September 23, 2014

REGINA INTER-PARISH CATHOLIC BOARD OF EDUCATION MEETING
TUESDAY, SEPTEMBER 23, 2014
Regina MPR
6:30-8:30pm
Our Vision: “To provide a strong Catholic education to every student within our embrace”
Regular Agenda
I.
CALL TO ORDER – Board of Education
a. Opening Prayer
b. Roll Call
c. Chairperson Remarks
d. Approval of Minutes – August 26, 2014
e. Approval of Agenda
f. Open to the Audience
10 minutes
II.
ADMINISTRATION REPORTS IN PACKET/QUESTIONS
a. President
b. Elementary
c. Junior/Senior High
d. Enrollment Report
e. Business Office
f. Religious Education
g. Foundation
h. Boosters, PISA, Home & School – committee reports
10 minutes
III.
OLD BUSINESS UPDATE
10 minutes
IV.
NEW BUSINESS DISCUSSION
10 minutes
CALENDAR ITEMS
a. Committee Chairs
i. Present a prioritized list of committee goals
b. SIAC Committee
i. Presentation of SIAC Committee members
ii. Presentation of APR Goals
c. Finance Committee
i. Present the annual report on the Regina Inter-Parish
Catholic Education Center financial condition/year-end
fiscal report
d. Policy Committee
i. Plan for the comprehensive review of the Policy Manual
e. Strategic Planning Committee
i. Update on Strategic Plan progress
25 minutes
V.
VI.
COMMITTEE REPORTS IN PACKET/QUESTIONS
VII.
MEETING SCHEDULE (Refer to the Information Page)
VIII.
CLOSING PRAYER
1 minute
IX.
EXECUTIVE SESSION
30 minutes
X.
ADJOURNMENT
INFORMATION PAGE
I.
II.
MEETING SCHEDULE
A. Next Board Meeting
B. Executive Committee
C. Finance Committee
D. Policy/Bylaws Committee
E. SIAC/Education Committee
F. Catholic Identity Committee
G. Building & Ground Committee
H. Strategic Planning Committee
I. Health & Safety
II.
10/13/14
10/6 & 20
10/13
6:30 pm
6:30 am
4:30 pm
7:00 am
5:00 pm
4:30 pm
6:30 pm
6:15 am
6:30 am
MPR
Business Office
HS Library
Business Office
HS Library
MPR
Business Office
Marriott
Panera (East)
ENROLLMENT
Elem
JR/SR
PreK
Total
I.
10/28/14
10/14/14
10/1,8, & 15
10/2/14
10/9
Aug
448
372
820
Sept
447
371
80
898
2014-2015 Month-by-Month Comparisons
Oct
Nov
Dec
Jan
Feb
UPCOMING DATES
K-6 Picture Day
7-12 Picture Re-Take
K-6 Back to School Night
Homecoming Dance
7-12 Conference Vocal Festival
Dance Team Clinic
Home & School Meeting
K-6 IA Assessments
College Planning Seminar
Torch Run
Booster Meeting
PSAT
Run for the Schools
State Visit
ACT testing
7-12 IA Assessments
Sept. 24
Sept. 24
Sept. 25
Sept. 27
Sept. 29
Oct. 2-3
Oct. 2
Oct. 6-10
Oct. 7
Oct. 10
Oct. 12
Oct. 14
Oct. 19
Oct. 21-23
Oct. 25
Oct. 27-28
PRAYER SERVICE/MASS SCHEDULE
7-12 Mass
7-12 Mass
K-6 Prayer Service
7-12 Mass
7-12 Prayer Service
K-6 Mass
7-12 Mass
Sept. 26
Oct. 1
Oct. 1
Oct. 8
Oct. 15
Oct. 15
Oct. 22
Mar
Apr
May
6:30 PM
Cafeteria
Mid Prairie
6:30 PM
Elem media center
6:30 PM
1:00 PM
5:30 PM
8:00 AM
8:00 AM
HS media center
Front circle
HS media center
MPR
8:00 AM
HS
9:45 AM
1:35 PM
2:30 PM
1:35 PM
1:35 PM
2:00 PM
1:35 PM
HS gym
HS gym
Elem gym
HS gym
HS gym
Elem gym
HS gym
REGINA INTER-PARISH CATHOLIC EDUCATION CENTER
BOARD OF EDUCATION
TUESDAY, AUGUST 26, 2014
MULTI-PURPOSE ROOM
REGULAR BOARD MEETING MINUTES
1. CALL TO ORDER
A. Opening Prayer
Fr. Beckman
B. Roll Call
1. Voting Board Members (absent members in parenthesis): Fr. Beckman, Teri Brennan, Jason
Dumont, Colette Hartley, Fr. Rudy Juarez, Anne Kelly, Jim Nepola, (Fr. Stephen Page), Colleen
Rapp, Janan Rustan, Melinda Shetler, Kathy Shey, Fr. John Spiegel, Angela Villhauer, Ted Welter
2. Ex-Officio Members (absent members in parenthesis): Carolyn Brandt, Tim Foley, Gail Hensch,
Lee Iben, Alan Opheim, Glenn Plummer, April Rouner, Stacy Sueppel, Celeste Vincent, Pam
Schowalter
C. Chairperson Remarks
No remarks.
D. Approval of Minutes
Fr. Juarez moved to approve the minutes as presented. Colette Hartley seconded the motion which
passed without objection.
E. Approval of Agenda
Colleen Rapp moved to approve the agenda as presented. Teri Brennan seconded the motion. Motion
passed without objection.
F. Open to the Audience
No reports or comments.
2. ANNOUNCEMENTS
A. President
Report in packet. Briefly covered the STO progress. Asked for questions concerning report. There were
none.
B. Elementary School Principal
Report in packet. Asked for questions concerning report. There were none.
C. Junior-Senior High School Principal
Report in packet. Asked for questions concerning report. There were none.
D. Director of Admissions
Report in packet. Reported that enrollment to date is at 100.49%, compared to last year’s 2013 BEDS
report.
E. Director of Finance and Operations
1. Written report in packet. Mentioned that bench warmer tickets are currently available. Asked
for questions concerning report. There were none.
F. Director of Religious Education
Carolyn reported that next week there will be an in-service with the Religious Education program staff.
The Religious Education program will be starting in two weeks.
G. Executive Director of the Regina Foundation
Report in packet. Invited all board members to attend the Alumni Banquet to be held during the Fall
Fun Festival. Discussed the importance of building philanthropy at Regina. Announced a gift that had
arrived for $5,000. The use of the funds to be determined by Dr. Nepola. Asked for questions
concerning report. There were none.
H. Boosters, PISA, Home & School, PTO
1. Boosters: No report
2. Home and School: No report
3. PTO: No report
4. PISA: No report
3. BUSINESS
a. Old Business
i. None to report.
b. New Business
i. Bus Contract with Iowa City Publics. Opheim reported that Regina had signed the contract with
Iowa City publics. This action does not require board approval but will require the signature of
the board chair on behalf of Regina.
ii. Board vacancy. Fr. Spiegel reported that Terry Bowton had resigned recently. Nepola reported
that the decision to replace Bowton is pending based upon the board’s ad-hoc committee to reevaluate board size and structure.
iii. Dumont discussed a concern of publishing reports online. Discussion ensued. Those present felt
all reports should be proofread by another committee member prior to publication.
4. COMMITTEE REPORTS
a. Finance Committee.
Welter reported that A/R includes current participation fees. The business office has collected $100,000
from previous year’s debts. Welter outlined the September finance budget process to include:
enrollment, tuition projections, growing financial aid concerns, and STO application deadlines.
b. Policy Committee.
No report this month.
c. SIAC Committee.
No meeting this month.
d. Catholic Identity Committee.
No meeting this month.
e. Health and Safety Committee.
Angela Villhauer reported the agenda has been set for the next meeting. Flu shot clinic and strategic
planning will be discussed.
f. Strategic Planning Committee.
Shetler presented the Strategic Planning committee’s recommendation to approve a Campus WalkAbout with Tom Celli with CFB Architects. A motion was made to accept the proposal. Motion
seconded. Expenses were discussed. Celli’s original fee of $15,000 had been reduced after a
conversation with Iben to $13,000. Rouner commented that $5,000 had been received as a gift to the
Regina Foundation and ear-marked for the Campus Walk-About. Dumont suggested a change in the
original motion be made to hold off scheduling the date for the Walk-About until all funds were secured.
Modified motion seconded. Motion carried.
5. MEETING RECAP – Jim Nepola reviewed the meeting.
6. MEETING SCHEDULE
a. Next Board Meeting
b. Executive Committee
c. Finance Committee
d. Policy/By-Laws Committee
e. SIAC/Education Committee
f. Catholic Identity Committee
g. Building & Grounds Committee
h. Strategic Planning Committee
i. Health & Safety Committee
9/23/14
9/9/14
9/17/14
9/4/14
9/11/14
TBA
9/8/14
Mondays
9/8/14
6:30 p.m.
6:30 a.m.
4:30 p.m.
7:00 a.m.
4:00 p.m.
4:30 p.m.
6:30 p.m.
6:30 a.m.
6:30 a.m.
MP Room
Business Office
HS Library
Business Office
HS Library
MP Room
Business Office
Marriott
Panera Eastside
7. CLOSING PRAYER
Fr. Juarez offered the closing prayer.
8. EXECUTIVE SESSION
A. Adjournment to Executive Session
At 7:42 p.m., Rapp moved to adjourn into executive session. Brennan seconded the motion, which
passed without objection.
B. Executive Session
C. Reconvene from Executive Session –
At 8:15 p.m., the board reconvened from executive session.
D. Shey moved to approve the contracts as presented Lynsey Barnard (Science Teacher), Chris Murdock
(Head Boys Track Coach). Shetler seconded the motion which passed without objection.
E. Fr. Juarez moved to adjourn the regular meeting. Fr. Spiegel seconded the motion, which passed
without objection.
9. ADJOURNMENT
The Regina Board of Education meeting adjourned at 8:21 p.m.
Respectfully submitted,
President Iben
Regina Board of Education
September 23, 2014
Monthly Report to Regina Board of Education
Office of the Regina President
Regina’s MISSION
Regina is committed to preparing tomorrow’s leaders through a comprehensive educational experience
focused on excellence and anchored in the teachings of the Roman Catholic Church.
Development/STO Activities
STO Update:
 Regina has received $83,595 YTD in contributions toward our STO goal of $273,000 (30.6%).
 The Regina financial aid need factor is $425,000 representing app. 25% of our family base.
 140 letters to all past contributors were mailed out in early September.
Advancement Team Progress
 I attended the Iowa Catholic Schools of Iowa Network Conference hosted by the Regina Foundation last Thursday,
September 11, 2014 and provided the welcome. Some of the highlights:
o Jeff Henderson, Director of Development and acting Superintendent of the Archdiocese of Dubuque, presented an
update on the Empowerment Scholarship Account. This is not a voucher program. The board of education may
want to consider hosting Jeff Henderson at a future board meeting to better understand this school choice program.
o Susan Hagan, Executive Director of Planned Giving for the UI Foundation, provided insight and examples to
securing planned gifts, which can significantly impact the long term financial stability of our Catholic schools.
o Tom Rice, former VP of Advancement at Morningside College, presented a discussion concerning the methodology
of conducting a capital campaign. I shared this information with Strategic Planning Committee. I will inquire about
his speaking fee to see if it would be feasible for Mr. Rice to address the two boards.
Strategic Planning Progress
 At this time, we have $7,000 of the $13,000 needed to secure the services of Tom Celli with CFB Architects to conduct a
campus walk-about. Celli’s next available date is Thursday and Friday, November 20 and 21, 2014. Provided this works
out, Strategic Planning will present a schedule for his visit. It is Mr. Celli’s desire to meet with administrators, board
members, and other partners on his second day to provide a chalk talk of observations.
 Proposed Timeline
o Nov, 2014
Celli visits the campus and provides a chalk-talk of observations
o Jan, 2015
A more complete chalk-talk report is provided by CFB Architects
o Feb-Mar, 2015 Regina Board of Education determines next steps based upon Celli’s report.
If the decision is made to move toward a capital campaign:
o April, 2015
Invite Tom Rice, former VP of Advancement at Morningside in to address the two boards
o May, 2015
Determine next steps
OTHER STRATEGIC PLAN ITEMS
 [3.1] TEACHING MASS. Fr. Patrick Cahill from Ireland led the teaching Mass on August 27, 2014. Fr. Patrick is with the
order of the Family of Mary located in Rome. His presentation was very well received.
 [7.9] PROFESSIONAL DEVELOPMENT. Worked with administrators to host a staff-wide seminar on center awareness
issues for a Professional Development Day on Friday, August 29, 2014. The focus was bullying investigative procedures as
presented by Amanda Easton, M Ed. of EBIS (Easton Bullying Investigation System) Mrs. Easton developed the technique
while acting as the bullying investigator for Des Moines public schools. Reviewed Iowa Code 280.28. We were joined by
Dr. Morrison, Superintendent of Schools, Diocese of Davenport.
 10.7] STO for Regina. See above.
Other Notes
Our scheduled site visit is scheduled for October 21-23, 2014
Respectfully submitted, Lee Iben
President, Regina Catholic Education Center
REGINA ELEMENTARY
BOARD REPORT
September 2014
FACILITATOR OF FAITH COMMUNITY
THANK YOU – Thank you to Father John for celebrating Mass with us on September 10th.
UPCOMING RELIGIOUS CELEBRATIONS
October 1st at 2:30 p.m. – K-6 Prayer Service
October 15th at 2:00 p.m. – K-6 World Hunger Mass
October 29th at 1:35 p.m. Mass with Bishop Amos, K-12
SERVICE PROJECTS
September = Run for the Schools (Third Grade)
October = Food collection for World Hunger (1st Grade)
MONTH OF THE ROSARY
October – Month of the Rosary – various grade level activities
STANDARD #1 - VISION
STRATEGIC PLANNING
SIAC – The School Improvement Advisory Committee met on
Sept. 11th – Administrators reported APR and data progress
to the committee. Committee was approved and goals were presented
for Annual Progress. Committee reviewed Needs Assessment and
long-term goals
October 9th- Next SIAC meeting, 5:00p.m.
POLICY – This committee met on
Sept. 4th – Committee reviewed goals to accomplish for the year and
policies needing review in preparation for state visit
October 2– Committee will continue work needed in preparation for state
visit.
STATE VISIT-The administrative team met with our state representative who will be here for our school evaluation. The
team leader will be here on October 21st for document review. The actual state visit team will be here on October 22
and 23rd. Administrators are working to prepare for this.
IOWA CORE- This academic year elementary staff have had two working meetings, September 11th and 18th, to review
Iowa CORE alignment with our given curriculum.
STUDENT TEAM MEETINGS-Teachers have been busy meeting with parents who have children with specialized needs.
Teams are developing and sharing plans to meet these needs. This goal setting generally takes place in September and
October.
AM/PM PROGRAMMING- Celeste has been working jointly with our new AM/PM Director, Jen Kahler, for completing
new requirements/paperwork required by the state.
ASSISTANT PRINCIPAL-The search for assistant elementary principal will begin again after the state visit. Elementary
personnel have been willing to assist where they can while we are searching to find the best-qualified and right match
for our school.
STANDARD #2 - CULTURE AND INSTRUCTIONAL PROGRAM
IOWA ASSESSMENTS – This year students in grade K-6 will be taking the Iowa Assessments. We will be assessing the
students during the week of October 6th – 10th.
Administrators met to order materials in preparation for administering these tests.
CSIP and APR – The C-Plan was completed and certified by the state prior to the September 15th deadline. Celeste,
Glenn, and Tim worked jointly to complete this required information that is due yearly.
STATE REPORTING – Office staff and administrators have been working on “Fall Student Reporting” data collection with
the state Department of Education and PowerSchool at Grant Wood AEA. Special thanks to Michelle Harney for working
with PowerSchool entries to begin our year and get all student data numbers entered.
FALL BEDS – Administrators will begin working next week on the fall Basic Educational Data Survey for the state. This
report is due in October. Thanks to Peg who is providing support in this area also.
DIOCESAN REPORTING – Administrators will be working on the National Catholic Education Association report and other
required diocesan reports due in October.
READING WONDERS – Regina Elementary will be in their second year of implementation for the new Reading Wonders
curriculum. Teachers are looking to see what additional components can be integrated with the technology connection
of the reading series this year
STANDARD #3 - MANAGEMENT
END OF FIRST QUARTER – The first quarter will end on October 17th.
REPORT CARDS – 5th and 6th grade report cards will be sent home on October 24th.
FIRE PREVENTION- Regina Catholic Education Center completed our first fire drill on September 19th. We anticipate a
visit from the Iowa City Fire Department in the coming weeks to perform their fire drill with the center. The Iowa City
Fire Department will be visiting us on October 6th at 1:30 p.m. for their annual fire prevention assembly.
BACK TO SCHOOL NIGHT –Elementary Back to School Night will be held on Thursday, September 25th from 6:30 to 7:30
p.m.
STANDARD #4 - COLLABORATION
RUN FOR THE SCHOOLS – Third graders will participate in the RFTS Torch Run on October 10th. Third Grade also is
sponsoring the Penny Wars. Thank you to Mrs. Duffey, Mrs. Hensch, Mrs. Foley, and Trish Kohl for organizing these
events. The Run for the Schools is Sunday, October 19h.
HOME AND SCHOOL – Chocolate Sales have come to a close. We thank all our parent volunteers and families for the
amount of time and energy they spend on this important fundraiser, especially Brandi Jurgens for chairing this
subcommittee. All money raised by the chocolate sales comes back to Regina Elementary through Home and School for
field trips, visiting artists, playground upkeep, and other special events.
SUPPORT GROUPS
Home and School- Next meeting, October 2nd at 6:30.
PTO- First meeting was on September 11th and next meeting will be November 13th.
Thanks to PTO for sponsoring the directories to begin the year.
PISA-Thanks to this support group for assisting all fine arts with purchases this year.
October 13 is the next meeting.
Boosters- Next meeting is October 12th. We thank them for all their hard work getting the year up and running also.
STANDARD #5 - ETHICS
FIRE PREVENTION – October is Fire Prevention Month, and the Iowa City Fire Department will be presenting a Fire
Prevention Assembly on October 6th.
GRANT WOOD AEA PERSONEL ASSIGNED TO REGINA:
Cheryl Nevenhoven = School Psychologist
Allie Mormann = Speech Pathologist
Tracy Lieberman = Regional Facilitator
EVALUATION-Celeste has met with all certified preschool and elementary staff for the evaluation process. Professionals
on Tier II have met to share their professional goals for the year. Teachers have been collaborative on setting goals to
meet our building goals for the year. Persons on Tier I formal evaluation systems will have their evaluations after the
state visit.
ADMINISTRATIVE MEETINGS-The administrative team continues to meet this year every Tuesday. Thanks to Lee for
coordinating these weekly meetings where we share upcoming calendar events, progress on goals, and future planning.
It allows each of us to have awareness of what is happening throughout the center and in varying departments.
STANDARD #6 - LEARNING COMMUNITY
PRE-SCHOOL – We welcomed our pre-school students who began on September 2nd. We appreciate the hard work of
Mary Pechous, our director, and all early childhood staff who are helping to get our youngest off to a great start.
CHARACTER COUNTS –Character Counts week, October 20th-24th. Teachers will be emphasizing the pillars of characterresponsibility, respect, caring, trustworthiness, citizenship, fairness and our seventh pillar, faith.
ENROLLMENT SUMMARY
Total Elementary Enrollment = 447 K-6
Preschool= 80
Total= 527
Regina Junior-Senior High School
Board Report
September 2014
Principal as Spiritual Leader
1.
2.
3.
4.
5.
The 7th Grade Retreat was held on Sept. 11 at St. Patrick Church. The theme was community – how we build it, how it is
maintained, and why it is important. The students worked together in groups and talked about accepting and inviting others
into the Regina community despite our perceived differences. They also did an activity centered on the prayer to Mary,
Undoer of Knots. Each 7th grader received a blessing with Holy Water and a rosary. They ended the day by saying a decade of
the rosary. The RTL’s did a great job getting the 7th graders excited for the day.
The 10th Grade Retreat will be on Thursday, Oct. 2 at St. Patrick Church.
We are looking at expanding our Junior Senior Service Day to include all students in grades 7-12. The idea would have the 7th
and 8th graders stay at Regina and work around the Center. The 9th and 10th graders would bus to the 4 parishes and work
there. The 11th and 12th graders will perform duties as we have done in the past. I welcome any input for ideas. I ask the parish
priests for their input in regards to work being done at each parish. The day is scheduled for October 24.
Justin Fatica will be speaking to the 7-12 students on September 25 at 8:30. It is part of our homecoming week activities. Here
is a brief description of what will be covered in the presentation.
I will win! - Year 2
This event is all about commitment, integrity and virtue! Last year the youth acknowledged their
struggles in life, now it is time to take action and WIN! It’s time to win the power back over their
addictions, to win for their family members and friends who have lost in life, and it’s time to win for
their peers. During this event the youth will have an opportunity to commit to winning in various
aspects of their lives so that they have the tools they need to persevere when life seems to be too
much to handle. This event has an uplifting message complete with a baseball activity and sports
theme to energize and motivate them to win in every area of their life! In a world that tells you to
win in every other area of your life, in school, business, and sports, we bring that same message
for our faith life - 1 Corinthians 9:24 says, “Run so as to win.”
Upcoming celebrations:
Sept. 17 – 7-12 Mass @ 1:35 in the JR/SR High Gym
Sept. 24 – 7-12 Homecoming Mass @ 1:35 in the JR/SR High Gym
Oct. 1 – 7-12 Mass @ 1:35 in the JR/SR High Gym
Oct. 8 – 7-12 Mass @ 1:35 in the JR/SR High Gym
Oct. 15 – 7-12 Prayer Service @ 1:35 in the JR/SR High Gym
Oct. 22 – 7-12 Mass @ 1:35 in the JR/SR High Gym
Oct. 29 – K-12 Mass with Bishop Amos @ 1:35 in the JR/SR High Gym
Principal as Instructional Leader
1. We are finalizing our study groups and topics for this school year. Our study group format is changing a little this year. Instead
of a book being the center-piece of the study group, the group will focus on a topic. The groups will conduct research and
implement ideas (if applicable) to investigate if certain ideas would enhance the educational environment at Regina.
2. Our Thursday afternoon schedule (attached below) is finalized. Changes may occur as needed.
3. The PSAT/NMSQT will be given on October 15. Lynne Zoulek has been giving students and parents information on
preparing for the PSAT and the benefits of taking the PSAT.
4. Iowa Assessments will be given on October 27-28. We will test in the morning only. Periods 1-4 will be held on Monday and
periods 5-8 will be held on Tuesday. Seniors do not need to be at school during testing. Make-ups will be scheduled as needed.
5. I attended the monthly meeting for the Kirkwood Regional Center. We discussed a potential student visit day at the Linn
County Regional Center. This would allow students to see what the Johnson County Regional Center will offer first hand.
More information should be coming as they are looking at early November. We also discussed the course offerings for the JC
Center that opens next fall. There are a lot of offerings and we will do what we can to get allow students to be able to utilize
the Center. The last point of discussion centered on a course that is still being developed called STEM Innovator. This course
would mix students from different interest areas and abilities with area businesses and organizations. The community resource
will propose a problem or issue to the students and the students will work together to solve the problem.
6. Dr. Richard Fumerton will visit our 11th and 12th grade students on Friday, 9/19 to discuss an opportunity at the UI. Dr.
Fumerton has created a philosophy course for high school students only that will be free and offer UI credit.
Principal as Administrator
1. Celeste, Tim, and I finished our C-Plan for the center. The C-Plan includes our APR, CSIP, and Iowa Core Plan.
2. Our Certified Enrollment and BEDS are due in October through the same Portal site. It appears that we will have quite a bit of
work to do with Powerschool to make sure the correct data is being pulled for the report.
3. We continue to prepare for the Dept. of Education site visit starting October 21.
4. All PK-12 faculty attended a workshop on bullying and bullying prevention on Friday, August 29. Amanda Easton was the
presenter and did an incredible job defining bullying and giving teachers tools to recognize and combat bullying and
harassment. Teachers were free to go in the afternoon as administrators and counselors worked on case studies to help better
understand the investigative process for bullying. As a result of this training, we have refined our procedures for investigating
bullying and harassment and on follow-up procedures following an investigation.
5. I read an article in the Harvard Education Letter regarding renovating schools to be more student-centered. It was adapted
from the book Blueprint for Tomorrow: Redesigning Schools for Student-Centered Learning. The author of the article
mentions that renovating schools around concepts such as learning studios, learning suites, and small learning communities
have shown to be more cost efficient than building new.
6. Enrollment Summary (9/16)
7th – 54
8th – 73
9th – 73
10th – 45
11th – 56
12th – 70
Total – 371
Principal as Communicator
1. The Homecoming Week schedule is attached below.
2. Christian Daniel was named a National Merit Semi-finalist. He is 1 of 10 Catholic School students in Iowa, and the only
student in the Davenport Diocese to be named a semi-finalist. Congratulations to Christian on receiving this great honor.
3. Regina had 19 7th graders that were named eligible for the Duke Talent Search. 7th Grade students that scored at or above the
95th percentile on any of the approved Iowa Assessments sub-tests are eligible for this program.
4. Regina had 19 7th graders, 36 8th graders, and 40 9th graders that were named eligible for the Iowa Belin Blank Talent Search.
Students from grades 4-9 are eligible to be nominated if they meet the eligibility requirements (score 95th percentile or higher
on Iowa Assessment Core Subject Area Test).
5. ICAN (Iowa College Access Network) will be giving two presentations on Monday, October 6. At 6:00 they will present
information on college and career planning and at 7:00 the topic will be financial aid. More information on ICAN can be found
at www.icansucceed.org.
6. Justice Mansfield of the Iowa Supreme Court met with students in Ms. Mehegan’s Government class on Friday, September 12.
The topic was checks and balances in the Judiciary.
7. You can follow me on Twitter @gap_4. I also have a blog at principalplummer.blogspot.com. You can also follow me on
Google+. I update as I can, so no guarantees on daily updates.
Homecoming 2013: Where the Wild Things Are
September 21 - 27
Sunday, September 21st
Powder Puff Game starting at 6:00
 Football Field – Junior girls vs. Senior girls
 Food (Come support the Sophomore Class with a family friendly meal!!!!)
Announce Homecoming Court, dress up days
Lighting of the 5th Annual Homecoming Bonfire – Back Parking Lot
Don’t forget to wear your blue and gold!!!
Monday
PJ Day – no athletic shorts, no boxers – THIS IS PAJAMA DAY, NOT WHAT YOU WEAR TO BED FOR REAL DAY
Tuesday
Tropical Tuesday
Wednesday
Dress up Day
Mass @ 1:35
Thursday
USA Day
8:30-10:30
Hard as Nails presentation
10:30-11:38
Hallway Decorating/Iron Man signs
11:38-12:00
Lunch
12:00-2:10
Iron Man Volleyball (9vs.10, 11vs.12)
Friday
Regal Spirit/Blue and Gold Day
8:30-9:30
Family Feud
9:30-11:38
Movies
11:38-12:52
Lunch, finish movie, board games
1:00-2:15
Sidewalk Chalk
2:15-3:10
Pep Assembly
Saturday
Dance 8:00-11:00
2014-2015 Thursday Schedule
All meetings will be from 2:30-3:30, unless notified otherwise
August 21: NO MEETING – BACK TO SCHOOL NIGHT
August 28: Goal setting
September 4: Goal setting
September 11: Study groups
September 18: Prayer Service – Science; study groups
September 25: Staffings
October 2: Site Visit Preparation – Iowa Core alignment
October 9: Study groups
October 16: Site Visit Preparation with teacher group
October 23: Prayer Service – English/Language Arts; staffings
October 30: DOE Site Visit Review
November 6: NO MEETING – PARENT/TEACHER CONFERENCES
November 13: Study groups
November 20: Department meetings (review & update course description guide)
December 4: Study groups
December 11: Prayer Service – Spanish & Fine Arts
December 18: No meeting (unless needed) - finals
January 8: Staffings; Department meetings (master schedule)
January 15: Study groups
January 22: Review IA Assessment results
January 29: No meeting – Happy Catholic Schools Week!
February 5: Prayer Service – Social Studies
February 12: Study groups
February 19: No meeting – make-up for registration night attendance
February 26: Staffings
March 5: Study groups
March 12: Prayer Service - Math
March 26: Study groups
April 2: No meeting – Holy Thursday
April 9: Staffings; Department meetings
April 16: Study groups
April 23: Prayer Service – Business, Technology, PE, FCS
April 30: Study groups
May 7: Report out on study groups
May 14: Report out on study groups
May 21: NO MEETING – BACCALAUREATE
May 27: WEDNESDAY (2:00) - Full Faculty - End of the Year Questions
Regina Junior High and High School
Activities Report
September 2014
High School
-
All fall coaches completed their concussion education as required by Iowa Code.
Working on making sure all Winter, Spring, and Summer coaches complete this training by October.
All coaches have valid coaching authorizations for the fall.
Track project has been delayed until October due to company being behind. Old track has been removed.
Surface is ready for install.
Baseball position has been posted. Interviews will be happening the first week of October
Girls Soccer Coach Jordan Grimm has resigned his position due to a promotion at his job. He talked with the girls
soccer team on Friday. Position will be posted in October.
Still looking for JH wrestling and Boys 8th grade basketball coaches.
Football – Coaches Marv Cook, Jason Dumont, Ed Hinkel, Mike Brinkman, Kevin Stout, Tom Nosbish, Alex Kanelllis, Jake
Reisen, Jeff Schebler, and Brad Beane
- 36 Juniors and Seniors out for football
- 27 Freshman and Sophomores out for football
- Varsity is 2-1 at the time of this report. They are ranked #1 in class 1A in all but one poll.
- Fresh/Soph is 3-0
Cross Country – Coaches Chad Swope and Chris Murdock
- 44 (24 girls/20 boys) students out for cross country
- Moved to 1A from 2A this year
- Girls finished 2nd at Bob Brown Invite
- Boys finished 4th at Bob Brown Invite
- Girls are ranked 5th in Class 1A
- Boys are ranked 9th in class 1A
- Adriana Kammerer is ranked 25th in 1A
Volleyball – Coaches Kara Kimm, Heather Haas, Brandon Mills
- 21 students out for volleyball
- Have had a tough schedule to start conference play
- Currently 2-3 in the conference
Vocal Music – Conductor Caroline Marcotte
- Over 20 students will be participating in the River Valley Conference Vocal Festival on Monday, September 29th
at 7:00 p.m. at Mid-Prairie High School. This is an all day event in which students from each conference school
come together to practice and perform.
Fall Play – Director Elizabeth Tracey
- Our Town will be the fall play. Performances the weekend of Nov. 8th.
- Practices have started and I have received positive comments about our new director.
- Ms. Tracey has also been helping to organize and clean out our theatre store rooms.
Junior High
Football – Coaches Dan Ahrens, Jack Arendt, Nick Merlino, and Adam Martensen
- 28 (14 7th/14 8th) students out for Junior High football.
- Both junior high teams are 1-1.
Cross Country – Coach Abbie Gould
- 21 students out for junior high cross country
- 7 boys and 14 girls
- Have had a couple of cancellations
o Added Mid-Prairie to replace Bob Brown Invite
o Adding IMS to replace West Liberty
Volleyball – Coaches Emily Gahan and Lindley Visser
- 36 students (16 seventh/20 eighth) out for junior high volleyball
- Have played five matches so far.
- They have 3 matches remaining in their schedule.
September 23, 2014 Admissions Report—Board of Education
Pam Schowalter
Enrollment:
We currently have 447 elementary students and 371 Jr./Sr. High students. This gives us a total of 818 students. In our
preschool we have 80 students; 51 have the potential to enter kindergarten in 2015-12016. Currently our enrollment is
at 100.12%
14-15 Pipeline—We have the potential to enroll 6 additional students for second semester. Two students from Kenya
are no longer issuing visas due to the politics in their government. If these six register, this could bring enrollment close
to 101%
Met with Ted Welter and Lee Iben to do headcount projections for the 15-16 year. Looking for a 1.5% increase in
enrollment. Looking for Regina’s enrollment to be at 830 students for the 15-16 school year.
Currently averaging 3 tours a week for 14-15, 15-16 and 17-18.
Retention:
Our Student Involvement Team (S.I.T.) held their first meeting on September 9th. We defined the mission of the
group—to retain students at Regina. We shared out the exit surveys and phone conversations from the 8th grade
parents (13-14) that were surveyed in the spring. The group will meet again on October 7th to start entering items of
events in the calendar for “student buy in” of completing their education at Regina.
In addition, a list of “high risk “ students is being formulated. This will be shared with the S.I.T . teachers and
administrators with some strategies to ensure that these students “feel wanted” at Regina. High risk students are
students that are new to Regina, international students, students that toured public schools in 13-14 and students that
are not passing a class and/or have dropped out of activities.
Marketing:
An Open House postcard was designed and printed. Board members are being asked to identify potential Regina
students and “share” the Open House postcard with them. More postcards are available, as needed!!! Postcards will be
shared out at an upcoming faculty meeting with our teaching staff, too!
Parent Ambassador Program is off and running. All but one family has an ambassador. Will connect with Glenn this
week for a match—3rd times a charm!
Upcoming projects…Parish “2 year old” contact going out by mid Oct. Next contact will be Catholic School’s Week for
1’s, 2’s, 3’s.
Still need to get data entered for 4 and 5 year old potential students before Christmas, so we can recruit for
Kindergarten Round Up.
Student Ambassador Applications will be ready the beginning of November and will be due back the beginning of
December. Ambassadors will receive a list of guidelines and duties. Will meet with the S.I.T. team and share this out
after meeting with Glenn.
Working on ordering a concierge station outside of the high school for our brochures when religious education and
visiting school teams are in the building.
Updates:
Did visit St. Matthew’s Early Childhood Center as part of B & G’s ad hoc. Gathered information from director, Becky
Rasmussen to share with the group. Becky will be speaking at our October meeting.
Have contacted St. Pius Early Childhood Center and will be meeting with them on the 25th to gather more information
for the Ad Hoc committee.
Went to Willowwind to bring brochures for current 6th grade students regarding Regina’s junior high. Toured with
Rachel Butler and updated her on Educational Savings Account (ESA) –School Choice. Will be sending her information
to share with Willowwind’s parents.
Will be scheduling visits to other Iowa City private schools to bring Regina brochures and share ESA information with
them.
Regina Enrollment Statistics
Based on BEDS
Start 13-14
EOY 13-14
Returning
New to Regina
PreK
Total 14-15
51**
K
59
57
69
1
62
63
48
5
2
77
77
58
7
3
49
49
69
5
4
71
70
45
4
5
64
65
65
6
6
51
51
64
2
7
71
71
44
10
8
78
78
67
6
9
51
50
66
7
10
57
57
43
2
11
70
69
52
4
12
57
56
69
1
69
53
65
74
49
71
66
54
73
73
45
56
70
1
1~
1~
Pipeline 2nd Semester
1
Enrollment Cap by
Grade
14-15 YTD Enrollment
Elem
Jr/Sr
76
78
100.12%
447
371
78
2
78
+Pipeline 100.86%
201314
433
384
Last Modified
9/18/2014 13:25
* actual loss 67
** Kindergarten eligible for 2015-2016 school year
~ Dependent upon
VISA
824
84
84
84
Totals
817
813
690 *
59
with K
818 class
6
September 23, 2014 Board Meeting
Report From Alan Opheim
Director – Finance / Operations
Business Office –
 Work beginning on FY 15 monthly financial statements; fiscal year end attached
 Attended monthly Road Race Board meeting; meetings now bi-weekly until after the race on October 19.
 Finished health care and 403 B enrollments.
Special Events / Fundraising
 Fall Fun Festival – Successful event. Estimate is over 150 attended on-site Mass on Sunday afternoon. Have
had a couple of recaps with Trish, one including Lee. Financially several key invoices still not received,
however, budget net income of $25K expected to be exceeded by at least $5K
 Benchwarmers – Off and running. Net profit expected is $5K.
Run For The Schools – October 19, 2014; look for information in backpacks, Regal Connection, or on-line at
www.runfortheschools.com or Facebook: http://www.facebook.com/IowaCityRunForTheSchools or
Twitter: http://twitter.com/RunForSchoolsIC
Buildings & Grounds
 Fall Inspections
o Simplex – Done August 29; no issues
o Blackhawk Sprinkler – Done; no issues
o GuideOne Insurance Audit – September 18; report coming, no major, some minor housekeeping issues
in storage areas; lock request on custodian closets, one pipe to replace joints – Report will be
reviewed by B&G upon receipt
o Iowa Fire – October testing of fire extinguishers and hood system
o Iowa City Fire Marshall – Some years scheduled; some years impromptu, not scheduled or done yet
 Ad or RFP requests will be running for part or full time maintenance (Don has requested fewer hours in
maintenance, will continue HVAC) and sidewalk snow removal operations
Next Meeting: October 13, 2014; 6:30 p.m. Business Office
NOTE: Ad Hoc First Avenue Access / Early Childhood Center did not meet in September. Next Meeting: October 13,
2014 7:30 p.m. Business Office
Finance Committee (All meetings scheduled in HS Media Center)
Meeting Date: Wednesday, September 17, 2014
Next Meetings:
Wednesday, October 1, 2014 (budget); 4:30 p.m.
Wednesday, October 8, 2014 (Quarterly Review – FY End 14)
Wednesday, October 15, 2014 (budget and regular); 4:30 p.m.
1. STO Update given – Total to date dedicated to Regina, slightly less than $90,000
2. Fiscal Year End Report – Handed out report that the Board will receive. A complete review for both Finance and
Board will be October 8. This will be the Quarterly Review and go into more detail of the Statements.
3. Discussed major write off of tuition balance. This is an accumulation of year of minimal write-offs and reflects
good accounting practice of presenting a realistic value of receivables. Discussion ensued, but members agreed
the write-off is necessary. While not as large, a 2nd tier may be required in FY 15 enroute to a systematic
Allowance for Tuition Receivables account with annual input.
4. The budget process began with headcount discussion. After reviewing historic roll-up of numbers, Pam
presented a realistic growth factor based on recruitment and retention efforts. The committee settled for an
early headcount estimate for FY 16 of 830 students compared to today’s 817.
NOTE: The Ad Hoc Committee on busing did not meet in September. The next meeting date has not been set at this
writing.
Balance Sheet
Jun 30, 14
Jun 30, 13
ASSETS
Current Assets
Checking/Savings
10000 · Unrestricted Cash
545,790.35
418,400.40
11000 · Savings
752,865.56
1,162,931.19
1,298,655.91
1,581,331.59
225,000.13
421,624.71
225,000.13
421,624.71
1,523,656.04
2,002,956.30
4,069,838.47
4,183,988.47
4,069,838.47
4,183,988.47
5,593,494.51
6,186,944.77
20000 · Current Liabilities
202,607.54
349,753.40
Total Other Current Liabilities
202,607.54
349,753.40
202,607.54
349,753.40
634,700.78
658,635.87
634,700.78
658,635.87
837,308.32
1,008,389.27
30000 · Opening Balance Equity
4,973,514.19
4,973,514.19
32000 · Unrestricted Net Assets
205,041.31
237,106.04
-422,369.31
-32,064.73
4,756,186.19
5,178,555.50
5,593,494.51
6,186,944.77
Total Checking/Savings
Accounts Receivable
12000 · Tuition Receivables
Total Accounts Receivable
Total Current Assets
Fixed Assets
13000 · Long Term Assets
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Total Current Liabilities
Long Term Liabilities
26000 · Long Term Loans
Total Long Term Liabilities
Total Liabilities
Equity
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
Income Statement
Jul '13 - Jun
14
Jul '12 - Jun
13
Income
40000 · Tuitions
3,706,504.26
3,708,492.60
41000 · Assessments
1,464,746.00
1,448,416.92
347,951.20
317,772.50
6,347.41
3,639.09
399,002.78
398,517.79
1,189,003.09
1,328,620.42
252,693.73
204,618.04
7,366,248.47
7,410,077.36
7,366,248.47
7,410,077.36
42000 · Foundation Funding
43000 · Diocesan Funding
44000 · Nutrition Income
45000 · Other Incomes
46500 · Bus Route Income
Total Income
Gross Profit
Expense
60000 · Salaries & Benefits
4,708,245.05
4,572,585.78
61000 · Educational Supplies
605,349.30
510,458.24
61040 · Computer Technology
36,708.20
37,713.19
628,488.93
612,617.06
62,269.32
61,587.82
62000 · Facility Expenses
63000 · Operating Expenses
64000 · Building Upkeep
101,012.25
67,047.56
65000 · Nutrition
244,515.44
278,697.64
66000 · Income Offsets
689,299.01
883,718.02
66500 · Busing - Routing
336,878.14
230,824.51
67000 · Bad Debt
202,372.93
33,206.19
67100 · Smart Tuition Fees
21,490.00
0.00
68000 · Interest Expense
22,059.21
24,546.08
129,930.00
129,140.00
7,788,617.78
7,442,142.09
-422,369.31
-32,064.73
69000 · Depreciation Expense
Total Expense
Net Income
Regina Tri-Parish Religious Education
Board Report
September 23, 2014
September 3, 2014
 Catechist In-service was held at Regina.
 We started with a Mass presided by Father John Spiegel
 Went to the cafeteria for a light dinner
 The catechists shared different ideas and crafts they had used in the past.
 A very informative night.
September 10, 2014
 Family Night/Ice Cream Social was held at Regina.
 Father John Spiegel commissioned the catechists.
 The parents and children met their catechists and visited their rooms.
 They all came back for ice cream and cookies in the cafeteria.
 A very good turnout from the families.
 Fun night for all.
September 14, 2014
 This was the first night for the 7th and 8th graders.
 Had a very good turnout.
 There was a lot of interaction between the 7th and 8th graders.
 The YEB’s and adult leaders were excellent. They really got the students enthused.
September 17, 2014
 This was the first class for K-6.
 The 3rd graders started making a creation quilt.
 The 5th graders received their own Bible during a presentation led by Father Beckman in the Chapel.
 The catechists all seem to like their class so far.
Registrations
 Registrations are still coming in the mail.
 Parents are still stopping by the office with registrations.
We are off to a great start!!
Carolyn Brandt, Director
Regina Tri-Parish Religious Education
Regina Foundation
Executive Director’s Report
September 12, 2014
ANNUAL APPEALS: Goal $435,000. Final Gift Tally: $466,823.
 Annual Appeal 2013-14 outstanding pledge balance: $13,375.79 ($12,160.79 will be coming from matching gifts,
quarterly and monthly payments, etc.).
 Annual Appeal 2014-15 as of today: $37,775
FOUNDATION COMMITTEE MEETINGS: Full committee reports to be provided by chair prior to September board
meeting.
 Executive & Finance Committees: Met on September 9th. Joint executive committee meeting previously
scheduled for September 10th was postponed due to urgent school matters. Reschedule date TBD.
 PR/Marketing Committee: Met on September 3rd.
 Stewardship Committee: Met on September 11th.
 Development Committee: Did not meet in September due to scheduling conflicts with current & in-coming
committee members (4 new members). Next meeting is scheduled for October 9th.
ADVANCEMENT:
 Have entered all Booster Club Regal Society memberships and sent thank you letters and membership “perks”
 Trish, Alan, Lee, Pam and I continue to meet as a team weekly (when possible). Last meeting, concerns were
raised about extraneous fundraising by parties outside of the Advancement team that were in conflict to the
“one ask” approach. It was agreed to bring all fundraising matters to the team for discussion before action.
 The team has been asked to consider potential donors to fund a site consultant that is part of the board’s
strategic planning goals. Part of the funds have already been secured, approximately $6,000 more is needed as
soon as possible.
 Discussed with Molly Joss roles and responsibilities within the Foundation work structure. Ex. Director’s goal is
to spend about 80% of time on constituent relationships and revenue building (out of office calls along with
president & special events coordinator). Will continue to fine tune activities with Shelley and volunteers to make
this possible.
ALUMNI:
 Concentration of efforts in past month on the all-school alumni banquet held August 31st attended by 135
persons. A big thank you to all volunteers who helped set up/take down the table and chairs, decorate, drive an
overflow parking shuttle, serve food & drink, serve a role at Mass, etc. Also thank you to Frs. Beckman & Spiegel
for con-celebrating the Mass. The recipients themselves, though, were the stars with great heartfelt acceptance
speeches…all awards very deserved!
 Continuing to work on the narrative intro as well as proofing all alumni names and info for accuracy for the
directory.
LARGE GIFTS:
 Roger & Barb Reilly contributed $5,000 to the scholarship which was created earlier this summer in Barb’s honor
by an anonymous donor. The payout from the scholarship will help students with financial need pay for AP
testing costs. Barb oversees the TAG and AP programs at Regina.
 $4,000 in memorial funds were received in August in memory of Marty Kelly. The family has directed the funds
to the Regina Teacher Endowment Fund. Marty is the parent of 4 Regina alums, including Jim (Anne), a current
Regina parent and grandfather of two current students.

In August we also received $4,000 in total contributions from 2 families for the beautification project at the front
of RHS
OTHER:
 September 10th hosted networking seminar for all Catholic school development directors and diocesan
development directors in the State of Iowa. Susan Hagan (UI Foundation planned giving director), Tom Rice (VP
for Advancement for Morningside College), and Jeff Henderson (Archdiocese of Dubuque) were all speakers.
 Working with Sr. Laura from the Diocese of Davenport on a collaborative planned giving flyer in all parishes
 Have secured 4 volunteers to help in the Foundation office for a total of 15 hours a week. Would like to get that
up to 20 hrs/wk. All of their work is valuable and greatly appreciated.
September Policy Meeting
September 4, 2014
Members Present: Anne Kelly, Kathy Shey, Glenn Plummer, Celeste Vincent, Alan Opheim, Lee Iben
Items Discussed:
 Upcoming state visit and policies that need to be in order and ready for visit.
 Policy 808.0R Should Buildings & Grounds review and determine if a change to the max $
amount is needed.
Policies Reviewed:
 560.0
 562.0
 565.0
 504.0R
 503.0R
 430.0
 101.0
 101.0R (policy number changed from 102.0R)
 615.1R
 615.0
 625.0
 808.0R
 801.0R
Action Items:
Kathy & Anne: Review Diocese policies with Peg to ensure they are up to date.
Kathy: Review previous minutes to determine which policies were reviewed and that manual is properly
updated.
Anne: Advise B & G Chair (Jason Dumont) regarding policy 808.0R.
Glenn & Celeste: Continue prep for state visit.
Next meeting: Oct 2, 2014
Respectfully submitted,
Anne Kelly
SIAC Committee
 6.6
Annual review of curriculum with administration
Presentations by teachers at November and March meetings
 8.1
Administrators share student data with SIAC committee – January, 2015 (later if data is not
returned prior to this month’s meeting)
 8.2
SIAC and admin team review additional indicators for improvement goals (C-plan-CSIP, APR, Iowa
Core)*
Reviewed at Sept. 11, 2014 meeting
 9.1
Work with administrators to discover feasible areas to enhance educational experiences based
upon analysis of the needs assessment data and recommendations.
Needs assessment to be created and given.
 12.1
Obtain a technology integration report from President/IT and discuss feasibility of options
Given at May meeting.
*Moved from 8.1 to 8.2 and modified for accuracy
Health & Safety Committee
Meeting Notes: Monday September 8, 2014
Attendees: Rick Larew, Janan Rustan, Steve Dolezal, Jim Nepola, Lee Iben, Glenn Plummer, and
Angela Villhauer
Influenza Immunization – Update
 In the past immunizations have been open to the entire Regina community and families,
however this year it will be offered only to students and staff
 The provider will be Pharmacy Matters and Peg will be coordinating dates and times
 Parents will be notified of the availability of influenza immunizations for their students
 Lee is following up with Peg and will let us know once the date has been determined
Student Physicals and Athletic Form – Update
 Any student who is participating in practice or events does have the appropriate
paperwork completed
 Paperwork submitted consists of: student conduct, physical, and concussion forms
 U of I sports medicine does conduct the concussion evaluation for football at the
beginning of the season and this has been completed
Defibrillators
 Discussion to double check location of defibrillators and testing
 Staff is trained and Tom Johnson is responsible for checking batteries
 Rick reminded group that the pads also need to be checked regularly
Athletic training – U of I sports medicine
 The committee will be reviewing the scope of services the U of I sports medicine is
providing to Regina to ensure it is meeting the needs of the student athletes, coaching
staff, and Regina as a whole.
 Angela will be coordinating a meeting with U of I, appropriate Regina staff and
committee members
 It should be noted this is a routine review and not triggered by any complaint or
expressed concern.
Bullying Prevention
 Mr. Plummer attended the meeting and provided updates on Regina’s efforts to combat
bullying
 At the beginning of the year, all staff attended an on-site seminar and found it to be
extremely helpful
 Preventing bullying continues to be a high priority for Regina staff and administration
 Mr. Plummer did share with us there is a program that he is very interested in bringing
to Regina that provides education for students, parents, and staff. However, budgeting
is a concern – program runs about $20,000
 This committee will explore that option as well as others that may be available to Regina
Blood Drives
 Student blood drives have been discontinued due to concerns surrounding health
concerns for students
 However in the past if the school had an on-site blood drive, additional educational
material was provided for use in the classroom. This education was valuable and we
need to explore if there are other ways to qualify for this service
Future considerations
 As the school begins to evaluate future needs for space and develops a strategic plan for
the future, this committee is challenged to bring forth areas for evaluation such as
locker room health, etc.
Strategic Planning Committee Updates
September 15, 2014
Present: Lee Iben, Anne Kelly, Melinda Shetler, Rick Larew, Tim Berry
Absent: Jim Nepola
Site plan:
Tentative plan for Celli and Associates to complete site visit is November 20-21. This is still dependent
upon funding being secured for overall cost per discussion/motion at previous board meeting.
Board members will need to be available on second day of this visit for chalk talk overview from Mr. Celli
to discuss preliminary findings/recommendations.
Other:
Lee provided an overview /summary of State Advancement meeting that Regina/foundation hosted a
few weeks ago. Tom Rice was the guest speaker (former VP of Institutional Advancement @
Morningside College). General topic was focused on issues surrounding the raising of money for
educational centers, components of a capital campaign, and specific roles of various individuals
involved. This raised questions/discussion about the need to possibly utilize this same speaker for f/u
after site visit is completed to help move forward with capital campaign planning.
Finance Committee (All meetings scheduled in HS Media Center)
Meeting Date: Wednesday, September 17, 2014
Next Meetings:
Wednesday, October 1, 2014 (budget); 4:30 p.m.
Wednesday, October 8, 2014 (Quarterly Review – FY End 14)
Wednesday, October 15, 2014 (budget and regular); 4:30 p.m.
Members Present: Colette Hartley, Becky Scott, Father John Spiegel, Ted Welter, Pam Schowalter,
Celeste Vincent, Glenn Plummer, Lee Iben, Alan Opheim
1. STO Update given – Total to date dedicated to Regina, slightly less than $90,000
2. Fiscal Year End Report – Handed out report that the Board will receive. A complete review for
both Finance and Board will be October 8. This will be the Quarterly Review and go into more
detail of the Statements.
3. Discussed major write off of tuition balance. This is an accumulation of years of minimal writeoffs and reflects good accounting practice of presenting a realistic value of receivables.
Discussion ensued, but members agreed the write-off is necessary. While not as large, a 2nd tier
may be required in FY 15 enroute to a systematic Allowance for Tuition Receivables account
with annual input.
4. The budget process began with headcount discussion. After reviewing historic roll-up of
numbers, Pam presented a realistic growth factor based on recruitment and retention efforts.
The committee settled for an early headcount estimate for FY 16 of 830 students compared to
today’s 817.
NOTE: The Ad Hoc Committee on busing did not meet in September. The next meeting date has not
been set at this writing.
Ad-Hoc Committee to explore Early Childhood Education Center
No Meeting this month but will meet in October as Scheduled.
Pam Schowalter met with Becky Rasmussen, the Director at St. Matthews Early Childhood Center in
Cedar Rapids, and with St. Pius. Pam will share her notes from that meeting in our committee
meeting in October. Mrs. Rasmussen will be at our next meeting to answer questions. I have
spoken with the owners of both Frog Hollow and The Education Station, at least one of them would
be willing to answer questions we may have. I am working on a time to meet with them, along with
Pam, and any another committee members that would be available during the day and report back
to the full committee.
Jason Dumont
Regina Catholic Education Center
Building & Grounds Committee
Agenda / Minutes September 9, 2014
Members Present: Jason Dumont, Tom Brandt, Mike Streb, Alan Opheim
Guests: From Blaze Softball: Todd Scott, Ed Bracken, Brian Mulcahey
1. Todd, Ed, and Brian made a presentation / request that Blaze be allowed to build an
indoor practice / hitting facility on the land adjacent to the football press box. A
handout showed the schematic of the plan and location. They emphasized that they
would raise all needed funding and that Blaze would be responsible for on-going
operating expenses. Discussion ensued from members present with the following
conclusions after discussion:
 Due in part to the Board’s approval of a site plan study, it is highly unlikely that this plan
would receive Board or Committee approval in the near future
 Due to efforts being taken by the Booster Club, debt currently untaken with the track
refinishing, and the “one-call” concept from the Advancement Team, it is highly unlikely
to be a Booster priority
 Blaze was asked about a larger scale model which might include additional gym space as
has been discussed in previous years, and for input heading into the site plan project.
They will report back.
2. Update on practice field refurbishment project – Jason has talked with MMS, Maxwell,
and the Regina Foundation about recognition for in-kind services by the two
organizations on the project. There is still some concern about whether the field could
be a full size soccer field. The ultimate goal is to move all soccer activities back to
Regina from St. Patrick, and have youth football move to St. Patrick, with St. Patrick’s
permission. The project is still a “go” with no school funds being used.
3. Fall seeding will probably take place around October 15, with additional seeding in the
spring – this on the practice field. Inside track and football field seeding dependant on
weather and team’s use.
4. The Eagle Project for soccer goal storage by the track shed is still on. Fencing for the
woods side of the square may be donated and installed by a Friend of the Boosters.
Next Meeting – October 13, 2014; 6:30 p.m.; Business Office