MLS of Greater Cincinnati, Inc. - Multiple Listing Service of Greater

MLS of Greater Cincinnati, Inc.
(Subsidiary of the Cincinnati Area Board for Realtors®)
14 Knollcrest Drive, Cincinnati, Ohio 45237
Phone: (513) 761-8833 FAX: (513) 761-8860 E-mail: [email protected]
Mark Meinhardt, Chair
Eric Lowry, V-Chair
Jody Aschendorf
Ralph Blanton
Aukje Davidson
Janet Davis
Kevin Duffy
Tom Hasselbeck
Larry Heidler
Don Johnson
Pete Kopf
Tom Steele
Shirley Winters
Stephanie Sudbrack-Busam Ken Parchman, President
Paul Swisshelm
Richard Wagner
Karen Weber
Lynn Murphy-Dickersheid Guy Wesselkamper
Joe Mock, Vice President
Patty Stehlin – Director Liaison
Jim Abele, CEO
Sharon Chard, MLS Manager
Agenda
MLS Operations Committee Meeting
MLS of Greater Cincinnati, Inc.
Thursday, April 10, 2014
9:00-11:00 am
9:00
9:05
9:10
9:20
1.
2.
3.
4.
Review and approve the minutes from the last meeting.
Monthly Update
Update on Rapattoni MLS / Realist / Realtor.com / NAR / RPR / Lockbox
Actions Items from MLS Users
A. It was moved, seconded and PASSED to select Smarter Agent as our MLS mobile app
provider. Once product approval is obtained, contract negotiations can then be completed.
This subcommittee recommendation is based on the following agreements with Smarter Agent:
i. Price will be .25 per MLS member per month.
ii. The successful implementation of the features outlined in the attached document
“Features of MLS PRO App 3-7-14”.
iii. Implementation will take approximately 3 months.
B. It was moved and seconded to accept a 3 year contract with Realist, increase the minimum threshold
to 4500 and include the flood map report. PASSED
C. It was moved and seconded to investigate improving Flood Zone visibility in Rapattoni by
implementing the following: 1. Make the Flood Zone field searchable, 2. investigate if Rapattoni can
automatically pull the flood zone code from Realist to display in Rapattoni and 3.ensure the timely
update of flood zone data within Realist. PASSED
D. It was moved and seconded to implement the Facebook and Twitter posting options in Rapattoni,
provided it is only available to the listing agent of the subject listing. PASSED
10:00
10:30
10:45
10:55
11:00
5.
6.
7.
8.
9.
Discuss Syndication practices to determine if we need modifications.
Discuss a request to modify 7.8 of the MLS Rules and Regulations.
Discuss a request to modify 22.13 of the MLS Rules and Regulations.
Other Business – Online Bidding Listings – Task Force
Adjourn
Next Meetings: June 12, August 7, October 9, December 4
Agenda Item #1
Agenda Item #3
Vendor Updates – April 2014
Rapattoni – Upgraded in January
 Numerous Client Portal enhancements
 A new “Find Comparables” feature on the Listing Detail page
 A new and improved picture upload system
 Multiple listing Carts for the Desktop and Mobile MLS
Maintenance Fixes weekly
RPR –Release 1.28 http://support.narrpr.com/entries/25891575-Release-Notes-version-1-28
Version 1.28 of the Realtors Property Resource® website includes the release of our
MLS and Association Dashboard, previously available in a beta version, as well as a
local version of the Economic Area Report serving Association Governmental Affairs
Directors (GADs) and NAR members who serve as Federal Political Coordinators
(FPCs). The release also marks the completion of a migration to a new data center.
Coming soon
•RPR is preparing an updated RPR mobile application suite for the iPhone and Android
operating systems
Usage Report Attached
Realist:
Realist® Release 1.11 – Rolled out in January
The 1.11 release focuses primarily on improvements in Realist response time and
performance, but also contains numerous usability enhancements requested by MLS
organizations. Key new benefits in this release include:
1. Launch performance improvement
2. Enhanced property selector navigation
3. Improved modify feature
4. Enhanced photo support and workflow
5. Enhanced subdivision search dialog
6. New lender name search
7. Enhanced neighborhood name search
8. Enhanced preference dialog for comparables
9. Added active school links to emailed, saved, and pdf printed neighborhood profile
reports
10. Added map layers, display and search fields for various customers
Showing Time
Usage Report Attached
Visits for the month
High number of daily visits for the month
Average visit duration
Members who have created an RPR account
Number of different people who have logged in during the past two days
Number of different people who have logged in during the past week
Number of different people who have logged in during the past month
Number of different people who have logged in so far this year
14-Mar
1942
106
9:34
1300
108
208
412
589
14-Feb
1421
84
7:58
1261
87
190
373
476
14-Jan
1234
66
7:27
1238
76
163
357
351
RPR registrations by month
January, 2013
February, 2013
March, 2013
April, 2013
May, 2013
June, 2013
July, 2013
August, 2013
Septembeer, 2013
October, 2013
November, 2013
December, 2013
January, 2014
Feburary 2014
March, 2014
Brokerages participating in Broker Tool Sets
Bardwell Realty
Better Homes and Gardens Real Estate Big HIll
Coldwell Banker College Real Estate
Coldwell Banker Heritage Realtors
Coldwell Banker Oyer
Coldwell Banker Roger's Realty
ERA Martin & Associates
ERA Real Solutions Realty
Irongate Inc. Realtors
Keller Williams Advantage Real Estate
Prudential One
RE/MAX Alliance Realty
Star One REALTORS
71
84
46
30
38
33
16
21
39
26
20
7
18
34
41
90
80
70
60
50
40
30
20
10
0
13-Dec
790
53
6:58
1217
65
138
341
1011
13-Nov
1012
54
7:52
1196
56
113
325
990
13-Oct
1315
64
8:18
1176
55
141
342
960
13-Sep
1259
80
7:59
1159
55
111
336
920
13-Aug
1251
70
6:32
1103
35
132
312
872
13-Jul
1463
76
6:42
1080
52
158
343
840
13-Jun
1351
86
6:10
1065
60
141
363
814
13-May
1502
78
6:45
1030
44
142
344
760
13-Apr
1824
99
7:35
981
41
142
324
718
13-Mar
1786
89
4:16
951
13-Feb
2160
110
5:09
915
13-Jan
1829
87
4:08
831
Page 1
Realist® Release 1.11
The upcoming 1.11 release focuses primarily on improvements in Realist response time and performance, but also
contains numerous usability enhancements requested by MLS organizations. Key new benefits in this release include:
1 | Launch performance improvement
Performance related to the initial launch of Realist is significantly improved by the upcoming release. We applied several
methods to accomplish this result. One key is that non-essential components of Realist are now loaded in the background
after the application is already launched and available to users. Another key has been utilization of local browser cache to
enhance performance. We hope you and your members will reap considerable benefits from our efforts in this area.
2 | Enhanced property selector navigation
Navigation buttons have been added to the top of the property selector to allow users to more easily navigate through
their list of search results. Click the left arrow to see the prior property on the list; click the right arrow to see the next
property. As a user clicks up and down the list, the property will also be highlighted on the list itself.
3 | Improved modify feature
The dialog to modify report sections now remains open so that users can make multiple selections more nimbly and
quickly. Simply check or uncheck each section to display or suppress. When all selections have been made, simply move
the mouse off the dialog window to close and save the revised settings.
www.realist.com
Copyright © 2014 CoreLogic. All Rights Reserved.
REALIST is a registered trademark by CoreLogic, Inc.
Page 2
4 | Enhanced photo support and workflow
The number of photos supported by MLS systems has increased considerably over time. Consequently, we’ve increased
the maximum number of photos available via Realist from 25 to 35. This change will be reflected for new listings captured
within Realist, as evidenced through Realist’s photo viewer and photo reports.
The 1.11 release also includes improved report workflow to package photos with other Realist reports. Whereas users
could only print a stand-alone photo report in the past, now they will be able to include photos with other reports by
using Realist’s “Customize” workflow for printing, saving or emailing reports.
5 | Enhanced subdivision search dialog
The subdivision search dialog has been further enhanced to automatically execute a “contains” search. As shown in the
example below, searching “horse” returns all subdivisions that contain the word. Additionally the search limit has been
increased from 50 to 100 entries per search.
www.realist.com
Copyright © 2014 CoreLogic. All Rights Reserved.
REALIST is a registered trademark by CoreLogic, Inc.
Cincinnati MLS
Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14
Total Active Offices
445
447
456
462
468
470
466
469
476
485
Total Offices Fully Enabled
395
386
391
392
394
394
389
387
393
401
32
38
41
44
49
49
51
59
61
62
96%
95%
95%
94%
95%
95%
94%
95%
95%
95%
Total Offices Partially Enabled
% Offices Enabled
Total Showable Listings
20,015
19,850
19,517
19,016
18,619
17,624
15,811
16,107
16,430
17,445
Total Showable Listings Enabled
17,178
16,582
16,377
15,760
15,328
14,483
12,943
12,954
13,155
13,542
% Listing Enabled
Total Appointments Last Month
Total Appointments Since
Inception
Offices in which Agents Took
Appts, Past Month
Offices in which Agents Took
Appts, All Months
Offices in which Agents Utilized
SA, Past Month
Offices in which Agents Utilized
SA, All Months
Total Active Offices - Agents
utilized SA All Months
% of Offices Using in Some
Manner, Past Months
% of Offices Using in Some
Manner, All Months
86%
84%
84%
83%
82%
82%
82%
80%
80%
78%
12,827
15,378
16,680
13,468
14,772
12,384
10,543
18,172
19,267
25,022
24,196
39,568
56,248
61,765
76,530
88,880
99,416
117,567
136,808
161,903
272
278
279
275
274
268
263
271
278
291
312
331
347
355
364
369
374
379
382
389
321
326
345
343
350
344
330
352
362
385
371
400
419
441
460
475
484
493
501
514
327
347
346
353
365
365
354
351
355
361
72%
73%
76%
74%
75%
73%
71%
75%
76%
79%
73%
78%
76%
76%
78%
78%
76%
75%
75%
74%
Blank Page
Agenda Item #4a
Features of MLS PRO App
Sample features available to Members upon logging in:
Users will see the below options but will be asked to login if they have not already initiated a MLS
member session – again this is based on MLS providing Smarter Agent access to the data. Additional
data can be added per the MLS


Property Status Look: Options to search all property statuses by MLS#, address city/state, Zip
code or GPS as well as refine search by beds, bath, price, SQFT and lot size to find the current
property status as well as property details and photos.
Professional Member property specific data: The property details page has all available
property data with the addition of a dynamic heading that is only shown to MLS members. “PRO
Property Details which is linked single source login and session control manager to insure
security.
o While viewing a single property details page the 1st item in the details area is “PRO
Property Data” which has Quick View and Full Details view which provides access to all
the nonpublic MLS data elements for each property.
o PRO Property details - Quick View
 Listing Price History: All price changes for the listing
 Days on Market MLS #: - listing date for this specific listing, and how many days
have passed since then
 Days on Market Property: cumulative DOM if the property was listed, expired,
and re-listed based on the Address not the MLS #.
 Property Listing History: this will show the date for the last time the property
was sold as well as taken off/on the market
 Listing History MLS #: Listing Date, Status changes/dates, Price changes/dates
and previous/new price for this specific MLS #/listing
 HOA and Condo Fees: Individual fees and frequency
 Taxes: Last 3 year tax amounts
 Distressed Property: Foreclosure, Short Sale, REO, etc.
 Listing Agent: Name, Email, Office Phone, Cell Phone, Address
o
PRO Property details – Detail Property View
 Remarks, General / Agent: remarks that should only be visible to MLS
Members.
 Alt Listing Agent 1: Name, Email, Office Phone, Cell Phone, Address
 Compensation- Selling Agent: Selling Agent Commission
 Compensation - Buyer’s Agent: Buyer’s Agent Commission
 Compensation – Variable Rate
Some Additional features we can add, dependent on MLS’ API or availability:
1. Inventory Link: My Listings
a. Create Open house from My Listings (part of modify listing)
b. Allow to edit the listing when view listing inventory
2. Historical Data: Realist, MLS internal, etc.
a. Title record data
3. Edit/Modify Listing:
a. Quick Edit: Prop status, price, remarks, etc
b. Photos upload and deletion
c. Status will have business rules
4. Saved syncing
a. Saved properties
b. Saved searches
5. MLS Contact list access
a. Add contact to MLS system while on phone
b. View and use contacts from MLS
6. Members can update/edit their user profiles
a. Update photo, email address, website address, phone number(s)
7. User Analytics: Usage data and user profiles based on searches and properties viewed
a. Dashboard for MLS
b. Dashboard for Broker
c. Dashboard for Agents
8. Member Messaging System:
a. Menu option for member on messages – only visible to authenticated members
Agenda Item #4b
5028 Bristol Ct, Loveland, OH 45140-7724, Hamilton County
Report Date:
08/22/2013
County:
Hamilton
Flood Zone Code:
X
Community Name:
Loveland
Flood Zone Panel:
390068-0118E
Special Flood Hazard Area (SFHA):
Out
Panel Date:
02/17/2010
Within 250 feet of multiple flood zone:
No
Flood Code Description:
Zone X-An area that is determined to be outside the 100- and 500-year floodplains.
This map/report was produced using multiple sources. It is provided for informational purposes only. This map/report should not be relied upon by any third parties. It is not intended
to satisfy any regulatory guidelines and should not be used for this or any other purpose.
The data within this report is compiled by CoreLogic from public and private sources. If desired, the accuracy of the data contained herein can be
independently verified by the recipient of this report with the applicable county or municipality.
Flood Map
Generated on 08/22/2013
Page 1 of 1
9063 Terwilligersridge Dr, Cincinnati, OH 45249-2774, Hamilton County
Report Date:
10/23/2013
County:
Hamilton
Flood Zone Code:
X
Community Name:
Hamilton County
Flood Zone Panel:
390204-0118E
Special Flood Hazard Area (SFHA):
Out
Panel Date:
02/17/2010
Within 250 feet of multiple flood zone:
No
Flood Code Description:
Zone X-An area that is determined to be outside the 100- and 500-year floodplains.
This map/report was produced using multiple sources. It is provided for informational purposes only. This map/report should not be relied upon by any third parties. It is not intended
to satisfy any regulatory guidelines and should not be used for this or any other purpose.
Courtesy of Sales House Acct-T5 Marketlinx
The data within this report is compiled by CoreLogic from public and private sources. If desired, the accuracy of the data contained herein can be
independently verified by the recipient of this report with the applicable county or municipality.
Flood Map
Generated on 10/23/2013
Page 1 of 1
Realist Tax Program Expense
2013
MLS Licensee Count
Base Licensee Count
Licensee Overage
Base Monthly Amount
2013
5,134
4,000
1,134
Jan.
5,152
4,000
1,152
Feb.
5,166
4,000
1,166
Mar
5,195
4,000
1,195
Apr
5,254
4,000
1,254
May
5,284
4,000
1,284
Jun
5,274
4,000
1,274
Jul
5,326
4,000
1,326
Aug
5,350
4,000
1,350
Sep
5,347
4,000
1,347
Oct
5,361
4,000
1,361
Nov
5,356
4,000
1,356
Dec
Totals
$11,200.00
$11,200.00
$11,200.00
$11,200.00
$11,200.00
$11,200.00
$11,200.00
$11,200.00
$11,200.00
$11,200.00
$11,200.00
$11,200.00
$134,400.00
Licensee Overage Charge
$3,084.48
$3,133.44
$3,171.52
$3,250.40
$3,410.88
$3,492.48
$3,465.28
$3,606.72
$3,672.00
$3,663.84
$3,701.92
$3,688.32
$41,341.28
Total
$14,284.48
$14,333.44
$14,371.52
$14,450.40
$14,610.88
$14,692.48
$14,665.28
$14,806.72
$14,872.00
$14,863.84
$14,901.92
$14,888.32
$175,741.28
Tax (6.75% 9-1-13)
$928.49
$931.67
$934.15
$939.28
$949.71
$955.01
$953.24
$999.45
$1,003.86
$1,003.31
$1,005.88
$1,004.96
$11,609.02
Net Amount Owed
$15,212.97
$15,265.11
$15,305.67
$15,389.68
$15,560.59
$15,647.49
$15,618.52
$15,806.17
$15,875.86
$15,867.15
$15,907.80
$15,893.28
$187,350.30
2014
1/31/2014
2/28/2014
3/31/2014
4/30/2014
5/31/2014
6/30/2014
7/31/2014
8/31/2014
9/30/2014
10/31/2014
11/30/2014
12/31/2014
2014
5,325
4,000
1,325
5,370
4,000
1,370
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$11,200.00
$3,604.00
$14,804.00
$999.27
$15,803.27
$11,200.00
$3,726.40
$14,926.40
$1,007.53
$15,933.93
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
16000 * 12
15200 * 12
Difference
$ 192,000.00
$ 182,400.00
$
9,600.00
per year
per Year
per year
Dues Paying Licensee Count
Base Licensee Count
Licensee Overage
Base Monthly Amount ($2.80)
Licensee Overage Charge ($2.72)
Total
Tax (6.75%)
Net Amount Owed
$22,400.00
$7,330.40
$29,730.40
$2,006.80
$31,737.20
Realist Tax Program Expense
2013
MLS Licensee Count
Base Licensee Count
Licensee Overage
Base Monthly Amount
Licensee Overage Charge
Total
Tax (6.75% 9-1-13)
Net Amount Owed
2014
Dues Paying Licensee Count
Base Licensee Count
Licensee Overage
Base Monthly Amount ($2.65)
Licensee Overage Charge ($2.65)
Total
Tax (6.75%)
Net Amount Owed
5,134
5,152
4,000
4,000
1,134
1,152
Jan.
Feb.
$11,200.00 $11,200.00
$3,084.48
$3,133.44
$14,284.48 $14,333.44
$928.49
$931.67
$15,212.97 $15,265.11
5,166
4,000
1,166
Mar
$11,200.00
$3,171.52
$14,371.52
$934.15
$15,305.67
5,195
5,254
5,284
5,274
5,326
5,350
5,347
5,361
5,356
4,000
4,000
4,000
4,000
4,000
4,000
4,000
4,000
4,000
1,195
1,254
1,284
1,274
1,326
1,350
1,347
1,361
1,356
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
$11,200.00 $11,200.00 $11,200.00 $11,200.00 $11,200.00 $11,200.00 $11,200.00 $11,200.00 $11,200.00
$3,250.40
$3,410.88
$3,492.48
$3,465.28
$3,606.72
$3,672.00
$3,663.84
$3,701.92
$3,688.32
$14,450.40 $14,610.88 $14,692.48 $14,665.28 $14,806.72 $14,872.00 $14,863.84 $14,901.92 $14,888.32
$939.28
$949.71
$955.01
$953.24
$999.45
$1,003.86
$1,003.31
$1,005.88
$1,004.96
$15,389.68 $15,560.59 $15,647.49 $15,618.52 $15,806.17 $15,875.86 $15,867.15 $15,907.80 $15,893.28
360.56
1/31/2014
2/28/2014
3/31/2014
4/30/2014
5/31/2014
6/30/2014
7/31/2014
8/31/2014
9/30/2014
5,325
4,000
1,325
5,370
4,500
870
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$ 182,400.00
Per Year
$11,200.00 $11,925.00
$3,604.00
$2,305.50
$14,804.00 $14,230.50
$999.27
$960.56
$15,803.27 $15,191.06
15200*12
10/31/2014 11/30/2014 12/31/2014
Agenda Item #4c
Adding your listing to a caravan
A caravan is an organized tour of new listings, designed to familiarize agents and brokers with
newly listed properties. Caravans may alternately be called "MLS tours," or another label of your
MLS's choosing. Caravans are usually managed by the MLS. In some cases, an office may set up a
caravan for its agents only.
To add your listing to a caravan
1. From the Listings drop-down menu, choose View/Revise Your Listings.
2. Click theRevise icon
next to the desired listing number.
3. In the Revise Listing menu (under Listing Information), click Caravan Dates.
4. Use the Caravan drop-down field to select a caravan. You can enter a comment if desired.
5. Click the Save button in the MLS toolbar.
Post listings to Twitter® and Facebook®
To post listings to Twitter® or Facebook® directly in the MLS:
1. Go to the Listing Detail page for the Listing you want to post. Please note that only the Listing
Agent can post links to Twitter and Facebook from the MLS.
2. Click the
icon to post the listing to Twitter®. Click the
ing to your personal Facebook® wall, or click the
another Facebook® user or group via private message.
icon to post the list-
icon to send the listing to
3. A new page will open. If you are already logged onto Twitter® or Facebook® on your computer, it will take you directly to the post editor. If you are not logged in, it will ask for your credentials.
4. The public link for the listing, as well as a description as determined by your MLS, will be
entered in the post editor. You can change the information you wish you include in your post
manually, if desired.
Due to conditions on the part of Facebook®, users cannot post listings to a business page.
Note: This feature may not be available for all MLSs.
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REALTOR.com® “See My Listings” Facebook Application Setup Why Advertise Your Listings on Facebook? With more than 80 million active users, Facebook is the fifth‐most trafficked website in the United States. REALTOR.com now provides its customers with a free, innovative approach to marketing their home on Facebook. Displaying listings on the REALTOR’s® Facebook Profile page will expose the listings to your friends and connections, and lead to additional clicks to your listings on REALTOR.com. How to Install the See My Listings Application to Your Facebook Profile Install this application by following the steps below: Step 1: Go to http://www.seemylistings.com/ and click the “Add My Listings” button Step 2: Facebook will ask if you want to install the application, and request that you provide your profile information (this is required for this application to work correctly). Click on the “Allow” button. Updated 11.6.09 1 REALTOR.com® “See My Listings” Facebook Application Setup Step 3: Enter your MLS information and click the “Continue” button. Your MLS Information is the MLS and MLS ID that is registered with your local MLS, and REALTOR.com. Step 4: Upon registering, you will get a confirmation screen with your name and MLS information, and an “Add to profile” button. Click on the button to add the application to your profile. Updated 11.6.09 2 REALTOR.com® “See My Listings” Facebook Application Setup Step 5: You will see a window asking you to confirm that you would like to add listings to your profile. Click the “Add” button to add listings or click “No, Thanks” to cancel. Once you have completed these steps, your listings will be viewable to any consumers visiting your Facebook profile page. Who Can I Contact If I Need Assistance? You can contact the REALTOR.com® Customer Care Center, toll‐free at: 800‐878‐4166, or email us at [email protected] Updated 11.6.09 3 Agenda Item #5
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Syndication handouts.
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Agenda Item #76
Broker Request: I would like you to consider changing the MLS dues from dropping the Company for an
agent who does not pay their dues to just dropping the agent and billing the Broker. When you drop a
whole Company for one agent, you penalize the other agents and that isn’t fair.
Reference 7.8 and this explanation:
Let me briefly review our collection process for the CABR and MLS billing.
1) After the dues invoices are sent out to each licensee (and office for MLS), everyone has 30 days to
make their payment before the due date and before a fine is issued. Keep in mind that CABR and
MLS bill their respective dues every 6 months, not quarterly.
2) Before and after the due date, CABR and MLS staff are in contact with the respective brokers (or
admins) letting them know who has outstanding amounts. This communication goes on multiple
times during the dues billing cycle.
3) For CABR, each licensee with an outstanding dues amount appears on the Designated Realtor’s
billing statement, notifying the DR of amounts that are past due. So, the DR is billed for any
outstanding licensee amounts. The designated Realtor is responsible for the payment of all licensee
dues. The DR can either contact the licensees encouraging payment, pay the outstanding amount or
send the licenses back to the State of Ohio.
4) The DR is the responsible party for their entire company. Since the DR has an outstanding balance of
dues to be paid (for any licensee who yet to pay), there does exist that possibility of the company
being suspended. Has this ever happened? Maybe to a smaller company, but not to our large
brokerages. CABR staff is in constant contact with, in your case, Susan Trefilek, to make sure that
outstanding amounts are generally resolved timely.
5) In the case with MLS, after the first due date, 15 additional days go by with a second due date. If at
that time there are outstanding amounts, a second fine is issued and the MLS and Supra services for
those outstanding licensees are suspended. 15 additional days go by with MLS staff in constant
contact with the office manager / broker and their admin. The office manager / broker is responsible
for the payment of outstanding amounts for agents in their office. At the end of 15 days from
suspension of licensee services, those offices (including licensees within those offices) could / will be
suspended if there are any outstanding amounts. Once again, this generally happens to a smaller
company, but RARELY to our large brokerage offices.
7.8
A report, by office, will be generated and distributed to those offices, listing the users whose access
was turned off and the amounts owed. These offices are given 15 calendar days from May 1 or Nov. 1 to
either pay the outstanding user dues only (no late fees) or show written proof that the outstanding user
licenses have been sent back to the State of Ohio. If the individual users pay during these fifteen days, the
late fees must still be paid to have services restored. On the 15th day, offices with outstanding user dues
(not including late fees) shall have their services inactivated. MLS services shall not be reinstated for
users, whose dues were paid by the broker after May 1 or Nov.1, until the late fee is paid in full.
Agenda Item #67
Broker Request: to be able to put a Lease Property in Pending status during application verification and
credit check instead of having to stay active.
If I have an agent that has a rental listing that the owner is already looking at applications, and is not going
to be accepting anymore applications. Are we able to mark that as a pending status in the MLS? By this
screen shot I see that brokers are utilizing this status for rentals, but I was under the assumption that we
weren’t allowed. If we are indeed not allowed then I believe this needs to be revisited by the powers at be.
Being that we are now seeing more rental listings entered into the MLS we need to have a better system
implemented that will not cause such confusion and frustration for our agents, and our clients.
Reference 22.13
The statuses of Active, Cancelled, Expired, Withdrawn and Leased shall be used for Lease / Rental listings.
At no time shall a Lease / Rental listing be entered into a Pending or Sold status. When a Lease / rental
listing is rented or leased, the status of the listing shall be changed to Leased.