Exhibitor Check List

Exhibitor Check List - Edmonton Tattoo
all forms are enclosed in your exhibitor kit!
Ordered/Submitted
Exhibitor Badges
Pgs. 4-5
Pgs. 2, 9
Pgs. 5, 11
Equipment Order Form
Canwest Productions Inc. -- F: 403.246-3856 or [email protected]
DUE: April 14, 2016
(carpet, tables, booth vacuuming etc.)
Insurance
Exhibitorinsurance.com, TF: 1-866-836-9066, [email protected]
DUE: April 14, 2016
Pgs. 2, 12-21 DUE: Before April 18, 2016
Internet
Pgs. 2, 22-29 DUE: Before April 14, 2016
Parking Passes
Pg. 6
Canwest Productions Inc. -- Generic badges provided at show office
Pick-up Onsite
Electrical Order Form
Pg. 6
Send To:
ShowTech Power & Lighting - P: 780.429.1162 F: 780.424.4715
https://e.showtechordering.com/ST-00045795
Northlands
P: 780-471-7188 or [email protected]
Edmonton Expo Centre
Purchase On-site
Hotel Reservations
The Chateau Lacombe Hotel
DUE: April 6, 2016
TF: 1-800-661-8801, P: 1-780-428-6611
IMPORTANT
ARTISTS Booths: See #9 for a full list of included
supplies.
RETAIL Exhibitors: 1 – 8 foot skirted table and 2
chairs are included with your booth.
#1 SHOW MANAGEMENT
Any additional requirements must be ordered in
advance. See your Equipment Order Form Attached.
Charges will apply to any on-site orders.
The Edmonton Tattoo and Arts Festival
Is jointly managed by Alberta Bound Productions and
Canwest Productions Inc.
NOTE: Exhibitors are responsible for any damage to
equipment rented and will be charged accordingly
(i.e.: broken tables, broken chairs, etc.)
Steve Peace
Terra Connors
Darryl Rosengreen
For further information, please contact us directly:
Show Director
Show Director
Sales Associate
#218, 7710 5 St. SE
Calgary, Alberta T2H 2L9
Ph: (403) 242-0859
Toll Free: 1-800-626-1538
Fax: (403) 246-3856
Toll Free Fax: 1-800-659-7942
Email: [email protected]
www.canwestproductions.com
#2 SHOW DATES
Friday
Saturday
Sunday
April 29
April 30
May 1
#3 SHOW FACILITIES
Edmonton EXPO Centre, Hall A
7515 – 118 Ave.
Edmonton, AB T5B 4X5
#4 INTERNET SERVICE
Exhibitors must make their own arrangements for
internet booth service. Please order through the
enclosed Northlands Order Form.
#5 ELECTRICAL SERVICE
Electrical is provided in for all Artists booths only.
If power is required – please order through the enclosed
ShowTech Order Form or online at:
https://e.showtechordering.com/ST-00045795
#6 SHOW CONTRACTOR
The official Show contractor is Canwest Productions
Inc. We are responsible for the following: furniture
rentals (tables, chairs, etc.), draping, on-site labor and
cleaning. We will also be responsible for drayage. –
Please see the enclosed forms.
Canwest Productions Inc.
#218, 7710 5 St. SE
Calgary, Alberta T2H 2L9
Ph: (403) 242-0859
Toll Free: 1-800-626-1538
Fax: (403) 246-3856
Onsite orders have a surcharge and must be paid in full
by cash or credit card. All on-site orders are to be placed
with the Show Office.
#7 OFFICIAL PRINTER
The official printer appointed by Show Management is:
Rayacom Print & Design
Toll Free: 1-877-757-7468
Phone: 1-780-424-5220
Fax: 1-780-424-9494
Email: [email protected]
15220 Stony Plain Rd.
Edmonton, AB T5P 3Y4
www.rayacom.com
Servicing – Edmonton, Calgary, Vancouver,
Kelowna, Burnaby, Red Deer, Saskatoon, Regina
and Toronto
#8 SHOW RULES
ALL SHOW RULES MUST BE FOLLOWED BY ATTENDING
ARTISTS REGARDLESS OF YOUR PERSONAL OPINIONS ON
TATTOO PROCEDURES.
 Health board inspectors will be at the show all
weekend ensuring artists comply with all rules.
 Health board inspectors will be giving one warning
to artists breaking rules and will shut down booths
that do not comply.
 Exhibitors are responsible for their own waste
collection and removal.
 All artists must wash hands at supplied sinks before
and after tattoo procedures.
 All artists must attend a short health talk at the main
stage before being able to tattoo. Tattooists are to
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meet at the information desk at the front of the hall.
Talks will be given from 10 am – 11:30 am Friday.
Artist laminates will be handed out for the weekend
after the talk.
All artists must use supplied hand gels when degloving during tattoo procedures.
No eating or drinking in the booth area.
Artists must use supplied disposable wash bottles for
tattoo procedures. No spray bottles or squirt bottles
brought with you will be allowed to be used.
No smoking in convention hall.
Artists must use supplied bandages to bandage
tattoos. No saran wrap allowed.
All needles must be single use and 100% disposable
(including bars).
All tubes must be disposable. There is no
sterilization booth available at the show
 No body piercing allowed at the show other than the
one approved booth.
 All tattooists must wear disposable aprons while
working.
 All equipment must be barrier wrapped including
power supply, machines, clipcord and wash bottle.
 No personal music allowed at the show as it is a
distraction to others. There will be overhead music
provided.
 All gloves must be Nitrile or PVC during tattoo
procedures. No latex gloves allowed. Nitrile gloves
will be supplied.
 Release forms must be filled out by each client at the
ink station. Aftercare sheets will be given out to each
client at the ink station also.
 No tattooing anyone under the age of 18 years
regardless of parental consent.
 No fresh tattoos wandering the hall or in public
washrooms…fresh tattoos must be barrier wrapped
with a dental bib or bandaged.
 No tattooing in the hotel rooms.
 Only two tattoo artists are allowed to tattoo in each 10
x 15 booth at a time.
 Only registered and approved tattooists allowed to
tattoo in the booths.
#9 SHOW SUPPLIES
Most supplies needed for tattooing procedures will be
available at the show at no charge. Each artist will be
supplied with an Eikon pack which contains most of the
supplies needed to tattoo.
 Each booth will have four chairs, a skirted front display
table and a plastic covered table from which to work
and two garbage cans.
 Due to health board rules, all tattoo artists must use
the products supplied by the show.
 Please do not bring your Nalgene bottles to the show
as we have disposable bottles supplied.
Below is a list of things available at the show free of
charge to make your packing much lighter:
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Nitrile gloves
Clipcord covers
Machine bags
Bottle bags
Disposable squirt bottles
Paper towels
Disposable razors
Bandages
Tape
Ink caps
PurTect antibacterial petroleum product
Elastic bands
Sterile water for rinsing
Disposable aprons
Disinfectant surface wipes
Hand gel (for use during tattoo procedures and
stencil removal)
Hand washing sinks
Stencil stuff (for stencil application)
PurKlenz (for skin cleansing & wash bottle soap)
Garbage cans & bags (you are responsible for
emptying and changing)
Thermofax machines
Thermofax paper
Photocopiers
Light tables
Disposable tubes
Disposable needles
There will be a complimentary ink station set up for
all artists. This station will consist of full sets of
Eternal Ink, & Dermaglo. Black ink at the show is
supplied by Silverback.
There will be suppliers at the show offering for sale:
 Disposable pre-made needles
 Disposable tubes
 Power supplies
 Tattoo machines
 Ink
#10 SIGNS
All booth signage and banners are to be professionally
made and fit in the confines of your booth.
Arrangements can be made to hang your banners from
the ceiling if the facility permits. In this case a service
fee will be charged to you for the lift cost and hanging.
Exhibitors can order this service directly from the facility
(please see forms section of this manual). Booth
signage must not appear in adjacent exhibits.
Any banners or signage deemed inappropriate by show
management will be removed and any cost associated
with the removal would be charged back to the exhibitor.
All banners requiring to be hung from the ceiling must be
done before aisle carpet is put down.
#11 SHOW HOURS
Friday
Saturday
Sunday
4pm – 12 Midnight
12 Noon – 10pm
12 Noon – 6pm
There will be a shuttle running each day between the
hotel and show venue starting at 9 am each morning.
No tattoos are to be started in the last hour of the Show
on either Friday, Saturday or Sunday. If there is no other
alternative, the Artist will be billed for the additional
security cost.
#12 MOVE-IN
Friday
8am – 4pm
Show opens 4pm on Friday!!
EARLY MOVE OUT
WILL NOT BE TOLERATED
If anyone is caught tearing down or packing up their
exhibit materials before show close, they will be
prohibited from exhibiting in any future
Alberta Bound or Canwest produced trade show.
#14 FORKLIFT SERVICE
Forklift Service is available on a first come, first serve
basis to offload/load shipments and stock. The forklift is
ONLY available during move-in and move-out.
If you have any unusually large or time consuming loads
(Ie: hot tubs), please let us know in advance and we will
schedule your move-in/move-out accordingly.
#15 SPACE APPLICATIONS
Please note: Children (under 16) are strictly not
permitted on the Show Floor during Move-in or
Move-out as per Safety Regulations.
Show Management reserves the right to accept or reject
applications at any time.
Exhibitors may enter the exhibit hall 2 hours prior to
Show opening, however all exhibits are to be setup by
4pm on Friday evening. Security guards will be posted at
move-in doors.
Painting, nailing, drilling, or screwing to the floor, walls or
any part of the building is not permitted except by prior
written approval of both Show Management and Building
Management.
**PLEASE NOTE:
All pop-up tents must be fire retardant with ticket of
approval/confirmation displayed.**
#17 BOOTH CONSTRUCTION
#13 MOVE-OUT
Sunday night when show closes
6pm-12 Midnight
The Hall needs to be cleared out by 12 Midnight
Sunday after the show closes.
Product and skids have to be packed up and removed
from the hall by the end of move-out. If any product is
left behind it is at the risk of the exhibitor and the facility
may charge a handling/storage fee. Alberta Bound and
Canwest Productions cannot be responsible for any
arrangements post move-out.
AS OF 12:01AM ANY EXHIBIT MATERIALS & SKIDS
LEFT BEHIND WILL NOT BE THE RESPONSIBILITY
OF ALBERTA BOUND AND CANWEST
PRODUCTIONS OR SHOW MANAGEMENT.
No removal or dismantling of exhibits or exhibit
materials will be permitted before 6pm Sunday Official Show Closing.
While Show Management will take all reasonable
security measures to safeguard small items, immediate
removal of such items will minimize the possibility of loss
from pilferage.
PLEASE NOTE the special instructions under the
heading of “Insurance.”
#16 ALTERATIONS TO BUILDING
A. HEIGHT
Inline booths may reach a maximum of 8’ in height.
Island booths may be over 3’ in height. Perimeter
booths may be 10’ in height.
B. SIGNAGE
Must be incorporated into your exhibit design and height
of 8’. Signage must not appear in adjacent exhibits.
C. DRAPE
All booths will be supplied with 8’ high draping at the
back and 3’ high on the sides. No draping is allowed on
the aisle side of the booths. Any variation or changes in
the standard draping are at the exhibitor’s expense.
Nothing is to be pinned or stapled to the drape -“S”
hooks are available from Canwest Productions.
#18 EXHIBITOR BADGES
Exhibitor Badges are generic, and will only be labeled
with “Exhibitor”, not company name, or individual name.
Exhibitor badges are required to gain access to the
Show – and must be worn at all times.
Please Note:
Exhibitor Badges are for booth personnel ONLY.
1 artist shared booth – 2 passes
1 artist high profile booth – 3 passes
2 artist booth – 4 passes
Vendor/Retail booth – 2 passes per 10x10
Exhibitor Badges will be provided per Booth when
you check in at the Show Office. Staff can pick-up
Show Badges at the front entrance during Show
Hours.
#19 ADMISSION PRICES
Adult Day Pass
Adult Weekend Pass
Children 14 and under
www.edmontontattoos.com
$25.00
$50.00
FREE
#20 SAMPLES, SOUVENIRS AND
SOLICITING
Soliciting of business and/or distribution of samples and
souvenirs will not be permitted in the aisles, the parking
lots or in another exhibitor’s booth, but must be confined
to the exhibitor’s own space.
#21 ELECTRICAL EQUIPMENT
Regulations made by the Labour Electrical safety
branch, provide that all electrical equipment operating at
the show be approved. Equipment that is approved by
the CSA and bears that association’s mark of approval is
acceptable to the commission.
#22 CUSTOMS
Exhibit booths and equipment-from outside Canada,
may be brought in for the purpose of the show only
without payment of duty under standard procedure.
Please consult with Canada Customs.
If you require a Customs Broker for assistance with
paperwork and shipment clearance into Canada, please
contact Mark Fowler, Director of Operations with
North American Logistics Services Inc.
at 778.328.2841, Toll Free 855.328.2841,
Fax 778.328.2845 or email [email protected]
#23 CARRIERS
The official carriers appointed by Show Management
are:
North American Logistics Services Inc.
Contact: Mark Fowler for Quotes & Transport
Ph: 778.328.2841, Fax: 778.328.2845
Or by Email [email protected]
Please ship all materials directly to the Show Facilities
address (see #3) – please include the show name,
location and dates as well as your full company name
and booth number. Shipments will be accepted during
Move-In. Please mention The Edmonton Tattoo and
Arts Festival for special rates.
#24 CLEANING
ONLY the aisle carpet will be cleaned (vacuumed) at the
end of each night – arrangements for your own booth
can be made through Canwest Productions.
Please see the attached forms.
#25 HANDLING OF EXHIBITS,
MATERIALS AND EQUIPMENT
Should your display require the use of heavy duty
unloading equipment, you are requested to notify
management at least two weeks in advance of show
time so that arrangement can be made to have it
available.
Costs of renting and operating such equipment must be
borne by the exhibitor. Exhibitors who can supply their
own trucks and dollies are urged to do so.
Canwest Productions provides forklift service and a
limited number of dollies on a first come first served
basis.
NOTE:
Skids and packaging will be cleared from the
aisles during move in.
If your Skids & Packaging are not marked
clearly for STORAGE, they will be recycled.
#26 INSURANCE
Show Management, Edmonton Tattoo and Arts Festival,
Edmonton Expo Centre, and the City of Edmonton, will
not be responsible for injury to persons, loss or damage
of products, exhibits, equipment or decorations by fire,
accident, theft or any other cause while in the show
building or its environs.
Alberta Bound and Canwest Productions recommend
all Exhibitors have a $2,000,000 minimum in liability
insurance and have proof of Insurance.
To secure proof of insurance simply phone your
insurance provider and ask for a certificate naming:
Alberta Bound Productions and Canwest Productions
Inc., the Show name, the current facility and city of the
Show. There should be no additional cost from your
insurance provider for this service.
Please Note: This is an official request, if proof of
Insurance is not supplied – Alberta Bound Productions
and Canwest Productions Inc. will not be held liable.
For more information, please refer to the Insurance &
Indemnity clause on our Terms and Conditions sent with
the application.
#27 SECURITY
Security guards will be on site 24-hours a day and in the
building during the opening hours of move-in, show
hours and move-out.
Show Management, however cannot assume any
responsibility for losses incurred from pilfering or any
other causes.
As an extra precaution, please do not leave
valuables in your booth overnight.
#28 FIRE REGULATIONS &
FLAMEPROOFING
All Exhibit material & tenting must be fire retardant,
applicable tags and documentation are required.
#29 DRAWS OR CONTESTS
Exhibitors offering draws in-booth are required to provide
their own entry forms, draw boxes and signage for their
prize draws.
Please Note, winning announcements will not be made
over the facility sound system due to Seminars & Stage
events.
#30 PARKING
Parking passes can be purchased onsite.
#31 PRESS RELEASES AND
PHOTOGRAPHS
#35 STAGE & SEMINAR PERFORMERS
Please note The Edmonton Tattoo and Arts Festival,
Alberta Bound Productions and Canwest Productions
accept no liability or responsibility in theft or injury, at or
as a result of any seminar or stage act, presentation or
performance.
If you have any concerns prior to your performance,
please contact an on-site Show Representative who will
respond to the issue immediately.
#36 ALCOHOL AND NUDITY
Alcohol is strictly not permitted at your booth. Any
Exhibitor caught with outside liquor will be asked to
leave the premises.
Please note nudity is prohibited by the facility.
Please ensure patrons are covered accordingly.
#37 HOTEL ARRANGEMENT
EDMONTON
Exhibitors are urged to provide Show Management with
any information on new and exciting products and or
features. This information will be forwarded to our
publicist for possible media attention. (No guarantee of
coverage).
#32 ADMIT ONE Admittance Tickets
Included with your Exhibitor Kit are ADMIT ONE
Admittance Tickets ($25 value each). These free tickets
are courtesy of Alberta Bound Productions and Canwest
Productions and are meant for your client base &
preferred customers only.
*LAST MINUTE EXHIBITORS ARE NOT
GUARANTEED ADMIT ONE TICKETS.
Please Note:
These tickets can be used for your Appointments at
the Show. If you do not provide a free ticket to your
client, they will have to pay admission.
Resale or dispersing tickets on-site or during Show
Hours is strictly prohibited.
#33 WILL CALL
Each company has been provided tickets for preferred
customers and clients. These tickets must be distributed
before show hours.
Please note that Will Call lists will no longer be accepted
during the show. Thank you for your cooperation!
The Chateau Lacombe Hotel
10111 Bellamy Hill
Edmonton, AB T5J 1N7
Tel: 780-428-6611
Toll-Free: 1-800-661-8801
24 Floors, 307 Luxurious Rooms/Suites
24 Hour Business Centre
24 Fitness Centre
Onsite restaurants
Pet Friendly
Express Checkout
Dry cleaning
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$132/night – Standard Single/Double
Cut-Off Date: April 6, 2016
Reservations: 1-800-661-8801
Please quote ‘Edmonton Tattoo Show’
EXHIBITOR WARNING
Anyone claiming to be with "Exhibitor Housing
#34 SLANDER & DEFAMATION
Services" and representing the Show in anyway is
General Character and/ or Company slights, abuse of
any Alberta Bound Productions or Canwest Productions
Staff or insults of any kind will not be tolerated. Any
exhibitor responsible will have their exhibit space
cancelled (non-refundable) from the show.
deceptive. They claim to offer “assistance” with exhibitor
registration and hotel bookings.
Please note THIS AN INTERNATIONAL A SCAM.
Please be aware when exhibiting/participating in any
Show.
They have been contacted and told to cease and desist.
SHOW RULES
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All show rules must be followed by attending artists regardless of your personal opinions on tattoo procedures.
Health board inspectors will be at the show all weekend ensuring artists comply with all rules.
Health board inspectors will be giving one warning to artists breaking rules and will shut down booths that do not
comply.
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All artists must wash hands at supplied sinks before and after tattoo procedures.
All artists must use supplied hand gels when de-gloving during tattoo procedures.
No eating or drinking in the booth area.
Artists must use supplied disposable wash bottles for tattoo procedures. No spray bottles or squirt bottles brought with
you will be allowed to be used.
Artists must use supplied bandages to bandage tattoos. No saran wrap allowed.
All needles must be single use and 100% disposable (including bars).
All tubes must be disposable. There is no sterilization booth available at the show
No body piercing allowed at the show other than the one approved booth.
All tattooists must wear disposable aprons while working.
All equipment must be barrier wrapped including power supply, machines, clipcord and wash bottle.
No personal music allowed at the show as it is a distraction to others. There will be overhead music provided.
All gloves must be Nitrile or PVC during tattoo procedures. No latex gloves allowed. Nitrile gloves will be supplied.
Release forms must be filled out by each client at the ink station. Aftercare sheets will be given out to each client at the ink
station also.
No tattooing anyone under the age of 18 years regardless of parental consent.
No fresh tattoos wandering the hall or in public washrooms…fresh tattoos must be barrier wrapped with a dental bib or
bandaged.
Only two tattoo artists are allowed to tattoo in each 10 x 15 booth at a time.
Only registered and approved tattooists allowed to tattoo in the booths.
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Set up Times and Hours
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Friday
8am - 4pm
Show hours
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Friday
4pm – Midnight
Saturday 12 noon – 10pm
Sunday 12 noon – 6pm
SHOW SUPPLIES
Most supplies needed for tattooing procedures will be available at the show at no charge. Each artist will be supplied with an Eikon
pack which contains most of the supplies needed to tattoo.
Each booth will have four chairs, a skirted front display table and a plastic covered table from which to work and two garbage cans.
Below is a list of things available at the show free of charge to make your packing much lighter.
Please do not bring your Nalgene bottles to the show as we have disposable bottles supplied.
You are allowed to use your own supplies but may incur a longer health inspection if doing so.
The following is supplied with your booth:
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Nitrile gloves
Clipcord covers
Machine bags
Bottle bags
Disposable squirt bottles
Paper towels
Disposable razors
Bandages
Tape
Ink caps
A&D Ointment
Elastic bands
Sterile water for rinsing
Disposable aprons
Disinfectant surface wipes
Hand gel (for use during tattoo procedures and stencil removal)
Hand washing sinks
Stencil stuff (for stencil application)
PurKlenz Skin Cleanser (for skin cleansing & wash bottle soap)
Garbage cans & bags
Thermofax machines
Thermofax paper
Photocopiers
Light tables
Disposable tubes
Disposable needles
There will be a complimentary ink station set up for all artists. This station will consist of full sets of Eternal Ink, Dermaglo, Black
ink at the show is supplied by Silverback.
There will be suppliers at the show offering for sale:
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Disposable premade needles
Disposable tubes
Power supplies
Tattoo machines
Ink
If you have any questions you can contact Steve at 403-540-8529.
Show Furniture & Equipment Order Form
Canwest Productions is pleased to welcome you to the: Edmonton Tattoo & Arts Festival
Your standard 10' x 10' exhibit booth includes: 8' backwall drape - black & 3' sidewall drape - black
For any additional booth furniture and equipment orders - please complete the form below.
Must be completed & returned to our office with full payment by: April 14, 2016
Company:
Show Name:
Contact:
2016 EDMONTON TATTOO & ARTS FESTIVAL
P:
F:
Please Note:
FURNITURE RENTAL PRICES GUARANTEED UNTIL: April 14, 2016
All On-Site
orders are
subject to a
25% rate
increase.
Cost Before
April 14, 2016
Cost After
April 14, 2016
8' Table
6' Table
4' Table
Folding Plastic Chairs
Skirted / Non Skirted
$45.00 / $22.00
$40.00 / $18.00
$35.00 / $12.00
$8.00
Skirted / Non Skirted
$56.25 / $27.50
$50.00 / $22.50
$43.75 / $15.00
$10.00
Artist Massage Table
(circle days)
$50.00/day
DAYS: F/Sat/Sun
$50.00/day
- day/s
Artist Arm Rests
(circle days)
$30.00/day
DAYS: F/Sat/Sun
$30.00/day
- day/s
$50.00 / room
$15.00 / wall
$62.50 / room
$18.75 / wall
Tables
All discrepancies
and/or claims
must be
finalized prior to
Show closing
Orders will not
be processed
until full
payment is
received.
Booth # & Size (sq. Ft.):
Pipe and Drape
Up to 50 sq. Ft. Dressing Rooms
Additional Draping & Changes
Quantity
Total
Subtotal:
PAYMENT
Payment must be included with all orders. Please make cheques payable to Canwest
Productions Inc.
Chq #:
Amount:
Date:
Visa/MC#:
Exp:
Card Holder:
CVV#: _______
I hereby authorize Canwest Productions Inc. to process payments as per the above total
to my Visa/MC (initials).
**CVV number must be included for your order form to be processed**
GST / HST:
TOTAL:
Canwest Productions Inc.
#218, 7710 - 5th St. SE
Calgary, AB T2H 2L9
[email protected]
www.canwestproductions.com
P: 403-242-0859
F: 403-246-3856
Limits of Liability & Responsibility
1.It is understood that the following Limits of Liability
and Responsibility are applicable to all subcontractors
of Canwest Productions Inc. and apply to all of
Canwest’s locations and employees.
2. Canwest shall not be liable for damages, losses or
delays due to strikes, lockouts or work stoppages of
any kind.
3. Canwest shall not be responsible for loss or
damage due to water, windstorm, theft, fire,
vandalism, acts of God, mysterious dissipation,
common wear and tear in handling of equipment or
other factors beyond their control.
4. Canwest shall not be held liable for damage to
uncrated materials, materials improperly packed,
glass breakage or concealed damage.
5. There may be a lapse of time between the
placement of incoming shipment(s) in the booth by
Canwest and the arrival of the Exhibitor’s represented
at the booth. There is a possibility that some time may
pass between the pick-up of materials from the booth
for loading on a carrier and the completion of packing.
It is understood that it these circumstances occur, the
shipment(s) will be left in the booth unattended. If,
after the placement of any goods, it is agreed that
Canwest is not liable. The same is applicable if there
is a loss or disappearance of any material from the
booth prior to Canwest picking up the shipment after
the show. As a result, where discrepancies exist on
outgoing shipping documents, Canwest will make the
necessary corrections upon pickup of material from
the booth.
6. Canwest does not provide for full liability should
loss or damage occur. Canwest is not an insurer;
therefore, insurance should be obtained by the
exhibitor. All materials should be insured from the
time they leave the Exhibitor’s firm until they are
returned after the show. All risk coverage can
usually be arranged with riders to existing
policies. Contact your insurance company to
make arrangements for coverage during transit
and return of the materials, during storage and at
the show site. Any amounts payable by Canwest are
based on the scope of the responsibility set forth
herein and are unrelated to the value of the
Exhibitor’s property.
If Canwest is found liable for disappearance or
damages to Exhibitor’s material, it is agreed that
liability will be limited to that specific article only.
Liability will be restricted to a settlement equal to
$0.30 per pound per article, with a maximum liability
of $50.00 per item or $1000.00 per shipment,
whichever is less, as agreed upon damages and
exclusive remedy. Compensations outlined in this
paragraph shall apply if loss or damage occurs
regardless of cause of origin, results directly or
indirectly to property through execution or nonexecution of obligations imposed by the offering of
services to Exhibitors or from negligence, active or
otherwise by Canwest.
7. A minimum of 10 days notification must be given to
Canwest in order to obtain any special equipment
necessary to properly handle shipment for loading,
placing or reloading. Canwest shall not be held
responsible for any damages incurred unless written
notification is issued within the time period stated
above.
8. Canwest shall not be held responsible to any
degree for any current, possible or anticipated loss of
profit or revenues or for any related costs that may
result from any loss or damage to Exhibitor’s
materials which may it inconceivable or unfeasible to
exhibit materials.
9. Claims for loss or damage must be submitted to
Canwest by the close of the applicable show or event.
No suit or action shall be brought against Canwest
more than one year after the cause of action.
10. All parties agree relevant to receiving, handling,
temporary storage and reloading of materials, that
Canwest will provide these services as the Exhibitor’s
agent. Canwest is not a bailee or shipper. Canwest
signing of a delivery receipt, bill of lading or other
document is done so as an agent of the Exhibitor only
and the Exhibitor accepts all responsibility thereof.
11. Canwest shall not be responsible for shipments
received without receipts, freight bills or specific piece
counts on receipts or freight bills such as a courier or
van line. Such shipments will be delivered to the
booth without guarantee of piece count or condition.
12. Empty storage labels are available from Canwest
service desk. Affixing the labels is the sole
responsibility of the Exhibitor. It is understood that
these labels are for Empty Storage Only. Canwest will
not assume responsibility for loss or damage to
contents while containers are in storage or for
mislabeled containers.
13. If designated carriers fail to pick-up shipments on
time, Canwest shall have the authority to change
carriers in order to accelerate removal of goods from
the show site. Where no arrangement is made by the
Exhibitor, materials will be taken to a warehouse to
await Exhibitor’s shipping instructions. The Exhibitor
agrees to be responsible for payment of charges
incurred with such handling and transporting to the
warehouse. Canwest assumes no liability pertaining
to such re-routing or handling.
14. The Exhibitor agrees that they will not withhold
payment in any amount due to Canwest for material
handling or any other service provided by Canwest as
an offset against the amount of an alleged loss or
damage to any material or equipment. The Exhibitor
agrees to pursue any claim against Canwest
independently as a completely separate transaction to
be resolved on its own merit.
Acceptance of the above terms and conditions
will be construed upon consignment or delivery of
a shipment to Canwest by an exhibitor or by any
shipper on behalf of the Exhibitor.
IMPORTANT- Please take care of immediately!
RE: CERTIFICATE OF LIABILITY INSURANCE
As you may know, as an exhibitor participating in a show, you must have adequate
Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the
attending public, the show organizer and yourself.
Our insurance policy does not extend coverage to any exhibits and requires
you to submit a Certificate of Insurance upon receipt of the exhibitor’s
manual.
There are (2) ways to arrange the required Insurance:
OPTION #1: SINGLE EVENT INSURANCE
Canwest Productions Inc. has appointed Exhibitor Insurance.com as the
recommended Insurance contractor for exhibitors. Order directly online at
www.exhibitorinsurance.com
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OPTION #2: YOUR OWN INSURANCE
Contact your own Insurance Company, request a certificate of Insurance with
the following requirements below:
Canwest Productions Inc listed as an additional insured.
Dates of the show: April 29-May 1, 2016 (includes move in and out dates)
Comprehensive General Liability of $2,000,000
Bodily Injury and Property Damage Liability subject to a maximum $1,000
Deductible.
Products and Completed Operations Liability
Contingent Employers Liability
Broad form Property Damage
Cross Liability clause
Severability of Interest Clause
Your understanding and compliance with this requirement, is greatly appreciated
and we thank you for your effort in ensuring the well being of everyone.
Have a prosperous and safe show.
Internet Order Form Networking equipment such as, but not limited to: routers and switches are prohibited. Exhibitors require authorization from Northlands to bring in their own computer infrastructure equipment such as, but not limited to: Wireless Access Points, Routers, Bridges, Servers, NAT Devices, Servers. Devices brought in without authorization will not be able to connect to the Internet. Internet rates are based on notice timeframes: 14 day advance notice, 14 day or less advance notice an additional 30% rate increase will be applied to all services requested. Electrical not included in the prices outlined. Please email the form to [email protected] or Fax this order to 780-­‐471-­‐7172. Exhibitor Information Show Name: Company: On-­‐site Contact: Mobile Phone & email: Date of service required: Booth #: Wired Connection -­‐ DHCP st
$155 -­‐ 1 Device Days Wired Connection -­‐ Static st
$300 -­‐ 1 Device Quantity Quantity Days Amount Amount $50 -­‐ Each additional Device (Wired or Wireless) Devices: Laptops / PCs: Wired Qty ____ Wireless Qty ____ Debit / Credit Machine: Wired Qty ____ Wireless Qty ____ Wired Qty ____ Wireless Qty ____ Other (Please Specify): ___________________ Additional Devices Days Quantity 14 day or less advance notice additional 30% GST# R101577433 Amount GST @ 5% Subtotal TOTAL Specific Internet requirements – Please contact Northlands Event Manager By Quote Wireless Service Available in our Edmonton Expo Centre facility for $55.00 per day per device. Please open your web browser when in our venue and follow the Pay By Credit Card instructions on the “Northlands Welcome and Registration Page!” Wireless Service – Show buyout or Bulk Purchase Bulk rates may be available if ordering over 10 connections. Please contact your Northlands Event Manager for pricing. TERMS & CONDITIONS
These terms and conditions form part of the Internet Order Form (the "Order Form") for Internet
Service delivery and/or Technical Support (the "Services"). The Order Form and these Terms &
Conditions are hereinafter referred to as the "Agreement".
1. SERVICE REQUEST, CANCELLATION, PAYMENT AND REFUND TERMS
1.1
Service Requests
1.
Complete information must be provided on the Order Form to ensure prompt
processing of the order for the Customer's show or event (the "Show").
Incomplete information will delay processing.
2.
Advance Rates as published in the Order Form will only be applicable to
Order Forms received by NORTHLANDS at least 14 days prior to the agreed
move-in date for the Show (the "Move-in Date").
3.
The Walk-in rate, as published in the Order Form, will apply to any requests for
Services received by NORTHLANDS less than 14 days prior to the Move-in
Date including, without limitation, any request for additional Services not
included in a previously received Order Form.
4.
The Walk-in rate will apply to any special requests or arrangements not
listed on the Order Form.
5.
Conditions for processing Order Forms:
(a)
Payment in full for the Services as set out in the Order Form must
accompany the Order Form; and
(b)
For new or additional Services required at the time of your Show, please
contact the Show Manager or visit the NORTHLANDS Show Office
located on the floor of your Show during scheduled move-in times. Walk-in
rates are 30% above the standard advance rates.
6.
Customers must pay any outstanding balances from Customer's prior shows or
events before the Services will be provided. WITHOUT EXCEPTION, current
Show balances and any charges incurred for additional Services must be paid in
full prior to the Move-in Date.
7.
Rates listed for all connections include bringing the Services ordered to the
location or locations requested by the Customer in the most convenient
manner, and DO NOT include any additional equipment, special wiring,
computer hardware/software/set-up/configuration or special placement of
Services.
8.
Northlands reserves the right to refuse installation and Services once a Show
move-in has commenced, if:
(a)
(b)
it is unsafe to do so; or
it causes harm, hardship or inconvenience to other customers of
Northlands or material handling companies.
1.2
Cancellation
1.
Notification of cancellation must be received a minimum of seven (7) days
PRIOR to the scheduled first move-in date of the Show.
2.
A charge of 30% of the Advance Rate will be applied to every item that is
changed, or cancelled within seven (7) days of the scheduled first move-in
date of the Show.
3.
There are no refunds for orders cancelled after Show opening or for Services
installed and not used during the Show.
1.3
Payment
1.
Prices are subject to change without notice.
2.
Payment must be made at the time of the order. Northlands is not responsible for
the payment transaction and does not retain any payment information.
3.
NORTHLANDS reserves the right to require a full payment PRIOR to
installation.
4.
Refunds for overpayment will be processed by the NORTHLANDS
Accounting Department 15-30 days after the Show closing date.
5.
Unless otherwise stated or agreed, prices are in Canadian funds.
6.
All invoices for any additional charges are due for payment upon receipt.
Balances remaining unpaid thirty (30) days after the date of invoice shall bear
interest at 1 % per month (18% per annum) calculated from the date of the
invoice.
1.4
Refunds
1.
All claims or disputes regarding Services must be brought to the attention of
NORTHLANDS' Client Events Department prior to the Show closing date and
prior to the disconnection of any applicable computer equipment. WITHOUT
EXCEPTIONS, refunds will not be issued for defective Services not reported as
required above or that have been impacted by the show or its clients.
2.
Credit will not be given for Services installed and not used.
2. SERVICES AND EQUIPMENT
2.1
Services
1.
Only an authorized NORTHLANDS technician or contractor is permitted to
do any wiring in the facility (excluding in-booth cabling). The installation of
3rd party transmission lines is prohibited.
2.
All devices will require a NORTHLANDS’ ip address to access services on
the Internet. These addresses will either be automatically assigned by the
NORTHLANDS’ infrastructure. Static ip addresses will be assigned and
communicated to the client by the NORTHLANDS’ representative.
3.
It is understood that if, after an ip address has been assigned and
NORTHLANDS must change a pre-assigned IP address for any reason, the
Customer shall have no claim or recourse for compensation whatsoever against
NORTHLANDS. Every reasonable effort will be made to maintain the originally
assigned address.
4.
Unless specifically requested and will be billed accordingly on the Order
Form, NORTHLANDS DOES NOT provide technical support for computer
hardware or software related issues or for any issues related to the
configuration of your computer equipment.
5.
Due to the dynamic nature of the Internet, NORTHLANDS cannot guarantee any
level of performance or accessibility beyond its gateway.
6.
Without limiting the generality of section 2.01(5) above, NORTHLANDS will
conduct appropriate infrastructure monitoring of traffic and bandwidth usage to
ensure acceptable level Internet bandwidth is available.
2.02 Internet Service Requirements
1.
It is the responsibility of the Customer to provide the following:
(a)
Computer equipment intended to be utilized by the exhibitor but it
not outlined in the Order Form;
(b)
For wired connections: a standard 100/1000 baseT Ethernet
Network Interface Card (RJ45 Interface); and
(c)
For wireless connections: devices to communicate in the 5.0 GHz
frequency bands, 2.4 GHz frequency bands is unsupported and not
recommended.
2.03 Equipment
1.
The Customer will be fully responsible for the safekeeping of all material and
equipment belonging to NORTHLANDS.
2.
The Customer shall, within 24 hours from the close of the Show, return any
material or equipment belonging to NORTHLANDS to NORTHLANDS' Show
Management Personnel. Failure to return the equipment in a timely manner, or at
all, will result in late charges and the Customer shall also pay to NORTHLANDS
the replacement cost of any equipment not returned. This provision shall survive
any termination of this Agreement.
3.
Material and equipment furnished by NORTHLANDS for or as a part of the
Services shall remain the property of NORTHLANDS.
4.
Only NORTHLANDS personnel are authorized to modify system wiring or
cabling.
5.
Any equipment that is found to be causing disruptions to any part of
NORTHLANDS' service infrastructure will be removed and not reinstated until
the problem has been rectified to the satisfaction of NORTHLANDS' Business
Technology Department.
6.
The use of any computer infrastructure equipment such as, but not limited to:
routers, servers, Wireless Access Points must be pre-authorized in writing by the
Northlands’ Business Technology Department. Installation of such devices
without prior written authorization will be removed immediately during the
duration of the event.
3. REGULATIONS AND LIMITS OF LIABILITIES
3.1
Regulations
1.
Customer shall not and shall not permit any of its users or other third parties to:
(a)
disclose private communications without permission to parties other
than the intended recipient;
(b)
disclose any confidential information, including without limitation, any
passwords or network keys provided by NORTHLANDS for the access of
Services;
(c)
restrict or inhibit any other user(s) from using and enjoying the Internet;
(d)
post, transmit or allow to be displayed to the public, any unlawful,
threatening, abusive, libelous, defamatory, obscene, pornographic, or
profane information of any kind, including without limitation any
transmissions constituting or encouraging conduct that would constitute a
criminal offense, give rise to civil liability, or otherwise violate any local,
provincial, state, national or international law, including without limitation,
export control laws and regulations;
(e)
create or distribute any junk e-mail, spam or any duplicative or
unsolicited messages, surveys, contests or pyramid schemes;
(f)
post or transmit any information or software that contains a virus,
worm, cancelbot or other harmful or disruptive component;
(g)
upload, download, post, publish, transmit, reproduce, or distribute in any
way, information, software or other material obtained through the Internet
which is protected by copyright or other proprietary right or derivative
works with respect thereto, without obtaining permission of the copyright
owner or rightholder;
(h)
access, without authorization, the computer of any other party;
(i)
abuse or fraudulently use the Internet in any way not specifically
prohibited above; or,
(j)
make any other use of the Services which may cause damage or
disruption to NORTHLANDS' network infrastructure, including,
without limitation the unreasonable use of network bandwidth.
3.02 Contravention of Agreement
1.
In the event that NORTHLANDS determines or suspects that the Customer or
its users are in contravention of any term of this Agreement, NORTHLANDS
may immediately discontinue the Services without refund or further liability.
3.03 Limitation of Liability
1.
Customer understands that Customer and its users may access the Internet
through the Services. Customer understands further that neither
NORTHLANDS nor its Internet Service Provider operate or control the
Internet in any way, and that all merchandise, information and services
offered or made available or accessible on the Internet are offered or made
available or accessible by third parties.
2.
Customer assumes total responsibility and risk for Customer's and its users' use
of the Services and the Internet. Neither NORTHLANDS nor its Internet Service
Provider make any express or implied warranties, representations or
endorsements whatsoever (including without limitation warranties of title or noninfringement, or the implied warranties of merchantability or fitness for a
particular purpose) with regard to any merchandise, information or service
provided through the Internet, and neither NORTHLANDS nor its Internet Service
Provider shall be liable for any cost or damage arising either directly or indirectly
from any such transaction. It is solely Customer's and its users' responsibility to
evaluate the accuracy, completeness and usefulness of all opinions, advice,
services and other information, and the quality and merchantability of all
merchandise, provided on the Internet generally.
3.
Customer understands further that the Internet contains unedited materials some
of which are sexually explicit or may be offensive to some people. Customer and
its users access such materials at their own risk. NORTHLANDS and its Internet
Service Provider have no control over and accept no responsibility whatsoever
for such materials.
4.
THE SERVICES ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE"
BASIS WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF TITLE,
NONINFRINGEMENT OR IMPLIED WARRANTIES OF MERCHANTABILITY
OR FITNESS FOR A PARTICULAR PURPOSE. NO ADVICE OR
INFORMATION GIVEN BY NORTHLANDS OR ITS INTERNET SERVICE
PROVIDER OR THEIR AFFILIATES OR THEIR CONTRACTORS OR THEIR
RESPECTIVE EMPLOYEES SHALL CREATE A WARRANTY. NEITHER
NORTHLANDS NOR ITS INTERNET SERVICE PROVIDER WARRANTS THAT
THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE OR THAT
ANY INFORMATION, SOFTWARE OR OTHER MATERIAL ACCESSIBLE ON
THE INTERNET IS FREE OF VIRUSES, WORMS, TROJAN HORSES,
CANCELBOT OR OTHER HARMFUL OR DISRUPTIVE COMPONENTS.
5.
Under no circumstances shall NORTHLANDS or its Internet Service Provider or
their affiliates or contractors be liable for any direct, indirect, incidental, special,
punitive or consequential damages that result in any way from Customer's or its
users' use of or inability to use the Services or to access the Internet or any part
thereof, or Customer's or its users' reliance on or use of information, services or
merchandise provided on or through the Services or the Internet, or that result
from mistakes, omissions, interruptions, deletion of files, errors, defects, delays
in operation, or transmission, or any failure of performance by NORTHLANDS or
its affiliates or contractors.
6.
The Customer expressly relieves NORTHLANDS of any liability for any direct,
indirect, incidental, special, punitive or consequential damages that result in any
way from the provision by NORTHLANDS of any technical support.
7.
Without in any manner limiting the express limitations contained in this section
3.03, neither NORTHLANDS nor its Internet Service Provider shall be liable to
Customer or its users or any other parties for any:
(a)
act or omission of a telecommunications carrier whose facilities are
used in establishing connections;
(b)
disclosure of private communications to parties other than the intended
recipient, or the disclosure of confidential information;
(c)
restriction or inhibition imposed by a third party;
(d)
posting, transmittal or receipt of any unlawful, threatening, abusive,
libelous, defamatory, obscene, pornographic, or profane information of
any kind, including without limitation any transmissions constituting or
encouraging conduct that would constitute a criminal offense, give rise to
civil liability, or otherwise violate any local, provincial, state, national or
international law, including without limitation, export control laws and
regulations;
(e)
posting or transmittal of any information or software that contains a virus,
worm, cancelbot or other harmful component;
(f)
uploading, downloading, posting, publishing, transmittal, reproducing, or
distributing in any way, of information, software or other material
obtained through the Internet which is protected by copyright or other
proprietary right or derivative works with respect thereto;
(g)
infringement of patents or other proprietary rights; or
(h)
abuse or fraudulent use of the Internet in any way not specifically
prohibited above.
4. MISCELLANEOUS TERMS
4.01 Miscellaneous Terms
1.
Extended Meanings: Words importing the singular number include the plural
and vice versa and words importing gender include all genders.
2.
Governing Law: This Agreement shall be construed and governed in
accordance with the laws of Alberta, Canada and the parties attorn to the
exclusive jurisdiction of the Alberta Courts in connection with any disputes. The
venue of any proceedings shall be Edmonton, Alberta.
Severability: The invalidity or unenforceability of any provision of this Agreement shall
not affect the validity or enforceability of any other provision hereof.