TAN-TAR-A RESORT JOINT CONFERENCE MISSOURI SECTION

JOINT CONFERENCE
MISSOURI SECTION AMERICAN WATER WORKS ASSOCIATION
AND
MISSOURI WATER ENVIRONMENT ASSOCIATION
TAN-TAR-A RESORT
OSAGE BEACH, MISSOURI
EXHIBITORS PROSPECTUS
JOINT CONFERENCE
www.AWWA-MO.org and www.MWEA.org
March 29 – April 1, 2015
REGISTER: www.regonline.com/jointannualmeeting2015
MISSOURI SECTION - AWWA
c/o Ben Freese
Black & Veatch
16305 Swingley Ridge Road, Ste. 230
Chesterfield, MO 63017
Come visit with prospective customers & clients
at the 2015 Joint Conference for
Missouri Section AWWA & MWEA
Invitation to Exhibit
The Missouri Section of the American Water Works Association (MOAWWA) and the Missouri Water Environment Association (MWEA) invite
you to participate as an exhibitor at the 2015 Joint Conference to be held at
the Tan-Tar-A Resort in Osage Beach, MO, from March 29th to April 1, 2015.
Exposition Hours
Move-In:
Sunday, March 29
Exhibit Hall Hours:
Sunday, March 29
TAN-TAR- RESORT
Hotel Reservations:
Last Day to Be Included
in Conference Program
Booth Assignment Date:
Conference:
February 28, 2015
February 13, 2015
March 6, 2015
Mar 29 – Apr 1, 2015
Priority Space Assignments
Reservations will be accepted on first come, first
served basis. Space has sold out the last five years.
Exhibit reservations can now be made online at:
4:30 to 7:00 PM;
Reception 4:30 to 7:00 PM
www.regonline.com/jointannualmeeting2015
Monday, March 30
9:30 AM until 6:30 PM;
Reception 5:00 to 6:30 PM
Or by mailing or faxing the full payment to the
following address:
Tuesday, April 31
7:00 AM to 1:30 PM
Section AWWA c/o Jeff Clarke
Hydro-Kinetics Corp
5741 Manchester Ave
St. Louis, MO 63110
Fax: 314-645-1861.
Move-Out:
Tuesday, April 31
E
15
10:00 AM to 3:00 PM
Important Dates
1:30 PM;
Must be out of the hall by 3:00 PM
Exhibit Information
Attendance Prizes
Booths: Booths will be 8-ft by 10-ft, professionally draped, and furnished
with a sign, a 6-ft skirted table, two chairs, and a wastebasket. A second
table, TVs, easels, and other items may be arranged through Tan-Tar-A.
Conference attendees will receive exhibitor cards to
be signed by exhibitors to qualify for prizes.
Electrical Service: 110 volt electrical service is provided at no cost.
Internet: Wireless internet will be available in the lobby and exhibits area
free of charge.
Shipping Exhibits: Equipment must not be shipped to the resort. Delivery
and removal of exhibitor supplied furnishings/materials, will be performed
by Page & Brown Convention Services. Exhibitor Services Kits explaining
arrangements for shipping of freight to and from the hotel will be provided
upon assignment of booths in early March.
Exhibit Space Rates – Members Save $175!
AWWA/WEF Member: $850 per 8' × 10' booth
Non-member : $1,025 per 8' × 10' booth
Join now and get the member price—go to one of the following:
www.awwa.org/membership or call 303-794-7711
www.wef.org/JoinWEF or call 800-666-0206
Exhibitor’s fee includes the booth and furnishings described above plus two
complimentary exhibitor registrations per booth. Each complimentary
registration will admit two persons to all Exhibit Hall activities and technical
sessions. Additional exhibitor registrations may be purchased for $75 each.
Tickets for conference meals outside of the Exhibit Hall must be purchased
separately.
For additional information, contact:
Jeff Clarke at 314-647-6104 or [email protected]
Ben Freese at 636-536-5822 or [email protected]
Neck Lanyards
Exhibitors who wish to donate neck lanyards for use by
conference attendees may do so by contacting Gailla
Rogers at (816) 668-8561 or at [email protected].
Hotel Information
Please make room reservations before February 28
to be eligible for the special room rate of $97.00 per
night, plus tax. Reservations can be made by calling
Tan-Tar-A Resort at (800) 826-8272, or on-line at
www.tan-tar-a.com using the Group Code “WATR”
located under the “Group Reservation” tab.
Questions? Whom to Contact
•
Exhibit Space:
Jeff Clarke at 314-647-6104
[email protected]
Ben Freese at 636-536-5822
[email protected]
• Hotel Reservations: Tan-Tar-A Resort at
(800) 826-8272 or on-line at www.tan-tar-a.com
• Neck Lanyards: Gailla Rogers at (816) 668-8561,
or at [email protected]
• Event Sponsorship and Silent Auction:
Ken Gambaro at [email protected]
Exhibit Hall
A preliminary layout of the Exhibit
Hall is shown. Exhibitors may
indicate in the space provided on
the Registration Form their first,
second, and third preferences for
booth location. Every effort will
be made to accommodate these
requests on a first come, first
served basis. However, booth
assignments will depend on the
number of booths sold,
accommodating mulit-booth
purchases and to avoid adjacent
placement of competing suppliers.
Sponsorship
Opportunities
Don’t forget to bring your silent
auction donation and enjoy the
extra-curricular activities like golf,
trap shoot, hold’em poker
tournament and casino night. Look
for more information on those
activities in this Prospectus.
2015 MO-AWWA/MWEA Joint Conference Exhibitor’s Agreement
We [Vendor] agree to comply with the exhibit rates and conditions described in the Exhibitor’s Prospectus and agree to limit our
product and/or service display to the 8 foot by 10 foot space allotted for each exhibit booth that is reserved. No demonstration trailers
located outside the Grand Ballroom will be permitted.
Neither MO-AWWA, MWEA (conference sponsors), nor the Tan-Tar-A Resort assume any responsibility for the protection and
safety of exhibitors or their representatives, or for the protection of exhibits or other property of exhibitors or their representatives.
Any room security or other measures that the conference sponsors provide shall be deemed to be purely gratuitous on their part, and
the conference sponsors shall have no responsibility for the effectiveness or failure of such measures, or for the conduct of personnel
involved therewith. The exhibitor assumes all responsibility and liability for losses, damages, and claims arising from injury or
damage to exhibitor’s display, equipment, and other property while on the premises of the hotel, and shall indemnify and hold
harmless the hotel agents, servants, employees, and conference sponsors and their agents from any and all such losses, damages, and
claims.
[Vendor], its successors and assigns, hereby agrees to save and hold harmless Tan-Tar-A, AWWA, WEF, MO-AWWA, MWEA, and
any of its employees from all cost, injury, and damage incurred by any of the above, and from any other injury or damage to any
person or property whatsoever, any of which is caused by an activity, condition, or event arising out of the performance, preparation
for performance or nonperformance of any provision of this agreement by [Vendor].
We understand that booth assignments will be made on a first come, first served basis, and authorize the Exhibits Committee to
assign an exhibit space to us if none of our preferred sites are available at the time our registration is received. Once submitted, we
understand that no refund will be made. We further agree to abide by all requirements, restrictions, and obligations of the conference
sponsors, Tan-Tar-A Resort, and local municipal codes and regulations.
We understand that the exhibitor’s registration fee includes the booth and furnishings as described in the prospectus plus two
complimentary exhibitor registrations per booth. The complimentary exhibitor registrations will allow admittance to all Exhibit Hall
activities and technical sessions. Additional exhibitor registrations may be purchased for $75.00 per person. Tickets for all
conference meals outside of the Exhibit Hall must be purchased separately.
2015 MO-AWWA/MWEA JOINT CONFERENCE
MO-AWWA/MWEA USE
REGISTRATION FORM
March 29th to April 1, 2015
Tan-Tar-A Resort, Osage Beach, Missouri
Booth(s) Assigned:
Date Received:
REGISTER ONLINE AT: www.regonline.com/jointannualmeeting2015
COMPANY INFORMATION
BOOTH INFORMATION
_______________________________________________
Company Name
Number of Booths: _______ x $850 (member price) = ______
e
______ x $1,025 (non-member price) = ______
_______________________________________________
Contact Person
le
_______________________________________________
Street Address
Booth Subtotal =
Preferred Booth Location:
_______ 1st choice _______ 2nd choice _______3rd choice
_______________________________________________
City
State
Zip
_______________________________________________
Phone Number
Fax Number
_______________________________________________
Email (contact person)
_______________________________________________
AWWA/WEF Membership Number
I herby authorize the 2015 Joint Conference Exhibits Committee to reserve
exhibit booth(s) for our firm in the Grand Ballroom at the Tan-Tar-A Resort,
Osage Beach, MO, on March 29, 30, and 31, 2015. We understand that booth
assignments will be made on a first come, first served basis, and authorize the
Exhibits Committee to assign an exhibit space to us if none of our preferred sites
are available at the time our registration is received. Once submitted, I understand
that no refund will be made. I acknowledge I have received and agree to the
conditions outlined in the MO-AWWA/MWEA Joint Conference Exhibitor’s
Agreement.
ple at the 2015
ATTENDEE INFORMATION
+$20
+$25
+$25
Subtotal
AWWA
Awards
Lunch
included included +$45
MWEA
Lunch
+$25
MWEA 5S
Member
Breakfast
+$25
Wednesday
Evening
Banquet
+$20
Deli Lunch
MO-AWWA
Lunch
$75
Continental
Breakfast
MWEA
Awards
Lunch
Unit Price
Tuesday
Opening
Breakfast
Name
Monday
Registration
and MO-
EXHIBITOR’S AGREEMENT
1. ___________________________
included ______ ______ ______ included included ______ ______ ______ ______ ______
2. ___________________________
included ______ ______ ______ included included ______ ______ ______ ______ ______
3. ___________________________
______ ______ ______ ______ included included ______ ______ ______ ______ ______
4. ___________________________
______ ______ ______ ______ included included ______ ______ ______ ______ ______
ents are
Attendee Subtotal =
_______
PAYMENT INFORMATION
Return this form with
payment to:
to
METHOD OF PAYMENT: (Make checks payable to “Missouri Section AWWA”)
American Express
Discover
MasterCard
Visa
Check
Section AWWA
Name on Credit Card: __________________________________________________________
c/o Jeff Clarke
Hydro-Kinetics Corp.
5741 Manchester Ave
Signature: _______________________________Total Amount to be billed: _______________
St. Louis, MO 63110
Booth + Attendee
E-mail: [email protected]
Credit Card Number: _______________________ Expiration Date: ____________________
Fax: 314-645-1861
Silent Auctions
MWEA and MO-AWWA’s Water For People Committees conduct several fundraising events at the Annual Meeting. These are very
successful in generating contributions for Water For People and each organization’s scholarship programs.
Throughout all of the fund-raising efforts and events, the consultants, equipment manufacturers, and equipment representative
organizations (many of which also pay to exhibit at these meetings) ALL have been very generous in assisting by providing unique,
interesting, and (most importantly) desirable items that could be offered for auction, as well as monetary contributions to other fundraising activities.
If you are planning to exhibit at this year’s Joint MWEA / MO-AWWA Annual Meeting in March at Tan-Tar-A, we would greatly
appreciate the donation of an item for the silent auctions. Please call or e-mail a description of your donated auction item(s) to Ken
Gambaro (contact information below) prior to March 20, 2015 (so that Bid Sheets can be prepared, and so we will know which trees to
shake to try and obtain additional auction item donations). Just bring your item to the Water For People booth on Sunday evening at the
opening reception. As always, thank you all for your support of MWEA & MO-AWWA Scholarships and Water For People!
Water For People assists people in developing countries to improve quality of life by supporting the development of locally sustainable
drinking water resources, sanitation facilities and hygiene education programs. Around the world, 884 million people do not have
access to safe drinking water and 2.5 billion are without adequate sanitation facilities. Every day, nearly 6,000 people who share our
planet die from water-related illnesses, and the vast majority are children. Water for People’s vision is a world where all people have
access to safe drinking water and sanitation, a world where no one suffers or dies from a water- or sanitation-related disease. More
information on their work can be found at www.waterforpeople.org.
If anyone has any questions about Water For People, would like to learn more about how they can help in this cause, or has any other
creative fund-raising ideas, please contact Ken Gambaro (314)646-2421 or [email protected].
Sponsorship & Participation Opportunities at the 2015 Joint Annual Conference
The Water For People Committee of MWEA and MO-AWWA will continue their fundraising efforts for Water For People at the 2015
Joint Annual Meeting at Tan-Tar-A. Total funds that will be raised in the Golf Tournament, Silent and Oral Auctions, and Texas
Hold’em will be split between Water For People and the scholarship programs of MO-AWWA and MWEA. Proceeds from the Trap
Shoot, Trivia Night, and various raffles will be donated to Water for People.
Water For People is an international humanitarian organization that supports the development of locally sustainable drinking water
resources, sanitation facilities, and health and hygiene education programs in underdeveloped and economically-challenged countries.
Water For People uses water-related programs as catalysts for change in communities that lack access to drinking water and adequate
sanitation. By working as a partner, benefited communities directly improve their own lives so that they can contribute to, and make a
difference in the world.
Consulting engineering firms, equipment manufacturers, manufacturer’s representatives, construction contractors, and others who have
so generously supported the activities of both MWEA and MO-AWWA in the past can best help once again by sponsoring one or more
of the terrific fund-raising activities listed below, which will be conducted during the Joint Annual Meeting:
Description of Event
Sunday - Golf Tournament Hole Sponsor
Monday - Silent Auction (Exhibit Area)
Monday Night – Hold’em Poker Tournament
Tuesday - Silent Auction (Exhibit Area)
Tuesday – Oral Auction (Banquet)
Sponsorship Opportunity
$200 Hole sponsorship
$50 to $200 auction items
Beverages/snacks sponsor
$50 to $200 auction items
High-value Auction Item
The opportunities listed to sponsor or contribute
towards individual, dedicated events are
available (on a first-come, first-served basis) by
contacting the Water For People / Scholarship
fund-raising activity coordinator, Ken Gambaro
at (314)646-2421 or [email protected].
If you or your organization cannot sponsor one of the above-described activities, you or others from your organization are encouraged to
participate in one or more of the activities. Single-page flyers providing the details of all conference activities (i.e., golf tournament,
casino night, trap shoot, and auctions) are enclosed in this Annual Meeting registration booklet; including the information on how to
register for and participate in each event.
The Water For People Committee of MO-AWWA and MWEA invite everyone attending this year’s Joint Annual Meeting to
contribute to these VERY worthy causes – not to mention participate in the great fun to be had at these activities!
Missouri Water Environment Association
Missouri Section AWWA
&
2015 Four Player Scramble Golf Tournament
Benefitting “Water for People”
and MWEA & MO-AWWA
Scholarship Funds
Sunday, March 29th, 2015
8:30am Check-In 10:00
am Shotgun Start
The Oaks at Tan-Tar-A
494 Tan Tar A Drive
Osage Beach, MO 65065
Event Details
Online registration available this year: www.regonline.com/jointannualmeeting2015
 Please note that we accept Master Card, Visa, and American Express during pre-registration. On-site
registration requires a check (payable to MWEA/MO AWWA).
 Please do NOT send your golf forms in pdf format in an email to the registration staff. We have
concerns of not being able to provide adequate security for credit card information sent through
electronic mail. Those who are registering for golf using a credit card should mail their golf form with
credit card information to the address on the form.
 If you are paying by check, please make check payable to MWEA/MO AWWA and mail along with the
completed registration form to Jeffrey Gratzer at the address on the form.
 Golf entries need to be sent in by March 16, 2015.
 Entry Fee is $90/person: includes greens fees, cart, range balls, and hole competitions.
 Lunch will be provided and additional beverages will be available for purchase on the course.
 Withdrawal from the tournament or failure to appear will result in forfeiture of the entry fee. In the event
that the tournament must be canceled due to inclement weather (at the discretion of the golf course and
golf committee) the entry fee WILL NOT be refunded to all paid entrants.
For questions, contact Jeff Gratzer (314) 425-8329 or Dan Hufker (618) 979-0884
modating mulit-booth
2015 MO-
ment
ance, preparation