Agenda Item Summary: Item #12-0939

Fulton County Board of Commissioners
Agenda Item Summary: Item #12-0939
HEM=
FEi
UNFINISHED BUSINESS
BOC Meetin g Dat e
October 17 , 2012
c WEY
Commission Districts Affected
Requesting Agency
_]7All
Facilities and Transportation Services Department
Req uested Action
Page 1 of 2
(Identify appropriate Action or Motion, purpose, cost, time frame, etc.)
Request for approval of Statewide Contract - Facilities and Transportation Services Department,
SWC# 90796, Pursuit Vehicles in the total amount of $345,054.16 with (A) Akins Ford-DodgeChrysler-Jeep (Winder, GA) in the amount of $148,277.15 for the purchase of 7 Dodge Charger
pursuit vehicles; (D) Hardy Fleet Group (Dallas, GA) in the amount of $196,777.01 for the purchase
of 10 pursuit vehicles (1 Chevy Tahoe and 9 Chevy Impalas). This is a one-time procurement.
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Fulton County Purchasing code, sections 1-117 and State of GA. O.C.G.A § 3610-1 requests for approval of cooperative purchases, statewide contracts or GSA purchases, shall
be forwarded to the Board of Commissioners for approval.
Is this Item Goal Related?
El I Yes
®
(If yes, describe how this action meets the specific Board Focus Area
or Goal)
No
Summary & Background
(First sentence includes Agency recommendation. Provide an executive summary of the action that gives an
I overview of the relevant details for the item.)
The Facilities and Transportation Services Department is requesting approval of Statewide Contract
for the purchase of 17 pursuit vehicles.
These vehicles were approved as part of the Master Equipment Lease for the purchase of
replacement vehicles. On May 2, 2012, BOC Item# 12-0361, the Board of Commissioners
authorized the Equipment Lease Purchase arrangement.
The cost per vehicle include a 3 year/36,000 mile maintenance warranty covering the following
vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front
suspension, electrical, air conditioning and heating, high tech components, emission system
components, audio, and safety system components; everyday maintenance, fluids, lubrication, brake
pads, wiper blades, etc. are not covered under the warranty.
The vehicles to be purchased:
Sheriff (5) - 4 Dodge Chargers, 1 Chevy Tahoe
Marshal (12) - 3 Dodge Chargers, 9 Chevy Impalas
The County received a discount in the amount of $7,136.99
Fiscal Impact / Funding Source
I (Include projected cost, approved budget amount and account number, source of funds, and any future funding
requirements.)
560-330-3300-1410: Financed Capital Items General, Sheriff, Equipment - $109,456.96
560-419-4202-1410: Financed Capital Items General, Marshal, Equipment - $235,597.20
Agency Director Approval
Typed Name and Title
Phone
Felicia Strong-Whitaker, Interim Director
(404) 612-5800
Continued
Exhibits Attached
(Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contract Information
Exhibit 2: Contractors Performance Reports
Source of Additional Information
Page 2 of 2
(Type Name, Title, Agency and Phone)
David Ricks, Director, Facilities and Transportation Services Department, (404) 612-5911
EXHIBIT 1
Statewide Informat'l
Statewide Contract Number
SWC90796
Name of Contract
Vehicles, Pursuit
Effective Date
February 5, 2008
Contract Table of Contents
Vendors Awarded
2
Contract
Information:
Contract Information for Supplier
Akins Ford
0
rsler-Jeep
Hardy Meet Group
age Number
2
3
Additional Contract Infor atio
Contract Renewals/Extensions/Chap es
a
to of Georgia Line item Listing and Pr•icin
Detailed Price Schedule
6-10
Specifications
11-23
-4,C.=An-s.
r-
Contract Information
Statewide Contract Number
SWC90796
PeopleSoft Vendor Number
10000060486
ocation Code
002
Vendor Name & Address
Akins Ford- Dodge-Chrysler-deep
220 West May Street
Winder, Georgia 30680
TIN: 58 -0961275
Contract Administrator
RozIcenhour
Telephone: 770-307-1952
Toil Free: 1 -800-232-7872
Fax: 770 - 307-1952
Contact Details
Ordering Information
220 West May Street
Winder, Georgia 30680
ATTN: Roz Icenhour
Remitting Information
220 West May Street
Winder, Georgia 30680
ATTN: Roz Icenhour
Delivery Days
Discounts
Orders will be shipped within 60-90
days after receipt of Purchase Order
Bid Offer does include a cash
Discount
Payment Terms
Net 30 Days
Bid Offer includes
State and Local Government
Acceptable payment method
Vendor will accept the Purchasing
Card for purchases under this
contract
Contract Information
Statewide Contract Number
SWC 90796
PeopleSoft Vendor Number
0000066877
Location Code
000001
Vendor Name & Address
Hardy Fleet Group
1249 Charles Hardy Pkwy
Dallas, Georgia 30157
TIN: 20001450214
Contract Administrator
Steve Canup
scan up @ bellsouth.net
Telephone: 770-445-9411
Fax: 770- 445-9659
Contact Details
Ordering Information
Hardy Fleet Group
1249 Charles Hardy Pkwy
Dallas, Georgia 30157
Attn: Steve Canup
Remitting Information
Hardy Fleet Group
PO Box 560
Dallas, Georgia 30157
Delivery Days
Orders will be shipped within 60-90
days after receipt of Purchase Order
Discounts
Bid Offer does include a cash
Discount
Payment Terms
3.5% Net 20 Days
Bid Offer includes
State and Local Government
Acceptable payment method
Vendor will accept the Purchasing
Card for purchases under this
contract
2013 Police Pursuit Vehicle Item List
C # 90796
2013 Police Pursuit Vehicle Pricing
Line
Mfg
Make
Chevrolet * Impala
Description
Price
FWD drive- V-6 Flex Fuel $19,810.00
Net 20
Discount
3.50%
Adjusted
Price
$ 19,116.65
3
Dodge
Dodge
Charger
Police Pursuit, V8
$22,614.0 4
0.00 %
$22,614.04
4
Dodge
Dodge
Charger
Police Pursuit, V6
$21,182.45 0.00%
$22,182.45
5
Chevrolet
Tahoe
Police pursuit V$- Flex
Fuel
$25,624.00 3.50%
$ 24,727.16
EXHIBIT 2
Fulton County Vehicle Pricing (20 3 Models)
ehicle
V-6
oe
V-6
alas (PPV)
gon
rice
Total Quantity
Price
Sheriff (5)*
$ 21,182.45 $
$ 25,624.00 $
Sub -Total
0.000%
3.5%
avings W/EPD
Vendor
$
$
$
896.84
896.84
$
$
$
84,729.80
24,727.16
109,456.96
Akins Ford
Hardy Fleet
Marshal (12)
$ 21,182.45 $
63,547.35
0%
$ 19,810.00 $
178,290.00
3.5%
Sub-Total
Facilities and Transportation (33)
$
$
$
6,240.15
6,240.15
$
$
$
63,547.35
172,049.85
235,597.20
Akins Ford
Hardy Fleet
$ 18,107.00
$
1,810.70
$
34,403.30
Wade Ford
$
$
16,802.65
69,904.60
Allan Vigil
Hardy Fleet
$
$
294,295.09
84,847.63
$22,228.10
$71,591.00
594,072.36
$
go Van
go Van
alas
orados
erado
G2500 Cargo
w Cab LWB
Pass Bus)
84,729.80
25,624.00
% Early Pay
Discount (EPD)
Total Price With
EPD Factored
(Total Extended
Price)
36,214.00
5.0%
2013 No Longer Available on SWC
$ 17,687.00
$ 18,110.00
$
$
17,687.00
5.0%
$
884.35
72,440.00
3.5%
$
2,535.40
2013 No Longer Available on SWC
$ 16,051.00 $
304,969.00
3.5%
$
10,673.92
$ 17,585.00 $
87,925.00
3.5%
$
3,077.38
$23,398.00 $
23,398.00
5.0%
$1,169.90
$71,591.00 $
71,591.00
0.0%
$0.00
Sub-Total
$
20,151.64
Health Department (10)
$
Hardy Fleet
Hardy Fleet
Allan Vigil
National Bus
alas
orados (Reg C
erado
alas
alas
tals
Pay Discount
d Total
Sub-Total
$
1,249.33
$
34,445.68
$
$
1,267.70
1,267.70
$
$
34,952.30
34,952.30
Hardy Fleet
District Attorney (2)
$ 18,110.00 $
Sub-Total
36,220.00
3.5%
Cooperative Extension (1)
$ 16,051.00 $
Sub-Total
2013 No Longer Available on SWC
16,051.00
3.5%
561.79
$
561.79
$
$
15,489.22
15,489.22
Hardy Fleet
$
3.5%
$
$
633.85
633.85
$
$
17,476.15
17,476.15
Hardy Fleet
3.5%
$
$
633.85
633.85
$
$
17,476.15
17,476.15
Hardy Fleet
Drug Court (1)
$ 18,110.00 $
Sub-Total
18,110.00
Economic Development (1)
$ 18,110.00 $
18,110.00
Sub-Total
$
$
$
1,267,542.15
37,828.08
1,229,714.08
37,828.08
$ 1,229,714.08
EXHIBIT 3
43
Marshal (12)
- 3 Chargers
- 9 Impalas
12
acilities & Transportation (33)
- 2 E-150 Wagon (8 pass.)
- I E-150 Cargo Van
- I E-450 (28 pass) Bus
- 4 Chevy Impalas
- 19 Chevy Colorados:
-
5
1
Chevrolet G2500 Cargo
F-250 CrewCab L B.
33
13 Health Department (10)
5 Chevy Impalas
1 Chevrolet Colorado (Reg Cab)
- 4 Chevrolet G2500 Cargo
10
Medical Examiner (2)
- I Chevy Impalas
- I Chevrolet G2500 Cargo
2
District Attorney (2) Chevy Impalas
Cooperative Extension (1) Chevrolet Colorado (Reg Cab)
Drug Court (1) Chevrolet impala
Economic Development (1) Chevrolet Impala
105 TOTAL V EHICLES APPROVED
EXHIBIT 3
Sheriff (43)
- 31 Chargers
-
12
43
Chevy [rmpa
Marshal (12)
- 3 Chargers
- 9
galas
12
Facilities & Transportation (33
-
2
I
E-150 W agon (8 pass
E-150 Cargo Van
I
4
E-450 (28 pass) Bus
Chevy Impalas
19 Chevy Colorados
5 Chevrolet G2500 Cargo
I F-250 CrewCab LWB
33
0
Health Department (10)
- 5 Chevy Impalas
-
a
a
a
a
I
4
Chevrolet Colorado (Reg Cali)
Chevrolet G2500 Cargo
10
Medical Examiner (2)
- I Chevy Impalas
- I Chevrolet G2500 Cargo
2
District Attorney (2) Chevy Impalas
Cooperative Extension (1) Chevrolet Colorado (Reg Cab)
Drug Court (1) Chevrolet Impala
Economic Development (1) Chevrolet Impala
105 TOTAL VEHICLES APPROVED