Exhibitor Check List

Transcription

Exhibitor Check List - Edmonton Tattoo
all forms are enclosed in your exhibitor kit!
Ordered/Submitted
Exhibitor Badges
Send To:
Canwest Productions Inc. -- Generic badges provided at show office
Pick-up Onsite
Equipment Order Form
Canwest Productions Inc. -- Fx.403.246-3856 or [email protected]
DUE: April 16, 2015
(carpet, tables, booth vacuuming etc.)
Insurance
Exhibitorinsurance.com, TF: 1-866-836-9066, [email protected]
DUE: April 16, 2015
https://www.exhibitorinsurance.com/s1.html?Event_ID=ETS2015&Event_Organizer
_ID=117&COU=ca
Electrical Order Form
ShowTech Power & Lighting - http://e.showtechordering.com/ST-00042931
DUE: Before April 17, 2015
P: 780.429.1162 F: 780.424.4715
Internet
Northlands
DUE: Before April 16, 2015
Phone: (780) 471-7188 or [email protected]
Parking Passes
Edmonton Expo Centre
Purchase On-site
Hotel Reservations
The Chateau Lacombe Hotel
DUE: April 8, 2015
Toll-free: 1-800-661-8801, Direct 1-780-428-6611
IMPORTANT
ARTISTS Booths: Are equipped with electrical, 2
tables, chairs, and garbage cans. See topic #9 Show
Supplies for more information.
RETAIL Exhibitors: Booths are only equipped with
pipe and drape. Electrical and table rentals are your own
responsibility.
#1 SHOW MANAGEMENT
The Edmonton Tattoo and Arts Festival
Is jointly managed by Alberta Bound Productions and
Canwest Productions Inc.
Steve Peace
Kevin Blackburn
Darryl Rosengreen
Show Director
Show Director
Sales Associate
#218, 7710 5 St. SE
Calgary, Alberta T2H 2L9
Ph: (403) 242-0859
Toll Free: 1-800-626-1538
Fax: (403) 246-3856
Toll Free Fax: 1-800-659-7942
Email: [email protected]
www.canwestproductions.com
#2 SHOW DATES
Friday
Saturday
Sunday
May 1
May 2
May 3
#3 SHOW FACILITIES
Edmonton EXPO Centre, Hall B
7515 – 118 Ave.
Edmonton, AB T5B 4X5
#4 INTERNET SERVICE
Exhibitors must make their own arrangements for
internet booth service. Please order through the
enclosed Northlands Order Form.
#5 ELECTRICAL SERVICE
Electrical is provided in for all Artists booths only.
If power is required – please order through the enclosed
ShowTech Order Form or online at:
http://e.showtechordering.com/ST-00042931
#6 SHOW CONTRACTOR
The official Show contractor is Canwest Productions
Inc. We are responsible for the following: furniture
rentals (tables, chairs, etc.), draping, on-site labor and
cleaning. We will also be responsible for drayage. –
Please see the enclosed forms.
Any additional requirements or required changes to
pipe/ steel must be made in advance (i.e.: 8ft side
walls, change rooms, etc.)
Regular Booths include – Draped 8ft Backwall and
3ft Sidewalls.
See your Equipment Order Form Attached.
Charges will apply to any on-site orders.
NOTE: Exhibitors are responsible for any damage to
equipment rented and will be charged accordingly
(i.e.: broken tables, broken chairs, etc.)
For further information please contact us directly:
#218, 7710 5 St. SE
Calgary, Alberta T2H 2L9
Ph: (403) 242-0859
Toll Free: 1-800-626-1538
Fax: (403) 246-3856
Onsite orders have a surcharge and must be paid in full
by cash or credit card. All on-site orders are to be placed
with the Show Office.
#7 OFFICIAL PRINTER
The official printer appointed by Show Management is:
Rayacom Print & Design
Toll Free: 1-877-757-7468
Phone: 1-780-424-5220
Fax: 1-780-424-9494
Email: [email protected]
15220 Stony Plain Rd.
Edmonton, AB T5P 3Y4
www.rayacom.com
Servicing – Edmonton, Calgary, Vancouver,
Kelowna, Burnaby, Red Deer, Saskatoon, Regina
and Toronto
#8 SHOW RULES
ALL SHOW RULES MUST BE FOLLOWED BY ATTENDING
ARTISTS REGARDLESS OF YOUR PERSONAL OPINIONS ON
TATTOO PROCEDURES.
• Health board inspectors will be at the show all
weekend ensuring artists comply with all rules.
• Health board inspectors will be giving one warning
to artists breaking rules and will shut down booths
that do not comply.
• Exhibitors are responsible for their own waste
collection and removal.
• All artists must wash hands at supplied sinks before
and after tattoo procedures.
• All artists must attend a short health talk at the main
stage before being able to tattoo. Tattooists are to
meet at the information desk at the front of the hall.
Talks will be given from 10 am – 11:30 am Friday.
Artist laminates will be handed out for the weekend
after the talk.
• All artists must use supplied hand gels when degloving during tattoo procedures.
• No eating or drinking in the booth area.
• Artists must use supplied disposable wash bottles for
tattoo procedures. No spray bottles or squirt bottles
brought with you will be allowed to be used.
• No smoking in convention hall.
• Artists must use supplied bandages to bandage
tattoos. No saran wrap allowed.
• All needles must be single use and 100% disposable
(including bars).
• All tubes must be disposable. There is no
sterilization booth available at the show
• No body piercing allowed at the show other than the
one approved booth.
• All tattooists must wear disposable aprons while
working.
• All equipment must be barrier wrapped including
power supply, machines, clipcord and wash bottle.
• No personal music allowed at the show as it is a
distraction to others. There will be overhead music
provided.
• All gloves must be Nitrile or PVC during tattoo
procedures. No latex gloves allowed. Nitrile gloves
will be supplied.
• Release forms must be filled out by each client at the
ink station. Aftercare sheets will be given out to each
client at the ink station also.
• No tattooing anyone under the age of 18 years
regardless of parental consent.
• No fresh tattoos wandering the hall or in public
washrooms…fresh tattoos must be barrier wrapped
with a dental bib or bandaged.
• No tattooing in the hotel rooms.
• Only two tattoo artists are allowed to tattoo in each 10
x 15 booth at a time.
• Only registered and approved tattooists allowed to
tattoo in the booths.
#9 SHOW SUPPLIES
Most supplies needed for tattooing procedures will be
available at the show at no charge. Each artist will be
supplied with an Eikon pack which contains most of the
supplies needed to tattoo.
• Each booth will have four chairs, a skirted front display
table and a plastic covered table from which to work
and two garbage cans.
• Due to health board rules, all tattoo artists must use
the products supplied by the show.
• Please do not bring your Nalgene bottles to the show
as we have disposable bottles supplied.
Below is a list of things available at the show free of
charge to make your packing much lighter:
• Nitrile gloves
• Clipcord covers
• Machine bags
• Bottle bags
• Disposable squirt bottles
• Paper towels
• Disposable razors
• Bandages
• Tape
• Ink caps
• PurTect antibacterial petroleum product
• Elastic bands
• Sterile water for rinsing
• Disposable aprons
• Disinfectant surface wipes
• Hand gel (for use during tattoo procedures and
stencil removal)
• Hand washing sinks
• Stencil stuff (for stencil application)
• PurKlenz (for skin cleansing & wash bottle soap)
• Garbage cans & bags (you are responsible for
emptying and changing)
• Thermofax machines
• Thermofax paper
• Photocopiers
• Light tables
• Disposable tubes
• Disposable needles
There will be a complimentary ink station set up for
all artists. This station will consist of full sets of
Eternal Ink, & Dermaglo. Black ink at the show is
supplied by Silverback.
There will be suppliers at the show offering for sale:
• Disposable pre-made needles
• Disposable tubes
• Power supplies
• Tattoo machines
• Ink
#10 SIGNS
All booth signage and banners are to be professionally
made and fit in the confines of your booth.
Arrangements can be made to hang your banners from
the ceiling if the facility permits. In this case a service
fee will be charged to you for the lift cost and hanging.
Exhibitors can order this service directly from the facility
(please see forms section of this manual). Booth
signage must not appear in adjacent exhibits. Any
banners or signage deemed inappropriate by show
management will be removed and any cost associated
with the removal would be charged back to the exhibitor.
All banners requiring to be hung from the ceiling must be
done before aisle carpet is put down.
#11 SHOW HOURS
Friday
Saturday
Sunday
4pm – 12 Midnight
12 Noon – 10pm
12 Noon – 6pm
While Show Management will take all reasonable
security measures to safeguard small items, immediate
removal of such items will minimize the possibility of loss
from pilferage.
PLEASE NOTE the special instructions under the
heading of “Insurance.”
EARLY MOVE OUT
WILL NOT BE TOLERATED
There will be a shuttle running each day between the
hotel and show venue starting at 9 am each morning.
If anyone is caught tearing down or packing up their
exhibit materials before show close they will be
prohibited from exhibiting in any future
Alberta Bound or Canwest produced trade show.
#12 MOVE-IN
#14 FORKLIFT SERVICE
Friday
8am – 4pm
Show opens 4pm on Friday!!
Please note: Children (under 16) are strictly not
permitted on the Show Floor during Move-in or
Move-out as per Safety Regulations.
Forklift Service is available on a first come, first serve
basis to offload/load shipments and stock. The forklift is
ONLY available during move-in and move-out.
If you have any unusually large or time consuming loads
(Ie: hot tubs), please let us know in advance and we will
schedule your move-in/move-out accordingly.
#15 SPACE APPLICATIONS
A limited number of dollies are available to use on a first
come, first serve basis. Security guards will be posted at
move-in doors.
Exhibitors may enter the exhibit hall 2 hours prior to
Show opening, however all exhibits are to be setup by
4pm on Friday evening.
**PLEASE NOTE:
Dollies ARE NOT PERMITTED on aisle carpet at any
time. All pop-up tents must be fire retardant with
ticket of approval/confirmation displayed.**
#13 MOVE-OUT
Sunday night when show closes
6pm-12 Midnight
The Hall needs to be cleared out by 12 Midnight
Sunday after the show closes.
Product and skids have to be packed up and removed
from the hall by the end of move-out. If any product is
left behind it is at the risk of the exhibitor and the facility
may charge a handling/storage fee. Alberta Bound and
Canwest Productions cannot be responsible for any
arrangements post move-out.
AS OF 12:01AM ANY EXHIBIT MATERIALS & SKIDS
LEFT BEHIND WILL NOT BE THE RESPONSIBILITY
OF ALBERTA BOUND AND CANWEST
PRODUCTIONS OR SHOW MANAGEMENT.
No removal or dismantling of exhibits or exhibit
materials will be permitted before 6pm Sunday Official Show Closing.
Show Management reserves the right to accept or reject
applications at any time.
#16 ALTERATIONS TO BUILDING
Painting, nailing, drilling, or screwing to the floor, walls or
any part of the building is not permitted except by prior
written approval of both Show Management and Building
Management.
#17 BOOTH CONSTRUCTION
A. HEIGHT
Inline booths may reach a maximum of 8’ in height.
Island booths may be over 3’ in height. Perimeter
booths may be 10’ in height.
B. SIGNAGE
Must be incorporated into your exhibit design and height
of 8’. Signage must not appear in adjacent exhibits.
C. DRAPE
All booths will be supplied with 8’ high draping at the
back and 3’ high on the sides. No draping is allowed on
the aisle side of the booths. Any variation or changes in
the standard draping are at the exhibitor’s expense.
Nothing is to be pinned or stapled to the drape -“S”
hooks are available from Canwest Productions.
#18 EXHIBITOR BADGES
Exhibitor Badges are generic, and will only be labeled
with “Exhibitor”, not company name, or individual name.
Exhibitor badges are required to gain access to the
Show – and must be worn at all times.
Please Note:
Exhibitor Badges are for booth personnel ONLY.
1 artist shared booth – 2 passes
1 artist high profile booth – 3 passes
2 artist booth – 4 passes
Vendor/Retail booth – 2 passes per 10x10
Exhibitor Badges will be provided per Booth when
you check in at the Show Office. Staff can pick-up
Show Badges at the front entrance during Show
Hours.
#19 ADMISSION PRICES
Adult Day Pass
Adult Weekend Pass
Children 14 and under
www.edmontontattoos.com
$25.00
$50.00
FREE
#20 SAMPLES, SOUVENIRS AND
SOLICITING
Soliciting of business and/or distribution of samples and
souvenirs will not be permitted in the aisles, the parking
lots or in another exhibitor’s booth, but must be confined
to the exhibitor’s own space.
#21 ELECTRICAL EQUIPMENT
Regulations made by the Labour Electrical safety
branch, provide that all electrical equipment operating at
the show be approved. Equipment that is approved by
the CSA and bears that association’s mark of approval is
acceptable to the commission.
#22 CUSTOMS
Exhibit booths and equipment-from outside Canada,
may be brought in for the purpose of the show only
without payment of duty under standard procedure.
Please consult with Canada Customs.
If you require a Customs Broker for assistance with
paperwork and shipment clearance into Canada, please
contact Mark Fowler, Director of Operations with
North American Logistics Services Inc.
at 778.328.2841, Toll Free 855.328.2841,
Fax 778.328.2845 or email [email protected]
Move-In. Please mention The Edmonton Tattoo and
Arts Festival for special rates.
#24 CLEANING
ONLY the aisle carpet will be cleaned (vacuumed) at the
end of each night – arrangements for your own booth
can be made through Canwest Productions.
Please see the attached forms.
#25 HANDLING OF EXHIBITS,
MATERIALS AND EQUIPMENT
Should your display require the use of heavy duty
unloading equipment, you are requested to notify
management at least two weeks in advance of show
time so that arrangement can be made to have it
available.
Costs of renting and operating such equipment must be
borne by the exhibitor. Exhibitors who can supply their
own trucks and dollies are urged to do so.
#26 INSURANCE
Show Management, Edmonton Tattoo and Arts Festival,
Edmonton Expo Centre, and the City of Edmonton, will
not be responsible for injury to persons, loss or damage
of products, exhibits, equipment or decorations by fire,
accident, theft or any other cause while in the show
building or its environs.
Alberta Bound and Canwest Productions
recommend all Exhibitors have a $2,000,000
minimum in liability insurance and have proof of
Insurance.
To secure proof of insurance simply phone your
insurance provider and ask for a certificate naming:
Alberta Bound Productions and Canwest
Productions Inc., the Show name, the current facility
and city of the Show. There should be no additional
cost from your insurance provider for this service.
Please Note: This is an official request, if proof of
Insurance is not supplied – Alberta Bound
Productions and Canwest Productions Inc. will not
be held liable.
For more information please refer to the Insurance &
Indemnity clause on our Terms and Conditions sent
with the application.
#23 CARRIERS
The official carriers appointed by Show Management
are:
North American Logistics Services Inc.
Contact: Mark Fowler for Quotes & Transport
Ph: 778.328.2841, Fax: 778.328.2845
Or by Email [email protected]
Please ship all materials directly to the Show Facilities
address (see #3) – please include the show name,
location and dates as well as your full company name
and booth number. Shipments will be accepted during
#27 SECURITY
Security guards will be on site 24-hours a day and in the
building during the opening hours of move-in, show
hours and move-out.
Show Management, however cannot assume any
responsibility for losses incurred from pilfering or any
other causes.
#28 FIRE REGULATIONS &
FLAMEPROOFING
All Exhibit material & tenting must be fire retardant,
applicable tags and documentation are required.
#29 DRAWS OR CONTESTS
Exhibitors offering draws in-booth are required to provide
their own entry forms, draw boxes and signage for their
prize draws.
Please Note, winning announcements will not be made
over the facility sound system due to Seminars & Stage
events.
#30 PARKING
Parking passes can be purchased onsite.
#31 PRESS RELEASES AND
PHOTOGRAPHS
#35 STAGE & SEMINAR PERFORMERS
Please note The Edmonton Tattoo and Arts Festival,
Alberta Bound Productions and Canwest Productions
accept no liability or responsibility in theft or injury, at or
as a result of any seminar or stage act, presentation or
performance.
If you have any concerns prior to your performance,
please contact an on-site Show Representative who will
respond to the issue immediately.
#36 ALCOHOL AND NUDITY
Alcohol is strictly not permitted at your booth. Any
Exhibitor caught with outside liquor will be asked to
leave the premises.
Please note nudity is prohibited by the facility.
Please ensure patrons are covered accordingly.
#37 HOTEL ARRANGEMENT
EDMONTON
Exhibitors are urged to provide Show Management with
any information on new and exciting products and or
features. This information will be forwarded to our
publicist for possible media attention. (No guarantee of
coverage).
#32 ADMIT ONE Admittance Tickets
Included with your Exhibitor Kit are ADMIT ONE
Admittance Tickets ($25 value each). These free tickets
are courtesy of Alberta Bound Productions and Canwest
Productions and are meant for your client base &
preferred customers only.
*LAST MINUTE EXHIBITORS ARE NOT
GUARANTEED ADMIT ONE TICKETS.
Please Note:
Resale or dispersing tickets on-site or during
Show Hours is strictly prohibited.
#33 WILL CALL
Each company has been provided tickets for preferred
customers and clients. If for any reason you were unable
to distribute these tickets before hand, a Will Call line will
be available at Main Cash.
ALL WILL CALL MUST BE GIVEN TO THE SHOW
OFFICE DURING EXHIBITOR CHECK IN ON FRIDAY.
They will not be accepted during the show. Thank you
for your cooperation!
#34 SLANDER & DEFAMATION
General Character and/ or Company slights, abuse of
any Alberta Bound Productions or Canwest Productions
Staff or insults of any kind will not be tolerated. Any
exhibitor responsible will have their exhibit space
cancelled (non-refundable) from the show.
•
•
•
•
•
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•
The Chateau Lacombe Hotel
10111 Bellamy Hill
Edmonton, AB T5J 1N7
Tel: 780-428-6611
Toll-Free: 1-800-661-8801
24 Floors, 307 Luxurious Rooms/Suites
24 Hour Business Centre
24 Fitness Centre
Onsite restaurants
Pet Friendly
Express Checkout
Dry cleaning
$129/night – Standard Single/Double
Cut-Off Date: April 8, 2015
Reservations: 1-800-661-8801
Please quote ‘Edmonton Tattoo Show’
Storage
Storage
Storage
30
29
28
27
26
25
24
23
22
21
20
19
18
119
BEER
Garden
Dressing Rooms
829
728
727
628
827
726
725
626
825
724
723
624
823
722
321
622
821
720
719
620
819
718
717
618
518
519
418
419
318
319
218
219
118
117
617
516
517
416
417
316
317
216
217
116
115
615
421
10ft
514
520
515
521
414
620
415
314
315
214
215
114
113
419
613
518
512
519
513
618
412
413
312
313
212
902
Contest
Stage
20x20
14ft
909
806
907
804
10ft
813
712
713
612
811
710
711
610
809
708
709
608
807
706
707
606
10ft
10ft
15ft
903
901
802
803
800
801
702
703
700
602
701
600
7
8
609
413
508
512
509
513
408
612
409
613
308
712
309
713
208
812
411
607
510
506
511
507
610
406
611
407
710
306
711
307
810
206
409
508
509
608
609
708
709
808
605
207
504
506
505
507
404
606
405
607
304
706
305
707
204
806
603
502
10ft
503
402
403
302
303
202
403
502
503
602
603
702
703
802
601
500
501
400
401
300
301
200
401
500
501
600
601
700
701
800
10ft
10ft
10ft
10ft
207
106
809
709
908
808
205
707
104
806
805
203
904
102
107
10ft
105
103
101
10ft
Enter
1
2
3
4
5
6
9
19
11
12
13
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16
C
E/
EX
IT
Celebrity
Signing
Booth
619
17
Exit
Produced by Canwest Productions Inc.
#218, 7710 - 5 Street SE
Calgary, AB T2H 2L9
Ph. 403.242.0859 Fx. 403.246.3856
WASHROOMS
E
N
TR
A
N
BARS
10ft
Show Furniture & Equipment Order Form
Canwest Productions is pleased to welcome you to the: Edmonton Tattoo & Arts Festival
Your standard 10' x 10' exhibit booth includes: 8' backwall drape - black & 3' sidewall drape - black
For any additional booth furniture and equipment orders - please complete the form below.
Must be completed & returned to our office with full payment by: April 16, 2015
Company:
Show Name:
Contact:
2015 EDMONTON TATTOO & ARTS FESTIVAL
P:
F:
Please Note:
FURNITURE RENTAL PRICES GUARANTEED UNTIL: April 16, 2015
All On-Site
orders are
subject to a
25% rate
increase.
Cost Before
April 16, 2015
Cost After
April 16, 2015
8' Table
6' Table
4' Table
Folding Plastic Chairs
Skirted / Non Skirted
$45.00 / $22.00
$40.00 / $18.00
$35.00 / $12.00
$8.00
Skirted / Non Skirted
$56.25 / $27.50
$50.00 / $22.50
$43.75 / $15.00
$10.00
Artist Massage Table
(circle days)
$50.00/day
DAYS: F/Sat/Sun
$50.00/day
- day/s
Artist Arm Rests
(circle days)
$30.00/day
DAYS: F/Sat/Sun
$30.00/day
- day/s
$50.00 / room
$15.00 / wall
$62.50 / room
$18.75 / wall
Tables
All discrepancies
and/or claims
must be
finalized prior to
Show closing
Orders will not
be processed
until full
payment is
received.
Booth # & Size (sq. Ft.):
Pipe and Drape
Up to 50 sq. Ft. Dressing Rooms
Additional Draping & Changes
PAYMENT
Payment must be included with all orders. Please make cheques payable to Canwest
Productions Inc.
Chq #:
Amount:
Date:
Visa/MC#:
Exp:
Card Holder:
CVV#: _______
I hereby authorize Canwest Productions Inc. to process payments as per the above total
to my Visa/MC (initials).
**CVV number must be included for your order form to be processed**
Quantity
Total
Subtotal:
GST / HST:
TOTAL:
#218, 7710 - 5th St. SE
Calgary, AB T2H 2L9
[email protected]
www.canwestproductions.com
P: 403-242-0859
F: 403-246-3856
Limits of Liability & Responsibility
1.It is understood that the following Limits of Liability
and Responsibility are applicable to all subcontractors
of Canwest Productions Inc. and apply to all of
Canwest’s locations and employees.
2. Canwest shall not be liable for damages, losses or
delays due to strikes, lockouts or work stoppages of
any kind.
3. Canwest shall not be responsible for loss or
damage due to water, windstorm, theft, fire,
vandalism, acts of God, mysterious dissipation,
common wear and tear in handling of equipment or
other factors beyond their control.
4. Canwest shall not be held liable for damage to
uncrated materials, materials improperly packed,
glass breakage or concealed damage.
5. There may be a lapse of time between the
placement of incoming shipment(s) in the booth by
Canwest and the arrival of the Exhibitor’s represented
at the booth. There is a possibility that some time may
pass between the pick-up of materials from the booth
for loading on a carrier and the completion of packing.
It is understood that it these circumstances occur, the
shipment(s) will be left in the booth unattended. If,
after the placement of any goods, it is agreed that
Canwest is not liable. The same is applicable if there
is a loss or disappearance of any material from the
booth prior to Canwest picking up the shipment after
the show. As a result, where discrepancies exist on
outgoing shipping documents, Canwest will make the
necessary corrections upon pickup of material from
the booth.
6. Canwest does not provide for full liability should
loss or damage occur. Canwest is not an insurer;
therefore, insurance should be obtained by the
exhibitor. All materials should be insured from the
time they leave the Exhibitor’s firm until they are
returned after the show. All risk coverage can
usually be arranged with riders to existing
policies. Contact your insurance company to
make arrangements for coverage during transit
and return of the materials, during storage and at
the show site. Any amounts payable by Canwest are
based on the scope of the responsibility set forth
herein and are unrelated to the value of the
Exhibitor’s property.
If Canwest is found liable for disappearance or
damages to Exhibitor’s material, it is agreed that
liability will be limited to that specific article only.
Liability will be restricted to a settlement equal to
$0.30 per pound per article, with a maximum liability
of $50.00 per item or $1000.00 per shipment,
whichever is less, as agreed upon damages and
exclusive remedy. Compensations outlined in this
paragraph shall apply if loss or damage occurs
regardless of cause of origin, results directly or
indirectly to property through execution or nonexecution of obligations imposed by the offering of
services to Exhibitors or from negligence, active or
otherwise by Canwest.
7. A minimum of 10 days notification must be given to
Canwest in order to obtain any special equipment
necessary to properly handle shipment for loading,
placing or reloading. Canwest shall not be held
responsible for any damages incurred unless written
notification is issued within the time period stated
above.
8. Canwest shall not be held responsible to any
degree for any current, possible or anticipated loss of
profit or revenues or for any related costs that may
result from any loss or damage to Exhibitor’s
materials which may it inconceivable or unfeasible to
exhibit materials.
9. Claims for loss or damage must be submitted to
Canwest by the close of the applicable show or event.
No suit or action shall be brought against Canwest
more than one year after the cause of action.
10. All parties agree relevant to receiving, handling,
temporary storage and reloading of materials, that
Canwest will provide these services as the Exhibitor’s
agent. Canwest is not a bailee or shipper. Canwest
signing of a delivery receipt, bill of lading or other
document is done so as an agent of the Exhibitor only
and the Exhibitor accepts all responsibility thereof.
11. Canwest shall not be responsible for shipments
received without receipts, freight bills or specific piece
counts on receipts or freight bills such as a courier or
van line. Such shipments will be delivered to the
booth without guarantee of piece count or condition.
12. Empty storage labels are available from Canwest
service desk. Affixing the labels is the sole
responsibility of the Exhibitor. It is understood that
these labels are for Empty Storage Only. Canwest will
not assume responsibility for loss or damage to
contents while containers are in storage or for
mislabeled containers.
13. If designated carriers fail to pick-up shipments on
time, Canwest shall have the authority to change
carriers in order to accelerate removal of goods from
the show site. Where no arrangement is made by the
Exhibitor, materials will be taken to a warehouse to
await Exhibitor’s shipping instructions. The Exhibitor
agrees to be responsible for payment of charges
incurred with such handling and transporting to the
warehouse. Canwest assumes no liability pertaining
to such re-routing or handling.
14. The Exhibitor agrees that they will not withhold
payment in any amount due to Canwest for material
handling or any other service provided by Canwest as
an offset against the amount of an alleged loss or
damage to any material or equipment. The Exhibitor
agrees to pursue any claim against Canwest
independently as a completely separate transaction to
be resolved on its own merit.
Acceptance of the above terms and conditions
will be construed upon consignment or delivery of
a shipment to Canwest by an exhibitor or by any
shipper on behalf of the Exhibitor.
IMPORTANT- Please take care of immediately!
RE: CERTIFICATE OF LIABILITY INSURANCE
As you may know, as an exhibitor participating in a show, you must have adequate
Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the
attending public, the show organizer and yourself.
Our insurance policy does not extend coverage to any exhibits and requires
you to submit a Certificate of Insurance upon receipt of the exhibitor’s
manual.
There are (2) ways to arrange the required Insurance:
OPTION #1: SINGLE EVENT INSURANCE
Canwest Productions Inc. has appointed Exhibitor Insurance.com as the
recommended Insurance contractor for exhibitors. Order directly online
at www.exhibitorinsurance.com and scroll to:
Edmonton Tattoo & Arts Festival 2015
•
•
•
•
•
•
•
•
•
•
OPTION #2: YOUR OWN INSURANCE
Contact your own Insurance Company, request a certificate of Insurance with
the following requirements below:
Canwest Productions Inc listed as an additional insured.
Dates of the show: May 1-3, 2015 (includes move in and out dates)
Comprehensive General Liability of $2,000,000
Bodily Injury and Property Damage Liability subject to a maximum $1,000
Deductible.
Products and Completed Operations Liability
Contingent Employers Liability
Broad form Property Damage
Cross Liability clause
Severability of Interest Clause
Your understanding and compliance with this requirement, is greatly appreciated
and we thank you for your effort in ensuring the well being of everyone.
Have a prosperous and safe show.
EDMONTON TATTOO & ARTS FESTIVAL
MAY 1 - 3, 2015
SHOWTECH POWER & LIGHTING is proud to be the exclusive supplier of rental lighting, temporary
electrical, sign/banner hanging and mechanical services at Northlands. SHOWTECH looks forward
to working with you and hopes that your show experience is a success.
SERVICES WE OFFER:
For your convenience, SHOWTECH POWER & LIGHTING is pleased to offer the following services:
 Rental Lighting
 Temporary Electrical Services
 Sign & Banner Hanging (as per Show Management’s Rules & Regulations)
 Mechanical Services (such as compressed air, water lines, drains, etc.)
PRICING:
 Discount Pricing: To take advantage of our Discount Price, all completed forms and full
APRIL 17, 2015
payment must be received on or before
.
 Regular Pricing: Regular Prices will be charged after the Discount Price date has passed.
PAYMENT:
SHOWTECH POWER & LIGHTING accepts payment by VISA, MasterCard and American Express.
Cheques will be accepted if received by the Discount Price date. Please note that all exhibitors are
responsible for payment of the applicable sales tax for the event in which they are participating.
ONLINE ORDERING:
Please visit www.showtech.ca, choose the “Online Ordering” tab and follow the on-screen
instructions. Please note that not all shows are available for online ordering. If your search for an
upcoming show does not produce any results, please complete the attached order forms and return
them to the fax number listed at the top of the forms. If you need assistance or require additional information, please contact one of our
Customer Service Representatives at 780.429.1162.
9797 JASPER AVE., EDMONTON, AB. T5J 1N9 PHONE: 780.429.1162 FAX: 780.424.4715
IMPORTANT FACTS FOR EXHIBITORS Electrical and Mechanical Services ELECTRICAL 1. The Northlands Expo Centre voltage is 120/208 volts 3 phase. Please check with your technical coordinator to see if your machines are compatible with this voltage. If so, you will save on costs. 2. Other voltages are available from SHOWTECH. Please contact our office (780.429.1162) for more information and prices. 3. The Northlands Expo Centre has floor ports. 4. Power will be distributed by SHOWTECH from exterior floor ports. To order power, please contact our office at 780.429.1162. 5. If you have an inline or peninsula booth, power will be distributed along the back wall of your booth. Should you require power in an alternate location, under carpet outlets must be ordered. Please contact our office (780.429.1162) for details. 6. If you have an Island booth, please submit SHOWTECH’s Booth Layout Form with your Electrical Order Form. We will distribute under carpet outlets from that location. Alberta’s Safety Authority (CSA) requires that all machinery that will be displayed and/or powered up during an event must be approved by the CSA before show opening. Exhibitors are responsible to obtain “Permission to Show/Energize” from the CSA directly. SHOWTECH cannot apply or be responsible for this permission. To obtain the CSA “Permission to Show/Energize” please contact CSA directly at 780.450.2111. Apply as soon as possible to avoid onsite complications. MECHANICAL 7. Compressed air pressure is approximately 100 PSI and available by ordering from SHOWTECH. Please use the SHOWTECH’s Mechanical Order Form to order this service. 8. The Northlands Expo Centre has floor ports. 9. Air lines are distributed by SHOWTECH from the floor ports. 10. If you have an island booth, please submit SHOWTECH’s Booth Layout Form with your Mechanical Order Form indicating where you would like the services to be located within your booth space. 11. Hot water is available and needs to be ordered through SHOWTECH. Please contact our office for assistance (780.429.1162). 12. Natural gas is available in various locations within the facility. Please check with SHOWTECH (780.429.1162) as soon as possible if you require Natural Gas. 13. Grey water floor drains are located in various locations within the facility. Please check with SHOWTECH (780.429.1162) as soon as possible if you require a drain connection. SHOWTECH POWER & LIGHTING contact information: 780.429.1162 RENTAL LIGHTING OPTIONS
9797 JASPER AVE., EDMONTON, AB T5J 1N9 P: 780.429.1162 F: 780.424.4715
RENTAL LIGHTING OPTIONS
SHOWTECH is pleased to offer the rental lighting options listed below.
Adding additional lighting to your booth creates a dramatic visual impact when done right!
CEILING MOUNTED FIXTURES
SOURCE 4 PAR FIXTURE (L575S4)  Clean, bright and efficient  Equivalent light output to a 1000 watt quartz floodlight  Mounting height dependent on ceiling height of the facility  Covers approximately a 10’ x 15’ area NEW – uses 40% less power. This light will replace the 1000 watt quartz floodlight. SYSTEM & BOOTH LIGHTING (HARD WALL REQUIRED)
24 WATT LED BLACK ARM 200 WATT BLACK ARM 120 WATT ARM LIGHT FIXTURE (LLEDA) FIXTURE (L200B) FIXTURE (L150A)  Equivalent light output to a 200 watt quartz arm light  Pure white – ideal for highlighting clothing, jewelry, art, graphics and more  Attaches to a hard wall  NEW – The 24 watt LED light fixture consumes 80% less power than traditional lighting.  Attractive streamlined fixture  Ideal for accenting small items such as brochures, art and clothing  Attaches to a hard wall  Ideal for direct lighting of your product or to highlight a focal point  Attaches to a hard wall SYSTEM & BOOTH LIGHTING (FASCIA OR HARD WALL REQUIRED)
3’ TRACK COMPLETE WITH 3 – 24 WATT LED FIXTURES (LT3150)  Equivalent light output to a 450 watt quartz floodlight  Ideal for fascia lighting  Clean and attractive lighting system  Pure white light, excellent way to accent any product  Attaches to a fascia or hard wall NEW – This fixture consumes 80% less power and is cooler than traditional lighting. FLOOR LIGHTING
2 – 24 WATT LED FIXTURES ON AN 8’ TELESCOPIC STAND (L2150)  Equivalent light output to a 400 watt halogen bulb  Pure white light with clean lines.  Excellent way to highlight a focal point in your booth  Lamps are mounted on a sturdy cross bar with a 140 degree tilt  For optimum lighting, fixture is placed in the front corner of booth  Covers approximately an 8’ x 8’ area NEW – This fixture is energy efficient and delivers impact in a small space. ONLINE ORDERS: PLEASE VISIT WWW.SHOWTECH.CA, CHOOSE THE “ONLINE ORDERING” TAB AND FOLLOW THE ON-SCREEN INSTRUCTIONS.
SEE LAST PAGE FOR TERMS & CONDITIONS
REV 2013
LIGHTING ORDER FORM
SHOW:
JOB:
8367-42931
DISCOUNT PRICE
DEADLINE DATE:
MAY 1 - 3, 2015
DATES:
EXHIBITOR INFORMATION
APRIL 17, 2015
PAYMENT DETAILS
VISA
BOOTH #: ________________________________
MasterCard
American Express
Cheque (payable to SHOWTECH)
COMPANY: ______________________________________________________________
CREDIT CARD #::
ADDRESS: ______________________________________________________________
EXPIRY DATE: ________/________ CODE: _______________
CITY: _____________________ PROV/STATE: ____________ CODE: ____________
E-MAIL: _________________________________________________________________
________________________________________________
CARDHOLDER NAME
PHONE: __________________________ FAX: ________________________________
________________________________________________
CONTACT NAME: ________________________________________________________
CARDHOLDER SIGNATURE
I AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD.
PAYMENT INFORMATION
This is your official receipt/invoice. Orders will only be accepted if paid in full. Incomplete orders cannot be processed. Company cheques will only be
accepted by the Discount Price deadline date. SHOWTECH reserves the right to adjust orders not calculated accurately or received after the Discount Price
deadline date. Bank transfers please request the Electronic Funds/Wire Transfer Form. Bank fees will be charged for this service.
All SHOWTECH rental lighting includes power to operate our lights. If you require power for other items in your booth
(i.e. TVs, computers, displays, etc.) please place a separate order using the Electrical Order Form.
SYSTEM & BOOTH LIGHTING
(HARD WALL REQUIRED)
CEILING MOUNTED FIXTURES
QTY
DESCRIPTION
SOURCE 4 PAR FIXTURE
(L575S4)
DISCOUNT
PRICE
REGULAR
PRICE
$203.00
$284.00
AMOUNT
QTY
SYSTEM & BOOTH LIGHTING
(FASCIA OR HARD WALL REQUIRED)
QTY
DESCRIPTION
3’ TRACK COMPLETE WITH
3 – 24 WATT LED FIXTURES
(LT3150)
DISCOUNT
PRICE
REGULAR
PRICE
$158.00
$221.00
DISCOUNT
PRICE
REGULAR
PRICE
24 WATT LED BLACK ARM
LIGHT FIXTURE
(LLEDA)
$91.00
$127.00
200 WATT QUARTZ BLACK
ARM LIGHT FIXTURE
(L200B)
$78.00
$109.00
120 WATT ARM LIGHT
FIXTURE
(L150A)
$70.00
$98.00
DESCRIPTION
AMOUNT
FLOOR LIGHTING
AMOUNT
QTY
DESCRIPTION
2 – 24 WATT LED LIGHTS
ON A 8’ TELESCOPIC
STAND
(L2150)
DISCOUNT
PRICE
REGULAR
PRICE
$73.00
$102.00
SUB-TOTAL:
$
+5% GST APPLICABLE ON ALL ITEMS:
$
TOTAL AMOUNT PAYABLE - CANADIAN FUNDS:
$
AMOUNT
GST #: R104060264
Click here to submit ALL COMPLETED FORMS
ONLINE ORDERS: PLEASE VISIT WWW.SHOWTECH.CA, CHOOSE THE “ONLINE ORDERING” TAB AND FOLLOW THE ON-SCREEN INSTRUCTIONS.
REV 2013
ELECTRICAL OPTIONS
ELECTRICAL OPTIONS
HELPFUL HINTS
 Borrowing power from an adjoining booth is NOT permitted. Sharing your neighbour’s power may overload the
circuit.
 All equipment must be approved for use by a recognized certification agency (i.e. CSA, ULC). Approval markings can
be found on the rating nameplate located on the back or bottom of the equipment.
 Check the equipment rating nameplate on the bottom or back of your equipment to determine your total electrical
needs.
 Order 24-hour outlets if you require your power to remain energized overnight (i.e. for refrigerators, freezers, fish
tanks, etc).
 All equipment must have a 3-wire grounded cord, minimum of #14 gauge wire.
 A Ground Fault Circuit Interrupter (GFI) must protect all 120 volt electrical equipment/devices within 6 feet of a
water/liquid source.
POWER SUPPLIED AT BACK OF BOOTH
1500 WATT, 120 VOLT DUPLEX OUTLET (E1500) 

24 HOUR, 1500 WATT, 120 VOLT DUPLEX OUTLET (E150024) 

Approximately 12 amps Standard office/home outlet with 2 plugs Standard office/home outlet with 2 plugs For equipment requiring continuous power SPECIAL UNDERCARPET POWER PLACEMENT – BOOTH LAYOUT FORM IS REQUIRED
SHOWTECH will place power cords under the carpet to locations specified on your booth layout form. If a layout is not provided, SHOWTECH will place the outlet(s) at our discretion. 1500 WATT, 120 VOLT DUPLEX OUTLET (E1500U) 

Approximately 12 amps Standard office/home outlet with 2 plugs SERVICE CONNECTIONS
See the attached Electrical Order Form for standard 120 volt and 208 volt service connections up to 30 amps. Other voltages and amps are available upon request. The ratings placed on equipment will indicate voltage, amps/watts/hp/kw and phasing. CONTACT SHOWTECH 3 WEEKS PRIOR TO THE MOVE‐IN DATE FOR QUOTATIONS. ONLINE ORDERS: PLEASE VISIT WWW.SHOWTECH.CA, CHOOSE THE “ONLINE ORDERING” TAB AND FOLLOW THE ON-SCREEN INSTRUCTIONS.
REV 2013
ELECTRICAL ORDER FORM
SHOW:
8367-42931
JOB:
DISCOUNT PRICE
DEADLINE DATE:
MAY 1 - 3, 2015
DATES:
APRIL 17, 2015
PAYMENT DETAILS
BOOTH #: ________________________________
VISA
MasterCard
American Express
COMPANY: ________________________________________________________________________
CREDIT CARD #::
ADDRESS: ________________________________________________________________________
CITY: _________________________ PROV/STATE: ______________ CODE: ________________
EXPIRY DATE: ___________/___________ CODE: ___________________
E-MAIL: ___________________________________________________________________________
_____________________________________________________________
PHONE: __________________________________ FAX: ___________________________________
CARDHOLDER NAME
CONTACT NAME: ___________________________________________________________________
_____________________________________________________________________________________________________________________________________________________________________________________________________________
I AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD.
PAYMENT INFORMATION
This is your official receipt/invoice. Orders will only be accepted if paid in full. Incomplete orders cannot be processed. Company cheques will only be accepted by the Discount
Price deadline date. SHOWTECH reserves the right to adjust orders not calculated accurately or received after the Discount Price deadline date. Bank transfers please request the
Electronic Funds/Wire Transfer Form. Bank fees will be charged for this service.
STANDARD/HOUSEHOLD OUTLETS
SPECIAL UNDERCARPET POWER PLACEMENT
(POWER SUPPLIED AT BACK OF BOOTH – NO LAYOUT REQUIRED)
QTY
DESCRIPTION
1500 WATT, 120 VOLT DUPLEX
OUTLET (E1500)
24 HOUR, 1500 WATT, 120 VOLT
DUPLEX OUTLET (E150024)
DISCOUNT
PRICE
REGULAR
PRICE
$122.00
$171.00
$160.00
$224.00
(BOOTH LAYOUT FORM IS REQUIRED)
AMOUNT
QTY
DESCRIPTION
1500 WATT, 120 VOLT
DUPLEX OUTLET (E1500U)
SERVICE CONNECTIONS
20 AMP, 120 VOLT, 1 PHASE
(CS120120)
(CS120130)
$239.00
$335.00
$304.00
$426.00
$433.00
TELEPHONE SERVICE (TLD)
- Credit Card # required for
deposit and long distance
charges.
$160.00
$224.00
$240.00
AMOUNT
$336.00
$606.00
MANLIFT SERVICES (SIGN &
BANNER HANGING AND
REMOVAL) (ERLIFTOP)
Contact our office for
further details
(780.429.1162)
$334.00
$468.00
MECHANICAL SERVICES
(WATER, DRAIN, AIR &
NATURAL GAS)
Contact our office for
further details
(780.429.1162)
$467.00
$654.00
$658.00
$921.00
120/208 VOLT, THREE PHASE
(CS208315)
(CS208320)
(CS208330)
REGULAR
PRICE
OTHER SERVICES
120/208 VOLT, SINGLE PHASE
(CS120115)
DISCOUNT
PRICE
SPECIAL REQUIREMENTS
SPECIAL REQUIREMENTS INFORMATION
Building Voltage: 120-208 volts (other voltages available upon request). Ratings placed on the equipment will indicate voltage, amps/watts/hp/kw and
phasing. SHOWTECH can provide the correct connector for your equipment. It may be necessary for SHOWTECH to place a transformer within your booth space
depending on the service required. CONTACT SHOWTECH 3 WEEKS PRIOR TO MOVE-IN FOR QUOTATIONS.
AMPS/WATTS/HP/KW
VOLTAGE
PHASE
QTY
QUOTE
AMOUNT
SUB-TOTAL:
$
+5% GST APPLICABLE ON ALL ITEMS:
$
TOTAL AMOUNT PAYABLE - CANADIAN FUNDS:
$
GST #: R104060264
REV 2013
SIGN/BANNER HANGING ORDER FORM
SHOW:
JOB:
8367-42931
DATES:
DISCOUNT PRICE
DEADLINE DATE:
MAY 1 - 3, 2015
APRIL 17, 2015
PAYMENT DETAILS
BOOTH #: ________________________________
VISA
MasterCard
American Express
COMPANY: _____________________________________________________________
CREDIT CARD #::
ADDRESS: _____________________________________________________________
CITY: _____________________ PROV/STATE: ____________ CODE: ___________
EXPIRY DATE: ________/________ CODE: _______________
E-MAIL: ________________________________________________________________
PHONE: __________________________ FAX: _______________________________
CONTACT NAME: _______________________________________________________
________________________________________________
CARDHOLDER NAME
_________________________________________________________________________________________________________________________________________________
I AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
PAYMENT INFORMATION
This is your official receipt/invoice. Orders will only be accepted if paid in full. Incomplete orders cannot be processed. Company cheques will only be
accepted by the Discount Price deadline date. SHOWTECH reserves the right to adjust orders not calculated accurately or received after the Discount Price
deadline date. Bank transfers please request the Electronic Funds/Wire Transfer Form . Bank fees will be charged for this service.
SIGN INFORMATION
TO RECEIVE A QUOTATION PLEASE COMPLETE THIS SECTION AND FAX TO 780.424.4715
FOR ASSISTANCE CONTACT OUR SITE OFFICE – 780.429.1162
Please check your Exhibitor’s Manual for any Show Restrictions and obtain necessary approvals from Show Management PRIOR to requesting a
quotation.
ALL SIGNS MUST BE HUNG BY SHOWTECH PRIOR TO AISLE CARPET PLACEMENT. LARGE/HEAVY SIGNS MUST BE INSTALLED
PRIOR TO BOOTH SET-UP. IT IS THE EXHIBITOR’S RESPONSIBILITY TO ASSEMBLE SIGNS PRIOR TO BEING HUNG BY SHOWTECH.
NOTE: Upon show closing, Exhibitors must remain in their booths until signage can be removed by SHOWTECH and collected by the Exhibitor.
SHOWTECH is not responsible for loss or storage of signage at show completion.
Quantity:_________________
Vertical:___________________↕
(please specify ft. or in.)
OVERHEAD VIEW OF SIGN/BANNER LOCATION
Horizontal:_________________↔
Weight:_______________ lbs.
(please specify ft. or in.)
PLEASE COMPLETE THE FOLLOWING SECTION
1. Shape of sign: _____________________________________________
Back of Booth
(Example – Banner, 3D square, 3D triangle, 3D circle)
2. Height from floor to bottom of sign ______________________________↕
3. Material of sign/s ____________________________________________
4. Power required _______________ Amps/Volts ____________________
5. Has this sign be hung before at NORTHLANDS ____________________
6. If yes, which show?
Front of Booth
QUOTATION ESTIMATE
(Please complete Sign Information above and return by fax to our Site Office at 780.424.4715 to receive a quotation)
$ ___________________________________
Sign Estimate +5% GST
$ _________________________________
Power cost for sign +5% GST
$ ___________________________________
Total Estimate based on information above
___________________________________
Customer’s Final Approval/Signature
GST #: R104060264
REV 2013
Booth Layout Form
RETURN TO: SHOWTECH POWER & LIGHTING  [email protected] or F: 780.424.4715
9797 Jasper Ave
Edmonton, AB T5J 1N9
P: 780.429.1162 · F: 780.424.4715
DO NOT USE THIS FORM IF YOU HAVE ORDERED POWER TO BE PLACED AT
THE 'BACK OF BOOTH'
Show Name:
Show Dates:
Electrical/Overhead Lights/Signage
Booth #/s
Facility:
MAY 1 - 3, 2015
NORTHLANDS
COMPANY
E-MAIL ADDRESS
PHONE NUMBER
X
AUTHORIZED CONTACT SIGNATURE
AUTHORIZED CONTACT NAME (PLEASE PRINT)
DATE
SHOWTECH must receive this Booth Layout Form along with your completed Electrical Order Form to ensure proper placement of services in your booth.
Use this grid to indicate placement of SHOWTECH services and your product.
 Use bold lines to indicate the outline of your booth.
Circle the correct booth type and fill in the proper orientation around your booth. INLINE BOOTH PENINSULA BOOTH ISLAND BOOTH
 Indicate the dimensions of your booth _______________ 10 x 10-1 square = 1 foot, 20 x 20-1 square = 2 feet , 40 x 40-1 square = 4 feet etc.
 Overhead or Undercarpet outlets - Draw an "O" for overhead or "U" for undercarpet placement.
1000 watt quartz floodlight -Draw arrow/s to indicate light direction.
 Sign/Banner hanging - Draw a line to indicate location.
Example
2-O
1-U
Product
Adjacent Booth or Aisle Number: _____________
Adjacent Booth or Aisle Number: _____________
BACK OF BOOTH Indicate Adjacent Booth or Aisle Number:_____________
FRONT OF BOOTH Indicate Adjacent Booth or Aisle Number: _____________
All orders are governed by the SHOWTECH Payment Policy and Terms Conditions of Contract as specified on order form or website.
SHOWTECH POWER & LIGHTING
TERMS & CONDITIONS
GENERAL:
1. The Centre and/or its agents reserve the right to inspect any and all equipment and materials which an exhibitor may wish to have connected to the
Centre’s power sources and/or may wish to use while in the building.
2. Only an authorized SHOWTECH tradesperson is permitted to make a connection to any of the Centre’s electrical or mechanical sources.
3. No electrical/mechanical equipment shall be restarted after failure until a SHOWTECH tradesperson has found and corrected the cause of the
malfunction.
4. All material and equipment supplied by SHOWTECH shall remain the property of the Company. The exhibitor shall be held responsible for loss of
such materials as are associated with his/her booth, and shall compensate SHOWTECH in the event of loss or damage.
5. Customer Account information will not be disclosed to third parties.
SERVICE ORDER REQUEST AND PAYMENT:
6. Order forms must be received with full payment by the Discount Price deadline date to qualify for the Discount Price.
7. SHOWTECH conducts an installation audit of power supplied to all exhibits. Exhibitors using power not ordered on our order form will be required
to pay On Site Pricing for electrical service to continue. Exhibitors exceeding power consumption ordered will be required to pay for additional
consumption. Power may be disconnected pending receipt of full payment. A reconnection fee of $40.00 will be required.
8. Failure to provide all the necessary information requested on our order forms may result in a delay of service installation.
9. Out of country payments may be made by credit card, money order or bank transfer (there is an additional charge for this service).
10. Orders that do not include payment will be regarded as incomplete and will not be processed. Purchase orders are not considered payment.
11. On site orders MUST be paid by valid credit card or cash. Cheques will only be accepted if accompanied by a valid credit card number and
signature.
12. Additional and/or special electrical/mechanical services are available on request and shall be supplied at an hourly rate charged for labour plus the
cost of material used. Rates quoted by SHOWTECH are in Canadian funds and include installation, service while in use and removal.
13. REFUNDS/CANCELLATIONS:
a. If services have already been provided at the time of cancellation, original charges will apply.
b. No refunds on unused outlets or lights installed as ordered.
c. Refunds will not be considered unless the Exhibitor has notified a SHOWTECH representative of any problem with our service or product on
site prior to show close.
d. No refund on services that require advance planning i.e. special electrical circuits, transformers, special lighting and non-electrical items.
e. Full refund will be issued on items listed from our order forms if we receive a cancellation notice in writing on or before the Discount Price
deadline date.
f. A 50% refund will be issued on listed items from our order forms if we receive a cancellation notice in writing after the Discount Price deadline
date.
14. Third Party Order (Exhibitor Appointed Contractors). It is understood and agreed that the exhibiting firm is ultimately responsible for payment of
services. In the event that the named third party E.A.C. does not pay amount owing by the move-in time, charges will revert to the exhibiting
company.
ELECTRICAL:
15. In-line and peninsula outlets are installed at the back of booth. If you require outlets elsewhere, extension cords will be available at SHOWTECH’S
service area for a nominal charge. There will be a surcharge for outlets/feeders fed under carpets (see Electrical Order Form).
16. Island booth outlets will be placed in one main location per exhibitor’s floor plan. If a plan is not provided, the outlets will be installed at our
discretion.
17. All electrical power is turned off approximately 1 hour after show closes and turned on approximately 1 hour prior to show opening. If you require
power on a 24-hour basis, please indicate this requirement in the space provided on the Electrical Order Form.
18. Wall, column and permanent building receptacles are not part of the booth space. Exhibitors utilizing these receptacles will be charged for their
use.
19. Sharing power from an adjoining booth is not permitted.
20. All electrical connections, installation, motor connections or any electrical operating equipment must conform to all Canadian Standards Association
requirements and the Canadian Electrical Code. The use of two wire ungrounded extension cords are prohibited. Extension cords must be 3-wire
grounded cords, minimum of #14 gauge wire.
21. All electrical equipment must have a nameplate attached showing the operating voltage, phase, hertz, ampere/wattage/horsepower/kilowatts and
full load current and CSA or Electrical Safety Authority approval sticker.
22. SHOWTECH is not responsible for damages or expenses incurred due to power surges, spikes or loss of power. Exhibitors are encouraged to
supply their own surge protection equipment.
23. A Ground Fault Circuit Interrupter (GFI) must protect all 120 volt electrical equipment and devices within 6 feet of a water/liquid source. It is the
exhibitor’s responsibility to supply their own GFI.
ELECTRICAL SAFETY REGULATIONS:
It is a requirement of the Electrical Safety Code that any equipment being displayed, offered for sale or used in any show, convention, or similar
exhibition MUST BE APPROVED by ESA. Without this approval, SHOWTECH cannot provide electrical services. For further information, contact the
local Hydro Inspection Department.
MECHANICAL:
24. All mechanical equipment shall have a nameplate attached thereto showing approval by the applicable Provincial Authority.
25. All installations and connections to be made to the Centre’s sources of natural gas, compressed air, water and all connections to drains, must be
made by an authorized SHOWTECH tradesperson.
26. Mechanical services are only turned on during Show Hours.
27. It is the responsibility of the Exhibitor to ensure that all pollutants, hazardous wastes, contaminated water etc. is disposed of by a Government
Licensed firm for the appropriate waste product.
DIVISION OF GES Exposition Services (Canada) Limited
REV
2013

Exhibitor Check List

Transcription

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