Team Manual

Transcription

Team Manual

15th European Cup Winter Throwing
Leiria
TEAM MANUAL
www.Leiria2015.com
14/15 March 2015
Leiria, Portugal
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CONTENTS
1. GENERAL INFORMATION
1.1 Host City Leiria
1.2 Business Hours Shops, Government Offices, Banks
2. ORGANISATIONAL STRUCTURE
2.1 European Athletics Council
2.2 European Athletics Delegates
2.3 European Athletics Office
2.4 Executive Board of the Portuguese Atlhetics Federation
2.5 Local Organising Committee
2.6 Competition Organisation
2.7 Participating Federations
3. ARRIVALS
3.1 Arrival by Air
3.2 Arrival by Train
3.3 Arrival by Road
3.4 Visa Requirements
4. TRANSPORT
4.1 Transportation Desk
4.2 Bus Shuttle Service
4.3 Return to Airport / Train Stations
5. ACCOMMODATION
5.1 General Information
5.2 Information desk
5.3 Official Hotels
5.4 Costs and European Athletics Quota
5.4.1. Payment Procedures
5.5 Meals
5.6 Meeting Room for Teams
5.7 Telephone Calls
6. ACCREDITATION
6.1 General
6.2 Accreditation Procedure
6.3 Loss of Accreditation
6.4 Access Areas for Teams
7. TECHNICAL INFORMATION
7.1 Technical Information Centre (TIC)
7.2 Technical Meeting
7.2.1 Agenda
7.3 Personal Implements
7.4 Competition Area
7.5 Training Areas
7.6 Dressing Rooms
8. COMPETITION REGULATIONS
8.1 Participation
8.2 Competition Entry Procedures
8.2.1 Team Entries
8.2.2 Individual Entries
8.2.3 Final Entries
8.2.4 Final Confirmation
8.2.5 Withdrawal
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8.3 Scoring
8.3.1 Ties
8.4 Participation Order
8.5 Competition Bibs
8.6 Competition Clothing
9. COMPETITION PROCEDURE
9.1 Timetable
9.2 Warming Up Before the Events
9.3 Call Room Procedures
9.4 Competition Preparations
9.5 Measurements
9.6 Leaving the Stadium during the Competition
9.7 Leaving the Stadium after the Competition
9.8 Protests and Appeals
9.9 Interviews
10. MEDICAL SERVICES & DOPING CONTROLS
10.1 Medical Services
10.1.1 General Information
10.1.2 Medical Services in the Team Hotels
10.1.3 Medical Care at the Competition Venue
10.1.4 Physiotherapy
10.1.5 Insurance
10.2 Doping Controls
10.2.2 Selection of Athletes
10.2.3 Additional Controls
11. INFORMATION
11.1 Stadium
11.2 Announcements
10.3 Start Lists and Results
12. SECURITY
13. CEREMONIES AND SOCIAL FUNCTIONS
13.1 Welcome Cocktail
13.2 Opening Ceremony
13.3 Victory Ceremonies
13.4 Closing Ceremony
13.5 Closing Banquet
14. DEPARTURE
15. CONTACT DETAILS
15.1 European Athletics Office (on site)
15.2 Office of the Local Organising Committee
16. APPENDIX
Appendix 1 – Implements List
Appendix 2 – Timetable
Appendix 3 – Map of Stadium, Warm-Up and Training Areas
Appendix 4 – Accreditation system
Appendix 5 – Ratio of Athletes and Officials
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1. GENERAL INFORMATION
1.1 Host City 1.1 Host City – Leiria
The event will take place in the city of Leiria. The city has a population of 128 537 people.
Leiria is a city with a great sportive culture, due to the high number of sports at the
population´s disposal: athletics, handball, basketball, hockey, football,etc.
Leiria was originated at the hill of its castle, having its original settlement within its walls, and
later growing down to the banks of the Lis river. Today this is a modern city, with a
rehabilitated public space, which possesses a very characteristic way of urban living, both
during the day or at night. At the city’s historical centre, hundreds of people of all ages
gather to socialize, this being a privileged stage to play, talk, listen to music or dance. The
built patrimony has the castle as its ex-libris and also integrates a great number of churches
and Art Nouveau buildings.
Leiria has a very rich landscape and environmental patrimony, with unique natural beauty,
such as the Leiria Pine Tree Forest, the Lapedo Valley, a place of worldwide archaeological
importance since thediscovery of the Lapedo Child burial site, the Ervedeira Lagoon, the
Pedrógão Beach and the Monte Real Spa. Another great richness of Leiria is its gastronomy,
dominated by the scents and flavours of the sea that contrast with those typical of the
mountains, which can be appreciated at its countrywide known restaurants.
Visiting Leiria is taking a tour around a fascinating city, full of treasures which remember
historical people and places, with a landscape dominated by the hill of the castle. Visiting
Leiria is to appreciate a city geometry characterized by the course from the hill of the castle
to the Lis river banks, by its squares and streets from the 14th
Century, where the past and present coexist.
One can end the day trying the delicacies of the well-known
restaurants of Marrazes and making the most of the different
places that create the city’s vibrant nightlife.
Around the municipality of Leiria there are many other places
worth a visit, given the touristic attractions they hold, such as the
monasteries of Batalha and Alcobaça, both of them elected by UNESCO as World Heritage
sites, the beaches of S. Pedro de Moel, Vieira de Leiria and Nazaré, the village of Óbidos
and the Sanctuary of Fátima, among others.
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1.2 BUSINESS HOURS SHOPS, GOVERNMENT OFFICES, BANKS
Language: Portuguese
Currency: Euro
Religion: Catholic
Time zone: G.M.T. 0:00
Electricity specifications: 230 volts
Telephone instructions (00351, international country code for the host country)
Shops opening and closing times: 9.00h - 19.00h
Shopping Centres opening and closing times: 9.00h – 00.00h
Post Office working times: 08.30-18.30; Saturday: 09-12.30
Bank services working times: 8.30-15.00
Introductory phrases in local language
Hello: Olá
Good morning: Bom dia
Good afternoon: Boa tarde
Good evening/ Good night: Boa noite
Thank you: Obrigado
Please: Por favor
Breakfast: Pequeno-almoço
Lunch: Almoço
Dinner: Jantar
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2. Organisational Structure
2.1 European Athletics Council
President
Vice Presidents
Hansjörg Wirz (SUI)
José Luis de Carlos (ESP)
Karel Pilny (CZE)
Jean Gracia (FRA)
Director General
Christian Milz (SUI)
Council Members
Francesco Arese (ITA)
Sylvia Barlag (NED)
Jonas Egilsson (ISL)
Liam Hennessy (IRL)
Frank Hensel (GER)
Dobromir Karamarinov (BUL)
Toralf Nilsson (SWE)
Erki Nool (EST)
Antti Pihlakoski (FIN)
Jorge Salcedo (POR)
Gabriela Szabo (ROU)
Salih Munir Yaras (TUR)
Vadim Zelichenok (RUS)
IAAF President (ex officio member)
Lamine Diack (SEN)
European Athletics Honorary Life President Carl-Olaf Homén (FIN)
2.2 European Athletics Delegates
Council Delegate
Technical Delegate
Doping Control Delegate
Jury of Appeal
Liam Hennessy (IRL)
Dario Giombelli(ITA)
Siobhan Leonard (IRL)
Will be appointed at the Technical Meeting
2.3 European Athletics Office
European Athletic Association
Avenue Louis-Ruchonnet 18
1003 Lausanne, Switzerland
Tel:
+41 21 313 43 50
Fax: +41 21 313 43 51
E-mail: [email protected]
Web: www.european-athletics.org
2.4 Executive Board Portuguese Athletic Federation
President
Vice Presidents
Directors
Jorge Vieira
Samuel Lopes
Luís Figueiredo
Paulo Bernardo
Carlos Borges
Edivaldo Monteiro
Fernando Tavares
José Regalo
José Luís Honório
Mª Fernanda Ribeiro
Nuno Rangel
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Rui Loução
Susana Feitor
2.5 Local Organising Committee
President
LOC Advisor
LOC Advisor
Event Co-ordinator
Protocol / Hospitality
Press / Media
Finance
Travel / Accommodation
Marketing
Medical & Anti-Doping
Ceremonies
Accreditation
Security
Volunteers
Daniel Pereira
Luís Figueiredo
Jorge Salcedo
Paulo Reis
Daniela Ferreira
Paulo Vieira
Cátia Ferreira
Diogo Correia / Tatiana Fernandes
Daniel Pereira
Rita Rodrigues
Tiago Gamelas
Paulo Vieira
Carlos Valente
Diana Relvas
2.6 Competition Organisation
Competition Director
Assistant Competition Director
Meeting Manager
Call Room Referee
Technical Information Centre
Announcer
Technical Manager
Referees
Event Presentation & Infield Co-ordinator
Secretary Jury of Appeal
José Paulo Moreira
Luís Figueiredo
TBD
TBD
Vânia Vindeirinho/Ricardo Oliveira
TBD
TBD
Helena Carvalho and other Referees to be
confirmed
TBD
TBD
2.7 Participating Federations (based on the preliminary entries)
MEN
Senior
BEL
BIH
BLR
BUL
CRO
CYP
CZE
DEN
ESP
EST
FRA
GBR
GEO
GER
HUN
WOMEN
Under 23
BIH
BLR
BUL
CRO
DEN
ESP
EST
FRA
GBR
GER
HUN
ISL
ISR
ITA
LUX
Senior
BIH
BLR
BUL
CYP
CZE
DEN
ESP
EST
FRA
FIN
GBR
GER
HUN
IRL
ISL
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Under 23
BEL
BLR
CRO
ESP
EST
FRA
GBR
GER
HUN
IRL
ISL
ITA
LAT
LTU
LUX
Leiria
IRL
ISL
ITA
LAT
LTU
LUX
MDA
MNE
NED
NOR
POL
POR
ROU
RUS
SLO
SRB
SVK
SWE
TUR
UKR
MDA
MNE
NED
NOR
POL
POR
ROU
RUS
SLO
SRB
SUI
SWE
TUR
UKR
ITA
LAT
MDA
NOR
POL
POR
ROU
RUS
SLO
SRB
SUI
SVK
SWE
TUR
UKR
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MDA
NOR
POL
POR
ROU
RUS
SLO
SUI
SVK
SWE
TUR
UKR
Leiria
3. ARRIVALS
3.1 Arrival by Air
The official airport is Lisbon International Airport which is situated120 km from the hotels.
Upon arrival at Lisbon International Airport, the teams will be met by their Team Attachés. The
Information desk is situated in arrivals terminal at the airport and will be open on 12 March
2015 from 08:00 am and on 13 March 2015 from 8:00 am (depending on travel schedules).
Porto (OPO) may be used as an alternative airport, upon previous agreement with the LOC
and at Member Federations‘ costs. Please contact the LOC Event Co-ordinator Paulo Reis.
After collecting luggage, team members will be escorted to the official buses by the
information desk staff and taken to the team hotel, approximately 1h30m from the airport.
3.2 Arrival by Train
There will be no Information desk at the main railway station in Pombal. Teams arriving by train
will be met by LOC representatives and taken to the team hotel, according to the arrival
times given in the final entry system.
3.3 Arrival on Road
Teams arriving by bus or car are requested to go directly to their hotels, where representatives
from the LOC will welcome them.
3.4 Visa Requirements
Countries requiring visas to enter Portugal should obtain them from the Portugal Embassy or
Consulate in their country. If there is no Portuguese embassy in their country, below is the
nearest Portuguese embassy.
The following countries require visas to enter:
Country
Albania
Armenia
Azerbaijan
Belarus
Bosnia-Herzegovina
Georgia
F.Y.R. Macedonia
Moldova
Russia
Sérbia
Turkey
Ukraine
Portuguese Embassy
Rome, Italy
Moscow, Russia
Ankara, Turkey
Moscow, Russia
Belgrade, Serbia
Ankara, Turkey
Ankara, Turkey
Belgrade, Serbia
Moscow
Belgrade
Ankara
Kiev
In case of problems please contact the Local Organising Committee until the 28th February.
Jorge Salcedo
Tel: +351 21 414 60 20
E-mail: [email protected]
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4. TRANSPORT
4.1 Transportation Desk
The Transportation Desk will be located at Lux Fátima Hotel, with the following opening
dates/hours:
12 March
13 March
14 March
15 March
09:00 – 21:00
09:00 – 21:00
07:00 – 18:00
07:00 – 18:00
A transport desk will also be set up at the main stadium
4.1 Bus Shuttle Service
A regular bus shuttle service will be provided between the team hotel(s), training venues, and
the competition venues. Full details of the schedule will be displayed at the LOC Information
Desk in the hotel.
Transfer times between the hotels and the competition venues will be between 20-30 minutes,
depending on the hotel location and traffic conditions.
4.2 Return to Airport / Train stations
Transport will be arranged according to the flight/train schedules submitted by the teams.
Further information will be available from the LOC Information Desk
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5. ACCOMMODATION
5.1 General Information
The LOC has reserved three good quality hotels, in the same complex, for teams providing full
board accommodation and easy access to both competition venues.
5.2 LOC Information Desk
A LOC Information Desk will be located in the lobby of each Team Hotel with qualified
personnel offering relevant information about all aspects of the European Cup Winter
Throwing.
The Information Desk(s) opening hours will be as follows:
12 March
09:00 – 21:00
13 March
09:00 – 21:00
14 March
07:00 – 21:00
15 March
07:00 – 21:00
5.3 Official Hotels
The official hotels for the European Cup Winter Throwing will be:
Team Hotels
Lux Mundi
Adress: Jacinta Marto, 91, 2495 - 450 Fátima
Tel:+351 249 530 690
Fax:+351 249 530 699
Website:www.luxhotels.pt
Lux Fátima Park
Adress: Av. D. José Alves Correia da Silva, Lt. 2, Urb. das Azinheiras, 2495-402 Fátima
Tel:+351 249 530 690
Lux Fátima
Adress: Av. D. José Alves Correia da Silva, Lt. 2, Urb. das Azinheiras, 2495-402 Fátima
Tel:+351 249 530 690
European Athletics Family, VIP and Media Hotel
Eurosol Residence
Adress: Comissão da iniciativa, 13; 2410-098 – Leiria, Portugal
Tel: +351 244 860 460
Fax: +351 244 860 469
Website: www.eurosol.pt
5.4 Cost and European Athletics Quota
According to European Athletics Regulation 1010.4. European Athletics shall pay the board
and lodging expenses for not more than 3 (three) days and for a maximum of 4 (four) men
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and 4 (four) women from each visiting team in each category, with a maximum of only 1
(one) man and 1 (one) woman in each event.
The officials within the defined ratio by European Athletics will also benefit of the price
applicable for athletes in quota in double occupancy. The ratio of athletes and officials is
included to appendix 5 of this manual.
The following rates must be paid for out of quota athletes, for team officials and for additional
days:
Team Members
Non-Quota Athletes &
Officials within the ratio
Officials outside the ratio
Additional nights
(Athletes and Officials)
All prices include meals and VAT
Single room
Twin room
75.00EUR per person/night (1)
75.00EUR per person/night
Each team will be allocated a minimum number of single rooms equivalent to 10% of the
total number of athletes and officials in ratio entered at the price of a twin room. Any single
rooms above the 10% threshold will be charged at the rate of 100 EUR.
(1)
Cancellation Policy
The final account for accommodation attributable to each Member Federation shall be
based on the numbers declared in the Final Entries and this shall be paid in full, no allowance
being made for any subsequent reduction in the actual numbers of athletes and/or officials.
Extra Charges
The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel
reception desk, before departure. The team leader will be requested to provide a credit card
at the time of checking in at the reception desk to cover any extras.
All payments must be made in Euros (€) in either cash or by credit card.
5.4.1 Payment Procedures
A proforma invoice will be sent to each Federation detailing the amount they owe based on
their preliminary entries. Federations are kindly encouraged to make an advance payment
50% by 15 January 2015. Advance Payments should be made in EUR by bank transfer to the
following account:
Bank account name: Millennium BCP
Bank account number: 06180898001
Bank address: Praça D. João I, nº28, 4000-295 Porto
Swift No: BCOMPTPL
IBAN: PT50 0033 0000 0618 0898 0012 3
Note: A copy of the bank transfer will be required on arrival.
The balance of the payment must be paid on-site by the Team Leader on arrival at the
Accreditation Centre. Payment can be made by credit card or by cash in Euros.
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5.5 Meals
All meals will be served in the teams hotels.
The restaurant opening times are:
11 to 13 March 2015
Breakfast
Lunch
Dinner
07:00 – 10:00
12:00 – 14:30
19:00 – 21:30
14 March 2015
Breakfast
Lunch
Dinner
06:00 – 10:00
11:30 – 14:30
19:00 – 21:30
15 March 2015
Breakfast
Lunch
Dinner
06:00 – 10:00
11:30 – 14:30
20:30 – Closing Banquet
Accreditation cards together with meal vouchers (which will be given to teams upon arrival)
will allow access to meals in the hotel restaurant.
For lunch and dinner, mineral water and juice per person are available free of charge. All
other drinks have to be paid for.
For competition days, the teams will have the possibility to order lunch boxes from the hotels.
The number of requested boxes will have to be announced in the respective hotel for each
competition day on the evening of the previous day.
On the competition days late serving provision will be made for those athletes and officials
detained at the stadium due to doping controls or protests.
On Sunday, after the competition, there will be a Closing Banquet at Hotel Lux Fátima Park at
20:30.
5.6 Meeting Rooms for Teams
Arrangements can be made for a team meeting room through the LOC Information Desk in
the Team Hotels. Requests shall be made at least 12 hours in advance.
5.7 Telephone calls
The telephone will be automatically activated to make room-to-room calls only. Any athletes
or delegation officials requiring the use of the room phone for outgoing calls must make
arrangements with the information desk at the hotel. The service will be made available upon
the presentation of a credit card to cover all charges.
All delegations will receive a telephone contact list of important telephone numbers for the
2015 European Cup Winter Throwing in Leiria.
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6. ACCREDITATION
6.1 General
Each team member will receive an accreditation card, which must be worn at all times and
should be clearly visible. Security personnel will control all areas. The accreditation is not
transferable and does not allow the holder to take another person beyond checkpoints.
Photos are not required for the accreditation card system.
6.2 Accreditation Procedure
Accreditation cards will be prepared in advance, based on the information provided by the
Member Federation through the online entry system. No changes will be accepted after the
final entry deadline.
Accreditation cards will be distributed in the Accreditation Centre at the Lux Fátima Hotel –
sala Belém. The Team Leader will be responsible for collecting the team’s accreditation
cards.
Team Leaders are requested to take the athletes’ passports to the Accreditation Centre at
the Lux Fátima Hotel in order to allow verification of Under 23 participants’ age.
The Team Leader will settle the payment of accommodation for team members outside the
European Athletics quota and confirm the athletes participating in the Cup.
After the payment the Team Leader can collect the accreditation cards for the whole team.
6.3 Loss of Accreditation
Any lost or damaged accreditation cards should be reported to the LOC, at the Information
desk. Duplicated cards can be obtained where proof of identity can be established.
6.4 Access Areas for Teams
A description of the accreditation system is included in appendix 4 of this document.
All team accreditation cards will allow access to the teams seating area, warmup area,
changing facilities and physiotherapy rooms. Only athletes who are directly involved in the
competition will have access to the call room and to the infield.
The Head of Delegation from each team is invited to the VIP Hospitality and will be given the
necessary access number on the accreditation card.
Separate cards will be issued to Team Leaders, for access to the Mixed Zone and the TIC.
Access to the Doping Control: 1 pass will be given to the athlete upon notification and an
additional pass for an accompanying person. Passes will be collected once they enter the
Doping Control Station.
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7. TECHNICAL INFORMATION
7.1 Technical Information Centre (TIC)
The main function of the centre is to ensure smooth communication between each Team
Delegation, the LOC and European Athletics Technical Delegate and the Competition
Management regarding technical matters.
The main TIC is located at the main stadium, East stand (see Appendix 3), while a sub-TIC will
be available at the NTC, during the competition.
The TIC will be open at the following times:
13 March
14 March
15 March
10:00 – 18:00
07:30 – 18:30
07:30 – 18:00
The TIC will be linked to all information desks set up for this event and shall be responsible for
the following:









Competition information (Start Lists, Results, etc)
Liaison points concerning technical matters between Team Delegate, Technical
Delegate, European Athletics and LOC
Urgent notices – collection and delivery of any urgent written notices to the Team
Delegations from the Technical Delegate, European Athletics and LOC
Receipt of Final Confirmations (up to 12:00 of Friday 13 March)
Settlement of technical enquiries from delegations
Recovery of items confiscated at the Call Room
Applications for ‘national records’ (doping control request)
Receipt of appeals from the teams
Delivery of official invitations and entrance tickets ordered by the teams
Access to the information in the teams’ pigeon boxes at the TIC will be controlled by
separate entry cards, NOT by the accreditation card (see point 6.4.).
Teams that were not able to attend the Technical Meeting, under extreme circumstances,
can collect their competition bibs from the TIC after the Technical Meeting.
7.2 Technical Meeting
The Technical Meeting will be held on the 13 March at 19:00, at Galileia room at Lux Fátima
Hotel.
All questions related to the Technical Meeting must be presented in writing, preferably in
English, at the TIC or the Welcome Desk of the team hotels before 14:00 on 13 March. The
Technical Meeting will be held in English.
Each team may be represented by a maximum of 2 persons and, if necessary, an interpreter.
It is very important that all teams are represented at the Technical Meeting.
A shuttle service from the team hotels will be provided for this meeting – please refer to the
Information Desk in the Team Hotel for detailed information.
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Each team may be represented by a maximum of 2 persons and, if necessary, an interpreter.
It is very important that all teams are represented at the Technical Meeting.
The Technical Meeting will be attended by:
 European Athletics Delegates
 Jury of Appeal
 Representatives of the Local Organising Committee
 Competition Director
 Competition Officials
 TIC representatives
 European Athletics Staff
7.2.1 Agenda
The preliminary agenda of the Technical Meeting includes:











Welcome by the President of the Local Organising Committee
Welcome by the European Athletics Council Delegate
Presentation of the International Officials
Presentation of the Competition Officials
Presentation of the competition and warm-up sites
Information briefing by the Technical Delegate
o Technical Information
o Call Room procedures and schedule
o Scoring and ties
o Participation Order
Designation of the Members of the Jury of Appeal
Information briefing by the Doping Control Delegate
Victory Ceremonies, Opening and Closing Ceremonies
Answering of questions submitted in writing by federations
Distribution of bib numbers
7.3 Personal Implements
The throwing implements provided by the LOC (see implement list, Appendix 1) are selected
from those appearing on the current IAAF approved equipment list.
Personal Implements shall also be allowed, providing that:
– They have IAAF certification
– They are not already on the official list
– They are in good conditions and the brand is easily recognised.
– They are made available to all the other competitors until the end of the Final
– They will have to be submitted to the implements check in point (located at the main
stadium) the day before the event and no later than 18:00 hours.
These implements will be returned only after the completion of each day’s events at the main
stadium in the TIC.
Basic implements will be provided for warm up and training.
7.4 Competition Area
The European Cup Winter Throwing 2015 will take place at Municipal Stadium - Dr. Magalhães
Pessoa and at the National Throwing Centre (NTC).A plan of both places and their
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surroundings is included in this Manual (Appendix 3). The capacity of the Stadium is about
23.164 seats.
The NTC has the following competition facilities and sites:
 3 Hammer/Discus circle
 1 Javelin run-way
 4 Shot Put circle
The Stadium has the following competition facilities and sites:
 1 Hammer/Discus circle
 1 Javelin run-way
 1 Shot Put circle
Athletes’ seats at stadium are located in East stand, floor 1, gate 2. There will be a dedicated
area for athletes in the NTC.
7.5 Training Areas
Athletes will have the possibility to train at the National Throwing Centre and Stadium.
Opening hours of these facilities will be:
Event
Thrusday, 12 March
Main Stadium
Shot Put
15:00 - 18.30
Discus Throw
15:00 - 16:45
Hammer Throw
16:45 - 18:30
Javelin Throw
Event
Friday, 13 March
Throwing Centre
Gym
15:00 – 18:30
15:00 - 18:30
Main Stadium
Throwing Centre
Shot Put
10:00 - 18:00
Discus Throw
10:00 - 11:30
15:00 - 16:30
Hammer Throw
11:30 - 13:00
Gym
10:00 – 18:00
16:30 - 18:00
Javelin Throw
10:00 - 17:00
Equipment and implements necessary for training will be available at the training venues.
Officials will be present to help in the case of problems or special requirements. Drinks will be
available at the training venues. Accreditation must be handed in when borrowing
equipment, and will be returned to the athlete when the equipment is handed back in.
The Weight training room at the National Throwing Centre is situated inside the main building.
Opening hours are:
12 March
13 March
15:00 – 18:30
10:00 – 18:00
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Details about transportation for training sessions are included in the transport section of this
manual. The transport schedule will be displayed at the Information Desks in each Team
Hotel.
7.6 Dressing Rooms
Dressing rooms with showers are located in both venues.
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8. COMPETITION REGULATIONS
8.1 Participation
The European Cup Winter Throwing comprises separate events for men’s and women’s
teams (Senior and U23) representing European Athletics Member Federations.
In accordance with European Athletics regulations:
 Except in the Shot Put (men) and Hammer Throw (men), only athletes aged at least
16 (sixteen) years on 31 December of the year of the competition may participate in
the European Cup Winter Throwing.
 Only athletes aged at least 18 (eighteen) years on 31 December of the year of the
competition may participate in the Shot Put and Hammer Throw (men).
 Only athletes aged at least 16 (sixteen) and not more than 22 (twenty two) years on
31 December of the year of the competition may participate in the Under 23 events.
Each athlete may only be entered in one age group of an event at the European Cup Winter
Throwing and he/she can only compete in the age group for which he/she was entered. For
the avoidance of doubt an athlete can be entered in different age group in different events,
but cannot compete in the same event in two age groups.
An official ID card (with picture) stating the birth date of the athlete will be requested during
the accreditation procedure to verify the participants’ age (see point 6.2)
8.2 Competition Entry Procedures
8.2.1 Team Entries
According to 1002.7 each team shall consist of up to 3 (three) athletes entered in each event
for Senior Men and Senior Women of which a maximum of 2 (two) may participate and 2
(two) athletes in each event for Under 23 Men and Women of which a maximum of 1 (one)
may participate.
8.2.2 Individual Entries
According to 1002.4 Member Federations not entering teams may enter athletes to compete
as individuals, each event being considered separately.
8.2.3 Final Entries
Final entries shall be made through the European Athletics Event Management System which
will be accessible at the following link: https://arena.european-athletics.org/. Member
Federations' entries manager shall use their already known individual and personalised
access.
Final entries indicating the names, best performances and individual logistical information
(detailed travel arrangements, accommodation request and rooming list) of the competitors
and of the officials must be received not later than 10 (ten) days before the event.
According to the regulations the deadlines for the final entries are:
 Opening of the final entries:
 Deadline for the final entries:
17 February 2015
4 March 2015, 24:00 (CET)
All member Federations will be able to consult and print out their entries at any time during
the opening period and will receive a pdf report with a status of their entries 24h before the
deadline as well as one pdf confirmation after the closing of the system.
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The rooming list information (name of the sharing person in twin room) is mandatory to enable
the accurate calculation of required rooms, which will be the basis of the accommodation
invoice.
8.2.4 Final Confirmation
Team Leaders or their representatives must confirm the names of those competitors already
entered who will actually take part in the competition. Forms for the final declaration and
confirmation will be distributed to each delegation during accreditation. These forms must
be completed and returned immediately or no later than Friday 13 March at 12:00 at the TIC
or the Information Desk in the team hotels.
Any team foreseeing to arrive later than this deadline shall confirm the respective athletes’
participation via email to [email protected].
8.2.5 Withdrawal
Withdrawal of any confirmation must be indicated to the TIC in writing on the official
withdrawal form.
8.3 Scoring
Each team’s score shall be determined according to the best performance of its highest
finishing athlete in each event and shall be the aggregate of points attributed to those
performances according to the International Scoring Tables. The team achieving the highest
number of points shall be the winner (1002.10).
Any team finishing without a scoring athlete in all 4 (four) events shall not be counted in the
teams classification.
The points attributable to the best performance of each athlete in each event shall be
combined into individual athletes’ classification list(s).
8.3.1 Ties
If two or more teams have an equality of scores, the tie shall be decided in favour of the
team containing the athlete achieving the highest individual score from a single event. If the
tie remains the second highest individual score will be considered and so on.
8.4 Participation Order
The athletes’ participation order for each event will be according to the draw done by the
Technical Delegate after the final entries. The result of the draw will be presented and
handed out during the Technical Meeting.
8.5 Competition Bibs
The LOC will provide the teams with competition bibs after the Technical Meeting.
Each competitor receives 3 bibs. The bibs shall be pinned on the front and the back of the
competition clothing, on the back of the tracksuit. The competition numbers may not be cut,
bent or covered in any way.
8.6. Competition Clothing
Competitors must wear the Federation’s official team clothing. IAAF Rule 8 & 143 will be
strictly applied. Please make sure to follow the IAAF Advertising Regulations. Clothing and
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items not conforming to this rule and the current IAAF Advertising Regulations will be removed
or taped at the call room.
The European Athletics has a record of the Team vests of all Member Federations, available
on European Athletics’ Event Management System, Arena, accessible at the following link:
https://arena.european-athletics.org/.
Member Federations shall confirm their team vests. If the uniform displayed differs from your
current official uniform, a full set of photographs must be uploaded, using the template form
by 4 March 2015 at the latest:
•
JPEG file, maximum resolution and size 300 dpi / 500KB
Otherwise, the existing records will be used as reference.
Team clothing must be uniform. A competitor wearing any other clothing will have no access
to the competition area and will not be allowed to compete.
This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits.
Dimensions of Spikes
Spike which projects from the sole or the heel shall not exceed 12 mm in the javelin throw.
These spikes must be constructed that it will, at least for the upper half of its length, fit through
a square sided 4 mm gauge.
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9. COMPETITION PROCEDURE
9.1 Timetable
Please refer to Appendix 2 for the competition timetable
9.2 Warming Up Before the Events
Warming up will take place on the National Throwing Centre.
9.3 Call Room Procedures
The Call Room for competitions at the National Throwing Centre is located in one tent, the
Call Room for competitions at the main stadium is located in East stand, gate 2, floor -1. It is
the responsibility of the team managers to ensure that their athletes are aware of the last
check-in times for entry to the Call Room. Athletes arriving late may be excluded from
participation in the event.
All athletes must report to the Call Room before each event as follows:
Event
First Call
Last Call
Hammer, Javelin and Discus
Shot Put
50 minutes
45 minutes
45 minutes
40 minutes
Exit from
Call Room
35 minutes
30 minutes
Entrance to
Infield
35 minutes
30 minutes
The following checks will be carried out on equipment that must comply with IAAF Advertising
and Competition Rules:
 Competition clothing
 Shoes
 Bags
 That non-authorised equipment (radio, Walkman, mobile phone, camera etc) are not
brought infield.
A detailed Call Room timetable will be displayed and circulated to the teams.
9.4 Competition preparation
Each athlete is allowed a minimum of two practice trials under the supervision of the officials,
more if time allows. The athletes will be called to the practice trials in the competition order.
Only official markers provided by the LOC will be allowed for marking the runways.
Once the practice trials are finished, the participants will be asked to stand in the order of the
competition for the presentation.
9.5 Measurement
The distance measurements in all events will be taken by standard electronic equipment.
9.6 Leaving the Stadium during the Competition
An athlete may only leave the competition area when accompanied by a judge. The
intention to leave the competition area has to be communicated to the Referee.
9.7 Leaving the Stadium after the Competition
After the competition, athletes leave immediately the infield through the mixed zone where
media interviews will be carried out.
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9.8 Protests and Appeals
Protests and appeals are permitted and will be processed in accordance with IAAF Rule 146.
In the first instance, protests must be made orally to the Referee by the athlete himself/herself
or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result
or conduct of an event shall be made within 30 minutes of the official announcement of the
result of that event (posted on the TIC information board).
Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of
the athlete and submitted to the TIC within 30 minutes after the official announcement of the
decision made by the Referee.
When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the
appeal is unsuccessful, the deposit will not be returned.
The Jury’s decision will be provided in writing at the TIC.
9.9 Interviews
Immediately after the competition, the flash interview group will interview the winning
athletes. These interviews will be distributed on information sheets to the media. In the mixed
zone, all athletes meet the media: first TV, then radio and finally the written press. It is for the
athlete to decide whether he/she will give an interview.
The first three athletes in each event may be asked to attend an official press conference.
These press conferences will take priority over all other interview requirements. They will usually
be held before doping control testing.
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10. MEDICAL SERVICES & DOPING CONTROLS
10.1 Medical Services
The medical service will provide medical information and assistance to teams, organisation
personnel, and honorary guests as well as, during the competition, to the spectators in the
stadium.
In case of emergency, please contact the nearest medical first aid station or call the 24/7
Medical Emergency number 112.
The nearest available pharmacy near the stadium is “FARMÁCIA OLIVEIRA”, located in
Avenida 22 de Maio, 14 - 2415-396 Leiria.
The distance between the pharmacy and the stadium is about 500 metres.
10.1.2 Medical Services in the Team Hotels
The medical centre serves the athletes, trainers, other team members as well as members of
the competition organisation. The medical centre is located at Lux Fátima Park hotel in
room 221 and will be open from 10:00am until 8:00pm on the 13th, 14th and 15th March.
During other hours there will be a doctor and nurse on duty. The same doctor will be
available the remaninig period of time (8:00pm to 10:00am) if needed and to be called via
telephone +351915960983.
10.1.3 Medical Care at the Competition Venue
The stadium medical service is responsible for any problems concerning the athletes’ health.
There is also a room for medical attention next to the finish line. The team doctor has access
to the medical service facilities when an athlete of his/her own team is hurt or is in need of
other medical attention.
The stadium medical service is also responsible for first aid in the warming up area.
There will be one first aid team near the infield, supervised by a doctor and marked with red
crosses.
10.1.4 Physiotherapy
For those teams requiring physiotherapy services there will be a team of physiotherapists
available at Lux Fátima Park Hotel in room 221 in the following schedule:
12 March
13 March
14 March
15 March
20:00 – 23:00
20:00 – 23:00
20:00 – 23:00
20:00 – 23:00
Equipped physiotherapy facilities will also be available at the Competition venue according
to the following schedule:
Main Stadium
13 March
14 March
15:00 – 19:00
08:00 – 19:00
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15 March
08:00 – 19:00
The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in
co-operation with the medical staff.
10.1.5 Insurance
According to the Regulation 1010.10 the participating Member Federations are responsible
for taking out their own insurance to cover the risk of illness or injury of any member of their
team when travelling to and from the European Athletics event and during the event itself.
Please take the necessary steps to fulfil these requirements well in advance.
10.2 Doping Controls
Doping controls will be conducted in accordance with IAAF Rules and Anti-doping
Regulations under the supervision of the European Athletics Doping Control Delegate. Both
urine and blood samples may be collected immediately before, and during, the
Championships.
Athletes selected for doping control shall be informed by anti doping officials. Athletes will be
required to sign a confirmation of notification. Athletes who are to be tested may invite a
team official to accompany them to the Doping Control Station (DCS).
A selected athlete should report immediately to the DCS unless there are valid reasons for
delay. All selected athletes will be accompanied by a trained chaperone or Doping Control
Officer from the time of notification until arrival at the DCS. Athletes are reminded that refusal
to provide a sample can render them liable to disqualification and may lead to further
disciplinary action.
Athletes who are required to use prescribed medication for the treatment of a medical
condition should ensure that they have registered their medication, where necessary,
through the Therapeutic Use Exemption system prior to attending the competition.
10.2.2 Selection of Athletes
The selection of athletes for control will be made on a final position and/or random basis
under the supervision of the European Athletics Doping Control Delegate. In addition, the
selection of further athletes may be ordered at the discretion of the European Athletics
Doping Control Delegate.
10.2.3 Additional Controls
Additional athletes may present themselves for testing. These athletes must report to the TIC
where they will have to complete the “Doping Control Request Form”. They will then be
escorted to the Doping Control Station.
The cost of this control will be paid by the European Athletics and will be deducted from the
member federation’s European Athletics subvention after the event.
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11. INFORMATION
11.1 Stadium
Field Events Boards
The result of each trial in field events will be shown on the dedicated infield scoreboards.
Final and intermediate results of the field events will be indicated on the scoreboard at west
and east side of the stadium.
The performances in field events will be shown by signs with the respective nation’s codes
along the sector lines. During the event the boards will be moved in accordance to the
actual ranking.
11.2 Announcements
Official announcements will be made in Portuguese and English.
10.3 Start Lists and Results
Start Lists for each competition day will be distributed after the technical meeting and will be
also available at the Information Desk in the Team Hotels.
Results and start lists will be displayed on the TIC Information Board and also at the main
warm-up venue.
Copies of the results of each day’s events will be distributed to each Team at the TIC team
box during the competition. Each team will have access to the results of their athletes' events.
Complete results in the form of a booklet will be issued to Team Leaders at the Team Hotels’
Information Desk on Sunday,15 from 21:30h.
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12. SECURITY
Instructions given by the LOC, the security personnel and the police have to be followed in all
areas, as well as during transport from location to another.
The accreditation card must be worn at all times. If an accreditation is lost, this should be
reported immediately to any LOC Information Desk.
The emergency phone numbers are:
Police
Ambulance
Fire department
Stadium – Security Area
+351 244 859 859 / +351 961 042 174
112
+351 244 882 015 / +351 244 861 610
+351 244 839 600 / +351 244 839 601 / +351 96 989 26 80
If necessary, the police can be contacted through the LOC Information Desk at your hotel.
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13. CEREMONIES & SOCIAL FUNCTIONS
13.1 Welcome Cocktail
A welcome cocktail open to Head of Delegations and Team Leaders will be hosted on 13
March at Lux Fátima Hotel, after the Technical Meeting. The welcome cocktail will be served
at Galileia room.
13.2 Opening Ceremony
A brief opening ceremony will be organized during the first day of the competition on 14
March.
13.3 Victory Ceremonies
The victory ceremonies for the individual winners will take place at the competition venue
while the ceremonies for the winning teams Men and Women will take place during the
closing Banquet. Athletes must wear the official team clothing for the ceremonies.
13.4 Closing Ceremony
No closing ceremony will be organized.
13.5 Closing Banquet
The Closing Banquet will take place on 15 March at 20:30 at the Lux Fátima Hotel. Everyone
with accreditation or an invitation is welcome to attend.
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14. DEPARTURE
Teams will be asked to provide full travel details on the on line entry system. Teams will also
receive a departure form, which should be completed and returned to the LOC Information
Desk in the hotel, at least 24 hours before departure, especially if there are any changes to
the preliminary confirmed details.
Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC
Information Desk.
All outstanding fees, charges and possible other expenses must be settled with the cashier.
On the day of departure the LOC Hotel Manager checks the rooms together with the team
leaders.
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15. CONTACT DETAILS
For further details about the European Cup Winter Throwing 2014 in Leiria please contact
Paulo Reis, LOC Event Coordinator [email protected] /+351919719727.
15.1 Office of the Local Organising Committee
Stadium Dr. Magalhães Pessoa, gate 2, Juventude Vidigalense office
Tel & Fax: + 351244833799
Tel: + 351912727166 ou + 351961701645
Email: [email protected]
Schedule prior to event: 09:00 – 21:00
Monday to Sunday
Schedule during the event:
Wednesday to Sunday
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16. APPENDICES
Appendix 1 - Implement List
Appendix 2 - Timetable
Appendix 3 - Map of the Competition Venue, Warm-up and Training Areas
Appendix 5 – Ratio of athletes and officials
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Appendix 1 – Implement List.
Shot Put Men
Nordic
Nordic
Nordic
Gill
Olympic Super Steel 128mm
Yellow
5131726
I-99-0021
Stainless Steel 117 mm
Silver
5134726
I-99-0024
Shot brass 110 mm
Yellow
5132726
I-99-0023
Steel 128mm
black
34163
I-99-0054
Nordic
Nordic
UCS
Gill
Super Spin brass
Black/Gold
6131200
I-99-0030
Discus Gold
White/Gold
6176200
I-99-0006
Purple Flyer High Moment, steel rim, fibreglass
purple
720-2200
I-99-0123
Pacer Carbon Discus 2kg
blue
720211
I-08-0421
Nordic
Nishi
Bayerische (BSS)
Hammer brass 110mm
Gold
5125726
I-99-0008
Steel 110mm
orange
F201/F352
I 99 0079
Turned Steel, 110mm
Yellow
0112/0429
I-02-0277
Nordic
Nordic
Nemeth
Orbit Carbon blue cord 80m
White/blue spiral
7916808c
I-99-0190
Champion Carbon lilac cord 90m
White/Lilac Spiral
7916800c
I-99-0189
Javel-Inn
Violet
800S70
I-99-0106
Nordic
Nordic
Nordic
Nishi
Shot stainless steel 95mm
Silver
5134400
I-99-0028
Shot stainless steel 100mm
Silver
5134401
I-12-0600
Shot steel 108mm
Yellow
5133402
I-99-0025
Steel 109mm
silver
F253C
I-99-0084
Nordic
Nordic
Nishi
Nishi
UCS
Gill
Super spin brass
Black/Gold
6131100
I-99-0031
Discus Gold
White/Gold
6176100
I-99-0005
Super HM steel rim FRP side
purple/black/white
F333A
I-02-0256
Super steel rim FRP sides
black/red/white
F303B
I-99-0086
Purple Flyer High Moment, steel rim, fibreglass
purple
720-2100
I-99-0121
Hollowood star steel rim wooden
blue
313
I-99-0039
Nordic
Nishi
Polanik
Nordic Sport
Stainless Steel 95mm
Silver
5127400
I-99-0010
Steel 96mm
blue
F210A/F352
I-99-0080
Steel dia: 95mm, Premium Black
Black
PH-4-B/UW-110
I-10-0466
Brass, dia: 95mm
Gold
5125400
I-99-0009
Nordic
Nemeth
Nordic
Nordic
Xena Steel silver cord 60m
Blue/White Spiral
7917604
I-01-0242
Nemeth Javel-Inn - 75m
Violet/Yellow/red
600CS75
I-99-0110
Diana Classic, steel, lilac cord, 65m
Violet
7917600
I-99-0017
Olympia Carbon flex 5.9
Green Cord, White, Green Spiral
7917606c
I-10-0457
Discus Men
Hammer Men
Javelin Men
Shot Put Women
Discus Women
Hammer Women
Javelin Women
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Appendix 2 – Timetable
Saturday, 14 March 2015 - Day 1
9:00
Hammer
Men
U-23
Throwing Centre
9:30
Javelin
Women
U-23
Municipal Stadium
11:00
Discus
Men
Senior, Group B
Throwing Centre
11:15
Discus
Men
U-23
Municipal Stadium
11:30
Shot Put
Women
U-23
Throwing Centre
12:00
Hammer Men U-23 Victory Ceremony
12:40
Javelin Women U-23 Victory Ceremony
12:45
Hammer
Men
Senior, Group B
Throwing Centre
13:30
Javelin
Women
Senior, Group B
Municipal Stadium
14:00
Discus Men U-23 Victory Ceremony
14:15
Discus
Men
Senior, Group A
Throwing Centre
14:20
Shot Put Women U-23 Victory Ceremony
15:00
Javelin
Women
Senior, Group A
Municipal Stadium
15:00
Shot Put
Women
Senior
Throwing Centre
16:15
Hammer
Men
Senior, Group A
Throwing Centre
16:30
Discus Men Victory Ceremony
17:10
Shot Put Women Victory Ceremony
17:30
Javelin Women Victory Ceremony
Sunday, 15 March 2015 - Day 2
9:00
Hammer
Women
U-23, Group A
Throwing Centre
9:30
Discus
Women
U-23
Municipal Stadium
10:00
Hammer Men Victory Ceremony
10:30
Hammer
Women
U-23, Group B
Throwing Centre
10:30
Shot Put
Men
U-23
Throwing Centre
11:30
Discus Women U-23 Victory Ceremony
11:45
Javelin
Men
U-23
Municipal Stadium
11:45
Hammer Women U-23 Victory Ceremony
12:00
Hammer
Women
Senior, Group B
Throwing Centre
12:45
Shot Put Men U-23 Victory Ceremony
Women
Senior
Throwing Centre
13h45 Discus
14:15
Javelin Men U-23 Victory Ceremony
14:20
Shot Put
Men
Senior, Group B
Throwing Centre
14:30
Javelin
Men
Senior, Group B
Municipal Stadium
15:45
Shot Put
Men
Senior, Group A
Throwing Centre
16:00
Javelin
Men
Senior, Group A
Municipal Stadium
16:15
Hammer
Women
Senior, Group A
Throwing Centre
16:30
Discus Women Victory Ceremony
17:15
Shot Put Men Victory Ceremony
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17:30
Javelin Men Victory Ceremony
18.00
Hammer Women Victory Ceremony
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Appendix 3 – Map of the Competition Venue, Warm-up and Training Areas
a.
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36/41
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b. National Throwing Centre (CNL)
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c. Location of CNL and Main Stadium
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List of Accreditation Zones :
1- Vip Areas
2- Event Management
3- Infield
4- Mixed Zone
5- Media Areas
6- Team Areas
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Appendix 5 – Ratio of athletes and officials
Team officials are allocated per team as follows:
Number of Athletes
Number of Team Officials
From – to
Up to:
1–3
4–6
7 – 10
11 - 15
16 - 20
21 - 25
26 - 30
31 - 35
36 - 40
41 - 45
46 - 50
51 - 55
56 - 60
61 - 70
71 - 80
Plus 10
(in ratio) (1)
1
2
3
5
7
9
11
13
15
17
18
19
20
21
22
+1
Maximum number of
additional Team Officials:
(out-of-ratio) (2)
1
1
2
3
3
4
4
5
5
6
7
9
10
14
18
+4
 Team Officials include: Head of Delegation, Team Leaders(s), Coaches, Medical Staff
(medical doctors and physiotherapists), Team Press Liaison, Personal Coaches and
others;
 Each participating team shall be allocated a minimum number of single rooms equal
to 10 per cent of the total number of athletes and in ration officials entered in the
final entries (e.g. 10% of 40 athletes and in ratio officials equal 4 single rooms to be
allocated).
(1) The number of above mentioned team officials is eligible for fixed price
accommodation and other benefits. European Athletics will not cover these officials’
accommodation costs;
(2) For Personal coaches beyond the maximum number of out-of-ratio officials
packages can be offered without accommodation including accreditation with
access to the warm-up, training facilities and team seats.
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Team Manual

Transcription

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