Mekko Graphics 3 Getting Started Manual

Mekko Graphics 3 - Getting Started
Mekko Graphics 3
Getting Started Manual
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Knowledge Management Associates
800 South Street, Suite 530
Waltham, MA 02453
781-250-2001
www.knowledge-management.com
www.mekkographics.com
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Mekko Graphics 3 - Getting Started
Table of Contents
1.Introduction ............................................................................................................................. 3
2.System Requirements..............................................................................................................3
3.Installation................................................................................................................................ 3
4.Using the system......................................................................................................................6
4.1 Starting Microsoft PowerPoint...........................................................................................................6
4.2 Inserting a Mekko Chart....................................................................................................................7
4.3 – Creating a Mekko Chart..................................................................................................................9
Select a Chart Family..................................................................................................................... 9
Select a Chart Type
...................................................................................................................................................... 10
Enter Data.....................................................................................................................................11
4.4 Creating a Mekko Table .................................................................................................................16
5.Overview of Chart Type......................................................................................................... 19
5.10 Pie Chart........................................................................................................................................19
5.11 Bar-Mekko.....................................................................................................................................19
5.12 Marimekko Chart...........................................................................................................................19
5.13 Simple and Cluster Bar Charts......................................................................................................19
5.14 Stacked Bar Chart.........................................................................................................................19
5.15 Line Charts....................................................................................................................................20
5.16 Stacked and Cluster Bar Line charts.............................................................................................20
5.17 Area Charts...................................................................................................................................20
5.18 Bubble Charts................................................................................................................................20
5.19 XY Scatter Charts..........................................................................................................................20
5.20 Gantt Chart....................................................................................................................................20
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Mekko Graphics 3 - Getting Started
1. INTRODUCTION
This manual is designed to be a step-by-step guide for a user new to Mekko Graphics 3. It
will cover download and installation, as well as an overview of the basic functions of the
Mekko Graphics 3 application. Mekko Graphics 3 uses a Microsoft PowerPoint platform.
Understanding fundamental concepts about MS PowerPoint will be necessary to leverage the
Mekko system. This manual is designed to give the user essential information to create
Mekko slides, as well as provide an overview of the different types of Mekko graphs and
how they are used.
2. SYSTEM REQUIREMENTS
The Mekko Graphics 3 system has the following system requirements.
64 Meg of RAM
Operating System: Windows 95/98, NT, 2000, XP
MS Office version: Office 2000, Office XP, Office 97 (limited functionality)
3. INSTALLATION
Once the Mekko Graphics system has been downloaded, installation is a simple process. The
following steps will walk the user through the Mekko Graphics 3 installation.
1. Double click the file mekkographics3download.exe.
2. You will be presented with the following screen:
3. The system will detect if you have an older version of the Mekko Graphics software and
will prompt you to first uninstall the older version prior to installing Mekko Graphics 3. You
may either
the installation and uninstall your older version or
with the
installation to install Mekko Graphics 3. If you do not have an older version of the software,
you will not see this message.
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Mekko Graphics 3 - Getting Started
4. You will now be prompted to install Mekko Graphics 3.
Click
to proceed.
5. You will be presented with a license agreement. Click
the licensing terms.
to accept agreement to
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Mekko Graphics 3 - Getting Started
6. The installation wizard will prompt you for a destination directory. To accept the default
directory, click
. To choose a different directory, click the
button and
navigate to the desired directory. Click
.
7. Mekko Graphics 3 installation will begin.
8. Once complete, click
. You have successfully installed Mekko Graphics 3.
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4. USING THE SYSTEM
4.1 Starting Microsoft PowerPoint
Go the Start menu and choose Programs  Microsoft PowerPoint
Microsoft PowerPoint will present you with the following screen. Click OK.
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Mekko Graphics 3 - Getting Started
3. You will be prompted to choose a slide layout. Choose the desired layout and click OK.
4.2 Inserting a Mekko Chart
If you are running MS Office 2000 or higher, you will notice the Mekko menu item as well
as Mekko buttons on the left hand side of the screen. Go to the Mekko menu and select
Insert Mekko Chart.
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If you are running MS Office 97, you will not see a Mekko menu in PowerPoint. To insert a
chart, go to the Insert Menu and choose Insert Object.
Then choose Graphics Wizard Chart and click
.
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4.3 – Creating a Mekko Chart
1. Double click the “Double click here to create a chart” (Note, if you have not yet
registered the software, you will be prompted with a registration screen. Please follow the
instructions on our website to register the software, or click “Register Later” to continue
using the trial version for 10 days.)
Select a Chart Family
2. Mekko Wizard will ask you to select a chart family. For an overview of the different types
of charts, please refer to section 6.0 - Chart Type Overview. Choose your chart family and
click
to continue.
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Mekko Graphics 3 - Getting Started
Marimekko, Bar, Line, and Area is the default chart family and includes the Marimekko,
Bar-Mekko, Cascade, Cluster and Stacked Bar, Horizontal Cluster Bar, 100% Stacked Bar,
Area and 100% Area, Stacked Bar Line, Cluster Bar Line, 2Y Cluster Bar, Horizontal
Stacked Bar, Line, Pie Chart, and 2Y Line and Bar combination chart types.
The Bubble and Scatter Charts chart family includes Bubble and XY Scatter chart options.
The Gantt chart will present you with a Wizard to create a custom Gantt chart.
Select a Chart Type
3. Select a Chart Type and click
to continue
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Mekko Graphics 3 - Getting Started
Enter Data
4. Enter data directly here or link to a Microsoft Excel spreadsheet.
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The Format and Data tabs toggle between preview and spreadsheet views. To navigate in the
Data tab, press <Tab> to move across cells, <Enter> to move down cells.
Notice how data entered in the Data tab is reflected graphically in the Format tab. The
Mekko Graphics system offers many options in presenting your data. For a more detailed
explanation of the options available, please refer to the online help.
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Once you are satisfied with the data entered, click
to continue.
5. Enter chart axis information. This screen contains Y-axis, X-axis, and Frame tabs for
entering information in the Marimekko, Bar, Line, and Area chart family. Once chart axis
information is entered and formatted, press
to continue.
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6. Enter Bar and Grand totals. Certain chart types do not have a Step 5 window, as their
function is not to display totals (e.g., Line, Bubble, XY Scatter). Only Marimekko and BarMekko chart types display a Grand total value.
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Once information is formatted for Bar and Grand totals, press
the Format tab to preview the chart and make any additional changes.
7. Press
PowerPoint
and click
after making all changes to exit Wizard charting and draw the chart in native
8. Click outside the chart frame to deselect the chart and select File, Save.
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4.4 Creating a Mekko Table
NOTE – This function is not available to those users running MS Office 97.
1. Go to the Mekko menu and select Insert Mekko Table
2. Choose the Text Chart family and click
.
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3. Enter the number of rows and columns you wish to have in your table. You may also
indicate if you wish to include a column or row header, and the font size. Once satisfied with
the data you have entered, click
.
4. The Mekko system will create table according to your custom specifications. You may use
the Mekko tools to resize rows and columns, as well as insert and delete rows and columns.
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5. You may also add stoplight symbols to your table by expanding the Mekko symbols in
your toolbar.
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5. OVERVIEW OF CHART TYPE
The science of charting is a way of communicating information visually to people in an
effective manner. Each chart type presents information differently. When considering the
type of chart to choose, you need to understand the advantages of each type of chart and
think about the data you plan to present. Understanding the advantages of each chart type
will help you leverage your data and present it in clearly and efficiently.
The following section provides an overview of the different chart types supported by Mekko
Graphics 3. A slide deck is also available for download, which displays detailed examples of
each chart type Mekko Graphics 3 has to offer.
5.10 Pie Chart
A pie chart shows the size of items that make up a data series proportional to the sum of the
items. Pie charts always show only one data series and consist of a circle divided into
wedged segments. It shows the relative sizes of components to one another and to the whole
pie.
5.11 Bar-Mekko
Bar-Mekko charts also analyze data against the X and Y axis. The difference is that BarMekkos look only at one segment of data. There are both single variable and double variable
Bar-Mekkos. There are two types of Bar-Mekko charts, single and double variable, which is
defined by the number of data series plotted. To create double-variable Bar-Mekko you must
add a bar width row to the data spreadsheet.
5.12 Marimekko Chart
Marimekko charts are two-dimensional graphs that analyze multiple data series against two
variables, the X and Y axes. The graphs are so named for their tapestry-like appearance.
The Marimekko graph can be used in many different industries. Its function is to display a
system of interrelated values so that both groups and relative sizes of the elements can be
seen at the same time. In a Marimekko chart, the widths of the columns are proportional to
data represented by the columns. Individual segment height is a percentage of the respective
bar total value.
5.13 Simple and Cluster Bar Charts
Simple and cluster bar charts are bar charts designed to display changes in data over time. A
simple bar chart compares items for one data series. A cluster bar chart compares two or
more data series plotted side-by-side. The bars are always in the same position for each
grouping throughout the graph, so comparisons may be made.
5.14 Stacked Bar Chart
Stacked bar charts have multiple data series stacked on top of one another, so that the top
data level represents the total for that column. They are generally used to show how a larger
component is divided into smaller components and the effect of each component has on the
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whole. A 100% stacked bar graph, instead of plotting actual values, shows the percents of
values relative to the total.
5.15 Line Charts
A line chart shows trends in data over time of equal intervals. They can display one or
multiple data series.
5.16 Stacked and Cluster Bar Line charts
Stacked and Cluster Bar Line charts combine the dynamics of Bar and Line charts into one
chart type. The line displays the data series values plotted vertically at constant intervals.
The bars display data series values plotted horizontally at equal intervals.
5.17 Area Charts
An area chart displays how relative mixtures of a given category change over time. By
displaying the sum of the plotted values, it shows the relationship of parts to a whole. Area
graphs usually do not display specific values, but rather show trends and relationships.
5.18 Bubble Charts
A bubble chart plots three variables simultaneously. The X and Y coordinates demonstrate
how one item varies in relation to another. The third variable is bubble size and is
proportional to the value it represents. Bubble charts have an advantage of line graphs
because they display an additional variable in the same chart.
5.19 XY Scatter Charts
Scatter charts display quantitative information using dots. They plot data simultaneously
against X and Y axis. They may display one or more data series. It shows uneven dispersal
of data, or clusters, and is many times used for scientific data.
5.20 Gantt Chart
A Gantt chart is a type of scheduling chart that tracks schedules, events, and steps necessary
to complete a project. It shows the steps involved in a project and their relationship over
time. The length of the horizontal bar indicates the duration of each step. They allow a
group to document the progress made on the implementation of a project.
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