Council Agenda

Transcription

Council Agenda

The Corporation of the Town of Orangeville
Council Chambers
87 Broadway
Orangeville
Ontario
Agenda
Council Meeting
November 23, 2015 – 7 p.m.
Agenda
1
Call to Order
2
Singing of the National Anthem
3
Disclosures of (Direct or Indirect) Pecuniary Interest
4
Approval of Agenda
5
Adoption of Minutes of Previous Council Meetings
The minutes of regular and closed meetings of Council held November 9,
2015, were presented.
6
Proclamations and Presentations
6.1
Proclamations
November
November 25-December 6
Woman Abuse Prevention Month
White Ribbon Campaign to end violence
against women and girls
Council Agenda
November 23, 2015
6.2
Presentations
6.2.1
2015 Municipal Senior and Youth of the Year Award
Presentations
Page 2
Mayor Jeremy D Williams to present the 2015 Municipal Senior and Youth of
the Year Awards to recipients.
6.2.2
AODA 10th Anniversary Champion Award Presentation Association of Municipal Managers, Clerks and Treasurers
Award/Accessibility for Ontarians with Disabilities Act (M08)
Mayor Jeremy D Williams to present the AODA Champion Award to
Councillor Gail Campbell.
Lynda Staples, Association of Municipal Managers, Clerks and Treasurers
(AMCTO) in attendance.
6.2.3
Rotary Club of Orangeville – Cheque Presentation (A01)
Don Voisey on behalf of the Rotary Club of Orangeville to present a cheque
to Council.
6.2.4
Credit Valley Conservation – Friends of Island Lake – Gift
Presentation (A01)
Mr. Wayne White, Chair, and Mr. Fred Murphy, Vice Chair, Friends of Island
Lake, to express appreciation for municipal support.
7
Question Period
8
Petitions and Delegations
8.1
Orangeville Food Bank – Funding Request (F00)
Representative from the Orangeville Food Bank to address Council with
respect to funding for building renovations and permit fees.
8.2
Orangeville Taxi/Call A Cab (P09)
Mr. Harmanjit Khattra, on behalf of Orangeville Taxi/Call A Cab, to address
Council with respect to Taxi Committee applications.
Council Agenda
November 23, 2015
Page 3
9
Correspondence
9.1
“Brewzapalooza”, January 16-17, 2016
Orangeville Business Improvement Area (OBIA)
Temporary Parking Lot Closure and Request for Designation
for Municipal Significance (A01)
Correspondence from the OBIA and “Brewzapalooza” Event organizers,
dated November 12, 2015, with respect to a request for temporary parking lot
closures and a designation from Council.
Recommendation:
That the correspondence from the OBIA and “Brewzapalooza”
organizers, dated November 12, 2015, with respect to a request for
temporary parking lot closures and a resolution from Council to
designate the event to be held January 16 and 17, 2015, as “Municipally
Significant”, be received;
And that public parking in the municipal parking lots at 82-90 Broadway
be prohibited and that access to the parking lots be closed from 6:00
a.m. Saturday, January 16 to 11:00 p.m. Sunday January 17, 2016,
conditional upon Town, Public Health, Alcohol and Gaming Commission
of Ontario and other requirements are met;
And that “Brewzapalooza” be declared a municipally significant event.
9.2
Orangeville Hydro Limited – Resolutions and
Shareholders’ Meeting, November 26, 2015 (E06)
Proxy
Orangeville Hydro Limited Agenda and Resolutions for the Annual
Shareholders’ Meeting, Thursday, November 26, 2015.
Recommendation:
That Council approve the proposed resolutions listed in the Orangeville
Hydro Limited Agenda for the Shareholders’ Meeting scheduled for
Thursday, November 26, 2015;
And that Council appoint Jeremy Williams as proxy with power of
substitution to attend and to vote for The Corporation of the Town of
Orangeville at the Shareholders’ Meeting to be held on November 26,
2015, and at any adjournments thereof, revoking any proxy previously
given;
Council Agenda
November 23, 2015
Page 4
And that Council direct such proxy to vote in favour of the proposed
resolutions listed in the Orangeville Hydro Limited Agenda for the
Shareholders’ Meeting scheduled for Thursday, November 26, 2015;
And that the Mayor and Clerk be authorized to execute the Proxy Form
for the November 26, 2015, Shareholders’ Meeting of Orangeville Hydro
Limited.
9.3
County of Dufferin – Proposed Speed Limit Changes on
Dufferin Road 23 (A16)
Correspondence from the County of Dufferin, dated November 17, 2015, with
respect the proposed speed limit changes on Dufferin Road 23.
Recommendation:
That the correspondence from the County of Dufferin, dated November
17, 2015, with respect the proposed speed limit changes on Dufferin
Road 23, be received.
10
Information Items
The following items are presented for the information of Council:
10.1
Heritage Permit Application (P11)
HR 16/15 – Koros Games, 113 Broadway.
10.2
New Businesses in Orangeville – September 1 to October 31,
2015 (ED-2015-20) (C11)
Report ED-2015-20, dated November 23, 2015.
10.3
Township of Adjala-Tosorontio – Resolution – Extend
Deadline – Credit Valley, Toronto and Region and Central
Lake Ontario (CTC) Source Protection Committee –
Appointment of Municipal Representative (C10)
Correspondence from the Township of Adjala-Tosorontio, dated November
12, 2015, with respect to extension of the deadline to appoint a Municipal
Representative to the CTC Source Protection Committee.
Recommendation:
That the information items be received.
Council Agenda
November 23, 2015
Page 5
11
Reports
11.1
Appointments to Boards and Committees (CL-2015-15) (C11)
A report from Clerk’s, dated November 23, 2015.
Recommendation:
That report CL-2015-15, dated November 23, 2015, with respect to
applications to serve on the Credit Valley, Toronto and Region and
Central Lake Ontario (CTC) Source Protection Committee, be received;
And that Council consider the committee applications as presented.
11.2
Appointment of Risk Management Official
Management Inspector (PW-2015-50) (C11)
and
Risk
A report from Public Works, dated November 23, 2015.
Recommendation:
That report PW-2015-50, dated November 23, 2015, Appointment of Risk
Management Official and Risk Management Inspector, be received;
And that Council consider a by-law appointing Heather McGinnity as
Risk Management Official, Irena Kontrec as alternate Risk Management
Official, and Heather McGinnity and Irena Kontrec as Risk Management
Inspectors, in accordance with subsection 47(6) of the Clean Water Act,
2006 (the Act);
And that the Clerk circulate the by-law appointing the Town’s Risk
Management Official and Risk Management Inspector to the Chair of the
CTC Source Protection Committee and the Ministry of the Environment
and Climate Change (MOECC);
And that the Clerk issue certificates of appointment bearing the Clerk’s
signature for the Risk Management Official and the Risk Management
Inspectors in accordance with subsection 47(7) of the Act.
11.3
Contract Administration and Site Inspection Services for Mill
Creek Rehabilitation from Bythia Street to Credit River
(PW-2015-51) (C11)
A report from Public Works, dated November 23, 2015.
Council Agenda
November 23, 2015
Page 6
Recommendation:
That report PW-2015-51, dated November 23, 2015, Contract
Administration and Construction Supervision Services for Mill Creek
Rehabilitation from Bythia Street to Credit River, be received;
And that the Workplan for Contract Administration and Construction
Supervision Services from Aquafor Beech Limited be accepted in
accordance with the terms and conditions set forth in their
correspondence dated October 23, 2015;
And that Council consider a by-law authorizing the Mayor and Clerk to
sign an engineering agreement with Aquafor Beech Limited and any
other documents required to finalize the contract administration and
construction supervision services transaction;
And that staff be authorized to approve contract change orders as may
be required to complete the contract administration and construction
supervision of the project.
11.4
Property Tax Adjustments (TF-2015-29) (C11)
A report from Treasury, dated November 23, 2015.
Recommendation:
That report TF-2015-29, dated November 23, 2015, Property Tax
Adjustments for 2014 and 2015, be received;
And that Council authorize tax reductions totalling $2,162.00 as a result
of assessment reviews.
11.5
Town Page/Corporate Advertising (CO-2015-04) (C11)
A report from Communications, dated November 23, 2015.
Recommendation:
That report CO-2015-04 dated November 23, 2015 Town Page and
corporate print advertising, be received;
And that Council extend the contract with the Orangeville Citizen for
one year expiring February 9, 2017, at the 2015 rates, for the publication
of a weekly Town Page and for additional corporate advertising, as
deemed necessary by the Town;
And that the Mayor and Clerk be authorized to sign the contract with the
Orangeville Citizen and any related documents.
Council Agenda
November 23, 2015
12
Committee Minutes (C06)
12.1
The following minutes are presented for the information of Council:
Page 7
Access Orangeville – October 6
Arts and Culture Committee – September 9
Committee of Adjustment – November 4
Events Committee – October 1
Orangeville Seniors/Age Friendly Community Committee – October 7
Recreation Committee – October 1
Recommendation:
That the minutes of the meetings listed be received.
13
Resolutions
14
By-laws (C01)
(Agreements not attached to the by-laws are available in the Clerk’s
Department for perusal).
Bill 015 – 102
A by-law to confirm the proceedings of the Corporation of
the Town of Orangeville at its regular meeting of Council
held on November 9, 2015.
Bill 015 – 103
A by-law to appoint a Risk Management Official and Risk
Management Inspector for the Purpose of the Clean
Water Act, 2006 (Heather McGinnity and Irena Kontrec).
15
Notice of Motion
15.1
Consideration of Notice of Motion Given at Previous Meeting
Code of Conduct (Councillor Campbell)
Whereas the Municipal Act, 2001 authorizes municipalities to establish a
Code of Conduct for Members of Council or local boards of the municipality;
And whereas the establishment of a Code of Conduct for Members of Council
is consistent with the principles of transparent and accountable government;
And whereas the elected officials of the Town of Orangeville recognize their
obligation to serve their constituents in a conscientious and diligent manner,
knowing that as leaders of the community they are held to a higher standard
of behaviour and conduct;
Council Agenda
November 23, 2015
Page 8
And whereas accountability, ethics and integrity are at the core of public
confidence in government and in the political process;
And whereas elected officials are expected to perform their duties in office
and arrange their private affairs in a manner that promotes public confidence
and avoids the improper use of influence of their office and conflicts of
interest, both apparent and real;
And whereas a written Code of Conduct ensures that Members of Council
share a common integrity base and understanding for acceptable conduct
extending beyond the legislative provisions governing the conduct of
Members of Council;
Therefore be it resolved that Council direct staff to report to Council by March
21, 2016 with a draft Code of Conduct for Council’s consideration, based on
the best practices of other municipalities.
15.2
Tendering Process/Local Employment (Councillor Garisto)
That staff investigate options within the tendering process that could allow for
local residents to be hired if the successful bidder is in need of additional
labour;
And that staff investigate the tendering process in regards to a point system
which could allow a bidder additional points for either being a local business
or using local residents for additional labour.
15.3
Notice of Motion for consideration on December 7, 2015
Access Orangeville (Councillor Campbell)
Whereas Access Orangeville’s mandate is to advise Council by reviewing and
making comment and recommendations on Federal and Provincial legislation
and municipal by-laws of the Town of Orangeville in the interest of creating a
barrier free environment;
And whereas the membership of Access Orangeville consists of 1 Council
member (Councillor Campbell) and up to 6 public appointments;
And whereas the Orangeville Business Improvement Area (OBIA), through its
membership in the Ontario Business Improvement Area Association (OBIAA),
will be participating in a provincial education and inclusion initiative to engage
BIAs and members in learning more about successfully employing people
with various disabilities, removing employment barriers and increasing
opportunities for persons with disabilities;
Council Agenda
November 23, 2015
Page 9
And whereas the OBIA is also interested in supporting accessibility initiatives
at a local level and has requested that Access Orangeville include a
representative from the Orangeville Business Improvement Area;
Therefore be it resolved that the membership of Access Orangeville be
increased to include a representative from the Orangeville Business
Improvement Area.
16
New Business
(Including verbal reports on Associations, Boards and Committees on which
Council has representatives).
17
Closed Meeting
Section 239(2) of the Municipal Act:
18
(b) personal matters about an identifiable individual, including municipal or
local board employees (Committees).
(d) labour relations or employee negotiations (Town employees);
Adjournment
5
Page 294
November 9, 2015
Council Chambers
87 Broadway, Orangeville, Ontario
Minutes of a regular meeting of Council
held on November 9, 2015, 7:00 p.m.
Members Present
Mayor
J. Williams
Deputy Mayor W. Maycock
Councillors:
S. Bradley
G. Campbell
D. Kidd
N. Garisto
S. Wilson
Staff Present
Mr. E. Brennan, Interim Chief Administrative Officer
Mr. V. Douglas, Director of Building and By-law Enforcement
Ms. D. Fraser, Chief Librarian
Ms. S. Greatrix, Clerk
Mr. D. Jones, Director of Public Works
Ms. N. Tuckett, Director of Economic Development, Planning and Innovation
Chief Wayne Kalinski, Orangeville Police Service
Ms. K. Mills, Acting Treasurer
Mr. R. J. Lackey, Manager, Operations &
Development
Ms. D. Armstrong, IT Technician
Singing of National Anthem
Disclosure of (Direct or Indirect) Pecuniary Interest
None.
Page 295
November 9, 2015
Approval of Agenda
1.
Moved by Councillor Garisto
Seconded by Councillor Kidd
That the agenda of November 9, 2015 be approved.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Deputy Mayor Maycock
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Carried Unanimously.
Adoption of Minutes of Previous Council Meetings
2.
Moved by Deputy Mayor Maycock
Seconded by Councillor Garisto
That the minutes of regular and closed meetings of Council held October
19, 2015, be adopted.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Proclamations and Presentations
Remembrance Day
Mayor Williams invited the community to attend the Remembrance Day Service
at the Cenotaph in Alexandra Park. At 10:30 a.m., members of Branch 233 of
the Royal Canadian Legion will march east on Broadway from the Legion on
John Street to the Cenotaph where the service will begin at 11:00 a.m.
The Legion will also hold a “sunset service” in Forestlawn Cemetery at 2:00 p.m.
Page 296
November 9, 2015
Question Period
Narinder Paul Singh congratulated the residents of Orangeville for winning the
“Great Street Award” and the “People’s Choice Award” in the Great Places in
Canada Contest.
Correspondence
Taxi Licensing – Orangeville Taxi and Call A Cab – Klaiman
Edmonds Barristers (P09)
Correspondence from Klaiman Edmonds Barristers, on behalf of Orangeville Taxi
and Call A Cab, dated November 1, 2015, with respect to taxi licensing, was
presented.
3.
Seconded by Councillor Bradley
That the correspondence from Klaiman Edmonds Barristers, on behalf of
Orangeville Taxi and Call A Cab, dated November 1, 2015, with respect to
taxi licensing, be received;
And that the correspondence and statistical information be referred to the
Taxi By-law Review Committee.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Information Items
The following items were presented for the information of Council:
2015 Third Quarter Operating Fund Variance (TF-2015-27) (C11)
Report TF-2015-27, dated November 9, 2015.
Town of Mono – Resolution – Nomination – CTC Source
Protection Committee (C10)
Page 297
November 9, 2015
Resolution from the Town of Mono, dated October 28, 2015, endorsing the appointment of Chris Gerrits as the Town of Mono representative, of the CTC
Source Protection Committee.
Town of Mono – Resolution – Conflict of Meeting Schedule –
County of Dufferin (C10)
Resolution from the Town of Mono, dated October 28, 2015, expressing concern regarding the scheduling of County committee meetings.
Township of Amaranth – Conservation Authorities Act Review
(A16)
Copy of correspondence addressed to the Ministry of Natural Resources and
Forestry Policy Division from the Township of Amaranth, dated October 20, 2015,
with respect to the Conservation Authorities Act Review.
4.
That the information items noted above be received.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Street Naming (PL-2015-24) (C11)
Report PL-2015-24, dated November 9, 2015.
5.
Moved by Councillor Bradley
That the information item noted above be received.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
No
Yes
Yes
Yes
Page 298
November 9, 2015
Carried.
Reports
Snow Clearing Committee Recommendations to Council
(PW-2015-47) (C11)
A report from Public Works, dated November 9, 2015, was presented.
6.
Moved by Councillor Kidd
That report PW-2015-47, dated November 9, 2015, Snow Clearing
Committee Recommendation to Council, be received;
And that the current policy for Level of Service for Winter Control
Operations (Snow Ploughing, Sanding/Salting and Snow Removal) for
Municipal Sidewalks, Resolution #14 from the Council meeting held on
November 3, 2008 remain in effect with no amendments.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
No
Carried.
Orangeville Transit System Additional Bus Pilot Program
(PW-2015-48) (C11)
7.
Seconded by Councillor Campbell
That report PW-2015-48, dated November 9, 2015, Orangeville Transit
System Additional Bus Pilot Program, be received;
And that Council endorse the recommendation of the Orangeville Transit
Committee to undertake the additional bus pilot program, with the results
to be integrated into the Orangeville Transit Optimization Study.
Page 299
November 9, 2015
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Tender Results for the Mill Creek Rehabilitation from Bythia
Street to the Credit River (PW-2015-49) (C11)
8.
That report PW-2015-49, dated November 9, 2015, Tender Results for the
Mill Creek Rehabilitation from Bythia Street to the Credit River, Tender No.
2015-10, be received;
And that the tender from 560789 Ontario Limited – R&M Construction
(R&M) be accepted in accordance with the terms and conditions set forth in
Tender 2015-10 and subject to the Town receiving acceptable contractor
documentation;
And that Council consider a by-law authorizing the Mayor and Clerk to sign
an agreement with R&M and any other documents required to finalize the
tender transaction;
And that staff be authorized to approve contract change orders as may be
required to complete the project.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Page 300
November 9, 2015
Orangeville Kin Club 2015 Santa Claus Parade (TF-2015-30) (C11)
A report from Treasury, dated November 9, 2015, was presented.
9.
Moved by Councillor Wilson
Seconded by Deputy Mayor Maycock
That report TF-2015-30, dated November 9, 2015, Orangeville Kin Club 2015
Santa Claus Parade grant, be received;
And that Council approve the funding request of $6,000.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Third Quarter Capital Progress (TF-2015-28) (C11)
A report from Treasury, dated November 9, 2015, was presented.
10.
Seconded by Councillor Wilson
That report TF-2015-28, dated November 9, 2015, Third Quarter Capital
Progress, be received;
And that Council approve the funding of capital deficits in the amount of
$321,937, broken down as follows: $250,040 water and wastewater rates
and $71,897 reserve funds.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Page 301
November 9, 2015
Award – Provision of General Insurance and Risk Management
Program (RFP No. TR-115-01) (CL-2015-14) (C11)
A report from Clerks and Treasury, dated November 9, 2015, was presented.
11.
Moved by Councillor Wilson
Seconded by Deputy Mayor Maycock
That report CL-2015-14, dated November 9, 2015, Award – Provision of General
Insurance and Risk Management Program (RFP No. TR-15-01), be received;
And that the proposal of Frank Cowan Company Limited for the Provision of
General Insurance and Risk Management Program, quoting a premium for 2016
of $625,627 plus PST, be accepted;
And that staff be authorized to negotiate the final terms of coverage with Frank
Cowan Company Limited in substantial compliance with the request for
proposals;
And that the Mayor and Clerk be authorized to execute any documents
necessary to complete this transaction;
And that any cost savings in annual premiums be transferred to the Insurance
Reserve on an annual basis to mitigate budget pressures related to any potential
reassessment in future years.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
No
No
No
No
Yes
No
Defeated.
12.
That report CL-2015-14, dated November 9, 2015, Award – Provision of
General Insurance and Risk Management Program (RFP No. TR-15-01), be
received;
Page 302
November 9, 2015
And that the proposal of the Ontario Municipal Insurance Exchange for the
Provision of General Insurance and Risk Management Program, quoting a
premium for 2016 of $487,207 plus PST, be accepted;
And that staff be authorized to negotiate the final terms of coverage with
the Ontario Municipal Insurance Exchange in substantial compliance with
the request for proposals;
And that the Mayor and Clerk be authorized to execute any documents
necessary to complete this transaction;
And that any cost savings in annual premiums be transferred to the
Insurance Reserve on an annual basis to mitigate budget pressures related
to any potential reassessment in future years.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
No
Yes
Yes
No
Yes
No
Yes
Carried.
Crossing Guard Request – Amelia and McCarthy Street
Intersection (BB-2015-12) (C11)
A report from Building and By-law Enforcement, dated November 9, 2015, was
presented.
13.
Seconded by Mayor Williams
That report BB-2015-12, dated November 9, 2015, Crossing Guard Request,
Amelia and McCarthy Street Intersection, be received.
And that Council approve the installation of a sidewalk on the west side of
Amelia Street between McCarthy and Elizabeth Streets, at a cost of $38,000
to be funded from the 2016 capital budget;
And that staff investigate and report to Council on the cost of installing a
sidewalk on McCarthy Street.
Page 303
November 9, 2015
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
No
Yes
Yes
No
No
Yes
Yes
Carried.
Outdoor Wood Burning Review Committee – Mandate (C11)
A memorandum from the Outdoor Wood Burning Review Committee, dated
November 9, 2015, was presented.
14.
That the memorandum from the Outdoor Wood Burning Review Committee,
dated November 9, 2015, be received;
And that the Outdoor Wood Burning Review Committee mandate is to make
recommendations to Council on open air burning and outdoor burning
appliances, including public education.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
No
Yes
Yes
Yes
No
No
Yes
Carried.
Committee Applications (CL-2015-13) (C11)
A report from Clerks, dated November 9, 2015, was presented.
15.
That report CL-2015-13, dated November 9, 2015, Applications to Serve on
the Orangeville Seniors/Age Friendly Community Committee, Sign
Development Review Committee and the Taxi By-law Review Committee, be
received;
Page 304
November 9, 2015
And that Council consider the committee applications as presented;
And that Mayor Williams be appointed as Chair of the Taxi By-Law Review
Committee.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
No
Yes
Carried.
Orangeville Sustainability Action Team (OSAT) Recommendation
Proposed Bicycle Route Sponsorship Program (C11)
A memorandum from the Orangeville Sustainability Action Team (OSAT), dated
November 9, 2015, was presented.
16.
That the memorandum from OSAT, dated November 9, 2015, be received;
And that Council establish a Bicycle Route Sponsorship Program which
would include the solicitation of funding and naming of bicycle routes
for sponsors in order to reduce the costs associated with OSAT’s efforts
to develop safe active transportation in the Town of Orangeville.
And that sponsorship be acknowledged through signage on bicycle
routes and on OSAT print materials.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
No
Yes
Yes
Yes
Carried.
Page 305
November 9, 2015
Committee Minutes (C06)
The following minutes were presented for the information of Council:
Heritage Orangeville – September 23
Orangeville Public Library Board – September 23
Orangeville Sustainability Action Team (OSAT) – October 1 (Special Meeting)
Outdoor Wood Burning Review Committee – October 27
17.
That the minutes of the meetings listed be received.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Resolutions
By-laws (C01)
18.
That bills 15-098 to 15-101 be read, enacted, signed, sealed and numbered
as follows:
By-law 098-2015
A by-law to confirm the proceedings of the
Corporation of the Town of Orangeville at its
regular meeting of Council held on October 19,
2015.
By-law 099-2015
A by-law to authorize an agreement with Al
McIntyre Property Service Ltd. (Road Winter
Maintenance) (Auth. Sept. 28/15, Report #.PW
2015-41).
Page 306
November 9, 2015
By-law 100-2015
A by-law to authorize an agreement with 822498
Ontario Inc. O/A Foster Sewer Services (Road
Winter Maintenance) (Auth. Sept. 28/15, Report
#.PW-2015-41).
By-law 101-2015
A by-law to authorize an agreement with Turf
Patrol Inc. (Grass Cutting Services). (Auth. Oct.
19/15, Report # PW-2015-45).
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Notice of Motion
Councillor Campbell – Code of Conduct
Councillor Campbell gave notice that she will ask Council to consider the
following motion at its meeting on November 23, 2015:
Whereas the Municipal Act, 2001 authorizes municipalities to establish a
Code of Conduct for Members of Council or local boards of the
municipality;
And whereas the establishment of a Code of Conduct for Members of
Council is consistent with the principles of transparent and accountable
government;
And whereas the elected officials of the Town of Orangeville recognize
their obligation to serve their constituents in a conscientious and diligent
manner, knowing that as leaders of the community they are held to a higher
standard of behaviour and conduct;
And whereas accountability, ethics and integrity are at the core of public
confidence in government and in the political process;
Page 307
November 9, 2015
And whereas elected officials are expected to perform their duties in office
and arrange their private affairs in a manner that promotes public
confidence and avoids the improper use of influence of their office and
conflicts of interest, both apparent and real;
And whereas a written Code of Conduct ensures that Members of Council
share a common integrity base and understanding for acceptable conduct
extending beyond the legislative provisions governing the conduct of
Members of Council;
Therefore be it resolved that Council direct staff to report to Council by
March 21, 2016 with a draft Code of Conduct for Council’s consideration,
based on the best practices of other municipalities.
Councillor Garisto – Contracts/Employment of Local Residents
Councillor Garisto gave notice that he will ask Council to consider the following
motion at its meeting on November 23, 2015:
That when contracts are awarded, the bidders be asked if any local
residents will be hired.
New Business
Christmas Lights/Remembrance Day
Mayor Williams clarified that Council’s resolution prohibiting the illumination of
Christmas decorations until after Remembrance Day applies only to Town-owned
land and decorations such as the Broadway median.
Orangeville Seniors/Age Friendly Community Committee
Councillor Wilson provided an update to Council on the goals and objectives of
the Committee, which include:
• establishing a comments and feedback process
• creating an open and active communication strategy to allow seniors to
express their concerns to different levels of government
• creating a direct communication link to Town Council
• investigating surplus Town properties and advocating for these properties
to be used for seniors and age friendly services and programs
• creating an opportunity to enhance volunteer opportunities for seniors
The Committee has requested that it be informed by Town staff and Council
about senior-related issues and have an opportunity to provide input and
recommendations prior to a Council decision.
Page 308
November 9, 2015
Councillor Wilson also provided information about two upcoming events:
• Frauds and Scams Information Session, Avalon Retirement Lodge,
November 26, 2015, 1:30 p.m.
• Addressing Poverty and Housing in Dufferin County, Salvation Army
Church, November 24, 2015, 9:00 a.m. to 3:30 p.m.
Closed Meeting
19.
That Council move into a closed meeting as authorized by the Municipal
Act, 2001, Section 239(2) for the purposes of discussing the following
subject matters:
(b)
personal matters about an identifiable individual, including municipal
or local board employees (Senior and Youth of the Year Awards,
Committee Appointments, Town Employees);
(d)
labour relations or employee negotiations (Town Employees);
(e)
litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
(litigation against the Town);
(f)
advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (litigation against the
Town).
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Public Meeting recessed.
Public Meeting reconvened.
(Time: 8:29 p.m.)
(Time: 9:56 p.m.)
Page 309
November 9, 2015
Adjournment
20.
That the meeting adjourn.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
(Time: 9:57 p.m.)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
_____________________________________
Jeremy D Williams, Mayor
_____________________________________
Susan Greatrix, Clerk
6.1
Proclamation
November 2015 is Woman Abuse Prevention Month
White Ribbon Campaign
November 25 to December 6, 2015
I, Mayor Jeremy D Williams, do hereby proclaim November 2015 as “Woman Abuse
Prevention Month” and November 25 to December 6, 2015 as “White Ribbon Campaign”
in the Town of Orangeville;
Whereas, it is every woman’s fundamental right to live in safety and security in their
homes and communities — free from the threat of violence; and
Whereas, this month provides the opportunity to raise awareness about violence
against women and its prevention, and has been recognized in Ontario since 1986;
and
Whereas, for every 100,000 married, common-law and separated women in Ontario,
there are 29 women in shelters seeking an escape from domestic violence and 1 in 3
Canadian women will experience sexual assault in their adult life; and
Whereas, the White Ribbon Campaign is the largest effort in the world of men working
to end men’s violence against women and during this 16 day campaign, men and
boys in Canada are urged to wear a ribbon starting on November 25, the International
Day for the Elimination of Violence Against Women until December 6, Canada’s
National Day of Remembrance and Action on Violence Against Women; and
Whereas, together with Family Transition Place and MENtors, a community-based
group of men, working together to encourage both men and boys to help end the cycle
of violence against women, we believe that violence has no place in our homes,
schools and community;
Now Therefore, I urge all citizens to recognize the ongoing commitment of individuals
and organizations in our community whose tireless efforts help prevent abuse and
support the Wrapped in Courage purple scarf campaign for the month of November
and to support the White Ribbon Campaign.
__________________________
Jeremy D Williams
Mayor
8.1
Submit
87 Broadway, Orangeville, Ont. L9W 1K1
Phone: (519) 941-0440, Ext. 2239
Toll Free: 1 (866) 941-0440
Fax: (519) 941-9033
[email protected]
Request for Delegation to Council
Members of the public who wish to make presentations to Council on their own behalf or on behalf of companies or organizations are to be submitted in writing using the prescribed form and should include background information, including handouts, etc. Requests must be submitted to the Clerk, Ms. S. Greatrix, at the above noted address/email, at least 14 days before the meeting at which you want to appear. Delegations are allowed five minutes. Please- Print
CounciiDate:__~~~~~--~=-~--~---.---=~--~~----~~----~~
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Presentation Requirements:
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Personal information on this form will be used for the purpose of sending correspondence relating to
matters before Council. Your name, address, comments, and any other personal irJformation, is collected and
maintained for the purpose of creating a record available to the general public in a hard copy format and on the
internet in an electronic format pursuant to Section 27 of the Municipal Freedom of Information and Protection
of Privacy Act, R.S.O. 1990, c.M.56, as amended. Questions about this collection should be directed to the
Clerk (5 19) 941-0440 Ext. 2242 .
Orangeville Food Bank Asks its Community to Support a Facility Upgrade Caring for the Community
The Orangeville Food Bank (OFB) has been supporting the community since 1991 when a small group of
individuals got together to meet a need they saw in their town. From those humble beginnings on Mill
St. the OFB has grown with the needs of the community and 10 years ago moved to their current
location on Centennial Road.
In the last four years we have seen an increase of 39% in people needing food assistance. We served a
total of 4,400 people last year, an average 366 people a month with 40% of them being children. Since
we are an Emergency Food Bank clients are able to come once a month and on average receive 30
pounds of food in a visit per household member.
Our clients do not have enough income to pay for rent, bills, clothing, transportation, medication- and
food. Food is unfortunately one of the most flexible household expenses, and it is often nutrition that
suffers when money is tight.
Through the generous donations of the community this past year we distributed 136,000 pounds of food
to those who need it and of that 48,000 pounds were perishables such as milk, eggs, vegetables and
fruit, garden produce, frozen meats and bakery products.
We are a member of the Ontario Association of Food Banks and Food Banks Canada and with that
membership we are able to leverage many corporate donations of fresh and frozen food and non
perishables for the community of Orangeville. We also share product when we can with other agencies
in our area like Shelburne and Grand Valley and agencies in town like Choices, Salvation Army, the Door
and FTP.
Facilities
The Orangeville Food Bank has been operating at its Centennial Road location for the last 10+ years and
it is in need of an upgrade.
Two years ago, as the need was growing in our community, we started a process of looking for a new
location that would better serve our needs with room for better refrigeration and room for more
storage. After looking at many properties in the area and the associated costs it became necessary for
us to take a second look at our current premises with an eye to redesigning the space to provide greater
function and we needed technical assistance to do this.
We have been very fortunate to have been introduced to Ivan Dickinson, newly retired local architect
who jumped in with both feet and a hammer, and created a design that we believe will provide us a
much more functional space in which to serve our community in a more dignified way.
There are drawings of that redesign included in this package thanks to Dickinson+ Hicks Architects.
They also helped us with the application to the town of Orangeville for the proper building permits and
want to thank Vern Douglas and the Building department for their assistance.
Since there were many changes we decided to break the work into a series of projects and minimize the
interference to the operations of the food bank.
Project 1 -With limited funds we have built an interior ramp that has already improved accessibility for
our clients and we are currently scheduling a concrete ramp on the exterior of the building to overcome
a step at the doorway. At some point with fund raising we also plan to add an automated door
mechanism. We completed the interior portion of the project for approximately $800 in materials and
lots of donated labour. We estimate another $2000 for the door automation at some point in the future.
We expect to complete the concrete ramp on the exterior with donated cement and labour.
Interior Ramp Pictures
Project 2- The next stage is planned for Nov. 19-23 where we will divide the single office into two
offices. Currently we use a felt wall piece to split the office into two so that more clients can be served
more efficiently. By splitting the office with a full wall clients will be allowed greater privacy with their
information and there will be greater space around the interior ramp landing that is at the door. We
had estimated that this project would require $1300 in materials and approximately $1200 in labour for
construction, electrical, and hvac and to date materials and labour has been donated either privately or
through local businesses. The sprinkler work is currently estimated to be an additional $1000.
Current Office Setup
Project 3- Our largest stage is planned for early in the new year and in this stage we will be
reconfiguring the warehouse space to add a staff area, a custodian closet, a two tier storage space,
room for a walk-in fridge and freezer and most importantly a client 'shopping area'.
As we reconfigure the warehouse space we will be looking to move product out of cardboard boxes
organized by donation date and into plastic bins with product sorted by best before dates. This will
result in greater warehouse efficiency and use of donated product and reduce our use of cardboard
boxes which are not optimal from a storage or pest control perspective.
Current Warehouse Space
By adding a small staff area there will be a space for the 50+ volunteers who regularly attend to the
business of the food bank and a custodial closet will take the mop and other supplies out of the
bathroom.
The Shopping Area that we will be implementing will allow clients to choose the foods that best fit their
household instead of the current process where volunteers pack a food cart based on the type of
product the client has requested. In a shopping paradigm our clients will be able to choose the type of
soup or cereal or bread for example that they know will suit their household while still operating under
the allocations that our food stores will allow for. The shopping model is in wide spread use in Ontario
food banks and across Canada and allows clients a more dignified experience as they seek assistance.
Project 3 is estimated at $3,500 in materials, $3,000 in electrical work and $3,500 in construction labour.
Project 4- We currently have 12 chest freezers and 3 coolers to store all of the perishables that the food
bank distributes and we are at the beginning stages of fundraising for a small walk-in fridge/freezer
combination. We will be able to take greater advantage of perishable food donations, keeping them
fresher longer and provide twice as much fresh or frozen product to our clients, contributing to their
overall health.
We have sought 2 quotes for the refrigeration and submitted a grant application through Food Banks
Canada and their Capacity Building Grant Fund for 2015. Quotes for installation of the units are
between $25,000 and $28,000 and we are currently waiting to find out if we will receive $15,000 from
the Capacity Building Grant. We will begin a fundraising campaign shortly.
Freezers
Closing
We thank you for your time and consideration of support for these projects at the Orangeville Food
Bank. Today we would like Council to consider providing us with a grant to cover the Building Permit
Fee of $493 and the $800 expense for the interior ramp for accessibility.
In closing, we believe that redesigning our current space is the most efficient use of our resources and
energy. Together with the recent hiring of our first Executive Director, Heather Hayes, we look forward
to expanding our current programs to meet forecasted need and to being able to provide a more
dignified experience for members of our community.
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8
IMTE
ftEVIBION
orang e v i l l e
FOODBANK
car ing for the community
Since 2011,
OFB has
seen a 39%
Increase in
clients
served
Food Banks Canada
Working to address the
short-term need for
food and resources,
while working towards
long-term solutions to
hunger.
841, 191 Canadians turn
to food-banks each
month.
We
distributed
136,313
pounds of
food
2014-2015
Client's P.rim.tlry
OUIW of Income
48,600 lbs of
perslshable
food were
donated
Soda! Au'istance 32,"
Employment
m~
About 13% of
our clients
come every
month
Clients can
receive food
once per
month
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Hunger Facts - May, 2015 OFB 2015 Hunger Count Highlights:
•
March Hunger Counts- 2011- 2015 (5 years of data)
o
39% increase in total people served, 37% increase in households served
o
40% are children - 15% increase in children under 18 over 5 years 0
2015 •
6% employment as primary income, decrease of 1.2%
•
32% social assistance, flat to 2014 •
27.5% disability assistance, flat to 2014 •
6% seniors, 40% increase since 2014 •
40% are children, 17% increase since 2014 •
9% increase in total people served since 2014 •
Households served flat to 2014 •
57% women, 15% increase in women served since 2014 •
41% are single parent families, 23% increase since 2014 •
16% are two parent families, 25% increase since 2014 2015 OFB compared to Food Banks Canada averages Hunger Count 2014:
Children/Youth
Women
Seniors
Aboriginal Peoples
Single Parent Families
Two-Parent Families
Social Assistance
Employment
Disability
OFB
40%
57%
6%
3%
41%
16%
32%
6%
27.5%
FBC Averages
36.9%
48.1%
4.3%
13.6%
23.4%
21.6%
47.8%
11.5%
17.5%
•
2014-2015- Average 366 individuals served each month
•
Emergency food bank allows 1 visit/month -only 13% of our clients come every month
•
Approximately 10,500 lbs of food are distributed each month- 1 ton per week
8.2
Submit
87 Broadway, Orangeville, Ont. L9W 1K1
Phone : (519) 941-0440, Ext. 2239
Toll Free: 1 (866) 941 -0440
Fax: (519) 941-9033
[email protected]
Request for Delegation to Council
Members of the public who wish to make presentations to Council on their own behalf or on behalf
of companies or organizations are to be submitted in writing using the prescribed form and should
include background information, including handouts, etc. Requests must be submitted to the Clerk,
Ms. S. Greatrix, at the above noted address/email, at least 14 days before the meeting at which
you want to appear. Delegations are allowed five minutes .
Please - Print
Council Date:
'() 3
Subject: t zC. e& o iN b
No\1 6)ol s·
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Details of nature of the business/purpose: (Additional information attach separately)
.h S"'-\ N s S S •
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Presentation Requirements:
Easel
lnfocus Projector
Personal information on this form will be used for the purpose of sending correspondence relating to
matters before Council. You r name, address, comments, and any other personal information , is collected and
maintained for the purpos e of creating a record ava ilable to th e general public in a hard copy format and on the
internet in an electronic format pursuant to Section 27 of the Municipal Freedom of Information and Protection
of Privacy Act, R.S.O . 1990, c.M.56, as amended. Questions about this collection should be directed to the
Clerk (51 9) 941-0440 Ext. 2242 .
DOWNTOWN
9.1
ORANGEVILLE.ca 82-90 Broadway Parking Lot Closure Request
November 12, 2015
TO:
Mayor Williams and Members of Council; Town of Orangeville
86-90 Broadway Parking Lot Closure Request for Saturday, January 16th through Sunday, January 17th,
2015 to accommodate Brewzapalooza, a new winter food & craft beer festival
In order to accommodate Brewzapalooza on Saturday, January 16 through Sunday, January 17th, the
Orangeville BIA Board of Management, on behalf of the Brewzapalooza event organizers, respectfully
requests a full parking lot closure at 82 and 86 -90 Broadway as follows:
Event:
Brewzapalooza
Date:
Saturday January 16- Sunday January 17, 2015
Time:
6 am Saturday, January 16th to 11 pm Sunday, January 17th
Details:
That parking is prohibited in the municipal parking lots at 82 Broadway and 86- 90
Broadway between the hours of 6 a.m. on January 16th to 11 pm on Sunday, January 17th
and that the access from both Broadway and Armstrong Street is closed to vehicular
traffic during the event.
Further details regarding this event are attached. As with past parking lot closures, the BIA will post
signage on January 15th indicating that the lot will be closed for the weekend.
Should you have any questions or concerns, please do not hesitate to contact me at (519) 942 0087.
u -
Sincerely,
Alison Scheel
General Manager, OBIA
- - - - - - - -
29 F1rst Ave Ora ngevil le ON L9W 1H9
T 519 942 0087
r '119 942 26 10
lllfo@downtow norangevlile.r,J
www.downtnw norangev1IIP ( iJ
Brews & Entertainment Inc.
C-123 Broadway, Orangeville, L9W 1K2
519 940-1360 (Mike Beattie) or 519 943-5827 (Ryan Latorre)
[email protected]
November 5th, 2015
Mayor Jeremy Williams and Members of Council
Orangeville Fire Service
Orangeville Police Service
Orangeville Building & By-Law Department
Wellington Dufferin Guelph Public Health
Subject:
BREWSAPALOOZA, JANARY 16 & 17, 2016
82 – 90 Broadway,
Orangeville L9W 1J9
We are writing to provide more information concerning our special occasion permit application and the
I!’s parking lot closure request for a winter beer and food festival in the municipal parking lot at 82 –
90 Broadway (across from Town Hall) and to respectfully request ouncil’s support of our outdoor
winter event.
The proposed licensed area will use roughly half the lot, with the other half used for vendor parking and
logistics (site map enclosed). Approximately 12 local restaurants and 12 Ontario Craft
Breweries/Cideries will offer samples of their respective businesses for sale under independent 10 x 10
canopies. Local entertainers will be playing live music over the two day event, with 11:00pm being the
latest music will be played. The closure will start Saturday January 16th @ 6:00am and run until Sunday,
January 17th @ 11:00pm. The actual event will run from Saturday January 16th 3:00pm-11:00pm, and
Sunday, January 17th, 12:00pm-8:00pm. We anticipate the event to attract between 1000-2500 people
per day. The site will include 10 portable washroom facilities, including 2 accessible units and hand
wash stations; there will not be any sort of tiered seating. As local, independent restaurant
owner/operators, we have a wealth of experience participating in and organizing outdoor licensed
events.
We respectfully request that Council consider Brewzapalooza an event of municipal significance for the
purposes of the Special Occasion Permit. This event will be marketed both locally and to the GTA and
beyond, and will highlight our local culinary culture and feature local musical talent. We anticipate that
this event with attract both locals and visitors alike to Downtown Orangeville during a traditionally slow
economic time for restaurants, retailers, and regional tourism. We appreciate your consideration in this time sensitive matter.
Best Regards,
Mike Beattie
Brews & Entertainment Inc.
•
{? •
Orangeville Hydro Limited
400 C Line
Orangeville
Ontario
9.2
Agenda
Shareholders Meeting
Thursday, November 26, 2015 6:00 p.m.
1
Chairman’s welcome and opening remarks
2
Approval of Agenda
Proposed resolution
Resolved the agenda as printed and circulated be approved.
3
2016 Budget and Business Plan
Proposed resolution
That as required under article 7.1 of the Unanimous Shareholder’s Agreement,
adoption in principle be given to the Orangeville Hydro Limited Budget and
Business Plan for 2016.
4
Adjournment
Proposed resolution
Resolved that there being no further business, we now conclude.
9.3
:'t':DUFFERIN
:A: coUNTY
CORPORATE SERVICES
November 17, 2015
Ms. Susan Greatrix, Clerk
Town of Orangeville
Ms. Sue Stone, GAO/Clerk/Treasurer
Township of East Garafraxa
Re: Proposed Speed Limit Changes on Dufferin Road 23
The Council of the County of Dufferin, at its regular meeting held on November 12, 2015
deferred changing the speed limit on Dufferin Road 23 from Riddell Road to Dufferin Road 3
until the staff report has been circulated for comments from the Town of Orangeville and the
Township of East Garafraxa.
Please provide comments to our office by Wednesday December 2, 2015. Should you have
any questions, please contact Scott Burns, Director of Public Works at 519.941.2816, ext 2601
or [email protected]
Yours truly,
Michelle Dunne
Deputy Clerk
COUNTY OF DUFFERIN
55 Zina Street, Orangeville, ON L9W 1E5
I
519.941.2816 ext. 2500
I
dufferincounty.ca
REPORT TO
PUBLIC WORKS COMMITTEE
To:
Chair Mills and Members of Public Works Committee
From:
Scott C. Burns, Director of Public Works/County Engineer
Meeting Date: Tuesday, October 27, 2015
Subject:
Consolidated Traffic By Law Amendments – Signalization and
Speed Limits
In Support of Strategic Plan Priorities and Objectives:
Service Excellence (4)
Purpose
The purpose of this report is to provide an update on the installation of traffic signals in
two locations on Dufferin Roads, to recommend some revisions to existing speed limits
and proceed with updating the Consolidated Traffic By-Law accordingly.
Background & Discussion
Any change to a Dufferin County Road with respect to the installation of new traffic
signals or adjustments to posted speed limits must be recorded through respective
amendments to the County’s Consolidated Traffic By-Law 2005-32. This report speaks
to several locations on Dufferin Roads where these amendments are required for the
items noted below.
1. Signalization of Dufferin Road 124 and Wansburgh Way:
Through a development agreement finalized several years ago, this intersection was
planned for signalization to accommodate traffic associated with the construction of a
new multi-phased subdivision. This project is being paid entirely by funds provided
through the development agreement. The signalization of this new intersection is now
nearing completion. The location is illustrated on the attachment as Item #1.
The Consolidated Traffic by-law, 2005-32, must be amended to include these signals.
We Manage Change, We Deliver Quality Service, We Communicate, We Make Good Decisions
Consolidated Traffic By Law Amendments – Signalization and Speed Limits
Page 2 of 4
2. Signalization of Dufferin Road 16 and Broadway Avenue and Associated Speed
Limit Change on Dufferin Road 16:
a. In 2008, a Functional Design Study was performed on the intersection of
Dufferin Road 16 and Broadway Avenue. Through the Study, it was
determined that traffic signals would be required in the near future due to
development in the area and several components of associated
underground infrastructure was then installed. During a review of the
intersection in 2014, it was determined that traffic movements and
volumes had reached the point where signalization was warranted.
Because of this, the remaining work was included in the 2015 Capital
Budget and the project is now nearing completion. The location is
illustrated on the attachement as Item #2.a.
b. Along with the signalization of this intersection and following a discussion
with the author of the 2008 Functional Design Study, a speed reduction on
Dufferin Road 16 is also recommended in conjunction with the
signalization as follows and is illustrated on the attachement as Item #2.b.:
Dufferin
Road
16
From
To
Riddell
Road
Broadway
Avenue
Current
Speed
80/60
km/h
Proposed
Speed
60 km/h
The Consolidated Traffic by-law, 2005-32, must be amended to include the signals and
the associated speed limit change on Dufferin Road 16.
3. Dufferin Road 23 Posted Speed Limit Change:
In recent past, there have been several concerns expressed by residents regarding the
posted speed on Dufferin Road 23 as adjacent lands become increasingly urbanized.
County Roads are intended to serve higher levels of transport, including; higher traffic
volumes, higher percentage of trucks, increased connectivity, higher speeds, etc., all
with the purpose of ensuring higher level arterial traffic flow.
Following the review of the County Road network through the 2015 Road
Rationalization Study, it is apparent that Dufferin Road 23 is serving a more local
function than in recent years. Due to this and considering resident correspondence to
the June Public Works Committee, staff were directed to began a review of the roadway
to determine whether a revision to the current posted speed limit would be appropriate.
This review was primarily based on an investigation of the vertical profile of the roadway
as well as adjacent land uses.
Page 3 of 4
From the review, staff were able to determine available sightlines and corresponding
recommended speed limits along the length of the roadway. Existing and proposed
conditions are illustrated on the attachment as Item #3 and with the following table.
Staff propose the changes below:
Dufferin Road
From
To
23/Caledon Townline
23/Caledon Townline
23/Caledon Townline
Riddell Road
Riddell Road
150 m West of
Riddell Road
Caledon Townline
Peel 136
150 m West
Dufferin Rd. 23/B-Line
23/B-Line
23/B-Line
350 m South of
Dufferin Road 3
350 m South of
Dufferin Road 3
Dufferin Rd. 3
Current
Speed
50 km/h
50 km/h
80 km/h
Proposed
Speed
50 km/h
50 km/h
60 km/h
70/80 km/h
60 km/h
80 km/h
40 km/h
Local Municipal Impact
Motorists will experience increased functionality and reduced travel delays in the areas
noted in the report.
Financial, Staffing, Legal, or IT Considerations
Funds for the work are provided/available through the 2015 Budget, development
agreements and the Operating Budget.
Strategic Direction and County of Dufferin Principles
Service Excellence:
1. We Manage Change - by proactively addressing changes in community needs;
2. We Deliver Quality Service – by delivering cost effective services that reflect the
needs of the community;
3. We Communicate – by providing timely, accurate and clearly articulated information;
4. We Make Good Decisions – by fostering an environment of that contributes to
informed and thoughtful decisions that reflect the needs of those affected.
Recommendation
THAT Report, Consolidated Traffic By-Law Amendments – Signalization and
Speed Limits, dated October 27, 2015, from the Director of Public Works/County
Engineer be received;
Page 4 of 4
AND THAT the following changes to the Traffic By-law be approved:
-
traffic signal at the intersection of Dufferin Road 124 and Wansburgh Way;
traffic signal at the intersection of Dufferin Road 16 and Broadway Avenue;
posted speed limit changes on Dufferin Road 16; and
the posted speed limit changes on Dufferin Road 23
AND THAT the necessary by-law to amend Traffic by-law, 2005-32 be presented to
Council.
Respectfully Submitted By:
Original signed by,
Scott C. Burns, P.Eng., C.E.T.
Director of Public Works/
County Engineer
TRAFFIC SIGNALS
REPORT ITEMS 1 & 2a
MULMUR GRAND
VALLEY
LEGEND
DUFfEIIN COUNTY lOAD
PIOVINC1A1 HIGHWAY
DUfFEliN SIGNAl UGHT
REPORT REFERENCE NO.
:V: DUFFERIN ~ COUNTY
DUFFERIN ROAD 16 SPEED LIMIT
REPORT ITEM 2b
~ ~_2:~~Jij~~v¢fHEXISTING 50km/hr
EXISTING 60km/hr
EXISTING 80km/hr
DUFFERIN COUNTY ROAD ~
EXISTING CONDITIONS
PROVINCIAL HIGHWAY
_.-@-
16
LEGEND
PROPOSED CONDITIONS
~ DUFFERIN
~ COUNTY
PROPOSED 60km/hr
DUFFERIN COUNTY ROAD ~
PROVINCIAL HIGHWAY
_.-@-
DUFFERIN ROAD 23 SPEED LIMIT
REPORT ITEM
C:i~~~~3
EXISTING 50km/hr
EXISTING 70km/hr
EXISTING 80km/hr
DUFFERIN COUNI'Y ROAD ~
/
EXISTING CONDITIONS
PROVINCIAL HIGHWAY
~".s:
(,~
.t
~
PROPOSED CONDITIONS
Y.: DUFFERIN
:A-: coUNTY
----<!_)--
LEGEND
PROPOSED 40 km/hr
PROPOSED 60km/hr
EXISTING 50km/hr
DUFFERIN COUNIY ROAD ~
PROVINCIAL HIGHWAY
----<!_)--
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10.1
Heritage Permit
Heritage Permit Application HR 16/15
Koros Games
Lot 25, Plan 47
Town of Orangeville, County of Dufferin
113 Broadway
Whereas subsection 42(1) of Part V of the Ontario Heritage Act RSO 1990, c.O.18, specifies
that any changes to the exterior of buildings within a heritage conservation district must be
approved by Council by the issuance of a permit;
And whereas on January 20, 2003, Council passed a resolution authorizing the Director of
Economic Development, Planning and Innovation, in consultation with the appointed members
of Heritage Orangeville, to review and issue heritage permits within the Downtown Orangeville
Heritage Conservation District, on behalf of Council;
And whereas the application has been reviewed by the Director of Economic Development,
Planning and Innovation (or her designate) and the appointed members of Heritage
Orangeville;
Now therefore, the Director of Economic Development, Planning and Innovation confirms that
the Heritage Permit HR 16/15 relating to the proposal to:

install an oval wooden wall sign:
- measuring 2.41 metres x 1.21 metres (7.91 feet x 4 feet) with the wording
“KOROS GAMES” in a cream colour on a forest green background with a creamcoloured border
is hereby approved, and a Heritage Permit issued for the works as described.
Nancy Tuckett, MSc., Pl., BEd., MCIP, RPP
Director of Economic Development, Planning and Innovation
November 11, 2015
Date
10.2
Report
CAO Initials:
Information Item
Subject:
New Businesses in Orangeville – September 1 –
October 31, 2015
Department:
Economic Development, Planning and Innovation
Report #:
ED-2015-20
Meeting Date:
November 23, 2015
Recommendations
For the information of Council.
Background
The attached list of new businesses registered/established within the Town of Orangeville
is developed as a result of input from a number of Town Departments, including the Small
Business Enterprise Centre/Economic Development, Administration, Clerk's Office, Plan
ning, and Building/By-law.
Staff endeavour to provide a comprehensive and inclusive listing. However, our ability to
include all businesses starting in Orangeville will be effected by the following limitations:
- Business registrations are completed via the internet and the Town does not have ac
cess to these registrations unless performed within the Economic Development/SBEC Re
source Centre.
- Sole proprietors operating under their own legal names only are not required to register
their businesses.
- A large number of home-based proprietorships are established each year, many of them
offering very specific services to targeted markets. As a result of the volume of these op
erations, and for the convenience of Council, staff will provide numbers of home-based
operations started in town, based on the information available to staff, as opposed to
providing in-depth information about them.
Report # ED-2015-16
Page 2
Respectfully submitted
Prepared by
______________________________
Nancy Tuckett, Director Economic
Development, Planning & Innovation
______________________________
Betty Ann Lusk, Administrative Assistant
Economic Development/SBEC
Attachments:
1. Businesses Registered/Established within the Town of Orangeville, Commer
cial/Industrial Related Permits Issued – September 1 – October 31, 2015
Attachment 1
Businesses Registered/Established within the Town of Orangeville
September 1 – October 31, 2015
Business Name
Owner/Contact
Business Type
Location
Hear Well Be Well
John & Kathleen
Tiede
Devin White
Hearing Clinic
37A Broadway
Retail/Production
Moira Curtis
Cindy Davis
Skin Treatment Clinic
Retail
48 Centennial Road,
Unit 2
229 Broadway, Unit 12
28 Mill Street, Unit 104
Damian Soto
165 C Line Unit 6
Janet Clare
Marshall Arts &
Tutoring Centre
Retail
Dianne Rende
Steve & Sherrilee
Louwes
Training Centre
Window & Door
Sales/Installations
35 Commerce Road
165 C Line, Unit 3
More Than Just Baskets
Lucky Lime Clinic
ACTUM Home
Accessories
Orangeville Olympic
Taekwondo
Marigold’s Toys
St. John Ambulance
Headwaters Windows &
Doors
153 Broadway
Commercial/Industrial Related Permits Issued
For New Construction/Expansions/Interior Renovations
to Accommodate New Business
September 1 – October 31, 2015
Property
Location
Owner/Contact
Intended
Purpose
37A Broadway
336 Broadway
95 First Street
2131997
Kang Resham
RioCan Holdings
Inc.
1581715 Ontario
Limited
2391701 Ontario
Inc.
Hearing Clinic
Burger King
Fitness Facility
New Construction/
Expansion/Interior
Renovation
Interior Renovation
Interior Renovation
Interior Renovation
Herbal One
Expansion
$30,000
Medical
Interior Renovation
$30,000
685 Riddell Road
50 Rolling Hills
Drive, Unit 6
Construction
Value
$40,000
$200,000
$250,000
In addition, 8 home-based operations were registered within the Town of Orangeville during
the period of September 1 – October 31, 2015. * Based on information available from various Town De
partments.
10.3
THE CORPORATION OF THE
TOWNSHIP OF ADJALA – TOSORONTIO
7855 Sideroad 30 * R.R.#1 * Alliston, Ontario * L9R 1V1
Telephone: (705) 434-5055 Fax: (705) 434-5051
Office of the Clerk
BY E-MAIL ONLY
November 12, 2015
Beverley Thorpe
Project Manager
CTC Source Protection Area
5 Shoreham Drive
Downsview, Ontario M3N 1S4
Dear Ms. Thorpe:
The Township Council at the meeting Monday November 9, 2015 passed the following
resolution.
Please be advised that the following motion was moved by Councillor Keenan,
seconded by Councillor Pinto:
RESOLVED THAT Administration Report # 2015-23 dated November 9, 2015,
regarding "CTC Source Protection Plan – Appointment of Municipal Representative” be
received; and further,
THAT Staff be directed to request the CTC Protection Authority to extend the deadline
for nominations to December 15, 2015 to allow for the advertisement and recruitment of
other potential nominees to replace Bob Burnside as the CTC Source Protection
Committee representative.
Yours truly,
Barbara Kane
Township Clerk
c.c.
Member Municipalities – Township of Amaranth, Township of East Garafraxa,
Town of Mono, Town of Orangeville, County of Dufferin, County of Simcoe
11.1
Report
CAO Initials:
Subject:
Appointments to Boards and Committees
Department:
Clerk’s Department
Report #:
CL-2015-15
Meeting Date:
November 23, 2015
Recommendations
That report CL-2015-15, dated November 23, 2015, with respect to applications to
serve on the Credit Valley, Toronto and Region and Central Lake Ontario (CTC)
Source Protection Committee, be received;
And that Council consider the committee applications as presented.
Background and Analysis
At its meeting on October 19, 2015, Council directed staff to advertise for individuals to
fill a vacancy on the CTC Source Protection Committee.
The CTC Source Protection Committee was established pursuant to the provisions of
the Ontario Clean Water Act to guide the development of the Source Protection Plan
and policies which address significant drinking water threats to ensure the protection of
municipal drinking water sources.
An ad seeking qualified individuals to represent the Counties of Dufferin and Simcoe,
Town of Mono and Townships of Adjala-Tosorontio, Amaranth and East Garafraxa on
the CTC Source Protection Committee was placed on the Town Page October 29 and
November 5 and 12.
The following are included in the qualifications copied from the CTC Source Protection
website.
• Demonstrated ability to understand source protection science, concepts and
technical reports
• Willingness and ability to travel around the source protection region
• Expected involvement in implementation of source water protection
Report # CL-2015-13
•
•
•
•
•
•
•
Page 2
Knowledge of local watershed(s), communities and issues
Proven ability to act as liaison to and from the sector(s) being represented
Solid problem-solving, analytical, communication and organizational skills
An openness to work together, and with, representatives from other sectors
Demonstrated ability to work with group dynamics and team environments;
Conciliatory decision-making skills and strong communication skills
Direct contact with residents and landowners
The deadline for receiving applications was November 13. Three (3) applications were
received in response to the ad.
As the applications contain personal information, they are being provided as part of a
closed meeting agenda under Section 239(2)(b) of the Municipal Act, 2010.
Financial Impact
None
Vision and Values
Ensuring appropriate representation on the CTC Source Protection Committee contrib
utes to meeting the objectives of the Town’s vision and values.
Prepared by
______________________________
______________________________
Susan Lankheit, Deputy Clerk
11.2
CAO Initials:
Subject:
Appointment of Risk Management Official and Risk
Management Inspector
Department:
Public Works
Report #:
PW-2015-50
Meeting Date:
November 23, 2015
Recommendations
That report PW-2015-50, dated November 23, 2015, Appointment of Risk
Management Official and Risk Management Inspector, be received;
And that Council consider a by-law appointing Heather McGinnity as Risk
Management Official, Irena Kontrec as alternate Risk Management Official, and
Heather McGinnity and Irena Kontrec as Risk Management Inspectors, in
accordance with subsection 47(6) of the Clean Water Act, 2006 (the Act);
And that the Clerk circulate the by-law appointing the Town’s Risk Management
Official and Risk Management Inspector to the Chair of the CTC Source
Protection Committee and the Ministry of the Environment and Climate Change
(MOECC);
And that the Clerk issue certificates of appointment bearing the Clerk’s signature
for the Risk Management Official and the Risk Management Inspectors in
accordance with subsection 47(7) of the Act.
Background and Analysis
Following the Walkerton tragedy in 2000, and the recommendations that resulted from
the Justice O’Connor Inquiry, the MOECC is implementing a multi-barrier approach to
protecting municipal drinking water from the source to the tap. Two key pieces of
legislation have been enacted to accomplish this: the Safe Drinking Water Act, 2002,
and the Clean Water Act, 2006.
The Clean Water Act, 2006 (the Act) was developed to ensure both the quality and
quantity of municipal supplies will be protected. Under the Act, Source Protection
Report # PW-2015-50
Page 2
Committees are required to prepare technical Assessment Reports that identify
vulnerable areas for municipal water supplies and existing activities that are considered
to be significant drinking water threats. Following the completion of the Assessment
Reports, the Source Protection Committees are required to develop Source Protection
Plans with policies to ensure that the municipal water supplies would be protected from
significant drinking water threats in the identified vulnerable areas. The Town is located
in the Credit Valley Source Protection Area, and is therefore part of the Credit ValleyToronto and Region-Central Lake Ontario (CTC) Source Protection Region, therefore
the Town will be subject to the policies in the CTC Source Protection Plan.
The CTC Assessment Report was approved by the MOECC in 2011 (amendments have
occurred subsequently). The CTC prepared and submitted a Source Protection Plan to
the MOECC in October 2012, which was amended and resubmitted in December 2014.
The amended CTC Source Protection Plan was approved by the MOECC on July 28,
2015 and comes into effect on December 31, 2015.
Effective December 31, 2015, the Town will be responsible for implementing numerous
policies in the approved CTC Source Protection Plan, and requires that Council appoint
person(s) as Risk Management Official (RMO) and Risk Management Inspector (RMI)
to fulfill many of these responsibilities.
The primary responsibilities of the RMO will include:
• Negotiating and/or establishing Risk Management Plans;
• Reviewing Building Permits and Planning Act applications to ensure compliance
with the Act;
• Issuing Notices and Orders to comply with the Act;
• Preparing annual reports to the Source Protection Authority;
• Reviewing and evaluating risk assessments to determine if an activity is not a
significant drinking water threat; and
• Attending Environmental Tribunal meetings.
The primary responsibilities of the RMI will include:
• Entering properties to conduct inspections to ensure compliance with Risk
Management Plans;
• Having power of entry authority;
• Issuing compliance orders;
• Conducting investigations
• Obtaining inspection warrants;
• Attending Environmental Tribunal meetings; and
• Notifying MOECC of immediate significant drinking water threats.
Report # PW-2015-50
Page 3
Once appointed as RMI, the person becomes a Provincial Offences Officer and has the
authority to commence prosecution for offences under the Act, including:
• Failure to comply with Section 57 (Prohibition);
• Failure to comply with subsection 58(1) (requirement for a Risk Management
Plan);
• Failure to comply with an enforcement order under Section 63;
• Failure to comply with RMO order to prepare a disclosure report under Section
61; and
• Obstruction or submission of false information (Sections 90 and 91).
In order for a person to be appointed as either RMO or RMI by Council, they must have
the qualifications prescribed in the regulations made under the Act, specifically having
successfully completed MOECC Director-approved training on the Act.
Heather McGinnity (the Town’s Manager of Environmental Services) has successfully
completed the MOECC Director-approved training required by the Act and it is
recommended that Council appoint Heather McGinnity as the Town’s RMO. It is also
recommended that Council appoint Heather McGinnity as RMI so that she will have the
property entry powers given to an RMI under the Act.
As part of the 2015 Operating Budget, Council approved a new position in Public Works
for Risk Management Inspector to help fulfill the Town’s implementation obligations
under the Act. The Town hired Irena Kontrec to fill this position. Ms. Kontrec has
successfully completed the MOECC Director-approved training required by the Act,
therefore it is recommended that Council appoint Irena Kontrec as the Town’s RMI.
In the event that Heather McGinnity is unavailable to respond to an urgent RMO issue, it
is recommended that Irena Kontrec be appointed as an alternate RMO. Ms. Kontrec
has the qualifications to be appointed RMO, but would only perform RMO duties if Ms.
McGinnity is unavailable and timelines are critical.
Financial Impact
No financial impact is anticipated by the recommended RMO and RMI appointments.
Report # PW-2015-50
Page 4
Vision and Values
This report is consistent with the Town’s visions and values in that it is spending tax
payers’ money wisely and responsibly and it is caring for the environment.
Prepared by
______________________________
Douglas G. Jones, M.E.Sc., P.Eng.
Director of Public Works
______________________________
Heather McGinnity, P.Eng.
Manager of Environmental Services
Attachments:
1. None
11.3
CAO Initials:
Subject:
Contract Administration and Construction
Supervision Services for Mill Creek Rehabilitation
from Bythia Street to Credit River
Department:
Public Works Department
Report #:
PW-2015-51
Meeting Date:
November 23, 2015
Recommendations
That report PW-2015-51, dated November 23, 2015, regarding Contract
Administration and Construction Supervision Services for Mill Creek
Rehabilitation from Bythia Street to Credit River, be received;
And that the Workplan for Contract Administration and Construction Supervision
Services from Aquafor Beech Limited be accepted in accordance with the terms
and conditions set forth in their correspondence dated October 23, 2015;
And that Council consider a by-law authorizing the Mayor and Clerk to sign an
engineering agreement with Aquafor Beech Limited and any other documents
required to finalize the contract administration and construction supervision
services transaction;
And that Staff be authorized to approve contract change orders as may be
required to complete the contract administration and construction supervision of
the project.
Background
At its November 21, 2011 meeting, Council passed a motion to retain the services of
Aquafor Beech to undertake a Class Environmental Assessment (Class EA) for the
rehabilitation of Mill Creek between Bythia Street and the confluence with the Credit
River in accordance with the Firm’s proposal dated November 4, 2011. While the
process has been lengthy, it has been successful, and the Class EA is finalized and the
Report # PW-2015-51
Page 2
Mill Creek Rehabilitation work designed. Tenders for the creek rehabilitation work were
called in October 2015. A motion to accept the tender and award a contract to R&M
Construction was passed at Council on November 9, 2015. Construction of the Creek
remedial works is anticipated to commence in December 2015.
Contract Administration and Construction Supervision services are now required to
ensure the rehabilitation work to be carried out by R&M Construction is undertaken in
accordance with the final plans, specifications and permits.
Analysis
The Consultant’s current engagement for professional services was up to and including
for the final design of the Mill Creek rehabilitation works, preparation of the contract
specifications and for tendering of the proposed works. Contract administration and
construction supervision services were recommended to be negotiated separately once
the extent of the Mill Creek remedial works were fully known and a contract awarded.
The works have now been tendered and a contract award to R&M Construction Ltd.
Accordingly Staff requested Aquafor Beech prepare a workplan and fee for the contract
administration and construction supervision services. The workplan and fee estimate is
found as Attachment No. 1.
Staff evaluated the fee estimate and services which are anticipated to be provided
during the sixteen week construction schedule. Services to be provided include daily
inspections, meeting co-ordination, material testing and validity of progress payment
certificates. Based on Staff’s evaluation, Aquafor Beech is capable and experienced in
providing the required services and the fees are reasonable for the services to be
provided. Accordingly Staff recommends that Aquafor Beech be engaged to provide the
contract administrations and construction supervision services for the Mill Creek
Rehabilitation Project at a cost of $86,440 exclusive of applicable taxes.
Financial Impact
Council has allocated funds for the rehabilitation of Mill Creek from Bythia Street to the
Credit River project through the approval of the capital budgets in previous years,
including 2015. The price for contract administration and site inspection services is
reasonable and consistent with this type of work and within the capital budget
allocations for this project. Accordingly, there is no adverse financial impact anticipated.
Report # PW-2015-51
Page 3
Vision and Values
Accepting the recommendations of this report is in keeping with the Town’s Vision and
Values in that it spends the taxpayer’s money wisely and responsibly. Accepting the fee
also supports a well maintained infrastructure.
Prepared by
______________________________
Douglas G. Jones, M.E. Sc., P. Eng.,
Director of Public Works,
______________________________
R. John Lackey, P. Eng.,
Manager of Operations and
Development
Attachments:
1. Proposed Workplan for Contract Administration & Construction Supervision
Attachment 1 to Report No. PW-2015-51
Aquafor BeEf.S.!:J ~
#
· ..
~
October 23rd, 2015
Attn: Mr. John Lackey, P. Eng.
Town ofOrangeville
Manager ofOperations and Development
87 Broadway, Orangeville, Ontario L9W lKl
Tel: 1.519.941.0440 x 2260 Email: [email protected]
Re: Proposed Workplan for Contract Administration and Construction Supervision of
Mill Creek Restoration from Bythia Street to the Credit River
Dear John,
Aquafor is pleased to provide services for Contract Administration and Construction
Supervision of the Mill Creek Restoration from Bythia Street to the Credit River.
Having an onsite administrator and supervisor (engineer) enables construction issues to be
addressed quickly and appropriately, as well as ensure that important details are implemented
as per the Environmental Assessment, Detailed Design, and Easement Agreements.
Provided below is a summary of the specific tasks required in order successfully implement the
project, meeting design guidelines as well as regulatory agency criteria. Brief summaries of
senior staff, as well as the proposed budget and schedule are also included.
Task 1 -Tender Support & Bid Analysis (October 16th- November 9th, 2015)
Aquafor will be responsible for responding to questions from responding contractors during the
tendering process. Aquafor will also analyze bids received when directed by the Town and
make recommendations and provide support as required for Council approval. This may also
include such tasks as calling references and checking project experience requirements. The
study project manager (Dave Maunder I Rob Amos), as well as project engineer (Carlos Reyes)
will provide full support as required.
Task 2- Construction Supervision (8 Weeks Full Time & 8 Weeks Part Time)
When performing supervision of channel construction, it is imperative to have a supervisor
who is well versed in best management techniques and methodologies specific to stream and
valley restoration.
Aquafor proposes to use Senior Engineer Mr. Carlos Reyes, P.Eng who was the project
engineer primarily responsible for design drawings and details. In this regard, Carlos has an in
depth knowledge of all design elements such as grading, property restrictions, access and
egress, tree preservation & restoration, as well as slope stabilization areas. Carlos is a Qualified
October 23rd, 2015
Erosion and Sediment Control Inspection with CISEC certification, and a practicing member of
Professional Engineers Ontario.
As per previous discussions, Aquafor has proposed a plan where full time supervision services
will be provided for approximately half the construction time (ie. 8 - I 0 hours per day), and
part time supervision for the other half(ie. 4-5 hours per day for eight weeks). Budgeting has
been based on a 16 week construction period, which can be achieved by an experienced
contractor.
Specific supervision tasks will include:
• Daily on-site inspection of all works by a Professional Engineer familiar with the
detailed design and best management practices for channel restoration and erosion &
sediment control;
• Documentation of construction proceedings in a daily construction log of contractor's
progress, personnel and equipment on-site, material shipments, relevant discussions
with the contractor, relevant construction proceedings, climatic conditions, and flow
conditions;
• Preparation of a photographic record both digitally and in hard copy of construction
proceedings including detailed pre-construction log and chronologie progress pictures;
• Commissioning and testing of all project components to confirm function in accordance
with design requirements, including retaining walls, slope stabilization, excavation, and
infrastructure repair.
• Chairing of regular (bi-weekly) progress meetings.
• Liaise with private property landowners and stakeholders, including confirmation of
access agreements and easement details.
• Review tree removals, tree protection, and restoration implementation.
• Progress payment responsibilities consistent with Town procedures (ie. Aquafor
typically completes Monthly Progress Payment certificates, then confirmed by
contractor).
Task 3 - Contract Administration (Estimated 16 Weeks Construction)
Aquafor's administration team will work in constant communication with Town Manager (Mr.
John Lackey), as well as the contractor on a daily basis.
Tasks undertaken as part ofthe administration roll will include:
Aquafor
#
k
Be~£b ~ ,
-
-~
October 23"\ 2015
• Respond to inquiries and request for information from landowners, adjacent
landowners, and members of the public;
• Preparation of daily diaries, with particular reference to tasks completed and payment
items.
• Recommend on the validity of charges for addition or deletions and recommend on the
issue of change orders;
• Schedule, co-ordinate and attend regular (weekly) progress meetings, including pre
construction meeting, prepare and distribute meeting minutes within 3 days of the
meeting;
• Preparation ofprogress payment certificates;
• Recording material quantities and they arrive to and leave from the site;
• Investigate, report and provide recommendations to the Town on unusual circumstances
that may arise during construction; and,
• Coordinate all aspects of the construction works with Town staff, other related
agencies. Affected utility companies, area businesses, residents and other regulatory
agencies as required.
Task 4- As-Built Survey (Completed October lOth, 2016)
Following substantial completion, Aquafor will complete an as-built survey of the channel
works (plan, profile, and cross sections) to verify implementation of design within reasonable
tolerances. As-constructed drawings, together with a report summarizing pre- and post
construction conditions will be provided. The report will comment on significant deficiencies
found with recommendations for correction or adaptive management as required. Should CVC
or the Town wish the HEC model be updated to match as-built conditions.
Upset Costing
Cost estimates have been prepared for each of the proposed tasks.
It was assumed that the channel construction will be completed no later than September 30th,
2016., over a 20 week construction timeframe in which Aquafor recommends partial full time
supervision, and part time supervision for the remainder ofthe construction.
October 23rd, 2015
Should construction extend beyond a 16 week timeframe, additional services for administration
and supervision will be provided upon the approval of the Town. Additional full time
supervision would be billed at a rate of $4,050 per week, and part time supervision $2,700 per
week.
Moreover, the amount below represents an upset limit beyond which no additional charges may
be levied against the project without written approval from the Town of Orangeville. Each
invoice provided will summarize time and disbursements for the billing provided and will be
accompanied by a Progress Payment Chart which relates to the accompanying table.
Table I. Cost Estimates for Construction Administration & Supervision of Mill Creek Restoration.
No.
Task
Cost
1$1
Task 1 -Contractor Responses and Bid Analysis
1
Responding to Bid Questions, Addendums, Recommendations
$4,400
Task 2 - Construction Supenrision
2a
Full Time Supervision by Inspector (P.Eng). Assume 40 hours per week,
8 weeks
$32,400
2b
Part Time Supervision by Inspector (P.Eng). Assume 25 hours per week,
12 weeks
$21,600
2c
Weekly Meetings Attended by Project Manager. Assume 18 onsite
meetings, including construction kickoff and final sign off of substantial
completion
$11,520
Task 3 -Contract Administration
$11,520
Daily Administration services throughout 16 weeks construction
Task 4 -As-Built Survey
Complete As-Built Survey with Drawings and Analysis
~------~------------------
Subtotal
$5,000
$86,440
October 23rd, 2015
Should you require any additional information or clarification, please do not hesitate to contact
the undersigned at 905.629.0099 ext. 290.
Sincerely,
AQUAFOR BEECH LIMITED
Dave Maunder, MSc. P.Eng.
Project Manager, Aquafor Beech Ltd.
T: 905.629.0099 X 290.
E: [email protected]
11.4
CAO Initials:
Subject:
Property Tax Adjustments
Department:
Treasury
Report #:
TF-2015-29
Meeting Date:
November 23, 2015
Recommendations
That report TF-2015-29, dated November 23, 2015, with respect to Property Tax
Adjustments for 2014 and 2015, be received;
And that Council authorize tax reductions totalling $2,162.00 as a result of
assessment reviews.
Background
Section 357 (1) of the Municipal Act, 2001 states that upon application to the Treasurer
of a local municipality made in accordance with this section, the local municipality may
cancel, reduce or refund all or part of taxes levied on land in the year in respect of which
the application is made.
Section 357 (5)(7) of the Municipal Act, 2001 requires that Council hold a meeting at
which time the applicants may make representations to Council and Council make a
decision. Within 35 days after Council’s decision, an applicant may appeal the decision
to the Assessment Review Board by filing a notice of appeal with the registrar of the
board.
Analysis
Schedules 1 and 2 identify the roll numbers of three properties for which the property
owners have made application under Section 357(1)(d)(i) and 357(1)(c) of the Municipal
Act. MPAC has determined that all applications are valid.
Report # TF-2015-16
Page 2
Due to the circumstances under which the applications were made, the properties have
met the criteria to qualify for the adjustment of taxes in accordance with Section 357 of
the Municipal Act.
Financial Impact
The total proposed rebate is $4,568.27 of which $2,162.00 is the Town portion. This
amount will be charged against the Tax Write-Off Account.
Vision and Values
The Vision and Values statement adopted by Council sets out a direction for the Town
by presenting a set of core values that will guide Council’s and staff’s actions now and
into the future. The preparation of this report adheres to the vision and value statement;
spending taxpayer’s money wisely and responsibly.
Prepared by
______________________________
______________________________
Connie Brown, Financial Analyst
Taxation and Revenue
Reviewed and approved by
______________________________
Karen Mills, Acting Treasurer
Attachments:
1. Schedule 1 and 2 to Report TF-2015-29
Section 357
Schedule 1 - 2014
PROPERTY ROLL NO.
ROLL #
Reason
020-004-10300
357(1)(d)(i)
SCHOOL &
CLASS
RT
SCHOOL
SUPPORT
ASS'T CHANGE
MUNICIPAL
COUNTY
REBATE
($181,094)
($96.26)
($47.08)
($24.17)
($167.51)
($181,094)
($96.26)
($47.08)
($24.17)
($167.51)
ASS'T CHANGE
MUNICIPAL
COUNTY
Section 357
Schedule 2 - 2015
PROPERTY ROLL NO.
SCHOOL &
CLASS
SCHOOL
SUPPORT
REBATE
ROLL #
Reason
020-004-10300
357(1)(d)(i)
RT
($173,396)
($876.91)
($411.19)
020-031-17061
357(1)(d)(i)
RT
($9,779)
($59.66)
($27.97)
030-021-04600
357(1)( c)
E
($238,670)
($1,129.18)
($529.48)
($1,145.74) ($2,804.40)
($421,845)
($2,065.74)
($968.65)
($1,366.37) ($4,400.76)
Total Municipal Portion for 2014 and 2015 Tax Years - $2,162.00
($206.58) ($1,494.67)
($14.05)
($101.68)
11.5
Report
CAO Initials:
Subject:
Town Page/corporate advertising
Department:
Communications
Report #:
CO-2015-04
Meeting Date:
November 23, 2015
Recommendation
That report CO-2015-04 dated November 23, 2015 regarding the Town Page and
corporate print advertising be received;
And that Council extend the contract with the Orangeville Citizen for one year ex
piring February 9, 2017, at the 2015 rates, for the publication of a weekly Town
Page and for additional corporate advertising, as deemed necessary by the Town;
And that the Mayor and Clerk be authorized to sign the contract with the
Orangeville Citizen and any related documents.
Background
The majority of the Town’s advertising now appears as part of Orangeville’s “Town
Page”, a regularly scheduled page of advertising that appears every week on page 3 of
the Orangeville Citizen, at an annual cost of $50,400. The page is co-ordinated and de
signed by the Town’s Communications division. An RFP was issued in November of
2014 to solicit competitive pricing from both local newspapers and resulted in the con
tract with the Orangeville Citizen. The current agreement provides for prominent and
consistent exposure for advertising at a discounted cost. The same discount applies to
standalone advertisements (separate from the Town Page), if any are needed, under
the current agreement. An option to renew for one year, with the same terms, was in
cluded in the initial contract.
The need for print media advertising is clear. Previous website surveys have seen re
spondents indicate a high reliance on local newspapers and the municipal website for
information about programs, services and news. The age-friendly initiative survey pro
vided additional support for the value of print media advertising. More than 54 percent of
respondents to the survey (geared towards people aged 55+) said they obtain their in
Report # CO-2015-04
Page 2
formation through print media advertising and 46 percent through online and digital me
dia. A total of 84 percent of respondents said they feel they are informed about commu
nity events.
Analysis
The Town’s goal is to co-ordinate its advertising, realize savings and efficiencies, and
maximize exposure of corporate communications. The extension of the existing contract
continues the discounted advertising rate for the Town. The consistent placement
makes it easy for the public to find the information, and the addition of free colour
makes for an attractive display of Town messages.
Financial Impact
The cost of the Town Page will remain at the 2015 level of $50,400, as stipulated in the
agreement, and is included in the Communications budget.
Vision and Values
As a major promotion and communication tool for Orangeville, the Town Page and other
print advertising by the corporation encourages community involvement and spends
taxpayers’ money wisely and responsibly. Print advertising results in revenue from user
pay programs, supports arts and culture programs, and encourages business growth
(through Economic Development programs), and promotes tourism.
Prepared by
______________________________
______________________________
Sheila Duncan,
Communications Manager
Attachments:
1. None
12.1
Accessibility Committee
Meeting Minutes
Tuesday, October 6, 2015
Lower Committee Room at Town Hall
4:00 pm – 5:30 pm
Attendees
Councillor Campbell
Diva Anderson
Mike Gravelle
Joanne Jordan
Larry Rankin
Peter Roy
Staff
Carrie Cunningham, Building and Bylaw
Regrets:
Vern Douglas, Building and Bylaw
William Rea
Acceptance of Minutes
• Mike Gravelle requested that a change be made in the minutes of September 1,
2015 under New Business to reflect that Sarah Pihel contacted him.
The acceptance of the minutes from the previous meeting on September 1, 2015
was moved by Joanne Jordan. Carried.
Committee Members Items for Discussion
• Carrie Cunningham reported that a quote was received from Public Works stating
that the cost for an audible pedestrian signal (APS) at an intersection would be in the
range of $15,000 to $20,000.
• The Committee discussed further the proposed letter they are sending to the
Ministry of Transportation regarding the intersection at Fourth Avenue and Highway
10 and have agreed that they will forward a letter requesting consideration be given
to increasing pedestrian cross times over Highway 10 and will also request
consideration be given to installing an APS signal at this location. Members agreed
to include in the letter to offer assistance with the purchase of APS signals for this
location.
• Public Works responded to the Committee's enquiry as to the installation of APS
signals in new developments and reported that the Integrated Accessibility
Standards require that as of January 1, 2016, APS signals are to be included where
new pedestrian signals are being installed or existing pedestrian signals are being
replaced at a pedestrian crossover.
• Councillor Campbell reported that she attended Family Transition Place with Carrie
Cunningham to conduct a walk through for accessibility and expressed her gratitude
for all the work their organization has done to make their shelter accessible including
all services they provide. Members agreed to send a letter to Norah Kennedy and
the Board acknowledging their work to make their facility barrier free, as well this
month’s tip will acknowledge Family Transition Place, and read as follows:
We are fortunate to have Family Transition Place, a fully accessible shelter which
primarily provides services to women and children who have experienced abuse. All
2
services offered at Family Transition Place are accessible. For more information,
visit their website at: www.familytransitionplace.ca
• Members discussed an invitation from Access Dufferin to host a joint meeting on
November 17, 2015. As the Committee is hosting the annual Stakeholder's Meeting
that day at Tony Rose, it was agreed to ask Access Dufferin to meet at 12pm after
the Stakeholder's Meeting and have a working lunch meeting. Staff will contact
Access Dufferin with this proposal.
• Councillor Campbell reported that a meeting was held with staff and sculptor, Jim
Menken. Jim estimates the sculpture will be approximately $4,800, excluding the
cost of the base. Jim feels the sculpture will be completed by May but will arrange a
meeting with Committee members before he completes the finishing touches. A
proposed location that was discussed was the south side of Broadway, across from
Town Hall in front of the municipal parking lot in the area of where the lion sculpture
is currently located.
• Councillor Campbell and Diva Anderson reported that they visited all gas stations in
Town to discuss the proposed program for accessible service at the pumps. At the
time of their visits, Managers at the stations were not available, therefore, Councillor
Campbell left her card requesting they contact her to discuss this proposal.
Members suggested that further to the drop in visits, prearranged meetings should
be set up with the Manager at each location to discuss the proposal of organizing to
have each station participate in offering full accessible service to customers for one
hour each week wherein customers could honk their horns during this time and the
staff would be available to pump their gas tank without the customer having to go
inside to ask for assistance. Councillor Campbell will arrange meetings with each
Manager.
Reports and Correspondence
• Members reviewed information regarding the Dufferin County Falls Prevention
Workshop on November 4, 2015.
New Business
• Committee members agreed on the wording for October's tip of the month earlier in
the meeting.
•
Update on Transit Committee. Peter Roy reported that this Committee met
yesterday. A concern was brought forward by a resident that during peak periods
throughout the day the bus is full and cannot accommodate additional passengers.
Peter advised that there was further discussion regarding adding buses at peak
periods and a study being conducted. Another concern was trying to add a phone
service for seniors residing at 40 Lawrence Avenue because of where the bus stop
is located. Next Transit Meeting is October 26, 2015.
•
Update on Recreation Committee. Diva Anderson reported that concerns from our
last meeting were brought forward at the Recreation Committee meeting.
•
Members reviewed the budget:
Motion by Peter Roy to allocate an additional $1,000 to the tree sculpture project.
Carried.
3
Motion by Joanne Jordan to allocate $500.00 to working lunch with Access Dufferin.
Carried.
Members discussed allocating funds to a countdown device. Members requested to
received a list of intersections which currently do not have a countdown device for
review prior to next month’s meeting.
To Do List
Current To-Do-List was reviewed and updated.
• Vern Douglas to arrange facility audits for remaining Town buildings which include
the library, police station and tourism buildings.
• Staff will follow up with Treasury to confirm how budget funds for earmarked
projects in 2015 can be carried into 2016.
• Staff will follow up with Public Works to confirm if all additional signage has been
installed on designated accessible parking spaces.
• At next month's meeting, discussion on location of installation of a new countdown
device, keeping in mind that First Street and Hansen Road were previously
identified as an area of need.
It was moved by Peter Roy that the meeting be adjourned at 5:30 p.m. Carried.
Next Meeting:
Tuesday, November 3, 2015 – 4:00 pm to 5:30 pm – Lower Committee Room
12.1
Town of Orangeville
87 Broadway
Orangeville, Ontario
Minutes of a Meeting of the
Arts and Culture Committee
held at 2:00 p.m., September 9, 2015
Members Present:
Staff Present:
Councillor Sylvia Bradley
Ms. Darla Fraser
Mr. Ken Hall
Ms. Anne Jordan
Ms. Marilyn Logan
Mr. David Nairn
Ms. Lisa Post
Ms. Alison Scheel
Ms. Lorena Hurtubise, Committee Administrator
Ms. Lori Szarmes, Executive Assistant
Ms. Cassandra Engineer, Business, Tourism
and Culture Coordinator
Guest Present:
Mr. Harvey Kolodny
Natasha Valentine, BIA Events, Market and
Communications Coordinator
Members Absent:
Mr. Gerry Holden (regrets)
Ms. Mary Rose (regrets)
Ms. Anne-Marie Warburton (regrets)
Mr. Ricky Schaede
1.
Call to Order
The meeting was called to order by the Vice-Chair, Sylvia Bradley at
2:00 p.m.
2.
Disclosures
None
3.
Delegations and Presentations
None
4.
Minutes
4.1.
Minutes of a regular meeting held on June 10, 2015, were presented.
Moved by Anne Jordan
That minutes of a regular meeting held on June 10, 2015, be received.
Carried.
Arts and Culture Committee – September 9, 2015
Page 2 of 5
5.
Correspondence
5.1.
Correspondence from Ms. Laura Rundle, Conservation Lands Planner,
Credit Valley Conservation, dated July 10, 2015, with respect to
participation on the Stakeholder Advisory Committee for Island Lake
Conservation Area Management Plan.
5.2.
Email follow-up from Ms. Laura Rundle, Conservation Lands Planner, Credit
Valley Conservation, dated September 8, 2015, with respect to a revised
date for the first meeting of the Island Lake Conservation Area Stakeholder
Advisory Committee.
Moved by David Nairn
That correspondence from Ms. Laura Rundle, Conservation Lands
Planner, Credit Valley Conservation, dated July 10, 2015 and
September 8, 2015, with respect to participation on the Stakeholder
Advisory Committee for Island Lake Conservation Area Management
Plan, be received;
And that Darla Fraser be appointed as the Arts and Culture Committee
representative on the Stakeholder Advisory Committee for Island Lake
Conservation Area Management Plan.
Carried.
6.
Items for Discussion
6.1.
Mayor’s Breakfast for the Arts
Ms. Lori Szarmes, Executive Assistant, provided an update with respect to
the Mayor’s Breakfast for the Arts to be held on September 24, 2015.
Lori advised that the deadline for submitting the awards nominations closed
yesterday with the following nominations received:
Established Artist of the Year – 3 Nominations
Young Student Artist – 4 Nominations
Arts Educator of the Year – 3 Nominations
Community Arts Volunteer Advocate – 3 Nominations
Community Impact by an Organization – 4 Nominations
Community Impact by a Business – 4 Nominations
Creative Cultural Event – 6 Nominations
Lori stated that judges from outside Dufferin County select the award winner
for each category based upon information provided by the nominators.
Lori informed the committee that Graham Maycock, the young student
award recipient from last year, will be providing the entertainment along with
one of his students.
Page 3 of 5
Lori advised that Ruby Pier will be catering the breakfast and Orangeville
Flowers will be donating the table centerpieces.
Lori stated that an email blast will be sent this week and asked the
committee to forward the email to their contacts to assist with promotion and
ticket sales.
The committee asked that a list of all past recipients be available on the
tables along with the bio brochure.
6.2.
Culture Days Events
Ms. Cassandra Engineer, Business, Tourism and Culture Coordinator,
provided an update with respect to Culture Days Events to be held from
September 25-27, 2015.
Cassandra provided an update regarding the culture days information
session that was held in June and advised that a culture days event page
was created on the town website.
Cassandra said that a Culture Days events brochure will be distributed
throughout the Culture Days weekend and stated that there has been an
increase in participation by organizations and businesses this year.
Darla advised that the Library will be setting up a Culture Days display at
the Mill Street Library.
6.3.
Culture Days at the Farmers’ Market – Committee Booth
The Committee Administrator will gather materials for the committee booth
to be set up for the Culture Day Farmers’ Market, with committee volunteers
scheduled to assist at the information booth.
6.4.
Public Art Displays Update
Ken Hall reviewed information and quotes he had obtained with respect to
digital vinyl wraps for display of visual art on utility boxes. The Vice-Chair
stated that the shape of utility boxes vary and some would be more
appropriate for display of the artwork. Councillor Bradley advised that
Orangeville Hydro was keen on the project and had considered this type of
project themselves and said that Hydro would likely be interested in
assisting with the costs.
The committee discussed the project and options available to assist with
costs including business sponsors and utility companies donating the space.
The committee suggested that a utility box location map be requested from
the utility companies. Ken and Sylvia volunteered to walk around Town to
see which boxes and locations would be most suitable for the public art
displays and will obtain further information for the next meeting.
6.5.
Page 4 of 5
Budget Update
The committee reviewed the budget. Lori Szarmes advised that the cost for
the Mayor’s Breakfast for the Arts is approximately $3000 with Economic
Development covering the costs for the awards.
7.
New Business
Arts and Culture Centre Sub-Committee
The Vice-Chair provided an update with respect to discussions at the sub
committee meeting regarding plans for an arts and culture centre.
Councillor Bradley stated that the sub-committee had made the following
recommendation for their consideration:
That the Arts and Culture Sub-Committee recommends that Economic
Development staff provide quotes for a feasibility study/needs assessment
for a cultural centre.
Moved by Ken Hall
That the Arts and Culture Committee request that Economic
Development staff provide quotes for a cultural centre feasibility
study/needs assessment.
Carried.
Tafelmusik Orchestra
The Vice-Chair advised that she had received correspondence from
Ms. Beth Anderson regarding a request for Tafelmusick Orchestra to
perform in Orangeville. David Nairn stated that Theatre Orangeville will
respond to the request.
artsVest
Councillor Bradley announced that the available artsVest funding amount for
Orangeville had been raised from $15,000 to $20,000 and recipients had
been announced as follows:
Dufferin Arts Council
Headwaters Arts
Orangeville Art Group Orangeville Blues and Jazz
Theatre Orangeville.
Page 5 of 5
Appointment – Ontario Arts Council
David Nairn informed the committee that Rita Davies had been appointed as
Chair of the Ontario Arts Council.
8.
Date of Next Meeting
The next meeting to be held on October 14, 2015 at 2:00 p.m.
9.
Adjournment
Moved by Darla Fraser
The meeting was adjourned at (3:10 p.m.).
________________________
Chairperson
____________________________
Committee Administrator
12.1
Town of Orangeville
Municipal Building
Council Chambers
87 Broadway
Committee of Adjustment
held on November 4, 2015
Members Present:
Mr. G. Bennington
Mr. H. Murray
Councillor S. Wilson
Staff Present:
Ms. S. Lankheit, Secretary-Treasurer
. Ms. Sandy Little, Planner
Member Absent:
Mr. S. Ceolin (notice)
Mr. W. Townsend (notice)
1.
Call to Order
The meeting was called to order at 7:00 p.m. by the Chair Councillor Wilson.
2.
Disclosure of Interest
3.
Minutes of Meeting
None
The minutes of a meeting of the Committee of Adjustment held on October 7,
2015, were presented.
Moved by Hiedi Murray
Seconded by Grant Bennington
That the minutes of a meeting of the Committee of Adjustment held on
October 7, 2015, be adopted as printed.
Carried.
Committee of Adjustment Minutes – November 4, 2015
Page 2 of 4
4.
Statutory Public Meeting
4.1
In the matter of an application by Gregory and Natalie Rahman for minor
variances to Zoning By-law 22-90, as amended, on property described as Lot 43,
Plan 314, municipally know as 402 Scott Drive, in the Town of Orangeville, in the
County of Dufferin, under the provisions of Section 45 of the Planning Act, R.S.O.
1990, c. P.13, as amended. The subject property is zoned “Residential Fourth
Density (R4) Zone, S.P. 24.111.” File A-6/15
Explanatory Note:
The applicants are requesting minor variances to reduce the minimum required
rear yard set-back from 7 metres to 5.5 metres and to increase the maximum
permitted lot coverage from 40% to 44% in order to legalize a deck greater than
1.2 metres above grade at the rear of the existing single detached dwelling.
4.1.1 A report from Ms. N. Tuckett, Director of Economic Development, Planning and
Innovation, dated October 27, 2015.
4.1.2 A report from Mr. R. J. Lackey, Manager of Operations and Development, dated
October 21, 2015.
4.1.3 Correspondence from Credit Valley Conservation, dated October 26, 2015.
The Chair asked if anyone wished to speak in support of or in opposition to the
application.
The applicant Natalie Rahman was in attendance to respond to questions.
No one spoke in opposition to the application.
Moved by Grant Bennington
Seconded by Hiedi Murray
That the following reports and correspondence be received:
-
Ms. N. Tuckett, Director of Economic Development, Planning and
Innovation, dated October 27, 2015.
Mr. R. J. Lackey, Manager of Operations and Development, dated
October 21, 2015.
Correspondence from Credit Valley Conservation, dated October 26,
2015.
And that the application by Gregory and Natalie Rahman for minor
variances to Zoning By-law 22-90, as amended, on property described as
Lot 43, Plan 314, municipally know as 402 Scott Drive, in the Town of
Page 3 of 4
Orangeville, in the County of Dufferin, under the provisions of Section 45 of
the Planning Act, R.S.O. 1990, c. P.13, as amended, be received;
And that the request for minor variances to reduce the minimum required
rear yard set-back from 7 metres to 5.5 metres and to increase the
maximum permitted lot coverage from 40% to 44% in order to legalize a
deck greater than 1.2 metres above grade at the rear of the existing single
detached dwelling, be approved subject to the following condition;
That the applicant contact Credit Valley Conservation to obtain a
permit for the existing deck at the rear of the dwelling.
Carried.
5.
Other Business
5.1
Background Bill 73 (Smart Growth for Our Communities Act, 2015)
– review of changes to the Planning Act – Hiedi Murray.
Ms. Murray reviewed the proposed changes to the Planning Act with respect to
the Committee of Adjustment as a result Bill 73 being implemented.
5.2
Policies to Guide You – Criteria for Decision Making - summary of information for
members – Susan Lankheit.
Ms. Lankheit reviewed the policies and criteria for decision making with respect
to minor variances and consents.
5.3
2016 Schedule of Meetings.
Moved by Grant Bennington
Seconded by Hiedi Murray
That the items of Other Business as presented be received;
And that the 2016 Schedule of Meeting be approved.
Carried.
6.
No applications were received for the December meeting. The next meeting is
scheduled for Wednesday, January 6, 2015.
7.
Page 4 of 4
Adjournment
Moved by Hiedi Murray
Seconded by Grant Bennington
That the meeting be adjourned. (7:25 p.m.)
Carried.
___________________
Chair
______________________
Secretary-Treasurer
12.1
Events Committee Meeting
Thursday, October 1, 2015, 6:30 p.m.
Town Hall Council Chambers
Present:
Council:
Councillor Don Kidd
Public Members:
John Chamberlain
Ashley Drew
Staff:
Sharon Doherty, Manager of Recreation Programs
Alison Postma, Committee Secretary
Regrets:
Heather LeBlanc
1. Call to Order
The meeting was called to order at 6:30 p.m. by Chair Kidd.
2. Disclosure of Pecuniary Interest
None was stated by the Committee members.
3. Approval of Agenda
The agenda was presented and approved.
Moved by: J. Chamberlain
That, the agenda for October 1, 2015 be approved as presented.
Carried
4. Approval of Previous Minutes
The minutes of September 3, 2015 were presented and approved.
Moved by: A. Drew
That, the minutes of September 3, 2015 be approved as presented.
Carried
Events Committee Minutes
6:30 p.m., October 1, 2015
Page 1
5. Business Arising
5.1 Events Committee mandate
Committee member J. Chamberlain offered to draft a mandate and vision statement for
the Events Committee, by using as examples the Arts and Culture Committee and Sports
Council mandate and vision statements. These will be circulated to the Committee before
the next meeting.
5.2 Canada Day 2016 & 2017
The Committee discussed the Canada Day events for both 2016 and 2017, particularly
with respect to the fireworks component of the event. The difficulty in preparing the RFQ
this far in advance is that the Town’s budget as well as the potential Federal government
funding support are both unknown. The Committee felt that the activities portion of the
event, at least for 2016, should take place at a recreation centre. The fireworks portion of
the event will still be held at Island Lake. With the 2017 event falling on the first Saturday
and therefore presenting a possible opportunity to partner with the BIA on the event, it
was felt that the two years should be planned independently of each other.
Moved by: A. Drew
That, the Events Committee recommends to Council that the Canada Day 2016 event be
offered at a recreation centre, with the fireworks being held at Island Lake Conservation area,
And That, Canada Day 2017, being Canada’s 150th birthday, be considered separately
with the exception of the fireworks being held at Island Lake,
And That, the RFQ for the fireworks for both 2016 and 2017 go out to tender on a timely
basis as two separate tenders, following the budget model of 2015,
And That, the fireworks RFQ for 2017 provide for an augmentation to the budget, should
additional funding become available.
Carried
5.3 Movie Nights update
Staff gave the Committee an update on the two free movie nights held recently. The first
one, held on August 28 at Alder Street Sports Fields, had approximately 350-400 people
in attendance. The second one was moved inside to ODSS cafeteria on the day of, due to
the threat of rain, but in spite of this was well attended. Staff would like to hold these
events again in the future, but will be seeking sponsorship from local businesses, as they
are not inexpensive events to offer free of charge.
6. Upcoming Meetings/Events
The next meeting is 6:30 p.m. on Thursday, November 5, 2015
The meeting adjourned at 8 p.m.
_____________________________
Councillor Don Kidd, Chair
Events Committee Minutes
6:30 p.m., October 1, 2015
__________________________________
Page 2
12.1
Recreation Committee Meeting
Thursday, October 1, 2015, 5 p.m.
Present:
Council:
Councillor Don Kidd
Public Members:
Diva Anderson
Hannah Sawyer
Regrets:
Sandra Pratt
Virginia Dow
Doug Roome
Staff:
Sharon Doherty, Manager of Recreation Programs
1. Call to Order
The meeting was called to order at 5 p.m. by Chair Kidd.
2. Disclosure of Pecuniary Interest
None was stated by the Committee members.
3. Approval of Agenda
The agenda was presented and approved.
Moved by: V. Dow
That, the agenda for October 1, 2015 be approved as presented.
Carried
4. Approval of Previous Minutes
The minutes of September 3, 2015 were presented and approved.
Moved by: V. Dow
That, the minutes of September 3, 2015 be approved as amended.
Carried
Recreation Committee Minutes
5 p.m., October 1, 2015
Page 1
5. Presentations
5.1 Kat Anderson
The Committee heard a presentation by Ms. Anderson regarding programming needs for
children with special needs. Currently Ms. Anderson travels outside the area to find
recreation programming which fits the needs of her son, who has autism. Programs
offered in the Town of Orangeville would require that she hire a worker to accompany her
son in order for him to attend, which is too cost-prohibitive. Ms. Anderson sought the
Committee’s support in requesting that Council give direction to Parks and Recreation staff
to create a modern inclusion policy that reflects the needs of our community, taking best
practices from neighbouring municipalities, and that potential for a staff position specific to
implementing an inclusion policy and special needs programming also be explored.
Johanna Downey, Caledon Regional Councillor, Ward 2, also spoke to the Committee in
support of Ms. Anderson’s presentation, stating that there must be a political will in order
to make this subject a reality. The Committee received the presentation and requested
that staff look into the subject and to bring back a report to the Committee at a future
meeting.
Moved by: V. Dow
That, the Recreation Committee receives the presentation of Kat Anderson, and
That, staff look into inclusion recreation programming and report back to the Committee at
a future meeting.
Carried
6. Business Arising
6.1 Terry Sanderson Memorial Wall
The Committee was informed that there would be a presentation made to Council on
October 19 with regard to honouring Terry Sanderson. This presentation will propose the
same idea that the Committee heard outlined by Hannah Sawyer at its last meeting. As
the Committee voted in favour of a different proposal, it was felt that the motion passed by
the Committee at its September meeting should be encompassed in a report to Council
prepared by staff.
Moved by: V. Dow
That, staff prepare a report to Council including the motion passed by the Committee on
September 3, 2015, with recommendations to honour Terry Sanderson.
Carried
5 p.m., October 1, 2015
Page 2
6.2 Allocation Policy / non-resident fee collection
Staff reported to the Committee that as part of an allocation policy review, the collection of
non-resident fees from minor sports groups will be looked at.
Moved by: V. Dow
That, staff report back to the Committee at a future meeting with a draft allocation policy,
which would include the collection of non-resident fees.
Carried
7. New Business
7.1 Parks By-Law
Staff reported to the Committee that it has been reported that fitness instructors have
been using parks to teach fitness classes for which a fee is being charged, including the
new fitness equipment at Kay Cee Gardens. This raises liability concerns, as well as use
of the park without a permit. The Committee felt that Staff should look into park usage and
draft a parks by-law which would address this subject.
Moved by: H. Sawyer
That, Staff be directed to look into park usage and if warranted, draft a parks by-law to
address this situation.
Carried
8. Updates
8.1 Parks Design for Young Court Park and Parkinson Crescent Park
Chair Kidd reported on the public meeting held on September 15 to obtain residents’
feedback on these two park designs. The meeting was well attended, with approximately
12 residents who viewed and provided comments on the designs, as well as additional
feedback that was received via email. The parks designs were presented to Council and
approved, and will commence once engineers drawings are completed.
8.2 Access Orangeville Safety Concerns
Staff reported back to the Committee about these two items of concern, brought to the
Committee by the Access Orangeville representative Diva Anderson. Staff is aware of the
issue at Harvey Curry Park relating to the rubberized surface at the junction of the splash
pad and the play structure. The spill-off water from the splash pad can create algae when
it pools, which in turn can be slippery. Staff has been removing excess water and applying
an anti-algae product on a regular basis to improve the situation.
The wood fibre product that is used at playgrounds including the one at Fendley Park
which raised the accessibility concern for a resident with a mobility aid, is approved for
accessibility under CSA Z614-14, Children’s Playspaces and Equipment regulations.
Areas around the swings are regularly raked to re-distribute the product which may
account for some of the wood fibre not being as well compacted as it is in other areas.
5 p.m., October 1, 2015
Page 3
9. Other
9.1 A
committee member bought up the topic of “vaping”, which is the use of electronic
cigarettes at children’s playgrounds. Although there is a smoke-free by-law, this may not
address this practice. It was pointed out that children may not know the difference
between vaping and smoking. Staff will look into this subject.
10. Upcoming Meetings/Events
Next meeting is 5 p.m. Thursday, November 5, 2015.
The meeting adjourned at 6:30 p.m.
_____________________________
Councillor Don Kidd, Chair
5 p.m., October 1, 2015
__________________________________
Page 4
12.1
Town of Orangeville
87 Broadway
held at 5:00 p.m., October 7, 2015
Members Present:
Staff Present:
Ms. Tammy Abendroth
Ms. Maxine Brownell
Ms. Darla Fraser
Ms. Cheryle Hamilton
Mr. Ken Jack
Ms. Jennifer McCallum (5:30 pm)
Mr. Keith Palmer
Mr. Doug Roome
Ms. Alisa Thoma (until 5:45 pm)
Ms. Cathy Waters
Ms. Lorena Hurtubise, Committee Administrator
Members Absent:
Councillor Scott Wilson (regrets)
Ms. Janice Kidd (regrets)
Ms. Mary Ann Parsons (regrets)
Ms. Hannah Sawyer (regrets)
1.
Call to Order
The meeting was called to order by the Vice-Chair, Cheryle Hamilton, at
5:00 p.m.
2.
Disclosures
None
3.
Delegations and Presentations
None
4.
Minutes
4.1.
Minutes of a regular meeting held on September 2, 2015, were presented.
Moved by Darla Fraser
Seconded by Ken Jack
That the minutes of a regular meeting held on September 2, 2015, be
received.
Carried.
October 7, 2015
Page 2 of 3
5.
Business Arising from Minutes
None
6.
Correspondence
None
7.
Information
7.1.
Making Our Seniors Matter Event, October 27, 2015, Lord Dufferin Centre
The committee reviewed information regarding an upcoming seminar on
marketing as an age friendly business. The free seminar is to be held at the
Lord Dufferin Centre, October 27, 2015 from 6:30-8 pm.
8.
Items for Discussion
8.1.
Age Friendly Update
Darla Fraser provided a verbal update with respect to the first Age Friendly
sub-committee meeting. Darla advised that the sub-committee will meet
prior to the regularly scheduled committee meetings each month and
explained how the age friendly grant money would be used.
8.2.
Municipal Senior of the Year Nomination
The committee agreed to nominate two individuals for the Municipal Senior
of the Year award.
Moved by Ken Jack
Seconded by Doug Roome
That the Seniors/Age Friendly Community Committee forward
nominations to the Honours Committee, for the two nominees, as
discussed.
Carried.
8.3.
Budget Update
A budget update was distributed for the information of the committee.
9.
New Business
Darla Fraser informed the committee that the Ministry of Transportation will
be holding a meeting at the Library on October 27, 2015 from 1-2 pm, to
provide information regarding Ontario’s rules for the Senior Driver Renewal
Program.
Ken Jack stated that the Orangeville and District Seniors Centre expressed
interest in future involvement with the Cyber Seniors program should the
program be launched in Orangeville.
October 7, 2015
Page 3 of 3
The Vice-Chair distributed the Orangeville Seniors/Age Friendly Community
Committee terms of reference as a guideline for discussing goals and
objectives for discussion at the next meeting.
Doug Roome suggested the committee research the feasibility of future
uses for Tony Rose as a senior recreation centre.
Jennifer McCallum, committee representative on the Transit Committee,
reported that the Transit Committee had discussed the Orangeville
Seniors/Age Friendly Committee recommendation to provide a bus shelter
at the bus stop located at 26 Bythia Street. Jennifer advised that the Transit
Committee had obtained information on usage at the bus stop and stated
that the numbers do not reflect the need for a shelter at that location.
Jennifer said that the other issue was that there is no room for a shelter
along the roadside at that location.
Darla Fraser stated that the second annual WOW (Words the Orangeville
Way) event will be held on November 21, 2015 at 10:30 am-2:30 p.m. at the
Mill Street branch of the Public Library.
Keith Palmer advised the committee that Dufferin County has completed
three additional senior apartment units in Shelburne. Keith stated that these
apartments are considered affordable housing units and rented at 20% less
than market rent.
10.
The next meeting to be held on November 4, 2015 at 5:00 p.m.
11.
Adjournment
Moved by Doug Roome
Seconded by Maxine Brownell
That the meeting be adjourned (5:50 p.m.)
Carried.
________________________
Chairperson
____________________________
Committee Administrator
By-law Number
A by-law to confirm the proceedings of the Corporation
of the Town of Orangeville at its regular meeting of Council
held on November 9, 2015.
Whereas Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
And whereas Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
Be it therefore enacted by the municipal Council of The Corporation of the Town of
Orangeville as follows:
1.
That all actions of the Council of The Corporation of the Town of Orangeville at
its regular meeting of Council held on November 9, 2015, with respect to every
report, motion, by-law, or other action passed and taken by the Council, including
the exercise of natural person powers, are hereby adopted, ratified and
confirmed as if all such proceedings were expressly embodied in this or a
separate by-law.
2.
That the Mayor and Clerk are authorized and directed to do all the things
necessary to give effect to the action of the Council of The Corporation of the
Town of Orangeville referred to in the preceding section.
3.
That the Mayor and the Clerk are authorized and directed to execute all
documents necessary in that behalf and to affix thereto the seal of The
Corporation of the Town of Orangeville.
Passed in open Council this 23rd day of November, 2015.
__________________________
_________________________
By-law Number
A by-law to appoint a Risk Management Official and Risk
Management Inspector for the Purpose of the Clean Water
Act, 2006. (Heather McGinnity and Irena Kontrec)
Whereas subsection 47(1)(b) of the Clean Water Act, 2006 (the “Act”), provides that a
municipality that has authority to pass by-laws respecting water production, treatment
and storage under the Municipal Act, 2001 is responsible for the enforcement of Part IV
of the Act in the municipality;
And whereas subsection 47(6) of the Act provides that a municipality that is responsible
for the enforcement of Part IV of the Act shall appoint a risk management official and
such risk management inspectors as are necessary for that purpose;
Be it therefore enacted by the municipal Council of The Corporation of the Town of
Orangeville as follows:
1.
That Heather McGinnity is hereby appointed Risk Management Official under
subsection 47(6) of the Act.
2.
That Irena Kontrec is hereby appointed Risk Management Inspector under
subsection 47(6) of the Act.
3. That this by-law is in effect on the day of passing.
Passed in open Council this 23rd day of November, 2015.

Council Agenda

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