Licence Kit - CCLI for Churches

Transcription

Church UK 0716
Licence Kit
A guide to your copyright licences
and the reporting process
Simplifying Copyright.
Empowering Worship.
Enabling Discovery.
Contents
3
Being CCLI’s Active Contact
6
Copyright Licences from CCLI
12Reporting
Introduction
Thank you for purchasing copyright licences from CCLI.
These licences will enable your church to make greater use of the many and varied
copyright works that exist without the risk of infringing copyright law. You’ll also be
ensuring that royalties are fairly and accurately apportioned to those who create
the works that your church/organisation enjoys.
This kit provides more information about our licences and where to find important
resources such as details of the publishers/producers they cover.
Reporting
This kit also takes you through the process of reporting the songs and publications
you reproduce or copy and the music you play - a vital part of being a licence
holder. To find out more about reporting, visit uk.ccli.com/reporting.
2
For the latest information visit uk.ccli.com/churches
Being CCLI’s
Active Contact
3
Thank you for being our Active Contact.
By assuming this role you are helping to ensure that your church can make the most
of copyright works in its services and activities without infringing copyright law.
You’ll also be helping CCLI to accurately apportion royalties to the artists and owners of the works your church/organisation
enjoys. This in turn helps songwriters and artists to continue their ministry and bless the church with high quality new songs
and resources in the future.
Being an Active Contact for CCLI needn’t be an arduous task! Below are a few of the key areas where CCLI values your help
in maintaining the correct licence cover for your church and passing on to your team information about licence cover and
the various added-value resources that are available to you.
Keeping informed
You will receive information on behalf of your church from CCLI about the maintenance of your CCLI account, your current
licences, details of other licences and changes to the law that could affect your church/organisation. We’ll also let you know
about resources and services that may help your church get more value from your licences.
It’s important that you read, share, pass on or forward this information to those within your team who may need to know. This
includes ministers, worship leaders/musicians, PA and technical teams, children’s and youth leaders and social/event organisers.
We’ll write to you occasionally encouraging you to review the licence requirements of your church. Don’t worry, this doesn’t
necessarily mean more licences – it might even mean you have licences you no longer need!
If you’re not sure about the copyright implications of any activities within your church, CCLI’s Fact Files are a great source of
information. These can be found at uk.ccli.com/fact-files.
i
Where to go for assistance …
If you need help or more information, the best place to look is our website: uk.ccli.com/churches.
Alternatively, call our friendly and knowledgable Customer Services team on +44 (0)1323 436100.
Our Customer Services team are experts on how copyright affects the church. We’re here to offer guidance and advice to help
keep you legal. If we can’t help, we can usually point you to the organisation that can.
4
Be a reporting star!
It’s a vital responsibility of being a licence holder to tell CCLI about the songs and publications you reproduce or copy.
All reporting is now done online, ideally on a weekly basis. Although as Active Contact we’ll send information and reminders
about reporting to you, you can give the responsibility for reporting to someone else. Or you can add multiple users to your
Online Reporting account and ask those who reproduce songs or make copies to share the responsibility.
i
How to report ...
You report using our Online Reporting website: olr.ccli.com
We’ll send you a Reporting Guide with each renewal and you’ll find lots of help on the Online Reporting website
itself. However, we recommend that you read and view the additional help-guides at uk.ccli.com/reporting
Keep us up-to-date
Please notify us if you or your church’s details change ...
• You want to change the person who acts as CCLI’s Active Contact
• You think the size category CCLI holds for your church is incorrect
• Y
ou are uncertain whether you have the correct licence cover or permission for a one-off
or regular activity undertaken by your church
• Y
our church starts using new technology which may involve the use of copyright materials
(e.g. you purchase a projector to show film scenes in services)
• Your church contact or premises details change in any way
Be an evangelist
Of course you’re an evangelist, you’re part of a church fellowship! But why not be an evangelist for what your licences
enable too. They can help your church reach out into your community in a dynamic and relevant way.
Our licences could enable your church to enhance its activities with the use of films, to make photocopies so that everyone
can participate and stay informed and to help everyone to feel included in worship. Please make sure those involved in the
ministry of the church are aware of what cover is in place and how that could benefit your church in its ministry.
5
Copyright Licences
from CCLI
6
Church Copyright Licence (CCL)
uk.ccli.com/ccl
The CCL permits your church to do the following:
• R
eproduce, by means of projecting, typing, printing or hand-writing, the words of authorised* hymns and worship songs
onto screens, service sheets, handouts and OHP acetates etc. for your congregation
• U
nder the words of each song reproduced you must include the following:
[author], © [year, owner], [your licence number] e.g. Fred Smiley, © 2013 Happy Music Ltd., CCL No. 123456
• M
ake customised instrumental arrangements of authorised* music compositions, where no published arrangement is
available. All aspects of the music, apart from the instrumentation, must remain unchanged.
• A
udio/video record your services, including any live music, for non-commercial purposes. You may charge up to £2.50
for cassettes/CDs and £5.00 for videos/DVDs to defray expenses incurred. The number of copies must not exceed 25% of
your licence size category, for example, for Category B you may make a maximum of 24 copies.
The CCL does not permit you to record:
• Copyrighted service words, for example readings from the Book of Common Prayer.
• Sound recordings played during Acts of Worship (e.g. regular Sunday services) since this equates to dubbing.
NB: If you don’t have an MRL (see next page) you cannot photocopy directly from many published songbooks.
However, you can photocopy your own typed or handwritten copies of song words.
Under the Terms of Agreement of your CCL you are required to report which songs you reproduce. See the Reporting section
of this booklet or visit uk.ccli.com/reporting for more details.
* “Authorised” means a song, catalogue or publication which is covered by CCLI licences.
uk.ccli.com/songselect
SongSelect is a website which provides worship and projection teams with convenient and time-saving access to thousands
of publisher-authorised lyrics, lead and chord sheets. Subscriptions are available to any church which holds a CCL.
7
Music Reproduction Licence (MRL)
(Available only as a supplement to the Church Copyright Licence (CCL))
uk.ccli.com/mrl
The MRL is supplementary to the CCL and permits your church to do the following:
• P
hotocopy the words and music of hymns and worship songs directly from authorised publications for use by your choir,
band, congregation etc.
• S hare digital copies of sheet music or lyrics files (PDFs etc.), by email or via a devise-based system, for example, worship
musicians sharing music via a network of screens
• A
t the bottom of each photocopy you must write the following:
Copied by permission. MRL No. [your licence number] e.g. Copied by permission. MRL No. 123456
NB: To make a copy/reproduction your church must own at least one copy of the original publication/music, unless it
is out of print.
Under the Terms of Agreement of your MRL you are required to report which songs you reproduce.
Please see the Reporting section of this booklet or visit uk.ccli.com/reporting for more details.
* “Authorised” means a song, catalogue or publication which is covered by CCLI licences.
Reproducing Songs Under The Music Reproduction Licence
There are two distinct copyrights that apply when you wish to reproduce a song from a publication; copyright in the words
& music of the song and copyright in the typography of the publication itself.
To legally photocopy, scan or share electronically a song from any music publication*, both the song (including words &
music) and the music publication must be covered by CCLI licences (Authorised) or in the Public Domain.
*Includes hymnbooks (words only and music copies), publisher-made lead sheets & chord-sheets
1
Is the publication on the MRL Authorised Publication
List or in the Public Domain (PD)?
YES – Go to step 2.
The MRL Authorised Publication List is available at
churches.uk.ccli.com/authorised. A music publication
becomes PD 25 years after the edition was first published.
NO – You are not permitted to photocopy, scan or share
electronically anything from this publication.
2
Is the Song Owner on the MRL Authorised Catalogue
List or are both the words & music PD?
YES – Go to step 3.
Publishers usually assign songs to music catalogues.
The MRL Authorised Catalogue List is available at
churches.uk.ccli.com/authorised.
NO – You are not permitted to photocopy, scan or share
electronically anything from this publication.
3
8
You may photocopy, scan and/or share electronically this song from this publication.
Please ensure you report each copy made using the Online Reporting account for your church.
The Copyright Licensing Agency
(CLA) Church Licence
uk.ccli.com/cla
The CLA Church Licence permits your church to do the following:
• P
hotocopy from non-music publications for use in sermon/study notes, Sunday School
and youth activities, hand-outs, quizzes etc.
A list of all excluded publishers is available on the CLA website: cla.co.uk.
NB: The CLA licence permits you to copy up to 5%, one chapter/one article of up to 30 pages from a publication.
For further information or clarification, see the licence Terms of Agreement.
Under the Terms of Agreement of your CLA Church Licence you are required to report which publications you photocopy.
Please see the Reporting section of this booklet or visit uk.ccli.com/reporting for more details.
9
PRS for Music Church Licence
uk.ccli.com/prs
The PRS for Music Church Licence covers music performance activities in your church, whether live or from a music recording.
In some cases your church hall may also be covered, details of which can be found on our website: uk.ccli.com/prs.
If you play sound recordings in your church (e.g. CDs, MP3s or music DVDs) then you need both a PRS for Music Church
Licence and a PPL Church Licence (see below).
PRS for Music royalty distribution is based upon data collected from various sources, as determined by PRS for Music.
As a result there is no requirement for you to report to CCLI.
NB: If music (live or via a commercial music recording) is only performed/played on your church premises during Acts
of Worship (e.g. regular Sunday services), then PRS for Music does not currently insist on a licence being purchased.
Phonographic Performance Ltd
(PPL) Church Licence
uk.ccli.com/ppl
The PPL Church Licence permits your church to play music recordings (e.g. CDs, MP3s or music DVDs) during its various
activities, including other groups using your church premises. Your premises must also be covered by a PRS for Music licence
as these two licences cover different rights within a recorded work.
Under the Terms of Agreement of your PPL Church Licence you are required to provide CCLI with certain details about the
music recordings played. Please see the Reporting section of this booklet or visit uk.ccli.com/reporting for more details.
NB: if sound recordings are only played on your church premises during Acts of Worship (e.g. regular Sunday services),
then PPL does not currently insist on a licence being purchased.
10
Church Video Licence (CVL)
uk.ccli.com/cvl
The CVL permits your church to do the following:
• Host film nights for your congregation or as an outreach activity
• Show films in your children’s and youth activities
• Show any number of film scenes from the producers covered by the licence
• C
ue up the start and end time of the film scene for your presentation.
You cannot copy the film scene you wish to show onto a DVD-R
or your computer - you must use the original DVD or Video
• Show a film scene on a particular topic and prepare some questions for discussion
• Y
ou can only show an original, purchased copy (DVD, Video or download) of a film.
Recordings from television are not covered by this licence.
For a full list of the producers whose films are covered by the licence visit our website: uk.ccli.com/film-producers.
No charge may be made for entry to see a film and you cannot advertise specific film titles to the general public.
Royalty distribution from the CVL is based upon video sales. As a result there is no requirement for you to make
any report to CCLI.
You will also need a PRS for Music Church Licence in an addition to the Church Video Licence if you show films in public
during non-worship activities because music is contained within film soundtracks.
uk.ccli.com/screenvue
ScreenVue is an online source of film scene ideas and downloads for churches and Christian ministries.
Standard membership is free CVL licence holders. If you have a CVL but are not using ScreenVue, visit our website
or call us on +44 (0)1323 436100 for further details.
11
Reporting
Introduction to Reporting
CCLI’s Terms of Agreement require licence holders to report what has been
reproduced, copied or played under the CCL, MRL, CLA Church Licence
and PPL Church Licence.
The information collected from these reports is used
to calculate the royalties due to song writers and
publishers and is therefore of vital importance. Without
this information CCLI would not be able to pay fair and
accurate royalties to copyright owners.
Online reporting has now replaced reporting booklets
and the CopyReport4 software. It’s easy to use from any
computer or mobile device with an internet connection.
The Online Reporting website enables CCLI to meet new
requirements from copyright owners regarding the quality
and nature of the data that we collect.
The following pages will take you through the reporting
process, but you’ll find more comprehensive support and
help-guides at olr.ccli.com or at uk.ccli.com/reporting.
Alternatively, we’re here to help on 01323 436100.
REPORTING IS REQUIRED
FOR THE FOLLOWING LICENCES
Church Copyright Licence (CCL)
CLA Church Licence
PPL Church Licence
Reported before?
For customers who have reported previously using the CopyReport4 software, the
introduction of Online Reporting brings a number of important changes:
• You should now report on a weekly or regular basis, rather than at the end of your licence period
• Y
ou must now report a song every time you reproduce it, rather than just reporting that you have
used a song at least once in your licence period.
• Th
e responsibility for reporting can be shared. Reporting online means that everyone in your church who
reproduces songs or photocopies publications can report their activity directly on the Online Reporting
website on an ongoing basis
• Th
e Online Reporting website links to CCLI’s database meaning it covers the entire CCLI repertoire and
is updated on a daily basis
• Th
e different categories in which a song is reported have changed to reflect changes in the technology
that may be used to reproduce it
• Th
e ability to produce a custom arrangement of a song where no arrangement exists is now reported
under the CCL rather than the MRL
13
For the latest information visit uk.ccli.com/reporting
When to report
The requirements now vary for different licences, as follows:
Church Copyright Licence (CCL) &
Please report the songs you reproduce or copy under the CCL and MRL on a regular basis, ideally weekly. Since the
report is online, there is no longer a deadline by when these particular reports must be submitted. However, CCL
will collect the data twice a year. Once we’ve collected the data for a six month period, you’ll no longer be able to
amend details of what you reported during that period.
CLA Church Licence
As previously, the best way to report CLA Church Licence activity is as/when copies are made, otherwise it is unlikely
that people will remember what they have photocopied later on. Your licence renewal letters will remind customers
to complete the CLA Church Licence report.
PPL Church Licence
The report required by PPL is a ‘snapshot’ of estimated music use throughout the year. It should ideally be
completed towards the end of your licence period, providing CCLI with a summary of the music used in that period.
Your licence renewal letters will remind customers to complete the PPL Church Licence report.
Christian Copyright Licensing International (CCLI)
Chantry House, 22 Upperton
East Sussex BN21
1BF uk.ccli.com/reporting
ForRoad,
the Eastbourne,
latest information
visit
14
Registered in England & Wales: 2580472 • VAT No. 583 6735. Registered Office: Chantry House, 22 Upperton Road, Eastbourne, East Sussex, BN21 1BF
Getting started
Before you report for the first time you’ll need to set up your account:
Create a USER account
Visit olr.ccli.com. If you are a SongSelect user you should Sign In using your existing username and password.
Otherwise click on Create Your Profile.
Link your account to your church/organisation
The first time you sign in you’ll be asked to link your account to your church/organisation. To do this you’ll need
your Access Code which can be found on the back of your licence certificate. Enter this code exactly as it appears.
(You’ll only need this code once)
Add other users
If you’re the first person to be linked to your church/organisation, you’ll automatically become an Account
Administrator. This means you can add other team members as Users who will then be able to sign in and report
whenever they need to. You can also assign someone else to be the Account Administrator or have more than one
Account Administrator. Click Admin from the Menu
to administer your account.
i
An email will be sent to anyone you invite to be a User with instructions for how to sign in and where to
find the online help-guides.
For more detailed instructions click the HELP link in the bar at the bottom of the Home page.
East Sussex BN21
1BF uk.ccli.com/churches
ForRoad,
the Eastbourne,
latest information
visit
15
Reporting a song (CCL and MRL)
You should report the reproduction of songs under the CCL and MRL on a regular
basis, ideally weekly. You can share this task by adding anyone who reproduces
songs in your church as a User and asking them to report whenever they
reproduce songs.
On the SEARCH & REPORT page enter
the title of the first song you wish to
report and click
or press [Enter]
on your keyboard.
If you’ve reported the song before
you can also click it from the Recently
Reported list or click Reporting Activity
to see a list of all the songs your school
has previously reported.
Select the correct song from the
results and click
Report Song
Note: If you’re not sure whether
you’ve found the right song, click
the i symbol for more information
about the song. If you can’t find
your song you’ll find help at
uk.ccli.com/reporting
You’ll now have the option to report
the song under the CCL and MRL
(see following pages) ...
i
To return to the SEARCH & REPORT page at any time, clicking the CCLI logo in the the top left corner.
East Sussex BN21
ForRoad,
the Eastbourne,
latest information
visit
16
Reporting reproductions under the CCL
Under CCL please don’t report how many copies of a song were made. Instead
please report once for each master or original that you created/copied from; in
other words report once for each occasion on which the song was reproduced.
Here you tell us if you’ve reproduced
the song under any of the four
reporting categories (Print, Digital,
Record, Translation).
Note: You will not be able to report for
a Public Domain ( PD ) song.
You can find out more about what each
category covers by clicking on its symbol
or from the Guide to CCL categories and
examples below.
To finish reporting the song under
the CCL click
i
If you’re reporting on a regular basis, the numbers you enter
here will be added to the total reproductions of that song in
your current reporting period.
Add to Report
Reporting reproductions under the MRL
Under MRL please do report how many copies of a song have been made.
Click Yes in the MRL section if you have
reproduced a song from a published/
printed copy, e.g. a hymnbook or a legally
obtained PDF.
The window to the right will appear.
Enter the total number of copies made/
shared and then select the authorised
publication or website where the sheet
music came from. If the publication or
website is not listed click Can’t find your
publication? to inform CCLI.
When you’re done click
Add to Report
East Sussex BN21
ForRoad,
the Eastbourne,
latest information
visit
17
Guide to CCL categories and examples
Category
Print
What to report
Report one (1) Print activity each time a song
is reproduced in a service sheet, OHP acetate,
bespoke hymnbook or hymnsheet, weekly
bulletins etc. Do not enter the total number of
copies made.
Report one (1) Print activity each time a unique
customised musical arrangement is made. Do
not enter the total number of copies made.
Digital
Examples
A song is printed in the weekly worship service sheet. 200
copies are printed for the congregation. Report the song as
one (1) Print activity, not 200.
A worship leader created three musical arrangements for a
song in different keys for the trumpet, saxophone and guitar.
He printed one copy for the trumpet, two copies for the
saxophones, and three copies for the guitars. The song should
be reported as three (3) Print activities, one for each unique
arrangement, not the total number of copies made.
Report one (1) Print activity each time you
make another reproduction using an existing
master.
A congregational song sheet is printed for this week’s service.
You should report one (1) Print activity for each song included.
Two months later, you print another song sheet including
the same songs. You should report another Print activity to
represent a further reproduction of each song.
Report one (1) Digital activity for the utilisation
of a digital copy for visual projection.
The church’s projection/presentation software is used to
display songs on a screen. You should report one (1) Digital
activity for each projected song.
Report one (1) Digital activity for the
distribution of a digital copy to authorised
church recipients.
The words and/or music* of a song are shared electronically
(e.g. by email, or on a memory stick) with ten members of
the church choir. You should report one Digital activity to
represent the Digital copy of the song shared, not ten for the
number of people that received a copy.
*This does not include words or music reproduced
(photocopied, scanned or downloaded) directly from other
publications. It includes hand-written/typed words and music
only. Digital copies reproduced from publications should be
reported under Music Reproduction Licence.
Record
Report one (1) Record activity
for an audio master.
Report one (1) Record activity for a video/audio
master. Do not report the total number of
copies that were made of each format.
Translate
Report one (1) Translate activity for each
language the song is translated into.
A church records their service direct to CD and also makes a
DVD recording. Fifteen copies of the CD and five copies of the
DVD are distributed within the church. You should report two
Record activities, representing one (1) audio CD recording and
one (1) DVD (audio & video) recording.
A song is published in the English language but the church
would like to provide the lyrics for their Spanish congregation.
The church leader has first confirmed there is no published
Spanish language translation available. Under their CCL they
create a Spanish translation of the song and distribute 200
copies to the Spanish congregation. You should report one (1)
Translate activity to represent the action of the translation, not
how many copies were distributed.
East Sussex BN21
ForRoad,
the Eastbourne,
latest information
visit
18
Guide to reproductions under the MRL and examples
Category
Reproduce
What to report
Examples
Report one (1) Reproduce activity for each
photocopy made from a publication*
Five copies of a song are photocopied from a hymnbook for
use by church musicians. You should report five (5) Reproduce
activities for the song, ensuring you select the correct
publication from which the copy was made.
recipient of digital copies shared via church
networks or by email.
A .pdf Chord Sheet is downloaded from SongSelect and
imported into a device-based system that enables you to share
the music with four other band members during your service.
You should report four (4) Reproduce activities for the song and
publication, one for each device it was shared with.
print of a digital copy.
*Examples of Publication include hymnbook,
lead sheet, sheet music, PDF download
A song PDF is downloaded from a publisher’s website by a
worship leader. It is emailed to four fellow musicians. All five
band members print out a copy for use on Sunday morning.
You should report nine (9) Reproduce activities for the song
and publication, one for each recipient of the email (4) and one
for each print out made (5).
Reviewing your reporting activity (CCL and MRL)
You can review and edit your recent
reporting activity by clicking Reporting
Activity.
You’ll see a list of your most recently
reported songs. To view the activity for
a particular song, click
to the left of the
song title.
If you edit the CCL activity against a song,
finish by clicking
Add to
Report
Reporting your next song
To report another song simply type the title
into the search box at the top of the page and
click
or press [Enter] on your keyboard.
You can return to the Home page at any time by
clicking the CCLI logo in the top left corner of the page.
i
Thank you for reporting!
For more detailed instructions click the Help link
in the bar at the bottom of the Home page. More
information and a list of FAQs can be found at
East Sussex BN21
ForRoad,
the Eastbourne,
latest information
visit
19
Reporting for the CLA Church Licence
If you hold a CLA Church Licence you should report whenever you photocopy from
a publication covered by this licence.
Click Menu
in the top right corner of
your screen, and select CLA Reporting.
Click Add New Publication and add
the Title, Author, Publisher and ISBN.
Click Save.
The publication will appear at the top
of the list on this page. You can edit or
remove any of the publications you’ve
previously added. When finished, click
the CCLI logo (top left) to return to the
Home page.
Reporting for the PPL Church Licence
If you hold a PPL Church Licence you should only report for it at the end of your
licence period. It is very simple to do.
Click Menu
in the top right corner of
your screen, select PPL Reporting and
click Get Started.
The onscreen instructions will guide
you through the process. You’ll then
see a summary (see right). You’ll have
the option to go back and Amend
Report or click Finish to return to the
Home page.
i
Thank you for reporting!
For more detailed instructions click the Help link
in the bar at the bottom of the Home page. More
information and a list of FAQs can be found at
East Sussex BN21
ForRoad,
the Eastbourne,
latest information
visit
20
Contact
For further information and advice
about copyright contact CCLI
Post:
CCLI
Chantry House, 22 Upperton Road,
Eastbourne, East Sussex, BN21 1BF
Phone:
Customer Services: 01323 436100
Email:
Customer Services: [email protected]
Web:
uk.ccli.com/churches
/ccliuk
Christian Copyright Licensing International Ltd
Registered in England & Wales: 2580472 VAT No: GB 583 6735 03
// ccli.com

Licence Kit - CCLI for Churches

Transcription

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