industry - EASD 2016

INVITATION to the
INDUSTRY
52
nd
Annual Meeting
of the European Association
for the Study of Diabetes
Munich
12 – 16 September 2016
www.easd-industry.com
INDUSTRY
Programme
Content
Fast Facts..............................................................................................3
What’s new in 2016................................................................................4
Statistics & History.................................................................................5
Messe München – Overview.....................................................................6
Industry Exhibition..................................................................................7
Industry Symposia..................................................................................9
Industry Mini Symposia.........................................................................11
Industry Meeting Rooms & Press Slots....................................................12
Rules & Regulations..............................................................................13
General Terms and Conditions................................................................15
Contacts..............................................................................................16
2
INDUSTRY
Programme
Fast Facts
52nd EASD Annual Meeting
Contact
Who
General Industry requests
The Industry Programme on the occasion of the EASD
Annual Meeting is organised by INTERPLAN and gathers
more than 70 exhibiting companies as well as more than
14 high-quality Symposia organised by the industry.
E-Mail: [email protected]
Phone: +49 (0)89 54 82 34 774
The EASD as the organiser of the Scientific Meeting
welcomes more than 15,000 participants every year.
Where
ICM – Messe München
Entrance West
Messegelände
81823 Munich
When
Non-commercial Symposia
11 September 2016
Industry Symposia
12 September 2016
Industry Exhibition 13 – 15 September 2016
Scientific Sessions 13 – 16 September 2016
Industry Evening Symposia
14 & 15 September 2016
Industry Mini Symposia
14 & 15 September 2016
Why
• all of the leading diabetes companies are represented – show that you’re one of them!
• exchange knowledge with the delegates, extend your network and establish long lasting
customer relationships
• educate with the presentation of your latest research activities, agents or products
What
There are several opportunities to represent your company at the congress:
• Industry Exhibition
• Industry Symposia
• Industry Evening Symposia
• Industry Mini Symposia
3
INDUSTRY
Programme
What’s new in 2016
Allocation of stand spaces at the Industry Meeting on 1 July 2015
To make the allocation of stand spaces more transparent, a part of the stand spaces will be allocated during the
Industry Meeting. This helps to establish a fair and time-saving allocation process.
Criteria for admission
• sponsor or exhibitor of the current year
• binding commitment via booking form(s) for Exhibition space and Symposia submitted by 15 June 2015 at the
latest
• minimum investment (total of Exhibition space and Symposia) 40,000 €
Bonus: listing as supporting partner with company logo on the website www.easd-industry.com for all companies
submitting their booking by 15 June 2015.
Industry Evening Symposia
At this year’s EASD Annual Meeting we offer not only evening symposia on Thursday - as we did 2015 for the first
time - but also offer symposia slots on Wednesday evening. Both Evening slots on Wednesday and Thursday take
place directly after the EASD Scientific Programme and can be booked by all exhibiting companies. Please find detailed information from page 9 onwards.
Advertising Opportunities
Various advertising opportunities in printed matters, online and and on-site will be available in the Promotion Catalogue
from September 2015 onwards.
4
INDUSTRY
Programme
Statistics & History
Attendance 1998 – 2014
20,000
18,250
17,500
16,600
17,501
17,300
16,000
12,000
12,000
10,000 10,000
8,000
10,000
14,500
13,100
12,700
10,500
Vienna
Barcelona
Berlin
Lisbon
Stockholm
Vienna
Rome
Amsterdam
Copenhagen
Athens
Munich
Budapest
Glasgow
Jerusalem
Brussels
8,000
Barcelona
4,000
18,100 17,850
1998 1999 2000 2001 2002 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Source: EASD, September 2014
Registration by Region
Professional Activities
Total Number: 17,501 (2014 figures)
7%
4%
(2014 figures)
1%
2% 2.2%
59%
19.3%
8%
17%
19.9%
39.6%
21%
Europe (10,373)
Middle/South America (1,221)
Africa (598)
Asia (3,750)
North America (1,338)
Australia / Oceania (221)
Source: EASD, September 2014
Academic
Hospital
Government
Corporate/Industry
Private Practice
Other
Source: Interplan AG, September 2014
TOP TEN Participating Countries
Vienna 2014
Germany1,397
United Kingdom
1,162
USA971
France851
India727
Italy656
Brazil641
Switzerland621
Denmark616
Austria603
5
Source: EASD, September 2014
INDUSTRY
Programme
ICM Messe München – Overview
Ehrlich Kussmaul
Hall
Hall
Thannhauser
Hall
Tiburtius Hall
CM
First FloorThannhauser
Hall
Ehrlich Kussmaul
Minkowski Hall
Hall
Hall
Koch
Hall
ICM
First Floor
hannhauser
Hall
CM
Ground Floor
Thannhauser
Mezzanine
Hall
Heubner
Hall
Rubner
Hall KochVirchow
Hall
Hall
Hirsch Hall
Heubner
Hall
Behring Hall
Rubner
Hall
Associations’
Village
Poster
Minkowski Hall
Naunyn
Hall
Exhibition
C1
Hirsch Hall
Registration
Meyerhof
Hall
Poster
C2
B2
B1
Virchow
Hall
Behring Hall
MAIN SESSION HALLS
EXHIBITION
SYMPOSIA HALLS
CONGRESS
AVTIVITIES
C2
C1
B0
Mezzanine
Main
Entrance
(West)
Naunyn
Hall
Tiburtius Hall
ICM
Ground Floor
MAIN SESSION HALLS
EXHIBITION
SYMPOSIA HALLS
CONGRESS
AVTIVITIES
Exhibition
B1
Associations’
Village
Meyerhof
Hall
Langerhans
Hall
B2
Atrium Langerhans
B0
Hall
Business
Centre
BUS
Entrance
East
Industry Bus
Parking
Business
Centre
Main
Entrance
(West)
Registration
Atrium
U-Bahn Train
U-Bahn Train
6
Entrance
East
BUS
Industry B
Parking
INDUSTRY
Programme
Industry Exhibition
Benefit
• the main reason why delegates visit the exhibition is for medical/scientific
information and to learn about new products or technologies – use their
interests to your advantage
• all of the leading diabetes companies are represented – show that
you’re one of them!
• be where scientific research and your latest products form a symbiotic
relationship
• exchange knowledge with the delegates, extend your network and
establish long lasting customer relationships
Booking Contact
Katharina Krines
Phone: +49 (0)89 54 82 34 748
E-mail: [email protected]
Technical Questions
Oliver Heinke
Phone: +49 (0)89 54 82 34 39
E-mail: [email protected]
Included Services & Prices
The space rental fee includes
•
•
•
•
•
•
•
•
•
•
net stand area (floor space without equipment or services)
technical Exhibition Manual (available in spring 2016)
editorial entry in the Industry Programme to be inserted in the congress bags
listing as exhibitor in the Final Programme of the Scientific Meeting
access to the exhibitors’ lounge
2 exhibitor registrations per full 9 square metres exhibition space (these badges will not give access to lecture halls); additional badges will be charged with 175 E net per badge
venue security during the opening hours
general hall cleaning (aisles) and air-conditioning
general delegate marketing activities for the congress
delegate guiding system during the congress (signage)
The fee does not include furniture, partition walls, carpets, telephone and data lines, water supply, electricity, stand
cleaning, exhibitors’ insurance or any other services as well as advertisements in the Industry Programme.
Space rental per square metre net: 650 E* + 2.50 E per sqm waste disposal fee
Minimum stand size: 9 square metres (3 x 3 metres)
*All prices quoted are subject to statutory sales tax according to European regulations.
If you are planning to have a joined booth with another company, a co-exhibitor fee of 1,300 E applies.
For more information please see “Rules and Regulations” on page 14.
Exhibition Schedule*
Set-up
Exhibition
opening times
Dismantling
Saturday, 10 September 2016
08:00 – 22:00
Sunday, 11 September 2016
Monday, 12 September 2016
08:00 – 22:00
08:00 – 15:00
Tuesday, 13 September 2016
10:00 – 17:00
Wednesday, 14 September 2016
10:00 – 17:00
Thursday, 15 September 2016
10:00 – 17:00
Friday, 16 September 2016
14:00 – 20:00
Saturday, 17 September 2016
08:30 – 20:00
*As per June 2015, times are subject to changes
For stand personnel the exhibition area will be opened and closed 60 minutes
before and after the official opening and closing times. On the first exhibition
day the access for exhibitors starts 120 minutes before the official opening.
Important Dates
February 2016
Circulation of the technical
Exhibition Manual
30 May 2016
Submission deadline for
the company profiles for the
Industry Programme
June 2016
Free-build stand projects designs
to be submitted for approval
For information regarding the booking procedure, cancellation/payment terms and Industry Codes/Compliance please
see page 13.
7
INDUSTRY
Programme
Industry Exhibition
Exhibition Floor Plan – Hall B1
The Industry Exhibition will be placed in Hall B1 with a maximum capacity of approx. 5,500 sqm.
Entrance
Entrance
Entrance
Ehrlich Kussmaul
Hall
Hall
Thannhauser
Hall
ICM
First Floor
Minkowski Hall
Koch
Hall
Heubner
Hall
Rubner
Hall
Thannhauser
Hall
ICM
Ground Floor
Mezzanine
MAIN SESSION HALLS
EXHIBITION
SYMPOSIA HALLS
CONGRESS
AVTIVITIES
Tiburtius Hall
Naunyn
Hall
C1
Virchow
Hall
C2
Meyerhof
Hall
Hirsch Hall
Behring Hall
Poster
Exhibition
B1
Associations’
Village
B0
B2
Langerhans
Hall
Business
Centre
Main
Entrance
(West)
Entrance
Registration
Atrium
U-Bahn Train
Entrance
1x1m
3x3m
Entrance
Entrance
An updated version of the floor plan will be available in due time on INTERPLAN’s industry website
www.easd-industry.com.
More detailed information will be provided in the Exhbition Manual and on the Exhibition Service Center to be published
in February 2016. For further convenience, this manual will also contain order forms for all issues you might need for
a perfect organisation.
8
Entrance
East
BUS
Industry Bus
Parking
Industry Symposia
INDUSTRY
Programme
Benefit
• educate with the presentation of your latest research activities,
agents or products
Booking Contact
• create your own brand environment and design the programme of
a whole day
Katharina Krines
Phone: +49 (0)89 54 82 34 748
E-mail: [email protected]
• use the existing platform of the EASD and link your company with its
reputation
Organisational Questions
Included Services & Prices
Jürgen Meier
Phone: +49 (0)89 54 82 34 67
E-mail: [email protected]
The price for Industry Symposia includes
• front projection screen, video beamer (for computer presentations)
connected to a network-based presentation system
• sound system
• stand microphones for questions from the audience according to
the capacity of the room
• wifi for standard usage
• 1 chairpersons’ desk with 2 chairs and 2 microphones
• one lectern with microphone and one lapel microphone
• one laser pointer and timer
• general delegate marketing activities for the congress
• delegate guiding system during the congress (signage)
• one technician and two hostesses for rooms with a capacity < 500 or
four hostesses for a hall with a capacity > 500
• publication of full symposium details in the Industry Programme as well
as on the Industry Website
• listing with company name and symposium title in the Final Programme
of the Scientific Meeting
Please bear in mind that adequate promotion of your Symposium is crucial
to its success.
Important Dates
February 2016
Circulation of the Symposia Guide
to all symopsia organisers
1 April 2016
Opportunity to publish your
(preliminary) symposium programme on the EASD industry
website
For information regarding the booking procedure, cancellation/payment terms
and Industry Codes/Compliance please see page 13.
9
30 May 2016
Deadline for submission of
symposia programmes for the
Industry Programme
INDUSTRY
Programme
Industry Symposia
Available Timeslots & Prices
Monday, 12 September 2016
Room capacity < 500
Room capacity > 500
32,500 E
37,500 E
Morning slot
10:00 – 12:30
Benefit:
· reduced price for additional evening symposia
· priority allocation for additional evening
Afternoon slot
14:30 – 17:00
Benefit:
· reduced price for 1 additional evening symposium
· priority allocation for 1 additional evening symposium
37,500 E
42,500 E
Benefit:
· reduced price for 1 additional evening symposium
· priority allocation for 1 additional evening symposium
Benefit:
· reduced price for 1 additional evening symposium
· priority allocation for 1 additional evening symposium
70,000 E
80,000 E
Full day slot
09:00 – 17:00
Benefit:
· priority allocation on Monday
· reduced price for additional evening symposia
· priority allocation for additional evening symposia
Wednesday, 14 September 2016
Evening slot
18:45 – 20:15
37,500 E (regular)
27,500 E (reduced)
42,500 E (regular)
32,500 E (reduced)
Thursday, 15 September 2016
Evening slot
18:30 – 20:00
42,500 E ((regular)
32,500 E (reduced)
37,500 E (regular)
27,500 E (reduced)
All prices quoted are subject to statutory sales tax according to European regulations.
For information regarding the booking procedure, cancellation/payment terms and Industry Codes/Compliance please
see page 13.
10
INDUSTRY
Programme
Industry Mini Symposia
Benefit
• contribute to medical education with the presentation of your
latest research activities, agents or products
• maximum attention with minimum marketing activities – more than 12,000 delegates visit the Industry Programme before the Mini Symposia
• spend one hour of quality time with your target group in a personal atmosphere enhancing interactive knowledge exchange
Booking Contact
Katharina Krines
Phone: +49 (0)89 54 82 34 748
E-mail: [email protected]
Organisational Questions
Jürgen Meier
Phone: +49 (0)89 54 82 34 67
E-mail: [email protected]
Included Services & Prices
Included Services
• theatre setup
• technical equipment (projector, screen, sound system etc.)
• stage with lectern and chairmen table (for 2 persons)
• wifi for standard usage
• publication of full symposium details in the Industry Programme as well
as on the Industry Website
• listing with company name and symposium title in the Final Programme
of the Scientific Meeting
Available Timeslots & Prices
Wednesday, 14 September 2016
Thursday, 15 September 2016
Room capacity < 150
Evening slot
19:00 – 20:00
Room capacity < 150
Evening slot
19:00 – 20:00
25,000 E
25,000 E
All prices quoted are subject to statutory sales tax according to European regulations.
If you are planning a smaller meeting like a practical or hands-on workshop
please feel free to contact us.
Important Dates
February 2016
Circulation of the Symposia Guide
to all symopsia organisers
1 April 2016
Opportunity to publish your
(preliminary) symposium programme on the EASD industry
website
For information regarding the booking procedure, cancellation/payment terms
and Industry Codes/Compliance please see page 13.
11
30 May 2016
Deadline for submission of
symposia programmes for the
Industry Programme
INDUSTRY
Programme
Industry Meeting Rooms & Press Slots
Benefit
• hold your meetings where your customers already are – within the
congress centre and near the exhibition hall – and thereby save
time and travel costs
• a quiet and private atmosphere allows confidential talks without
being disturbed
Booking & Organisational
Questions
Celina Sattler
Phone: +49 (0)89 54 82 34 774
E-mail: [email protected]
• fully equipped press conference room in the conference center
Included Services & Prices
• centrally located in the congress centre
• standard equipment (electricity, triple socket, waste bin, coat hooks, A3 sign, keys)
• standard set up in boardroom or u-shape
• WiFi for standard usage
Meeting Rooms
Room size
≤ 10 pax
(10 – 20 sqm)
≤ 20 pax
(20 – 40 sqm)
≤ 30 pax
(40 – 60 sqm)
> 30 pax
(lounges)
1,200 E
1,500 E
1,900 E
price on request
2,100 E
3,000 E
3,500 E
price on request
1,500 E
1,900 E
2,400 E
price on request
Half day
12 – 15 Sept.
09:00 – 12:30 or
14:30 – 18:00
Full day
12 – 15 Sept.
09:00 – 18:00
Half day
16 Sept.
09:00 – 15:00
All prices quoted are subject to statutory sales tax according to European regulations.
Rules and Regulations
All persons requesting access to the Meeting Rooms or Lounges must be
registered either as a delegate or as an exhibitor; persons without these
badges will not be allowed to enter the room.
Promotional activities such as roll ups, posters or self-provided signage is
prohibited outside the meeting rooms.
12
Important Dates
Booking forms, individual offers
and allocation of the rooms –
beginning of 2016
INDUSTRY
Programme
Rules and Regulations
How to book
To book any of the items mentioned, please fill in the corresponding booking form, sign it by hand and return it to
INTERPLAN via e-mail. Also please include the form “important company details”. Kindly note that submitting the
booking form is already a binding agreement and a later cancellation will cause costs (see “Cancellation Terms”).
Exhibition: As a next step after returning the order form, you will receive a proposal for a specific stand space. After you’ve
confirmed the position, the contract and invoice will be sent out by post mail and the link to the Industry Service Center will
be sent to you by e-mail. On the Industry Service Center you will find the exhibition service manual and further order forms,
for example for shell scheme stands, furniture and further stand equipment.
Symposia: As a next step after returning the order form, you will receive an order confirmation. Later on, the contract
and invoice will be sent out by post mail. INTERPLAN will provide you with all necessary organisational details as soon
as they are available.
Payment Terms
The invoice for 100% of the amount will be sent out in January 2016. The following terms of payment apply:
50% of the total amount will be due within 30 days after receipt of the invoice
50% of the final balance will be due by 2 June 2016, prior to the Meeting
All payments must be made in Euro (E) subject to statutory sales tax according to European regulations.
Cancellation Terms
Notification of cancellation or reduction of stand space must be submitted in writing.
Cancellation or reduction of stand space will be accepted until 1st November 2015 with a penalty charge of 20%.
Cancellation or reduction of stand space will be accepted until 15th March 2016 with a penalty charge of 50%.
Cancellation or reduction of stand space will be accepted after 15th March 2016 with a penalty charge of 100%.
The outlined terms shall be equally valid for contracts signed past the cancellation deadlines.
Official Currency / VAT Regulations
All exhibition and sponsoring costs are quoted in Euro (E).
All prices quoted are subject to statutory sales tax according to European regulations.
Place of performance and venue of jurisdiction is Munich. The law of Germany applies.
For further details, please refer to the Regulations for EASD Meetings and the General Conditions of the location.
Country Laws / Pharma Code
The society would like to have a conflict-free advertising environment and reserves the right to cancel advertising
efforts.
Sponsors and exhibitors are advised to consider the codes of conduct for pharmaceutical and medical companies.
Furthermore it is important to adhere to the country-specific compliance regulations on the application of medical
devices, exemplified FSA/AKG/EFPIA, BVmed/Eucomed, EACCME/CME, code of medical ethics of the Local State
Chambers of Physicians (national) and provisions of national law, e.g. HWG and provisions of international law.
According to the specifications of § 20 (5) of the FSA-Code expert groups/AKG-regulations, we will disclose on
request the condition and the extent of the support through the exhibitor/sponsor on the announcement as well as
during the congress. If you would like to disclose this for your company, please indicate it on the form „Important
Company Data“.
13
INDUSTRY
Programme
Rules and Regulations
Restrictions for Company Activities
During the entire period of the EASD Annual Meeting, companies are not permitted to run any scientific related activities
(all scientific symposia and promotional events with invited speakers and/or presented data/case studies as well as
all educational events or practical workshops).
Information for Exhibitors
The Exhibition Manual will include all further regulations according to your booth construction and activities during the
opening times. If you need any further information you’re also welcome to contact us at any time.
INTERPLAN reserves the right to deviate from the requested size within a narrow tolerance due to onsite conditions.
Waste disposal fee: Please note that a waste disposal fee of 2.50 € per square meter will be charged. It includes
general hall cleaning of aisles and common areas. Cleaning and waste disposal on your stand space during the set-up,
break-down as well as on the exhibition days needs to be ordered additionally.
Co-Exhibitor fee: Exhibitors wishing to assign any part of the confimed exhibition space to another company can
accept the other company as Co-Exhibitor. The fee is 1,300 € and the Co-Exhibitor is entitled to an editorial entry in
the Industry Programme, a listing as exhibitor in the Final Programme and 2 exhibitor registrations.
Allocation of stand spaces at the Industry Meeting on 1 July 2015
To make the allocation of stand spaces more transparent, a part of the stand spaces will be allocated during the
Industry Meeting. This helps to establish a fair and time-saving allocation process.
Criteria for admission
• sponsor or exhibitor of the current year
• binding commitment via booking form(s) for Exhibition space and Symposia submitted by 15 June 2015 at the
latest
• minimum investment (total of Exhibition space and Symposia) 40,000 E
Bonus: listing as supporting partner with company logo on the website www.easd-industry.com for all companies
submitting their booking by 15 June 2015.
Stand allocation procedure: The companies fulfilling the criteria for admission will be divided into four groups
according to the amount of their investment in the Congress. Companies will be informed about their group one week
prior to the Industry Meeting.
At the Industry Meeting, within each group the order in which companies choose their stand spaces is drawn by lot.
The groups are defined as follows:
• Group 1: 300,000 E and more
• Group 2: 200,000 E – 299,999 E
• Group 3: 100,000 E – 199,999 E
• Group 4: 40,000 E – 99,999 E
All others will be handled on the first-come first-served basis.
Timeline
15 June 2015: Booking deadline for Symposia and Exhibition space to be taken into account for the allocation at the Industry Meeting
24 June 2015:Confirmation of allocation groups
01 July 2015:Industry Meeting and allocation of stand spaces
14
INDUSTRY
Programme
General Terms and Conditions
1. Scope of Application
These General Terms and Conditions shall apply to all business relationships between INTERPLAN
Congress, Meeting & Event Management AG, Landsberger Straße 155, D-80687 Munich,
Germany – hereinafter referred to as ‘Interplan’ – and all firms operating in the area of the
planning, organisation and execution of conferences and events, both within Germany and
abroad. Any provisions, supplements, agreements or collateral agreements at variance with
these Terms and Conditions shall be valid only if confirmed in writing by Interplan. Any General
Terms and Conditions of Business or of Purchase shall not be considered part of the content
of a contract unless confirmed in writing by Interplan. The General Terms of Conditions of
Interplan shall apply only with respect to business persons as defined in § 310 I of the German
Civil Code [BGB].
2. Conclusion of Contract
When Interplan receives a signed registration form it has made available, particularly where
exhibition space or a presentation service are concerned, the company will provide a binding
contract offer. Interplan can accept this contract offer from the Company involved within a
period of two weeks, issuing a written order confirmation.
Upon timely receipt of the order confirmation, a binding contract shall go into effect as between
the Company and Interplan.
Even after the contract has been concluded, Interplan reserves the right to exclude individual
firms from participation in the event, provided there is importang reason for dealing with the
Company in this manner.
3. Assignment of exhibition space
The position of the exhibition space allocated can be gathered from the layout sketch. As a rule, the
stand space is allocated in the order in which registrations are received, taking local circumstances into account. Where possible, requests for stand placement in a particular location
will be honoured. The stand assignment shall be confirmed in writing.
As planning for the event moves forward, unforeseen circumstances may give rise to slight
deviations in space assignments; these deviations may account for up to 10 percent, in terms
of the position or size of the individual booths. In the event, this shall not give rise to any claims
as against Interplan on the part of the exhibitors affected.
3a. Assignment of presentation facilities
As a rule, presentation facilities shall be assigned on a ‘first come, first served’ basis. No options
on any particular services can be assigned.
4. Services / implementation
As a matter of principle, the services listed on the registration forms shall be final. While it is possible to incorporate additional services, e.g. the additional placement of advertising materials,
within the framework of additional agreements, this must be coordinated with Interplan in
advance and approved by Interplan.
Interplan shall ensure the implementation and monitoring of the services reserved during the
course of the conference. Interplan does not, however, provide any guarantees of the numbers
of visitors, of the participation of all announced speakers, or of program contents, nor does it
provide any sales guarantees whatsoever.
5. Leasing of booths
Where the contract features the leasing of booths, the following shall apply:
As a matter of principle, only the area itself is hired out. The rental price does not cover
any structures, connections and/or equipment. The maximum booth height indicated in the
information provided to the exhibitor may not be exceeded. Booth structures and banners may
not be positioned in such a way as to impede the promotional advertising of adjoining booths.
The back walls of exhibition booths must always be kept clean and free of obstacles, from
the floor to the top edge.
The details in terms of booth construction, booth design and/or additional provisions are set
forth in the General Information for Exhibitors specific to the conference in question, and/or in
the Exhibitors’ Manual, and shall be binding upon the Company.
6. Regulations of government authorities
The Company shall have full responsibility for compliance with regulations by government authorities
pertaining to fire and radiation protection, and relating to accident prevention. The Company shall
guarantee that all specifications and regulations are passed along to all parties concerned,
e.g. agencies, trade-fair construction staff, etc., and shall vouch for compliance with these
measures on the part of third parties. The internal provisions within the exhibition building, in
particular, shall be binding with respect to all exhibitors and their suppliers.
...7. Execution of events supplemental to the conference
As a matter of principle, the Company itself shall be responsible for any continuing-education
certification offered in connection with events supplemental to the conference, and for the
issuance of certificates on location.
8. Incidental expenses
All additional services ordered shall be invoiced separately. Regardless of this, the Company
can be asessed a pro rata, lump-sum fee for waste disposal in accordance with the information
provided to exhibitors.
Expenses incurred for any production of advertising material and brochures, travel expenses
for speakers, presentation material, etc., shall not constitute part of the prices set forth under
contract and must be borne by the Company itself.
9. Administration/processing fees
The invoicing information required along with the registration forms, together with any data relevant
to contractual arrangements and implementation, must be communicated, correctly, to Interplan. If
additional administrative expense should be incurred as a result of missing and/or incorrect data,
this expense shall be replaced by the Company in an amount not less than a lump-sum processing fee
of 150 €.
10. Picture and audio recordings, audio playback
Picture and audio recordings, and broadcasts by the Company or third parties, shall be subject
to the consent of Interplan, and of the persons involved. The use of megaphones, loudspeakers
or other means of audio playback is prohibited. In any event, care shall be taken that the
proceedings of the event are not disturbed. Registration with and payment of fees to GEMA
shall be the responsibility of the Company.
Interplan shall be entitled to have photographs, drawings, and film or video recordings of the
proceedings of the conference produced, and to use these for advertising or press publications; the Company shall not be entitled to object or assert claims for remuneration in this
regard.
11. Force majeure
Given compelling circumstances beyond the responsibility of Interplan, or in the event of force
majeure, Interplan shall be entitled to cancel, postpone or shorten the event in question. If, for
one of the aforementioned reasons, the event should not take place, then Interplan shall be
entitled to retain up to 25% of the invoice amount by way of general expenses. A claim by Interplan as against the Company above and beyond this amount shall arise only if the Company
has commissioned special, additional work as the result of which expenses have been incurred.
12. Non-disclosure
The Parties hereto hereby covenant, throughout the entire duration of their collaboration, and
following termination of this Contract, to maintain absolute confidentiality and strict silence
towards third parties with regard to all proceedings and data meriting protection. Each Party
shall assign this obligation to those persons and assistants involved in the tasks provided
for hereunder, and shall likewise place these individuals under an obligation of strict silence.
13. Data-protection clause
Interplan treats all person-related data in accordance with the provisions of law, and particularly in
accordance with the requirements of the German Federal Data Protection Act [Bundesdatenschutzgesetz].
The collection, storage and processing of personal data is an indispensable component of
registration for the respective conference or event.
This takes place exclusively for the purpose of organising and carrying out the conference
or event in question. These data are passed along only to such third parties as are directly
involved in the conduct of the conference or event, and where organisational concerns require this. (E.g. organisers, conference centre, suppliers for the trade fair/for presentation
services.)
With his or her signature upon the Interplan registration form made available by Interplan, the signatory
declares his or her consent that the personal details entered on the form may be collected, stored,
processed and, as required, made available to third parties, e.g. the organiser, within the
scope of preparing for and carrying out the conference in question.
Interplan is required by law to obtain the consent of the Company for the collection, storage
and pro-cessing of personal data. If the Company should fail to grant its consent, Interplan
shall be entitled to refuse the Company admission to the conference or event.
Under the guidelines of the Accident Prevention Working Group [Arbeitsgemeinschaft für Unfallverhütung], the Company shall be under obligation to exhibit only flawless and safe machinery,
devices and other equipment, in keeping with the accident-prevention regulations of the trade
association in question. The applicable regulations set forth in the Equipment Safety Law
[Gesetz über technische Arbeitsmittel] of 24 June 1968 (BGBL B, Page 717) must be observed. The Company shall be liable for all personal injury or property damage arising through
machinery, devices, equipment, etc.
14. Collateral agreements
Collateral agreements to a particular contract, or to these General Terms and Conditions,
shall be legally binding only if confirmed in writing by Interplan; the situation shall be different
if legally unrestricted actual authority or apparent authority obtains.
7. Execution of events supplemental to the conference
The following provisions shall apply to the execution of events supplemental to the conference:
Claims by the Company as against Interplan shall expire if they are not lodged in writing with
the other Party within three months following the deadline.
In the placement and execution of events supplemental to the conference, the topics and
competitor situation of parallel events will be taken into consideration where possible. There
shall be no claim to a particular time slot, room, or specific location for the exhibition booth.
If Interplan should reject the claim in writing or if it should fail to state its position within two
weeks following assertion of the claim, then the claim shall be considered forfeited unless
lodged in court proceedings within three months following rejection or expiry of the deadline.
Interplan shall make efforts to see to it that all information on the events supplemental to
the con-ference is published in printed materials distributed for the conference, and on the
Internet. To this end, the Company shall covenant to communicate to Interplan, punctually
by the agreed date, both the title and agenda for the events supplemental to the conference.
Delays in communication may result in non-publication, or incomplete publication, of this
information.
These deadlines shall not apply to claims by the Company as against Interplan for injury to
life, bodily harm, deterioration of health, nor for claims arising out of gross negligence or
non-accidental conduct.
As a rule, the same rooms involved in the normal course of the conference will also be available for
events supplemental to the conference. The technology and equipment already in place shall be
available to the Company. Should the Company request alterations, there shall be no entitlement
whatsoever to having these alterations carried out.
In particular, requests expressed in this regard can only be fulfilled if and as time permits.
Additional expenses arising as a result of this shall be borne by the Company.
15. Liability and forfeiture clause
Strict liability on the part of Interplan for initial material defects is hereby precluded.
16. Final provisions
Even where the Company should maintain headquarters abroad, all legal relationships between
the two shall be governed by the laws of the Federal Republic of Germany; the applicability
of the United Nations Convention on Contracts for the International Sale of Goods in its
respective iteration is hereby precluded.
Any disputes arising hereunder shall be resolved before a court of law having jurisdiction in the
city in which Interplan maintains its headquarters.
15
INDUSTRY
Programme
Contacts
Organiser of the Industry Programme
Interplan Media & Service GmbH
c/o INTERPLAN AG
Landsberger Strasse 155
80687 Munich, Germany
Phone: +49 89 54 82 34 67
E-mail: [email protected]
Web: www.easd-industry.com
Accommodation
INTERPLAN AG
Ms Heike Störmer
Landsberger Strasse 155
80687 Munich, Germany
Phone: +49 89 54 82 34 46
E-mail: [email protected]
Local DMC Partner
INTERPLAN AG
Mr Daniel Gothe
Landsberger Strasse 155
80687 Munich, Germany
Phone: +49 89 54 82 34 12
E-mail: [email protected]
Organiser of the Scientific Programme and Registration
Phone: +49 211 75 84 690
E-mail: [email protected]
Web: www.easd.org
EASD Headquarters
Rheindorfer Weg 3
40591 Düsseldorf, Germany
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INTERPLAN Congress, Meeting & Event Management AG
Landsberger Strasse 155 · 80687 Munich, Germany
Phone +49 89 54 82 34 - 9055 · E-mail: [email protected]
16
12 – 16 September 2016
INTERPLAN
media & service gmbh
c/o INTERPLAN AG
Landsberger Strasse 155
80687 Munich
Germany
Phone: +49 (0)89 54 82 34 67
Fax: +49 (0)89 54 82 34 45
E-mail: [email protected]
Web: www.easd-industry.com