Camp Rentals for Troops

Camp Rentals for Troops
Trefoil Ranch & Camp Cloud Rim
For more information, contact:
Lauren “Chocolate” Raibble
Outdoor Program Specialist
(801) 716-5086
[email protected]
GSU 09-0100
Revised December 2014
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Table of Contents
Page
Welcome Letter..................................................................................................................................................... 3
Lengths and Rates of Rentals ............................................................................................................................. 4
Included with Rental ............................................................................................................................................ 5
Program Curriculum Guide ................................................................................................................................... 5
Camp Run Programming ..................................................................................................................................... 5
Dates Available ..................................................................................................................................................... 5
Areas Available for Rent at Trefoil Ranch ............................................................................................................ 6
Areas Available for Rent at Camp Cloud Rim ...................................................................................................... 7
Guidelines and Information .............................................................................................................................. 8-11
Resource Cabinets ............................................................................................................................................ 10
Contact sheet and emergency numbers ............................................................................................................. 12
Registration Form .......................................................................................................................................... 13-14
Packing List ....................................................................................................................................................... 15
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Hello Troop Leaders,
We are so excited that you are interested in doing a troop rental with your girls. For over 100 years
camping has remained a vital part of the Girl Scouting experience. You are now one step closer in helping
your girls experience the outdoors, connect with each other, and connect with nature. According to a
study done by Girl Scouts of the United States of America (GSUSA) only 4 out of 10 girls participated on a
monthly basis in outdoor activities in Girl Scouts.
Girl Scouting provides a powerful platform for girls to learn and grow in the outdoors. According to the
study, many of girl’s first experiences with outdoor activities occurs through the Girl Scout program. 71%
of girls stating they first tried an outdoor activity in Girl Scouts and 50% of girls saying they would not have
been able to do an outdoor activity if not for Girl Scouts. It has been shown that girls who have outdoor
experiences with Girl Scouts have bigger impacts on the seeking challenge and problem solving
outcomes related to the Girl Scout Leadership Experience (GSLE). Throughout the nation, girls have
designated camping as their number-one most memorable outdoor experience in Girl Scouts.
Now that you know the impact camping has on a girl’s experience? What’s next? Girl Scouts of Utah
wants to support you through your camping experiences. Using one of our camps is a great first step in
exposing your troop to the outdoors. Both of our camps are in secure locations and closed to the public so
you do not have to worry about who you will run into at the camp ground. They’re all Girl Scouts too! Our
camps also have rangers that live on-site that are more than happy to help you if an emergency occurs.
When renting our camps, we have resources on site that you will be able to use to assist with your
cookouts, to do some new nature activities, and help you and your girls have as much fun possible during
your stay. When your registration for a troop rental is confirmed, you will also receive a resource packet
tailored to your age of girls to help you with planning some of the activities you will do with your troop
during your stay. During the next 3 years, we will be releasing additional materials to help your troop
experience the outdoors in many different ways.
Happy Camping Girl Scouts!
Amber Pedersen
Outdoor Program Manager
Lauren Raibble
Outdoor Program Specialist
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Troop Camp Rental
Length and Rates of Rentals:
Day Rental
• Up to 8 hours
• Available Year Round (including week days)
• $3 per person
• Minimum $30
• Troops will not have access to buildings or tents/cabins.
• Troops will be able to use fire pits, picnic tables. Resource cabinets (page 10) available with deposit.
• Troops will have access to bathrooms (indoor plumbing).
Tent Unit Overnight Rental
• Up to 24 hours
• Available select dates June-August
• $5 per person
• Minimum $50
• Troops will not have access to the buildings.
• Troops will be able to use fire pits, picnic tables. Resource
cabinets (page 10) available with deposit.
• Troops will have access to bathrooms (indoor plumbing).
Cabin Unit Overnight Rental
• Up to 24 hours
• Available select dates May-September
• $7 per person
• Minimum $50
• Troops will not have access to the buildings.
• Troops will be able to use fire pits, picnic tables. Resource
cabinets (page 10) available with deposit.
• Troops will have access to bathrooms (indoor plumbing).
Building Overnight Rental
• Up to 24 hours
• Available October-April
• Trefoil Ranch Lodge: $150
• Trefoil Ranch Bunkhouse or Ranch House: $50
• Troops will not have access to other buildings.
• Troops will be able to use fire pits, picnic tables. Resource cabinets (page 10) available with deposit.
Trefoil Ranch
Trefoil Ranch
Trefoil Ranch
Lodge
Bunkhouse
Ranch House
Cloud Rim Lodge: Contact [email protected] for information on winter access.
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Included with Rental:
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The facility only.
A basic program curriculum based on the troop’s level will be emailed once the rental is confirmed (see
next section below).
Troops will plan their own program and meals.
The camp will not provide staff, meals, or any other services.
Troops will have the option to check out resource cabinets for a deposit of $50. (The deposit will be
returned if all supplies are returned and in good condition). These resource cabinets contain outdoor
cooking equipment (i.e. pots, pans, knives, mixing bowls, etc.) and program supplies (i.e. hula hoops,
scissors, balls, cones, etc.). See a detailed list of all supplies provided on page 10.
The program areas (waterfront & stables high ropes, low ropes, archery, pottery wheels, dark room,
etc.) will not be available.
Program Curriculum Guide:
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When you rent one of our facilities with camp, Girl Scouts of Utah will provide a curriculum guide via
email with activities that you can use to help plan your stay at camp.
Guides will be created by level (Daisy, Brownie, Junior, Cadette, Senior, Ambassador). If you have a
mixed troop you can receive the guides for each level.
Guides will include recipes, games, songs, outdoor skills, badge/journey work, and nature activities that
are age appropriate for the girls.
Guides will also include a sample 24 hour schedule of what an overnight can look like for your girls.
Camp Run Programming:
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On certain days throughout the summer, camp will offer outdoor themed programming options.
Dates for the Camp Run Programming option can be found in the “Troop Rental Availability” document.
Camp Programming will from 1pm-5pm. You are welcome to enjoy camp with your own programming
for the remaining hours of your day or overnight rental.
Programs will be run by the girls participating in the leadership programs at camp that weekend.
Programs will be based around basic outdoor skills. Examples include: hiking, fire starting, geocaching,
map and compass, environmental education, and Leave No Trace practices.
When you register for the Camp Run Programming, we will contact you for your programming
preferences.
The program areas (waterfront & stables high ropes, low ropes, archery, pottery wheels, dark room,
etc.) will not be available.
If you wish to participate in the Camp Run Programming, it will be an additional $2 per participant in
addition to either the day rental or overnight fee.
o Day use and Camp Run Programming = $5 per person
o Tent unit rental and Camp Run Programming = $7 per person
o Cabin unit rental and Camp Run Programming = $9 per person
Dates Available:
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Troops may rent the camp any day of the week, pending availability.
See the Troop Rental Availability Document.
Contact the Outdoor Team ([email protected]) to check available dates.
The camps are not available for select dates during summer (June-August).
Camp Cloud Rim has a short season when you can drive by car into camp (June-September). The road
to camp is not plowed during the winter months and the camp is not accessible for use.
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Areas Available for Rent at Trefoil Ranch:
Bunkhouse: Available October-April
• 11 bedrooms (sleeps 37)
• 2 apartment style kitchens
• Restrooms with showers
• Lounge areas
• Additional mattresses for sleeping on the floor are available upon
request.
Lodge: Available October-April
• Industrial-sized kitchen & dining hall
• Program room/Arts and Crafts room (sleep 30/40 on mattresses on
the floor)
• Access to the amphitheater and fire pit
• Restrooms
Ranch House: Available October-April
• No kitchen facilities available
• Mattresses for sleeping on the floor are available (sleeps 25)
• Access to the amphitheater and fire pit
• Restrooms with showers
Tent Sites: Available select dates June-August
Diamond D:
• 6 platform tents (sleeps 24)
• Site includes a fire pit, picnic table, and a
wash stand
• Restrooms with flush toilets and electricity
are nearby
Bar M:
• 8 platform tents (sleeps 32)
• Site includes a fire pit, picnic table, and a
wash stand
• Restrooms with flush toilets and electricity
are nearby
Waving C:
• 4 platform tents (sleeps 16)
• Site includes a fire pit, picnic table, and a
wash stand
• Restrooms with flush toilets and electricity
are nearby
Cabin Sites: Available select dates May-September
Rocking P:
• 3 cabins (sleeps 30)
• 1 platform tent [Available Jun-Aug]
(sleeps 4)
• Site includes a fire pit, picnic table, and a
wash stand
• Restrooms with flush toilets and electricity
are nearby
Circle K:
• 3 cabins (sleeps 24)
• 1 platform tent [Available Jun-Aug]
(sleeps 4)
• Site includes a fire pit, picnic table, and a
wash stand
• Restrooms with flush toilets and electricity
are nearby
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Areas Available for Rent at Camp Cloud Rim
(There is no road access to Camp Cloud Rim from October to June)
Lodge: Contact [email protected] for availability
• Industrial-sized kitchen & dining hall
• Program Room
• Restrooms with showers
• Access to the amphitheater and fire pit
Tent Sites: Available select dates June-August
Ranch:
• 10 platform tents (sleeps 40)
• Site includes a fire pit and picnic table
• Restrooms with showers, flush toilets, and electricity are nearby
Bordertrail:
• 8 platform tents (sleeps 32)
• Site includes a fire pit and picnic table
• Restrooms with showers, flush toilets, and electricity are nearby
Cabin Sites: Available select dates June-August
Frontier:
• 3 cabins (sleeps 28)
• 1 platform tent [Available Jun-Aug] (sleeps 4)
• Site includes a fire pit and picnic table
• Restrooms with flush toilets and electricity are nearby
Lookout:
• 3 cabins (sleeps 24)
• 1 platform tent [Available Jun-Aug] (sleeps 4)
• Site includes a fire pit and picnic table
• Restrooms with flush toilets and electricity are nearby
Note: Trefoil Ranch and Cloud Rim are designed to accommodate more than one troop at one time. There will
be times when other troops may be on site at the same time as your troop. You will reserve the entire
unit for your group, but only pay for the number of people you have attending. You do not need to pay
for the unused bed spaces. You will share the restrooms and showers with other Girl Scout groups.
(The main buildings will not be available unless rented by your troop.)
Please note that if you have any male adults attending, they need to have their own sleeping and
bathroom facilities separate from female participants.
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GUIDELINES AND INFORMATION
Trefoil Ranch and Camp Cloud Rim are accredited by the American Camp Association (ACA), therefore all
troops are required to follow guidelines set forth by ACA during their rental period.
Troop’s Responsibility
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Ensure adults supervise girls at all times.
Ensure all Safety Activity Checkpoints are followed.
Ensure all guidelines in this manual are followed.
Provide all meals, program, and supplies.
Provide own transportation of gear and luggage to your designated location.
Categories found below:
Check In and Check Out
Emergency Signal
Forms
Gate
Health
Inclement Weather
Insurance
Multiple Troops
Parking
Phones
Ratios
Resource Cabinets
Site Visit Training
Transportation
Check In and Check Out
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The troop leader must check in with the Camp Ranger upon arrival and complete a brief on-site
training.
The troop leader must check out with the Camp Ranger upon departure.
o Those troops not checking out will not be refunded their Cleaning/Security Deposit
Troops are responsible for collecting lost and found items.
o There is no guarantee that items left at camp will be returned.
For overnight rentals, the 24 hour period is 3pm-3pm.
For day rentals, times are flexible for when you come. During the summer months, times may be limited
by the Outdoor Program Team due to resident camp. Please contact [email protected] if you have any
questions.
Emergency Signal
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The emergency signal is three of any noise, pause, repeat.
If you hear the emergency signal, line up everyone in your area and go to the parking lot.
The troop leader will count everyone and give further instructions.
Forms
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Troops need to have release forms signed on all participants.
A medication log needs to be filled out on any participant that will be taking medications at this event.
For events lasting three nights or longer, a Physical Examination form is required for each participant.
Gate
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It is the responsibility of the troop to keep the gate locked at all times.
You will receive a gate code in your confirmation that will allow you access to the camp for the duration
of your stay.
If you have guest coming in at a later time you will need to go down to the gate and let them in and out.
Health
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Troops must have a first aider on site during the entire rental period.
o See Volunteer Essentials for up-to-date requirements.
o It is required to have at minimum an adult with current First Aid and CPR certification.
Troops must provide a first-aid kit suitable for the events you are doing. It must be available for use by
the first aider.
The first aider should have access to all the event release forms in case of an emergency.
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All medications including the over-the-counter medications must be given to the first aider with a
complete medication log (adults included).
Medications must be kept locked in a safe place away from campers.
Inclement Weather
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Prior to troop’s arrival at camp:
o GSU will notify the troop leader prior to arrival to discuss the weather concern.
o If GSU cancels the rental due to the weather, the troop will receive a full refund.
o If the troop leaders cancel the rental due to the weather, no refund will be made.
o The troop leader will then be responsible to notify all participants.
During the troop’s rental period:
o The Camp Ranger will be in contact with the troop leader in the event of inclement weather
during the rental period.
o The Camp Ranger will decide if the troop needs to take shelter inside the lodge due to the
weather.
o If the troop decides to leave camp earlier than planned, no refund will be given.
Insurance
See Volunteer Essentials for up-to-date requirements.
Groups/troops must purchase extra accident insurance:
1. For non-registered members to participate in a Girl Scout event.
2. When traveling three or more consecutive nights.
3. When traveling outside the United States
Application for this insurance must be made with GSU at least four (4) weeks in advance of departure date.
The Girl Scout Activity Accident Insurance, Basic Coverage, provides secondary coverage for accident medical
expenses for members registered with GSUSA traveling to and from and participating in approved, supervised
activities, including trips of two (2) nights or less. It does not duplicate medical-expense benefits collected
under other programs, so after approximately $100 in benefits have been paid under this plan, the family’s
medical insurance takes over. If there is no family insurance or healthcare program, a specified maximum of
medical benefits is available. Neither GSU and/or GSUSA assume responsibility for insuring members’
personal effects, including vehicles.
Multiple Troops
If your troop would like to rent camp along with other troops from your area, please contact the Outdoor
Program Team ([email protected]) to discuss your options.
Parking
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All vehicles need to be parked in the parking lots. No vehicles should be parked by the lodge or by the
units; it blocks our fire lane and service vehicles.
All vehicles must be backed into the parking space. This will help if there are mechanical problems
with vehicles and will expedite movement of vehicles in an emergency.
Phones
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There is a phone for emergency use only available in the Lodge Kitchen (back kitchen door will be open
at all times during your rental).
Most cell phones do not work at Trefoil Ranch. Some cell phones work at Camp Cloud
Rim.
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Ratios
See Volunteer Essentials for up-to-date requirements.
Events, travel, and camping:
Two non-related adults (at least
one of whom is female) for this
number of girls
6
Events, travel, and camping:
Plus one adult for each additional
number of girls
Girl Scout Brownies
(grades 2–3)
12
6
Girl Scout Juniors
(grades 4–5)
16
8
Girl Scout Cadettes
(grades 6–8)
20
10
Girl Scout Seniors
(grades 9–10)
24
12
Girl Scout Ambassadors
(grades 11–12)
24
12
Girl Scout Daisies
(K– grade 1)
4
*Troops must have a minimum of five girl members to participate in any troop trip.
Resource Cabinets
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GSU will provide the option to check out outdoor cooking gear and program supplies with a deposit of
$50. (The deposit will be returned if all supplies are returned and in good condition.)
Please note: For all rentals, troops must bring all their own program supplies including glue, craft
items, markers, crayons, cameras, etc.
Toilet paper and garbage bags are provided at the camps.
Outdoor Cooking Equipment
2 pots with lids
4 mixing bowls
1 frying pan
1 can opener
1 cast iron griddle
2 serving spoons
1 Dutch oven
1 slotted spoon
1 Charcoal Chimney
2 spatulas/turners
3 cutting boards
1 pitcher
8 sharp knives
1 rubber scrapper
3 dish washing buckets
2 fire buckets
1 bottle of oil for cast iron
1 box of matches
Fire Gloves
Bleach
Measuring Cups
Dish Soap
5 gallon water jug
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Sponges/ Hand Towels
Troop Supplied Cooking Equipment
Please come prepared with the following items
Aluminum Foil/ Cling Wrap
Gloves for handling food
Mess Kits (plates, bowls, silverware, etc.)
Additional cooking supplies needed
Food and Beverages
Program Supplies
Hula hoops
Scissors
Activity bandanas
Nature Activities & Instructions
Rubber chickens/pigs
Nature Games & Instructions
Variety of balls
Webbing/rope
Cones
Activity instructions to use supplies
2 Tarps (8’ x 10’)
Flags (Trefoil Ranch/Cloud Rim and American)
Compasses
Additional equipment available in limited supply for check-out with Camp Ranger:
♦Propane Stove ♦GPS units
Site Visit Training
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Prior to using the facilities troops must go through a site visit training to learn how to use the facilities.
The site visit training takes only about 15-30 minutes and can be done upon arrival.
This training will be conducted by the Camp Ranger.
Transportation
See Volunteer Essentials for up-to-date requirements.
Emergency Transportation
• The troop is required to have a car on site and accessible at all times for emergency use.
Transportation Information to Families
• You must use the event release and permission forms found in your Volunteer Essentials
• Please let parents know the times of arrival and departure.
Any motor vehicle used to transport Girl Scouts must be duly licensed, insured, safety-tested, and operated by
an adult with a valid driver license. Vehicles must also carry appropriate insurance as required by Utah state
law. When transporting Girl Scouts, use vehicles that are properly registered, insured, and operated by a
GSUSA registered adult 25 years of age or older with a valid driver license and good driving record. Each
passenger must have her/his own seat and use a seat belt.
1. If a group is traveling in one vehicle, there must be at least two unrelated, approved adult volunteers in
the vehicle, one of whom is female, and the girl-volunteer ratios in Volunteer Essentials must be
followed.
2. If a group is traveling in more than one vehicle, the entire group must consist of at least two unrelated,
approved adult volunteers, one of whom is female, and the girl-volunteer ratios in Volunteer Essentials
must be followed. Care should be taken so that a single car (with a single adult driver) is not separated
from the group for an extended length of time.
Use of 15 passenger vans are prohibited for any Girl Scout activity. However, 12 or fewer passenger vans are
acceptable forms of transportation.
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Contact Information and Emergency Numbers
Girl Scouts of Utah Emergency Number (Collect Call Capable)
(801) 892-0975
Amber “Frog” Pedersen
Outdoor Program Manager
[email protected]
801-891-8384
Lauren “Chocolate” Raibble
Outdoor Program Specialist
[email protected]
385-226-6162
Camp Cloud Rim
Trefoil Ranch
Dave LaBonte
Camp Ranger
• Home: 435-649-8419
• Cell: 435-640-1406
Scott Blackburn
Camp Ranger
• Home: 801-225-4429
• Cell: 801-376-9532
Fire Departments
• Park City: 435-649-6706
• Heber City: 435-654-1411
Fire Department
• Provo City: 801-852-6300
• Orem City: 801-224-7070
Sheriff
• Summit County (Park City): 435-615-3600
• Wasatch County (Heber City): 435-6541411 (dispatch)
Sheriff
• Utah County (Spanish Fork): 801-343-4100
Heber Valley Hospital
• 1485 US 40, Heber City
• 435-654-2500
Timpanogos Regional Hospital
• 750 West 800 North, Orem
• 801-714-6000
Park City Family Health & Urgent Care Clinic
• 1665 Bonanza Dr., Park City
• 435-649-7640
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Camp Rental for Troops Registration
Please note: Camp Rental for Troop Registration is not available online due to the use of activity credits. Since activity
credits are in the form of paper and cannot be processed online, the process is more efficient through a paper registration.
Before submitting this form, please contact the Outdoor Program Team ([email protected]) with the camp
property and dates you wish to rent to check for availability. Once you have confirmed a date, complete this
form and return it to the Council Resource Center along with your full reservation fee. A confirmation will be
emailed upon receipt of registration.
Girl Scouts of Utah
Outdoor Program
445 E 4500 S, Suite 125
Salt Lake City, UT 84107
Troop #
Community
Troop Leader Name
Phone (
)
Email
Number of participants:
___Daisy ___Brownie ___Junior ___Cadette ___Senior ___Ambassador
Adult Females
Adult Males
Total:
Camp & Facilities Requested:
Trefoil Ranch
¨ Day Use
¨ Diamond D (tent unit)
¨ Bar M (tent unit)
¨ Waving C (tent unit)
¨ Circle K (cabin unit)
¨ Rocking P (cabin unit)
¨ Bunkhouse
¨ Ranch House
¨ Lodge
Dates Requested:
Cloud Rim
¨ Day Use
¨ Bordertrail (tent unit)
¨ Ranch (tent unit)
¨ Frontier (cabin unit)
¨ Lookout (cabin unit)
¨ Lodge
1st Choice: ____________
Arrival Time: ________________
2nd Choice:
Departure Time: ________________
(including the 15-30 minute site visit training)
Certifications:
List the name of the person attending who:
•
Has attended Troop Camping 101:
•
Is CPR/First Aid certified:
(attach copy of certification)
•
Has their Utah Food Handler’s Permit:
(attach copy of certification)
Continued on next page
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Fees:
Day Use (up to 8 hours)
$3 per person x ____ people = $_______
Tent Unit (up to 24 hours)
$5 per person x ____ people = $_______
Cabin Unit (up to 24 hours)
$7 per person x ____ people = $_______
Bunkhouse (up to 24 hours)
$50 flat fee
Ranch House (up to 24 hours)
$50 flat fee
Lodge (up to 24 hours)
$150 flat fee
Resource Cabinet Use (refundable deposit)
$50 flat fee
Camp run programming (July 11, Aug 1)
Additional $2 per person x ____ people = $_______
Out-of-council Girl Scout troops (up to 24 hours)
Additional $20 flat fee
Payment:
Cleaning/Security Deposit
(mandatory; refundable)
Resource Cabinet Deposit
($50 optional; refundable)
$25
Facility Fees
Camp run programming (July 11, Aug1)
_____
_____
_____
(optional)
Total Due
_____
How to Pay:
Credit Card, Checks, and/or Activity Credits – Mailed
Credit Card, Checks, Activity Credits, and/or cash – GSU shop
Total cost of rental is due with registration. Refunds:
• The $25 cleaning/security deposit will be returned if the camp areas are left in good condition.
• The $50 supply cabinet deposit will be returned if all supplies are returned and in good condition.
• Fees become non-refundable two weeks after receipt of your email confirmation.
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GIRLS’ PACKING LIST FOR TROOP RENTALS
Please label your camper’s belongings.
Day Experience
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Closed-toed, closed-heeled shoes & socks
Warm sweater, sweatshirt, and/or jacket(1)
Rain Gear (waterproof jacket or poncho)
24-32 ounce durable water bottle
Sunglasses
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Backpack or daypack
Sunscreen & Lip Balm (SPF 15+)
Insect Repellent
Sanitary Supplies (if needed)
Camera (optional)
Overnight Experience
Clothing
Closed-toed, closed-heeled shoes (1)
Warm sweater and/or sweatshirt (1)
Pants & shorts (1 pair each depending on weather)
T-shirts (2)
Long sleeved shirt (1)
Underwear (2)
Socks (2-3)
Hat with brim
Bandana
Knit hat (depending on weather)
Rain Gear (waterproof jacket or poncho)
Warm pajamas (1)
Warm coat
Camp Gear
Sleeping bag rated to 20 degrees or cooler
Pillow
Warm blanket or fleece liner
24-32 ounce durable water bottle
Dishes or mess kit (cup, bowl, and spoon)
Sunglasses
Backpack or daypack
Flashlight with extra batteries
Toiletries
Toothbrush & Toothpaste
Hairbrush/comb
Deodorant
Sunscreen & Lip Balm (SPF 15+)
Insect repellant
Sanitary supplies
Optional Equipment
Camera
Pen/Pencil
Stuffed animal
Book
Items to Leave at Home
Candy, gum, food or soda
Curling irons, blow dryers, straighteners, etc.
Items packaged in glass containers
iPods, MP3 players, CD players, etc.
iPads, Kindles, Nooks, and other electronic devices
Cell phones
Personal sports equipment (archery equipment, climbing gear, lifejackets, riding helmets, etc.)
Animals (your pets will do much better at your home than in the camp environment)
Electronic items can easily be damaged in the camp environment.
Weather and Special Packing Considerations
At Trefoil Ranch, the days are hot and the nights are cooler. At the beginning and end of the summer it may be
quite a bit cooler at camp than in the Salt Lake valley.
Camp Cloud Rim will, on average, be 10 to 20 degrees cooler than the weather in the Salt Lake valley.
Afternoon rain showers are common. The mornings and evenings are cool, days are moderate and the nights
are cold. The camp often has patches of snow on the ground through June. It is possible for camp to reach
freezing temperatures at nighttime in June and August.
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