March 2016 Minutes

Transcription

March 2016 Minutes

WESTERN AUSTRALIAN ROVER COUNCIL
Minutes
Sunday 13th March 2016
1. Welcome and Flag Break
2. Present and Apologies
2.1. Present: Rebecca Collins (Chairman), Steph Williams (Vice Chairman), Rebecca
Morse (Secretary), Alastair Housley (Treasurer), Casey Cooper (Public Relations
Officer), Tahlia Batters (Activities Officer), Tom Beaver (RSM President), Ayden
MacKenzie (DCC Youth Program), 3rd Kalamunda District RC, Tuart Hill Yokine RC,
Morley RC, Canning RC, Peel District RC, Wembley Downs RC, 1st Padbury RC,
Beldon RC, Maddington RC, Bibra Lake RC, Warwick RC, Swan Districts RC, Subiaco
RC, Waylen Bay RC.
2.2. Apologies: Jason Thomson (BRA),
3. Presentations and Guest Speakers
3.1 Presentation of Peel District RC to the WARC Table
Wembley Downs RC
 Wembley Downs Rover Crew presents Peel District Rover Crew to the WARC
table. Passed unanimously.
3.2 Red Cross Award
C. Arcus
 WA Rovers were invited to the Red Cross Breakfast for 2015 donations where
our donations were recognised and thanked.
 Caitlin Arcus, organiser of Red Rover Day, and Steph Williams, Vice Chairman,
were presented on the day with a special award for the most donations given by
a community group.
 Last year WA Rovers made 121 donations, saving 363 lives.
 Caitlin presented the award to WARC last night for display.
3.3 Ayden’s Secret Squirrel Business
DCC Youth Program
 Ayden MacKenzie, Deputy Chief Commissioner – Youth Program, presents a
Chief Commissioner’s Award to Rebecca Morse, the 2015 Chairman for “Services
to the Growth to the Rover Section”.
3.4 Flag presentations
 Subiaco returns Canning’s flag.
 Waylen Bay returns Bibra Lake’s flag.
Agenda
4. Acceptance of Previous Minutes
One change reflecting the wording of The Moot Convoy at 7.14 at the request of the Chief
Commissioner. This change being swapping the phrase “speed across to Moot” to “drive
directly to Moot and take the tourist route back”.
Motion: That the February minutes are a true and accurate record of the meeting.
Moved by: Beldon Rover Crew
Seconded by: Swan Districts Rover Crew
Motion Passed
5. Reports
5.1. Chairman
 Tabled
R. Collins
5.2. Vice Chairman
S. Williams
 Tabled:
o Crew Leaders need to jump onto training as this will help them achieve
the Quality Rovering Award.
o Steph will be changing the Quality Rovering Award form to make it more
user friendly, however the requirements will remain the same.
5.3. Treasurer
A. Housley
 Tabled:
o We have seen a lot of Sandmoot payments.
o Some outstanding accounts are reflected in the report, which have since
been settled.
o Payment from Queensland for Rover mugs is noted.
5.4. Public Relations Officer
C. Cooper
 Tabled:
o Sandmoot was great and we had some amazing photos so look out for
them on the WA Rovers Facebook Page.
o Congratulations to Caitlin for Rotto Swim, Red Cross Award and
Sandmoot all of which are positive promotions for the WA Rover section.
Agenda
5.5. Activities Officer
 Tabled:
o Thanks to Caitlin and her team for a well-run Sandmoot.
T. Batters
5.6. Rover Scout Motorsport President
 No report tabled, points will be covered in later agenda items.
T. Beaver
5.7. Branch Rover Advisor
 Tabled
J. Thomson
5.8. BVC Rep Report
 Still no BVC Representative elected.
 WARC representatives will be attending the upcoming BVC meeting.
6. Event Reports
6.1. Sandmoot Report
C. Arcus
 No report this month. Will hopefully be submitted by next WARC.
7. Upcoming Events
7.1. ANZAC Vigil
24th-25th April
Padbury R.C
 The roster for the evening has been posted on the Facebook page and the WARC
website. It will also be included with the minutes.
 There is a budget for food so there will be some food items provided.
 Looking for equipment from WARC or Branch to help the event. Going smoothly.
 Please ensure your uniforms are of the correct standard, otherwise you will not
be permitted to take part.
7.2. St George’s Day
24th April
Warwick R.C
 Facebook event has been updated with more information.
 Information will be up on the WARC website this week.
 The Scouts WA newsletter will contain information in the next issue.
 Please encourage your Scout Groups and family members to come along to see
the Ceremony and the start of ANZAC Vigil.
 Please ensure your uniforms are of the correct standard.
Agenda
7.3. Gravelmoot (TENDERS CLOSE) 13th-15th May
T. Batters
 2 Tenders have been received; one from Mark Joslin and Nathan Lifford, and one
from Wembley Downs Rover Crew.
 Mark and Nathan tender:
o Nathan works a lot at Manjadel so is familiar with the logistics of the area
and work needing done.
o Mark will be in charge of the other events and evening activities.
o Looking at $15-20 per person with Bishop Riley RC catering.
o Not sure what projects are as yet.
o Couple of construction and painting projects are on the cards as well as
some cleaning up projects.
o Mark and Nathan will be heading up a week before to ensure all projects
are ready to roll and ensuring productivity and a Sunday early afternoon
finish.
 Wembley Downs:
o Over the last few years the Crew have been building up to running bigger
events.
o Idea for the camp will be a focus on training Rovers in a variety of things
like using tools, setting up our larger tents, taking on and completing
projects.
o It will be run as a training camp so we no longer need to rely on the old
hands to run such service events. This will ensure future proofing so
future events will be more successful and more productive.
o Will be sleeping at Gilwell and not the Youth Centre this year.
o Bishop Riley will be catering at roughly $15 per person.
o Possible BBQ dinner on Friday night from Branch as a thank you to the
section.
 Bishop Riley: are Booted Rovers and Fellowship invited to attend?
o Wembley Downs: Yes we need them to head up certain training teams.
o Mark and Nathan: Yes as we need experience for Gravelmoot.
 Swan Districts: To Wembley Downs, are we doing actual service to Manjadel as
the tender sounds otherwise?
o We will be focusing on maybe 5 or 6 jobs, and doing them well rather
than rushing through. This will allow for proper training opportunities.
The main idea being that if we take it easy this year and train properly
then future events will be more productive.
 RSM President: Mark, as you are running activities what are the games planned
for the evening?
o The usual Gravelmoot activities, and possibly a Karaoke machine.
Agenda

Bishop Riley: Both tenders have referenced costs, have you actually costed the
menus yet?
o Mark, yes we have looked at it based on last couple of Gravelmoots
factoring in some inflation.
o Wembley Downs, SpudShed is our friend.


Voting: Majority vote for Wembley Downs Tender.
Thanks to both groups for submitting a tender.
7.4. 2016 Rover Ball (TENDERS OPEN)
13th August
T. Batters
 Tenders are now open for the 2016 Rover Ball.
 We currently have one tender in the works.
 The ball is one of the easier WARC events to run.
 The date is currently set at 13th August, however the date is changeable.
 Waylen Bay: When is cut off for tenders?
o By the 27th March. To give enough time for the Executive to review the
tender before voting takes place at the April WARC.
7.5. Red Rover Day
C. Arcus
st
 Next Red Rover Day is Monday 21 March in Fremantle, then the 20th April at the
City donation centre.
 If you would like to donate please contact Caitlin via the Facebook event page or
via Facebook message.
7.6. Multi Section Event Voting
T. Batters
 Voting on the tender currently submitted.
 Dusk til’ Dawn: overnight challenge attempting to survive the hoards till dawn.
o 3rd – 4th September 2016.
o Saturday 10am arrive on site, event starting at 12pm. Teams will work
through the night then arrive at home base the following morning at
7am, allowing for sleeping time before pack up.
o Event is fully catered from Saturday lunch to Sunday lunch.
o Open to Rovers, Venturers, Guides and Cadets.
o 1-1 and 1/2 hours out of Perth. Location TBA
o Cost $55 but hoping to maybe reduce that by having a fundraising team.
o Vacant positions currently include logistics, admin, fundraising, PR, Base
Staff. If interested please contact Harrison.
 PR to outside organisations?
Agenda
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
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
o Delshard is in charge of this area, looking at contacting Guide House for
newsletter and touching base with other organisation head offices.
If you are scared of Zombies there are positions available on bases and on the
committee as staff so you can still be involved.
Methods of the game will be revealed before the event.
What does the cost cover?
o Logistics, catering, and badges.
This event will be run through the Branch accounts, which means we will have to
abide by the Branch Event Admin cut offs and so on.
Will there be awards and prizes?
o There will be awards and prizes revealed closer to the time.
This is a brand new event and not to be compared with RoVenture and Mission
Impossible.
Are fellowship invited to be involved?
o Not as participants but as base staff, as with Venturer Leaders.
Wembley Downs: Mock exams are straight after what will this do re turnout?
o It is our prime age group but the WARC Activities Officer will work with
the team to assist.
Kalamunda: The tender has referenced using Department of Parks and Wildlife
land, is this an issue?
o Generally no as we have used DPAW land in the past and they will assist
us in ensuring we use it appropriately.
Voting: Majority pass. Event passed subject to Branch Events Admin approval.
The following would like their abstention noted: Wembley Downs, Steph
Williams (Vice Chairman), Casey Cooper (PR Officer).
7.7. Badgi Bash (TENDERS CLOSE)
3rd-6th June
T. Beaver
 We have not currently received any tenders for Badgi Bash. So Tom will take on
the role of interim Chairman to give two weeks for Tom to find a Chairman or
team.
 Are there any nominations off the floor?
o Warwick Rover Crew
o Kalamunda Rover Crew
 Tom will work with the two Crews to arrange an organising committee which will
be announced at the April WARC.
7.8. RoverCon 2016
16th October
R. Collins
Agenda
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Currently scheduled for 16th October 2016 so please keep that date free. Last
year we had to cancel due to low numbers, even though the Council chose a
date and a format.
The purpose of the event is for the Branch Rover Youth Forum to take place,
workshopping training ideas, workshopping WARC policies, and any other issues
the Rover Section needs to discuss.
If you have suggestions for topics to discuss please email Rebecca Collins.
This will also be a chance to review our strategic plan for growth. These previous
RoverCon goals will be sent out with the minutes for Crews to review.
7.9. The Moot Convoy
December 2016
T. Beaver
 Keep it in your mind and start planning.
 Start looking at finding a group to travel across with as it will save some of the
costs.
7.10. The Moot
December 2016
S. Williams
 Please keep signing up and ensure your applications are ready.
 Ensure you have selected your expeditions by April as that is when they will be
allocated and you don’t want to miss out.
 There are lots of expeditions to pick from, some are in different states too.
 We now have some promo merchandise including coasters and business cards.
 Platinum off site activities will be released around Easter, date TBA.
 Chat to your Venturers who will be old enough and encourage them to come,
same with members of your Crew.
 Fee due dates are coming up fast, please remember that some late fees will
apply to payments made after due dates.
8. Training
8.1. April Basic
15th-17th April
S. Williams
 Crew Leaders need to complete training as a requirement of the Quality
Rovering Award so this is a perfect time to sign up.
 This will be our first Rover only Basic Training, so it will be tailored specifically for
the Rover program.
 We will hopefully complete the Bushwalking training requirements on the same
weekend. Allowing the whole Basic program to be covered in the one weekend.
 E-Learning will need to be completed prior to attending the weekend.
Agenda


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This training course is a trial, running Rover training away from Gilwell to ensure
it is tailored specifically to Rovers. So if it works we can look into continuing it in
the future.
Possibly 15-20 people signed up, which will make this the largest Basic Training
course we have run in recent history.
The Rover Training Team have some new Rover presenters for the weekend, and
are looking at adding to the team, so we will hopefully have an engaging and
varied weekend for those attending.
E-learning needs to be completed by the 28th of March.
Forms also need to be in by 28th of March.
If you need to Rebecca and Steph can arrange for night e-learning times at
Branch.
Any questions contact Steph Williams [email protected]
8.2. July Basic
29th-31st July
S. Williams
 Will be run at Gilwell with the other sections’ training.
 This weekend will be good for University Students as it is during the University
study break.
 We need 6 people minimum to run the course.
8.3. Advanced
19th-21st Aug/16th-18th Sep S. Williams
 Earlier Advanced course was cancelled due to lack of numbers.
 We need 4 people to run the course.
 You need to have completed Basic Training before you can attend an Advanced
course.
 SAIT and Scout Training have changed recently, so if you would still like to
complete a VET Certificate III in Business or Certificate IV in Frontline
Management you will need to let your trainers know before the course so they
can set you up with the correct paperwork. This change was made as a lot of
Leaders were finding completing the Certificate work unnecessary for their
Scouting role. However for Rovers, completing the VET qualifications can be a
valuable asset to your start in the workforce.
8.4. October Basic
21st-23rd October
S. Williams
Agenda

Another course at Gilwell which will be run if needed.
8.5. Child Safe E-Learning
S. Williams
 This e-learning must be done or you will be de-registered.
 From the time you register as a Rover you have 6 months to complete the Child
Safe e-learning.
 WHS modules do not need to be completed, as otherwise advertised. WA has
not signed on to the national requirements for completing WHS. However feel
free to do this module as it could be useful and could be made compulsory in
future.
9. General Business
9.1. Rover Service Awards
R. Collins
 Applications have now closed for recommending someone for an Adult
Recognition Award, such as the Rover Service Award.
 A Rover is needed to sit on the committee for Adult Recognition Awards who
review all ARA recommendations, including the Rover Service Award.
 If you are interested in this position, please contact Rebecca Collins
[email protected]
 If more than one person is interested the WARC Executive will make an
executive decision as the ARA Committee needs the position filled ASAP as the
current Rover sitting on the committee is now 26.
 There are no requirements to sit on the ARA Committee other than being a
Rover, however we would preferably want someone who will be able to
articulate their decision regarding Award recommendations.
 If you have nominated someone for an Award then you cannot sit in while the
ARA Committee reviews their recommendation.
9.2. Constitutional Changes
R. Collins
 These changes were talked about last meeting, please see 9.7 of the February
Minutes.
 The motion passed in 9.7 of the February Minutes recommended the WARC
Executive look into the Constitution points regarding quorum at WARC meetings.
In doing this the Executive have identified several other issues within the two
documents, the Constitution and Standing Orders.
Agenda
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

As none of these points are pressing issues, we will discuss them at RoverCon
and then vote on them after RoverCon.
So in regards to the Motion put forward last WARC, we will suspend the
outcome of the motion until RoverCon.
RoverCon will be a more appropriate forum for discussion of any Constitutional
and Standing Order changes and will allow for a wider variety of Rovers to have
input in the decisions.
9.3. MyScout Formation Details
R. Collins
 There is a section on MyScout where you can search for your nearest Rover
Crew.
 Some Crews do not have up to date meeting locations and times saved into
MyScout so please talk to your Group Leader and ensure they have correct
information saved for your Crew.
9.4. Crew Emails
R. Collins
 Included in the agenda pack is a how-to for logging into the WARC Crew email
addresses.
 These will be the contact email addresses used in the Crew blurbs on the website
and all promotional correspondence, rather than personal emails. This ensures
that we do not have to constantly change contact details.
 Please remember that these are public Rover email addresses, so you are acting
as a representative of the Section when communicating through them.
9.5. Quality Rovering Award
S. Williams
 Already been talked about in 9.1 of the agenda. Sorry for the double up.
9.6. Agenda Items
R. Morse
 Please have Agenda items to [email protected] by Friday directly
before WARC.
 This allows for the agenda to be finalised and sent out before the meeting, also
will ensure printed copies supplied at the meeting are accurate.
 If you have an urgent agenda item that needs to be discussed at WARC, which is
not submitted by the Friday cut off, then it will be considered by the Chairman
for inclusion if submitted by 6pm on the Sunday of WARC.
Agenda

We will try and keep meetings to a finish time of around 8:30pm. So if there are
late additions to the agenda they will be discussed at the end of the agenda only
if there is time.
10. Workplace Health and Safety
10.1. Current WHS Issues
R. Collins
10.1.1. WARC Printer
 Printer has been moved to the Training room for use at the present time.
However, the Branch IT systems are being updated so hopefully by next WARC
we will be able to print to the Branch printer downstairs.
 This will mean we can store our printer in the long term for use during events
only.
10.1.2. Tables
 This month the tables were in the meeting room, so hopefully it will continue
that way.
10.2. New WHS Issues
 No new WHS issues brought to the table.
Next Meeting:
Sunday 3rd April 2016 at 7.00pm
11. Flag and Prayer
Meeting Closed: 8:30pm
R. Collins
Baden-Powell House
133 Scarborough Beach Road
Mount Hawthorn WA 6016
PO Box 467
WEST PERTH WA 6872
www.warovers.com.au
[email protected]
Chairman’s Report March 2016
MARCH?! What happened to Feb? It’s all going too fast!
They do say time flies when you’re having fun…
This past month has been a busy one with big pushes to get the year started properly, our first WARC
event of the year, adding a new crew to the table, and another new crew coming out of the woodwork
to get started…
My month has flown by. This next month will be focusing on keeping projects running (including the
Constitution/Standing Orders and policy reviewing and getting Geraldton RC squired this week), setting
up a couple of new projects and organising the RoverCon 2016.
RoverCon is the opportunity for all rovers in WA to help workshop out ideas and form a plan for the next
3 years, the current date we have in our calendar is the 16th of October (two weeks after the AFL finals
finish, not to repeat last year). For us to successfully run this meeting of minds we need a couple of
things from you; a commitment to attend, and ideas you want to discuss. Send in ideas to
[email protected], get thinking about things you want to change, things you might like to
improve, things you want the same and things I might never have thought to discuss!
Yours in Rovering,
Bec Collins
Chairman
Western Australian Rover Council 2015
Baden-Powell House
PO Box 467
WEST PERTH WA 6872
www.warovers.com.au
[email protected]
Vice Chairman’s Report March 2016
Hello Rovers,
It looks like we just might be able to run the April Basic Course. What do I need from you guys to make
that a “we WILL be running the April Basic Course”? Well, I need TR1 forms filled out by you ASAP and
your E-Learning done by the 28th of March. So get to it, as the course looks fantastic. We have really
been pushing the envelope with this course and I am extremely excited to see how it runs.
CREW LEADERS! Please be aware that you must have completed or attended Rover Basic Training for
you Crew to be eligible for the Quality Rovering Award, and since I challenged you all to attain that
award, I expect you all to attend training this year. Only exception is if you have already completed
training as some of you have. Crew Leaders remember, “To be a leader means to be able to move the
masses” and you can achieve this by coming to training and being given the resources and developing
the skills required to do this.
Quality Rovering Award forms will be changing this year to be more relevant to current rovers. The form
was developed a number of years ago and has not been updated since. It will not be changing drastically
so please keep working on your logbooks and program activities that cover SPICES.
There is a fair amount of work going on behind the scenes on the training and membership side of
things, so I will announce things in due course or you may notice it yourself if you come to training.
Crew Leaders could you please ensure that all new members to the crew fill out the A1 form, as they will
not be registered as a Rover if they have not done this. And as always, Please ensure that all members
have completed the Child-safe E-learning module.
Yours in Rovering,
Steph Williams
Vice Chairman – Membership & Training
Baden-Powell House
PO Box 467
WEST PERTH WA 6872
www.warovers.com.au
[email protected]
WESTERN AUSTRALIAN ROVER
COUNCIL
Statement from 1st Feburary 2016 to 29st Feburary 2015
Opening Account Balance
Income
L BUCKLE SANDMOOT BUCKLELAURA CLA
RMorse SandMoot REBECCA STIRLING
SMoot G Suffling Suffling
G.edwards sandmoot EDWARDSGRETA AL
ColdicuttAHOY
COLDICUTTSU-ELL
DONNELLAN AHOY BENDIGO BANK
SandMoot
Delshard 37699
Jordan Beard SMoot BEARDJORDAN
POLGLAZE G+S SAND BANK OF QLD
ELICIABURGEsandmoo CALLISTERTANIKA
D Murdoch Sandmoot DAVID MURDOCH
moot ahoy kevbyrne BYRNEKEVIN MICH
dloreta sand moot LORETADOMENIC J
Adane
BENDIGO BANK
Brandon Forward BRANDON FORWARD
Sean M sandmoot SEAN MATTINGLEY
From 03510525
T A HARDES
Kale Moot Ahoy TATAMKALE BLAKE
Jace sandmoot
VAN SAARLOOSJAC
H Parker Sandmoot HELENA PARKER
Rohan sandmoot ROHAN KELTIE
Tom Regan Sandmoot REGANTHOMAS LEO
INTERNET TRANSFER MacN Collins Smoot Callum Macneill
INTERNET TRANSFER Sandmoot s william Steph Williams
SAND MOOT. BEN UDI BANK OF QLD
Addyvm sandmoot ADRIANNE VAN MUN
JMurray Sandmoot JENNIFER MURRAY
M Forbes sandmoot MITCHELL FORBES
Will Sutherland SM MR WILLIAM ADAIR
Felicia Sandmoot FELICIA JADE MCC
Cameron.B Sandmoot BREAKELLCAMERON
SandmootRZiedas RIKEESHA ZIEDAS
DEBITS
CREDITS
90
90
90
90
90
75
90
90
180
90
90
90
90
90
90
90
90
90
90
90
90
90
180
90
75
90
75
90
90
90
90
90
SUB
TOTAL
TOTAL
$6,494.25
Baden-Powell House
PO Box 467
WEST PERTH WA 6872
www.warovers.com.au
[email protected]
INTERNET TRANSFER Moot Ahoy
NIKOLAAS WAJON
Sandmoot.Trethowen TRETHOWENCATHER
Sandmoot AHousley ALASTAIR HOUSLEY
D Lawler SMoot MISS DANIELLE SU
Melanie Jackson Sa M K JACKSON
Taran SandMoot Taran McCarthy
INTERNET TRANSFER Sandmoot 3KDRC Emily Spink
C.PODMORE SANDMOOT BENDIGO BANK
RAYNOR WARC AGM BENDIGO BANK
AGRAHAM SANDMOOT JOHN GRAHAM
Stevens Sandmoot A H Stevens
C Cooper Sandmoot CASEY COOPER
J.Lonergan
J R LONERGAN
Sandmoot-BETTISON BETTISONTHOMAS
Sandmoot ELiddle ELEANOR LIDDLE
Sandmoot Emer EMER LUCY PILGRI
SandMoot Rory S SPITTLERORY BEN
Sandmoot TClark MISS TONINA FRAN
Sandmoot RH 54329 Diane Harskamp
Hayden KM sandmoot Kessner McMullan
j banister sndmoot BANISTERJACK MI
DEPOSIT
Sandmoot Macauley SINEAD MACAULEY
Sandmoot JBosch JAYDEN BOSCH
Collins RSM X2 STEPHEN COLLINS
RichardP MootAhoy Pilgrim
Cam green sandmoot BENDIGO BANK
GARYN SANDMOOT BANK OF QLD
Cohen Ahoy Arrrrrr COHEN STICKLAND
Rhys J sandmoot RHYS JAMES
Sandmoo s.suffling SUFFLINGSCOTT J
Djacksonsandmoot DYLAN JACKSON
bresandmootmoney BREANNA MACNEILL
E Prinsloo-Sandmoo PRINSLOOANNELIZ
H Toms Sand Moot HARRISON TOMS
INTERNET TRANSFER HighamAHOY
STEPHANIE HIGHAM
INTERNET TRANSFER Sandmoot mjoslin MARK 2016
Emma Black SMoot EMMA BLACK
INTERNET TRANSFER Sandmoot Fee
Scott Patten
2016001 NSW MUGS NSW ROVERS
90
90
90
90
90
90
75
90
75
90
180
75
90
90
65
90
90
90
90
90
90
532
90
90
40
90
90
90
90
90
90
90
90
90
90
90
90
90
90
90
Baden-Powell House
PO Box 467
WEST PERTH WA 6872
www.warovers.com.au
[email protected]
Moot Ahoy
Kate Dee
90
$7,117.00
Expenditure
$0.00
Net Cash Flow
$7,117.00
Closing Account Balance
$13,611.25
BANK RECONCILIATION STATEMENT
As of 31/01/16
Bank statement balance at end of period
$13,611.25
Add receipts not yet banked
Freemason donation
$1,600.00
Less cheques not yet presented
Nill
$1,600.00
$0.00
True Account Balance
$15,211.25
Add Invoices Outstanding
Less Accounts Outstanding
Cams Registration Fee AHousley
WARC Name Badges
AGM Awards AHousley
AGM Miscellaneous Tbatters
Website Rcollins
Brillian badges INV5078
Total Outstanding
Investment account balance as of 31/12/2015
$0.00
$575.00
$52.80
$20.00
$105.82
$21.66
$52.80
$828.08
-$828.08
$5,328.95
Baden-Powell House
PO Box 467
WEST PERTH WA 6872
www.warovers.com.au
[email protected]
Petty Cash Opening Balance
Transactions
Payment from Jadzia Tasdale for Sandmoot 2016
Payment from Mathew Cane for Sandmoot 2016
Payment from Nicholas Ho for Sandmoot 2016
Payment from Simone Ostle for Sandmoot 2016
Payment from Emily Batka for Sandmoot 2016
Payment from Nathan Slomp for Sandmoot 2016
Payment from Bethany Lucken-Stemp for Sandmoot 2016
Payment from Naomi Jones for Sandmoot 2016
Payment from Corey Goodall for Sandmoot 2016
Payment from Alex Derham for Sandmoot 2016
Payment from Tanika Callister for Sandmoot 2016
Payment of Sandmoot Busses
$932.90
$1,490.00
$90.00
$90.00
$90.00
$90.00
$90.00
$90.00
$90.00
$90.00
$90.00
$90.00
$90.00
-$500.00
Total
$432.90
TOTAL FISCAL ASSETS
$20,145.02
Baden-Powell House
PO Box 467
WEST PERTH WA 6872
www.warovers.com.au
[email protected]
Public Relations Report March 2016
Hey Everyone,
Three big congratulations to Caitlin Arcus this month. First for completing the Rottnest Channel Swim,
the second is for all her hard work with the Red Rover Days which was recognised last week by the
Australian Red Cross for the most donations within a community group, and finally for running another
successful Sandmoot.
I hope everyone had a great time at Sandmoot, and that everyone has seen the great photos that have
appeared on Facebook in the last week, if you haven’t don’t worry they’ll be on the WARC Facebook and
Instagram pages this week.
If you missed out on Work Shirts at Sandmoot, I know some of you did, more will be ordered ASAP, as
well as new Red Activity Shirts so keep an eye out for those.
And as always, if your crew has done something new, exciting or different send me a photo at
[email protected] and it can be featured on our social pages.
Yours in Rovering,
Casey Cooper
Public Relations Officer
Baden-Powell House
PO Box 467
WEST PERTH WA 6872
www.warovers.com.au
[email protected]
Activities Officer Report March 2016
Hey There Rover Buddies!
I hope you have all recovered and unpacked from the wonderful shenanigans of Sandmoot – Moot
Ahoy! This year we had over 90 participants – the largest Sandmoot that I have seen since I have been
in Rovers, so a massive thankyou to everyone who attended, I’m sure you all had amazing weekend. I
also want to say a HUGE thankyou to those who helped organise and run the event.
Our next upcoming events are St Georges Day (24th April) and the ANZAC Day Vigil (24th – 25th April).
Both of these events require you to have your Full Uniform – so make sure everything is spotless and
perfect (aka, don’t pull a Jack Bannister and sew your badges on with tooth floss). The Vigil Roster has
been sent out – you can check your Crews time slots on the WA Rovers Facebook Page.
Tonight we will be voting on tenders for Gravelmoot and also for the Venture/Rover Event. I’m certainly
excited to see what the outcome will be!
Tenders are also now open for running the 2016 Rover Ball – this is the one night of the year where
Rovers truly let their hair down. It’s also one of the easiest events to run – so if you are a new crew or
your crew hasn’t run an event in a while – this is a great one for you to tender for! Remember tenders
need to be submitted by Sunday 27th March for them to be presented at April WARC.
Nominations are also open for Badgi Bash Chairman – this is a super fun event. So if you want to run it
get in touch with Tom Beaver on [email protected].
Yours in Rovering,
Tahlia Batters
Activities Officer
Scouts WA Branch Office
MOUNT HAWTHORN WA 6016
www.warovers.com.au
[email protected]
Branch Rover Adviser’s Report
March 2016
Firstly my apologies for not making the meeting tonight in person. I look forward to joining you virtually
along with some of our regional Rover Crews.
What an inspiring month it has been with some great events and some amazing individual activities that
people have been up to. Make sure you congratulate the event organisers and people that have inspired
you. Have a chat with them, see how they got to where they and use those ideas to work through to
some goals that you would like to achieve. Congratulations must also go to our BPSA Awardees Rebecca
and Adele on getting their awards presented at the Youth Awards.
My challenge to you all this month is to look at how we can improve things. Are we doing the review bit
of the plan, do, review that YPR is talking about? After we have done an activity we should be thinking
how can we do that better. What can we improve upon, learning from our mistakes? What did we do
well that we would like to ensure that we do again next time? What other or new ideas could we try to
make it even better? As much as this applies to activities and events it can also apply to the way we do
things. Are we leading by example? Do we have the best structures, processes and policies in place? This
are some of the things I would encourage you to thinking about at your crew and also more holistically
as a part of WA Rovers. Be the change you want to see or at least bring it up for discussion at WARC.
Remember I am here to help (even if from a little further away now), if there is anything I can help out
with, please let me know.
Cheers
Jason Thomson.
Branch Rover Adviser
M- 0408531564
E- [email protected]
ANZAC Day 2016 Vigil Roster
Time
Crew
6:00pm
Waylen Bay
6:30pm
Canning
7:00pm
Peel
7:30pm
Subiaco
8:00pm
Padbury
8:30pm
Kalamunda
9:00pm
Wembley Downs
9:30pm
Beldon
10:00pm
South West
10:30pm
Tuart Hill
11:00pm
Warwick
11:30pm
Canning
12:00am
Swan Districts
12:30am
Waylen Bay
1:00am
Subiaco
1:30am
Kalamunda
2:00am
Maddington
2:30am
Wembley Downs
3:00am
Warwick
3:30am
Peel
4:00am
Waylen Bay
4:30am
Warwick
5:00am
Bibra Lake
5:30am
WARC Exec
Issue 1
RoverCon 2014
Recommendations
Executive Summary
RoverCon 2014 was run to brainstorm ideas that would improve Rovering in WA and contribute to the development
of a strategic plan through to 2020. A 2 day, overnight event was held at the Society for Crippled Children’s camp at
Point Peron, Rockingham. Session topics were agreed with the WARC Executive and facilitated by WA Leaders and
commissioners. While a number of suggestions were made about the future of WA Rovers, further work needs to be
done to fashion this into a strategic plan.
Date Place & Time & Attendance
RoverCon 2014 was held from 10am on Saturday 25 October to 3pm on Sunday 26 October at the Alfred Hines Camp
for Crippled Children near Rockingham.
29 Rovers and 5 RAs applied to attend RoverCon. 2 of the Rovers attended part time and 3 failed to show up. 4 of
the RAs attended primarily to provide catering support and participated as advisers during the discussions when
these duties permitted.
RoverCon Discussions and Conclusions
The following suggestions were made during the conference and are presented here without censorship.
Venturer/Rover Interactions – Crew Level
Participants discussed what works best at a Crew level. The following suggestions were made:
 Group Camps
 Crew/Unit joint activities
 Linking Ceremonies
 Have patience around exam time
The use of multiple paths of communication was recommended:
 Email
 Facebook
 Text
 Face to Face
 Send Crew program to the Venturer Unit
 PR videos and Crew information pack (could have Crew profiles on WARC website)
 Phone calls
 Target Venturer Leaders
Interaction opportunities:
 Service at the Scout section
 Attend Group linking ceremonies
 Sailing
 Annual activities with them (may be Group specific – sailing, Baja cars etc)
 Non-alcohol events (colour coded program – Red = Rovers only, Green = Linking Venturers)
 Have a great program of activities
Best Practice Ideas:
 Challenge activities (team based, mixed teams, provide food)
 Minute to Win it
 Quiz night
 Laser tag
 Scavenger Hunt
 Bring food
 Service
 What do the Venturers get out of it? They need a purpose to participate. Learning about Rovers is a bonus,
not the main event.
 Make sure they are good activities
Venturer Rover Interaction – State Level
The following ideas for a branch level event were considered but discarded:
 Dry Ball/Social
 Raft camping
 Construction
After ranking ideas for effort, attendance and effectiveness, the following ideas were shortlisted for potential further
development:
 Quiz Night
 Battle of the Sexes Camp
 Mud Run
It was noted that Venturers should be included in the organizing committee of any events selected.
Further discussion on the shortlisted activities is recorded here:
Quiz Night
PROs
CONs
Easy to scale up/down
Attendance of Venturers & Rovers
Can have a theme
Minimal mixed socialization
Only takes up one night
Requires prior preparation
Wide area of knowledge to use
Need to obtain prizes
Alternative type of activity
Needs good promotion
Low cost
Can have dominating personalities
Venturers on the organizing team, providing a
Tailored content is required
mentoring opportunity
Venturer Leaders may not be onside
WWCC & membership required?
Battle of the Sexes Camp
Would be held over a weekend, not at Manjedal or Busselton.
Teams of female Rovers with female Venturers and teams of male Rovers with male Venturers
The girls would do stereotypical male activities such as chainsaw training while the guys would do stereotypical
female activities such as cooking. There would be discussions in each group.
PROs
Increased female Venturers linking
Cross section friendships
Less intimidation
Removal from cliques
Allows sharing of life experiences
Breaks down barriers
Mud Run
PROs
Rover / Venturer team interaction
Competing challenges in a team
Exciting & fun, which encourages participation
Competition based – different challenges eg costumes
District & group interaction
If done as a community event = promotional
CONs
Could result in segregation
Uncomfortable / inappropriate conversations
Pressure to contribute / share could be embarrassing
Gender cliques
Gender stereotypes of girl guides & boy scouts
Not taken seriously
Sexual identification / sexual orientation
Rovers organizing rather than participating
CONs
Not everyone is physically inclined
Sensitive individuals – girls may not want to participate
Monetary & organizational cost – insurance, branch
approval & risk of physical injury
Programming?
Location – travel accessibility
Attendance levels
Organising committee
How do we catch Venturers from non-Rover Groups?
 Compare list of Units (incl. Olave) and match them up
 Olave representative at WARC
 Put Crew Profiles on WARC website
 District camps with Venturers and Guides
 Rover representative at BVC
 District based Rover Crews
 Meet with all local Venturer Units at least once/year
Rover Development Fund
The following ideas were suggested as used for this fund:
 PR resources / property
 Promotion of the BPSA
 HR skill acquisition
 Asset management
 Event seed funding
 Investments/initiatives to provide ongoing income
 Public brand recognition initiatives
 Mainstream media
 Social media advertising
The following principles were suggested for use of the WAM Surplus money (Rover Development Fund)
 Benefits Rovering as a whole
 Requires WARC approval
 Accountability
 Not personalized merchandise
 The money doesn’t need to be spent
 Start-up fund for new events
 PR to other sections and organisations
 Reviewed every 3 years with input from WARC
 Other avenues for funding need to be researched
 Skills from training courses need to be transferrable
Why do Rovers do Training?
 To hand out with Princess and Jane and witness their growing love for each other
 To improve ourselves
 To talk about Scouting at a higher level
 Because my Group Leader said so
 Internal PR
 To learn how to do effective programming
 Gain qualifications in the workplace
 Learn where resources are and how to use them
 Networking
 Learn to run the Crew better
What should Rovers gain from Basic Skills Training?
 Interpersonal skills
 Delegation
 Leadership
 Communication
 Support & Mentorship
 Organisational management
 Ceremonies and traditions
 Effective meetings
 Finding resources
 Facilitating programming
 Time management
 Session on how to provide support to Crew members
 Session on support we should give to Crew members; ie in terms of mental health, serious/ongoing illness,
life crisis etc
 More practical skills / time spent on risk management at a Basic level
 Counseling module in eLearning
 Technicalities of running a meeting
 Child protection session – outline of dos and don’ts
 Session on Risk Assessment / management and form help
 Have a shorter session on Organisational structure
 Have a more Crew level / Crew specific session on organizational management
 Provide relevant examples of successful PR for Rovers and avenues to achieve this by
 Time management
 People management
 Facilitating programming
 Camp standards
 How to find resources
 Ceremonies and traditions
 Relevant examples of successful PR for Rovers and how to do this
What should Rovers gain from Advanced Skills Training? (Note: participants suggested many topics which were also
suggested for the Basic level)
 Conflict resolution
 Policy and Rules
 Management skills for large events
 Communication skills – appropriateness, methods and effectiveness
 Resource management










Help Crew Leaders know how to develop the other Crew members to become more involved and take on
more responsibilities
Delegation
Report writing
Leadership
Identify opportunities
Team management
Risk assessment
Conflict resolution
Strategic Planning
Event organisation
Recommendations / Changes to Content
RPL used more frequently / effectively
Bushwalking as an elective
RPL for bushwalking eg Green cord hike or Queens Scout expedition
Pre-eLearning quiz to determine competency & required training
Modules / sessions on Mental Health & Dealing with uncomfortable issues/conversations
Streamlining the book
Rewrite sections that aren’t relevant to Rovers
Rewrite eLearning assessment tasks to adequately check learning
Recommendations / Changes to Delivery
More support for eLearning/bookwork prior to training
Have current Rovers attend training in an advisory capacity (WARC exec)
Make bookwork completion easier
Activity with other sections at training
More emphasis on Child Protection
More info on chairmanship techniques on technicalities & good practice of Crew Meetings
Don’t overlap discussions on Organisational Management with eLearning content
Cover policies and procedures that are not sufficiently covered in eLearning
Treasure hunt to find resources
Incorporate teamwork
Run a dummy Crew meeting
Do an activity with the section below you
Group sessions for eLearning run by Training
Prolonged physical activity that utilises basic outdoor skills
SWOT Analysis
The following were suggested as Rovering’s Strengths:
 Traditions
 Identity
 Active councils
 Scouting Aims (SPICES)
 Self governing
 Provide life experiences
Opportunities:
 Rover development fund
 Training and Leadership development
 Communication with Venturers and other organisations (eg Olave)
 MyScout
 National/International events
Weaknesses
 Communication
 Stigmas
 Number of Rovers
 Lack of practical skills
 Long term programming
 Knowledge transfer
 Lack of money
Threats
 Negative PR
 Lack of brand recognition
 Stigmas
 Decline in membership numbers
 Activities that don’t appeal to current demographic
 Non-Scouting commitments (University social clubs, sports etc)
 Red tape
 Lack of adaptability / resistance to change
 Too many small Crews
Strategic Plan
The following was suggested as a first draft of the WA Rovers’ Strategic Plan. It was intended that this would
continue to be developed by the WARC Executive.
Membership
AIM: By 2020 WA Rovers will have 300 members with an average of 15 Rovers per Crew.
We will do this by:
What
Sending at least 1 Rover Rep to all BVC Meeting
Involving Venturers in the organization of Venturer/Rover interaction
events
Running quality Venturer/Rover interaction events rotating on a 3 year
cycle
Mapping the location of each Crew and Unit
Create links between Crews and Units, developing new, possibly district,
Crews where required
Including Crew profiles on the WARC website
Developing links with the Olave program
Running stalls at Uni and TAFE Open Days
Who
PR Officer
WARC Activities
Officer & Event chair
WARC Activities
Officer
Vice Chair
Vice Chair
When
2015
2015
PR Officer
PR Officer
PR Officer
2015
2015 / 16
Late 2015
2015
2015
2016
Resources
AIM: Maintain a useful website including the following:
 Map of Crews/Units
 Crew profiles and up to date contact details
 Explanation of events (FAQs) and old reports
 Event forms/links to MyScout
 WARC minutes
 Constitution & Standing Orders
 Links to NYC etc
 Gallery of photos and videos
 Resources
 Social media feeds
These are to be completed by the WARC secretary (with PR input on content) starting in 2015 and continuing
thereafter.
The secretary is to develop a ‘How To’ Guide for website maintenance by the end of 2015.
Organisation
AIM: Ensure that the organization of Rovers in WA supports the growth of the organization
This will be achieved by:
 Building a stronger relationship with Training
 Build partnerships with other organisations and companies eg Anaconda
 Increased public brand recognition
 Increased recognition of BPSA to employers
 Have fluid communication between Branch and WARC/Rovers
 Have better and clearer communication between Rovers themselves
 Allow MyScout calendar to sync with phones (iCal support)
 Online event management / registration / payment
AIM: Develop a comprehensive list of Rover resources available and information on how to access them. Provide
information on where to find branch resources.
This will be carried out by the WARC Quartermaster in 2015.
AIM: Develop a list of previous providers / vendors to allow relationship building and lower costs across events.
This will be carried out by the WARC Activities Officer in 2015.
AIM: Run a limited number of fantastic events that develop Rovers’ skills and encourage membership.
This will be carried out by the RSM President in 2015.
AIM: Have more than 150 people attend each Rover Motorsport event.
This will be carried out by the RSM President in 2016.
Crew leader Email
To log into your crew leaders email address.
1. Go to gmail.com
2. Type in your email address
“[email protected]”
Crew name:________________________
3. Sign in using the password
Crewname2016
Password: __________________________
4. Use your email in one of two ways
a. Use the direct log in as given here.
b. Set up this log in to forward emails to your personal email address.

March 2016 Minutes

Transcription

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