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Please click here to this latest edition
outreach beech The newsletter for customers of Beech Housing Association, Spring/Summer 2012 In sunshine or in rain For information on Summer Repairs please see Page 3. With all the changes to the Welfare Benefits System rain could be the least of your worries; our articles on pages 6 and 7 will guide you through. The Summer is the best time to look at your heating costs see our article on fixed Tariffs page 9. This document is available in other languages, larger text, braille and on audio cd. Also isnsue... this i Find us on Facebook and Twitter! To find out how, visit: www.adactushousing.co.uk/Information/26 for nance e t in a M olders leaseh Page 3 or l pilot f sfu Succes ers caretak Page 4 fety Gas Sa Page 9 ance ainten m d e Plann mme progra 10 & 11 Pages Welcome to the latest issue of Beech Outreach. abou t us The ne wsle tter fo r Suns or Ra hine in custo mers of Ad actus Hous ing As socia tion Sprin g/Su mmer 2012 This docu men in ot t is av large her lan ailable on au r text, br guages, dio cd aille or ca and ssette . Also in this issue... Find us www. on Face bo adac tush ok and Tw ousin g.co.u itter! To k/Info find ou t rmat ion/26how, visit: Christmas New look Office Closure website Page 2 Page 2 2011 Neighbourh ood Fund results Page 3 Good Neighbour Competition winne rs Page 8 We have included in this edition information about the Caretaker Service which is being introduced in parts of the Adactus Group and by Cyril Eden other information which may be (tenant editor) of interest to you. Also there are Pam Lil Retires The residents of Sandringham Court, Lowton said farewell to their Scheme Manager Pam Lil in May when she retired after 18 years at the scheme. The day before she left she was presented with two bouquets of flowers at a special coffee morning, one by Paul Lees Chief Executive of Adactus and one by Mrs Betty Alty on behalf of The Court Residents Association. In addition residents gave her two special tokens of appreciation. Betty Alty presenting Pam Lil with flowers on behalf of the courts resident association Forty residents joined Pam at a lunch at Nutter’s restaurant near Rochdale and she was given a voucher to enable her and her husband Tom to have a break in the Lake District. We all wish Pam & Tom all the best for the future. Fish and Chips babies! Adactus staff and their families came together this March to knit jumpers and hats for a worthy cause. In total, staff at the Leigh based association knitted 82 jumpers and hats to help new born babies in Africa born with “Anti body Immune Deficiency” (AIDS). The new-borns are called “fish and chip babies” because they literally leave hospital wrapped in nothing more than paper. The jumpers and hats will be sent as part of a larger shipment of nearly 15,000 pieces of knitwear to 2 | the beech housing association newsletter help these babies get a better start in their lives. Adactus thanks all those who got involved. Paul Lees, Adactus Housing Group, Chief Executive said “We are very proud of our staff that were able to support such a good cause. We hope that these jumpers and hats will make a positive difference to the babies’ start in life and we will remain committed in supporting good causes around the world”. a couple of articles relating to events that have taken place in individual areas or schemes. Whether you read this in sunshine or rain I hope you will learn something to your gain. Would you like to win up to £100? Are you a keen gardener; do you cherish your roses or enjoy cultivating your hanging baskets? If so why not enter our garden competition; you could win up £100 worth of prizes. There are 4 categories, so you can enter your beloved window box or your lawn and flower beds; size doesn’t matter! Closing date for entries is 10th August 2012. Does your neighbour make your life brighter in some way? Are they helpful and kind or do they simply make you smile? If so, why not nominate them for our good neighbour award. For more information on either of these competitions please contact Sam Ryan on 01942 267 747. Repairs and Maintenance for Leaseholders Five Things You Might 2. Not Know If you “rent” your property from Beech we will arrange all maintenance for you but if you are a “leaseholder” you may have to arrange some or all maintenance yourself. Below are 5 things many leaseholders and shared owners don’t know about maintenance: 1. All leaseholders are covered by the landlords buildings insurance policy. This covers the main structure of the building (walls, roofs etc) and any communal areas. If you need to make a claim please contact us. There is an excess payable when you claim. The landlord normally does not repair shared ownership houses. You need to arrange repairs not covered by the buildings insurance yourself although the landlord will pay for repairs to communal areas. 3. For retirement schemes and all flats the landlord maintains all shared areas. This includes the external structure, internal and external communal areas and any shared pipes or wiring. You must check your lease for doors and windows as these vary from scheme to scheme. 4. For major or structural improvements you must apply for consent. This generally includes new kitchens, bathrooms, windows and most changes to the gas or electrical installation. There is an administration fee of £60 which is doubled to £120 for retrospective consent. It may cause delays when you sell if you do not have consent. 5. What your lease says is final. Leases vary from property to property so if your lease says something different to this article then your lease will take precedence as it is a legally binding document. We are currently having an amnesty for improvements done without consent. Leaseholders who apply for retrospective consent before 30th September 2012 can pay a reduced fee of £60. Summer Repairs Traditionally the summer months of April to September, we work to longer timescales for heating and hot water repairs as those services are needed less urgently by most tenants than in the autumn and winter. However to assist us in prioritising your heating repair in the summer we need you to make us aware of any vulnerable people in your household such as children under five, vulnerable adults or anyone with specific medical conditions. We deal with many broken windows through the summer and if you are a victim of such a crime you will need to report this and obtain a crime reference number from your local police authority and pass it on to us. We will board up the window as an emergency and return to re glaze usually within 7 days. If fencing is damaged our responsibility is to make boundary fencing safe, replacing it only if we assess that to be necessary. You are responsible for fencing that separates your property from that of your neighbours. All repairs should be reported promptly through to our Connect service on either 0845 5053355 (calling from a landline) or 0300 1111133 (from a mobile) or Miles Platting 08002346826. To report an emergency repair outside of the usual office opening times, please use the same numbers and use your keypad to select the option for emergency repairs, we wish you all a pleasant and happy summer. the beech housing association newsletter | 3 Successful Pilot for Caretakers Scheme! Following a successful pilot of the caretaking service at one of the Adactus sheltered schemes in Atherton, the caretaking service is now being rolled out to 29 sheltered schemes across the group. Most caretakers will cover two sheltered schemes, being based at one scheme in the morning and one scheme in the afternoon so that each scheme has a daily visit. In total, Adactus have now recruited sixteen scheme caretakers to cover these new roles and they should have all be in post by the end of June. The primary responsibility of the caretaker is daily cleaning of all the communal areas within the sheltered schemes. On an annual basis, the caretaker will also carry out deep cleans at the schemes, including the washing of communal carpets and the washing off light diffusers. The caretakers at most of the sheltered schemes will also be responsible for the grounds maintenance. Each scheme will be provided with all the Improving the customer experience Internal Affairs is an independent team reporting directly to our Chief Executive. The team is focussed on improving our customers’ experience of the services provided by the Group, through assessment and investigation of service delivery and performance. To achieve this, the Team has two main functions: Formal Complaints The Team is responsible for overseeing the Group’s formal complaints procedure, including the investigation of complaints at stage 1. When you make a complaint, every effort is made to try and resolve the matter. This is because our customers have told us that they prefer to resolve issues quickly without having to go through 4 | about the beech us housing association newsletter gardening tools required. The benefit of having a caretaker on site responsible for the gardening is that tenants with an interest in gardening can become more involved and give their feedback to the caretakers around improvements they would like to see. Repairs that the caretaker will complete include: changing light bulbs, fixing small leaks, fixing cupboard doors, small plastering and painting jobs, and replacing door handles. The caretakers can also complete jobs in tenant’s flats such as fitting shelves and curtain rails, though tenants will need to provide their own materials for this. If the caretaker is unable to complete a repair, they can still be reported through to the repairs team. The caretakers at each of the schemes have a fixed number of hours to spend on the cleaning, the gardening, and repairs. This will be managed on a rota basis to ensure high standards are maintained at the scheme. The caretaking service has been very popular at the pilot schemes. Positive comments include: ‘Having a caretaking service is a vast improvement to our individual needs’ (Tenant at Aindow Court), ‘The service is excellent, we are very fortunate.’ (Tenant at Ambergate), ‘This is the best thing Adactus have ever done.’ (Tenant at Bridge Court). The caretaking service is also due to expand to the leasehold schemes. The caretakers at the leasehold schemes will be responsible for the cleaning of communal areas and general repairs in the communal areas. a formal process. However, if your complaint cannot be resolved at this “informal” stage, we will then treat it as a formal complaint and Internal Affairs will investigate. We analyse complaints each quarter to identify patterns of service failure and aim to prevent them reoccurring in the future. Service Improvement Projects Andrew and Gemma, two of the Internal Affairs Team The Team works across the Group and undertakes the assessment and investigation of service areas as directed by the Chief Executive and/or Senior Management Team. Examples of projects undertaken by Internal Affairs include: • Property standards when a property is let • How easy it is to apply for a home or a transfer • Meals in extra care schemes • Neighbourhood fund payments • Former tenants arrears • Spot checks on the external appearance of estates and schemes The aim of each project is to establish what works well and to identify any areas of the service that are in need of improvement. The findings are reported to our Chief Executive, who discusses them with a manager of the relevant department. Performance information Beech Housing Association: 2012/13: QUARTER 1 In the first quarter of the current financial year there were some improvements in performance, meeting most of the targets in areas prioritized by tenants. The table below presents Quarter 1 performance along with target information, trend data (whether performance has improved or got worse since the end of the last financial year) and benchmarking data where available. % satisfied with how their ASB case was dealt with Average days to re-let empty properties % of rent collected % of calls answered within 15 seconds Target Quarter 1 Trend 83.4% = > 75% < 28 days > 99% > 80% % satisfied with responsive repairs service AND % of repair appointments completed at first visit > 90% % repairs completed at first visit > 85% % satisfied with planned maintenance work > 90% Benchmark * 49.8days 104.6% 83% 100% ^ Area of Housing 24.28 days ^ 100.26% = 80% in 20 seconds (MPATHY report 2012) = 95.7% = No surveys received in Q1 * Benchmarks: Housemark data 2011/12 Quarter 3 (upper quartile) unless indicated otherwise THE GOOD: THE NOT SO GOOD: Where have we performed well? Where do we need to improve. 1Encouragingly, we are managing to collect significantly more the rent than is owed to usPI in the first quarter of the year. 1 We are not achieving our target of 28 days to relet empty properties. We are piloting new methods of promoting our available properties, which will be closely monitored for their impact on relet times. 2 The proportion of calls answered within 15 seconds in our Connect Contact Centre consistently exceeds the target each quarter. 3 Satisfaction with repairs is high and a high proportion of jobs are completed at first visit. Full performance data available from Corporate Services 01942 267 734 the beech housing association newsletter about us | 5 WELFARE BENEFIT SYSTEM CHANGING IN APRIL 2013 ARE YOU PREPARED? Universal Credit From April 2013 all new claimants of welfare benefits living in Manchester, Tameside, Cheshire, Wigan & Leigh will receive Universal Credit. How will you receive benefits in the future? • By a single payment for all the different benefits you receive • Paid monthly in arrears • Paid directly into your bank account • Includes your housing benefit costs so tenants receiving this will have to pay their rent direct to us as we will no longer receive housing benefit • All claims will have to be made on line From October 2013 all other new claimants will start to be put onto Universal Credit. Current claims will be transferred to Universal Credit between April 2014 and April 2017. Under Occupation (bedroom tax) From April 2013, if you have one or more ‘spare’ bedrooms your housing benefit may be reduced. This could affect you: • if you are 16 to 61 years old • even if you only get a small amount of housing benefit • even if you are sick or disabled (currently under review) In April 2013 the pension credit age will be around 61 years and 6 months. Benefit Caps From April 2013, the overall amount of benefit you can receive will be IMPORTANT INFORMATION FROM THE DEPARTMENT FOR WORK AND PENSIONS The Department for Work and Pensions (DWP) and Housing Benefits (HB) investigate claims where a couple are said to be “Living Together As Husband And Wife/Civil Partners”, and at least one of the partnership receives a means tested benefit, such as Income Support, Jobseekers Allowance or Employment Support Allowance. Where a person claiming a means tested benefit fails to disclose the presence of their partner in their household they could be committing an offence. The DWP and HB do not only look at the number 6 | the beech housing association newsletter capped. The Government will add up how much money you get from a range of benefits, including: housing benefit. If the total comes to more than the maximum amount allowed your housing benefit payments will be reduced. The maximum amount of benefit you will be able to receive from April 2013 will be: • £500 per week for single parents • £500 per week for couples with or without children • £350 per week for single people without children This will not apply to you if: • you get pension credit or working tax credit • a member of your household is claiming disability living allowance, attendance allowance or the support element of employment support allowance of nights a person stays at an address, other lifestyle factors are also considered. IT IS AN URBAN MYTH THAT IF A PERSON ONLY STAYS 3 NIGHTS PER WEEK THAT THEY CANNOT BE CONSIDERED AS “LIVING TOGETHER AS HUSBAND AND WIFE/CIVIL PARTNERS” THEY CAN! If in doubt about your situation contact the dwp or hb for correct information. National Benefit Fraud Hotline 0800 854 0440 Online reporting via directgov.com The DWP has written to all those who are likely to be affected by Universal Credit and have provided an information line 0845 605 7064. Rent Collection the team takes charge The Association takes a strong approach to rent collection. Welfare Benefit Reforms means we need to instil a positive payment culture. We have introduced a new procedure that moves arrears cases on quickly: 1-3 weeks arrears Initial letter / 2nd warning letter other contact 4 weeks arrears Notice of Seeking Possession 9 weeks arrears Court applied for Our rent Officers are trained to collect rent and assist tenants who are struggling by offering basic debt and benefit advice. We also have specialist officers that can visit you and assist in more complex debt and benefit issues. Our rent officers will be out and about so if you are in arrears you may receive a visit to discuss your situation. Those tenants who choose not to engage with us or pay their rent on time will experience legal action which may result in losing their home. Experiencing financial problems? CallConnect 0845 505 3355 or MobileConnect 0300 111 1133 The Money Advice Bus is Coming to Town We have teamed up with the Money Advice Centre (MAC). Adactus Housing will have staff on hand to offer advice on these challenging times ahead. 1st August Trafford 2nd August Wigan 3rd August Wigan 13th August Manchester 14th August Manchester 20th August Wigan 21st August Wigan 22nd August Trafford 12th Sept Trafford 13th Sept Wigan 14th Sept Wigan Zero tolerance and planned maintenance Adactus Housing Group Board have now approved that all tenants in rent arrears that are due to receive planned maintenance improvements will not receive those improvements until the account is clear or an arrangement has been made. The rents team will be working closely with Planned Maintenance to identify those that this new policy affects. All those affected will receive a letter to advise that they are affected. To remain on the programme for 2012/13 and 2013/14 you will need to clear the arrears or have paid at least 75% of the outstanding balance at least six weeks before the work is due to start. However, if there is a Health and Safety issue or a vulnerability issue then this will be addressed on an individual basis. Near Aldi, Seymour Grove/Tennis St, Stretford Bradshawgate, Leigh Town Centre Standishgate, Wigan Town Centre Asda, Stanley Grove, Longsight Asda, 100 Princess Rd, Hulme Manchester Bradshawgate, Leigh Town Centre Standishgate, Wigan Town Centre Check out the dates for the Sainsbury’s, Curzon Road, Sale Money Advice Bus and call Stretford Arndale Car Park into to see us when we are in Standishgate, Wigan Town Centre your area Bradshawgate, Leigh Town Centre ** The bus is available between 10.00am – 3pm at all locations the beech housing association newsletter | 7 Man turns dog into goldfish! Adactus has recently taken action against a tenant in Gorton whose dog was making life a misery for local residents. The dog was howling for up to nine hours a day while the tenant left it unattended. The tenant was warned about the noise and provided with advice and support to help train the dog to stop barking, but the issues continued. When Adactus eventually withdrew its permission for the tenant to keep a dog at his flat and the tenant failed to remove the dog the Tenancy Enforcement Team applied for an injunction prohibiting him from keeping a dog at his flat. Four days before the court hearing the tenant did finally find a new home for his dog. The tenant attended court and gave an undertaking not to keep another dog at the flat for as long TRESSPASSER TOLD TO LEAVE A man has been ordered to leave an Adactus property by a county court judge. The single man was left in the 3 bedroom family house in Tyldesley after his mother had moved on to pastures new. He had no legal right to stay and Adactus advised him that he was an illegal occupier, or trespasser. Tenancy Enforcement Manager Debbie Parkinson said: “This man was left in the property when his mother moved out and he had no legal right to succeed to the tenancy. We met with the man concerned to try and encourage him to take up more suitable alternative accommodation, but unfortunately it was not to be and 8 | the beech housing association newsletter we were left with no option but to take the matter to court. The judge agreed that the man had no right to be in the house and that he should leave. The locks have now been changed on the property and we’re looking to let the house to a family who will make better use of the property.” Debbie added: “Anyone who is potentially in a situation where they might be left in a family property on their own should talk to us at the earliest opportunity; our tenancy management team will be able to give them re-housing advice and may be able to assist them with alternative accommodation.” as he remains the tenant. An undertaking is a promise made to the court which carries the same weight as an injunction Mike Colvin, Tenancy Enforcement and Support Officer said “the tenant was very apologetic and he told the judge he was going to get a pet goldfish instead. The judge was satisfied there was no way a goldfish could cause problems for the neighbours.” PRESTON DRUG DEALER EVICTED A Preston man has been evicted from his home at Chadderton Court after being convicted of drug dealing. The man is currently serving a 5 year prison sentence after pleading guilty to various drugs offences. The police contacted us in November 2010 to advise that they had executed a warrant at the man’s address and found Class A drugs and drugs paraphernalia. The man was subsequently arrested and charged with supplying Class A drugs. In addition to the police evidence we also received complaints from residents regarding the numerous visitors to the man’s address. After several court hearings a Judge at Preston County Court ruled that the man was in clear breach of his tenancy agreement and made an outright possession order. Tenancy Enforcement Officer Anna Schickhoff Brown said, “We take a zero tolerance approach to serious breaches of tenancy like this”. Fixed Tariff You may have only just turned the heating off and energy bills probably aren’t at the front of your mind at the moment, but summer is the best time to switch your energy tariff to ensure you’re on the best price plan when your usage soars in the winter months. Last autumn the six major energy firms all put their prices up and we could see the same happen again this year. Switching to a fixed rate deal may protect you from any winter price hikes and the best time to change your tariff is now. A fixed energy plan means that when you sign up to the tariff with your provider, you will be offered a set price that will remain in place for the agreed period of time, usually 12 months. A fixed rate deal may not be the cheapest option available but you are protected if fuel prices riseso it can often work out cheaper in the long run. Pros • You can save up to 15% on your bills compared to standard energy tariffs • You know exactly how much you are going to pay for as long as your deal lasts, so you will not face any nasty surprise price rises • You can budget more effectively for your bills Cons • A fixed deal is unlikely to be the cheapest option because you are paying a slight premium for the security of fixing • You will not benefit from any falls in energy prices • If you want to leave your deal before it expires, you may have to pay an exit fee Remember to shop around. The energy market is competitive and you may get a better deal with another supplier but if you are in debt with your current supplier your switching options may be limited; check with your supplier first. If you are finding it tough to keep up with your gas and electricity bills, then your first port of call should always be your energy supplier. Your energy supplier can set up a repayment plan so you can pay back your energy debt gradually. Don’t take any chances with your GAS safety! We are committed to your safety and we take gas safety very seriously. If you follow the tips below you can ensure the safety of your gas appliances: • never try DIY with gas • make sure you know where your gas meter is located and how to turn off the gas in the event of an emergency • don’t block up air ventilation grilles and ensure that flue terminals are kept clear at all times • never use a gas appliance if you think it’s not working properly • never cover gas appliances • be cautious if buying second hand gas appliances - don’t scrimp on safety • if for any reason you have to move from your existing bedroom to your living room please contact the Adactus gas hotline on 01942 267808 for further advice If you think you can smell gas or fumes call the national grid gas emergency call centre on 0800 111 999 and: • turn off the gas at the meter • open windows • put out naked flames • don’t use electrical switches If you notice any of the following, turn off the appliance immediately and report it to the Adactus gas hotline on 01942 267808: • sooting or staining marks on or around the appliance. • a yellow or orange lazy flame - not crisp and blue • a higher level of condensation than normal in the room where the appliance is installed • anyone in your household suffering from drowsiness, headaches, nausea or pains in the chest when using a gas appliance As your landlord, we are required by law to carry out a safety check on our gas fittings installed in your home, every year. As a tenant, you too have some responsibilities too. You can find out exactly what you can expect from us and what we expect from you our website: www.adactushousing.co.uk/information/33 the beech housing association newsletter | 9 Planned Maintenance Twelve months ago we announced the launch of our internal planned works team. This team have been responsible for the majority of kitchens, bathrooms, painting and central heating system installations on our annual improvement programme. The hard work and dedication of the department resulted in achieving the following improvements in the 2011 - 2012 planned works calendar: • 483 New kitchens / Bathrooms installed • 246 New Central Heating Systems Installed • 626 Properties Decorated 10 | the beech housing association newsletter As a result of the departments success they have created over 60 new employment opportunities and will be delivering the following improvements this financial year: • 500 New Kitchens/Bathrooms • 80 Level Access Showers • 400 Heating Installations • 100 Electric Fire Suites • 1232 Properties Decorated • 140 Roof Replacements • 460 Fascias and Gutters • 1228 Internal Doors • 200 External Works • 250 Ground Works • 188 Energy Efficient Works • 6 Sheltered Scheme Developments On the following page, we have listed the properties included on the Kitchen / Bathroom installation programme and the external decoration programme. You can check if any of these works are in your area and if so how many properties are included. Please bear in mind that the programme does change so your property may have been included after this article has gone to press. If you are listed as having any improvement works you will be contacted in advance by your dedicated programme co-ordinator to make necessary arrangements. Planned Maintenance Programme 2012 Kitchen or Bathroom External Decoration Address Aquarius Street Arcon House Avon Street Avondale Street Banks Court Beechfield Street Bignor Street Bronte Street Brookfield Caythorpe Street Chapel Street Cheetham Hill Road Chorley Lane Chorlton Green Cleveland Road Clifton Street Cornbrook Street Cotton Street Cowesby Street Cowper Street Crescent Road Crofton Street Daisy Bank Road Darnley Street Dobroyd Street Eaves Green Road Eldon Street Elmfield Street Esmond Road Exbury Street Firs Lane Galsworthy Avenue Glebe Street No of properties Address 16 30 2 9 20 2 3 20 6 1 4 1 17 1 3 4 1 6 2 14 2 3 3 1 3 37 14 5 3 11 8 2 1 Glenmay Court Greenheys Lane Grisedale Place Hanover Street Haydn Avenue Hazel Court Hill Street Hillcroft Close Hillier Street North Holst Avenue Kearsley Street Keeley Close Keeley Close Kelvin Grove Knowsley Street Leeson Avenue Liverpool Road Liverpool Road Maclaren Drive Makepeace Walk May Court Meech Street Moresby Close Needham Avenue Neild Gardens Norton Street Oakfield Street Octavia Drive Palatine Square Peace Street Pepperhill Road Pinewood Road No of properties Address 36 5 44 1 3 13 2 7 2 1 5 108 108 2 5 24 9 3 8 23 13 6 14 6 9 5 7 13 36 10 1 7 Platt Fold Street Platt Street Playfair Street Premier Street Quayside Queensway Roberts Avenue Rosebery Street Rothay Street Ruskin Avenue Sandon Lodge School Street Sefton Street Selwyn Street Shakerley Road Sherdley Court Shrewsbury Street Springbank Court St Clements Road St Clemets Road Stamford Street Thames Avenue The Orchards Timperley Street Union Street Unsworth Street Upper Chorlton Rd Whitby Road Whitelow Road Willow Drive Wordsworth Avenue Wynne Street No of properties 1 1 1 2 13 21 14 9 1 7 39 2 5 1 1 40 4 30 4 12 4 1 18 4 1 2 8 2 10 8 1 1 All of the planned works for 2012-2013 will soon be listed on our website. the beech housing association newsletter | 11 For all enquiries please call our customer connect service. Adactus Head Office Turner House, 56 King Street, Leigh, Lancs, WN7 4LJ 0845 505 3355 To report an emergency repair outside of office hours, please use: call connect 0845 505 3355 or mobile connect 0300 111 1133. www.adactushousing.co.uk Which number should I ring? Callconnect vs Mobileconnect If you are calling us from a BT landline please ring CallConnect t: 0845 505 3355 for low rate calls. Calls cost 1p to 10p per minute (plus standard connection charge). If you are calling us using a mobile or non-BT landline and BT landline with a third party contract (e.g. TalkTalk, Virgin, Sky etc.) please ring MobileConnect t: 0300 111 1133. Calls cost 5p to 30p per minute and can be included in your free or discounted calls package. 0300 111 1133