Avery arrived at 7:47 p.m.
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7. CHAIRMAN’S REMARKS:
On May 29, the fourth and final market study meeting regarding village centers and
Snowden/Dobbincorridor will be held at Howard Community College. The dog park will open
Saturday, May 24 at 10 a.m. Columbia home tours will be held on June 1 at 11 a.m. The first
Board Operations Committee meeting of the fiscal year will be held on June 2 at 7 p.m. The next
CA Board meeting will be held on June 12.
8: PRESIDENT’S REPORT; Follow up Questions from Board Members:
In response to a question from Mr. Schwind about the anticipated opening date of Dorsey Hall
meeting room and bath house, CA staff said the work is scheduled to begin in fall 2014 and be
completed by next summer.
9. CHAIRS’ REPORTS
(a) Board Operations Committee: First meeting of the year will be on June 2.
(b) External Relations Committee: None
(c) Planning and Strategy Committee: None
(d) Strategic Implementation Committee: None
10. SPECIAL TOPICS AND PRESENTATIONS – None
11. COMMITTEE AGENDAS
(a) Planning and Strategy Committee(Gregg Schwind, Brian Dunn, Russ Swatek)
1. Discussion
(a) Election of Chair and Vice Chair:
Action: Mr. Dunn moved and Mr. Schwind seconded, a motion to elect Mr. Schwind
as chair of the Planning and Strategy Committee. Vote: 2-0-0.
Action: Mr. Schwind moved and Mr. Dunn seconded, a motion to elect Mr. Dunn as
vice chair.Vote: 2-0-0.
(c) External Relations Committee
1. Discussion
Action: Ms. Ketley made and Ms. McCord seconded a motion to elect Ms. McCord
as chair of the External Relations Committee. Vote: 2-0-0.
Action: Ms. McCord made and Ms. Ketley seconded a motion to elect Ms. Ketley
vice chair. Vote: 2-0-0.
(b) Strategic Implementation Committee
1. Discussion
Action: Mr. Avery made and Mr. Klein seconded, a motion to elect Mr. Klein
as chair of the Strategic Implementation Committee. Vote: 3-0-0.
Action: Mr. Klein made and Mr. O’Connor seconded, a motion to elect Mr. Avery
as vice chair. Vote: 3-0-0.
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(b) Haven on the Lake – Transfer of Capital Budget Funds
Rob Goldman and Dennis Mattey discussed transferring to the Haven on the Lake
project up to $719,000 of previously approved and unused capital funds to help
cover an over-budgeted amount of $1.5 million.
The contractor, Whiting-Turner, estimates that work on the project would take about
100 work days to complete. If the Board approves the funding request, the work can
begin in about two weeks and the anticipated opening date for the facility would be
November 2014. CA starts paying rent on the facility on September 1, 2014. Ms.
Krabbe said a two-month delay would cost CA about $250,000 in operating income.
Action: Mr. O’Connor moved that the SIC recommend that the Board support the
staff’s recommendation to spend an additional $719,000 for Haven on the Lake and
move the item forward for the board to vote on tonight. The motion was seconded by
Mr. Avery and approved by the committee. Vote: 3-0-0.
Action: Mr. Avery moved that the SIC direct staff to provide options for financing a
pool for Haven on the Lake and report their recommendations to the Board. Mr.
O’Connor seconded the motion, which was approved. Vote: 3-0-0.
(c) SHA Easement – Gales Lane – Sound Wall Barrier (2nd reading)
Open Space Management Division Director Daniel D’Amore explained the State
Highway Administration’s request for a perpetual easement for a sound barrier on
CA property near Gales Lane.
Action: Mr. O’Connor moved that the SIC recommend that the Board grant a
perpetual easement to SHA for a sound wall barrier in the Gales Lane project. Mr.
Avery seconded the motion, which was approved. Vote: 3-0-0.
(d) Howard Hughes Corporation Easement – Broken Land Parkway to Banneker Road
Pathway (1st reading)
Mr. D’Amore described HHC’s request for an easement to continue construction of a
downtown Columbia multi-use pathway between Broken Land Parkway and the
Banneker Road fire station. Discussion ensued.
Action: Mr. O’Connor moved that the SIC recommend that the Board grant an
easement to Howard Hughes Corporationto construct the portion of the downtown
Columbia multi-use pathway between Broken Land Parkway and Banneker Road.
Mr. Avery seconded the motion, which was approved. Vote: 3-0-0.
(e) Committee Tracking Form
12. RECOMMENDATIONS FOR BOARD ACTION:
(a)
Consent Agenda
1. Approval of Appointments to the Owen Brown Executive Architectural Committee
Without objection, the appointments of Vickie Manning, Jay Stearman and Laurie
Weekly to the Owen Brown Executive Architectural Committee were approved.
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(b)
1. Approval of the SHA Easement – Gales Lane Sound Wall Barrier
Action: The Board voted unanimously to grant a perpetual easement to the State
Highway Administration for a sound wall barrier at the Gales Lane project. Staff will
revise the Deed of Easement and Agreement to include the name of the incoming CA
president. Vote: 8-0-0.
2. Haven on the Lake – Transfer of Capital Budget Funds
This item will appear on the agenda for the June 12 Board of Directors meeting.
13. TRACKING FORMS
(a) Tracking Form for Board Requests
(b) Tracking Form for Resident Requests
14. TALKING POINTS: Recording Secretary Valerie Montague read the Talking Points.
15. ADJOURNMENT: Reg Avery moved and Jeanne Ketley seconded that the meeting be
adjourned. The meeting was adjourned at 9:42 p.m.
Valerie Montague
Recording Secretary
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COLUMBIA ASSOCIATION
MEETING OF THE BOARD OF DIRECTORS
To be Held: June 12, 2014
RESOLUTION
BE IT RESOLVED, that the Board of Directors hereby appoints Milton W.
Matthews as President/CEO of the Corporation as of June 2, 2014.
APPROVED:
Wilde Lake Community Association
Recommendations for Appointment to Wilde Lake Architectural Committee
Kevin McAliley
4955 Snowy Reach
[email protected]
Linda Odum
10129 Hyla Brook Road
[email protected]
Jeff Friedhoffer
10042 The Mending Wall
[email protected]
Oakland Mills Community Association
The Other Barn ● 5851 Robert Oliver Place ● Columbia, MD 21045
410-730-4610 ● oaklandmills.org
June 3, 2014
Memorandum:
TO:
CA Board of Directors
FROM:
Sandy Cederbaum, Village Manager
Oakland Mills Community Association
SUBJ:
Appointment to the Oakland Mills Architecture Committee
At the May 13, 2014 Oakland Mills Board of Directors meeting the OM board voted to submit the following
board members to CA for appointment to the Oakland Mills Architecture Committee:
Jervis Dorton
William McCormack
Virginia Thomas
Paul Verchinski
Letter of Compliance are attached. Thank you in advance for your consideration.
Hickory Ridge Community Association
6175 Sunny Spring, Columbia, Maryland 21044 • 410 730-7327
www.hickoryridgevillage.org • www.thehawthorncenter.com
Date: June 4, 2014
To:
Janet Loughran, Columbia Association
From: Hickory Ridge Village Board
Re:
FY2015 Architectural Committee Appointments
The Hickory Ridge Village Board has selected their members of the FY2015 Architectural
Committee. They are:
Tom Louden, Chair
Dianne Earley
Linda Loesch
Michelle Wood
Miles Coffman
Please ask the CA Board of Directors to confirm these appointments at their next meeting.
Thank you.
COMMITTEE RECOMMENDATIONS TO BOARD
Date:
June 5, 2014
To:
From:
Alan Klein, Chair, Strategic Implementation Committee
Subject:
Multiuse Pathway Easement for Howard County
Issue:
The Howard Hughes Corporation is requesting, on behalf of Howard County, an
easement to build the second segment of the Downtown Columbia Multiuse
Pathway.
Discussion:
The Strategic Implementation Committee reviewed the background information
regarding this easement request and asked for clarification of a particular phrase,
and for a few minor edits in the documentation. Please see attached memo in
regards to these matters.
Recommendation of Committee:
By a vote of __3__ For
_0__ Opposed
_ 0__ Abstain
Has no recommendation.
X
Recommends the following action be taken or motion be approved by the CA Board of
Directors in regards to the issue described above.
Justification for Recommendation:
Motion: The recommendation must be written in the form of a motion or resolution.
The SIC moves that the CA Board of Directors approve the request from the Howard Hughes
Corporation (on behalf of Howard County) for the Multiuse Pathway Easement related to
Phase 2 of this project.
Additional Action recommended by committee in lieu of motion or in addition to motion: None.
TO:
Members of the Strategic Implementation Committee
FROM:
Daniel D’Amore, Open Space Management Division Director
THROUGH: Milton W. Matthews
CC:
Sheri Fanaroff; Jane Dembner
SUBJECT:
Easement Request for Downtown Columbia Multiuse Pathway, Phase 2
DATE:
June 5, 2014
Please find attached the draft Deed of Easement and Agreement for the second
segment of the Downtown Columbia Multiuse Pathway.
Per a recent conversation with the Howard Hughes Corporation representative
associated with this project, the meaning of the word “expand” (on Page 2, Paragraph 2,
Line 5) has been clarified. To the extent that any section of the existing pathway is
currently less than ten (10) feet wide, the new pathway will be “expanded” to the ten
(10) foot width as per the design specifications.
Also, the notice and signature sections of the document (Pages 6 and 7) have been
edited to indicate where Mr. Nelson’s name should be replaced with Mr. Matthews
name.
After approval of the draft document by the CA Board, Howard Hughes will finalize the
document with these changes.
shall include Grantor's respective successors or assigns.
THE TERMS, CONDITIONS AND PROVISIONS of this Deed shall be deemed
covenants running with the land and shall be binding upon and inure to the benefit of the
respective successors and assigns of the parties hereto. Each party shall, at any time and
from time to time, execute, acknowledge and deliver such further instruments and
documents and take such other action as may be reasonably requested by the other party
to carry out the intent and purpose of this Deed.
ANY NOTICE, demands, consent, approval, request or other communication or
document to be provided hereunder to a party hereto shall be (a) in writing, and (b)
deemed to have been provided (i) upon delivery or refusal to accept delivery if sent by
national overnight courier (e.g., Fed EX or UPS) or certified or registered mail in the United
States mails, postage prepaid, return receipt requested, to the address of such party set
forth below or to such other designees as identified by notice to each other party hereto, or
(ii) if such party's receipt thereof is acknowledged in writing, upon being given by hand or
other actual delivery to such party:
if to Grantor:
Milton W. Matthews Phillip L. Nelson, President
Columbia Association, Inc.
10221 Wincopin Circle
Columbia, MD 21044
with a copy to:
Sheri V.G. Fanaroff, General Counsel
10221 Wincopin Circle
Columbia, MD 21044
if to Grantee:
James M. Irvin, Director Dept. of Public Works
George Howard Building
3430 Court House Drive
Ellicott City, MD 21043
with a copy to:
Margaret Ann Nolan, County Solicitor
Carroll Building
3450 Court House Drive
Ellicott City, MD 21043
(Signatures follow on the next pages.)
10.04.13v.6.1 2/20/14ks
6
TARILegDocs14/DTC Multi-use Pathway/CA
IN WITNESS WHEREOF, the Grantor and the Grantee have caused this Deed of
Easement and Agreement to be executed and delivered by its duly authorized officer and
its seal hereto affixed on the date hereinabove written.
ATTEST:
COLUMBIA ASSOCIATION, INC.,
a Maryland corporation
By:
Corporate Secretary
(SEAL)
Phillip L. Nelson Milton W. Matthews
President
Date: _ _ __
STATE OF MARYLAND,
COUNTY, TO WIT:
day of
, 2014, before
I HEREBY CERTIFY that on this
me, the subscriber, a Notary Public of the State of Maryland, in and for the County
Milton W. Matthews
aforesaid, personally appeared Phillip L. Nelson, who acknowledged himself to be the
President of Columbia Association, Inc., a Maryland corporation, (the "Corporation"), and
that he, as such officer being authorized so to do, executed the within Deed of Easement
and Agreement for the purposes therein contained by signing the name of the Corporation
as such officer and certified that this conveyance is not part of a transaction in which there
is a sale, lease, exchange, or other transfer of all or substantially all of the property and
assets of the Corporation.
AS WITNESS my Hand and Notarial Seal.
Notary Public
My Commission Expires: _ _ _ _ _ __
[Signatures continue on the following page.]
10.04.13 v.6.1 2/20114ks
7
TAR/LegDocs14/DTC Mu~i·use Pathway/CA
COMMITTEE RECOMMENDATIONS TO BOARD
Date:
June 6, 2014
To:
From:
Alan Klein, Chair, Strategic Implementation Committee
Subject:
Transfer of Capital Budget Funds from Projects Closed in FY 2014
to Haven on the Lake
Issue:
Additional funding is needed to cover an over-budget projection of $719,000 without a pool for
completion of the Haven on the Lake project.
Discussion:
At the May 22, 2014 Board of Directors meeting, the Strategic Implementation Committee (SIC)
discussed the issue and staff’s recommendation to transfer up to $719,000 of previously
approved and unused capital funds to fund the over-budget amount. The SIC also discussed
and approved moving this matter to the full Board for Board discussion that evening, at the May
22, 2014 Board meeting. The Board did not take action at the May 22 meeting, and directed
staff to come up with alternatives to include the pool in the facility.
Recommendation of Committee:
By a vote of __3___ For
__0__ Opposed
__0__ Abstain
Has no recommendation.
X
Recommends the following action be taken or motion be approved by the CA Board of
Directors in regards to the issue described above.
Justification for Recommendation:
Haven on the Lake will provide a mind/body/wellness alternative to the Columbia Association’s
traditional fitness facilities. The additional funds are needed to provide the facility that is being
communicated to residents, potential members and the community.
Motion: The recommendation must be written in the form of a motion or resolution.
Be it resolved that the Columbia Association Board of Directors approves the transfer of
$719,000 in capital funds from capital projects closed in FY 14 to Haven on the Lake.
Additional Action recommended by committee in lieu of motion or in addition to motion: None
June 6, 2014
TO:
CA Board of Directors
CA President
FR:
Rob Goldman
Susan Krabbe
RE:
Transfer of Capital Budget Funds – Haven on the Lake
At the May 22, 2014, Board Meeting, the Strategic Implementation Committee (SIC) voted unanimously to
recommend that the Board approve the transfer of $719,000 of capital budget funds from capital projects
closed in FY 14 to Haven on the Lake. The SIC also voted unanimously to refer this recommendation to
the CA Board at the same meeting. The Board deferred a decision on that request to the June 12, 2014
Board meeting, so that community members could have more time to give input. Additionally, the Board
requested that CA staff update the Haven on the Lake pro forma projections, and provide the Board with
options for funding the pool at Haven on the Lake (the revised plan for Haven on the Lake proposes to
postpone the construction of the pool).
The updated pro forma projections are attached. They include:
1. Summary pages of “expected” incremental income and expenses during the term of the lease:
Years 1-11, Years 1-16, Years 1-21; with and without a pool;
2. A “Steady State” summary page of incremental income and expense with pessimistic, expected,
and optimistic projections with and without a pool;
3. Income assumptions
4. Expense assumptions
As you will see, the expected projections show an annual excess of incremental income over incremental
expense at steady state of $553,000 with a pool and $249,000 without a pool. With a pool, the expected
total increase of income over expense is projected to be $3,183,698 in years 1-11, $7,845,624 in years 116, and $13,584,750 in years 1-21. Without a pool, those projections are $116,567 in years 1-11,
$2,736,664 in years 1-16, and $6,081,360 in years 1-21.
We have also added the staff’s recommendations for “Options to Fund the Pool” to the document we
shared with the Board last month that now shows all of the capital projects closed in FY 14. As an
administrative matter, if any additional funding is approved, the purchasing exception with Whiting-Turner
must be increased an equal amount. In short, if the Board chooses to include the pool, staff recommends
the following funding:
1
Dollars are in thousands ($’000s)
Total - FY 2014 Closed Projects - Remaining Balance
Proposed Capital Budget Changes:
Postpone Supreme Sports Club - Pool Area Renovations to FY 2017
Postpone Wilde Lake Barn Renovation Planning Funds to FY 2017
Total Proposed Funds Available
$948
$250
$75
$1,273
Needs:
Required for Project without Pool
Estimate for Pool
$719
$500
Total Project Needs
$1,219
Remaining Funds Available
$54
An alternative for $235,000 of the need is shown on the attachment.
The updated Haven on the Lake capital budget page is also attached. It now shows five columns of
numbers:
1. February 2014 Projections
2. April 2014 Actual bids
3. May 2014 Revised Plan Numbers
4. June 2014 Revised Plan Actual Bids
5. June 2014 Revised Plan Actual Bids with Pool Included
Sub-contractor actual bids are due to Whiting-Turner (construction managers) on June 9. CA will review
those numbers with Whiting-Turner on June 10; and we will share the actual bid numbers with the Board
on or before the June 12 meeting.
Also attached you will find the original schematic design (color) of Haven on the Lake and the revised
schematic design (black and white).
Progress on the development of Haven on the Lake continues to go well. The paver system leading up to
the south entrance of Haven on the Lake has been installed, the fire suppression (sprinkler) system has
also been installed and exterior signage above both the north and south entrances to Haven on the Lake
is being fabricated and should be installed by mid-June. The north entrance sign will be visible to
everyone visiting the Lakefront this summer. As of June 1, 2014, 218 individuals had purchased Haven
on the Lake memberships and the Haven on the Lake team is discussing membership with 571 active
prospects (community members who have proactively filled out forms asking for more information about
Haven on the Lake). A four-minute infomercial has been completed and will be shown at all summer
Lakefront movie events and will be shown on laptops and iPads at a variety of events throughout the
community this summer. A small yoga wall has been installed at the Supreme Sports Club, and Haven
on the Lake yoga instructors have begun to train on it. Whole Foods has invited Haven on the Lake to
give yoga and other mind body class demos at Whole Foods Market leading up to and immediately after
Whole Foods market opens in late August.
We look forward to discussing this with the Board at the meeting June 12, 2014.
2
COLUMBIA ASSOCIATION, INC.
COMPARISONS --- HAVEN ON THE LAKE PRO FORMA
WITH A POOL
SUMMARY - as of June 6, 2014
ORIGINAL SUMMARY - FITNESS FACILITY
YEARS 1- 11
2015 - 2025
EXPECTED
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
totals in aggregate
totals in aggregate
EXPECTED
EXPECTED
REVISED SUMMARY - HAVEN ASSUMPTIONS & POOL
YEARS 1- 11
2015 - 2025
EXPECTED
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
totals in aggregate
totals in aggregate
EXPECTED
EXPECTED
VARIANCE TO ORIGINAL SUMMARY
YEARS 1- 11
2015 - 2025
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
EXPECTED
EXPECTED
EXPECTED
INCREMENTAL INCOME
MEMBERSHIP
OTHER
TOTAL - INCREMENTAL INCOME
29,835,891
6,470,641
36,306,532
47,372,514
10,273,885
57,646,399
67,702,265
14,682,888
82,385,153
8,601,461
23,966,113
32,567,573
13,851,233
39,121,239
52,972,472
19,937,158
56,690,183
76,627,341
(21,234,430)
17,495,472
(3,738,959)
(33,521,281)
28,847,354
(4,673,927)
(47,765,107)
42,007,295
(5,757,812)
INCREMENTAL OPERATING EXPENSES
SALARY WAGES & BENEFITS
OPERATING EXPENSES
RENT
DEPRECIATION
INTEREST
TOTAL - INCREMENTAL OPERATING EXPENSES
11,827,793
7,850,001
9,969,349
2,344,480
442,516
32,434,139
18,873,927
12,455,882
15,515,800
2,444,480
452,516
49,742,605
27,242,524
17,795,360
21,819,640
2,544,480
462,516
69,864,520
9,831,170
5,004,970
9,859,125
3,010,905
1,677,705
29,383,875
15,577,189
7,951,471
15,193,917
4,524,952
1,879,319
45,126,848
22,238,401
11,367,273
21,257,194
6,139,000
2,040,723
63,042,591
(1,996,623)
(2,845,031)
(110,224)
666,425
1,235,189
(3,050,264)
(3,296,738)
(4,504,411)
(321,883)
2,080,472
1,426,803
(4,615,757)
(5,004,123)
(6,428,087)
(562,446)
3,594,520
1,578,207
(6,821,929)
TOTAL INCREMENTAL INCREASE / (DECREASE)
IN NET ASSETS
3,872,393
7,903,794
12,520,633
3,183,698
7,845,624
13,584,750
(688,695)
(58,170)
1,064,117
144,480
244,480
344,480
620,000
(844,555)
(1,238,528)
275,520
4,016,873
8,148,274
12,865,113
14,204,750
(1,533,250)
(1,296,698)
1,339,637
ADJUSTMENTS FOR CASH FLOW:
Add back depreciation
Subtract principal payments
TOTAL INCREMENTAL CASH FLOW
FROM OPERATIONS
(700,075)
2,483,623
(994,048)
6,851,576
COMPARISONS --- HAVEN ON THE LAKE PRO FORMA
WITHOUT A POOL
ORIGINAL SUMMARY - FITNESS FACILITY
YEARS 1- 11
2015 - 2025
EXPECTED
REVISED SUMMARY WITH HAVEN ASSUMPTIONS
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
totals in aggregate
totals in aggregate
EXPECTED
EXPECTED
YEARS 1- 11
2015 - 2025
EXPECTED
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
totals in aggregate
totals in aggregate
EXPECTED
EXPECTED
VARIANCE TO ORIGINAL SUMMARY
YEARS 1- 11
2015 - 2025
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
EXPECTED
EXPECTED
EXPECTED
INCREMENTAL INCOME
MEMBERSHIP
OTHER
29,835,891
6,470,641
36,306,532
47,372,514
10,273,885
57,646,399
67,702,265
14,682,888
82,385,153
6,879,029
20,039,824
26,918,853
11,077,541
32,798,599
43,876,140
15,944,767
47,589,516
63,534,282
(22,956,862)
13,569,183
(9,387,679)
(36,294,973)
22,524,714
(13,770,259)
(51,757,498)
32,906,628
(18,850,871)
OPERATING EXPENSES
RENT
DEPRECIATION
INTEREST
11,827,793
7,850,001
9,969,349
2,344,480
442,516
32,434,139
18,873,927
12,455,882
15,515,800
2,444,480
452,516
49,742,605
27,242,524
17,795,360
21,819,640
2,544,480
462,516
69,864,520
8,881,568
3,786,881
9,859,125
2,749,000
1,525,712
26,802,286
14,072,574
6,019,200
15,193,917
4,144,000
1,709,784
41,139,476
20,090,373
8,607,070
21,257,194
5,639,000
1,859,284
57,452,922
(2,946,225)
(4,063,120)
(110,224)
404,520
1,083,196
(5,631,853)
(4,801,353)
(6,436,682)
(321,883)
1,699,520
1,257,268
(8,603,129)
(7,152,151)
(9,188,290)
(562,446)
3,094,520
1,396,768
(12,411,598)
IN NET ASSETS
3,872,393
7,903,794
12,520,633
116,567
2,736,664
6,081,360
(3,755,826)
(5,167,130)
(6,439,273)
144,480
244,480
344,480
(625,780)
620,000
(770,260)
(1,119,480)
4,016,873
8,148,274
12,865,113
(509,213)
6,701,360
(4,526,086)
(6,286,610)
FROM OPERATIONS
(875,000)
1,861,664
275,520
(6,163,753)
HAVEN ON THE LAKE
PRO FORMA PROJECTIONS
STEADY STATE SUMMARY
With Pool
PESSIMISTIC
INCREMENTAL INCOME
MEMBERSHIP
WELLNESS SPA INCOME
CLASSES
PERSONAL & SMALL GROUP TRAINING (NET OF
INSTRUCTION)
FOOD AND BEVERAGE
KIDSPACE
OTHER
EXPECTED
Without the Pool
OPTIMISTIC
PESSIMISTIC
EXPECTED
OPTIMISTIC
643,000
395,000
1,031,000
804,000
494,000
1,289,000
965,000
593,000
1,547,000
514,000
395,000
822,000
643,000
494,000
1,027,000
772,000
593,000
1,232,000
228,000
169,000
10,000
23,000
285,000
211,000
13,000
29,000
342,000
253,000
16,000
35,000
184,000
135,000
9,000
18,000
230,000
169,000
11,000
23,000
276,000
203,000
13,000
28,000
2,499,000
3,125,000
3,751,000
2,077,000
2,597,000
3,117,000
SALARY WAGES & BENEFITS & PAYROLL TAXES
COST OF GOODS (FOOD & BEVERAGE)
OPERATING SUPPLIES
INSURANCE
FEES
RENT
UTILITIES
REPAIR & MAINTENANCE
INTEREST EXPENSE
DEPRECIATION
880,000
152,000
137,000
23,000
5,000
863,000
46,000
15,000
119,000
263,000
880,000
191,000
171,000
23,000
5,000
863,000
46,000
15,000
119,000
263,000
880,000
229,000
205,000
23,000
5,000
863,000
46,000
15,000
119,000
263,000
795,000
122,000
91,000
23,000
50,000
863,000
36,000
12,000
108,000
239,000
795,000
152,000
114,000
23,000
5,000
863,000
36,000
12,000
108,000
239,000
795,000
183,000
137,000
23,000
5,000
863,000
36,000
12,000
108,000
239,000
2,503,000
2,576,000
2,648,000
2,339,000
2,347,000
2,401,000
549,000
1,103,000
250,000
716,000
IN NET ASSETS
(4,000)
(262,000)
HAVEN ON THE LAKE
Steady State Pro Forma
INCOME ASSUMPTIONS
1.
Membership Income
• The ClubIntel, Inc. survey indicated that 12% of members and 7% of non-members were very
likely to join.
• CA has approximately 22,700 members; 13,700 Package Plan Plus and 9,000 other members
• There are approximately114,000non-member households
• 12% of current members = 2,724 potential Haven members
• 7% of non-members = 7,980 potential Haven members
• Assume 41% of the 2,724 members will join = 1,117members
• Assume 10% of the non-members will join = 798 members
• This yields a total of 1,915 Haven members
• Assume average dues from all members = $35/month or $420/year
• Assume 20% fewer members will join without the pool
• Creates $804,000 membership income with Pool
• Creates $643,000 membership income without Pool
2.
Wellness Spa Income
• The StillPoint Wellness Spa revenue reflects rent and percentage rent that is owed to CA
contractually.
3.
Class Income
a. With Pool
• Assume 109 weekly classes (3 studios + pool)
• Assume 1,771 Weekly participants = 92,092 annual class visits
• Assume $14/class fee
• Creates $1,289,000 annual class income
b.
4.
Without Pool
• Assume 77 weekly classes (3 studios + pool)
• Assume 1,411 Weekly participants = 73,372 annual class visits
• Assume $14/class fee
• Creates $1,027,000 annual class income
Personal & Small Group Training
a. With Pool
• Assume 100 annual visits per member yielding 191,500 annual visits
• Assume 5% of visitors to Haven participate in either personal or small group training =
9,575participants.
• Assume $57/hour average fee
• Assume 50% of fees go to instructor
b.
c.
Without Pool
Assume 100 annual visits per member yielding 153,200 annual visits
• Assume 5% of visitors to Haven participate yielding 7,660 participants
• Assume $57/hour average fee
• Assume 50% of fees go to instructor
1
5.
Food & Beverage Issues
a. With Pool
• Assume total annual visits = 191,500
• Assume 10% purchase
• Assume $11 average sale
• Creates $210,650F&B Income
b.
6.
KidSpace
a. With Pool
• Assume 70 new KidSpace members
b.
7.
Without Pool
• Assume total annual visits = 153,200
• Assume 10% purchase
• Assume $11 average sale
• Creates $168,520F& B income
Without Pool
• Assume 56 new KidSpace members
Other Income
a. Assume 80 daily admissions/month = 960/year with pool
b. Assume 64 daily admissions per month = 768 year without pool
c. Create $28,800/year income with pool
d. Creates $23,040/year without pool
2
HAVEN ON THE LAKE
Steady State Pro Forma
EXPENSE ASSUMPTIONS
1.
Salaries Wages, Benefits, Payroll Taxes
a.
Salaries (Full Time Staff)
i. 2 Full time staff members
ii. GM @ $80,000/year
iii. Sales director @ $60,000/year
b. Wages (Part Time Staff)
i. Group Fitness Supervisor
20 hrs/wk
1,040 hrs/yr
@ $15/hr
108hrs/wk
5,616 hrs/yr
@ $10/hr
165 staff hrs/wk 8,580 hrs/yr
@ $10/hr
iv. Housekeeper/Locker Room Attendant
165 staff hrs/wk 8,580 hrs/yr
@ $10/hr
ii. KidSpace
2 Staff54hrs/wk each
iii. Receptionist
v. Mind Body Class Instructors
1. WITH POOL
2.
WITHOUT POOL
109 classes/wk
5,668 classes/yr @$43/hr
77 classes/wk
4,004 classes/yr @$43/hr
vi. Lifeguards
2 Lifeguardsall open hours 220 hrs/wk
11,440 hrs/yr
vii. Sales
One 20 hr/wk part time sales representative
20 hrs wk
1,040 hrs/yr
c.
2.
@ $10/hr
@$15/hr
Benefits & Payroll Taxes
i. Full time individual (GM) @ 20% of salary
ii. Full time family (Sales Director) @ 30% of salary
iii. All part time staff @15% of salary
Operating Supplies
Includes office supplies, cleaning supplies, towels, laundry supplies, KidSpace supplies, training and
meeting supplies, etc.
1
3.
Cost of Goods Sales (COGS)
Anticipated COGS for food and beverage items purchased from Whole Foods Market is anticipated to be
90% (that arrangement is currently being negotiated).
4.
Insurance
Projection created by CA’s accounting department based primarily on historical expense at the Columbia
Athletic Club.
5.
Fees
Projection of fees based on experience at other wellness retreats.
6.
Rent
Per lease with Howard Hughes Corporation. Year 5 rent is used in steady state proforma.
7.
Taxes
No material taxes are projected as CA will not be responsible for real property taxes.
8.
Repair & Maintenance
a. Based on Repair & Maintenance Expense at other wellness spas per ClubIntel, Inc., and Haven GM.
b. Assume 5.5% less Repair & Maintenance Expense without pool.
9.
Utilities
a. Based on Utility Expense at other wellness spas per Club Intel, Inc., and Haven GM.
b. Assume $10,000 less Utility Expense without pool.
10. Depreciation
a.
a.
With pool – Assume $5,519,000 capitalization amortized over length of lease (21 years) = $262,810
annual depreciationexpense.
Without pool – Assume $5,019,000 capitalization amortized over length of lease (21 years) =
$239,000 annual depreciation expense.
11. Interest Expense
a.
With pool – Assume $5,519,000 capitalization at 4% interest for 15 years. Average annual interest
expense = $119,000.
b. Without pool – Assume $5,019,000 capitalization at 4% interest for 15 years. Average annual interest
expense = $108,000.
2
Proposed Capital Funding for Haven on the Lake - Summary
(000's)
June 6, 2014
Total - FY 2014 Closed Projects - Remaining Balance
$948
Proposed Capital Budget Changes:
Postpone Supreme Sports Club (SSC) - Pool Area Renovations to FY 2017
Postpone Wilde Lake Barn Renovation Planning Funds to FY 2017
$250
$75
Total Proposed Funds Available
$1,273
Needs:
Required for Project without Pool
Estimate for Pool
Total Project Needs
Remaining Funds Available
Alternatives to Proposed Capital Budget Changes:
Postpone Digital Signage to FY 2017 (versus SSC Pool Area Renovations)
Postpone Replacement of Vehicle (unit C 19) to FY 2017 (versus SSC Pool Area Renovations)
$719
$500
$1,219
$54
$200
$35
Proposed Capital Funding for Haven on the Lake
(000's)
June 6, 2014
Capital Projects
FY 2014 - First Three Quarters Closed Projects
TSSC - RTU-15 Duct Work Upgrade
CG - Domestic Hot Water Boiler
CG - Laundry Room Plumbing Upgrade
CG - RTU-08 Evaporator Coil Replacement
AC - Window Replacement
S&F - Multi Purpose Golf Carts
FH - Pro Shop Carpet/Tile
OB - Tennis Bubble-Fan/Blower Unit
Aquatics - RH ADA Bath Ungrades, Plan F
Aquatics - CF Diving Board
SportsPark - Fence
OB Community Center Patio
OM - Other Barn, RTU-03 Compressor
KC - Amherst House, Solar Panels
OM - Other Barn, Pedestrian Lighting
LR - Stonehouse Hot Water Heater
WL - Stayton House Stage Floor
HC - Kahler Hall Ice Machine
HC - Swans NC, Fire Alarm System
AC - Lighting
WL - Slayton House Soffit Insul/Lights
TSSC - Adult Arena HOY5 Fixtures
OSM - Equipment & Vehicles
TC - Pier Replacement
CG - Sauna Heater
CG - PPP Room Upgrades
CG - RTU-02 Compressor
CG - TV Upgrades
CG - Washing Machine
AC - Front Desk Renovations
HG - HVAC Compressor
HG Tennis - Roll Up Door
Aquatics - TSSC ADA Lift for Spa
Aquatics - CG ADA Lift
Aquatics - Huntington Door Replacement
Aquatics - KR LED Lighting, Volleyball Ct
Aquatics - TS Skimmers
Aquatics - SF Concrete & Spa Finish
Aquatics - CF Tile, Coping Stone, Lights
Aquatics - KR - ADA Spa Lift
Aquatics - RH - ADA Spa Lift
Aquatics - TSSC Diamond Bright Coating
SportsPark - Perimeter Fence Pier
Swim Ctr - Domestic Hot Water Heater
SAS - Walk-in Refrigerator Cooler
Fiscal
Year
2013
2014
2014
2014
2014
2014
2014
2014
2013
2013
2013
2013
2013
2013
2013
2014
2014
2014
2014
2013
2013
2013
2013
2013
2013
2014
2014
2014
2014
2014
2013
2014
2013
2013
2013
2013
2013
2013
2013
2013
2013
2014
2014
2013
2013
Revised
Budget
$30
10
9
8
10
10
7
12
12
6
16
26
5
85
25
18
30
6
13
10
20
30
575
467
5
20
7
20
11
20
7
7
6
6
14
8
15
55
85
25
25
55
11
16
25
Expenditures
$27
8
8
7
9
9
6
11
8
1
11
19
4
81
21
11
24
4
9
8
19
25
459
385
4
17
6
2
10
19
6
5
4
4
13
2
9
52
80
24
23
43
8
13
24
Remaining
Balance
$3
2
1
1
1
1
1
1
4
5
5
7
1
4
4
7
6
2
4
2
1
5
116
82
1
3
1
18
1
1
1
2
2
2
1
6
6
3
5
1
2
12
3
3
1
Proposed Capital Funding for Haven on the Lake
(000's)
June 6, 2014
Capital Projects
Fiscal
Year
RH - Claret Hall Carpet
LR - JHNC RTU-01 Compressor
RH - Meeting Room Fence
OMVC - Courtyard Pavement
Columbia Wide - Pathway Renovation
Maint Facility - Office in Warehouse
OB Tennis Courts, #7-12
TSSC - Personal Training Area Improv
CG - Carpet, Locker Rooms
CG - Fitness Equipment
HG - Debris Blower
Aquatics - Swansfield Fence
Aquatics - TH Fence
Aquatics - BW Fence
Aquatics - KR Door Replacements
Aquatics - RH Door Replacements
SportsPark - Carpeting/Mini Golf
SportsPark - Storage Unit
Horse Center - Asphalt Driveway Paving
Swim Ctr - Perimeter Drainage Improv
Swim Ctr - Splashdown Repairs, Phase II
OB - Plan Funds, Outdoor Patio
TC - Oakland Manor/Construction Funds
KC - Amherst House, Natural Gas Line
KC - Amherst House, Solar Plan/Permit
HR - Hawthorn NC, Natural Gas Line
DS - Natural Gas Line/HVAC Plan Funds
HC-Kahler Hall, ADA Plan Funds, Restroom
TC - Oakland Manor/Plan Funds, Fire Esc
Columbia Wide - Tot Lot Replacement
Maint Facility - Office Space Reorganize
Maint Facility - Plan Review Room
Lake Elkhorn Dredging
Revised
Budget
Expenditures
2014
2014
2014
2013
2013
2013
2013
2012
2013
2013
2013
2013
2013
2013
2013
2013
2012
2014
2013
2012
2013
2012
2012
2012
2012
2012
2012
2013
2013
2013
2013
2013
2008
$12
6
6
15
361
24
235
9
5
60
6
30
10
40
12
12
48
4
20
52
136
8
52
35
20
22
20
15
7
137
12
23
3,538
Closed Projects for the First Three Quarters of FY 2014
$6,875
$6,136
$739
FY 2014 - Fourth Quarter Closed Projects
Lake Kittamaqundi Dredging
Lake Elkhorn Spillway
Columbia Wide Water Quality
Slayton House Lighting & Switch Upgrade
TSSC Renovations
TSSC Lower Level Laundry Room
TSSC Family Changing Room Renovation
Aquatics - Swans Snack Bar Addition
HR - Hawthorn Neighborhood Center Office
HC - Swansfield NC, Fire Rated Partition
HC - Swansfield NC Plan Funds, Fire Alarm
Lake Kittamaqundi Dredging
Equipment and Vehicles (First Quarter 2015)
$5,655
80
150
10
428
60
25
64
15
40
7
314
450
$5,620
75
146
8
420
46
20
63
13
38
6
223
411
$35
5
4
2
8
14
5
1
2
2
1
91
39
$7,298
$7,089
$209
Closed Projects for the Fourth Quarter of FY 2014
Total Closed Projects - FY 2014
2007
2009
2010
2013
2012
2013
2014
2012
2014
2014
2014
2012
2014
$10
5
5
4
360
20
209
6
4
56
5
22
5
29
10
11
32
3
19
41
130
7
48
31
12
9
8
13
6
130
11
16
3,317
Remaining
Balance
$2
1
1
11
1
4
26
3
1
4
1
8
5
11
2
1
16
1
1
11
6
1
4
4
8
13
12
2
1
7
1
7
221
$948
Haven on the Lake
Docs/Fac/Haven//Building Phase/Estimates Bids - revised 06-04-14
Updated 5/22/14
Updated 6/4/14
Capital Budget
Projections
February 2014
Actual Bids
April 2014
Revised Plan
May 2014
Actual Bids
Revised Plan
June 2014
without Pool
Actual Bids
Revised Plan
June 2014
With Pool
FY 14 Planning Funds
FY 15 Budget Request
$300,000
$4,000,000
$300,000
$4,000,000
$300,000
$4,000,000
$300,000
$4,000,000
$300,000
$4,000,000
Total Project Funding
$4,300,000
$4,300,000
$4,300,000
$4,300,000
$4,300,000
$430,000
$85,000
$29,000
$53,000
$300,000
$430,000
$85,000
$29,000
$53,000
$300,000
Soft Costs
Design Fees
CA Costs (Overhead, Permits)
CA Direct Pay Costs
HHC Costs
Furniture, Fixtures and Equipment
$430,000
$85,000
$29,000
$53,000
$250,000
$430,000
$85,000
$29,000
$53,000
$250,000
$430,000
$85,000
$29,000
$53,000
$300,000
Total Soft Costs
$847,000
$847,000
$897,000
*
*
$166,000
$42,547
$60,000
$183,440
*
*
*
*
*
*
*
*
$5,760
$5,760
$5,760
Whiting-Turner Costs
General Conditions
Insurances
Reimbursable Allowance
Fee
$166,000
$24,000
$60,000
$146,000
$166,000
$24,000
$65,760
$146,000
Re-bidding Costs
Total W-T Costs
$396,000
$401,760
$100,000
$125,000
$100,000
$127,000
$115,000
$370,000
$50,000
$125,000
$230,000
$350,000
$725,000
$640,000
$100,000
$43,615
$205,600
$1,164,615
$226,925
$216,100
$64,200
$152,003
$266,373
$415,580
$1,159,280
$668,658
$457,747 *
*
Construction Costs
Site
Demolition
Concrete
General
Doors, Windows
Drywall Acoustical
Painting
Flooring
Ceramic
Special Construction
Mechanical
Electrical
Contingency
Total Construction Cost
Total All Costs
$100,000
$32,865
$205,600
$639,975
$180,000
$215,000
$85,000
$103,964
$210,378
$223,887
$801,716
$565,868
$100,000
*
*
*
*
*
*
*
*
*
*
*
$100,000
*
*
*
*
*
*
*
*
*
*
*
$300,000
$300,000
$300,000
$3,057,000
$4,682,949
$3,664,253
*
*
$4,300,000
$5,931,709
$5,019,000
*
*
*Actual bids are due to Whiting Turner on 6/9 and will be shared with CA on 6/10. This document will be completed on or before the 6/12 Board
meeting.
Date:
June 5, 2014
To:
Columbia Association Board of Directors, Planning and Strategy Committee
Through:
Milton Matthews, President
From:
Jane Dembner, Chief, Community Building and Open Space Service Bureau
Subject:
Status Update on Columbia Market Study
Overview/Background
In October 2013, Columbia Association (CA), in partnership with the Howard County
Department of Planning and Zoning (DPZ) and the Howard County Economic Development
Authority (HCEDA) selected Retail and Development Strategies LLC (RDS) Managing Principal
Tom Moriarity, and his team WTL+a, Folan Consulting and Gibbs Planning Group for the
Columbia Market Analysis and Economic Development Services Study. The study is evaluating
the status and future of Columbia's village centers; and market relationships and opportunities
for the Snowden River Parkway and Dobbin Road areas. CA is managing the study.
The primary goal of the study is to better understand the market potential for each village center
and the relationship of the centers to other competing commercial areas. This knowledge base
will be key to identifying strategies that can help revitalize and reposition the village centers. For
the GE, Snowden River Parkway and Dobbin Road corridors (GEDS), the market study will
provide valuable information about development and redevelopment potential. This information
can be used by Howard County Government in the future for long-term planning efforts.
In the early phases of the study, the consultants reviewed previous studies related to Columbia,
and also conducted information interviews to further understand existing conditions related to
real estate trends, leasing rates, occupancy, the competitive market place, etc. These
interviews supplemented the consultant’s data analysis and provided them with on-the-ground
knowledge of the local market. The consultant team also collected market information for the
village centers, GEDS, other competing shopping centers and Howard County using a number
of databases including CoStar, ESRI, and STRI Global. This information is the data basis for the
market study and will help inform the consultants’ analysis and recommendations.
Public Meetings
Three have been four public meetings. Originally, three meetings were anticipated but over the
winter, the client team (CA and Howard County) and consultants decided to add an additional
public meeting to the three that had been originally envisioned to allow for more public
interaction and education.
1
Study Overview: The first public meeting was held on December 3, 2013, at The Hawthorn
Center, where approximately 135 persons attended. Topics included an introduction of the
consultant team, overview of the study’s goals and process, public input, comments and ideas
about how Columbia and the village centers are changing and what the future may hold.
Industry Trends and Columbia Context: The second public meeting was held on March 25 at
Slayton House where approximately 100 people attended. The consultant team gave a
presentation on industry guidelines used by real estate location committees (internal
staff/brokers/investors/operators who review site and market conditions before authorizing
execution of a lease or purchase of a site), the changing market context for Columbia, both
within Howard County and in response to evolving industry characteristics for retail, office,
residential and hotel/lodging.
Because the original grocery-anchored neighborhood center concept was the basis for the
original Village Center development, the consultants presented data on the grocery industry and
how it has changed in average store sizes, how different chain grocers operating in the
Columbia/Howard County market vary in average annual sales productivity/sales per square
foot, by percentage of total Howard County market share, new types of grocery sales models
that did not exist when Columbia’s Village Centers were originally developed (i.e., Wal*Mart,
Organic and Specialty grocers such as Whole Foods and Trader Joes; wholesale clubs such as
CostCo and BJ’s; and large-format stores like Wegmans). The impact of national chain stores
and big box operators like Target and the challenging characteristics of locally owned specialty
retail businesses when competing with chain-based centers like those along Rt. 175 and
Snowden River and Dobbin Road corridors and the Mall at Columbia were also discussed. The
relative competitive position of the Village Centers to potentially attract hotels or major office
space were also presented; both uses are not considered likely at any significant scale,
although there are selected opportunities to improve the retail mix, particularly with food and
beverage in the near term. The presentation ended with discussion, questions and summary
comments about overall and relative competitiveness, both based on comparative
characteristics of the eight Village Centers and the different types of opportunities and
characteristics of the GEDS Corridors.
Findings: Approximately 85 participants attended the third market study public meeting on
April 23 at the Bain Center in the Harper’s Choice Village Center. The consultant team
discussed market findings for the village centers, which generally include:





Modest office potential in each village center, that can be absorbed by current
vacancies
Modest demand for retail in the village centers, particularly for food and beverage
uses
Residential demand in the village centers will be largely dictated by the success of
new residential in Wilde Lake Village Center
Low vacancy rates in village centers (with the exception of Long Reach).
Supermarkets - the anchor store at the majority of village centers - are operating in a
highly competitive marketplace. In the future, this competition may challenge the
viability of some supermarkets to remain as village center anchors.
2
The consultant team also discussed findings in the GEDS corridors:
 1.8 million square feet of retail space - creates highly competitive environment
 Several vacant sites - not necessarily developable - near GEDS
 Vacancy rates vary by use:
o Retail has 2.5% vacancy (low)
o Office has 9% vacancy
o Industrial has 16% vacancy
Preliminary Recommendations: The consultant team presented their recommendations to
approximately 80 people who attended the final public meeting on May 29 at Howard
Community College. The consultant’s preliminary recommendations included the following:








Explore the creation and funding for a Retail Retention and Recruitment (RRR)
Program within the Howard County Economic Development Authority
Structure and provide technical assistance and possible loan funding for small
businesses as part of the RRR program
Prepare strategies for future changes in village center grocery/anchor spaces – other
anchors that have worked in other contexts include: medical,
Review CB-29 village center redevelopment process
Identify new locations for village center infill
Review and summarize covenants affecting Columbia’s redevelopment
Develop a detailed database on GEDS’ current uses and occupancy levels
Analyze undeveloped parcels in/near GEDS (capacity, access, owner priorities,
allowed uses)
The study is on-going. The preliminary recommendations discussed at the public meeting
will be more fully articulated in the final report, which is anticipated to be completed later this
summer.
Lead consultant Tom Moriarity is anticipated to make a presentation to the Board at the August
14 meeting.
The project webpage (www.ColumbiaAssociation.org/MarketStudy) has more information about
the study including the public meeting presentations.
Legal Considerations
None at this time. This memo provides an information update only.
Budget Considerations
None at this time. This memo provides an information update only.
Policy Implications
The market study is in alignment with the new Strategic Plan and CA’s mission of “Working
every day in hundreds of ways to make Columbia an even better place to live, work and play.
Recommendation
None at this time. This is an information update only.
3
Tracking Form - FY15
Planning and Strategy Committee
Submitted to
Committee by
(name):
Date sent to
Committee Description of Topic
9/3/2013
Membership Rate & Fee Structure
4/10/2014
Columbia Market Study Review
Date
Date sent to Recommendation
Due to
CA Board
of Committee
Board Action
1st Reading Board Extensions
Briefing &
In 1st quarter FY15, Management will be preparing a consultant scope of work to
discussion on
study membership rates.
9/12/13
Progress
Update
up/Briefing
scheduled
on 4/10/13
for 6/12/14
Updated June 5, 2014
DATE:
June 5, 2014
TO:
Board Operations Committee Members
FROM:
Rob Goldman, Governance Chief of Staff
SUBJECT:
Addition of Board Member Updates to all Future Board
Meeting Agendas
The BOC will discuss the merits of adding a "Board Member Updates" agenda
item to all future Board meeting agendas. This would be an opportunity early in
every Board meeting for Board members to give quick updates and/or to briefly
share with the Board whatever each Board member feels is important to share.
Each Board member's updates will be limited to 2-3 minutes.
jfl
DATE:
June 3, 2014
TO:
Board Operations Committee
FROM:
Rob Goldman, Governance Chief of Staff
SUBJECT:
Work Session on 7/24 on CA and the Environment
The BOC will discuss having a work session on 7/24 on CA and the
Environment. The work session would be a review of all of the environmentally
sustainable and going green efforts that CA has made over the past few years
and a discussion of CA's future goals and initiatives in these areas. The work
session will serve as a pilot for the Board to determine whether or not it wishes to
have additional work sessions this year. The work session will replace most of
the Board meeting schedule for that night.
A short Board meeting will be held after the work session to discuss items
needing Board attention and/or approval.
Board Request Tracking Log
FY 15
As of June 5, 2014
A
D
E
F
G
Origination
Date
2/20/2014
Assigned To
(Department)
HR
Due Date
8/20/2014
Closed Date
2
Include minutes from all Board
meetings in all years (as shown
on the previous CA website) on
Alex Hekimian the new CA website
3/13/2014
Communications
and Community
Engagement
4/30/2014
4
3
Assess the potential for where a
CA community garden could be
Alex Hekimian sited
3/13/2014
Community Building
and Open Space
10/31/2014
5
4
Russ Swatek
Would like more information on
stretch goals
3/27/2014
President's
Office/HR
TBD
Andy Stack
Staff to prepare a briefing on the
sign variance issue for new
Board members
5/23/2014
Community Building
and Open Space
6/30/2014
5/23/2014
General Counsel
6/30/2014
5/14/2014
Community Building
and Open Space
6/20/2014
5/28/2014
Construction
Department
6/28/2014
1
2
3
6
B
C
Number
Originator
Issue/Task Description
1
Michael Cornell Full Compensation Study
5
7
6
Staff assessment of the covenant
enforcement question in the
Board Members Guilford Industrial Park
8
7
Questions about fees and user
Gregg Schwind requirements for the Dog Park
9
8a
Jeanne Ketley
Is it possible to find out the
elevation of the
docks/boardwalk at the
Lakefront at Clydes?
1
6/5/2014
Board Request Tracking Log
FY 15
As of June 5, 2014
A
1
10
Number
8b
B
C
D
E
F
G
Originator
Origination
Date
Assigned To
(Department)
Due Date
Closed Date
Jeanne Ketley
The construction of any
bridge/boardwalk regardless of
height will require support
pilings and footings which is
where the debris piles up. How
long is the bridge, how many
pilings and support ties are
being constructed? What is the
proposed height of the Lake
Kittamaqundi pathway bridge
above existing ground level?
05/28/14
Construction
Department
6/28/2014
6/5/2014
2
Resident Request Tracking Log
FY 15
As of June 4, 2014
A
1
2
3
4
5
6
Number
1
2
3
4
5
B
Originator
Ed Coleman
C
D
Information on ERC meetings
held outside of the regular
meetings schedule, including
when the meetings were held,
who participated, where they
occurred, and what was on the
agendas.
1
E
F
Origination
Date
Assigned To
(Department)
Due Date
5/23/2014
Chief Staff LiaisonERC
6/30/2014
G
Closed Date
COMPARISONS TO THE WELLNESS FACILITY --- HAVEN ON THE LAKE PRO FORMA
WITH A POOL
SUMMARY - WELLNESS FACILITY - SEPTEMBER 2013
YEARS 1- 11
2015 - 2025
EXPECTED
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
totals in aggregate
totals in aggregate
EXPECTED
EXPECTED
REVISED SUMMARY - HAVEN ASSUMPTIONS & POOL
YEARS 1- 11
2015 - 2025
EXPECTED
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
totals in aggregate
totals in aggregate
EXPECTED
EXPECTED
VARIANCE TO WELLNESS FACILITY SUMMARY
YEARS 1- 11
2015 - 2025
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
EXPECTED
EXPECTED
EXPECTED
INCREMENTAL INCOME
MEMBERSHIP
OTHER
20,459,700
16,312,279
36,771,979
32,946,969
26,957,235
59,904,204
47,423,138
39,297,656
86,720,794
8,601,461
23,966,113
32,567,573
13,851,233
39,121,239
52,972,472
19,937,158
56,690,183
76,627,341
(11,858,239)
7,653,834
(4,204,406)
(19,095,736)
12,164,004
(6,931,732)
(27,485,980)
17,392,527
(10,093,453)
OPERATING EXPENSES
RENT
DEPRECIATION
INTEREST
11,200,921
6,331,009
9,859,125
4,140,000
859,767
32,390,822
17,970,406
10,136,225
15,193,917
4,240,000
869,767
48,410,315
26,010,431
14,547,514
21,257,194
4,340,000
879,767
67,034,906
9,831,170
5,004,970
9,859,125
3,010,905
1,677,705
29,383,875
15,577,189
7,951,471
15,193,917
4,524,952
1,879,319
45,126,848
22,238,401
11,367,273
21,257,194
6,139,000
2,040,723
63,042,591
(1,369,751)
(1,326,039)
(0)
(1,129,095)
817,938
(3,006,947)
(2,393,217)
(2,184,754)
(0)
284,952
1,009,552
(3,283,467)
(3,772,030)
(3,180,241)
0
1,799,000
1,160,956
(3,992,315)
IN NET ASSETS
4,381,157
11,493,889
19,685,888
3,183,698
7,845,624
13,584,750
(1,197,459)
(3,648,265)
(6,101,138)
140,001
250,001
360,001
620,000
(840,076)
(1,244,049)
4,521,158
11,743,890
20,045,889
14,204,750
(2,037,535)
(4,892,314)
FROM OPERATIONS
(700,075)
2,483,623
(994,048)
6,851,576
259,999
(5,841,139)
COMPARISONS TO THE WELLNESS FACILITY --- HAVEN ON THE LAKE PRO FORMA
WITHOUT A POOL
SUMMARY - WELLNESS FACILITY - SEPTEMBER 2013
REVISED SUMMARY WITH HAVEN ASSUMPTIONS
YEARS 1- 11
2015 - 2025
YEARS 1- 11
2015 - 2025
EXPECTED
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
totals in aggregate
totals in aggregate
EXPECTED
EXPECTED
EXPECTED
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
totals in aggregate
totals in aggregate
EXPECTED
EXPECTED
VARIANCE TO WELLNES FACILITY SUMMARY
YEARS 1- 11
2015 - 2025
YEARS 1 -16
2015 -2030
YEARS 1 - 21
2015 - 2035
EXPECTED
EXPECTED
EXPECTED
INCREMENTAL INCOME
MEMBERSHIP
OTHER
20,459,700
16,312,279
36,771,979
32,946,969
26,957,235
59,904,204
47,423,138
39,297,656
86,720,794
6,879,029
20,039,824
26,918,853
11,077,541
32,798,599
43,876,140
15,944,767
47,589,516
63,534,282
(13,580,671)
3,727,545
(9,853,126)
(21,869,428)
5,841,364
(16,028,064)
(31,478,371)
8,291,860
(23,186,512)
OPERATING EXPENSES
RENT
DEPRECIATION
INTEREST
11,200,921
6,331,009
9,859,125
4,140,000
859,767
32,390,822
17,970,406
10,136,225
15,193,917
4,240,000
869,767
48,410,315
26,010,431
14,547,514
21,257,194
4,340,000
879,767
67,034,906
8,881,568
3,786,881
9,859,125
2,749,000
1,525,712
26,802,286
14,072,574
6,019,200
15,193,917
4,144,000
1,709,784
41,139,476
20,090,373
8,607,070
21,257,194
5,639,000
1,859,284
57,452,922
(2,319,353)
(2,544,128)
(0)
(1,391,000)
665,945
(5,588,536)
(3,897,832)
(4,117,025)
(0)
(96,000)
840,017
(7,270,839)
(5,920,058)
(5,940,444)
0
1,299,000
979,517
(9,581,984)
IN NET ASSETS
4,381,157
11,493,889
19,685,888
116,567
2,736,664
6,081,360
(4,264,590)
(8,757,225)
(13,604,528)
140,001
250,001
360,001
(625,780)
620,000
(765,781)
(1,125,001)
4,521,158
11,743,890
20,045,889
(509,213)
6,701,360
(5,030,371)
(9,882,226)
FROM OPERATIONS
(875,000)
1,861,664
259,999
(13,344,529)

June 6, 2014 To: Columbia Association Board of Directors Advisory

Transcription

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