Blue Sheet - Amazon Web Services

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Commun ItyMctimn
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Board of Directors
Notice of Meeting
Monday, June 27,2016
West End Center, 913 Georgetown Street, Lexington, KY
4:00 P.M. - FINANCE COMMITTEE*
5:00 P.M. - PLANNING & EVALUATION COMMITfEE***
••6:00 P.M. - DINNER WILL BE SERVED^^
6:30 P.M. BOARD OF DIRECTORS MEETING"
TO REQUEST AN EXCUSED
ABSENCE
Karen Thomas: 1-800-244-2275, Ext. 1412 OR (859) 244-2212 OR
TO REQUEST
TRANSPORTA
TION
Audrey Tevis: (859) 333-5626 OR 1-800-244-2275 Ext. 2007 OR
TO REQUEST
CHILDCARE
April Muliins: 1-800-244-2275, Ext. 1424 OR (859) 233-4600 OR
PLEASE MAKE THESE REQUESTS BEFORE NOON ON MONDAY 6/27/16
ALL COMMUNITYACTION
COUNCIL BOARD MEETINGS ARE OPEN TO THE GENERAL
PUBLIC
MiMswm: Community Action Council prevemts, reduces, and eiimimtes pmerty among indimduals,
families, md communities through direct services and, advocacy.
™-Karea Thomas, Office Manager, Office of the Executive Director
1)
2)
3)
4)
5)
^Commerce Lexington Trip
Oxford Circle Update
Campus KMs Update
DOL Wage Chaages
2017 Board of Directors' Meeting Schedule
a» Planiiing and Evaiiiatwa CoM«ittec Reports
1)
2)
3)
4)
5)
ii. )
iii. )
iv. )
v. )
vi. )
vii. )
PFE Early HS T / T A Plan
Resolution of PartnereMp Contract and Fkmlimtimi of Slot Allocation: PFE
CoMateration to De¥elop PartnersMp w i i i Commuaity Resources
Approval o f 2Q16 Home Tenant Based Rental Assistmce Grant Agreement
ÊHS Lesson Plan 2016-17 Program Year
F I S E R S E A Review Event Ovmriew of Findings
Head Start Proâais^ BmummM
Migrant Heai Start (MHS) Cost-of-Living Adjustmeiit (COLA) 2016
Regional HS COLA 2016
PartnersMp For Excellence 0>FE) HS COLA 2016
Ratification of 2016-17 Duratioa Grant Application
^
a. ) Riclimoiid MigraEt CMld Development Center STAES for KIDS MOW laterim Report Approval
b. ) Scroggin P a * Child Development Center Investigation, Results Letter
c. ) Availability Calendar for Monitoring Events
d) The Lebus Center Complifflice Survey Results Letter
e.) CSBG & Project LIFE Moaitoring Finalimi Report
—Art Crosby, Chair
--"-Sharon Price, lector of CMM, Development
Promise: "Commumty Action changes people's lives, embodies the spirit of hope, improves
communities, and makes America a better place to live. We care about the entire commumty, and
1
Mission: Commmnity Action Council prments, reduces, and eliminates poverty among indMdmals,
families, and commmmties through direct services and advocacy.
—-Maleoim RMcMord, Executi¥e Director
Fersoiael CoMinittee
1) Reduction in Force Plan
-—Jackie Brown^ Chair
-—Bridgett Rice, Director of Hmnan Resources
Z ' ~ P o i ^ ' ' ^ « c f l M t a t e ^ a y 16,2016
---SharoE Price, Director of CWM Development
--Emily Keely, AssisMnt Director of Child Development
7.
FimemcM Remm**
a. Consolidated Balance Sheet, May 2016 (Blue Sheet)
b. Financial Stotement, May 2016 (Blue Sheet)
c. Accounts Recew&Me, May 2016
d. Line-of-Credit Report, May 2016
f. Credit Card Statements, May 2016
g. Head Start Budget Detail, May 2016
-"-Patricia White, Assistant Treasurer
Da¥ii Webster, CMef Financial Officer
Malcolm RatcMori, Executive Director
S. BuisetAmmdmemm (Mime Meets)**
^-^Jofhrn^^h^Zmma^^
powennent(Projec
)
g
--David Webster, Chief Financial. Officer
ar"a^"îSsi^^Y
b.
c.
d.
e.
f
g.
h.
i.
j.
k.
L
m.
2016-17
Commiiiiity Services Block Grant (CSBG) Budget FY 2016-17
Head Start Supplemental Bii%et for Dwratioa Funding FY 2016-17
DOE Weaiieriation Baiget FY 2016-17
Management and Support Services Budget FY 2016-17
Management and Support Semces Non-Federal Budget FY 2016-17
KYNector Budget FY 2016~17
WinterCare Budget F Y 2016-17
HS/EHS COLA Si^jplemental Funding Request FY 2§16-17
MSHS COLA Supplemeiital Fuiwiiiig Request FY 2016-17
EHS-CC Alliance -PFE COLA SuppleineiitsI Fmidiiig Request F Y 2016-17
Partners for Yotttb Grassroots Program Budget FY 2016-17
The PASS L * at West End Center Budget F Y 2016-17
Promise: "Community Actiom changes people's lives, embodies the spirit of hope, improves
communities, and makes America a better place to live. We care about the entire commumty, md
2
Mission: Commumty Action Council prevents, reduces, and eliminates poverty among individuals,
families, and communities throvgh direct services amd advocacy.
n.
o.
p.
q.
r.
s.
t.
LIHEAP Weafterizaton FY2(IM-17
LexEnd Po¥erty/PREP Talks Budget FY 2015-16
Fraidraising FY 2 i 16-17 Budget
Affordable Energy Imtiati¥e Budget FY 2016-17
LexEnd Po¥erty/PREP Talks Budget FY 2016-17
United Way ofthe Biuegrass Fiiancial Literacy Budget FY2016-17
Employment and Child Care Opportunities (ECCO) FY2016-17
-...0a¥id Webster, CMef Finaacial Officer
if.
IL
12.
13,
*VERBAL / "ENCLOSED / ***HAND-OUT
Promise: "Community Action changes people's lives, embodies the spirit of hope, improves
communities, and makes America a better place to tim. We care about the entire commumty, md
3
A g e n d a # 5.a.
I S S U E : Resolution of Partnership Contracts and Finalization of Slot Allocation: Partnering for
Excellence
DISCUSSION: A s required by the Head Start Program Performance Standards, the Head Start
Policy Council approves programmatic or operational actions related to Head Start Program and
submits to the Board of Directors for concurrence.
The contractual agreement between the Council and K i d s Unlimited is scheduled to dissolve on
June 10, 2016. K i d s Unlimited is no longer eligible for participation in the U S D A food program,
which is a non-negotiable element of the contract.
The fmalization of the slot allocations for the Partnering for Excellence program is as follows:
Kids Unlimited - 0
Growing Together Preschool - 16
Mega Minds Educare - 32
Brite Beginnings - 10
Campus K i d s Learning Center - 8
National Academy - 16
Shaw's Childcare - 24
Winburn C h i l d Development Center - 8
Southland's Kids Kare - 14
R E C O M M E N D A T I O N : It is recommended that Policy Council and the Board ofDirectors
approve the mutual resolution of partnership with K i d s Unlimited and the fmalization of
Partnering for Excellence slot distribution.
Submitted by:
Kesha M . Richardson
Family and Community Coordinator
Date: 6-3-16
Approved by:
Director of C h i l d Development
Date:
Ql^
. 0(fi ^ \ ^
Malcolm Ratchford
Executive Director
Board of Directors
Date:
Kids UHlimited Learning Center
1527 North Limestone Street, L e x i n g t o n , Kentucky 40505
(859)231-9262-main
(859)'246-0074 ~ f a x
hidsunlmitcd@aolcom
J u n e 6. 2016
C o m m u n i t y A c t i o n Council
A t t e n t i o n : S h a r o n Price
7 1 0 W e s t High Street
Lexington, Kentucky 40576
RE: Interagency Agreement Termination:
P a r t n e r i n g f o r Excellence
H e a d Start
Dear M r s . Price,
Please a c c e p t this official n o t i f i c a t i o n o f Kids U n l i m i t e d ' s i n t e n t t o t e r m i n a t e o u r p a r t n e r s h i p a g r e e m e n t
e f f e c t i v e J u n e 10, 2 0 1 6 . This e f f e c t i v e d a t e w i l l p r o v i d e an o p p o r t u n i t y t o m e e t w i t h f a m i l i e s t o d i s c u s s
a l t e r n a t e o p t i o n s o f c o n t i n u e d p a r t i c i p a t i o n in t h e H e a d Start a n d Early H e a d Start p r o g r a m s as w e l l a s
t i e - u p a n y lose e n d s d u r i n g t h e c o n t r a c t t e r m i n a t i o n p r o c e s s .
As this t i m e , I a m u n a b l e t o fulfill t h e r e q u i r e d s t i p u l a t i o n s o f o u r p a r t n e r s h i p a g r e e m e n t . A s y o u h a v e
r e c e n t l y b e e n m a d e a w a r e , m y p r o g r a m is n o l o n g e r eligible t o p a r t i c i p a t e in t h e U S D A C A C F P f o o d
p r o g r a m , w h i c h c o n t r a c t u a l l y d i s q u a l i f i e s Kids U n l i m i t e d f r o m p a r t i c i p a t i o n in t h e H e a d Start p r o g r a m s .
I w a n t t o t a k e t h i s o p p o r t u n i t y t o t h a n k C o m m u n i t y A c t i o n C o u n c i l a n d y o u r H e a d Start p r o g r a m f o r t h e
o p p o r t u n i t y t h a t y o u p r o v i d e d us t o i n c r e a s e t h e q u a l i t y o f s e r v i c e s t h a t w e p r o v i d e t o c h i l d r e n a n d
f a m i l i e s in o u r c o m m u n i t i e s .
W h e n I a m eligible again to p a r t i c i p a t e in t h e C A C F P p r o g r a m , 1 h o p e t o a g a i n be able t o e n g a g e y o u In a
p a r t n e r s h i p w i t h H e a d Start.
Thank you
Chiqilfta S h i e l d s
Kids U n l i m i t e d
Owner/Director
1527 N o r t h L i m e s t o n e
Agenda #5.a. (6)
I S S U E ; Collaboration to Develop Partnership w i t h Community Resources
Policy Council approves programmatic or operational actions related to the Head Start Program
and submits to the Board of Directors for concurrence. Community A c t i o n Council for
Lexington-Fayette, Bourbon, Harrison, and Nicholas Counties is seeking to develop Head Start
and Early Head Start partnerships in the community to serve preschool, infant, and toddler age
children through the Partnering for Excellence, Head Start, and Early Head Start grants. The
list of proposed partners are as follows:
Southland K i d s Kare
2094 Harrodsburg R d .
Lexington, K Y . 40503
Family Care Center
1135 Red M i l e Place
R E C O M M E N D A T I O N : It is recommended that the Policy Council and Board ofDirectors
approve the proposed child development centers for possible partnership through the Partnering
for Excellence, Head Start, and Early Head Start grants to begin for the 2015-2016 Program
Year.
Submitted by:
Date: 6-3-16
Approved by:
/
Sharon Price ^ ^ ^ - ^
Director of Child Development
Approved by:
Malcolm Ratchford
Executive Director
Date:
Approved by:
Catrena Bowman
Director of,Community Services
Date:
Approved by
Head Start Policy
>olicy Council '
Date
1/ '
'
Approved by:
Board of Directors
Date:
AGENDA ITEM #
ISSUE: Early Head Start Lesson Plan 2016-2017 Program Year
D I S C U S S I O N : A s required by the Head Start Program Performance Standards, the Head Start
Policy Council approves programmatic or operational actions related to the Head Start Program
and submits to the Board ofDirectors for concurrence. Community A c t i o n Council for
Lexington-Fayette, Bourbon, Harrison, and Nicholas Counties strives to enhance the quality of
services to all of our programs serving infant and toddler age children through the Partnering
for Excellence and Early Head Start grants. Approval is requested to implement the revised
Early Head Start Lesson Plan for the 2016-2017 Program Year.
approve the proposed Lesson Plan for the Early Head Start programs to begin implementation
in the 2016-2017 Program Year.
Compliance Officer
Date: 6-9-16
Director of Child Development
Director of Community Services
Date: (^/,£>/K^
Approved by: ^
>
4
^
Head Start Policy Council
Approved by:
Board ofDirectors
Date:
Classroom:
W e e k of:
Teachers:
Skills a n d C o n c e p t t o E m p h a s i z e :
Sensory/Sand and Water:
Blocks:
M a t e r i a l s to c h a n g e t h e
Materials to change the
TSG Objectives:
TSG Objectives:
Fine M o t o r / M a n i p u l a t i v e :
Books/Cozy Area:
environment:
environment:
environment:
environment:
TSG Objectives:
TSG O b j e c t i v e s :
Science/Technology
Math:
and Social Studies:
(2 years and above)
environment:
environment:
TSG Objectives:
TSG Objectives:
Social Emotional:
Language and Literacy:
environment:
TSG Objectives:
environment:
TSG Objectives:
Self Help Skills:
Dramatic Play:
environment:
environment:
TSG Objectives:
TSG Objectives:
Cognitive:
The Arts (visual, musical and dance):
(12 months and above)
Materials to change the environment:
TSG Objectives:
TSG Objectives:
environment:
School Readiness Goals:
Special Activities during Choice Time A M :
Monday
Tuesday
Wednesday
Thursday
Friday
Wednesday
Thursday
Friday
indoor
Experiences
Outdoor
Experiences
Special Activities during Choice Time P M :
Monday
Tuesday
Indoor
Experiences
Outdoor
Experiences
Family Involvement
Nutrition
S e l f He p Skills
Individual Child Plans:
C h i l d Initials
Individualized
Child
Development Goals
1.
2.
3.
4.
5.
6.
7.
8.
CSC/Director:
FGP:
Date:
Date:
Activities
Agenda # 5 . a . ^
ISSUE: Collaboration to Develop Partnership with Community Resources
D I S C U S S I O N : A s required by the Head Start Program Performance Standards, the Head Start
Pohcy Council approves programmatic or operational actions related to the Head Start Program
and submits to the Board o f Directors for concurrence. Community Action Council for
Lexington-Fayette, Bourbon, Harrison, and Nicholas Counties is seeking to develop Head Start
and Early Head Start partnerships in the community to serve preschool, infant, and toddler age
children through the Partnering for Excellence, Head Start, and Early Head Start grants. The
list of proposed partners are as follows:
Southland K i d s Kare
2094 Harrodsburg R d .
Family Care Center
113 5 Red M i l e Place
approve the proposed child development centers for possible partnership through the Partnering
for Excellence, Head Start, and Early Head Start grants to begin for the 2015-2016 Program
Year.
Submitted by:
Date: 6-3-16
Approved by: A / )
Sharon Price
Approved by:
M a l c o l m Ratchford
Executive Director
Date: y ,^|\v
Approved by:
Catrena Bowman
Director of,Community Services
Date:
Approved by:
Approved by:
Board ofDirectors
Date:
P*=^Â>-^
Director o f Child Development
AGENDA I T E M #
ISSUE: Early Head Start Lesson Plan 2016-2017 Program Year
Pohcy Council approves programmatic or operational actions related to the Head Start Program
and submits to the Board of Directors for concurrence. Community Action Council for
Lexington-Fayette, Bourbon, Harrison, and Nicholas Counties strives to enhance the quality o f
services to all o f our programs serving infant and toddler age children through the Partnering
for Excellence and Early Head Start grants. Approval is requested to implement the revised
Early Head Start Lesson Plan for the 2016-2017 Program Year.
approve the proposed Lesson Plan for the Early Head Start programs to begin implementation
in the 2016-2017 Program Year.
Compliance Officer
Date: 6-9-16
Director of Community Services
Approved by:
Approved by:
Board ofDirectors
Date:
¥Md
Classroom:
Week of:
iiUQt
ii^mm
Teachers:
Skills and Concept to Emphasize:
Blocks:
Sensory/Sand and Water:
TSG Objectives:
TSG Objectives:
Books/Cozy Area:
Fine Motor/Manipulative:
TSG Objectives:
TSG Objectives:
Math:
Science/Technology and Social Studies:
(2 years and above)
TSG Objectives:
TSG Objectives:
Language and Literacy:
Social Emotional:
TSG Objectives:
TSG Objectives:
Dramatic Play:
Self Help Skills:
TSG Objectives:
TSG Objectives:
Cognitive:
The Arts (visual, musical and dance):
(12 months and above)
TSG Objectives:
TSG Objectives:
School Readiness Goals:
Special Activities during Choice Time A M :
Monday
Tuesday
Wednesday
Thursday
Friday
Wednesday
Thursday
Friday
Indoor
Experiences
Outdoor
Experiences
Special Activities during Choice Time PM:
Monday
Tuesday
Indoor
Experiences
Outdoor
Experiences
Family Involvement
Nutrition
Self He p Skills
Individualized Child
Development Goals
Activities
Individual Child Plans:
Child Initials
1.
2.
3.
4.
5.
6.
7.
8.
CSC/Director:
Date:
FGP:
Date:
imnmisiRimou
FO?. ^ %
Offica of Head Stall | 4lh fioor Switzer iVlemocial Buiiding. 330 C Street SW, Washington DC | sclkc.0E1s.2cf.hhs.gov
To: Board Chairperson
Ms. Michele Lee
Board Chairperson
Community Action Council for Lexington-Fayette,
Bourbon
710 West High Street
Lexington, KY 40508
From: Responsible HHS Official
Dr. Blanca Enriquez
Director, Office of Head Start
Overview of Findings
From 2/1/2016 to 2/5/2016, the Administration for Children and Families (ACF) conducted a
Comprehensive Services/School Readiness review event for the Community Action Council for
Lexington-Fayette, Bourbon Head Start and Early Head Start programs. We wish to thank the
governing body, Policy Council, staff, and parents of your program for their cooperation and
assistance during the review event. This Head Start Review Event Report has been issued to Ms.
Michele Lee, Board Chairperson, as legal notice to your agency of the results ofthe on-site
review event.
Based on the information gathered during this review event, your Head Start program was found
to be out of compliance with one or more applicable Head Start Program Performance Standards,
laws, regulations, and policy requirements. The report provides you with detailed information in
each area where program performance did not meet applicable Head Start Program Performance
Standards, laws, regulations, and policy requirements. Each area of noncompliance identified in
this report should be corrected within 120 days following receipt of this report.
Please contact your A C F Regional Office with any questions or concerns you may have about
this report.
Distribution of the Head Start Review Report
Copies of this report will be distributed to the following recipients:
Capt. Robert Bialas, Regional Program Manager
Ms. Ericks Steele, Policy Council Chairperson
Mr. Malcolm Ratchford, CEO/Executive Director
Ms. Sharon Price, Head Start Director
Overview Information
Review Type:
Organization:
Program Type:
Field Lead:
Funded Enrollment HS:
Funded Enrollment EHS:
SR
Community Action Council for Lexington-Fayette, Bourbon
Head Start and Early Head Start
Mrs. Pamela Blackburn
960
329
04CH4754/2016
Commimity Action Council for Lexington-Fayette, Bourbon
Glossary
.
^
^
^
A glossary of terms has been included to explain the various tenns used throughout this report.
Compliance Measure ( C M )
T h e s p e c i f i c statements that c o l l e c t i v e l y assess the l e v e l o f p r o g r a m p e r f o r m a n c e f o r e a c h
K e y I n d i c a t o r , f o c u s i n g o n o n e o r m o r e F e d e r a l r e g u l a t i o n s c r i t i c a l to t h e d e l i v e r y o f q u a l i t y
s e r v i c e s a n d the d e v e l o p m e n t o f s t r o n g m a n a g e m e n t s y s t e m s .
Strength
A n e w and/or u n i q u e w a y o f r e a c h i n g the c o m m u n i t y .
Compliant
No
Concern
A n area o r areas o f p e r f o r m a n c e w h i c h n e e d i m p r o v e m e n t o r t e c h n i c a l assistance. T h e s e
findings.
Meets requirements o f C o m p l i a n c e Measure.
items s h o u l d be discussed w i t h the R e g i o n a l O f f i c e and d o not include a t i m e f r a m e for
correction.
Noncompliance
A f m d i n g t h a t i n d i c a t e s t h e a g e n c y is o u t o f c o m p l i a n c e w i t h F e d e r a l r e q u i r e m e n t s ( i n c l u d i n g ,
b u t n o t l i m i t e d t o , the H e a d S t a r t A c t o r o n e o r m o r e o f t h e p e r f o r m a n c e s t a n d a r d s ) i n a n a r e a
o r a r e a s o f p r o g r a m p e r f o r m a n c e , but d o e s n o t c o n s t i t u t e a d e f i c i e n c y . N o n c o m p l i a n c e s
require a written timeline o f correction and possible teclmical assistance ( T A ) or g u i d a n c e
f r o m their p r o g r a m specialist, a n d i f not corrected w i t h i n the s p e c i f i e d timeline, c a n b e c o m e a
deficiency.
Deficiency
A n a r e a o r areas o f p e r f o r m a n c e i n w h i c h a n E a r l y H e a d S t a r t o r H e a d Start g r a n t e e a g e n c y i s
not i n c o m p l i a n c e w i t h State or F e d e r a l r e q u i r e m e n t s ( i n c l u d i n g but n o t l i m i t e d to, the H e a d
Start A c t o r o n e o r m o r e o f t h e r e g u l a t i o n s ) a n d w h i c h i n v o l v e s ;
( A ) A threat to t h e h e a l t h , s a f e t y , o r c i v i l r i g h t s o f c h i l d r e n o r s t a f f ;
( B ) A d e n i a l to p a r e n t s o f t h e e x e r c i s e o f t h e i r f u l l r o l e s a n d r e s p o n s i b i l i t i e s r e l a t e d to
program govemance;
( C ) A failure to p e r f o r m s u b s t a n t i a l l y the r e q u i r e m e n t s related to E a r l y C h i l d h o o d
D e v e l o p m e n t and H e a l t h Services, F a m i l y a n d C o m m u n i t y Partnerships, or P r o g r a m D e s i g n
a n d M a n a g e m e n t ; or
( D ) T h e m i s u s e o f H e a d Start grant tunds.
( i i ) T h e l o s s o f l e g a l status o r
financial
v i a b i l i t y , as d e f i n e d i n p a r t 1 3 0 2 o f t h i s t i t l e , l o s s o f
p e r m i t s , d e b a m i e n t f r o m r e c e i v i n g F e d e r a l g r a n t s o r c o n t r a c t s o r the i m p r o p e r u s e o f F e d e r a l
f u n d s ; or
( i i i ) A n y o t h e r v i o l a t i o n o f F e d e r a l o r S t a t e r e q u i r e m e n t s i n c l u d i n g , b u t n o t l i m i t e d to, t h e
H e a d Start A c t o r o n e o r m o r e o f the p e r f o r m a n c e s t a n d a r d s o f this t i t l e , a n d w h i c h the
g r a n t e e h a s s h o w n a n u n w i l l i n g n e s s o r i n a b i l i t y to c o r r e c t w i t h i n the p e r i o d s p e c i f i e d b y t h e
r e s p o n s i b l e H H S o f f i c i a l , o f w h i c h the r e s p o n s i b l e H H S o f f i c i a l has g i v e n the grantee w r i t t e n
n o t i c e o f p u r s u a n t to s e c t i o n 1 3 0 4 . 6 1 .
4/6/2016
http://eclkc.ohs.acf.hhs.gov/hslc/standards
Page 2 o f 7
04CH4754/2016
Community Action Council for Lexington-Fayette, Rourbon
Summary
of Frndlngs
CSSR3.2
1304.21 (a)(l)(i)
Comprehensive
C S S R 1.1.1
Sen/ices and School
HS
04CH4754
120 days
Noncompliance
Readiness
P r o g r a m staff engage in a process o f collaborative partnership b u i l d i n g w i t h all
Compliant
parents to:
i304.40(a)(i,5)
• D e m o n s t r a t e respect for e a c h f a m i l y ' s structure, cultural, ethnic, and l i n g u i s t i c
diversity
• E s t a b l i s h m u t u a l trust
• Identify strengths
• I d e n t i f y necessary services a n d other supports
C S S R 1.1.2
A s p a r t o f a n o n g o i n g p a r t n e r s h i p , the p r o g r a m m u s t i d e n t i f y f a m i l y n e e d s a n d
Compliant
i n t e r e s t s a n d o f f e r p a r e n t s o p p o r t u n i t i e s to d e v e l o p a n d i m p l e m e n t i n d i v i d u a l i z e d
i304.40(a)(2)
f a m i l y p a r t n e r s h i p s w i t h s t a f f that a d d r e s s f a m i l y g o a l s , r e s p o n s i b i h t i e s , t i m e t a b l e s ,
strategies for a c h i e v i n g these g o a l s , a n d progress i n a c h i e v i n g g o a l s .
C S S R 1.2.1
T h e p r o g r a m e x p l a i n s the p u r p o s e a n d r e s u l t s o f s c r e e n i n g s , e v a l u a t i o n s , a n d h e a l t h
Compliant
a n d d e v e l o p m e n t a l p r o c e d u r e s i n a w a y that f a m i l i e s c a n u n d e r s t a n d a n d o b t a i n s their
i304.20(e)(2-3)
a u t h o r i z a t i o n p r i o r to c o n d u c t i n g t h e s c r e e n i n g s . T h i s a l l o w s p a r e n t s t o p a r t i c i p a t e i n
t h e n e e d i d e n t i f i c a t i o n p r o c e s s a n d s u p p o r t s p a r e n t s i n h o w to f a m i l i a r i z e t h e i r
c h i l d r e n w i t h assessments/screenings they w i l l r e c e i v e w h i l e e n r o l l e d i n the p r o g r a m .
C S S R 1.2.2
T h e p r o g r a m m a k e s v i g o r o u s e f f o r t s to i n v o l v e a n d e d u c a t e p a r e n t s a b o u t t h e
Compliant
I n d i v i d u a l i z e d E d u c a t i o n P l a n ( l E P ) or I n d i v i d u a l F a m i l y S e r v i c e P l a n ( I F S P ) process
1308.19G)(I-2, 4),
a n d u n d e r s t a n d i n g t h e i r r i g h t s u n d e r the I n d i v i d u a l s w i t h D i s a b i l i t i e s E d u c a t i o n A c t
i308.2i(a)(6, lo)
(IDEA).
C S S R 1.3.1
T h e p r o g r a m , i n c o l l a b o r a t i o n w i t h e a c h c h i l d ' s parent, p c r f o n n s or obtains the
Compliant
r e q u i r e d l i n g u i s t i c a l l y - a n d a g e - a p p r o p r i a t e s c r e e n i n g s to i d e n t i f y c o n c e r n s r e g a r d i n g
1304.20(a)(2), i304.20(b)(i-
t h e c h i l d w i t h i n 45 c a l e n d a r d a y s ( 3 0 d a y s f o r p r o g r a m s o p e r a t i n g s h o r t e r d u r a t i o n s )
3)
o f the c h i l d ' s e n t r y i n t o t h e p r o g r a m .
C S S R 1.3.2
C h i l d r e n s u s p e c t e d o f h a v i n g a d i s a b i l i t y are p r o m p t l y r e f e r r e d f o r f u r t h e r e v a l u a t i o n
Compliant
through a coordinated screening, assessment, and referral process i n partnership w i t h
i304.20(f)(2)(ii), 1308.6(a)(3),
t h e L o c a l E d u c a t i o n A g e n c y ( L E A ) or e a r l y i n t e r v e n t i o n s e r v i c e s f o r i n f a n t s a n d
i308.6(e)(i), 645A(b)(ii)
toddlers.
C S S R 1.3.3
T h e p r o g r a m m a k e s a d e t e n n i n a t i o n a b o u t t h e p r e v e n t i v e c a r e status o f e a c h c h i l d b y
Compliant
understanding:
i304.20(a)(i)(i-u),
1304.20(a)(l)(ii)(A-B),
• W h e t h e r or not each c h i l d has an o n g o i n g s o u r c e o f c o n t i n u o u s , a c c e s s i b l e health
1304.20(a)(2)
care.
(If a c h i l d does not have a source o f o n g o i n g health care, grantee and delegate
a g e n c i e s m u s t a s s i s t the p a r e n t s i n a c c e s s i n g a s o u r c e o f c a r e w i t h i n 9 0 d a y s o f entry
i n t o the p r o g r a m . )
• T h e c u r r e n t d e t e r m i n a t i o n f r o m a h e a l t h c a r e p r o f e s s i o n a l as t o w h e t h e r e a c h c h i l d i s
u p to d a t e o n a s c h e d u l e o f p r i m a r y a n d p r e v e n t i v e h e a l t h c a r e ( E P S D T ) , i n c l u d i n g
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C o m m u n i t y A c t i o n C o u n c i l for Lexington-Fayette, B o u r b o n
d e n t a l , a n d a s s i s t s p a r e n t s i n b r i n g i n g the c h i l d up t o d a t e as n e e d e d w i t h i n 9 0 d a y s o f
entry into the p r o g r a m .
CSSR
CSSR
1.3.4
1.3.5
T h e p r o g r a m a s s i s t s p a r e n t s i n u n d e r s t a n d i n g h o w to e n r o l l a n d p a r t i c i p a t e i n a s y s t e m
Compliant
o f ongoing f a m i l y health care.
1304.40(f){2)(i)
T h e p r o g r a m has established procedures for t r a c k i n g the p r o v i s i o n o f health services.
Compliant
1304.20(a)(l)(ii)(C)
CSSR
1.3.6
W h e n s c r e e n i n g for d e v e l o p m e n t a l , sensory, and b e h a v i o r a l concerns, the p r o g r a m
Compliant
must u t i l i z e i n u l t i p l c sources o f i n f o r m a t i o n o n all aspects o f each c h i l d ' s d e v e l o p m e n t
1304.20(b)(3)
and behavior, i n c l u d i n g input f r o m f a m i l y m e m b e r s , teachers, and other relevant staff
w h o are f a m i l i a r w i t h the c h i l d ' s t y p i c a l b e h a v i o r .
CSSR
CSSR
CSSR
1.3.7
2.1.1
2.1.2
T h e p r o g r a m carries out o n g o i n g d e v e l o p m e n ta l assessment for all enrolled c h i l d r e n
Compliant
t h r o u g h o u t t h e y e a r to d e t e r m i n e p r o g r e s s a n d to p l a n p r o g r a m a c t i v i t i e s .
1308.6(a)(2)
T h e p r o g r a m h a s e s t a b l i s h e d a n d e n g a g e s a H S A C to h e l p e n s u r e t h e p r o g r a m a n d its
Compliant
c o m m u n i t y partners address health needs.
1304.41(b)
T h e p r o g r a m t a k e s steps to e n s u r e t h a t s t a f f o b t a i n d i r e c t g u i d a n c e f r o m a m e n t a l
Compliant
health or c h i l d development professional o n interpreting a n d u s i n g
1304.20(a)(l)(iii),
findings
from
screenings a n d e v a l u a t i o n s , a n d that e a c h c h i l d w i t h a k n o w n , o b s e r v a b l e , or suspected
1304.20(b)(2), 1304.20(c)(1),
health, dental, mental health or d e v e l o p m e n t a l concern receives:
1304.20(c)(3)(ii), 1308.18(b)
• Further diagnostic testing
• Examination
• Treatment f r o m a licensed or certified health care professional
• A f o l l o w - u p p l a n to e n s u r e r e q u i r e d t r e a t m e n t h a s b e g u n
CSSR
2.1.3
P r o g r a m s m u s t w o r k c o l l a b o r a t i v e l y w i t h a l l p a r t i c i p a t i n g parents to i d e n t i f y a n d
Compliant
c o n t i n u a l l y a c c e s s , e i t h e r d i r e c t l y o r t h r o u g h r e f e r r a l s , s e r v i c e s a n d r e s o u r c e s that are
1304.40(b)(l)(i-iii)
r e s p o n s i v e to e a c h f a m i l y ' s interests a n d g o a l s .
CSSR
CSSR
2.2.1
2.2.2
T h e p r o g r a m i n v o l v e s parents, c o n s u l t i n g w i t h t h e m i m m e d i a t e l y w h e n c h i l d h e a l t h or
Compliant
d e v e l o p m e n t a l c o n c e r n s are s u s p e c t e d or i d e n t i f i e d .
1304.20(e)(1)
S e r v i c e s p r o v i d e d to c h i l d r e n w i t h i d e n t i f i e d d i s a b i l i t i e s a r e :
Compliant
* D e s i g n e d to support the o u t c o m e s contained in their l E P s / I F S P s
1308.18(a), 1308.19(k),
• M o n i t o r e d b y a d e s i g n a t e d s t a f f m e m b e r o r c o n s u l t a n t to c o o r d i n a t e s e r v i c e s f o r
!308.6(d)
c h i l d r e n w i t h disabilities, i n c l u d i n g c o l l a b o r a t i n g w i t h other s e r v i c e area coordinators
(i.e., E d u c a t i o n , M e n t a l H e a l t h , a n d N u t r i t i o n ) a n d s t a f f
CSSR
2.3.1
T h e p r o g r a m uses information f r o m screenings, o n g o i n g observations, and
Compliant
e v a l u a t i o n s , as w e l l as i n s i g h t f r o m p a r e n t s , t o d e t e n n i n e h o w b e s t t o r e s p o n d t o e a c h
1304.20(d), 1304.20(f)(1)
c h i l d ' s i n d i v i d u a l characteristics, strengths, and needs.
CSSR
2.3.2
T h e p r o g r a m e n c o u r a g e s p a r e n t s to b e f u l l p a r t n e r s i n the e d u c a t i o n o f t h e i r c h i l d r e n ;
Compliant
p a r e n t s a r e i n v i t e d to n o f e w e r t h a n t w o p a r e n t - t e a c h e r c o n f e r e n c e s a n d h o m e v i s i t s
1304.40(e)(5), 1304.40(i)(2)
per year.
CSSR
2.3.3
T h e p r o g r a m d e v e l o p s p r o c e d u r e s f o r i d e n t i f y i n g c h i l d r e n w h o are l i m i t e d E n g l i s h
Compliant
p r o f i c i e n t , a n d i n f o r m i n g t h e i r p a r e n t s a b o u t the i n s t r u c t i o n a l s e r v i c e s u s e d to h e l p
642(f)(10)
t h e m m a k e p r o g r e s s t o w a r d s a c q u i r i n g k n o w l e d g e a n d s k i l l s a n d a c q u i s i t i o n o f the
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E n g l i s h language.
C S S R 2.3.4
T h e p r o g r a m p r o v i d e s opportunities f o r c h i l d r e n a n d f a m i l i e s t o p a r t i c i p a t e i n family
Compliant
literacy activities,resources and services t h a t are e s s e n t i a l t o t h e f a m i l i e s ' l i t e r a c y
i304.40fe)(4)(n
development.
C S S R 2.4.1
T h e p r o g r a m p r o v i d e s e d u c a t i o n a l o p p o r t u n i t i e s f o r p a r e n t s to e n h a n c e t h e i r p a r e n t i n g
Compliant
s k i l l s a n d o v e r a l l f u n c t i o n i n g that i n c l u d e :
i304,24(a)(i)(iii-iv),
• U n d e r s t a n d i n g the educational a n d d e v e l o p m e n t a l needs o f their c h i l d r e n
1304.40(e)(2-3)
• S h a r i n g concerns a n d observations about their c h i l d r e n w i t h p r o g r a m staff
• U n d e r s t a n d i n g h o w to strengthen a n d nurture supportive environments a n d
r e l a t i o n s h i p s i n t h e h o m e a n d at t h e p r o g r a m
• I d e n t i f y i n g the appropriate responses to their c h i l d r e n ' s b e h a v i o r s
C S S R 2.5.1
T h e p r o g r a m m a k e s provisions for mental health p r o g r a m services for parents a n d
s t a f f t o p r o m o t e c h i l d r e n ' s m e n t a l w e l l n e s s ( " s u c h as s o c i a l - e m o t i o n a l d e v e l o p m e n t
I304.24(a)(l)(i),
o r b e h a v i o r a l c o n c e r n s " ) that i n c l u d e :
1304.24(a)(2),
• S t a f f a n d parent education on m e n t a l health
1304.24(a)(3)(.i)
• Activities promoting children's mental wellness
• T i m e l y identification and intervention to address c h i l d r e n ' s m e n t a l health concerns
C S S R 3.1.1
T h e p r o g r a m has a s y s t e m a n d processes i n p l a c e t o :
1307.3(b)(2)(i-ii)
A g g r e g a t e and A n a l y z e the f o l l o w i n g :
• A g g r e g a t e c h i l d - l e v e l d a t a at l e a s t t h r e e t i m e s a y e a r u s i n g d a t a f r o m o n e o r m o r e
v a l i d a n d r e l i a b l e a s s e s s m e n t t o o l s ( p r o g r a m s o p e r a t i n g l e s s t h a n 9 0 d a y s are r e q u i r e d
to d o s o a t l e a s t t w i c e d u r i n g t h e i r o p e r a t i n g p e r i o d ) .
• U s e the results t o i n f o r m services.
• A n a l y z e i n d i v i d u a l , o n g o i n g c h i l d - l e v e l assessment d a t a f o r a l l c h i l d r e n birth to age
five.
i n a°cquirmg the k n o w f c d g e a n d s k i U s d e s c r i b e d i n t h J l T e a d Start E a r l y L e a r ^ i n g ^
Outcomes F r a m e w o r k (demonstrated in any language, including the child's home
Determine Progress:
• U s e aggregated child-level data i n c o m b i n a t i o n w i t h other p r o g r a m data to determine
the l e v e l o f p r o g r e s s t o w a r d s m e e t i n g g o a l s .
• U s e i n d i v i d u a l c h i l d l e v e l data i n c o m b i n a t i o n w i t h i n p u t f r o m parents a n d families
t o d e t e r m i n e e a c h c h i l d ' s status a n d p r o g r e s s i n t h e f i v e e s s e n t i a l d o m a i n s .
U s e S c h o o l Readiness D a t a to:
• I n d i v i d u a l i z e experiences, instructional strategies, a n d services t o best support each
child.
• A s s e s s the fidelity c u r r i c u l u m implementation.
• D i r e c t continuous i m p r o v e m e n t related to the effectiveness o f c u r r i c u l u m ,
instruction, professional development, and p r o g r a m design or other p r o g r a m decisions
• I n f o r m parents a n d the c o m m u n i t y o f the p r o g r a m ' s progress i n a c h i e v i n g s c h o o l
C S S R 3.1.2
T h e p r o g r a m h a s e n g a g e d i n a p r o c e s s t o a l i g n its s c h o o l r e a d i n e s s g o a l s w i t h t h e
H e a d Start E a r l y L e a r n i n g O u t c o m e s F r a m e w o r k , State E a r l y L e a r n i n g g u i d e l i n e s , a n d
1307.3(b)(l)(i-in)
t h e r e q u i r e m e n t s a n d e x p e c t a t i o n s o f t h e s c h o o l s t h e c h i l d r e n w i l l a t t e n d t o t h e extent
that t h e y a p p l y t o c h i l d r e n p a r t i c i p a t i n g i n t h e E a r l y H e a d S t a r t o r H e a d S t a r t p r o g r a m ,
a n d has c o n s u l t e d w i t h the parents o f c h i l d r e n p a r t i c i p a t i n g i n t h e p r o g r a m .
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C S S R 3.2.1
T h e p r o g r a m h i r e s t e a c h e r s w i t h the r e q u i r e d q u a l i f i c a t i o n s , t r a i n i n g , a n d e x p e r i e n c e .
Compliant
1304.52(h)(1), 645A(h)(l-2),
648A(a)(3)(B)(i-iii)
P r o g r a m s B y G r a n t e e s A n d Delegate A g e n c i e s
(1)
In o r d e r to help c h i l d r e n g a i n the s k i U s a n d c o n f i d e n c e necessary to be ^ _
(i)
B e d e v e l o p m e n t a l l y a n d l i n g u i s t i c a l l y a p p r o p r i a t e , r e c o g n i z i n g that c h i l d r e n
i304.2i(axi)(i)
h a v e i n d i v i d u a l rates of d e v e l o p m e n t as w e l l as i n d i v i d u a l interests, ^
S R (2/1/2016)
T h e g r a n t e e d i d n o t e n s u r e e a c h t e a c h e r ' s a p p r o a c h to C h i l d D e v e l o p m e n t a n d
E d u c a t i o n ( C D E ) w a s developmentally appropriate, recognizing children's individual
r a t e s o f d e v e l o p m e n t a n d i n t e r e s t s . O b s e r v a t i o n s i n o n e c l a s s r o o m f o u n d the t e a c h e r s
d i d n o t s u p p o r t c h i l d r e n ' s i n d i v i d u a l rates o f d e v e l o p m e n t .
A n o b s e r v a t i o n i n W i n b u r n H e a d Start C e n t e r c l a s s r o o m C f o u n d the l e s s o n p l a n d i d
n o t i n c l u d e i n d i v i d u a l i z a t i o n f o r c h i l d r e n , w i t h s p e c i f i c l e a r n i n g a c t i v i t i e s to s u p p o r t
i n d i v i d u a l rates o f d e v e l o p m e n t . F o r e x a m p l e , the i n d i v i d u a l i z e d p l a n s d i d n o t s p e c i f y
the s k i l l s or d o m a i n s c h i l d r e n w o u l d w o r k to i m p r o v e . In a d d i t i o n , the teacher w a s not
a b l e to d e s c r i b e t h e s p e c i f i c s k i l l s c h i l d r e n w o u l d d e v e l o p as a r e s u l t o f p a r t i c i p a t i n g
i n the p l a n n e d l e a r n i n g a c t i v i t i e s .
D u r i n g t h e o b s e r v a t i o n , the a s s i s t a n t set u p t h e t a b l e s f o r s m a l l - g r o u p a c t i v i t i e s ;
h o w e v e r , t h e c h i l d r e n d i d n o t r e c e i v e s u p p o r t o r g u i d a n c e r e g a r d i n g h o w to u s e the
m a t e n a l s . T h e t e a c h e r s t a t e d s m a l l g r o u p d i d n o t o c c u r as p l a n n e d the d a y o f t h e
observation because she was overseeing tooth b r u s h i n g rather then w o r k i n g w i t h
c h i l d r e n o n their i n d i v i d u a l goals. T h e teacher further stated i n d i v i d u a l i z i n g f o r
T h e g r a n t e e d i d n o t e n s u r e e a c h t e a c h e r ' s a p p r o a c h to C D E w a s d e v e l o p m e n t a l l y
a p p r o p r i a t e , r e c o g n i z i n g c h i l d r e n ' s i n d i v i d u a l rates o f d e v e l o p m e n t a n d i n t e r e s t s ;
t h e r e f o r e , it w a s n o t i n c o m p l i a n c e w i t h t h e r e g u l a t i o n .
T i m e f r a m e for correction: 120 days
CSSR
3.2.3
T h e p r o g r a m i m p l e m e n t s w i t h f i d e l i t y a c u r r i c u l u m that:
Compliant
• P r o m o t e s y o u n g c h i l d r e n ' s s c h o o l r e a d i n e s s i n t h e areas o f l a n g u a g e a n d c o g n i t i v e
642(f)(3)(A, C-D)
development, early reading and mathematics skills, socio-emotional development,
p h y s i c a l d e v e l o p m e n t , a n d a p p r o a c h e s to l e a r n i n g .
• Is e v i d e n c e - b a s e d a n d is l i n k e d t o o n g o i n g a s s e s s m e n t , w i t h d e v e l o p m e n t a l a n d
learning goals and measurable objectives.
• F o c u s e s o n i m p r o v i n g the l e a r n i n g e n v i r o n m e n t , t e a c h i n g p r a c t i c e s , f a m i l y
i n v o l v e m e n t , a n d c h i l d o u t c o m e s a c r o s s a l l areas o f d e v e l o p m e n t .
CSSR
CSSR
3.3.1
3.3.2
T h e program provides a balanced daily program o f child-initiated and adult-directed
Compliant
activities, i n c l u d i n g i n d i v i d u a l and small group activities.
1304.21 (a)(l)(iv)
T h e l e a r n i n g space p r o v i d e d b y grantee a n d delegate agencies m u s t be o r g a n i z e d into
Compliant
f u n c t i o n a l areas that c a n b e r e c o g n i z e d b y the c h i l d r e n a n d that a l l o w f o r i n d i v i d u a l
1304.53(a)(3)
activities and social interactions.
4/6/2016
Page 6 of7
C S S R 4.1.1
04CH4754/2016
T h e p r o g r a m supports successful transitions for enrolled children a n d families, both
Compliant
i n t o a n d out o f H e a d Start p r o g r a m s , b y :
1304.40(h)(2),
^ E n s u r i n g e a c h c h i l d ' s r e l e v a n t r e c o r d s a r e t r a n s f e r r e d f r o m t h e p r e v i o u s s e t t i n g to the
i3Q4.40(h)(3)(i-ii),
c h i l d ' s next s c h o o l or placement.
i304.4i(c)(i)(i-iv)
• I n i t i a t i n g j o i n t tFansition-related t r a i n i n g f o r s t a f f
• B u i l d i n g relationships w i t h p r i n c i p a l s , teachers, s o c i a l w o r k e r s , a n d health staff to
facilitate continuity o f programming.
• D i s c u s s i n g the d e v e l o p m e n t a l progress o f i n d i v i d u a l c h i l d r e n w i t h parents a n d future
teachers.
• I n i t i a t i n g j o i n t t r a n s i t i o n - r e l a t e d t r a i n i n g f o r H e a d S t a r t a n d k i n d e r g a r t e n s t a f f (this
i n c l u d e s a staff-parent m e e t i n g t o w a r d the e n d o f the c h i l d ' s p a r t i c i p a t i o n i n the
p r o g r a m , to e n a b l e p a r e n t s to u n d e r s t a n d c h i l d p r o g r e s s w h i l e e n r o l l e d i n t h e
program).
• D e v e l o p i n g parents' c a p a c i t y to e f f e c t i v e l y c o m m u n i c a t e w i t h teachers a n d other
school personnel.
— END OF R E P O R T —
4/6/2016
http://eclkc.ohs.acfhhs.gov/hslc/standards
Page 7 o f ?
-J
.
Agenda # 5.a.(ii)
-:--:-::;^.>
- V.:-
Offioe of Mead S.art ! 4th fioor Switzer Memoriai Suiiding, 330 C Street S W , Washington D C | s c l k c . c h s . j t c r . l i h s . g o v
T o : B o a r d Cliairpersoa
F r o m : ResponslMe H H S Official
Ms. Michele Lee
Board Chairperson
Community Action Council
Bourbon
710 West High Street
Lexington, KY 40508
Dr. Blanca Enriquez
Director, Office of Head Start
for
Lexington-Fayette,
Overview of Fiiiitiigs
From 5/9/2016 to 5/13/2016, the Administration for Children and Families (ACF) conducted a
Fiscal/ERSEA (Eligibility, Recmitment, Selection, Enrollment, and Attendance) review event
for the Community Action. Council for Lexington-Fayette, Bourbon Head Start and Early Head
Start programs. We wish to thank the governing body, Policy Council, staff, and parents of your
program for their cooperation and assistance during the review event. This Head Start Review
Event Report has been issued to Ms. Michele Lee, Board Chairperson, as legal notice to your
agency of the results ofthe o.n-site review event.
Based on the information gathered, no area of noncompliance v/as found during the course of the
review. Accordingly, no corrective action is required at this time.
During your review, the team used a sampling methodology that included a random selection of
child flies. If your report includesfindingsrelated to evidence that involved sampling, the
finding naixatives in your report include specific percentages from each sample that were
determined by dividing the number of issues found by the total sample size. This methodology,
which uses statistically driven random samples, allows the OHS to use information collected
thi'ougli the representative sa.mples to make generalizations regarding your program as a whole.
For example, if, during your review, the reviewer(s) examined a sample of 45 child files, the
fmding nan-ative will indicate the percentage of files that were identified with an issue. The
percentage will be determined by dividing the number of child files with issues by 45.
Please contact your A C F Regional Office with any questions or concerns you may have about
this report.
Distrlbation ofthe H e a i Start Review Report
Copies ofthis report will be distributed to the folio v/ing recipients:
Capt. Robert Bialas, Regional Program Manager
Ms. Ericka Steele, Policy Council Chairperson
Ms. Sharon Price, Head Start Director
Ccmnranity Action Council tor Lexington-Fayette, Bourbon
Overview infbriiiatioii
Review Type:
Organization:
Program Type:
Field Lead: '
Funded Enrollment HS:
Funded EDrollment EHS
5/16/2016
Fiscal/ERSEA
Commimity Action Coimcil for Lexington-Fayette,
Head Start and Early Flead Start
Ms. Barbara
Ricketts
960
0<iCH4754/20i6
Bourbon
329
Page 2 of 6
Coiiimiinity Action Council for Lexington-Fayette, Bourbon
04CH4754/2016
Giossaiv
A glossary of tenns has been mcluded to explain the various terms used throughout this report.
Compliance Measure (CM)
The specific statements that collectively assess the level of program performance for each
K e y Indicator, focusing on one or more Federal regulations critical to the delivery of quality
services and the development of strong inanagement systems.
Strength
A p.ew and/or unique way of reachijig the community.
Compliant
N o findings. Meets requirements o f Coinpliance Measure.
Concern
A n area or areas of performance which need improvement or technical assistance. These
items should be discussed with the Regional O f f i c e and do not include a timeframe for
correction.
Noncompliance
A finding that indicates the agency is out o f compliance w i t h Federal requirements (including.
but not limited to, the Head Start A c t or one or more o f t h e performance standards) in an area
or areas of program performance, but does not constitute a deficiency. Noncompliances
require a written timeline of con'ection and possible technical assistance ( T A ) or guidance
from their program specialist, and if not corrected within the specified timeline, can become a
deficiency.
Deficiency
A n area or areas o f performance in which an E a r l y Head Start or Head Start grantee agency is
not i n compliance with State or Federal requirements (including but not limited to, the Flead
Start A c t or one or more of the regulations) and which involves:
(A) A threat to the health, safety, or c i v i l rights of children or staff;
(B) A denial to parents of the exercise o f t h e i r f u l l roles and responsibilities related to
program governance;
(C) A failure to perform substantially the requirements related to Early C h i l d h o o d
Development and ITealth Services, F a m i l y and Community Partnerships, or Program D e s i g n
and Management; or
(D) The misuse of Head Start grant funds.
(ii) The loss o f legal status or financial viability, as defined in part 1302 o f t h i s title, loss o f
pennits, debarment from receiving Federal grants or contracts or the improper use o f F e d e r a l
fimds; or
(ill) A n y other violation ofFederal or State requirements including, but not limited to, the
Head Start A c t or one or more ofthe performance standards ofthis title, and which the
grantee has shown an umvilliiigness or inability to correct within the period specified b y the
responsible H H S official, of w h i c h the responsible H H S official has given the grantee written
notice of pursuant to section 1304.61.
5/16/2016
Page 3 of 6
Fiscal
IrrtBCiritY^
F I S 1.1
The grantee's fmancial management systems provide for effective control over and
accountability for grant and sub-grant funds, property, and other assets and ensure
they are used solely for authorized puiposes.
Compliant
75.302(b)(4-5), 75.303(a-c),
75.352(!n(l-3),75,352(f^g),
7.150100)
F I S 1.2
F I S 1.3
F I S 2.1
F I S 3.1
The grantee sought and received prior approval i n writing for budget changes where
prior approval is required and obtained approval for hiring designated key personnel.
Coinpliaat
The grantee has obtained and maintained required insurance coverage for risks and
liabilities.
Compiiaat
Financial reports and accounting records are timely and complete and contain accurate
information pertaining to grant or stib-grant awards, authorizations, obligations,
unobligated balances, assets, liabilities, outlays (total expenditures), income, and
interest. Reports include:
» SF-425 (paper-based Federal Financial Report filed with die Regional Office)
• SF-425 (wcb-based Federal Cash Transactions Report filed with D i v i s i o n of
Payment Management)
• U S D A / C h i Id and Adult Care F o o d Program ( C A C F P ) reports
Compliant
The grantee implemented procurement procedures that met, at a m i n i m u m , a l l
requirements specified i n the applicable Federal, State, and local statutes, regulations.
and administrative rules for Federal grants, including a written code or standards o f
conduct governing the performance o f its employees engaged in awarding and
administering contracts.
75.308(b), 75.308(c)(l-3)
1 3 0 1 . l l ( a - b ) , 75.317
1304.23(b)(l)(i), 1304.51(h),
75.302(b)(2-3)
Compliant
1309.54,
642(c}(l)(E)(iv)(X)(iia). 75,
A p p n ( B - D ) , 75.327(b),
75.327(c)(l-2), 75.327(h-i),
75.328(a)(l-7), 75.328(b),
The grantee can demonstrate that contractual agreements were met.
75.329(a-b),75.329(f)(l-4),
75.403(a-g), 75.S09(a-c)
FIS 4.1
Original time records are prepared and properly signed by the individual employee
and approved by a responsible supervisoiy official, and an appropriate methodology is
used to allocate salaries among Head Start and other programs.
Compliant
75.430(h)(l)(i-ii),,
75.430(h)(2-3),
75.430(h)(4)(i-v),
75.430(h)(5)(i-ii),
75.430(h)(6), 75.430(h)(7)(iii), 75.430(h)(8),
75.430(i)(l)(i-vii),
75.430(i)(l)(vni)(A-C),
75.430(0(3-4),
75.430(i)(5)(i)(A-C),
75.430(i)(5)(ii-iij),
75.430(0(6-8)
FIS 4.2
F I S 4.3
FIS 5.1
5/16/2016
Head Start or Early Head Start grant fimds are not used as any part o f t h e monetary
compensation (e.g, salary, bonuses, severance) o f an individual employed by the
grantee who is paid at an annual rate i n excess o f Executive L e v e l II ($183,300,
effective .Tanuary 2015).
Compliant
653(b)(1), 653(b)(2)(A-B)
Total compensation for personal services, including employee v/ages and incentivecompensation payments, charged to the grant are allowable and reasonable.
75,430(a)(i), 75.430(b-f)
The grantee has implemented procedures to determine allowability, allocability, and
Compliant
http://eclkc.ohs.acfhhs.gov/lislc/standards
Compliant
Page 4 of 6
04CH4754/2016
Community Action Council for Lexington-FaycUe, Bourbon
reasonableness o f costs charged against its H e a d Start and E a r l y H e a d Start ( E H S )
grant awards as required by the applicable cost principles. If the grantee is required to
allocate costs among funding sources (including Head Start and E H S awards), the
program utilizes a method for allocating costs that reflects the relative degree of
benefit for each program receiving the benefit of the allocated cost.
F I S 5.2
Indirect cost charges are supported by a negotiated Indirect Cost Rate Agreement, are
claimed under a v a l i d election to charge a de minimis rate or are included i n a written,
internally maintained cost allocation plan identifying a reasonable basis for allocating
all shared costs o f t h e organization.
75.309(a), 75.404(a-e),
7 5 . 4 0 5 ( a ) ( l , 3), 7 5 . 4 0 5 ( b - c , e)
Compliant
I301.32(a)(l-2),
1301.32(b)(l-5), 1301.32(0(13 ) , 75.405(a)(2), 75.405(d),
75.414(1)
F I S 5.3-
F I S 5.4
F I S 6.1
The grantee can demonstrate ali contributions of non-Federal share (NF'S), including
cash and third-party in-kind, are necessary and reasonable for accomplishing program
objectives, allowable under applicable cost principles, and allocable i f also benefiting
another award. Financial records are sufficient and support the verification of
adherence to applicable cost principles.
D u r i n g each funding period reviewed, the grantee charged to the award only costs
resulting from obligations incurred during the funding period.
The grantee has established the allov/ability o f costs for owned or leased facilities and
has adequately protected any Federal Interest in facilities through the filing of Notices
of Federal Interest, insurance, and maintenance of property records. Compensation for
the use o f facilities owned by the grantee, a delegate agency, or other related party was
through depreciation or use allowance based on the cost o f t h e facility (excluding
costs paid by H e a d Start). The grantee obtained advanced Regional O f f i c e permission
for any mortgage or loan agreements using collateral property acquired or subject to
major renovation using H e a d Start funds and has ensured that mortgage/loan
agreements include the required provisions.
Compllaiit
75.306(b)(l-5), 75.306(e-g),
75.306(0(1-3), 75.434(d)
Compliant
75.3Q9(a)
Compliant
1309.10, 1309.20, 1309.21(b),
1309.21(d)(l-2),
1309.21(d)(3)(i-v0,
!309.21(d)(4)(i-ii0,
1309.22(a-c), 1309.23(a)(l-2),
1309.23(b), 1309.31(b),
1309.40, 75.436'(a-b),
75.436(c)(l-4), 7S.436(d)(l5), 75.436(e), 75.465(a-b),
75.465(c)(l-3). 75.465(c)(4)(ivii), 75.46S(c)(5-6)
FIS
6.2
The grantee has safeguarded equipment purchased using Head Start funds by
maintaining complete and accurate equipment records, verifying the accuracy o f
records by conducting a physical inventory, and following disposition requirements.
The grantee obtained advance Regional O f f i c e pennission for any encumbrance of
equipment acquired using H e a d Start funds.
N/A
75.320(a)(2), 7 5 . 3 2 0 ( d ) ( l - 2 ) ,
75.320(e)(l-4)
Testisig not performed because (a) the total cost of e q u i p m e n t paixhased fFom
any H e a d S t a r t a w a r d d i d not exceed $50,000 o r (b) i n tlie last tliree y e a r s , the
grantee d i d not purchase any piece of eqiiipmesit with a "unit cost of $25,009 or
more.
ERSEA
E R S E A 1.1
W h e n monthly average daily attendance in center-based programs falls below 85
percent (except in die case of Ulrscss or weicdocmiicnicd absences), the causes of
a.bscnteeism are analyzed, and the program initiates appropriate family support as
needed.
Compliant
i305,s(a-b)
E R S E A 2.1
Program staff verified each child's eligibility and included in each file a statement
signed by a program employee identifying the child's cligibihty categoiy and the
Compliant
i305.4(c-c)
5/16/2016
http://eclkc.ohs.acfhhs.gov/hslc/standards
Page 5 of 6
Comraunity Action Council for Lexmgton-Fayette, Bourbon
Q4CH4754/2016
documents examined to determine eligibility.
E R S E A 2.2
The program enrolls children who are categorically eligible (who fall within defined
mcome-ehgibility requirements).
D e f m e d Eligibility Requirements include:
• F a m i l y income is below the poverty line
• F a m i l y or child receives public assistance (SSI and T A N F )
645(a)(l)(B)(iii)(I-n),
645(a)(l)(B)(m)(lI)(aa-bb)
- C h i l d is a foster child
Additional income-eligibility requirements:
" T e n percent o f children enrolled i n the program may be over the income threshold
" A n additional 35 percent o f children who are not categorically eligible may be from
families whose income is between 100 and 130 percent o f poverty
E R S E A 3.1
A c t u a l program enrollment is composed at least 10 percent o f children with
1308.5(c)(I-4), 640(d)(1)
E R S E A 3.2
The program enrolled 100% o f its fxmded enrollment and ensures an active and ranked
waiting list is maintained at all times.
Compliant
642(g)
— END OF REPORT
5/16/2016
Page 6 of6
Agenda # 5.a.{a)
CABINET FOR HEALTH AND F A W L Y SERVICES
DEPARTWEUT FOR C O W W M T T B A S E D SERVICES
Governor
Dfyislop of Child Care
275 East Main S t t e i SC-F
Frankfort, Kentucky 4 C ^ 1
Fax: 502-564-3464
April 29, 2016
mrefifTi K e p o r c A p p r o v a l
License/Certificate #: L359180
Commynity Action Council-Richmonci
Migrant Head Start
2323 LeKington Road
Richnriond, KY40476
Dear S T A R S Participant;
The Division of CWM Care has reviewed the S T A R S for KIDS N O W Interim Report s y l w i M e i l by yoyr program,
Your S T A R S for KIDS N O W Interim Report has been a p p r o v e d . AH papen;¥ork and documentation verifies that
your program continues lo meet the regulatory recfuiremenfe for your cyrren! S T A R S level.
The Division of Child Care truly appreciates your continyed participation in the STARS for KIDS N O W program
and yoyr dedication to qyality. Please feel free to contact the Division of Child Care at 1-800-421-1903 If you
have any questions.
Sincerely,
Mary Beth Jackson
Director
KentuckyUnbridledSptfit.com
D€C^1S
CR. 11/10)
COSHSflOMl^LTK OF KEMTUCKY
C ^ n e t for lâith af^ Family &rvtoe*
OepartnwrtferCwmwolty Based Sewioes
STARS ANNUAL ACHIE¥EMENT AWARD REMITTANCE
Issue Date:
Your STARS quality rncentive award has tieeo p i i 3 « s ^ . Please see b e l w for an e x p f a n ^ n of your award. The total award
payment was calculated on the Issue date ancl covers a 12 month period. Payment wilt arrive within the next few weeks from the
>ârtmert of the Treasury. If you have any questions please feet free to call (800) 421-1SOS. Thank yoy for your participation
in the STARS for KIDS lôw Program.
CALCOLATIOKS mU PROVIDER TYPE, EMROLLWEWT, AMD STAR LEVEL
Total Number of Children Enrolled:
TOTAL ACHIE¥EM1NT
28
mkRBi
PAYRflEWT C H A R T S
TYPE I UCEHSED CHILD-CARE CENTERS
TYPE It LICENSED and CERTIFIED FAMILY
CHILD-CARE HOMES
Annual Achisvemefrt Awarrf
Less Than 50
CNWren
51 to im
Children
ftôre Than im
ChWren
$ Amount
$ Amount
$ Amount
STAR LEVEL
$ Amount
3
$850
$1,100
$1,3S0
3
$260
4
$1,500
$2,000
$2,600
4
$500
STAR
LEVEL
cabinet For Heaiin arKJ Famlty S&mms
Web site: hlfp://chfs.ky.gov/
Annual Achleveiitent Award
An Etji«l Opportunity Employer M/F/D
Agenda # 5.a.(b)
Or\g\mi"- O L D
RECENEO m 0 \ 20«
FOR HEALTH AND FAMILY SERVICES
t l U R C ^ ^ t l ^ F F i C E OF THE INSPECTOR GENERAL
MatfhAiaf I
*
*
Susan S. Hayss, Director
Divisioo of Regyiated Child Care
Eastern Enforcement Branch
1055 Wellington Way
Lexington, Kentucky 40513-1252
Phone: (859) 246-2301
FAX: (859) 246-2768
http://chfs.ky.gov/os/oig
Ro\#in
"
Uovernor
Vickie Yates Brown Gllsson
Secretary
John D. Inman
Acting Inspector General
May 31, 2016
Ms. Linda Stocker
Community Action Council
Scroggin Park Child Development Center
P.O. Box 11610
Lexington, KY 40576
Dear Ms. Stocker:
RE: Inspection Number: 215146
Complaint Number: 139725
The Division of Regulated Child Care conducted an investigation on April 28, 2016. Please be advised that no regulatory
violations were found.
Sincerely,
B.J. Short
Regional Program Manager
BJS:VD:er
KentuckyUnbridledSpirit.com
ÛNBRIDLED
SPIRIT
An Equal Opportunity Employer M/F/D
Agenda #
5.a4c)
Memorandum
TO:
FROM;
THRU^
DATE:
riE,
Ali Staff, P o l i ^ Council, i o a r i of Directors
Sharon Price, Director of Child Dcvelopfnefit
Msicolfti Ratchford, Executiv© Director
J«ne3,2ilS
Awaiiaoiiiiy tîeiiwaf tor wioiiitonfig cwefiis
Danya International, Inc. fOanya) is the Head Start Monitoring Sypport contractor for the Office of Head
Start fOHSl, and is charged with coordinating monitoring actiwities for Head Start, Eariy Head Start, and
Child Care Partnership programs in accordance to the Aligned Monitoring System.
Each fiscal year, the OHS re<|yests all grantees with a Head Start, Early Head Start, or Child Care
Partnership grant to complete an A¥atlabillty Calendar. The OHS uses the information submitted to
schedule onsite monitoring reviews as well as visits by Regional Office staff fto. include follow-up
reviews, etc,|. Foilowing the guideiines provided by Danya, the dates of possible monitoring events are
identified below.
October 17-21, 2016
Aprii 24-28, 2017
October 24-28, 2016
May 1-5, 2017
November 14-18,2016
May 8-12, 2017
November 28-December 2, 2016
June 19-23,2017
December 12-16, 2016
June 26-30,2017
January 23-27, 2017
Juiy 17-21, 2017
February 6-10, 2017
July 24-28, 2017
February 13-17, 2017
Aygyst 21-25, 2017
March 20-24, 2017
Aygyst 28-Septemi3er 1,2017
March 27-31, 2017
September 18-22,2017
April 17-21, 2017
Septembef 25-29,2017
With the Councii operating three different Head Start grants, each program is subject to five different
reviews over the five year span of each grant Therefore, I have requested to Danya that consideration
be given when scheduiing the monitoring events to include all programs respertive to the monitoring
event. For example, when we are being ononitorecJ on the Leadership and Governance protocoi, it
would be least disroptive to our program if ail three grants are monitored during the same time period
instead of there being three separate weeks of montorlng's on Leadership and Governance.
Please contact me directly with any qyestions.
a A
Vickie Yates Brown
GHsson
Secretary
D i v i s i o n of R e g u l a t e d C h i l d C a r e
1055 Wellington W a y
Lexington, K Y 40513
P h o n e ; (859) 2 4 6 - 2 3 0 1
F a x : (859) 2 4 6 - 2 7 6 8
J o h n D. I n r n a n
A c t i n g Inspector G e n e r a l
RtOB.NEtJune 06, 2016
JUN § 8 2016
Kristi L y n n e P e r s i n g e r
Community Action Council-The Lebus Center
P O Box 11610
Lexington, K Y 4 0 5 7 6
Re: L i c e n s e #L357652, inspection #214563
D e a r Kristi L y n n e P e r s i n g e r ;
O n J u n e 0 1 , 2 0 1 6 , a s u r v e y w a s c o n d u c t e d for the p u r p o s e of e v a l u a t i n g y o u r child c a r e c e n t e r ' s c o m p l i a n c e with the state d a y
care regulations.
T h e report s u b m i t t e d i n d i c a t e s y o u r c e n t e r failed to fully c o m p l y w i t h the m i n i m u m l i c e n s u r e r e g u l a t i o n s . T h e regulatory v i o l a t i o n s
are listed o n the e n c l o s e d S t a t e m e n t of D e f i c i e n c i e s / P l a n of C o r r e c t i o n . In a c c o r d a n c e with K R S 1 9 9 . 8 9 6 ( 5 ) ( c ) , a violation that
p o s e s a n i m m e d i a t e threat to the h e a l t h , safety, or w e l f a r e of c h i l d r e n in the c e n t e r s h a l l be c o r r e c t e d in no e v e n t later than five
(5) w o r k i n g d a y s f r o m t h e d a t e of the s t a t e m e n t of d e f i c i e n c y .
A s part of the l i c e n s u r e p r o c e s s , e a c h facility is r e q u i r e d to s u b m i t , in a c c o r d a n c e with 9 2 2 K A R 2 : 0 9 0 , S e c t i o n 9(3)(a)(b)(c), a
written P l a n of C o r r e c t i o n for all d e f i c i e n c i e s n o t e d . T h e P l a n of C o r r e c t i o n m u s t fully d e s c r i b e the m e t h o d o l o g y , w h i c h
a c c o m p l i s h e s c o m p l e t e a n d o n g o i n g c o r r e c t i v e action a n d i n c l u d e :
1.
2.
3.
S p e c i f i c a c t i o n u n d e r t a k e n to c o r r e c t a v i o l a t i o n ;
T h e date a c t i o n w a s initiated; and
A c t i o n utilized to a s s u r e o n g o i n g c o m p l i a n c e .
T h e p l a n o u t l i n i n g m e t h o d s of c o r r e c t i o n a n d p r o p o s e d d a t e s for e a c h d e f i c i e n c y s h o u l d b e i n c o r p o r a t e d in the c o l u m n p r o v i d e d
on the e n c l o s e d form. T h e f o r m s h o u l d be t y p e d or c o m p l e t e d in ink, s i g n e d by y o u or a n a u t h o r i z e d r e p r e s e n t a t i v e a n d
r e c e i v e d i n t h i s o f f i c e n o l a t e r t h a n J u n e 19, 2 0 1 6 . Y o u s h o u l d m a k e a c o p y of the form for y o u r r e c o r d s a n d posting
requirements.
—r
Y o u m a y c o n t a c t this o f f i c e at 8 5 9 - 2 4 6 - 2 3 0 1 if y o u h a v e a n y q u e s t i o n s c o n c e r n i n g this matter.
Sincerely,.
B.J. Short
Regional Program Manager
Enclosure
entuckyUnbridledSpirit.com
Printed Date:
Matthew G .
06/06/2016
Bevin
K I D 0 1 3 v1.0
CABINET FOR HEALTH AND FAMILY SERVICES
Governor
OFFICE OF INSPECTOP
Vickie Yates Brown
GENERAL
Giisson
Secretary
Division of R e g u l a t e d Child Care
1055 Wellington W a y
John
D.,inman
Acting inspector
General
P h o n e : (859) 246-2301
Fax: (859) 246-2768
Inspection
Report
Provider infomiation
P r o v i d e r N a m e : Community Action Council-The Lebus
Center
P r o v i d e r T y p e : LICENSED TYPE 1
P r o v i d e r A d d r e s s : 118 North Walnut Street, Cynthiana, KY, 41031
L i c e n s e N o : L357652
C a p a c i t y : 18
O w n e r ( s ) : Community Action Council For Lexington-Fayette, Bourbon, Harrison, And Nicholas Counties, Inc.
D i r c c t o r ( s ) : Persinger, Kristi Lynne
I n s p e c t i o n T y p e : Renewal Application
V i s i t S t a r t D a t e : 06/01/2016 10:20 AM
V i s i t E n d D a t e : 06/01/2016 11:45 AM
N o . of C h i l d r e n P r e s e n t : 8
Inspectiors Report
In Compliance
922 K A R 2:120. Secffon 2. ClilW Care Services.
!n C o m p l i a n c e
In C o m p l i a n c e
922 K A R 2:120. Section. 4. P r e m i s e s Requirements.
(a) N o t b e l e f t u n a t t e n d e d
30 - C o o k i n g / C l e a n i n g S t a f f i n g
K A R 2s120;
A n E q u a l Opportunity Employer M/F/D
Cabinet For Health and Family S e n / i c e s
W e b site: http://chfs.ky.gov/
Page 1 of 26
Inspection Report
fa) MSnimum s t a f f - t o - c h i i d rat?os In a c c o r d a n c e w i t h 922 ICAR 2:120 are f o l i o w a d ;
E a c h s t a f f p e r s o n under
e i g h t e e n (18) y e a r s of a g e a n d e a c h s t u d e n t t r a i n e e a r e u n d e r t h e d i r e c t s u p e r v i s i o n of a q u a l l f f e d s t a f f p e r s o n w h o
( c ) U n l e s s p r o v i d i n g c a r e w i t h a q t i a l i f i a d s t a f f p e r s o n , a p e r s o n u n d e r t h e a g e of a i g h t e e n { 1 8 ) s h a l l n o t b e c o u n t e d a s s t a f f for t h e s t a f f - t o - c h i l d
ratio.
9 2 2 KAR 2 : 1 2 0 . S e c t i o n 2 . C h i l d C a r e S e r v i c e s .
F r e s c h o o ! - a g e 2 to 3 y e a r s
1 staff for 10 c h l W i - e n 2 0
Preschool-age 3 to 4 y a a r s
(fuli day of c a r e j 3 0
922 K A R 2:120. S e c t i o n 2. C h i l d Care
Services.
{2)(b) T h e a g e o f t h e y o u n g e s t c h i l d in the g r o u p s h a l l d e t e r m i n e t h e :
LSiaff-to-chlW ratlof a n d
9 2 2 K A R 2:120. S e c t i o n 2. C h i l d C a r e Services,
i n c l u d e d In t h e s t a f f - t o - c h i W r a t i o .
70 - W a t e r / S e w a g e
,
,
75 - Liability I n s u r a n c e
^ .
• in C o m p l i a n c e
In
Compliance
^ ( e j C o m p l y w i t h p r o v i s i o n s o 7 t h i s a d m i n i s t r a t i v e r e g u l a t i o n , 922 K A R 2:110, a n d 9 2 2 I C A R 2 ; 1 2 0 ;
Cabinet For Health and Family Services
Web site: http://chfs,ky.gov/
II^^TM^^
Page 2 of 26
9 2 2 i C A R 2 : 0 9 0 . S e c t i o n 6. L i c e n s e I s s u a n c e .
1. A n I n T O s t t g a t i o n o f a n a l l e g e d c o m p l a i n t , i n c l u d i n g a n a l l e g a t i o n of c h i l d a b u s e o r n e g l e c t p u r s u a n t t o K R S 6 2 0 . 0 3 0 ( 4 } : a n d
9 0 - Have Director
9 2 2 K A R 2:090. S e c t i o n S . L f c a n s e Issuance.
( g ) H a v e a d i r e c t o r w h a meets
t h e r e q u i r e m e n t s l i s t e d in 9 2 2 KAR
2:110.
95 - Allow A c c e s s
9 2 2 ICAR 2 : 0 9 0 . S e c t i o n S. L i c e n s e S s s u a n c e .
1 1 0 - R e p o r t to L i c e n s e e
Not A p p l i c a b l e
922 K A R 2:090. Section 11. Basis for Denial, Suspension or Revocation.
(3) A d i r e c t o r , e m p i o y e e , v o i u n t e e r , a n y p e r s o n w i t h s u p e r v i s o r y o r discSplinary c o n t r o l o v e r , or h a v i n g u n s u p e r v i s e d c o n t a c t vîtli, s c h i l d s h a l l
r e p o r t t o t h e l i c e n s e e if:
(a) C o n v i c t e d o f , or e n t e r e d a n A l f o r d or guilty p l e a t o :
2 . A c r i m e s p e c i f i e d i n S e c t i o n efS) o f t h i s a d m i n i s t r a t i v e r e g u l a t i o n ;
1 1 5 - Reports to C a b i n e t
in C o m p l i a n c e
sen/ices| or
120 - Licensee iResponsibility
in Compliance
9 2 2 I C A R 2 : 1 1 0 . S e c t i o n 2. G e n e r a l .
by-law.
•
^
^
^ ^ P _
^
_
P
^
y ^
^
P
^ ,q
„
^ , .
W e b site; http://chfs.ky.gov/
Page 3 of 26
Inspection Report
1 3 0 - Volunteer/Board M e m b e r C o m p l i a n c e
N o t In C o m p l i a n c e
General; B a s e d on Observation and irUen/iev/, there was a volunteer present at the center who did not have a criminal records check or a child abuse or neglect c h e c k on file. The
staff stated the volunteer was seventeen (17) v/ears old and had been volunteering at the center to get hours for B E T A club at school. The stai^ also stated that the volunteer never
changed diapers or was left alone wi[h the children or used to meet staff to child ratio.
P l a n of C o r r e c t i o n s :
1) T h e s p e c i f i c a c t i o n u n d e r t a k e n t o c o r r e c t a v i o l a t i o n :
9 2 2 KAR 2 ; 1 1 0 . S e c t i o n ' 2 . G e s i e r a i .
140 - Staff Conviction/Substantiation
14.
Incompliance
, controlled S u b s t a n c e / A l c o h o i
9 2 2 K A R 2:110. S e c t i o n 5 . S t a f f R e q u i r e m e n t s .
a. Crime pursuant to K R S 17.165^ or
3 . Crfmirsa! r e c o r d s c h e c k f o r a n y p r e v i o u s s t a t e o f r e s i d e n c e c o m p f e f e d o n c e if:
Cabinet For Health and Family S e r v i c e s
Web site; http://chfs.ky.gov/
Page 4 of 26
\n C o m p i i a n c e
.922 K A R 2:120. S e c t f o n , 2 . C h i l d C a r e S e r v i c e s .
:
1 , A p r o c e d M r e to i n f e r a i c h i W c a r e s t a f f o f t h e l a w s o f t h e C o m m o n w e a l t h p e r t a i n i n g t o c h i l d a b u s e o r n e g l e c t s e t f o r t h In K R S S 2 0 . f 3 3 0 ;
Not Af3pi!cabie
9 2 2 ICAR 2 : 1 2 0 . S e c f i o n 2 . C h i W C a r e S e r v i c e s .
C11) if n o n t r a d i f i o n a l h o u r s of c a r e a r e p r o v i d e d :
2. A n i g h t e o w n i
9 2 2 K A R 2 ; 1 2 0 . S e c t i o n 2. C h i l d C a r e S e r / i c a s .
j
205 - Fire iVIarshal/Zoning C o m p l i a n c e
{ 2 | A c h l i d - c a r e c e n t e r shait fee In c o m p l i a n c e w i t h the S t a t e F i r e M a r s h a l r e q u i r e m e n t s e s t a b l i s h e d In K R S 2 2 7 . 2 2 0 a n d t h e focal z o n i n s i a w s .
210 - Construction/Renovation Notirication
Hot
Applicable
9 2 2 ICAR 2ii120. S e c t i o n 4. P r e m i s e s R e q u i r e m e n t s .
'
n e w b u i l d i n g , a d d i t S o % o r m a j o r retiOT^
j
(2Ha) !r» a T y p e 1 c h i l d - c a r e c e n t e r , a g r o u p s i z e s h a l l ;
220 - P e r s o n U n d e r I n v e s t i g a t i o n b y D C B S
Not Applicable
922 K A R - 2 3 1 1 0 . S e c t i o n 2. G e n e r a l .
1:320 o r 9 2 2 K A R 1:480.
922 K A R 2 : 1 2 0 . S e c t i o n 7. F i r s t A i d a n d M e d i c i n e .
2 3 0 - S i c k C h i l d Protocoi
922 ICAR 2 ; 1 2 0 . S e c t i o n 7 . F i r s t A W a n d M e d i c i n e .
Incompliance
'
'
235 - Operation Instruction/Regylation c o p y
'
'
'
;
•922 ICAR 2 : 1 1 0 . S e c t i o n 2. G e n e r a l .
{2} C h i W - c a r e c e n t e r s t a f f s h a H : b e :
( b l P r o v i d e d w i t h a c o p y o f t i l l s a d m i n i s t r a t i v e r e g u l a t i o n , 9 2 2 K A R 2 : 0 9 0 , a n d 922 K A R 2:120.
A n Equal Opportunity Employer M / F / D
W e b site: http;//chfs.ky.gov/
Page 5 of 26
inspection Report
9 2 2 ICAR 2 : 1 1 0 . S e c t i o n 4 . D i r e c t o r R e q u i r e m e n t s a n d R e s p o n s i b i l i t i e s .
'
• C o m p l i a n c e w i t h 9 2 2 i a R - 2 : 0 9 0 , 9 2 2 ICAR 2 : 1 2 0 , a n d t h i s a d m l n l s t r a t i v - a r e g u l a t i o n ; a n d
T h e d e s i g n a t i o n o f o n e ( 1 ) a d u l t s t a f f p e r s o n In c h a r g e t o c a r r y o u t t h e d i r e c t o r ' s d u t i e s if the d i r e c t o r i s n o t p r e s e n t to t h e c h i l d - c a r e c e n t e r
during operating hours;
^
^
250 - Staff IVIanagement/Poiicy Development/Supen/ision
^
|
In - C o m p l i a n c e
922 K A R 2:110. Section 4. Director Rsciuiremefits and Respanslbflities.
(e) M a n a - g e t h e s t a f f i n t h e i r i n d i v i d u a l j a b d e s c r i p t i o n s ;
255 - Staff Meeting
S 2 2 ICAR 2 : 1 1 0 . S e c t i o n 4 . D i r e c t o r R e q u i r a r n e t i t s a n d R e s p o i i s i b U l t i e s .
(i) C o n d u c t , m a n a g e , a n d d<icument
in w r i t i n g s t a f f m e e t i n g s ;
2S0 - Staff E v a l u a t i o n
9 2 2 KAR 2 : 1
in Compliance
S e c t i o n 4 . D i r e c t o r R e q u i r e m e n t s a n d f?esponsibi!it!SS^.
265 - Health, Safety, Comfort
922 K A R 2:110. S e c t i o n 4, Director Requirements a n d ?lesponsiaiiities.
2 7 0 - Pa-rent N o t i f i c a t i o n
In C o m p i i a n c e
9 2 2 K A R 2 : 1 1 0 . S e c t i o n 4 . D i r e c t o r R e q u i r e m e n t s arsd R e s p o n s i b i l i t i e s .
I .
oacksro»nd c h i c k s as descrlfaeti M S e c t i o n 3(1)Ce)6 of t h i s adniltiistrative reguiation;
285 - P a r e n t a f / F a m i l y I n v o l v e m e n t A c t i v i t y
in C o m p i i a n c e
922 K A R 2 : 1 1 0 . S e c t i o n 4 . D i r e c t o r R e q u i r e m e n t s a n d R e s p o n s i b i l i t i e s .
(p) C o o r d i n a t e a t l e a s t o n e | 1 ) annual
a c t i v i t y involving p a r e n t a l or f a m i l y p a r t i c i p a t i o n .
Web site: http://chfs.ky.gov/
Page 6 of 26
inspection Report
300 - Background checks/left alone
m
•
.
N o t in C o m p l i a n c e
May be e r n p l o y e d o r w a r k w i t h a c h J i d o n a p r o b a t i o n a r y b a s i s for u p t o n i n e t y (90) c a l e n d a r d a y s , p e n d i n g completion
1. C h i l d abuse
of a:
o r n e g l e c t c h e c k u s i n g t h e c e n t r a ! r e g i s t r y i n a c c o r d a n c e w i t h 9 2 2 K A R 1;47G?
2 . C r i m i r s a l r e c o r d s c h e c k r e q u i r e d b y KRS
199.896(19);
Genera!: B a s e d on Observation and interview, there was a volunteer present at the center who did not have a criminal records check or a child abuse or neglect c h e c k on file. The
staff stated the volunteer vâs s e v e n t e e n (17) years old and had been volunteering at the center to get hours for B E T A club at school. The staff also stated that the volunteer never
changed diapers or was left alone witti the children or used to meet staff to child ratio.
P i a n of C o r r e c t i o n s :
( P l e a s e p r o v i d e d o c u m e n t a t i o n to v e r i f y c o r r e c t i o n )
2) T h e d a t e a c t i o n w a s o r i s a n t i c i p a t e d t o b e
3) A c t i o n u t i l i z e d fo a s s u r e o n g o i n g
completed:
compiiance:
C6| U p o n c o m p i e f i o n of background checks d e s c r i b e d In s u b s e c t i o n C4)Cb) o f t h i s section, a l i c e n s e e s h a l l d i s c h a r g e i m m e d i a t e l F
(a) A n i n d i v i d u a l w h o s e n a m e Is l i s t e d on the c e n t r a ! r e g i s t r y e s t a b l i s h e d b y 9 2 2 K A R 1:470;
forgery; a n d
[b) L e n g t h of t i m e t h a t h a s e l a p s e d s i n c e t h e e v e n t ! a n d
(e) Individual's life e x p e r i e n c e s a f t e r c o n v i c t i o i i , Alfford p l e a , or guilty p l e a .
3 1 0 - P e r s o n n e l File
'
• /
••
,
• • :
1
Incompliance
An Equal Opportunity Employer M / F / D
Web siEe: hitp://chfs.ky.gov/
P a g e 7 of 2 6
Inspection
Report
9 2 2 K A R 2:110. Section 3. R e c o r d s .
Proof of e d u c a t i o n a l q u a l i r i c a t i o n s ;
4 . W r i t t e n r e c o r d o f t r a i n i n g p a r t f c i p a « o n to Inciude:
b. L o c a t i o n ;
c. D a t e ; and
5 . E v e n r two
6 . for
(2) y e a r s , a:
a d i r e c t o r , e m p l o y e e , volunteer,
or any p e r s o n w i t h supervisory o r discipiinary control o v e r , or h a v i n g u n s u p e r v i s e d contact w i t h , a child
a . Child a b u s e o r n e g l e c t c h e c k MSing t h e c e n t r a ! registry in a c c o r d a n c e w i t h 9 2 2 K A R 1 : 4 7 0 ;
3 1 5 - E d u c a t i o n a i Requirements
i n Compliance
9 2 2 KAH 2 : 1 1 0 . S e c t i o n 5 . S t a f f R e q u i r e m e n t s .
S ^ . High s c h o o l d i p l o m a :
*
ry
,
3 . C o m s t i o n w e a l t h C h i f d C a r e C f e d e n t l a l a s d e s c r l l j e d in 922 fCAR 2:250:
320 - T B Verification
i e Compliance
922 K * R 2:110, Section-5. Staff:Req«ireriients.
(Il) S h a l l p r o v i d e , p r i o r to e m p l o y r n e t i t a n d e v e r y t w o (2) y e a r s t h e r e a f t e r :
1, ft s t a t e m e n t f r o m a h e a l t h p r o f e s s i o n a l t h a t t h e i n d i v i d u a l Is f r e e o f a c t i v e t u b e r c u l o s i s ; o r
32b - CPiR/First A i d C o v e r a g e
9 2 2 ICAR 2 : 1 1 0 . S e c t i o n 5. S t a f f R e q u i r e m e i t t s .
Cb) infant a n d c h i l d f i r s t a i d .
' ^
(a) A d u l t cardiopulmonary resuscitation; a n d
m
F i r s t aid.
330 - Adequate Substitute(s)
9 2 2 KAR 2 : 1 1 0 . S e c t i o n S . S t a f f R e q a l r e m e n t s .
(a) O n e (1) q a a i i f i e d s M b s t l t u t e s t a f f , p e r s o n for a T y p e l i c h i l d - c a r e c e n t e r ; o r
335 - Qualified S u b s t i t u t e
i n Compliance
340 - T r a i n i n g
S f b i n e t For Health and Family Services
^ # ? M # I i r ^ f J - ^ ^
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inspection Report
345 - D r i v e r R e q u i r e m e n t s
Hot
Applicable
9 2 2 K A R 2 : 1 2 0 . S e c t i o n 12. T r a n s p o r t a t f c n .
^ Ca) B e at i e a s t t w e n t y - o n e ( I t ) y e a r s o l d ;
•Cb) C o m p l e t e :
1. T h e b a c k g r o u n d c h e c k s a s d e s c r i b e d in 922 K A R 2:110; a n d
h. Driver h i s t o r y r e c o r d s t h r o u g h the s t a t e t r a n s p o r t a t i o n a g e n c y t h a t i s s u e d the d r i v e r ' s l i c e n s e ;
3 5 0 - P r o g r a m of A c t i v i t i e s F o l l o w e d
in Compliance
9 2 2 K A R 2:120, S e c t i o n 2. C h i i d C a r e S e r v i c e s .
Irt * " " ^ ^ ^ ' ^ ^ " ^ " ^ ^ ^
c r e a t , ™ a c t i v i t i e s m c i u d m g the f o i i o w m g .
3. D r a m a t i c p l a y ;
7. Tactile activity;
8. C u l t u r e ;
11. A n opportunity for a c h i l d to:
b. !f d e s i r e d , p l a y . a p a r t from t h e g r o u p at t i m e s ;
1 1 . A n o p p o r t u n i t y f o r a child t o :
Ci) C l o t h i n g ;
(nil H a n d - w a s h i n g ; a n d
360 - E i e c t r o n i c V i e w i n g / L i s t e n i n g D e w c e s
9 2 2 K A R 2:120- S e c t i o n 2. C h i l d C a r e S e r v i c e s .
370 - Sufficient Activity T i m e
9 2 2 K A R 2 : 1 2 0 . S e c t i o n 2. C h i l d C a r e S e r v i c e s .
375 - Waiting Period
922 K A R 2:120. Section 2. Chiid Care Services.
.'
^ While w a i t i n g for an activity to start; or
^
L.._
380 - S c h o o ! A g e C a r e
I
Not A p p l i c a b l e
9 2 2 I C A R 2:1211. S e c t i o n 2 . C h i i d C a r e S e r v i c e s .
385 - Discipline
S22 K A R 2 : 1 2 0 , S e c t i o n 2. C h i l d C a r e S e r v i c e s .
(a) C o r p o r a l p h y s i c a l d i s c i p l i n e p u r s u a n t t o K R S 1 9 9 . 8 9 6 ( 1 8 } ;
{h| L o u d , p r o f a n e , t h r e a t e n i n g , f r i g h t e n i n g , o r a b u s i v e language; o r
(c) D i s c i p l i n e t h a t i s a s s o c i a t e d w i t h :
1. R e s t i
2. T o i l e t i n g ? or
3. F o o d .
390 - D i a g n o s e d S p e c i a l N e e d
Not A p p l i c a b i e
395 - e l e c t r o n i c V i e w i n g / L i s t e n i n g P l a n n e d P r o g r a m
922 K A R 2:120. Section 3. Genera! Requirements.
2(4) o f this admitiistrative regylation.
4 0 0 - C o m p u t e r fVlonitoring D e v i c e
^
N o t Applicable
922 I C A R 2 : 1 2 0 . S e c t i o n 3. G e n e r a l R e q u i r e m e n t s .
405 - Weather Conditions
ICAR 2:120. S e c t i o n 4 . P r e m i s e s R e q u i r e m e n t s .
(a) T e m p e r a t u r e ;
4 1 0 - JnfantrToddier C o m b i n e d w i t h O l d e r Ctiildren
922 K A R 2 : 1 2 0 . S e c t i o n 5. Infant a n d T o d d l e r P l a y R e q u i r e m e n t s ,
(e) T h e c e n t e r l i a s a p r o c e d u r e f o r l i s t i n g a t r a n s i t i o n i n g t o d d i e r o n a t t e n d a n c e r e c o r d s , i n c l u d i n g a s p e c i f i c d a y a n d t i m e the t o d d l e r is w i t h
9 2 2 K A R 2 : 1 2 0 . S e c t i o n 6. S l e e p i n g a n d N a p p i n g R e q u i r e m e n t s .
4 3 5 - B e d d i n g / T o y s in C r i b
Page 10 of 26
Inspection
Report
9 2 2 K A R 2:120. S e c t i o n 6. S i e e p i n g and N a p p i n g R e q u i r e m e n t s .
3 . M© l o o s e
feeddingi
and
440 - T w o Hour Limit - Rest Time
9 2 2 KAR 2 : 1 2 G . S e c t i o n 6. S t e e p i n g a n d M a p p i n g
Requirements.
horns.
445 - Rest Period - Alternate Activity
9 2 2 K A R 2 : 1 2 0 . S e c t i o n 6. S l a e p i n g a n d N a p p i n g R e q u i r e m e n t s .
4 5 0 - Appropriate U s e of Food
_
9 2 2 KMR 2 : 1 2 0 . S e c t i o n 9 , F o o d a n d IVleal R e q u i r e m e n t s .
(2| Food shall n o t be:
(al U s e d f a r r e w a r d j
ib)
U s e d for d i s c i p i f n e i
Premises
460 - i n a c c e s s i b l e i t e m s
9 2 2 Km
2:120. Section 3. G e n e r a ! Requirements.
î)ToXc!8anirtgsiippijes,polso»is,and^^
'
^
{m} L i t t e r a n d r u b b i s h ;
I ( g r P e r s o ^ a l ' iielongi^gs ar,«i m e c H c a t i a n s o f s t a f f .
j.
465 - Items A c c e s s i h i e O n l y D u r i n g A c t i v i t y
,
,
in C o m p i i a n c e '
_
,—.
,
.
,
,
.
,—
.
470 - Guns/Ammunition Storage
4 7 5 - S m o k i n g Protocol
j
.
i
,
.
.
.
Cc) M o t b e permitted In the presesice of a c h i i d .
9 2 2 K A R 2;120. Section 4 . P r e m i s e s Requirements.
C1)Jhe premises shall be:
A n Equal Opportunity Employer M/F/u
Page 11 of 26
inspection
Report
S22 K A R 2:120. Section 4. P r e m i s e s Requirements.
(3) F i r e - a n d e m e r g e n c y e x i t s s h a l l b e - k e p t c l e a r o f d e b r i s .
2:120. S e c t i o n 4. P r e m i s e s Requirements,
(a) O s e s f u e l b u r n i n g a p p l i a n c e s ; o r
500 - BuiWing
Requirements
9 2 2 K A R 2 : 1 2 0 . S e c t i o n 4. P r e m i s e s R e q u i r e m e n t s .
^ 1. D r y ;
2. Adequately
heated;
b. S h i e M e d o r h a v e s h a t t e r e d p r o o f boliss f n s t a l i e d ; a n d
(b) F o l i o w i n g a r e p r o t e c t e d :
1. W i n d o w s ;
2. Doors;
3. StOTOs;
6. P i p e s ; a n d
SOS - 3 5 S q u a r e F e e t p e r C h i l d
^
^
9 2 2 K A R 2:120. S e c t i o n 4. P r a m i s e s Requirements.
* (
L
) Rodents;
i
922 imR,2:120. Section 4. Premises Requirements.
^ (s) S e l f - c l o s i n g d o o r s ;
(b) C l o s e d w i n d o w s ;
(a) S c r e e n i n g ;
(d) C o n t r o l l e d a i r c u r r e n t ; o r
9 2 2 K A R 2 : 1 2 0 . S e c t i o n 4. P r e m i s e s R e q u i r e m e n t s .
I (9) F t o o r s , w a i i s , a n d c e i l i n g s s h a l l b e s m o o t l i , in g o o d r e p a i r , a n d c o n s t r u c t e d t o b e e a s i l y c l e a n e d .
• • 9 2 2 K A R . 2 : 1 2 0 . S e c t i o n 4. P r e m i s e s Requirements.'
2. L o c a l health department.
[
|
j
P a g e 12 of 26
322 K A R 2:120. Section 4. P r e m i s e s Requirements.
' (a) C a b i n e t f o r E n v i r o n m e n t a l a n d P u b i i c P r a t e c f t o n ; o r
(bl Cabinet.
S3S - Plumbing C o d e
In C o m p i i a n l
922 K A R 2:120. S e c t i o n 4. P r e m i s e s Requirements,
{13) A l l ^ p i u m b i n g s h a l l c o m p l y w S t h f h e S t a t e P l u m b i n g C o d e e s t a l i i i s h e c i In I C R S C h a p t e r 3 1 8 .
540 - Solid Waste
922 K A R 2:120. S e c t i o n 4. P r e m i s e s ' R e q u i r e m e n t s .
{14) S o l i d w a s t e s h a i i b e k e p t i n a f i u i t a b i e r e c e p t a c l e i n a c c o r d a n c e w i t h l o c a l , c o u n t y a n d s t a t e l a w , as g o v e r n e d b y K R S 211.350 to 2 1 1 , 3 8 0 .
545 - Child C a r e P r o g r a m i n t e r f e r e n c e
in Compliance
9 2 2 KAR 2 : 1 2 0 , S e c t i o n 4 . P r e m i s e s R e q u i r e m e n t s .
550 - Byildlfig Temperature
9 2 2 ICAR 2 : 1 2 0 . S e c t i o n 4 . P r e m i s e s R e q u i r e m e n t s .
922 KAR, 2;120. S e c t i o n 4. P r e m i s e s Requirements.
^ (a) Be u s e d a s a p l a y a r e a ;
(fa) H a v e a m f n f r i i u m o f s i x t y ( 6 0 ) s q u a r e f e e t p e r c h i l d , s e p a r a t e f r o m a n d In a d d i t i o n t o the
thirty-flve (35) square feet m i n i m u m p u r s u a n t
to
922 K A R 2:120, Section S. Infant a n d Toddler Play Requirements.
(b) N o t , f a e a n e x i t o r e n t r a n c e ; a n d
^
570 - Cots/Mats Location Restrictions
922 K A R 2;120.. S e c t i o n 6, S l e e p i n g a n d N a p p i n g R e q u i r e m e n t s .
C7| if c o t s o r mats a r e u s e d , f l o o r s s h a i i b e f r e e f r o m :
(b) L i c m W s u b s t a i t c e s i
•
,
'
( c ) Dirt? a n d
(d) D a m p n e s s .
922 KAR
2 : 1 2 0 . S e c t i o n 10. T o i l e t , D i a p e r i n g , and T o i l e t r y R e q u i r e m e n t s .
{1);Achild^care;Ce.iter:s!iali
o f o n e (1) t o i l e t a n d o n e . C l . r i a v a t o r y f^r e a c h - . t w e n l F (20) e h f l d r e n . U r l n a l s i t i a y b e s y b s t i t a t e d for up
(2),A t o i l e t r o o m s h a l l :
CbJHaveasuppjyoftolL^
^^'iZ^X.^SrJ^MlM^'
^
^
. . ^ j ^ ^ i , ^
Page130f26
Inspection
Report
585 - Sink
922 1€AR2;120. S e c t i o n 10. Toilet, Diapering, and Toiletry
:
. o c a t e d in or I m m e d i a t e l y
Requirements.
a d j a c e n t to t o i l e t r o o m s ;
^jî E ^ u i p p o c i w i t f i l i o t 3sicl c o l d ryniiiii^ w s t ^ r tii3!t 3 i l o w s for li^fid wssfiiripj
(c) E q u i p p e d w i t h h o t w a t e r at a m i n i m u m t e m p e r a t u r e of n i n e t y (90)
d e g r e e s F a h r e n h e i t a n d a m a x i m u m of 120 d e g r e e s F a h r e n h e i t ;
590 - Toilet
922 K A R 2:120. S e c t i o n 10. Toilet, Olaperlng, and Tolistry
Requirements.
Ca| B e k e p t i n c i e a n c o n d i t i o n ;
(fa| B e k e p t i n g o o d r e p a i r ;
C d B e in a - H g h t e d r o o m ; a n d
595 - Chiid Personal C a r e / H a n d w a s h i n g
922 K A R 2s120. S e c t i o n 3. G e n e r a l Requirements.
ij. W i t h i n t h i r t y f 3 0 ) m i n u t e s of a r r i v a l for s c h o o l - a g e c h i l d r e n ;
600 - Staff Hygiene/Hatidwashing
l A R 2:120. S e c t i o n 3, G e n e r a ! Requirements.
Ca| M a l n t a m . p e r s o n a ! c i s a n i i n e s s ;
(c| W a s h their h a n d s witli liquid soap and running
water:
922 K A R 2s120. S e c t i o n I d . Toilet, Diapering, and Toiletry
Requirements.-
In C o r t i p l i a n c e
(a) Used
o v e r a s u r f a c e t h a t Is i m p e r v i o u s to m o i s t u r e ;
(d) S a n l t i a r e d a f t e r e a c h u s e .
* (i|
Changed when soiled or wet|
Cb) S t o r e d in .a c o v e r e d c o n t a i n e r t e m p o r a r i l y ?
^'s) W a s h e d o r d i s p o s e d - o f a t l e a s t o n c e a d a y .
6.
and
,
.
A n Equal Opportunity Employer M/F/D
Cabinet For Health and Family Sen/ices
P a g e 14 of 26
1. Clean;
2. P a d d e d ;
3. F r e e of h o l e s , r i p s , t e a r s , o r otfser d a m a g e ;
4. Honabsorbent;
6 . F r e e o f a n y i t e m s n o t u s e d for d i a p e r c h a n g i n g .
630 -Wipes
9 2 2 K A R 2 ; 1 2 0 . S e c t i o n 10. Toilet, Oiapering, a n d Toiletry Requirements.
9 2 2 K A R 2:120. S e c t i o n 1 0 . T o i i e t , Daapering, and T o i l e t r y R e q u i r e m e n t s .
540 - C h i l d r e n ' s Individual Items
in C o m p U a n c e
9 2 2 K A R 2:120. S e c t i o n 1 0 . T o i l e t , O i a p e r i n g , a n d T o i l e t r y R e q u i r e m e n t s .
(15) Toothbrushes s h a l l be:
m
A l l o w e d to a i r d r y ; a n d
(c) P r o t e c t e d f r o m c o n t a m i n a t i o n . ^
(dUlrcfriel
^
First Aid/Medication
655 - F i r s t A i d S u p p l i e s
9 2 2 I C f l R 2 : 1 2 0 . S e c t i o n 7. F i r s t A i d a n d M e d i c i n e .
Cd) if reusafoie, be:
1, Liquid s o a p ;
2. Adhesive i3andages;
•
,
5. S c i s s o r s i
6. A
thermometer,
7. F l a s h l l g l i f ;
. 8. C o W p a c k ;
--^Z.
C
'
^
,
11. Acardiopulmonary resuscitation mouthpiece protector.
9 2 2 K A R 2 : 1 2 0 . Section 7. F i r s t A i d a n d Medicine.
( 4 | P r e s c r i p t i o n a n d n o n p r e s c r i p t i 0 t i m e d i c a t i o n s h a l l b e a d m i n i s t e r e d to a c h i i d in c a r e :
^
^
Mi^tMiWM
^
^ .,v«*,...,f>
s^mr
15 of 2 6
365 - A d m i n i s t r a t i o n
Record
922 K A R 2:120, Section 7 . First Aid and'Medicine,
. . Oatei
(c)
ftmounti
^
9 2 2 ICAR 2 : 1 2 0 . S e c t i o n 7 . F i r s t A i d a n d M e d i c i n e .
(a| S t o r e e i i n a s e p a r a t e a n d l o c k e d p l a c e , o u t of t h e r e a c h o f a c h i l d ;
(fa) i C e p t i n t h e o r l g i f i a i b o t t l e ; a n d
(c) P r o p e r l y i a b e i e d .
Outdoor Play Area
675 - Fence Requirement
922 K A R 2:120. S e c t i o n 4. Premises Requirements.
6S0 - 60 Square Feet
9 2 2 ICAR 2j12G. Section 4 . P r e m i s e s
Requirements.
' (b) A m i n l R i u m o f s i x t y ( 6 0 ) s q u a r e f e e t per c h i l d , s e p a r a t e f r o m ancl in a d d i t i o n to the thirty-five ( 3 5 | s q u a r e f e e t m i n i m u m pursuant to
3 2 2 K A R 2 : 1 2 0 . S e c tier* 4 . P r e m i s e s R e q u i r e m e n t s .
fc) F r e e f r o m : .
Litteri
690 - Playground Conditions
in
Compliance
(f)Vei!:maintame(i;
(g} 5ii s e o d r e p a i r ;
and
922 K A R . 2 : 1 2 0 . S e c t i o n 4. P r e m i s e s Requirements.
1. C i l m b ;
'
'
'
700 - Fences
922 S C A R : 2 ; 1 2 0 ; S e c t i o n ^ ; P r e m i s e s R e q u i r e m e n t s ;
Ca) C o r i S t r u c f e d of safe niaterlal|
ib) S t a f c i e i a n d
(c) i n g o o d c o o d i t t o n .
-
Cabinet For Health and Fannity S e r v i c e s
. . ^ f ; ^ ^ V
KPP^tljlCMf
_
u.vs*r>u£& .s^/«7r
f ' ^ '
An Equal Opportunity Employer
M/F/D
Pag© 16 of 26
I n s p e c t i o n Report
(4) H a c h l i d - c a r e c e n t e r p r o v i d e s am o u t d o o r p l a y a r e a f o r a n i n f a n t o r t o d d l e r , t h e o u t d o o r a r e a s h a l i fae:
7 1 0 - Play
Equipment
9 2 2 KAR 2 : 1 2 0 . S e c t i o n 4 . P r e m i s e s R e q u i r e m e n t s .
C 2 4 ) S u p p o r t s f o r c l i m b i n g a p p a r a t u s a n d l a r g e e q u i p m e n t s h a l i b e s e c u r e l y f a s t e n e d to t h e g r o u n d .
(26) A s a n d b o x shail-fae:
:
(b) C o v e r e d w h e n not in u s e ;
(c) K e p t c l e a n ; a n d
C2S) A c h E l d - c a r e c e n t e r s h a l l h a v e e n o u g h t o y s , p ! a y a p p a r a t u s , a n d d e y e l e p m e n t a l l y a p p r o p r i a t e m a t e r i a i s to p r o v i d e e a c h c h i i d w i t h a v a r i e t y of
7 2 6 - Storage Space/Storage Device
in
Compliance
9 2 2 K A R 2:120. S e c t i o n 4. P r e m i s e s . R e q u i r e m e n t s .
^ f a ) I n t h e ^ f o n ^ of:
(fa) i n s u f f i c i e n t q u a n t i t y for e a c h c t i i l d ' s p e r s o n a l b e l o n g i n g s .
9 2 2 KAR 2 : 1 2 0 . S e c t i o n S. I n f a n t a n i l T o d d i e r P l a y R e q u i r e m e r t t s .
^
7 3 0 - Crib/Mattress/Sheet
922
^
j
K A R 2 : 1 2 0 . S e c t i o n 6. S l e e p i n g a n d N a p p i n g R e q u i r e m e n t s .
1, A n I n d i v i d u a l b e d , a t w o |2) I n c h t h i c k w a t e r p r o o f m a t , o r c o t In g o o d r e p a i r ; a n d
a. Weeklyi or
b. i m m e c l i a i e l y if it i s s o i l e d o r w e t .
^
^
'' '
7 5 0 - Individual B e d d i n g S t o r a g e
In
Compliance
7 S S - Toys/Eqyipment/Furniture
Web site: http;//chfs.ky.gov/
Page 17 of 26
Inspection Report
( 1 | A H toys,
equipment, and fumiture contacted by a chiid shaii be:
Free of p e e l i n g , f i a k i n g , or c h a l k i n g paint.
76v
,cioor/Outdoor Equipnient
In C o r n p f i a n c e
922 K A R 2:120. S e c t i o n 11. T o y s and Furnishings.
( a ) B e c l e a r ! , s a f e , a n d in g o o d r e p a i r ;
(b) M e e t t h e p h y s i c a l , d e v e l o p m e n t a l n e e d s , a n d i n t e r e s t s o f c h i l d r e n o f d i f f e r e n t a g e g r o u p s ;
( c | B e f r e e f r o m s h a r p p o i n t s o r c o m e r s , s p l i n t e r s , p r o t r u d i n g n a i i s or b a i t s , l o o s e o r r u s t y p a r t s , h a z a r d o u s srttall p a r t s , l e a d - f a a s a d p a i n t ,
p o i s o n o u s materia!, a n d flaking o r c h a l k i n g paint; and
765 - T o y s
922 i C A R 2 r 1 2 Q . S e c f i o n 11. T o y s a n d F u r n i s h i n g s .
(3) T o y s s h a ! l
be:
(a) U s e d a c c o r d i n g t o t h e m a n u f a c t u r e r - s s a f e t y s p e c i f l c a t l o n s i
922 K A R 2:120, Section 11. T o y s and
Furnishings.
775 - Maintain Records
^
N o t Appiicafaie
(1) A w r i t t e n r e c o r d o f t r a n s p o r t a t i o n s e r v i c e s p r o v i d e d in a c c o r d a n c e w i t h
9 2 2 K A R 2 : 1 2 0 , Section 12.
780 - T r a n s p o r t a t i o n C o m p l i a n c e
Not
Applicable
9 2 2 ICAR 2:120. S e c t i o n 12. T r a n s p o r t a t i o n .
( 1 | A c e n t e r s h a l l d o c u m e n t c o m p l i a n c e w i t h K R S C h a p t e r 1 8 6 a n d 6 0 3 KAR
5:072 pertaining to:
(a) V e h i c l e s ;
Drivers; and
785 - R e q u i r e m e n t s f o r T r a n s p o r t a t i o n S e r v i c e s
Not Applicable
9 2 2 K A R 2:12(1. S e c t i o n 1 2 . T r a n s p o r t a t i o n .
9 2 2 K A R 2:120. S e c t i o n 1 2 . T r a n s p o r t a t i o n .
^(
i
) T y p e o f t r a n s p o r t a t i o n offered}
m
T y p e o f v e h i c t e u s e d for
transportation;
9 2 2 K A R 2 : 1 2 0 . S e c t i o n 12. T r a n s p o r t a t i o n .
922 K A R 2:120. Sectioti 12. Transportation.
805 - T r a n s p o r t a t i o n N o t i f i c a t i o n / P o i i c y & P r o c e d u r e s R e g a r d i n g E m e r g e n c y P i a n for E v a c u a t i o n
922 K A R 2:120. S e c t i o n 12, Transportation.
^ ^
^
Not
Applicable
Not
Applicable
^^
810 - T r a n s p o r t a t i o n N o t i f i c a t i o n / T h i r d P a r t y C o n t r a c t s
An Equa! Opportunity Employer M/F/D
Wg^mfyI^^S^M'^^
P a Q S 18 of 26
922 K A R 2:120. Section 12. Transportation,
'{f) C o n t r a c t s , a g r e e m e n t s , or d o c i ^ m e n t s d e t a i l i n g a r r a n g e m e n t s w i t h a n y t h i r d p a r t y f o r s e r v i c e s ;
922 K A R 2:120. Section 12. Transportation,
| 3 | P r i o r t o t r a n s p o r t i n g a c h i l d , a c e n t e r p r o ¥ i d m g t r a n s p o r t a t i o n s a r e i c e s of a c h i i d s h a l l n o t i f y t h e c a i s i n e i o r i t s d e s i g n e e in w r i t i n g o f
the:
Cg) S a f e t y procedures for.
3. P r o v i d i n g a d e q u a t e s u p e r v i s i o n of a c h i l d .
9 2 2 KAR
2:120. S e c t i o n 12. Transportation.
î) A f i r e e x t i n g u i s h e r ;
(b) F i r s t a i d s u p p l i e s a s d e s c r i b e d in S e c t i o n 7 o f t h i s a d m i n i s t r a t i y e r e g y f a t i o n ;
(c) E m e r g e n c y r e f l e c t i v e t r i a n g l e s ; a n d
(d) A d e v i c e t o c u t t h e r e s t r a i n t s y s t e m , if n e c e s s a r y .
825 - Transit/School Bus
Mot Applicable
9 2 2 K A R 2 : 1 2 0 . S e c t i o n -12. T r a n s p o r t a t i o n .
830 - Vehicle Inspection Documentation
Not
Applicable
9 2 2 ICAR 2 : 1 2 0 . S e c t i o t i 1 2 . T r a n s p o r t a t i o n ,
835 - V e h i c l e R e q u i r e m e n t s / T r a f f i c S t o p During L o a d i n g / U n l o a d i n g
N o t Appiicabie
922 K A R 2:120. Section 12. Transportation.
1. S i g n a ! l a m p s ;
2. I d e n t i f y i n g c o l o r s ; a n d
840 - S e a t b e l t s f o r E a c h O c c u p a n t
Not
Applicat
9 2 2 K A R 2 : 1 2 0 . S e c t i o n 12. T r a n s p o r t a t i o n ,
(d) A v e h i c J e shaft n o t t r a n s p o r t c h i l d r e n a n d h a z a r d o u s m a t s r i a i s at the s a n t e tline.
9 2 2 K A R 2 : 1 2 0 . S e c t i o n 12. T r a n s p o r t a t i o n .
(7) T h e a p p r o p r i a t e c a r s a f e t y s e a t m e e t i n g f e d e r a l a n d s t a t e m o t o r v e h i c l e s a f e t y s t a n d a r d s In 4 9 C . F . R , S 7 1 . 2 1 3 a n d I C R S 1 8 9 . 1 2 5 s h a i ! he u s e d
855--Pre-trlp I n s p e c t i o n
•
.
Not Applicable
9 2 2 .ICAR.2:120. S e c t i o n 12. T r a n s p o r t a t i o n .
(c) S a f e t y ' r e s t r a i n t s ;
(d) F u e l i a n d
Ce) F r e e o f d e b r i s . ,
,
:
Cabinet For Health and Family Sen/ices
- ^
•
:
,
•
^ £ » m t s i ^ ^ i ^ T * ^ ^
MMM W^«M
A n Equal Opportunity Employer M/F/t
P a g e 1 9 of 26
Inspsctson Report
922 K A R 2:120. Secfion 1 2 . Transportation.
870 - Chiid Onattended
Mot Appiicable
(11) A c h i l d s h a l l n o t b e left u n a t t e n d e c i ;
(b) in a v e h i c l e .
922 K A R 2:120. SecMoJi 12. Transportation.
880 - Unaccompanied Child Crossing Street
iMot A p p l i c a b l e
922 K A R 2;120. Section 12. T r a n s p o r t a t i o n .
(13) A c h i i d s h a i ! n o t b e p i c k e d u p o r d e i i v e r e d to a l o c a t i o n t h a t r e q u i r e s c r o s s i n g t h e s t r e e t o r h i g h w a y u n l e s s a c c o m p a n i e d by a n a d u l t .
385 - V e h i c l e K e a d i a m p s
Not Appiicable
922 K A R 2:120. S e c t i o n 12. Transportation.
890 - Refueline
Not Applicable
922 K A R 2 : 1 2 0 . S e c t i o n 1 2 . T r a n s p o r t a t i o n .
8 9 5 - D r i v e r N o t In S e a t
Not Applicable
(b) K e y s shaii'fae r e m o v e d ; a n d
900 - C h i l d r e n ' s T r a n s p o r t a t i o n R e c o r d s
Not
Applicable
In
Compliance
(b) B e c o m p l e t e d b y a s t a f f m e m b e r o t h e r t h a n the driver; a n d
(c) B e k e p t f o r f i v e (S) y e a r s .
922 KAR
2 : 1 2 0 . S e c t i o n 3. G e n e r a l R e q u i r e m e n t s .
^ 1 . P r o p p e d ? ,.,::::y^.,:^,.,,„,, :
: ,
915 - K i t c h e n E x e m p t i o n
922 ICAR 2 : 1 2 0 . S e c t i o n 4. P r e m i s e s
Requirements.
^ (a) T h e o t i i y f o o d s e r v e d i s a n a f t e r n o o n s n a c k to s c h o o i - a g e c h i W r e n j a n d
(b) mequatB
refrfgeratign is m a i n t a i n e d .
,.
M i ^ P f t l l i ^ m M '
_ ^ u.ve«'.ecet> a^.«rr
^ ^ 9 ® ' ^ ^ °^ ' ^ ^
Inspection
9 2 2 mm
Report
2 : 1 2 0 . S e c t i o n 8. K i t c h e n F i e q u i r s r i i e n t s .
^ (a) B e c l e a n ;
1. P r e s e r w a t i o n ;
2. S t o r a g e ;
3. P r e p a r a t i o n ; a n d
4. S e r e l c e ;
(c) e e a d e q u a t e l y v e n t i l a t e d to t h e o u t s i d e a i q a n d
| d ) E x c e p t i n a T y p e i l c h l i d - c a r e c e n t e r w h e n a m e a l Is n o t b e i n g p r e p a r e d , n o t b e u s e d f a r t h e a c t i v i t y o f a c h i l d .
325 ~ Food S e r v i c e Permit
9 2 2 K A R . 2:120. Sectlon-8. Kitchen Ftequiremesits.
( 2 | A c h i t d - c a r e c e n t e r r e q u i r e d te h a v e a f o o d s e r v i c e p e r m i t s h a l l fae In c o m p l i a n c e w i t h 9 0 2 KAR
4 5 : 0 0 3 a n d this a d m i n i s t r a t i v e
regulatican.
922 ICAR 2 r l 2 0 . S e c t i o t i 8 . K i t c h e n R e q u i r e m e n t s .
' (L) P r o v i d e d ; a n d
{t>) Used
9 2 2 KAR
to m i n i m i z e h a n d l i n g o f f o o d d u r i n g
preparation.
2 : 1 2 0 . S e c t f o n 8. K i t c h e i i R e q u i r e m e n t s ,
(tj) B e i o a s a f e e n v i r o n m e n t for p r e s e n r a t i o n ; a n d
Cc) B e f o r t y (40)
d e g r e e s F a h r e n h e i t or b e ! o w .
^
940 - Frozen Food
9 2 2 iCAR 2 : 1 2 0 . S e c t i o n 8. K i t c h e n R e q u i r e m e n t s .
{ a | K e p t at a t e m p e r a t u r e of z e r o d e g r e s s F a i i r e n h e i t or b e l o w | a n d
3. A s part o f t h e c o o k i n g p r o c e s s ; or
9 4 5 - F o o d C o n t a c t Items
j
9 2 2 KAR
In C o m p i i a n c e I
2 : 1 2 0 . S e c t i o n 8. K i t c h e r s Requirements.
( c | A c c e s s i b l e for c l e a n i n g ; a n d
(d| Nontoxic.
^
_ _ _ _ „ _ _ _
I
922 K A R 2 : 1 2 0 . S e c t f o n 8. K i t c h e n R e q u i r e m e n t s .
y
Food storage containers;
(ej U s e d only o n c e . ^
A n Equal Opportunity Employer M/F/U
Page 21 of 26
Inspection Report
9 2 2 K A R 2:120. Section 8 , Kitchen Requirements.
(91 B o t t l e s s h a l l b e :
Ja}
I n d l v i d u a l i y labeled^
Promptly refrigerated;
C o w s f ^ c l w l i 0 n n o t iit iis©^ s n c i
(di C o n s u m e d w i t h i n o n e ( 1 | h o u r o f b e i n g h e a t e d or r e m o v e d f r o m t h e r e f r i g e r a t o r .
965 - Food Clean/Free From Spoilage
9 2 2 ICAR 2 : 1 2 0 . S e c t i o n 9 . F o o d a n d M e a l R e q u i r e m e n t s ,
( 1 ) F o o d s h a l l fae;
(a) C i e a n ;
(fa) F r e e f r o m :
1. S p o i l a g e ;
2 . Aduiteratlon;
and
3. iV.isbranding;
(c) S a f e f a r h u m a n c o n s u m p t i o n ;
^•
^
^
970 - Food From Approved Source
9 2 2 fCAR 2 : 1 2 0 . S e c t i o n 9 . F o o d and
Meal Requlrenients.
(11 F o o d s h a l l be: ^
Chapter 217;
(f) Acceptable
if f r o m a n e s t a b S i s h e d c o m m e r c i a l f o o d s t o r e ;
,
9 2 2 K A R 2:120. S e c t i o n 9. F o o d a n d M e a l R e q u i r e m e n t s ,
fi I Food shali be:
^
980 - Food Protected From Contamination
CD F o o d s h a l l b e :
LDusti
\ Flies;
S. U n n e c e s s a r y h a n d i i n g ;
7 . C u t s in s k i n ;
8. C o m m u n i c a b l e d i s e a s e ;
|
10. Drainage; and
11. Overhead'leakage.
^
9 2 2 K A R 2:120. S e c t f o n 9 . F o o d a n d M e a l R e q u i r e m e n t s .
(3) A s e r v i n g of m i ! k s h a l l c o n s i s t oft
9 9 0 - B o t t l e P r e p a r a t i o n by P a r e n t
^
"
S 2 2 I C A R 2:120. S e c t i o n 9 . F o o d a n d M e a l R e q u i r e m e n t s .
# ) ft s e r v i n g - o f b r e a d s t a l l o n l r . c 9 « s i 5 t o f ' v l o ^ ^
1 0 0 0 - Drinking W a t e r R e q u i r e m e n t
,
.
'
. ^ - ^ - Z - :
'
.'^^
^
.
•
'
in Compliance
9 2 2 K A R 2 : 1 2 0 . S e c t i o n 9. F o o d a n d M e a l R e q u i r e m e n t s .
1 0 0 5 - Food Storage
in Compliance
W e b site: htEp;//chfs.ky.gov/
Page 22 of 26
S 2 2 K A R 2 : 1 2 0 . S e c t i o n 9 . F o o d a n d IWea! R e q u i r e m e n t s .
(8) F o o d s h a l l bs s t o r e d - o n :
fH) C f e a n s h e l v e s ;
1010-'pruits and Vegetables
^
'
--^
1
-
Incompliance
9 2 2 'KMR 2 : 1 2 0 . S e c t i o n 9. F o o d ' a n t I M e a ! R e q u i r e m e n t s .
H
(9) F r u i t s a n d v e g s t a l i l e s s h a i i b e w a s h e d b e f o r e c o o k i n g o r s e r v i n g .
1015 - Potentiaiiy Hazardous Foods
922 KAR 2 : 1 2 0 . S e c t i o n 9 . F o o d a n d M e a ! R e q u i r e m e n t s .
(a) P r e p a r s d w i t h u t e n s i l s t h a t a r e c l e a n ; a n d
1020 - Individua! Portion
i-n C o m p i i a n c e
f922 K A R 2:120. S e c t i o n 9 . F o o d a n d Meal R e q u i r e m e n t .
1 0 2 5 - m-spped
~]
Food
S 2 2 KAR 2 : 1 2 0 . S e c t i o n 9. F o o i l and Mea! Requirements.
1030 - Mea! Schedule
9 2 2 K * R 2 : 1 2 0 - S e c t f o n 9. F o o d a n d M e a ! R e q u i r e m e n t s .
^
^
"
1
^ (a) S e r v e d e v e r y t w o {2} to t h r e e ( 3 ) hams;
103.5 - S u f f i c i e n t R o o m / E a t i n g U t e n s i l s S u p p l i e d
' 9 2 2 K A R 2 : 1 2 0 . S e c t i o n 9. F o o d , a n d M e a ! R e q u i r e m e n t s .
1040 - S a m e Food
[922
KMR 2 : 1 2 0 r S e c t l o n 9 r F o ^
In C o m p l i a n '
Weal R e q u i r e m e n t s .
922 K A R 2:120. S e c t i o n 9 . F o o d a n d Meal R e q u i r e m e n t s .
'
|lOSO-Menu
incompliance
(16) A w e e k l y m e n u s h a l l b e :
Ca).Prepared;
•'
,. '
^
•
,
;
•
.
,
Cd) K e p t o n file for thirty ( 3 0 ) days^ a n d
C17) B r e a k f a s t ; s h a l l i n c l u d e :
Cc)1.Fnslt|
2. V e g e t a b l e ; o r
3. 1 0 0 p e r c e n t j u i c e .
W e b site; http://chfs.ky.gov/
Page 23 of 26
Inspection Report
9 2 2 K A R 2:120. S e c t i o n 9. F o o d a n d M e a i R e q u i r e m e n t s .
Cd}1. F r u i t ;
2 . Vegetable; or
3. 100 percent Juice.
1Q6S - L u n c h / D i n n e r R e q u i r e m e n t s
9-22 KAR
2 ; 1 2 0 . S e c t i o n 9. F o o d a n d M e a i Flequiremenfs.
(b) P r o t e i n ;
(cl B r e a d ; atid
(d|1.Twc,C2)vegetaWe5|
2 . T w o (2) f r u i t s ? o r
3 . O n e (1) f r u i t a n d o n e (1) v e g e t a b l e .
Children's Records
1070 - immunization
9 2 2 KAR
2 : 1 1 0 , S e c t i o n 3. R e c o r d s ,
c h i l d ' s p a r e n t oijjeGts t o t h e I m m y n i z a t i o r ! o f t h e c h i i d p u r s u a n t t o K R S
214.036;
1075 - EnroHment Information
9 2 2 K A R 2:110. S e c t i o n 3. R e c o r d s .
^3. T o c o n t a i n :
:
•
Im F a m i l y p f s y s i c t a n ; a n d
(i) A i i e r g l e s ;
1 0 8 0 - D o c u m e n t a t i o n for Off P r e m i s e T r i p
Not Appiicalsie
9 2 2 K A R . 2 : 1 1 0 . S e c t i o n 3. R e c o r d s ,
f i ) A chilsf-care center s h a i ! m a i n t a i n :
(b) A w r i t t e n r e c o r d f o r e a c h c l i i W :
3. T o c o n t a i n :
1085 - Evacuation Plan
1 0 9 © : - P o l i e l e s and P r o c e d u r e s
..•
: .• . ; ' ' V
•
"
/'
•
Incompliance
P a g e 24 of 2 6
9 2 2 iCAR 2 : 1 1 0 . S e c t i o n 2 . G e n e r a l .
' { L l Be^ln writing; a n d
3. ftR o r g a n l z a t f o R c h a r t ;
5 . O t h e r p r o c e d u r e s riecessary^ to e n s u r e i m p S e m e n t a t i o n o f :
b. 9 2 2 I C A R 2 : 0 9 0 , C h l l c i - c a r e c e n t e r
d. This a d m i n l s t r a t i w e
licensure;
regulation.
1095 - Daily A t t e n d a n c e R e c o r d s
9 2 2 iCAR 2 : 1 1 0 . S e c t i o n 3. R e c o r d s .
(c) D a i l y a t t e n d a n c e r e c o r d s d o c u m e n t i n g t h e a r r i v a l a n d d e p a r t u r e t i m e o f e a c h c h i i d , . i n c i u d i n s r e c o r d s t h a t a r e required i n a c c o r d a n c e with
922 K A R 2i110. Section 3. Records.
1105 • Professional Deveiopmerit
in Compiiance
922 K A R 2:1H3. Secticsn 3. R e c o r d s .
S 2 2 mm
2:110. Section 3. Records. ^
a c c o r d a n c e w i t h 9 2 2 i « R 2:120, S e c t i o n 3;
1120 - Fire Drills
Incompliance
922 K A R 2:110. Secfion 3. Records.
K A R 2:120s S e c t i o n 3;,
1125 - Report Documentation
Incompliance
922 K A R 2:110, Section 3. Records.
(k) A w r i t t e n r e c a r d o f r e p o r t s t o t h e c a b i n e t r e q u i r e d i n S e c t i o n
6 of this administrative
1130 - Confidentiaiity/Maintenance/Access
reguSation;
922 K A R 2:110. Section 3. R e c o r d s .
Cb) M a i n t a i n a i l r e c o r d s f o r f w e (51 y e a r s ; a n d
922 K A R 2:120. S e c t i o n 2. C h i i d Care S e r v i c e s .
1 1 4 0 - F i r e . Drills
.
-
,
•
.
Incompliance
Ca) A t l e a s t m o n t h i y j a n d
(b) D o c u m e n t e d .
922 K A R 2:120, S e c t i o n 3. G e n e r a l Requirements.
• ( 1 3 ) A n e a r t h t j u a k e d r i i f a n d a t o r n a d o d r i l l s h a i i be c o n d u c t e d d u r i n g h o u r s csf o p e r a t i o n :
(a) A t l e a s t q u a r t e r i r , a n d
ffa) D o c u m e n t e d .
A n Equal Opportunity Employer M/F/0
Page 25 of 26
inspection Report
Posted
Documentation
1150 - License
' r h e p r e l i m i n a r y o r r e g u l a r i i c e n s e s h a l l b e p o s t e d in a c o n s p i c u o u s p i a c e i n t h e c h i i d - c a r s c e n t e r .
1155 - Posting Requirements
922 K A R 2:110. Section 2. Genera!.
17) In a d d i t i o n t o i h e p o s t i n g r e q u i r e m e n t o f K R S 1 9 9 . 8 9 3 ( 3 ) , a c h i l d - c a r e c a n t e r s h a l i p o s t t h e f o i i o w i r s g In a c o n s p i c u o u s p l a c e a n d m a k e
avEdlabie f o r p u b l i c i n s p e c t i o n :
(a) E a c h s t a t e m e n t o f d e f i c i e n c y a n d c i v i l p e n a l t y n o t i c e i s s u e d b y t h e c a b i n e t d u r i n g t h a c u r r e n t l i c e n s u r e y e a r ;
(b) E a c h p i a n o f c o r r e c t i o n s u b m i t t e d b y t h e c h i l d - c a r e c e n t e r t o t h e c a b i n e t d u r i n g t h e c u r r e n t l i c e n s u r e y e a r ;
(c) I n f o r m a t i o n o n t h e I C e n t u c k y C o n s y m e r P r o d u c t S a f e t y P r o g r a m a n d t h e p r o g r a m ' s w e b s i t e a s s p e c i f i e d i n K R S 1 9 9 . 8 9 7 ;
' l . C u r r e n t r a t e s for c h i l d c a r e i a n d
(©} M i n i m u m s i a f f - t o - c h l i d r a t i o s a n d g r o u p s i z e e s t a b l i s h e d i n 9 2 2 K A R 2 : 1 2 0 ; a n d
{f) O a i l y s c h e d y i e .
,
.
1 1 6 0 - D i s a s t e r Course of A c t i o n
in Compliance
922 K A R 2:110. S e c t i o n 3. R e c o r d s .
922 K A R 2:110. S e c t i o n 4. Director Requirements a n dResponsibilities.
1170 - DIapering/Handwashing
9 2 2 KAR 2 : 1 2 0 . S e c t i o n 1 0 . T o i l e t , D i a p e r i n g , a n d T o i l e t r y R e q u i r e m e n t s .
Animals
1 1 7 5 - A n i m a l s in t h e P r e s e n c e of C h i l d r e n
n Compliance
p 2 2 K A R 2:120. S e c t i o n 13. Arjfmals.
1 1 8 5 ~ P r o h i b i t e d Animals
9 2 2 K A R 2 : 1 2 0 . Secfion 13. A n i m a l s .
(b) I n accordance w i t h 3 0 1 I C A R 2 : 0 8 1 a n d 301 K A R 2 : 0 8 2 .
Signature
of
Title
Date
Provider/Representative
Page 26 of 26
CABINET FOR HEALTH AND FAMILY SERVICES
DEPARTMENT FOR COMMUNITY BASED SERVICES
Division of Administrative & Financial Management
C O A Accredited Agency
Matthew G . B e v i n
Governor
2050 Creative Drive Suite 160
(859) 246-2070 x-2179
(859) 246-2199 (FAX)
[email protected]
Vickie Yatei
Secretary
issor
J u n e 9, 2 0 1 6
Catrena Bowman
C o m m u n i t y A c t i o n C o u n c i l of L e x i n g t o n
P. O . B o x 1 1 6 1 0
Re:
F Y 2 0 1 6 D e p a r t m e n t for C o m m u n i t y B a s e d S e r v i c e s ( D C B S ) C o n t r a c t Monitoring
C S B G P O N 2 1500001294 & Learning Independence and Fostering Empowerment (ProjectLIFE)
Program P O N 2 1500002661
Dear Ms. B o w m a n :
T h e F Y 2 0 1 6 D e p a r t m e n t for C o m m u n i t y B a s e d S e r v i c e s ( D C B S ) , C o n t r a c t Monitoring of your a g e n c y has
b e e n c o m p l e t e d . A t t a c h e d is the finalized report. N o C o r r e c t i v e A c t i o n R e s p o n s e Required. If y o u have
q u e s t i o n s , p l e a s e call m e at the a b o v e - r e f e r e n c e d t e l e p h o n e n u m b e r .
T h a n k y o u for the c o o p e r a t i o n a n d c o u r t e s y afforded m e during the monitoring p r o c e s s .
Sincerely,
J(£n W . C o m b s III
Internal P o l i c y A n a l y s t
Attachment(s)
c c : D a v i d G a y l e , Director, Division of Administrative a n d F i n a n c i a l M a n a g e m e n t
K r i s t a Q u a r i e s , D i v i s i o n of F a m i l y S u p p o r t
T o d d T r a p p , D i v i s i o n of F a m i l y S u p p o r t
CM09-102
Onsite: X
Desk Review:
MONITORING S U M M A R Y
1. A g e n c y M o n i t o r e d : C o m m u n i t y A c t i o n C o u n c i l , Lexington
2.
Contract Number(s) / P r o g r a m s M o n i t o r e d : 1500001294/ C S B G & 1500002661
Project Life
3.
Monitoring Period:
FY2016
4.
Person(s) C o n d u c t i n g M o n i t o r i n g : J o h n W C o m b s
5.
Date(s) of Onsite Monitoring: M a r c h 18, 2016
6.
Location(s) of Monitoring: L e x i n g t o n , K Y
7.
Date of Entrance C o n f e r e n c e : May 18, 2016
8.
P e r s o n s Present at Entrance C o n f e r e n c e : Catrena B o w m a n , Director of
C o m m u n i t y Services
9.
Date of Exit Conference: May 19, 2016
10. P e r s o n s Present at Exit Conference: Catrena B o w m a n , Director of Community
Services
NO FINDINGS O F NON - C O M P L I A N C E
C M F 0 9 - 1 14
Agenda Item #5. B.
Program Development Committee Report
April - May 2016
K e y Staff to Contact:
If you have any questions or would like to make a suggestion regarding information in this report, you are
always welcome to contact:
Melissa Kane, Director, at 859-233-4600 x 1208, [email protected] or
Cheryl Weiss, Interim Development Manager, at 859-233-4600 x 1409, [email protected]
* *The P D committee meeting, this subcommittee w i l l convene every other month or as is in keeping with the
schedule of the Board of Directors (no meetings in M a y and December).
A p r i l through M a y Fundraising
Goal: N e w dollars are mobilized, increasing the agency's capacity to achieve results as measured by total value
of resources brought into the agency as a result of fundraising.
Annual goal = $300,000
•
•
•
Outcome: $9,903 received in A p r i l through M a y
2015-2016 Total: $218,919
Percent of Goal: 7 3 %
A p r i l through May Donations by Fund
General Fund-$1,897
Social Enterprise Parking- SO
B i l l Ferzacca Scholarship- $0
LexEndPoverty- $4,202
CARE Team-Sill
Winburn- $0
Outreach- $0
A b b y Marlatt- $0
Bourbon County- $0
C h i l d Development-$262
Emergency Housing- $0
Volunteer Services- $17
K U / W i n t e r C a r e - $3,214
Energy Assistance-$0
Self Sufficiency-S9
United Way-S3
Black Church Coalition-$39
Employee Engagement-$56
D e n i m Days Campaign-$93
F Y 16 C u m u l a t i v e Totals by F u n d
07/01 through 05/31= $36,275
07/01 through 05/31= $6,490
07/01 through 05/3 E = $12,195
07/01 through 05/31 ==$16,452
07/01 through 05/31 ==$915
07/01 through 05/3 E = $200
07/01 through 05/31= = $300
07/01 through 05/31 == $200
07/01 through 05/31 == $500
07/01 through 05/31 == $572
07/01 through 05/31 ==$1000
07/01 through 05/31 ==$579
07/01 through 05/31 ==$143,188
07/01 through 05/31 ==$790
07/01 through 05/31 ==$66
07/01 through 05/3 k =$27
07/01 tlirough 05/31 ==$304
07/01 through 05/3 k =$507
07/01 through 05/3 k =$698
uecial Events and Recognitions
•
O n Thursday, M a y 26, Comniunity A c t i o n Council was the featured nonprofit organization at Central
Bank's Thursday Night Live. The Council secured 22 volunteers which included three Board of
Directors; Theresa Maynard, Joanna Rodes, Rowena and T i m Mahloch. We were also joined by
community partners like Brian Haley from Kentucky Utilities! Unfortunately, our Thursday Night Live
event received a significant amount of rain during the first two hours—significantly impacting our
tips—but our spirits were high! Thank you for your support, you are truly appreciated! The Council
earned $260.64 in tips.
• The Office of Planning, Communications, and Advancement continue to promote " A Summer Soiree"
through display posters, sponsorship invitations and ticket sales. The Administrative Assistant and
Development Manager have been working together to request silent auction donation items for " A
Summer Soiree."
• The Development Manager continues to work with an intern student from University of Kentucky to
maximize fundraising efforts.
•
Y o u can still sign up for Kroger Community Rewards program, it is never too late! Please e-mail
[email protected] if you are currently enrolled in the Kroger Community Rewards
Program in support of the Council so we can acknowledge your dedication and participation!
Upcoming
•
It's not too late to secure your ticket for " A Summer Soiree" on July 1, 2016. Tickets can be purchased
at w w w . eventbrite .com. Enter ' A Summer Soiree' in Search for events or categories section or copy the
link below.
http://www.eventbrite.com/e/a-summer-soiree-part-of-thc-lexendpoverty-movcment-tickets24268487700?aff=ebrowse
g u a r t e r l y C a m p a i g n s for F i s c a l Y e a r 2015-2016
The Office of Planning, Communications, and Advancement w i l l continue to implement various campaigns
with Community Partners to generate additional revenue, build community partnerships, and generate
awareness. The following campaigns w i l l be advertised on a quarterly basis:
Kroger C o m m u n i t y Rewards Program: Community Action Council is participating in the Kroger
Community Rewards program. A percentage of each of your purchases w i l l be donated to the Council
when you shop at Kroger using your Kroger plus card. This program does not impact Kroger points,
coupons, gas rewards, free turkeys, etc. This community rewards program is simply Kroger
designing its own "method of contribution" to non-profit organizations.
November and December was Kroger's designated month to re-enroll. A l l participants who did not reenroll in Kroger Community Rewards w i l l not be contributing to Community A c t i o n Council with the
start of the new year. However, it's not too late! Please E N R O L L at
w w w . k r o g e r c o m m u n i t v r e w a r d s . c o m with your Kroger plus card; when prompted, please use NPO#
62689 as Community A c t i o n Council's designated identification number. O P C A w i l l promote this
opportunity to staff, Board of Directors, participants and the community at large.
•
United Way (Community Partner, funds received w i l l be donated to United Way)
• Black Church Coalition (Community Partner, funds received w i l l be donated to B.C.C.)
Agenda # 5.c (1)
Blue Sheet
ISSUE: Reduction-1n-Foice Plan for Literacy Education Employment and PostSecondary Program (LEEP)
D I S C U S S I O N : The Literacy Education Employment Post-Secondary Program is being
transferred from the Biuegrass Area Development District to Kentuckiana Works and
ResCare effective July 1, 2016. The move is temporary until December 31, 2016 at
which time the Kentucky Department of Workforce Investment will solicit bids for the
area's workforce services. The program will end for the Council on June 30, 2016. (See
attached article).
The impact of the above is as follows:
Currently in the LEEP program, a RIF ofthe one (1) Family Development Specialist
position and one (1) Family Services Worker position is necessary. A copy of the
register has been distributed to the affected employees.
Currently employees will be transitioned into vacant positions.
The effective date ofthe RIF is July 2, 2016.
This Reduction-in-Force plan is in accordance with the Personnel Policies and
Procedures Handbook.
R E C O M M E N D A T I O N : It is recommended that the Board ofDirectors approve this
Reduction-in-Force plan.
Drafted by: A ft - ^
Bridgett Ri%[U^
Director, HR
June 1,2016
Approved by:
Board of Directors
Approved by:
Malcolm Ratchford
Executive Director
i^^/^/^
Approved by:
Personnel Committee
otaic i i i u v u i g w u i K i o r c e naming c o m r a c i vo Louisviiie proviaers | Lexington neraia-Leaaer
FAYETTE COUNTY
I'age i o l 1
JUNE 7,201611:37 A M
State moving workforce training
contract to Louisville providers
Kentuckiana Works, ResCare tapped as temporary providers
Services to more than 12,000 unemployed workers at stake
State to end contract with Biuegrass A D D June 30
http://www.kentucky.com/news/local/counties/fayette-coiinty/article82229267.html
6/15/2016
state moving worktorce training contract to Louisville providers | Lexington Herald-Leader Page 2 of 5
BY BETH MUSGRAVE AND LINDA BLACKFORD
bmusgra ve@h era Id-lea der. com
State workforce officials have selected two Louisville-based providers to oversee
federal workforce training for more than 1 2 , 0 0 0 people in Central Kentucky
beginning July 1.
Kentuckiana W o r k s , a longtime workforce training provider in the Louisville a r e a ,
w i l l be the fiscal agent and manage Central Kentucky's federal workforce dollars.
R e s C a r e , w h i c h provides job training, has been tapped to provide day-to-day
services, including connecting out-of-work people with job-training programs.
Beth K u h n , commissioner of the Kentucky Department of Workforce Investment,
said the state is working to ensure that services to more than 1 2 , 0 0 0 u n e m p l o y e d
and underemployed people in 17 counties, including Fayette County, w i l l not b e
disrupted come July 1.
" W e don't want any disruption of services to occur," K u h n said, " i n addition to
Kentuckiana W o r k s and ResCare, we are going to have a whole team of people
w o r k i n g on this. It's all about providing good customer service."
Both Kentuckiana W o r k s and ResCare w i l l be temporary providers of workforce
training until D e c . 3 1 . T h e n a bid for the area's workforce services will be issued.
T h e move to the two Louisville-based providers was prompted after the state opted
to discontinue its longtime contract w i t h Biuegrass A r e a Development District
because of lingering financial oversight problems at the district.
Biuegrass's current contract expires June 3 0 .
K u h n said it's the state and ResCare's hope to hire all Biuegrass employees for its
workforce development division. The fmancial oversight problems were not the
fault of those front-line employees, she said, K u h n said 24 people work full- or
part-time on workforce training at Biuegrass.
"It is our priority and our intention that any employee that interviews with ResCare
w i l l stay o n , " K u h n said.
U n e m p l o y m e n t insurance w i l l not be affected by the switch to Kentuckiana W o r k s
and ResCare. U n e m p l o y m e n t is handled by the state.
http://www.kentucky.com/news/local/counties/fayette-county/article82229267.html
6/15/2016
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A group of locally elected officials that selects the fiscal agent for federal w o r k f o r c e
dollars met Tuesday and 13 of them voted to appeal the governor's decision to the
U.S. Department of Labor. Lexington M a y o r Jim Gray cast the only no vote, s a y i n g
that he preferred to work toward a compromise.
Gray said issues raised in the Bevin's letter were " c o m p e l l i n g , " and an appeal "just
prolongs the misery."
Garrard C o u n t y Judge Executive John W i l s o n said the officials had attempted
compromise w i t h a letter to the governor's office that was ignored.
" I ' m going to vote yes on this matter because I think it will buy us some t i m e , "
W i l s o n said. "These services are too important to just throw to the w i n d . "
Gray also opposed a subsequent vote to allow attorneys to litigate i f the governor's
office decides to ignore the appeal.
The scene was replayed at a later meeting of the Biuegrass executive c o m m i t t e e ,
where board members voted to appeal w i t h one no vote f r o m Gray.
Biuegrass has 30 days to appeal the state's decision to the U . S . Department of
Labor, w h i c h has ultimate say over federal workforce dollars.
Attorney Jon G a y said the appeal w o u l d probably cost between $ 3 5 , 0 0 0 and
$ 4 0 , 0 0 0 . If the case had to be litigated, it would cost another $ 4 0 , 0 0 0 .
" W e stand ready to compromise and come to terms on this," said Boyle C o u n t y
Judge Executive H a r o l d M c K i n n e y . "I want to formally say, we're sticking our h a n d
out."
The move to discontinue using Biuegrass as the agent for workforce dollars c a m e
after the cabinet ordered Biuegrass on M a r c h 3 1 to repay the state $ 8 9 8 , 5 2 5 —
money the state says was misspent f r o m 2 0 1 0 and 2 0 1 3 . Some of those questioned
costs include excessive travel and rent for Bluegrass's Perimeter Drive building.
The money was paid to a nonprofit started by the founding director of Biuegrass.
The Biuegrass board voted to appeal the final determination and maintained that
problems cited in the state's final determination letter had been corrected. The
board also said its private auditors had not found any problems at the district.
http://www.kentucky.corn/news/local/counties/fayette-county/article82229267.html
6/15/2016
oiaie moving worKiorce training contract to Louisville providers | Lexington Llerald-Leacler Page 4 ot ^
In late M a y , Gov. Matt Bevin sent Biuegrass a letter saying the Education and
Workforce Cabinet still had concerns about financial management of the district. A
review of 2 0 1 5 spending by cabinet staff revealed other questions about how those
federal workforce dollars were being spent. The Kentucky Department of
Workforce Investment is part of the Education and Workforce Cabinet.
A new workforce contract will be bid before the temporary contract expired on D e c .
31. Biuegrass is barred from bidding on the new contract.
Biuegrass' current contract ends June 30. It was awarded a new contract in January
to continue to provide services until Sept. 3 0 , 2 0 1 7 . That contract was for $ 1 1 . 4
m i l l i o n , which included some carry-over dollars f r o m previous years.
K u h n said even if the locally elected officials and the executive committee of
Biuegrass decide to appeal the state's decision, Kentuckiana Works and ResCare
w i l l continue as temporary providers. To switch providers w o u l d cause further
problems, she said.
"Our
priority is no to disrupt services," K u h n said.
Beth Musgrave:
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859-231-3205,
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MORE FAYETTE COUNTY
COMMENTS
http://www.kentucky.com/news/local/counties/fayette-county/article82229267.html
6/15/2016
Agenda #6. a
COMMUNITY ACTION COUNCIL HEAD START
POLICY COUNCIL MINUTES
APRIL 18,2016
M E M B E R S PRESENT:
Denise Beatty
Tabitha Blanton
Renee Brown
Connie Coovert
Fran Davis
Jacquelyn French
Hattie Hatton
Christine Hausman
EXCUSED ABSENCE:
Matthew Brotherton
Rosemary Carter
UNEXCUSED ABSENCE:
Courtney Graves
STAFF PRESENT
Rosemary Park
Erin Hensley
Kesha Richardson
Robin Hawkins
Kelli Parmley
Suni Perez
Beverly Reynolds
Bobby Marcier
Elioney Orduna
Angel Richie
Carolyn Sykes
Amanda Wright
Amber Steele
AMBASSADORS
Mary Gibson
Erica Steele
Marilyn Spillman
Lucy Vose
Samanatha Anderson
Catrena Bowman
Sharon Price
Annia Royo Lopez
Jessica Coffie
Louetta Hurst
Laura Olrich
Irene McKenzie
Elizabeth Robinson
Lisa Pope
The Board Liaison, Denise Beatty, called the meeting to order at 6:45p.m.
Beverly Reynolds took roll call. A quorum was established with the attendance of 14 regular members, 1 alternate
members, 5 excused absences and 4 unexcused absences. 1 Ambassador was present.
Denise Beatty asked for a motion to accept the March 21, 2016 minutes. Robin Hawkins motioned to accept the
March 21,2016 minutes and seconded by Hattie Hatton. Motion carried unanimously.
PERSONNEL C O M M I T T E E :
New Hire - The personnel committee presented to the Policy Council the following new hires for approval:
Xochitl Hernandez
Brittany White
Tamela Riley
Deltoria Wilson
Ana Orengo
Tonya Hale
Rosa Teuktia
Candy Guzman
Alexander Najara
Wanda Proctor
Laura Olrich
Maya Stevens
Norma Robles
Alicia Overstreet
Tabitha Blanton motioned to approve Candy Guzman, Laura Olrich and Tonya Hale as Administrative Assistants,
Xochitl Hernandez and Norma Robles as Home Visitors, Deltoria Wilson as a Food Services Worker, Rosa Teuktia,
Brittany White and Ana Orengo as Assistant Teachers, Wanda Proctor as an Early Head Start Specialist, Alicia
Overstreet as a Compliance Officer, Tamela Riley and Alexander Najara Perez as Early Head Start Partnership
Specialists and Maya Stevens as a Fiscal Compliance Manager and seconded by Jacquelyn French. Motion carried
unanimously.
Also presented to the Policy Council for approval was the newly recruited Chief Financial Officer, David Webster.
He has over 25 years' experience with a Bachelor of Arts in accounting, Master of Arts in teaching and pursuing a
Master of Business Administration. Hattie Hatton motioned to approve David Webster as the Chief Financial Officer
(CFO) and seconded by Fran Davis. Motion carried unanimously.
FINANCE COMMITTEE:
Expenditures Report - The following reports are expenditures through February 2016 from the finance committee:
Head Start - spending is at 54.53% through 58.33% ofthe year. Spending is under budget.
Early Head Start - spending is at 55.90% through 58.33% ofthe year. Spending is under budget.
Migrant Head Start - spending is at 51.21% through 50.00% ofthe year. Spending is over budget.
Partnering for Excellence - spending is at 39.15% through 66.67% ofthe year. Spending is under budget.
Credit Card Expenditures - The credit card receipts are expenditures through February 2016. Monthly Total
$699.93.
Minutes 4-18-16
Page 2 of4
Head Start Continuation Budget FY2016-17 - This budget reflects the Policy Council and Board approved F Y
2016-17 grant budget application, which reflects the decrease in slots by 10% at partnership locations. $7,348,243 in
federal funds and $1,940,603 in non-federal share. Head Start/Early Head Start is a combined grant and requires an
overall match of 25% in non-federal funds. Head Start non-federal funds are budgeted at nearly 30% in the amount of
$1,940,603. The additional amount offsets the lower amount budgeted in Early Head Start, however the total nonfederal funds for both budgets meets the overall 25% requirement for not-federal funds. Training and technical
assistance funds remain at the same levels as in FY2015-16 ($79,014). After discussion, Robin Hawkins motioned to
approve the Head Start continuation budget FY2016-17 and seconded by Fran Davis. Motion carried unanimously.
Early Head Start Continuation Budget FY2016-17 - This budget retains enrollment levels with no slot reduction.
$3,744,636 in federal funds and $832,616 in non-federal revenue. Head Start/Early Head Start is a combined grant
and requires an overall match of 25% in non-federal funds. After discussion, Amanda Wright motioned to approve
the Early Head Start continuation budget FY2016-17 and seconded by Kelli Parmley. Motion carried unanimously.
Migrant & Seasonal Head Start Continuation Budget FY2016-17 - The Council is completing the first year of a
five year continuation grant cycle as the grantee of the Migrant Head Start Program for the state ofKentucky. The
Council and its partner's serve 229 slots. Total Revenue for the state is $3,200,696. After discussion, Amanda
Wright motioned to approve the Migrant Head Start continuation budget FY2016-17 and seconded by Hattie Hatton.
Motion carried unanimously.
Partnering for Excellence (PFE) Continuation Budget FY2016-17 - This budget reflects continuation for the first
12 months following the 18 month implementation period. This budget reflects a significant reduction due to funding
for 18 months with the prior budget. $2,254,999 in federal funds and $67,650 in non-federal share. The Early Head
Start Child Care Alliance grant requires an overall match of 25% in non-federal funds however the Council is
requesting a waiver down to 3% non-federal share. Training and technical assistance funds will be $54,999 including
indirect. After discussion, Tabitha Blanton motioned to approve the Partnering for Excellence continuation budget
FY2016-17 and seconded Robin Hawkins. Motion carried unanimously.
BOARD REPORT:
The Board minutes of February 22, 2016 were included in the packet.
H E A L T H ADVISORYCOMMITTEE:
Attendees: Carolyn Sykes, Jacquelyn French, Elizabeth Robinson, Jessica Coffee
Health Services is looking into purchasing a vision machine. They are making plans with Center Managers to set up
health fairs this summer that will allow them to obtain health documents before the program year begins. The PFE
Family Engagement Carnival is April 23^^* fi-om 12-2 p.m. at Henry Clay High School. Preparations for the PY201617 menu will begin in April. C A C F P Review was on April 6, 2016 with No Findings.
CURRICULUM COMMITTEE:
Licensing Report:
-Biuegrass Community & Technical College Child Development Center - On March 17, 2016, the Division of
Regulated Child Care conducted an investigation, no regulatory violations were found.
-Russell School Child Development Center - On March 22, 2016 the Division of Regulated Child Care conducted
an investigation, no regulatory violations were found.
-Southeast Lexington Child Development Center-On March 18, 2016, the Division of Regulated Child Care
conducted a licensure inspection, this facility was found to have four non-compliances of which each has been
corrected and submitted on April 11, 2016.
F A M I L Y D E V E L O P M E N T COMMITTEE:
Enrollment reports: March 2016
Head Start - 95% enrolled, 100% enrolled with vacancies within 30 days. Early Head Start - 94% enrolled, 100%
enrolled with vacancies within 30 days. Migrant Head Start - currently not in session. Partnering for Excellence
- current enrollment is 117, need 11.
Recommendation to Approve New Child Development Procedure - 2016-17 Selection & Enrollment Criteria As required by the Head Start Program Performance Standards, the Head Start Policy Council must approve or
disapprove "criteria for defining recruitment, selection, and enrollment priorities. The update for the Selection and
Enrollment Criteria is based on the situations within our program families. Throughout the 2015-2016 program year
situations have been noticed per monitoring in which family's situations do not have a point value. The objective is a
formal process for selecting children and families for enrollment into the program based on those situations. After
discussing the updates, Kelli Parmley motioned to approve the 2016-17 Selection & Enrollment Criteria and second
by Tabitha Blanton. Motion carried.
Minutes 4-18-16
Page 3 of 4
Family Staff and Teaching Staff Contact Procedure - Kesha Richardson discussed the objective of a formal
process for documenting communications and updates conceming program families between front line council staff.
Strength and Need Procedure - - Kesha Richardson discussed the objective to engage families in a collaborative
partnership in order to identify their needs, build upon their strengths to meet these needs, and achieve ongoing
Family Partnership Agreement Procedure - Kesha Richardson reviewed the Family Partnership Agreement
procedures for Head Start, Early Head Start, Migrant and Seasonal Head Start, and Home-Based Program.
SCHOOL READINESS COMMITTEE:
2016-2017 Head Start, Early Head Start, Migrant & Seasonal Head Start and Partnering for Excellence School
Readiness Plan - Emily Keely discussed that as required by the Head Start Reauthorization Act, Head Start programs
must submit their School Readiness Plan to the Office of Head Start. Community Action Council, in collaboration
with local districts and state initiatives, and, in accordance with Office of Head Start regulations, has developed a pian
for School Readiness for its Head Start programs. The goals ofthe 2016-17 program include: to incorporate
moderate to vigorous physical activities during the class time, promote healthy habits to track a decline in childhood
obesity; to promote, development and support positive relationships that encourage healthy social and emotional
development in children and families, to provide learning environments, to encourage self-regulation and selfmotivation, provide activities that encourage language and literacy rich school and home environments, provide
learning environments that support math skills and knowledge, logic and reasoning, exploration, the child's individual
family identity, their community, and the geographical area in which they live; families will learn about and have
access to resources in the community; will see an increase in parent involvement in child outcomes and educational
activities; will see an increase in parent participation in transition planning; will see an increase in parent family
engagement by serving as leaders and advocates for their child's education and an increase in parent involvement.
After a thorough discussion, Hattie Hatton motioned to approve the 2016-2017 Head Start, Early Head Start, Migrant
& Seasonal Head Start and Partnering for Excellence School Readiness Plan and second by Tabitha Blanton. Motion
carried.
M I G R A N T & SEASONAL HEAD START SUB-COMMITTEE:
2016-17 Migrant and Seasonal Head Start Selection and Enrollment Criteria - As required by the Head Start
Program Performance Standards, each year a formal process for establishing selection criteria and for selecting
children and families that considers all eligible applicants for Migrant and Seasonal Head Start services. The selection
criteria considers the families' specific situations and needs, assigns points for needs, and services as a tool to ensure
that the families with the greatest needs are given priority to enroll in our program. After reviewing the selection and
enrollment criteria, Robin Hawkins motioned to approve the 2016-17 Migrant and Seasonal Head Start Selection and
Enrollment Criteria and seconded by Connie Coovert. Motion carried.
OFFICE OF CHILD DEVELOPMENT M O N T H L Y OPERATIONS REPORT:
This report is for the month ending March 2016 and includes: transportation mileage. Head Start enrollment and
average daily attendance - 939/84.97%; Early Head Start enrollment and average daily attendance - 329/84.62%;
Migrant Head Start enrollment and average daily attendance - Currently not in session; and Partnering for Excellence
(PFE) enrollment/average daily attendance - 114/92.06%. This report also includes the United States Department of
Agriculture (USDA) report - Meals - 14,218 and Snacks - 3,331, total 17,549 for March.
UNFINISHED BUSINESS:
Kentucky Head Start Association (KHSA) Annual Conference Update - The K H S A conference will be May 2-5,
2016 at the Crowne Plaza, Louisville, K Y . A l l hotel rooms have been reserved.
NEW BUSINESS:
Head Start and Early Head Start 2015 Community Assessment - 2016 Update - Louetta Hurst, Community
Development Specialist, discussed the assessment, highlighting the 2016 updates. Recommendations: (1) expand
Head Start services throughout the service area by increasing the number of ftill-day and full-working-day slots, (2)
reduce the number of allocated Head Start slots in order to increase cost-per-child allocation and maintain a high level
of service, (3) expand Early Head Start services throughout the service area by increasing the number of slots, while
continuing to emphasize recruitment and service provision for pregnant women and their families, (4) expand Early
Head Start services in Nicholas County by expanding direct-managed facilities and increasing the number of slots as
there are currently no early childhood centers serving children fi-om birth to age, (5) expand center-based Head Start
services, and begin center-based Early Head Start services, in the Fayette West catchment area. After reviewing the
Head Start and Early Head Start 2015 Community Assessment-2016 Update, Robin Hawkins motioned to approve
Minutes 4-18-16
Page 4 o f 4
the Head Start and Early Head Start 2015 Community Assessment - 2016 Update and seconded by Renee Brown.
Motion carried.
Partnering for Excellence 2016 Community Assessment - Louetta Hurst, Community Development Specialist,
discussed the 2016 Community Assessment. This assessment is for the Council's Partnering for Excellence: Central
Kentucky Early Head Start and Child Care Alliance, which is currently in its inaugural year. Recommendations: (I)
expand Partnering for Excellence operations in Fayette and Scott Counties by increasing the number of slots, expand
partnering for Excellence operations into Bourbon, Harrison, and Nicholas Counties, (2) expand Early Head Start
services throughout the service area by increasing the number of direct-managed centers as well as the number of slots
in direct-managed centers, (3) enhance training of teaching staff as Partnering for Excellence partnership sites in order
to maintain a high quality of child development services, (4) make workforce development for parents a priority in the
Partnering for Excellence program's parent and family engagement services, and (5) to increase bilingual support for
linguistically diverse families. Robin Hawkins motioned to approve the 2016 assessment and seconded by Hattie
Hatton. Motion carried.
2016-17 Head Start, Early Head Start Continuation Application - Sharon Price, Director of Child Development
discussed the 2016-17 grant application. The Council received a letter from the Administration for Children and
Families on March 2, 2016 providing guidance on the requirements for submission of the application to operate the
Council's Head Start/Early Head Start program with a funded enrollment of 1289: 960 Head Start, 329 Early Head
Start. This is Year Three ofthe five year grant project period. In the 2016-17 Head Start/Early Head Start grant
application, the Council is pursuing the following: request a Head Start slot reduction of 10% (96) slots, request to
operate four days per week, Monday-Thursday, with Fridays reserved for teachers to work specifically on improving
C L A S S scores and having specific, predictable time dedicated for planning to meet program outcomes, transfer 16
Early Head Start slots from Millersburg to Nicholas County, and transfer 17 Head Start slots from Scroggin Park to
B C T C . After reviewing and discussing the application, Fran Davis motioned to approve and seconded by Carolyn
Sykes. Motion carried.
2016-17 Partnering for Excellence: Early Head Start-Child Care Partnership Continuation Application Deferred
2016-17 Migrant and Seasonal Head Start Continuation Application - Sharon Price, Director of Child
Development discussed the 2016-17 grant application. The Council received a letter from the Administration for
Children and Families on February 18, 2016, providing guidance on the requirements for submission ofthe
application to operation the statewide Migrant and Seasonal Head Start program with a funded enrollment of 229.
This is Year Two ofthe five year grant project period. The long-range goals are to annually increase C L A S S scores
by .50 in instructional support, emotional support and classroom organization, to implement the Employment and
Child Care Opportunities program, to transition its Migrant and Seasonal Head Start program management software
from HSFIS to Child Plus, and to implement the PFCE Outcome Framework Tool in Child Plus to be assessed three
times per year. After review of the application, Fran Davis motioned to approve and seconded by Jacquelyn French.
Motion carried.
2015- 16 Partnering for Excellence (PFE) Supplement Funding Application - Amendment #4 - Sharon Price,
Director of Child Development discussed the 2016-17 grant application. The Council received a telephone call from
the PFE Program Specialist on March 29, 2016 regarding additional fimding that needed to be dispersed from their
office. The Director of Child Development was advised to submit 424's to hold the supplemental funding and then
follow the formal approval process within 30 days thereafter. After receiving the approvals and 424's, the Council
will receive a new Notice of Award for the funding. The Council requested $60,950 in supplemental funding for
additional supplies for the PFE partnership sites and is requesting a complete non-federal share waiver for the
$60,950. After discussion, Fran Davis motioned to approve the 2015-16 Partnering for Excellence (PFE) Supplement
Funding Application - Amendment #4 and seconded Keziah Israel. Motion carried unanimously.
AGENDA FOR NEXT MONTH:
2016- 17 Partnering for Excellence: Early Head Start-Child Care Partnership Continuation Application
ADJOURNMENT:
Denise Beatty asked for a motion to adjourn the meeting. Tabitha Blanton motioned to adjourn the meeting and
seconded by Hattie Hatton. Motion carried unanimously. Denise Beatty adjourned the meeting at 8:00p.m.
AGENDA ITEM
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F I N A N C I A L
Y e a r :
D I S C L O S U R E
I
F
L
O
R
M
2 0 1 5 ^ 2 0 1 6
Reporting Period:
M a y
F o r
D a t e :
B o a r d
C
M e e t i n g
31,
2016
J u n e
2 7 ,
2 0 1 6
I h a v e h o n e s t l y a n d a c c u r a t e l y r e v i e w e d the b o a r d f i n a n c i a l s a n d h a v e n o t w i t h h e l d
a n y i n f o r m a t i o n f r o m t h e E x e c u t i v e D i r e c t o r o r the B o a r d o f D i r e c t o r s a b o u t t h e
financial condition a n d financial health o f t h e organization.
Date
Acting Chief Financial Officer
I h a v e c a r e f u l l y r e v i e w e d the b o a r d f i n a n c i a l s p r e p a r e d b y t h e A c t i n g C h i e f
F i n a n c i a l O f f i c e r s a n d h a v e a s k e d q u e s t i o n s a b o u t i t e m s t h a t w e r e u n c l e a r to m e .
N o i n f o r m a t i o n has been w i t h h e l d f r o m the B o a r d o f D i r e c t o r s a b o u t the f i n a n c i a l
condition a n d financial health o f t h e organization.
Malcolm J . Ratchford, M.S., C C A P
Executive Director
A G E N D A I T E M # 7A
ISSUE:
BALANCE SHEET, M A Y
DISCUSSION:
2016
A t t a c h e d is the A g e n c y ' s U n a u d i t e d B a l a n c e Sheet for the p e r i o d
E n d i n g M a y 31, 2016 prepared b y the D i v i s i o n for F i s c a l Operations.
R E C O M MEND ATION:
It is r e c o m m e n d e d that the B o a r d o f D i r e c t o r s approve the B a l a n c e Sheet as o f M a y 3 1 ,
2016.
Steven Gravitt, M . B . A . . C C A P
M a l c o l m J. Ratchford, M . S . , C C A P
Acting C h i e f Financial Officer
Executive Director
A p p r o v e d by:
A p p r o v e d by:
Finance Committee
Board o f Directors
A G E N D A ITEM 7 A
CAC for Lexington-Fayette, B o u r b o n , H a r r i s o n , a n d Nicholas Counties, Inc.
Balance Sheet
As of May 31, 2016
Previous M o n t h
Assets
4/30/2016
Current M o n t h
5/31/2016
Current Period
Change
Current Assets
Cash Bank Accounts
203,262.26
181,826.34
Ferzacca Scholarshop Fund
12,777.99
12,777.99
Chase Reserve A c c o u n t
15,201.05
15,201.05
Accrued Leave Reserve
508,562.71
508,627.32
64.61
168,029.89
Health Trust
783,896.27
951,926.16
U n e m p l o y m e n t Trust
1,217,182.15
1,217,182.15
Grant Receivables
1,069,742.60
1,090,664.62
Office Suppiles
Prepaid Expenses
Blue Grass Community Foundation
Other Receivables
Total Current Assets
3,133.34
3,133.34
90,500.65
47,875.93
(21,435.92)
-
20,922.02
(42,624.72)
81,204.77
81,204.77
166,639.42
63,183.92
(103,455.50)
4,152,103.21
4,173,603.59
21,500.38
-
Long-term Assets
Property
6,727,930.89
6,727,930.89
-
Land
546,250.00
546,250.00
-
Leasehold Improvements
980,189.00
980,189.00
-
2,613,254.76
2,613,254.76
(5,262,822.18)
(5,300,512.82)
(37,690.64)
5,604,802.47
5,567,111.83
(37,690.64)
9,756,905.68
9,740,715.42
(16,190.26)
Equipment
Accumulated Depreciation
Total Long-term Assets
Total Assets
-
Liabilities
Current Liabilities
Reserve for Chase IDA
15,194.71
15,194.71
Interest Rate Swap
154,860.00
154,860.00
Unearned Revenue
107,267.17
Accounts Payable
Accrued Health Claims
Payroll Payables
Compensated Balances
Total Current Liabilities
-
(107,267.17)
30,176.14
84,494.55
54,318.41
136,312.49
179,253.16
42,940.67
(292.94)
50,209.40
49,915.46
555,104.54
571,118.07
16,013.53
1,049,124.45
1,054,836.95
5,712.50
Long-term Liabilities
Notes Payable
1,937,363.40
1,925,882.91
(11,480.49)
Long-term Liabilities
1,937,363.40
1,925,882.91
(11,480.49)
2,986,487.85
2,980,719.86
(5,767.99)
Total Liabilities
Net Assets
Other
55,564.78
(10,422.27)
(65,987.05)
6,770,417.83
6,759,995.56
(10,422.27)
Total Net Assets
6,770,417.83
6,759,995.55
(10,422.27)
Total Liabilities and Net Assets
9,755,905.68
9,740,715.42
(16,190.26)
Total Net Assets:
M
l
AGENDA 7 A
COMMUNITY ACTION COUNCIL
M a y 2016
ASSET
LIAB
Account A C C T
2201
3001
3004
3002
3003
3908
3909
3005
2203
2206
Accum
Depreciation
-567,300
-40,000
-1,007,500
-38,921
-26,825
-260,400
-338,586
-2,279,532
(b)
Book value
of Property
827,700
0
1,917,500
74,079
455
227,850
1,400,815
4,448,399
28,855
73,440
250,000
282,000
114,037
131,339
100,518
980,189
(e)
-15,870
-73,440
-250,000
-282,000
-114,037
-131,339
-42,721
12,985
0
0
0
0
0
57,797
70,782
1,147,980
1,465,274
-629,835
-1,481,740
518,147
-16,466
2,613,255
-2,111,575
501,681
PROPERTY SCHEDULE
TOTAL
Winburn
Winburn ( C A C Capital Infusion)
High & 1902 Cambridge
High & C a m b r i d g e ( C A C Capital infusion)
Southeast Bathroom Improvements
S East
Russell S c h o o l Building
1,550,000
40,000
3,250,000
113,000
27,280
542,500
1,751,401
7,274,161
Land
155,000
0
325,000
0
54,250
12,000
546,250
(d)
LEASEHOLD IMPROVEMENTS
Harrison County Bathroom Renovation
Our Savior E p i s c o p a l C h u r c h
Nicholas C o
Nicholas C o Renovation
149 S c r u b G r a s s (Nicholas C o )
913 C o n f e r e n c e C e n t e r
Millersburg Renovation
3901
3902
3903
3904
3905
3906
3907
1555
1553
2207
1552
EQUIPMENT
A g e n c y Equip
Grant Equip
Property
1,395,000
40,000
2,925,000
113,000
27,280
488,250
1,739,401
6,727,931
(a)
TOTALS
2205
2209
2210
2211
2212
2214
2217
10,867,624
(i)
6,727,931
-5,300,513
LAND
TOTAL
98,403
D e c e m b e r 25, 2018
Central - R u s s e l l S c h o o l
(g)
(f)
546,250
1,485,000
Loan T e r m
February 25, 2016
Central - W i n b u r n
N o v e m b e r 30, 2023
P N C - High St
(c)
-909,407
(h)
Loan B a l a n c e
0
0
14,641
D e c e m b e r 25, 2015
Central - Furniture/Generator
September 17, 2017
Central - S e r v e r s
(j)
5,020,862
546,250
5,567,112
OTHER LOANS
Central Bank Facilities Vehicle Loan
2013 S c h o o l B u s e s
Buyers Club
Fiscal & H u m a n R e s o u r c e s Software
2008 S c h o o l B u s e s (Harrison & Nicholas County)
K A C A ( H o m e Loans)
Black Box Network S e r v i c e s P h o n e System
TOTAL
(k)
0
137,859
25,951
92,588
47,526
5,379
18,535
1,925,883
January 26, 2016
S e p t e m b e r 17, 2017
January 31, 2017
A u g u s t 31, 2019
October 30, 2018
January 31, 2018
September 29,2020
A G E N D A ITEM
ISSUE:
FINANCIAL STATEMENT - M A Y
7B
2016
D I S C U S S I O N : A t t a c h e d is the F i n a n c i a l Statement for the m o n t h e n d i n g M a y 3 1 , 2016
prepared b y the D i v i s i o n for F i s c a l O p e r a t i o n s .
Page 1:
1901 M A N A G E M E N T A N D S U P P O R T - E x p e n s e s at the end o f M a y e x c e e d e d revenues b y
$44,593.86. T h e C o u n c i l p r e v i o u s l y identified priorities for a projected budget surplus and h a s
a p p r o v e d the additional expenses. T h e C o u n c i l is currently u s i n g an indirect rate o f 1 2 % w i t h an
a p p r o v e d p r o v i s i o n a l rate o f 13.1%.
2001 C S B G - R e v e n u e s and expenses were b a l a n c e d at the end o f M a y . C S B G is p a y i n g the
C o u n c i l ' s indirect cost rate as o p p o s e d to the 1 5 % p a i d i n prior years. A t M a y 31, 2016 the grant
is under spent b y $131,004. June is a three p a y r o l l m o n t h and plans to e x p e n d the funds h a v e
been put i n p l a c e but, it is expected that there w i l l be some carry o v e r funds as a l l o w e d b y the
grant.
Page 2:
2030 H E A D S T A R T 15-16
S p e n d i n g o n direct expenses at M a y 31, 2016 is 7 7 . 8 4 % c o m p a r e d to 8 3 . 3 3 % o f the p r o g r a m
year, b a s e d o n a w e i g h t e d percentage o f salaries and fringe benefits, other, I n - k i n d M a t c h , a n d
adjusting for the one m o n t h time lag for Partnerships.
I n - K i n d is 2 9 . 7 6 % c o m p a r e d to 2 5 % requirement for the p r o g r a m year. S p e n d i n g i n c l u d i n g i n k i n d is 7 9 . 9 % c o m p a r e d to 8 2 . 6 9 % o f the p r o g r a m year. E x p e n s e s were $ 7 , 4 2 1 , 8 2 9 out o f a
budget o f $ 9 , 2 8 8 , 8 4 6 . T h e C o u n c i l is under budget i n salaries and fringe due to fluctuations i n
partnership e n r o l l m e n t d u r i n g the p r o g r a m year. T h e C o u n c i l has spent s o m e o f the unspent
dollars o n m u c h n e e d e d supplies a n d c l a s s r o o m fittings creating overages i n the supplies line
items.
2037 E A R L Y H E A D S T A R T
15-16
S p e n d i n g o n direct expenses at M a y 31, 2016 is 7 8 . 6 % c o m p a r e d to 8 3 . 3 3 % o f the p r o g r a m year,
based o n a w e i g h t e d percentage o f salaries a n d fringe benefits, other, I n - k i n d M a t c h , a n d
adjusting for the o n e m o n t h time lag for Partnerships.
I n - K i n d is 13.97%) c o m p a r e d to 2 5 % requirement o f the p r o g r a m year. S p e n d i n g i n c l u d i n g i n k i n d is 73.29%) c o m p a r e d to 8 2 . 6 9 % o f the p r o g r a m year. T h e C o u n c i l is i n the process o f
r e v i e w i n g i n - k i n d for i n c l u s i o n . C o l l e c t i n g the shortage i n i n - k i n d w i l l return s p e n d i n g
percentages to m o r e appropriate levels. E x p e n s e s were $3,354,491 out o f a budget o f
$4,577,252.
2038 M I G R A N T A N D S E A S O N A L H E A D S T A R T
15-16
S p e n d i n g o n direct expenses at M a y 31, 2 0 1 6 is 7 2 . 5 8 % c o m p a r e d to 7 5 . 0 0 % o f the p r o g r a m
year, b a s e d o n a w e i g h t e d percentage o f salaries and fringe benefits, other, a n d I n - k i n d M a t c h .
A G E N D A ITEM 7B
I n - K i n d is 0 . 3 6 % c o m p a r e d to 9%) requirement o f the p r o g r a m year. S p e n d i n g i n c l u d i n g i n - k i n d
is 6 6 . 2 8 % c o m p a r e d to 7 4 . 0 5 % o f the p r o g r a m year. T h e C o u n c i l routinely requests a w a i v e r for
i n - k i n d i n the migrant p r o g r a m a n d is in the process o f r e v i e w i n g partnership and direct m a n a g e d
documents for i n c l u s i o n as w e l l as requesting a waiver. E x p e n s e s were $2,121,426 out o f a
budget o f $3,200,696. T h e C o u n c i l has contractual agreements w i t h A u d u b o n A r e a C o m m u n i t y
A c t i o n , C o m m u n i t y A c t i o n o f Southern K e n t u c k y and L a k e C u m b e r l a n d C o m m u n i t y A c t i o n
A g e n c y for the enrollment and service o f children and spends a substantial portion o f f u n d s o n
those contracts.
2039 P A R I N E R I N G F O R E X C E L L E N C E
Operating
Funds
15-16
- S p e n d i n g o n direct expenses at M a y 31, 2016 is 3 6 . 4 2 % c o m p a r e d to 8 3 . 3 3 %
o f the p r o g r a m year, based o n a weighted percentage o f salaries and fringe benefits, other. Ink i n d M a t c h , and partnership contracts. T h e C o u n c i l ' s p r o g r a m year p r e v i o u s l y was 0 3 / 0 1 / 2 0 1 5 0 2 / 2 9 / 2 0 1 6 , h o w e v e r the most recent N o t i c e o f A w a r d received f r o m the O f f i c e o f H e a d Start
extends the p r o g r a m through 0 8 / 3 1 / 2 0 1 6 to complete the 18 m o n t h i m p l e m e n t a t i o n p e r i o d o f a
n e w p r o g r a m . T h i s w i l l b r i n g the p r o g r a m into line w i t h the M i g r a n t and Seasonal H e a d Start
p r o g r a m i n future operating years.
T h e C o u n c i l r e c e i v e d a p p r o v a l o f the " B a l a n c e o f F u n d s " a p p l i c a t i o n w h i c h increased f u n d i n g
for the r e m a i n i n g six months o f the program's 18 m o n t h i m p l e m e n t a t i o n p e r i o d . T h e n e w budget
is $4,185,000.
T h e C o u n c i l has requested and obtained a w a i v e r o n i n - k i n d for the P F E grant to 2 % d u r i n g the
i m p l e m e n t a t i o n p e r i o d . T h e n e w budget for I n - K i n d is $84,857 o f w h i c h the C o u n c i l has already
obtained $174,033. T h e C o u n c i l has therefore met 1 6 3 % o f t h e i r I n - k i n d g o a l .
E x p e n s e s were $2,043,811 out o f a budget o f $4,185,000. T h e C o u n c i l is i n the process o f
creating a p l a n for the expenditure o f funds w h i c h d i d not get spent due to the late start o f the
p r o g r a m a n d w i l l be b r i n g i n g f o r w a r d budget amendments as needs arc identified.
Start-Up
Funds
- S p e n d i n g at M a y 31, 2016 is 1 0 7 . 7 2 % c o m p a r e d to 8 3 . 3 3 % o f the p r o g r a m
year. E x p e n s e s were $568,741 out o f a budget o f $528,000. S t a f f has identified expenses that
were erroneously c h a r g e d to startup funds and w i l l be reclassified correcting the overage.
Page 3:
2308 K H C T B R A - T h e C o u n c i l pays rents i n advance for the K H C T B R A p r o g r a m . T h e deficit
balance reflects $11,927.25 i n rents for June p a i d i n M a y .
A d m i n i s t r a t i v e expenditures are
r e c o r d e d as they o c c u r r e d but, grant revenue to c o v e r administrative expenses are d r a w n d o w n at
1 0 % o f m o n t h l y leasing and utility expenditures a n d r e c o n c i l e d at the e n d o f the grant p e r i o d .
2357 K Y N E C T O R - T h e C o u n c i l receives a set a m o u n t o f revenue for this p r o g r a m b a s e d o n
p e r f o r m a n c e . P r o v i d i n g that all K y n e c t o r p r o g r a m s in our r e g i o n meet m o n t h l y r e g i o n a l g o a l s ,
each p r o g r a m receives a set amount. If the r e g i o n d o e s n ' t meet its goals the agencies o n l y
receive 8 0 % . A t M a y 31, 2016 revenues e x c e e d expenses b y $48,103.98.
A t the e n d o f the J u l y 31, 2 0 1 5 . revenues e x c e e d e d expenses b y $376,770. T h e contract states
that the C o u n c i l must keep records for three years after the close o f the grant. U n l e s s additional
i n f o r m a t i o n is r e c e i v e d it's the C o u n c i F s r e c o m m e n d a t i o n that these funds r e m a i n restricted until
the three year p e r i o d w h i c h is tentatively extended to O c t o b e r 31, 2016.
AGENDA ITEM
7B
Page 4:
3020 C H I L D C A R E - A t the e n d o f M a y the overaii balance o f C h i l d C a r e funds i n c l u d i n g Stars
funds is $189,763 c o m p a r e d to $ 1 8 4 , 7 8 0 at the end o f A p r i l . T h i s represents a balance o f
$191,504 i n Stars funds a n d $-1,740.65 i n C h i l d C a r e funds c o m p a r e d to $70,184 at the end o f
A u g u s t . T h e C o u n c i l is i n the process o f determining the funds n e e d e d to utilize available s p a c e
i n N i c h o l a s C o u n t y ' s n e w n e i g h b o r h o o d center for two E a r l y H e a d Start classrooms. F u n d s f o r
this project m a y be requested to be taken f r o m the C h i l d Care/Stars surplus.
5009 K E N T U C K Y U T I L I T I E S W E C A R E - R e v e n u e is r e c o g n i z e d w h e n projects are
c o m p l e t e d , h o w e v e r , the contractors m a y not have been p a i d b y the e n d o f the m o n t h e s p e c i a l l y
i f the project w a s c o m p l e t e d at the e n d o f the m o n t h . A s o f M a y 3 1 , 2 0 1 6 , revenues e x c e e d e d
expenses b y $309,532 c o m p a r e d to $290,682 at the end o f M a r c h .
5339 F U R N A C E R E P A I R / R E P L A C E M E N T C O L U M B I A G A S - R e v e n u e is r e c o g n i z e d
w h e n projects are c o m p l e t e d , h o w e v e r , the contractors m a y not h a v e b e e n p a i d b y the e n d o f the
m o n t h especially i f the j o b w a s c o m p l e t e d at the e n d o f the m o n t h . A s o f M a y 31, 2 0 1 6 ,
expenses exceeded revenues b y $-20,471 c o m p a r e d to a surplus o f $-10,974 at the e n d o f M a r c h .
RECOMMENDATION:
It is r e c o m m e n d e d that the B o a r d o f Directors approve the f m a n c i a l statement as o f M a y 3 1 ,
2016.
Steven Gravitt, M . B . A . , C C A P
M a l c o l m J. Ratchford, M . S . , C C A P
A c t i n g C h i e f Financial Officers
Executive Director
A p p r o v e d by:
Approved by:
Finance Committee
B o a r d o f Directors
Community Action Council for Lexington-Fayette, Bourbon, Harrison, Niclioias Counties, Inc.
Financial Statement for the Month Ending
May 31, 2016
FUND
NQ.
CURRENT
BUDGET
GRANT NAME
FUNDING CYCLE
MTD
EXPENSES
YTD
EXPENSES
ENCUMBRANCE
REMAINING
BUDGET
% Spent
Excluding
Encumbrances
Agenda # 7 B
% Spent
Including
Encumbrances
%
BUDGET
UNUSED
CURRENT
SURPLUS/
(DEFICIT)
PRIOR
SURPLUS/
(DEFICIT)
INDIRECT COST POOL
Management & Support 7/1/015 - 6/30/16
Indirect Cost Revenue
Indirect Cost Expense
R:
E:
2,079,833.00
2,079,833.00
173,979.37
184,266,18
1,734,330.89
1,828,924,75
0.00
139,064.98
295,502,11
111,843.27
86%
88%
86%
95%
14%
5%
(44.593.86)
0.00
INTERNAL FUNDS:
Management & Support 7/1/015 - 6/30/16
Non Federal Revenue
Non Federal Expense
R;
E;
76,003.00
76,003.00
6,182.47
956.66
52,189,04
16,637.10
0.00
24.95
23,813,96
59,340.95
69%
22%
69%
22%
31%
78%
35,551.94
25,618.01
1153
Office Supplies Cost Center
07/01/15-06/30/16
R;
E;
7,500.00
7,500.00
0.00
758.50
916.65
1,663.45
0.00
0.00
6,583.35
5,836,55
12%
22%
12%
22%
88%
78%
(746.80)
0.00
1920
Personnel
07/01/15-06/30/16
R:
E:
397,854.00
397,854,00
32,659.24
33,409.38
362,616,61
363,366.75
0.00
7,999.53
35,237.39
26,487.72
91%
91%
91%
93%
9%
7%
(750.14)
0.00
1922
Information Technology Services
07/01/15-06/30/16
R;
E;
589,399.00
589,399.00
33,426.27
37,879.04
504,494.11
514,075.32
0.00
12,412.82
84,904,89
62,910,36
86%
87%
86%
89%
14%
11%
(9,581.71)
0,00
224,967.39
225,065.21
0.00
22,972.01
21,437,61
(2,532,22)
91%
92%
91%
101%
9%
-1%
(1,097.82)
0.00
1901
1902
Communications
07/01/15-06/30/16
R:
E:
246,405.00
246,405.00
19,950.91
20,663.33
Facilities Fund
07/01/15-06/30/16
R;
E:
1,531,898.00
1,531,898.00
107,797.33
107,801.02
1,422,897.76
1,424,011.56
0,00
106,790.16
109.000.24
1,096,18
93%
93%
93%
100%
7%
0%
(1,113.30)
Program Transportation
07/01/15-06/30/16
R:
E:
447,371.00
447,371.00
22,742,20
30,288.01
368,805.73
369,560.16
0.00
16,037.97
78,565,27
61,772.87
82%
83%
82%
86%
18%
14%
(754.43)
R
R
E
E
633,313,00
157,101.00
633,313.00
157,101.00
51,682.13
12,920.52
51,682.13
12,920.52
502,308.56
125,577,14
502,308.56
125,577,14
0.00
0.00
1,530.46
0.00
131,004.44
31,523.86
129,473,98
31,523,86
79.3%
79,9%
79.3%
79,9%
79%
80%
80%
80%
21%
20%
20%
20%
Non-Federal Revenue
Non-Federal Expenses
Balance of Non-Federal
07/01/15-06/30/16
R
E
37,953.00
37,953.00
0.00
1,247.50
1,247.50
0,00
22,150.00
22,150.00
0.00
0.00
0.00
15,803,00
15,803,00
58%
58%
58%
58%
42%
42%
LIHEAP
07/01/2015-06/30/2016
R
E
2,284,967.84
2,284,967.84
58,545,17
58,545,17
2,232,195.00
2,232,195,00
0.00
0.00
52,772,84
52,772,84
98%
98%
98%
98%
2010
DOE WX
07/01/2015-06/30/2016
R
E
204,165.00
204,165.00
33,579.80
33,466.65
178,571.74
168,698.23
0.00
18,669.33
25,593.26
16,797.44
87%
83%
2025
Food Service
Grant Revenue
Other Programs
07/01/15-06/30/16
R:
R:
E:
397,035.00
156,255.00
557,000.00
40,727.17
35,165.00
65,189,92
391,208.42
119,699.00
507,382.71
0.00
0.00
43,747.80
5,826.58
36,556,00
5,869.49
99%
77%
91%
1923
1930
1950
(515.32)
0.00
FEDERAL GRANTS & CONTFIACTS
2001
2007
CSBG
Federal Revenue
Inkind Revenue
Federal Expenses
Inkind Expense
Page 1 of 6
0.00
0.00
2%
2%
0.00
0,00
87%
92%
13%
8%
9,873.51
0.00
99%
77%
99%
1%
23%
1%
3,524.71
0.00
Community Action Council for Lexington-Fayette, Bourbon, Harrison, Nicholas Counties, Inc.
M a y 3 1 , 2016
FUND
GFiANT NAME
NO.
2030
CURRENT
BUDGET
FUNDING CYCLE
Head Start
08/01/15-07/31/16
MTD
EXPENSES
YTD
EXPENSES
ENCUMBRANCE
REMAINING
BUDGET
% Spent
Excluding
Encumbrances
Agenda # 7 B
% Spent
Including
Encumbrances
%
BUDGET
UNUSED
CURRENT
SURPLUS/
(DEFICIT)
PRIOR
SURPLUS/
(DEFICIT)
R
E
IK
TE
9,288,846.00
6,514,244.00
1,940,603.00
8,454,847.00
779,046.31
581,725.95
315,727,04
897,452.99
7,421,829,33
5,719,685,87
1,702,143.46
7,421,829.33
0.00
244,952.25
0,00
244,952.25
1,867,016.67
549,605.88
238,459.54
788,065.42
80%
88%
88%
88%
80%
92%
88%
91%
20%
8%
12%
9%
0.00
0.00
2037
Early Head Start
08/01/15-07/31/16
R
E
IK
TE
4,577,252,00
4,578,635,00
832,616,00
5,411,251.00
296,186,56
288,871.59
53,345.76
342,217.35
3,354,491.16
2,943,209.70
411,281.45
3,354,491,16
0,00
142,223.52
0,00
142.223.52
1,222,750.84
1,493,201.78
421,334.54
1,914,535.32
73%
64%
49%
62%
73%
67%
49%
65%
27%
33%
51%
35%
0.00
0.00
2038
Migrant Head Start
09/01/15 -08/31/16
R
E
IK
TE
3,200,696.00
2,912,633.00
288,063,00
3,200,696.00
205,459.31
220,253.06
0.00
220,253.06
2,121,425.54
2,113,862.18
7,563.36
2,121,425.54
0.00
290,617.55
0.00
290,617.55
1,079,270.46
508,153.27
280,499,64
788,652.91
66%
73%
3%
66%
66%
83%
3%
75%
34%
17%
97%
25%
0.00
(5,079.85)
R
E
IK
TE
2,928,806,00
2,783,000.00
250,555.00
2,928,806.00
252,951.31
255,623.24
35,567.56
279,623.59
2,042,480.03
1,868,446.57
174,033,46
2,042,480.03
0.00
485,368.17
0,00
485,368.17
886,325,97
429,185.26
76,521.54
400,957.80
70%
67%
69%
70%
70%
85%
69%
86%
30%
15%
31%
14%
0.00
0,00
R
E
144,647.00
144,647.00
13,574.47
13,574.47
53,887.99
53,887.99
0.00
1,065.60
90,759,01
89,693.41
37%
37%
37%
38%
63%
62%
0.00
0.00
R
E
9,250.00
9,250.00
0.00
3,007.00
2,798,63
208.37
0.00
0,00
6,243.00
6,451.37
33%
30%
33%
30%
67%
70%
208.37
2,791.51
0.00
0.00
279,97
13,524.52
2039
Partners For Excellence
03/01/2015-09/30/2015
2066
Foster Grandparents
FGP Federal Revenue
Federal Expenses
Non-Federal Revenue
Volunteer Expenses
Balance Non-Federal
FGP In-Kind
Total FGP Expenses
01/01/2015-12/31/2015
Non-Profit Rehab Loan Program
NOTES PAYABLE
Total Grant
Grant Portion
Payable to KACA
Principal Payments
Current Payable
Retired & Sr Volunteer
Federal Revenue
Federal Expenses
Non-Federal
Non-Federal
Non-Federal
Non-Federal
Rev LFUCG
Revenue
Expenses
Balance
Volunteer Expenses-In-Kind
Total RSVP Expenses
04/01/2015 -03/31/2016
334.90
602.19
(267.29)
21,098.00
0.00
5,764,80
0.00
15,333.20
27%
27%
73%
174,995.00
14,176.66
62,451.42
1,065.60
111,477.98
36%
36%
64%
NOTES RECEIVABLE
Principal Loans
Written Off
Balance
Principal Payments
Current Loan Receivable
183,015.80
47,088.68
135,927.12
130,547.70
5,379.42
R
E
89,526.00
89,526.00
6,238.81
6,238.81
14,511.70
14,511.70
R
R
E
21,902,00
7,850.00
29,752.00
0.00
376,57
345,53
31.04
753.14
473,17
279.97
9,687.00
0,00
128,965.00
6,584.34
120,227.50
13,034.43
107,193.07
46,685.53
60,507.54
0,00
557.00
75,014.30
74,457.30
16%
16%
16%
17%
84%
83%
0.00
0.00
0.00
21,902.00
7,096.86
29,278.83
0%
10%
2%
0%
10%
2%
100%
90%
98%
0.00
0.00
9,687.00
0%
0%
100%
14,984.87
557.00
113,423.13
12%
12%
88%
Page 2 of 6
May 31, 2016
FUND
NO.
2301
GRANT NAME
FUNDING
CYCLE
Continuum of Cars
Federal Revenue
Non-Federal Revenue
Participant Revenue
In-kind
Expenses
Balance
10/01/15-9/30/16
R
R
R
R
E
CURRENT
MTD
YTD
BUDGET
EXPENSES
EXPENSES
REMAINING
ENCUMBRANCES
178,947.00
10,000.00
10,000,00
7,852.00
206,799.00
0.00
21,400.27
0,00
0.00
0,00
21,400,27
0.00
160,660.91
6,000.00
8,074.00
0,00
174,524.91
210.00
0,00
0.00
0.00
0.00
57,392.00
BUDGET
18,286.09
4,000.00
1,926.00
7,852.00
(25,117.91)
% Spent
Excluding
Encumbrances
90%
60%
81%
0%
84%
Agenda # 7 B
% Spent
Including
Encumbrances
90%
60%
81%
0%
112%
%
BUDGET
UNUSED
CURRENT
SURPLUS/
(DEFICIT)
PRIOR
SURPLUS/
(DEFICIT)
10%
40%
19%
100%
-12%
210.00
669.06
(308,93)
2305
Project Independence
09/01/15-8/31/16
R
E
62,162.00
62,162,00
3,004.24
3,004.24
37,472.99
37,472.99
0.00
8,264.00
24,689.01
16,425.01
60%
60%
60%
74%
40%
26%
0.00
2308
KY Housing Tenant Based Rental Assist.
12/01/14 -12/31/16
R
E
209,352,00
209,352,00
6,572.50
8,205,98
133,789.39
145,716.64
0,00
34,504.58
75,562.61
29,130.78
64%
70%
64%
86%
36%
14%
(11,927.25)
(1,488,30)
2312
Tenant Based Rental Assist. - Fayette
05/01/2014-6/30/16
R
E
77,000.00
77,000,00
0,00
1,273,63
70,686.95
75,768.18
0.00
1,306,00
6,313.05
92%
98%
92%
100%
8%
0%
(5,081.23)
(2,605,49)
2330
Samaritan Housing Program
Federal Revenue
Non-Federal Revenue
Participant Revenue
In-kind
Expenses
Balance
09/01/15-03/31/16
R
R
R
R
E
102,270.00
10,000,00
7,500.00
0.00
119,770.00
0,00
8,444.32
1,141,11
0.00
0,00
9,585.43
0.00
83,331.71
8,435.74
5,580,40
0.00
97,347.85
0.00
0.00
0,00
0.00
0,00
49,719.00
0.00
18,938.29
1,564,26
1,919.60
0.00
31%
84%
74%
0%
81%
81%
84%
74%
0%
123%
19%
16%
26%
0%
-23%
0.00
(3,505.63)
321,263.00
10,000,00
11,637.00
342,900.00
0,00
35,099.57
0.00
0.00
35,099.57
0,00
185,238.46
0.00
4,474.00
189,712.46
0,00
0.00
0.00
O.DO
106,578.62
0.00
135,024.54
10,000,00
7,163.00
46,608,92
0.00
(156.79)
2346
Permanent Housing
Federal Revenue
Non-Federal Revenue
Participant Revenue
Expenses
Balance
01/01/2016-12/31/2016
R:
R;
R:
E:
(74.18)
(27,296,85)
58%
0%
38%
55%
58%
0%
38%
86%
42%
100%
62%
14%
2348
Samaritan Fayette
09/01/2015-08/31/2016
R:
E.
54,367,00
55,051.00
3,974.88
4,060.79
41,547.88
42,842,67
0.00
11,902.00
12,819.12
306.33
76%
78%
76%
99%
24%
1%
(1,294.79)
4,187.96
2350
LEEP Fayette
07/01/15 -09/30/16
R:
E:
136,850.00
136,850,00
11,830.30
11,830,30
59,536.48
59,536.48
0.00
432.19
77,313.52
75,881.33
44%
44%
44%
44%
56%
56%
0.00
3,465.49
2351
ESG
07/01/2015-06/30/2017
R;
E:
81,200.00
81,200.00
0,00
1,148,00
0.00
1,227.32
0.00
0.00
81,200,00
79,972.58
0%
2%
0%
2%
100%
96%
2357
KYNECTOR
07/01/2015-06/30/2016
R;
E:
438,943.00
433,338,00
36,578,58
26,751,08
402,364.38
354,260.40
0.00
257.95
36,578.62
78,819.65
92%
82%
92%
82%
8%
18%
48,103.98
376,769.53
2359
Project Life
07/01/2015-06/30/2016
R;
E:
392,644,00
392,644,00
18,636.11
19,288,30
373,245.79
373,245,79
0.00
27,030.64
19,398.21
95%
95%
95%
102%
5%
-2%
0.00
0.00
2360
LEEP RURAL
07/01/2015-06/30/2016
R:
E:
65,000.00
65,000,00
3,988,91
3,988.91
49,054.80
49,054.80
0.00
239.80
15,945.20
15,705.40
75%
75%
75%
76%
25%
24%
0.00
114.45
2710
LIHEAP WX
07/01/2015-09/30/2015
R:
E:
300,589.00
300,539.00
49,873.39
64,129.25
186,663.08
195,072.73
0,00
59,087.97
113,925.92
46,428.30
62%
65%
62%
85%
38%
15%
(8,409.65)
0.00
Page 3 of 6
(7,632,43)
(1,227.32)
0.00
May 31, 2016
FUND
NO.
GRANT
STATE
3020
NAME
FUNDING
CYCLE
CURRENT
MTD
YTD
BUDGET
EXPENSES
EXPENSES
REMAINING
ENCUMBRANCES
BUDGET
% Spent
Excluding
Encumbrances
Agenda # 7 8
% Spent
Including
Encumbrances
%
BUDGET
UNUSED
Harrison Nicholas CECC
10/01/2015-09/30/2016
R:
E;
651,028.00
624,164.00
65,525.00
60,616,58
663,873.64
640,076,80
0.00
6.76
97,154.36
84,080,45
85%
87%
85%
87%
15%
13%
4359
(7,817.16)
21,614.00
6,076.51
169,890.00
13,796.84
175,966.51
R:
E:
10,530.00
10,530.00
0,00
1,476.00
10,530,00
1.476,00
0.00
0.00
0.00
9,055.00
100%
14%
100%
14%
0%
86%
9,055.00
0.00
Affordable Energy Initiative
07/01/2015-06/30/2016
R:
E;
30,856,00
16,800.00
0.00
966.67
0,00
2,552,67
0.00
1,496,00
30,856.00
12,751.33
0%
16%
0%
24%
100%
76%
(.2,552.57)
42,476.69
Emergency Family Shelter
12/01/2015-12/31/2016
R:
E:
100,000.00
100,000,00
0,00
6,950.67
51,040.00
31,777.52
0.00
12,600.00
48,960.00
55,622.48
51%
32%
51%
44%
49%
56%
19,262.48
0.00
LOCAL GOVERNMENT
4353
PRIOR
SURPLUS/
(DEFICIT)
FUNDS
Child Care
07/01/2015-06/30/2016
STARS RESTRICTED
Total Including STARS
3021
CURRENT
SURPLUS/
(DEFICIT)
PRIVATE
FUNDS
FUNDS
5009
Kentucky Utilities - We Care
04/01/2016 - 03/31/2017
R
E
516,228.00
516,228.00
88.371.71
69,521,07
171,909.15
125,603.52
0.00
263,237.41
344,318.85
127,386.97
33%
24%
33%
75%
67%
26%
46,305.53
263,227.09
5012
Columbia Gas Assistance
10/01/15-09/30/2016
R
E
92,618.00
92,618,00
3,939,35
3.939,35
59,937.09
59,937,09
0.00
0,00
32,680.91
32,680.91
65%
65%
65%
65%
35%
36%
0,00
0.00
5309
KY Utilities Home Energy Assistance (HEA)
10/01/15-9/30/16
R
E
130,000,00
130,000.00
10,343.00
1,034.90
66.843.13
66,842.71
0.00
0.00
53,156,87
63,157.29
51%
51%
61%
61%
49%
49%
0.42
0.00
5318
Delta Gas - Home Energy Assistance
05/01/15-04/30/2016
R:
E:
11,812.00
11,812.00
471.63
471,63
471,63
471,63
0,00
0,00
11,340.37
11,340.37
4%
4%
4%
4%
96%
96%
0.00
0.00
5339
Furnace Repair/Replacement Columbia Gas
11/01/15-10/31/16
R:
E:
272,646,00
272,646.00
5,080.00
9,497.60
104,545.00
137,842.57
0,00
115,394.56
168,101.00
19,408.87
38%
51%
38%
93%
62%
7%
(33,297.57)
12,826.31
5342
Musikgarten
08/15/2013 -6/30/2017
R:
E:
27,720.00
40,367,00
0.00
0.00
17,193.17
12,105.00
0,00
0.00
10,526.83
28,262.00
62%
30%
62%
30%
38%
70%
5,088.17
12,646.84
UWBG Financial Literacy
07/01/2015 -06/30/2016
R;
E:
41,200.00
41,200.00
3,419.66
3,396.39
37,616.26
33,578.34
0.00
42.00
3,583.74
7,679.65
91%
82%
91%
82%
9%
18%
4,037.92
0.00
ECCO
07/01/2015-06/30/2016
R:
E:
21,635.00
21,636.00
1,802.99
1,038.64
19,832.89
5,081,33
0.00
110.00
1,802,11
16,443,67
92%
23%
92%
24%
8%
76%
14,751.56
0.00
Partners for Youth
05/29/14-06/30/16
R:
E:
6,350.00
6,350.00
0.00
370.00
1.625,00
1,566.52
0.00
0.00
4,725.00
4,783.38
26%
25%
26%
25%
74%
75%
58.38
(181.36)
Good Food Coop
05/01/2015-04/30/2016
R:
E;
500.00
500.00
0.00
59.18
600.00
444.72
0,00
0,00
0.00
55.28
100%
89%
100%
89%
0%
11%
55.28
0,00
BGCF CHITTER CHATTER
09/01/2015-08/01/2016
R:
E:
5,700.00
5,700.00
0.00
0.00
5,700.00
0.00
0.00
0.00
0.00
5,700.00
100%
0%
100%
0%
0%
100%
5,700.00
0.00
5345
5353
5362
5363
5364
FUNDRAISING
FUNDS
7100
Program Development Fundraising
07/01/15-06/30/16
R:
E:
50,700.00
45,837.00
1,722.13
4,473.63
42,539.30
39,668,95
0.00
0.00
8,150.70
6,168.05
84%
87%
84%
87%
15%
13%
2,870.35
(60,065.94)
7132
LEP/PREP
07/01/15-06/30/16
R;
E:
46,500.00
46,500.00
5,157,16
4,613.60
18,046,57
10,063,75
0,00
329.84
28,453,43
36,116.41
39%
22%
39%
22%
51%
78%
7,992.82
0.00
Page 4 of 6
May 31, 2016
FUND
NO.
GRANT
FUNDING
OTHER
NAME
CYCLE
CURRENT
MTD
YTD
BUDGET
EXPENSES
EXPENSES
ENCUMBRANCES
REMAINING
BUDGET
% Spent
Excluding
Encumbrances
Agenda # 7 8
% Spent
Including
Encumbrances
%
BUDGET
UNUSED
CURRENT
SURPLUS/
(DEFICIT)
PRIOR
SURPLUS/
(DEFICIT)
CORPORATIONS
8005
WinterCare Program
07/01/15-06/30/16
R:
E:
131,092,00
131,092.00
0,00
9,931,12
119,753.98
62,579.13
0.00
0.00
11,338.02
68,512.87
91%
48%
91%
48%
9%
52%
57,174.85
2,066.01
8063
Shepherd Place
07/01/15-06/30/16
R
E
25,343,00
25,343,00
1,767,07
1,767.07
21,335.19
21,335.19
0.00
106.59
4,007.81
3,901.22
84%
84%
84%
85%
16%
15%
0.00
0.00
5,000.00
RESTRICTED
FUNDS
Summer Cooling
07/01/15-06/30/16
R:
E:
5,000,00
5,000.00
0,00
0,00
0.00
6,650.28
0.00
2,948.96
(4,599,24)
0%
133%
0%
192%
100%
-92%
(6,650.28)
7,459.13
9104
Self-Sufficiency
07/01/15-06/30/16
R:
E:
2,000,00
2,000.00
24,00
0,00
485.00
331.14
0.00
400.00
1,515.00
1,268.85
24%
17%
24%
37%
76%
63%
153.86
22.99
9112
Volunteer Services
07/01/15-06/30/16
R:
E:
1,500.00
4,000.00
11,00
30.24
131,50
1,835.84
0.00
0.00
1,368,50
2,164.16
9%
46%
9%
46%
91%
54%
9113
Board Development
07/01/15-06/30/16
R:
E:
100,00
100.00
0,00
0,00
0.00
0.00
0,00
0,00
100.00
100.00
0%
0%
0%
0%
100%
100%
0.00
42.81
9114
Bourbon County Center
07/01/15-06/30/16
R:
E:
500,00
1,316,00
0,00
0.00
493.52
280.30
0.00
400.00
6.48
635.70
99%
21%
99%
52%
1%
48%
213.22
514.21
9115
Harrison County Center
07/01/15-06/30/16
R;
E:
3,100,00
4,074,00
750.00
431,90
3,300,00
644,84
0.00
86.38
(200.00)
3,342.78
106%
16%
106%
18%
-6%
82%
2,655.16
1,206.56
Nicholas County Center
07/01/15-06/30/16
R;
E:
500,00
500,00
0,00
175.50
1,726.00
1,342.56
0,00
600,00
(1,442,56)
345%
269%
345%
389%
-245%
•239%
383.44
174.30
9118
Winburn Center
07/01/15-06/30/16
R:
E:
1,000,00
1,375.00
0.00
0,00
705,00
485.27
0,00
0,00
295,00
889.73
71%
35%
71%
35%
30%
65%
219.73
5,898.22
9119
West End Center
07/01/15-06/30/16
R:
E:
750,00
1,492.00
0,00
0.00
0,00
507,00
0.00
0.00
750,00
985,00
0%
34%
0%
34%
100%
66%
(507.00)
4,254.39
9121
South Lexington
07/01/15-06/30/16
R:
E:
200.00
200.00
0.00
0.00
75.00
0.00
0.00
75.00
125.00
125.00
38%
0%
38%
38%
63%
63%
75.00
20.02
9122
Russell School
07/01/15-06/30/16
R:
E:
1,900.00
3,393.00
0.00
0.00
0.00
956,43
0.00
0.00
1,900.00
2,435.57
0%
28%
0%
28%
100%
72%
(956.43)
1,496.76
9123
Fayette West Center
07/01/15-06/30/16
R:
E:
200.00
200.00
0.00
0.00
0,00
0.00
0.00
0,00
200.00
200.00
0%
0%
0%
0%
100%
100%
0.00
15.52
9125
Energy Assistance
07/01/15-06/30/16
R:
E;
3,500.00
3,500.00
193,00
585.00
2,957.00
2,968,72
0.00
0.00
543.00
531.28
84%
85%
84%
85%
16%
15%
9136
Abby Marlatt Fund
07/01/15-06/30/16
R:
E:
100.00
306,00
0,00
0,00
200.00
0.00
0.00
0,00
(100.00)
306.00
200%
0%
200%
0%
-100%
100%
200.00
206.95
9137
Patricia McCann Fund
07/01/15-06/30/16
R:
E:
1,400,00
4,903.00
0.00
0.00
0.00
0,00
0,00
0.00
0.00
0.00
0%
0%
0%
0%
0%
0%
0.00
3,149.94
9191
Employee Engagement
07/01/15-06/30/16
R
E:
2,065.00
8,533,00
70.00
0.00
805.00
3,128.04
0.00
212.62
1,250,00
5,192,34
0%
0%
0%
0%
0%
0%
(2,323.04)
6,091.19
9320
Advocacy
07/01/15-06/30/16
R
E:
2,709,23
2,709,23
0.00
0.00
30,00
2,782.89
0.00
0.00
2,679.23
0%
0%
0%
0%
0%
(2,752.89)
2,679.23
9101
9116
Page 5 of 6
(1,226,00)
(73.66)
0%
(1,704.34)
(11.72)
2,334.87
4,981.09
May 31, 2016
FUND
NO.
9321
9322
9323
CURRENT
BUDGET
GRANT NAME
FUNDING CYCLE
Holiday Treasures
07/01/15-06/30/16
R
E;
1,500.00
1,500.00
MTD
EXPENSES
0,00
0.00
YTD
EXPENSES
ENCUMBRANCES
REMAINING
BUDGET
1,774.34
751.33
0.00
0.00
(274,34)
(271,41)
Fatherhood Initiative
07/01/15-06/30/16
R
E;
1,400.00
1,400.00
0.00
0.00
1,671.41
1,501,51
0.00
0,00
CNCS Projects
07/01/15-06/30/16
R
E:
1,500.00
1,500.00
0.00
0.00
3,048.89
1,611.26
0,00
0,00
Page 6 of 6
748,67
(101,51)
(1,548,89)
(111.26)
% Spent
Excluding
Encumbrances
Agenda # 7 B
% Spent
Including
Encumbrances
%
BUDGET
UNUSED
CURRENT
SURPLUS/
(DEFICIT)
PRIOR
SURPLUS/
(DEFICIT)
0%
0%
0%
0%
0%
0%
1,023.01
0.00
0%
0%
0%
0%
0%
0%
169.90
0.00
0%
0%
0%
0%
0%
0%
1,437.63
0.00
AGENDA I T E M 7 C
31 - 60 Days
61 - 90 Days
Over 90 Days
Account Code
Account Short Title
Current
Past Due
Past Due
Past Due
Total
1950
SHARED TRANSPOR
•227^02
0.00
0.00
0.00
227.02
2001
CSBG
51,682.13
38,715.50
0.00
0.00
90,397.63
2007
LIHEAP
^ 3Sii46.00
0.00
0.00
0.00
36,946.00
2010
DOE WX
33,579.80
0.00
0.00
0.00
33,579.80
2025
FOOD
40,727.17
0.00
0.00
0.00
40,727.17
2030
HS
118,406.68
0.00
0.00
0.00
118,406.58
2037
EHS
46,030.69
0.00
0.00
0.00
46,030.69
2038
MHS
14,793.75
0.00
0.00
0.00
14,793.75
2039
PFE
2^fS72..2B
0.00
0.00
0.00
26,672.28
2066
FGP
13,574.47
0.00
0.00
0.00
13,574.47
6,238.81
0.00
0.00
0.00
6,238.81
21,400.27
0.00
3,657.78
10,549.53
35,607.58
3,004.24
2073
RSVP
2301
COC
2305
PI
3,004.24
0.00
0.00
0.00
2308
TBRA RURAL
6,572.50
7,780.73
0.00
0.00
14,353.23
2312
TBRA FAYETTE
0.00
0.00
0.00
21,232.13
21,232.13
2330
SAM RURAL
2346
PH BONUS
2348
SAM FAYETTE
9,585.43
0.00
0.00
0.00
9,585.43
35,099.57
14,007.37
0.00
0.00
49,106.94
3,974.88
0.00
0.00
0.00
3,974.88
2350
LEEP FAYETTE
11,830.30
5,504.02
4,874.00
13,699.84
35,908.16
2357
KYNECTOR
36,578.58
36,578.58
36,578.58
0.00
109,735.74
2359
PROJECT LIFE
18,536.11
.'30,7ia,2t''^'
2360
LEEP RURAL
2710
71,902.23
':^::\:iS,932.tt
137,180.80
3,988.91
2,752.43
2,874.90
9,356.51
18,972.75
LIHEAP WX
49,873.39
36,523.24
10,254.21
0.00
96,650.84
5009
WECARE
88,371.71
30.30
0.00
0.00
88,402.01
5012
EAP COLUMBIA GA
5,507.41
0.00
0.00
9,446.76
5309
HEA KU
10,343.00
0.00
0.00
0.00
10,343.00
5318
EAP DELTA
471.63
11,088.22
0.00
0.00
11,559.85
7132
LEXENDPOVERTY
1,000.00
0.00
0.00
0.00
1,000.00
8063
SHEPHERD PLACE
1,767.07
1,397,51
1,830.42
7,005.98
Report Total
695,315.74
190,595.59
132,152.58
72,600.61
1,090,664.62
Balance as of 06/16/16
381,995.71
104,160.70
11,406.68
54,838.01
552,401.10
Submitted By;
Steven Gravitt
Acting Chief Financial Officer, M.B.A., CCAP
3,939.35
:
A G E N D A ITEM 7
COMMUNITY ACTION
LINE O F
DATE
COUNCIL
CREDIT
A s of M a y
INTEREST RATE:
2016
I n d e x R a t e with the floor of 5 % ( P r e s e n t rate
DESCRIPTION
D
5%)
LOAN REDUCTION
ACCESS LOAN
BALANCE
05/01/16
BALANCE FORWARD
$0.00
05/31/16
BALANCE
$0.00
S u b m i t t e d by:
Steven
Gravitt
Acting Chief Financial Officer, M.B.A.,
CCAP
A G E N D A I T E M #7 E
SELF HEALTH INSURANCE TRUST
UMR
2011
DESCRIPTION
UMR
2012
UMR
2013
UMR
2014
$1,891,378.17
$2,034,717.55
$2,015,544.10
$1,877,184.14
$9,786.70
$41,873.22
$32,616.69
$11,112.84
TOTAL REVENUE
$1,901,164.87
$2,076,590.77
$2,048,160.79
$1,888,296.98
MEDICAL PAYMENTS
$1,211,391.77
$1,379,010,88
$1,393,418.44
STOP LOSS CREDIT
($87,380.62)
($220,477.94)
PHARMACY PAYMENTS
$447,839.74
REINSURANCE
UMR
2015
UMR 2016
YEAR TO DATE
(ROLLING 12-MONTH
EXPENSES)
UMR 2016
Apr 15 to May 16
$151,175.11
$791,964,00
$1,871,914.91
$2,869.19
$29,613.16
$71,071.58
$2,070,068.41
$154,044.30
$821,577.16
$1,942,986.49
$1,544,711.34
$971,803,74
$11,681.80
$226,014.53
$542,434.87
$863,012.62
($357,108 26)
($460,310.12)
($263,820.09)
$0.00
($29,227.19)
($70,145.26)
(250,207.99)
$526,190.74
$565,353,52
$493,355.59
$518,467.01
$35,794.06
$222,322.40
$533,573.76
$547,663.64
$405,496.62
$431,301,97
$405,935.53
$385,229.00
$364,618.38
$27,322.44
$106,390.39
$255,336.94
$322,656.30
$89,784.50
$95,452,63
$91,667.29
$109,386.44
$113,632.48
$14,666.35
$74,258.88
$178,221.31
$137,304.46
$2,067,132.01
$2,211,478.28
$2,099,266.52
$2,072,372.25
$1,704,701.52
$89,464.65
$599,759.01
$1,439,421.62
$1,620,429.03
($165,967.14)
($134,887.51)
($51,105.73)
($184,075.27)
$365,366.89
$64,579.65
$221,818.15
$503,564.87
$447,010.99
YEAR END RESERVES
$734,809 63
$599,922 12
$548,816.39
$364,741.12
$730,108.01
$951,926.16
$1,233,672.88
$1,177,119.00
ESTIMATED RUN OUT
$240,197.47
$240,197.47
PREMIUM REVENUE
ADJUSTMENTS & INVESTMENT
EARNINGS
MANAGEMENT FEES
TOTAL COSTS
DIFF. REV - COST
DIFFERENCE Y-E
RESERVES & RUN OUT
$494,612.16
$359,724.65
INCREASE (DECREASE) OVER PRIOR YEAR
Revenue
8.46%
Expenditures
18.42%
9.23%
6.98%
$303,955.47
$244,860.92
-1.37%
-5.07%
$306,286.11
$2,084,179.43
UMR 2016
May 16
BASED ON
ACTUAL 2016
ACTIVITY
($14,111.02)
$174,517.00
$179,253.16
$58,455.01
$772,673.00
$179,253.16
$1,054,419.72
-7.81%
-1.28%
-6,12%
-12,00%
$2,068,248.75
($808.73)
$2,067,440.02
$179,253.16
$997,865.84
-0.13%
-3.81%
Submitted by:
Cost
Basis
Excludina
2015 Acct Bal
2016 Revenue
2016 Expenses
Total
Cash
Market
$730,108.01
$821,577.16
($599,759.01)
$951,926.16
Value
Includina
Cash
Equities
Bonds
Cash & Cash Equ.
Total
849,293.00
102,633.16
951,926.16
Acting Chief Financial Officer, M.B.A., CCAP
June 15, 2016
MgtFe
As of June 2016
0.00
80,339.43
27,109.42
28,789.58
29,136.53
Total Cost
92,330.85
Diff Rev - Cost
-11,991.42
CREDIT CARDS
A s of M a y
DATE
2016
DESCRIPTION
Purpose
05/21/16
Kroger
Food
05/27/16
Home Depot
Repairs WX/Facilties
MONTHLY
TOTAL
teven Gravitt
Acting Chief Financial Officer, M.B.A.,
CCAP
P.O. Box 1S48
Hutchinson, KS 67504-1648
RETURN SERVICE REQUESTED
Customer No:
Statement Date:
Due Date:
S55905
_,__1/2016
DUE UPON
Amount Due:
A C C O U N T
TiGKET .
RECEIPT
$689.49
BILLING
D A T E TICKET
PRGGESSED
P.O./REF #
..CARD #
STORE
0416498915
125759
08
768
05/18/2016
$34.02
0416499090
280997
09
705
05/19/2016
$17.79
AMOUNT
{X
For questions or copies, please contact Kroger Accounts Receivable toll free at 888-327-4911 (Gina ext. 65567 or Danielle ext. 61848 ) or by email ([email protected] or
[email protected] ). P l e a s e review your account promptly and advise if payments have been made. There will be a $5.00 fee for each ticket copy requested.
Page 2 of 2
Page 2 of 2
AMT
0416498915
$34:02
0416499090
Customer N o :
Statement Date:
S55905
5/21/2016
Amount Due:
Amount E n c l o s e d :
REMIT PAYMENT TO:
Mid-South Customer Charges
P C B o x 644470
Pittsburgh, P A 15264-4470
$689.49
Customer No;
P.O. Box 1648
Hutchinson, KS 67504-1648
RETURN SERVICE REQUESTED
S55905
Statement Date:
5/21/2016
D U E UPOh
Due Date:
Amount Due:
1
iM
S689.49
CRYSTAL HAYES
COMMUNITY ACTION
PO BOX 11610
LEXiNGTON, KY 40576
Current; ,
I
I
$0.00
1
29-56 D a y s
$0.00
]
57-84 Days
I
$0.00
A C C O U N T
TICKET; •
P.O./REF #
CARD #
[,
1
85-112 Days
|
; 113+ Days
$0-00
I
I
$0.00
BILLING
STORE
DATE TICKET
PROCESSED
AMOUNT
5CK226416
DUP226225
705
06/18/2015
*(S2.69)
0316492086
264802
03
359
04/15/2016
*S80.12
0416495797
066350
09
705
05/03/2016
$45.39
^
0416495869
070396
08
768
05/03/2016
S176.78
0416496076
149212
09
705
05/04/2016
S10.00
0416496581
271776
09
705
05/06/2016
$71.13
0416497204
065353
09
705
05/10/2016
$49.13^
0416497427
125904
09
705
05/11/2016
$34.98'-/^-
0416498322
030227
09
407
05/16/2016
0416498412
017221
08
768
05/16/2016
$21.04^/
$151.80/
For q u e s l i o n s ^ r copies, p l e a s e contact Kroger Accounts^Receivable toll free at 888-327-49^11 (Gina ext. 65567ôr Danielle ext^ 61848 ) or by email ([email protected] or
Pfease retain the top portion for your records
Page 1 of 2
Page 1 of 2
TICKETS
AMT
TICKETS
AIMT
5CK226416
(S2.69)
0416496581
$71.13
0316492086
S80.12
0416497204
S49.13
0416495797
545.39
0416497427
S34.98
0416495869
S176.78
0416498322
$21.04
0416496076
$10.00
0416498412
$151.80
Customer No:
Statement Date:
S55905
5/21/2016
Amount Due:
Amount Enclosed:
denote [he amount.
REMIT PAYMENT T O :
Mid-South Customer Charges
P O B o x 644470
P i t t s b u r g h , P A 152S4-4470
$689.49
G r e a t
IJO¥/
fooci .
p:ric€is.
1650 BRYRN STflTIUN RD
(859)
293-5969
Your- c a s h i e r was HtPTHER
KRO UOTER
2,69
KRO UflTER
FRITQ LfiY MIX
CflLIDRD CHIP
PC
KROGER SfiVINGS
SC
0.40
FRITO LHY MIX
FRITO LAY MIX
FRITQ LAY MIX
HRSHY M I N I S
PC
KROGER SfiVINGS
1 ,00
SC
CALIDAD CHIP
PC
KROGER SAVINGS
n
SC
U , 40
TU
KRO PPR NPKN
KRO P L A T E S
KRO S T Y L E DIP
PC
KROGER SfiVINGS
0,65
SC
PRSL SALSA
3.01 lb @ 0 . 5 5 / i b
BANANAS
UT
2.'16 l b @ 0 , 5 5 / l b
UT
BANANAS
APL GALA
::;,6^ l b @ 0 , 5 5 / l b
:
BANANAS
KRO MINI CHOCP MFN
KRO BLBRY MFF
KRO DONUT
KRO DONUT
KROGER PLUS CUSTOMER
TfiX
TfiX EXEMPTION
BfiLfiNCE
2.69
5 , 38 F
6,99 F
1 .59 F
6. 99
6,99
6.99
10.99
F
r"
r
F
a
1 , 59 F
1 ,99 T
^1,37 T
2 , 0 0 f2,59
F
1 , 6 7F
1 , 3 5F
6,29 F
2,00 F
3.99 F
1 ,69 F
0,99 F
0,99 F
0
1 ,M
1 ,04SO. 12
KY 10505
i'RVT LABEL P u r c h a s e
. * * * * * ) ( i * x * * * 9 0 5 1 - SUIPED
€ F f t : 261802
TOTAL: 80 ,12
PRVT L A B E L
EXEMPTED SALES AMT
CHANGE
TOTAL NUMBER OF ITEMS SOLD
80,12
17.35
0.00
22
KROGER SfiVINGS
2.15
$
F
TOTfiL COUPONS
$
2.-45
TOTfiL SAVINGS ( 2 %)
$
2.45
0 1 / 1 5 / 1 6 1 2 : 0 8 p m 3 5 9 18 59 389
MfiR FUEL POINTS REMAINING = 5 3 6
THESE POINTS E X P I R E 0 1 / 3 0 / 1 6 ,
EACH MONTH I S A SEPARATE ACCUMULATION
PERIOD, POINTS DO NOT COMBINE,
HIGHEST UNREDEEMED DISCOUNT FROM MAR
OR CURRENT MONTH OFFERED AT THE PUMP,
X X X X X X X X X X « * X * X -X i< « X « X X X * X X X X X X X X X X * X X X
fiPRIL FUEL POINTS
REDEEM TOOPTS.TO SAVE . , 1 0 PER GAL,
ON ONE PURCHASE, OF UP TO 35 GAL'.
SAVE UP TO $1 PER GAL AT KROGER OR
.10 PER GAL AT SHELL ON 1 F I L L - U P ,
FUEL POINTS THIS ORDER = 80
FUEL POINTS THIS MONTH = 384
THIS MONTHS POINTS E X P I R E 0 6 / 3 1 / 1 6 ,
V I S I T U U U , K R O G E R , C O M / F U E L FOR DETAILS
X X X X X X X X * X X « X X S X X X X X X -X X X K * X X X- X ^ X X X X X X X
U i t h Our Low P r i c e s ,
You Saved
$ 3 . 4 9
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890 R i c h m o n d P l a z a
( 859 ) 621 -1091
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KROi:FR PLUS CUSiOMFR
2.53 l b @ 0.5B ,/lb
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GERBER FORMULA
STRUBRY R F C
SC
KROGER SAVINGS
STRIAIBRY
! . 76 F
.39 F
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00 F
r
P C
1 .29
RPC
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KROGER SAVINGS
1 ,29
TAX
0.. 00
BALANCE
71 . 1 3
KY 10175
PRVT I.ABEL P u r c h d i i e
^«SA:xs*i^«Ks*905a • SUIPFIT
REFtt: 2 7 1 7 7 6
TOTAL: 71
P C
SC
0.50 F
PC
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0.12
KROGER SAVINGS
SC
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SAVINGS
sc
0,50 F
PC
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0,12
KROGER SAVINGS
SC
0,50 F
PC
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0.12
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SC
0,50 F
PC
BCHNT BABY
0.12
KROGER SAVINGS
sc
0,50 F
PC
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0.12
KROGER SAVINGS
SC
0,50 F
PC
BCHNT BABY
0.12
KROGER
SAVINGS
SC
0,50 F
PC
BCHNT BABY
0.12
KROGER SAVINGS
SC
0.50 F
PC
BCHNT BABY
0.12
KROGER
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sc
0,50 F
PC
BCHNT BABY
0.12
KROGER SAVINGS
sc
0,50 F.
PC
BCHNT BABY
0.12
KROGER
SAVINGS
SC
0,50 F
PC
BCHNT BABY
0,12
KROGER SAVINGS
sc
0,50 F
PC
BCHNT BABY
0,12
KROGER
SAVINGS
sc
0,50 F
PC
BCHNT BABY
0.12
KROGER SAVINGS
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PC
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sc
0,50 F
PC
BCHNT BABY
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KROGER SAVINGS
sc
0,00
TAX
176.78
m%
BALANCE
L e x i n g t o n KY 1051 1
PRVT L A B E L P u r c h a s e
* » * « * 5 f j f * « j f i f » 9 0 5 9 - SUIPED
REFtt: 0 7 0 3 9 6
TOTAL: 1 7 6 . 7 8
. sc
176,78
0,00
PRVT L A B E L
CHfiNGE
115
KROGER SAVINGS
TOTAL COUPONS
TOTAL SfiVINGS (6 X)
At: / n ?
$
$
$
12.36
12.36
12.36
n q - 9 7 ^ m 7 6 8 83 10 999
PRVT LABEL
CHANGE
TOTAL NUMBER OF ITEMS
71 . 13
0.00
6
ÔLD
KROGER SAVINGS
TOTAL COUPONS
TOTAL SfiVINGS ( 3 X )
%
$
*
2.58
2.58
2.58
0 5 / 0 6 / 1 6 08:1Qai,i 7 0 5
23 9 ^ 9
MAY FUEL POINTS
'
REDFEM 100PTS TO SAVE , 1 0 p f R GAl
ON ONE PURCHASE OF UP TO 35 GAl
SAVE UP TG $1 PER GAL AT KROGER O R
.10 PER GAL AT SHELL ON 1 FT[1 • UP
FUEL POINTS
FljE::L P O I N T S
THIS
THIS
ORDER «
MONTH =
71
139
THIS MONTHS POINTS E X P I R E 6 / 3 0 / 1 6 .
V I S I T UUU. KROGER. COM/FUEL FOR DLTfl.Tl s
* # » * * « * * * * X * * * * * * * 3 ( * * * » « «
U r t h O u r Loiî P r i c e s ,
* * * * * * * * * * * * *
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$2,58
Arinual C a r d S a v i n s s $11.51
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NOIAI H i r i n g - A p p l y T o d a y !
.jobs . K r d y e r , com
Www : k r o y e . f . com
J O W
C?^ r e i i t
p r i c e s .
L o w
890 R i c ri m o n ci F' 1 a z a
( 859 ) rJA
1091
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KRQGER PLUS CUSTOMER
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CMFRTS PUFFS
PC
1.00 F
SC
KROGER SfiVINGS
0,59
CHERTS PUFFS
PC
1,00 F
SC
KROGER SflVINEiS
0.59
CMFRTS PUFFS
PC
I 00 F
SC
KROGER SfiVINGS
0.59
CMFRTS PUFFS
PC
I.00 F
SC
KROGER SfiVINGS
0.59
CMFRTS SNCK
PC
i.00 F
SC
KROGER SAVINGS
0.59
CMFRTS SNCK
PC
1.00 F
SC
KRQGER SAVINGS
0.59
CMFRTS PUFFS
PC
1.00 F
SC
KROGER SfiVINGS
0.59
CMFRTS PUFFS
PC
1.00 F
SC
KRQGER SAVINGS
0.53
CMFRTS PUFFS
PC
1,00 F
SC
KROGER SfiVINGS
0.59
CMFRTS SNCK
PC
1.00 F
SC
KROGER SfiVIHGS
0.59
TAX
0.00
BfiLANCE
10,00
KY 10175
PRVT LABEL P u i - c h a s e
**;*-!<:K*.x»^,^-XK-9058 • S U I P E D
REFtt: 149212
TOTAL:
10.00
PRVT LABEL
CHANGE
TOTAL NUMBER OF ITEMS SOLD =
KROGER SAVINGS
TOTAL COUPONS
TOTAL SAVINGS ( 3 7
10.00
0.00
10
*
*
X)
5.90
5.90
5.90
$
0 5 / 0 1 / 1 6 1 2 : 0 6 p m 705 183 68 999
MAY FUEL POINTS
REDEEM 100PTS TO SAVE
10 PER GAI
ON ONE PURCHASE OE UP TO 35 G A L .
. 10 PER GAL AT SHELL ON .1 F I L L - U P .
FUEL'POINTS "THIS ORDER -
10
FUEL
64
POINTS T H I S
MONTH -
THIS MONTHS POINTS E X P I R E 6 / 3 0 / 1 6 .
V I S I T .UUU.KROGER.COM/FUEL FOR DETAILS
i^.* * * X
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KX*
Our
* * XX* * * * * * * * * * * * * * * * * *
Low
Prices,
You
Saved
$ 5 . 9 0
Annual Card Savintjs $38.61
K r o g e r Communi t y Rewardss
At y o u r r e q u e s t we a r e d o n a t i n y t o
Community A c t i o n C o u n c i l
Now H i r i n g - A p p l y T o d a y !
jobs.kroger.com
www.kroger,com
f o o d .
p r i c e s .
Plaza
SEi F
cas
\
KRO 17 LF MILK
llRfjuER PLUS i:i!STOMFR
KRO V f T D UML
I , 99 F
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i 99 F
! ,99 F
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S I L K SOYMILK
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KROGER SAVINGS
0.19
SC
S I L K SOYMILK
PC
SC
KROGER SAVINGS
0.19
BLUEBERRIES
RASPBERRIES
RASPBERRIES
BLUEBERRIES
BLUEBERRIES
RASPBERRIES
CLEMNTNES
PC
SC
KROGER SAVINGS
1,00
TAX
« * « BALANCE
KY 10175
PRVT LABEL P u r c h a s e
***-xx**x-);*xs9058
SUIPED
REFtt: 066350
TOTAL : 1 5 , 3 9
-
F
F
F
F
F
F
F
%)
$
181
10
39
0,00
13
$
$
0 6 : 2 1 a m 705
************
1.19
3.99
3,99
1,19
1,19
3,99
6 99
15
TOTAL NUMBER OF ITEMS SOU)
05/03/16
F
0,00
15,39
PRVT LABEL
CHANGE
KROGER SAVINGS
TOTAL COUPONS
TOTAL SAVINGS ( 1
2,50
1,98
1.98
1,98
999
* * * * * * * * * * * * * * i * s * :t * * * * X- * *
T e , l l U s How We
fire
E a r n 50 BONUS FUEL
Dolna!
POINTS!
P l u s , e n t e r oui- m o i i t h l w Sweepi-j take.s;
f o r ONE OF 100 - $100 y i P i c a r d s and
ONE $ 5 , 0 0 0 g i f t c a r d a r a n d p r i ^ e !
Go,to
En ter
Mwu.kroaerfeedback.com
w 1111 i n 7 d a y s .
t h e i ti f o r m a 1 i o n b e 1 o w :
• D a l e ; .05/0,3/16
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•
E n i r y I D : 0 2 4 — 1 0 - 7 0 5 - 1 8 1 -191
L i , " ! i t one 50 f u e l p t boiu.rs p e r 7 d a y s .
No p u i ' c h a s e n e c e s s a r y lo e n t e r
s w e e p s t a k e s , See w e b s i t e f o r
official
sweepstakes r u l e s .
* * * * * * * * * * * * * * * ^ * * * * * * * * * * * * * * * * * * X- * X *
MAY FUEL POINTS
REDEEM 100PTS TO SAVE . 1 0 PER GAL.
ON ONE PURCHASE OF UP TQ 35 GAL.
. 1 0 PER GAL AT SHELL ON I F I L L U P .
FUEL P O I N T S
FUEL POINTS
THIS
THIS
ORDER MONTH -
THIS MONTHS POINTS E X P I R E
45
50
6/30/16
G r c i a t
L o w
150
1600 L e e s t o w n Road S u \
food.
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RfS9-259-0933
Y o u r c a s h i e r was RUBY
c**6394
?,19 F
2,19 F
2 19 F
2,19 F
17.99 F
17,99 F
17,99 F
17,99 F
2,99 F
GERBER CRL
GERBER CRL
BERBER FORHULfl
GERBER FORHULfl
GERBER FORMULA
PC
1 6 0 0 L e e s t o w 11 R o a d S LJ i t e
859---259-^0933
ROGER PLUS CUSTOMER
KRO BREAD
P 4/5,00
KRO BREAD
KRO BREAD
@ 4/5.00
KRO BREAD
@ 4/5.00
KRO BREAD
@ 4/5.00
KRO BREAD
P 4/5.00
KRO BREAD
@ 4/5.00
KRO BREAD
@ 4/5,00
KRO BREAD
@ 4/5,00
KRO BREAD
@ 4/5,00
KRO BREAD
e 1/5.00
KRO BREAD
P 4/5.00
KRO &REOD
FSEL CARROTS
FSEL CARROTS
FSEL CARROTS
FSEL CARROTS
FSEL CARROTS
FSEL CARROTS
FSEL CARROTS
FSEL CARROTS
FSEL CARROTS
FSEL CARROTS
FSEL CARROTS
TAX
BALA NCE
. v i n q t o n KY 4051 1
VT LABEL f u r c h a s e
9059 - SUIP^'D
R E F e : 125759
TOIAL
H , 02
0 . 4 0
2 , 9 9
PC
S C
F
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S C
sc
BOCA
CP
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KRQGER
SAVINGS
P C
0.65
P C
0.66
P C
3 , 3 4
F
3 , 3 3
F
3 , 3 3
F
0.66
0 , 8 8
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KRQGER SAVINGS
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C
KROGER SAVINGS
0,12
SC
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0.12
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sc
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KROGER SAVINGS
P C
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0,88
F
0.12
P C
sc
F
0,12
0,
0,88
0.12
KROGER SAVIN6S
/ i .n no
.
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
- . BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
BCHNT BABY
TAX
mm
BflLflNGE
L e x i n g t o n KY ^ O S I T
PRVT L A B E L P u r c h a s e
SUIPED
x****«i^jE)f**sgo5g
REFtt: 017221
TOTAL:
PRVT LABEL
CHANGE
KROGER SAVINGS
TOTAL COUPONS
TOTflL SAVINGS C3 51}
.n
n 88
F
F
0 ,62
0 ,62
0 .62
0 ,62
0 ,62
0 .62
0 ,62
0 ,62
0 62
0 62
0 62
0 62
0 62
0 62
0 62
0 62
0 62
0 62
0 62
0 62
0 62
0, 62
0, 62
0, 62
0, 62
0, 62
0. 00
151 ,80
E
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
PRVT
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TOTOL
X X X x x x o X X » -x X X X >; X X X X X X X X >: X >; o
T e l l U s How Ue fire D o i n g !
E a r n 5 0 BONUS FUEL POINTS!
P i n t ; . e>n + oi- <-llll-^ «««4-ur.. r..., ... i .
;
OF
06:37am
1 .25 F
1 , 25 F
1 25 F
1 .25 F
1 .25 F
1 .25 F
1 ,25 F
I ,25
1 25 F
1 , 2b F
1 59 F
1 .59 F
1 .59 F
1 .59 c
1 .59 F
1 ,59 F
1 .59 F
1 ,59 F
1 .59 F
1 59 F
1 59 F
0.00
34.02
. G / G Q '
ITEMS
768
SOLD
=
24
8 5 2 5 999
T e l l U s H o w We fire D o i n s !
E o r n 5 0 BONUS FUEL P O I N T S !
P i u s , en + e r - o u r m o n t h l y S w e e p s + ak'es :
For O N E O F 1 0 0 - $ 1 0 0 91 F t c a r d s a n d
ONE $5,000 s i f t c a r d g r a n d p r i z e !
1.'. K r o g e r f e e d b a c k . corn
• ! h i. n 7 d a y s .
1,1 f or'ma 11 on be 1 ow :
05/16/16 12:32ptTi 768 9 113 142
X X X X X
NUMBER
0 5 / 1 8 / 1 6
1 .25 F
1 . 39 F
34.02
L A B E L
CHO,N0E
1 , 39 F
X X ^
05/S3/16
Date
T i m e 06:3?3m
Entry ID: 024-3V2-25-768-85-110
890 R i c h m o n d P J a z a
(859 ) 624-1091
Y o u r c a s h i e r was SELF CUFl
3101 R i c h m o n d Rd
(859)
268-2i70
3.60 lb
UT
KROGER
2,31 lb
UT
2 55 l b
UT'
@ 0.55
/lb
CHIQ BONONRS
PLUS CUSTOMER
@ 0.55 / l b
CHIQ BONONPS
@ 0,55
/lb
C H I Q BONONPS
STRUBRY RPC
STRUBRY RPC
PC
KRO 1% L F MILK
0. 20
KROGER SAVINGS
SC
PC
KRO 1% L F MILK
0 . 20
sc
KROGER SAVINGS
PC
KRO 1% L F M I L K
0 . 20
sc
KRQGER SAVINGS
PC
KRO 1% L F M I L K
sc
0, 20
KROGER SAVINGS
TAX
BALANCE
KY 40475
PRVT LRBEL P u r c h a s e
- ) f x * * * - x x x * * * * 9 0 5 8 - SUIPED
REFft: 280997
TGTOL:
17,79
S I L K SOYMILK
KROGER PLUS CUSTOMER
KRO 1% LI- MILK
KRO 1% LL- MILK
KRO 1% LF MILK
CANTflLOUlÊ
SC
KROGER SAVINGS
FINEAPPLL"
CLEMNTriE;;:
TAX
* * * * * BALANCE
KY 4050S
PRVT LOBEL P u r c h . j s e
KEFB:
KROGER SAVINGS
TOTAL COUPONS
TOTAL SAVINGS ( 2
$
*
X)
$
i
0 5 / 1 9 / 1 6 06:43prn 705 183 157 9'
MAY FUEL POINTS
REDEEM lOOPTS TO SAVE ,10 PFR !
ON ONE PURCHASE OF UP TO 35 GAi
SAVE UP TO $1 PER GAL RT KROGE!
,10 PER GAL AT SHELL ON 1 F I L L
99
99
50
PC
0,49
0.00
TOTAL:
PRVT LABEL
CHANGE
TOTAL NUMBER OF H E M S
PRVT LfiBEL
CHPNGE
TOTOL NUMBER OF ITEMS SOLD =
KROGER SAVINGS
TOTAL COUPONS
TOTAL SAVINGS i i
030227
2 , 9y
-r^>^109
21.04
2i ,04
0,Ou
SOLD
$
$
%)
$
0.49
0,49
0,49
0 5 / 1 6 / 1 6 02:27pm 407 182 105 99'^
MAY FUEL POINTS
REDEEM lOOPTS TO SAVE .10 PER CRL.
ON ONE PURCHASE OF UP 10 35 GHL
SAVE UP TO $1 PB\ GOl HT KROGER UL
.10 PER GAL AT SMELL ON 1 F I L L - U P
FUEL POINTS THIS ORDER - 21
FUEL POINTS THIS HONTH - 2 6 6
T i n s MONTHS POINTS F / P I R L
V l S I i UUL.KRQGER.CUM/FUFL
u/.v.:/
FOR !;
FUEL POINTS THIS ORDER - W
FUEL POINTS THIS MONTH - 2\
THIS MONTHS POINTS EXPIRE 6 / 3 0 .
V I S I T WyU.KR0nER.COM/FUEl FOR !
$ 0 . ' l 9
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890 RichmQiid F ' l a z a
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TAX
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34,98
KY 9 0 9 7 5
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! 25904
TOTPL: 34.98
PRVT 1.PBFI
34,98
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0 5 / 1 ! / i O 07•44am 705 182 25 999
HAY F U E L POINTS
R F n i T M lOOPTS TO SOVF
10 PFR GAI ,
OM ilNF PURFilASF OF UP TO 35 GAL.
SAVE UP TO $1 PFR GAL AT KROGER Ot^
10 PFR GAI AT SHEi.l ON 1 F I l L UP.
v m
FUEL
POINTS
POINTS
THIS
THIS
ORDER
HONTH
UATERMLN SOLS
Pi.
KROGER SAVINGS
2.00
UATERMLN SOLS
PG
sc
KRQGER SAVINGS
2,00
2 8 3 lb @ 0.55
/lb
UT
CHIQ BANANAS
3.09 lb @ 0,55
/lb
UT
CHIQ BANANAS
BLUEBERRIES
RASPBERRIES
RASPBERRIES
BLUEBERRIES
BLUEBERRIES
RASPBERRIES
RASPBERRIES
BLUEBERRIES
KRO 1/. EE MILK
KRO 1/. LF MILK
KRO \X LF MILK
TAX
* BALANCE
KY 40475
PRVT LABEL P u r c h a s e
XXX )<x,xxxx«xx9058 • SUIPED
REFtt
065353
TOTAL, • 4 9 , 13
4 99
F
4 99
F
•j b
F
SC
-
35
223
PRVT LABEL
CHANGE
NUMBER OF ITEMS
TUTS MONTHS POINTS E X P I R E 6 / 3 0 / 1 0 ,
V I S I T UUU KROGER COM/FUEL FOR D E I n l L S
TOTAL
X X X >i X X X X X X X X X X- X X SX XS X X X-XX X S XS- X XXir X XX X )
KROQER SAVINGS
TOTAL COUPONS
TOTAL SAVINGS ( 7
AI! n LI d 1 C: d r i 1 S a ^/ m 9 s $ 4 5 , 51
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MAY FUEL POINTS
REDEEM lOOPTS TO SAVE ,10 PER GAL,
ON ONE PURCHASE OF UP TO 35 GAL.
SAVE UP TO $1 PER GAL AI KROGER OR
. 1 0 PER GAL AT SHELF ON 1 F I L l U P ,
FUEL POINTS THIS ORDER FUEL POINTS T H I S HONTH -
49
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THIS MONTHS POINTS E X P I R E 6 / 3 0 / 1 6 ,
V I S I T U U U , K R O G E R , C O M / F U E L FOR DETAILS
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Jobs.kroyec,com
www,kroger,com
P
HOME DEPOT CREDIT SERVICES
DEPT. 32-2501491850
PO BOX 9001043
LOUISVILLE, KY 40290-1043
CURRENT
Y
M
E
N
T
P
A
G
E
View, manage and pay your account online at
To ensure accurate posting of your payment, please indicate which invoices you are paying by checking the
appropriate box below. Please remit entire Payment Page(s) when sending payment.
IMPORTANT:
Be Paid
A
C o m m e r c i a l A c c o u n t 6035 3225 0149 1850
Statement Date
05/27/16
ACTIVITY
Transaction
Date
Invoice #
Original
Invoice A m o u n t
A m o u n t Due
Payment
D u e Date
04/29/16
9684220
$554.00
$554.00
06/18/16
05/03/16
5020908
$169.78
$169.78
06/18/16
05/04/16
4020935
$95.11
$95.11
06/18/16
05/11/16
7021089
$2.50
$2.50
06/18/16
05/11/16
7021093
$71.88
$71.88
06/18/16
05/11/16
7110182
$2.36-
$2.36-
06/18/16
05/11/16
7110194
$135.52-
$135.52-
06/18/16
05/11/16
7110195
$19.97
$19.97
06/18/16
05/11/16
7110198
$2.50-
$2.50-
06/18/16
05/11/16
7110199
$2.36
$2.36
06/18/16
05/13/16
5021154
$19.68
$19.68
06/18/16
05/19/16
9021270
$31.14
$31.14
06/18/16
05/19/16
9094018
05/23/16
5021316
PREVIOUSLY
BILLED
OPEN
$1.76-
$1.76-
$
m
06/18/16
$30.79
06/18/16
Amount Due
Payment
D u e Date
$38.57
05/18/16
$30.79
•
ITEMS
z
Transaction
Date
Invoice #
Original
Invoice A m o u n t
03/28/16
1020136
$38.57
03/29/16
20158
$61.30
$61,30
05/18/16
03/31/16
8020204
$100.48
$100.48
05/18/16
04/04/16
4020246
$167.98
$167.98
05/18/16
04/06/16
2020293
$8.24
$8.24
05/18/16
C h e c k if P a y i n g ^ O • ( i S ? h " a n AmoumDue)
P a g e 7 of 18
lllllli
W e w a n t to inform y o u that t h e
RO. Box 790420
St. Louis, MO 63179
$2,403.36
for this a c c o u n t h a s c h a n g e d t o :
C h e c k h e r e if p a y i n g
P O B O X 9001043
LOUISVILLE, KY
otatemeni
all i n v o i c e s
40290-1043
tnciosea
M a k e C h e c k s P a y a b l e to
D E P T . 32 - 2501491850
P O B O X 9001043
L O U I S V I L L E , K Y 40290-1043
COMMUNITYACTION COU
P O B O X 11610
L E X I N G T O N , K Y 40576-1610
0 3 H 0 0
•
,,,||||!||l||s||l.|Hh|!lfl|„|l,lf|ss,l||iiMllll!.|ri|.lr
OODOODO
DEMD33b
ODDOOOO
D t i D 3 S 3 E E S 0 i m i f l S 0
27DE
Remit payment and make checks payable to:
I
N
V
O
I
C
E
D
E
T
A
I
L
PO BOX 9001043
BILL TO:
Acct: 6035 3225 0149 1850
COMMUNITY ACTION COU
Amount Due:
Trans Date:
DUE DATE:
$554.00
04/29/16
06/18/16
PC:
PRODUCT
12364
SKU#
#:
9684220
S t o r e : 8119, S A N D I E G O
QUANTITY
TOTAL PRICE
"
1.0000 E A
P u r c h a s e d by: D A N A E A S T
Invoice
I
t
SUBTOTAL
$554.00
TAX
$554.00
TOTAL
BILL TO:
Acct: 6035 3225 0149 1850
COMMUNITY ACTION C O U
Amount Due:
Trans Date:
$169.78
PO:
PRODUCT
3 M F I R S T AID KIT- 118 P C S
3 M F I R S T AID KIT- 118 P C S
E N E R G I Z E R M A X A A A 24 P A C K
E N E R G I Z E R M A X A A A 24 P A C K
AA 10-PACK
3M DISPOSABLE E A R P L U G S 80PK
NRR32
E N E R G I Z E R 9 VOLT BATT 2 - P A C K
2'X50' S E L F A D H C A R P E T
PROTECTOR
9VOLT 6PACK
AAA 10-PACK
A A 36 P A C K
V E L C R O U L T F i A - M A T E T A P E , 3FT,
BLACK
18"X24' C O N T A C T A D H E S I V E C L E A R
05/03/16
NONE
Invoice
DUE DATE:
06/18/16
S t o r e : 2303, L E X I N G T O N
SKU #
00004280130000500008
00004280130000500008
00007267170000500010
bob07257T7d00050b010
00001032000000500010
00006105060000500008
QUANTITY
1.0000 E A
tobbo EA
i^bbbb E A
1.0000 E A
1.0000 E A
i.bobbEA
UNIT P R I C E
$19.97
$19.97
$13.98
$13.98
00001691960000500010
00007583770001400012
1.0000 P K
i.obbbEA
$6.98
$11.47
$6.98
00002503550000500010
00001030080000500010
00005534710000500010
00005021700000300008
1.0000 P K
T^bbbb E A
1 .bbbb P K
1.0000 E A
$12.98
$7.98
$14.98
$6.97
$12.98
$7:98
$14.98
$6.97
000gi2430300M
1.0000 E A
P u r c h a s e d by: P L U M B S T E P H A N I E
#:
5020908
TOTAL PRICE
$19.97
$19.97'
$13.98
$13.98
^,..,$Z:98„.,.
$14.96
^
$14.96
$7.97 _
$7.97
SUBTOTAL
$160.17
TAX
$9.61
$0.00
SHIPPING
TOTAL
$169.78
BILL TO:
Amount Due:
Trans Date:
DUE DATE:
$95.11
05/04/16
06/18/16
Invoice
PO:
146409
4020935
PRODUCT
UNIVERSAL DELUXE CHROME TANK
SKU#
10000542120000700003
QUANTITY
1.0000 E A
UNIT P R I C E
$4.48
TOTAL PRICE
$4.48
lln^SALDELUMCHROMEt
10bbb5421200bb700b03
1.0000 E A
$4.48
$448
KlS^CRFtHDPHZINC
00bb461659bbbb300b26
LObOOEA
$1.18
$1.18
^ I T S C I F L H D P H Z I N C
000b4614000bob300026
1.0000 E A
$1.18
$118
00001533860000100002
ilbobb EA
$19^97
$19^97'
lb0O959373bobb400025
i.obbo E A
$7^98"
$7.98
00004178410000700007
00003387510000100003
1 boob E A
1.00b0 EA^
$9.98
_ $2,97,
$9.98
1$2.97.^
COOLWHTDX
S S S E " A U T O S P R A Y FIFL C L E A N
Page 9 of 18
#:
1 -800-395-7363
myhomedepotaccount.com
Remit payment and make checks payable to:
I
N
V
O
I
C
E
D
E
T
A
I
L
PO BOX 9001043
I n v o i c e #:
4020935
continued
PRODUCT
SKU#
AIRWICK FRESH WATERS
K s i i r r / L O
RFLL
HALL/CLOSET ANT
P u r c h a s e d by:
EAST
UNIT P R I C E
T O T A L PRICE
10009279830000400025
QUANTITY
1.0000 E A
$7.98
$7.98
00008821350001000003
lOOOOEA
$10.97
$10.97
i
I
f
f
SUBTOTAL
DANA
TAX
$0.00
$0.00
"$95Tr
TOTAL
BILL TO:
Acct: 6035 3225 0149 1850
Amount Due:
Trans Date:
DUE DATE:
$2.50
05/11/16
06/18/16
PO:
PRODUCT
146409
Store:
SKU#
QUANTITY
Purchased by: E A S T D A N A
2303,
i n v o i c e #:
7021089
LEXINGTON
UNIT P R I C E
T O T A L PRICE
$236
SUBTOTAL
TAX
$0.14
TOTAL
BILL TO:
Acct: 6035 3225 0149 1850
COMMUNITY ACTION COU
$I50
Amount Due:
T r a n s Date:
DUE DATE:
$71.88
05/11/16
06/18/16
PO:
SHEPHERDSPLACE
LEXINGTON
SKU#
A A D C BASIC C A R B O N MONOXIDE
00001848040000500014
1.0000 E A
$19:97
A A D ^ B A S I C CARBON MONOXIDE
00001848040000500014
1.0000 E A
$19.97
$19.97
^MDC^BASIC CARBON
00001848040000500014
LOOOO E A
$19:97
$19.97
A A ^ B A S I C
00001848040000500014
1.0000 E A
$19:97
$19.97
fc
:
:
D SCOUNT
l
i
^
QUANTITY
2303,
7021093
PRODUCT
CARESON MONOXIDE
__ _ __
Store:
I n v o i c e #:
UNIT P R I C E
T O T A L PRICE
r ^ ^ i ^ ^
00000000000000000005
EAST DANA
,
1.0000 E A
i
$2.00-
SUBTOTAL
l
$2.00$71.88
TAX
$0.00
SHIPPING
$0.00
TOTAL
Page 11 of 1 8
$^9W
$71:88
1-800-395-7363
H O M E ' D E P O T CREDIT SERVICES
P O B O X
^
I
N
V
O
I
C
E
D
E
T
A
I
L
9001043
LOUISVILLE,
KY
40290-1043
BILL TO:
Acct: 6035 3225 0149 1850
Trans Date:
A m o u n t Due:
-$2.36
PO:
Store: 2303,
PRODUCT
M A C H S C R FL HD PH ZINC
SKU#
00004616590000300026
QUANTITY
1.0000 E A
^ i ? S ^ R F L H D P H Z I N C
#8-32X1-1/2"
00004614000000300026
1X)00bEA
#:
7110182
06/18/16
05/11/16
146409
Invoice
DUE DATE:
LEXINGTON
UNIT P R I C E
T O T A L PRICE
$1.18-
$i:i8-
$i:i8-
•$236:
SUBTOTAL
$0.00
TAX
$0.00
•$236:
TOTAL
BILL TO:
A m o u n t Due:
Trans Date:
Invoice
DUE DATE:
-$135.52
PRODUCT
P L U G IN C O A L A R M W I T H B A T T E R Y
BACKUP
BACKUP
BACKUP
PLC 40W 4FT T12 FL C O O L W H T D X
10PK
BACKUP
Store: 2303, L E X I N G T O N
SKU #
10003923530000500014
QUANTITY
1.0000 E A
10003923530000500014
11)000 EA
10003923530000500
i.obobEA
00001533860000100002
10003923530000500014
-
06/18/16
05/11/16
PO:
4002SHEPHERDSLACE
UNIT P R I C E
$26.97-
T O T A L PRICE
$26.97-
"'$26;97-'
$26!97-
$26.97-
$26.97-
1.0000 E A
$19.97-
$19.97-
lOOOOEA
^ $26'.97-' '
$2a97-'
.
'
-
SUBTOTAL
$127.85-
TAX
$7.67-
SHIPPING
$0.00
TOTAL
BILL TO:
Acct: 6035 3225 0149 1850
.10PK
_
_
_
$135.52-
A m o u n t Due:
T r a n s Date:
DUE DATE:
$19.97
05/11/16
06/18/16
PO:
SHEPARDS
Invoice
7110195
_
EAST DANA
SUBTOTAL
$19i7
TAX
$0.00
TOTAL
$19^97
A m o u n t Due:
T r a n s Date:
-$2.50
PO:
S a H o P H z , . c . o - 3 a > . -
^
L
o
s
—
.
#:
_
BILL TO:
Acct: 6035 3225 0149 1850
#:
7110194
05/11/16
146409
e
Invoice
DUE DATE:
#:
7110198
06/18/16
'
^
Z
^
"
"
^
T
i
:
"
'
^
!
^
continued i = z : 0
Page 13 of 18
H O M E ' D E P O T
CREDfT SERVICES ^
I N V O I C E
D E T A I L
PO BOX 9001043
i n v o i c e #:
7110198
PRODUCT
M A C H S C R F L H D P H Z I N C #10-32X2"
SKU#
00004580520000300026
QUANTITY
1.0000 E A
UNIT P R I C E
$1.18-
T O T A L PRICE
$1.18-
SUBTOTAL
TAX
$0.14$0.00
$2.50-
TOTAL
BILL TO:
Acct: 6035 3225 0149 1850
COMMUNITYACTION C O U
A m o u n t Due:
T r a n s Date:
DUE DATE:
$2.36
05/11/16
06/18/16
P O : 146409
PRODUCT
M A C H S C R F L H D P H ZIN^^
SKU#
00004580520000300026
7110199
UNIT P R I C E
•$T1F
QUANTITY
2.0000 E A
Purchased by: EAST DANA
I n v o i c e #:
T O T A L PRICE
12.36
SUBTOTAL
TAX
$0.00
$0.00
"$236-
TOTAL
BILL TO:
Acct: 6035 3225 0149 1850
A m o u n t Due:
T r a n s Date:
DUE DATE:
$19.68
05/13/16
06/18/16
P O : 146409
PRODUCT
I n v o i c e #:
5021154
S t o r e : 2303. L E X I N G T O N
5/8"X5-1/2"X6' P T P I N E D O G E A R
SKU #
00001697570000800004
QUANTITY
1.0000 E A
UNIT P R I C E
$1 .64
T O T A L PRICE
$1.64
F T PINE D O G EAFI
Obob16975700(30800004
LbOOOEA
$1 .64
$1.64
i i " S : i / 2 " X 6 ' P T PINE D O G E A R
obob169757bbbb80obb4
T.bobb E A
" ^ $ 1 :64
$164^
i i ^ . 1 / 2 " X 6 ' f ^ PINE D O G E A R
bbb016975700bb800bb4
iTooobEA
$1 ^64
$164
&iS-l72"X6' P T PINE D O G E A R
bbbo1697570000800004
TooobEA
$1 .64
$1.64
li!S:i72"X6' P T PINE D O G E A R
boob1697570bb08000b4
LbobbEA
$1 .64
$164
lil«:i/2"X6'PTPINEDOC3E^
00001697570000800004
1.0000 E A
$1 _g4
$1.64
ii-1/2"X6' PtPINEbOGEAR
00001697570000800004
1 ^0000 E A
$1 .64
$164
i i ^ - 1 / 2 " X 6 ' P t PINE D O G E A R
00001697570000800004
lOOOOEA
$1 ^64
$1.64
l i " S - 1 / 2 " X 6 ' P T PINE D O G E A R
Obb0169757Ob0b800bb4
1 .bboo E A
$1 .64
$1.64
5 P S - 1 ^ " X 6 ' W P I N E DOG
bbbbi697570bbb800004
i^bOOOEA
$1 .64
$1.64
5i»)^-1/2"X6' P T P I N E D O G E A R
PCKT
00001697570000800004
10000 E A
$1 .64
$1.64
SUBTOTAL
$19.68
TAX
$0.00
$0.00
SHIPPING
TOTAL
Page 15 of 18
$19.68
1 -800-395-7363
D E P T 32-2501491850
PO BOX 9001043
BILL TO:
Acct: 6035 3225 0149 1850
I N V O I C E
Amount Due:
T r a n s Date:
DUE DATE:
$31.14
05/19/16
06/18/16
P O : 146409
PRODUCT
R E A L - K I L L W A S P & H O R N E T KILLER
SKU#
00008687200000100029
I n v o i c e #:
9021270
QUANTITY
1.0000 E A
R l A £ l Q : m S P & HORNET
UNIT P R I C E
$197
T O T A L PRICE
$197"
LOOOO E A $ i ; 9 7
R Y o i f e p E E D L O A D M D F i B l f 68 P
D E T A I L
b b 6 b l 4 5 5 8 1 0 b b 0 7 0 0 0 0 9 T . 0 0 0 C 3 EA
'
"
^
$i:97
$12:97 '
iR•^M:c^::::::::::,:::::::::::^
Purchased by: E A S T DANA
BILL TO:
Acct: 6035 3225 0149 1850
SUBTOTAL
$2938
TAX
SHIPPING
$1.76
$0.00
TOTAL
$3LT4
Amount Due:
T r a n s Date:
DUE DATE:
-$1.76
05/19/16
06/18/16
P O : 146409
PRODUCT
SKU#
BILL TO:
Acct: 6035 3225 0149 1850
9094018
QUANTITY
UNIT P R I C E
T O T A L PRICE
SUBTOTAL
TAX
$000"
$1.76-
TOTAL
$T7^
Amount Due:
T r a n s Date:
DUE DATE:
$30.79
05/23/16
06/18/16
P O : 146409
PRODUCT
SPECTRACIDEWEED&GRASS
I n v o i c e #:
I n v o i c e #:
5021316
SKU#
00005905290000100004
QUANTITY
1.0000 E A
UNIT P R I C E
$6:94
T O T A L PRICE
$6^4
s i ^ T s M b E WEEb&GRASS ^ 0 0 0 0 5 9 0 5 2 9 0 0 0 0 1 0 0 0 0 4
1.0000 E A
$6:94
$6:94
KILLER J G A L
_
_
SUBTOTAL
$30.79
TAX
$0.00
TOTAL
Page 1 7 o f 18
$3079
1 -800-395-7363
A C C O U N T
RETURN MAIL ADDRESS
PO BOX 790420
ST. LOUIS, MO 63179
A C T I V I T Y
Commercial Account:
Statement Date
Credit Line
Credit Available
Account
P O B O X 11610
L E X I N G T O N , K Y 40576-1610
Account
S T A T E M E N T
6035 3225 0149 1850
05/27/16
$18,900
$16,496
Balance
$2,403.36
Information
Please see Payment Page(s) for Amount Due and Payment Due Date(s)
C u r r e n t Payments a n d U n a p p l i e d P a y m e n t s
$0.00
Current P u r c h a s e s a n d Debits
$997.21
Current Returns, E x c h a n g e s and Adjustments
-$142.14
Previously B i l l e d I n v o i c e s
$1,548.29
E v e r y t h i n g y o u n e e d t o k n o w a b o u t y o u r a c c o u n t is h e r e :
W h a t ' s
o n
n e w
a c c o u n t number, p a y m e n t s , fees, contact information a n d more.
y o u r
billing
Please s e ethe enclosed sample for
s t a t e m e n t ?
SPECIAL
information o n h o w to read four
additional
statement.
NOTICE
Don't forget, 1-Year returns credited back to your Home Depot C a r d *
F u e l R e w a r d s ® s a v i n g s : Earn Fuel' Rewards® savings^for every $100 of qualifying purchases made using your The Home Depot Commercial
Credit C a r d
Enroll your card today to take advantage of 60-day payment terms and start eaming Fuel Rewards® savings by visiting H o m e D e p o t . c o m / C a r d B e n e f i t s
Already enrolled? Log in to your Fuel Rewards Network Account to keep track of your Fuel Rewards savings balance, expiring rewards and more at
FuelRewards.com/homedepot
* Refer to The Home Depot Returns Policy for details
Beginning early 2016, c a s h payments made in-store at The Home Depot for Home Depot Credit C a r d account balances will be limited to a maximum
amount of $3,000 per day. For your convenience and security, if you wish to make payments for any amount, including amounts greater than $3,000, you
C U R B E l i T P U E C H ^ S E S AMB
DEBITS
Customer
Agreement #
Date
Purchase Location/Description
Invoice #
Purchase Order/Job Name
Amount
D u e Date
04/29/16
HOME D E P O T . C O M S A N DIEGO, C A
9684220
12364
$554.00
06/18/16
05/03/16 T H E H O M E D E P O T L E X I N G T O N , K Y
5020908
NONE
$169.78
06/18/16
4020935
146409
$95.11
06/18/16
?I!
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About Your
Account
PHONE
PAX
1-800-395-7363
1-877-969-6751
G O TO W W W . M Y H O M E D E P O T A C C O U N T . C O M
NOTICE: SEE REVERSE SIDE FOR IMPORTANT INFORMATION
P a g e i of 18
PO Box 790340
St. Louis, MO 63179-0340
8 HP 27
right now to a customer
service professional online at
myhomedepotaccount.oom
Account:
**** **** **** 1850
• C U R R E M T P U R C H A S E S AMB
Date
DEBITS, cont.
Invoice #
7021089
146409
7021093
Customer
Agreement #
Amount
D u e Date
$2.50
06/18/16
SHEPHERDSPLACE
$71.88
06/18/16
7110195
SHEPARDS
$19.97
06/18/16
05/11/16 T H E H O M E D E P O T L E X I N G T O N . K Y
7110199
146409
$2.36
06/18/16
5021154
146409
$19.68
06/18/16
9021270
146409
$31.14
06/18/16
5021316
146409
$30.79
06/18/16
TOTAL
CURREMT BSTORfJS, E X C H A M C E S A N D ADJOSTMEMTS
Date
$997.21
o^'^"
Customer
Agreement #
Invoice #
7110182
Retum:
$2.36-
7110194
Retum:
$135.52-
7110198
Retum:
$2.50-
9094018
Retum:
$1.76TOTAL
PREVIOUSLY BILLED
Date
$142.14-
Please submit payment for all past due amounts.
INVOICES
Amount
Customer
Agreement #
Invoice #
1020136
147109
$38.57
05/18/16
20158
146409
$61.30
05/18/16
8020204
146409
$100.48
05/18/16
4020246
146409
$167.98
05/18/16
2020293
146409
$8.24
05/18/16
3020499
146409
$443.38
05/18/16
04/15/16 H O M E D E P O T . C O M S A N D I E G O , C A
3764926
146409
$407.03
05/18/16
7020620
4002SHEPHERDSLACE
$135.52
05/18/16
6972795
Retum:
$150.00-
05/18/16
1020788
146409
$335.79
05/18/16
299522
TOTAL
7^
Visit h o m e d e g p t . c o m / p r o
Amount
D u e Date
$1,548.29
/
f p r m p r e
/ H ^ R O
© 2016. Home Depot Product
Page 3 of 18
1 -800-395-7363
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2397 RICHMOND ROAD
LEKIWGTOM. KV '1O'.::02
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00002
33373
05/23/16
I; hTJRfJ POLICiY DEFINITIONS
, ÔLIC/ ID D.WS
POLICY EXPIRES ON
^'
11_
365
05/23/2017
;THE HOME DfiPOT RESERVES THE RIGHT TO
: LIMII / jEflY RETURNS. P L E A S E S E E THE
RETURN POLICY SIGN IN S T O R E S FOR
DETAILS.
10:13 AM
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STATEMENT
wwAi. tioiwidBcot. com/survey
SUMMARY
NAME:
146409
:R0 XrRA S-END " H T S VISIT:
KI16 PRO XIRA SPEIIJ 05/22:
$30.79
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level ii5 B'onZ'j: opend 3464.27 more in
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05/19/16
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WW A'. tioiTied'jfi'Ot. com/survey
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jlKlS RECEI-T PO/.]Oi; NAME: 146409
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BUY J N L I N E P ; 1 C K - U P I N STORE
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2303 02 916B:> 05/19/2016 5968
RETJRN POLICV DEFINITIONS
POLICY ID
DAVS POLICY EXPIRES
A
11
365
05/19/2017
V
THE HOME DEPO^' l^f-SERVES THE RIGHT T*-c
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1 8 3 6 5 5
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level i s B'onZ's; opend 3464.27 more in
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:
2397 RICHMOND ROAD
LEXINGTON, KY 40502
(859)269-477'!
2303
00009
61201
05/19/16
12:1'. i H
V*; ORIG REC: 2303 002 91682 05/19/16, IA -
^^^^^
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WWW.homedepot.com/survey
Cuinparta Su Opinion! Complete l a breve
encuesta sobre su v i s i t a a la tienda y
: : ;rtenga la oportunidad de ganar en:
www.homedepot.com/survey
;;5r:0;YQZ
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12-4994
122700
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2397 RICHMOND ROAD
L E K I M G T O M , KY 40502
(859)269-4774
2303
00002 30693
05/04/16
R03EfU - U W 4 4 3 Z
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214.43
2303 02 3 1 3 6 9 3 05/04/2016 7878
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RETJRfJ POLICY DEFINITIONS
POLICY ID DAYS
POLICY EXPIRES ON
A
li
365
05/04/2017
THE HOME DEPO " RE;SERVES THE RIGHT TO
LIMIT / 3 E f J Y RfETDRNS. PLEASE SEE THE
RETURN POLICY S I G N ]:N S T O R E S FOR
DETAILS.
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website. No purchase necessary.
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05/13/2017
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DETAILS.
2303
2;i97
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2303
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[UCHMOND
'10502
ROAD
(859)269-4774
00002 37375
05/13/16
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[MIS RECEIPT PO/JOE NAME: 146409
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2016 PRO XTRA SPElCi 05/12:
DIEE
$19.68
$4,367.26.
^s; of 05/13/2016 vour Paint Rewards
level i s B ' O f i z e ; Spend 3464.27 more ir.
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2397 RICHMOND ROAD
LEXINGTON. KY 40502
(859)269-4774
/:H)3 00011 05584
05/11/16 11:41 AM
CA3HIER NICOLE - NXD1366
« ORIG REC: 2303 002 85452 05/11/15 TA *
007480040210 MACH SCR
::/i:;2®-1.18
-2.36
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7110198
-2.36
-0.14
-$2.50
-2.50
TA
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COPY
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THIS RECEIPT PO/JOB NAME: null
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BUY ONLINE PICK-UP IN STORE
AVAILABLE NOW ON HOMEDEPOT.COM.
CONVENIENT. EASY AND MOST ORDERS
. READY IN LESS THAN 2 HOURS!
2397 RICHMOND ROAD
;vLEXINGTO\l. KY 4i)502
(859)259-4774
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PARTICIPE EN UNA
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THIS RECEIPT PO/JOE NAME: 146409
VISIT:
:2CI16 PRO XTRA SPENIj 05/10:
$4.40;v'/tj;
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devel i s B-ôrvze; Spend 3464.27 more i i . - ;
;:ual ifying pain': purchases to earn
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Items.
This purchase q u a l i f i e s for FUEL
EISCOUNTS and SO D.'IYS TO PAY on The Honit
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•omedepot. ::on/f" nar'iceoptions.
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2.36
0.14
$2.50
2.50
TA
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SALES TAX
TOTAL
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10:30 AM
gSHIER ADRI/\NA - AXC1854
U s e n
ID:
1 3 7 6 0
11-468
Pss3Wor-ci :
16261
11457
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v / of p u r c h a s e E n t r a n t s must be 18; a i : r,:iif!- h;. h^f,!..i- -lee complete rule- ^^f.
.>i t r-; H'.) Q\ .'rxhase necessary v; '^^?;:
2303 02 35452 05/11/2016 9809
RETURN POLICY DEFINITIONS
POLICY ID D.\7S
POLICY EXPIRES C
A
11
365"
05/11/2017
THE HOME DEPOT RtESERVES THE RIGHT TO
LIHIT / OEliY RETURNS. PLEASE SEE THE
RETURN POLICY iÎGN IN STORES FOR
DETAILS.
. ''UV mjÊ
--.V'-.
'•
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^ M o r e doingr
2 3 9 7 RICHMOND ROAD
LEXINGTON, KY 4 0 5 0 2
(859)269-4774
2303
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2303 02 79877 05/03/2016 9340
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i-^ D . . . , - , . . ^,.,gnci 3464.27 more i n
HEAD START PROGRAMS
BUDGET DETAIL: 2015-16
Expenditures through M A Y 2016
HEAD START 2015-16
ACTUAL
BUDGET
(1)
PERSONNEL
(2)
FRINGE
(3)
TRAVEL
(4)
EQUIPMENT
(5)
SUPPLIES
BENEFITS
(6)
CONTRACTUAL
FACILITIES-COMM-IT-HR-TRANS
(8)
INDIRECT C O S T S
(9)(a)(b) O T H E R
DIRECT
(10)
COSTS
INKIND
TOTAL
PERCENTAGE
$2,822,405
$2,183,448
77.36%
1,119,554
822,399
73.46%
42,121
41,078
97.52%
9,966
9,966
100.00%
179,478
193,370
107.74%
O V E R $5,000
(7)
EXPENSES
828,523
603.849
72.88%
1,324,166
1,032,201
77.95%
787,312
600,137
76.23%
234,718
233,238
99.37%
$7,348,243
$5,719,686
77.84%
1,940,603
1,702,143
29.76%
$9,288,846
$7,421,829
79.90%
PERCENTAGE
OF YEAR
82.69%
82.69%
83.33%
83.33%
83.33%
75.00%
83.33%
83.33%
83.33%o
$892,745
HEAD START 2015-16
(2)
FRINGE
(3)
TRAVEL
(4)
EQUIPMENT
(5)
SUPPLIES
BENEFITS
12.03%
ACTUAL
BUDGET
PERSONNEL
EXPENSES
PERCENTAGE
$1,666,236
$1,287,751
77.29%
577,336
446,041
77.26%
28,764
23,540
81.84%
0
0
0.00%
71,150
72,750
102.25%
(6)
CONTRACTUAL
383,371
267,976
69.90%
(7)
496,449
411.504
82.89%
401,213
310,412
77.37%
120,117
123,235
102.60%
$3,744,636
$2,943,210
78.60%
INDIRECT C O S T S
(8)
(9)(a)(b) O T H E R
DIRECT
(10)
COSTS
(5,978)
(1,661)
(43.805)
17,571
71,270
55,956
(37,639)
$309,474
$1,429,921
0
A d m i n i s t r a t i v e C o s t s a s a p e r c e n t o f total:
(1)
103,360
$892,745
N o n - F e d e r a l Administrative C o s t s
EARLY
$150,399
2 5 % Required
Calculated in-kind
Federal Administrative & Development C o s t s
VARIANCE
INKIND
832,616
411,281
13.97%
TOTAL
$4,577,252
$3,354,491
73.29%
Maximum 15% allowed
PERCENTAGE
OF YEAR
82.69%
82.69%
83.33%
83.33%
83.33%
75.00%
83.33%
83.33%
83.33%
Administrative C o s t s a s a percent of total:
HEAD START & EARLY HEAD START
Percentage of Year
83.33%
Salary Percentage
82.69%
0
14.52%
31,358
430
0
(13,458)
19,565
2,203
23,932
(23,138)
2 5 % Required
$487,024
$487,024
$90,060
$130,952
Calculated in-kind
VARIANCE
M a x i m u m 15% allowed
$735,802
MIGRANT HEAD START 2015-16
PERSONNEL
FRINGE BENEFITS
TRAVEL
(3)
(4)
EQUIPMENT
SUPPLIES
(5)
C
ONTRACTUAL
(6)
F
A
CILITIES-COMM-IT-HR-TRANS
(7)
INDIRECT C O S T S
(8)
(9)(a)(b) O T H E R
(1)
(2)
(10)
DIRECT C O S T S
INKIND
ACTUAL
BUDGET
$681,502
239,796
8,100
0
23,900
1,579,488
199,628
142,893
37,326
EXPENSES
$362,628
98,941
4,516
0
46,059
1,315,807
147,693
83,890
54,327
$2,912,633
288,063
$2,113,862
7,563
$3,200,696
$2,121,426
TOTAL
PERCENTAGE
53.21%
41.26%
55.75%
0.00%
192.72%
83.31%
73.98%
58.71%
145.55%
PERCENTAGE
OF YEAR
74.05%
74.05%
75.00%>
75.00%
75.00%,
83.33%,
75.00%>
75.00%
75.00%>
72.58%
0.36% 2 5 % waivered to 9%
MIGRANT HEAD START
Percentage of Year
Salary
Percentage
$122,506
0
$122,506
(10)
DIRECT C O S T S
INKIND
(11)
TOTAL
STARTUP
TOTAL
in-kind
$190,248
1 5 . 2 1 % M a x i m u m 1 5 % allowed
75.00%
74.05%>
PARTNERING FOR EXCELLENCE 2015-16
PERSONNEL
(1)
FRINGE BENEFITS
(2)
TRAVEL
(3)
EQUIPMENT
(4)
SUPPLIES
(5)
CONTRACTUAL
(6)
(7)
INDIRECT C O S T S
(8)
(9)(a)(b) O T H E R
$193,479
66.28%
Calculated
Non-Federal Administrative C o s t s
Administrative Costs as a percent of total:
VARIANCE
$142,024
78,628
1,559
0
(28,134)
428
2,028
23,280
(26,333)
BUDGET
$549,214
213,762
85,726
19,051
320,143
1,085,000
173,267
391,821
734,159
ACTUAL
EXPENSES
$347,176
130,710
11,169
0
27,138
431,980
78,922
143,778
130,163
$3,572,143
84,857
$1,301,036
174,033
$3,657,000
528,000
$1,475,070
568,741
$4,185,000
$2,043,811
PERCENTAGE
63.21%
61.15%
13.03%
0.00%
8.48%
39.81%
45.55%
36.69%
17.73%
PERCENTAGE
OF YEAR
78.21%
78.21%,
83.33%,
83.33%
83.33%
75.00%
83.33%
83.33%
83.33%
36.42%
13.38% 2 5 % waivered to 2 %
PARTNER FOR EXCELLENCE
Percentage of Year
Salary Percentage
83.33%
78.21%,
$241,276
0
$241,276
$1,549,417
40.34%
107.72%
48.84%
Calculated
Administrative Costs as a percent of total:
VARIANCE
$82,337
$36,463
$60,270
$19,051
$239,647
$381,806
$65,467
$182,740
$481,636
23.13%
in-kind
M a x i m u m 1 5 % allowed
$26,021
Agenda Item # 8a
B L U E SHEET
I S S U E : Learnmg Independence & Fostering Empowerment (Project L I F E ) F Y 2015-16
Budget Amendment 1
D I S C U S S I O N : The Council was notified on M a y 24, 2016 of an additional funding
award in the amount of $94,652 to support the requirement needs for the Project L I F E
program. This is due to the number of participants increasing.
The Council's Project L I F E program including partnerships with Audubon Area
Community Services, Inc. and Louisville Metro, w i l l provide case management services
for up one year to at least 60 participants in Kentucky. Although the number of youth i n
the program is 60 participants per year, it is a rolling 60 participants meaning when one
youth exits another youth enters the program. Other factors for the increased funding
include the program being statewide, the needs of the youth being more intensive than
expected, and the number of potential youth was greater than the Council had initially
anticipated.
Revenue:
$487,296.
Based on a grant from the Cabinet for Health and
Family Services.
Expenses:
Personnel:
$487,296.
$103,344.
Project L I F E Coordinator (.65 F T E ) and Case
Managers (2.0 F T E ) are included.
Fringe:
$ 46,336.
Benefits are based on F I C A , pension contributions.
Workers Compensation and other insurance selections for staff.
Travel:
$ 3,500.
Project L I F E Coordinator and Case Managers w i l l
be required to travel throughout the state for various meetings as
well as statewide monitoring of the program.
Training:
$ 15,000.
conference.
Partner Contracts:
$ 147,500.
Audubon has requested that we provide funds to
cover the cost of a case manager opposed to an amount per
participant ($50,000). They w i l l be required to maintain a specific
number of participants to receive this amount. Louisville Metro
w i l l continue to be paid $325 per month per participant. The
budget includes 25 participants at a cost of $97,500.
Cost for 3 individuals to attend the annual training
Client
Benefits:
$86,000.
Household setup at $1,100 per participant for 78
participants is a direct benefit for program participants to purchase
needed household supplies.
Other:
$33,406.
Includes Facilities, Insurance, Personnel, ITS and
Communications expense.
Indirect Costs:
$52,210.
Based on 12% of grant award.
R E C O M M E N D A T I O N : It is recommended that the Board ofDirectors approve the
Learning Independence and Fostering Empowerment (Project L I F E ) FY2015-16 Budget
Amendment I.
Submitted by:
/}
Lisa A . Pope
Budget Manager
Approved by:
Steven Gravitt, Acting
Chief Financial Officer
Approved by: \ J ^
Catrena Bowman, Director
Community Services
Approved by:
Bridgett Rice, Director
Human Resources
Approved by:
David Webster
L/i./_ik
Approved by:
;utive Director
Approved by:
Finance Committee
/_/___
Approved by:
Board of Directors
/ /
FOR
LEXINGTON-FAYETTE, BOURBON, HARRLSON & NICHOLAS COUNTIES
L E X I N G T O N F A Y E T T E U R B A N C O U N T Y GOVERNMENT
L E A R N I N G I N D E P E N D E N C E A N D FOSTERING EMPOW ERMENT (Project LIFE) B U D G E T
J U L Y I, 2015 T H R O U G H J U N E 30, 2016
BUDGET S U M M A R Y
2015-2016
REVENUE
Grant Revenue
Total Revenue
BUDGET
ACTUAL
392,644
392,644
EXPENSES
Personnel
Fringe Benefits
Travel
Equipment
72,467
28,292
3,500
0
2015-2016
PERCENT
INCREASE/
PROPOSED
INCREASE/
(DECREASE) AMENDMENT (DECREASE)
24%
487,296
94,652
487,296
24%
94,652
30,877
18,045
0
0
103,344
46,337
3,500
0
43%
64%
0%
0%
Supplies
3,700
3,600
-3%
Training
15,000
0
15,000
0%
147,500
0
147,500
0%
66,000
20,000
86,000
30%
Partner Contracts
Client Benefits
(iOO)
Other
T O T A L DIRECT EXPENSES
20,490
9,317
29,807
45%
356,949
78,138
435,087
22%
INDIRECT COST EXPENSES
35,695
16,515
52,210
46%
392,644
94,652
487,296
24%
T O T A L GRANT EXPENSES
0
R E V E N U E O V E R (UNDER) E X P E N S E S
(0)
(0)
B U D G E T DETAIL
2015-2016
BUDGET
ACTUAL
392,644
392,644
2359 1000 9999 R e v e n u e
4010.00 Grant Revenue
Total Revenue
2359 4050 9999
6000
6110
6120
6130
6140
6150
6160
6170
6180
6190
7100
7110
7120
Operations Expense
Salary Expense Permanent
FICA Expense
Workers Compensation Expense
Pension Expense
Health Insurance Expense
Life Insurance Expense
Unemployment Expense
Disability Expense
Cafeteria Plan Expense
Accrued Leave
In-Area Travel Expense
Miscellaneous Supplies
Office Supplies Expense
7130
7200
7330
7291
7382
7500
7993
7994
7995
7996
7990
Contract Expense
Insurance and Bonding Expense
Postage & Freight Expense
Employee Training Expense
Meeting Expense
Client Benefits Expense
Facilities Expense
Communications Expense
Personnel Expense
ITS Expense
Total Operations Expense
72,467
5,544
3,783
5,797
11,915
717
0
536
0
0
3,500
2,500
1,200
147,500
949
350
15,000
750
66,000
6,030
2,184
4,203
6,024
35,695
392,644
1
2015-2016
PERCENT
INCREASE/
PROPOSED
INCREASE/
(DECREASE) \ M E N D M E N 1 (DECREASE)
94,652
487,296
24%
94,652
487,296
24%
30,877
2,677
1,827
2,800
6,485
78
0
55
0
4,122
0
0
(100)
0
575
(50)
0
0
20,000
5,970
816
2,030
(24)
16,515
94,653
103,344
8,221
5,610
8,597
18,400
795
0
591
0
4,122
3,500
2,500
1,100
147,500
1,524
300
15,000
750
86,000
12,000
3,000
6,233
6,000
52,210
487,296
43%
48%
48%
48%
54%
11%
0%
10%
0%
0%
0%
0%
-8%
0%
61%
-14%
0%
0%
30%
99%
37%
48%
0%
46%
24%
Agenda Item #
^
BLUE SHEET
ISSUE: Shared Facilities F Y 2016-17 Budget
DISCUSSION: The proposed Shared Facilities Budget F Y 2016-17 reflects a decrease
primarily due to the fmal debt payment for the Winbum Center being paid in March
2016. The significant items in this budget include new furniture for the West End Center
estimated to cost $27,000, new rent expense at the Nicholas County Center in the amount
of $25,800, parking lot paving at Winburn Center estimated to cost $28,000, and the 2%
Cost of Living Adjustment (COLA) for staff effective October 1,2016.
Expenses: $1,518,552. The F Y 2016-17 budget is decreased overall by $7,846 due to the
reduction in debt service noted above, as well as the various improvements to multiple
Centers. Salaries and fringe benefits include a 2% Cost of Living Adjustment.
Shared Facilities FY2016-17 Budget.
Submitted by
Lisa A. Pope
Budget Manag
Approved by:
Betty Jones, Director
Property Development
and Services
Approved by:
^
David Webster
Approved by:^
Sharon Price,, ^Director
^ctc
Office of Child
Approved by:
2ojmm rîty
ity Services
Approved by:
Approved by:
Melissa Kane, Director
Planning, Communications
& Advancement
Approved by:
Human Resources
Approved by:
Malcolm Ratchford
Executive Director
Approved by:
Finance Committee
/
/
Approved by:
Board of Directors
/ /
FOR
LEXINGTON-FAYETTE, BOURBON, HARRISON AND NICHOLAS COUNTIES
S H A R E D F A C I L I T I E S B U D G E T F Y 2016-17
July 1 , 2 0 1 6 - J u n e 30,2017
REVENUE
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
5,921
5,500
(5.500)
0
-10000%
SUMMARY
1930-1000-4004-4465 R E N T I N C O M E
1930-1500-9999-7993 I N T E R N A L
REVENUE
106,617
18,812
125,429
17.64%
4 3 5 9 E m e r g e n c y F a m i l y H o u s i n g Shelter G r a n t
0
1,147
I, 147
0.00%
5339 W a n n Wise
0
0
0
0.00%
2 3 0 5 P r o j e c t Independence
0
0
0
0.00%
59,304
14,985
74,289
25.27%
2 0 0 ! C o m m u n i t y Services B l o c k Grant
3020 C h i l d Care Program
2025 F o o d S e r v i c e P r o g r a m
17,556
27
17,583
0.16%
2 0 3 0 H e a d Start A d m i n i s t r a t i o n
45,496
(25.750)
19,747
-56.60%
2030 H e a d Start P r o g i a m
379,887
72,784
452,671
19,16%
6,799
.509)
6,289
-7.49%
-2.84%
2 0 3 8 M i g r a n t H e a d Start A d m i n
113,955
(3,234 i
110,722
5012 C o l u m b i a G a s
4,609
(262)
4,347
-5.68%
2350/2360 L E E P
1,429
(i/i29)
0
-100.00%
33,282
(12,055)
21,227
-36.22%
0
0
0
0.00%
1950 P r o g r a m T r a n s p o r t a t i o n
12,256
(259j
I I , 997
-2.11%
5309 K U H E A
-4.61%
2 0 3 8 M i g r a n t H e a d Start
5009 W e Care
4358 E C C O
6,539
-301)
6,238
2710 L I H E A P Weatherization
0
2,141
2,141
0.00%
2 0 3 7 E a r l y H e a d Start A d m i n
30,120
(2L079j
9,041
-69,98%
2 0 3 7 E a r l y H e a d Start
226,359
15,619
241,977
6.90%
2039 Partnering for Excellence - A d m i n
2,679
4,338
7,017
161.94%
2039 Partnering for Excellence
36,313
940
37,253
2.59%
I, 876
(150)
I, 726
-7.99%
1901 A d m i n i s t r a t i o n - O f f i c e E x e c u t i v e D i r e c t o r
48,686
(2!,98!)
26,705
-45.15%
1901 A d m i n i s t r a t i o n - F i s c a l O f f i c e
71,066
f2,5475
68,519
-3.58%
1901 A d m i n i s t r a t i o n - P r o g r a m
30,549
1,158
31,707
3.79%
1901 A d m i n i s t r a t i o n - A d m i n i s t r a t i v e S e r v i c e s
18,758
23,112
41,870
123,21%
1901 A d m i n i s t r a t i o n - B u d g e t U n i t
21,437
/768)
20,669
-3,58%
0
0
0
0,00%
1901 A d m i n i s t r a t i o n - N C S
18,329
(443)
17,886
-2,42%
1922 S h a r e d I n f o r m a t i o n T e c h n o l o g y S e r v i c e s
66,456
7,006
73,462
10,54%
4,984
!2.i95)
2,789
-44,05%
7100 F u n d r a i s i n g
Development
1901 A d m i n i s t r a t i o n - V o l u n t e e r Sei-vice U n i t
1923 S h a r e d C o m m u n i c a t i o n s
38,266
4,113
42,379
10.75%
2359 Project L I F E
4,020
7,613
I I , 634
189,37%
2301 C o n t i n u u m o f C a r e : R u r a l
I I ,917
187
12,103
1,57%,
2330/2348 Samaritan -Rural/Fay
2,947
(2,%9)
(22)
-100.74%
2346 K H C P H B o n u s
3,816
! 2,646!
1,170
-69,34%,
750
(144)
606
-19.24%
26,250
(24,086)
2,164
-91.76%
4,770
1,753
6,523
36.75%
750
(750)
0
-100.00%
1920 S h a r e d P e r s o n n e l
5318 D e l t a G a s
2007 L I H E A P
2073 Retired Senior Volunteer Program
2066 Foster Grandparents Program
Senior M e d i c a r e Patrol
5345 U W B G F i n a n c i a l L i t e r a c y
0
0
0
0.00%
1,876
(S34)
1,742
-7.15%
9,272
2010 Weatherization
50,921
Kynectors
(50,921)
5,806
-37.38%
0
-100.00%
Community Action Corps
1,309,403
0
0
0
0.00%
lOTAL
1,315,324
1,526.398
(7,845)
1,518,552
-0.51%
REVENUE:
1
July 1 , 2 0 1 6 - J u n e 30, 2017
EXPENSE
SUMMARY
1930-4053-1001 9 1 3 G e o r g e t o w n Street
74,492
98,755
30,132
128,887
30.51%
1930-4053-4004 N i c h o l a s C o u n t y N e i g h b o r h o o d C e n t e r
39,023
44,263
12,073
56.336
27.28%
344,029
352,954
(9.786)
343,168
-2.77%
1930-4053-1106 Southeast L e x i n g t o n C e n t e r
62,197
78,404
10,054
88,458
12.82%
1930-4053-1007 Fayette W e s t C e n t e r
67,50 i
71,873
5,106
76,979
7.10%,
1930-4053-1008 R u s s e l l C e n t e r
83,614
103,787
(4,918)
98,869
-4.74%,
1930-4053-1009 K i w a n i s C e n t e r
52,187
55,538
4,069
59,607
7.33%
1930-4053-2011 W e s l e y ' s P l a c e
29,556
31,010
2,755
33,765
8.89%,
1930-4053-1312 M e r i n o Street
26,769
30,214
436
30,650
1.44%
1930-4053-1113 B i u e g r a s s C o m m u n i t y T e c h . C o l l e g e
13,997
15,806
2,000
17,806
12.65%
1930-4053-2114 M i l l e r s b u r g C e n t e r
17,285
22,756
4,330
27,086
19.03%,
1930-4053-6104 S c r o g g i n s C e n t e r
23,083
27,119
6,654
33,773
24-53%
0,00%
1930-4053-1305 H i g h Street
1930-4053-3117 T e r r a c e P a r k C e n t e r
5,143
6,225
0
6,225
1930-4053-5100 R i c h m o n d M i g r a n t H e a d Start C e n t e r
10,253
11,225
840
12,065
7.48%,
1930-4053-3118 H a r r i s o n C o u n t y - L e b u s C e n t e r
12,392
15,832
(i ,000j
14,832
-6.32%
-39,59%
200,546
219,394
(86,862)
132.532
1930-4053-3021 H a r r i s o n N e i g h b o r h o o d C e n t e r
72,064
68,395
1,200
69,595
1,75%
1930-4053-2125 B o u r b o n C o u n t y C h i l d D e v e l o p m e n t C e n t e r
28,758
22,070
5,232
27,302
23,71%
1930-4053-1020 W i n b u m C e n t e r
1930-4053-7245 P e r s o n n e l &
226,591
250,778
260,618
3.92%
1,389,481
1,526,398
(7,846)
1,518,552
-0.51%
(74.157)
(0)
0
0
Administration
T O T A L EXPENSE:
REV ENUE O V E R / ( L N D E R ) E X P E N S E S
2
9,840
J u l y 1 , 2 0 1 6 - J u n e 30, 2 0 1 7
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
1930-4053-1001 913 G E O R G E T O W N S T R E E T R E V E N U E
7993 2001 C o m m u n i t y S e r v i c e s B l o c k G r a n t
7993 3 0 2 0 C h i l d C a r e P r o g r a i n
5,281
43
5,324
0.81%
609
2,831
3,440
465.04%
7993 2025 F o o d Service Program
15,573
395
15,968
2.54%
7993 2 0 3 0 Head Start A d m i n i s t r a t i o n
3,270
(1.793)
1,477
-54.83%
23,359
18,199
41,558
77,91%>
2,831
1,954
4,785
69.02%
7993 2039 Partnering for Excellence
36,313
(2,368)
33,945
-6.52%
7993 1950 P r o g r a m T r a n s p o r t a t i o n
1 1,935
(85)
11,850
-0.72%.
7 9 9 3 2 0 3 7 E a r l y H e a d Start A d m i n
1,147
(828)
319
-72.15%
7993 2 0 3 7 E a r l y Head Start
34.33%
7993 2 0 3 0 H e a d Start P r o g r a m
7 9 9 3 2 0 3 8 M i g r a n t H e a d Start P r o g r a m
15,969
5,482
21,451
7993 2301 C o n t i n u u m o f C a r e : R u r a l
920
1
920
0.11%
7 9 9 3 2 3 3 0 / 2 3 4 8 Sarnaritan - R u r a l / F a y - R u r a l
142
(141)
1
-99.40%,
7993 2 3 4 6 K H C B o n u s
0
TOTAL REVENUE:
821
(724)
97
-88.20%,
118,169
23,528
141,697
19.91%
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
25.77%
R E V / E X P 5/24/16
BUDGET
6000 Salary Expense-Pennanent
10,141
11,174
2,880
14,054
6010 Salary Expense-Temporary
0
500
0
500
0.00%,
6110 F I C A Expense
784
893
251
1,144
28.07%,
6120 Workers Compensation Expense
579
476
272
747
57.11%
0
0
0
0
0.00%
415
0
896
896
Q.00%
2,075
250
26,750
27,000
10700.00%
0.00%o
1930-4053-1001 913 G E O R G E T O W N S T R E E T E X P E N S E :
6160 Unemployment Expense
6190 Accrued Leave
7110 M i s c e l l a n e o u s S u p p l i e s
3,221
5,000
0
5,000
24,860
29,759
0
29,759
0.00%
7171 G a s E x p e n s e
1,386
13,874
(6.937)
6,937
-50.00%o
7173 W a t e r E x p e n s e
4,355
5,453
0
5,453
0.00%
7181 B u i l d i n g S e c u r i t y E x p e n s e
6,568
6,000
600
6,600
I0.00%o
7182 Custodial Maintenance Expense
3,891
4,500
0
4,500
0.00%,
7184 Electrical Maintenance Expense
650
500
0
500
0.00%o
7185 P l u m b i n g Expense
1,119
375
0
375
0.00%
7186 Grounds Expense
7123 Custodial Supplies Expense
7170 Electnc Expense
6,093
7,500
0
7,500
0.00%,
7 1 8 7 Pest C o n t r o l E x p e n s e
461
700
0
700
0.00%
7 1 8 8 Safety E x p e n s e
411
500
0
500
0.00%
7 1 8 9 Interior M a i n t e n a n c e E x p e n s e
1,300
1,500
0
1,500
0.00%
7190 B u i l d i n g Repair & Maintenance Expense
1,969
5,000
5,000
10,000
100.00%
7191 Refuse C o l l e c t i o n Expense
3,767
3,500
300
3,800
8.57%o
625
0
625
0.00%o
448
677
121
798
17.87%
74,492
98,755
30,132
128,887
30.51%
7192 M i s c e l l a n e o u s Facilities Expense
7995 Personnel Expense
TOTAL EXPENSE:
3
J u l y 1 , 2 0 1 6 - J u n e 30, 2017
1930-4053-4004 N I C H O L A S C O U N T Y ( N E W C E N T E R )
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
-100.00%
REVENUE:
4465 R e n t I n c o m e
5,500
(5,500)
0
6,545
33
6,578
0.50%
7993 2 0 3 0 H e a d Start A d m i n i s t r a t i o n
8,539
(6.560)
1,979
-76.82%,
20,026
(6,459)
13,567
-32.25%
1,430
(1-315)
115
-91,96%
477
40,662
41,139
8524.53%
0-00%
7 9 9 3 2 0 3 0 H e a d Start P r o g r a m
7 9 9 3 2 0 3 7 E a r l y H e a d Start A d i n i n
7 9 9 3 2 0 3 7 E a r l y H e a d Start S e r v i c e R e v e n u e
7993 2 0 0 7 L I H E A P
7993 A d m i n i s t r a t i o n - O f F i c e E x e c u t i v e D i r e c t o r
7993 K y N e c t o r
TOTAL
REVENUE:
0
525
525
954
I
955
0,10%
9,493
(9.493)
0
-100,00%,
52,964
17,394
64,858
32.84%
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
26.58%
1930-4053-4004 N I C H O L A S C O U N T Y ( N E W C E N T E R ) E X P E N S E S :
6,466
6020 S a l a r y E x p e n s e - P e n n a n e n t S u p p l e m e n t a l
11,174
2,970
14,144
0
0
0
0,00%
6110 F I C , 4 E x p e n s e
497
855
227
1,082
26,55%
6120 W o r k e r s C o m p e n s a t i o n E x p e n s e
377
461
123
584
26.68%
0
0
0
0
0.00%,
6190 A c c r u e d Leave
137
0
273
273
0,00%
716
900
2,500
3,400
277,78%,
7170 Electric Expense
8,319
10,000
( 10.000)
0
-100,00%o
3454
6,500
(6.500)
0
-100,00%
378
400
(400)
0
-100,00%
7180 Rent/Lease Expense
2,150
0
25,800
25,800
0,00%
7 1 7 6 B o n d Interest E x p e n s e
1,210
0
0
0
0,00%
200
0
400
400
0,00%o
7182 C u s t o d i a l M a i n t e n a n c e E x p e n s e
625
1,200
0
1,200
0,00%,
200
0
200
0,00%
3,935
4,500
(4,500)
0
-100,00%
7173 W ater E x p e n se
7185 Plumbing Expense
275
325
0
325
0,00%
350
750
1,050
1,800
140,00%
4,300
850
0
850
0,00%
7190 Building Repair & Maintenance Expense
3,089
2,500
0
2,500
0,00%
7191 R e f u s e C o l l e c t i o n E x p e n s e
1,656
1,750
0
1,750
0.00%,
7192 Miscellaneous Facilities Expense
605
1,250
0
1,250
0.00%
284
648
130
778
20,06%
39,023
44,263
12,073
56,336
27.28%.
TOTAL
EXPENSE:
July 1 , 2 0 1 6 - J u n e 30, 2017
1930-4053-1305 H I G H S T R E E T R E V E N U E :
F Y 2015-16
F Y 2015-16
INCREASE/
FY 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
7,208
(426)
6,782
-5.91%
0
1,147
1,147
0,00%
543
0
543
0,00%
1,827
(344)
1,483
-18,83%
7993 2010 Weatherization
8,541
(3,119)
5,422
-36.52%
7 9 9 3 2 0 3 0 H e a d Start A d m i n i s t r a t i o n
14,662
(7.571)
7,091
-51.64%
8,047
7,897
15,944
98.14%
7 9 9 3 2 0 3 8 M i g r a n t H e a d Start A d m i n
3,653
(259)
3,394
-7.09%
6,467
717
7,184
11.09%
7993 2001 C o m m u n i t y Serv ices B l o c k G r a n t
7 9 9 3 4 3 5 9 E m e r g e n c y F a m i l y H o u s i n g Shelter G r a n t
7993 3 0 2 0 C h i l d C a r e P r o g r a m
296
(150)
146
-50,68%
7993 2 0 3 7 E a r l y H e a d Start S e r v i c e A d m i n
9,084
(6.071)
3,013
-66.83%,
4,937
2,810
7,747
56.92%,
1,746
6,140
39.74%
7993 2 0 7 3 R e t i r e d S e n i o r V o l u n t e e r P r o g r a m
4,394
691
(691)
0
-100,00%
43,542
(19,969)
23,573
65,462
(2,558)
62,904
7 9 9 3 1950 P r o g r a m T r a n s p o r t a t i o n
7993 2 0 6 6 F o s t e r G r a n d p a r e n t s P r o g r a m
7 9 9 3 1901 A d m i n i s t r a t i o n - E x e c u t i v e
Director
7 9 9 3 1901 A d m i n i s t r a t i o n - F i s c a l O p e r a t i o n s
28,140
967
29,107
7 9 9 3 1901 A d m i n i s t r a t i o n - A d m i n i s t i ative S e r v i c e s
17,279
21,056
38,335
7 9 9 3 1901 A d m i n i s t r a t i o n - B u d g e t U n i t
19,747
(771)
18,976
7993 2039 Partnering for Excellence - A d m m
2,468
3,974
6,442
0
3,291
3,291
61,216
6,947
68,163
7 9 9 3 1901 A d m i n i s t r a t i o n - P r o g r a m
Development
7 9 9 3 1922 S h a r e d I n f o r m a t i o n T e c h n o l o g y S e r v i c e s
(2.201)
2,390
1,234
(28)
1,206
987
(!,0!2)
(25)
1,481
(1,256)
225
691
(135)
556
35,249
4,078
39,327
4,591
7 9 9 3 1923 S h a r e d C o m i T i u n i c a t i o n s
7993 2301 C o n t i n u u m o f Care: Rural
7993 2330/2348 Sainaritan - Rural/Fay Rural
7993 2346 K H C Bonus
7993 Delta G a s
7 9 9 3 1920 S h a r e d P e r s o n n e l
7993 5309 K U H E A
7993 2710 L I H E A P Weathenzation
7 9 9 3 1901 A d m i n i s t r a t i o n - N C S
7993 7100 Fundraisingraismg
6,023
(195)
5,828
0
2,141
2,141
16,884
(445)
16,439
1,728
(i 54;
1,574
0
7993 C o m m u n i t y A c t i o n Corps
0
7993 5012 C o l u m b i a Gas G a s
4,246
(2(>4)
7993 5345 U W B G Financial Literacy
1,728
f! 36)
7993 5009 W e Care
30,657
(11.252)
7993 Kynector Program
4,937
(4,937)
7993 2359 Project L I F E
3,703
422,343
7,140
TOTAL
REVENUE:
1930-4053-1305 H I G H S T R E E T
EXPENSE:
(33)
0
3,982
1,592
19,405
-45,86%o
-3,91%
3.44%,
121.86%
-3,90%
161,02%
0.00%o
ll,35%o
-47.94%
-2.27%,
-102.57%.,
-84.81%
-19.54%
11.57%,
-3.24%
0.00%,
-2,64%
-8,90%o
0,00%
-6.23%
-7.87%,
-36.70%D
0
-100.00%
10,843
192.82%
422,309
-0.01%,
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
1,000
0
1,000
0.00%
300
1,000
800
1,800
80,00%
7119 Equipment Depreciation Expense
19,642
23,574
(19,391)
4,183
-82,26%,
14,314
2,500
1,000
3,500
40,00%
53,328
52,000
6,176
58,176
11,88%,
700
800
1,500
114,29%
7110 Miscellaneous Supplies
7113 Equipment Repair & Maintenance Expense
1,522
7173 Water Expense
2,573
3,000
0
0
10,500
3,000
0,00%
10,500
0,00%o
120,400
0,00%,
7175 Bond Principal Expense
120,400
120,400
0
73,659
76,980
(0)
4.444
5,500
0
15,393
19,200
0
957
750
0
750
0
500
0
500
13,645
15,000
0
15,000
440
500
0
500
3,679
4,750
0
4,750
7188 Safety E x p e n s e
76.980
0,00%
5,500
0,00%
19,200
0,00%,
0,00%
500
2,500
0
2,500
8,195
10,500
0
10,500
2,030
1,400
814
2,214
0
700
0
700
9,010
0
15
15
0
10,500
(10,500)
0
344,029
352,954
(9,786)
343,168
7310 Dues Expense
7331 L i c e n s e & Fees E x p e n s e
TOTAL
EXPENSE:
5
0,00%
0,00%
0,00%
0,00%
0,00%
0,00%,
58,14%
0.00%,
0,00%
-100,00%
-2,77%
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
-19.85%
R E V / E X P 5/24/16
1930-4053-1106 S O U T H E A S T L E X I N G T O N C E N T E R
BUDGET
REVENUE:
7993 3020 C h i l d Care Program
16,527
(3,280 )
13,247
49,208
21,125
70,333
42.93%
7 9 9 3 2037 E a r l y H e a d Start S e m c e R e v e n u e
28,082
(10,809)
17,273
-38.49%o
93,817
7,036
100,853
7.50%
TOTAL REVENUE:
0
F Y 2015-16
ACTUAL
R E V / E X P 5/24/16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCEN1
APPROVED
(DECREASE)
PROPOSED
INCREASl
BUDGET
BUDGET
(DECREAS
1930-4053-1106 S O U T H E A S T L E X I N G T O N C E N T E R E X P E N S E :
20,720
6 0 1 0 Salary E x p e n s e - T e m p o r a r y
21,744
6,850
28,594
500
0
500
0.00%>
630
2,332
37.01%
1,615
1,702
31.50%
1,197
1,148
376
1,524
32.76%)
6130 Pension Expense
857
0
1,219
1,219
0.00%
858
0
1,888
1,888
0.00%
0
500
0
500
0.00%
1,789
2,500
0
2,500
0.00%
6,471
9,500
0
9,500
0.00%
1,042
3,500
(1,700)
1,800
-48.57%.
7173 Water Expense
3,332
3,120
480
3,600
15.38%
1,521
2,000
0
2,000
0.00%
0
4,500
0
4,500
0.00%,
7184 E l e c t r i c a l M a i n t e n a n c e E x p e n s e
0
500
0
500
0.00%,
0
500
0
500
0,00%
7186 G r o u n d s E x p e n s e
8,627
10,000
0
10,000
0.00%
275
300
0
300
0,00%
1,533
3,500
0
3,500
0,00%
5,847
3,600
0
3,600
0.00%,
3,058
5,000
0
5,000
0,00%,
2,264
2,500
0
2,500
0,00%,
7192 M i s c e l l a n e o u s F a c i l i t i e s E x p e n s e
272
500
0
500
0,00%.
7995 Personnel
919
1,290
310
1,600
24,03%
62,197
78,404
10,054
88,458
12.82%,
TOTAL EXPENSE:
6
July 1, 2016 - June 30, 2017
1930-4053-1007 F A Y E T T E W E S T C E N T E R
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
REVENUE
7993 2001 C o n n m u n i t y S e r v i c e s B l o c k G r a n t
57,686
841
58,527
1.46%
210
(210)
0
-100.00%
4,361
(2.120)
2,241
-48.61%
8,826
9,357
18,183
106.02%
7 9 9 3 2 0 3 7 E a r l y H e a d Start A d m m
2,154
fL416)
738
-65.74%
7 9 9 3 2 0 3 7 E a r l y H e a d Start S e n ' i c e R e v e n u e
7,408
1,455
8,863
19.64%
0
538
538
0.00%
5,359
(5,359)
0
-100.00%>
86,004
3,086
89,090
3.59%
7993 2007 L I H E A P
TOTAL
REVENUE:
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
28.23%,
1930-4053-1007 F A Y E T T E W E S T C E N T E R E X P E N S E ;
6 0 0 0 Salary E x p e n s e - P e r m a n e n t
9,759
11,285
3,186
14,471
0
100
0
100
0.00%
807
871
307
1,178
35.20%o
597
470
300
770
63.76%o
6190 A c c r u e d L e a v e
428
0
922
922
0.00%
0
250
250
0.00%
1,074
1,600
0
1,600
0.00%
3,815
4,000
0
4,000
0.00%,
654
2,000
0
2,000
0.00%
7173 Water Expense
559
1,000
0
1,000
0.00%,
7175 B o n d Principal Expense
19,600
19,600
0
19,600
0.00%
11,943
12,487
0
12,487
0.00%,
2,021
3,000
0
3,000
0.00%
257
1,000
0
1,000
0.00%
50
250
0
250
0.00%
932
250
0
250
0.00%
7,664
8,500
0
8,500
0.00%
275
300
0
300
0.00%
65
150
0
150
0.00%
941
600
0
600
0.00%
5,236
3,000
0
3,000
0.00%o
398
450
0
450
0.00%
300
0
300
0,00%
428
660
141
801
21.36%
67,501
71,873
5,106
76,979
7.10%,
7190 B u i l d m g Repair & Maintenance Expense
TOTAL
EXPENSE:
7
July 1 , 2 0 1 6 - J u n e 30, 2 0 1 7
1930-4053-1008 R U S S E L L C E N T E R
F V 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE
REVENUE:
7993 2001 C o m n i u n i t y Services B l o c k Grant
11,424
87
11,511
0,76%
11,593
6,068
17,661
52.34%,
-52.95%,
7993 2 0 3 7 E a r l y H e a d Start A d m i n
2,947
(1.560)
1,387
72,046
(4.516)
67,530
-6.27%,
1,763
(922)
841
-52,28%
19,056
2,608
21,663
13.68%
7993 Kynector
5,362
(5,362)
0
-100.00%
124,190
(3,598)
120,592
-2.90%
TOTAL
REVENUE:
0
F Y 2015-16
F Y 2015-16
INCREASE/
F V 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE;
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE
1930-4053-1008 R U S S E L L C E N T E R E X P E N S E :
6000 S a l a r y E x p e n s e - P e r m a n e n t
20,680
22,246
6,184
28,430
0
600
0
600
0.00%,
6110 F I C A E x p e n s e
1,669
1,748
562
2,310
32.13%,
1,234
919
598
1,517
65.09%
886
0
1,913
1,913
0.00%o
0
250
0
250
0.00%
2,482
14,069
3,000
-78.68%
0.00%o
6190 Accrued Leave
(1!,069'.
27.80%o
1,074
1,750
0
1,750
12,332
12,850
0
12,850
0.00%o
7171 G a s Expense
1,515
5,000
(3,000-
2,000
-60.00%
5,739
6,250
0
6.250
0.00%
5,142
6,705
(477)
6,228
-7.11%
7181 B u i l d i n g Security Expense
5,202
6,000
0
6,000
0.00%
6,160
5,000
0
5,000
0.00%
1,250
500
0
500
0.00%o
500
0
500
0.00%
9,429
10,500
0
10,500
0,00%
165
175
0
175
0,00%
2,001
750
0
750
0,00%
3,649
2,000
0
2,000
0,00%,
609
2.500
0
2,500
0.00%,
1,469
1,400
100
1,500
7,14%
750
0
750
0,00%
928
1,325
272
1,597
20.53%
83,614
103,787
(4,918)
98,869
-4.74%
7170 E l e c t r i c E x p e n s e
7187 Pest Control Expense
7191 Refuse Collection Expense
TOTAL EXPENSE:
J u l y L 2016 - J u n e 3 0 , 2 0 1 7
1930-4053-1009 K I W A N I S C E N T E R
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
REVENUE:
44
7993 2 0 0 1 C o m m u n i t y S e r v i c e s B l o c k G r a n t
4,427
7,93!
{7,93 \ )
4.471
1.00%
0
-100.00%
-54.74%,
2,178
(1.192)
986
28,694
15,006
43,700
52.30%,
545
(545)
0
-100.00%o
7 9 9 3 2 0 3 8 E a r l y H e a d Start A d m m
2,060
(1,428)
632
-69.33%o
7993 2 0 3 8 E a r l y H e a d Start
16,596
4,154
20,750
25.03%
4,025
(4,025)
0
-100,00%
66,456
4,083
70,539
6.14%
7 9 9 3 2 0 3 0 H e a d Start A d m i n i s t r a t i o n
7993 2 0 3 8 M i g i ant H e a d Start P r o g r a m
0
TOTAL REVENUE:
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCEN1
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASl
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREAS
1930-4053-1009 K I W A N I S C E N T E R E X P E N S E :
10,366
11,174
3,154
14,328
28,23%,
793
855
311
L166
36,37%,
587
461
301
762
65,30%
6190 A c c m e d Leave
421
0
913
913
0,00%,
0
250
0
250
0,00%
7123 C u s t o d i a l S u p p l i e s E x p e n s e
1,789
3,000
0
3,000
0,00%
2,019
0
0
0
0,00%,
136
0
0
0
0,00%o
7173 Water Expense
801
0
0
0
0.00%,
20,625
22,500
0
22,500
0,00%
-23.08%
7110 M i s c e l l a n e o u s Supplies
2,285
3,250
(750)
2,500
6,508
4,500
0
4,500
0.00%
200
0
200
0,00%
2,815
5,000
0
5,000
0.00%
198
200
0
200
0.00%
110
250
0
250
0.00%<,
500
0
500
0,00%o
2,078
2,250
0
2,250
0.00%
7192 Miscellaneous Facihties Expense
200
500
0
500
0,00%
458
648
140
788
21.60%
52,187
55,538
4,069
59.607
7.33%
TOTAL EXPENSE:
9
July 1 , 2 0 1 6 - J u n e 30, 2017
1930-4053-2011 W E S L E Y ' S P L A C E R E V E N U E :
F V 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
3,468
24
3,492
0.69%
5,34
140
674
26.30%
640
(640)
0
-100.00%,
7993 M H S A d m i n
240
171
411
71,06%,
7 9 9 3 2038 M i g r a n t H e a d Start P r o g r a m
3,708
1
3,709
0.02%
7993 E H S A d m m
2,9,34
(1.996)
938
-68,02%
8,750
16,264
25,014
185,87%
347
93
440
26,76%
7993 2301 C o n t i n u u m o f C a r e : R u r a l
9,657
295
9,952
3,05%
7993 R u r a l 2 3 3 0 / 2 3 4 8 S a m a r i t a n - R u r a l / F a y
1,734
(1,732)
2
-99,86%
7993 2 0 3 7 E a r l y H e a d Start
7993 A d m i n i s t r a t i o n - E x e c u t i v e
Director
7993 2 3 4 6 K H C B o n u s
1,387
(617)
770
-44,52%
3,708
(3.708)
0
-100.00%
37,107
8,294
45,401
22.35%
0
Total Revenue
1930-4053-2011 W E S L E Y ' S P L A C E E X P E N S E :
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
4,817
5,760
1,670
7,430
28,99%,
379
441
554)
387
-12,22%
280
476
(95)
381
-19.95%o
6190 A c c n j e d Leave
101
0
108
108
0,00%
638
750
0
750
0,00%
4,016
3.500
900
4,400
25,71%
603
500
150
650
30.00%
14,300
15,600
0
15.600
0,00%
154
200
0
200
0.00%o
2.950
2,250
0
2,250
0.00%
220
250
0
250
0.00%
7188 S a f e t y E x p e n s e
95
200
0
200
0.00%
7189 Interior M a i n t e n a n c e E x p e n s e
100
200
0
200
0,00%
7190 B u i l d i n g R e p a i r & M a i n t e n a n c e E x p e n s e
272
350
1
350
0,14%
7191 Refuse Collection Expense
363
0
0
0
0,00%
55
200
1
200
0.25%
213
334
75
409
2246%
29,556
31,010
2,755
33.765
8.89%,
7180 R e n t / L e a s e E x p e n s e
7187 Pest C o n t r o l E x p e n s e
7995 P e r s o n n e l E x p e n s e
Total E x p e n s e s
10
S H A R E D FAC ILITIES B U D G E T F V 2016-17
J u l y 1, 2016 - J u n e 3 0 , 2 0 1 7
-1312 M E R I N O S T R E E T
REVENUE:
F Y 2015-16
F Y 2015-16
INCREASE/
FY 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
617
8
625
1.27%
46
0
46
0.86%
156
',24)
132
-15.08%)
7993 2010 Weatherization
731
(347)
384
-47.46%
1,255
(622)
633
-49.53%,
689
735
1,424
106.68%,
554
88
642
15.82%
7 9 9 3 1950 P r o g r a m T r a n s p o r t a t i o n
25
(24)
1
-95.06%o
423
293
716
69.30%
7 9 9 3 2 0 7 3 R e t i r e d S e n i o r V o l u n t e e r Progi-am
376
7
383
1.85%o
59
(59)
0
-100.00%,
7993 Administration - Executive Director
3,727
(2.162)
1,565
-58.01%
7993 Administration - Fiscal Operations
5,604
11
5,615
0.20%
0
2,154
2,154
0.00%o
7993 Administration - Program Development
2.409
191
2,600
7.92%
7993 Administration - Administrative Services
1,479
2,056
3,535
139.03%,
7993 Administration-Budget
1,690
3
1,693
0.17%
211
364
575
172.71%,
7 9 9 3 2 0 3 0 H e a d Stait A d m i n i s t r a t i o n
7 9 9 3 2 0 6 6 Foster G r a n d p a r e n t s
7 9 9 3 1901 A d m i n i s t r a t i o n - P r o g r a m
Development
Unit
7993 P F E A d m i n
363
2
366
0.68%
5,240
59
5,299
1.13%,
7 9 9 3 1923 Shared C o m m u n i c a t i o n s
393
6
399
1.46%o
7993 Continium of Care
106
(8!)
25
-76.57%,
7 9 9 3 2 3 3 0 / 2 3 4 8 Samaritan - R u r a l / F a y R u r a l
85
(85)
0
-99.63%
7993 2346 K H C Bonus
127
(48!
79
-38.07%
7993 Delta Gas
59
(9)
50
-15.80%
3,017
35
3,052
1-15%,
516
(106)
410
-20.58ro
7993 5012 C o l u m b i a G a s Gas
7 9 9 3 1922 S h a r e d I n f o r m a t i o n T e c h n o l o g y S e r v i c e s
7 9 9 3 S h a r e d 1920 S h a r e d P e r s o n n e l
7993 5309 K U H E A
0
17
17
0.00%,
1.445
2
1,447
0-16%,
7993 7100 Fundraisingraising
148
4
152
2.63%
778
(509)
269
-65,4 !%•
7993 K y n e c t o r Progi'am
423
(42?)
0
-100.00%
7 9 9 3 5345 U W B G F i n a n c i a l L i t e r a c y
148
2
150
1.20%
2,624
(803)
1,821
-30.60%,
0
298
298
0.00%
313
(48)
265
-15.46%
7 9 9 3 1901 A d m i n i s t r a t i o n - N C S
7993 5009 W e Care
7993 2350/2360 L E E P
7 9 9 3 2 0 3 8 M i g r a n t H e a d Start A d m i n
7993 2359 Project L I F E
0
Total Revenue
317
473
791
149.11%
36,155
1,458
37,613
4.03%.
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
6000 Salary Expense-Permanent
0
3,179
(3.179}
0
-100.00%,
0
243
(243.
0
-100.00%
0
164
(164)
0
-100.00%
100
0
100
0.00%
3,000
(l,0n0)
2,000
-33.33%
1-1312 M E R I N O S T R E E T
EXPENSE:
7173 Water Expense
7181 B u i l d i n g Security Expense
1,779
422
450
0
450
0.00%
21,290
18,480
5,220
23,700
28.25%
2,791
3,800
0
3,800
0.00%o
200
0
200
0.00%
200
0
200
0.00%o
0.00%
7190 B u i l d m g Repair & Maintenance Expense
Total E x p e n s e s
60
91
0
0
0
337
200
0
200
0.00%
0
198
(198)
0
-100.00%
26,769
30,214
436
30,650
1.44%,
July 1 , 2 0 1 6 - J u n e 30, 2017
1930-4053-1113 B C T C C E N T E R
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
REVENUE.
7993 E a r l y H e a d Start S e r v i c e R e v e n u e
0
TOTAL REVENUE:
18,441
3,054
21,495
16.56%
472
(472)
0
-100.00%.
18,913
2,582
21,495
13.65%
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
0.00%.
1930-4053-1113 B C T C C E N T E R E X P E N S E :
435
850
0
850
8,668
9,456
0
9,456
0.00%
3,078
2,000
2,000
4,000
100.00%,
1,725
3,500
0
3,500
0.00%
91
0
0
0
0.00%,
13,997
15,806
2,000
17,806
12.65%,
7190 B u i l d i n g R e p a i r & Maintenance Expense
TOTAL EXPENSE:
1930-4053-2114 M I L L E R S B U R G C E N T E R
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
APPROVED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
512
103
615
20,04%
0
15,704
15,704
0.00%
26,718
( 1 0 3 3 S)
16,380
-38,69%
27,230
5,468
32.698
20.08%,
BUDGET
REVENUE:
Total Revenue
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
4,789
5,285
(225)
5,060
-4,26%
377
404
(17)
387
-4,18%
279
284
(3 i )
253
-10,91%
1930-4053-2114 M I L L E R S B U R G C E N T E R E X P E N S E :
6 0 0 0 Salar>' E x p e n s e - P e r m a n e n t
0
26
(26)
0
-100.00%
100
0
108
108
0.00%
358
700
0
700
0,00%
5,125
6,750
2,550
9,300
37,78%,
2,760
3,250
0
3,250
0.00%
640
1,400
0
1,400
0.00%
0
200
0
200
0.00%
675
1,000
2,000
3,000
200,00%
0.00%
7173 WaterE.xpen.se
0
1,000
0
1,000
135
200
0
200
0.00%
662
0
0
0
0.00%
7189 interior M a i n t e n a n c e E x p e n s e
365
250
0
250
0.00%,
485
500
0
500
0.00%
325
1,200
0
1,200
0,00%.
7995 Personnel
211
307
(29)
278
-9,45%
17,285
22,756
4,330
27,086
19.03%
T O l VL E X P E N S E :
J u i y 1 , 2 0 1 6 - J u e e 3 0 , 2017
1930-4053-6104 S C R O G G I N S C E N T E R
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
REVENUE:
1,554
2,249
3,803
144.71%
7 9 9 3 2 0 3 0 H e a d Start P r o g r a i n
17,971
5,086
23,057
28.30%
7 9 9 3 E a r l y H e a d Start S e r v i c e R e v e m i e
12,926
984
13,910
7.61%
32,451
8,318
40,769
25.63%
TOTAL
REVENUE:
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
R E V / E X P 5/24/1 <
BUDGET
1930-4053-6104 S C R O G G I N S C E N T E R E X P E N S E :
4,450
8,646
5,271
13,917
60.96%,
6010 S a l a r y E x p e n s e - T e m p o r a r y
1,944
2,100
(!.6G0)
50O
-76.19%o
489
822
281
1,103
34.17%
385
357
364
721
101.92%o
0
43
0
-100.00%,
48
0
217
217
0.00%
1,063
100
0
100
0.00%
2,505
4,000
0
4,000
0.00%
2,750
3,000
0
3,000
0.00%
792
1,000
0
1,000
0.00%
4,586
2,000
3,000
5,000
150,00%,
699
2,500
(1,500)
1,000
-60.00%
330
350
0
350
0,00%o
1,407
100
0
100
0,00%,
13
100
400
500
400,00%
1,441
1,500
0
1,500
0,00%
10
0
0
0
0,00%
172
501
264
765
52,69%
23,083
27,119
6,654
33,773
24.53»/>,
6160 U n e m p l o y m e n t E x p e n s e
6190 A c c m e d L e a v e
7290 E m p l o y e e R e c r u i t m e n t E x p
TOTAL EXPENSE:
1930-4053-3117 T E R R A C E P A R K C E N T E R
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
7,449
7,515
0,89%,
7,449
7,515
0.89%
REVENUE:
TOTAL
(431
REVENUE:
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V 7 E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
1930-4053-3117 T E R R A C E P A R K C E N T E R E X P E N S E :
716
1,000
1,000
0,00%
3,150
4.000
4,000
0,00%
0
150
150
0,00%
165
200
200
0,00%
583
175
175
0,00%,
0
200
200
0,00%
530
500
500
0,00%,
5,143
6,225
6,225
0.00%,
7 1 8 2 C u s t o d i a l M a i n t e n a n c e E,xpense
TOTAL EXPENSE:
13
July 1 , 2 0 1 6 - J u n e 30, 2017
1930-4053-3118 H A R R I S O N C O L E B U S C E N T E R
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
18,944
(1,039;
17,905
-5.48%
0
18,944
(L039)
17,905
-5.48%
REVENUE:
7993 2 0 3 7 E a r l y H e a d Start P r o g r a m
TOTAL REVENUE:
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
0
BUDGET
(DECREASE)
1930-4053-3118 H A R R I S O N C O L E B U S C E N T E R E X P E N S E :
750
0.00%
8,000
-11.11%
0
4,750
0.00%o
0
100
0.00%,
350
0
350
0,00%
525
250
0
250
0,00%
0
500
0
500
0.00%,
358
750
7,087
9,000
3,815
4,750
0
100
608
TOTAL EXPENSE:
0
( l,(H')0)
0
132
0
132
0.00%o
12,392
15,832
(1,000)
14,832
-6.32%.
July 1 , 2 0 1 6 - J u n e 30, 2017
1930-4053-5100 R I C H M O N D M I G R A N T R E V E N U E :
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
Total R e v e n u e
1930-4053-5100 R I C H M O N D M I G R A N T E X P E N S E :
7170 Electric Exjjense
7173 Water Expense
0
BUDGET
(DECREASE)
13,432
1,133
14,565
8.44%o
13,432
1,133
14.565
8.44%
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
500
0
500
0.00%
2,000
400
2,400
20.00%
259
75
240
315
320.00%,
0
100
0
100
0.00%,
5,795
7,500
0
7,500
0.00%
424
2,01 1
392
0
0
0
0.00%
7187 Pest Control Expense
210
150
200
350
133.33%c,
703
150
0
150
0,00%
125
0
0
0
0,00%
0,00%
T o t a l Expenses
335
750
0
750
10,253
11,225
840
12,065
J u l y 1 , 2 0 1 6 - J u n e 30, 2017
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
-22.22%
1930-4053-1020 W I N B U R N C E N T E R R E V E N U E :
33,073
(7,349i
25,724
7,668
52
7,720
0.67%o
7,042
(3,970)
3,072
-56.38%o
-25.25%
84,457
(21,328)
63,129
7993 2 0 3 8 M i g r a n t H e a d Start A d m i n
2,217
3
2,220
0.12%o
52,975
(4,523)
48,452
-8,54%
-76.18%
7,329
(5,5831
1,746
7993 2 0 3 7 E a r l y H e a d Start S e r v i c e R e v e n u e
52,948
(28,240)
24,708
-53,34%o
7993 K y n e c t o r s
14,815
04,815)
0
-100.00%
262,527
(8S,756>
176,771
-32.67%
TOTAL
REVENUE:
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
6000 Salary Expense-Peimanent
19,505
22,086
6,117
28,203
27.70%,
6010 S a l a r y E x p e n s e - T e m p o r a r y
0
500
0
500
0.00%o
1,501
1,728
496
2,224
28.72%
1,113
933
521
1,454
55.81%
0
110
(1 10)
0
-100.00%o
1930-4053-1020 W I N B U R N C E N T E R E X P E N S E :
6190 Accrued Leave
7123 C u s t o d i a l S u p p h e s E x p e n s e
7173 Water Expense
410
0
872
872
0.00%,
0
250
0
250
0 00%
3,221
4,500
0
4,500
0.00%,
21,899
30,000
0
30,000
0,00%
1,228
1,200
200
1,400
16.67%,
109,627
109,631
(109.631)
0
-100,00%,
2,851
2,746
(2.746)
0
-100,00%,
7,658
5,000
3,000
8,000
60.00%
5,604
5,500
0
5,500
0,00%
250
0
250
0,00%
7185 P l u m b i n g E x p e n s e
800
0
800
0,00%o
8,862
10,000
0
10,000
0,00%
529
350
0
350
0,00%
1,677
800
0
800
0,00%
8,240
500
0
500
0,00%,
3,949
9,500
(4,500)
5,000
-47,37%o
1,739
1,850
0
1,850
0.00%
64
9,850
(9.350)
500
-94,92%
7175 B o n d P r i n c i p a l E x p e n s e
7195 B u i l d i n g R e n o v a t i o n E x p e n s e
TOTAL
EXPENSE:
200.546
15
0
28,000
28,000
0,00%
1,310
269
1.579
20.53%
219,394
(86.862)
132,532
-39.59"/.,
J u l y L 2016 - J u n e 30, 2017
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
44.09%
R E V / E X P 5/24/16
1930-4053-3021 H A R R I S O N
COUNTY CENTER
BUDGET
REVENUE:
1,236
545
1.781
7,919
29
7,948
0.36%
599
282
881
47.08%
47,034
18,202
65,236
38.70%o
174
(174)
0
-100,00%,
7993 2 0 3 8 M i g r a n t H e a d Start P r o g r a m
1,932
(1,932)
0
-100.00%,
7993 2 3 5 0 / 2 3 6 0 L E E P
1,429
(!,429'!
0
-100,00%
773
(344)
429
-44,49%,
7993 E a r l y H e a d Start S e r v i c e R e v e n u e
I9,!8!
(13,503)
5,678
-70,40%,
7993 A d m i n i s t i a t i o n - E x e c u t i v e D i r e c t o r
116
56
172
48,62%
0
539
539
0,00%,
1,449
(i.449)
0
-100,00%
81,842
822
82,664
1.00%
7993 M H S A d m i n i s t r a t i o n
7993 E H S A d m i n i s t r a t i o n
7993 2 0 0 7 L I H E A P
TOTAL REVENUE:
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
R E V / E X P 5/24/16
BUDGET
1930-4053-3021 H A R R I S O N C O U N T Y C E N T E R E X P E N S E :
2,154
3,500
0
3,500
0,00%c
12,162
15,000
0
15,000
0.00%o
1,217
1,750
0
1,750
0,00%
12,187
13,295
0
13,295
0,00%
0
1,500
0
1,500
0,00%
21,254
22,000
1,200
23,200
5,45%
7184 E l e c t i ical M a i n t e n a n c e E x p e n s e
0
300
0
300
0,00%,
0.00%
7185 P l u m b i n g E x p e n s e
117
300
0
300
1,952
3,000
0
3,000
0.00%
275
300
0
300
0.00%,
7188 Safety Expense
2,570
1,500
0
1,500
0.00%
1,938
750
0
750
0.00%
13,785
3,500
0
3,500
0.00%
748
300
0
300
0.00%
1,571
1,400
0
1,400
0.00%
7225 S h a r e d C o m m u n i c a t i o n s E x p e n s e
IOO
0
0
0
0.00%
7994 S h a r e d C o m m u n i c a t i o n s E x p e n s e
33
0
0
0
0.00%c,
72,064
68,395
1,200
69,595
1.75%,
7200 Insurance & B o n d i n g E x p e n s e
TOTAL EXPENSE:
F V 2015-16
ACTUAL
R E V / E X P 5/24/16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
APPROVED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
BUDGET
1930-4053-2125 B O U R B O N C O . C H I L D D E V E L O P . M E N T R E V E N U E :
3,469
34
3,503
0.98%
7,738
5,742
13,480
74.2 l%o
7 9 9 3 E a r l y H e a d Start S e r v i c e R e v e n u e
TOTAL REVENUE:
1930-4053-2125 B O U R B O N C O . C H I L D D E V E L O P M E N T
15,201
1,485
16,686
9,77%
26,408
7,261
33,669
27.50%,
F Y 2015-16
F Y 2015-16
INCREASE/
F Y 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
R E V / E X P 5/24/16
BUDGET
BUDGET
(DECREASE)
EXPENSE:
9,422
5,285
(333)
4,952
-6.30%
812
404
(17)
387
-4,18%
603
218
35
253
16,06%
0
26
(26)
0
-100,00%
0,00%
6000 S a l a r y E x p e n s e - P e n n a n e n t
437
0
108
108
1,000
1,000
0
1,000
0,00%
7170 E l e c t n c E x p e n s e
8,467
6,500
3,700
10,200
56.92%
2,320
1,000
1,800
2.800
180.00%
1,513
1,650
0
1,650
0.00%
1,250
3,500
0
3,500
0.00%,
165
180
0
180
0.00%,
1,575
1,000
0
1,000
0.00%
400
250
0
250
0.00%
356
750
0
750
0,00%
438
307
(35)
272
-11.40%
28,758
22,070
5,232
27,302
23.71%
TOTAL EXPENSE:
16
J u l y 1 , 2 0 1 6 - J u n e 30,
2017
F Y 2015-16
F Y 2015-16
INCREASE/
F V 2016-17
PERCENT
ACTUAL
APPROVED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
R E V / E X P 5/24/16
BUDGET
1930-4053-7245 P E R S O N N E L & A D M I N I S T R A T I V E E X P E N S E :
134.920
146,428
456
146,884
0.31%
0
1,000
0
1,000
0.00%,
6020 Salary Expense-Permanent Supplemental
0
5,000
0
5,000
0.00%
6030 Salary Expense-Overtime
1,099
800
0
800
0.00%
9,783
11.722
219
11,941
1.87%
3,465
2,724
486
3,210
17.84%
-16.25%
6,407
11,714
f i,W4!
9,810
23,836
15.754
3,151
18,905
20.00%,
6 1 5 0 L i f e Insurance E x p e n s e
620
1,245
(431)
814
-34.60%
6 1 7 0 D i s a b i l i t y Insurance E x p e n s e
534
952
i359)
593
-37.70%o
6180 K125/Cafeteria Plan Expense
0
70
(70)
0
-100.00%
0.00%
6 1 4 0 H e a l t h Insurance E x p e n s e
4,253
0
9,206
9,206
7100 In-Area Travel Expense
468
1,500
0
1,500
0.00%
1,483
3,000
0
3,000
0.00%
7119 Depreciation Expense
2,963
2,963
(0)
2,963
0.00%o
455
750
0
750
0.00%
52
52
(?2i
0
-100.00%
150
0
0
0
0,00%
7182 Custodial Maintenance E x p
59
0
0
0
0.00%
11,114
6,305
(2.48!)
3,824
-39.35%o
6190 Accrued Leave
7120 O f f i c e Supplies Expense
7 2 0 0 Insurance & B o n d i n g E x p e n s e
0
50
0
50
0.00%
7 2 4 0 V e h i c l e Insurance
1,098
1,100
0
1,100
0.00%
7251 G a s & O i l - C l a s s 1 E x p e n s e
1,804
4,200
0
4,200
0,00%
626
500
1,500
2,000
300,00%
7227 L o n g Distance Expense
7261 V e h i c l e R e p a i r & M a i n t e n a n c e - C l a s s 1 E x p e n s e
20
150
0
150
0.00%
7310 Dues Expense
0
25
0
25
0,00%
7 3 3 0 Postage & Freight E x p e n s e
0
250
0
250
0,00%c,
303
400
0
400
0,00%o
8,195
15,000
0
15,000
0,00%
0
538
538
0,00%
0
4,242
0,00%
8,178
-4,88%
7290 E m p l o y e e Rectuitment Expense
7382 M e e t i n g Expense
7993 Facilities Expense
7994 Shared Communications Expense
3,615
4,242
7995 Persormel Expense
5,991
8,597
3,278
4,285
0
4,285
0,00%(,
226,591
250,778
9,840
260,618
3.92 %o
7996 Infonnatlon Technology Service Expense
TOTAL PERSONNEL & ADMIN EXPENSE:
('1! 9.)
17
Agenda Item # 9 b
BLUE S H E E T
I S S U E : C O M M U N I T Y S E R V I C E S B L O C K G R A N T ( C S B G ) FY2016-17 B U D G E T
D I S C U S S I O N : Attached is the Community Services Block grant FY2016-17 Budget for
review and approval.
Revenue:
The Cabinet for Health and Family Services awarded $666,229 for FY2016-17
which is an increase of $37,827 from FY2015-16. Other funding includes revenues from
certification fees from Kentucky Utilities Home Energy Assistance ( H E A ) , Delta Gas and
Columbia Gas Energy Assistance Programs (EAP).
Expenses:
Personnel:
$271,656 Salaries for staff implementing the C S B G R O M A goals for the
Council include a 2% Cost of Living Adjustment ( C O L A ) effective
October 1,2016.
Fringe:
$103,971 Fringe benefits are based on salaries and health insurance plans
selected by employees.
Travel:
$5,018 Local travel of staff necessary to carry out program
responsibilities. Includes support for staff mileage that is not program
specific.
Supplies:
$3,368 Allocation for supplies that are not program specific to the
neighborhood / community centers.
Contracts:
$526 Cost for interpreter services.
Other:
$233,818 Cost for shared budgets such as Information Technology,
Communications, Personnel a n d Transportation, as well as Insurance and
Bonding, Postage and Freight and other miscellaneous expenses.
Indirect Cost: $74,203 Based on 12% of of direct expenses. It is allocated $71,382 to
grant revenue and associated expenses and $2,821 to contract revenue and
associated expenses.
C S B G FY2016-17 Budget.
Submitted by
Approved by:
Approved by:
Steven Gravitt
Catrena Bowman
Acting Chief Financial
Director, Community
Officer
Services %
Approved by:
Approved by:
Approved by:
Bridgett Rice
David Webster
Melissa Kane
Director, Human Resources
Director, Planning,
Lisa A Pope
jet Mana
Communications &
Advancement
Approved by:
^
Malcolm Ratchford
Executive Director
Approved by:
Approved by:
Finance Committee
Board of Directors
/
/
/
/
FOR
LEXINGTON-FAYETTE, BOURBON, HARRISON & NICHOLAS COUNTIES
COMMUNITY SERVICES BLOCK GRANT FY2016-17 BUDGET
JULY 1, 2016-JUNE 30, 2017
BUDGET SUMMARY
2001-1000-9999 REVENUE:
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
618,715
37,827
656,542
Grant Revenue Carryover from 2014-2015
4,911
(4,911)
0
CSBG Education
5,519
0
5,519
0%
CSBG Audit
4,168
0
4,168
0%
633,313
32,915
666,229
633,313
Grant Revenue
633,313
6%
2001-1500-9999 INTERNAL REVENUE
Contract Revenue Ky Utilities
12,784
14,330
0
14,330
0%
Contract Revenue Columbia Gas
12,784
12,000
0
12,000
0%
We Care Revenue
0
0
0
0
0%
Warmwise Revenue
0
0
0
0
0%
25,568
26,330
0
26,330
0%
In-Kind Contributions
157,101
157,101
9,456
166,557
6%
TOTAL REVENUE
815,982
816,744
42,372
859,116
230,926
262,800
8,856
271,656
3%
97,432
98,834
5,137
103,971
5%
Travel
4,217
Equipment
0
3,620
5,720
0
3,202
5,018
0
3,368
-12%
0%
5%
5%
2001-9000-9999 IN-KIND
2001-4050-9999 EXPENSES:
Personnel
Fringe Benefits
Supplies
(702)
0
166
0
500
26
526
Other
207,577
217,911
15,907
233,818
7%
Total Direct Expenses
543,771
588,967
29,389
618,356
5%
5%
Contracts
Indirect Cost
Total Expenses
2001-9000-9999-9990 In-Kind Expense
TOTAL EXPENSES
68,986
70,676
3,527
74,203
612,757
659,643
32,916
692,559
157,101
157,101
9,456
166,557
6%
769,858
816,744
42,372
859,116
5%
46,124
0
0
0
Revenue Over/
(under) Expenses
1
JULY 1, 2016 - JUNE 30, 2017
BUDGET SUMMARY
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
2001-1000-9999 REVENUE
4010 Grant Revenue-CSBG (Federal)
633,313
618,715
4,911
4010 Grant Revenue Carryover from 2014-2015
37,827
(4,911)
656,542
0
6%
-100%
4010 CSBG Education
0
5,519
0
5,519
0%
4010 CSBG Audit
0
4,168
0
4,168
0%
633,313
633,313
32,916
666,229
7131 Contract Revenue Ky Utilities
12,784
14,330
0
14,330
7131 Contract Revenue Columbia Gas
12,784
12,000
0
12,000
0%o
0
0
0
0
0%
0%
TOTAL
2001-1500-9999 INTERNAL REVENUE
7131 W e Care Revenue
7131 Warmwise Revenue
TOTAL
0
0
0
0
25,568
26,330
0
26,330
157,101
157,101
9,456
166,557
815,982
816,744
42,372
859,115
336,212
318,882
17,046
335,928
5%
16,509
32,993
5,062
38,055
15%
19%
-
2001-9000-9999 IN-KIND
5900.00 In-Kind Contributions Revenue
TOTAL REVENUE
0%
6%
EXPENSES
2001-4050-9999 CSBG/Regular Expenses
2001-4050-1020 CSBG - - Winburn Neighborhood Center Expense
2001-4050-3021 CSBG - - Harrison County Community Center Expense
31,678
35,076
6,567
41,643
2001-4050-2011 CSBG - - Bourbon County Community Center Expense
44,512
32,990
620
33,610
2%
2001-4050-4004 CSBG - -Nicholas County Community Center Expense
33,476
23,824
8,898
32,722
37%
2001-4050-1001 CSBG - - W e s t End Neighborhood Center Expense
28,036
31,813
(2,784)
29,030
-9%
2001-4050-1007 CSBG - -Fayette West Neighborhood Center Expense
32,109
35,060
11,555
46,614
33%
2001-4050-1106 CSBG - -South Lexington Neighborhood Center Expense
38,423
41,714
9,819
51,533
24%
2001-4050-1008 CSBG - -Russell School Community Services Center Expense
27,634
80,754
(26,311)
54,443
-33%
2001-4030-9999 CSBG/Program Development
21,739
23,242
2,390
25,632
10%
2,429
3,295
55
3,350
2%
157,101
157,101
9,456
166,557
6%
769,858
816,744
42,372
859,116
5%
46,124
0
0
0
0%
2001-2070-9999 CSBG/Education Expenses
2001-9000-9999 CSBG/ln-Kind Expenses
Total Expenses
Revenue Over/
Under Expenses
JULY 1, 2016 - JUNE 30, 2017
2001-4050-9999 CSBG/Reguiar Expenses
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
54,876
40,118
0
0
6020 Salary Expense-Permanent Suppi
0
37,269
-7%
0
0
0%
0
0
0
0%
0
100
3,118
3,218
3118%
4,165
3,077
77
3,154
2%
714
292
(19)
273
-5%
4,220
3,209
(169)
3,040
-5%
6140 Health Insurance Expense
6141 Dental Insurance Expense
6,754
0
5,713
0
(1,459)
0
4,253
0
-26%
0%
297
(165)
132
-56%
0
0
0
0%
221
221
(77)
144
-35%
100%
6110 FICA Expense
251
6150 Life Insurance Expense
0
6160 U n e m p l o y m e n t Expense
6170 Disability Insurance Expense
(2,849)
20
35
(12)
23
6190 Accrued Leave
1,630
0
736
735
0%
2,561
250
298
548
100%
7101 Out-of-Area Travel
0
0
0
0
0%
7110 Equipment Expense/Under $5000/Each
0
0
0
0
0%
0
0
0
0
0%
235
400
0
400
0%
7121 Program Supplies Expense
0
0
0
0
0%
7130 Contract Expense
0
500
26
526
5%
7120 Office Supplies Expense
0
0
0
0%
485
533
(38)
495
0%
0
7200 Insurance & Bonding Expense
7225 Communications Expense-Long Distance
7290 Employee Recruitment Expense
7291 Employee Training Expense
0
200
0
200
0%
10
0
0
0
0%
1,116
6,950
0
6,950
0%
0
0
0
0%
0%
7320 Advertising Expense
7330 Postage & Freight Expense
7,214
4,132
0
4,132
7340 Printing Expense
1,037
1,000
200
1,200
0%
0
0
0
0%
7341 Photocopy Expense
7500 Client Benefits
7990 Indirect Cost Expense/Regular
270
550
(280)
270
-51%
4,704
19,100
6,411
25,511
34%
66,479
67,855
3,527
71,382
5%
0
0
0
0%
2,507
2,821
0
2,821
0%
132,391
119,232
5,197
125,429
5%
7991 Indirect Cost Expense/LIHEAP/Weatherization
7992 Indirect Cost Expense/Other (Energy Programs)
31,513
29,246
1,586
30,832
5%
2,633
2,011
216
2,227
11%
7996 Information Technology Expense
9,798
10,041
(302)
9,740
-3%
7997 Program Transportation Expense
409
1,000
24
1,024
2%
336,212
318,882
17,046
335,928
5%
7994 Communications Expense
Total CSBG Regular Expenses
3
JULY 1, 2016 - JUNE 30, 2017
2001-4050-1020 CSBG - - Winburn Neighborhood Center Expense
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
20,140
2,879
23,019
0
0
0
0%
75
300
1,629
1,929
543%
6110 FICA Expense
945
1,564
386
1,950
25%
228
759
20
780
3%
737
1,611
(294)
1,317
-18%
388
5,194
(120)
5,074
-2%
0
0
0
0%
53
149
(75)
74
-50%
0
0
0
0%
46
111
(21)
(25)
90
-19%
0
-100%
12,033
14%
0
25
562
0
535
535
0%
46
320
0
320
100%
146
517
(267)
250
-52%
0
0
0
0%
534
355
65
420
0%
7225 Communications E x p e n s e - L o n g Distance
0
250
0
250
0%
0
375
0
375
0%
0
0
0
0%
155
300
0
300
0%
0
0
0
0
0%
561
1,022
350
1,372
34%
16,509
32,993
5,062
38,055
15%
6190 Accrued Leave
Sub-Total CSBG - Winburn Neighborhood Center Expense
2001-4050-3021 CSBG - - Harrison County Community Center Expense
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
22,177
2,329
24,506
11%
0
0
0
0%
0
2,144
2,144
0%
1,697
379
2,075
22%
18,648
6110 FICA Expense
1,287
1,128
803
20
823
2%
1,360
1,774
226
2,000
13%
5,530
4,499
580
5,178
15%
0
0
0
0%
84
164
(69)
95
-42%
0
0
0
0%
84
122
(27)
95
-22%
-44%
22
25
(11)
14
6190 Accrued Leave
701
0
490
490
0%
464
1,300
0
1,300
0%
7110 Misc Supplies
191
0
0
0
0%
672
200
0
200
0%
30
79
0
79
0%
7123 Household/Custodial Supplies
115
0
0
0
0%
436
377
49
426
0%
0
50
0
50
0%
151
400
0
400
0%
0
0
0
0%
48
300
0
300
0%
0
0
0
0
0%
Sub-Total CSBG ~ Harrison County Community Center Expense
4
727
1,109
357
1,465
32%
31,678
35,076
6,567
41,643
19%
C O M M U N i T Y SERVICES BLOCK GRANT FY2015-17 BUDGET
JULY 1, 2016 - JUNE 30, 2017
2001-4050-2011 CSBG - - Bourbon County Community Center Expense
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
25,878
19,531
405
19,936
2%
2,325
0
0
0
0%
0
1,715
1,715
0%
6110 FICA Expense
1,950
1,494
191
1,685
13%
1,133
527
9
536
2%
1,580
1,562
(259)
1,303
-17%
8,475
6,159
(837)
5,322
-14%
0
0
0
0%
58
-60%
lis
145
0
0
0
0%
103
107
(30)
77
-28%
(87)
2
40
(26)
14
-65%
6190 Accrued Leave
931
0
380
380
0%
314
1,500
(1,000)
500
0%
18
250
(52)
198
0%
12
0
50
50
0%
0
0
0
0%
343
333
12
345
0%
0
100
0
100
0%
0
0
0
0%
0%
7308 DP Other Expense
0
105
0
105
7331 License and Fees Expense
0
45
0
45
0%
0
0
0
0%
45
115
(55)
50
0%
1,283
977
214
1,191
22%
44,512
32,990
620
33,610
2%
Sub-Total CSBG - Bourbon County C o m m u n i t y Center Expense
2001-4050-4004 CSBG - - Nicholas County Community Center Expense
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
17,695
13,340
3,740
17,080
0
0
0
0%
28%
1,824
0
1,501
1,501
0%
6110 FICA Expense
1,366
1,021
442
1,463
43%
821
507
20
526
4%
1,495
1,057
343
1,410
32%
6,995
4,561
1,840
6,401
40%
0
0
0
0%
78
99
(43)
56
-43%
78
73
0
0
(6)
0
0
0%
67
-8%
0
0
0
0%
6190 Accrued Leave
805
0
549
549
0%
191
1,300
0
1,300
0%
7110 Misc Supplies
305
0
166
166
0%
488
331
(81)
250
0%
0
0
0
0%
0
0
0
0%
453
233
72
305
0%
0
100
0
100
0%
98
375
0
375
0%
0
0
0
0%
Sub-Total CSBG - Nicholas County Community Center Expense
5
0
150
0
150
0%
783
667
355
1,022
53%
33,476
23,824
8,898
32,722
37%
C O M M U N I T Y SERVICES BLOCK GRANT FY2016-17 BUDGET
JULY 1, 2016 - JUNE 30, 2017
2001-4050-1001 CSBG - - West End Neighborhood Center Expense
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
18,954
6110 FICA Expense
(2,665)
17,778
-13%
0%
0
0
0
246
0
1,929
1,929
0%
1,445
1,564
(73)
1,491
-5%
-29%
20,442
633
825
(242)
583
1,422
1,635
(659)
975
-40%
2,836
4,043
(1,031)
3,013
-25%
0
0
0
0%
111
151
(99)
52
-65%
0
0
0
0%
89
112
(45)
67
-40%
16
-34%
5
25
454
0
(9)
(214)
(214)
0%
85
200
0
200
0%
21
250
(200)
50
0%
36
0
250
250
0%
372
344
(39)
305
0%
0
97
25
0
25
0%
350
0
350
0%
0
725
0
725
0%
0
0
0
0%
0
100
0
100
0%
176
0
250
250
0%
1,041
1,022
62
1,084
6%
28,036
31,813
29,030
-9%
6190 Accrued Leave
Sub-Total CSBG - West End Neighborhood Center Expense
2001-4050-1007 CSBG - - Fayette West Neighborhood Center Expense
(2,784)
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
22,778
6,106
28,884
0
0
0
0%
0
15
2,343
2,358
15620%
6110 FICA Expense
1,575
1,744
646
2,390
37%
1,155
809
205
1,014
25%
1,157
1,822
(571)
1,151
-37%
4,285
4,519
2,537
7,056
56%
0
0
0
0%
74
169
(90)
79
-53%
0
0
0
0%
89
125
(15)
(25)
110
-12%
0
-100%
21,464
0
25
6190 Accrued Leave
622
0
238
200
(0)
0
123
400
0
25
7140 Contract Labor
343
7500 Client Benefts
Sub-Total CSBG - Fayette West Neighborhood Center Expense
6
0%
(200)
200
0%
0
25
0%
0
0
0
0%
389
140
529
0%
25
0
25
0%
0
0
0
0%
98
675
0
675
0%
0
0
0
0%
32
200
0
200
0%
0
0
0
0
0%
853
1,140
578
1,718
51%
32,109
35,060
11,555
46,614
33%
0%
(0)
200
0
7227 Long Distance Expense
27%
JULY 1, 2016 - JUNE 30, 2017
2001-4050-1106 CSBG - - Southeast Lexington Neighborhood Center Expense
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
26,121
4,849
30,971
0
0
0
0%
61
50
2,522
2,572
5044%
6110 FICA Expense
1,809
1,998
617
2,615
31%
1,510
899
249
1,148
28%
1,990
2,090
139
2,229
7%
5,212
7,056
283
7,339
4%
0
0
0
0%
101
193
(91)
102
-47%
0
0
0
0%
101
144
(24)
120
-17%
12
-53%
23,846
GOOD Salary Expense-Permanent
19%
15
25
1,105
0
(13)
645
545
0%
320
300
0
300
0%
643
250
0
250
0%
0
0
0
0%
605
465
103
569
0%
0
30
0
30
0%
0
686
0
686
0%
7
0
0
0
0%
0
0
0
0%
6190 Accrued Leave
0
100
0
100
0%
1,097
1,306
539
1,845
41%
38,423
41,714
9,819
51,533
24%
7382 Meeting Expense
Sub-Total CSBG ~ Southeast Lexington Neighborhood Center Expense
2001-4050-1008 CSBG - -Russell School Community Services Center Expense
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
-44%
61,752
(26,973)
34,780
0
0
0
0%
6
0
2,572
2,572
0%
1,342
4,724
(1,781)
2,943
-38%
248
1,045
1,498
4,940
2,843
18,282
6110 FICA Expense
1,358
30%
(2,443)
2,497
-49%
2,509
2,220
4,728
88%
0
0
0
0%
92
457
(296)
161
-65%
0
0
0
0%
88
340
(204)
136
-60%
6190 Accrued Leave
(25)
0
25
0
-100%
355
0
1,121
1,121
0%
0
350
0
350
0%
585
500
150
650
30%
0
350
350
0%
616
849
(291)
558
-34%
313
30
0
0
0
0%
0
25
10
35
40%
0
50
0
50
0%
0
0
0
0%
0
0
0
0%
822
100
0
100
0%
0
0
0
0
0%
817
3,088
(1,034)
2,054
-33%
27,634
80,754
(26,311)
54,443
-33%
Sub-Total CSBG ~ Russell School Community Services Center Expense
7
C O M M U N I T Y SERVICES BLOCK G R A N T FY2016-17 BUDGET
JULY 1, 2016 - JUNE 30, 2017
2001-4030-9999 CSBG/Planning, Communications & Advancement
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Actual Rev/Exp
Budget
(Decrease)
Budget
(Decrease)
15,535
232
15,766
1%
0
1,286
1,286
0%
1,088
1,188
159
1,347
13%
7
115
2
117
2%
1,138
1,243
62
1,305
5%
3,659
3,284
0
3,284
0%
0
0
0
0%
110
115
(55)
60
-48%
84
85
14,225
6110 FICA Expense
0
0
(23)
0
0%
62
-27%
0
10
10
0%
6190 Accrued Leave
0
550
550
0%
3%
7200 Insurance and Bonding
150
150
5
155
495
750
0
750
0%
782
777
161
938
21%
21,739
23,242
2,390
25,632
10%
Total Program Development
2015-2016
2015-2016
2016-2017
Percent
Forecast
Approved
Increase/
Proposed
Increase/
Budget
(Decrease)
Budget
(Decrease)
2001-2070-9999 CSBG/Education Expenses
Actual Rev/Exp
0
399
0%
0
(1)
43
43
0%
400
6110 FICA Expense
0
31
3
34
0%
0
21
0
21
0%
0
32
1
33
2%
0
0
0
0%
0
0
0
0%
3
0
3
12%
0
0
0
0
0
0%
2
2
0%
0
(0)
0
0
0%
6190 Accrued Leave
0
9
9
0%
7200 Insurance and Bonding
0
6
0
6
0%
7500 Client Benefits Expense
2,429
2,800
0
2,800
0%
2,429
3,295
55
3,350
2%
Total Education Expenses
2015-2016
2015-2016
Forecast
Approved
Actual Rev/Exp
157,101
157,101
2001-9000-9999 CSBG/ln-Kind Expenses
9990 Other In-Kind Expense
Total In-Kind
8
Budget
157,101
157,101
Increase/
(Decrease)
9,456
9,456
2016-2017
Percent
Proposed
Increase/
Budget
166,557
166,557
(Decrease)
6%
6%
A g e n d a Item # 9 c
BLUE SHEET
ISSUE:
RATIFICATION OF HEAD START SUPPLEMENTAL BUDGET FOR
D U R A T I O N F U N D I N G F Y 2 0 1 6 - 1 7 - 6 0 slots
D I S C U S S I O N : A s required by the H e a d Start P r o g r a m Performance Standards,
the Head Start Policy Council approves programmatic or
operational actions related to the H e a d Start Programs and submits
to the B o a r d of Directors for
concurrence.
A t t a c h e d is the H e a d Start S u p p l e m e n t a l B u d g e t for D u r a t i o n F u n d i n g F Y 2 0 1 6 - 1 7 for
r e v i e w and approval.
T h e O f f i c e o f H e a d Start has a d v i s e d C o m m u n i t y A c t i o n C o u n c i l o f additional m o n e y
a v a i l a b l e to increase the n u m b e r o f f u l l day H e a d Start slots at our centers. T h e centers
selected for this increase are H a r r i s o n C o u n t y , Southeast L e x i n g t o n and W i n b u m .
Revenue:
$292,963 i n federal funds and $73,241 i n n o n - f e d e r a l funds. T h e H e a d
Start grant requires a n o v e r a l l m a t c h o f 2 5 % i n non-federal funds.
Expenses:
Personnel:
$106,973 Salaries for three n e w C h i l d r e n ' s S e r v i c e s A s s i s t a n t s a n d
m i n i m a l o v e r t i m e p a y for staff based o n e x p e c t e d Department o f L a b o r
changes. T h e budget i n c l u d e s a 2 % C o s t o f L i v i n g A d j u s t m e n t ( C O L A )
effective O c t o b e r 1, 2 0 1 6 .
Fringe:
$47,643 F r i n g e benefits are based o n salaries a n d health insurance p l a n s
selected b y e m p l o y e e s .
Supplies:
$11,599 P r o g r a m (classroom) supplies i n c l u d e a d d i t i o n a l items needed
for an i n c r e a s e d n u m b e r o f f u l l day students, s u c h as cots for naptime.
Other:
$95,359 C o s t f o r i n c r e a s e d F o o d , P e r s o n n e l a n d Transportation expenses,
as w e l l as Insurance and B o n d i n g .
Indirect C o s t : $ 3 1 , 3 8 9 B a s e d o n 1 2 % o f direct expenses.
In-Kind:
$73,241 T h i s a m o u n t meets the 2 5 % n o n - f e d e r a l grant requirement.
RECOMMENDATION:
It is r e c o m m e n d e d that the B o a r d o f D i r e c t o r s ratify the
a p p r o v a l o f t h e H e a d Start S u p p l e m e n t a l B u d g e t for D u r a t i o n F u n d i n g F Y 2 0 1 6 - 1 7 .
L i s a A Pope
Budget Manager
A p p r o v e d by:
Approved by:
Erin Hensley g #
Catrena B o w m a n
Director, C o m m u n i t y
Officer
Services
A p p r o v e d by:
A p p r o v e d by:
A p p r o v e d by:
Bridgett R i c e
D a v i d Webster
Melissa Kane
Director, H u m a n Resources
Director, Planning,
4>
dt'/>Ji\y
VK
Communications &
Advancement
A p p r o v e d by:
Approved by:
Sharon Price s
Director, O f f i c e of C h i l d
Executive Director
D
J jeevvee li o
op
pm
me
' nt
A p p r o v e d by:
Approved by:
Approved by:
Policy Council
Finance Committee
Board ofDirectors
/
/
/
/
A g e n d a Item # 9 c
BLUE SHEET
ISSUE:
HEAD START SUPPLEMENTAL BUDGET FOR DURATION
F U N D I N G F Y 2016-17
D I S C U S S I O N : A t t a c h e d is the H e a d Start S u p p l e m e n t a l B u d g e t for D u r a t i o n F u n d i n g
F Y 2 0 1 6 - 1 7 for r e v i e w and a p p r o v a l .
T h e O f f i c e o f H e a d Start has a d v i s e d C o m m u n i t y A c t i o n C o u n c i l o f additional m o n e y
available to increase the n u m b e r o f f u l l day H e a d Start slots at our centers. T h e centers
selected for this increase are H a r r i s o n C o u n t y , Southeast L e x i n g t o n and W i n b u r n .
Revenue:
$292,963 i n federal funds and $73,241 i n n o n - f e d e r a l funds. T h e H e a d
Start grant requires an o v e r a l l m a t c h o f 2 5 % i n non-federal funds.
Expenses:
Personnel:
$ 1 0 6 , 9 7 3 Salaries for three n e w C h i l d r e n ' s S e r v i c e s A s s i s t a n t s a n d
m i n i m a l o v e r t i m e pay for staff b a s e d o n e x p e c t e d Department o f L a b o r
changes. T h e budget i n c l u d e s a 2 % C o s t o f L i v i n g A d j u s t m e n t ( C O L A )
effective O c t o b e r 1, 2 0 1 6 .
Fringe:
$ 4 7 , 6 4 3 F r i n g e benefits are based o n salaries and health insurance p l a n s
selected b y e m p l o y e e s .
Supplies:
$ 1 1 , 5 9 9 P r o g r a m (classroom) supplies i n c l u d e additional items needed
for an i n c r e a s e d n u m b e r o f f u l l day students, s u c h as cots for n a p t i m e .
Other:
$ 9 5 , 3 5 9 C o s t for increased F o o d , P e r s o n n e l a n d Transportation e x p e n s e s ,
as w e l l as Insurance and B o n d i n g .
Indirect C o s t : $ 3 1 , 3 8 9 B a s e d on 1 2 % o f direct expenses.
In-Kind:
$73,241 T h i s amount meets the 2 5 % n o n - f e d e r a l grant requirement.
R E C O M M E N D A T I O N : It is r e c o m m e n d e d that the P o l i c y C o u n c i l a n d B o a r d o f
D i r e c t o r s approve the H e a d Start S u p p l e m e n t a l B u d g e t for D u r a t i o n F u n d i n g F Y 2 0 1 6 - 1 7 .
Submitted by:
Lisa A Pope
Budget Manager I
Approved by:
i
Approved by:
Erin Hensley
^
Catrena B o w m a n
Director, C o m m u n i t y
5/|2/2olu
Officer
Services
•>_/i3/_Jk
Approved by:
Approved by:
Bridgett Rice
D a v i d Webster
Director, H u m a n Resources
Director, Planning,
Communications &
Advancement
Approved by;
Approved by:
S h a r o n Pric(
Director, Office o f C h i l d
Executive Director
1^^^
r
Approved b
)licy C o i
Approved by:
Finance Committee
/
/
A p p r o v e d by:*^"^- ^ ^ ^ ^ l l c . .
Board ofDirectors
/
,
COMMUNITY ACTION
COUNCIL
FOR
LEXINGTON-FAYETTE, BOURBON, HARRISON AND NICHOLAS COUNTIES,
HEAD START BUDGET FY 2016-17
AUGUST 1, 2016 T H R O U G H J U L Y 31,
2017
BUDGET SUMMARY
FOR S U P P L E M E N T A L DURATION FUNDING
FY 2016-17
PROPOSED
BUDGET
REVENUE:
Grant Revenue - Federal
In-Kind Revenue (Non-Federal Match)
TOTAL REVENUE
292.963
73,241
366,204
EXPENSES:
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contracts
Renovation
Other
106,973
47,643
0
0
11,599
0
0
95,359
261,574
Indirect Cost
T O T A L G R A N T EXPENSES
31,389
292,963
In-Kind
T O T A L G R A N T AUTHORIZATION
73,241
366,204
R E V E N U E Q V E R / ( U N D E R ) EXPENSE
1
. (0)
INC.
FOR
L E X I N G T O N - F A Y E T T E , B O U R B O N , HARRISON AND N I C H O L A S C O U N T I E S , INC.
A U G U S T 1, 2016 T H R O U G H J U L Y 31, 2017
DEPARTMENT SUMMARY
FY 2016-17
PROPOSED
BUDGET
REVENUE:
2030-1000-9999-4010 Grant Revenue - Federal
2030-9000-9999-5900 In-Kind Revenue (Non-Federal Match)
TOTAL REVENUE
2030-4050-1106
2030-4050-1020
2030-4050-3021
2030-4020-9999
2030-2000-9999
2030-9000-9999
EXPENSES:
Southeast Lexington Center
Winburn Center
Other Direct Program Services
Administration
In-Kind
r O T A L EXPENSES
292,963
73,241
366,204
45,884
68,168
53,705
93,816
31,389
73,241
366,204
R E V E N U E O V E R / ( U N D E R ) EXPENSE
2
0
COMMUNITY ACTION
COUNCIL
FOR
LEXINGTON-FAYETTE, BOURBON, HARRISON AND NICHOLAS COUNTIES,
H E A D S T A R T B U D G E T F Y 2016-17
A U G U S T 1, 2016 T H R O U G H JULY 31,
2017
F Y 2016-17
PROPOSED
BUDGET
REVENUE:
TOTAL REVENUE
3
292.963
73,241
366,204
INC.
AUGUST 1, 2016 THROUGH JULY 31, 2017
FY 2016-17
PROPOSED
BUDGET
2030-4050-1106 SOUTHEAST L E X I N G T O N C E N T E R EXPENSE
6000 Salary Expense - Permanent
6010 Salary Expense - Temporary
6020 Salary Expense - Permanent Supplemental
6030 Salary Expense - Overtime
6110 FICA Expense
6160 Unemployment Insurance Expense
6180 K125/Caf6teria Plan Expense
6190 Accrued Leave
7110 Misc Supplies
7113 Equipment Repair & Maintenance
7200 Insurance and Bonding Expense
T O T A L S O U T H L E X I N G T O N C E N T E R EXPENSE
4
28,230
0
0
0
2,160
134
1,694
7,910
0
209
0
155
100
0
0
1,650
0
1,549
1,700
393
45,884
HEAD S T A R T BUDGET FY 2016-17
A U G U S T 1, 2016 T H R O U G H JULY 31, 2017
FY 2016-17
PROPOSED
BUDGET
2030-4050-1020 WINBURN C E N T E R E X P E N S E
6110 FICA Expense
7110 Misc Supplies
T O T A L WINBURN C E N T E R E X P E N S E
5
28,230
0
22,000
0
3,843
134
1,694
7,928
0
209
0
155
50
1,650
1,700
575
68,168
AUGUST 1, 2016 THROUGH JULY 31, 2017
FY 2016-17
PROPOSED
BUDGET
2030-4050-3021
6000
6030
6110
6120
6130
6140
6150
6170
6180
7110
7121
7200
HARRISON C O U N T Y C E N T E R E X P E N S E
Salary Expense - Permanent
Salary Expense - Overtime
FICA Expense
Pension Expense
1 lealth Insurance Expense
Disability Insurance Expense
K l 25/Cafeteria Plan Expense
Misc Supplies
Program Supplies Expense
T O T A L HARRISON C O U N T Y C E N T E R EXPENSE
6
28,230
282
2,181
134
1,711
16,724
211
157
150
1,700
1,650
575
53,705
AUGUST 1, 2016 T H R O U G H JULY 31, 2017
FY 2 0 1 6 - 1 7
PROPOSED
BUDGET
2030-4020-9999
7125
7200
7995
7997
O T H E R DIRECT P R O G R A M SERVICES EXPENSE
Food Expense
Personnel Expense
Program Transportation Expense
T O T A L O T H E R DIRECT P R O G R A M SERVICES EXPENSE
2,732
5,200
5,884
80,000
93,816
FY 2016-17
PROPOSED
BUDGET
2030-2000-9999 ADMINISTRATION E X P E N S E
7990 Indirect Cost Expense
T O T A L ADMINISTRATION E X P E N S E
31,389
31,389
F Y 2016-17
PROPOSED
BUDGET
2030-9000-9999
9991
9992
9980
9990
IN-KIND EXPENSE
In-Kind Personnel Expense
.
In-Kind Supplies Expense,
In-Kind Transportation Expense
In-Kind Other Expense
T O T A L IN-KIND E X P E N S E
.
7
;
.
;
:
.
38,654
2,900;
20,000
11,687
73,241
O M B Number: 4040-0004
Expiration Date: 8/31/2016
Application for Federal A s s i s t a n c e SF-424
* 2. Type of Application;
* 1. Type of Submission:
I
•
I Preapplication
[
j
[ x | Revision
j Changed/Corrected Application
3. Date Received;
Increase
New
[ x ] Application
If Revision, select appropriate letter(s):
I Continuation
Award,
Increase
' Other (Specify);
4. Applicant Identifier;
04CH4754
5a. Federal Entity Identifier:
5b. Federal Award Identifier:
N/A
04CH4754
State Use Only:
6. Date Received by State:
7. State Application Identifier:
8. APPLICANT INFORMATION:
* a. Legal Name:
COMMUNITY ACTION COUNCIL FOR L E X I N G T O N - F A Y E T T E ,
* b. Employer/Taxpayer Identification Number (EIN/TIN):
BOURBON, HAR
* c. Organizational DUNS:
61-0650121
074071978
d. Address:
* Streetl;
710 W H i g h
St
Street2:
* City;
Lexington
County/Parish:
Fayette
* State:
KY:
County
Kentucky
Province:
* Country:
USA:
* Zip / Postal Code:
40508-2451
U N I T E D STATES
e. Organizational Unit:
Department Name:
Division Name:
f. Name a n d contact information of person to be contacted on matters Involving this application:
Prefix:
* First Name;
Mrs.
Sharon
Middle Name;
* Last Name:
Price
Suffix:
Title:
Director
of
Child
Development
Organizational Affiliation:
Telephone Number:
Email:
(859)
233-4600
sharon. priceScommaction. org
Fax Number:
Duration
A p p l i c a t i o n for F e d e r a l A s s i s t a n c e S F - 4 2 4
* 9. Type of A p p l i c a n t 1: S e l e c t A p p l i c a n t Type:
Nonprofit
with
501C3
IRS
Status
(Other
than
Institution
Type of Applicant 2: Select Applicant Type;
Type of Applicant 3; Select Applicant Type;
* Other (specify);
* 10. Name of Federal Agency:
- ACF-=Head-Star-t-
11. Catalog of Federal Domestic Assistance Number:
(93.600
CFDA Title;
iHead
Start
* 12. Funding Opportunity Number:
eGrants-N/A
' Title:
IN/A
13. Competition identification Number:
|Not
Applicable
Title:
iNot
Applicable
14. Areas Affected by Project (Cities, Counties, States, etc.):
Lexington
(Fayette
County),
Bourbon
County,
* 15. Descriptive Title of Applicant's Project:
Head
Start
Duration
Supplement
Attach supporting documents as specified in agency instructions.
of
Higher
Education)
Application for Federal A s s i s t a n c e S F - 4 2 4
16. Congressional Districts Of:
* a. Applicant
KY-006
KY-004,KY-004, KY-006
17. Proposed Project:
* a. Start Date:
08/01/2015
* b . End Date:
07/31/2016
18. Estimated Funding ($):
292,963
* d. Local
* e. Other
* g. TOTAL
366,204
jx]
a. This application w a s made available to the State under the Executive Order 12372 Process for review on
•
b. Program is subject to E . O . 12372 but has not been selected by the State for review.
•
c. Program is not covered by E . O . 12372.
05/01/2016
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
•
Yes
[X]N0
If "Yes", provide explanation and attach
subject me to criminal, cfvil, or administrative penalties. (U.S. Code, Title 218, Section
•
1001)
** I A G R E E
Michele
Middle; Name:
• Last Name:
* Title:
Lee
Chairman
* Telephone Number:
(859)
457-9545
Fax Number:
* Email: l e e m @ l e x h a . o r g
* Signature of Authorized Representative:
* Date Signed:
a&^/hijd
O M B Number: 4040-0006
Expiration Date: 06/30/201,^
BUDGET INFORMATION - Non-Construction Programs
SECTION A - BUDGET SUMMARY
Grant Program
Function or
Activity
(a)
1.
2.
Head S t a r t :
Catalog of Federal
Domestic Assistance
. Number
;•
(b)
Estimated Unobligated F u n d s
Federal
(c)
New or Revised Budget
Non-Federal
Federal
Non-Federal
Total
(d)
(e)
(f)
(g)
93.600,
292,9^3
Program O p e r a t i o n s
Head S t a r t :
TTA
93. 600.
E a r l y Head S t a r t :
93.600.
73,241
366,204
93.600-
TTA
Totals
292,9^3
356,20-!
Standard Form 424A (Rev. 7- 97)
Prescribed by O M B (Circular A -102) Page 1
i
SECTION B - BUDGET CATEGORIES
6. O b j e c t C l a s s Categories
(1)
(2)
Head
Start;
G R A N T P R O G R A M , FUNCTION O R ACTIVITY
(3)
Head
Start:
E a r l y Head
TTA
Total
(5)
(4)
Start:
E a r l y Head
Start:
TTA
1
a. Personnel
$
106,973
$
0
$
0
.
47,643
b. Fringe Benefits
,,
$
0
$
1
106,973
,,1
0
0
0
47,643
1
1
0
c . Travel
0
0
lo
1
0
d. E q u i p m e n t
0
0
0
1
11,599
e. S u p p l i e s
0
0
0
11,599
1
0
f. Contractual
0
0
|o
0
0
1
1
g. Construction
0
0
1
h. o t h e r
i. Total Direct C h a r g e s (sum of 6a-6h)
j. Indirect C h a r g e s
95,359
0
|o
0
2 61,574
0
(o
0
$
261,57i
31,389
0
lo
0
$
31,389
0
$
292,963
95,359
1
k. T O T A L S (sum of 61 and 6j)
$
292,963
$
0
$
0
$
1
1
1
1
7. P r o g r a m Income
$
$
$
1 $
1
Authorized for L o c a l Reproduction
i
$
1
1
Standard Form 424A (Rev. 7- 9|)
Prescribed by O M B (Circular A -102) Page lK
SECTION C - NON-FEDERAL R E S O U R C E S
(a) Grant P r o g r a m
(b) Applicant
(c) State
(d) Other S o u r c e s
(e)TOTALS
73,241
73,2^11
9.
10.
11.
E a r l y Head S t a r t : TTA
12. T O T A L (sum of lines 8-11)
73,241
$
0
$
0
.,2i.
$
SECTION D - F O R E C A S T E D C A S H NEEDS
Total for 1st Year
13. Federal
14. Non-Federal
15. T O T A L (sum of lines 13 a n d 14)
3rd Quarter
292,963
73,241
73,241
18,310
18,311^
18,310
366,204
91,551
91,5151
91,551
73,241
73,240
91 ,5^1
SECTION E - B U D G E T ESTIMATES O F F E D E R A L FUNDS NEEDED FOR B A L A N C E OF THE P R O J E C T
(a) Grant Program
F U T U R E FUNDING P E R I O D S _ J Y E A R S ) _
(b)First
(c) S e c o n d
(d) Third
(e) Fourth
16.
17.
18.
19.
20. T O T A L (sum of lines 16 -19)
S E C T I O N F - O T H E R B U D G E T INFORMATION
21. Direct C h a r g e s :
22. Indirect C h a r g e s :
23. R e m a r k s :
Authorized for L o c a l Reproduction
Standard Form 424A (Rev. 7- 97)
Prescribed by O M B (Circular A -102) Page 2
Agenda Item #9 d
B L U E SHEET
ISSUE: D O E WEATHERIZATION FY2016-17 B U D G E T
DISCUSSION: Attached is the D O E Weatherization FY2016-17 Budget for review and
approval based on the estimated funding levels from Kentucky Housing Corporation
(KHC). T he DOE level of funding will support production, staff time and necessary
expense for the completion of 30 houses.
Revenue:
Expenses:
Personnel:
$204,165 Funding is estimated to be the same as FY2015-16.
$43,520 Salaries for staff implementing the D O E Weatherization goals
for the Council include a 2% Cost of Living Adjustment (COLA) effective
October 1,2016.
Fringe:
$18,004 Fringe benefits are based on salaries and health insurance plans
selected by employees.
Training:
$0 Amount allocated by K H C for training excluding salary and fringe
benefits.
Contracts:
$95,207 Amount for work performed by local private contractors
(including materials).
Other:
$29,299 Costs for shared budgets such as Information Technology,
Communications, Personnel and Transportation, as well as Insurance and
Bonding, and other miscellaneous expenses.
Indirect Cost: $8,559 Amount authorized by K H C and based on 12% of direct expenses.
D O E Weatherization FY2016-17 Budget.
Submitted by:.
Lisa A Pope
i^f
Budget Manager
Approved by:
.
Erin Hensley
Officer
Approved by:
Stephanie Plumb
Manager, Housing, Services
Approved by:
Bridgett Rice
Director, Human Resources
Approved by: ^
David Webster
Approved by:
^l/^Tt^
Catrena Bowman
{JW
Director, Community
Services
^
Approved by :lv^ * r^j^r^
Malcolm Ratchford
Executive Director
Approved by:
Finance Committee
/ /
/ffl-/
p
Approved by:
Board of Directors
/ /
C O M M U N I T Y ACTION COUNCIL
FOR
L E X I N G T O N - F A Y E T T E , BOURBON, HARRISON, AND NICHOLAS COUNTIES
DOE W E A T H E R I Z A T I O N BUDGET FY 2016-2017
J U L Y 1, 2016 - JUNE 30, 2017
BUDGET SUMMARY
FY
2015-2016
A C T U A L
05/19/2016
FY 2015-
2016
C U R R E N T
REVENUE:
I N C R E A S E /
(DECREASE)
FY
2016-2017
P E R C E N T
PROPOSED
I N C R E A S E /
B U D G E T
( D E C R E A S E )
B U D G E T
144,992
204,165
(0)
204,165
0%
0
0
0
0
0%
144,992
204,165
(tt)
204,165
0 %
P E R S O N N E L
43,242
43,362
158
43,520
0%
F R I N G E
19,483
18,220
(216)
18,004
- 1 %
Grant
Revenue - Federal
Other Local Revenue
r O T A L
R E V E N U E :
EXPENSE:
BENEFITS
2,389
0
0
0
0%
C O N T R A C T U A L
78,108
95,207
0
95,207
0%
O T H E R
10,726
29,241
58
29,299
0%
161,397
195,606
(S)
195,606
0 %
7,612
8,559
0
8,559
0%
169,009
204,165
(0)
204,165
0 %
{24,0!7)
0
SUPPLIES
T O T A L
D I R E C T
I N D I R E C T
T O T A L
E X P E N S E :
C O S T / A D M I N I S T R A T I O N
G R A N T
E X P E N S E :
E X C E S S R E V E N U E
O V E R / f U N D E R )
E X P E N S E :
0
DEPARTMENT SUMMARY
F Y
2015-2016
A C T U A L
2010-1000-9999
05/19/2016
REVENUE:
2015-2016
C U R R E N T
I N C R E A S E /
( D E C R E A S E )
Other Revenue
R E V E N U E :
F Y
2016-2017
P E R C E N T
P R O P O S E D
I N C R E A S E /
B U D G E T
( D E C R E A S E )
144,992
204,165
(0)
204,165
0%
0
0
0
0
0%
144,992
204,165
(0)
204,165
0 %
53,741
70,043
15,034
23,470
B U D G E T
T O T A L
F Y
EXPENSE:
Expenses
7L279
2%
\ 1,411)
22,059
-6%
40,757
0
40,757
0%
61,336
175
61,511
0%
39,356
0
0
0
0%
7,612
8,559
0
8,559
0%
169,009
204,165
204,165
0%
2010-4060-9999
Weatherization/Program Support
2010-5000-9999
Weatherization/Training
2010-3070-9999
Weatherization/Materials Expense
40,661
2010-2040-9999
Weatherizadon/Direct Labor Expense
12,604
& Technical Assistance
2010-3050-9999 Weatherization/Labor Expense
2010-2000-9999
Weatlierization/Administration Expense
T O T A L
E X C E S S
EXPENSE:
R E V E N U E
OVER/(i^M>ER)
E X P E N S E :
(24.017)
1,236
m
D O E W E A T H E R I Z A T I O N B U D G E T
J U L Y
F Y 2016-2017
1, 2 0 1 6 - J U N E 3 0 , 2 0 1 7
FY
2015-2016
A C T U A L
05/19/2016
F Y 2015 - 2 0 1 6
I N C R E A S E /
C U R R E N T
(DECREASE)
B U D G E T
2010-1000-9999
2016-2017
P E R C E N T
PROPOSED
INCREASE/
B U D G E T
( D E C R E A S E )
R E V E N U E :
4010
4059
Other
144,992
204,165
0
0
144,992
204,165
Revenue
T O T A L
2010-4060-9999
FY
R E V E N U E :
P R O G R A M
S U P P O R T
204,165
0
m
0%
0
0%
204,165
0 %
EXPENSE:
6000
Salary Expense - Pennanent
28,011
28,786
29,787
3%
6030
1,930
0
0
0
0%
6110
FICA
2,179
2,202
77
2,279
3%
6120
197
198
7
205
4%
Expense
6130
Pension Expense
2,343
2,303
80
2,383
3%
6140
6,261
6,942
0
6,942
0%
0
0
0
0%
213
7
220
3%
0
0
0
0%
6160 Unemployment
60
Insurance E x p e n s e
Expense
50
158
6
164
4%
6180 K l 25/Cafeteria Phm Expense
25
0
0
0
0%
1,748
0
0
0
0%
57
10
0
10
0%
0
0
0
0%
500
0
500
0%
0
0
0
0%
480
0
0
0
0%
0
15
0
15
0%
0
0
0
0%
1,363
0
1,363
0%
0%
6 1 7 0 Disability Insurance
6190 Accrued Leave
7100
7111 Equipment M o r e Than $5,000/Each
7113
Equipment Repair & Maintenance Expense
7120
650
7127 Uniform
Expense
7130
Contiacts Expense Audit
7200
Insurance & B o n d i n g E x p e n s e
7225
L o n g Distance Expense
0
0
0
7240
V e h i c l e Insurance E x p e n s e
0
0
0
7250
G a s& O i l E x p e n s e
244
650
0
650
0
350
0
350
0
0
0
0
7260 Vehicle Repair & Maintenance
Expense
7290
Employee Recniitment Expense
0
7291
Employee Training
0
7303
D / P Equipment Under S5,000/Each
7330
Postage and Freight
Expense
0
0
75
0
7311 License & Fee Expense
7980
Miscellaneous E x p
7990
Indirect Cost
7993
Facilities Expense
7994
7995
Personnel Expense
7996
I n f o i m a t i o n T e c h n o l o g y Sei"vice E x p e n s e
T O T A L
S U P P O R T
E X P E N S E :
FY
0
0
97
P R O G R A M
0
0
6,000
0
1,216
757
1,670
58
1,728
1,489
1,526
0
1,526
53,741
70,043
1,236
71,279
2015-2016
05/19/2016
F Y 2015- 2016
C U R R E N T
0
0
Salaiy Expense-Permanent
5,072
292
6110
F I C A Expense
382
Health Insurance
Expense
6141
Dental Insurance
Expense
6150
Life Insurance
6160 Unemployment
Expense
Disability Insurance
6180
K l 25/Cafeteria Plan Expense
1,216
0%
0%
0%
0%
0%
0%
0%
0%
0%
3%
0%
I N C R E A S E /
F Y 2 0 1 6 - 2017
P E R C E N T
( D E C R E A S E )
P R O P O S E D
I N C R E A S E /
B U D G E T
( D E C R E A S E )
T R A I N I N G & T E C H N I C A L A S S I S T A N C E
788
E X P E N S
f!. ! 9 6 )
9,100
-12%
204
204
0%
S.92!
696
-12%
51
0
0
0%
824
{96>
728
-12%
1,198
0
1,638
1,638
0%
0
0
0
0%
67
-12%
31
76
27
57
0
('))
0
<•')
0
0%
50
-I2%>
4
0
0
0
0%o
IOO
0
0
0
0%
7,449
0
9,576
9,576
0%
0
0
0
0%
12,041
10,018
22,059
83%
Publications Expense
T O T A L
10,296
0
Expense
7370
6,000
0%
429
Insurance E x p e n s e
6170
15,941
0%
E X P E N S E :
6000
6140
0
15,941
6030
Pension Expense
0
276
B U D G E T
6130
0
6,877
A C T U A L
2010-5000-9999 T R A I N I N G & T E C H N I C A L A S S I S T A N C E
0
0%
15,034
D O E
W E A T H E R I Z A T I O N B U D G E T
J U L Y
1,2016 - J U N E
FY 2015A C T U A L
F Y
2016-2017
30, 2017
2016
05/19/2016
F Y
2015-2016
C U R R E N T
I N C R E A S E /
( D E C R E A S E )
FY 2016-
B U D G E T
( D E C R E A S E )
M A T E R I A L S E X P E N S E :
7121
Program Supplies Expense - Regular
7121
Program Supplies Expense - Health &
7142
Private Contractor/Mateiials Regular W X
7145
Private Contractor/Materials Health &
T O T A L
1,909
W X
Safety
0
0
0
0%
0
0
0
0%
Expense
30,231
28,256
2,556
30,812
9%
Safety Expense
8,521
9,444
501
9,945
5%
40,661
37,700
3,057
40,757
8 %
M A T E R I A L S E X P E N S E :
FY
2015-2016
A C T U A L
05/19/2016
F Y
2015 -
2016
C U R R E N T
I N C R E A S E /
( D E C R E A S E )
FY
D I R E C T L A B O R
Salaiy Expense-Permanent
6,129
6030
Salary Expense-Overtime
1,808
533
B U D G E T
( D E C R E A S E )
4,429
-2%
339
-2%
32
-1%
(6)
354
-2%
2,648
570
1,270
1,840
223%
0
0
0
0%
16
38
(5i
33
-13%
0
0
0
0%
19
29
(5)
24
-17%
0
10
0
10
0%
469
0
0
0
0%
0
0
0
0%
22,608
18,230
40,838
81%
10,571
3,042
13.513
29%
61,511
57%
Expense
7145
Private Contractor/Labor Expense
7146
Private Contractor/Labor Health &
7995
Personnel Expense
T O T A L
L A B O R
Safety Expense
12,604
E X P E N S E
F Y
L A B O R
2015-2016
05/19/2016
Health &
Safety
T O T A L
L A B O R
FY 2015-
2016
C U R R E N T
I N C R E A S E /
( D E C R E A S E )
E X P E N S E
FY
( D E C R E A S E )
0
0%
5,174
0
0
0
0%
39,356
0
0
0
O'X.
2015-2016
05/19/2016
FV 2015-
2016
C U R R E N T
I N C R E A S E /
F Y 2016 - 2017
( D E C R E A S E )
P R O P O S E D
B U D G E T
P E R C E N T
•
I N C R E A S E /
( D E C R E A S E )
E X P E N S E
7990 Indirect Cost E x p e n s e
T O T A L
P E R C E N T
I N C R E A S E /
B U D G E T
B U D G E T
A D M I N I S T R A T I O N
2016-2017
P R O P O S E D
0
A C T U A L
2010-2000-9999
FY
0
B U D G E T
Labor
0%
22,445
39,066
34,183
E X P E N S E
7144 Regular Labor
7146
0
269
A C T U A L
2010-3050-9999
m
32
0%
345
360
7121
0
68
6190 Accrued Leave
('75)
4,504
645
Unemployment
P E R C E N T
I N C R E A S E /
E X P E N S E :
6000
6160
2016-2017
P R O P O S E D
B U D G E T
2010-2040-9999
P E R C E N T
I N C R E A S E /
B U D G E T
2010-3070-9999
2017
P R O P O S E D
A D M I N I S T R A T I O N
7.612
E X P E N S E
7,612
8,559
0
8,559
0%
8,559
0
8,559
0 %
Agenda Item # 9e
BLUE S H E E T
I S S U E : Management & Support Services (MSS) F Y 2016-17 Budget
D I S C U S S I O N : This budget supports the Office ofthe Executive Director ( O E D ) ,
including the Office o f Human Resources, Office for Planning, Communications &
Advancement ( P C A ) , Office of Community Services, Budget Unit, and the Office for
Fiscal Operations.
This budget assumes a 12% indirect rate to be charged to each program the Council
serves with the exception of those grants that specify a lower fixed rate.
Revenue:
$2,211,301. Indirect Cost Revenue is projected to increase by $129,968.
Changes in revenues from funding streams reflects a significant 62.8% increase in
funding from the Partnering for Excellence (PFE) program and minor increases and
decreases in funding from other sources. Weatherization ( L F U C G ) reflects a $20,000
increase from prior year, and Project L I F E reflects a $16,515 increase from prior year.
Expenses:
Personnel
$1,116,854. Personnel costs include a Cost O f Living Adjustment ( C O L A )
increase of 2.0%. Other salary increases include 3.4% due to a full year
with the C F O position filled and other vacancies staffed.
Fringe:
$431,026. The increase in fringe benefits is primarily due to the increase
in salary-related taxes and leave accrual increased due to the C O L A
adjustment.
Other:
Increase of $22,442 due primarily to photocopying and consulting
expenses.
RECOMMENDATION:
It is r e c o m m e n d e d that the B o a r d o f D i r e c t o r s a p p r o v e the
Management & Support Services ( M S S ) F Y 2 0 1 6 - 1 7 B u d g e t .
Submitted by:
Approved
L i s a A . Pope
by:\#r^--—^
Budget Managi
David Webster
Approved by:
Sharon Price,\)irector
;,X)irect(
Catrena Bowman," Director
Office o f C h i l d
Neighborhood &
Development
Community Services
W J ^ '
Approved by:
Human Resources
& Advancement
^1
Approved by:
J
Approved byj|
Approved by:
Approved by:
"' '
Executive Director
imm
Approved by:
Approved by:
Finance Committee
Board ofDirectors
/
/
/
/
C O M M I J N I T Y A C T I O N
C O U N C I L
F O R
L E X I N G T O N - F A Y E T T E ,
B O U R B O N , HARRISON & N I C H O L A S
M A N A G E M E N T
A N D S U P P O R T SERV
B U D G E T
COUNTIES
ICES
F Y 2016-17
J u l y L 2 0 1 6 - J u n e 30, 2017
F Y 2015-16
INCREASE/
F Y 2016-17
P E R C E N T
C U R R E N T
(DECREASE)
P R O P O S E D
INCREASE/
B U D G E T
(DECREASE)
B U D G E T
R E V E N U E :
INDIRECT C O S T
T O T A L
R E V E N U E
R E V E N U E :
2,079,833
131,468
2,211,301
5.95%
2,079,833
131,468
2,211,301
6.32%
1,050,434
66,420
1,116,854
6.32%
388,420
42,606
431,026
10.97%
EXPENSE:
P E R S O N N E L
FRINGE
B E N E F I T S
T R A V E L
13,250
500
13,750
3.77%
E Q U I P M E N T
26,400
{10,900)
15,500
-41.29%
SUPPLIES
24,125
15,350
39,475
63.63%
C O N T R A C T U A L
64,940
22,130
87,070
34.08%
507,626
-0.91%
2,211,301
6.32%
O T H E R
T O T A L
512,264
EXPENSE:
R E V E N U E
2,079,833
O V E R / ( l ; N D E R )
EXPENSES:
0
D E P A R T M E N T
(4-,638)
131,468
m
S U M M A R Y
INDIRECT R E V E N U E A N D EXPENSES
FY
2015-16
C U R R E N T
I N C R E A S E /
( D E C R E A S E )
B U D G E T
1901-1500-9999
INDIRECT C O S T
1901-4055-7200
E X E C U T I V E D I R E C T O R
1901-4055-7225
P L A N N I N G , C O M M U N I C A T I O N S
1901-4055-7205 F I S C A L
1901-4055-7215
H U M A N
1901-4055-7210
B U D G E T
R E V E N U E
2,079,833
E X P E N S E
131,468
FY
2016-17
P E R C E N T
PROPOSED
INCREASE/
B U D G E T
(DECREASE)
2,211,301
6.32%
527,056
(2,466)
524,590
-0.47%
313,291
28,913
342,204
9.23%
O P E R A T I O N S
723,253
62,564
785,817
8.65%
R E S O U R C E S
193,947
20,571
214,518
10.61%
& A D V A N C E M E N T
E X P E N S E
UNIT
1901-4055-7235 C O M M U N I T Y
T O T A L
(0)
S E R V I C E S
I N D I R E C T C O S T
INDIRECT R E V E N U E
E X P E N S E
O V E R / ( l ! N B E R )
EXPENSES:
1
149,211
14,492
163,702
9.71%
173,075
7,395
180,470
4.27%
2,079,833
131,468
2,211,301
0
(CI)
0
M A N A G E M E N T
A N DS U P P O R T
B U D G E T
S E R V I C E S
F Y 2016-17
F Y 2015-16
I N C R E A S E /
F Y 2016-17
P E R C E N T
C U R R E N T
( D E C R E A S E )
P R O P O S E D
I N C R E A S E /
B U D G E T
1901-1500-9999 I N D I R E C T C O S T
Advocacy(9320)
A b b y Marlatt Restricted (9136)
A f f o r d a b l e E n e r g y Initiative
(4353)
B o a r d Development Restricted (9113)
B o u r b o n Restricted (9114)
C A C Y o u t h 180
(4355)
C h i l d Care I D C Revenue (3020)
Chitter Chatter
B U D G E T
B U D G E T
R E V E N U E
(5364)
C N C S Projects Restricted
(9323)
C o l u m b i a G a sF u m a c e Replacement ( W a n n W i s e )
Columbia Gas I D C Revenue
(5339)
(5012)
325
0
325
0.00%
31
(31)
0
-100.00%
1,800
0
1,800
0.00%
15
M5)
0
-100.00%
0.00%
135
0
135
2,436
0
2,436
0.00%
60,831
(305)
60,526
-0.50%
684
0
684
0.00%
0
197
197
0.00%
28,245
4,237
32,482
15.00%
7,571
1,249
8,820
16.50%
C o n t i n u u m o f Care (Rural) I D C Revenue (2301)
21,317
5,833
27,150
27.36%
C S B G I D C Revenue (2001)
70,687
695
71,382
0.98%
1,131
99
1,230
8.75%
401,211
7,048
408,259
1.76%
743
0
743
0.00%
10,714
1,607
12,321
15.00%
1,523
0
1,523
0.00%
0
185
185
0.00%
21
ai)
0
-100.00%
Delta Gas I D C Revenue (5318)
E a r l y H e a d Start I D C R e v e n u e
E C C O (43^)
(2037)
(5358)
E m e r g e n c y F a m i l y H o u s i n g L F U C G Shelter
E S G
(4359)
(2351)
Fatherhood Initiative
(9322)
Fayette West Restricted (9123)
F E M A
- Harrison County IDC
F E M A
- Nicholas County I D C Revenue
Food Service I D C Revenue
Revenue
(2003)
(2025)
Foster Grandparents Program ( F G P ) I D C Revenue
(2066)
Fundraising (7100)
0
0
0
0.00%
91
(91)
0
-100.00%
5,797
(2,309)
3,488
-39.83%
6,351
762
7,113
12.00%
3,517
1.008
4,525
28.66%
Georgetown Restricted (9119)
153
(91)
62
-59.48%
Good Food Co-op
54
(54)
0
-100.00%
0.00%
(5363)
H 2 0 I D C Revenue
Harrison & Nicholas Community Childhood Council ( H N C E C C )
(3021)
Harrison Restricted (9115)
H e a d Start I D C R e v e n u e
(2030)
Floliday Treasures (9321)
K e e p the Heat O n Restricted (9125)
0
0
0
525
0
525
0,00%
405
(405)
0
-100.00%
787,312
14,019
801,331
1.78%
0
92
92
0.00%
0.00%
359
0
359
Kentucky Housing Corporation - T B R A I D C Revenue (2312)
0
0
0
0.00%
Kentucky Housmg Corporation I D C Revenue
0
0
0
0.00%
Kentucky Housing Corporation - T B R A Rural I D C Revenue
K e n t u c k y Utilities ( K U ) H o m e Energy Assistance Program
K H C
Affordable Flousing Trust Fund Program
K H C
C O C Permanent H o u s m g Bonus
Kynector Program
(2308)
(5309)
(2346)
(2357)
Lead
L E E P
(2350)
L E E P Rural
(2360)
L F U C G C D B G Weatherization
(2006)
L F U C G Volunteer Services
L I H E A P I D C Revenue
(2007)
L I H E A P S u m m e r C o o l i n g Restricted (9101)
L I H E A P Weatherization
(2710)
Management & Support Services "Other"
M i g r a n t H e a d Start I D C R e v e n u e
Musikgarten
(1902)
1,020
583
1,602
57.14%
9,987
1.498
11,485
15.00%
0
0
0
0.00%
40,839
0
40,839
0.00%
46,429
(46,429)
0
-100.00%
0
0
0
0.00%
13,929
0
13,929
0.00%
0,00%
6,964
0
6,964
0
20,000
20,000
0.00%
0
0
0
0.00%
26,851
1,762
28,613
6.56%
1,210
0
1,210
0.00%
11,107
1,935
13,042
17.42%
800
-34,48%
1,221
(2038)
142,893
(5342)
743
Nicholas Restricted (9116)
542 i)
2,585
1
145,478
1.81%
743
0.07%
182.35%
51
93
144
151,019
130,708
281,727
86.55%
(5362)
173
(173)
0
-100.00%
503
(503)
0
-100.00%
Planning Communications & Advancement I D C
250
(250)
0
-100.00%
0
712
712
0.00%
1,440
0
1,440
0.00%
Partnering for Excellence (2039)
Partnering for Y o u t h Grassroots Program
Patricia M c C a n n Restricted
L E P / P R E P
(9137)
(7132)
I D C Revenue
(1950)
Project Independence I D C Revenue (2305)
Project Life
(2359)
Retired Senior Volunteers Program ( R S V P ) I D C (2073)
Rural Housmg Repair ( H O M E ) I D C Revenue
2
6,662
1,199
7,861
18.00%
35,695
16,515
52,210
46.27%
11,021
1,167
12,188
10.59%
0
0
0
0.00%
M A N A G E M E N T
A N D SUPPORT
B U D G E T
SERVICES
F Y 2016-17
F Y 2015-16
INCREASE/
F Y 2016-17
P E R C E N T
C U R R E N T
(DECREASE)
P R O P O S E D
INCREASE/
B U D G E T
(DECREASE)
B U D G E T
1901-1500-9999 I N D I R E C T C O S T
R E V E N U E
Russell Restricted (9122)
Samaritan Fayette
Samaritan Rural
S A M H S A
(2348)
(2330)
I D C Revenue
Self Sufficiency Restricted (9104)
Senior Medicare Patrol
United W a y ofthe Biuegrass Financial Literacy
(5345)
W e Care I D C Revenue (5009)
Weatherization I D C Revenue (2010)
W i n b u m Restricted (9118)
Youthbuild I D C Revenue
T O T A L
348
6,454
1.78%
12,833
458
13,291
3.57%
R E V E N U E :
R E V E N U E :
3
0.00%
0
0
0
0.00%
205
(63)
142
-30.73%
0
0
0.00%
0
-100,00%
0.00%
21
Volunteer Services Restricted (9112)
INDIRECT C O S T
0
113
0
South Lexington Restricted (9121)
T O T A L
348
6,341
(2
I)
4,414
0
4,414
372
0
372
0.00%
122,609
(33.709)
88,900
-27.49%
8,559
0
8,559
0.00%
141
0
141
0.00%
0
0
0
2,079,833
131,468
;,211,301
2,079,833
131,468
2,211,301
0.00%
6.32%
6.32%
M A N A G E M E N T
A N D SUPPORT
B U D G E T
S E R V I C E S
F Y 2016-17
FY
2015-16
C U R R E N T
I N C R E A S E /
F Y 2016-17
P E R C E N T
(DECREASE)
P R O P O S E D
INCREASE/
B U D G E T
(DECREASE)
B I D G E T
1901-4055-7200 E X E C U T I V E
D I R E C T O R
E X P E N S E
6000
282,158
2,809
284,967
1.00%
6010
Salary Expense - Temporary
0
0
0
0.00%
0
22,733
0
(163)
0
22,570
0.00%
-0.72%
-4.30%
1,982
(85)
1,897
23,773
(6,179)
17,594
-25,99%
23,319
(i,600)
21,719
-6.86%
0
6130
Pension Expense
2,199
6160
U n e m p l o y m e n t Insurance Expense
6170
6180
K125/Cafetena Plan Expense
6190 Accrued Leave
0
(163)
0
2,036
0
0
0
1,633
254
1,888
0.00%
-7.42%
0.00%
15.58%
0
78
78
0.00%
15,000
62
15,062
0.41%
7100
2,000
0
2,000
0.00%
7101
Out-of-Area Travel Expense
3,000
0
3,000
0.00%
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
7114 Equipment Rental Expense
0
0
0
0.00%
7119
Equipment Depreciation Expense
0
0
0
0.00%
7120
1,950
0
1,950
0.00%
7121
0
1,750
1,750
0.00%
7123
Household Supplies Expense
0
0
0
0.00%
7130
Contract Expense
0
0
0
0.00%
7140
Contract Labor Expense
7160
Consultant
7176
B o n d Interest E x p e n s e
7102 Non-Staff Travel Expense
7110 Equipment Expense Under
7113
$5,000/Each
Equipment Repair & Mamtenance Expense
Flxpense
0
0
0
0.00%
21,000
0
21,000
0.00%
0
0
0
0.00%
0
0
0
0.00%
7190 Buildmg Repair & Maintenance Expense
0
0
0
0.00%
3,680
20
3,700
0.54%
7200
Insurance & B o n d i n g Expense
7225
Commumcations Expense - General
0
0
0
0.00%
7227
L o n g Distance Expense
0
0
0
0.00%
7290
Employee Recruitment
0
0
0
0.00%.
7,000
0
7,000
0.00%
7310
Dues Expense
7,500
0
7,500
0.00%
7320
Advertising Expense
0
0
0
0.00%
7330
5,000
0
5,000
0.00%
Expense
7 3 3 1 L i c e n s e 8L F e e s E x p e n s e
100
0
100
0.00%
7340
Printing Expense
100
0
100
0,00%
7382
Meeting Expense
8,000
0
8,000
0.00%
7980
Miscellaneous Expense
1,500
0
1,500
0.00%
7993
Facilities Expense
48,686
2,314
51,000
4.75%
7994
7995
Personnel Expense
17,235
7996
Information Technology Services Expense
10,041
7997
Program Transportation Expense - General
0
7997
10,313
T O T A L
7,155
Expense
E X E C U T I V E D I R E C T O R
527,056
EXPENSE:
4
7,155
0.00%
15,673
-9.06%
0
10,041
0.00%
0
0
0.00%
0
10,313
0.00%
0
(l,5(;2)
(2.466)
524,590
-0.47%
M A N A G E M E N T
A N DS U P P O R T
Bl DGET
S E R V I C E S
F Y 2016-17
F Y
2015-16
C U R R E N T
I N C R E A S E /
(DECREASE)
B U D G E T
-4055-7225 P L A N N I N G , C O M M U N I C A T I O N S &
6000
A D V A N C E M E N T
143,189
Temporary
6030
Overtime
Salary E x p e n s e -
1,000
6120
6130
Pension Expense
6 1 4 0 Flealth Insurance
Expense
6141
Expense
Dental Insurance
6150 L i f e Insurance
6160 Unemployment
Insurance
6180
Expense
Expense
K125/Cafetena Plan Expense
6190 Accrued Leave
7100
In-Area Travel
Expense
7101 Out-of-Area Travel Expense
7110 Equipment Expense Under
P E R C E N T
I N C R E A S E /
B U D G E T
( D E C R E A S E )
$5,000/Each
22,725
s50O)
165,914
15.87%
500
-50.00%
300
0
300
0.00%
11,971
1,415
13,386
11.82%
1,145
-0.61%
1,152
Expense
6170 Disability Insurance
2016-17
E X P E N S E
6010 Salary Expense -
FY
P R O P O S E D
0)
12,415
1,584
13,999
12.76%
26,584
5,971
32,555
22.46%
0
0
0
0.00%
1,148
(23)
1,125
-2.00%
0
0
0
0.00%
854
266
1,120
31.13%
250
( 2 14)
36
-85.41%
12,000
(2.932)
9,068
-24.44%
500
0
500
0.00%
2,000
500
2,500
25.00%
0
0
0
0.00%
1,400
(400)
1,000
-28.57%
25,000
{1 1 , 5 0 0 )
13,500
-46.00%
0
0
0
0.00%
1,250
0
1,250
0.00%
675
0
675
0.00%
7124 Household Supplies Expense
0
0
0
0.00%
0
14,770
14,770
0.00%
7140
0
0
0
0,00%
7160
Consultant
0
0
0
0.00%
7190
Building Repair & Maintenance
0
0
0
0.00%
7200
Insurance & B o n d i n g
2,455
(i09)
2,346
-4.45%
7225
Communications Long Distance Expense
0.00%
7290
Employee Recruitment
7291
Employee Training
7304
D / P Repair & Mamtenance
7309
D / P Depreciation
7111 Equipment Expense Over
$5,000/Each
7120
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
7310 Dues Expense
7320
Advertising
Expense
7 3 3 0 Postage & Freight
Expense
7331 License & Fees Expense
7340
Printing Expense
7341
Photocopy Expense
7370
7382
Meeting Expense
7920
C A C Annual Meeting
7930
WinterCare Annual Meeting
Expense
Expense
7931 WinterCare Annual Public Relations Expense
7980
Miscellaneous Expense
7990
7993
Facilities Expense
7994
Communications
7995
7996
7997
0
0
0
200
0
200
0.00%
2,500
(LOOU)
1,500
-40.00%
0
0
0
0.00%
0
0
0
0.00%
250
0
250
0.00%
0
0
0
0.00%
3,775
(i.275)
2,500
-33.77%
250
250
500
100.00%
7,000
(500)
6,500
-7.14%
0
0
0
0.00%
500
(iOO)
400
-20.00%
500
(iOO)
400
-20.00%
0
0
0
0,00%
0
0
0
0.00%
0
0
0
0.00%
200
0
200
0.00%
0
0
0
0.00%
30,549
0
30,549
0.00%
4,306
0
4,306
0.00%
Personnel Expense
9,076
93
9,169
1.02%
10,041
0
10,041
0.00%
Expense
T O T A L
Expense
P L A N N I N G , C O M M U N I C A T I O N S & A D V A N C E M E N T
5
EXPENS
0
0
0
0.00%
313,291
28,914
342,204
9.23%
M A N A G E M E N T
A N DS U P P O R T
B U D G E T
S E R V I C E S
F V 2016-17
FV
2015-16
C U R R E N T
I N C R E A S E /
(DECREASE)
B U D G E T
-7205 F I S C A L O P E R A T I O N S
FY
2016-17
P E R C E N T
P R O P O S E D
INCREASE/
B U D G E T
(DECREASE)
E X P E N S E
6000
Salary Expense-Permanent
321,679
37,210
358,889
6010
Salary Expense-Temporary
0
0
0
11.57%
0.00%
6030
5,200
(LOOO)
4,200
-19.23%
12.70%
25,580
3,250
28,830
2,443
270
2,713
11.05%
26,334
3,815
30,149
14,49%
72,619
(i,493)
71,125
-2.06%
0
0
0
0.00%
2,436
164
2,600
6.75%
0
0
0
0.00%
1,810
{717)
1,093
-39.62%
225
(il2)
113
-49.75%
7,500
10,473
17,973
139.64%
250
0
250
0.00%
3,000
0
3,000
0.00%
0
0
0
0.00%
7110 Equipment Expense Under $5,000/Each
0
1,000
1,000
0.00%
6110 P I C A
Expense
6141
Dental Insurance Expense
6160 U n e m p l o y m e n t Insurance Expense
6170 Disability
6180
Insurance Expense
K125/Cafeteria Plan Expense
6190 Accrued Leave
7100
7113
0
0.00%
16,000
(1,000)
15,000
-6.25%
33.33%
0
0
7120
1,500
500
2,000
7121
Program Supphes Expense
0
0
0
0.00%
7123
0
0
0
0.00%
43,940
7,360
51,300
16.75%
7140 Contract Labor Expense
0
0
0
0.00%
7160 Consultant Expense
0
0
0
0.00%
7176
0
0
0
0.00%
7180 Rent Expense
7,500
500
8,000
6.67%
7200 Insurance & B o n d i n g E x p e n s e
3,500
0
3,500
0.00%
0
0
0
0.00%
7225
B o n d Interest E x p e n s e
Communications Long Distance Expense
50
0
50
0.00%
5,000
0
5,000
0.00%
D / P Equipment Expense Less Than $5,000/Each
0
0
0
0.00%
D / P Repair & Maintenance Expense
0
0
0
0.00%
0
0
0
0.00%
7290 Employee Recruitment
Expense
7291
7303
7304
7310 Dues Expense
300
0
300
0.00%
Advertising Expense
0
0
0
0.00%
9,500
0
9,500
0.00%
700
800
I,50O
114.29%
62,000
(2,000)
60,000
-3.23%
0
0
0
0.00%
7370 Publications Expense
250
0
250
0.00%
73 8 2 M e e t m g E x p e n s e
100
0
100
0.00%
0
0
0
0.00%
3,827
0
3,827
0.00%
0
0
0
0.00%
71,066
3,544
74,610
4.99%
7320
7341
Photocopy Expense
7342
F A XExpense
7929 Annual All-Staff Meeting Expense
7940
Interest E x p e n s e - L o a n s
7993
Facilities Expense
6,395
0
6,395
0.00%
7995
Persomiel Expense
10,500
0
10,500
0.00%
7996
12,049
0
12,049
0.00%
7997
0
0
0
0.00%
723,253
62,564
785,817
8.65%
T O T A L
Expense
F I S C A L O P E R A T I O N S
E X P E N S E :
6
M A N A G E M E N T
A N DS U P P O R T
B U D G E T
S E R V I C E S
F Y 2016-17
FY
2015-16
C U R R E N T
I N C R E A S E /
( D E C R E A S E )
B U D G E T
•4055-7215 H U M A N R E S O U R C E S
FY
2016-17
P E R C E N T
P R O P O S E D
I N C R E A S E /
B U D G E T
( D E C R E A S E )
E X P E N S E
6000
108,329
5,323
113,652
4.91%
6010
1,000
0
1,000
0.00%
6030
500
0
500
0.00%
8,861
321
9,182
3.63%
849
16
864
1.84%
9,146
457
9,603
4.99%
2,180
5,748
7,928
263.64%
0
0
0
0.00%
846
(18)
828
-2.10%
6110 F I C A
Expense
6130
Pension Expense
6150 L i f e Insurance Expense
6160 Unemployment
Insurance Expense
6190
Accrued Leave
0
0
0
0.00%
629
(281)
348
-44.66%
75
0
75
0.00%
6,000
380
6,380
6.34%
100
0
100
0.00%
1,500
1,500
3,000
100.00%
0
0
0
0.00%
1,000
0
1,000
0.00%
0
0
0
0,00%
0
7,125
7,125
0.00%
7 1 7 6 B o n d Interest
0
0
0
0,00%
1,323
0
1,323
0.00%
50
0
50
0.00%
12,770
0
12,770
0.00%
0
0
0
0.00%
0
0
0
0.00%
750
0
750
0.00%
0
0
0
0.00%
0
0
0
0.00%
7110 Equipment Expense Less Than
$5,000/Each
7200 Insurance & B o n d i n g Expense
7227
Commumcations Long Distance Expense
7303
D / P Equipment Expense Under
$5,000/Each
7308 D P Other
7330
Postage & Freiglit E x p e n s e
7341
Photocopy Expense
1,000
0
1,000
0.00%
7929 Amiual All-Staff M e e t m g Expense
0
0
0
0.00%
7980 Miscellaneous Expense
0
0
0
0.00%
0
0
0
0.00%
7382
Meeting Expense
7993
Facilities Expense
18,758
0
18,758
0.00%
7994
4,241
0
4,241
0.00%
7995
Personnel Expense
4,000
0
4,000
0.00%
7996
10,041
0
10,041
0.00%
0
0
0
0.00%
193,947
20,571
214,518
10.61%
7997 Program Transportation
Expense
T O T A L H U M A N R E S O U R C E S
E X P E N S E :
7
M A N A G E M E N T
A N D S U P P O R T
B U D G E T
S E R V I C E S
F Y 2016-17
F Y
2015-16
C U R R E N T
INCREASE/
(DECREASE)
B U D G E T
7210 B U D G E T
UNIT
FY
2016-17
P E R C E N T
P R O P O S E D
I N C R E A S E /
B U D G E T
( D E C R E A S E )
E X P E N S E
78,987
6,503
85,489
8.23%
0
0
0
0.00%
6,042
824
6,866
13.64%
586
60
646
10.22%
6,319
861
7,180
13.63%
22,598
2,054
24,652
9.09%
0
0
0
0.00%
585
34
619
5.86%
0
0
0
0.00%
434
(120)
314
-27.62%
6170 Disability
Insurance Expense
15
12
27
79.50%
6190 Accrued Leave
0
4,263
4,263
0.00%
100
0
100
0,00%
1,000
0
1,000
0.00%
0
0
0
0.00%
7113
0
0
0
0.00%
7119 Equipment Depreciadon Expense
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
1,150
0
1,150
0.00%
0
0
0
0.00%
0
0
0
0.00%
1,500
0
1,500
0.00%
7301 D / P Consultant Expense
0
0
0
0.00%
7306
0
0
0
0.00%
7310 Dues Expense
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
7341
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
21,437
0
21,437
0.00%
1,392
0
1,392
0.00%
7995
Personnel Expense
3,050
0
3,050
0.00%
7996
4,016
0
4,016
0.00%
0
0
0
0.00%
7100
7200
7225
Communications L o n g Distance Expense
7993
D / P Supplies Expense
Photocopy Expense
Facilities Expense
T O T A L B U D G E T
U N I T
149,211
E X P E N S E :
8
14,492
163,702
9.71%
M A N A G E M E N T
A N D S U P P O R T SERV
B U D G E T
ICES
F Y 2016-17
F Y 2015-16
I N C R E A S E /
F Y 2016-17
P E R C E N T
C U R R E N T
( D E C R E A S E )
P R O P O S E D
I N C R E A S E /
B U D G E T
( D E C R E A S E )
B U D G E T
1901-4055-7235
C O M M U N I T Y
SERVICES
6000
6030
6110 F I C A
EXPENSE
Expense
97,091
4,352
101,442
4.48%
0
0
0
0.00%
7,810
421
8,231
5.39%
758
17
775
2.27%
8,167
441
8,608
5.40%
6140 Flealth Insurance E x p e n s e
14,535
1,321
15,856
9.09%
0
0
0
0.00%
755
(13)
742
-1.67%
510
0
510
0.00%
6170
561
(161)
400
-28.70%
Disability
Insurance Expense
6190 Accrued Leave
200
(100)
100
-50.00%
5,000
1,154
6,154
23.07%
400
0
400
0.00%
1,000
0
1,000
0,00%
0
0
0
0,00%
350
0
350
0.00%,
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0,00%
7160
Consultant Expense
0
0
0
0.00%
7200
1,150
0
1,150
0.00%
0
0
0
0.00%
1,500
0
1,500
0.00%
0
0
0
0.00%
1,250
0
1,250
0.00%
0
0
0
0,00%
0
0
0
0.00%
100
0
100
0.00%
0
0
0
0.00%
0.00%
7227 Communications L o n g Distance Expense
7291
7310 Dues Expense
7341
Photocopy Expense
7382
Meeting Expense
7990
Indirect Cost E x p e n s e
7993
Facilities Expense
18,329
0
18,329
7994
3,673
0
3,673
0.00%
7995
Personnel Expense
5,921
(37)
5,884
-0.62%
4,016
0
4,016
0.00%
0
0
0
173,075
7,395
7996
7997
T O T A L
Expense
C O M M U N I T Y
SERVICES
EXPENSE:
9
180,470
0.00%
4.27%
Agenda Item #
S
i F
BLUE SHEET
I S S U E : Management and Support Services Non-Federal F Y 2016-17 Budget
D I S C U S S I O N : This budget supports expenses ofthe Office ofthe Executive Director
( O E D ) , the Office for Planning, Communications & Advancement ( P C A ) , and Fiscal
Operations.
Revenue: $76,803. Revenues are generated from the management fees received from
Shepherd Place $5,860, administrative fees from the WinterCare Energy Fund $23,965, a
one percent administrative fee added to the Kentucky Utility WeCare invoices $6,500,
and 50% of the intake fees from the various utility programs $39,678.
Expenses: $50,148. Expenditures are those that are unallowable to be charged to federal
grants. Primarily, principal and interest for the Buyers Club loan of $25,000 with
completion of payments January 25, 2017, interest on the line of credit $4,465 and bank
fees in the amount of $6,465. Other expenses include miscellaneous expenses for the
Office of Executive Director $3,976 including the annual high school awards and $7,490
for various cost for the Office of Planning, Communications and Advancement.
Management and Support Services non-Federal F Y 2016-2017 Budget.
ajid Advancement
Executive Director
ûman Resources
Finance Committee
/
/
Approved by:
Board o f Directors
/
/
COMMUNITY
ACTION COUNCIL
FOR
LEXINGTON-FAYETTE, BOURBON, HARRISON & NICHOLAS
COUNTIES
M A N A G E M E N T AND SUPPORT SERVICES
NON-FEDERAL BUDGET
F Y 2016-17
J u l y 1, 2016 - J 0 n e 30, 2017
BUDGET
SUMMARY
F Y 2015-16
INCREASE/
2016-17
PERCENT
CURRENT
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
BUDGET
REVENUE:
OTHER A D M I N I S T R A T I V E R E V E N U E
36,325
800
37,125
2.15%
INTERNAL
39,678
(0)
39,678
0.00%
TOTAL
76,003
76,803
1.04%
REVENUE:
2,070
0
2,070
0.00%
804
0
804
0.00%
TRAVEL
10
0
10
0.00%
EQUIPMENT
0
0
0
0.00%
1,900
0
1,900
0.00%
FRINGE
BENEFITS
SUPPLIESCONTRACTUAL
OTHER
REVENUE OVER/(UNDER)
EXPENSES:
0
0
0
0.00%
71,219
(25,855)
45,364
-57.00%
76,003
(25,855)
50,148
-51.56%
0
26,655
26,655
100.00%
C O M M U M T Y
A C T I O N
C O U N C I L
FOR'
L E X I N G T O N - F A Y E T T E ,
"
B O U R B O N , H A R R I S O N
M A N A G E M E N T A N D S U P P O R T
N O N - F E D E R A L B U D G E T
'
& N I C H O L A S
C O U N T I E S
S E R V I C E S
F Y 2016-17
J u l y 1, 2016 - J u n e 30, 2017
F Y 2015-16
I N C R E A S E /
2016-17
P E R C E N T
C U R R E N T
( D E C R E A S E )
P R O P O S E D
I N C R E A S E /
B U D G E T
( D E C R E A S E )
B U D G E T
D E P A R T M E N T
S U M M A R Y
1902-1000-9999 O T H E R R E V E N U E A N D E X P E N S E S
O T H E R ADMINISTRATIVE R E V E N U E
1902-1500-999
36,325
800
37,125
2.20%
Contract R e v e n n c - C A C
39,678
(0)
39,678
0.00%
TOTAL REVENUE:
76,003
800
76,803
1.05%
I N T E R N A L
1902-4040-7205 O T H E R
EXPENSE
O T H E R E X E C U T I V E DIRECTOR E X P E N S E
OTHER/PLANNING,-COMMUNICATIONS -&-ADVANCEMI
3,976
—7,490
0
"" ( 0 ) " "
3,976
0,00%
" 7 , 4 9 0
0.00%
OTHER/FISCAL O P E R A T I O N S
64,537
(25,855)
38,682
-40.06%
TOTAL OTHER E X P E N S E :
76,003
(25,855)
50,148
-34.02%
(0)
26,655
O T H E R R E V E N U E OVER/(l NDER) E X P E N S E S :
REVENUE
SUMMARY
NON-FEDERAL BUDGET
F Y 2016-17
F Y 2015-16
INCREASE/
2016-17
PERCENT
CURRENT
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
BUDGET
1902-1000-9999 O T H E R A D M I N I S T R A T I V E R E V E N U E
4502 WinterCare E n e r g y Fund, Inc. Revenue
23,965
23,965
0.00%
5,860
5,860
0.00%
200
0.00%
6,500
0.00%
600
0.00%
4876 V e n d i n g M a c h i n e Income
4900 Transfer F r o m Other Funds- W e C a r e
4760 Other Revenue
200
6,500
600
0.00%
TOTAL OTHER ADMINSm^TIVE REVENUE:
37,125
2%
39,678
0.00%
76,803
1.05%
36,325
1902-1500-9999 I N T E R N A L
7131 Contract R e v e n u e - C A C
rOTAL R E V E N U E :
39,678
76,003
(0)
800
M A N A G E M E N T ANDSUPPORT SERVICES
N O N - F E D E R A L B U D G E T F Y 2016-17
F Y 2015-16
INCREASE/
2016-17
PERCENT
CURRENT
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
BUDGET
1902-4040-7200 O T H E R E X E C U T I V E D I R E C T O R E X P E N S E
0
0
0
0.00%
7101 O u t - o f - A r e a Travel Expense
0
0
0
0,00%
7102 N o n - S t a f f Travel Expense
0
0
0
0.00%
7 1 2 0 O f f i c e Supplies Expense
0
0
0
0.00%
1,850
0
1,850
0.00%
7123 H o u s e h o l d Supplies Expense
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
7175 B o n d P r i n c i p a l Expense
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
7121 P r o g r a m Supplies Expense
0
0
0.00%
7291 E m p l o y e e T r a i n i n g Expense
0
0
0
0.00%
7308 D P Other Expense
0
0
0
0.00%
7310 Dues Expense
0
0
0
0.00%
0
0
0
0.00%
7320 A d v e r t i s i n g Expense
0
0
0
0.00%
0
0
0
0.00%
0
0
0
0.00%
7341 Photocopy E x p e n s e
0
0
0
0.00%
100
0
100
0.00%
100
0
100
0.00%
7940 Interest Expense - L o a n
0
0
0
0,00%
7941 Interest Expense - Equipment
0
0
0
0,00%
7965 Finance Charges/Late Payments Expense
0
0
0
0.00%
1,500
0
1,500
0.00%
426
0
426
0.00%
0
0
0
0.00%
7994 C o m m u n i c a t i o n s Expense
0
0
0
0.00%
0
0
0
0.00%
7997 P r o g r a m Transportation Expense
0
0
0
0.00%
3,976
0
3,976
0.00%
7290 E n i p l o y e e Recmitment Expense
TOTAL OTHER EXECUIVE DIRECTOR EXPENSE:
M A N A G E M E N I A N D SUPPORT SERVICES
NON-FEDERAL BUDGET
F Y 2016-17 '
F Y 2015-16
INCREASE/
2016-17
PERCENT
C U R R E N T
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
BUDGET
-4050-7225 O T H E R P L A N N I N G , C O M M U N I C A T I O N S & A D V A N C E M E N T E X P E N S E
6000 Salary E x p e n s e - Permanent
2,060
0
2,060
0.00%
6010 Salary E x p e n s e - Temporary
0
0
0
0.00%
6030 Salary E x p e n s e - Overtime
10
0
10
0.00%
158
0
158
0.00%
15
0
15
0.00%
6130 P e n s i o n E x p e n s e
165
0
165
0.00%
6140 H e a l t h Insurance Expense
420
0
420
0.02%
0
0
0
0.00%
15
0
15
0.00%
10
0
10
0.00%
6170 D i s a b i l i t y Insurance Expense
11
0
11
0.00%
6180 K l 25/Cafeteria P l a n Expense
10
0
10
0.00%
0
0
0
0,00%
7100 I n - A r e a T r a v e l Expense
10
0
10
0.00%
7101 O u t - o f - A r e a Travel Expense
0
0
0
0,00%
0
- 0
7110 E q u i p m e n t Expense Under $5,000/Each
0
0
0
0.00%
7113 E q u i p m e n t R e p a i r & Maintenance Expense
0
0
0
0.00%
7119 E q u i p m e n t Depreciation Expense
0
0
0
0.00%
50
0
50
0,00%
23
0
23
0.00%
0
0
0
0.00%
6120 W o r k e r s Compensation Expense
-
7102 N P h - S t a f f T r a v e l Expense
7290 E m p l o y e e Recruitment Expense
0.00% ^
0
0
0
0.00%
7308 D P O t h e r
0
0
0
0.00%
0.00%
0
0
0
7320 A d v e r t i s i n g E x p e n s e
117
0
117
0.00%
150
0
150
0.00%
7311 L i c e n s e & Fees Expense
2,500
0
2,500
0.00%
7341 P h o t o c o p y E x p e n s e
0
0
0
0.00%
7342 F A X E x p e n s e
0
0
0
0.00%
0
0
0
0.00%
150
0
150
0.00%
0
0
0
0.00%
7980 M i s c e l l a n e o u s Expense
700
0
700
0.00%
7990 Indirect E x p e n s e
803
(0)
803
-0.06%
7993 Facilities E x p e n s e
0
0
0
0.00%
0
0
0
0.00%
113
0
113
0.27%
7997 P r o g r a m Transportation Expense
0
0
0
0.00%
8048 E m p l o y e e Events Expense
0
0
0
0,00%
7,490
(0)
7,490
0.00%
7340 P r i n t i n g E x p e n s e
7382 M e e t i n g E x p e n s e
7929 A n n u a l A l l - S t a f f M e e t i n g Expense
7995 Personnel E x p e n s e
TOTAL OTHER PLANNING, C O M M . & ADVANCEMEN
N O N - F E D E R A L B U D G E T F Y 2016-17 •
F Y 2015-16
INCREASE/
2016-17
PERCENT
CURRENT
(DECREASE)
PROPOSED
INCREASE/
BUDGET
DECREASE
: 25,000 ,
.
BUDGET
-4040-7205 O T H E R F I S C A L O P E R A T I O N S E X P E N S E
0.00%
,
, : - 7175 P r i n c i p a l E x p e n s e
•
.•-7940 Interest'Expeiise - ' L o a n s
'
, • •"•
50,S55
. •:
. '2,752- -
•
7941 Interest E x p e n s e - L i n e o f Credit
4,465
7965 F i n a n c e Charges/Late Payments Expense
6,465
7980 M i s c e l l a n e o u s Expense
T O T A L OTHER FISCAL OPERATIONS EXPENSE:
(2S,-855)
•
' 0'
0
•
0
. ' •: ;2,752
•
-50.84%.
•o;oo% • •
4,465
0.00%
6,465
0.00%
0
0
0
0.00%
64,537
(25,855)
38,682
-40.06%
Agenda Item # 9 g
BLUE SHEET
ISSUE: Kynector Program F Y 2016-17 Budget
D I S C U S S I O N : Attached is the Kynector Program FY2016-17 Budget, effective July 1,
2016 through October 31, 2016. The Council has been verbally notified by the Cabinet
for Health and Family Services that the existing program w i l l be continued with the same
conditions until October 31, 2016.
The goal of the Kynector Program is to educate the Kentucky population about the Flealth
Benefit Exchange and the Affordable Care Act ( A C A ) , help individuals and small
businesses determine their health plan needs, and facilitate enrollment in the Exchange.
The program w i l l target individual and small group markets that are most likely to require
assistance. The segment of the Kynector Program designed to help small businesses offer
group health insurance coverage to their employees is the Small Business Health Options
Program (SHOP). Qualifying small businesses with 2-50 full-time equivalent employees
w i l l be eligible to participate in S H O P .
The Council currently employs one full time manager and 5.6 F T E Kynectors who are
certified by the Kentucky Health Benefit Exchange to provide accurate and unbiased
information to help the population understand and enroll in a health plan. In addition, a
member of the Council's existing staff w i l l assist during the healthcare enrollment period
from the beginning of November to the end of January unless extended. Kynectors may
travel to a Kentucky citizen's place of residence within our service area and/or reach out
at public events or activities.
Revenue:
$ 118,026 Grant revenue is estimated based on FY2015-16 grant
award and the expected grant award for FY2016-17.
Expenses:
$ 118,026 Total expenses for the four month grant period include
personnel, fringe benefits, supplies, travel, other costs and indirect
costs.
Personnel:
$ 57,950 Salaries for 5.6 F T E Kynectors and a Kynector Manager.
Fringe Benefits:
$ 18,584 Fringe benefits in accordance with salary and staff
choice of health plan option. A l l employees directly charging to
this program must have Health Coverage but may elect to be
covered by a family plan or be enrolled in the state Medicaid
program.
Supplies:
$ 567 Includes office, program and computer equipment. A l l
KYnectors must be able to work remotely in order to educate and
assist individuals to complete applications on-site.
Travel:
$ 958 Staff travel to participants' homes and outreach events.
Assumes 1,774 miles at $0.54 per mile.
Other:
$27,321 Includes Insurance & Bonding, Facilities, Information
Technology Services, Communications and Shared Persormel
costs.
Indirect Cost:
$12,646 12% of Direct Costs.
Kynector Program FY2016-17 Budget pending funding source award notification.
Submitted by:
L i s a A . Pope
Budget Manager
Approved by:
Approved by:
Human Resources
Approved by:
David Webster
Approved by:
Neighborhood &
Community Services
\silfii
Approved by:
»
Executive Director
Approved by:
Finance Committee
/ /
Approved by:
Board of Directors
/ /
C O M M U M T Y ACTION COUNCIL
FOR
L E X I N G T O N - F A Y E T T E , BOURBON, HARRISON A N D N I C H O L A SCOUNTIES, INC.
K Y N E C T O R Program Budget 2016-17
July 1, 2016 Through October 3 1 , 2016
2015-16
2015-16
2016-17
PERCENT
FORECASTED
AMENDED
INCREASE/
PROPOSED
INCREASE/
ACTUAL
BUDGET
(DECREASE)
BUDGET
(DECREASE)
REVENUE:
Grant Revenue
Total Revenue
EXPENSES:
Personnel
Fringe Benefits
Travel
Supplies
Other
438,943
438,943
(320,917)
118,026
-73.11%
438,943
438,943
(320,917)
118,026
-73.11%
196,458
225,239
(167,289)
66,793
2,809
2,875
(48,209)
(1.917)
57,950
18,584
-74.27%
56,742
958
-72.18%
-66.67%
4,302
1,700
(1,133)
567
-66.67%
79,396
95,622
(68,301)
27,321
-71.43%
339,708
392,229
(286,849)
105,380
-73.13%
40,765
47,067
(34,422)
12,646
-73.13%
T O T A L COST
380,472
439,296
(321,270)
118,026
-73.13%
Revenue Over/
58,471
-353
353
0
-99.97%
Total Direct Expense
INDIRECT COST
U n d e r Expenses
Prior Y e a r Surplus
376,770
Estimated C u m m u b t i v e Projected S u r p l u s
Projected Surplus
375,000
435,240
374,647
435,240
435,240
FOR
L E X I N G T O N - F A Y E T T E , B O U R B O N , H A R R I S O N A N D N I C H O L A S C O U N T I E S , INC.
K Y N E C T O R P r o g r a m Budget 2016-17
July 1, 2016 Through O c t o b e r 3 1 , 2016
2015-16
FORECASTED
ACTUAL
2357-1000-9999
REVENUE:
4010 Grant Revenue
2357-4050-9999 E X P E N S E
6010 Salary Expense Temp.
6030
6110
6120
6130
Salary Expense Overtime
F I C A Expense
Pension Expense
6180 K l 25/Cafeteria Expense
6190 Accrued Leave
7100 In Area Travel Expense
7101 Out o f Area Travel Expense
118,026
-73.11%
178,379
16,874
225,239
0
0
17,231
11,143
(175,240)
49,998
7,952
-77.80%
0.00%
0.00%
-73.03%
-74.44%
18,019
17,494
(13,159)
(14,532)
0
4,647
2,848
4,860
2,962
819
0
1,667
0
(1,439)
0
228
0
741
34
1,239
0
0
(1,008)
10
231
10
2,798
(1,917)
2,798
1,205
13,393
4,209
12,537
20,761
4,248
2,304
505
0
5,198
0
7341
7342
7990
7993
Photocopy Expense
Fax Expense
Facilities Expense
Total Expenses
INCREASE/
(DECREASE)
(320,917)
7140
7200
7225
7290
7330 Postage and Freight Expense
(DECREASE)
2016-17
PROPOSED
BUDGET
438,943
60
4,242
0
7291 Training Expense
7296 Client Incentive Expense
INCREASE/
438,943
Insurance & Bonding Expense
Communications-Long Distance
Employee Recruitment Expense
2015-16
AMENDED
BUDGET
0
62
60
0
0
0
0
0
40,765
44,436
6,746
2,875
0
0
400
1,300
0
0
4,945
0
225
0
0
0
50
0
0
47,067
50,921
7,952
0
(12,584)
(8,295)
0
0
958
0
0
-73.03%
-83.07%
-86.34%
0.00%
-81.37%
0.00%
0.00%
-66.67%
0.00%
0.00%
(267)
133
-66.67%
(867)
0
0
433
0
-66.67%
0.00%
0
1,265
0
75
0
0.00%
-74.42%
(3,680)
0
(150)
0
0
0
(33)
0
0
(34,422)
(33,947)
0
0
17
0
0
12,646
16,974
1,474
0.00%
-66.67%
0.00%
0.00%
0.00%
-66.67%
0.00%
0.00%
-73.13%
-66.67%
3,187
18,074
(6,869)
(9,877)
(13,744)
4,330
-76.05%
439,296
(321,270)
118,026
-73.13%
7,765
8,343
13,064
15,129
380,472
-82.33%
-75.60%
Agenda Item # 9H
BLUE SHEET
ISSUE: Wintercare F Y 2016-17 Budget
Attached is the WinterCare Budget for 2016-17 for review and approval. The WinterCare
Revenue is based on the WinterCare Corporate budget.
R E C O M M E N D A T I O N : 1). It is recommended that the Board ofDirectors approve the
WinterCare Budget for 2016-17; 2). Expenditures will be monitored to ensure they do not
exceed actual revenues; 3). The Executive Director is authorized to amend this budget as
additional revenue is received. The CFO will provide monthly updates to the Finance
Committee.
Submitted by:
Rick Drummer'
Budget Analyst
Approved by:
Lisa Pope
Budget Manager]
Approved
hyM^fr^
Malcolm J. Ratchford
Approved by:
Finance Committee
Approved by:
Board of Directors
/
/
/
/
FOR
L E X I N G T O N - F A Y E T T E , B O U R B O N , H A R R I S O N A N D N I C H O L A S C O U N T I E S . INC.
W I N T E R C A R E B U D G E T F Y 2016-17
J u l y 1 , 2 0 1 6 - J u n e 3 0 , 2017
BUDGET SUMMARY
F Y 2015-2016
INCREASE/
F Y 2016-2017
INCREASE/
CURRENT
DECREASE
PROPOSED
(DECREASE)
BIDGET
BIDGET
REVENUE:
8005 1000 9999
WinterCare Revenue
127,753
424
128,177
0%
TOTAL REVENUE:
127,753
424
128,177
0%
Other/Client Benefits-WinterCare
127,753
424
128,177
0%
TOTAL EXPENSES:
127,753
424
128,177
0%
EXPENSES:
8005 4050 9999
#DIV/0!
REVENUE OVER/(UNDER) EXPENSES
DEPARTMENT
SUMMARY
F Y 2015-2016
INCREASE/
F Y 2016-2017
CURRENT
DECREASE
PROPOSED
BUDGET
•9
INCREASE/
BUDGET
WINTERCARE REVENUE:
4530 Electric Revenue
49,380
105
49,485
0%
4531 G a s Revenue
24,757
100
24,857
0%
4532 Citizens Energy Corporation Revenue
52,116
219
52,335
0%
1,500
0
1,500
0%
127,753
424
128,177
0%
4533 Direct Contributions Revenue
TOTAL REVENUE:
F Y 2015-2016 I N C R E A S E /
CURRENT
DECREASE
INCREASE/
PROPOSED
BUDGET
BUDGET
•9
F Y 2016-2017
WINTERCARE EXPENSES:
40,737
(11,188)
29,549
8034 Electric Expense-Harrrison
1,235
(306)
929
8035 Electric E x p e n s e - B o u r b o n
3,457
(783)
2,674
8036 Electric E x p e n s e - N i c h o l a s
3,950
(928)
8030 Electric Expense-Fayette
-27%
3,022
22,727
12,235
34,962
8037 Gas E x p e n s e - H a r r i s o n
916
623
1,539
8038 G a s E x p e n s e - B o u r b o n
966
549
1,515
8039 Gas E x p e n s e - N i c h o l a s
149
118
267
52,116
100
52,216
0%
1,500
0
1,500
0%
127,753
424
128,177
0%
8031 Gas Expense-Fayette
8032 Citizens Energy Corporation Expense
8033 Direct Contributions Expense
TOTAL EXPENSES:
54%
Agenda Item # 9 i
BLUE SHEET
ISSUE: Ratification ofthe Head Start and Early Head Start C O L A Supplemental
Funding Request FY 2016-17
DISCUSSION: The Council received a letter from the Administration for Children and
Families on May 10, 2016 providing guidance on the requirements for submission of the
application to request supplemental funding for a Cost of Living Adjustment (COLA).
The letter states that a C O L A of 1.8% of base funding may be requested to increase staff
salaries and fringe benefits and offset higher operating costs. The Council is requesting
that the additional funds be used in the following ways:
1. To provide for a 2% increase on salaries and fringe for all direct program staff
beginning October 1, 2016. The Council is requesting a start date of October
in
order to align both the Head Start and Early Head Start programs (start date of
08/01/2016) and the Migrant and Seasonal Head Start and Early Head Start
Childcare Alliance programs (start date of 09/01/2016) with a natural break in
pay-periods.
2. To provide for a 1.8%. increase on partner payments .3. To provide for increased shared costs (facilities, information technology,
communications, transportation, food etc.) resulting from applying the C O L A
increase to staff not directly charging to the Head Start Programs.
4. To provide for anticipated increases to overtime labor pending the Department of
Labor's proposed revised overtime regulations to the Fair Labor Standards Act.
Supplemental funding requested is listed below:
Common Accounting Number (CAN)
Program
G044122
G044125
TOTAL
Head Start
Early Head Start
C O L A Amount
$130,846
$65,780
$196,626
R E C O M M E N D A T I O N : It is recommended that the Board ofDirectors ratify the approval of
the 2016- 17 Head Start and Early Head Start C O L A supplemental funding request.
Submitted by:
Lisa Pope
Budget Manager
Approved by
Sharon Price
Director of Child
Approved by:
Catrena Bowman
Director of Community
Services
Submitted by: J ^ . ^
David Webster
1 / ^ 2^/1
Approved by:
Erin Hensley
Acting Chief rinancial
Officer
Approved by:
fJ*^^
Malcolm Ratchford
Executive Director
Approved by:
Finance Committee
/ /
Approved by:
Board of Directors
Approved by:
Policy Council
/
/
• _ / _ / _ •
'- •
y
FOR
BUDGEI S U M M A R Y
FY 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
F Y 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
REVENUE:
Grant Revenue - C O L A
In-Kind Revenue (Non-Federal Match)
TOTAL REVENUE
7,348.243
0
1,940,603
9,288,846
0
130,846
32,712
163,558
7,348,243
130,846
1,973,315
9,452,404
0%
0%
2%
2%
EXPENSES:
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contracts
Renovation
Other
2,963,91 1
1,084,610
41,000
0
68,704
805,046
0
1,597,660
6,560,932
86,578
11,672
0 ,
0
0
13,814
0
4,762
116,826
3,050,489
1,096,282
41,000
0
68,704
818,860
0
1,602,422
6,677,758
3%
1%
0%
0%
0%
2%
0%
0%
2%
Indirect Cost
TOTAL GRANT EXPENSES
787,312
7,348,243
14,019
130,846
801,331
7,479,089
2%
2%
In-Kind
TOTAL GRANT AUTHORIZATION
1,940,603
9,288,846
32,712
163,558
1,973,315
9,452,404
2%
2%
R E V E N U E OVER/(|IN0ER) E X P E N S E
1
C O M M U N I T Y A C T I O N COUNCIL
FOR
A U G U S T 1,2016 T H R O U G H J U L Y 3.1, 2017
DEPARTMENT SUMMARY
REVENUE:
TOTAL REVENUE
EXPENSES:
2030-5000-9999 Training
2 030-4050-1001 West End Center
2030-3030-9999 Home-Based
2030-4050-1106 Southeast Lexington Center
2030-4050-1007 Fayette West Center
2030-4050-1008 Russell School Center
2030-4050-1020 Winburn Center
2030-4050-6104 Scott County Center
2030-4050-4004 Nicholas County Center
2030-4050-3021 Hamson County Center
2030-2060-9999 Disabilities Program
2030-4010-9999 Oral Health
2030-4030-7225 Planning, Communications & Advancement
2030-4020-9999 Other Direct Program Services
2030-2000-9999 Administration
2050-9000-9999 fa-Kind
T O T A L EXPENSES
R E V E N U E OVER/(UNDER) EXPENSE
2
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
F Y 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
7,348,243
1,940,603
9,288,846
0
32,712
32,712
7,348,243
1,973,315
9,321,558
0%
2%
0%
70,548
191,782
336,850
671,517
404,072
459,483
373,600
168,227
134,333
707,051
91,909
15,000
24,380
2,679,062
1,020,429
1,940,603
9,288,846
0
3,937
20,638
30,629
4,075
6,014
5,779
(L454)
2,541
9,404
1,439
0
386
30,397
17,060
0
130,845
70,548
195,719
357,488
702,146
408,147
465,497
379,379
166,773
136,874
716,455
93,348
15,000
24,766
2,709,459
1,037,489
1,940,603
9,419,691
0%
2%
6%
5%
1%
1%
2%
-1%
2%
1%
2%
0%
2%
1%
2%
0%
1%
(98,133)
(98,133)
FOR
L E X I N G T O N - F A Y E T T E , B O U R B O N , H A R R I S O N A N D N I C H O L A S COUNTIES, INC.
REVENUE:
TOTAL REVENUE
2030-5000-9999
6000
6010
6020
6110
7121
7130
7291
7992
TRAINING EXPENSE
Salary Expense - Temporasy
Salary Expense - Permanent Supplemental
FICA Expense
Contract Expense
Office Suplies Expense - C A C Logo
T O T A L TRAINING EXPENSE
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
F Y 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
7,348,243
1,940,603
9,288,846
0
32,712
32,712
7,348,243
1,973,315
9,321,558
0%
2%
0%
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
F Y 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
2,000
1,000
1,000
300
700
1,000
64,548
0
70,548
0%
0%
0%
0%
0%
0%
0%
0%
0%
PERCENT
INCREASE/
(DECREASE)
2,000
1,000
1,000
300
700
1,000
64,548
0
70,548
2030-4050-1001 W E S T E N D C E N T E R E X P E N S E
6180 K125/Cafetena Plan Expense
6190 Accrued Leave
710O In-Area Travel Expense
7110 Equipment Less Than S5,000/Each Expense
7120 Office Supphes Expense
7122 Dental/Medical Supplies Expense
. \
_ 7295. Client, Activity Expense
7500 Client Benefits Expense/Fayette County
T O T A L W E S T END C E N T E R E X P E N S E
FV 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
F Y 2016-17
PROPOSED
BUDGET
130,117
500
2,395
50
10,179
5,334
9,763
23,625
0
963
0
716
25
0
2,672
0
0
615
252
109
246
0
0
25
0
18
0
0
0
0
0
0
0
0
0
0
0
. 0
0
0
0
0
0
3,937
132,789
500
2,395
665
10,431
5,443
10,009
23,625
0
988
0
734
25
0
1,000
0
1,000
3,000
0
200
0
2,340
0
200 .
25 0
100
250
0
195,719
1,000
0
1,000
3,000
0
200
0
2,340
0
200
25
0
100
250
0
191,782
3
2%
0%
0%
1230%
2%
2%
3%
0%
0%
3%
0%
3%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0% ,
0% •
0%
0%
0%
0%
2%
A U G U S T 1,2016 T H R O U G H J U L Y 31, 2017
2030-3030-9999 H O M E B A S E D P R O G R A M
6000 Salary Expense - Pennanent
6190 Accrued Leave
710O In-Area Travel Expense
7111 Equipment More Than $5,000/Each Expense
7295 Client Activity Expense
T O T A L H O M E BASED P R O G R A M EXPENSE
4
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
F Y 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
220,205
0
0
0
16,846
12,100
16,515
40,508
0
1,630
0
1,211
10
0
18,000
0
0
0
500
3,500
0
0
0
4,600
0
0
0
25
0
0
0
1,200
0
336,850
15,798
0
0
1,180
1,299
868
1,274
0
0
125
0
94
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
20,638
236,003
0
0
1,180
18,145
12,968
17,789
40,508
0
1,755
0
1,305
10
0
18,000
0
0
0
500
3,500
0
0
0
4,600
0
0
0
25
0
0
0
1,200
0
357,488
7%
0%
0%
0%
8%
7%
8%
0%
0%
8%
0%
8%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
6%
2030-4050-1106 S O U T H E A S T L E X I N G T O N C E N T E R E X P E N S E
6020 Salary Expense - Pennanent Supplemental
6190 Accrued Leave
7111 Equipment More Than S5,000/Each Expense
7189 Interior Maintenance Expense
7192 Misc Facilities Expense
7994 Communicarions Expense
7231 Program Transportation Expense - Extemal
7330 Postage & Freight Expense- Intemal
7992 Postage & Freight Expense - Meter
TOTAL SOUTH LEXINGTON CENTER EXPENSE
5
FY 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
F Y 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
462,556
0
7,000
500
35,960
8,477
34,729
90,349
0
3,427
0
2,547
100
0
500
0
0
0
2,000
6,000
100
1,000
0
0
6,250
9,472
0
0
0
0
250
50
50
0
0
200
0
0
671,517
25,098
0
0
994
1,996
248
1,957
0
0
193
0
143
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
30,629
487,654
0
7,000
1,494
37,956
8,725
36,686
90,349
0
3,620
0
2,690
100
0
500
0
0
0
2,000
6,000
100
1,000
0
0
6,250
9,472
0
0
0
0
250
50
50
0
0
200
0
0
702,146
5%
0%
0%
199%
6%
3%
6%
0%
0%
6%
0%
6%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
5%
2030-4050-1007 F A Y E T T E W E S T C E N T E R E X P E N S E
6020 Salaiy Expense - Pennanent Supplemental
6160 Unemployment insurance Expense
6190 Accrued Leave
7110 Equipment Less Than $5,000/Each Expense
7121 Program Supphes Expense
73 82 Meeting Expense
T O T A L FAYETTE WEST CENTER EXPENSE
6
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
F Y 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
271,433
1,000
6,500
250
21,357
4,164
20,376
64,134
0
2,010
0
1,494
25
0
1,000
0
0
0
1,000
2,000
0
250
0
6,279
0
0
0
400
100
IOO
0
0
200
0
404,072
3,000
0
0
436
263
73
258
0
0
26
0
19
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4,075
274,433
1,000
6,500
686
21,620
4,237
20,634
64,134
0
2,036
0
1,513
25
0
1,000
0
0
0
1,000
2,000
0
250
0
6,279
0
0
0
400
100
100
0
0
200
0
408,147
1%
0%
0%
174%
1%
2%
1%
0%
0%
1%
0%
1%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
1%
A U G U S T 1, 2016 T H R O U G H J U L Y 31,2017
2030-4050-lOOS R U S S E L L S C H O O L C E N T E R
6110 FICA Expense
6170 Disabihty Insurance Expense
6190 Accrued Leave
7121 Progiam Supphes Expense
7124 Nutrition Activity Expense
7125 Food Expense
7181 Building Security Expense
7190 Building Repair & Maintenance
7992 Photocopy Expense - Internal
T O T A L R U S S E L L S C H O O L CENTER E X P E N S E
7
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
FY 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
344,229
3,000
200
26,578
4,064
25,832
34,699
0
2,549
0
1,894
25
0
1,000
0
0
1,500
5,000
500
0
0
0
0
0
0
7,538
0
0
0
500
25
100
0
0
250
0
459,483
4,432
0
672
391
70
383
0
0
38
0
28
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6,014
348,661
3,000
872
26,969
4,134
26,215
34,699
0
2,587
0
1,922
25
0
1,000
0
0
1,500
5,000
500
0
0
0
0
0
0
7,538
0
0
0
500
25
IOO
0
0
250
0
465,497
1%
0%
336%
1%
2%
1%
0%
0%
1%
0%
1%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
1%
H E A D START B U D G E T FY 2016-17
2030-4050-1020 W I N B U R N C E N T E R E X P E N S E
6020 Salary Expense - Peimanent Supplemental
6110 FICA Expense
6190 Accrued Leave
7124 Household Supphes Expense
TOTAL WINBURN CENTER EXPENSE
8
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
COLA Adj.
FY 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
272,435
0
6,000
500
21,339
2,051
20,470
34,294
0
2,020
0
1,501
50
0
500
0
0
0
1,000
4,500
0
200
0
5,865
0
0
0
0
0
500
25
100
0
250
0
373,600
4,738
0
0
193
377
38
370
0
0
36
0
27
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5,779
277,173
0
6,000
693
21,716
2,089
20,840
34,294
0
2,056
0
1,528
50
0
500
0
0
0
1,000
4,500
0
200
0
5,865
0
0
0
0
0
500
25
100
0
250
0
379,379
2%
0%
0%
39%
2%
2%
2%
0%
0%
2%
0%
2%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
2%
H E A D S T A R T B U D G E T FY 2016-17
AUGUST 1, 2016 T H R O U G H JULY 31, 2017
2030-4050-6104 S C O T T C O U N T Y C E N T E R E X P E N S E
6010 Salaiy Expense - Temporary
6110 FICA Expense
6190 Accrued Leave
7122 Dental/Medical Supphes Expense
7124 Nutrition Activity Expense
7125 Food Expense
7500 Client Benefits Expense/Scott County
TOTAL SCOTT COUNTY C E N T E R EXPENSE
9
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
F Y 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
104,323
0
5,500
200
8,417
1,541
7,839
22,578
0
773
0
575
100
0
500
0
0
0
500
5,000
0
500
0
0
0
0
0
0
7,100
2,156
0
0
0
0
0
5O0
25
100
0
0
0
168,227
2,135
0
0
66
168
32
165
(4,049)
0
17
0
12
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(1,454)
106,458
0
5,500
266
8,585
1,573
8,004
18,529
0
790
0
587
100
0
500
0
0
0
500
5,000
0
500
0
0
0
0
0
0
7,100
2,156
0
0
0
0
0
500
25
100
0
0
0
166,773
2%
0%
0%
33%
2%
2%
2%
-18%
0%
2%
0%
2%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
-1%
A U G U S T 1, 2016 T H R O U G H J U L Y 31,2017
2030-4050-4004 N I C H O L A S C O U N T Y C E N T E R E X P E N S E
6110 FICA Expense
6190 Accrued Leave
7121 Program Supphes Expense
7125 Food Expense
7181 Building Security Expense
7992 Photocopy Expense - Internal
7500 Client Benefits Expense/Nicholas County
TOTAL NICHOLAS COUNTY CENTER EXPENSE
10
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
FY 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
83,654
770
0
6,458
2,443
6,274
26.989
0
619
0
460
300
0
2,500
0
0
0
500
1,000
0
200
0
0
0
0
0
0
1,466
0
0
0
0
0
0
200
0
0
500
0
134,333
1,712
0
427
164
50
160
0
0
16
0
12
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2,541
85,366
770
427
6,622
2,493
6,434
26,989
0
635
0
472
300
0
2,500
0
0
0
500
1,000
0
200
0
0
0
0
0
0
1,466
0
0
0
0
0
0
200
0
0
500
0
136,874
2%
0%
0%
3%
2%
3%
0%
0%
3%
0%
3%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
2%
AUGUST 1, 2016 T H R O U G H J U L Y 31,2017
2030-4050-3021
6000
6010
6020
6030
6110
6120
6130
6140
6141
6150
6160
6170
6180
6190
7100
7110
7111
HARRISON COUNTY CENTER EXPENSE
Salary Expense - Peimanent
Salary Expense - Pennanent Supplemental
FICA Expense
Pension Expense
Unemployment Insurance Expense
Accrued Leave
Equipment Less Than S5,000/Each Expense
Equipment More Than $5,000/Each Expense
7113 Equipment Repair 8c Maintenance Expense
7189 Interior Maintenace Expense
7993 Shared Facilities Expense
7500 Client Benefits Expense/Hanison County
T O T A L HARRISON COUNTY CENTER EXPENSE
11
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
FY 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
463,243
0
2,000
0
35,591
7,416
34,743
131,264
0
3,428
0
2,548
150
0
4,500
0
0
0
2,000
7,000
100
1,000
0
10,758
0
10
500
100
200
0
0
500
0
0
707,051
5,641
0
0
2,344
611
106
599
0
0
59
0
44
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
9,404
468,884
0
2,000
2,344
36,202
7,522
35,342
131,264
0
3,487
0
2,592
150
0
4,500
0
0
0
2,000
7,000
100
1,000
0
10,758
0
10
500
100
200
0
0
500
0
0
716,455
1%
0%
0%
0%
2%
1%
2%
0%
0%
2%
0%
2%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
1%
C O L A Adj.
FY 2016-17
INCREASE/
FY 2016-17
PERCENT
PROPOSED
BUDGET
(DECREASE)
PROPOSED
BUDGET
INCREASE/
(DECREASE)
49,529
0
0
0
3,789
284
3,715
9,627
0
367
0
272
50
0
1,500
0
0
0
0
0
500
1,000
0
0
0
0
17,500
0
0
3,000
776
0
0
0
0
0
0
0
0
0
0
91,909
1,014
0
0
253
78
5
76
0
0
7
0
6
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,439
50,543
0
0
253
3,867
289
3,791
9,627
0
374
0
278
50
0
1,500
0
0
0
0
0
500
1,000
0
0
0
0
17,500
0
0
3,000
776
0
0
0
0
0
0
0
0
0
0
93,348
2%
0%
0%
0%
2%
2%
2%
0%
0%
2%
0%
2%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
2%
2030-2060-9999 D I S A B I L I T I E S P R O G R A M E X P E N S E
6010 Salaiy Expense-Temporary
6030 Salar>' Expense-Overtime
6190 Accrued Leave
7110 Equipment Less Than $5,000AEach Expense
7124 Household Supphes Expense
7125 Food Expense
7133 Medical Contract Expense
7134 Mental Health Contract Expense
7135 Speech & Language Contract Expense
7137 Occupational and Physical Therapy Expense
7139 Therapeutic Services Expense
7995 Persoimel Expense
7301 Data Processing Consultant Expense
7304 Data Processing Repair & Maintenance Expense
7306 Data Processing Supplies Expense
7310 Dues Expense
7340 Printing Expense - Extemal
7342 Fax Expense
T O T A L DISABILITIES P R O G R A M E X P E N S E
HEAD S T A R T B U D G E T F Y 2016-17
C O L A Adj.
FY 2016-17
' INCREASE/
F Y 2016-17
PROPOSED
(DECREASE)
PROPOSED
BUDGET
PERCENT
INCREASE/ .
BUDGET
(DECREASE)
0%
#REF! H E A D START PARTNERSHIPS E X P E N S E
6000.00 Salary Expense - Permanent
0
0
0
6110.00 F I C A Expense
0
0
0
6120.00 Workers Compensation Expense
0
0
0
6130..00 .Pension Expense
•
. .
;-0 • • • ;
' , 0;.
".
• -
0%
.
Vo . • • .• . .
0%
. 0%
6140.00 Health Insurance Expense
0
0
0
0%
6141.00 Dental Insurance Expense
0
0
0
0%
6150.00 Life Insurance Expense
0
0
0
0%
6160.00 Unemployment Insurance Expense
0
0
0
0%
6170.00 Disability Insurance Expense
0
0
0
0%
6180.00 K125/Cafeteria Plan Expense
0
0
0
0%
6190.00 Health Promotion Expense
0
0
0
0%
7100.00 In-Area Travel Expense
0
0
0
0%
7101.00 Out-of-Area Travel Expense
0
0
0
0%
7110.00 Equipment Less Than S5,000/Each Expense
0
0
0
0%
7111.00 Equipment More Than $5,000/Each Expense
0
0
0
0%
7120.00 Office Supphes Expense
0
0
0
0%
7121.00 Program SuppHes Expense
0
0
0
0%
7125.00 Food Expense
0
0
0
0%
12
7130.00 Contract Expense
0
0
0
0%
7200.00 Insurance and Bonding Expense
7991.02 Communications Expense
0
0
0
0
0
0
0%
0%
7991.03 Personnel Expense
0
0
0
0%
7302.00 Data Processing Equipment Over $5,000/Each Expense
0
0
0
0%
7341.00 Photocopy Expense
0
0
0
0%
7992.02 Photocopy Expense - Internal
0
0
0
0%
7382.00 Meeting Expense
0
0
0
0%
0
0
0
0%
T O T A L HEAD S T A R T P A R T N E R S H I P S EXPENSE
13
C O L A Adj.
F Y 2016-17
INCREASE/
F Y 2016-17
PERCENT
PROPOSED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
BUDGET
(DECREASE)
0
0
0%
0
0
0%
6110 F ! C A Expense
0
0
0%
0
0
0%
0
0
0%
0
0
0%
0
0
0%
0
0
0%
0
0
0%
0
0
0%
6180 K:i25/Cafeteria Plan Expense
0
0
0%
6190 Accrued Leave
0
0
0%
0
0
0%
710! Out-of-Area Travel Expense
0
0
0%
0
0
0%
0
0
0%
7125 Food Expense
0
0
0%
15,000
15,000
0%
0
0
0%
0
0
0%
0
0
0%
0
0
0%
7992 Postage and Freight Expense - Meter
0
0
0%
0
0
0%
0
0
0%
7992 Photocopy Expense - Intemal
0
0
0%
0
0
0%
15,000
15,000
0%
2030-4010-9999 O R A L H E A L T H E X P E N S E
7132 Dental Contract Expense
T O T A L O R A L H E A L T H EXPENSE
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C O L A Adj.
F Y 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
6000 Salaiy Expense - Permanent
15,974
327
16,301
2%
1.222
25
1,247
2%
121
3
124
2%
1,278
26
1,304
2%
872
0
872
0%
0
0
0
0%
3-
121
2030-4030-7225 P L A N N I N G , C O M M U N I C A T I O N S & A D V A N C E M E
118
6)50 Life Insurance Expense
•
3%
0%
6160. Uneraployment liisurance. Expense
P
0
0
88
2
90
2%
6180 K:i25/Cafeteria Plan Expense
0
0
0
0%
6190 Accraed Leave
0
0
0
0%
207
0
207
0%
0
0
0
"73.20 Advertising-Expense.
•
4,500
24,380
T O T A L PCA EXPENSE
14
'
0
386
"
0%
;vo%-
0. : . \
. . . . .
4,500
' 0%
24,766
2%
HEAD START B U D G E T F Y 2016-17
A U G U S T 1,2016 T H R O U G H J U L Y 31,2017
C O L A Adj.
F Y 2016-17
INCREASE/
FY 2016-17
PERCENT
PROPOSED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
388,791
0
5,000
972
30,125
2,879
29,159
44,541
2%
0%
0%
0%
2%
2%
2%
0%
BUDGET
2030-4020-9999
6000
6010
6020
6030
6110
6120
6130
6140
O T H E R D I R E C T P R O G R A M SERVICES EXPENSE
Salary Expense - Pennanent Supplemental
FICA Expense
Pension Expense
9,377
0
0
972
717
69
703
0
379,414
0
5,000
0
29,408
2,810
28,456
44,541
0
0
0
0%
2,808
0
69
0
2,877
0
2%
0%
2,087
51
2,138
2%
6190 Accrued Leave
25
0
0
0
25
0
0%
0%
6,000
0
6,000
0%
0
0
0
0%
2,500
0
2,500
0%
0
0
0
0%
6141 Etental Insurance Expense
7122
7124
7125
7130
7132
7140
Dental/Medical Supplies Expense
Food Expense
Contract Expense
Dental Contract Expense
7190
7195
7200
7227
7997
7233
7290
7291
7297
7302
7303
7308
Building Repair & Maintenance Expense
Building Renovation Expense
Long Distance Expense
Program Transportation Expense - External
C A T S Program Transportation Expense
Employee Recruitment Expense
Children Physical Exam Expense
Data Processing Equipment Over $5,000/Each Expense
Data Processing Equipment Under S5,000/Each Expense
Data Processing Other
0
0
0%
0
0
1,000
10,954
0%
0%
0
0
84,189
767,461
0
0
0
0
0
13,814
0
0
0
0
84,189
781,275
0
0
0%
0%
0%
2%
0%
0%
0
0
10,568
25
0
0
1,750
150
0
0
0
11,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10,568
25
0
0
1,750
150
0
0
0
11,000
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
• 0%
0%
0%
0%
0%
0%
3%
0%
. .. 0% _
. 1% , .
5,455
7310 Dues Expense
7331
7330
7340
.7341
7370
•7382
7500
7992
7993
7994
7995
7996
., - . 7997
0
1,000
10,954
License & Fees Expense
Printing Expense - Extemal
Photocopy Expense
Meeting Expense.
,
. . '
, •
Client Benefits Expense
Postage & Freight Expense - Meter
Facilities Expense
Cormnunications Expense
Personnel Expense
Infonnatlon Technology Services Expense
Program Jransportation Expense . . .
T O T A L O T H E R DIRECT P R O G R A M SERVICES E
15
5,000
2,750
500
0
0
3,000
. 0
0
424,071
76,310
156,342
305,242
310,246
2^679,062
.
0
0
0
0
0
"0
: 0
0
'
0
0
0
4,625
0
. 0 . . .
30,397 :
5,455
5,000
2,750
500
0
• 0 •
.3,000
0
0
424,071
76,310
160,967
305,242
.310,246.
• 2,709^459
H E A D S T A R T B U D G E T FY 2016-17
F Y 2016-17
PROPOSED
BUDGET
INCREASE/
(DECREASE)
C OLA Adj.
F Y 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
121,334
2,482
123,816
2%
6010
6020
6110
6120
6130
6140
6141
6150
6160
6170
6180
6190
100
0
9,282
695
9,100
25,204
0
898
0
667
80
0
0
0
190
14
186
0
0
18
0
14
0
0
100
0%
0
9,472
709
9,286
25,204
0
916
0
681
80
0
2030-2000-9999 A D M I N I S T R A T I O N E X P E N S E
Salary Expense - Permanent Supplemental
F I C A Expense
Pension Expense
Unemployment Insurance Expense
Accmed Leave
4,000
0
4,000
0%
2%
2%
2%
0%
0%
2%
0%
2%
0%
0%
0%
0
0
0
0%
0
0
0
0%
0
0
0
0%
1,700
0
1,700
0%
0
0
0
0%
0
0
0
0%
7125 Food Expense
0
0
0
0%
0
1,662
0
0
0
0
100
150
0
0
0
0
0
0
0
0
0
0
0
1,662
0
0
0
0
100
150
0
1,000
48,367
2,105
0
0
0
6,673
137
14,019
17,060
1,000
48,367
2,105
6,810
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
7140
7200
7227
7291
7310
7331
7330
7340
7341
Long Distance Expense
Dues Expense
License & Fees Expense
Printing Expense - Extemal
Photocopy Expense
787,312
1,020,429
T O T A L ADMINISTRATION E X P E N S E
16
801,331
1,037,489
0%
0%
2%
2%
2%
H E A D START BUDGET F Y 2016-17
A U G U S T 1,2016 T H R O U G H J U L Y 31, 2017
F Y 2016-17
PROPOSED
BUDGET
2030-9000-9999 I N - K I N D E X P E N S E
9991 In-Kind Personnel Expense
9995 Ln-Kind Travel Expense
9930
9992
9994
9996
9993
9980
9990
In-Kind Equipment Expense
In-Kind Supplies Expense
In-Kind Contracts Expense
In-Kind Consultants Expense
In-Kind Space Expense
In-Kind Transportation Expense
In-Kind Other Expense
T O T A L IN-KIND EXPENSE
17
INCREASE/
(DECREASE)
C O L A Adj.
F Y 2016-17
PROPOSED
BUDGET
420,959
420,959
0
0
0
5,061
1,350,285
0
164,298
0
0
1,940,603
0
5,061
1,350,285
0
164,298
0
0
1,940,603
PERCENT
INCREASE/
(DECREASE)
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
FOR
L E X I N G T O N - F A Y E T T E , B O U R B O N , HARRISON A N D N I C H O L A S COUNTIES, INC.
E A R L Y H E A D S T A R T 2016-2017
A U G U S T 1, 2016 T H R O U G H J U L Y 3 1 , 2017
BUDGET
SUMMARY
With ( OLA Adj.
F Y 2016-17
PERCENT
INCREASE/
PROPOSED
INCREASE/
F Y 2016-17
PROPOSED
(DECREASE)
AMENDMENT
DECREASE
Grant Revenue (Federal)
3,744,636
0
3,744,636
0.0%
0
65,780
65,780
0.0%
832,616
16,445
849,061
2.0%
4,577,252
82,225
4,659,477
1.8%
3%
REVENUE:
I n - K i n d Contributions
EXPENSES:
1,659,583
43,179
1,702,762
Fringe Benefits
543,897
6,845
550,742
1%
Travel
28,764
0
28,764
0%
0
0
0
0%
Supplies
39,569
0
39,569
0%
385,371
6,902
392,273
2%
0
0
0
0%
686,241
1,806
688,047
0%
3,343,425
58,732
3,402,157
2%
Personnel
Contractual
B u i l d i n g Repair & maintenance
Other
T o t a l Direct Expenses
INDIRECT COST
T o t a l Grant Expense
IN-KIND E X P E N S E
T o t a l Grant Authorization
Revenue Over/(Lndcr) Expenses
401,211
7,048
408,259
2%
3,744,636
65,780
3,810,416
2%
832,616
16,445
849,061
2%
4,577,252
82,225
4,659,477
2%
(0)
1
C O M M U N I T Y ACTION C O U N C I L
FOR
L E X I N G T O N - F A Y E T T E , B O U R B O N , HARRISON AND NICHOLAS COUNTIES, INC.
E A R L Y H E A D S T A R T 2016-2017
DEPARTMENT
SUMMARY
With C O L A A d j .
F Y 2016-17
PERCENT
PROPOSED
INCREASE/
PROPOSED
INCREASE/
AMENDMENT
(DECREASE)
AMENDMENT
(DECREASE)
3,744,636
0
3,744,636
0%
832.616
16,445
849.061
2%
4,577,252
16,445
4,593,697
0%
F Y 2016-17
2037-1000-9999 R E V E N U E
4010 Grant Revenue (Federal)
2037-9000-9999
5900 I n - K i n d Contributions
EXPENSES
2037-4050-1020 W i n b u r n Neighborhood Center
194,066
5,057
199,123
3%
2037-4050-3021 Harrison County Community Center
199,547
4,697
204,244
2%
2037-4050-20 J l Bourbon County C o m m u n i t y Center
244.243
5,738
249,981
2%
2037-4050-4004 N i c h o l a s County Community Center
107,550
2,999
110,549
3%
2037-4050-1007 Fayette West Neighborhood Center
64,854
1,605
66,459
2%
2037-4050-1001 West E n d Neighborhood Center
62.831
I, 010
63,841
2%
2037-4050-1106 SouthEast Neighborhood Center
351,838
7,459
359,297
2%
2037-4050-1008 Russell School Center
185,594
4,542
190,136
2%
2037-4050-6104 Scott County
117,456
2,219
119.675
2%
1,073,439
I I , 984
1,085,423
1%
2037-4030-7225 Planning. Communcations & Advancement
20,253
351
20,604
2%
2037-2000-9999 Administrative
514,628
8,892
523,520
2%
2037-2060-9999 Disabilities
20,483
308
20,791
2%
2037-5000-9999 T & T A
80,902
236
81,138
0%
2037-3030-9999 H o m e Visitors
506,953
8,684
515,637
2%
2037-9000-9999 I n - K i n d
832,616
16,445
849,061
2%
4,577,252
82,226
4,659,478
2%
(0)
(65,780)
(65,781)
2037-2010-9999 C h i l d Development
T o t a l Expenses
2
E A R L Y H E A D S T A R T 2016-2017
F Y 2016-17
PERCENT
PROPOSED
INCREASE/
PROPOSED
INCREASE/
F Y 2016-17
AMENDMENT
(DECREASE)
AMENDMENT
(DECREASE)
139,932
2,863
142,795
2%
2,000
0
2,000
0%
500
1,428
1,928
286%
10,896
328
11,224
3%
1,378
28
1,406
2%
10,495
215
10,710
2%
11,201
0
11,201
0%
1,035
22
1,057
2%
-1020 W i n b i i r i i N e i g h b o r h o o d C e n t e r
0
0
0
0%
770
15
785
2%
6180 K 1 2 5 / C a f e t e r i a P l a n Expense
100
0
100
0%
0
0
0
0%
7100 I n - A r e a Travel Expense
500
0
500
0%
500
0
500
0%
2,500
0
2,500
0%
1,000
0
1,000
0%
3,013
0
3,013
0%
25
0
25
0%
0
0
0
0%
125
0
125
0%
7,696
158
7.854
2%
7295 Client A c t i v i t y Expense
7300 I T S
0
0
0
0%
250
0
250
0%
150
0
150
0%
194,066
5,057
199,123
3%
Total W i n b u r n Neighborhood Center
1-3021 Harrison County Community Center
130,030
2,661
132,691
2%
2,000
0
2,000
0%
6020 Salary Expense- Pennanent Supplemental
7,000
0
7,000
0%
500
1,327
1,827
265%
10,674
305
10,979
3%
1,123
23
1,146
2%
9,752
200
9,952
2%
21,493
0
21,493
0%
0
0
0
0%
962
20
982
2%
.6170 D i s a b i l i t y Insurance Expense
0
0
0
0%
715
15
730
2%
0
60
0%
0 :
0%
0%
60
6180 K i 2 5 / C a f e t e r i a P l a n Expense
.
• .0-
6190 A c c r u e d Leave "
• 0
7100 In-Area T r a v e l Expense
1,000
0
1,000
7110 Equipment under $5,000
0
0
0
500
0
500
2,000
0
2,000
7124 H o u s e h o l d .Supplies Expeiise
: 1,000 •
: •:
2,611
7300 I T S
7330 Postage & Freight.Expense
••.
25
0
3
0%
:
;
2,611 •
. - :.0% .
•
0%
25
0%
0
0
0
0%
200
0
200
0%
7,152
146
7,298
2%
0
0
0
.
500
Total Harrison County Community Center
LOOO
• • • -O- •;
0 ' ' • •'
0%
500
0%
. .
0%
250
0
250
0%
199,547
4,697
204,244
2%
E A R L Y H E A D S T A R T 2016-2017
F Y 2016-17
PERCENT
PROPOSED
INCREASE/
PROPOSED
INCREASE/
2037-4050-2011 Bourbon County Community Center
AMENDMENT
(DECREASE)
AMENDMENT
(DECREASE)
158,445
3,242
161,687
2%
2,000
0
2,000
0%
6020 Salary Expense- Permanent Supplemental
5,000
0
5,000
0%
0
1,617
1,617
0%
11,883
244
12,127
2%
30,676
0
30,676
0%
0
0
0
0%
1,172
24
1,196
2%
0
0
0
0%
871
18
889
2%
6180 K l 25/Cafeteria Plan Expense
75
0
75
0%
0
0
0
0%
2,250
0
2,250
0%
500
0
500
0%
3,000
0
3,000
0%
1,000
0
1,000
0%
3,188
0
3,188
0%
25
0
25
0%
7295 C l i e n t A c t i v i t y Expense
125
0
125
0%
8,714
179
8,893
2%
0
0%
F Y 2016-17
0
0
100
0
100
0%
424
0
424
0%
244,243
5,738
249,981
2%
83,217
1,703
84,920
2%
6010 Salary- Expense-Temporary
3,000
0
3,000
0%
0
849
849
0%
6,596
195
6,791
3%
437
9
446
2%
6,241
128
6,369
2%
317
0
317
0%
0%
7300 I T S
Total Bourbon County Community Center
2037-4050-4004 Nicholas County Community Center
0
0
0
616
12
628
2%
0
0
0
0%
458
9
467
2%
0
0
0
0
0
100
• - 0 •
IOO
0%:
0
0
0
0%
7100 I n - A r e a T r a v e l Expense • :
:
-
.
0%
0%
•
100
0
IOO
0%
0
0
0
0%
0
0
0
0%
. . 0 .•
1,691
• 0%.
.1,691
.
-
• 0
'
'
•
..
•• •" Vo' •
•
0%
0%
25
0
25
75
0
75
0%
4,577
94
4,671
2%
7300 I T S
0
0
0
0%
0
0
0
0
0
0
0
0
0%
100
0
100
0%
107,550
2,999
110,549
3%
.
T o t a l N i c h o l a s County C o m m u n i t y Center
4
.
0
0%
.
0%
E A R L Y H E A D S T A R T 2016-2017
With C O L A Adj.
F Y 2016-17
PERCENT
PROPOSED
INCREASE/
PROPOSED
INCREASE/
F Y 2016-17
AMENDMENT
(DECREASE)
AMENDMENT
DECREASE
44,753
916
45,669
2%
500
0
500
0%
100
417
517
417%
3,470
101
3,571
3%
1,895
39
1,934
2%
3,356
69
3,425
2%
6,021
0
6,021
0%
0
0
0
0%
331
7
338
2%
• 1007 F a y e t t e W e s t N e i g h b o r h o o d C e n t e r
0
0
0
0%
246
5
251
2%
10
0
10
0%
0
0
0
0%
100
0
100
0%
0
0
0
0%
0
0
0
0%
0
0
0
0%
886
0
886
0%
0
0
0
0%
0
0
0
0%
0
0
0
0%
125
0
125
0%
2,461
51
2,512
2%
7300 I T S
0
0
0
0%
0
0
0
0%
0
0
0
0%
100
0
100
0%
64,854
1,605
66,459
41,886
857
42,743
2,000
0
2,000
0%
500
(73)
427
-15%
3,396
60
3,456
2%
6120 W o r k e r s Compensalion Expense
2,091
43
2,134
2%
3,141
65
3,206
2%
5,097
0
5,097
0%
0
0
0
0%
310
6
316
2%
0. ,
0%
S u b - T o t a l Fayette West
-1001 W e s t End N e i g h b o r h o o d C e n t e r
,
.
.
0 -
2%
230
5
235
2%
100
0
100
0%
0
0
0
0%
100
0
IOO
.
: O , . . ,••
-. . . . . 0.
, .
...
- ^0 • •' ' V
. ,0 ..
150
0%
\
•
.
0%
150
150
0
150
0%
250
0
250
0%
0
0
0
0%
851
0
851
0%
0
0
0
0%
2,304
47
2,351
2%
7300 ITS
0
0
0
0%
0
0
0
0%
0
0
0
0%
0
0
0
0%
150
0
150
0%
62,831
1,010
63,841
7382 M e e t i n g E^xpense
Total West E n d Neighborhood Center Expense
5
E A R L Y H E A D S T A R T 2016-2017
F Y 2016-17
PERCENT
PROPOSED
INCREASE/
PROPOSED
INCREASE/
F Y 2016-17
AMENDMENT
(DECREASE)
AMENDMENT
DECREASE
233,257
4,419
237,676
2%
2,000
0
2,000
0%
2,000
0
2,000
0%
500
1,877
2,377
375%
18,188
482
18,670
3%
2,501
49
2,550
2%
17,494
332
17,826
2%
48,161
0
48.161
0%
0
0
0
0%
1,726
33
1,759
2%
0
0
0
0%
1,283
24
1,307
2%
50
0
50
0%
0
0
0
0%
500
0
500
0%
0
0
0
-1106 S o u t h L e x i n g t o n N e i g h b o r h o o d Center
500
0
500
0%
4,000
0
4,000
0%
1,500
0
1,500
0%
4,824
0
4,824
0%
0
0
0
0%
0
0
0
0%
7227 C o m m u n i c a t i o n s Expense-Long Distance
25
0
25
0%
150
0
150
0%
12,829
243
13,072
2%
0
0
0
0%
100
0
100
0%
0
0
0
0%
0
0
0
0%
0%
7300 I T S
250
0
250
351,838
7,459
359,297
125,746
2,573
128,319
5,000
0
5,000
0%
0
1,283
1,283
0%
Sub-Total South Lex Neighborhood Center
1-1008 Russell School Center
2%
10,002
295
10,297
3%
1,095
23
1,118
2%
9,431
193
9,-624
2%
0%
0
0
16,593
0
931
19
950
2%
0
0
0
0%
692
14
706
2%
1,000.
, - 0 .
• • • . • • • ••'0- •-.;-••:••' •
•16,593
7110' Equipinent under $5,000 •
.
1,000
••'';•' • : - / o •",'•'• •
0%
. .
0%
• • 0% • "
1,000
0
1,000
0%
2,500
0
2,500
0%
1,000
0
1,000
0%
2,588
0
2,588
0%
0
0
0
0
0
0%
0%
500
0
500
0%
6,916
142
7,058
2%
7300 I T S
0
0
0
0%
7341 Photocopy E x p e n s e
0
0
0
0%
500
0
500
0%
185,594
4,542
190,136
Sub-Total Russell School C e n t e r
6
E A R L Y H E A D S T A R T 2016-2017
F Y 2016-17
PERCENT
PROPOSED
INCREASE/
PROPOSED
INCREASE/
F Y 2016-17
AMENDMENT
(DECREASE)
AMENDMENT
DECREASE
71,270
1,458
72,728
2%
7,000
0
7,000
0%
300
427
727
142%
6,011
144
6,155
2%
457
9
466
2%
5,345
109
5,455
2%
17,021
0
17,021
0%
527
11
538
2%
0
0
0
0%
392
8
400
2%
0
0
0
0
0
0
0%
0%
-6104 Scott County
1,500
0
1,500
0%
100
0
100
0%
2,000
0
2,000
0%
1,000
0
1,000
0%
1,567
0
1,567
0%
100
0
IOO
0%
2,566
52
2.618
2%
IOO
0
100
0%
200
0
200
0%
117,456
2,219
119,675
157,200
3,217
160,417
2%
500
0
500
0%
5,000
0
5,000
0%
100
998
1,098
998%
12.454
323
12,777
3%
1,450
30
1,480
2%
11,790
241
12,031
2%
20,134
0
20,134
0%
0
0
0
1,163
24
1,187
0%
2%
Sub-Total Scott County Center
2037-2010-9999 Child Development
6020 Salary Expense-Supplemental
0
0
0
0%
865
17
882
2%
50
0
50
0%
0
0
0
1,750
0
1,750
0%
0%
0
500 ,
500
•.
0%
.
3,919
0
3,919
0%
100
0
100
0%
58,800
0
58,800
0%
7130 Contracts
383,371
6,902
390,273
7200. Insurance .& B o n d j i i g Expense
.•3,991 ..
.0,
-.0 -
3,991.
••221,531
7125 F o o d Expense
7993 Facilities E x p e n s e
.
221,531
. . . . :,
'
.. ,
2%
. .
0%
- o%-
71,069
0
71,069
0%
600
0
600
0%
8,954
232
9,186
3%
98,400
0
98,400
0%
0
0
0
0%
0
0
4,818
0
0
4,818
0%
0%
7310 D u e s Expense
1,730
0
1,730
0%
7331 L i c e n s e & Fees Expense
2,000
0
2,000
0%
200
0
200
0%
1,000
0
1,000
0%
1,073,439
11,984
1,085,423
1%
7290 Recruitment E x p e n s e
7996 I T S
7302 I T S Equipment O v e r $5,000
7303 I T S Equipment U n d e r $5,000
7308 I T S Other
Total C h i l d Development
E A R L Y H E A D S'
A U G U S T 1, 2016 THR<
R T 2016-2017
H J U L Y 31, 2017
F Y 2016-17
PERCENT
PROPOSED
INCREASE/
PROPOSED
INCREASE/
F Y 2016-17
AMENDMENT
(DECREASE)
AMENDMENT
DECREASE
13,964
285
14,249
2%
1,068
22
1,090
2%
106
2
108
2%
1,117
23
1,140
2%
872
0
872
0%
0
0
0
0%
103
2
105
2%
0%
2037-4030-7225 Planning, Communcations & Advancement
0
0
0
77
1
78
1%
6180 K 1 2 5 / C a f e t e r i a P l a n Expense
0
0
0
0%
0
0
0
0%
178
0
178
0%
768
16
784
2%
0
0
0
0%
2,000
0
2,000
0%
20,253
351
20,604
2%
57,031
1,039
58,070
2%
50
0
50
0%
50
531
581
1061%
4,371
301
120
6
4,491
307
3%
2%
4,277
78
4,355
2%
12,508
0
12,508
0%
314
5
319
2%
25
0
25
0%
0
0
0
0%
7100 In-Area T r a v e l Expense
250
0
250
0%
250
0
250
0%
100
0
100
0%
29,451
3,137
0
57
29,451
3,194
0%
2%
7320 A d v e r t i s i n g Expense
Total Planning, Communcations & Advancement
2037-2000-9999 Administrative Support
6110 FICA Expense
7996 I T S
7990 Indirect C o s t
T o t a l Administrative Support
0
0
0
0%
401,211
514,628
7,048
8,892
408,259
523,520
2%
2%
2037-2060-9999 Disabilities
12,238 •
918
566
•2%-
• • -251. •
.19
12.489
0
566
0%
0%
937-
, .
. . .2%
0
0
0
91
1
92
1%
67
2
69
3%
6180 Cafeteria P l a n Expense
6190-Accrued L e a v e ' :
• .. 0 ., ,, :
[o'r-[
•
':••']
, , .0-
.... . . . . .
.'0"'••.^ - ; •
.0
••'o .'•
•
•
. 0% ,
- , :0%. •. ,
500
0
500
0%
2,200
0
2,200
0%
0
0
0
0%
2.000
0
2,000
0%
201
0
201
0%
673
14
687
2%
20,483
308
20,791
2%
7130 Contractual Expenses
7134 Mental Health
T o t a l Disabilities
8
.
F Y 2016-17
PERCENT
PROPOSED
INCREASE/
PROPOSED
INCREASE/
9999 T & T A
AMENDMENT
(DECREASE)
AMENDMENT
DECREASE
3,000
60
3,060
2%
3,000
60
3,060
2%
4,000
80
4,080
765
15
780
2%
2%
0%
F Y 2016-17
150
0
150
225
5
230
2%
750
15
765
2%
0%
0
0
0
22
1
23
5%
0
0
0
0%
17
0
7291 Employee T r a i n i n g Expense
68,973
0
17
68,973
0%
0%
80,902
236
81,138
0%
333.015
6,814
339.829
2%
25,476
521
25,997
2%
18,298
375
18,673
2%
24,976
511
25,487
2%
50,399
0
50,399
0%
0
0
0
0%
2,464
51
2,515
2%
0
0
0
0%
6141 D e n t a l l n s u r a n c e Expense
Total T T & A
2037-3030-9999 H O M E V I S I T O R S
1,832
37
1,869
2%
6180 Cafeteria P l a n Expense
0
0
0
0%
18,814
0
18,814
0%
750
0
750
0%
5,000
0
5,000
0%
0%
Total Home Visitors
500
0
500
6,613
0
6,613
0%
500
0
500
0%
18,316
375
18,691
2%
506,953
8,684
515,637
2%
2037-9000-9999 In-Kind
9991 I n - K i n d Expense Personnel
147,394
147,394
0%
9994 I n - K i n d Expense Contracts
617,840
617,840
0%
0
0
0%
9993 I n - K i n d Expense Space
64,382
64,382
0%
9990 I n - K i n d Expense Other
3,000
3,000
0%
832,616
832,616
0%
9996 I n - K i n d Expense Consultants
Total
In-Kind
9
Agenda Item # 9 j
B L U E SHEET
ISSUE: Ratification ofthe Migrant and Seasonal Head Start C O L A Supplemental
Funding Request F Y 2016-17
salaries and fringe benefits and offset higher operating costs. The C O L A supplemental
funding will be a part of open discussion at the next Policy Council meeting on May 16,
2016 as well as the Board Director's retreat on June 4, 2016. Key members of the
Council's Strategic Leadership Group have met; the Council is requesting that the
additional funds be used in the following ways:
in
pay-periods.
2. To provide for a 1.8% increase on partner payments.
3. To provide for increased shared costs (facilities, information technology,
4.
To provide for anticipated increases to overtime labor pending the Department of
Program
G984122
TOTAL
Head Start
C O L A Amount
$51,852
$51,852
R E C O M M E N D A T I O N : It is recommended that the Board of Directors ratify the approval of
the 2016-17 Migrant and Seasonal Head Start C O L A supplemental funding request.
Submitted by:
Lisa Pope
,
Budget Manager
Approved by:An, J >
Sharon Price t J *
Director of Child
Development
Approved by:
/ /Ur^
Catrena B o w m a n ^ ^
Services
Submitted by:
I
^
David Webster
^
Approved by:
Erin Hensley
Acting Chief Fmancial
Officer
Approved by:
Malcolm Ratchford
Executive Director
Approved by:
Bridgett Rice
Director of Human
Resources
Approved by:
Finance Committee
/
/
Approved by:
Board ofDirectors
/
/
Approved by:
Policy Council
05 716/ 2016
FOR
LEXINGTON-FAYETTE, BOURBON, HARRISON NICHOLAS COUNTIES
M I G R A N T H E A D S T A R T B U D G E T F Y 2016-2017
S E P T E M B E R 1, 2016 - A U G U S T 31, 2017
BUDGET SUMMARY
COLA A D J
FY 2016-17
INCREASE/
F Y 2016-17
PERCENT
PROPOSED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
BUDGET
REVENUE
In-Kind Revenue
Total Revenue
2,912,633
0
2,912,633
0
51,852
51.852
0%
288,063
5,128
293,191
2%
3,200,696
56,980
3,257,676
2%
3%
0%
0
EXPENSES
Personnel
676,516
19,052
695,568
Fringe Benefits
192,252
2,083
194,335
1%
0
0
0
0%
Travel
0
0
0
0%
Supplies
13,900
0
13,900
0%
Contract
1,590,788
27.719
1,618,507
2%
0
0
0
0%
Equipment
Supplementai Funds
Other
296,284
412
296,696
0%
2,769,740
49,266
2,819,006
2%
INDIRECT COST EXPENSE
142,893
2,586
145.478
2%
TOTAL GRANT EXPENSES
2,912,633
51,852
2,964,485
2%
288,063
5,128
293,191
2%
3,200,696
56,980
3,257,676
2%
0
§
0
T O T A L IN-KIND EXPENSES
TOTAL GRANT AUTHORIZATION
R E V E N U E OVER/(llMDER) E X P E N S E S
1
C O M M U N i T Y ACTION COUNCIL
FOR
DEPARTMENT SUMMARY
COLA ADJ
F Y 2016-17
PROPOSED
INCREASE/
(DECREASE)
BUDGET
F Y 2016-17
PERCENT
PROPOSED
INCREASE/
BUDGET
(DECREASE)
REVENUE
2,912,633
0
2,912,633
0%
0
51.852
51,852
0%
288,063
5,128
293,191
2%
3,200,696
56,980
3,257,676
2%
1,970,842
32,753
2,003,595
2%
308,412
4,975
313,387
2%
2038 4050 3021 Harrison County Center
0
0
0
0%
2038 2000 9999 Administrative Services
198,246
7,255
205,501
4%
2038 5050 2011 Bourbon County Center
158,860
1,992
160,852
1%
17,505
272
17,777
2%
2038 1000 9999 4010 Grant Revenue - Federal
2038 1000 9999 4010 Grant Revenue - C O L A
2038 9000 9999 5900
In-Kind Revenue
TOTAL REVENUE
EXPENSES
2038 2050 9999 Direct Program Services
2038 4050 1020 Winburn Center
2038 2060 9999 Disabilities Services
4,305
71
4.376
2%
11.789
0
11.789
0%
2038 4050 5100 R i c h m o n d C h i i d Development Center
242.674
4,533
247,207
2%
2038 9000 9999 In-Kind
288,063
5,128
293,191
2%
3,200,696
56,980
3,257,676
2%
0
0
0
2038 4030 9999 Planning, Communications & Advancement
2038 5000 9999 Training and Technical Assistance
TOTAL EXPENSES
R E V E N U E O V E R / ( U N D E R ) EXPENSES
2
COMMUNITY A C T I O N C O U N C I L
FOR
L E X I N G T O N - F A Y E T T E , B O U R B O N , H A R R I S O N NICIIOLAS C O U N T I E S
COLA A D J
(DECREASE)
PROPOSED
PERCEr
F Y 2016-17
INCREASE/
F Y 2016-17
BUDGET
PROPOSED
INCREA
BUDGET
(DECREA
Direct P r o g r a m Services
122,027
2,496
124,523
2%
0
0
0
0%
0
1.985
1,985
0%
9,336
193
9,529
2%
890
19
909
2%
9,518
195
9,713
2%
9,145
0
9,145
0%
0
0
0
0%
903
18
921
2%
0
0
0
0%
671
14
685
2%
25
0
25
0%
0
2,250
0
0
0
2,250
0%
0%
Out-of-Area Travel Expense
0
0
0
0%
7110 Equipment Less Than $5,000/Each
0
0
0
0%
250
1,500
0
0
250
1,500
0%
0%
2038 2050 9999 Salary Expense- Permanent
6000 Salary Expense- Temporary
7101
IOO
0
IOO
0%
18,279
0
18,279
0%
1,579,488
10,300
27,719
0
1,607,207
10,300
2%
0%
0
1,694
0
0
0%
0
1,694
0%
0
350
0
0
0
350
0%
0%
7125 Food Expense
7132 Dental Contract Expense
7190 B u i l d i n g Repair and Maintenance
7227 L o n g Distance Communications Expense
7297 Children Physical Exam Expense
0
0
0%
0
300
0%
0%
0%
0%
0
7308 D/P Other Expense
7310 Dues Expense
- r - ;-734L PhOtOGopy Expense
7500 Client benefits
0
300
;
/
: ,. • ;
:
7996 Information Technology Services Expense
7997 Program Transportation P^xpense
T o t a l Direct P r o g r a m Services Expense
3
-\
"
0 '
1,000
0
. 0.
1,000
250
250
0
0
250
250
250
0
250
v.
/:. . 0
250
0•
0%
;-0;
250
0%
, :
0%
0%
1,500
0
1,500
0%
111,087
0
111,087
0%
16,445
0
16,445
0%
6,711
114
6,825
2%
20,082
0
20,082
0%
45,991
0
45,991
0%
1,970,842
32,753
2,003,595
2%
FOR
COLA A D J
F Y 2016-17
INCREASE/
F Y 2016-17
PERCENT
PROPOSED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
BUDGET
2038 4050 1020 W i n b u r n C e n t e r
6000
6010
219,128
Salary Expense- Permanent
0
Salary Expense- Temporary
2,114
221,242
1%
0
0
0%
0
0
0
0%
6030 Salary Expense- Overtime
0
2,212
2,212
0%
16,763
331
17,094
2%
1,882
10
1,892
1%
17,092
165
17,257
1%
0
0
0
0%
0
0
0
0%
1,205
12
1.217
1%
6190 Health Promotion Expense
0
0
0
0%
71 10 Equipment Less Than $5,000/Each
0
0
0
0%
1,000
0
1,000
0%
1,500
0
1,500
0%
7180 Rent Expense
0
0
0
0%
7225 L o n g Distance Expense
0
0
0
0%
300
0
300
0%
0
0
0
0%
0
250
0%
0%
7121
250
200
0
200
12,052
116
12,168
1%
308,412
4,975
313,387
41%
33,969
695
34,664
2%
0
0
0
0%
3,543
3,543
0%
. 324
, 2,923 -
12%
213 .
2,650
,4
54
2,704
2%
0
0
0
0%
0
0
0
0%
187
4
191
7500 Client Benefits Expense-Fayette Counly
Total Winburn Center Expense
2038 2000 9999 Administrative Services
6000
6030
0
Salary Expense- Overtime
:
6110 F I C A : Expense
209 . . .
6141
6190 Health Pfornofion Expeiise \
2,599
: 0
,
2%
2%
;o%\
0
0
0
0%
0
0
0
0%
0
0
0
0%
100
0
100
0%
142,893
2,586
145,478
2%
6,153
0
6,153
0%
1,868
39
1,907
2%
198,246
7,255
205,501
4%
7993
Facilities Expense
T o t a l A d m i n i s t r a t i v e Services Expense
4
FOR
S E P T E M B E R 1, 2016 - A U G U S T 3 1 , 2017
INCREASE/
(DECREASE)
F Y 2016-17
PROPOSED
BUDGET
( OLA ADJ
FY 2016-17
PROPOSED
BUDGET
PERCENT
INCREASE/
(DECREASE)
2038 5050 2011 Bourbon County Center
6000 Salary Expense- Permanent
111,836
1,613
113,449
1%
0
0
0
0%
0
0
0
0%
8,555
124
8,679
1%
1,074
19
1,093
2%
8,723
126
8,849
1%
0
0
0
0%
0
0
0
0%
615
9
624
1%
0
0
0
0%
0
0
0
0%
350
0
350
0%
1,250
0
1,250
0%
0
0
0
0%
2,481
0
2,481
0%
0
0
0
0%
0
0
0
0%
250
0
250
0%
200
0
200
0%
0
0
0
0%
6,151
89
6,240
1%
158,860
1,992
160,852
1%
10,805
221
11,026
2%
827
16
843
2%
70
2
72
3%
17
860
2%
7195 Playground Rennovation Expense
7341
Photocopy Expense
7501
Client Benefits Expense - Bourbon County
Total Bourbon County Center Expense
2038 2060 9999 Disabilities Services
843
6141
0
0
. . . 0.
. 0
.
. 0
..
0
.
0%
.
0%.
3%
59
2
61
0
0
0
0%
0
0
0
0%
7132 Dental Contracts Expense
0
0
0
0%
: •
,
. . . . .
^"-::/.o".
, • \ ; 7 1 3 7 ' OcGupational.and iPhysical Therapy Expense.
7139 Therapeutic Services Expense
Total Disabilities Services Expense
5
• • '
' •():•
'.-vo. •..; : . 0% .- • . '
0%
250
0
250
0
0
0
0%
594
12
606
2%
17,505
272
17,777
2%
COMMUNITY A C T I O N C O U N C I L
FOR
COLA ADJ
F Y 2016-17
INCREASE/
F Y 2016-17
PROPOSED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
BUDGET
PERCENT
2038 4030 9999 Planning, Communications & Advancement
6000
2,828
58
2.886
2%
216
5
221
2%
21
I
22
5%
221
4
225
2%
0%
0
0
0
0
0
0
0%
0
0
0
0%
0%
0
0
0
500
0
500
0%
156
3
159
2%
4,305
71
4,376
2%
0%
7330 Postage & Freight 1-xpense
Total Planning, Communications & Advancement I
7291 1-mployce Training Expense
200
200
11,589
11,589
0%
11,789
11,789
0%
2038 4050 5100 Richmond Child Development Center
175,824
684
176,508
0%
0
0
0
0%
6020
0
0
0
Salary Expense- Pennanent Supplemental
6030 Salary Expense- Overtime
7101 Out of. area Travel Expense
7190 B u i l d i n g R e p a i r a f i d Maintenance
.
7295
100
3,430
3.530
13,458
315
13,773
2%
1,966
2
1,968
0%
13,714
54
13,768
0%
0
0
0
0%
0
0%
971
0%
0
0
967
,4.
0
, 0
1,500
0
1,500
0%
0
0
0
0%
500
0
500
0%
1,000
0
1,000
•
^
7225 Communications-Long Distance
Client A c t i v i t y Expense
T o t a l M a d i s o n C o u n t y Center Expense
6
0%
3430%
•. .
0%
0%
G%: •
O ; : .• •
0% ~
0
0
0
200
0
200
0%
0
0
0
0%
200
0
200
0%
10,198
39
10,237
0%
242,674,
4,533- .
. 247,207
2%
C O M M U N I T Y ACTION COUNCIL
FOR
L E X I N G T O N - F A Y E T T E , BOURBON, HARRISON NICHOLAS C O U N T I E S
S E P T E M B E R 1, 2016 - A U G U S T 3 1 , 2017
C O L A ADJ
F Y 2016-17
INCREASE/
F Y 2016-17
PROPOSED
(DECREASE)
PROPOSED
INCREASE/
BUDGET
(DECREASE)
BUDGET
PERCENT
2038 9000 9999 In-Kind
236,137
(200,000)
36.137
-85%
9991 In-Kind Personnel Expense
3,370
0
0%
9992 In-Kind Supplies Expense
1,900
0
43,380
0
3,370
1,900
43,380
0
205,128
205,128
0%
5,128
293,191
2%
9990 In-Kind Other Expense
9993 In-Kind Space Expense
9996 In-Kind Partners
288,063
T o t a l In-Kind Expense
7
0%
0%
Agenda Item #9 k
B L U E SHEET
I S S U E : Ratification o f t h e E H S - C C Alliance - Partnering for Excellence (PFE) C O L A
Supplemental Funding Request F Y 2016-17
salaries and fringe benefits and offset higher operating costs. The Council is requesting
that the additional funds be used in the following ways:
in
pay-periods.
2. To provide for a 1.8% increase on partner payments.
3. To provide for increased shared costs (facilities, information technology,
4. To provide for anticipated increases to overtime labor pending the Department of
Program
G045128
TOTAL
Early Head Start
C O L A Amount
$39,600
$39,600
R E C O M M E N D A T I O N : It is recommended tiiat the Board ofDirectors ratify the approval of
the 2016- 17 EHS-CC Alliance Partnering for Excellence (PFE) C O L A supplemental
funding request.
Submitted by:
L i s a Pope
Budget Manager 4
Approved by:
Sharon Price
Director of Child
Development
Approved
hy:(J(^
Catrena Bowman
Services
Submitted by:
I
David Webster 1^*"
Approved by:^ i
Erin Hensley
^
Internal Auditor
Approved by:
Bridgett Rice
Director of Human
Resources
Approved by:
Malcolm Ratchford
Executive Director
Approved by:
Policy Council
05 / 16 /2016
Approved by:
Finance Committee
/ /
Approved by:
Board ofDirectors
/
/
COMMUNITY ACTION
COUNCIL
FOR
LEXINGTON-FAYETTE, BOURBON, HARRISON & NICHOLAS
COUNTIES
PARTNERING FOR EXCELLENCE: CENTRAL K E N T U C K Y EARLY HEAD START & CHILD
ALLIANCE
S E P T E M B E R L 2016 - A U G U S T 31, 2017
BUDGET
SUMMARY
COLA ADJ
F Y 2016-17
INCREASE/
F Y 2016-17
(DECREASE)
BUDGET
PERCENT
BUDGET
INCREASE/
(DECREASE)
REVENUE:
2,200,000
0
2,200,000
0%
54,999
0
54,999
0%
39,600
39,600
0%
67,650
1,188
68,838
2%
2,322,649
40,788
2,363,437
2%
Training
I n - K i n d R e v e n u e (non-Federal Match)
TOTAL
REVENUE:
EXPENSE:
530,189
10,976
541,165
2%
215,116
9,675
224,791
4%
0
0
0
0%
Supplies
131,700
0
131,700
0%
Contracts
887,547
14,084
901,631
2%
49,106
0
49,106
0%
0
0
0
0%
199,733
622
200,355
0%
2,013,392
35,357
2,048,749
2%
241,607
4,243
245,850
2%
2,254,999
39,600
2,294,599
2%
67,650
1,1§8
68,838
2%
0
0
0
0%
Fringe
Benefits
Training Expense
Equipment under $5000
Other
TOTAL DIRECT
EXPENSE:
INDIRECT COST
TOTAL
EXPENSE:
EXPENSES:
In-Kind
R E V E N U E OVER/(UNI)ER) E X P E N S E :
DEPARTMENT
S U M M A R Y
COLA
F Y 2016-17
BUDGET
ADJ
F Y 2016-17
INCREASE/
PERCENT
BUDGET
(DECREASE)
INCREASE/
(DECREASE)
2039-1000-9999
REVENUE:
4010 Grant Revenue - Federal
4010
Trainmg
2,200,000
2,200,000
0%
54,999
54,999
0%
39,600
39,600
0%
67,650
1,188
68,838
2%
2,322,649
40,788
2,363,437
2%
4010 Grant Revenue - C O L A
5900 I n - K i n d Revenue (non-Federal Match)
T O T A L
REVENUE:
EXPENSE:
2039-5000-9999 T & T A
2039-4050-9999 Operations Expense
2039-2000-9999 Admmistrative Expense
2039-4030-7225 O P C A Expenses , .
2 0 3 9 - 4 0 2 5 - 9 9 9 9 Start u p
2039-9000-9999
In-Kmd
TOTAL
EXPENSE:
R E V E N U E OVER/(ljNI)ER) E X P E N S E :
1
49,106
0
1,854,847
33,703
340,883
5,704
$
49,106
0%
1,888,550
2%
346,587
2%
10,355
2%
:
10,163:
V .192
0
0
0
0%
67,650
1,188
68,838
2%
2,322,649
40,788
2,363,437
2%
0
0
0
0%
. .
PARTNERING FOR EXCELLENCE: CENTRAL KENTUCKY EARLY HEAD START & CHILD ALLIANCE
S E P T E M B E R 1, 2016 - A U G U S T 31, 2 0 1 7
COI.A
PERCENT
INCREASE/
BUDGET
(DECREASE)
BUDGET
ADJ
F Y 2016-17
INCREASE/
F Y 2016-17
(DECREASE)
2039-1000-9999
REVENUE:
2,200,000
2,200,000
0%
54,999
54,999
0%
4010 Training
39,600
39,600
0%
2,254,999
39,600
2,294,599
2%
67,650
1,188
68,838
2%
2,322.649
40,788
2,363,437
2%
0%
4010 Grant Revenue - C O L A
TOTAL
REVENUE:
;039-9000-9999-5900 I n - K m d Revenue (non-Federal Match)
TOTAL
REVENUE:
2039-5000-9999 1 & T A
7101 O u t o f A r e a T r a v e l
19,643
19,643
7291 T r a i n i n g E x p e n s e
29,464
29,464
0%
49,106
49,106
0%
TOTAL TRAINING & STAFF DEVELOPMENT
2039-4050-9999 P R O G R A M
EXPENSE:
OPERATIONS
423,531
8,673
432,204
2%
6020 Salary E x p e n s e - Permanent Supplement
47,299
968
48,267
2%
37,262
763
38,025
2%
6,819
140
6,959
2%
38,967
797
39,764
2%
6140 H e a l t h Insurance Expense
76,807
7,267
84,074
9%
3,604
74
3,678
2%
0
0
0%
3,166
65
3,231
2%
6000 Salary E x p e n s e - Permanent
6150 L i f e Insurance E x p e n s e
500
0
500
0%
16,254
325
16,579
2%
7100 In A r e a T r a v e l
10,000
0
10,000
0%
7110 M i s c . Supplies
2,500
0
2,500
0%
0
0
0%
3,000
0
3,000
0%
7121 P r o g r a m S u p p l i e s E x p e n s e
125,000
0
125,000
0%
7130 Contracts Expense
849,600
14,084
863,684
2%
35,000
0
35,000
0%
7200 Insurance & B o n d i n g
8,126
0
8,126
0%
7308 D P Other E x p e n s e
6,500
0
6,500
0%
7310 Dues Expense
1,000
0
1,000
0%
7331 License & Fees E x p e n s e
1,000
0
1,000
0%
. 3,000,
.0
3,000
0%
25,000
0
25,000
0%
41,933
0
41,933
0%
7991 C o m m u n i c a t i o n s E x p e n s e
26,686
0
26,686
0%
26,790
548
27,338
2%
7996 IT Expense
35,503
0
35,503
0%
1,854,848
33,703
1,888,551
6180 K l 25/Cafeteria P l a n
7111 E q u i p m e n t over $ 5 , 0 0 0
7120 O f f i c e Supplies E x p e n s e
7160 Consultants E x p e n s e
.
TOTAL PROGRAM OPERATIONS
EXPENSE
2
COLA A D J
FY
FY
INCREASE/
2016-17
PERCENT
2016-17
BUDGET
(DECREASE)
BUDGET
INCREASE/
(DECREASE)
-9999 A D M I N I S T R A T I V E E X P E N S E
51,996
1,180
53,175
2%
4,410
90
4,500
2%
807
17
824
2%
4,612
94
4,706
2%
6140 H e a l t h Insurance E x p e n s e
13,058
0
13,058
0%
6141 D e n t a l I n s u r a n c e E x p e n s e
-
0
0
0%
427
9
435
-
0
0
0%
375
8
382
2%
-
0
0
5,654
0
5,654
0%
7 1 0 0 In A r e a T r a v e l
889
0
889
0%
6110 P I C A Expense
6170 D i s a b i l i t y Insurance E x p e n s e
6180 K l 25/Cafeteria Plan
2%
0%
200
0
200
0%
1,000
0
1,000
0%
-
0
0
0%
2,947
0
2,947
0%
776
0
776
0%
-
0
-
0%
7991 F a c i l i t i e s E x p e n s e
2,671
0
2,671
0%
7991 C o m m u n i c a t i o n s E x p e n s e
2,043
0
2,043
0%
3,171
65
3,236
2%
7991 I T E x p e n s e
4,240
0
4,240
241,607
4,243
245,850
340,883
5,704
346,587
7,363
7121 P r o g r a m S u p p l i e s E x p e n s e
7130 Contracts E x p e n s e
7310 Dues Expense
7990 Indirect C o s t E x p e n s e
TOTAL ADMINISTRATIVE EXPENSE
2039-4030-7225 P L A N N I N G , C O M M U N I C A T I O N S &
0%
2%
ADVANCEMENT
156
7,519
2%
582
12
594
2%
55
1
56
2%
6130 P e n s i o n E x p e n s e
609
12
621
2%
6140 Flealth Insurance E x p e n s e
793
0
793
0%
6141 D e n t a l I n s u r a n c e E x p e n s e
0
0
0
0%
2%
56
1
57
6160 U n e m p l o y m e n t lixpense
0
0
0
0%
49
1
50
2%
0%
6170 D i s a b i l i t y Insurance Fixpense
6180 K 1 2 5 / C a f e t e r i a P l a n E x p e n s e
0
0
0
250
0
250
0%
1
0
1
0%
405
9
414
2%
7320 Advertising Expense
0
0
0
0%
7340 P r i n t i n g E x p e n s e
0
0
0
0%
TOTAL PLANNING, COMMUNICATIONS & ADVANCED
2039-9000-9999
10,163
192
10,355
2%
IN-KIND
9991 I n - K i n d P e r s o n n e l E x p e n s e
6,765
9994 I n - K i n d Contracts E x p e n s e
60,885
T O T A L IN-KIND
1,188
67,650
EXPENSE
TOTAL EXPENSE:
'REVENUEOVElV(l1Nf>LR)EXPENSE:^
119
2,322,649
^
' : • " • [ ' ' ' ' • ' ' ' ' " '
3
^ " Q
40,788
.
(
Q
j
6,884
2%
61,954
2%
68,838
2%
2,363,437
'
'
(&)''''•"•
2%
0%
Agenda Item # 9 L
B L U E SHEET
ISSUE: Partners for Youth Grassroots Program F Y 2016-17 Budget
DISCUSSION: The new program this year is the ATTIC Summer Program which will
provide transportation for youth, 13-20 years old, to visit three college campuses.
Attached is the Partners for Youth Program Budget for F Y 2016-2017, effective May 27,
2016 through February 24, 2017, for review and approval. Funding is provided by
Partners for Youth Foundation, Inc.
Revenue:
$ 1,649 Increase of $24 over prior year funding.
Expenses:
$1,649 Includes the cost of transportation, meals and supplies for youth
and parents participating in the program, as well as indirect costs of 13.1 %
of program funding.
RECOMMEND.ATION: It is recommended that the Board ofDirectors approve the
Partners for Youth FY 2016-17 Budget.
Finance Committee
Community Services
/
/
Approved by:
Board of Directors
CAC for Lexington-Fayette, Bourbon, Harrison, and Nicholas Counties, Inc.
Partners for Youth Program
F Y 2 0 1 6 - 17 Budget
May 27, 2016 Through February 24, 2017
5362 - PARTNERS FOR YOUTH
05/01/2015 02/29/2015
Current Period
Actual
FY2015-16
Budget
Budget
Increase /
Decrease
FY2016 -17
Proposed
Budget
Revenue
REVENUE
1000
N/A
9999
$1,625.00
$1,625.00
24.00
$1,649.00
$1,625.00
$1,625.00
$24.00
$1,649.00
Total REVENUE
$1,625.00
$1,625.00
$24.00
$1,549.00
Total Revenue
$1,625.00
$1,625.00
$24.00
$1,549.00
4490
PARTNERS FOR YOUTH REVENUE
Total N/A
Expense
PROGRAM OPS
4050
ATTIC SUMMER PROGRAM
8020
7121
PROGRAM SUPPLIES EXPENSE
$0.00
$0.00
$201.00
$201.00
7125
FOOD EXPENSE
$0.00
$0.00
$272.00
$272.00
7990
$0.00
$0.00
$215.00
$216.00
7997
PROGRAM TRANSPORTATION EXPENSE
$0.00
$0.00
$960.00
$960.00
$0.00
$0.00
$1,649.00
$1,649.00
Total ATTIC SUMMER PROGRAM
N/A
9999
$1,358.26
$548.00
($548.00)
$0.00
$0.00
$432.00
($432.00)
$0.00
$19.72
$173.00
($173.00)
$0.00
$0.00
$472.00
($472.00)
$0.00
$1,377.98
$1,625.00
($1,625.00)
$0.00
Total PROGRAM OPS
$1,377.98
$1,625.00
$24.00
$1,649.00
Total Expense
$1,377.98
$1,625.00
$24.00
$1,649.00
$247.02
$0.00
$0.00
$0.00
7121
7500
CLIENT BENbK 1S EXPENSE
7990
7997
PROGRAM TRANSPORTATION EXPENSE
Total N/A
1 Revenue over Expense (Loss)
Agenda Item # 9 rn
BLUE SHEET
I S S U E : The P A S S Lab at West End Center F Y 2016-17 Budget
D I S C U S S I O N : Attached is The P A S S Lab at West End Center Budget for F Y 20162017, effective July 1, 2016 through June 30, 2017, for review and approval. Funding is
provided by M c D o n a l d ' s ® of Central and Southeastern Kentucky to support the Project
and After-School Support (PASS) Lab at West E n d Center. The P A S S lab is a pilot
after-school project designed to provide a safe and supportive learning environment for
middle- and high-school age youth (11-18 years of age) residing in the West End area
during the crucial after-school hours.
Revenue:
$3,000
Expenses:
$3,000 Includes the cost of basic school supplies, project supplies and
storage supplies for youth utilizing the P A S S Lab for school assignments
and projects, as well as indirect costs of 13.1% of program funding.
RECOMMENDATION:
It is recommended that the Board ofDirectors approve the
P A S S Lab at West End Center F Y 2016-17 Budget.
mi
Submitted by:
Lisa A . Pope
Approved by:
Approved by:
David Webster
Hm^'^"
Approved by:
Catrena B o w m a n ' Director
Cornmunity Services
Approved by: IA
Malcolm Ratchford
Executive Director
Approved by:
Finance Committee
i
/
/
Approved by:
Board o f Directors
The P A S S Lab at West End Center
F Y 2 0 1 6 - 17 Budget
July 1, 2016 Through June 30, 2017
5365- THE PASS LAB
FY2016-17
Proposed
Budget .
1000
REVENUE
1001
913 GEORGETOWN STREET
4450
RESTRICTED REVENUE
Total 913 GEORGETOWN ST
$3,000.00
Total REVENUE
$3,000.00
Total Revenue
$3,000.00
4050
PROGRAM OPS
1001
913 GEORGETOWN STREET
7121
7990
Total ATTIC SUMMER PROGRAM
Total PROGRAM OPS
Total Expense
Total Revenue over Expense (Loss)
Date: 6/2/2016, 11:34 AM
$3,000.00
$2,653.00
$347.00
$3,000.00
$3,000.00
$3,000.00
$0.00
A g e n d a Item # 9 n
BLUE SHEET
I S S U E : L I H E A P Weatherization F Y 2016-17 Budget
D I S C U S S I O N : Attached is the L o w Income H o m e Energy Assistance Program
( L I H E A P ) Weatherization Budget F Y 2016-17 for review and approval. The budget is
for the first quarter of the fiscal year and is based on the prior year initial award from the
Kentucky Housing Corporation ( K H C ) . K H C and Community Action Kentucky ( C A K )
collaborate with other state Community Action agencies authorized for weatherization
assistance as a portion of Kentucky's federal L I H E A P funding. These funds are budgeted
separately from regular Department of Energy ( D O E ) weatherization funds for
accountability and reporting purposes. The funds are to be expended by September 30,
2016, and will support the weatherization of approximately eight homes.
Revenue:
$69,005 Estimated revenue based on prior year initial award. At this time,
the Council has not been advised of its allocation.
Expenses:
$69,005
Personnel:
$10,989 Salaries support staff from the time of approval of the
budget by the Board until September 30, 2016.
Fringe
Benefits:
$3,021 Fringe benefits are based on salaries and health coverage
selected.
$749 Amount allocated for office and program supplies (non-
Supplies:
construction).
Contractual:
$43,019 Amount for work performed by local private contractors,
including materials.
Other:
$3,834 Amount for costs including insurance and bonding,
personnel, facilities, communications and indirect costs exceeding
the amount allowable in the Administration category, not to exceed
the Council's approved indirect cost rate.
Indirect
Cost:
$7,393 Amount authorized by K H C .
L I H E A P W e a t h e r i z a t i o n F Y 2 0 1 6 - 1 7 B u d g e t . It is further r e c o m m e n d e d that the
E x e c u t i v e D i r e c t o r be g i v e n the authority to accept the a d d i t i o n a l revenue a n d a p p r o v e
expenditures u p to the reallocated surplus.
Submitted by:
Approved by:
Lisa A . Pope
Stephanie Plumb
David Webster C l ^ * ^
Budget Manager
Housing Services Manager
Approved b y f ^ ^ - y
Steven Gravitt, A c t i n g
Approved by:
Approved by:
Community Services
Human Resources
Approved by:
Approved by:
Approved by:
Malcolm Ratchford
Finance Committee
Board of Directors
Executive Director
/
/
'\jC
Approved by:
/
/
FOR
LEXINGTON-FAYETTE, BOURBON, HARRISON, AND NICHOLAS COUNTIES
LIHEAP WEATHERIZATION BUDGET FY 2017
JULY 1, 2016 - SEPT 30, 2016
BUDGET SUMMARY
FY 2015 - 2016
FY 2015 - 2017
BUDGET
1ST QTR BUDGET
300,590
(231,585)
59,005
-77%
-77%
(231,585)
58,668
(47,678)
10,989
-81%
14,615
(11,594)
3,021
-79%
TRAINING
0
0
0
0%
EQUIPMENT
0
0
0
0%
FRINGE BENEFITS
SUPPLIES
CONTRACTUAL
OTHER
INDIRECT COST/ADMINISTRATION
2,739
(1,990)
749
-73%
181,841
(138,822)
43,019
-76%
10,522
(6,688)
3,834
-64%
(206,773)
61,611
-77%
32,206
TOTAL GRANT EXPENSE:
(24,813)
-77%
(231,586)
-77%
0%
DEPARTMENT SUMMARY
FY 2015 - 2016
BUDGET
FY 2016 - 2017
PERCENT
(DECREASE)
1ST QTR BUDGET
(DECREASE)
(231,585)
69,005
REVENUE:
Grant R e v e n u e - F e d e r a l
300,590
-77%
-77%
(231,585)
TOTAL REVENUE:
EXPENSE:
2710-3050-9999
W e a t h e r i z a t i o n / L a b o r Expense
98,346
(77,565)
20,781
-79%
95,716
(71,726)
23,990
-75%
92,420
(72,209)
20,211
-78%
14,108
(10,085)
4,023
-71%
(231,586)
-77%
0%
LIHEAP WEATHERIZATION BUDGET FY 2017
JULY 1, 2016 - SEPT 30, 2015
FY 2016 - 2017
PERCENT
AMENDED
INCREASE/
PROPOSED
INCREASE/
BUDGET
(DECREASE)
1ST QTR BUDGET
(DECREASE)
FY 2015 - 2016
2710-1000-9999
REVENUE:
300,590
(231,585)
69,005
-77%
TOTAL REVENUE:
300.590
(231,585)
69,005
-77%
53,358
(43,736)
9,622
-82%
500
0
500
0%
4,120
(3,346)
774
-81%
2710-4060-9999
PROGRAM SUPPORT EXPENSE:
6000 Salary Expense - P e r m a n e n t
6030 Overtime Expense
6110 FICA Expense
119
(2)
117
-2%
4,269
(3,496)
772
-82%
6140 Health insurance Expense
3,934
(2,951)
984
-75%
0
0
0
0%
395
(372)
23
-94%
6120 W o r k e r s C o m p e n s a t i o n Expense
0
0
0
0%
293
(257)
37
-87%
0
0
0
0%
0
0
0
0%
250
0
250
0%
500
(150)
350
-30%
2,239
(1,840)
399
-82%
7127 U n i f o r m Expense
300
(100)
200
-33%
7200 insurance & B o n d i n g Expense
567
(425)
142
-75%
0
0
0
0%
7240 Vehicle Insurance Expense
375
(281)
94
-75%
1,000
(750)
250
-75%
7260 Vehicle Repair & M a i n t e n a n c e Expense
500
(375)
125
-75%
100
(75)
25
-75%
2,410
(1,872)
538
-78%
1,143
(509)
634
-45%
3,374
(2,769)
604
-82%
502
469
971
93%
18,098
(14,728)
3,370
-81%
98,346
(77,565)
20,781
-79%
0%
7250 Gas & Oil Expense
7996 Information Technology Service Expense
7990 Indirect Cost
TOTAL PROGRAM SUPPORT EXPENSE:
2710-3070-9999
MATERIALS EXPENSE:
7121 Program Supplies E x p e n s e - R e g u l a r W X
0
0
0
7121 Program Supplies E x p e n s e - H e a l t h & Safety
0
0
0
0%
75,540
(55,499)
20,041
-73%
7142 Private C o n t r a c t o r / M a t e r i a l s Regular W X Expense
7143 Private C o n t r a c t o r / M a t e r i a l s Health & Safety Expense
TOTAL MATERIALS EXPENSE:
2710-3050-9999
20,176
(16,227)
3,949
-80%
95,716
(71,725)
23,990
-75%
4,810
(3,943)
867
-82%
0
0
0
0%
368
(302)
66
-82%
LABOR EXPENSE:
6000 Salary E x p e n s e - P e r m a n e n t
6030 Salary E x p e n s e - O v e r t i m e
6110 FICA Expense
3
3
6
109%
385
(315)
70
-82%
667
(501)
167
-75%
0
0
0
0%
36
(34)
2
-94%
6120 W o r k e r s C o m p e n s a t i o n Expense
0
0
0
0%
26
(23)
3
-87%
0
0
0
0%
0
0
0
0%
0
0
0
0%
70,315
(54,804)
15,511
-78%
7144 Private C o n t r a c t o r / L a b o r Expense
7146 Private C o n t r a c t o r / L a b o r Health & Safety Expense
TOTAL L A B O R EXPENSE
15,810
(12,292)
3,518
-78%
92,420
(72,209)
20,211
-78%
LIHEAP WEATHERIZATION B U D G E T FY 2017
JULY 1, 2016 - SEPT 30, 2016
BUDGET
(DECREASE)
1ST QTR B U D G E T
fDECREASE)
14,108
(10,085)
4,023
-71%
0
0
0
0%
14,108
(10,08S|
4,023
-71%
Agenda Item # 9 o
BLUE SHEET
I S S U E : L e x E n d Poverty / P R E P Talks F Y 2015-16 Budget
D I S C U S S I O N : Attached is the L e x E n d Poverty / P R E P Talks F Y 2015-16 Budget for
review and approval. The L e x E n d Poverty event has been renamed The Summer Soiree'
and w i l l take place at the 21c Museum Hotel on July 1, 2016.
Revenue:
$46,500 The Council projects raising $35,000 in contributions from
sponsors, $1,500 from donations and $10,000 from ticket sales for a total
of $46,500.
Expenses:
$25,872 Expenses including entertainment, food costs, printing and
indirect are expected to total $25,872.
Transfer;
The projected amount of funds to be transferred to the Program
Development Fundraising Budget is $20,628.
L e x E n d Poverty / P R E P Talks FY2015-16 Budget.
Submitted by:
Lisa A . Pope
Budget Manager
Approved by:'f}]
& Advancement
Approved by:
David Webster
Approved by:
Steven Gravitt,'Acting
Approved by: ^ • e ^ ^ ^ ^ ^ ' ^ ^ A p p r o v e d by:
Finance Committee
Executive Director
/ /
Approved by:
Board of Directors
/ /
LexEnd Poverty / PREP Talks
From 7/1/2015 Through 6/30/2016
7132 - LEP/PREP
FY2015-16
FY2015-16
CY2014
Increase /
Proposed
Forecast
Budget
Decrease
Budget
34,164.85
42,000.00
(7,000.00)
35,000.00
Revenue
REVENUE
1000
OPCA
7225
4425
SPONSORSHIP REVENUE
296.57
8,075.00
1,925.00
10,000.00
1,050.00
0.00
1,500.00
1,500.00
0.00
0.00
0.00
0.00
Total OPCA
35,511.42
50,075.00
a575.00}
46,500.00
Total REVENUE
35,511.42
50,075.00
(3,575,00)
46,500.00
4430
TICKET REVENUE
4450
RESTRICTED REVENUE
4760
OTHER REVENUE
Expense
PROGRAM DEVELOPMENT
4030
OPCA
7225
7125
FOOD EXPENSE
7130
CONTRACTS EXPENSE
PRINTING EXPENSE
7340
7382
MEETING EXPENSE
7990
TRANSFER TO OTHER FUNDS
9100
Total OPCA
0.00
0.00
20,000.00
20,000.00
8,585.20
17,000.00
(14,700.00)
2,300.00
391.36
400.00
400.00
800.00
0.00
6,700.00
(6,700.00)
0.00
593.59
2,892.00
(120.00)
2,772.00
0.00
23,083.00
-0455.00}
20,628.00
9,570.15
50,075.00
CiSZS.OOJ
46,500.00
Total PROGRAM DEVELOPMENT
9,570.15
50,075.00
0575.00}
46,500.00
Total Expense
9,570.15
50,075.00
(3,575.00)
46,500.00
25,941.27
0.00
0.00
0.00
Date: 6/15/2016, 3:29 PM
Agenda Item # 9 p
B L U E SHEET
ISSUE: Planning, Communications & Advancement Fundraising FY 2016-17 Budget
DISCUSSION: Attached is the Planning, Communications and Advancement
Fundraising FY2016-17 Budget effective July 1, 2016 through June 30, 2017 for review
and approval.
Revenue:
Fundraising:
$84,930
$77,160 Includes revenue from direct appeals, participation in
community campaigns throughout the year, PREP Talks, Denim
Days for Council staff, C.A.R.E. Team and restricted funds raised
which contribute five percent (5%).
Social Enterprise:
Expenses:
Personnel:
$ 7,770 Includes rental income for parking spaces at 710 W. High
Street for U K Men's Basketball home game season and other high
traffic, one-time events, such as Breeder's Cup Festival, concerts,
etc.
$38,779
$21,033 This budget includes 0.5 F T E for the Development
Manager and 0.01 F T E for the Director of Planning,
Communications and Advancement.
Fringe Benefits:
$ 5,124 Includes health insurance and other benefits based on
employee selections.
Travel-
$ 250 Includes mileage reimbursement for staff engaged in
fundraising activities based on federal mileage per diem.
Supplies:
$ 675 Includes office supplies and other program supplies
needed for fundraising activities.
Other:
$11,697 Includes printing and postage costs for fundraising
activities, as well as personnel, facilities, information technology
and communications cost. Indirect cost is budgeted at 12% of
direct expenses.
Fund Balance: $13,082 The program balance at June 30, 2015 was negative $59,010.
The projected program balance at June 30, 2016 is negative
$33,069 which reflects a positive balance of $25,941 for FY201516 based on the projected outcome of the Summer Soiree' event on
July 1,2016.
Planning, Commumcations and Advancement Fundraising FY2016-17 Budget.
Submitted by
Lisa A. Pope
Budget Manage/ I
Approved by:'I^¥x^'^"
& Advancement
Approved by:
Huma.n Resources
Approved by;
Malcolm Ratchford
Executive
txecutiye Director
Approved by:
David Webster
Approved by: ;
Erin Hensley, Acting
Approved by;
Finance Committee
/ /
Approved by:
Board of Directors
/ /
FOR
LEXINGTON-FAYETTE, BOURBON, HARRISON AND NICHOLASCOUNTIES, INC.
P L A N N I N G , C O M M U N I C A T I O N S & A D V A N C E M E N T F U N D R A I S I N G B U D G E T F Y 2016-17
J U L Y 1,2016 T H R O U G H J U N E 30,2017
Planning, Communications & Advancement F U N D R A I S I N G S U M M A R Y
F Y 2015-16
F Y 2015-16
Increase
F Y 2016-17
Percent
Projected
Amended
(Decrease)
Proposed
Increase
Actual
Budget
Budget
(Decrease)
Revenue
72,028
50,700
34,230
84,930
68%
Expenses
45,676
45,676
(6,897)
38,779
-15%
26,352
5.024
41,127
46,151
819%
NET
REVENUE
Estimated Prior Year Balance
BALANCE
7100 1000 7225 G E N E R A L F U N D R A I S I N G
REVENUE:
(33.069)
(59.010)
25,941
(33,069)
(6,717)
(53,986)
67,068
[3,082
-44%
-124%
F Y 2015-16
F Y 2015-16
Increase
F Y 2016-17
Percent
Projected
Amended
(Decrease)
Proposed
Increase
Actual
Budget
Budget
(Decrease)
(! 1.500)
17,000
-148%
34,643
28,500
0
1,500
0
1,500
0%
4 9 0 0 T r a n s f e r f r o m other F u n d s
25,941
10,000
44,160
54,160
123%
7989 5 % on Restricted Revenue
4,358
4,500
0
4,500
0%
0
0
0
0
0%
64,942
44.500
32,660
77,160
73%
6000 Salary' E x p e n s e - P e r m a n e n t
26,177
26,177
(6.364)
19,813
-311%
0
0
0
0
0%
2,003
2,003
(395)
1,608
-407%
4450 General Planning, Communications & Advancement Revenue
4760 C . A . R . E . Team
Appeals
IOTAL
REVENUE:
EXPENSE:
602
602
(45 1)
151
-34%
2,094
2,094
1412)
1,682
-408%
79
79
0
79
28395%
6141 D e n t a l Insurance E x p e n s e
0
0
0
0
0%
194
194
68
-54%
6 1 6 0 U n e m p l o y m e n t Insurance E x p e n s e
0
0
0
0
0%
0
0
0
0
0%
0
0
37
37
100%
(126)
0
Q
1,207
1,207
100%
250
250
0
250
0%
7101 O u t o f A r e a T r a v e l E x p e n s e
0
0
0
0
0%
7110 Equipment Under $5,000
0
0
0
0
0%
7120 O f f i c e Supplies
100
100
0
100
0%
7121 P r o g r a m S u p p l i e s
500
500
0
500
0%
0
0
0
0
0%
7 2 0 0 Insurance and B o n d i n g E x p e n s e
0
0
276
276
100%
7 1 0 0 In A r e a T r a v e l E x p e n s e
7 3 3 0 Postage E x p e n s e
0
0
0
0
0%
1,000
1,000
0
1,000
0%
0
0
0
0%
7 9 9 0 Indirect C o s t E x p e n s e
4,631
4,631
(818)
3,813
-466%
1,876
1,876
(144)
1,732
-1203%
696
696
3
699
23300%
1,518
1,518
(428)
1,090
-254%
1,004
1,004
(20)
984
-4920%
500
500
0
500
0%
0
0
0
0
0%
43,224
43,224
35,588
-18%
7980 M i s c . Expense
8500 G e n e r a l P l a n n i n g , C o m m u n i c a t i o n s & A d v a n c e m e n t E x p e n s e
9 1 0 0 T r a n s f e r to O t h e r F u n d s
TOTAL
EXPENSE:
0
(7,636)
FOR
LEXINGTON-FAYETTE, BOURBON, HARRISON AND NICHOLAS COUNTIES, INC.
P L A N N I N G , C O M M U N I C A T I O N S & A D V A N C E M E N T F U N D R A I S I N G B U D G E T F V 2016-17
J U L Y 1, 2016 T H R O U G H J U N E 3 0 , 2017
' 7226 S O C I A L E N T E R P R I S E F U N D R A I S I N G
Increase
F Y 2016-17
Percent
Projected
Amended
(Decrease)
Proposed
Increase
Actual
Budget
(Decrease)
Budget
(Decrease)
FY
F Y 2015-16
2015-16
REVENUE:
4450 Restricted Revenue
226
0
0
0
4451 P a r k i n g L o t R e n t a l
6,860
6,200
1,570
7,770
25%
7,086
6,200
1,570
7,770
25%
36%
TOTAL
REVENUE:
EXPENSE:
900
900
320
1,220
69
69
30
99
43%
21
21
(12)
9
-56%
44%
6 0 0 0 S a l a r y E x p e n s e - Permanent
72
72
32
104
0
0
0
0
0%
7
7
( )
4
-40%
6 1 6 0 U n e m p l o y m e n t Insurance E x p e n s e
0
0
0
0
0%
5
5
{5)
0
-92%
0
0
2
2
0%
6190 Accrued Leave
0
0
73
73
0%
75
75
0
75
0%
0
0
17
17
0%
350
350
0
350
0%
7 3 3 0 Postage E x p e n s e
50
50
0
50
0%
50
50
0
50
0%
191
191
58
249
30%
0
0
67
67
0%
662
662
158
820
24%
2,452
2,452
738
7120 O f f i c e Supplies
7 2 0 0 Insurance a n d B o n d i n g E x p e n s e
7310 Dues Expense
7 9 9 0 Indirect C o s t E x p e n s e
7999 U B I T a x
TOTAL
EXPENSE:
3,190
30%
A g e n d a Item # 9 q
B L U E SHEET
I S S U E : Affordable Energy Initiative F Y 2016-17 Budget
DISCUSSION:
T h e C o u n c i l has r e c e i v e d a p p r o v a l f r o m L F U C G to carry f o r w a r d
the balance o f funds they p r o v i d e d the past c o u p l e o f years for the A f f o r d a b l e
E n e r g y Initiative. T h e C o u n c i l began i n t e r v e n i n g i n u t i l i t y cases i n the early
1990s to combat r i s i n g u t i l i t y rates i n Fayette C o u n t y a n d an i n c r e a s i n g n u m b e r o f
shutoffs a m o n g customers w i t h l o w - i n c o m e . S i n c e then the C o u n c i l has
s u c c e s s f u l l y d e v e l o p e d t w o energy s u b s i d y p r o g r a m s , several d e m a n d
c o n s e r v a t i o n p r o g r a m s , a n d energy assistance c o n t r i b u t i o n s v a l u e d at m o r e than
$20 m i l l i o n over the l i f e o f the p r o g r a m s , as w e l l as h e l p i n g achieve reductions i n
u t i l i t i e s ' requested rate increases. A n n u a l v a l u e o f these p r o g r a m s i n Fayette
C o u n t y is a p p r o x i m a t e l y $1.7 m i l l i o n . H o w e v e r , o n g o i n g intervention is
necessary as p r o g r a m s require renewal every f e w years and/or changes and
expansion.
B y addressing u t i l i t y a f f o r d a b i l i t y , the C o u n c i l is able to address the s o c i a l
p r o b l e m o f f a m i l i e s s t r u g g l i n g to p a y u t i l i t y b i l l s b y h e l p i n g to keep those b i l l s
f r o m b e c o m i n g m o r e u n a f f o r d a b l e . T h e A f f o r d a b l e E n e r g y Initiative seeks to
reduce this b u r d e n t h r o u g h rate r e d u c t i o n and alternate rate structures w h i l e
s i m u l t a n e o u s l y s e c u r i n g a d d i t i o n a l , p r i v a t e l y f u n d e d assistance from the utilities,
their shareholders, and ratepayers - thus r e d u c i n g dependence o n p u b l i c l y f u n d e d
assistance. T h e f o l l o w i n g p r o g r a m s / i n i t i a t i v e s resulted f r o m the A f f o r d a b l e
E n e r g y Initiative: C o l u m b i a G a s E n e r g y A s s i s t a n c e a n d W a r m w i s e p r o g r a m s ,
K e n t u c k y U t i l i t i e s H o m e E n e r g y A s s i s t a n c e a n d W e C a r e p r o g r a m s and the
W i n t e r c a r e E n e r g y F u n d . E a c h p r o g r a m exists due to the C o u n c i l ' s energy
a d v o c a c y and w o u l d not be available or sustainable w i t h o u t this initiative.
It is anticipated the C o u n c i l w i l l have a surplus o f $ 3 9 , 9 2 5 at June 3 0 , 2 0 1 6 .
Revenue:
$
0.00 T h e anticipated f u n d surplus f r o m 2 0 1 3 - 2 0 1 6 is $ 3 9 , 9 2 5 . T h e
surplus w i l l be u s e d to f u n d the p r o g r a m as no a d d i t i o n a l f i m d i n g is
projected f o r the p r o g r a m f r o m the L e x i n g t o n - F a y e t t e U r b a n C o u n t y
C o u n c i l d u r i n g this budget p e r i o d .
Expenses:
$16,800
Contract:
$ 1 5 , 0 0 0 C o s t for the l a w f i r m to serve as c o u n s e l i n negotiations and
a d m i n i s t r a t i o n f o r one case, based u p o n an estimated 100 hours at $ 1 5 0
per hour.
Indirect
Cost: $ 1,800 1 2 % o f D i r e c t E x p e n s e s .
RECOMMENDATION:
It is r e c o m m e n d e d that the B o a r d o f D i r e c t o r s approve the
Affordable Energy Initiative FY2016-17 Budget.
Submitted b y
Approved by:
Approved by:
L i s a A . Pope
M e l i s s a Kane, Director
D a v i d Webster
C h i e f Financial Officer
& Advancement
Approved by:JiS^^
Executive Director
Approved by:
Approved by:
Finance Committee
B o a r d o f Directors
/
/
/
/
CAC for Lexington-Fayette, Bourbon, Hamson, and Nicholas Counties, Inc,
Affordable Energy Initiative
From 7/1/2016 Through 6/30/2017
4353 - AFFORDABLE ENERGY
FY2016-17
FY2015-16
Actual
FY2015-16
Increase/
Proposed
6/13/2016
Budget
(Decrease)
Budget
30,856.00 £30,856.00)30,856.00
0.00
Revenue
REVENUE
1000
N/A
9999
LFUCG REVENUE
4331
0.00
Total N/A
0.00
Total REVENUE
0.00
Total Revenue
0.00
30,856.00 (30,856.00)
30,856.00 (30,856.00)
0.00
0.00
0.00
Expense
PROGRAM OPS
4050
N/A
9999
7200
CONTRACTS EXPENSE
INSURANCE & BONDING EXPENSE
7990
7130
2,397.00
15,000.00
0.00
94.93
16.68
0.00
0.00
15,000.00
0.00
1,800.00
0.00
1,800.00
44.06
0.00
0.00
0.00
Total N/A
2,552.67
16,800.00
0.00
16,800.00
Total PROGRAM OPS
2,552.67
16,800.00
2,552.67
16,800.00
16,800.00
0.00
Total Expense
(2,552.67)
Fund Balance from Previous Year
39,925.00
FACILITIES EXPENSE
7993
Anticpated Balance at June 30, 2017
0.00
14,056.00 (30,856,00)
16,800.00
(16,800.00)
37,372.33
20,572.33
Agenda Item # 9 r
B L U E SHEET
I S S U E : L e x E n d Poverty / P R E P Talks F Y 2016-17 Budget
D I S C U S S I O N : Attached is the L e x E n d Poverty / P R E P Talks F Y 2016-17 Budget for
review and approval. The L e x E n d Poverty event has been renamed The Summer Soiree'
and will take place at the 21 c Museum Hotel on July 1, 2016, and a similar event w i l l be
replicated for FY2016-17. The Council is also planning a sponsored event called Tie the
Knot during FY2016-17.
Revenue:
$90,000 The Council projects raising $65,000 in contributions from
sponsors, $5,000 from donations and other revenue, as well as $20,000
from ticket sales for a total of $90,000.
Expenses:
$35,840 Expenses including entertainment, food costs, printing and
indirect are expected to total $35,840. ,
Transfer:
The projected amount of funds to be transferred to the Program
Development Fundraising Budget is $54,160.
L e x E n d Poverty / P R E P Talks FY2016-17 Budget.
Submitted by:
L i s a A . Pope
Budget Manager
Approved
^
» ?)
hytPf\^c^
& Advancement
y
1^/
-i-o
Approved by:
David Webster
Lu//ST
1 y-Approved by:
Approved by: \\\m^^S^
Executive Director
Approved by:
Finance Committee
/ /
Approved by:
Board of Directors
/ /
LexEnd Poverty / PREP Talks
From 7/1/2016 Through 6/30/2017
7132 - LEP/PREP
FY2016-17
FY2015-16
FY2015-16
Increase /
Proposed
Forecast
Budget
Decrease
Budget
34,164.85
35,000.00
30,000.00
65,000.00
20,000.00
Revenue
REVENUE
1000
OPCA
7225
4425
SPONSORSHIP REVENUE
4430
TICKET REVENUE
4450
RESTRICTED REVENUE
4760
OTHER REVENUE
Total OPCA
Total REVENUE
296.57
10,000.00
10,000.00
1,050.00
1,500.00
0.00
1,500.00
0.00
0.00
3.500.00
3,500.00
35,511.42
46,500.00
43,500.00
90,000.00
35,511.42
46,500.00
43,500.00
90,000.00
Expense
4030
PROGRAM DEVELOPMENT
7225
OPCA
7125
FOOD EXPENSE
7130
CONTRACTS EXPENSE
7340
PRINTING EXPENSE
7382
MEETING EXPENSE
7990
9100
TRANSFER TO OTHER FUNDS
0.00
20,000.00
5,000.00
25,000.00
8,585.20
2,300.00
2,700.00
5,000.00
391.36
800.00
1,200.00
2,000.00
0.00
0.00
0.00
0.00
593.59
2,772.00
1,068.00
3,840.00
25,941.27
20,628.00
33,532.00
54,160.00
Total OPCA
35,511.42
46,500.00
43.500.00
90,000.00
Total PROGRAM DEVELOPMENT
35,511.42
46,500.00
43,500.00
90,000.00
Total Expense
35,511.42
46,500.00
43,500.00
90,000.00
0.00
0.00
0.00
0.00
Agenda Item # 9 s
BLUE SHEET
I S S U E : United Way o f t h e Biuegrass Financial Literacy F Y 2016-17 Budget
D I S C U S S I O N : The Council w i l l continue in its sixth year to assist participants in
improving their fmancial skills to better achieve fmancial stability and build assets.
The Council received the United Way ofthe Biuegrass ( U W B G ) award letter dated June
10, 2016 detailing the investment United Way w i l l make in the Council's partnership
program(s) to achieve the B i g B o l d Goal of moving 10,000 families to self-sufficiency by
2020. The budget for FY2016-17 is slightly less than FY2015-16 program year. The
program w i l l continue to provide participants in the U W B G service area with intense
consumer education including completion of a financial literacy curriculum led by local
fmancial professionals/volunteers.
Revenue:
$41,036 United Way of the Biuegrass provides the funding.
Expenses:
Personnel:
$41,036
$17,945 Salary for the Program Coordinator (0.54 F T E ) .
Fringe Benefits:
$ 8,224 Fringe benefits are based on salaries and health insurance
plans selected by employees.
Travel-
$
100 Cost for Council staff to coordinate the program with
Partners and provide training to staff.
Office Supplies:
$
110 Supplies for Council staff to administer the program.
Other:
$10,228 Includes $4,532 for client incentives, as well as Facilities,
Communications and Personnel costs.
Indirect Costs:
$ 4,429 Reflects 12% of direct costs excluding contracts.
United Way ofthe Biuegrass Financial Literacy FY2016-17 Budget.
Submitted by
Lisa A . Pope
Budget Manager
Approved by:
Human Resources S n
Approved by:
executive Director
Approved by:
itt, Acting*
Steven Gravitt,
Approved by:
David Webster
Approved by:
[^0^^
C w > Community Services
Approved by:
Finance Committee
_/_/
Approved by:
Board ofDirectors
/ /
FOR
UNITED WAY OF THE BLUEGRASS FINANCIAL LITERACY
JULY 1, 2016 THROUGH JUNE 30, 2017
5345 - UWBG FINANCIAL FITNESS
Current Period
FY2015-16
Increase /
FY2015-17 Proposed
Actual 6/16/2016
Budget
Decrease
Budget
Revenue
REVENUE
1000
N/A
9999
UWBG REVENUE
37,616.26
41,200.00
(164.15)
41,035.85
Total N/A
37,616.26
41,200.00
(164.15)
41,035,85
Total REVENUE
37,616.26
41,200.00
(164.15)
41,035.85
Total Revenue
37,616,26
41,200.00
(164.15)
41,035,85
16,485.60
18,353,00
(408,26)
17,944,74
1,244,13
1,404,00
26.47
1,430,47
140.23
132.00
2.63
134.63
27.92
1,495,92
4495
Expense
OPERATIONS
4000
N/A
9999
6000
SALARY EXPENSE - PERMANENT
6110
FICA EXPENSE
6120
WORKERS COMPENSATION EXPE
6130
PENSION EXPENSE
1,148.06
1,468.00
6140
HEALTH INSURANCE EXPENSE
3,786.28
3,542.00
739,08
4,281.08
6150
LIFE INSURANCE EXPENSE
72.35
136.00
(79.47)
56.53
6170
DISABILITY INSURANCE EXPE
66.06
101.00
(29.94)
71,06
6180
K125 CAFETERIA PLAN EXPEN
0,18
20.00
(20.00)
0,00
6190
ACCRUED LEAVE
376.97
0.00
754,23
754.23
7100
IN-AREA TRAVEL EXPENSE
215,19
75,00
25,00
100,00
7120
OFFICE SUPPLIES EXPENSE
107.62
100,00
10,00
110.00
7200
INSURANCE & BONDING EXPEN
254,87
311,00
(61.00)
250.00
7296
CLIENT INCENTIVE EXPENSE
3,130,81
5,500,00
(967.64)
4,532.37
7990
3,597.68
4,414,00
15.38
4,429,38
7993
FACILITIES EXPENSE
1,824,43
1,876.00
(129.00)
1,747,00
7994
COMMUNICATIONS EXPENSE
552,28
696,00
6,00
702.00
7995
PERSONNEL EXPENSE
739,59
1,054,00
(35,56)
1,028.44
ITS EXPENSE
1,729.12
2,008.00
(40,00>
1,968,00
Total N/A
35,471,45
41,200.00
(164.15)
41,035,85
Total OPERATIONS
35,471.45
41,200.00
(164.15)
41,035.85
2,144,81
0.00
0,00
0.00
7996
A g e n d a Item
#9T
BLUE SHEET
ISSUE: Employment and Child Care Opportunities (ECCO) FY 2016-17 Budget
D I S C U S S I O N : U n i t e d W a y o f t h e B i u e g r a s s c o n t i n u e s to m a k e funds a v a i l a b l e for the
intent to p r o v i d e c o m m u n i t y s e r v i c e / j o b s k i l l s t r a i n i n g a n d c h i l d care to e l i g i b l e f a m i l i e s
i n the L e x i n g t o n - F a y e t t e C o u n t y r e g i o n . T h i s p r o g r a m supports the C o u n c i l ' s efforts to
address three s i g n i f i c a n t barriers e x p e r i e n c e d b y f a m i l i e s l i v i n g i n p o v e r t y ; h i g h cost o f
c h i l d care, l a c k o f marketable v o c a t i o n a l a n d soft s k i l l s , and opportunities for sustainable
e m p l o y m e n t . T h i s f u n d i n g w i l l a l l o w f o r f u l l - d a y , f u l l s c h o o l year e n r o l l m e n t o f 5
c h i l d r e n , i n one o f the C o u n c i l ' s early c h i l d h o o d e d u c a t i o n p r o g r a m s for s i x m o n t h s .
W h i l e their c h i l d r e n are r e c e i v i n g h i g h q u a l i t y care, a parent w i l l be able to c o m p l e t e a
6 - m o n t h c o m p r e h e n s i v e j o b s k i l l s training p r o g r a m i n early c h i l d h o o d e d u c a t i o n .
Participants i n E C C O w i l l complete requirements f o r the C h i l d D e v e l o p m e n t A s s o c i a t e
( C D A ) credential i n c l u d i n g 4 8 0 hours o f v o l u n t e e r i s m , w h i c h c a n be a p p l i e d to Flead
Start n o n - F e d e r a l m a t c h where appropriate, as w e l l as c o u r s e w o r k i n other l i f e
management t o p i c s s u c h as f i n a n c i a l literacy, w o r k p l a c e c o m m u n i c a t i o n strategies, a n d
computer s k i l l s . B y the e n d o f the p r o g r a m year, the participant w i l l be trained and
e l i g i b l e for hire i n a n early c h i l d h o o d c l a s s r o o m .
T h e grant has the same f u n d i n g as F Y 2 0 1 5 - 1 6 . T h e f u n d i n g for this budget represents
the expected t h i r d year f u n d i n g o f a three year grant a w a r d e d to the C o u n c i l i n 2 0 1 4 .
Revenue:
$21,636
Expenses:
Personnel:
$21,636
$ 2,001 Represents 0.04 F T E o f t h e F a m i l y S e l f - S u f f i c i e n c y
M a n a g e r w h o w i l l s u p e r v i s e the training a n d v o l u n t e e r t i m e o f
participants.
Fringe Benefits:
$
839 F r i n g e benefits are based o n salaries and h e a l t h insurance
p l a n s selected b y e m p l o y e e s .
Transfer to C h i l d
Care Budget:
$12,863 A m o u n t to be transferred to the C h i l d C a r e p r o g r a m f o r
each e l i g i b l e c h i l d o f the parent participant.
Supplies:
$ 1 0 0 O f f i c e a n d p r o g r a m supplies based o n F Y 2 0 1 5 - 1 6 actual
expenses.
Client Benefits:
$ 2,985 C o s t s associated w i t h registration fees, t r a i n i n g costs,
b a c k g r o u n d c h e c k s and other items necessary for p r o g r a m
participants.
Other C o s t s :
$ 1,901 Includes Insurance & B o n d i n g , P e r s o n n e l , I T S and
C o m m u n i c a t i o n s expense.
Indirect C o s t :
$ 947 Indirect cost represents 1 2 % o f direct p r o g r a m cost not
related to the funds transferred to the C h i l d C a r e P r o g r a m .
RECOMMENDATION:
E m p l o y m e n t and C h i l d C a r e O p p o r t u n i t i e s F Y 2 0 1 6 - 1 7 B u d g e t .
Submitted by:
A p p r o v e d by:
A p p r o v e d by:
Lisa A . Pope
D a v i d Webster
Budget Manage
_ / _ / _ _ -
Approved by:
/ )
A p p r o v e d by:
4^
Approved by:
Catrena B o w m a n , Director
Bridgett R i c e , Director
H u m a n Resources
Approved by:;! ^ P "
A p p r o v e d by:
Approved by:
Finance Committee
Board ofDirectors
Sharon Price,
Office
I M ^ M ^
ofChildP
xecutive Director
/
/
/
/
FOR
EMPLOYMENT AND CHILD CARE OPPORTUNITIES (ECCO)
J U L Y 1, 2016 THROUGH JUNE 30, 2017
5358 - ECCO
BUDGET SUMMARY
Current Period
Actual 6/20/2016 FY2015-16 Budget
Increase /
FY2016-17
Decrease
Proposed Budget
Revenue
REVENUE
1000
N/A
9999
UWBG REVENUE
4495
Total N/A
Total REVENUE
Total Revenue
21,636
21,635
21,636
21,635
21,636
21,636
21,635
21,636
21,636
21,635
21,636
21,636
PROGRAM OPS
4050
N/A
9999
1,270
2,112
(111)
2,001
6110
FICA EXPENSE
92
162
(1)
161
6120
11
15
0
15
6130
PENSION EXPENSE
109
159
(0)
159
6140
149
473
(108)
365
6150
5
16
(8)
8
6170
DISABILFIY INSURANCE EXPE
5
12
(4)
8
6180
1
0
4
4
6190
ACCRUED LEAVE
43
0
108
108
7120
0
100
0
100
7121
113
0
0
0
7200
0
25
(5)
20
7290
EMPLOYEE RECRUFTMENT EXPE
0
20
0
0
0
0
0
0
2,985
7291
TRAINING EXPENSE
(425)
7500
CLIENT BENEFFTS EXPENSE
2,015
2,985
0
743
204
947
1,153
0
851
851
81
123
(7)
116
1,644
0
914
914
_o
JdZOO
fl,837)
12,863
Total N/A
6,285
21,635
_1
21,636
Total PROGRAM OPS
6,285
21,635
_1
6,285
21,635
1
15,350
0
7990
7994
7995
PERSONNEL EXPENSE
7996
rrS EXPENSE
9100
TRANSFER OTHER FUNDS
Total Expense
21,636
0
Commynitf Action Council
Departineiitai Operations Reports
Aprii/Waf 2ilS
Office of Inforwation Twhnology Scroices
•
Qmstiom
or comments?
Cmtoct
Karla Undemmd
at 859'233-4600
or
Office of Properlf Development and Services
•
Questions or comments? Contact Betty Jones at 859-233-4600
or
Office of ChiW Developtftent
•
Questions or comments ? ContGCt Irene McKemie
at 859-233-4600
or
Office of Comfnunitf Serwices
®
Questions or comments ? Contact Laura Torres at 859-233-4600
or
Office of Human R«ources
•
Questions or comments?
Contact ChQrioUe Taylor at 859-233-4600
-
Questions or comments? Contact Rofchel Harrison at 859-233-4600
or
or
INFOEMATIOH TECHNOLOGY SER¥ICES
Operations Report J u n e 2 i l €
R e p ® r t i a g WerlmS: 4 / l / 2 i l 6
1.
5/31/2il6
ProMems Eiic©aiiter«i and Fl&mtoResolve
Infonnaticm Technolog Services (ITS) staff will upgrade the Councifs anti-viriis
software to increase its protection against raiisomwar&—a type of malware that restricts
restriction.
A request for proposals for afleetof copier/scaneer/printer devices was released.
Proposals are due June 17.
Database Administfator continued work with. Housing Services staff on the
implementation of CAKE—software for tracking audit data for LG&E for the WeCare
program.
HL
Statistical Reports
Administrative Support Specialist Voluiiteer condiictecl one IMS intake training, one
IRIS energy training, and one ChildPlus data entry training session. The Director
condttcted a session for Program for Excellence staff on how to generate and interpret
Program Information Reports in ChildPlus.
"IV.
Notable Activities /Ac€©BiplisiiBeiits
Network and^ telephone services were relocated to the mew site in Nicholas County.
Kirla,Underwood,
MSte
Underwood,CCAP
Director of Information Tectmolog^^
Approved by:
Malcolm J.J. Ratchford,
S , CCCAP
CAP
~ Malcolm
Ratchford, MMS,
Executive Director
Date
Property Development and Services
Operations Report April/May 2016
Reporting Period: April 1 - May 31,2016
The Nicholas County Center lease contract is complete. The move from the old Nicholas County
hospital to the new hospital location is complete. The Shepherd Place paving project is complete.
Construction on the Millersburg Center roof continues. The expected completion date is late May,
2016.
Notable Activities
Formal ITBs (Invitation to Bid) packet were sent out to various vendors/contractors. Information
about the packets were also posted on the agency's website. The packets will close June 2, 2016.
•
•
•
•
Total requests completed for April/May - 41
Requests completed witMn 30 days = 37
Emergency req-tiest completed-for April/May = 3
Emergency request completed within 48 hours - 3
Office of Child Development Operations Report
May 2016
I.
I
s
s
u
e
s and
General Information
Notable Activities
•
P o l i c y C o u n c i l m e m b e r s a t t e n d e d the a n n u a l K e n t u c k y H e a d Start A s s o c i a t i o n ( K H S A ) c o n f e r e n c e h e l d
i n L o u i s v i l l e , K e n t u c k y at the C r o w n e P l a z a H o t e l .
•
T h e H e a l t h T e a m w i l l b e p a r t i c i p a t i n g i n U C L A H e a l t h C a r e I n s t i t u t e - N e u t r o g e n a S u n Safety P r o j e c t .
S u n s a f e t y i n f o r m a t i o n a n d p r o d u c t s w i l l b e d i s t r i b u t e d to 1 0 0 f a m i l i e s .
•
T h e E x e c u t i v e D i r e c t o r a n d H e a d Start D i r e c t o r a t t e n d e d the K e n t u c k y H e a d Start A s s o c i a t i o n
Director's meeting.
•
T h e C o u n c i l p a r t i c i p a t e d i n the F i s c a l I n t e g r i t y / E R S E A m o n i t o r i n g e v e n t that w a s conducted b y the
O f f i c e o f H e a d Start o n M a y 9 - 1 3 , 2 0 1 6 .
•
T h e H e a d S t a r t D i r e c t o r a n d o t h e r C o u n c i l s t a f f a t t e n d e d t h e 2 0 1 6 N a t i o n a l H e a d Start C o n f e r e n c e that
w a s held in N a s h v i l l e , Tennessee.
II.
H e a d Start Policy C o u n c i l Programs Update:
T h e f o l l o w i n g w e r e a p p r o v e d at the M a y P o l i c y C o u n c i l m e e t i n g :
III.
•
One N e w Hire
•
2016-17 Partnering for Excellence: C h i l d Care A l l i a n c e Continuation Grant Application
•
H e a d Start a n d E a r l y H e a d S t a r t C O L A S u p p l e m e n t a l F u n d i n g R e q u e s t F Y 2 0 1 6 - 1 7
•
M i g r a n t & S e a s o n a l H e a d Start C O L A S u p p l e m e n t a l F u n d i n g R e q u e s t F Y 2 0 1 6 - 1 7
•
E H S - C C A l l i a n c e - Partnering for E x c e l l e n c e ( P F E ) C O L A Supplemental F u n d i n g Request F Y 2 0 1 6 - 1 7
•
H e a d Start S u p p l e m e n t a l B u d g e t f o r D u r a t i o n F u n d i n g F Y 2 0 1 6 - 1 7
•
M i g r a n t a n d S e a s o n a l H e a d Start 2 0 1 6 C o m m u n i t y A s s e s s m e n t
Statistical I n f o r m a t i o n
Program
M o n t h l y Status Enrollment
T r a n s p o r t a t i o n : H e a d Start
4 , 9 2 8 a c c i d e n t - f r e e m i l e s d r i v e n for 2 , 7 1 7
P r o g r a m Y e a r : A u g u s t 1, 2 0 1 5 - J u l y 3 1 , 2 0 1 6
passengers
Transportation H o m e - B a s e d
5 9 a c c i d e n t - f r e e m i l e s d r i v e n f o r 11 p a s s e n g e r s
Transportation: F o o d Services
1,260 a c c i d e n t - f r e e m i l e s d r i v e n
P r o g r a m Y e a r : J u l y 1, 2 0 1 5 - J u n e 3 0 , 2 0 1 6
Transportation: Office o f C h i l d Development
25 accident-free miles driven
Transportation: Office o f C o m m u n i t y Services
T r a n s p o r t a t i o n : O f f i c e o f the E x e c u t i v e D i r e c t o r ( O E D )
2 1 a c c i d e n t - f r e e m i l e s d r i v e n f o r 2 passengers
Transportation: Office o f Planning, Communications &
Advancement
Transportation:
CSBG
16 a c c i d e n t - f r e e m i l e s d r i v e n f o r 9 passengers
Transportation:
LEEP
P r o g r a m Y e a r : J u l y I, 2 0 1 5 - J u n e 3 0 , 2 0 1 6
T r a n s p o r t a t i o n : M i g r a n t H e a d Start
P r o g r a m Y e a r : S e p t e m b e r 1, 2 0 1 5 - A u g u s t 3 1 , 2 0 1 6
Transportation: Contract Trips
4 2 8 miles for 62 passengers
18 t r i p s with 18 a c c i d e n t - f r e e m i l e s d r i v e n
-1 -
Transportation: Y o u t h 180
0 accident-free m i l e s d r i v e n for 0 passengers
Enrollment
915 o f 960 children enrolled
P r o g r a m is w i t h i n t h e last 6 0 d a y s o f o p e r a t i o n .
Performance Standard 1305.7
H e a d Start
P r o g r a m Y e a r : A u g u s t 1,
M o n t h l y A v e r a g e D a i l y Attendance
89.18%
2015 - July 31, 2016
# Subsidized by another P u b l i c A g e n c y
62
Cumulative number o f children w i t h
disabilities
106
Enrollment
E a r l y H e a d Start
84.19%
P r o g r a m Y e a r : A u g u s t 1,
40
Cumulative number o f children with
disabilities
11
Enrollment
194 o f 2 2 9 c h i l d r e n e n r o l l e d
2015 - July 3 1 , 2 0 1 6
M i g r a n t H e a d Start
88%
S e p t e m b e r 1, 2 0 1 5 -
0
A u g u s t 3 1 , 2016
disabilities
8
Partnering for E x c e l l e n c e
Enrollment
P r o g r a m Y e a r ; M a r c h 1,
94.09%
114
disabilities
5
Meals
15,157
P r o g r a m Y e a r : J u l y 1,
Snacks
3,608
2 0 1 5 - J u n e 30, 2016
Total
18,765
Program Year:
2015 - Oct 31, 2015
E a r l y H e a d Start
USDA
Submitted by
A p p r o v e d by
4
^
Date
O f f i c e of C o m m u n i t y S e r v i c e s
O p e r a t i o n s R e p o r t for A p r i l / M a y 2016
R e p o r t i n g P e r i o d A p r i l 1 - M a y 3 1 , 2016
I.
Issues and General Information
A.
"Mission M o m e n t " - One Participant Highlight
* * A p r i l * * West E n d Center - A single mother visited the West E n d Center w i t h the goal o f f m d i n g a home for h e r s e l f and her children.
She recently left an abusive relationship and was l o o k i n g for safe shelter for her family. W o r k i n g together, staff f r o m the E m e r g e n c y F a m i l y
Shelter program and the West E n d Center were able to secure safe housing for the family. F a m i l y staff further assisted the mother in f m d i n g
employment w i t h C o l o r Print as w e l l as provided a bus pass so she w o u l d have transportation. The West E n d Center staff have maintained
contact w i t h the participant w h o has been able to maintain employment and safe housing for 26 days and states that she is excited about the
future.
**
May
* * Wesley's P l a c e - A participant in the C o n t i n u u m o f Care ( C O C ) h o u s i n g program at W e s l e y ' s Place has a c h i e v e d all o f the
goals that were set for her over the past three months. She took control o f her health and has developed a regiment o f care w i t h several
specialists in the local area. She has purchased a vehicle, w h i c h is a major accomplishment because she had been totally dependent on her
father for her transportation needs. Lastly, she "graduated" from the B o n u s program and was given a Section 8 voucher in H a r r i s o n C o u n t y ;
She found a home on the same day she received her voucher! Staff at the W e s l e y ' s Place Center is currently assisting the participant to f m d
employment. She is on the path to self-sufficiency.
B.
Notable Activities /
Accomplishments
N i c h o l a s Countv C e n t e r - The N i c h o l a s C o u n t y Emergency F o o d Pantry had a monitoring visit on A p r i l 26, 2016. The verbal report
indicated no
findings.
Russell School C o m m u n i t v Services Center - F a m i l y Service W o r k e r and F a m i l y Development Specialist held a parent meeting called " T i e
®
the K n o t (Doughnuts w i t h D a d ) " on A p r i l 14, 2016. The attendance f r o m the fathers and c o m m u n i t y members was outstanding and the
children enjoyed this bonding experience w i t h the fathers.
Russell S c h o o l C o m m u n i t v Services Center & P R E P a r e d Workshop - Center M a n a g e r attended a tour and employment seminar at the
«
T o y o t a M a n u f a c t u r i n g Plant in Georgetown, K Y on A p r i l 26, 2016. H e brought back information on h o w to apply for j o b s at the plant - this
information w i l l be shared w i t h participants. H S families and those in the P R E P a r e d W o r k s h o p .
C o m m u n i t y Action C o u n c i l / V I T A Program (All Centers) - C o m m u n i t y A c t i o n C o u n c i l received a Certificate o f A p p r e c i a t i o n at the
V I T A - C K E E P end o f year review for 10 years o f dedicated service to the program.
•
Nicholas County C e n t e r - T h e Senior C o m m o d i t y program was monitored and f o u n d to be i n compliance - no
findings.
C o m m u n i t y A c t i o n Council - O n M a y 9, 2016, the Executive Director and Director o f C o m m u n i t y Services, along w i t h several C A C staff,
attended a home dedication for a family who had been without shelter.
C-
P r o g r a m Outcomes / C o m m u n i t v Involvement
CENTER
PROGRAM
OUTCOME
APRIL
57 households were enrolled in a health
insurance plan through the K y n e c t program by
A l l Centers
K y n e c t o r s - A f f o r d a b l e Care A c t
the C o u n c i l ' s K y n e c t o r s . The K y n e c t o r
program has been extended through October
3 1 , 2016.
C o m m u n i t y A c t i o n C o u n c i l staff and
A l l Centers
V o l u n t e e r Income T a x Assistance ( V I T A )
c o m m u n i t y volunteers prepared 187 tax returns
during the month o f A p r i l .
Supportive 1 lousing Programs - Samaritan,
Fayette and R u r a l Service Areas
C o n t i n u u m o f Care and Emergency F a m i l y
Housing
A l l Centers
A l l Centers
A l l Centers
U t i l i t y and Rental Assistance
C o l u m b i a G a s Energy Assistance Program
(EAP)
K e n t u c k y Utilities H o m e E n e r g y Assistance
(HEA)
program
Supportive H o u s i n g P r o g r a m s : 67 households
enrolled. T B R A : 11 h o u s e h o l d s enrolled.
Emergency F a m i l y 1 l o u s i n g : 4 families
enrolled.
1,128 households received u t i l i t y and rental
assistance.
1,776 households maintained enrollment in
EAP.
2.692 households maintained enrollment in
HEA.
Total Volunteers: 18
A l l Centers
Foster Grandparents Program ( F G P )
H o u r s volunteered: 2,140.50
F G P Stations: 8
T o t a l Volunteers: 80
A l l Centers
Retired and Senior V o l u n t e e r Program ( R S V P ) H o u r s V o l u n t e e r e d :
1,825
R S V P Stations: 14
Fayette West Center
God's Pantry F o o d B a n k - Cambridge
284 families were served in A p r i l
W a r m W i s e installed 2 f u m a c e s
A l l Centers
H o u s i n g Services
W e C a r e weatherized 43 homes
T h e federal weatherization p r o g r a m
weatherized 8 homes this m o n t h .
N i c h o l a s C o u n t y Center
Senior C o m m o d i t y Program and E m e r g e n c y
Food Bank
122 families were served through the Senior
C o m m o d i t y P r o g r a m and E m e r g e n c y F o o d
Bank.
There are currently 33 participants enrolled in
A l l Centers
LEEP
the Fayette L E E P program and 19 in the L E E P
rural program. T o date, seven youth have
obtained a G E D .
A l l Centers
A l l Centers
E m p l o y m e n t and C h i l d Care Opportunities
T h e E C C O program currently has six
( E C C O ) program
participants enrolled in the program.
Prevent, R e d u c e , E l i m i n a t e Poverty
(PREPared) Workshop
N i n e (9) participants completed the P R E P a r e d
W o r k s h o p for the month o f A p r i l .
There are currently 14 participants f r o m Fayette
A l l Centers
Project for L e a r n i n g Independence and
Fostering E m p o w e r m e n t (Project L I F E )
C o u n t y and 38 participants f r o m other counties
enrolled in Project L I F E . T h e participants are
w o r k i n g w i t h their case managers and
community partners to reach self-sufficiency.
A l l centers hosted parent and socialization
A l l Centers
E a r l y H e a d Start ( E H S ) / H e a d Start ( H S ) /
M i g r a n t H e a d Start ( M H S )
meetings through the month i n order to educate
parents on different topics and a l l o w them the
opportunity to share and network w i t h each
other and C A C staff and teachers.
A l l centers are actively participating in the
neighborhood association groups for the
catchment areas they serve. Center staff attend
A l l Centers
Community
monthly meetings where they have the
opportunity to share activities, events and
opportunities for i n v o l v e m e n t with the center
and C o m m u n i t y A c t i o n C o u n c i l .
Staff accompanied parents t o
Wesley's Place
lis / EHS / MHS
enroll/transition
their children f r o m p r e s c h o o l at the l o c a l
schools.
The community garden event was held on A p r i l
Wesley's Place
R S V P Program
15, 2016. The M a y o r o f P a r i s , along w i t h
seniors, w o r k e d together to plant and transplant
plants and/or seeds for the garden.
Parents were invited to have lunch w i t h their
H a r r i s o n C o u n t y Center
EHS / HS
H S child(ren) on A p r i l 2 1 , 2 0 1 6 . There were
seventy-eight people in attendance.
T w e l v e Harrison and N i c h o l a s C o u n t y H e a d
EHS / HS
Start parents attended the E C C O orientation
meeting and expressed interest in enrolling in
the E C C O program.
M A Y
75 households were enrolled in a health
insurance plan through the K y n e c t program by
A U Centers
Kynectors - A f f o r d a b l e Care A c t
the C o u n c i l ' s K y n e c t o r s . T h e K y n e c t o r
program has been extended through October
31,2016.
Supportive H o u s i n g Programs - Samaritan,
Fayette and R u r a l Service A r e a s
C o n t i n u u m o f Care and Emergency F a m i l y
Housing
A l l Centers
A l l Centers
A l l Centers
U t i l i t y and Rental Assistance
C o l u m b i a G a s E n e r g y Assistance Program
(EAP)
K e n t u c k y Utilities H o m e Energy Assistance
(HEA)
program
Supportive H o u s i n g Programs: 67 households
enrolled. T B R A : 11 households enrolled.
Emergency F a m i l y H o u s i n g : 4 families
enrolled.
110 households received utilit>' and rental
assistance.
EAP
HEA
A l l Centers
Foster Grandparents Program ( F G P )
H o u r s volunteered: 1,685.5
F G P Stations: 8
A l l Centers
Retired and Senior V o l u n t e e r P r o g r a m ( R S V P ) H o u r s Volunteered:
R S V P Stations: 14
1,640
Fayette West Center
G o d ' s Pantry F o o d B a n k - Cambridge
232 families were served in M a y
W a r m W i s e installed 2 furnaces
A l l Centers
H o u s i n g Services
W e C a r e weatherized 56 h o m e s
The federal weatherization p r o g r a m
weatherized 11 homes this m o n t h .
Senior C o m m o d i t y P r o g r a m and Emergency
Food Bank
137 families were .served t h r o u g h the Senior
C o m m o d i t y P r o g r a m and E m e r g e n c y F o o d
Bank.
There are currently 33 participants enrolled in
A l l Centers
LEEP
the Fayette L E E P program a n d 19 in the L E E P
rural program. T o date, nine (9) youth have
obtained a G E D .
A l l Centers
A l l Centers
E m p l o y m e n t and C h i l d Care Opportunities
( E C C O ) program
Prevent, R e d u c e , E l i m i n a t e Poverty
(PREPared) Workshop
The E C C O program currently has six
participants enrolled i n the p r o g r a m (ongoing
f r o m the month o f A p r i l ) .
Ten (10) participants c o m p l e t e d the P R E P a r e d
W o r k s h o p i n the month o f M a y .
There are currently 9 participants f r o m Fayette
A l l Centers
Project for L e a r n i n g Independence and
Fostering E m p o w e r m e n t (Project L I F E )
C o u n t y and 39 participants f r o m other counties
enrolled in Project L I F E . T h e participants are
w o r k i n g w i t h their case managers and
community partners to reach self-sufficiency.
A l l centers hosted parent a n d socialization
meetings through the month i n order to educate
parents on different topics a n d allow them the
opportunity to share and network w i t h each
A l l Centers
EHS/HS / MHS
other and C A C staff and teachers. O n e such
event was titled " M u f f i n s w i t h M o m s " and
another topic discussed d u r i n g the meetings
was gardening and the c h i l d r e n made gardening
row markers for the garden at the center.
A l l centers are actively participating in the
neighborhood association groups for the
catchment areas they serve. Center staff attend
A l l Centers
Community
monthly meetings where they have the
opportunity to share activities, events and
opportunities for involvement w i t h the center
and C o m m u n i t y A c t i o n C o u n c i l .
A l l centers hosted Y e a r End Celebrations for
A l l Centers
E a r l y H e a d Start ( E H S ) / H e a d Start ( H S ) /
M i g r a n t H e a d Start ( M H S )
the children and families i n the c h i l d
development centers and 100+ families
attended the celebrations.
Staff from all centers are b u s y spreading the
A l l Centers
EHS/HS / MHS
w o r d out in the c o m m u n i t y a n d recruiting for
E H S , H S and M H S in order to be fully enrolled
by A u g u s t 1, 2016.
Center M a n a g e r gave out C o m m u n i t y A c t i o n
A l l Programs
C o u n c i l ' s Outstanding C o m m u n i t y Service
A w a r d to a local high s c h o o l student on M a y
2 3 , 2016.
O n may 5, 2016 the N i c h o l a s C o u n t y Center
m o v e d into its new location. T h i s w i l l enable
the Center to house E a r l y H e a d Start
classrooms w h i c h is a great n e e d in the
A l l Programs
community. It also enables the Center to
provide a training r o o m to assist w i t h the
P R E P a r e d Workshops, E C C O , Financial
Fitness and continuing education for
individuals as w e l l as a bigger f o o d pantrj'
space.
Center M a n a g e r and F a m i l y D e v e l o p m e n t
R u s s e l l S c h o o l C o m m u n i t y Services Center
A l l Programs
Specialist hosted the 24-7 D a d s certificate
ceremony on M a y 16, 2 0 1 6 .
D-
A d v i s o r y C o u n c i l Activities
•
The Fayette W e s t C e n t e r A d v i s o r y Council did not meet in A p r i l but d i d meet in M a y .
•
The Russell School Community Services Center A d v i s o r y Council did not meet i n A p r i l nor M a y .
•
The South Lexington Center Advisory Council met on A p r i l 4. 2016 but d i d not meet in M a y .
•
The Wesley's Place A d v i s o r y Council met on A p r i l 2 8 . 2016 but d i d not meet in M a y .
•
T h e West E n d Center Advisory Council met on A p r i l 26, 2016 but did not meet i n M a y .
•
The W i n b u r n Center Advisory Council did not meet in A p r i l but d i d meet on M a y 4, 2016.
•
The Nicholas County Center A d v i s o r y Council met on A p r i l 19. 2016 and d i d not meet i n M a y .
•
The Harrison County Center A d v i s o r y Council met on A p r i l 11, 2016 and M a y 9. 2016.
T h e next meeting is scheduled for June 28, 2016.
T h e next meeting is scheduled for June 2 1 , 2016.
The next meeting is scheduled for June 7, 2016.
The next meeting is scheduled for June 2 1 , 2016.
The next meeting is scheduled for June 15, 2 0 1 6 .
T h e next meeting is scheduled for June 2 1 , 2016.
E.
«
P r o b l e m s E n c o u n t e r e d a n d P l a n s to R e s o l v e
None
F.
R O M A Tr acking
#of Advisory Council
# of L o w Income on P o l i c y
# o f L o w Income on B o a r d
Council
# of Staff L e d Projects
( B o o t h s , etc. p e r month)
CENTER
April::
Fayette West Center
3
3
Hamson County Center
—
I
Nicholas County Center
2
—
3
Russell School Community Services Center
—
_
— +
South Lexington Center
2
—Wesley's Place
—1
West End Center
\
C o m b i n e d Total for A p r i l &
Mgy
0
30
20
Date:
Approved by:
Ml.
Date:
34
Office of Hiimao Resources
April/May 2016
I.
OUTCOMES/RESULTS
The following interviews were conducted during the months of April/May 2016:
•
Family Development Specialist - (3) vacancies
Twenty-One (21) applications received and reviewed for position
•
Assistant Teacher - (1) vacancy
Seventeen (17) applications received and reviewed for position
•
Family Service Worker - (3) vacancies
Eleven (11) applications received and reviewed for position
•
Science, Art, Mathematics (SAM) Resource Instructor - (2) vacancies
Eight (8) applications received and reviewed for position
•
Volunteer Coordinator - Foster Grandparent Program - (1) vacancy
Eight (8) applications received and reviewed for position
•
Shepherd Place Assistant - part-time - (1) vacancy
Four (4) applications received and reviewed for position
•
Lead Teacher - (4) vacancies
Ten (10) applications received and reviewed for position
Human Resources filled (5) vacancies within a 45 day period; (4) vacancies filled outside of 45
days; (1) applicant declined job offer
II.
PREVIOUS PROBLEMS R E S O L V E D
•
The Human Resources Information System Manager (HRISM) discovered the
job description in the Human Capital Management (HCM) system was not
attached to the online system. The HRISM attached the job description and
refreshed the system to resolve the problem.
III.
PROBLEMS E N C O U N T E R E D A N D PLANS TO R E S O L V E
IV.
N O T A B L E ACTIVITIES INCLUDING C O M M U N I T Y I N V O L V E M E N T
1
•
The Director of Human Resources is currently working to implement the
changes to the Department oi" Labor white collar exemptions in the Final Rule:
Overtime. This change will raise the salary level from its previous amount of
455.00 per week to $913.00 per week. Salaried white collar employees that are
paid below the updated salary level will be entitled to overtime pay, while
employees paid at or above the salary level may be exempt from overtime pay if
the employee performs certain duties. The Final Rule also raises the
compensation level for highly compensated employees from its previous
amount of $100,000 to $134,004 annually. The changes will take effect on
December 1,2016.
In addition, the Final Rule establishes a mechanism for automatically updating
the salary and compensation levels every three (3) years, with the first update lo
take place in 2020.
•
On June 2, the Office of Human Resources had a product software
demonstration of the latest version of the new features in the H C M system.
•
The Human Resources Quality Manager is currently working to convert paper
staff files to paperless, by scanning and uploading staff files to the H C M
system.
•
The H C M system is currently in the process of an upgrade. The Office of
Human Resources w i l l be testing the upgraded software through mid-June. The
final upgrade is scheduled for completion by the end of June 2016.
•
The Benefits Manager attended the Society for Human Resources Management
(SHRM) meeting on May 10. The topic was Workplace Violence and the
speaker was Brian Simmons. Mr. Simmons discussed the magnitude of
workplace violence as a current concern and the potential financial and legal
ramifications to any organization. Actual cases were discussed and reviewed
from the viewpoint of the human resources role.
•
The Benefits Manager worked with Teresa Faulkner of AssuredPartners Inc., to
prepare an application for property/casualty and workers compensation
insurance to have priced by other providers to compare to our current vendor.
•
New Employee Orientation during the month of April/May 2016 (14
Attendees).
•
Training sessions conducted in April/May 2016 included: CPR (20 Attendees);
First Aid (21 Attendees); Bus Monitoring (61 Attendees); Bloodborne
Pathogens (41 Attendees); Food Handlers (6 Attendees); Sexual
Harassment/HIPPA (14 Attendees); Confidentiality (14 Attendees); Drug &
Alcohol Abuse (14 Attendees); Child Abuse (14 Attendees); Policies &
Procedures (14 Attendees); Pre-K CLASS Observation Reliability (1 Attendee);
2
ChildPlus (10 Attendees); Fundamentals of Effective (1 Attendee); Orientation I
& II (2 Attendees); Advanced Lesson Planning (3 Attendees); Assessment Link
to How Children Learn (5 Attendees); CLASS Dimensions Decoded (8
Attendees); Classroom Schedules and Routines (4 Attendees); Conscious
Discipline (8 Attendees); Education-Health-Safety Procedures & Classroom (11
Attendees); Establishing Learning Environments for Young Children (1
Attendee); Mental Health Principles for Working w/Young Ch8ildren (1
Attendee); Planned Language Approach (4 Attendees); Teacher/Child
Interactions (9 Attendees); What do you know about CDP's (3 Attendees); IRIS
Energy (1 Attendee); IRIS Intake and Referrals (1 Attendee); Pediatric Abuse
Head Trauma (1 Attendee); Service Preparedness (5 Attendees).
V.
•
1 staff renewed their Infant Toddler CDA.
•
6 staff renewed their Preschool C D A .
•
A total of 292 employees attended training sessions conducted in April/May
2016.
STATISTICAL REPORTS
•
Benefits and Compensation:
03 medical claims resolved
•
Human Resources:
12 vacancies as of 05/31/2016 in recruitment
09 resignations
01 dismissal
APPOINTMENTS
Name
Title
Location
Giana Hall
Assistant Teacher
Southeast Child Development
Center
David Webster
Administrative and Support
Services Center
LaSielle White
Assistant Teacher
Southeast Child Development
Center
Raven Dixon
Family Development
Specialist
West End Center
3
Kellie Scott
Family Development
Specialist
Fayette West Center
SEPARATIONS
Name
Title
Location
Nicole Johnson
Administrative Support
Specialist
Services Center
Ashkya Kennedy
Feacher IV
Winburn Center
Danita Coulter
Volunteer Coordinator Foster
Grandparent Program
LeAngela Lawson
Teacher V
Charles Young Community Center
Russell School Community
Services Center
Lezelle Finn
Family Service Worker
Nicole Hurt
Family Development
Specialist
Fayette West Center
Enequita Harris
Food Services Worker
Laura Olrich
Administrative Assistant
Services Center
Grayling Yarbrough
Driver 1
West End Center
Robreisha Fields
Family Service Worker
PROMOTION
Name
Chastity Griffin
New Title
Family Development
Specialist
Approval: ^
^
^
^
^
^
.
^
I
^
^
^
t
^"^<-x>jg
Bridgett Ricat)irector of Human Resources
Location
Winburn Center
Date:
(olli>ilKfi
Approval:
M a l c o l m Ratchford, Executive Director
5
Approved:
Office of Planning, Communications, and Advancement
Operations Report
A p r i l - May 2016
I.
Outcomes
Goal 1: New dollars are m o b i l i z e d , increasing the agency's capacity to achieve results as
measured by the total number of new grant dollars awarded to the agency.
2015-2016 Goal:
$2,000,000
Results for April and May 2016: $ 334,042
Cumulative total for 2015-2016: $3,382,905
Total V Quarter: $2,938,863
Total 3-^^ Quarter: $0
Total 2"^ Quarter:
Total 4 * Quarter:
$100,000
$334,042
Grant Proposal Tracking
Project
U . S . Bancorp
Georgia Pacific
Foundation
Lexington
Continuum o f Care
(CoC)
Lexington
Continuum of Care
(CoC)
Purpose
Request to fund a portion of the required
site match component o f two Homes for
A l l AmeriCorps members to provide
services for two of the Council's C o C
Region 6 Housing programs.
Request to fund the Youth One Eighty
( Y O E ) program, serving youth, ages 1319, in four Fayette County Public H i g h
Schools.
Request for reallocation of Project
Independence funding from Transitional
Housing to Rapid Re-housing services
for four families per year.
Request for renewal o f Fayette
Samaritan funding to provide permanent
supportive housing for up to eight
individuals with a disability
experiencing chronic homelessness.
Funding
Status
$6,985
Pending
$5,314
Pending
$62,162
Awarded at
$333,223
$59,182
Awarded at
$60,170
1
Lexington
Continuum of Care
(CoC)
L F U C G Community
Development B l o c k
Grant ( C D B G )
L F U C G Community
Development B l o c k
Grant ( C D B G )
Ronald M c D o n a l d
House Charities
Partners for Youth
Grassroots grant
United W a y o f the
Biuegrass L o c a l
Application
Request for new Permanent Housing
Bonus funding to provide Rapid R e housing services for up to 15 families
per year.
Request for funding to support the
Douglass Y o u t h Sports Project, a series
of six- to eight- week sports clinics
designed to increase usage o f the
existing recreational facilities located
within Douglass Park while introducing
youth, ages 11 to 17, to three potentially
unfamiliar recreational activities,
including soccer, tennis and chess.
Request for funding to update and
enhance the existing outdoor
recreational opportunities, mcluding the
resurfacing o f the basketball court and
track, installation of four spectator
benches and replacement of the existing
basketball goals.
Request to support the West E n d Center
Project and After-School Support
( P A S S ) Lab project. To provide a safe
and structured learning environment for
youth, ages 11-18, during afterschool
hours, 3-5 p m on Tuesdays and
Thursdays, including on-site tutoring
and homework assistance, computer
access and access to a basic school and
project supply bank
$228,570
$3,393
Awarded at
$3,000
Request for fimding for up to 150 youth,
ages 13-17, to visit five colleges and
universities, encouraging school
retention and reducing youth-related
violence
Request for match funding to support
R S V P i n Fayette, Jessamine and
Bourbon Counties
$2,355
Awarded at
$1,649
United Way o f the
Biuegrass L o c a l
Application
Request for match funding to support
F G P i n Fayette and Scott Counties
National Center for
Families Learning
Request for funding to support the
Family Learning Initiative (Project F L I )
in Harrison and Nicholas Counties.
N o t Funded
$15,215
Recommended
for funding i n
the amount o f
$15,215 pending
Urban County
Council approval
$22,708
Recommended
for funding i n
the amount o f
$20,000 pending
Urban County
Council approval
$2,500Fayette
$1,500Jessamine
$1,000Bourbon
$4,000 Fayette
$1,000Scott
$60,000
Funded; $4000,
total
Funded; $3500,
total
N o t Funded
2
Kentucky Housing
Corporation
Governor's Office of
Early Childhood
WellCare Health
Plans, Inc.
Junior League
Tenant-Based Rental Assistance
( T B R A ) for rural service areas
Request for fimds to support activities o f
the Harrison and Nicholas Community
Early Childhood Council ( H N C E C C )
for F Y 2017. Proposed activities include
two community-wide events to promote
maternal and infant health and child
development, as w e l l as the
development of a mobile application to
help parents access school readiness
information
Request for additional funding to
support the Maternal and Infant Health
Fair proposed for the H N C E C C in 20162017
Request for funding to host a
Community A c t i o n Poverty Simulation
i n fall 2017.
$199,485
Funded
$13,000
Pending
$1,500
Pending
$3,650
Pending
Goal 2: Detailed i n the P D Committee report
Goal 3: The mission ofthe Council is conveyed to the community as measured by the
number of stories, editorials, broadcasts and other discussions of Council stories and
activities appearing in the traditional and non-traditional media.
2015-2016
Goal: 100 unpaid media
impressions
Results for April-May 2016: 3
Cumulative total for 2015-2016: 25
B e l o w are the media outcomes for M a r c h 2016:
Homelessnes Prevention
5/2/16
WKYT
Wilgus House Dedication
Wilgus House Dedication
May 9, 2016
May 9, 2016
Lexington Herald-Leader
WKYT
3
The following activities took place in A p r i l / M a y to support this outcome:
A partnership among several homelessness and related service providers resulted in a new
program to help prevent homelessness; a renovated home on Wilgus Avenue.
Goal 4: The mission of the Council is conveyed to the community through social media as
measured by the number of followers on Facebook and Twitter.
2015-2016 Goal:
2,000followers
New followers in April/May 2016: 145
Current total: 2,044
The following activities took place i n A p r i l / M a y to support this outcome:
•
Events that took place in A p r i l - M a y that allowed for pictures or content to be posted to
the C o u n c i l ' s social media site(s) include: Mayors D a y o f N a t i o n a l Service, Pictures of
C D A class participants, Russell School Tie the Knot pictures. Week ofthe Y o u n g Child
pictures, Commissioner Chris Ford toured Southeast Lexington Center, Promotions o f A
Summer Soiree, Head Start Carnival, Migrant Head Start pictures. E n d ofthe Year Head
Start celebrations. Teachers Appreciation, Scholarship winners, Thursday Night Live,
Volunteer Recognition Luncheon, Senior social, and R e d nose day.
Goal 5: Awareness of Council programs is increased as a result of staff-led outreach
activities that result in expanded community understanding of poverty.
2015-2016 Goal: 50
presentations
Activity in A p r i l M a y : 0
II.
Problems Encountered and Flans to Resolve
•
III.
None
Notable Activities
Adyocqc^nd
•
Plffnnmg^
The Community Development Specialist completed the annual Community
Assessment as required for the Head Start/Early Head Start ( H S E H S ) , Migrant and
Seasonal Head Start ( M S H S ) , and Partnering for Excellence ( P F E ) refunding
applications. The Head Start/Early Head Start and P F E Community Assessments
were presented to the Policy C o u n c i l and Board in A p r i l . The M S H S Community
Assessment was presented to the Board in A p r i l and the Policy Council i n May.
4
B. Outreach and
•
•
•
•
•
•
•
•
•
•
•
Communications
The Communications Manager worked closely with the Website design team to
launch a new website i n June.
The Communications Manager continues designing the Council's 2015 Annual
Report.
The Communications Manager along with the Director o f Planning, Communications
and Advancement and the Executive Director continue planning the process for
updating signage and other items with the Council's new logo.
The Communications Manager continues designing promotional and sponsorship
materials for the annual fundraiser " A Summer Soiree" scheduled for July 1.
The Communications Manager began scheduling noon show promotions for "A.
Summer Soiree".
The Communications Manager participated i n an interview o f staff member Sandra
Cope regarding C L A S S lesson plan incorporation.
C. Grant Development and Fundraising
The Director of Planning, Communications and Advancement is participating in the
C o u n c i l ' s efforts to expand the W i n b u m Center, creating a gathering place for the
commimity. The C o u n c i l has given permission for the W i n b u m Center to participate
i n a feasibility study o f a solar farm, authored by an architectural design student from
U K , M r . Barry Richardson. This, along with other efforts to secure funding for the
architectural drawings, and eventual build-out of the shell space, is expected to be an
ongoing project.
The Planning & Projects Manager and the Community Development Specialist
submitted an application to the National Center for Families Learning to support the
F a m i l y Learning Initiative, or Project F L L This progiam would support expanded
family engagement activities i n the Head Start and Early Head Start programs i n
Harrison and Nicholas Counties.
The Planning & Projects Manager completed an application to Ronald McDonald
House Charities to support the Project and After-School Support ( P A S S ) Lab
program at West E n d Center. The P A S S L a b w i l l provide youth, ages 11-18, with a
safe and supportive learning environment each Tuesday and Thursday from 3:3005:00 p m . The P A S S L a b w i l l feature on-site tutoring and homework assistance,
access to computers and a project and school supplies bank to ensure youth have
access to a variety o f supplies necessary to complete homework and project
assignments.
The Planning & Projects Manager completed and submitted an application to the
Kentucky Housing Corporation for the Tenant-Based Rental Assistance program
serving Bourbon, Harrison and Nicholas Counties.
The Community Development Specialist completed an application to the Governor's
Office o f Early Childhood to support continued activities for the Harrison and
Nicholas County Community Early Childhood Council ( H N C E C C ) in 2016-2017.
Proposed activities include two community-wide events to promote early child
development, including maternal and infant health, as w e l l as the development of a
5
•
•
•
•
•
•
•
•
mobile application to keep parents i n Harrison and Nicholas Counties informed about
child development milestones, school readiness information, contacts, and events.
Tlie Community Development Specialist submitted an application to WellCare's
Micro-Grant program. Funding was requested to support the Maternal and Infant
Health Fair proposed for the H N C E C C i n 2016-2017, as set forth i n the previous
entry.
The Planning & Projects Manager submitted an application to the Junior League of
Lexington to host a Community A c t i o n Poverty Simulation i n Fall 2017.
The Director o f Planning, Communications and Advancement is developing an
application for the Office o f Head Start to provide funding to support an increase in
duration for Head Start Services for 253 slots at five direct-managed C h i l d
Development Centers.
The Community Development Specialist and Planning & Projects Manager are
planning to host several youth-related community forums this summer.
The Office o f Planning, Communications and Advancement is expecting two new
federal grant opportimities from the Administration for Children and Families this
year. A t this time, it is the C o u n c i l ' s intention to consider applymg for each of these
opportunities: a direct-managed expansion to our Early Head Start programs,
specifically i n rural counties but not excluding Fayette County; expansion of Migrant
and Seasonal Head Start to other geographical areas i n Kentucky that are not
currently included in the statewide program.
The Director o f Planning, Communications and Advancement is working with the
Office o f C h i l d Development and the Fiscal D i v i s i o n to apply for funds to support the
expanding infrastructure that w i l l occur as a result o f t h e release o f updated Head
Start Program Performance Standards, expected before the end o f t h e calendar year.
The Director o f Planning, Communications and Advancement is supporting the
Development Manager's promotion of the fundraiser to partner nonprofit entities.
The Development Manager is working closely with the Office o f Planning,
Communications, and Advancement to promote " A Summer Soiree" through
sponsorship invitations, display posters and ticket promotions.
6
A g e n d a Item
#9T
BLUE SHEET
ISSUE: Employment and Child Care Opportunities (ECCO) FY 2016-17 Budget
D I S C U S S I O N : U n i t e d W a y o f t h e B i u e g r a s s c o n t i n u e s to m a k e funds a v a i l a b l e for the
intent to p r o v i d e c o m m u n i t y s e r v i c e / j o b s k i l l s t r a i n i n g a n d c h i l d care to e l i g i b l e f a m i l i e s
i n the L e x i n g t o n - F a y e t t e C o u n t y r e g i o n . T h i s p r o g r a m supports the C o u n c i l ' s efforts to
address three s i g n i f i c a n t barriers e x p e r i e n c e d b y f a m i l i e s l i v i n g i n p o v e r t y ; h i g h cost o f
c h i l d care, l a c k o f marketable v o c a t i o n a l a n d soft s k i l l s , and opportunities for sustainable
e m p l o y m e n t . T h i s f u n d i n g w i l l a l l o w f o r f u l l - d a y , f u l l s c h o o l year e n r o l l m e n t o f 5
c h i l d r e n , i n one o f the C o u n c i l ' s early c h i l d h o o d e d u c a t i o n p r o g r a m s for s i x m o n t h s .
W h i l e their c h i l d r e n are r e c e i v i n g h i g h q u a l i t y care, a parent w i l l be able to c o m p l e t e a
6 - m o n t h c o m p r e h e n s i v e j o b s k i l l s training p r o g r a m i n early c h i l d h o o d e d u c a t i o n .
Participants i n E C C O w i l l complete requirements f o r the C h i l d D e v e l o p m e n t A s s o c i a t e
( C D A ) credential i n c l u d i n g 4 8 0 hours o f v o l u n t e e r i s m , w h i c h c a n be a p p l i e d to Flead
Start n o n - F e d e r a l m a t c h where appropriate, as w e l l as c o u r s e w o r k i n other l i f e
management t o p i c s s u c h as f i n a n c i a l literacy, w o r k p l a c e c o m m u n i c a t i o n strategies, a n d
computer s k i l l s . B y the e n d o f the p r o g r a m year, the participant w i l l be trained and
e l i g i b l e for hire i n a n early c h i l d h o o d c l a s s r o o m .
T h e grant has the same f u n d i n g as F Y 2 0 1 5 - 1 6 . T h e f u n d i n g for this budget represents
the expected t h i r d year f u n d i n g o f a three year grant a w a r d e d to the C o u n c i l i n 2 0 1 4 .
Revenue:
$21,636
Expenses:
Personnel:
$21,636
$ 2,001 Represents 0.04 F T E o f t h e F a m i l y S e l f - S u f f i c i e n c y
M a n a g e r w h o w i l l s u p e r v i s e the training a n d v o l u n t e e r t i m e o f
participants.
Fringe Benefits:
$
839 F r i n g e benefits are based o n salaries and h e a l t h insurance
p l a n s selected b y e m p l o y e e s .
Transfer to C h i l d
Care Budget:
$12,863 A m o u n t to be transferred to the C h i l d C a r e p r o g r a m f o r
each e l i g i b l e c h i l d o f the parent participant.
Supplies:
$ 1 0 0 O f f i c e a n d p r o g r a m supplies based o n F Y 2 0 1 5 - 1 6 actual
expenses.
Client Benefits:
$ 2,985 C o s t s associated w i t h registration fees, t r a i n i n g costs,
b a c k g r o u n d c h e c k s and other items necessary for p r o g r a m
participants.
Other C o s t s :
$ 1,901 Includes Insurance & B o n d i n g , P e r s o n n e l , I T S and
C o m m u n i c a t i o n s expense.
Indirect C o s t :
$ 947 Indirect cost represents 1 2 % o f direct p r o g r a m cost not
related to the funds transferred to the C h i l d C a r e P r o g r a m .
RECOMMENDATION:
E m p l o y m e n t and C h i l d C a r e O p p o r t u n i t i e s F Y 2 0 1 6 - 1 7 B u d g e t .
Submitted by:
A p p r o v e d by:
A p p r o v e d by:
Lisa A . Pope
D a v i d Webster
Budget Manage
_ / _ / _ _ -
Approved by:
/ )
A p p r o v e d by:
4^
Approved by:
Catrena B o w m a n , Director
Bridgett R i c e , Director
H u m a n Resources
Approved by:;! ^ P "
A p p r o v e d by:
Approved by:
Finance Committee
Board ofDirectors
Sharon Price,
Office
I M ^ M ^
ofChildP
xecutive Director
/
/
/
/
FOR
EMPLOYMENT AND CHILD CARE OPPORTUNITIES (ECCO)
J U L Y 1, 2016 THROUGH JUNE 30, 2017
5358 - ECCO
BUDGET SUMMARY
Current Period
Actual 6/20/2016 FY2015-16 Budget
Increase /
Decrease
FY2016-17
Proposed Budget
Revenue
1000
9999
4495
REVENUE
N/A
UWBG REVENUE
Total N/A
Total REVENUE
Total Revenue
4050
9999
6110
6120
6130
6140
6150
6170
6180
5190
7120
7121
7200
7290
7291
7500
7990
7994
7995
7996
9100
Total N/A
Total PROGRAM OPS
Total Expense
21,636
21,636
21,636
21,636
21,635
21,635
21,635
21,635
1,270
92
11
109
149
5
5
1
43
0
113
0
20
(425)
2,015
0
2,112
162
15
159
473
16
12
0
0
100
0
25
0
0
1,153
81
1,644
0
123
0
21,636
21,636
21,636
21,636
PROGRAM OPS
N/A
FICA EXPENSE
PENSION EXPENSE
DISABILFFY INSURANCE EXPE
ACCRUED LEAVE
EMPLOYEE RECRUFTMENT EXPE
TRAINING EXPENSE
CLIENT BENEFFTS EXPENSE
PERSONNEL EXPENSE
FTS EXPENSE
TRANSFER OTHER FUNDS
2,985
743
_o
6,285
21,635
6,285
21,635
6,285
21,635
15,350
0
(111)
(1)
0
(0)
(108)
(8)
(4)
4
108
0
0
(5)
0
0
0
204
851
(7)
914
fl,837)
_1
_1
1
2,001
161
15
169
365
8
8
4
108
100
0
20
0
0
2,985
947
851
116
914
12,863
21,636
21,636
0

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