International Ivy Summer Program Team Manual 2016
Transcription
International Ivy Summer Program Team Manual 2016
International Ivy Summer Program Team Manual 2016 International Ivy Summer Enrichment Program Team Manual 2016 Page 1 TABLE OF CONTENTS 1. Mission and Goals 2. Daily Schedule 3. Weekly Schedule 4. Counselor Responsibilities 5. Teacher Responsibilities 6. Special Bonuses and Disciplinary Procedures 7. Dress Code 8. Organization Chart 9. Communications Policy 10. Emergency Procedures 11. General Information 12. Appendix 1 – Procedure for Reporting Potential Child Abuse Between a Team Member and Student 13. Appendix 2 – Strategies for Dealing with Students and Disciplinary Policy with Campers 14. Appendix 3 – Team Hiring and Training 15. Appendix 4 – Healthcare Management Procedures International Ivy Summer Enrichment Program Team Manual 2016 Page 2 IMPORTANT CONTACT INFORMATION Role/Site Name Phone Number Email Program Director, All Sites Assistant Program Director, All Sites Site Director, Livingston Site Director, Caldwell Site Director, Chatham Site Director, Somerset Site Director, Far Hills Site Director, Oakland Site Director, Paramus Site Director, Princeton Site Director, Scotch Plains Site Director, Short Hills Site Director, Lincroft Site Director, Summit Special Adviser Lily Wong 908-899-1338 [email protected] Elaine Eng 855-678-6335 x103 [email protected] Jaimee Katz 855-678-6335 x105 [email protected] Charlyn Magat 855-678-6335 x106 [email protected] Kalyna Macko 855-678-6335 x104 [email protected] Ken Crilley 855-678-6335 x110 [email protected] Michael Kestlinger 855-678-6335 x122 [email protected] Eric Klein 855-678-6335 x111 [email protected] Steve Polanin 855-678-6335 x112 [email protected] Alison Grohe 855-678-6335 x113 [email protected] Jackie Krychiw 855-678-6335 x120 [email protected] Joe Lanni 855-678-6335 x116 [email protected] Nicole DePopolo 855-678-6335 x118 [email protected] Julia Torsiello 855-678-6335 x114 [email protected] Jeff Lee 855-678-6335 x102 [email protected] International Ivy Summer Enrichment Program Team Manual 2016 Page 3 1. Mission and Goals MISSION: EDUCATE, ENCOURAGE, EMPOWER A. Our mission as a team is to care for the students under our charge by being positive role models and taking action to ensure their safety, well-being and growth. B. We encourage students to explore diverse activities and possibly find their passion. C. We create for every student, an environment which fosters learning and accomplishment which in turn develops positive self-esteem. WE WANT STUDENTS TO BE SAFE, EXPLORE, LEARN, GROW, AND FEEL GOOD ABOUT THEMSELVES. GOALS: FOR STUDENTS TO… • • • • • LEARN NEW SKILLS - To help students develop and enhance their skills in activities selected. FEEL ACCOMPLISHED - To help students develop positive self-esteem through accomplishment in a risk-free environment. FEEL CAMARADERIE - To help students develop values of camaraderie and practice good sportsmanship. MAKE FRIENDS - To help students develop friendships based on similar interests. FIND ROLE MODELS - To provide the student with the most skilled, dedicated, and effective teachers and counselors who serve as role models. BIG SIX SKILLS From the design of the curriculum to the way we interact with the children, we want our students to develop the following skills, which students will need to be successful in 21st century • CRITICAL THINKING – analyze information to draw conclusions • CREATIVITY - create and act on new ideas • COLLABORATION – work effectively and respectfully with others • COMMUNICATION – articulate ideas and listen effectively to decipher meaning • OPTIMISM – positive view of what happens in one’s life and what we expect in the future • LEADERSHIP – create a goal and influence others to convert the goal to reality International Ivy Summer Enrichment Program Team Manual 2016 Page 4 THE FIVE PILLRS OF INTENATIONAL IVY At International Ivy, we expect students and team members to follow the following principles: RESPECT – for yourself, for others, for others’ property, and for our equipment and facilities. SAFETY – watch out for each other RELATIONSHIPS – be open to new people and learn how to work together in community COMMITMENT TO GROWTH – explore and learn about yourself, others, new skills and let others grow at their own pace FUN – have a positive attitude and be open to having fun and being surprised! International Ivy Summer Enrichment Program Team Manual 2016 Page 5 2. Daily Schedule 8:00 Site Director and Counselors arrive 8:00 - 8:30 Team Meeting and Preparation 8:30 Instructors arrive to set up 8:30 – 9:00 Student Drop-Off 9:00 – 10:30 AM Class – Part 1 10:30 – 11:00 AM Break 11:00 – 12:30 AM Class – Part 2 12:30-1:00 Half-day AM students Pick-up Period 1:00- 1:30 Half-day PM students Drop-off Period 12:30 – 1:30 Lunch for Full-day students 1:30 – 3:00 PM Class – Part 1 3:00 – 3:30 PM Break 3:30 – 5:00 PM Class – Part 2 5:00 – 5:30 Student Pick-up, Instructors Depart 5:30 – 6:00 Counselors wrap-up activities debrief and depart International Ivy Summer Enrichment Program Team Manual 2016 Page 6 3. Weekly Schedule Weekly Assignments and Checklist GREETER RUNNER GATHERER ATTENDANCE MASTER BREAK ORGANIZER LUNCH LEADER WALKIE TALKIES COMPUTERS NAMETAGS PAYROLL HEALTHCARE FORMS FEEDBACK FORMS_______________ MEDIA MANAGER IVY CARDS/TREASURE CHEST Every Day: Team Meeting Have all AM instructors arrived? Distribute walkie-talkies Distribute computers Set up music Prepare AM break Order / Manage Lunch Wipe down nut-free table for lunch Refrigerator log Has all PM instructors arrived? Prepare PM break Check Playground Equipment Administer Medicines? Collect/charge walkie talkies Collect computers Debrief Friday/Weekend: Prepare Pick-up/Drop-off (PUDO) lists Prepare Attendance Sheets for @ class Identify classroom for each class International Ivy Summer Enrichment Program Team Manual 2016 Identify materials needed for each class Prepare syllabi for distribution Monday: Place classes, classroom assignment and number of students on office board Put out attendance book Review any special medical conditions Distribute PUDO lists to counselors Distribute attendance sheets and ivy cards to instructors Prepare nametags Distribute nametags Orientation Welcome Speech Collect medicines and lock up Healthcare forms – missing, distribute, scan Prepare Parent Reminders Distribute lunch forms at pick-up Distribute Reminders at pick-up Summarize Payroll Tuesday: Distribute H/C forms Prepare bags for 1st weekers Coordinate with teacher re: Sharing Showcase and Parent Demos Wednesday: Distribute bags at AM/PM breaks Thursday: Take pictures and videos (all-day) Review and upload media Open Treasure Chest at breaks/lunch Distribute feedback forms at pickup Friday: Collect feedback forms Sharing Showcase and Parent Demos Take pictures and videos (all-day) Review and upload media Open Treasure Chest at breaks/lunch Welcome Visiting Parents Return medicines to families Summarize ad-hoc receipts Page 7 BREAK and GAME SCHEDULE Mondays – Ice Breaker Team Challenges Tuesdays – Minute to Win It Games Wednesdays – Wet Day – water balloon toss, dunk tank, water shooters Thursdays – Sports Games / Theme Thursdays Friday – Sharing Showcase THURSDAYS ARE SPECIAL Week 1 – Tie dye and Sunglasses Day Week 2 – Wacky Hair or Hat Day (wear your hair crazy or a weird hat) Week 3 – Pajamas Day (roll out of bed and wear your PJs to camp) Week 4 – Halloween in July (where your favorite costume) Week 5 – Sports Day (wear your sports uniform or support a favorite team) Week 6 – Backwards Day (whatever you do, do it backwards) Week 7 – Moustache Day (tape or draw on a fake moustache) Week 8 – Dance Party (dress in fancy clothes and get ready to let loose) ORIENTATION SPEECH WELCOME TO INTERNATIONAL IVY!!! I am and I’m the _. On behalf of everyone here, we are so glad that you have joined us and want this to be a great experience for you (with excitement). We have some exciting classes this week like and _. I need your attention for a brief review of expectations and announcements. • This is the gathering room. You come here after you are dropped off, when we start and end break. • We want you to learn, make friends and have a great time. If you have any problems, you can turn to your instructor, counselor or Site Director. • INTRODUCTIONS – All counselors, All teachers • We expect you to be nice to those around you. There are a wide range of ages here so please watch your language and be a positive role model. If you misbehave, you will be sent to the office to speak with the Site Director and we may have to call your parents. • We have some exciting activities this week including o Wet Day on Wednesday. We will have water balloon toss, water shooters and even a dunk tank. You should come in your swim gear and bring a towel and change of clothes. o Day on Thursdays. o Fire Drills and anything special • Lunch – if you brought lunch, please ensure they are given to us to refrigerate. If your parents purchased lunch, make sure you get a lunch order form so you can pick • Breaks – we have one break in the morning and one break in the afternoon – ask your parents to send in water and a snack for breaks. NO NUTS PLEASE! • Lastly, I want to tell you about Ivy Cards and the TREASURE CHEST. o We want to encourage hard work, positive behavior and participation in special activities. You get one IVY CARD when you finish your video game, participate in a special activity Hat Day for instance, win a break game, etc. We open the treasure chest on Thursdays and Friday and you can claim one prize for every 5 IVY POINTS. International Ivy Summer Enrichment Program Team Manual 2016 Page 8 4. Counselor Responsibilities Counselors report to the Program Office at 8:00AM. Counselors sign in using the attendance book and cannot sign in for others. ** All counselors must take part in managing the students during Pick-up and Drop-Off (PUDO) and break time. This is priority #1 ** On Mondays, counselors are given their responsibilities for the week. These responsibilities include: • • • • • • • • • Student Pick up and Drop Off Duty o GREETER o RUNNER o GATHERER o Give Orientation Welcome Speech on Monday o Overseeing the treasure chest on Thursday/ Friday Assisting with specific classes. Hallway Duty (ensuring the students are going to the restroom and back) Organizing the Break Games Taking pictures and videos, updating the blog and uploading to YouTube Lunch duty Overseeing the computers (checking out to teachers and checking them in) and equipment (charging of walkie/talkie, return of cameras) Overseeing the ordering of lunch Overseeing the healthcare forms PROCEDURE FOR TEAM/STUDENT INTERACTION • • • • • • • • It is important that you engage and supervise students in their activities, and assist your teacher in their assigned areas. Remember to always be in control of your group, try your best to get to know your group and let your group know that they can count on you for guidance. Be alert and involved with interest and enthusiasm. Please keep track of time and do not dismiss your group early or late as this impacts other students, counselors and activities. Please be with your assigned students in the early dropoff, AM class, breaks, lunch, PM class, extended day or extended evening activities . Use good judgment at all times with respect to proper language and appropriate behavior. Never, under any circumstances, be alone with a single student unless you are in the hallways. Always respect the privacy of a student. o There must always be 3 people in rooms that are closed off or distant (e.g. bathrooms, locker rooms, fields, cafeteria, classrooms, etc.) o Boys and girls use separate bathrooms and changing rooms. o Never take pictures on personal devices or post comments in personal social media accounts. Be alert to the physical and emotional state of the student. International Ivy Summer Enrichment Program Team Manual 2016 Page 9 • • Be sure you are 100% appropriate when showing affection to students. Example: A high-5 and shoulder/side-by-side hugs are acceptable. lf a student begins to speak of physical abuse: o Don't promise you won't tell anyone. o Explain there is confidentiality unless someone is hurting them. o Be calm - show concern - listen. o Gather information, but don't make judgments. o Notify the Site Director. lf the Site Director believes there has been abuse, she/he will report to the local child services. o Leave the investigation to authorities. STUDENT RELEASE PROCEDURE Regular Dismissal On Monday, we randomly ask the adult who is picking up a child for their name and ensure that they are a parent or authorized pick-up person by checking the “Check-Out Report” If the adult picking up the child is not authorized, call the parent. Early Dismissal It is the parent's responsibility to call Program or send a note with the student stating the time of dismissal and who will be picking up the child. At the specified time, the student will meet the authorized parent or person at the Program Office. Parents or authorized person must sign the child out. Absentees Parents are requested to call the Program Office for absences but may not do so. The Site Director calls the parent of the absent child by 10AM to confirm absence if we were not notified by parent. 5. Early Teacher Responsibilities and Job Description Dismissal MANAGEMENT It is the parent's responsibility to call Program or send a note with the student stating the STUDENT time of dismissal whoprogram, will be picking the child. At the specified student • International Ivy has aand choice whichup means students choose theirtime, own the classes will meetEvery the authorized or personThere at the Program Office.minutes of instruction every week. class is runparent by a teacher. should be 10-15 Absentees and skills taught at the beginning of each period with practice, games and student 1) Parents are requested to call the Program Office for absences but not required to do so. interaction daily. 2) •TheAlways Site Director calls theofparent of the absent child on the 3rd consecutive day absent. be in control your class. 3) •TheLet Students' absence is posted attendance purposes in all activities. the students know that if daily therefor is ever a problem they can count on you for guidance. • • • Instruct the students when using equipment. Don't assume a child is familiar with the safest and best use of equipment. Be involved with your class; don't just sit. Participate and work with your class at all times. Participate in all class activities with interest and enthusiasm. International Ivy Summer Enrichment Program Team Manual 2016 Page 10 • • Always remain with class you are instructing unless instructed otherwise by the Site Director. Help students get to their next activity on time. LOGISTICS • • • • • • • • • • • • • • • • • • Instructors are asked to arrive 30 minutes prior to the beginning of class. Please go to the Program Office to sign-in. In case of emergencies, please call your local Site Director (see page 2) and Lily at 908-899-1338.At the Program Office, pick-up your class attendance sheet and ivy cards. On Mondays, find out your assigned classroom. Please ensure you know where the gathering place is. Please ensure that you have the materials you need for class (e.g. syllabus, computers, robots, etc.) At 5 minutes before the beginning of class, go to the GATHERING PLACE and pick up students and take them to your classroom. TAKING ATTENDANCE. At the beginning of your class, after the break and at the end of class, please take attendance. Any student not on the attendance sheet should be brought to the Program Office immediately. If a child is missing from class, please notify the counselor in the hallway (who has a walkie talkie) or call your local Site Director in the Program Office. At the beginning of each course, the teacher should facilitate introductions among the class members and an explanation of the goals and activities of the class. Please distribute Ivy Points when a student has been exceptionally helpful, displayed excellence or made a video or blog showcasing what they have learned. You will be given 5 Ivy Points per student for the week. For larger classes, counselor may be assigned to assist you. Counselor may come in to take pictures or videos. Please tell the Program Office when you think a special activity which should be photographed or videoed. Any difficult students should be spoken to at once by the instructor. If the problem persists, please notify the Site Director. Please keep rooms, fields, or areas neat and clean. Report any room problems or repairs to the Site Director. No team member (instructor or counselor) should be alone with any one student. For three-hour classes, there is a 30-minute break after the first 90 minutes. Please bring students to the GATHERING PLACE. PLEASE HELP OUT AT BREAK. If you cannot help out at break (e.g. need to prepare for class), please inform the Site Director. Retrieve your students at the end of break. After returning to the classroom, remember to take attendance. After class, bring students to the gathering place. Please return all equipment to the counselor in charge of equipment. Only use the assigned adult rest rooms and never use rest rooms assigned to students. Be alert to the emotional health of your students. If a normally happy child is suddenly depressed for any time period, be aware of the situation. Alert the Site Director to the situation. Always be watching for the safety of the group. International Ivy Summer Enrichment Program Team Manual 2016 Page 11 • • Make sure you leave enough time for cleanup. All rooms, fields and areas should be kept neat and clean. Take inventory of major equipment at the end of each class. Please report any problems, reports or needs to your Site Director. 6. Special Bonuses, Disciplinary Procedures, Performance Reviews International Ivy truly wants to honor exemplary performance by members of the team. The following special bonuses are offered by the program across all sites: • Best Instructors - $200 for Six Instructors – based on feedback from parents and students. • Perfect Attendance - $200 for Counselors – no absences or tardiness for the entire summer – 8AM to dismissal time working a minimum of 4 weeks. If during the eight week session, the counselor must take time off for any reason, he or she is disqualified from this award. • Best Team Spirit – $200 each for Six Counselors – positive, helpful and hard-working • Most Creative/Innovative – $200 for Two Counselors – takes action to improve the program • Longevity – $200 for any Counselors or Instructor who has worked for International Ivy for five consecutive years (at least 4 weeks each year) Should a team member violate the mission and goals of the problem, the Site Director or the Head Counselor will discuss the infraction with the team member and together complete the Disciplinary Warning form. Examples of infractions include • a substantiated complaint by a parent, student or fellow team member, • not safeguarding the safety and well-being of our students and fellow team members, • behaving in a manner inconsistent of a role model like using curse words or comments detrimental to others’ self-esteem, • not following instructions by management, • not safeguarding /careless treatment of equipment or facilities • theft or tardiness. It is a policy of the Program for the Site Director or Head Counselor to discuss each infraction: the situation, possible alternative solutions, and remedial actions. If team member continue to violate the mission and goals, the Program will reduce hours or dismiss the team member. Please see disciplinary form on the next page. International Ivy Summer Enrichment Program Team Manual 2016 Page 12 We believe it is important to provide feedback to our counselors and teachers for the sake of their development and progress and the quality of the Program. The Program Director and Site Director will be observing classes and counselor activities. Site Directors will provide written feedback between week 3 and week 7. International Ivy Summer Enrichment Program Team Manual 2016 Page 13 International Ivy Disciplinary Warning Name_ Campus Date First Warning Second Warning Final Warning – subject to reduced hours or dismissal Type of Issue Parent Complaint Student Complaint Team Member Complaint Not safeguarding student or fellow team member Behaving in a manner not consistent with being a role model Not following instructions by management Not safeguarding /careless treatment of equipment or facilities Personal texting or cell phone use while working Theft Tardiness / Disregard for the schedule Comment: Plan of Action: Acknowledged: International Ivy Summer Enrichment Program Team Manual 2016 Witnessed: Page 14 International Ivy Feedback Form Team Member: ______________________Evaluator: _____________________________ Campus (counselor)/Course (teacher): ________________________________________ Date: ____________________________________________________________________ Please comment on the quality of work (e.g. knows content, engages students, promotes big six skills)? Please rate the team member on the following attributes (1-5, 1=lowest and 5 is highest) Punctual Reliable / Responsible Nurturing / Kind Has Initiative / Problem-Solver Committed to High Quality Work Effective Communicator Collaborative Hard-working / Energetic Creative/Innovative Flexible Optimistic / Positive Enthusiastic Strengths and Accomplishments: Weaknesses and Suggestions: Feedback by Team Member to International Ivy: Signature of Team Member: of Evaluator: InternationalSignature Ivy Summer Enrichment Program Team Manual 2016 Page 15 7. Dress Code We strive for a “look” that is consistent with a wholesome and positive appearance and attitude. The following are guidelines we have established for dress and personal grooming: a) Name Tags – The Program is a first-name organization. All team members will receive a name tag, which is to be worn in an upright, readable position at all times. b) Watches - We encourage counselors to wear watches. Our schedules are very structured and arriving on time to the activities is very important. c) Jewelry - We suggest that jewelry be kept to a minimum, and please keep it simple. It is an important safety issue for you and the students. Tongue, nose studs and other type of visible body rings and piercings ARE NOT permitted. d) Footwear - Sneakers or sports type footwear must be worn by counselors at all times, no flip-flops, no heeleys, open-back or open-toed sandals are allowed. e) Clothing - All counselors must wear their Program t-shirts daily. Other team members may wear T-shirts but T-shirts should not have inappropriate sayings (reference to alcohol, drugs, sex, etc.). Please do not wear clothing which may be too revealing. f) Tattoos – Tattoos should be covered. International Ivy Summer Enrichment Program Team Manual 2016 Page 16 8. Organization Chart 1) Lily Wong, Program Director and Elaine Eng, Assistant Program Director a) Charlyn Magat, Site Director of Caldwell i) Shanyah Saunders, Head Counselor, Caldwell ii) Teachers and Counselors, Assistant Counselors and CITs b) Kalyna Macko, Site Director of Chatham i) Colleen O’Neill, Head Counselor, Chatham ii) Teachers and Counselors, Assistant Counselors and CITs c) Michael Kestlinger, Site Director of Far Hills i) Wesley Lukas, Head Counselor, Far Hills ii) Teachers and Counselors, Assistant Counselors and CITs d) Nicole Delpoplo, Site Director of Lincroft i) Kathleen McPolin, Head Counselor, Lincroft e) f) g) h) i) j) k) l) ii) Teachers and Counselors, Assistant Counselors and CITs Jaimee Katz, Site Director of Livingston i) Carolyn Leach, Head Counselor, Livingston ii) Teachers and Counselors, Assistant Counselors and CITs Eric Klein, Site Director of Oakland i) Jackson Ganem, Head Counselor, Oakland ii) Teachers and Counselors, Assistant Counselors and CITs Steve Polanin, Site Director of Paramus i) James Hornby, Head Counselor, Paramus ii) Teachers and Counselors, Assistant Counselors and CITs Alison Grohe, Site Director of Princeton i) Chris Daubert, Head Counselor, Princeton ii) Teachers and Counselors, Assistant Counselors and CITs Jackie Krychiw, Site Director of Scotch Plains i) Andrew Jordan, Head Counselor, Scotch Plains ii) Teachers and Counselors, Assistant Counselors and CITs Joe Lanni, Site Director of Short Hills i) Chloe Blanchard, Head Counselor, Short Hills ii) Teachers and Counselors, Assistant Counselors and CITs Kenny Crilley, Site Director of Somerset i) Chelsea Caplette, Head Counselor, Somerset ii) Teachers and Counselors, Assistant Counselors and CITs Julia Torsiello, Site Director of Summit i) Emma Mencke, Head Counselor, Summit ii) Teachers and Counselors, Assistant Counselors and CITs International Ivy Summer Enrichment Program Team Manual 2016 Page 17 9. Communications Policy PARENT NOTIFICATION POLICY All phone calls to parents must be made by a Site Director unless specific permission is given to a teacher or counselor from a Site Director. Phone calls to parents from a teacher or counselor MUST have approval each time from a Site Director. EVENT REQUIRING THE NOTIFICATION OF THE SITE DIRECTOR • death or injury • medical or psychiatric issue – ex. child with high fever • abuse allegation – ex. child describes parental abuse • facility or security issue – ex. loss of electricity, damaged property • public relation concern – ex. team member posting on facebook • national emergency or environment concern – ex. hurricane • missing child • suicide ideation or attempt • group management issue – ex. camper out of control or refusing direction • personnel issue – ex. interpersonal issues such as sexual harassment or physical altercation The Site Director will notify the Program Director once emergency measures (if any) are taken. MEDIA MANAGEMENT / EMERGENCY COMMUNICATIONS Only the Program Director (Lily Wong) and if Lily is not available, Assistant Program Director (Elaine Eng) are authorized to speak to the media. Any announcements that should be placed on the website or mass-emailed to parents (e.g. emergency closings, traffic changes) should be sent to the Program Director to upload or sent. International Ivy Summer Enrichment Program Team Manual 2016 Page 18 10. Emergency Procedures Each Site Director and Head Counselor should have the following non-emergency # programmed into their phone Short Hills Police 973-564-7001 Fire 973-564-7035 Facilities – Bobby Wulff – 908-304-5343 Paramus Fire Dept 201-265-3000 Police Dept 201-262-3400 Facilities – Mike Carti - 201-873-4254 Chatham Police and Fire 973-377-0100 Facilities – Jack Sullivan 908-447-4843 Princeton Fire Dept 201-265-3000 Police Dept 201-262-3400 Facilities - Mike Del Aversano, 609-9242449 extension 1729 Caldwell Police 973-226-2600 Fire 973-226-1890 Facilities – All Schnell 973-479-7319 Far Hills Police – 908-234-1192 Fire – 908-766-1122 Facilities – Dave Sacco 908-698-1262 Lincroft Fire – 732-747-5295 Police - 732-615-2100 Facilities - Bernie Arnella – 732-978-0256 Livingston Fire - (973) 992-2373 Police - (973) 992-3000 Facilities – John Minetti – 862-437-8011 Scotch Plains Fire 908-322-6700 Police 908-322-7100 Facilities – Guy Celentano – 908-322-4755 Somerset (Franklin Township) Police 732-873-5533 Fire, no non-emergency number, call 911 Facilities - Keith Stensland – 732-545-5600 x353 Summit Summit Fire - (908) 277-1033 Summit Police - (908) 273-0051 Facilities – Joseph Berdetta – 908-2730900 x249 Oakland Fire 201 337-5694 Police 201-337-6171 Facilities – Casey Drummond – 201-2646716 International Ivy Summer Enrichment Program Team Manual 2016 Page 19 MISSING STUDENT PROCEDURE Below is an outline of our safety protocol and procedures should a student be missing. Warning Signs: 1. Student is not with group. 2. Student does not show up for his or her assigned activity. Safety Precautions Taken: 1. Attendance is taken at the beginning of each activity: • • • • • • At beginning of AM class After AM break in class At the end of AM class At beginning of PM class After PM break in class At the end of the PM class 2. All Program visitors must check in at the Program Office upon arrival, and are stopped if they have not checked in at the Program Office. 3. Site Director and other team members walk the Program halls and grounds continuously. Emergency Action Required: 1. When a student is present earlier in the day but is not present for a class/activity, Site Director and support team will go through the entire building and outside fields including locker rooms, bathrooms, and classrooms until the student is located. 2. If a child has not been located, team will call a parent to verify that the Student is not at Program. 3. lf the child is not found, the Site Director will call 911. 4. An assigned team member will wait at designated waiting place for the Police to lead them to the Program Office. 5. Site Director alerts parents by phone. 6. lf this situation is regarding a student who has run away, the procedure is the same, and two team members will be assigned to drive the perimeter of the Program and adjacent areas to look for the student. International Ivy Summer Enrichment Program Team Manual 2016 Page 20 EMERGENCY PROCEDURES RELATED TO ACTIVITIES Activity: Arts & Crafts / Construction Warning Signs: 1. Paint or glue in eyes. 2. Injury due to tools or supplies used properly or improperly during normal execution activity. Safety Precautions Taken: 1. Each child is taught how to use tools and supplies. 2. Always directly supervise students when using tools and supplies. Emergency Action Required: 1. If injury does not require the child to remain still, a counselor will escort the child to the Site Director. 2. If injury is severe and needs immobilization, counselor will get the Site Director while Teacher or another counselor stays with child. 3. If injury needs extended care after assessment by Site Director, dial 911. 4. Site Director alerts parents. 5. Site Director goes to the hospital and stays with child until parents arrive. The Head Counselor is in charge of the site while the Site Director is away. International Ivy Summer Enrichment Program Team Manual 2016 Page 21 Activity: Science Classes Warning Signs: 1. Chemical spills, chemicals are orally ingested, equipment and/or supplies used properly and improperly during normal execution of activity. Safety Precautions Taken: 1. The teacher teaches students all of the safety rules and guidelines. 2. Always directly supervise. Emergency Action Required: 1. If injury does not require the child to remain still, a counselor will escort the child to the Site Director. 2. If injury is severe and needs immobilization, counselor will get the Site Director while Teacher or another counselor stays with child. 3. If injury needs extended care after assessment by Site Director, dial 911. 4. Site Director alerts parents. 5. Site Director goes to the hospital and stays with child until parents arrive. International Ivy Summer Enrichment Program Team Manual 2016 Page 22 Activity: Sports Warning Signs: 1. Hard fall on head or any other body parts. 2. Injury due to improper use of sport equipment Safety Precautions Taken: 1. Instruct students in proper use of equipment, and be sure that equipment is worn and used properly. 2. lnstruct students in execution and procedures of the game they are playing. 3. Staff assigned to different sections of play area tor observation and control of the activity. 4. Be sure that no equipment is left in an area that can cause injury to a participant. Example: All warm up balls should be bagged and placed away from the field play during a game. Emergency Action Required: 1. If injury does not require the child to remain still, a counselor will escort the child to the Site Director. 2. If injury is severe and needs immobilization, counselor will get the Site Director while Teacher or another counselor stays with child. 3. If injury needs extended care after assessment by Site Director, dial 911. 4. Site Director alerts parents. 5. Site Director goes to the hospital and stays with child until parents arrive. International Ivy Summer Enrichment Program Team Manual 2016 Page 23 EMERGENCY PROCEDURES RELATED TO DISASTERS Type: Fire Warning Signs: Sparks, flames, smoke inside or outside Safety Precautions Taken: 1. Keep flammable items locked up away from children. 2. Know where fire extinguishers are readily available. 3. Know how to operate fire extinguishers Emergency Action Required: 1. Remove all students from the area or building-take immediate attendance. 2. Report to Site Director who will notify Facility Management. 3. The Fire Department will be called. Type: Severe Storms Warning Signs: Strong winds, heavy rain, dark clouds, thunder/lightening Safety Precautions Taken: 1. Site Director and Head Counselor watch the weather report every day. 2. AII outdoor activities will be held indoors. 3. lf an unusual storm is predicted during Program day: • • Emergency Action Required: shut windows. Keep children inside and safe. lf a severe storm is imminent, the Site Director will • • shut windows. Keep children inside and safe. International Ivy Summer Enrichment Program Team Manual 2016 Page 24 EMERGENCY PROCEDURES RELATED TO INTRUDERS Type: Intruder Alert Warning Signs: • • Safety Precautions Taken: 1. Team Members should have a name tag on at all times Announcement on the Public Announcement System Gunfire 2. To the extent possible, keep facility doors locked (e.g. not possible at Caldwell University, a shared facility) 3. If a team member sees an unfamiliar person who appears safe, team members should inquire whether they need assistance and escort them to the Program Office. If a team member see an unfamiliar and suspicious person who appears unsafe (e.g. holding gun), the team member should hide as soon as possible and find a way to notify the Site Director 4. All visitors must first report to the Program Office 5. Intruder drills Emergency Action Required: 1. Once an intruder is detected or there is an announcement of an intruder (“RED ALERT, Lock Down Now”), the team member must lock the door, turn off lights, ensure all people are hiding (in closets, under desks) and out of the intruder’s line of sight. All should remain quiet. 2. Dial 911 if possible. 3. Once the situation is deemed safe, the Site Director will come around to open the doors. If the door can only be opened from the inside, the Site Director will say the safety words “Lock Down Over at II (EYE, EYE)” International Ivy Summer Enrichment Program Team Manual 2016 Page 25 11. General Information Health Forms All team members are required to submit a completed health history form prior to Program opening. This form does not need to be completed and signed by a doctor. Any team member 18 years old or older can complete the form on his/her own. Any team member 17 years old or younger must have a parent or guardian complete the form. Working Hours and Calendar The Program is 7 or 8 weeks in length depending on location. Classes take place Monday through Friday. The dates of Program can be found on our website, www.iisummer.com. Our students may attend for one or more weeks. Attendance at Program orientation sessions is mandatory for all team members. You will be expected to be in your assigned location during your assigned schedule. Please sign in and sign out each day you are scheduled to work. Regular attendance provides consistency and continuity, which are two key factors for a successful summer. Your absence from Program creates a hardship for your fellow counselors. They must "pick-up the slack" during your absence and work harder to cover your responsibilities. If an emergency situation arises that requires you to be absent, please call the Program office at (855) 678-6335 by 7:30 a.m., or the night before. No team member should leave the Program grounds during working hours without notifying the Site Director. If a teacher or counselor is asked to work in two locations during the course of a day, the employee must sign out in the first location and sign back in at the second location. The team member is NOT on duty when traveling from one site to another. Lunch and Snack Team members are responsible for bringing lunch and encouraged to bring water bottles to stay hydrated during breaks and lunch. There will be no drinking or eating of food permitted in classrooms. Counselors are required to supervise lunch and snack with their group. Counselors should ONLY start eating after ALL students in their group are eating. Pay Each team member is paid by check or direct deposit every two weeks. lf employment is terminated, team member is paid for time actually worked in the next scheduled pay date. Privacy Employees are not to post any comments in social media (e.g. Facebook, Instagram, SnapChat) about the Program or any of its participants, students and staff. International Ivy Summer Enrichment Program Team Manual 2016 Page 26 First Aid and Health Manager The Site Director and Head Counselor are certified in first aid, CPR and AED. Any health-related issues should be directed to the Site Director and / or Head Counselor and must be recorded in the Health Journal after the issue has been addressed. Health Surveillance Teachers and counselors should note the general well-being of students and other staff members. If a person look lethargic or show signs of sickness, send the student or staff member to the Program Office immediately. Isolate the sick person away from other students and staff if suspected of communicable disease Document all obvious and unusual observations in medical log Report all death or serious injuries (head, neck, spinal injury, unconscious or requiring professional medical attention) to the Department of Health’s Youth Camp Safety within 24 hours (609-588-3124) Facility Care International Ivy rents our facilities from private schools, universities and learning centers. Please ensure that we keep the facilities in clean and neat conditions. International Ivy is responsible for any damages. Our careful use of “borrowed” facilities will allow us to return year after year. Equipment Care The team is responsible for the care and use of any program equipment used in their activity. Please return all equipment to its proper place. lf equipment is damaged or needs to be refilled, replaced or repaired, please let the Site Director know and we will do our best to replace. Program Telephone, Cell Phones, Mobile Devices Cell phones can be used during Program hours for emergency use and Program business only. Team members may not use their cell phones while working. Personal texting or use of mobile device is cause for disciplinary action. Tipping It is not mandatory for parents to tip team members. If parents ask, direct them to the office who will offer guidelines. Fraternization We understand that Program is a social environment, but appropriate behavior is expected at all times. Expressions of a close inter-personal relationship between team members during the Program day are prohibited and will not be tolerated. Students emulate counselors and our job is to place students in the most relaxed emotional and psychological environment possible. Also, be aware that a few team members are under 18 and still considered minors under the law. International Ivy Summer Enrichment Program Team Manual 2016 Page 27 Smoking International Ivy is a "smoke-free" environment. Smoking is not permitted anywhere in the building, grounds (including the parking lot) nor in the vicinity of children. Inappropriate Language We must be aware of our actions and words, as students are impressionable. Inappropriate stories, jokes and language will not be tolerated. Please, always, set a good example. Drugs and Alcohol There is absolutely no drinking or posession of any alcoholic beverages or use of illegal drugs anywhere at the International Ivy Program. Breach of this rule is grounds for immediate dismissal. Medication Any team member requiring medication must report it to the Program or Site Director. Prohibited: Communications with Campers Outside of Camp It is inappropriate for team members to have any contact with campers outside of camp. Team members should not share their phone number, emails, social media account information with campers. Any indication of inappropriate contact or sharing of contact information should be reported to the Site Director. Breach of this rule is grounds for immediate dismissal. Termination Employment may be terminated: • by mutual consent • when the Site Director and team member discuss a problem regularly and there is no improvement, or the work/behavior is unsatisfactory. • in case of misconduct or insubordination • when an administrator believes it is in the best interest of the Program Visitors Visitors (including family members) of team members will not be permitted during Program. If you notice a visitor who is unescorted by a team member, please accompany them to the Program office. All visitors must sign in at the Program Office. Team Parking All team members must provide their own transportation to and from Program. Parking is provided in the parking lot of each location. Transportation Team members are prohibited from transporting any campers to and from camp. International Ivy Summer Enrichment Program Team Manual 2016 Page 28 Prohibited Items Animals and weapons are not allowed on premises. No personal sports equipment are permitted at the Program Bullying At the International Ivy Summer Program, bullying is inexcusable, and we have a firm policy against all types of bullying. We work together as a team to ensure that students gain self-confidence, make new friends, and go home with great memories. Persons who are bullied may not have the same potential to get the most out of their Program experience. Our leadership team addresses all incidents of bullying seriously, and trains staff to promote open communication with parents and students, teach an acceptance of diversity, and create an atmosphere of inclusion so that all staff and students will be comfortable alerting us to any problems during their Program experience. We stress to parents and team members to communicate concerns immediately to the Site Director or Program Director so that we can address any bullying at the Program allowing victims of bullying to return to the Program happy and free of fear and the bullies to face immediate consequences for their actions. Only with joint parent and staff involvement can we stomp out bullying altogether. International Ivy Summer Enrichment Program Team Manual 2016 Page 29 APPENDIX 1 – PROCEDURE FOR REPORTING POTENTIAL CHILD ABUSE BETWEEN A TEAM MEMBER AND STUDENT 1. Notify the Site Director/Owner right away. 2. A written incident report will be completed by the Director/Owner that day. 3. The Site Director/Owner and authorities decide how to notify parents. 4. The Site Director/Owner suspends team person immediately with pay until investigation is conducted. 5. The Site Director/Owner reviews incident and gathers facts. 6. The Site Director/Owner reinstates team member only if all allegations have been deemed unsubstantiated and the team member is cleared by authorities. 7. Maintain confidentiality with team and only discuss incident with the Site Director/Owner. APPENDIX 2 – STRATEGIES FOR DEALING WITH STUDENTS AND DISCIPLINARY POLICY WITH CAMPERS A student who is busy, happy and socially accepted will rarely present a problem. If you do have students with adjustment problems, please give them extra time and help. Often, a little extra attention helps. Discipline should be constructive or educational in nature and may include such measures as diversion, separation from problem situations and discussion about the situation. Separation, when used as discipline, shall be brief and appropriate to the person's age and circumstances and shall be in a safe, well-ventilated place. Children shall be within sight of a team member. Be consistent! Decide what rules are to be followed and set your limits and expectations. Children who know you will not let them go "out of bounds" will be better adjusted. However, expect them to test you frequently. Treat children with the same degree of courtesy and respect you would give to a peer. Sometimes a nasty situation can be avoided by ignoring attention-seeking behavior. If you do find yourself in a “jam" or with a child who is being difficult to handle, and can't think of the best solution, call upon a "key" staff member or the Site Director for help. There is nothing wrong with doing this. Sometimes another person can help diffuse a situation easily. Try to find at least ONE positive comment to say to each student every day. A smile, a word of encouragement, a nod, and a wink are very effective examples in developing cooperation. This type of positive reinforcement usually helps the student to feel very special. Children and team members shall not be subject to fear, mental abuse or humiliation. International Ivy Summer Enrichment Program Team Manual 2016 Page 30 Don't make unacceptable threats. Lunch, snacks and drinks may not be denied as a disciplinary measure. (Ex. "If you don't clean up, you won't get snack.") Admit your mistakes. Children will respect you for it. You will not lose face. Avoid "horsing around" with the students. This is usually contagious and often leads to needless accidents. DO NOT let the students climb all over you, place hands on you, or maul you. Do not carry students on your shoulders or back. There is no reason to carry a child except in cases of injury or illness, but not if injury is to the back, neck or leg. If you have any concerns at all, please get another counselor or team member to get a Site Director or Head Counselor. Encourage the non-athletic students to participate. Give them positive reinforcement while helping them develop their skills. This will help to build up their self-confidence. You may try to engage them, but NEVER force them. lf children do not know how to do something, please take the time to teach them. Be patient and understanding. Many students are trying activities for the first time. Try your best to judge their knowledge and skill level. Ask one of the returning students in your group to buddy up with students who are having trouble adjusting, and to include them in group activities. As the counselor, ALWAYS pick the teams. Never allow the student captains to do this, as the same children will always be picked last. Use birthdays, odd/even, blue/brown eyes, towns, or any other means to vary the method of choosing. Please try to make teams as even as possible with student's abilities. Answer any inappropriate questions regarding sex, religion or any other private matters with your students by merely saying, "l think that's a question you should ask Mom or Dad." lf this persists, please alert the Site Director or Assistant Director. Verbal abuse or derogatory remarks about the person, his/her family, race, religion or cultural background will not be permitted. Profanity is unnecessary and unacceptable. The use of profanity by children and team member must not be ignored and must be dealt with in a manner appropriate to the situation. Team members must set an example. KEEP YOUR HANDS OFF THE CHILDREN......you can easily become involved in serious difficulty because force was used in dealing with the student. NEVER touch a child's private areas. You may NEVER enter a restroom, classroom or locker room ALONE with a student. Either wait by the door, or bring a student buddy with you. International Ivy Summer Enrichment Program Team Manual 2016 Page 31 Never leave your group alone. We have many team members available to help with a group if needed. Students shall at no time be allowed to punish or discipline another student. Call students by their first names. Never discuss personal Program matters with anyone other than the Site Director. Parents, team and students have a right to privacy. Correspondence with a parent must be approved by the Site Director. Be alert to students' physical conditions. If ever you notice unexplainable or reoccurring bruises, it is your responsibility to discuss it with the Site Director. Pay particular attention to any sudden changes in behavior, like trying to hide something from the group and counselors. ln case it is necessary to discipline a person, be sure to learn all the facts before dealing out the punishment; otherwise, it may be unfair and may cause resentment. Determining the facts before imposing the penalty reduces the danger of unwise actions. Make NO threats or promises that are not carried out. Repeated warnings, which are not followed by action, weaken the position of the counselor. Do not threaten a penalty which you and the child know will not be carried out. Do not make promises which cannot be fulfilled. Remember that the students should be disciplined, not to "get even", but to teach that they must not act in a way which is contrary to the best interests of the group. The method by which the penalty is inflicted, and the child's understanding of the reason for it, may determine whether the offense will be repeated. Children are vulnerable to hurt; their egos are bruised easily. Deal with the inappropriate action and don't name call or attack. Example: Do say, "Please don't swing the bat so near the other students." Don't say, "Hey, jerk, what do you think you are doing?" Admit your mistakes with a smile. Your students will respect you for it, and it is important that they see that a "role model" makes mistakes too. When all else fails, ACT! Walk over to the student, remove student from the group, speak quietly, yet firmly. Never grab, push or hit a child in order to control behavior. Never put down a child in front of the group. Disciplinary Policy with Students: Disciplinary Policy In order to foster a safe and friendly camp environment, International Ivy has established a three strike policy that culminates in disciplinary action. How the three strike policy works: International Ivy Summer Enrichment Program Team Manual 2016 Page 32 Once disruptive or disrespectful behavior of a student has been identified by a staff member, student will be given one strike. The student will receive one strike for every offense until they have reached three strikes. Upon reaching the third strike, the Site Director will be notified. The Site Director should be notified if there is a chronic problem with the same student. When the behavior of a student becomes disturbing to the rest of the group, it is time for that student to be brought to the Site Director or the office. Misbehavior by one student cannot be allowed to disrupt the activities for the entire group. Should the same behavior continue in the following days, the Site Director will again be notified and speak to the parent(s) of the student. After the supervisor has spoken to the parent(s), if the student still persists in practicing bad behavior, depending on the gravity of the behavior (i.e. the effects it may have on other campers or staff members, whether the behavior is harmful to the camper himself/herself and other campers, and other matters of this nature), the student may be will be expelled from program. There is a big difference between student fun and counselor fun. Your intentions should always be "How can I help the students to enjoy themselves more?" not, "How can I make this fun for me?" WHAT TO AVOID WHAT TO DO Sarcasm Consider the feelings of students Loss of Temper Cool down, analyze each situation (Try counting to ten; it really works!) Humiliating a Student Show confidence in the student's ability to make necessary changes in behavior Public Reprimands Speak firmly and kindly Threats and Bluffs Outline specific consequences of future violations, and follow through Showing Favoritism Give every student fair treatment Delay Tactics Give prompt attention to inappropriate behavior 99% of all discipline problems can be solved with proper guidance and good common sense. Remember, be firm, be fair, and be gentle. International Ivy Summer Enrichment Program Team Manual 2016 Page 33 APPENDIX 3 TEAM HIRING AND TRAINING 1) Hiring Procedures a) Completed Application Forms b) interviews c) Reference Checks d) Document References e) Signed Statement as to Criminal Behavior 2) Clarify Expectations of Team a) Attend Orientation b) Review of Written Materials on Policy, Standards, Procedures and Regulations c) Sign the Code of Conduct 3) Observe Team a) Program Director and Site Director will observe informally on a regular basis during the summer. b) Meet at least two times during the summer on a formal basis. 4) Team will not a) Use physical, emotional or verbal abuse, or punishment b) lsolate students for more than 5 minutes c) Take away food or shelter d) Act inappropriately 5) Team will discipline with a) Positive reinforcement b) Appropriate showing of affection and/or approval c) Empathy and support d) Removal from activity for limited time (5 minutes or less) if there is poor behavior e) Bringing student to a Site Director, who may call the parent, if poor behavior persists International Ivy Summer Enrichment Program Team Manual 2016 Page 34 APPENDIX 4 HEATHCARE MANAGEMENT PROCEDURES In the program, the Site Director and the Head Counselor are the Healthcare Managers. The Head Counselor and the Site Director are responsible for the oversight of staff training, definition of roles and responsibilities in the delivery of first aid and other healthcare at the Program and maintenance of healthcare records of Program participants (students and staff). HANDLING OF INFECTIOUS WASTE AND BODY FLUIDS o Ensure that you use barriers (masks, gloves), handwashing, and appropriate waste disposal such as biohazard containers when dealing with sharps and body fluids. COUNSELORS o Administer first aid for minor cuts (open wounds) Put on disposable glove or other barrier between hand and wound, place sterile dressing on wound, put pressure on wound to control bleeding, wash wound thoroughly with soap and water, apply antibiotic ointment if no known allergies to the medication, cover the wound with bandage to keep wound moist and prevent drying. o Follow First Aid/CPR/AED procedures if certified and appropriate for the circumstances. o Stay with the injured and tell someone to call 9-1-1 for the following situations: Unconsciousness or an altered level of consciousness (LOC), such as drowsiness or confusion Breathing problems (trouble breathing or no breathing) Chest pain, discomfort or pressure lasting more than a few minutes that goes away and comes back or that radiates to the shoulder, arm, neck, jaw, stomach or back Persistent abdominal pain or pressure Severe external bleeding (bleeding that spurts or gushes steadily from a wound) Vomiting blood or passing blood Severe (critical) burns Suspected poisoning Seizures Stroke (sudden weakness on one side of the face/facial droop, sudden weakness on one side of the body, sudden slurred speech or trouble getting words out or a sudden, severe headache) Suspected or obvious injuries to the head, neck or spine Painful, swollen, deformed areas (suspected broken bone) or an open fracture o Know where to First Aid Kit is (in Program Office and every classroom) and where the AED is International Ivy Summer Enrichment Program Team Manual 2016 Page 35 o Ensure all injuries (excluding minor cuts of less than 1 inch) are reported and recorded the Program Office HEALTHCARE MANAGERS: o A current (updated/filled out in the last 12 months) health history form is expected to be on file for each day camp participant (student and staff). The Program collects these ahead of time or the first day of the session. o Each health history form is to be reviewed within first four hours of the first arrival at the Program by the health care manager o As the healthcare manager reviews health history forms, the following is reviewed to determine: Do any of these considerations require follow-up with parents/guardians? Do any of these considerations require medications or additional special attention? Will any of these affect/be affected by the planned day camp activities? o Share this information with teachers and counselors on the first day or as soon as possible. This information is kept with the strictest of confidence and should not be shared with any others not mentioned above unless discussed with the camp director first. MEDICATION MANAGEMENT FOR CAMPERS AND TEAM MEMBERS: o The Healthcare Manager will collect all prescription and non-prescription medication with information about when it is to be given as well as if it is to be kept the week at camp or sent home nightly. o The Medicine Release Form will be filled out and signed by the parent/guardian for each medication that the child may be taking while she is at camp. Note: these can be sent ahead of time so parents can bring to camp completed. o All medication must be submitted in the original container and have the original label on the container. o All medications must be stored under lock (including those needing refrigeration), except when in the controlled possession of the person responsible (usually, health care manager) for administering them. Both healthcare managers should have access to the key. o Exceptions would be for a limited amount of medication for life-threatening conditions carried by a camper or adult team member (e.g. bee-sting medication, inhaler). ALLERGIES: o What types of allergies exist? o Are there allergies severe enough where anaphylactic shock is a possibility? o Will the participant be carrying a medical necessity (such as an epi-pen or inhaler) with them? International Ivy Summer Enrichment Program Team Manual 2016 Page 36 o If it is a food allergy, is it severe enough where certain foods will need to be pulled from the menu (such as peanut butter or dairy foods)? o Remember that parents are your partners in caring for their child. Consultation with parents is encouraged on any questions or concerns listed on a health history form. o Unless the participant is an adult, all communication should be handled directly with the parent/guardian. SETTING UP THE FIRST AID STATION: The First Aid station should have the following paperwork: o A complete participant list with emergency contact numbers o Health History Forms completed and signed for participants o Emergency Numbers o Incident Log o Medicine Log o Medical Treatment Log Each First Aid station should have the following at its disposal: o o o o o o One or two first aid kits Two locked container to hold medicines (one for room temp and one for refrigeration) Any medicines brought in by camp participants One or two yoga mats to rest on Privacy Screen 3-5 extra water bottles DOCUMENTATION OF HEALTH CARE Documentation of Health Care Any and all health care given at camp—including regularly scheduled doses of prescription medicines—need to be documented in the MEDICAL TREATMENT LOG. Examples include the following: application of band-aids for cuts and scrapes, administration of medication (whether prescription or over-the-counter as provided by the parent/guardian), obtaining ice packs for burns Use the INCIDENT LOG to describe any accidents or injuries, even near-misses which could potentially cause injury but didn’t. Use the PARENT COMMUNICATION LOG to document conversations with parents about injuries or accidents. It is better to over-communicate than under-communicate. Use the MEDICINE LOG to log in and out medicines we receive and return. International Ivy Summer Enrichment Program Team Manual 2016 Page 37 JUNE 2016 Camp Calendar SUNDAY WEEK 1 Remember water and snacks for break each day MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 27 28 29 30 1 Team Challenge – Marshmallow Tower Building Minute to Win It Separation Anxiety Wet Day Tie dye and Sunglasses Day Sharing Showcase SATURDAY 2 JULY 2016 Camp Calendar SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 3 4 5 6 7 8 WEEK 2 Remember water and snacks for break each day HOLIDAYNO CAMP TODAY Minute to Win It Movin’ On Up Wet Day Wacky Hair or Hat Day (wear your hair crazy or a weird hat) Sharing Showcase 10 11 12 13 14 15 WEEK 3 Remember water and snacks for break each day Team Challenge – Pictionary Minute to Win It Stack Attack Wet Day Pajamas Day (roll out of bed and wear your PJs to camp) Sharing Showcase 17 18 19 20 21 22 WEEK 4 Remember water and snacks for break each day Team Challenge – Charades Minute to Win It Defying Gravity Wet Day Halloween in July (wear your favorite costume) Sharing Showcase International Ivy Summer Enrichment Program Team Manual 2016 SATURDAY 9 16 23 Page 38 JULY 2016 Camp Calendar SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 24 25 26 27 28 29 WEEK 2 Remember water and snacks for break each day Team Challenge – Scavenger Hunt Minute to Win It This Blows Wet Day Sports Day (wear your sports uniform or support a favorite team) Sharing Showcase SATURDAY 30 AUGUST 2016 Camp Calendar SUNDAY MONDAY TUESDAY WEDNESDA Y THURSDAY FRIDAY 31 1 2 3 4 5 WEEK 6 Remember water and snacks for break each day Team Challenge – Quiz Bowl Minute to Win It Field Goal Wet Day Backwards Day (whatever you do, do it backwards) Sharing Showcase 7 8 9 10 11 12 WEEK 7 Remember water and snacks for break each day Team Challenge – Field Day Minute to Win It Stick the Landing Wet Day Moustache Day (tape or draw on a fake moustache) Sharing Showcase 14 15 16 17 18 19 WEEK 8 Remember water and snacks for break each day Team Challenge – What Would You Do For A Klondike? Minute to Win It Noodling Around Wet Day Dance Party (dress in fancy clothes and get ready to let loose) Sharing Showcase International Ivy Summer Enrichment Program Team Manual 2016 SATURDAY 6 13 20 Page 39 Resources FIRST DAY OF CAMP o Make sure all team members know where the AED/fire distinguishers/fire alarms are o Make sure all team members know where the Designated Meeting Area for emergencies – make a sign and put up. HEALTHCARE PRACTICES o Monday – review the special medical conditions with team members MEDIA GUIDANCE o We use three forms of social media to communicate with parents and show them what their children are doing at the Program. This is a great forum to showcase the work of our students. o BLOG – All sites are required to make two blog posts per week with the exception of Short Hills and Chatham which require four blog posts per week. o PHOTO GALLERY on Flickr – Please post 10 pictures per class per week. So if a site has 3 classes in the morning and 3 classes in the afternoon, then please post 60 quality pictures that week, which may include class pictures as well as Theme Day and break-related pictures. Please use discretion as it is easier to take Robotics pictures compared to Reading and Study Skills pictures o VIDEOS - Please post 3 good videos per class per week. DRILL SCHEDULE o These are the suggested dates for our routine drills: Week 1, Thursday, June 30, Lost Student Drill (staff only) Week 2, Thursday, July 7, 2:45PM, Fire Drill Week 3, Thursday, July 14, Lost Student Drill (staff only) Week 4, Thursday, July 21, 2:45PM, External Threat Drill Week 5, Thursday, July 28, Lost Student Drill (staff only) Week 6, Thursday, August 4, 2:45PM, Fire Drill Week 7, Thursday, August 11, Lost Student Drill (staff only) Week 8, Thursday, August 18, 2:45PM, External Threat Drill MINUTE TO WIN IT GAMES: o Separation Anxiety - https://www.youtube.com/watch?v=DmvK5yMsPzg o Movin On Up: https://www.youtube.com/watch?v=Hc8YLXgEeaw o Stack Attack - https://www.youtube.com/watch?v=9cKnmOr1_FA o Defying Gravity - https://www.youtube.com/watch?v=hIP6wxJyKIc International Ivy Summer Enrichment Program Team Manual 2016 Page 41 o o o o o o This Blows - https://www.youtube.com/watch?v=jd6aV2DAs1Q Field Goal - https://www.youtube.com/watch?v=fYDqOi5r7A0 Stick the Landing - https://www.youtube.com/watch?v=5t4NYJbERZ0 Noodling Around - https://www.youtube.com/watch?v=5e79eAFOL-U Egg Roll (back-up) - https://www.youtube.com/watch?v=xw7KPVMCKgQ Face the Cookie (back-up) - https://www.youtube.com/watch?v=THXXPe4O1bI GROUP GAMES – great for impromptu filler time o GROUP ROCK PAPER SCISSSORS – Break the group into two groups, put on opposite sides of the room. Give them 2 minutes to agree within the group what they will put out (rock paper or scissors). The two groups meet in the middle and facilitator shouts 1, 2, 3, Shoot. The group that lost sits and the group that wins is further split into two groups until you have one winner. o GROUP CHARADES The group is split into three or more teams. In round robin, one team is given a word or phrase to act out. Five or more from that team must act the word/phrase out simultaneously. If a non-performing team gets the right answer, that team and the performing team gets a point. o FOUR CORNERS – QUIZ BOWL Ask Trivia Questions or Cultural Literacy Questions. Each corner is a possible answer (e.g. multiple choice). If they get the right answer, they get to keep playing while the students in the other corners would sit down. o BABY, BABY, YOU KNOW I LOVE – There is one designated “It” person. The challenger will need to say “Baby, Baby, You Know I love you. Won’t you smile for me today?” The It Person must not smile and reply, “Baby, Baby, You Know I love you. I cannot smile for you today.” If “It” person doesn’t smile, she keeps her “It” role. If “It” person smiles or laughs, the challenger can be the “It” person. o ICE-BREAKER GAMES – ULTIMATE CAMP RESOURCE http://www.ultimatecampresource.com/site/camp-activities/ice-breakers.html GREAT GROUP GAMES http://www.greatgroupgames.com/icebreaker-gamesfor-teens.htm PINTERST https://www.pinterest.com/explore/ice-breaker-games/ International Ivy Summer Enrichment Program Team Manual 2016 Page 42 International Ivy Summer Program Contracting with Team I AGREE THAT I WILL…. CARE FOR THE STUDENTS AND PEERS AND ENSURE THEIR SAFETY AND WELL-BEING 1. Take the responsibility of caring for children seriously; 2. Be mindful of each child's need for respect and acceptance; 3. Be mindful of every child's need for clear limits and self-control; 4. Be mindful of every child's need for clear boundaries and privacy; 5. Ask for help if I feel at risk or believe a students' well-being may be at risk; 6. Support my fellow team member and students by applauding, listening, encouraging, pitching in, and taking action to do what seems helpful at the time in order to maintain a safe environment at the Program for students and the team; 7. Do what I need to do to maintain a SAFE ENVIRONMENT FOR STUDENTS AND PEERS. ENGAGE WITH THE STUDENTS 8. Have fun in ways that are safe for students and other team members; 9. At classes, breaks, lunch, early drop off, extended day, have students at my side and engage students in conversation; 10. Walk to and from activities with students, not team members; 11. Be here for students...be there to help students...be here to encourage students; PUT THE STUDENTS FIRST AND BE A POSITIVE ROLE MODEL 12. Agree that my rights to privacy are second to the best interests of the Program or students. 13. Present myself to students in a way that engenders trust and respect. 14. Agree to cover tattoos and any piercings other than ear piercings. ENCOURAGE STUDENTS TO GROW 15. Provide opportunities for students to exercise these BIG SIX skills: critical thinking, creativity, collaboration, communication, optimism and leadership, and celebrate their efforts. 16. Encourage students to explore diverse activities and possibly find their passion. 17. Create an environment which fosters learning and accomplishment which in turn develops positive self-esteem. SIGNATURE: PRINT NAME: DATE: WITNESS: International Ivy Summer Enrichment Program Team Manual 2016 Page 43 International Ivy Summer Program Attendance of Orientation and Training I have attended International Ivy Summer Program’s Orientation and Training Sessions. I have carefully read the Team Manual and understand what is expected of me. I understand that my purpose in becoming a member of this team is to assist in providing a safe and age appropriate summer enrichment experience for all of the students entrusted to my care. In so doing, I will: • • • • • • • • • • • Respect the rights and privacy of students and team. Never abuse a child either physically, sexually or verbally. Report immediately, any allegations of, or observed abuse of any child. Use my best judgment in decision making, always mindful of the safety of students. Never share information of a sexual nature with students or encourage them to share personal or private information with other students or team members. Never allow myself to be alone with a student. Act fairly with all students and never select favorites for special favors. Present myself as an appropriate role model who understands my role as a caretaker of children and youth. Bring to the attention of my supervisor any problems I may have in carrying out the responsibilities of my job description. Never contact a student, a parent or family member of a student either by telephone, email or letter without the expressed consent of the Program Director/Site Director. Be mindful of what are inappropriate intimate behaviors with students as well as team. I acknowledge that my participation in any Program-organized activity is done at my own risk. I understand, unless otherwise granted permission from administration, I may not post, elaborate, add, edit, or delete ANY information or photographs with relation to the Program organization in reference to its operations, logos, trademarks, slogans, or overall name, as a whole on the internet. I FURTHER UNDERSTAND THAT VIOLATION OF ANY OF THE ABOVE STATEMENTS MAY RESULT IN IMMEDIATE TERMINATION. SIGNATURE OF TEAM MEMBER: PRINT NAME OF TEAM MEMBER: DATE: International Ivy Summer Enrichment Program Team Manual 2016 Page 44 TEAM AND STUDENT PROTECTION POLICY 1) I am aware that the Program has a zero tolerance for physical, emotional, and/or sexual harassment or abuse of students or team member. 2) I agree that my rights to privacy are second to the best interest of Program. I agree that the Program has every right to search my private property, my bag, etc. if there is any question of safety or health determined by the Administration. 3) E-Mail Interest Policy: I am aware of the prohibition of offensive or abusive communication. The Program prohibits harassing or disparaging communication between team members or team to students. 4) It is against Program policy to have any communication with students, other than during Program hours, without the explicit approval of the parents of the student involved at each and every occurrence. 5) I am also aware that if any problem should arise where I feel I have not been treated in a reasonable manner, I can go to the Site Director and/or Program Director for an immediate review of the situation to remedy, if a remedy is deemed in order by the Program Director/Site Director. 6) I am aware that smoking is not permitted on Program grounds. 7) I am aware there is a zero tolerance for drug use. 8) I am aware that my dress and/or appearance must be appropriate to what the Program administration believes is in the best interest of the Program. 9) I have never been accused or convicted of a crime involving a child. SEX DISCRIMATION AND FAIR LABOR POLICY It is imperative that all team members at International Ivy be treated in a responsible manner, free of physical, mental or emotional abuse and free from discrimination or harassment based on age, sex, or race. It is our goal to provide a safe place for people to participate to their fullest capacity. lf a team member feels offended by a remark, look, gesture or other action, he/she may speak to the offender if so choosing, or to the Site Director who will investigate and if appropriate speak with those involved to reinforce the policy. In no way will the offending behavior be acceptable, encouraged, or tolerated by Program. Team Member Signature: Print Team Member Name: Witness Signature: Print Witness Name: International Ivy Summer Enrichment Program Team Manual 2016 Page 45