AMCA 79th Annual Meeting Exhibitor Prospectus

Table of Contents
General Exhibit Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Exhibit Hall Floor Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Sponsorship Opportunities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Exhibitor Rules and Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Travel Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Contact Information
15000 Commerce Parkway
Suite C
Mt. Laurel, NJ 08054
Phone: (856) 439-0500
E-mail: [email protected]
Dear Valued Vendor,
We invite you to reserve your booth for AMCA’s 79th Annual Meeting! We
will meet February 24 to 28 at the Trump Taj Mahal in Atlantic City, New Jersey, and we want you there with us! As an exhibitor, you’ll have direct access
to hundreds of mosquito and vector control field workers, researchers, and
educators. Expected attendance in Atlantic City is approximately 900! Please
read on to learn about some exciting changes for 2013.
Revised Exhibit Hall Hours
We received lots of feedback after the 2012 Annual Meeting in Austin, and
we want you to know that we’re listening! This year, the exhibit hall will have
dedicated hours throughout the show. No sessions will be running when the
exhibit hall is open (with the exception of the Wednesday morning session),
which means you have direct access to attendees when they are not in sessions!
Sponsorship Opportunities
Be sure to read the sponsorship section to find out how you can increase your
company’s visibility by sponsoring an Annual Meeting item or event. This
year, we have some new sponsorship items available, including shuttle transportation and a mobile application.
Whether you’re a seasoned AMCA Annual Meeting vendor or a company
just breaking into the vector control industry, we hope you will join us in
2013 in Atlantic City!
Sincerely,
AMCA Meetings and Exhibits Staff
AMCA 79th Annual Meeting Exhibitor Prospectus
1
Key Dates and Deadlines
Exhibit Application Due (w/ full payment): October 30, 2012
Exhibitor Services Manual Distributed: November 5, 2012
Cancellation Deadline: January 31, 2013
Discounted Housing Deadline: January 31, 2013
Exhibitor Benefits
•
Dedicated exhibit hall hours plus two evening receptions and lunch
breaks
•
Coffee breaks held in exhibit hall between sessions
•
Two complimentary registrations with first booth, one more for each
additional booth
•
Registration includes access to sessions, meeting bag, and
program
•
Company listing in on-site program book
•
Company listing on AMCA conference website
Exhibit Hall Hours
(Times subject to change)
Set-up
Sunday, February 24, 2013
8:00 am – 3:00 pm
Exhibit Hall Open
Sunday, February 24, 2013
5:00 pm – 8:00 pm (Welcome Reception)
Monday, February 25, 2013
12:00 pm – 2:00 pm (includes lunch function* and beginning of silent auction)
3:30 pm – 4:00 pm
5:30 pm – 7:30 pm (President’s Reception)
Tuesday, February 26, 2013
10:00 am – 10:30 am
12:00 pm – 2:00 pm (includes poster session luncheon* and end of silent auction)
3:30 pm – 4:00 pm
Wednesday, February 27, 2013
7:30 am – 10:30 am (includes morning break)
Breakdown
Wednesday, February 27, 2013
10:30 am – 5:00 pm
All booths must be kept open and properly staffed during open exhibit hours.
Premature packing and/or dismantling will not be permitted.
AMCA 79th Annual Meeting Exhibitor Prospectus
* Lunch functions subject to change.
2
2012 Exhibitors
ADAPCO, Inc.
Airwolf Aerospace
AMCA Young Professionals
American Mosquito Control Association
ARGO USA
Aventech Research Inc.
Bayer Environmental Science
BioQuip Products, Inc.
Central Life Sciences
Clarke
Dynamic Aviation Group, Inc.
Envincio
Gil Manufacturing Inc.
Leading Edge
MCES, LLC.
Moustiq-Air™ by Med-e-Cell
New Jersey Mosquito Control Association
Response Biomedical Corporation
Southwest Assurance Corp.
Target Specialty Products
The DEET Education Program
Univar USA
Vector Disease Control Inc.
Description of Booths/Furnishings
AG-NAV INC.
AllPro Vector Group
American Longray Company
AMVAC Environmental Products
Arro-Gun Spray Systems LLC
BASF
Bestnet Europe Ltd.
BVA Inc.
Cheminova, Inc.
Curtis Dyna-Fog, Ltd.
Electronic Data Solutions
FourStar Microbial Products LLC
Helena Chemical Company
London Foggers
Micronair Sales & Service Inc.
NationAir Aviation Insurance
New Mountain Innovations
Sacramento Koi
Summit Chemical Co.
Texas Mosquito Control Association
Tumaini (CRT) Inc.
Valent BioSciences Corporation
Woodstream Corporation
General Exhibit Booth Information
Booth Fees
All booths are 10’ x 10’ or multiples thereof.
First Booth: $1,200
Additional Booths for AMCA Sustaining Members: $800 each
Additional Booths for Non-sustaining Members: $1,000 each
AMCA 79th Annual Meeting Exhibitor Prospectus
Cloth drapery material is provided for linear (10 x 10) booths to form an
8-foot high back wall and 3-foot high side walls. The booth fee also includes
one (1) six-foot drape table, two (2) standard chairs, one (1) wastebasket, and
an identification sign for your company. The booth fee does not include any
additional or custom furniture, the cost of equipment, freight handling,
electrical or telephone services, or other special services or utilities. Order
forms for all services will be sent in the exhibitor manual in November 2012.
All arrangements are the responsibility of the exhibitor. The exhibit hall is carpeted; you do not need to order additional carpeting unless you want to.
Payment
It is expressly agreed upon that full payment for requested exhibition
space must be made to AMCA no later than Oct. 30, 2012. Space will not
be assigned or held without the application and full payment. AMCA
reserves the right to refuse an exhibitor their exhibition space for reason of
non-payment at time of installation.
Cancellation
If an exhibitor is unable to occupy and/or use the exhibit space contracted for,
and should that exhibitor notify AMCA in writing on or by Jan. 31, 2013, all
fees paid by the exhibitor, less a processing fee of 50 percent of the net contract price, will be refunded. No refund of any fees will be made if notice is received after Jan. 31, 2013. In the event that the premises where the exhibition
is to be held shall, in the sole discretion of AMCA show management, become
unfit or unavailable for occupancy, or shall be substantially interfered with
by reason of picketing, strike, embargo, injunction, act of war, act of God, act
of terrorism, fire, state of emergency declared by any government agency, by
reason of any municipal, state or federal law or regulation, or by reason of
any other occurrence beyond the control of show management, show man3
agement may cancel or terminate the exhibition. In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor
might have against show management for damages or expenses and agrees to
accept in complete settlement a refund of all amounts paid by the exhibitor to
show management in accordance with this agreement.
Booth Selection
A lottery for booth selection was held at the 2012 Annual Meeting. Any exhibitor who was not present at the time or who opted to not participate in
the booth lottery can select their booth from the remaining spaces, on a firstcome, first-served basis.
Labor Information
Installation and Dismantle Labor
Exhibitors have specified rights. For example, they are permitted to arrange
their own manufactured products for display and related sales literature within their booth for as long as necessary.
Full-time employees of the exhibiting company may set their exhibit. If fulltime company personnel are utilized to set an exhibit, they must carry positive identification, such as medical ID card or payroll stub. You may not utilize workers hired from a non-union agency or company. Any labor services
that may be required beyond what your full-time employees can provide
must be rendered by union labor. Your labor requirements can be ordered on
the Order Form for Installation and Dismantling Labor which will be included in your exhibitor services manual..
Freight Handling
Only the official AMCA general contractor, AEX Convention Services, will
be responsible for the loading and unloading of all trucks, trailers, common
and contract carriers as well as the handling of empty crates and the operation of handling equipment. Exhibitors may hand carry their own material
AMCA 79th Annual Meeting Exhibitor Prospectus
from POV’s (privately owned vehicles). Exhibitors are not permitted to use
any material handling equipment, including dollies, carts or other mechanical equipment. Only full-time employees of the exhibiting company will be
allowed to hand carry items. The Material Handling Department is responsible for maintaining in and out traffic schedules at the show site. Even local
exhibitors should clear all movements of exhibit materials through this department as they will have priority at the unloading areas at all times.
Badges
Exhibitors will receive two complimentary registrations with the first 10’ x
10’ booth space. Exhibitor registration allows entry to all sessions and events.
Each additional 10’ x 10’ space purchased earns one additional registration.
For example, if you register for two 10’ x 10’ spaces, you will receive three
complimentary registrations. Please indicate on the booth application the
names of your exhibit staff who will receive the complimentary registrations.
Additional badges may be purchased at the regular conference rates. Badges
must be worn at all times during conference hours. Set-up crew should report to registration for temporary set-up badges (free). AMCA does not offer
an exhibit-hall-only badge.
Exhibitor Services Manual
The Exhibitor Services Manual will be sent to exhibitors via e-mail in November 2012. This manual will contain information on shipping, set-up, materials, furniture, and electrical connections.
Vendor Meeting and 2014 Booth Selection
Exhibiting companies are encouraged to send a representative to the vendor
meeting to be held on-site in Atlantic City. The vendor meeting provides an
open forum for sharing feedback and suggestions with AMCA staff. Booth
selection for the 2014 meeting will also take place in Atlantic City. All details
to be announced.
4
2013 Floor Plan*
* subject to change
AMCA 79th Annual Meeting Exhibitor Prospectus
5
Annual Meeting Sponsorship
Benefits of Sponsorship
Market research confirms that increased impressions in front of your target
audience means increased business for you! Make sure your customers see
your presence at the Annual Meeting, both inside and outside the exhibit
hall. For their contributions, sponsors will be recognized by their level of support on meeting signage and during the plenary session, in the on-site program, on the AMCA conference Web site, and in e-Newsletters prior to and
immediately following the Annual Meeting. Both Annual Meeting and Washington Conference sponsorships count towards your sponsor level. Most
sponsorship opportunities come with additional forms of recognition—read
on for more information!
How to Sponsor
In appreciation of their ongoing support, 2012 Annual Meeting sponsors
have the right of first refusal, meaning they have the opportunity to sponsor
the same items or events before they are available to anyone else. All other
items will be sold on a first-come, first-served basis. Please contact AMCA
at [email protected] with your selections and you will be contacted to
confirm your choice.
Sponsorship Opportunities
Welcome Reception • $17,000
This Sunday night reception kicks off the AMCA Annual Meeting
and is the grand opening of the exhibit hall. Heavy hors d’oeuvres
and a complimentary drink ticket are provided to each attendee.
This sponsor will be recognized both verbally and on signage at
the reception, and the sponsor’s logo will appear on each attendee’s
AMCA 79th Annual Meeting Exhibitor Prospectus
complimentary drink ticket. This sponsor will also have the opportunity to place two door greeters at the exhibit hall entrance who
may hand out the sponsor’s literature (final approvals at the discretion of AMCA show management).
Audiovisual • $15,000
This sponsorship opportunity helps AMCA order and operate the
audiovisual equipment needed to run the meeting. This sponsor’s
logo will appear on a PowerPoint slide on all breakout session room
projector screens prior to the start of each session.
President’s Reception • $15,000
This Monday night reception allows new friends to meet and mingle, and old acquaintances to catch up. Heavy hors d’oeuvres and
a complimentary drink ticket are provided to each attendee. This
sponsor will be recognized both verbally and on signage at the reception, and the sponsor’s logo will appear on each attendee’s complimentary drink ticket.
NEW! Smartphone App • $6,000
Apps are the fastest-growing method of providing meeting information to attendees; they appreciate the round-the-clock access and
the portability. Be in the palm of every attendee’s hand! Recognition
includes a banner ad and other high-profile opportunities within
the app, as well as recognition on signage onsite with instructions
for downloading the app.
6
Annual Meeting Sponsorship Opportunities
NEW! Shuttle Transportation • $10,000
AMCA will book shuttle transportation from the Philadelphia
International Airport to the Trump Taj Mahal for Sunday, February
24 and return transportation for Thursday, February 28. This sponsor’s logo and sign will appear in all shuttle buses. This sponsor’s
logo will also be advertised onsite, online, and promoted in blast
emails to attendees prior to the meeting.
Poster Session Luncheon • $10,000
screensaver of each computer in the café, and the internet browser
will open to the sponsor’s corporate Web site.
Abstract Book • $4,000
All meeting attendees receive an abstract book that contains abstracts of all meeting presentations. This sponsor’s logo will be
displayed (in color) prominently on the back cover of the abstract
book.
Scientific posters will be on display the length of the meeting in or
near the exhibit hall. The lunch and poster session will take place
on Tuesday afternoon. This sponsor will be recognized both verbally and on signage at the event, and the sponsor’s logo will appear on
each attendee’s lunch ticket.
Program Book • $3,000
Conference Bags • $5,000
Badge Holders • $3,000
The Annual Meeting bag, carried during the meeting and afterwards, will be distributed to all registrants and will contain all
meeting materials. This sponsor is responsible for selecting and
ordering the bags (with approval from AMCA). This sponsor’s logo
will be printed on the bag along with the meeting name and AMCA
logo.
Internet Café • $5,000
The internet café provides attendees with easy access to a free internet connection. The computer stations will be set up outside of
the exhibit hall. This sponsor’s logo will be set as the wallpaper and
AMCA 79th Annual Meeting Exhibitor Prospectus
All meeting attendees receive an on-site program book that provides details on all meeting events and other meeting information.
This sponsor’s logo will be displayed (in color) prominently on the
back cover of the program book.
Badge holders will be distributed to all attendees. This sponsor’s
logo will be printed on the badge holder, as determined by AMCA
and the sponsor.
Hotel Room Literature Drop • $3,000 each day
Have your piece of literature placed in every attendee’s hotel room
on one day during the meeting.
Pens and Notepads • $3,000 for either item ($6,000 for both)
This company will be recognized on a pen and/or notepad in every
attendee’s conference bag.
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Refreshment Breaks • $2,500 per break
Multiple breaks available. Each day at least one refreshment break
will be offered between sessions. Refreshment breaks include coffee and juice; sodas and snacks may be made available depending
on hotel menu pricing. Sponsors will be recognized with signage
during the breaks.
Young Professionals Social • $2,500
The newly formed Young Professionals group will hold a special
Career Panel at the Annual Meeting designed to expose our young
members to the various career options in the field of mosquito
control. The special session will be followed by a networking social
with light refreshments. This sponsor will be recognized on signage
and can attend the social with as many company representatives as
they like to mingle with the Young Professionals.
Conference Bag Insert • $1,000
Include a piece of literature in every attendee’s conference bag.
Some restrictions apply.
Student Competition Fund • Any amount over $500
(Open to multiple sponsors)
This support opportunity allows any number of companies to make
a donation to the student competition fund. The purpose of the
fund is to fund the awards given at the Annual Meeting for winners
of the student paper competition. Contributors will be acknowledged on signage at the session.
Latin American Student Competition • Any amount over
$250 (Open to multiple sponsors)
Sponsors will be recognized verbally during the session and on signage outside the room.
Your Sponsorship Idea Here!
Interested in supporting something you don’t see listed here? Feel
free to contact us! We will be happy to work with you to find an
item of support that’s right for you, or to try a new idea. Please contact Andrea Stagliano, [email protected] with inquiries.
Special Sessions • Any amount over $500
(Open to multiple sponsors)
Sponsors will be recognized verbally during the session and on signage outside the room.
Plenary session – Monday
Latin American Symposium – Tuesday
AMCA 79th Annual Meeting Exhibitor Prospectus
8
Sponsorship Levels
Exhibitor Rules and Regulations
Both Annual Meeting and Washington Conference sponsorships count towards your sponsor level.
1. Interpretation of Rules
The following rules and regulations apply to exhibitors and staff participating in the AMCA Annual
Meeting, February 24 – 28, 2013, and are considered binding upon return of the signed exhibit contract. AMCA shall have full power in the interpretation and enforcement of all rules and regulations
governing exhibitors. All matters and questions not covered by the rules and regulations shall be subject
to the final judgment and decision of AMCA. These rules and regulations can be amended at any time
by AMCA and the amendments so made shall be binding upon the exhibitor equally with the rules
and regulations listed herein, and shall become a part thereof, provided the exhibitor is notified of the
amendments. Notice may be verbal or in writing, before or during the AMCA Annual Meeting, and will
be provided to any authorized agent of the exhibitor.
Washington Conference sponsorship information will be sent out in early
2013.
Diamond Level
Sponsor
Platinum Level
Sponsor
Sponsorship contributions
totaling $20,000+
Sponsorship contributions
totaling $15,000 - $19,999
Gold Level
Sponsor
Silver Level
Sponsor
Sponsorship contributions
totaling $10,000 - $14,999
Sponsorship contributions
totaling $5,000 - $9,999
Bronze Level
Sponsor
Sponsorship contributions
totaling $500 - $4,999
Sponsorship items and prices are subject to change.
AMCA 79th Annual Meeting Exhibitor Prospectus
2. Purpose of Exhibits
The purpose of the AMCA exhibits is to complement the educational sessions by enabling attendees to
evaluate the latest development in products and/or services presented for use by vector control researchers, professionals, and educators. AMCA maintains the right to deny exhibit space to any company and/
or product it sees as not in line with AMCA’s mission and the purpose of exhibits.
3. Assignment of Space
AMCA show management reserves the right to make any revisions necessary to the floor plan including, but not limited to, relocating exhibitors, when such action is deemed to be in the best interest of the
total exhibits.
4. Sharing/Subletting Space
The subletting of the whole or any part of an exhibitor’s space by the exhibitor is strictly prohibited. Exhibitors may not advertise or display goods in their booth other than those manufactured or carried by
them in the regular course of business. Exhibiting companies who maintain an ongoing collaboration
or partnership are permitted to share space, provided that the space is at least 10-feet x 20-feet. In order
to have both company names appear in the program listing, each company must pay the initial booth
cost and split the additional booths. For example, if two companies would like to share a 20-foot x 30foot space (six booths), each company would pay $2,900 (first booth for $1,100, two additional booths
for $900 each).
5. Booth Construction and Arrangement
Exhibits shall be so arranged as to not obstruct the general view nor hide the exhibits of others. No
display material exposing an unfinished surface to neighboring booths or pedestrian aisles will be permitted. If, at pre-show inspection, a display is found to expose an unfinished surface to a neighboring
booth or to a pedestrian aisle, draping material will be obtained at the exhibitor’s expense to conceal
9
Exhibitor Rules and Regulations
the unfinished surface. Any specialty built displays or unusual configurations must be submitted to AMCA show management for approval prior to ordering construction. No part of any booth/display
may hang over or jut out into an aisle. A booth space’s perimeter
extends from the floor to the ceiling, and all exhibitors must observe
this perimeter. The ceiling height of the exhibit hall is 24 feet at the
lowest points.
Companies occupying an island configuration should be sure their
displays do not exceed 22 feet to allow for ceiling clearance. Exhibitors must comply with, and be bound by, all state/local laws, ordinances, and regulations pertaining to health, fire prevention, and
public safety.
Special note for linear booths:
•Regular and specialty back walls may not exceed an overall
height of 8 feet
• The maximum linear booth height of 8 feet may extend out 50
percent of the booth from the back wall
• Height limitations in the balance of the area are 36 inches except
for product and equipment on display, which in themselves may
exceed this height
6. Exhibit Hall Access by Exhibit Staff
Exhibitor personnel will be permitted onto the exhibit floor one half
hour prior to opening and may remain one half hour after closing
provided they are wearing proper exhibitor badge identification. Exhibitor personnel will not be allowed into the exhibit hall outside of
these times for security reasons. Temporary staff hired for set-up or
teardown must register at the AMCA desk and receive a temporary
badge.
7. Delivery and Shipment of Materials
Storage facilities for packing cases, crates, and boxes are not available
at the hotel. Exhibitors agree to ship and store their materials at their
own risk and expense. Information regarding shipping and storage
of exhibit material will be furnished in the Exhibitor Manual.
8. Failure to Appear
It is expressly agreed by the exhibitor that in the event he or she fails
to install his or her products in his or her space by the time specified,
AMCA show management shall have the right to take possession
of said space and lease same or any part thereof to such parties and
upon such terms and conditions as it may deem appropriate. If the
exhibitor is not present but the exhibitor’s materials are on property,
AMCA may also choose to order that the exhibit be erected at the
expense of the exhibitor.
9. Independent Contractors
Exhibitors who plan to use independent contractors other than the
official AMCA general contractor must notify AMCA in writing no
later than 30 days prior to the meeting. The company name, address,
telephone number, Certificate of Insurance, name of the supervisor
scheduled to be in attendance, and a statement that such contractor
will comply with all rules and regulations of the show (including
observance of local labor rules and regulations) is required. Independent contractors must abide
by the following:
•Perform all services in a timely manner, in accordance with
AMCA and the AMCA general contractor established deadlines
• Not engage in solicitation of business on the exhibit floor for
present and/or future conventions
• Provide a Certificate of Insurance to the AMCA general contractor and AMCA no later than Feb. 1, 2013
• Register all employees and temporary help at the registration
desk (no charge for setup/breakdown)
10. Exhibitor Events/Activities
Exhibitors may not schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia, and hospitality suites that are in conflict with the official AMCA program,
whether such activities are held on site or away from the hotel. Exhibitors must submit in writing to AMCA show management 90
days prior to the exhibit dates any program exhibitor intends to hold
AMCA 79th Annual Meeting Exhibitor Prospectus
at, or in conjunction with, its exhibit. Exhibitors may not promote
any event outside of their exhibit booth. Unless approved in writing
by management, no signs are permitted outside of the exhibitor’s
booth. All events must be approved by show management in advance of the meeting.
11. Staffing Your Booth
Exhibits must be staffed at all times during open exhibit hours.
Companies that do not keep their booth properly staffed and operating during all open exhibit hours will risk being placed at the end
of the lottery in future years. Repeat offenses may be grounds for a
company’s banishment from exhibiting at future AMCA meetings.
12. Children’s Admission to the Exhibit Hall
Children may accompany a registered attendee or exhibitor during
show days and hours, but not during set-up or teardown periods.
The accompanying adult is responsible for the child and assumes
all responsibility for damage to exhibits and equipment and for the
safety of the child. Strollers are prohibited for safety purposes.
13. Exhibitor/Client Meetings
Exhibiting companies wishing to set up private meetings over the
dates of the AMCA meeting must notify AMCA in writing at least
30 days prior to the meeting. If AMCA does not have sufficient space
available, the company will be charged a fee so that AMCA can secure space from the hotel. Fees will be determined based on space
needs.
14. Insurance
The exhibitor acknowledges that neither the American Mosquito
Control Association (AMCA), Association Headquarters Inc., nor
the Trump Taj Mahal shall be obligated to maintain property, liability, or business interruption insurance covering any exhibitor or exhibiting company. Exhibitors wishing to insure their exhibit materials and goods against theft or damage by fire, accident or loss of any
kind must do so at their own expense. Each exhibiting company is
responsible for obtaining insurance (liability, fire, and theft) in such
amounts deemed appropriate to comply with its obligations here-
10
Exhibitor Rules and Regulations
under. AMCA requires that all exhibitors provide proof of liability
insurance at least 30 days prior to set-up. Coverage must be carried
through the duration of the exhibit program, and the certificate must
name AMCA and the Trump Taj Mahal as an additional insured
party. The certificate must state a minimum insurance of 1 million
USD and the territory of coverage must include the United States.
The exhibitor agrees to make no claim of any nature, for any reason
whatsoever, against AMCA for loss, theft, damage, or destruction of
goods, nor for damage of any nature, nor for any negligence, malfeasance or misfeasance, nor for failure to hold any portions of the
meeting, in part or in total, as scheduled.
tion includes persons, things, conduct, printed matter, or anything
AMCA show management judges to be objectionable or exceeding
the bounds of good taste.
In the event of such restrictions or evictions, AMCA show management is not liable for any refund of any amount paid hereunder. Inbooth demonstrations must be arranged such that gathering crowds
do not block any aisles or neighboring exhibits.
15. Americans with Disabilities Act
Exhibiting companies shall be responsible for making exhibits accessible to persons with disabilities as required by the Americans
with Disabilities Act, and shall hold AMCA and Association Headquarters harmless from any consequences of exhibiting company’s
failure in this regard. AMCA will use its best efforts to provide reasonable accommodations for attendees with disabilities with prior
notice. Please contact AMCA at [email protected] if you have
any special needs.
18. Contests/Games/Raffles
Contests of any kind must be approved in writing by AMCA show
management at least 30 days prior to the meeting.
16. Policy on Use of AMCA Name, Logo,
and/or Acronym
The names, logos, and acronyms of the American Mosquito Control
Association and the AMCA meeting are proprietary marks. Use of
the names in any fashion, by any entity, for any purpose, is expressly
prohibited without the written permission of AMCA. Permission to
the use the names, logos, and acronyms of AMCA must be requested in writing at least 30 days prior to the meeting, and prior to the
actual printing of any collateral material.
17. Booth Conduct and Restrictions
AMCA show management has the right to restrict or remove exhibits that are objectionable because of noise, glaring or flashing lights,
method of operation, or any other reason, and also to prohibit or
evict any exhibit which, in the opinion of exhibit management, may
detract from the general character of the meeting. This reserva-
AMCA does not endorse in any manner any of the products or
services related to the exhibits that have been accepted for display
during the meeting.
19. Fire Regulations
All materials used in the exhibit area must be flameproof and fire
resistant in order to conform to local fire ordinances and in accordance with regulations established by the National Association of
Fire Underwriters. Crepe paper, corrugated paper (flameproof or
otherwise) is not permitted. All displays are subject to inspection
by the Fire Prevention Bureau or the Fire Marshall. Any exhibits or
parts thereof found not to be fireproof may be ordered dismantled.
All aisles and exhibits must be kept clear at all times, and fire stations
and fire extinguisher equipment are not to be covered or obstructed.
20. Liability
Each exhibitor agrees to protect, save, and keep AMCA and the
Trump Taj Mahal forever harmless from any damage or charges
imposed for violation of any law or ordinance by the exhibitor, his
employees or agents as well as to strictly comply with the application terms and conditions as contained in the agreement between
AMCA and the Trump Taj Mahal regarding the exhibition premises;
and further, the exhibitor shall at all times, protect, indemnify, save,
and keep harmless AMCA and the Trump Taj Mahal against and
from any and all loss, cost, or expense that arises out of or from, or
by any reason of any act or omission of the exhibitor, his employ-
AMCA 79th Annual Meeting Exhibitor Prospectus
ees or agents. AMCA and the Trump Taj Mahal and their agents
or employees shall not be responsible for any loss, theft, or damage
to the property of the exhibitor, his or her employee or representatives. Further, AMCA and the Trump Taj Mahal will not be liable
for damage or injury to persons or property during the term of this
agreement from any cause whatsoever by reason of the use or occupancy of exhibit space by the exhibitor or his or her assignees,
and the exhibitor shall indemnify and hold harmless AMCA and the
Trump Taj Mahal of all liability which might ensue from any cause
whatsoever. If the exhibitor’s material fails to arrive, the exhibitor is
nevertheless responsible for all amounts due hereunder.
21. Photography
Professional video, digital, or photography image and sound capturing equipment is prohibited in the exhibit hall during set-up, hall
hours, and teardown. Photos may only be taken by AMCA staff or
with special permission by AMCA. Please contact AMCA for permission.
22. Security/Badge Checkers
AMCA volunteers will check badges at the exhibit hall entrance
during show hours and the service of a security guard will be acquired in the exhibit hall during off hours. However, this does not
protect or guarantee exhibitors against loss by theft or otherwise.
Please remain in your booth during open hours and remove or lock
up all valuable items in your booth during off hours to prevent loss/
theft.
23. Violations
Violation of any of these regulations on the part of the exhibitor,
his employees, or agent, shall annul the right of the exhibitor to occupy space and such exhibit will forfeit to AMCA all monies that
may have been paid. Upon evidence of violation, management may
re-enter and take possession of the space occupied by the exhibitor,
and may remove all persons and goods at the expense of the exhibitor. The exhibitor shall pay all expenses and damages that AMCA
may incur thereby. In the event of a violation, AMCA reserves the
right to refuse exhibit privileges for the following year.
11
Travel Information
Meeting Location
Trump Taj Mahal
1000 Boardwalk (at Virginia Avenue)
Atlantic City, NJ 08401
Phone: (609) 449-1000
Accommodations
AMCA has secured rooms at the Trump Taj Mahal for the AMCA Annual Meeting.
Room rates: Sunday – Thursday
Friday & Saturday
$80 single/double
$175 single/double
Room rates do not include room tax of 14% per night or any other applicable local taxes (subject to change).
Hotel Reservations
Housing reservations will be available in early October 2012.
Please visit www.mosquito.org/annual-meeting for updated information.
The discount deadline for the Trump Taj Mahal is January 31, 2013. The hotel can sell out of rooms before the deadline. Room availability and rates are not
guaranteed once the group rate of block rooms is sold out or the discount deadline passes (whichever comes first)!
Transportation
For complete transportation details, visit www.mosquito.org/annual-meeting.
Airports
Atlantic City International Airport (ACY): 13.5 mi
Philadelphia International Airport (PHL): 65.5 mi
AMCA 79th Annual Meeting Exhibitor Prospectus
Airport Transportation
Both the Atlantic City and Philadelphia airports offer convenient travel options including car rental, shuttle, taxi, bus or rail. Please visit http://www.atlanticcitynj.com/
visitors/maps_transportation/ for full details on planning your trip!
12
79th Annual Meeting
February 24-28, 2013 • Trump Taj Mahal • Atlantic City, NJ
Exhibit Space Application and Contract
To Apply for Exhibit Space:
Fax completed application to 856-439-0525 or mail application to
AMCA Exhibits, 15000 Commerce Parkway, Suite C, Mount Laurel, NJ 08054
Exhibitor Directory Listing
The information in this section will appear in the on-site program exactly as written below.
Company Name:
City:
Address:
State:
E-mail for Inquiries: Zip:
Main Phone:
Web site:
Person in Charge of Exhibit
List the primary contact who will receive all exhibitor information & make all arrangements.
This person is not considered complimentary unless listed under “Badge Information”.
Name:Title:
Telephone:E-mail:
r Check here if contact address is the same as company address. If different, please note below.
Address:
City:
State:
Zip:
Booth Neighbors
Please note: AMCA will make a reasonable effort to satisfy requests listed in this section but can make no guarantees.
Please list your company’s direct competitors (i.e. companies you would prefer not to be located near):
Please list your company’s partners (i.e. companies with whom you have a working relationship and would prefer to be located near):
Payment Information
To secure space, application and full payment must be received in the AMCA office by January 12, 2011. Prices are U.S. dollars.
Number of Booths (10’ by 10’ each):
$1,200 for first booth
$ 1,200
Additional booths$
($800 each for sustaining members,
$1,000 each for non-sustaining members)
Total Amount Enclosed
Payment Method
r
Check (payable to AMCA)
$
r
Visa
r
MasterCard
Credit Card Number:
r
American Express
Credit Card Expiration Date:
Cardholder’s Name:
By signing this application/contract, exhibitor agrees to the rules and regulations stated in the Exhibitor Prospectus.
SignatureDate
Please complete opposite side
[
79th Annual Meeting
February 24-28, 2013 • Trump Taj Mahal • Atlantic City, NJ
Badge Information
Exhibitors receive two complimentary registrations with the first booth purchased and one complimentary registration with each additional booth. Additional exhibit staff registrations beyond that can be purchased at the regular registration rates.
Badges for the exhibit staff below will be printed with the company name as it appears on the first page of this application, unless
otherwise requested.
1 Booth: First Registrant
Name:
City:
State:
Country:
State:
Country:
State:
Country:
State:
Country:
State:
Country:
State:
Country:
State:
Country:
E-mail:
1 Booth: Second Registrant
Name:
City:
E-mail:
2 Booths: Third Registrant
Name:
City:
E-mail:
3 Booths: Fourth Registrant
Name:
City:
E-mail:
4 Booths: Fifth Registrant
Name:
City:
E-mail:
5 Booths: Sixth Registrant
Name:
City:
E-mail:
6 Booths: Seventh Registrant
Name:
City:
E-mail:
www.mosquito.org