vendor compliance manual ripley peru version 2.5

Transcription

VENDOR COMPLIANCE
MANUAL
RIPLEY PERU
VERSION 2.5
(Changes of the last version 2.4 in yellow)
______________RIPLEY V ENDO R C O M PLIANC E
INDICE
Indications ………………………………
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I. - Letter to Vendors……………………………………………………………….
II. - Inspections………………………………………………………………………
II.1. - Fines……………………………………………………………………...
II.2. - Score Card……………………………………………………………..
III. - Contacts in Ripley…………………………………………………………….
IV. - Documents Required………………………………………………………..
IV.1. - Proforma Invoice (PI)………………………………………………..
IV.2. - Purchase Order (PO) ………………………………………………
IV.3. - Commercial Invoice………………………………………………...
IV.4. - Packing List...................................................................................
IV.5. - Ad va nc e Ship p ing Notic e (ASN)...............................................
IV.6. - Certificates...................................................................................
IV.6.1. - Origin Certificates.…..………........................................
IV.6.2. - Phytosanitary Certification............................................
IV.6.3. - Fumigation Certificate............................................
IV.6.4.- Sanitary Certificate/Register - Toys and Offices
Supplies
IV.6.5. - Toluene Certificate……….............................................
IV.6.6. - Sanitary Certificate/Register - Cosmetic………………
V. - Packaging...............................................................................................
VI. - Carton Marking......................................................................................
VII. - Storage and Measures for Boxes.......................................................
VIII. - Shipping Instruction..........................................................................
VIII.1.- Sea Shipments…..........................................................................
VIII.2.- Air Shipments…..........................................................................
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IX.- Specific Instructions for Products......................................
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IX.1.- Specific Instructions for Garments............................................
IX.1.1 Certificates.........................................................................
IX.1.2.- Ticketing Instructions.......................................................
IX.1.2.1.- Hang Tag Price.....................................................
IX.1.2.2.- Label Product......................................................
IX.1.3.- Packaging……………………………………………………
X.1.3.1.- Ways to pack the goods…………………………
X.1.3.1.1- Flat in Boxes…….……………………………….
X.1.3.1.2- Colgado/Ready to wear (RTW).…….………
X.1.3.1.3- Hung in Box……………………………………..
X.1.3.1.4- Hangers…………………………………………..
IX.2.- Specific Instructions for Shoes ……………………………………
IX.2.1 Certificates…………………………………………………….
IX.2.2.- Ticketing Instructions……………………………………….
IX.2.2.1.- Tag Price…………………………………………….
IX.2.2.2.- Label Product………………………………………
IX.2.3.- Packaging……………………………………………………
IX.3.- Specific Instructions for Duvets, Pillows and Cushions……….
IX.3.1 Certificates…………………………………………………….
IX.3.2.1.- Tag Price…………………………………………….
IX.3.2.2.- Label Product………………………………………
IX.3.4.- Packaging……………………………………………………
IX.4.- Specific Instructions for Decoration, Lamp, Houseware
(Kitchen and Dinner) and Articles Toilette……………………………………
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This Information & Forms are confidential and are property of Ripley
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IX.4.1 Certificates…………………………………………………….
IX.4.2.- Ticketing Instructions……………………………………..
IX.4.2.1.- Tag Price…………………………………………..
IX.4.2.2.- Label Product…………………………………….
IX.4.3.- Packaging……………………………………………………
IX.5.- Specific Instructions for Carpets and Fabrics………………..
IX.5.1 Certificates…………………………………………………….
IX.5.2.- Ticketing Instructions……………………………………..
IX.5.2.1.- Tag Price…………………………………………..
IX.5.2.2.- Label Product…………………………………….
IX.5.3.- Packaging…………………………………………………
IX.6.- Specific Instructions for Furniture, Outdoors, Mattresses and
Leisure………………………………………………………………………
IX.6.1 Certificates…………………………………………………….
IX.6.2.1.- Tag Price…………………………………………….
IX.6.2.2.- Label Product………………………………………
IX.6.3.- Packaging……………………………………………………
IX.7.- Specific Instructions for Sheets, Towels, Tableware and
Curtains……………………………………………………………………………..
IX.7.1 Certificates…………………………………………………….
IX.7.2.1.- Tag Price…………………………………………….
IX.7.2.2.- Label Product………………………………………
IX.8.- Specific Instructions for Electronics and Musical Instruments
IX.8.1 Certificates…………………………………………………….
IX.8.2.1.- Tag Price…………………………………………….
IX.8.2.2.- Label Product ……………..……………………….
IX.8.3.- Packaging……………………………………………………
IX.9.- Specific Instructions for Toys and Cosmetics…………………
IX.9.1 Certificates…………………………………………………….
IX.9.2.1.- Tag Price…………………………………………….
IX.9.2.2.- Label Product………………………………………
IX.10.- Specific Instructions for Others…………………………………..
X.10.1 Certificates…………………………………………………...
X.10.2.- Ticketing Instructions………………………………………
IX.10.2.1.- Tag Price…………………………………………..
IX.10.2.2.- Label Product…………………………………….
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Charts …………………………………………..….………………
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Chart No. 1: Audit and Chargerback…………………..…………………….
Chart No. 2: Proform Invoice…………………………..……………………….
Chart No. 3 Commercial Invoice……………………………………………...
Chart No. 4 Packing List…………………………………………………………
Charts No. 5 Certificates…………………………………………………………
Chart No. 5.1 Certificate of Origin……………………………………………
Chart No. 5.2 Fumigation …………………...………………………………….
Chart No. 5.3 Sanitary Certificate for Toys……………………………………
Chart No. 5.4 Material Safety Data Sheet …………………………………..
Chart No. 5.5 Certificate of Free Sale …………………………………………
Chart No. 6 Instruction to Fill the Certificate of Origin for Garments……..
Chart No. 6.1 Example of O. Certificate for Garments …………………….
Chart No. 7 Ticketing Instruction ……………………………………………….
Chart No. 8 Examples Care Label and Import Label……………………….
Chart No. 9 Instruction to Fill the Certificate of Origin – Shoes…..……...
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Chart No. 10.1 Example of O. Certificate for Shoes ………………….……
Chart No. 11.1: Instruction to Labeling - Shoes ………………………….…..
Chart No. 11.2: Method to Determinate the composition of the Shoes..
Chart No. 12: Instruction to Fill the Certificate of Origin Houseware……
Chart No. 13: Instruction to Fill the Certificate of Origin Fabrics…………
Chart No. 14: Method to fill the Import Label Toys and Office Supplies..
Chart No. 15: Quality Control Certificate …………………………………….
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I. - LETTER TO VENDORS
Dear Valued Supplier,
In a n ong oing effort to imp rove how Rip ley Corp ora tion flow s a ll m erc ha nd ise
throug hout its d istrib ution netw ork, the follo wing set of sta nd a rd s g overn a ll p urc ha se
order requirements shipped to Ripley’ state-of-the-art Distribution Center in Peru.
Ac hieving op era tiona l exc ellenc e to effic iently sup p ort our stores a nd d em a nd ing
c ustom er b a se in tod a y’ s reta il environm ent req uires your full c om p lia nc e w ith the
g uid elines outlined in the Ripley Vendor Complia nce Ma nua l. Your role a s a va lued
sup p lier is very imp orta nt a nd in this p a rtnership w e a re c om m itted to p rovid e you w ith
the inform a tion need ed to suc c essfully m eet our exp ec ta tions w hen ship p ing your
purchase orders.
It is essentia l for a ll vend ors to know tha t in ord er to a void unnec essa ry ineffic ienc ies
c a used b y non-c omp lia nt ship ments; one m ust b ec om e exc ep tiona lly fa m ilia r with this
m a nua l. It is the sup p lier’ s resp onsib ility to ob ta in the la test version of the Ripley Vendor
Complia nce Ma nua l from our online sourc e: www.ripleyb2b.com/ Ripley Peru/ Vendor
Compliance Manual Peru, which will be updated and revised as often as needed.
Plea se review ea c h sec tion of the m a nua l in d eta il a nd ta ke notic e of the c ha ng es
m a d e. Also, p lea se insure tha t c op ies of the a p p rop ria te sec tions a re sent to the
resp onsib le p erson(s) w ithin your org a niza tion. From now o n, p ertinent rep orts will b e
sent m onthly reg a rd ing p rob lem ship m ents rec eived a t Rip ley. Our Vend or Com p lia nc e
& Com munic a tion Coord ina tor will b e your p oint of c onta c t should you ha ve a ny
q uestions reg a rd ing these g uid elines. Plea se b e a d vised tha t ALL vend ors a re req uired
to return the agreement forms signed per instructions attached.
We a re c o nfid ent tha t your full c om p lia nc e c oup led w ith our b usiness p roc esses
throug hout our sta te of-the-a rt d istrib ution network, w ill c ontinue to a llow Rip ley to
exc eed our c ustom er’ s exp ec ta tions a nd p osition our org a niza tion a s the ind ustry
leader.
Thank you for your continued support as we move forward as partners in progress.
Sincerely,
Ripley Peru
These Guidelines govern all Purchase Orders issued as of the publication
date of this Compliance Manual
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II. - INSPECTIONS
This Ma nua l c onta ins d eta iled instruc tions a nd a ll Vend ors a re exp ec ted to fully c om p ly
in ord er to a void unnec essa ry ineffic ienc ies w hen flow ing m erc ha nd ise throug hout our
Distribution Centers.
II.1. - Fines
Not c om p lying with these g uid elines m a y result in c ha rg e-b a c ks. In ord er to a void them
please make sure you fully comply with our instructions (See Chart No. 1)
II.2. - Score Card
All Vend or c om p lia nc e levels a re c losely m onitored b y a n exp erienc ed a ud iting tea m.
The results of a ll insp ec tions a re c onsistently entered into a vend or sc ore-c a rd w hic h
measure a nd ra nks c om p lia nc e a d herenc e in a sc a le ra ng ing from A, B a nd C. The
sc ore c a rd s a re p ub lished a nd m a inta ined throughout 12 p eriod s (m onths) w ithin one
calendar year.
Levels Inspection
Insp ec tions a re c a rried out a nytim e throug hout our sup p ly c ha in. Typically, insp ec tions
ta ke p la c e c onsistently a t our Log istic s Op era tor fa c ilities a nd a t p oint of rec eip t in our
Distrib ution Center. How ever, w e m a y c hoose to p erform insp ec tions a t our stores.
Violations will be recorded and charged back at anytime from time of receipt an on.
III. CONTACTS IN RIPLEY
Any questions about Vendor Compliance, please contact the following e-mail address:
Department
Customer service
E-mail
[email protected]
*We ha ve a ssig ned a CS for a g roup of vend ors. If you a lrea d y w ork w ith Rip ley p lea se
c hec k in your p revious tra nsa c tions the a c c ount numb er tha t ha s c onta c ted you. If you
are a new vendor, you will receive your first e-mail from the contact assigned to you.
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IV.- DOCUMENTS REQUIRED
This section outlines in detail all required documents from all Vendors when shipping to
Ripley Peru.
IV.1.- Proforma Invoice (PI)
The Proform a Invoic e is the first step to sta rt neg otia tions w ith Rip ley. Onc e the PI is
a p p roved a nd sig ned b y our Comm erc ia l Dep a rtm ent, w e p roc eed to c rea te a
Purc ha se Ord er. Plea se fill in the req uired inform a tion in our sta nd a rd p roform a invoic e
and send to our b uyer. (Plea se see CHART Nº 2)
IV.2.- Purchase Order (PO)
You m ust ha ve to rec eive a va lid p urc ha se ord er (PO ) p rior to ship g ood s to our
c om p a ny. Verb a l ord ers a nd / or "house ord ers" w ill not b e va lid unless c onfirm ed with a
written or electronic purchase order.
You m ust ensure to review the PO a nd verify tha t a ll d eta ils m a tc h your rec ord s, p a ying
c lose a ttention to q ua ntities, unit c ost, ma teria l ha nd ling , d isc ount term s a nd Rip ley’ s
retail price.
Before your m erc ha nd ise d elivery to the termina l, you m ust verify tha t you ha ve a fully
a p p roved p urc ha se ord er fro m our Interna tiona l Vend ors Dep a rtm ent. Only sc a nned ,
b y e-m a il or fa xed p urc ha se ord ers a re a c c ep ta b le. DO NOT ACCEPT p hone ord ers,
faxed worksheets or verbal commitments.
Our purchase tolerance in units, are the following:
Tolerance acceptance (+ / -):
Garments / Shoes: 3%
Deco / Toys: 3%
Electronic: 5%
Furniture: 5%
Your Ship m ent must m a tc h exa c tly w ith the Pa c king List, Com merc ia l Invoic e a nd yo ur
Ripley’s purchase order (PO).
If you are unable to fill purchase orders as ordered (substitutions, quantity changes, style
elimina tions, reta il d isc rep a nc ies a nd / or d a te c ha ng es), m ust b e a p p roved b y our
Custom er Servic e Dep a rtment. If p urc ha se ord er c ha ng es a re req uired , you m ust
rec eive a new Purc ha se Ord er sc a nned , b y e-m a il p rior to the ship p ing of the
m erc ha nd ise c onfirming tha t c ha ng es ha ve b een entered a s a g reed . HANDWRITTEN
BUYER NOTES, VERBAL OR PHONE AGREEMENTS ARE NOT ACCEPTABLE.
Ship m ents Outsid e the La st Ship p ing d a te (a s p er ind ic a ted in your LC) a re NOT
a llow ed . Ship m ents m ust b e d elivered b efore Ma ximum ship p ing d a te. (d a tes a re
sta ted in the L/ C). Pa rtia l orders a re not acceptable; you must be shipp the complete
PO.
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Terms of Payment:
a) Wire Transfer:
Purc ha se ord ers und er US$10,000 will b e p a id b y Wire Tra nsfer, a g a inst orig ina l
d oc um ents (Com merc ia l invoic e, Pa c king List, a nd / or a ny other Certific a te req uested
a nd Bill of La d ing ). Pa ym ent in a d va nc e not hig her tha n 30% p rior a g reement w ith
buyer.
If you have more PO´s tha t tota l a mount is over tha n US$10,000.00 w e w on´t c onsid ered
a s term of p a ym ent WIRE TRANSFER; w e w ill op en a L/ C b y a ll PO´s with ship m ent d a te
near.
b) Letter of Credit:
Purc ha ses over US$10,000 will b e p a id b y Letter of Cred it a nd the d oc um ent a c c ep ted
for negotiation are:
The d oc um ents a c c ep ted for neg otia tion to the b a nk a re the following : 2/ 3 of the
orig ina l B/ L, Invoic e, Pa c king List a nd Certific a te of Orig in a s p er Letter of Cred it
instructions.
Another full set (1/3) of shipping documents must be send to Ripley directly (by courier):
At least 5 days after the date shipped on board showing in the B/L (Shipments from
ASIA and FAR EAST)
At least 48 hrs after the date shipped on board showing in the B/L (Shipments from
USA and LATINOAMERICAN)
For Air shipments send them with the fly.
Shipping Documentation
IV.3.- Commercial Invoice
List all items in the same sequence as the purchase order and packing list.
All invoic es tha t a re m ultip le p a g es m ust show PO num b er, L/ C, term or p a ym ent a nd
incoterm used on each page about.
No ship ment w ill b e p erm itted a t d ifferent p ric es tha n those sp ec ified in the PO without
prior written approval from the buyer.
Delivery of m erc ha nd ise sha ll c onstitute the b uyer’ s a c c ep ta nc e of the p ric es, term s
and conditions of this purchase order.
All invoices must include:
Date (prior or same to ship on board)
Supplier Information: Vendor, Address, Telephone, Fax, City and State, Country (Letterhead)
Ripley information (same as PI)
In every line detailing invoiced merchandise:
Proforma Invoice Number
Purchase Order
Vendor Style
Ripley SKU
Description and Composition
About amounts:
Total Quantity
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Unit price US$
Partial Total US$
Total Amount US$
On bottom part:
Payment Conditions
Incoterms and Port of loading
Shipped per
Remarks
Port of Loading
Port of Discharge
Examples:
Chart 3
IV.4.- Packing List
Please see Chart No. 4
We require a Packing List with carton level information detailed by Style, color and size.
The PL must b e d elivered with a ll ship p ing d oc um ents to our Ba nk a nd our c ustom er
servic es d ep a rtm ent (in exc el form a t) w ithin 3 d a ys a fter c a rg o d ep a rted from your
factory.
Your PL m ust b e 100% a c c ura te a nd inc lud e a ll Rip ley req uired seg m ents a c c ord ing to
our mapping guidelines.
Ba sed on our exp erienc e, w e rec o m mend ed the “ sc a n a nd p a c k” m ethod of Pa c king
List c rea tion. If yo ur ship notic e d oes not m a tc h the c a rton c ontents to the Ba r Cod e
level, an expense offset will be assessed:
• The a c c ura c y of elec tronic d oc uments is the resp onsib ility of the vend or. Your
transmissions must be accurate.
• Rip ley req uires a n a c c ura te Pa c king List on the tra nsmissions tha t m a tc hes the invoic e
information.
• Do not include Styles that are not shipped or are back ordered.
• Each delivery requires a unique Packing List.
IV.5. ASN (Advance Shipping Notice)
In ord er to m a ximize our effic ienc ies throug hout our Distrib ution Center a ll vend ors w ill
send b y em a il to : [email protected] a n excel file c a lled ASN (Ad va nc e
shipping notice)
This file will c onta in c ritic a l inform a tion rela ted to the Purc ha se ord er, this d eta il w ill
a void to c ha rg e the ASN`s inform a tion a utom a tic a lly, it’ll red uc e the tim e p roc ess o f
merchandise reception.
The vend ors m ust send this inform a tion onc e they c onfirm ship m ent a nd knowing the
details of billed and shipped merchandise.
The q ua ntity a nd c od es in the commercial invoic e m ust b e sa m e a s the ASN`s
information, It’s a mandatory.
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Every Purchase order is an ASN and it must send in excel file a t lea st 5 d a ys a fter the la st
ship p ing d a te (Show in the L/ C) ind ep end ently a nd keep ing the inform a tion in the
c olum ns a nd row s show in the next forma t, b efore the m erc ha nd ise a rrive to the p ort of
discharge.
Format Details
ASN format: (Please click in the format and fill it up)
Important Considerations
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•
•
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The ASN`s information will be a loyal copy of commercial invoice
The ASN`s format must be generated by every purchase order
It`s necessary to respect the order of the columns and rows of ASN`s format.
The fields of Yellow color will be completed by Ripley.
IV.6. Certificates
Depending on the type of product and whether there were any international
agreements between countries, Ripley requires sending the following Certificates:
For merchandise with origin Latino American, please contact to our Customer Service
Department.
Examples:
Chart No. 5
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IV.6.1 Origin Certificates:
Please see Specific Instructions for Certificate of Origin by product.
The Origin Certificate must have all the following information:
Box 1:
(Exporter Information)
State the full legal name
Complete Address (Included the country)
Phone number
Fax number or E-mail.
Box 2 :
(Consignee Information)
State the full legal name
Address
Phone number
Fax number
Country
Tiendas por Departamento Ripley S.A.
Las Begonias 545 Piso 10
San Isidro
Lima - Peru
511-6115700
511-2213880
PERU
Box 3:
(Transport information)
Way of the Transport ( Sea or Air )
Port of loading
Port of discharge.
Box 4:
Country
PERU
Box 5:
The c ustom s a uthorities of the im p orting c ountry m ust ind ic a te in the releva nt
boxes whether or not preferential tariff treatment is accorded.
Box 6:
Customer’s Order Number
Letter of Credit Number and etc. may be included if required
Box 7:
(Merchandise Information)
State the shipping marks
Numbers on the packages
Detail of the merchandise as the invoice/s
The composition of the goods
Net Weight and Gross Weight
Box 8:
For each good described in Box 7, identify the HS tariff classification to six digits.
Box 9:
Number of pieces/pairs/set/meters/etc.
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Box 10:
Invoice number
Date of invoices should be shown here.
(The date of the invoice must be before or same the ship on board)
Box 11:
The field m ust b e c om p leted , sig ned a nd d a ted b y the exp orter. Insert the
place, date of signature.
Box 12:
The field must be completed, signed, da ted a nd sta mped by the a uthorized
person of the certifying a uthority. The telep hone num b er, fa x a nd a d d ress of the
certifying authority shall be given.
Box 13:
The number of the O. Certificate
VERY IMPORTANT
Back Side of the CO: The CO must be Sign by the Peruvian Consulate
IV.6.2.- Phytosanitary Certification
A Phytosanitary Certificate is a document required by Customs Authorities for the import
of no processed products.
For Rip ley is used in ord er to im p ort b ed sp rea d fea ther. If you ha ve a ny q uestion
reg a rd ing this m a tter p lea se c onta c t your Customer Servic e exec utive b efore
proceeding with the PO.
IV.6.3.- Fumigation Certificate
The Fum ig a tion Certific a te p rovid es evid enc e of the fumig a tion of ship p ed g ood s
(w ood , flow ers, etc ) a nd it is req uired b y Custom s Authorities for the imp ort of no
processed furniture.
For Rip ley is used in ord er to im p ort nonp roc essed furniture a nd for p a llet m erc ha nd ise
with no treatment.
For Toys:
IV.6.4.- Sanitary Certificate/Register – Toys and Office Supplies
Sinc e 2007, Custom s a nd Hea lth Peruvia n Authorities ha ve d ec la red m a nd a tory the
Sanitary Certificate/Register for Toys and Office Supplies
We need tha t you send to Buyer w ith your PI (p rofo rm a invoic e) the Certific a te
accomplishing any of this international regulation: ASTMF963-03 USA and EN71 Europe.
With this c ertific a te Rip ley Peru w ill ob ta in the reg ister num b er (a uthoriza tion to imp ort
the g ood s) a nd will c om munic a te the vend or. Vend or m ust ta g every sing le p iec e w ith
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a stic ker p rinted with the Reg ister num b er a nd a ll other sa fety inform a tion a nd use
instruction in Spanish as required by law.
Peruvia n a uthorities a re very stric t with this d oc um ent a nd they d on’ t let relea se fro m
Custom s a ny p rod uc t tha t d oesn’ t a c c om p lish theses req uirem ents. Plea se rea d
carefully the special instruction about Toy products specified in section X.9.1
IV.6.5.- Toluene Certificate
A Toluene Certific a te is a d oc um ent req uired b y Custom s Authorities for the imp ort of
toys products with no exception.
For Ripley is used in order to import any kind of toys.
For Cosmetics:
IV.6.6.- Sanitary Certificate/Register – Cosmetics
All the cosmetics products must be shipped with the Peruvian Register Authorization,
after you have the PO please contact to the Customer Service Department for the
shipping authorization.
All the shipping without the sticker printed with the Register is not allowed
Vend or must ta g every sing le p iec e with a stic ker p rinted w ith the Reg ister num b er a nd
all other safety information and use instruction in Spanish as required by law.
Cosmetic products have specific treatment. They need full details in their composition.
V.- PACKAGING
MANDATORY
INSTRUCTIONS WHEN PACKING ORDERS FOR RIPLEY
MASTER PACK
Maximize the use of the carton with a quantity that allow good transportation ans storage
for the merchandise
SOLID CARTON
One SKU per carton. This means ONLY ONE Style/color and size per carton.
If you have remaining quantities due to production you can mix assorted sizes, colors
and styles in the last carton. (see the labelling instruction )
MATERIAL HANDLING
CARTON MARKING
Please refer to then PO and/or Vendor Manual for handling instruction.
All the cartons must be have the following labels:
Shipping Mark
SKU label
LPN label
Partial / Parcial (Only if applicable)
V.1 Master Pack
All m erc ha nd ise ship p ed to Rip ley m ust b e p a c ked in c a rtons. Bulk ship ments
are not authorized.
Plea se m a xim ize the use of the c a rton with a q ua ntity tha t a llows g ood
tra nsp orta tion a nd stora g e for the m erc ha nd ise. There a re not minim um o r
ma xim um units p er c a rton. For a ny rea son, the c ontent of the g ood s tha t this
should lead to lose their cubic form.
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Plea se use the typ e of Ca rd b oa rd numb er 200 ECT w ithout a ny exc ep tion,
according to a good international vessel transportation and storage
V.2 Solid Carton
Allowed: Only one SKU per box.
When p a c king : ALWAYS PACK
ONE SKU (style/color/size) per carton.
If you have remaining quantities due to production allowance and you can met
the Ma ster Pa c k you c a n mix a ssorted sizes, c olors a nd styles in the la st c a rton
only. The b o x m ust b ring a PARTIAL la b el. (See the Ca rton Ma rking a t VI.5.-Partial
Label)
VI.- CARTON MARKING
Each box must have the following labels:
VI.1. Tag Price (SKU Label) without price
This tag (without price) is only for the master pack, for the product that is going
inside you must use the standard tag price (with price)
VI.2. LPN (License Plate Numbers)
The LPN is an special label with critical information to our logistics process. These
labels are used as a way to identify individual orders on single and multiple carton
orders during the picking and fulfillment process. LPN's are very useful for several
reasons including pick verification, label verification (pass/fail barcode read), and
consolidating orders if they were picked in zones, batches, or have multiple cartons.
In order to maximize our efficiencies throughout our Distribution Center all vendors
will be required to apply an LPN bar-c oded label to all cartons. This LPN label will
contain critical information related to the Purchase Order, Vendor ID; SKU,
Department, etc. We use this label to scan the carton upon receipt to our
Distribution Center and immediately incorporating it to our available inventory.
Vendors will apply this LPN label to each carton within a Purchase Order and will
provide us with the LPN correlative numbers applied to each carton which will be
associated with delivery date and transportation information enabling us to have
this data available in our systems in advanced to the receipt of the PO at our
facilities.
14
About de LPN barcode Number:
The LPN label has a bar-code (EAN-128 simbology) and printed information (human
readable) on it. This information is explained below.
The Layout
LPN Barcode
Human Readable Information.
LPN label: bar-code number and human readable information
Bar-code explanation:
Prefix
IMP
Purchase Order Number 001447042 (for exa m p le)
Separation Number
0 (CERO)
15
Correlative Number
99999 (number of the box)
Example: Bar Code Number
Human Readable Information
The human readable information or printed information on LPN label shows the
following:
• Department
• Style
• Purchase Order
• Material Handling
• Color
• Size
• SKU
• Units
Example: Human Readable Information.
How to Apply the LPN:
16
Each carton will have an LPN label associated with the Purchase Order and the
carton contents such as: Department, Style, Color, Size, Material Handling, SKU and
units.
For example purposes only:
Let’s suppose that we have garments of the Department 121. The purchase order
number associated is 1447042, Style is M931/07, whose color is NAVY, S Size, Material
handling is RTW, 21 units and the SKU is 2073304. So the layout of the label for these
boxes is defined by the figure Nº1:
Figure 1
17
How to use it:
For all the boxes of the shipment it’s necessary to use the required label as show the
next picture:
The SKU label applied to the cartons is the same price label that is placed on the
garments, but it doesn’t show the price.
Important Consideration:
• The LPN label must be placed in the top left end of the narrowest face of the
box.
• The Tag Price without price must be placed in the top right end of the narrowest
face of the box.
• Both labels must be a side by side on the same side of the box
VI.3. Shipping Mark
The shipping mark must be focused in the center of the two longest sides of the
box.
The label must have the following minimum dimensions:
Length 19.50 centimetres
Height 11 centimetres
Only for furniture use the special shipping mark. (See Shipping Mark for furniture Page 61)
The shipping must be have the following information as show in the figure:
o
o
o
o
o
o
o
Supplier name
Alw a ys must b e show “ IMPORTADO POR TIENDAS POR DEPARTAM ENTO
RIPLEY S.A. - 20337564373”
PO number
Invoice number
Measure Unit
Quantity of pieces in the box
Box num b er of the tota l b oxes (the tota l b oxes m ust b e the sa m e
quantity to show in the packing list)
18
The design is as follows:
Position in the box:
Note:
19
Ripley Peru will provide suppliers the corresponding PO and SKU numbers per each PI
VI.4. Marking Boxes
You m ust use a lw a ys follow m a rks d ep end ing wha t a re the kind of c a rg oes in ord er to
protect the merchandise and the carton.
Maximums
Cartons in Up
Position
Take by
hand
Fragile
Positions
Fragile
Don’t use Lift truck
Don´t
Dung
Hung
• We enc oura g e the use of “ environmenta lly friend ly” , p a c king ma teria ls w henever
possible.
• Ship m ents c onta ining c onc ea led d a m a g e or d efec tive merc ha nd ise w ill b e sub jec t
to an offset expense assessment.
• Place all Labels / Shipping Marks face out on palletized shipments so that they can be
easily scanned
• All cartons must be marked or labeled.
• All articles must be packed to assure adequate protection during shipment.
• All contact between articles must be avoided.
• Q ua lity of p a c king ma teria l m ust b e a p p rop ria te for the a rtic le b eing ship p ed .
Rec om mend ed p a c king ma teria ls inc lud e onion skin p a p er, c orrug a ted c a rton,
shredded paper, Bubble Wrap, plywood and cardboard boxes.
• New sp a p er is not a n a c c ep ta b le p a c king m a teria l. Any ship m ent using new sp a p er
will not be accepted and the vendor will be charged back.
• All m erc ha nd ise must b e p a c ked b y Sku c od e. One c olor a nd one size only p er b ox
unless an explicit requirement is made and requested by written in the PO.
VERY IMPORTANT: NOT RESPECTING ANY DEFINITION MADE IN PREVIOUS ALLOWS RIPLEY
TO CONSIDER ADDITIONAL CHARGES TO YOU BECAUSE OF INTERNAL ADDITIONAL
PRODUCT HANDLING EXPENSES.
VI.5.-Partial Label
Only If you have remaining quantities you can mix assorted sizes of the same style/color
in the last carton. You must have only one partial box per style/color. The box must
bring a PARTIAL label. This label is 10 cm X 15 cm and is white.
20
Measurement:
Width: 15 cm
Height: 10 cm
VI.6.- Adhesive Tape
All boxes must be sealed with adhesive tape with the Ripley logo / Name printed.
The width of this adhesive tape is 8.89 cm / 3.5” inches PVC.
Attached figure with all labels that could be stuck in the same box:
21
VI.7.- Other instructions
Empty merchandise boxes must not be used as fillers.
It’s mandatory to use new boxes instead of recycled ones.
Minimum and maximum weight of the boxes: 2.5 and 20 kg, respectively.
Do not use: a ny typ e of p ines, ta p e, c lip s, tie b a c ks, exc essive tissue p a p er,
rub b er b a nd s, stra p s or a ny other unnec essa ry ma teria l tha t will req uire remova l
at our distribution center or stores.
VII.- STORAGE AND MEASURES FOR BOXES
Boxes Allowed:
For folded textiles:
Box Std 1
Box Std 2
Length
50
40
Width
30
30
Height
40
30
The other typ e of p rod uc ts d oesn´t req uires a c c omp lishing sta nd a rd b oxes (only
fold ed textiles). The m a xim um size of the b ox must b e la rg e 67c m , w id th 50c m
and height 38 cm.
There a re not minimum / m a xim um units p er b ox esta b lished for Peru, p lea se
ma ximise the use of the b ox g ua ra nteeing the integ rity of the b ox d uring the
international transport and storage at destination.
BOX TYPE No. 1
BOX TYPE No. 2
31cm
40cm
30cm
30cm
50cm
30cm
40cm
There are not minimum or maximum units required for Peru.
The p rod uc ts d ifferent tha n fold ed textiles d on’ t need to a c c om p lish w ith a
standard box.
22
VIII.- SHIPPING INSTRUCTION
VIII.1.- Sea Shipments
Please follow the following instructions:
Advise of end of Production
Advise of booking
Send copy of documents:
:12 days before shipping date
:10 days before shipping date
For Shoes, Fa b ric s, Cutlery, Fry-p a ns, Stonew a re a nd a c c essories (Porc ela in a nd
Ceramics), Teapot, Pots and Body boards(Invoice, Packing List and CO (Draft))
:20 d a ys b efore the ship p ing d a te for RIPLEY´S
APPROVAL S.
For the other m erc ha nd ise (Invoic e, Pa c king List, B/ L a nd other d oc uments
require in the L/C)
:03 d a ys b efore the ship p ing d a te for RIPLEY´S
APPROVAL S.
Send ORIGINAL DOCUMENTS
:05 d a ys a fter the ship p ing d a te a s ind ic a te in the
L/C terms.
Vend or is req uired to send the follo wing d oc umenta tion b y c ourier d irec tly to Rip ley
(Ca lle La s Beg onia s 545 Piso 12 Sa n Isid ro Lima Perú – Attention: Custom er Servic e
Department) . An extra day is allowed when a weekend or Holiday is involved:
• B/ L: Clea n, Collec t, FOB term s, 1/ 3 Orig ina l with a ll rig ht informa tion req uired
directly to Ripley Peru by courier.
• Invoice: Original Invoice (See Chart 2)
• Packing List: (See Chart 4 )
• Certificate of Origin: (See Chart 5.1 )
• Quality Control Certificate: to be filled by the vendor, one certificate per P.O.
(See CHART Nº 15). For those vendors that have not accomplished International
Vendors Manual requirements in the last analysis period (only when required in
the L/C).
Vend or must m a nd a tory c omp ly w ith m a xim um la st ship p ing d a te, FOB, if not the ord er
will be subject to expense offset.
Deliveries from your w a rehouse a re to b e tra nsp orted to the termina l a t vend or’ s
expense. Ripley will not pay any charges for services to vendors.
Our Customer Service department sends the shipping instructions for all the Pos.
Ea rly d eliveries, la te d eliveries a nd d eliveries c overed b y p urc ha se ord ers la c king
p rop er ma na g em ent a p p rova l w ill b e refused . It is strong ly sug g ested tha t you verify
the order dates with our Customer Service department.
23
VIII.2.- Air Shipments
Rip ley will not a c c ep t a ir ship m ent c ha rg es unless PRE AUTHORIZATED BY RIPLEY’S
CUSTOMER SERVICE DEPARTMENT AND SUPPORTED BY A WRITTEN AUTHORIZATION.
All freig ht c ha rg es p lus a n exp ense offset will b e a ssessed on a ll una uthorized a ir
shipments.
All ship m ents should b e m a d e on a freig ht c ollec t b a sis, unless p rior a p p rova l ha s b een
rec eived from our CUSTOMER SERVICE DEPARMENT. Do not p rep a id freig ht a nd a d d
charges to the merchandise invoice.
Plea se c onta c t
authorizations.
your Custom er Servic e
exec utive
for further instruc tions a nd
Ship m ent via una uthorized c a rrier m ust b e c omm unic a ted to our CUSTOMER SERVICE
DEPARTMENT, this will result in a full freight and or expense offset back to your company.
24
25
IX.1.- SPECIFIC INSTRUCTIONS FOR GARMENTS
IX.1.1 Certificates
Certificate of Origin with special conditions, see very carefully the Chart Nº 6.1.
IX.1.2.- Ticketing Instructions
IX.1.2.1.- Hang Tag Price (SKU Label)
All g a rments (Colg a d o/ Rea d y to wea r (RTW) or Dob la d o/ Flat or GOH in
Container) m ust b e ind ivid ua lly p a c ked in a b a g or b a g over (if a p p lic a b le) m ust ha ve
a price/UPC ticket in the garment.
The Rip ley c od e a nd Size m ust b e b old a nd b e la rg er tha n the rest of the
information that goes on the label, as shown in the figure.
Every single item must be send tagged to Ripley.
All merchandise must arrive to our warehouse tagged.
The Bar Code must be visible an easily accessible for scanning. Do not place Bar
Cod es insid e wa istb a nd s, insid e p a c ka g ing , in b uttonholes or a round the
buttons, etc.
Ma ke sure tha t the b a r Cod e is rea d a b le a nd c onta ins exa c tly the informa tion
as delivered by Ripley.
Rip ley w ill send the vend ors b y E-m a il the SKU Ba r c od es sa m p les for ea c h PO
(p er SKU) to b e p rinted d irec tly b y the vend or. Ta g s m ust m a tc h p urc ha se ord er
information.
Vendor must be sure of:
Use Ripley’s Color and Size defined on the purcharse order.
If m erc ha nd ise wa s ord ered b y Inner c a rton you m ust a ffix a Ma ster p oly b a g
including all pieces individually packed in poly bag. Every item must be tagged
The location of this label is detailed in Chart No. 7
The bar code tag must come on each item containing this information:
- SKU code (code of the product)
- Description of the product
- New hierarchy
- Price (unless different specified)
- Type of product / Season
- Size
- Hole
Rip ley Perú w ill send to a ll our vend ors the follow ing p ric e la b el b y e-m a il. From this w a y
you can print it and send it with the merchandise.
26
Specifications:
Measurements: 3.5cm x 7.5cm
Material: Thermal paper 0.15mm (Cardboard)
Descriptions, price and SKU code: Arial Narrow
Size: Arial Bold
IX.1.2.2.- Label Product
These labels can NOT be made of paper.
All products must bring stuck in the seam of the garment, the three labels:
1) Ca re La bel: All the textile a rtic les must c om e w ith a w a sha b le la b el c onta ining the
following information:
Composition
Marks
Country of Origin
Size
Washing Instructions
27
Also, it is mandatory to put a tag with the Bar Code Beside the Care Label:
28
2) Import Label
ALL PRODUCTS MUST ARRIVE TAGGED WITH THE FOLLOWING INFORMATION:
THE COUNTRY OF ORIGIN
IMPORTADO EN CHILE POR COMERCIAL ECCSA S.A.
RUT: 83.382.700-6
IMPORTADO EN PERU POR TIENDAS POR DEPARTAMENTO RIPLEY S.A.
CALLE LAS BEGONIAS N°545 PISO 10 SAN ISIDRO LIMA 27 PERU
RUC: 20337564373
INFORMATION MUST BE IN SPANISH
This information must be indelible (not easy removable), example:
HECHO EN CHINA
IMPORTADO EN CHILE POR
COMERCIAL ECCSA S.A.
RUT: 83.382.700-6
IMPORTADO EN PERU POR
TIENDAS POR DEPARTAMENTO
RIPLEY S.A.
CALLE LAS BEGONIAS N°545
PISO 10 SAN ISIDRO
LIMA 27 PERU
RUC: 20337564373
Tags/ Label position in the garments:
For reference see Chart Nº 8 and follow the instruction send by our designed group for
every specific product.
4) Anti – THEFT Tag: Textiles
All merchandise (Garments) with a FOB unit price cost over USD 3.00, must arrive with
Anti – Theft Tag. A list of authorized vendors is attached to this Manual (Please see
attach file).
Important considerations:
Anti – Theft Tag must be put beside (Up or Down) the care label
The Anti – Theft Tag must be inserted in a bag
Placement of Anti – Theft Tag must no hide the product information marking or
care label.
29
Any d isc rep a nc y with these instruc tions is sub jec t to a n exp enses offset a s w e
show in the Chart 1 (Chargeback)
45.21 mm
10.67
mm
Anti-Theft Label Ultra Strip III
Anti-theft tag & the bag
Anti-Theft Tag beside Care Label
Authorized Anti-Theft Tag Vendor
IX.1.3.- Packaging
To expedite your merchandise through our distribution centers, please follow these
listed guidelines.
Merchandise not shipped according to these specifications can experience delays in
processing and lose time on the selling floor. The order also can be subject to expense
offsets.
30
IX.1.3.1 Ways to pack the goods
Material Handling
You will rec eive a long w ith the b a rc od e la b els a PO with the m a teria l ha nd ling
instructions per each PO.
Material Handling Types:
Colg a d o/ Rea d y to w ea r (RTW): m ea ns tha t g a rm ents must b e send b y the sup p lier w ith
our sta nd a rd ha ng er in ind ivid ua l p la stic b a g s (tra nsp a rent p olythene b a g s)in c a rtons.
The plastic bag must allow to hang the garments well protected from dust.
Doblado/Flat: means that garments must be send by the supplier in the plastic bag and
inside the standard box as per Ripley’s vendor manual.
GOH in Container: Means that garments must be send by the supplier with our standard
ha ng er in ind ivid ua l p la stic b a g s (tra nsp a rent p olythene b a g s) in sp ec ia l c onta iner. The
p la stic b a g m ust a llow to ha ng the g a rments w ell p rotec ted from d ust, only for the
following products : Suits , Blazers and Coats.
Ripley Peru sends the material handling shown in the PO, see the examples:
FOLDED / DOBLADO/FLAT (FOLDED ON BOX GARMENTS)
HUNG / COLGADO / READY TO WEAR (HUNG GARMENTS)
31
IX.1.3.1.1 Doblado/Flat (Flat in Boxes)
Mea ns tha t g a rments m ust b e sent b y the sup p lier fold ed in a p la stic b a g a nd insid e a
standard box as per requested before (See section VIII).
It is nec essa ry to p ut a stic ker a t sig ht over the p rod uc t with the size (in the front p a rt of
the folded garment).
The barcode must be placed at sight over the garment and under the plastic bag.
The textile product must contains , tape indicator of size and bag transparent poly bag.
In every c a se, Rip ley w ill inform to a ll vend ors the m a teria l ha nd ling throug h the d elivery
of the purchase order.
32
IX.1.3.1.2 Colgado/Ready to wear (RTW):
By Ripley`s requirement garments must be sent by the supplier with standard hanger in
individual plastic bags (transparent polythene bags) inside the box.
The apparels must be packed as follows:
Hanger
1. G arment on hanger inside the box.
2. Extended with Ripley`s authorized hanger.
3. Covered with a transparent polythene plastic bag
4. The plastic bag must cover all the extended apparel
5. These types of boxes must have an elastic loop as shown:
EXTENDED APPAREL MUST BE COVERED WITH INDIVIDUAL POLYTHENE BAG AS FOLLOWS:
33
X.1.3.1.3. Hung in Box
These boxes should have the marking indicating that the interior is hung merchandise.
34
X.1.3.1.4- Hangers
All merchandise displayed hanging in our stores, must be sent on an approved hanger.
The m a teria l m ust b e Polystyrene G la ss (PS), ma xim um 10% rec yc led m a teria l
accepted. For all garments hanger must be Crystal (transparent), only in the case of
formal garments for men the hanger must be black (See pages 38 and 39).
Please note that the hangers must have Ripley logo printed.
Hanger must be with metal hook
Ship m erc ha nd ise on a p p roved ha ng ers only. Do not d efa c e the ha ng er in a ny w a y
such as affixing size indicators, your logo or any other items.
35
The figures below show the different types of hanger:
36
Only for formal garments:
HANGER ANATOMICAL A2
COLOR
: BLACK
COMPOSITION
: POLI-ESTIRENO
SCREEN PRINTING
: HIGH RELIEF SILVER (RIPLEY)
WEIGHT
: 64.4 gr
GARMENTS
: SUITS AND FORMAL BLAZERS (FOR MEN)
Pantone Colors
Metal hook
and letters
(Ripley)
37
Only for formal garments:
HANGER PB3
COLOR
COMPOSITION
SCREEN PRINTING
GARMENTS
:
:
:
:
BLACK
POLIPROPILENO
WHITE (RIPLEY)
FORMAL TROUSERS (FOR MEN)
HANGER OF TIE
COLOR
COMPOSITION
SCREEN PRINTING
WEIGHT
GARMENTS
:
:
:
:
:
BLACK
POLIPROPILENO
FOR THIS KIND OF HANGER IS NOT REQUIRED
5 gr
FORMAL NECKTIES
38
39
IX.2.- Specific Instructions for Shoes
IX.2.1 Certificates
The Peruvia n c ustom s a re very stric t a b out the Certific a te of Orig in p lea se rea d very
carefully the Chart Nº 9.
IX.2.2.1.- Tag Price (Sticker SKU Label)
All p rod uc ts entering stora g e a nd c om e in the b a g m ust ha ve p ric e ta g on the p rod uc t
and also in the bag that traps, if not, expense offset will be charged.
This condition applies to the merchandise folded for the next hung.
The Rip ley Cod e a nd Size, must b e b old a nd b e la rg er tha n the rest of the informa tion
that goes on the label, as shown in the figure.
The Bar Code must be visible an easily accessible for scanning. Do not place Bar Codes
inside waistbands, inside packaging, in buttonholes or around the buttons, etc.
Ma ke sure tha t the b a r Cod e is rea d a b le a nd c onta ins exa c tly the inform a tion as
delivered by Ripley.
Rip ley will send the vend ors b y E-ma il the SKU Ba r c od es sa mp les for ea c h PO (p er SKU)
to be printed directly by the vendor.
The SKU La b el m ust b e p ut in the fronta l fa c e of b oxes, a lw a ys a t sig ht, a nd a lso
another one must be put in sole of the right side.
-SKU code
-Description
-Department
-Line
-Price (unless different specified)
- Season
- Type of product
40
a) Label Design
Design
Style
Color
Size
The information in this label must be visible to a person average readability.
All ord ers m ust b e ship p ed a c c ord ing the instruc tions for la b eling show in the CHART Nº
11.1 and CHART Nº 11.2
The chart included:
1. Labeling instruction (Chart Nº 11.1)
2. Method for determinate the composition of the shoes (Chart Nº 11.2)
41
IX.2.3.- Packaging
Shoes must be packaged as following:
BOX TYPE to use in Ad ult Shoes a nd Child ren Shoes m ust b e p a c ked in vertic a l p osition.
Only one SKU per box.
For shoes, Silica gel will be used in every single carton.
We recommend using the type of box shown in the following figure because it will allow
better management of goods within the Distribution Center.
42
43
IX.3.- SPECIFIC INSTRUCTIONS FOR DUVETS, PILLOWS AND CUSHIONS
IX.3.1 Certificates
The Certificate of origin must be have all the description show in the pages 12 and 13.
IX.3.2.1.- Tag Price (Sticker SKU label)
Ma ke sure tha t the b a r Cod e is rea d a b le a nd c onta ins exa c tly the inform a tion a s
The location of this label is detailed in Chart No 7
-SKU code
-Description
-Department
-Line
- Season
- Type of product
44
1) Import Label:
RUT: 83.382.700-6
RUC: 20337564373
HECHO EN CHINA
RUT: 83.382.700-6
RIPLEY S.A.
PISO 10 SAN ISIDRO
LIMA 27 PERU
RUC: 20337564373
IX.3.3.- Packaging
Each unit must come protected by its packaging sales.
VERY IMPORTANT: NOT RESPECTING ANY DEFINITION MADE IN PREVIOUS, ALLOWS RIPLEY
TO CONSIDER ADDITIONAL CHARGES TO YOU BECAUSE OF INTERNAL ADDITIONAL
PRODUCT HANDLING EXPENSES.
45
46
IX.4.- Specific Instructions for Decoration, Lamps, Houseware (Kitchen and Dinner) and
Articles Toilette
IX.4.1 Certificates
The Certific a te of orig in m ust b e ha ve a ll the d esc rip tion a nd req uirements show in the
Chart 12.
The Ripley Code a nd Size, m ust b e b old a nd b e la rg er tha n the rest of the inform a tion
The location of this label is detailed in Chart No.7
The bar code tag must come on each item containing this information :
-SKU code
-Description
-Department
-Line
- Season
- Type of product
47
1) Import Label:
RUT: 83.382.700-6
RUC: 20337564373
HECHO EN CHINA
RUT: 83.382.700-6
RIPLEY S.A.
PISO 10 SAN ISIDRO
LIMA 27 PERU
RUC: 20337564373
48
IX.4.3.- Packaging
To exp ed ite your m erc ha nd ise throug h our d istrib ution c enters, p lea se follow these
listed guidelines.
Merc ha nd ise not ship p ed a c c ord ing to these sp ec ific a tions c a n exp erienc e d ela ys in
p roc essing a nd lose time on the selling floor. The ord er a lso c a n b e sub jec t to exp ense
offsets.
The p rod uc ts of Housew a re (Kitc hen a nd Dinner), Ba th & Dec ora tion, should not ha ve
contact with each other.
a) Lamps
La m p sha d es must b e p a c ked in c a rd b oa rd b oxes a nd m ust ind ic a te on the ID la b el
which base it complements.
Base must be completely covered with Bubble Wrap.
b) Staterooms
Stringers:
Bolts and screws must be including in a plastic bag within the box type B-flute, 3 layers.
Endorsements:
They must be packed in cardboard boxes type B-flute, 3 layers, between the
endorsements must be put a cardboard to avoid damages each other.
49
c) Glasses and Decoration Object
Vase
These goods must be packaged as we show in the following pictures and they have to
be packed in cardboard boxes type B-flute, 3 layers. Each one of its components must
be surrounded in polyethylene foam of 2 mm of thickness
Frames
50
Candle Pot and Jar
51
Plate
52
Round Candle
Paint
53
d) Cups
These g ood s m ust b e p a c ka g ed a s w e show in the follow ing p ic tures a nd they ha ve to
b e p a c ked in c a rd b oa rd b oxes typ e B-flute, 3 la yers. Ea c h one of its c om p onents must
be surrounded with corrugated cardboard of thickness
e) Glasses
be separated by carton.
54
f) Dishes
be separated by carton
g) Plate
be surrounded in polyethylene foam of 2 mm
55
56
IX.5.- Specific Instructions for Carpets and Fabrics
IX.5.1 Certificates
The Peruvia n c ustom s a sk the c ertific a te of orig in in a c c ord ing to the instruc tion show in
the Chart 13 (Only for fabrics)
The Ripley Code a nd Size, m ust b e b old a nd b e la rg er tha n the rest of the inform a tion
The location of this label must be at the back of product.
-SKU code
-Description
-Department
-Line
- Season
- Type of product
57
1) Import Label:
RUT: 83.382.700-6
RUC: 20337564373
HECHO EN CHINA
RUT: 83.382.700-6
RIPLEY S.A.
PISO 10 SAN ISIDRO
LIMA 27 PERU
RUC: 20337564373
58
IX.5.3.- Packaging
Product packed in bags polyethylene, 100% transparent and sealed at both ends.
Carpets:
All c a rp ets m ust b e rolled a nd w ra p p ed in hea vy d uty tra nsp a rent p la stic . The
wrapping must then be sealed at both ends with plastic strap.
The p a c ka g e m ust ind ic a te the size of the c a rp et/ c a rp ets insid e a s w ell a s the num b er
of c a rp ets c onta ined . This will b e d one throug h a ta g p la c ed insid e the w ra p p ing a t
one end of the package.
59
60
IX.6.1.- Specific Instructions for Furniture, Outdoor, Mattresses and Leisure
IX.6.1 Certificates
Certificate of origin must be have all the description show in the page 12 and 13.
Besides all the furniture must submit a Certificate of Fumigation as detailed on page 13.
IX.6.2.1.- Tag Price
The bar code tag must come on each item containing this information :
-SKU code
-Description
-Department
-Line
- Season
- Type of product
61
1) Import Label:
RUT: 83.382.700-6
RUC: 20337564373
HECHO EN CHINA
RUT: 83.382.700-6
RIPLEY S.A.
PISO 10 SAN ISIDRO
LIMA 27 PERU
RUC: 20337564373
62
2) Shipping Mark: (Only for furniture)
Unlike the other articles, the furniture have a special shipping mark.
The shipping mark must be focused in the center of the two longest sides of the
box.
The label must have the following minimum dimensions:
Length 19.50 centimetres
Height 11 centimetres
For the main article the shipping must be have the following information as show
in the figure:
o
o
o
o
o
o
o
o
o
o
o
o
Supplier name
RIPLEY S.A. - 20337564373”
Ripley’s SKU
Description Article
Accessories
Color of the Article
Box number of the same SKU (In case you are packing in several boxes)
PO number
Invoice number
Measure Unit
The design is as follows:
For the a rtic le c omp lem ents, the ship p ing m ust b e ha ve the following
information as show in the figure:
o
o
o
Supplier name
RIPLEY S.A. - 20337564373”
Ripley’s SKU
63
o
o
o
o
o
o
o
o
Description Article (For example: Complement – Description)
Color of Article
Box number of the same SKU (In case you are packing in several boxes)
PO number
Invoice number
Measure Unit
Example: SET DINING OF 10 PIECES (PACKAGES)
64
Position in the box:
Note:
Ripley Peru will provide suppliers the corresponding PO and SKU numbers per each PI
IX.6.3.- Packaging
To exp ed ite your m erc ha nd ise throug h our d istrib ution c enters, p lea se follow these
listed guidelines.
Merchandise not shipped according to these specifications can experience delays in
processing and lose time on the selling floor. The order also can be subject to expense
offsets.
a) Sideboard
Sideboard Assembled.
They must b e p ut in c a rd b oa rd b oxes typ e B-flute, 3 la yers. The surfa c e m ust b e
p rotec ted w ith p olyethylene foa m of 2 m m of thic kness. The surfa c e c orners m ust b e
reinforced with polyethylene foam of 1 cm of thickness.
Sideboard Rustic (wood of exhausted and/or great weight).
The surfa c e m ust b e p rotec ted with p olyethylene foa m of 2 m m of thic kness a nd in
c a rd b oa rd b oxes typ e B-flute, 3 la yers. The surfa c e c orners must b e reinforc ed w ith
polyethylene foam of 1 cm of thickness.
65
The sideboard’s legs of this furniture already are round and/or square must be covered
(surround ed ) from the b eg inning to the end with a c a rd b oa rd la yer c orrug a ted with 8
cm. in excess.
This cardboard layer must be adhered with tape transparent to avoid damages.
Sideboard non assembled.
The sid eb oa rd ’ s leg s m ust b e surround ed in c a rd b oa rd typ e B-flute, 3 la yers(Pic .1). The
table surface must be placed on the legs with the right face to up (Pic. 2)
Pic.1
Pic.2
The surface must be protected with polyethylene foam 2 mm (Pic. 3)to avoid damages
on right face. The set must be placed in cardboard boxes type B-flute, 3 layers. (Pic. 4)
Pic. 3
Pic. 4
66
b) Lateral and Center Tables.
Assembled.
Its must b e p ut in c a rd b oa rd b oxes typ e B-flute, 3 la yers (Pic . 5 - 6). The surfa c e m ust b e
p rotec ted w ith p olyethylene foa m of 2 m m of thic kness. Reinforc ed the c orners a nd
cover the surface Polyethylene foam of 1 cm of thickness (Pic. 7 – 8).
Pic. 5
Pic. 6
Pic. 7
Pic. 8
Non Assembled.
All the p iec es (ea c h one of them ) m ust b e p a c ked with p olyethylene foa m of 2 m m o f
thic kness: the surfa c e, the leg s, etc . Bolts m ust b e inc lud ed within a p la stic b a g ; this
p la stic b a g m ust b e sub jec t to one of the p iec es, to a void d a m a g es to the rest of
p iec es. The set of p iec es m ust b e p a c ked in c a rd b oa rd b oxes c orrug a ted typ e B-flute,
3 la yers a nd m ust b e a s la rg e a s the c over. It is a b solutely nec essa ry to inc lud e a
manual to assemble this product
67
c) Dining Tables
Non Assembled Dining Tables.
All their p iec es m ust b e surround ed in p olyethylene foa m of 2 m m o f thic kness: the
surface, the legs, the extension, etc. (Pic. 9 – 10)
Pic. 9
Pic. 10
Pic. 11
Pic. 12
It is a b solutely nec essa ry to inc lud e a m a nua l to a ssem b le this ta b le (Pic . 11). Bolts
a nd / or sc rew s must b e inc lud ed in a p la stic b a g of nylon a nd this m ust b e a d hered
below the surface, to avoid damages to the rest of the pieces.
The packing must be in boxes of corrugated cardboard type B-flute, 3 layers. (Pic. 12)
d) Dining Tables with Rectangular or Round Surface
All the surfa c e m ust b e p rotec ted w ith p olyethylene foa m of 2 m m of thic kness, a nd
ha s to b e p a c ked in a ssem b le c a rd b oa rd b oxes typ e B-flute, 3 la yers. The leg s m ust b e
surround ed with c orrug a ted c a rd b oa rd ; this m ust b e from the b eg inning to the end of
the leg : with 8 c m s. in exc ess in ord er to a void d a m a g es d uring its tra nsp orta tion. This
cardboard must be adhered with transparent tape.
68
Pic. 13
Pic. 15
Pic. 14
Pic. 16
e) Round Dinning Tables with Extension and Base
All surfa c es must b e p rotec ted with p olyethylene foa m of 2 m m of thic kness (Pic . 17)
a nd surround ed with c a rd b oa rd b oxes typ e B-flute, 3 la yers. This c a rd b oa rd must b e
joined with tape; making the form that it has (Pic. 18).
Pic. 17
Pic. 18
The c om p lem ent must b e surround ed b y c orrug a ted c a rd b oa rd (Pic . 19 – 20). The leg s
tha t sup p ort the fra g m enta tion ha nd g rena d e m ust b e surround ed with p olyethylene
foa m of 2 m m a nd la ter w ith a c orrug a ted c a rd b oa rd . All this m ust b e joined with ta p e
transparent tape (Pic. 21 – 22).
69
Pic. 19
Pic. 21
Pic. 20
Pic. 22
f) Non Assembled Closet, Lockers, Rack, Table Kit.
All their p iec es m ust b e surround ed with p olyethylene foa m of 2 m m of thic kness: the
surface, its lateral parts, the legs, etc.
Pic. 23
Pic. 24
70
All p iec es m ust b e p ut in b oxes of c a rd b oa rd of typ e B-flute, 3 la yers (Pic . 23 - 24). Bolts
a nd / or sc rew s they must b e inc lud ed in a p la stic b a g a nd this must b e a d hered b elo w
the surfa c e to a void d a ma g es to the rest of the p iec es. Also it m ust b e inc lud e a
manual to assemble this product (Pic. 25).
Pic. 25
Pic. 26
g) Bookcases, Corners, Rack, Wall Shelves and Chest with drawers
These have to be packed in boxes of cardboard type B-flute, 3 layers (Pic. 27). This
packing must consist of two parts (two great ones boxes)(Pic. 28). One is the base and
must arrive at least 50cm upwards and the other it must be from the superior part of the
furniture and must exceed the first a least 10 cm.
Bookcases.
Pic. 27
Pic. 28
71
The b ord ers m ust b e p rotec ted with p olyethylene foa m of 2 m m of thic kness(Pic . 29).
The corners must be protected with synthetic foam of thickness 1 cmm (Pic. 30).
Pic. 29
Pic. 30
Pic. 31
h) Chairs
Wood Chair
They m ust b e p la c ed in c a rd b oa rd b oxes a nd p a c ked in p a irs (Pic . 33). These must b e
separated ea c h other w ith c orrug a ted c a rd b oa rd a nd p olyethylene fo a m of 2 m m of
thic kness. It ha s to c over from the end orsem ent until the leg s of the c ha irs. One of them
must have the correct position to use and the other in the opposite position (Pic 33).
72
Pic. 32
Pic. 33
Metallic Chairs.
These m ust b e p a c ked in b oxes of c a rd b oa rd typ e B-flute, 3 la yers a nd p a c ked
a c c ord ing to its nec essity (3 or 4) (Pic . 34). These they m ust b e sep a ra ted ea c h other,
w ith c orrug a ted c a rd b oa rd a nd p olyethylene foa m of 2 m m of thic kness. The ob jec tive
is c overing , tha t from the end orsement, to the leg s of the c ha irs a nd to a void the
rub b ing a m ong them . This c a rd b oa rd or p olyethylene foa m must to b e p la c ed on the
sit of the chair (Pic. 35).
Pic. 34
Pic. 35
Pic. 36
Pic. 37
73
i) Stateroom (wood and metalics), Beds, Stairs and Endorsement
Endorsements.
They ha ve to b e p a c ked in c a rd b oa rd b oxes typ e B-flute, 3 la yers (Pic . 38). Ea c h one o f
its c om p onents must b e surround ed in p olyethylene foa m of 2 m m a nd strec h film (Pic .
39), in order to avoid blows and rubbing among them.
Stringers and Iron straps: These have to be packed in boxes type B-flute, 3 layers.
Pic. 38
Pic. 39
74
Somiere:
The Somiere must be covered by nylon and reinforced with transparent tape (Pic. 44).
Pic. 44
Final packing:
Stateroom must arrive in the following conditions. (Pic. 45)
Pic. 45
75
j) Night Table
The night table must be protected to avoid that they are lined (Pic. 46). The surface
must be protected by polyethylene foam 2 mm (Pic. 47).
Pic. 46
Pic. 47
k) Mattresses and American Beds
The sealed one must be of 8 mm. of wide and to the suitable temperature. If the
temperature is very hot or cold it is taken off easily. The corners must be reinforced and
the plastics used must be in thickness according to the weight and measurement for
these product. (Pic. 48). In the case of box, plastic it must be double, due to the weight
of the article (Pic. 49).
Pic. 48
Pic. 49
76
l) Divan Bed
The sealed one must be of 8 mm. of wide and to the suitable temperature. If the
temperature is very hot or cold it is taken off easily. The corners must be reinforced and
the plastics used must be in thickness according to the weight and measurement for
these product.
m) Covers of glasses, Crystals and Mirrors
The g la ss a nd / or c rysta l m ust b e c overed b y a sma ll b oa rd of p olyethylene foa m o f 3
c m of thic kness a nd / or w ood a nd its thic kness w ill d ep end on the weig ht a nd thic kness
of the glass. They must be packed in corrugated cardboard double.
77
n) Sofa with reclination, Seats of honor, Armchairs
They must be packed with cardboard corrugated of two layers. First you have to make
a base of two cardboard layers and this must be doubled upwards with 15 cm in
excess in order to allow folding again and after that with the second cardboard.
Fina lly this p rod uc ts must b e b a nd ed in b oth d irec tions a t w e show in the follo wing
pictures.
o) Traditional Furniture and Marquetry
The c overs m ust b e p rotec ted with p olyethylene foa m of 2 m m of thic kness a nd p utting
in cardboard boxes type B-flute, 3 layers.
All the p a rts m ust b e surround ed b y p olyethylene foa m of 2 m m of thic kness. If furniture
ha s leg s, m ust b e c overed (surround ed ) w ith a c a rd b oa rd la yer c orrug a ted : from the
beginning of the "leg", to the end with 8 cm in excess, in order to avoid damages during
the tra nsp orta tion p roc ess. This la yer of c a rd b oa rd m ust b e a d hered w ith tra nsp a rent
tape.
78
79
IX.7.- Specific Instructions for Sheets, Towels, Tableware, Linens, Courtains and Drapes
IX.7.1 Certificates
The Certificate of origin must be have all the description show in the page 12 and 13.
The location of this label must be put directly in the product.
The Rip ley c od e a nd Size, must b e b old a nd b e la rg er tha n the rest of the informa tion
-SKU code
-Description
-Department
-Line
- Season
- Type of product
80
1) Import Label:
RUT: 83.382.700-6
RUC: 20337564373
HECHO EN CHINA
RUT: 83.382.700-6
RIPLEY S.A.
PISO 10 SAN ISIDRO
LIMA 27 PERU
RUC: 20337564373
81
82
IX.8.- Specific Instructions for Electronics and Musical Instruments
IX.8.1 Certificates
Certificate of origin must be have all the description show in the page 12 and 13.
IX.8.2.1.- Tag Price
All p rod uc ts entering stora g e a nd c om e in the b a g m ust ha ve p ric e ta g on the p roduct
Use Ripley’s Color and Size defined on the purchase order.
-SKU code
-Description
-Department
-Line
- Season
- Type of product
83
1) Import Label:
RUT: 83.382.700-6
RUC: 20337564373
HECHO EN CHINA
RUT: 83.382.700-6
RIPLEY S.A.
PISO 10 SAN ISIDRO
LIMA 27 PERU
RUC: 20337564373
84
IX.8.4.- Packaging
Merc ha nd ise not ship p ed a c c ord ing to these sp ec ific a tions c a n exp erienc e d ela ys in
p roc essing a nd lose time on the selling floor. The ord er a lso c a n b e sub jec t to exp ense
offsets.
For electronic goods, please make sure the product and packing arrives in good
conditions to our selling floor. You must select at least one of the following alternatives:
A) Use any anti humidity product inside the container and/or
B) Use a master carton and / or
C) Send extra carton boxes (at least 1 % from the container)
For this kind of merchandise, besides protecting the item, the carton is part of the
product. The good presentation to our customers is a MUST.
85
86
IX.9.- Specific Instructions for Toy and Cosmetics
IX.9.1 Certificates
Custom s a nd Hea lth Peruvia n Authorities ha ve d ec la red ma nd a tory the Sa nita ry
Certificate/Register for Toys and Office Supplies
We need you to send your Buyer w ith your PI (p roform a invoic e) the Certific a te
a c c om p lishing a ny of this interna tiona l reg ula tion: ASTM F963-03 USA o r EN71 Euro p e
(See Chart Nº 5.3).
With this c ertific a te Rip ley Peru will ob ta in the reg ister numb er (a uthoriza tion to imp ort
the g ood s) a nd will c om m unic a te the vend or (throug h LC). Vend or m ust ta g every
sing le p iec e w ith a stic ker p rinted with the Reg ister num b er a nd a ll other sa fety
information and use instruction in spanish as required by law. See Chart 14.
Peruvia n a uthorities a re very stric t with this d oc um ent a nd they d on’ t let relea se fro m
Custom s a ny p rod uc t tha t d oesn’ t a c c om p lish theses req uirem ents. Plea se rea d
carefully the special instruction about Toy products specified in section X.9.1
The location of this label is detailed in Chart No.7
Use Ripley’s Color and Size defined on the purchase order.
including all pieces individually packed in poly bag. Every item must be tagged.
-SKU code
-Description
-Department
-Line
- Season
87
- Type of product
1) Import Label:
RUT: 83.382.700-6
RUC: 20337564373
HECHO EN CHINA
RUT: 83.382.700-6
RIPLEY S.A.
PISO 10 SAN ISIDRO
LIMA 27 PERU
RUC: 20337564373
88
2) Sanitary register label: All the toys and cosmetics products
All the merchandise must be shipped with the label with the sanitary register number.
The Peruvia n Authorities a sk the sp ec ia l la b el for Toys a nd offic e sup p lies, see very
carefully the Chart 14.
For c osm etic s, the numb er of the sa nita ry reg ister must b e p ut in the la b el (stic ker), this
num b er m ust b e g ive for the Peruvia n c ustomer d ep a rtm ent b efore a ll the p roc ess o f
buyer.
Label (Sticker)
Detail of the importer (Always) Name’s
company, add, etc
Importado por Tiendas por Departamento
Ripley S.A
Calle las Begonias 545 Piso 10
San Isidro Lima PERU
RUC 20337564373
Put the style or name of the product
Put the number of the Peruvian register for
each type of product (Ask to Ripley Peru )
89
90
IX.10.- Specific Instructions for Others
Any/all products not specified in the previous sections.
IX.10.1 Certificates
If there is a Free Trade agreement with your country, you must submit the Certificate of
Origin, which is explained on page 12.
Check if your product requires any of the certificates detailed on page 12 and 13.
For the location of this label you must contact to Customer Department.
The Ripley code a nd Size, m ust b e b old a nd b e la rg er tha n the rest of the inform a tion
-SKU code
-Description
-Department
-Line
- Season
- Type of product
91
IX.10.2.2- Label Product
1) Import Label:
RUT: 83.382.700-6
RUC: 20337564373
HECHO EN CHINA
RUT: 83.382.700-6
RIPLEY S.A.
PISO 10 SAN ISIDRO
LIMA 27 PERU
RUC: 20337564373
92
93
CHART No. 1: AUDIT AND CHARGEBACK
VENDOR CHARGEBACK
CODE & DESCRIPTION
FEE DESCRIPTION
001. Failure to provide a packing List
US$ 400 per invoice
002. Failure to provide a complete /accurate or authorized format Packing List
US$ 200 per invoice
003. Failure to provide a correct certificate of origin
US$200 + expenses in dumping + Percentage
tariff commercial invoice value * + extra charge
like a storage and demurrage
004. Failure to provide an accurate Certificate of Origin /Authorized / Authorized
format
US$200 + expenses in dumping + Percentage
tariff commercial invoice value * + extra charge
005. Failure to provide the invoice amount for this shipment with the exact same
amount as the one issued for Ripley/ Forwarder / Bank
US$ 200 per invoice + 10% Invoice total amount *
+ extra charge like a storage and demurrage
006. Failure to provide an Invoice for this shipment
US$ 400 per invoice * + extra charge like a
storage and demurrage
007. Failure to provide a complete or accurate Invoice
US$ 200 per certification * + extra charge like a
storage and demurrage
008. Failure to provide a Container Manifest Position
US$ 100 per shipment
009. Failure to provide a complete/ accurate or on an authorized format Container
Manifest Position
010. Failure to provide a Phytosanitary Certification
US$ 200 per certification*
011. Failure to provide a complete / accurate Phytosanitary Certification
US$ 200 per certification *
012. Failure to provide a Fumigation Certificate
013. Failure to provide a complete/accurate Fumigation Certificate
014. Failure to provide a Toluene Certificate
015. Failure to provide a complete/accurate Toluene Certificate
016. Failure to provide No Sanitary Certification
017. Failure to provide a complete/accurate Sanitary Certification
018. Failure to provide Material Safety Data Sheet (MSDS)
US$ 200 per certification
019. Failure to provide complete/accurate Material Safety Data Sheet (MSDS)
US$ 200 per certification
020. Failure to ship on the Date committed (ETA) Shipment shipped late
Between 1 and 7 days overdue $ 200 on 7 days $
400 with the possibility of rejection load
021. Failure to use the authorized carrier or Logistics Operator
US$ 400 per shipment* + difference between
ripley tariff and unauthorized tariff + extra charge
022. Seal Container/Truck Inaccurate?
Rejection shipment, total cost of inspection
023. Failure to properly load the container/truck
024. No Compliance Order loading cartons inside the container
US$ 5 per carton
025. Failure to load the container/truck with ONLY 1 (ONE) handling type
026. Mistake in SKU
US$ 5 per carton* + cost for labeling
027. The shipment does not comply with specified number of packages
US$ 10 per carton + extra charge * (penalty in
customs) + extra charge like storage and
demurrage
028. Cartons have straps
US$ 5 per carton
029. Failure to ship cartons within the minimum and maximum dimensions allowed
US$ 5 per carton*
030. Failure to ship cartons within the minimum and maximum weight dimensions
allowed
US$ 5 per carton*
031. No Compliance Carton corrugation according to what is required (200 ECT)
US$ 5 per carton
032. Concealed shortage
(COGUS$ + Transportation US$+ Tax US$)
033. Style substitution/color/size
US$ 100 + If the cost of the product is sent to the
lower cost of the product requested is charged
difference product), or $ 100 (if the cost of the
product is higher sent the requested variance is
not canceled)
034. Failure to manifest overages (product shipped over and not manifested on
docs)
(CP cost product US$ + Transportation US$+
US$100)
035. Product Damage
(CP cost of the product US$ + Transportation
US$+ Taxes US$)
036. Failure to pack inside each carton the correct number of units according to
the Master Pack instructions described on the Vendor Compliance Manual?
(US$5 per HH + cost supplies + extra charge*)
94
CODE & DESCRIPTION
FEE DESCRIPTION
037. Failuret to optimally use space inside a carton (too much air space)
US$ 5 per carton
038. Multiple SKU per case (in solid run case)
(US$5 per HH + cost supplies)
039. Failure to use appropriate packaging requirements, kraft paper, tape indicator
of size, transparent bag
040. Failure to apply Ripley authorized hangers
041. Failure to apply the approved Ripley sizer on a hanger
042. Failure to use the required plastic cover polybag to cover the garment
043. Failure to build under an applied plastiflecha (elastic loop) 6 units contained
within the LPN on GOH products
044. Failure to apply the plastiflecha or elastic loop GOH on hanging box
US$ 5 per carton
045. Failure to print Warning Sign
US$ 1 per units
046. Failure to pack footwear vertically or without UPC shoebox exposed
US$ 1 per units
047. Failure to apply proper packaging materials
Return of the Product, or $ 40 + $ 5 by (HH
Supply + HH Inspection)
048. Failure to apply polyethylene sleeves 100% transparent
(US$5 per HH + US$ 1 per units + cost supplies)
049. Failure to apply Price/ Tag UPC on correct location outside the carton
050. Failure to separate products packed inside the carton with a 2mm thick
carton
051. Failure to comply when packing lamp products
052. No compliance packing in transparent plastic bags sealed at both ends
053. Failure to fold according to request or avoiding damages
054. Failure to protect the packaging and/or pieces of the product
055. Products are in contact within the carton
056. Failure to secure products with proper packaging materials
058. Failure to secure accessories/components or assembly
059. Failure to include assembly instructions
063. Does not meet requirement for packaging
066. Does not meet requirement for packaging
068. Failure to seal cartons or shipment with compliant Ripley logo PVC tape
US$ 1 per carton
069. Failure to protect each unit must come with proper packaging materials for
sales and polybags must be transparent
Return of the Product, or US$ 40 + US$ 5 per HH
inspection + cost supplies
070. Shortage on a combo-set
US$ 100 + Cost Product + Cost Transportation +
Tax
071. Combo-set has a color substitution
US$ 100 + Cost Product + Cost Transportation +
Tax
95
CODE & DESCRIPTION
FEE DESCRIPTION
072. Failure to packed using a transparent plastic bag sealed at both ends
073. Failure to include owners manual, warranty certificate and 220 V
074. If this cartons exceed allowable dimensions (Min, Max), Weight (Min, Max),
and/or Fragile, Not have NON CON label applied correctly
US$ 5 per carton
075. Failure to show accurate information and format on the LPN label
US$ 100 per carton
076. Failure to use a 4" X 6" label for the LPN
US$ 5 per carton
077. Failure to apply the LPN label on indicated position
US$ 5 per carton
078. Failure to properly label with the LPN label the first unit on a GOH
US$ 5 per carton
079. Failure to mark all cartons with accurate and complete information and on the
indicated sides
US$ 5 per carton
080. Failure to accurately and completely mark all cartons on the outside (carton
markings)
US$ 5 per carton
081. Failure to label cartons with the Price/UPC label in the indicated area of the
cartons markings (SKU)
US$ 5 per carton
082. Failure to mark all cartons with the suggested handling instructions
US$ 5 per carton
083. Failure to label partial cartons with PARTIAL carton label
US$ 10+ US$ 5 per HH inspection
084. Failure to mark a set-combo with the Product Profile picture or diagram
US$ 40 per kit
085. Failure to provide an accurate and complete Product Profile
US$ 40 per kit
086. Failure to properly label all untis with a price/UPC label
US$ 0.50 per Units +US$ 5HH per inspection
087. Failure to properly label units with accurate and complete label and product
description
US$ 0.50 per Units +US$ 5 per HH inspection +
cost for labelling + storage + demurrage
088. Failure to properly label Price/UPC label with proper sized label dimensions
US$ 0.50 per Units
089. Failure to print the correct product UPC code on the Price/UPC label for the
product?
US$ 0.50 per Units +US$ 5 per HH inspection
090. Failure to accurately and completely describe the Product Description
091. Failure to apply an additional Price/UPC label to units packed in polybags
092. Failure to properly place the Hang-Tag on the item
093. Failure to properly apply a CARE LABEL
094. Failure to properly label the insole with FOOTWEAR LABEL
095. Failure to apply the FOOTWEAR LABEL (stitched or printed) indicating
product, origin, made in, upper, lining, insole, outsole, components, etc
US$ 1 per units + extra charge like storage +
demurrage
US$ 1 per units + All extra charge like a
demurrage, storage and reshipment
demurrage, storage and the total cost of
reshipment
096. Failure to mark both outsoles indicating in spanish; Country of Origin, %
Components and RUC = 20337564373 (For Peru)
demurrage, storage and reshipment
097. Failure to apply CARE LABEL made of proper construction: NO PAPER
US$ 1 per units
098. Product without a label stitched the garment
US$ 1 per units
99. the care laber incomplete / incorrect
US$ 1 per units
100. location price label / UPC incorrect
US$ 1 per units
101. Location price label / UPC incorrect
US$ 1 per units
102. Failure to label all units/products with the CARE LABEL
US$ 1 per units
103. Failure to label the garment with the instructed bard coded + Ripley SKU
description inside the garment adjacent to the MADE IN label + Brand
US$ 1 per units + extra charge like storage +
demurrage + cost for labeling
104. No fulfillment to sent 1/3 of the full set (B/L, Plist, Invoice)in original u directly
to RIPLEY Peru
US$400 per shipment + all the extra charge for
Storage and demurrage
105. Non fulfillment to sent merchandise with the sanitary register number for:
Toys & Cosmetics product
US$400 per shipment + all the extra charge for
Storage and demurrage + the cost for reshipment
to origin of the merchandise
106. Non-scannable Bar Code Tickets
$ 50 plus .50 cents per unit
107. No Retail on Bar Code Tickets (when required)
108. Wrong Retail on Bar Code Tickets (when required)
109. For not sending one set of original documents directly to Peru
$100 per shipment
96
CODE & DESCRIPTION
FEE DESCRIPTION
110. Shipping Air Freight Without Authorization
$150 per shipment plus full freight + storage*
111. Mistakes/omission on B/L (supplier`s fault)
US$ 200 per document + extra expenses +
penalty in Customs
112. Last Shipping Date missed
1% of P.O. Value per day of delay
113. Late Booking
$ 150 per Shipment
114. Not using an assigned port
$150 per shipment plus full freight
115. Unauthorized Style Fill Rate Over shipment on P.O.> than tolerance allowed
3% of Value of Style ordered
116. Unauthorized Style Fill Rate Short Shipment on P.O.< than tolerance allowed
3% of Value of Style ordered
117. P.O. Style Not Shipped
3% of Style not shipped
118. Inaccuracy between Sku contained in the Cartons against Packing List and
Commercial invoice detailed >2%
$10 per carton
119. Inaccuracy between cartons on the Bill of Lading against Packing List or
Commercial Invoice detailed
$150 per shipment
120. For sending late original document (Invoice or B/L)
$100 + storage + demurrage
121. For delay in the shipment changed to the shipping air freight
$100 + storage + demurrage
122. Failure to send ASN by email.
$150 per PO
* Plus all incurred extra charges on ports/customs: storage, demurrages and other as per case.
Note: All the chargeback not included the transference fee.
97
CHART No. 2: PROFORM INVOICE
MUST BE FILLED BY RIPLEY ( LEFT SIDE )
MUST BE FILLED BY SUPPLIER (turquoise gaps) (RIGHT SIDE)
For Vendor Declared Information
# ORDEN NUEVA
FECHA DE EMBARQUE
COMEX
FECHA ENVÍO A COMEX
FINAN
# DE ORDEN COPIADA
(sólo cuando es
modificación)
RAZON DE
MODIFICACIÓN (copia)
Vendor / Dealer
Proforma Invoice No. (Vendor/Dealer)
TRANSPORT (options)
Origin of Goods
Exporter
Ripley Buyer Name
Port of Loading
Currency
Phone
ETD
Port of Discharge
Total Invoice Amount
US DOLLARS FOB
Address
CALLAO / LIMA, PERU
INCOTERM (options)
For Buyer Declared information only
TERMS OF PAYMENT (options)
Contact Person:
Departamento
Tipo de O/C
Importaciòn
Factor
4
Ejecutivo de
Compras
0
Bank Information
NAME OF BENEFICIARY:
ADDRESS:
E-mail
Other additional vendor information:
BANK NAME:
ADDRESS:
SWIFT NO:
ACCOUNT:
Asignador
TO FILL THIS GAP PLEASE
CHECK ALL YOUR LETTER OF
CREDIT INSTRUCTIONS
Prendas
Desaduanaje
Additional information from Buyer
Pago Comisionista
Pago Regalías
SI
NO
COMPRA
VENTA
SI
NO
x
Nombre
%
START TO FILL FROM
THE SECOND LINE
Jerarquia de Producto
Cod División
TO FILL THIS GAP, PLEASE
CHECK THE SHEET CALLED
"COLOR LIST"
LEAVE AN EMPTY LINE
BETWEEN DIFFERENT
Cod Area
ONLY ONE DECIMAL IS
ALLOWED
Cod Departamento
For Buyer Declared information only
Producto
Codigo Asignado
Dimensiones
Descripción Producto
Sub Linea Estilo?
PMM
No / Si
Tipos de Dimension 2
For Vendor Declared Information
Case Pack
Cód de
Dimension 2
TABLA GENERAL DE COLORES
Tipos de Dimension 1
UND
Cantidad
mínima de
compra
1
S
UND
Cód de
Unidad de
Dimension 1
Medida
TALLA S..XL
Precio
Tipo de
Producto
/Temporada
Marca Propia
o Proveedor
Descripcion
Marca
Procedencia
Tipo de
Negociación
Description
BRAND
Style
COLOR
SIZE
0.0
PROPIA
0
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
1
2.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
PARTY 1
NEGRO
S
Costo US$
Precio
Inicial S/.
Atributos Minimos Requeridos
Mkup
Tipo Manipulación
CD
Assortment
QTTY per
UNIT PRICE
size
TTL
AMOUNT
COMPOSITION
M
UND
1
2.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
PARTY 1
NEGRO
L
UND
1
2.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
PARTY 1
NEGRO
L
625
100% COTTON
T SHIRT AXXS PARTY 1 NEGRO XL
NEGRO
XL
UND
1
2.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
PARTY 1
NEGRO
XL
250
250
250
250
2.5
625
100% COTTON
T SHIRT AXXS PARTY 1 BLANCO S
BLANCO
S
UND
1
2.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
PARTY 1
BLANCO
S
300
2.5
750
100% COTTON
T SHIRT AXXS PARTY 1 BLANCO M
BLANCO
M
UND
1
2.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
PARTY 1
BLANCO
M
300
2.5
750
100% COTTON
T SHIRT AXXS PARTY 1 BLANCO L
BLANCO
L
UND
1
2.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
PARTY 1
BLANCO
L
300
2.5
750
100% COTTON
T SHIRT AXXS PARTY 1 BLANCO XL
BLANCO
XL
UND
1
2.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
2.5
750
100% COTTON
0
0
UND
1
0.0
PROPIA
0
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
JEAN AXXS CARGO DENIM 1 26
DENIM 1
26
UND
1
10.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
DENIM 1
27
UND
1
10.5
PROPIA
AXXS
ORIENTE
COMPRA
DENIM 1
28
UND
1
10.5
PROPIA
AXXS
ORIENTE
DENIM 1
29
UND
1
10.5
PROPIA
AXXS
DENIM 1
30
UND
1
10.5
PROPIA
DENIM 2
26
UND
1
10.5
DENIM 2
27
UND
1
DENIM 2
28
UND
DENIM 2
29
DENIM 2
T SHIRT AXXS PARTY 1 NEGRO S
T SHIRT AXXS PARTY 1 NEGRO M
T SHIRT AXXS PARTY 1 NEGRO L
NEGRO
NEGRO
NEGRO
M
2.5
625
100% COTTON
2.5
625
100% COTTON
2.5
T SHIRT
AXXS
PARTY 1
BLANCO
XL
300
AMBOS
JEAN
AXXS
CARGO
DENIM 1
26
200
10.5
2100
99% cotton 1% elastane
DOBLADO / FLAT
AMBOS
JEAN
AXXS
CARGO
DENIM 1
27
200
10.5
2100
COMPRA
DOBLADO / FLAT
AMBOS
JEAN
AXXS
CARGO
DENIM 1
28
200
10.5
2100
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
JEAN
AXXS
CARGO
DENIM 1
29
200
10.5
2100
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
JEAN
AXXS
CARGO
DENIM 1
30
200
10.5
2100
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
JEAN
AXXS
CARGO
DENIM 2
26
200
10.5
2100
10.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
JEAN
AXXS
CARGO
DENIM 2
27
200
10.5
2100
1
10.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
JEAN
AXXS
CARGO
DENIM 2
28
200
10.5
2100
UND
1
10.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
JEAN
AXXS
CARGO
DENIM 2
29
200
10.5
2100
30
UND
1
10.5
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
JEAN
AXXS
CARGO
DENIM 2
30
200
10.5
2100
0
0
UND
1
0.0
PROPIA
0
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT AXXS MEKO MULTI 1 S
MULTI 1
S
UND
1
3.0
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
MEKO
MULTI 1
S
150
3
450
100% COTTON
T SHIRT AXXS MEKO MULTI 1 M
MULTI 1
M
UND
1
3.0
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
MEKO
MULTI 1
M
150
3
450
100% COTTON
T SHIRT AXXS MEKO MULTI 1 L
MULTI 1
L
UND
1
3.0
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
MEKO
MULTI 1
L
150
3
450
100% COTTON
T SHIRT AXXS MEKO MULTI 2 S
MULTI 2
S
UND
1
3.0
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
MEKO
MULTI 2
S
150
3
450
100% COTTON
T SHIRT AXXS MEKO MULTI 2 M
MULTI 2
M
UND
1
3.0
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
MEKO
MULTI 2
M
150
3
450
100% COTTON
T SHIRT AXXS MEKO MULTI 2 L
MULTI 2
L
UND
1
3.0
PROPIA
AXXS
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
T SHIRT
AXXS
MEKO
MULTI 2
L
150
3
450
100% COTTON
0
0
UND
1
0.0
PROPIA
0
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
0
0
UND
1
0.0
PROPIA
0
ORIENTE
COMPRA
DOBLADO / FLAT
AMBOS
0
0
98
Photo of the product
CHART No 3 COMMERCIAL INVOICE
Commercial Invoice:
99
CHART No. 4 PACKING LIST
VENDOR NAME
ADDRESS
PHONE AND FAX
100
CHART No. 5 CERTIFICATES
CHART No. 5.1- Certificate of Origin
Example of O. Certificate
102
103
5.2- Fumigation
5.3.- Sanitary Certificate for Toys
104
5.3- Sanitary Certificate for Toys
SUPPLIER´S NAME
SUPPLIER´S ADDRESS
ATTN: (SUPPLIER´S REPRESENTANT)
105
106
107
108
109
SUPPLIER´S NAME
SUPPLIER´S ADDRESS
ATTN: (SUPPLIER´S REPRESENTANT)
110
111
112
113
114
115
5.4.- Material Safety Data Sheet
116
117
118
119
120
121
5.5.- Certificate of Free Sale
122
123
Chart 6: INSTRUCTION TO FILL THE CO FOR GARMENTS
The Origin Certificate must have all the following information: (See the Chart. 6.1)
Box 1: (Exporter Information)
o State the full legal name
o Address
o Phone number(optional)
o Fax number (optional)
o E-mail (optional)
o Country of the exporter.
Box 2 : (Consignee Information)
o State the full legal name Tiendas por Departamento Ripley S.A
o Address
San Isidro
Lima - Peru
o Phone number
511-6115700
o Fax number
511-2213880
o Country
PERU
Box 3: (Transport information)
o Way of the Transport ( Sea or Air )
o Port of loading
o Port of discharge.
Box 4:
o Country
Box 5:
o
PERU
The customs authorities of the importing country must indicate in the
relevant boxes whether or not preferential tariff treatment is accorded.
Box 6:
o Customer’s Order Number
o Letter of Credit Number, and etc. may be included if required.
Box 7: Merchandise Information
Merchandise Information
o State the shipping marks
o Numbers on the packages
o Detail of the merchandise as the invoice/s
o The composition of the goods
Box 8: For each good described in Box 7, identify the HS tariff classification to four
digits
For Example:
HS 6109
Ladies T-Shirt (100% Cotton)
124
Box 9:
o
Number of pieces
o
o
o
Invoice number
Date of invoices and invoiced value should be shown here.
(The date of the invoice must be before the shipping date)
o
The field must be completed, signed and dated by the exporter. Insert
the place, date of signature.
o
The field must be completed, signed, dated and stamped by the
authorized person of the certifying authority. The telephone number, fax
and address of the certifying authority shall be given.
o
Box 10:
Box 11:
Box 12:
Box 13:
VERY IMPORTANT
I) Back Side of the CO:
The CO must be Sign by the Consulate of Peru
(See the Chart 6.1) Example of O. Certificate
FOR YOUR EASY REFERENCE PLS SEE THE (CHART No. 6.1) AS EXAMPLE OF THE CORRECT
ORIGIN CERTIFICATE
Chart No. 6.1 Example of O. Certificate for Garments
125
126
127
CHART No. 7: TICKETING INSTRUCTION (where to apply it)
Labels must always be visible.
TAG POSITION FOR GARMENTS
Garment’s Department:
Women
Men
Child
Product
Packing
Description y position in the product
Inner Tag:
Tag must be sewn inside the garment and it has to describe:
article identification (composition, brand and origin), size and
wash instructions and symbols.
The label can NOT be made of paper.
Hang Tag (Please see CHART Nº 8)
Garments
Box
It must be made of fine cardboard, its minimum sizes are 7 x
3.5 cm, showing size and article model.
The fine cardboard must be placed at sight.
Placed in the left sleeve: Sweaters, Coats, Blouse,
Raincoats, Parkas and similar.
Attach to the button and at sight, Pants, Skirts and
similar must be placed in the waist and easy to sight.
In the right girth outside the article, pants and similar,
skirts and similar without buttons at sight.
The Hang Tag of own brands must be previously approved
by the buyer.
Price Tag
It’s placed in the Hang Tag and it’s made under Ripley’s
requirements.
Garments
Hanger
Inner Tag:
Ta g m ust b e sew n insid e the g a rm ent a nd it ha s to
d esc rib e: a rtic le id entific a tion (c om p osition, b ra nd a nd
origin), size and wash instructions and symbols.
Hang Tag (Please see CHART Nº 8)
It must b e m a d e of fine c a rd b oa rd , its minimum sizes
128
Product
Packing
Description y position in the product
are 7 x 3.5 cm, showing size and article model.
The fine cardboard must be placed at sight.
Pla ced in the left sleeve: Swea ters, Coa ts, Blouse,
Raincoats, Parkas and similar.
Atta ch to the button a nd a t sight, Pa nts, Skirts a nd
simila r must b e p la c ed in the wa ist a nd ea sy to
sight.
The Ha ng Ta g of ow n b ra nd s m ust b e p reviously
approved by the buyer.
Price Tag
It’s placed in the Hang Tag and it’s made under
Ripley’s requirements.
Hanger
The ha ng er m ust b e m a d e a c c ord ing of Rip ley’ s
Standard.
Bag
All ha ng er p rod uc t m ust b e c overed w ith a tra nsp a rent
bag that doesn’t unable the handling.
The b a g must b e 10 c m long er tha n the c lothes´
length.
Shoes and Sport Shoes
Product
Shoes /Sport
Shoes/Slipper
Packing
Box
Specifications
Inner Label:
Label must be sewed inside both sides of the product.
Price Label
It will be in the sole of the right shoe and in each box.
Box
Product`s Box.
129
Furniture and Electronic Goods
Furniture’s Department
The Furniture that come assembled should come ticketed in the box and also in
the product and should be visible.
Type of Article
Tables Center
Tables in General
Dining Tables
Round Tables Rustic
Tables Extension
Tables Fixed Legs
Closet
Kits
Do-It-Yourself
Cabinets
Libraries
Rack
Showcases
Chairs
Bed Stairs
Beds
Staterooms
Endorsements
Position Tag Price
In the front of the box, Upper right
130
Type of Article
Night Tables
Covered with
Crystals
Glasses
Style Furniture
Varnished Furniture
Position Tag Price
• Furniture tha t is p re-a ssem b led , or d oes not req uire a ssem b ly, need s to b e
d oub le ta g g ed . One ta g g oes on the p a c king m a teria l tha t p rotec ts it, the
other tag must be affixed to the article itself.
• Furniture tha t req uires a ssem b ly need s one ta g a tta c hed to it. This ta g w ill b e
affixed to the box or in the packing material protecting the furniture.
• Make sure that complements are coming tagged.
Department of Beds and Accessories
Type of Article
Mattresses
Box Spring
American Beds
Bedspread
Pillows
Others
Position Tag Price
Front side of the merchandise (long side)
Case: just in the centre of it (long side)
Front side of the merchandise (wide side), in the central
splits
Appliance Department
Type of Article
Kitchen
Dryers
Washing Machine
Appliances in
general
Position Tag Price
Sound and Image Department
Type of Article
Television
Radios
Speakers
D V D and Videos
Equalizers
Receivers
Position Tag Price
Rear side of the screen (behind it)
By the long side of the box, upper right
131
Tools Department
Type of Article
Screwdrivers
Drills
Tools
Position Tag Price
Front side of the merchandise, just in the centre of it.
Musical Instruments Department
Type of Article
Organs
Guitars
Others
Position Tag Price
By the rear side of the box
Small Electronics and Electric Departments
Type of Article
Microwaves
Vacuum Machines
Sewing Machines
Plates
Hair Dryers
Toasters
Coffee Machines
Electric Knife
Position Tag Price
By the long side of the box, upper right
Upper side of the box, in some of its central covers
Toy Department
Type of Article
All Toys
Position Tag Price
You must go to the front of the box but never plugging
relevant information as the minimum age for use of toys.
This position must be maintained in all future shipments of
toys.
132
CHART No. 8: EXAMPLES CARE LABEL AND IMPORT LABEL
TAG POSITION
Below Tag positions are the standard position by division, unless different specified in
our Technical Sheet.
WOMAN:
133
134
135
136
CHILDREN – JUNIORS
137
138
Chart 9: INSTRUCTION TO FILL THE CO FOR SHOES
INSTRUCTIONS TO FILL THE
CERTIFICATE OF ORIGIN (IFCO V1)
•
Shoes
The draft of the O. Certificate must be send to our Peruvian Customer Service
Department for the approval
For to above products the Origin Certificate must have all the following information:
(See the Chart 10.1)
o Full address included country
o Phone number
o Fax number or Email
o Address
San Isidro
Lima - Peru
o Phone number
511-6115700
o Fax number
511-2213880
o Country
PERU
o Port of loading
Box 4:
o Country
Box 5:
o
PERU
The c ustom s a uthorities of the im p orting c ountry m ust ind ic a te (v ) in the
Box 6:
o Letter of Credit Number, and etc. may be included if required
Box 7:
(Merchandise Information and Manufacturer Information)
139
(Manufacturer Information)
o Phone number
o Fax number or E-mail
If the merchandise is Produce for one or many companies, the Origin Certificate
must include all the information of these companies:
o Phone number
Box 8: For each good described in Box 9, identify the HS tariff classification to six
digits, for your easy reference please take note the following chart:
For Example:
HS 640419 Ladies Sandals
Product
Sport Shoes
and Sandals
Boots
Upper: 100% Textile (Cotton)
Insole/Lining: 10% Textile (Cotton)
Sole: 100% Synthetic (TPR).
HS
640399
Upper
Leather
640299
Synthetic
640419
Textile
640391
Leather
640291
Synthetic
640419
Textile
If shoes have a different composition for the sole, please send an e-mail with the
compositions so we can indicate you the correct H.S tariff
Box 9:
o
o
Gross weight in Kilograms
Other units of measurement e.g. volume or number of items which would
indicate exact quantities may be used when customary.
o
o
o
Invoice number
Date of invoices should be shown here.
(The date of the invoice must be before or same to ship on board)
o
o
Box 10:
Box 11:
Box 12:
140
Box 13:
o
o
Export Declaration
Box 14
For Shoes
“The supplier declare that the indications and details above are correct, all the
merchandises have been made in ………(Example: China), according to the
established on the Resolución Ministerial (Administrative Order) N° 074-2007MINCETUR/DM of Peruvian Republic.”
VERY IMPORTANT
I) The CO doesn’t need a unique format, the import thing is that the CO has all the
information require by Peruvian Customs
II) Back Side of the CO:
o The CO must be Sign by the Consulate of Peru
(See the Chart 10.1) Example of O. Certificate for shoes
141
CHART 10.1
Example of O. Certificate for Shoes
142
143
144
Chart 11: INSTRUCTION FOR SHOES
CHART 11.1: INSTRUCTION TO LABELLING SHOES
Instructions
1. Country of Origin:
1.1. Shoes must come with the country of origin stamped, printed or Sewed inside
shoes (left and right), it must be in English or Spanish. Example “Made in China”
means “HECHO EN CHINA”
2. Additional information:
145
2.1. The other information can be in pictogram and sticker:
The information is:
Always must be show :
Importado por Tiendas por Departamento Ripley S.A
Calle Las Begonias 545 Piso 10
………….1
San Isidro - Lima Perú
Ruc
20337564373…………………………………………………………………..……….3
Hecho en:” Country of Origin” ( In Spanish)………………...……………..……2
Pictogram Format (See Example of shoes label)
If one of the c om p onents ha s more tha n the 80% of the c om p onents then the
p ic tog ra m m ust show only the d ia g ra m of this c om p onent, b ut if a ny of the
c omp onents a re less tha n 80% the p ic tog ra m m ust show the d ia g ra m of a ll the
components. This information must be indelible (not easy removable).
2.- This rule apply for all the components of the shoe
(upper/lining/insole/outsole)
Example:
Up p er Pa rt: 85% Synthetic + 15% textile
diagram of Synthetic
Up p er Pa rt:65% Synthetic + 35% textile
of Synthetic + textile
Pic tog ra m must show only
Pic tog ra m m ust show d ia g ra m
EXAMPLE OF SHOES LABEL (PICTOGRAM FORMAT)
1
2
3
146
Other Example
Please be careful, this example is an example, the real information must be provide for
the supplier: Origin and composition.
A.- If the composition is equal or less than 80% Upper, the pictogram must be
show. Example : Capellada (Upper): Synthetic and Textil
B. - If the composition is over than 80% to the upper. The Pictogram must be show only
the Textile Example: Capellada (Upper): TEXTIL
147
Pictograms Names:
SPANISH
ENGLISH
CUERO
LEATHER
TEXTIL
TEXTIL
SINTETICO
SYNTHETIC
Above information show the names of each diagram for making the pictogram label
according to the components of the shoes.
148
CHART Nº 11.2 METHOD TO DETERMINATE THE COMPOSITION OF THE SHOES
METHOD FOR SHOE ANALYSIS
Please read this instructions very carefully for avoid the reshipment.
This is the m ethod tha t is use for the Peruvia n Custom s for d eterm ina te the rea l
percentages (%) and compositions of the shoes.
To start with this concept is necessary to indicate that the shoe parts are divided in:
Upper (cover)
Lining (inside cover)
Insole (the part in contact with the foot) and
Outsole (part in contact with the floor).
The upper is the part that presents the most problems.
In this c a se we w a nt to exp la in the Peruvia n Custom ’ s c la ssific a tion rig or to p revent a ny
mistakes in the future.
A) The toec a p or up p er of the shoe is the p a rt tha t c overs the sid es a nd the instep of
the foot. It can also cover the leg and it descends up to the sole to which it is stuck, and
up to w hic h it c a n even p enetra te. The ma teria l of this p a rt of the shoe is d etermined
b y the one w ith the largest outer surface - totally or partially visible, which considers the
following terms:
In ord er to c a lc ula te the surfa c e of the m a teria ls tha t c onform the up p er p a rt,
we shall not consider the tongue, ornaments, accessories or welts such as points,
strip s, na ils, p rotec tors or a na log ous d evic es. Likewise, w e sha ll not c onsid er
shutting devices such as laces, velcro-like strips, etc
When rem o ving the a c c essories a nd w elts from the up p er, the lining of the shoe
shall not be left visible; otherwise, it must be considered as part of the upper.
149
Example:
Fig ure Nr. 1 sho ws the m a in c riteria a p p lied to d eterm ine the kind of m a teria l used in
the upper part of the shoe:
1) The lea ther toec a p (1), lea ther d evic es (2), (4), (5), (7) a nd orna ments (8) a re not
c onsid ered p a rt of the toec a p b ec a use, when removed , the textile m a teria l tha t
conforms the upper outer side of the shoe is left visible.
2) The fra g m ent (3) a nd the heel (6), b oth in lea ther, a re p a rt of the toec a p b ec a use,
when removed, the lining of the shoe is left visible.
150
B) Where the m a teria ls a re united a m ong them a nd then sup erp osed , w e must not
consider the areas located underneath them.
Example:
Figure Nr. 2 shows tha t, a lthough A is ma de of lea ther, B is made of a textile ma teria l
a nd C is the pa rt of the textile ma teria l B covered by lea ther A, we must not consider
pa rt C (textile ma teria l) beca use it is not visible; we must only consider the ma terials
that conform the upper outer part in order to calculate the total surface of the materials.
Onc e the m a teria ls a nd their c orresp ond ing a rea s a re d eterm ined , the a rea s
a re a c c ounted a c c ord ing to the kind of m a teria l they a re m a d e of, a nd the
area that prevails over the others is the obtained.
As to d eterm ining the sole a nd a p p lying the sa m e c riteria , the ma teria l w ith the
la rg est surfa c e in c onta c t with the g round m ust b e c onsid ered ; this is d one in
order to carry out the tariff sorting.
The Tec hnic a l Reg ula tions a b out shoe la b elling sta tes tha t, in the c a se of the
up p er, the m a teria ls tha t c onform it m ust b e referred to the sup erfic ia l a rea :
“ Ac c ord ing to the Annex, the inform a tion a b out the m a teria l d etermined , m ust
sta te tha t suc h ma teria l - mea sured by its surfa ce – sha ll rep resent, a t lea st, a
ma jority of 80% of the up p er, lining a nd inner sole of the shoe; a nd a t lea st 80%
of the volum e of the sole. If none of the m a teria ls rep resents a minim um of 80%,
the inform a tion a b out the m a in m a teria ls tha t c onform the shoe m ust b e
stated”.
This m ethod ind ic a tes tha t it should b e d ec la red to the m a teria l with m ore
sup erfic ia l a rea a nd it d oesn't c onsid er the w eig ht of the c om p onents neither
other measures.
151
CHART 12: INSTRUCTION TO FILL THE CO FOR HOUSEWARE
It is our pleasure introduce the IFCO (Instructions to Fill the Certificate of Origin _C.O) for
some types of products.
•
•
•
•
•
•
Saucepan
Cutlery
Fry pans
Stoneware & Accessories (Porcelain and/or Ceramic)
Teapot
Pots
(See the Chart 5.1)
o Full Address with country
o Phone number
o Fax number or e-mail.
o Address
San Isidro
Lima - Peru
o Phone number
511-6115700
o Fax number
511-2213880
o Country
PERU
o Port of loading
Box 4:
o Country
Box 5:
o
PERU
The customs authorities of the importing country must indic a te (v ) in the
Box 6:
Box 7: (Merchandise Information and Manufacturer Information)
152
o
o
o
o
State the shipping marks
Numbers on the packages
Detail of the merchandise as the invoice/s
The composition of the goods
Manufacturer Information
o Phone number
o Phone number
digits.
For Example:
HS 691110 dinner set 100% porcelain
If you don’t have the HS please send an e-mail with the compositions so we can
indicate you the correct H.S tariff
Box 9:
o
o
Gross weight in Kilograms
Other units of measurement e.g. volume or number of items, sets , pairs ,
etc… which would indicate exact quantities may be used when
customary.
Box 10:
o Invoice number
o Date of invoices should be shown here.
(The date of the invoice must be before or same to the shipping on board)
Box 11:
o
o
o
o
Export Declaration
Box 12:
Box 13:
Box 14
153
For Stoneware & Accessories ( Porcelaine and/or Ceramic)
“The supplier decla re tha t the indica tions a nd deta ils a bove a re correct, a ll the
mercha ndises ha ve been made in ………(Exa mple:China), according to the
esta blished on the Resolución Ministeria l (Administra tive Order) N° 339-2005MINCETUR/DM of Peruvian Republic.”
VERY IMPORTANT
154
CHART 13: INSTRUCTION TO FILL THE CO FOR FABRICS
INSTRUCTIONS TO FILL THE
CERTIFICATE OF ORIGIN (IFCO V1)
Dear Vendor,
It is our pleasure introduce the IFCO (Instructions to Fill the Certificate of Origin _C.O) for:
•
Fabric yarns
(See the Chart 5.1)
o Phone number
o Address
San Isidro
Lima - Peru
o Phone number
511-6115700
o Fax number
511-2213880
o Country
PERU
o Port of loading
Box 4:
o Country
Box 5:
o
PERU
The c ustom s a uthorities of the im p orting c ountry m ust ind ic a te (v ) in the
Box 6:
Box 7: (Merchandise Information and Manufacturer Information)
155
Manufacturer Information
o Phone number
o Phone number
digits.
For Example:
HS 511341 Polycotton 50% Polyester and 50% Cotton
If you don’t have the HS please send an e-mail with the compositions so we can
indicate you the correct H.S tariff
Box 9:
o Meters
o Other units of measurement e.g. volume or number of items, sets, meters,
pairs, etc… which would indicate exact quantities may be used when
customary.
Box 10:
o Invoice number
o Date of invoices should be shown here.
o (The date of the invoice must be before or same to the shipping on board)
Box 11:
o The field must be completed, signed and dated by the exporter. Insert the
place, date of signature.
Box 12:
o The field must be completed, signed, dated and stamped by the authorized
person of the certifying authority. The telephone number, fax and address of
the certifying authority shall be given.
Box 13:
o The number of the O. Certificate
Box 14
o Export Declaration
156
For fabrics Yarns
“The supplier decla re tha t the indica tions a nd deta ils a bove a re correct, a ll the
mercha ndises ha ve been made in ………(Exa mple: China ), a ccording to the
esta blished on the Resolución Ministeria l (Administra tive Order) N° 076-2006MINCETUR/DM of Peruvian Republic.”
VERY IMPORTANT
157
CHART 14: METHOD TO FILL THE IMPORT LABEL FOR TOY AND OFFICE SUPPLIES
Ac c ord ing to the Peruvia n Customs La ws, We p resent the IFIL (Instruc tions to Fill the
Import Label), for the following products:
•
•
Toys
Office supplies
Now a d a ys, the Peruvia n c ustoms la w s a re very ha rd a nd stric t a b out this kind of
p rod uc ts a nd w e need your c oop era tion to m a ke ea sily the c ustom c lea ra nc e. Rip ley
ha s the intention to rec eive the m erc ha nd ise in their stores in the less tim e p ossib le, for
this rea son w e w o uld b e very g ra teful if you c ould rea d c a refully a nd und ersta nd this
special instructions.
If the label of this g ood s (toys a nd offic e sup p lies) d on’ t ha ve the inform a tion req uested
on this document we can face the following problems:
Goods can’t be released from Customs
Goods can’t be storage on our warehouse
As a result of not b eing a b le to relea se g oo d s from Custom s a nd
stora g e them in our w a rehouse w e c a n’ t p ut it for selling in our stores,
and will bring a loss to our company
Peruvian Customs can fine us and take all our merchandise
We ha ve a ssig ned a CS (Custom er Servic e) for a g roup of vend ors. If yo u a lrea d y w ork
with Ripley please check in your previous transactions the contact person to reach.
INFORMATION TO FILL ON THE LABEL
1. Labeling of Toys and Offices Supplies
-
Ac c ord ing to the la w of Toys a nd Offic es Sup p lies D.S.N°008-2007-SA, the
information that must be shown on the label is (All in Spanish):
a. Product Name and Made in
b. Importer Information: Company name, address and RUC number
c. Reg ister Num b er a nd Sp ec ia l Lic ense from the Im p orter. This numb er w ill
be send though us by e-mail
d. Instruc tions suc h a s: use a nd a ssem b le (if Its nec essa ry). This instruc tions
must b e a d d in the la b el a lw a ys if this informa tion is not sp ec ify on the
box in Spanish and only if the product requires to have this information.
e. Wa rning : a b out the risk of use this kind of p rod uc ts a nd the p revention of
this risks. These instruc tions must b e a d d ed in the la b el if this inform a tion is
not specify on the box in Spanish.
f. Ra ng e of a g e of the Child ren tha t c a n use these kind p rod uc ts. These
instruc tions must b e a d d ed in the la b el if this inform a tion is not sp ec ifying
on the box in Spanish.
-
Above Information must be written on the “Import Label”.
This Label must be stick in a visible place on the packing of the product.
158
2.
Example of Labeling:
Please, see this example of the “Import Label” (Suggest Size 6cm X 4 cm)
a. Made in ….
HECHO EN XXXX
Importado por: Tiendas por Departamento Ripley S.A.
Calle Las Begonias 545, Piso 10 San Isidro, Lima 27
RUC:20337564373
R.S /PE : XXXXXX
Número de registro de importador, comercializador, distribución y
almacenaje
N° 00611-07-JUE-DIGESA
b. Importer
Information:
Company
name,
address and RUC
number
d. Regist er Number and
Special License from
the Importer.
PRECAUCIONES A
TENER EN CUENTA
Por favor instale las baterías en la caja de baterías en el chasis, coloque
el switch en posición ON en el auto y en el control para encenderlo
Contiene partes pequeñas que podrían causar asfixia
Utilizar bajo la supervisión de un adulto
Quitar la etiqueta, sujetadores y bolsas antes de entregar el juguete a sus
niños
Manténgase lejos del fuego
No apuntar ni a los ojos ni a la cara
Esto es un juguete, no proporciona ni seguridad ni protección
Todos los productos pueden causar daño si no se usan con precaución
En caso de accidentes llevar al niño a un médico
Todo producto químico debe ser manejado como tóxico
En caso de existir duda, por ingestión, accidente o herida, consultar
urgentemente a un médico
Para niños de XX a XX años a más
Juguete no recomendado para menores de XX años. Contiene piezas
pequeñas que puede ser ingeridas. (Si es el caso)
d. Instructions such
as: use and
assemble (if Its
necessary).
e.
Warning: about
the risk of use this
kind of products and
the prevention of
this risks.
f. Range of age of the
Children that can use
these kind products.
159
3. Label on the products
The label must be stick on a visible place on the packing of the product ready
to sell
160
161
CHART No. 15: QUALITY CONTROL CERTIFICATE FOR PERU
162
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vendor compliance manual ripley peru version 2.5

Transcription

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