eMMS Outlook Express

User’s Guide eSMS Desktop 4.1
Version A
Table Of Contents
Introduction
3
Requirements
Installation
4
Registering an eSMS Desktop account
5
Sending an SMS message
6
Character count
Schedule Message
7
Selecting recipients from the Address Book
Adding a new contact
Adding a new group
Automatic name checking
Signatures or Templates
Outbox
View Incoming SMS
9
Viewing incoming SMS
Sending an MMS message
9
Simple Mode
Advanced Mode
Outbox folder
13
View the Outbox folder
View a message
Edit and resend a message
Delete messages in the Outbox folder
Sent Messages folder
14
View the Sent Messages folder
View a message
Edit and forward a message
Delete messages in the Sent Messages folder
Message Template
14
Creating a message template
Using a message template
Removing a message template
Creating a Signature
How to use signatures
Internet Explorer Toolbar
15
Using eSMS Toolbar
Access Menu
Live Update
16
General tab
Account tab
MMS tab
SMS tab
Scheduling tab
Alerts tab
Using eSMS Desktop as Marketing Tool
19
Creating personalized messages using special fields
Importing lists into Windows Address Book
How to export Comma-Separated Values from Microsoft
Excel
Uninstall
21
Date: 2008/04/24
No. pages: 2 / 21
Introduction
Thank you for choosing General Wireless eSMS Desktop.
eSMS Desktop allows you to send SMS (text) and MMS
(multimedia) messages from a PC running the Microsoft®
Windows® Operating System to any mobile phone
worldwide.
This guide will help you get started with eSMS Desktop,
from the installation to exploring most of the features.
Shown views and icons in this documentation might seem
different in Windows Vista operating system.
Requirements
eSMS Desktop uses the Internet to send messages, and
thus it requires an Internet connection. There are no
restrictions on the speed of the connection, and a modem
connection will do just as fine as a LAN connection.
In order to install the eSMS Desktop plugin for Microsoft®
Outlook Express®, you need to have Outlook Express
installed and it must be your default e-mail client. The
version must be Microsoft® Outlook Express® 5.0, 5.5 or
6.0.
Additionally, you must have Microsoft® Windows® 2000,
XP (Home or Professional) or Vista with Internet Explorer
6.0, or 7.0, and Active Desktop activated.
Reply-to-Inbox
If the operator supports so called Reply-to-inbox, i.e. the
possibility to receive SMS replies from the recipient, the
messages will be sent back to the e-mail inbox of Outlook
Express.
A requirement for this functionality is that the e-mail
address supplied when installing and registering eSMS
Desktop must match one of the e-mail accounts/e-mail
addresses used in the Outlook Express. If an incorrect email address was supplied during registration, the e-mail
address can be changed in the Accounts tab in SMS
Options.
Date: 2008/04/24
No. pages: 3 / 21
Installation
If you have a previous version of eSMS Desktop installed
on your computer, it is recommended that you first
uninstall it. Please refer to the Uninstall section for
information on how to uninstall the program.
If you have administrator rights on your computer, the
window seen above is shown. Here you can specify
whether you would like to install the eSMS Desktop for all
users on the computer or only for the current user.
In the next window you can specify one of the Typical and
Custom installations.
To install the eSMS Desktop, you must download the
installation file to your computer.
Locate the installation file on your computer and doubleclick on it. After files have been extracted, a startup
screen is displayed.
Typical installation will include all functionality whereas if
you select Custom, you will have the choice to deselect
some functionality such as Outlook Express integration
and/or Internet Explorer toolbar.
Click the Next button to continue the installation.
NOTE: If you wish to install the deselected functionality at
a later stage, you will have to run installation of eSMS
Desktop again.
Confirm the selection by clicking Next.
The General Wireless License Agreement is displayed;
to agree to the terms of the agreement, click on I Agree.
This window allows you to change the path where the
eSMS Desktop is installed. The default installation
location is C:\Program files\eSMS Desktop. If you wish to
change the path or folder, click Browse, select the
destination folder and click Install to continue the
installation.
The installation program now installs the eSMS Desktop
on your computer. A progress dialog similar to the
following is displayed as installation proceeds.
Date: 2008/04/24
No. pages: 4 / 21
Registering an eSMS
Desktop account
When the installation is finished, the application opens
automatically, displaying a Welcome screen as shown
below. You can continue with setup at this time, or select
Cancel to exit the Welcome screen. If you do not perform
setup now, the Welcome screen will be displayed again
when in any of the following cases:
Start the application (from the Start Menu, select the
Programs menu and the program group eSMS
Desktop, then New MMS or New SMS).
Selecting any of the options in the list of the eSMS
Desktop icon in the system tray (lower right corner of
Windows)
When installation is complete, the following window will be
displayed.
Clicking or selecting any options in the eSMS Internet
Explorer Toolbar
In the Welcome screen, click Next to register.
Click the Finish button to complete the installation.
The look of the open account wizard may vary, depending
on who offers you the SMS service. You will have to enter
information, such as your Mobile Phone Number, your
Name, or Password etc. This is either your personal
information, or it is something that has been supplied to
you when you received the program.
Enter the information and click Next.
The program now verifies the supplied information with
the server. In case you entered your Mobile Phone
Number, you will have a SMS message sent to it
containing a Registration Code. You will be asked by the
program to enter this code. Do this and click Finish.
Date: 2008/04/24
No. pages: 5 / 21
Sending an SMS message
To create an SMS message, you can open a New SMS
window. There is a multitude of ways to do this:
In Windows:
Right-click on the icon in the system tray and then
select New SMS.
Double-click on the desktop icon.
Open a new message through the Start icon in
Windows: choose Programs, eSMS Desktop, and
New SMS.
In any eSMS Desktop window
In any eSMS Desktop window, click on File | New
SMS.
In any eSMS Desktop window other than the New SMS
or New MMS window, click on the New SMS button:
After entering the registration code, the program will ask
you to confirm that you have received a registration email. Verify that you have received the e-mail and click
OK. (This feature may be disabled in your application.)
You now have opened the account and can start using
the MMS/SMS features.
In Outlook Express
Click on Create SMS button in the toolbar:
NOTE: when installing on Vista you will need to restart the
computer.
Select Message | New SMS from the main menu.
In Internet Explorer
Select New SMS in the dropdown menu of the eSMS
Toolbar
Mark a text in Web browser window, right-click and
select Message | New SMS from the main menu.
Date: 2008/04/24
No. pages: 6 / 21
This setting permits the sender to either send the
message immediately (the default), or to schedule the
message to be sent at a later time. In the latter case, the
date and time fields are used to specify the time at which
the message should be delivered. All scheduled
messages are stored in the Outbox until they have been
delivered.
Selecting recipients from the
Address Book
A New SMS window pops up.
You can also select recipients from your eSMS Desktop
Address Book (the Windows Address Book). To do so,
click the To: button. A dialog box with your contacts
appears where you can select the contacts you wish to
send to. You can also select distribution lists as
recipients.
Double-click the recipient name you want to send the
message to, and click OK to add the recipient mobile
phone numbers in the New Message window.
By selecting the tick box Show only contacts with
phone numbers it is possible to filter and remove users
without phone numbers.
Enter the Mobile Phone Number in the To: field. To add
more than one recipient, separate the recipients with a
semicolon. Then type the message in the message body
area.
Click the Send button to send the message.
Character count
Adding a new contact
As you type a message, you will see a count of the
characters in the message in the status bar, as shown
above, and the number of messages that will be sent is
displayed in parentheses. Each SMS message can be up
to 160 characters.
You can add new contacts to the address book. To do so,
follow the steps below.
Click on the Address Book icon. The Windows Address
Book window is displayed.
EXAMPLE: the status bar displays”280(2)” to tell you that
you have entered 280 characters and that two messages
will be sent, one message of 160 characters and a second
of 120 characters. (This is only possible if message option
“Allow long messages” is selected.)
Schedule Message
For each new message, you can schedule a later delivery
time rather than having the message sent immediately.
Click on the Schedule Message button (shown below) or
select Message Æ Schedule Message.
1. Select File | New Contact.
The Schedule Message window, shown in the
screenshot below, is displayed.
2. The Name tab appears first. In this tab, enter the
person’s first name in the First field and the last name
in the Last field.
3. Select the Home tab.
4. Enter the person’s mobile phone number in the Mobile
field.
5. Click the Finish button.
Date: 2008/04/24
No. pages: 7 / 21
Adding a new group
You can create a group of people that you might need to
send a single SMS message to all at once. To add new
groups in your address book, follow the steps below.
Address Book. An Address Book
Click on the
window is displayed. In this window, select File | New
Group.
message will be sent when you are connected again. The
message is then stored only in your Outbox folder. eSMS
Desktop will continue to try to send the message to the
central message server.
NOTE: If eSMS Desktop is unable to contact the message
server before the scheduled delivery time for the
message, the message will not be sent.
1. In the Group tab, enter the group name in the Group
Name field, then click the Select Members button. A
Select Group Members window is displayed.
2. In the Name column, double-click the name of each
person you want to add. Then click OK.
3. To add the selected recipient(s) to the group, click OK.
Automatic name checking
When composing a new message, if you wish to search
for a recipient’s name automatically, type the first three
characters of the person’s name in the To: field. All
matching names will be displayed. Select the name you
want and press Enter to add this name to the list of
recipients.
To add more than one recipient, enter a semicolon after
the previous recipient and repeat the above steps.
You can view a recipient’s personal details by clicking on
the recipient’s name.
Signatures or Templates
See Message Template section for a description of how to
created and insert signatures or templates.
Outbox
Messages that you schedule are displayed in your
Outbox folder in Message Folders.
They are also stored on the central message server. You
can view scheduled messages that have not yet been
sent on the Scheduling tab in the Options window; see
SMS Options for more details.
If you are not connected to the server when you send a
scheduled message, you will receive a warning message
telling you that you have no connection, and that the
Date: 2008/04/24
No. pages: 8 / 21
View Incoming SMS
Sending an MMS message
If the operator supports reply-to-inbox, i.e. the ability to
receive SMS replies from the recipient, the messages will
be sent back to your e-mail inbox in Outlook Express.
To create an MMS message, you open a New MMS
window. As for SMS, there is a multitude of ways to do
this:
Viewing incoming SMS
All incoming SMSs are received in the Outlook Express
inbox (if the e-mail address to the Outlook Express inbox
was supplied at registration). The messages are similar to
e-mails but with some differences. The sender is the
mobile phone number of the person who replied to the
message.
Each message can be opened in the same way you open
an e-mail. When opened, you can forward, reply or delete
each message. It is also possible to mark the message
and use the buttons in the Outlook Express toolbar.
In Windows:
Right-click on the icon in the system tray and then
select New MMS.
Double-click on the desktop icon.
Open a new message through the Start icon in
Windows: choose Programs, eSMS Desktop, and
New MMS.
Right-click on any of the allowed multimedia file types
(e.g. gif, bmp) and select Send to and MMS Recipient
In any eSMS Desktop window
In any eSMS Desktop window, click on File | New
MMS.
In any eSMS Desktop window other than the New
SMS or New MMS window, click on the New MMS
button:
In Outlook Express
Click on the Create MMS button in the toolbar:
Select Message | New MMS from the main menu.
In Internet Explorer
Select New MMS in the dropdown menu of the eSMS
Toolbar
Mark a text in Web browser window, right-click and
select Message | New MMS from the main menu.
A New MMS window opens.
Note: The contact-handling functions (Address Book,
groups, etc.) described in the Sending an SMS
Message. One additional feature is that cc: and bcc: are
defined and supported in the MMS standard.
Date: 2008/04/24
No. pages: 9 / 21
Simple Mode
Shown above is Simple Mode, for sending single-page
MMS messages. You can also select Advanced Mode,
which allows you to compose and send multi-page MMS
messages. Advanced Mode is described later in this
section. If the New MMS window opens in Advanced
Mode, you can switch to Simple Mode by selecting View |
Simple Mode from the main menu of the New MMS
window. The next time you open a New MMS window, the
system remembers which mode you used last and opens
the new window in that mode.
NOTE: On each page of an MMS, you can include an
image or a sound file (or both), or you can include a video
file. You cannot combine a video file with either an image
file or a sound file. If you try to do so, you will get a
confirmation message similar to this one:
To add the new file (and remove the other file[s] as
indicated), click on OK. To avoid adding the new file and
removing the other file(s), click on Cancel.
NOTE: When you add a multimedia file to an MMS, it is
re-encoded as Base64/ASCII, which causes its size to
increase by 30-40%. For example, adding a sound file
that is 10 KB in the Windows file system in size will
increase the size of the MMS by 13-14 KB.
Insert Image
eSMS supports JPG, GIF and BMP image formats. To
include a still image in your MMS, do one of the following:
Click on the Insert Image button at the top left of the
media preview area:
Select Message | Image Options from the main menu
in the New MMS window.
The Image Options window is displayed.
Use the Image Size slider to set the maximum size of the
image you will send in your message. If the image file you
select to send is larger than the size you set here, it will
be scaled down to this size. If it is smaller, it will not be
resized; the image will retain its original size.
NOTE: An image larger than the selected maximum size
will be resized so that it fits into the selected maximum
size. The proportions will be maintained so that the image
is not distorted.
Examples:
If you have selected Small (128x128) as the maximum
size and you add an image that is 400x200 pixels, it
will be scaled down to 128x64.
If you have selected Large (480x640) as the maximum
size and you add an image that is 400x200 pixels, it
will not be resized – it fits in the Large size without
resizing.
If you have selected Large (480x640) as the maximum
size and you add an image that is 800x400 pixels, it
will be scaled down to 640x320 pixels (to maintain the
proportions, where the image is twice as long as it is
wide; 640x320 is the largest image with those
proportions that will fit in 480x640 pixels).
If you have selected Large (480x640) as the maximum
size and you add an image that is 800x800 pixels, it
will be scaled down to 480x480 pixels. (The image
must be maintained as a square, and 640x640 would
not fit in the Large size; 480x480 is the largest square
that will fit.)
Select Media | Insert Image from the main menu in the
New MMS window.
Drag and drop of image files is supported from various
locations in Windows: Desktop, Explorer,
Outlook/Outlook Express e-mail attachments etc
The dragged image must be placed on the area where
images are shown.
eSMS Desktop opens a standard Windows file selection
window, allowing you to locate and select the image file
you want to include.
You can control the size and quality of the images you
send in this MMS. These settings have default values that
you set in the MMS tab in the Options window (see the
Options section for details). To change them for a
specific message, you can do either of the following:
Click on the Image Options button.
Use the Image Quality slider to set the JPEG quality level
of the image you will send in your message. Be aware
that there is a tradeoff between quality and file size:
higher quality provides sharper, more attractive images,
but it also results in larger file sizes, which means your
message will be larger and more data will be transmitted
across the network when you send the message. The
New MMS window displays the image at the size and
quality you have selected, giving you an idea of how it will
look to the recipient.
NOTE: Some mobile networks further resize images to fit
the display of the recipient’s mobile handset, so there is
no guarantee that what you see in the New MMS window
is what the recipient will actually see.
Delete Image
To delete the selected image from your MMS, do one of
the following:
Date: 2008/04/24
No. pages: 10 / 21
Click on the Delete Image button at the top left of the
media preview area:
Insert Sound
eSMS supports MIDI, AMR and WAV sound formats. To
insert a sound file in your MMS, do one of the following:
Click on the Insert Sound button at the top right of the
media preview area:
From the main menu, select Media | Delete Image.
The image is deleted from the MMS. If you wish, you can
then again select an image to include.
Insert Video Clip
eSMS supports 3GP video file format. To insert a video in
your MMS, do one of the following:
Click on the Insert Video Clip button at the top center
of the media preview area:
Select Media | Insert Sound from the main menu in
the New MMS window.
Drag and drop of sound files is supported from various
locations in Windows: Desktop, Explorer,
Outlook/Outlook Express e-mail attachments etc
The dragged sound file must be placed on the area
where sound files are shown.
eSMS Desktop opens a standard Windows file selection
window, allowing you to locate and select the sound file
you want to include.
Delete Sound
Select Media | Insert Video Clip from the main menu
in the New MMS window.
Drag and drop of video files is supported from various
locations in Windows: Desktop, Explorer,
Outlook/Outlook Express e-mail attachments etc.
The dragged video must be placed on the area where
videos are shown.
eSMS Desktop opens a standard Windows file selection
window, allowing you to locate and select the video you
want to include.
Delete Video
To delete the video clip from your MMS, do one of the
following:
Click on the Delete Video Clip button at the top center
of the media preview area:
Select Media | Delete Video Clip from the main menu
in the New MMS window.
The video is deleted from the MMS. If you wish, you can
then again select a video to include.
Play Video
To play the video clip you have selected, do one of the
following:
Click on the Play Video Clip button at the top center of
the media preview area:
Select Media | Play Video Clip from the main menu in
the New MMS window.
To play the video clip, a Media Player supporting 3GP is
required, e.g. Real Player. If the necessary software is
installed on your computer, Windows will open the video
player window and play the video clip.
.
To delete the sound file from your MMS, do one of the
following:
Click on the Delete Sound button at the top right of the
media preview area:
Select Media | Delete Sound from the main menu in
the New MMS window.
The sound file is deleted from the MMS. If you wish, you
can then again select a sound file to include.
Play Sound
To play the sound file you have included in the MMS, do
one of the following:
Click on the Play Sound button at the top right of the
media preview area:
Select Media | Play Sound from the main menu in the
New MMS window.
To play the sound file, a Media Player supporting the type
of the selected sound file is required, e.g. Real Player.
Windows plays the sound file in the separate media
player.
Advanced Mode
Advanced Mode allows you to create multi-page MMS
messages. When your message is received, the pages
will play back on the recipient’s phone in the order you
created them in the message, similar to a slide show.
To switch to Advanced Mode, select View | Advanced
Mode in the main menu in the New MMS window. The
next time you open a New MMS window, the system
remembers which mode you used last and opens the new
window in that mode.
When you are in Advanced Mode, you handle each page
as described under Simple Mode. This section describes
only the parts of Advanced Mode that provide functions
for multiple pages.
Date: 2008/04/24
No. pages: 11 / 21
Click on the Delete Page button at the top left of the
page preview area.
Select Media | Delete Page from the main menu in the
New MMS window.
NOTE: This menu option is ghosted and unavailable if
you only have one page in the MMS.
NOTE: Which page you delete depends on whether you
have selected a page by clicking on it. If a page is
selected, that page is deleted. If no page is selected, the
last page of the MMS is deleted.
Page Duration
To set the duration of a page (how long the page will play
back when the recipient views the MMS), select the page
by single-clicking on it, and then do one of the following:
Click on the Page Duration button at the top left of the
page preview area:
At the bottom of the window is an overall view of the
pages in your MMS. In the screenshot above, the
message has only one page, which is ten seconds long
(“10 s” under the page icon).
NOTE: This page cannot be deleted, because every MMS
must have at least one page; if you try to delete the last
remaining page, you will get an error message to this
effect.
To add an image, video or sound to a page, select that
page by clicking on it, and then proceed as described
under Simple Mode (the previous section). When a page
is selected, the center area of the window functions as a
media preview area for that page just as it does in Simple
Mode.
Add Page
To add a new page to the MMS, do one of the following:
Click on the Add Page button at the top left of the page
preview area:
Select Media | Page Duration from the main menu in
the New MMS window.
A Page Duration window is displayed.
Here you can either enter a numeric length (in seconds)
directly into the field using the keyboard, or use the
arrows next to the field to set the length. When you are
done, click on OK.
NOTE: Which page you are setting the duration of
depends on whether you have selected a page by clicking
on it. If a page is selected, that page’s duration is
changed. If no page is selected, the duration of the last
page of the MMS is changed. (This is indicated by a light
highlighting of the page duration, visible in the screenshot
of the page preview area above, where the Page
Duration button is shown.)
Select Media | Add Page from the main menu in the
New MMS window.
A new page is added to the MMS and is shown in the
page preview area. The new page is always added to the
end of the MMS.
Delete Page
There are two ways to delete a page from the MMS:
Date: 2008/04/24
No. pages: 12 / 21
Outbox folder
After you press the Send button, the message is
temporary stored in the Outbox until it is sent from your
computer. If your computer does not have an Internet
connection when you send the message, it is kept in the
Outbox until the Internet connection is restored. If there is
a failure when sending a message, it will be kept in the
Outbox, possible for you to manually resend at a later
stage.
Delete messages in the Outbox
folder
Unwanted messages can be deleted from the Outbox by
selecting them and pressing Delete key or by using the
Delete item in the Edit menu.
Note: When you set a message to be sent at a later time
(see Schedule Message), the message will be stored in
the Outbox until the time you have entered.
View the Outbox folder
The Outbox can be reached in several ways:
Right-click the system tray icon and select Outbox.
Alternatively, in any New SMS or New MMS window,
select View | Outbox, or click the
Message Folders window opens.
button and a
Select the Outbox folder from the drop-down list.
In Outlook Express, you can select View | SMS/MMS
Outbox from the main menu.
In the Message Folders window, messages are displayed
in the main box, with columns labeled To, Message, Sent
and Comment.
View a message
Select the Outbox folder from the drop-down box and
double-click on a message to view it.
Edit and resend a message
Double-click on a message to open it for editing. When
you press Send, this will be treated as a new message
and the original message will be removed from the
Outbox. This function can be used when a message send
has failed.
Date: 2008/04/24
No. pages: 13 / 21
Sent Messages folder
All messages that have been sent from your computer are
stored in the Sent Messages folder. You can view the
details of the sent messages, including their status.
View the Sent Messages folder
The Sent Messages folder can be reached in several
ways:
Right-click the system tray icon and select Sent
Messages.
Note: Templates are not available for MMS.
Creating a message template
You can create up to ten message templates. Each
message template is assigned a key number and name.
Alternatively, in any New SMS or New MMS window,
select View | Sent Messages, or click the
a Message Folders window opens.
button and
Select the Sent Messages folder from the drop-down list.
In Outlook Express, you can select View | Sent
SMS/MMS from the main menu.
Messages are displayed in the main box, with columns
labeled To, Message, Sent and Comment.
To create a message template, select Tools | Edit
Template in the New SMS window. The Edit Template
window opens. Click on the Add button to open an Add
Template window, as shown above. Enter the name for
the template in the Name field, enter message text in the
text box, and then click OK to add the message template.
NOTE: You can mark a message template to be used as
your signature. To do this, in the Add Template window,
enter your signature in the message text box and select
the Signature check box. To add your signature
automatically to outgoing messages, you should also
select the Insert Signature check box in Options. Only
one template can be marked as your signature.
The MMS and the SMS will have different icons and can
hence be separated in the list.
View a message
Select the Sent Messages folder from the drop-down box
and double-click on a message to view it.
Edit and forward a message
Double-click on a message to open. You can forward the
message by changing the recipients and clicking on Send
Delete messages in the Sent
Messages folder
Unwanted messages can be deleted from the Outbox by
selecting them and pressing Delete key or by using the
Delete item in the Edit menu.
Message Template
Users can store pre-defined message templates in the
application, so they do not have to retype frequently used
phrases. Some examples of commonly used templates
include “I will call you back”, “I will meet you at”, “I will be
at home by”, etc. Predefined templates give users a head
start for entering messages.
Template can be created and edited via the Tools | Edit
Templates menu
NOTE: You can use the Move Up and Move Down
buttons in the Message Template window to change the
order of the templates stored in the application. This also
changes their key numbers (see the next section).
Using a message template
When you are composing a message in a New SMS
window, there are two ways to use a message template
for the message:
If you know the key number for the template, press
Ctrl-<number>. For instance, to use template
number 2, press Ctrl-2.
If you do not know the key number for the template,
you can select the template under Message | Insert
Template, which displays a drop-down list of all the
templates you have created and lets you select a
template to use.
Removing a message template
In the main menu of the New Message window, select
Tools | Edit Templates. The Edit Templates window is
displayed. Select the template you wish to remove and
click the Remove button.
Creating a Signature
Besides templates, also signatures can be used. eSMS
Desktop offers two kinds of signature, one for Reply to
Mobile and one for Reply to Inbox. The reason for the two
signatures is that e.g. the user sometimes whishes to
Date: 2008/04/24
No. pages: 14 / 21
have a signature only when creating Reply to Inbox
messages.
Internet Explorer Toolbar
Signatures can be created and edited via the Tools | Edit
Signature | For Reply to Mobile or For Reply to Inbox
menu.
With the eSMS Toolbar, General Wireless offers a new
and rapid way to send SMS messages in a software user
by million of PC Users; namely Microsoft© Internet
Explorer.
Using eSMS Toolbar
Note: Signatures are not available for MMS.
How to use signatures
Whenever a signature is available, it is automatically
inserted into the text field when opening a New SMS
window. If e.g. a signature is available for Reply to Inbox,
it is inserted when the user selects Reply to Inbox in the
From selector. When switching to Reply to Inbox, the
signature is automatically replaced with the corresponding
signature.
After installation of eSMS Desktop, the eSMS Toolbar will
be visible in Internet Explorer as an additional toolbar.
Note: During installation, it is possible to deselect eSMS
Toolbar and it will hence not be installed. If you whish to
use eSMS Toolbar at later stage, the application must be
installed again.
In eSMS Toolbar it is easy to create and send a SMS
Message. The toolbar consists of four parts from left to
right:
Logo button with access menu, see description below.
The logo is brandable.
A To-field where a number or several numbers can be
typed or drag-and-dropped.
It is also possible to fetch contacts from the Windows
Address book.
Contacts are fetched by clicking on the arrow icon. A
dropdown menu showing all contacts in Windows
Address book with phone numbers will be shown.
To limit the search it is possible to write one or several
characters and then press the Down Arrow key on the
keyboard.
A Text field where the message can be specified. It is
possible to write up to 160 characters. Texts longer
than 160 characters will be truncated.
The Text field supports drag-and-drop.
Send button. The message is sent after pressing the
Send button. All fields are cleared after pressing Send.
Access Menu
When pressing the logo button of eSMS Toolbar, the
access menu will be shown. From this menu, a set of
important actions such as message folders, options and
general functions are gathered.
The following actions can be selected:
Home page. Brandable link to operator’s Web site
New SMS. Opens a SMS Composition window
New MMS. Opens a MMS Composition window
Date: 2008/04/24
No. pages: 15 / 21
Manage contacts. Opens the Windows Address Book
Options. Opens the Options dialogue.
Message folders
o
Sent SMS – Folder with all sent
messages
o
SMS Outbox – Folder with messages
that not have been sent, e.g. due to
lack of contact with server
Live Update
Every time eSMS Desktop is communicating with the
main server, it will request information about newer
versions of the program. When a version never than the
currently installed is available, a pop-up will be shown in
the lower right corner of Windows. When clicking on this
window, a Web page will be opened where the new
version can be downloaded.
Help
About
Disable
Deactivating eSMS Toolbar
The toolbar can be hidden using the Internet Explorer’s
standard way of handling toolbars: Go to View | Toolbars
| eSMS Toolbar to activate or deactivate.
Date: 2008/04/24
No. pages: 16 / 21
Options
The Options window allows you to configure eSMS
Desktop to meet your specific needs.
Account tab
To open the Options window, you can click on the
Options button in any New Message window, or select
Tools Æ Options in any eSMS Desktop window. You can
also select Tools | SMS/MMS Options from the main
menu in Outlook Express.
The Options button is available from all windows in
eSMS Desktop.
General tab
The first tab in the Options window is the General tab,
shown in the screenshot below
This tab allows you to select the originator that should be
used by default when you compose a new MMS or SMS
message. The “Reply to Mobile” option is initially selected
when you install the application and may be the only
option available to you, depending on how your
application is configured.
The Register Account button allows you to start the
account registration process again. See the Registering
an eSMS Desktop account section for details on how
this process works.
MMS tab
Regional settings
This setting allows you to select the default home country
for eSMS Desktop. This should be the country in which
your mobile phone is registered.
Startup
This section allows you to specify what action the
program will take when you double-click on the icon in the
system tray and desktop icon. Select the desired action
from the drop-down list.
The Run this program when Windows starts checkbox
determines whether eSMS Desktop should start
automatically when you start the Windows operating
system on your computer. Select the checkbox to start
eSMS Desktop automatically.
This tab contains the following options:
Default Image Size
Use the slider to select the size at which images will be
included in your MMS messages by default.
NOTE: this is the maximum pixel height and width that will
be used; smaller images will not be enlarged to the size
you specify here. However, larger images will be reduced
to the specified size.
This setting can be changed for an individual message.
See Sending an MMS message for details.
Date: 2008/04/24
No. pages: 17 / 21
Default Image Quality
Use the slider to select the JPEG quality level at which
images will be included in your MMS messages by
default. Higher quality results in sharper, more attractive
images, but also in larger image file sizes.
Default Page Duration
Select the number of seconds that each page of a multipage MMS message will be displayed on the recipient’s
phone, by default. When you are composing a multi-page
MMS, the duration of each page can be changed
individually.
Maximum Message size
Select the message size to which your MMS messages
should be limited. This size defaults to 100 KB. If your
MMS provider has a lower or higher limit, then change
this value to the one offered by your provider.
SMS tab
This tab displays all messages that are scheduled on the
server for your account, regardless of which eSMS client
was used to send them.
To refresh the message list, click on the Refresh button.
To delete messages on the server, select one or more
messages in the list and click on the Delete on Server
button.
Alerts tab
The last Options tab is the Alert tab, shown in the
screenshot below.
Message Format
This setting specifies how a message will be sent, by
default, when the message exceeds the maximum SMS
message length of 160 characters.
The following are the three available options.
Send only one SMS per message. If the message
exceeds 160 characters, the message is rejected.
Allow long messages. You can type more than 160
characters. As the option text says, messages longer
than 160 characters will be sent as multiple linked
SMS messages.
The Always Insert Signature checkbox determines
whether your signature is inserted automatically when you
compose a message. For more information about
specifying a signature, see the Creating a message
template section.
Scheduling tab
The next Options tab is the Scheduling tab, shown in
the screenshot below.
This tab includes the following checkboxes:
Not all recipients have a valid phone number
(sending a message) – If you check this box, eSMS
Desktop will alert you when you attempt to send a
message and at least one recipient lacks a valid
mobile phone number.
Sending a message at a later time (Scheduled
message) –If you check this box, eSMS Desktop will
alert you when a message is scheduled and will be
sent at a later time.
Modifications will be lost (closing message
window) – If you check this box, you will be warned
when you attempt to close a New SMS window in
which you have entered message text but not yet
sent the message. The warning will indicate that you
are about to lose the message text you have
entered.
Date: 2008/04/24
No. pages: 18 / 21
Modifications will be lost (opening a template) – If
you check this box, eSMS Desktop will warn you if
you select a template after entering message text in
a New SMS window, because the template text will
replace the text you have entered manually.
There are messages in the outbox (shutting down
application) – If you check this box, you will get an
alert when you attempt to shut down eSMS Desktop
and there are messages in the outbox waiting to be
sent.
A message will be permanently deleted – If you
check this box, you will be warned before deleting a
message.
A template will be permanently deleted – If you
check this box, you will be warned before deleting a
template.
I have not used the application in over a week – If
you check this box, eSMS Desktop will warn you
when a week has passed without you using the
application.
Using eSMS Desktop as
Marketing Tool
eSMS Desktop offers powerful tools for mass distribution
of personalized messages. By combining the ability to
import lists into Windows Address book with the special
field tags, powerful messages can be created and sent.
Creating personalized messages
using special fields
If you want to send the same message to more than one
recipient and use the name of each person in the
message, you can use the special field <name> in the
message and select the recipients from the Windows
address book. For each recipient, the special field
(<name>) will automatically collect the full name of the
person from the address book, and when the Send button
is clicked, the message is sent to each recipient with his
or her full name.
There is a new client available for download – If you
check this box, eSMS Desktop will alert you when a
new version of the client application is available for
you to download.
The following Special Fields are available:
Full name: <name>
First name: <firstname>
Last name: <lastname>
Importing lists into Windows
Address Book
The capabilities of Special Fields can be fully exploited if
you are sending to longer lists of recipients. Since eSMS
Desktop uses the Windows Address Book (WAB), it is
suitable to import your list of name and mobile phone
numbers into WAB.
WAB can be found in two ways: either via button in
Microsoft Outlook Express,
or as a separate program in the Windows Program Menu.
Date: 2008/04/24
No. pages: 19 / 21
After assigning all fields, click Finish and the addresses
will be imported into WAB.
In Address Book, there is an option for importing of Other
Address Book.
To create a distribution of all imported addresses, use the
Group functionality.
Several formats can be imported. For example, if you
have a list of name and mobile numbers in Excel, it is
suitable to export the list from Excel as a text file with
comma-separated values. See the paragraph below for a
description of how to export CSV files from Microsoft
Excel.
How to export Comma-Separated
Values from Microsoft Excel
An easy way of creating comma-separated value (csv)
files is to use the possibilities in Microsoft Excel.
Create a document that contains at least, first name, last
name and mobile phone number and select Save As... .
A CSV Import dialogue will now be shown. Follow the
steps below. First, select the file.
In the drop-down menu for Save as type:, choose CSV
and save the file.
This file can now be imported into WAB; see the previous
section.
Second, select each text field and assign the
corresponding address book field in WAB.
Date: 2008/04/24
No. pages: 20 / 21
Uninstall
The program is most easily uninstalled by selecting Start
Menu | Programs | eSMS Desktop | Uninstall and
follow the instructions. Another possibility is described
below.
In the Start Menu, choose Settings | Control Panel. This
will open the Control Panel.
NOTE: The Add/Remove Programs window may look a bit
different on some computers, depending on what
Windows version you have.
Click the OK button to Uninstall.
After you click OK, the installed files and directories are
removed from the computer. Click the Finish button to
complete the uninstallation.
The eSMS Desktop is now removed from your machine,
and uninstallation is completed.
Note: the Outbox and the Sent Messages folders will still
remain after the uninstallation to prevent unwanted loss of
information.
Double-click the icon Add/Remove Programs. A window
is displayed containing a list of all installed programs in
alphabetical order.
Click the row that says eSMS Desktop. The row expands,
and more information about the program is displayed.
Click the Change/Remove button, and confirm that you
want to remove the program.
Date: 2008/04/24
No. pages: 21 / 21